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MMD2010-00016City of Tigard, Oregon • ,June 15, 2010 Phil Wentz, Facilities Manager Tigard - Tualatin School District 6960 SW Sandburg St. Tigard, OR 97223 13125 SWHall Blvd. • Tigard, OR 97223 RE: Tigard High School — Clothes Closet (1\4MD2010- 00016) 9000 SW Durham Rd.; WCTM 2S114AA, Tax Lot 100 Dear Mr. Wentz: This letter is in response to your request for Minor Modification (MMD2010- 00016) approval to construct a 560 square foot building on the Tigard High School site. The building will be used as additional storage for the Clothes Closet, which is an organization of the school district foundation that provides shoes and clothing to needy families. The proposed location is within a gravel drive adjacent to another building being used for the Clothes Closet. Since there are other access aisles on the site, placement within this underutilized, gravel drive will not hinder circulation. A search of City records revealed several land use applications over the years. These include Conditional Use Permits for additions, a Development Code Amendment to allow bus parking on -site, Minor Modifications for bus parking and modular classrooms, and a Minor Land Partition. Analysis of Modification Request: Section 18.330.020 of the Tigard Development Code Conditional Use Review Section, states; "if the requested modification meets any of the major modification criteria, that the request shall be reviewed as a new Conditional Use application." Section 18.330.020.B.2 states that the Director shall determine that a major modification(s) has resulted if one (1) or more of the changes listed below have been proposed: 1. A change in land use; The existing use of this site is a school. The use is not proposed to change. The proposed accessory building will be used for storing materials for a school district foundation. 2. A 10% increase in dwelling unit density; The site is not developed with a residential use; therefore, this criterion is not applicable. 3. A change in the type and /or location of access ways and parking areas where off -site traffic would be affected; The proposal is to construct a small building near the eastern boundary of the site. No changes are proposed to the driveways used to access the site. On -site parking will not be affected. This standard is satisfied. 4. An increase in the floor area proposed for non - residential use by more than 10% where previously specified; The request is to construct a 560 square foot accessory building on -site. Accessory structures are limited to 528 square feet within residential zones, unless the site size is 2.5 acres or larger. The school site is 43.20 acres, thus the building may be 1,000 square feet. The applicant did not provide information on existing building square footages. City records show an approved addition in 2006 of Page 1 of 2 Phone: 503.639.4171 Fax: 503.684.7297 www.tigard- or.gov TTY Relay: 503.684.2772 more than 72,000 square feet. Ten percent of this addition alone would be 7,200 square feet. The addition of this structure will not result in an overall increase of more than 10 %. This standard is met. 5. A reduction of more than 10% of the area reserved for common open space and /or usable open space; The building is proposed within a gravel area and is therefore not common or usable open space. This standard is satisfied. 6. A reduction of specified setback requirements by more than 20 %; The applicant is not asking for a reduction of setbacks. The required setback for an accessory structure is 5 feet and 10 feet is proposed. This standard is not applicable. 7. An elimination of project amenities by more than 10% where previously specified provided such as: (a) Recreational facilities; (b) Screening; or (c) Landscaping provisions; The new building is proposed within a gravel area. This proposal does not affect any on -site recreational facilities, screening, or landscaping. This standard is satisfied. A 10% increase in the approved density; The proposed modification request does not involve residential development; therefore, no increase to density is involved in the request. Conclusion This request is determined to be a minor modification to an existing site. The Directors designee has determined that the proposed minor modification of this existing site will continue to promote the general welfare of the City and will not be significantly detrimental, not injurious to surrounding properties provided that, development which occurs after this decision complies with all applicable local, state, and federal laws. THIS REQUEST HAS BEEN APPROVED BY THE PLANNING DEPARTMENT. PLEASE SUBMIT A COPY OF THIS LETTER WITH YOUR BUILDING PERMIT APPLICATION. THIS REQUEST FOR MINOR MODIFICATION APPROVAL IS HEREBY GRANTED. If you need additional information or have any questions, please feel free to contact me at (503) 718 -2437 or cherylc @ tgard- or.gov. Sincerely, Cheryl Caines Associate Planner Tigard High School — Clothes Closet (NIAM2010- 00016) Page 2 of 2 pgalbllL9 LI/•1.Kb10K - N11yTN4 rR'eMaLO , ', ''. G T i CK{IN6 vmba 7 G W1Lp1Mb �� b.d , a.d- CITY OF TiGA Approve'd. -= ------------ 1 jnditior alt Approved -------------- - - - - -- I j Far only the vyor as de ri ed in . P!: MIT NO.' 9MD 10 - . �. Sea Letts ' rto: Fellow----------------- - - - - -- [ 1 RK1a.TING Attach ---------- - ( l A M .iG�!? 