City of Tigard Budget - FY 1990-1991
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CITY OF TIGARD, OREGON
1990/91 ADOPTED BUDGET
BUDGET COMMITTEE
Floyd Bergmann Mayor Gerald Edwards
George Burgess Councilor Carolyn Eadon
Judy Christensen Councilor Valerie Johnson
Deborah Hinton Councilor Joe Kasten
Bill Scheiderich Councilor John Schwartz
CITY STAFF
City Administrator Patrick J. Reilly
Community Development Director Ed Murphy
Library Director Irene Ertell
Chief of Police Ron Goodpaster
City Engineer Randall Wooley
Finance Director Wayne Lowry
City Attorney Tim Ramis
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO
City of Tigard,
Oregon
For the Fiscal Year Beginning
July 1, 1989
President Executive Director
The Government Finance Officers Association of the United states and Canada
(GFOA) presented an award for Distinguished Budget Presentation to the City of
Tigard for its annual budget for the fiscal year beginning July 1, 1989.
In order to receive this award, a governmental unit must publish a budget
document that meets program criteria as a policy docent, as an operations
guide, as a financial plan and as a fomminications medium.
The award is valid for a period of one year only. We believe our current
budget continues to conform to program requirements, and we are submitting it
to GFOA to determine its eligibility for another award.
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Budget Committee
FROM: Patrick J. Reilly, City Administrator
DATE: May 3, 1990
SUBJECT: Budget Message
Submitted herewith is the proposed Budget and program of services for the City of Tigard for fiscal year
1990-91.
The proposed Budget provides for the continuance of current services at existing levels, while
maintaining the City's commitment to operate within the tax base approved in 1986. Several program
embellishments, identified specifically within this message, are being proposed for your review and
consideration, the dollar impacts of each are furnished to facilitate your decision making.
Proposed City-wide operating expenditures total $9,272,237, reflecting a 10.5% increase above fiscal
1990. Approximately 40% of the operating budget increase is related to proposed program
embellishments. Without these enhancements the proposed growth in operating expenditures would
be approximately 6%. Of the proposed operating budget, personnel services account for 71% and
materials and services account for 23%. The remaining 6%, or $521,521, is for capital outlay, a detailed
listing of which is provided on page 9.
The Tigard budget is a series of funds. Each fund receives certain revenues and each is responsible
for a specific purpose. The costs of governance are distributed to appropriate funds, as demonstrated
by the proposed budget matrix, found on pages 6 and 7. A review of the "Combined Budget Statement
of Revenues, Expenditures, and Changes in Fund Balance/ Retained Earnings" attests to the overall
fiscal soundness of our City.
The one fund requiring attention is the General Fund. The declining fund balance suggests the need
to update the tax base, increase other revenue sources, or reduce service levels. The trend of this fund
is consistent with the projections included in the current 5-Year Plan, which ends with fiscal year 1991.
In fact, updating the tax base is tentatively scheduled for November 1990. The next available alternative
is May 1992 per state statutes.
(This Page Intentionally Left Blank)
CITY OF TIGARD, OREGON
1990/91 ADOPTED BUDGET
TABLE OF CONTENTS Page No
BUDGET INFORMATION
Budget Process 1
Budget Amendment Process 2
Fiscal Policies 3
Organization Chart 7
Property Tax Summary 8
Assessed Valuation 9
Budget Matrix 10
Fund Balance Projections - Governmental Funds 12
Fund Balance Projections - Special Revenue Funds 13
Fund Balance Projections - Enterprise Funds 14
FUND REVENUE
Revenue Summary - All Funds 15
Use & Limitations Of Funds 17
General Fund 19
Special Revenue Funds 26
Criminal Forfeiture Fund 27
State Gas Tax Fund 28
County Gas Tax Fund 29
County Road Levy Fund 30
Streets SDC Fund 31
Parks SDC Fund 32
Enterprise Funds 33
Sewer Fund 34
Storm Drainage Fund 35
Debt Service Funds 36
Bancroft Debt Service 37
General Obligation Bond Debt Fund 40
Road Bond Debt Service 41
Certificates Of Participation 42
Special Assessment Capital Projects Fund 43
Road Bond Capital Projects Fund 44
Park Levy Improvement Fund 45
PROGRAM EXPENDITURES
Program Budget Organization 46
Expenditure Summary - All Programs 48
Operating Budget Expenditure History 49
Community Services Program Summary (1.0) 50
Police 52
Finance 62
Administrative Servies 68
Library 76
Social Services 80
CITY OF TIGARD, OREGON
1990/91 ADOPTED BUDGET
TABLE OF CONTENTS Page No
PROGRAM EXPENDITURES CONTINUED
Community Development Program Summary (2.0) 82
Operations Administration (2.1) 83
Operations Sanitary Sewer 85
Operations Storm Drainage 87
Operations Streets/Lights 89
Operations Parks Maintenance 91
Operations Shops Services 93
Operations Property Management 95
Community Development Administration (2.2) 97
Building Inspection 99
Planning 101
Engineering 103
Policy and Administration Program Summary (3.0) 105
Mayor & City Council 106
City Administration 108
Personnel 110
General Government Program Summary (4.0) 113
Debt Service Program Summary (5.0) 120
Capital Improvements Summary (6.0) 127
Contingency/Reserves Summary (6.2) 132
APPENDIX
Glossary of Budget Related Terms 134
Advisory Committee Members 137
Staffing Summary 141
Management Salary Schedule 142
Public Employee Union Salary Schedule 143
Police Officers Association Salary Schedule 144
Schedule of Capital Equipment Appropriations 145
Specifically, General Fund operating revenues are projected to be $6,365,279. In addition, an
appropriation of $750,829 from the 5-Year Plan General Fund reserve is required to offset the imbalance
between operating revenues and expenditures. The practice of appropriating from the 5-Year reserve
to support operations is consistent with the 5-Year fiscal plan. The fund balance for the General Fund
for June 30, 1991 is projected to be $509,171, compared to $187,427 envisioned by the 5-Year plan.
Part of this higher-than-expected amount is due to development fees, which consistently exceed
expectations and which, upon receipt, obligate the City to certain inspection activities which are often
required in subsequent fiscal years; thus a lead/lag situation when it comes to revenues and
expenditures.
In reviewing revenues City-wide, two sources should be highlighted. The first is the substantial increase
the City will receive in the General Fund from the Washington County Cooperative Library Levy
approved by voters in March 1990. The projected FY 1991 amount is $461,000, or $235,000 above
1990. The second is surface water revenues which reflect an increase from $390,000 in FY 1990 to
$520,000 in FY 1991 due to the county-wide fee imposed as part of the Tualatin River clean up effort.
This fee supersedes our local charge effective July 1. It should also be noted that a separate fund has
been established to account for our surface water activities.
In addition to providing for the day-to-day operation of the City, the proposal calls for the following:
1. System development charges will finance $603,871 in capital sewer projects, $348,288 in capital
storm water projects, and $628,807 in capital street projects. County and state gas taxes will
provide for street overlay projects in the amount of $200,000.
2. Funds in the amounts of $59,000 and $20,000 have been allocated to expand the space available
for Civic Center personnel and improve the field operations grounds, respectively $7,520 is being
proposed for interior Civic Center improvements, such as signage, painting and lighting. $30,000
has been included to establish a voice mail system.
3. Appropriations are included to continue the timely expenditure of the Transportation Bond and
Park Levy proceeds.
4. $30,000 has been inserted to study the Ash Avenue alignment and $25,000 has been added to
assist with the study of the Triangle area now that the construction of Dartmouth is near at hand.
The resolution of the Ash Avenue alignment honors the Council's pledge to identify the impacts
of this extension.
5. $100,000 is being proposed for library material acquisition, reflecting not only the need to provide
the inventory to meet the increasing demand, but also acknowledging voter approval of additional
funds for library services.
Prior to delineating further specific recommendations, a brief review of the current fiscal year is in order.
Fiscal year 1990 has been extremely busy: A five-year park levy was approved by voters. An effort to
utilize tax increment financing to revitalize the City Center was defeated at the polls, and a proposal to
implement the same financing tool to encourage the "President's Parkway" development has been
submitted to the voters; results are not known as of this writing.
A broad range of county/regional initiatives have required significant Council and staff attention
including, but not limited to, the county-wide transportation improvement levy, the county-wide library
levy, the transportation improvement efforts of the Oregon Department of Transportation, the Tigard
School District capital improvement bond issue, and the efforts to clean up the Tualatin River.
Growth has prompted many of the issues which we have confronted during the past year and which
we will continue to confront. Most readily noticed are the impacts on traffic and schools, but the effects
of growth are everywhere. The ever increasing population - day time as well as night time - translates
into ever increasing demands for municipal services.
During fiscal year 1990 budget deliberations, an FTE cap was imposed as a mechanism to control the
number of employees and to provide flexibility to shift resources to meet the demands placed upon the
organization. I believe the cap has been an excellent tool and has forced staff to review organization-
wide needs whenever vacancies have occurred. The following are examples of some of the changes
made:
1. The position of secretary to the City Administrator has been transferred to the Police Department
to be secretary to the Chief.
2. The Community Services Department has been reorganized and the Director's position has been
replaced with the Community Involvement Coordinator.
Whenever a vacancy has occurred, the position has been reviewed and a prioritization of organizational
needs has been conducted. Since the inception of this practice, a total of seven positions have been
shifted to handle other responsibilities. There has been no additional cost to the City due to these
shifts.
The establishment of a cap of 157.5 full-time equivalents for fiscal 1990 represented an increase of three
as an acknowledgement of growth, and in fact, the actual FTE was much less than the budgeted level
during most of the fiscal year. This year I am proposing two positions due to growth's impacts. The
first is the addition of 1 FTE for the Library to assist with meeting circulation, youth services, and
technical services demands. The second is another FTE for the Police Department. The proposed
position is clerical - a detective/property clerk - and is recommended after analyzing the needs of the
Detectives Division and determining that the addition of this position relieves sworn officers of clerical
responsibilities.
I have also included funds for selected service enhancements which are completely dependent upon
local decision makers. The following is the summary of these items:
1. Library Sunday Hours: The Council has asked staff to research the cost of providing Sunday
hours for the Library. It is estimated that Sunday hours would require 1.75 FTE at a cost of
$39,000. Some of the cost will be offset by revenue from the county-wide library levy, which
reimburses local libraries for circulation.
2. Traffic Unit: I am proposing the addition of a Traffic Sergeant's position and the establishment of
a 3-person traffic unit (including two existing positions). This unit would assume the leadership
in responding to citizen traffic complaints and, with the support of the Engineering Department,
in proposing remedies. Nothing in Tigard today is more volatile than traffic and the establishment
of this unit would create the ability to focus on this issue without reducing our patrol commitments.
Pursuant to the establishment of such a unit, staff would recommend the creation of a Traffic
Advisory Commission, a citizen body similar to the Planning Commission, to assist the Council in
developing a Traffic Management Policy and in hearing and resolving citizen complaints which
exceed the scope of staff. Total expenditures for this position approximate $85,000 including
necessary equipment and capital outlay.
3. Permit Coordinator: The first respondents to growth are the planning and building functions. A
recurring problem has been the follow through by staff to make sure that all permit conditions are
met. This proposed position will be assigned responsibility to see that compliance with conditions
of development is achieved. Projected cost of this position is $29,000. It is also incumbent upon
the City to expend development fees on development related activities.
4. Senior Center: Concurrent to the decision to remodel, the Council accepted greater responsibility
in providing more support to the Center which would in turn permit use of the Center by non-
senior groups as long as the Center's primary purpose remains intact. Essentially, assuming
responsibilities for utilities and maintenance, the additional cost is $27,000.
An area beyond City control is the mandated surface water program, effected county wide in an effort
to clean up the Tualatin River. Although details are still emerging, each city within Washington County
is responsible for execution of a non-point source pollution control program, financed by a county-
wide surface water fee of $3 per month per equivalent dwelling unit. It is envisioned, as of this writing,
that the first year program will require four additional FTE, plus one FTE transferred from the
Wastewater Division. Staffing decisions will not be made, however, until program details are clarified.
Total cost of program expansion is $220,000.
Two significant pending decisions obscure the future however. First, the vote on the President's
Parkway Development Plan, will not be known until May 15th. If voters approve the plan, a complex
master planning process will be initiated in concert with the formation of an Urban Renewal Agency.
Ultimately, the proposed private development will result in an additional $300 million of assessed value
over a 15-year period. Needless to say this is a pivotal election. A separate budget for the Urban
Renewal Agency is envisioned.
The other is the on-going, county-wide effort to form a public safety communications center with state-
of-the-art technology through the establishment of an intergovernmental contract agency. The
necessary condition for establishment is passage of a county-wide communication equipment levy, now
scheduled for August of 1990. If the levy is approved and if the City of Tigard joins the agency, our
local communications center and its contracts with three neighboring cities would be eliminated.