4 Y r�i S 1 D0O .S W rit m � Date: 51TE F LAN C^1 auo6CT S TaRA1fiG "VIL0I airs. n C"* as I -9 o aw 00"A Ott'. TiaAIW , -IL 97&14 6UOM1Tr60 ON" nftA � -TJA1 . Mm 06NOOL OlaT1t1CT PM I - WMMM - (903) 461 - 4 PNWM}D ay C-AmAj yaT FAA - r mmAm Pa 84VW1J mlli- RILLA- .3)76 -'1647 Cheryl Caines From: Wentz, Philip [pwentz @ttsd.k12.or.us] Sent: Wednesday, July 14, 2010 8:27 AM To: Cheryl Caines Subject: RE: Clothes Closet Application Cheryl, Sorry for the late response. Please go ahead and send the decision to me at the Sandburg address. Thank you! Phil Phil Wentz, M.Ed., Facilities Manager Tigard - Tualatin School District 6960 SW Sandburg St. Tigard, OR. 97223 office: 503 - 431 -4017 fax: 503 - 431 -4020 mobile: 971 - 563 -1605 CONFIDENTIALITY NOTICE: This email may contain confidential and privileged information.The information contained in this transmission is intended for the addressee ONLY. If you are not the addressee of this email, please do not review, disclose, copy or distribute any of the information enclosed. If you have received this transmission by mistake, please telephone us immediately. Thank you! - - - -- Original Message---- - From: Cheryl Caines [mailto:cherylc @ tigard - or.gov] Sent: Tuesday, June 15, 2010 9:14 AM To: Wentz, Philip Subject: Clothes Closet Application Mr. Wentz: I have approved the request for the Clothes Closet storage building at the high school. To mail the decision - are you located at 6960 SW Sandburg or 9000 SW Durham? Thank you, Cheryl Caines Associate Planner City of Tigard 1 City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223 1 J o- Tigard - Tualatin School District Phil Wentz, Facilities Manager a` 6960 SW Sandburg St. � ^ 'S �� ,,.` ` r�S , Tigard, OR 97223 C' .� S �� City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223 Catalyst Partnerships Attn: Shawn Mitchell P.O. Box 1922 Beaverton, OR 97075 City of Tigard n Minor Modification -- Type I Application GENERAL INFORMATION Propert Address /Location(s): 900 S� r T` d 2 71-zH Tax tap & Tax ]..or #(s): A Site Size: Appticant * : Tr d -TAr06 Y ;A sc.00 d s r .Address: 05. pk, t, City /State: T i G4 fd O 2 Zip: 9 72 L Primary Contact. Pk; I Phone :SD3-43l - q0Q Fax: S03- 431 - YD LD E - Ma il: ( PWe, ^1 Property Owner /Deed Holders) * (Attach list if more than one) r / E;4Ajc1 - T*kC 5CAP0( , sr Address: AW P h VV Y J1 •Yo r7 City /State: 4 rd t D 2 Zip: y7tZ3 * When the owner and the applicant are different people, the applicant must be the purchaser of record or a lessee in possession with written authorization from the owner or an agent of the owner. The owner(s) must sign this application in the space provided on the back of this form w submit a written authorization with this application. Minor Modifications: Minor Niodifications are processed for permitted uses and condironal uses. To review a mWifreation as a Minor Modification, the Director must first find that the expansion or change does not inv=oke one or more of the criteria discussed within Section 18.360,0,50(B) - Site Development Review or Section 18.330.020(B)(2) - Conditional Use. If the modification exceeds the maximum allowed under any one or more of the criteria, a Major Modification review is required. Major DModifrcations are processed in the same manner as a new Site Development Review or Conditional Use Pern -Apnlicant's Statement: The applicant's statement must include a summary of the proposed changes. Criteria in either 18.360.050(13) or 18.330.020(B)(2) must be addressed with a detailed response to each criterion. Failure to provide the information needed to process the application would be reason to consider an application incomplete and delay review= of the proposal. In addition, the Director must find that the proposed change is in compliance with all applicable requirements of Title 18 of the Tigard Development Code. To complete this review, the Applicant's proposal must include a discussion indicating how the site cxpansion%changc will continue to comply with the nrdximum setback. building height, parking, and landscaping standards. Other requirements of this title such as clear vision, solid waste storage, nun - conforming situations, signs, and tree removal. mat- also be applicable depending on the type and location of the proposed modifications. REQUIRED SUBMITTAL ELEMENTS (Applications will not be accepted without the Mowing required submittal elements) Application Form ® Owner's Signature /Writren Authorization 'Title Transfer Instrument or Deed ® Site Plan (4 Large Plans & One - Reduced to h`hz s 1 I') ® Applicant's Statement /Narmrive (A copies) Filing; Fcc S5 79.00 FOR STAFF US ONLY Case IN,.