The bottom line cost to our taxpayers is a $1.75 tax levy for operations. The per capita cost of
operations is proposed at $326.75 (a 7.1% increase above 1989-90), versus $305.06 in 1989-90 and
$271.45 in 1988-89. Per capita cost without the surface water program would be $319 for 1990-91, or
a 4.6% increase above 1989-90. Total proposed operating expenditures, per $1,000 of assessed value,
is $6.15 versus $5.89 for 1989-90 $5.38 for 1988-89.
An obligatory responsibility of management is the continuous review of the organization in an effort to
enhance effectiveness and increase efficiency. Please be assured that we will continue to conduct such
assessments. A broad, organization-wide review was the focus of my first year; more targeted reviews
are, on line for the coming year.
Fiscal 1991 will witness the development of a new 5-Year fiscal plan, continued efforts to maintain our
quality of life through local, county, and regional initiatives and a commitment to improved citizen
service. The proposed 1990-91 Budget provides the resources necessary to pursue our mission by
continuing the existing level of services and initiating several key services.
The City of Tigard is fortunate to have a talented, committed staff, dedicated to high quality public
service. Their contributions to the budget are to be praised for, without them, the document and
financial plan would not have been prepared.
In closing, I would like to thank the citizens of Tigard for their support of the City and their continuing
contributions to the community's well being.
1990/91 BUDGET
CITY OF TIGARD, OREGON
1990/91 Budget Process
1990/91 Budget Process
The Budget Process followed in the preparation of this budget complies with local
budget law established by the State of Oregon. The process and the calendar of
events leading up to the adoption of this budget were as follows:
February 1990 o A meeting of the Budget Committee was held to review the
mid-year financial position of the City and to forecast
activities through the end of the current year.
o Department managers began assembling budget requests for
review by the Budget Officer.
March 1990 o Requested budgets for each budget unit were submitted
to the Finance Director along with supporting
documentation.
o Revenue estimates were prepared for the coming year by
the Finance Director.
April 1990 o Balanced requested budget was submitted to the City
Administrator. Budget negotiations between Department
Directors and the City Administrator took place.
May 1990 o City Administrator proposed 1990/1991 budget submitted
to the Budget Committee for deliberation. Several public
meetings were held after which the proposed budget as
amended was approved by the Budget Committee.
June 1990 o A public hearing before the City Council was held to
allow citizens to comment on the approved budget. After
the public hearing, the 1990/91 budget was adopted by
City Council resolution.
July 1, 1990 o The 1990/91 adopted budget becomes effective.
Oregon local budget law allows the public input and participation throughout the
process. All Budget Committee meetings are open to the public and are advertised
as such. The advertisement of the public hearing prior to City Council adoption
includes a summary of the budget as approved by the Budget Committee.
In addition, the proposed budget submitted to the Budget Committee in May and
the approved budget submitted to the City Council in June were available to the
public prior to such meetings.
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1990/91 BUDGET
Budget Amendment Procedures
Oregon local budget law sets forth procedures to be followed to amend the budget
as events occur after budget adoption. The type of events determine the
procedures to be followed.
The adopted budget appropriates certain funds for contingencies in each fund to
be used at the discretion of the governing body. Contingencies in each fund can
only be appropriated for specific unforeseen events by the approval of a
resolution by the City Council. Specific appropriations of contingencies may
include funding for service level policy changes, unforseen catastrophic events
or redirection of resources.
Local budget law provides that certain other budget changes may be made by the
governing body without budget committee action. Such changes include the
following:
o Award of a grant for a specific purpose.
o Refunds of prior expenditures.
o Voter approved bond sales.
o Expenditure of special assessments.
o Expenditure of insurance proceeds.
All other budget changes after budget adoption require a supplemental budget.
A supplemental budget must proceed in the same manner as the original budget in
that the Budget Committee must recommend such a supplemental budget to the City
Council after holding a public meeting to discuss it. The City Council must
then hold a public hearing on the supplemental budget to give citizens an
opportunity to comment before adopting it by resolution.
The Council typically considers a supplemental budget each year in January to
recognize audited beginning fund balances and any changes in revenue
expectations. The Council also considers additional appropriations to deal with
unexpected events.
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1990/91 BUDGET
CITY OF TIGARD, OREGON
Fiscal Policies
The City of Tigard has an important responsibility to its citizens to carefully
account for public funds, to manage municipal finances wisely, and to plan the
adequate funding of services and facilities desired and needed by the public.
Our purpose in establishing a formal set of fiscal policies is to ensure that
the public's trust is upheld. With such fiscal policies, the City will be
establishing the framework under which it will conduct its fiscal affairs,
ensuring that it is and will continue to be capable of funding and providing
outstanding local government services.
The objectives of Tigard's fiscal policies are as follows:
o To enhance the City Council's policy-making ability by providing accurate
information on program and operating costs.
o To assist the sound management of the City government by providing accurate
and timely information on current and anticipated financial conditions.
o To provide sound principles to guide the important decisions of the Council
and of management which have significant fiscal-impact.
o To set forth operational principles which minimize the cost and financial
risk of government consistent with the services desired by the public.
o To employ revenue policies which prevent undue or unbalanced reliance on
any one source; which distribute the cost of municipal services fairly
and which provide adequate funds to operate desired programs.
o To provide and maintain essential public facilities, utilities,
infrastructure, and capital equipment.
o To protect and enhance the City's credit rating.
o To insure the legal use of all City funds through efficient systems of
financial security and internal control.
o To insure that all surplus cash is prudently invested in accordance with
the Council's adopted investment policy to protect City funds and to
realize a reasonable rate of return.
Revenue Policy
o A diversified and stable revenue system will be maintained to shelter the
government from short-run fluctuations in any one revenue source.
o One-time revenues will be used only for one-time expenditures. The City
will avoid using temporary revenues to fund mainstream services.
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1990/91 BUDGET
o All revenue forecast shall be conservative.
o Regular reports comparing actual to budgeted revenues will be prepared by
the Finance Department and presented to the City Administrator.
o All City funds shall be safely invested to provide a sufficient level of
liquidity to meet cash flow needs and to provide the maximum yield possible
in that order. One hundred percent of all idle cash will be continuously
invested.
o The City will maximize the utilization of user charges in lieu of property
taxes for services that can be individually identified and where the costs
are directly related to the level of service. User fees will be reviewed
each year to insure that related costs are recovered in accordance with
City Council policy.
Operating Budget Policy
o Regular reports comparing actual to budgeted expenditures will be prepared
by the Finance Department and be distributed to the City Administrator.
o Departmental objectives will be integrated into the City's annual budget
and monthly departmental reports.
o Before the City undertakes any agreements that create fixed cost, the cost
implications, both operating and capital, of such agreements will be fully
determined for the current and future years.
o All nonsalary benefits, such as social security, pension, and insurance,
will be estimated and their impact on future budgets annually assessed.
o Cost analysis of salary increases will include the effect of such increases
on the City share of related fringe benefits.
o The City will annually submit documentation to obtain the Award for
Distinguished Budget Presentation from the Government Finance Officer
Association (GFOA).
o The operating budget will be constrained to the total increase approved
by the Budget Committee and adopted by the City Council.
o The operating budget will be limited to the corresponding year operating
budget set forth by the five year financial plan adopted by the City
Council.
Capital Improvement Policy
o Systems development charges will be used for infrastructure capacity
expansion and improvements including in-house engineering and design.
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1990/91 BUDGET
o Future operating costs associated with new capital improvements will be
projected and included in the operating budget forecast.
o The City will determine and use the most effective and efficient method
for financing all new capital projects.
o Special funds dedicated for capital improvements will be segregated in the
accounting system and used only for the intended capital purposes.
Accounting Policy
o The City will maintain high standards of accounting. Generally accepted
accounting principles (GAAP) will be used in accordance to the standards
developed by National Council on Government Accounting and endorsed by
the Government Finance Officer's Association (GFOA).
o An independent annual audit will be performed by a public accounting firm
which will issue an official opinion on the annual financial statements
and a management letter detailing areas that need improvement.
o Full disclosure will be provided in the financial statements and bond
representations.
o Financial systems will be maintained to monitor expenditures and revenues
on a monthly basis, with thorough analysis and adjustment of the Annual
Budget at mid-year and any other appropriate time.
o The accounting system will provide monthly information about cash position
and investment performance.
o The City will annually submit documentation to obtain the Certificate of
Achievement for Excellence in Financial Reporting from GFOA.
Debt Policy
o Capital projects, financed through bond proceeds, shall be financed for
a period not to exceed the useful life of the project.
o Long-term borrowing will be confined to capital improvements too large to
be financed from current revenues.
o Issuance of Bancroft Bonds will be pursued to finance local improvement
districts approved by the City Council.
Reserve Policy
o The City will maintain an unallocated fund balance or retained earnings
equal to or greater than three months of general operating expenditures
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1990/91 BUDGET
or expenses. This reserve will be calculated based on the adopted annual
operating budget of the City. These funds will be used to avoid cash-flow
interruptions, generate interest income, reduce need for short-term
borrowing, and assist in maintaining what is considered an investment
grade bond rating capacity.
6
City Of Tigard
Organization Chart
July 1, 1990
Municipal Court City Council 8oa.ds a Committees
City Atto.ney City Admin is lr :lion Personnel City Recwde. Cnmm Im.p Hrment
Police library Adminirirative Souk: Pleld Dperatiom Community Devrtopmrnl EEnginee.inq Pinancr
V
Administration Re/errnce Risk Yanagemenl ~ RuiWinq Fsp Accwnlinq
Potrol R<aden Service pAice Services Slo.m Plonninq Compute. Systems
tnveftigalgn Support Service Re<o.ds Sbeel PwcAOSinq
Support Service Educ See Yunic ipol Court Para
Shops
Prop Ngml
City Of Tigard, Oregon Property Tax Summary
1990/91 Budget 07/16/90
Actual Actual Adopted Proposed Adopted
1987/88 1988/89 1989/90 Tax Information 1990/91 1990/91
Property Taxes
2,087,349 2,279,239 2,420,865 General Fund Tax Base 2,566,282 2,566,282
Parks Serial Levy 350,000 350,000
129,092 174,590 248,832 Civic Ctr Debt Serv 259,548 259,548
1,135,000 Road Bond Debt Service 1,037,015 1,057,015
2,216,441 2,453,829 3,804,697 Total Tax Levied 4,212,845 4,232,845
Assessed Values
957,116,868 1,176,774,852 1,326,114,462 Beginning 1,423,135,772 1,423,135,772
13,029,882 50,891,510 29,347,310 Est Market Value Inc 26,141,000 26,141,000
51,222,302 63,000,000 65,000,000 Est New Construction 60,000,000 60,000,000
155,405,800 35,448,100 2,674,000 Annexations
1,176,774,852 1,326,114,462 1,423,135,772 Total Value 1,509,276,772 1,509,276,772
Tax Rates
1.92 1.85 1.78 General Fund Tax Base 1.75 1.75
0.00 0.00 0.00 Parks Serial Levy 0.24 0.24
0.11 0.13 0.18 Civic Ctr Debt Serv 0.17 0.17
0.00 0.00 0.83 Road Bond Debt Service 0.75 0.77
2.03 1.98 2.79 Total Est Tax Rate 2.91 2.93
Est Tax per Household
(100,000 Ave Home)
192.00 185.00 178.00 General Fund Tax Base 175.00 175.00
0.00 0.00 0.00 Parks Serial Levy 24.00 24.00
11.00 13.00 18.00 Civic Center Debt Serv 17.00 17.00
0.00 0.00 83.00 Road Bond Debt Service 75.00 77.00
203.00 198.00 279.00 Total Est Taxes 291.00 293.00
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1990/91 BUDGET
City of Tigard, Oregon
Assessed Valuation
The City's assessed value has increased dramatically over the past several years.
The total increase from 1981/82 to 1990/91 of $880,000,000 includes $226,000,000
from annexations, and $654,000,000 from development and property value
appreciation.