(s): M M D a vr D - Other Case No.(s): Receipt \o.:_ I 'I 2.(0 Date: J `� Application Accepted Bg Date Determined Complet 42 -12 - /V Raised! (G- Ckt-09 Gry of Tigard i 13125 StG hall Blvd., Tigard, ( )R 9'2?3 j -)03-639-41' ! `«tvu.tig7rd Ne IUN � � 2010 - -- -- - — eta PLONNINdG1FNGINEE i 6 To consider an application complete, you will need to submit ALL of the REQUIRED SUBMITTAL ELEMENTS as described on the front of this applitation in the "Required Submittal Elements" box. (Detailed Submittal Requirement Information sheets, can be obtained, upon request, for all gees of Land Use Applications. THE APPLICANTS) SHALL CERTIFY THAT: The above request does not violate any deed restrictions that may be attached to or imposed upon the subject 12 # If the application is granted, the applicant will exercise the rights granted in accordance urith the terms and subject to all the conditions and limitations of the approval. • All of the above statements and the statements in the site plan, attachments. and exhibits transmirted hcrenith, are true; anti the applicants so acknowledge that any permit issued, based (in this application, and may be re%Liked if it is ftxutd that am• such statements are false. • The applicant has read the entire contents of the application, including the policies and criteria, and understands the requirements for approving or denPrig the application. SIGNATURES of each owner of the subject property. DATED this ; day of �/ �� 1 20 /40 Owner's Signature Owner's Signature Owner's Signature Owner's Signature Owner's Signature Owner's Signature City of Tigard 1 13125 SAX' Hall Blvd., Tigard, OR 97223 1 503 -639 -4171 1 www.tigard- or.gov j Page 2 of 2 CITY OF TIGARD 13125 SW Hall Blvd., Tigard OR 97223 503.639.4171 RECEIPT Receipt Number: 178267 - 06/11/2010 CASE NO. FEE DESCRIPTION MMD2010 -00016 Minor Modification to an Approved Plan MMD2010 -00016 Minor Modification to an Approved Plan - LRP REVENUE ACCOUNT NUMBER PAID 1003100 -43116 $504.00 1003100 -43117 $75.00 Total: $579.00 PAYMENT METHOD CHECK # CC AUTH. CODE ACCT ID CASHIER ID RECEIPT DATE RECEIPT AMT Journal Entry JE #186 KPEERMAN 06/11/2010 $579.00 Payor: City of Tigard T Payments: $579.00 Balance Due: $0.00 Page 1 of 1 General Ledger Journal Entry Proof List User: kathyge Printed: 06/11/2010 - 9:34 AM TIGAAR Account Number Account Description Debit Amount Credit Amount Line Description System Reference Project Managem Journal Entry: 000186 12 2010 Journal Entry Date: 06/1112010 System: General Ledger 100 - 1500 - 617000 Contributions to Community Org 579.00 0.00 Residential Srve /Agency Set Aside 100- 0000 - 438000 Land Use Application Fee 0.00 504.00 Caring Closet Minor Modification 100- 0000438050 Long Range Planning Surcharge 0.00 75.00 Caring Closet Minor Modification Journal Entry Totals 579.00 579.00 Journal Entry Balance 0.00 Report Totals 579.00 579.00 Report Balance 0.00 GL - Journal Entry Proof List (Printed: 06111/2010 - 9 :34 AM) Page 1 J I City of Tigard Accela Journal Entry Request This form is used to request a journal entry for Accela case fees to: 1) correct revenue accounts of paid case fees, or 2) transfer fees between accounts to pay case fees. Receipts and documentation must be attached when applicable. All Accela journal entry requests must be routed to the Accela System Administrator for processing. The Accela System Administrator will route the request to Accounts Payable and a copy of the journal entry will be returned to the Accela System Administrator to adjust or pay case fees. DATE: 6/11/10 REQUESTED BY: Kristie Peerman CASE NO.: MMD2010 -00016 RECEIPT NO.: DATE: EXPLANATION: Caring Closet Minor Modification "Posted" Account Description (Account where fees currently reside.) Example: 245 - 0000 - 433000 [BUPPLN] Phi Rv Posted $ Amount "Post To" Account Description (Account fees are to be transferred to.) Example: 245 - 0000 - 432000 [BUILD] Permit Fee Post To $ Amount 1005900 -54402 Residential Service /Agency Set Aside $579.00 1003100 -43116 Minor Modification to an Approved Plan $504.00 1003100 -43117 Minor Modification to an Approved Plan - LRP $75.00 TOTAL: $579.00 TOTAL: $579.00 FOR ACCELA SYSTEM ADMINISTRATION USE ONLY Case Fees Ad ted: I — JE#:T I Date: I By. I: \Building \Refunds \JoumalEntryRequest.doc 09/15/06 CITY OF TIGARD 13125 SW Hall Blvd., Tigard OR 97223 503.639.4171 FEE AND PAYMENT HISTORY MMD2010 -00016 - 9000 SW DURHAM RD, TIGARD, OR 97224 Due $504.00 $75.00 $579.00 Receipt # Payment Method Check # Payor: Receipt Date Receipt Amount Total Payments: $0.00 Balance Due: $579.00 Revenue Payment Fee Description Account Number Fee Amount Invoiced Paid Date Paid Method Receipt # Minor Modification to an Approved Plan 1003100 -43116 $504.00 $504.00 Minor Modification to an Approved Plan - 1003100 -43117 $75.00 $75.00 LRP Totals for Fees $579.00 $579.00 $0.00 Due $504.00 $75.00 $579.00 Receipt # Payment Method Check # Payor: Receipt Date Receipt Amount Total Payments: $0.00 Balance Due: $579.00 Kristie Peerman From: Ron Bunch Sent: Tuesday, June 01, 2010 9:25 AM To: Toby LaFrance Cc: Susan Hartnett; Jerree Lewis; Shirley Treat; Kristie Peerman; Patty Lunsford Subject: Re: Caring Closet Application for Minor Mod Thank you Toby. This is much appreciated. Hope all is well. See you next week. Also, thank you for looking at Mark's revenue analysis. We value your skills. [Oxon Sent from my iPhone On Jun 1, 2010, at 8:45 AM, "Toby LaFrance" < Tobygti ard- or.gov wrote: See the info attached. If you get any questions on this, it is budgeted in 100590054402. The attached document has the old coding. From: Ron Bunch Sent: Monday, May 31, 2010 1:51 PM To: #CPlanning Cc: Susan Hartnett; Jerree Lewis; Lizbeth Lutz; Toby LaFrance; Craig Prosser; Liz Newton Subject: Caring Closet Application for Minor Mod Hello: Just clearing up a few loose ends here. It may be that you have been part of the Email exchange regarding the "Caring Closet" building that is proposed to be built at the High School. It is a new building of about 20x28 that will require minor modification land use approval. They will likely come in the first week in June with a minor mod application. Council has determined that the City will pay the minor modification fee and City Admin has identified Residential Services /Agency Set Aside (Social Services: 590) as the source. $6,000 was budgeted this FY. Please work with Finance - IT on how to get the appropriate fee amount transferred. Please see attached the material provided by Liz Newton. Thank you and have a happy week! Ron Memo "Io: City of Tigard From: Phil Wentz, Facilities Manager Cc: Marilyn Hassman Date: May 25, 2010 Re: Minor Modification The minor modification request is to add a storage building to the east side of the existing Clothes Closet. The Clothes Closet is a Tigard - Tualatin School District Foundation organization that provides shoes and clothing to needy families. During the past year, more than 1400 families have been served by the Closet. Due to a steady flow of donations from private and business contributors, the Closet is in the happy position of needing additional storage. Not only does the Closet occasionally receive a large shipment of items, but they also try to keep seasonal items appropriately stored. When I met with the city planning department, they thought a title or deed was not necessary to attach to the application. With regards to Tigard City Code 18.360.050 (B): 1. There will be no increase in dwelling unit density 2. No change 3. No change 4. No change 5. No change 6. No change 7. No change 8. Storage structure will be approximately 560 square feet 9. No change 10. No change a. No change b. No change c. No change 1 Minor MOD: Clothes Closet:5J26 /10 11. No change The area proposed for' the structure is currently a gravel drive. It was originally installed when the 2004 additions were made to Tigard High School. Subsequently it was used for Balloon festival access until the eastern portion of the driveway was restored to athletic fields. Currently the drive way ends just beyond the proposed structure in a temporary gate. This gate is scheduled to be removed this summer and permanent fencing installed. The structure will have a ten foot (10') set back from the property to the east. This property is currently a light industrial park. The height of the structure will not exceed 15' which will make it considerably shorter than the two portable buildings to the south and west. Rainwater drainage will be addressed in the building plans and conform to applicable codes; including the city and/or Clean Water Services. There will be no clear vision issues, no trees need to be cut down and there will be no signage needed. This structure will occupy a space that is rarely used except for an occasional car for parking purposes. If there is additional information needed, I would be more than happy to supply it. Thanks you for your consideration. Phil Wentz pwentz@ttsd.k 12.or.us 503- 431 -4017 Minor MOD: Clothes Closet:5/26/10