City Of Tigard
Assessed Value History
For Ten Year Period Ended 1994/91
A/V
1,600,000,000
1,400,000,000
1,200,000,000
1,000,000,000
800 000 000
600,000,000
400,0D0,000 200,000,000
82 83 84 85 86 87 88 89 90 91
Fiscal Year
9
CITY OF TIGARD 06/22/90 GENERAL SEWER STORM STATE GAS COUNTY COUNTY STREETS
1990/91 Adopted Budget Matrix FTE FUND FUND DRAIN TAX GAS TAX ROAD LEVY SDC
Police 53.75 3,009,623 8,170 2,723 5,447
CS-Finance and Accounting 9.00 183,708 154,934 70,827 22,133 11,067
CS-Support Services 11.00 438,808 24,378 24,378
CS-Municipal Court 2.50 103,133
Library 19.00 750,926
Social Services 0.00 51,608
TOTAL COMMUNITY SERVICES 95.25 4,537,805 187,482 97,929 27,580 11,067 0 0
CD-Admin and Projects 7.00 163,404 25,139 12,570 25,139 12,570 12,570
DS-Building and Code Enf 7.50 334,857 6,904 3,452
DS-Planning 8.00 383,524
DS-Engineering 12.00 286,852 32,811 21,874 57,965 37,973
OP-Admin 3.00 38,117 44,769 20,146 44,881 11,976
OP-Shops 2.00 54,680 13,670 13,670 27,340
OP-Property Mgmt 1.00 130,452
OP-Storm Drain 5.00 316,934
OP-Sanitary Sewer 8.00 385,280
OP-Streets 7.50 0 366,769 76,242 0
OP-Street Lighting 0.00 235,000
OP-Parks and Grounds 6.50 302,453
TOTAL COMMUNITY DEVELOPMENT 67.50 1,694,338 508,572 388,645 757,094 100,787 0 50,542
City Council 0.00 26,760 6,390 2,398 3,597 819
City Administration 3.00 132,511 31,644 11,874 17,811 4,057
Personnel 2.00 86,581 20,675 7,758 11,637 2,651
TOTAL POLICY AND ADMIN 5.00 245,852 58,709 22,030 33,045 7,527 0 0
City-Wide Non-Dept 0.00 293,053 69,981 26,259 39,389 8,972
City Attorney 0.00 73,656 17,589 6,600 9,900 2,255
TOTAL GENERAL GOVERNMENT 0.00 366,709 87,570 32,859 49,289 11,227
OPERATING BUDGET 167.75 6,844,703 842,334 541,463 867,007 130,608 0 50,542
G.O. Bond Debt
Bancroft Bond Debt
TOTAL DEBT SERVICE 0 0 0 0 0 0 0
Capital Projects 336,300 603,871 348,288 200,000 38,817 0 628,807
Equip Replace Reserve 0 0 0 0
Contingency and Finance Reserve 137,322 49,361 25,704 27,359 0 0 50,000
5 Year Plan reserve 499,375 516,087 68,291 316,864 0 0
TOTAL ALL OTHER 972,997 1,169,319 442,283 544,223 38,817 0 678,807
TOTAL BUDGET 167.75 7,817,700 2,011,653 983,746 1,411,230 169,425 0 729,349
TOTAL REVENUE 7,817,700 2,011,653 983,746 1,411,230 169,425 0 729,349
10
PARKS GO BONDS BANCROFT CERTIFICATE SPEC ROAD BOND PARK LEVY CRIM FORT
SDC DEBT BOND DEBT DEBT SERV ASMT CIP CIP CIP FUND TOTAL
0 3,025,963
442,669
487,564
103,133
750,926
51,608
0 0 0 0 0 0 0 0 4,861,863
251,390
345,213
383,524
120,000 557,474
159,888
109,359
130,452
316,934
385,280
443,011
235,000
302,453
0 0 0 0 0 120,000 0 0 3,619,978
39,964
197,896
129,302
0 0 0 0 0 0 0 0 367,162
437,654
110,000
547,654
0 0 0 0 0 120,000 0 0 9,396,657
1,266,994 198,678 1,465,672
2,889,753 2,889,753
0 1,266,994 2,889,753 198,678 0 0 0 0 4,355,425
150,000 0 0 0 365,000 5,980,000 1,353,000 0 10,004,083
0 0
2,900 0 292,646
0 0 562,626 6,772 1,970,015
152,900 0 562,626 6,772 365,000 5,980,000 1,353,000 0 12,266,744
152,900 1,266,994 3,452,379 205,450 365,000 6,100,000 1,353,000 0 26,018,826
152,900 1,266,994 3,452,379 205,450 365,000 6,100,000 1,353,000 0 26,018,826
S--S----------SS---SS------SS-----5--==---------SSSS---SC-SS--SL-SSS-S-S-SSS----C-----------5--.-=-
11
City Of Tigard, Oregon
Combined Budget Statement Of Revenues, Expenditures, And Changes In Fund Balances
All Governmental Funds
Estimated for Period ended June 30 1991
Governmental Fund Types
Special Debt Capital Total (Memorandum Only)
General Revenue Service Project 1991 Total 1989 Actual
Revenues
Taxes 2,493,015 1,438,572 120,000 4,051,587 2,408,597
From Other Agencies 1,268,858 1,336,000 2,604,858 1,517,777
Fees & Charges 829,725 544,500 1,374,225 1,059,725
Fines 272,600 272,600 240,849
Franchise Fees 1,150,411 1,150,411 1,031,791
Use of Money & Property 154,660 44,900 318,997 258,200 776,757 738,165
Other 196,010 65,000 261,010 599,002
Assessments 467,844 467,844 375,019
Total Revenues 6,365,279 1,925,400 2,290,413 378,200 10,959,292 7,970,925
Expenditures
Current:
Community Services 4,537,805 38,647 4,576,452 3,357,664
Community Development 1,694,338 908,423 120,000 2,722,761 1,980,927
Policy & Admin 245,852 40,572 286,424 112,966
City Wide Support 366,709 60,516 427,225 536,976
Contingency 137,322 80,259 217,581
Capital Projects 336,300 1,017,624 7,698,000 9,051,924 2,640,171
Debt Service
Principal 3,193,000 3,193,000 418,000
Interest 1,162,425 1,162,425 354,739
-
Total Expenditures 7,318,326 2,146,041 4,355,425 7,818,000 21,637,792 9,401,443
Other Financing Sources
Proceeds of BAN,s 0 1,200,000
Proceeds of Bonds 2,360,000 2,360,000
Excess of revenues &
other sources over
expenditures (953,047) (220,641) 294,988 (7,439,800) (8,318,500) (230,518)
Projected Fund Balances
July 1, 1990 1,452,421 537,504 274,410 1,450,000 9,714,335 2,868,365
June 30, 1991 499,374 316,863 569,398 10,200 1,395,835 2,637,847
12
City Of Tigard, Oregon
Combined Budget Statement Of Revenues, Expenditures, And Changes In Fund Balances
Special Revenue Fund Types
Estimated for Period ended June 30 1991
Special Revenue Funds
County State County Streets Parks Criminal Total (Memorandum Only)
Gas Tax Gas Tax Road Levy SDC SDC Forfeit 1991 Total 1989 Actual
Revenues
Taxes 0
From Other Agencies 136,000 1,200,000 1,336,000 892,146
Fees & Charges 4,500 390,000 150,000 544,500 585,363
Fines 0
Franchise Fees 0
Use of Money & Property 3,200 25,000 13,800 2,900 44,900 103,464
Other 0
Assessments 0
Total Revenues 139,200 1,229,500 0 403,800 152,900 0 1,925,400 1,581,573
Expenditures
Current:
Community Services 11,067 27,580 38,647 93,182
Community Development 100,787 757,094 50,542 908,423 834,154
Policy & Admin 7,527 33,045 40,572 16,002
City Wide Support 11,227 49,289 60,516 99,164
Contingency 0 27,359 50,000 2,900 80,259
Capital Projects 38,817 200,000 628,807 150,000 1,017,624 1,099,654
Debt Service
Principal 0
Interest 0
Total Expenditures 169,425 1,094,367 0 729,349 152,900 0 2,146,041 2,142,156
Excess of revenues &
other sources (30,225) 135,133 0 (325,549) 0 0 (220,641) (560,583)
Projected Fund Balances
July 1, 1990 30,225 181,730 0 325,549 0 0 537,504 1,164,070
June 30, 1991 0 316,863 0 0 0 0 316,863 603,487
13
City Of Tigard, Oregon
Combined Budget Statement Of Revenues, Expenses And Changes In Retained Earnings
All Proprietary Fund Types
Estimated for Period ended June 30 1991
Enterprise (Memorandum Only)
Sewer Storm Drain 1991 Total
Operating Revenues
Charges or Services 762,800 520,000 1,282,800
Other Fees 13,000 13,000
Total Operating Revenues 775,800 520,000 1,295,800
Operating Expenses
Community Services 187,482 97,929 285,411
Community Development 508,572 388,645 897,217
Policy & Administration 58,709 22,030 80,739
General Government 87,570 32,859 120,429
Total Operating Expenses 842;333 541,463 1,383,796
Operating Inome (loss) (66,533) (21,463) (87,996)
Non-Operating Revenue
Interest 37,200 18,000 55,200
Connection Charges 205,000 106,000 311,000
Total Non-Operating Revenue 242,200 124,000 366,200
Non-Operating Expenses
Capital Improvements 603,871 348,288 952,159
Total Non-Operating Expenses 603,871 348,288 952,159
Net Income (loss) (428,204) (245,751) (673,955)
Projected Retained Earnings
July 1, 1990 993,653 339,746 1,333,399
June 30, 1991 565,449 93,995 659,444
ee.e.ee.ee. cc.......ec e.e.ccccccaaacec=
14
City Of Tigard, Oregon Revenue Summary
1990/91 Budget All Funds
Actual Actual Adopted Proposed Approved Adopted
987/88 1988/89 1989/90 Funds 1990/91 1990/91 1990/91
6,183,720 6,823,707 7,587,512 General Fund 7,765,279 7,765,279 7,817,699
50,741 1,744 6,017 Criminal Forfeiture Fund 0 0 0
885,787 984,672 1,042,303 State Gas Tax Fund 1,409,500 1,409,500 1,411,230
181,252 177,334 159,701 County Gas Tax Fund 169,200 169,200 169,425
138,756 73,393 23,127 County Road Levy 0 0 0
1,079,344 1,219,188 813,891 Streets SDC 729,349 729,349 729,349
131,351 234,144 140,550 Parks SDC 152,900 152,900 152,900
1,230,610 1,816,072 1,627,175 Sewer Enterprise 1,957,458 1,957,458 2,011,653
983
,746
808,263 890,187 928,271 Storm Drain Enterprise 948,066 948,066
278,307 283,996 1,323,859 General Bonded Debt 1,266,994 1,266,994 1,266,994
1,357,219 520,453 6,117,575 Bancroft Bonded Debt 3,452,379 3,452,379 3,452,379
0 0 0 Certificate Debt Service 205,450 205,450 205,450
922,923 765,162 4,390,000 Local Improvement CIP 365,000 365,000 365,000
0 8,538,107 7,870,656 Road Bond CIP 6,100,000 6,100,000 6,100,000
0 0 1,750,000 Park Levy Improvement Fund 1,353,000 1,353,000 1,353,000
13,248,273 22,328,159 33,780,637 Total Revenue 25,874,575 25,874,575 26,018,825
15
1990/91 BUDGET
City of Tigard, Oregon
Revenue - All Fund Types
Following is a chart depicting the sources of total revenue for 1990/91 by fund
type. Following this chart is information on the use and limitations of funds
and a summary and narrative related to each type of fund followed by the detail
budgets for each fund.
City Of Tigard
1990/91 Budget by Fund Type
Special Revenue--$2,462,904 Pit y - General Fund--:7,817,699
4 R,
1. ~i1': ~y[IP
N w. ti 6. l'kl:i
Enterprise $2,995,399 Debt Service--$4,924,823
Capital Projects--$7,818,000
Total 1990/91 Budget $26,018,825.
16
USE AND LIMITATIONS OF FUNDS
GENERAL FUND: Revenue is received from property taxes, fees and charges for
services, franchise fees, and revenue from other agencies. Funds may be used
for ordinary expenditures of the City.
CRIMINAL FORFEITURE FUND: Revenue from the sale or other disposition of property
or assets used in or related to criminal activity. All such revenues must be
used for law enforcement purposes.
STATE TAX STREET FUND: Shared revenues from tax on sale, use, etc. of motor
vehicle fuel. Funds shall be used for construction, reconstruction, improvement,
repair, maintenance, operation, and use of public highways, roads, streets, and
roadside rest areas and may be used for streetlighting and cleaning, storm
drainage, traffic control devices, and cost of administration.
COUNTY GAS TAX FUND: Shared revenue from Washington County tax on sale, use,
etc. of motor vehicle fuel. Funds shall be used for construction,
reconstruction, improvement, repair, maintenance, operation, and use of public
highways, roads and streets.
COUNTY ROAD LEVY: Shared revenue through a three year serial levy imposed by
Washington County, with funds to be used for repairs of existing streets, roads
or bridges. The City may continue to receive delinquent property tax collection
monies, but the serial levy has ended. Funds shall not be used for road widening
or extensions.
STREETS SDC: Road system development fees are charged when a building permit
is issued for any new construction and/or additions, alterations or change in
use which increases the number of parking spaces. Use of fees is limited to
implement the installation, construction or extension of extra capacity street
facilities and traffic control devices.
PARKS SDC: Park and recreation systems development fees are charged when a
building permit is issued for any new construction and for additions, alterations
or change in use which creates a dwelling unit. Funds collected are to be used
to implement the acquisition, development, and expansion of additional recreation
spaces and facilities.
SEWER FUND: Revenues are received from user fees for sewage treatment and sewer
line maintenance. Funds are used for the operation, maintenance and repair of
City sewer facilities.
STORM DRAINAGE FUND: Revenues are received from user fees for storm drainage.
Funds are used for the operation, maintenance and repair of storm drainage
facilities.
GENERAL BOND DEBT: The City sold $2.2 million in general obligation bonds on
June 6, 1984 for the purpose of purchasing land and constructing a Civic Center.
The City also issued advance refunding bonds in February 1987 to refund the
callable portion of the 1984 issue. In addition, the City issued $8,500,000 in
general obligation Road Improvement Bonds in April 1989.
Because the April 1989 issue is subject to rebate in accordance with the 1986
Tax Act, it is accounted for in a separate fund. Funds collected from Debt
Service tax levies can only be used to fund Debt Service.
17
BANCROFT BOND DEBT: Revenue in this fund is derived from assessments on
properties that have formed local improvement districts and from the proceeds
of Bancroft Bonds to retire short term debt issued to fund local improvements.
Three funds are used to account for Bancroft Bond debt service to ensure that
issues subject to federal rebate regulations are properly accounted for.
CERTIFICATE DEBT SERVICE FUND: Revenue from a 5-year serial levy may only be
used to fund the repayment of borrowed funds.
LOCAL IMPROVEMENT CIP: Revenue from short term borrowing is used to fund
improvements within local improvement districts.
ROAD BOND CIP: Funds from the April 1989 issue of General Obligation Road
Improvement Bonds may only be used to fund specific bond improvements.
PARK LEVY IMPROVEMENT FUND: Revenue from Certificates of Participation may only
be used to fund specific park system improvements.
18
1990/91 BUDGET
CITY OF TIGARD, OREGON
GENERAL FUND
The General Fund is at the center of the City's Budget and Accounting system.
The General Fund receives revenue from a variety of sources including property
taxes, franchise fees, revenue from state and county sources, and other
nonspecific use revenue as shown below. Property taxes make up 39 percent of
Revenue within the General Fund which along with beginning fund balance totals
$7,817,699.
Taxes- -2,493,015
Other Agencies--1,268,858
Fees do Charges--829,725
Fines--272,600 Fund Balance--1,452,420
Franc h ise--1,150,41 1 Other--350,670
General Fund Revenues from the sources shown above fund a variety of services
provided to the community. The most obvious is Police Service which is included
in the Community Services program in the amount of $3,025,963. The General Fund
program support distribution is shown below.
General Fund
Program Support Distribution
Appropriation
Community Services 4,537,805
Community Develop 1,694,338
Policy & Admin 245,852
General Government 366,709
Capital Projects 336,300
Oper Contingency 137,322
Reserve 499,375
Total Programs 7,817,700
19
1990/91 BUDGET
City of Tigard, Oregon
General Fund
General Fund revenue histories are included below showing five years of
historical information, the 1989/90 adopted budget, and the 1990/91 adopted
budget.
Revenue
3,000,000
13 Property Taxes
2,500,000 Agencies
2,000,000
1,500,000
1,000,000
500,000
0
85 86 87 88 89 90 91
Year
Property Taxes & Other Agencies
Property taxes have increased significantly due to a voter approved tax base
increase which became effective in 1986/87 and significant annexation increases
in 1987-88 and 1988-89. Revenue from other agencies has generally increased in
part due to a steady increase in City population driving up per capita driven
revenues and in part due to increased funding from the Washington County Library
Levy approved by county voters in 1989/90.
20
1990/91 BUDGET
City of Tigard, Oregon
General Fund
Revenue
1,000,000
Fees do Charges
Fines
800,000
600,000
400,D00
X -X
200,000
0 X'X
85 86 87 88 89 90 91
Year
Fees & Charges and Fines
Fees and charges received from development activity have increased since 1986
and the level of activity has remained strong. Court and library fines have
generally increased, however the level of citations heard by the Tigard Municipal
Court has been sporadic due to management and philosophy changes.
Revenue
1,400,000
Franchise Fees
1,200,000 El Interest
1,000,000
800,000
600,000
400,000
200,000
llh-
0
85 86 87 88 89 90 91
Year
Franchise Fees and Interest
Franchise fees, charged to public utilities as a percentage of their revenues
from within the City, have increased significantly since 1987 due to increases
in utility rates and more importantly the annexation of several large commercial
and residential areas. The 1986 increase was caused by a one time adjustment
by the power company for prior years.
21
1990/91 BUDGET
City of Tigard, Oregon
General Fund
Revenue
2,000,000
Other Revenue
Fund Balance
1,500, 000
1,000,000
500,000
0
85 86 87 88 89 90 91
Year
Other Revenue do Fund Balance
Other revenues include police contracts and recovered expenditures. In 1989/90,
the General Fund received payment from the Parks SDC Fund for park land purchased
by the General Fund in prior year.
Fund balance has exceeded expectations almost every year. The five year
financial forecasts suggest that fund balance will decrease further in future
years.
22
29-Jun-90 16:45 CITY OF TIGARD, OREGON - General Fund 1990-91 BUDGET
General Fund 10
ACTUAL ACTUAL ADOPTED REVENUE PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 SUMMARY FTE 1990-91 1990-91 1990-91
Property Taxes
1,899,017 2,042,468 2,200,566 40000 Current Taxes 2,343,015 2,343,015 2,343,015
119,228 192,181 140,000 40100 Prior Year Taxes 150,000 150,000 150,000
2,018,245 2,234,649 2,340,566 Total Property Taxes 2,493,015 2,493,015 2,493,015
From Other Agencies
0 0 86,213 40400 Federal Grants 130,663 130,663 130,663
82,688 89,249 91,200 41000 Cigarette Tax 86,345 86,345 86,345
139,227 160,851 163,900 41100 Liquor Tax 167,850 167,850 167,850
97,471 109,016 110,000 41200 State Revenue Sharing 115,500 115,500 115,500
11,199 3,511 4,000 41400 State Grants 4,000 4,000 4,000
0 12,400 12,400 41401 State ODOT Bike Path Grant 0 0 0
0 0 8,720 41402 State LCDC Grant 0 0 0
143,796 180,421 195,000 42000 Hotel/Motel Tax 210,000 210,000 210,000
17,478 16,608 16,600 42100 County - USA 14,000 14,000 14,000
214,881 254,310 226,000 42200 County - WCCLS 461,000 461,000 461,000
59,919 69,581 69,000 41500 911 Emergency Tax 79,500 79,500 79,500
766,659 895,947 983,033 Total Other Agencies 1,268,858 1,268,858 1,268,858
40000 The Property Tax Levy has been increased by the 6% limit allowed by statute. The tax base
totals $2,566,282 which with a collection rate of 91.3% results in the revenue estimate of
$2,343,015.
40400 Community Development Block Grant funds will be used to fund the remodeling of the Tigard
Senior Center. The project began in May 1990 and should be completed by fall 1990.
41000 State shared revenues and state revenue sharing are based in part on population which is
41100 estimated to be 28,403 for per capita revenue purposes.
41200
42100 The Washington County Cooperative Library System increased levy was approved by the voters in
May 1990.
23
29-Jun-90 16:45 CITY OF TIGARD, OREGON - General Fund 1990-91 BUDGET
ACTUAL ACTUAL ADOPTED REVENUE PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 SUMMARY FTE 1990-91 1990-91 1990-91
Fees & Charges
91,588 116,437 117,000 43000 Business Tax 136,500 136,500 136,500
98,895 111,606 113,000 43100 Mechanical Permits 100,000 100,000 100,000
268,610 248,131 260,000 43200 Building Permits 240,000 240,000 240,000
156,903 176,540 160,000 43300 Plans Check Fee 150,000 150,000 150,000
9,876 7,965 22,000 43400 Alarm Permit 20,625 20,625 20,625
10,962 2,050 10,000 43500 Liquor Permit Fees 5,000 5,000 5,000
120,671 62,796 100,000 43600 Engr. Public Improvements 90,000 90,000 90,000
11,407 3,145 5,000 43700 Sign Permit Fees 3,000 3,000 3,000
23,104 53,120 40,000 43800 Land Use Application ees 40,000 40,000 40,000
0 0 0 44000 Lien Search Fees 15,600 15,600 15,600
0 0 0 44100 Recreation Tuition 6,000 6,000 6,000
10,750 12,957 10.000 45100 Misc. Fees & Charges 11,000 11,000 11,000
0 7,695 15,000 45200 Park Reservations 12,000 12,000 12,000
802,766 802,442 852,000 Total Fees & Charges 829,725 829,725 829,725
Fines & Forfeitures
216,422 194,265 159,190 45501 Fines & Forfeitures-Traffic 243,000 243,000 243,000
0 5,041 3,425 45502 Fines & forfeitures-Miso 3,000 3,000 3,000
0 6.310 5,135 45503 Fines & Forfeitures-Parking 6,000 6,000 6,000
27,020 20,702 22,250 45600 Indigent Defense 100 100 100
10,459 14,480 13,000 45700 Library Fines 17,000 17,000 17,000
0 50 0 45800 Civic Infractions 3,500 3,500 3,500
253,901 240,848 203,000 Total Fines & Forfeitures 272,600 272,600 272,600
Franchise Fees
487,121 557,247 581,000 46000 Electric 610,050 610,050 610,050
111,092 141,286 150,000 46100 Gas 149,600 149,600 149,600
43,877 108.308 180,325 46200 Telephone 215,761 215,761 215,761
66,771 88,826 100,000 46300 Garbage 117,000 117,000 117,000
40,820 53,907 61,730 46500 Cable TV 58,000 58,000 58,000
749,681 949,574 1,073,055 Total Franchise Fees 1,150,411 1,150,411 1,150,411
45500 Court Fines are based upon an average of 600 citations per month and an average of $35
collected per citation.
46000 Franchise fees are charged to utilities and solid waste haulers for the right to use public
right of way. Rates applied to gross revenues within the city are as follows:
Electricity Portland General Electric 3.5%
Natural Gas Northwest Natural Gas 3.0%
Telephone US West 5.0%
General Telephone 5.0%
Cable TV Willamete Cable/MACC 5.0%
Garbage Franchised Haulers 3.0%
24
29-Jun-90 16:45 CITY OF TIGARD, OREGON - General Fund 1990-91 BUDGET
ACTUAL ACTUAL ADOPTED REVENUE PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 SUMMARY FTE 1990-91 1990-91 1990-91
Interest & Rent
155,082 181,154 135,000 47000 Interest 143,500 143,500 143,500
3,630 3,602 8,300 47200 Rentals 11,160 11,160 11,160
158,712 184,756 143,300 Total Interest & Rent 154,660 154,660 154,660
Other Revenue
971 6,554 1,350 47700 Donations/Gifts 1,000 1,000 1,000
77,824 13,423 0 47800 Other Revenues 7,000 7,000 7,000
28,897 29,084 66,250 47900 Recovered Expenditures 25,000 25,000 25,000
0 82,617 95,000 48000 Police Services Contracts 156,010 156,010 156,010
0 21,133 0 48006 Grounds Maintenance 0 0 0
0 0 135,500 48007 Park Land Reimb 0 0 0
11,403 25,377 10,000 48100 LID Recovered Expenses 7,000 7,000 7,000
119,095 178,188 308,100 Total Other Revenue 196,010 196,010 196,010
4,869,059 5,486,404 5,903,054 Total General Fund Revenue 6,365,279 6,365,279 6,365,279
1,314,661 1,337,303 1,684,458 30000 Fund Balance 1,400,000 1,400,000 1,452,421
6,183,720 6,823,707 7,587,512 Total General Fund 7,765,279 7,765,279 7,817,700
47900 Refunds of prior years expenditures including workers compensation premiums are recorded in
this account.
48000 The Tigard police department currently provides dispatch services for the following
surrounding cities:
Tualatin 78,150
Sherwood 16,899
King City 10,561
Total Dispatch Contracts 105,610
In addition Tigard School District contracts with the City for two School Resource Officers
for $50,400 per year.
30000 Begining fund balance includes the unspent portion of the five year financial plan reserve,
25
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1990/91 BUDGET
CITY OF TIGARD, OREGON
SPECIAL REVENUE FUNDS
The City records revenue from special sources to be used for specific purposes
in a series of special revenue funds.
Criminal Forfeiture
From time to time, the City receives money or property from state and federal
law enforcement agencies related to arrests made with the cooperation of City
of Tigard police officers. Money and property resulting from such seizures may
be used only for police activities. Although no amount is budgeted, as amounts
are received they will be appropriated through mid-year action by the City
Council.
Gas Tax
The City receives taxes from the sale of gasoline from both the State of Oregon
and from Washington County. Such funds are used for construction, repair, and
operation of streets and roads, and for related administrative costs,
streetlighting, and traffic control. Both sources of gas tax revenue are
recorded in separate funds.
System Development Charges
The City collects System Development Charges (SDC) from developers or builders
improving lots within the city for both streets and parks. Both types of SDCs
are used to improve and expand the infrastructure systems to provide the capacity
made necessary by development.
Special revenue funds support various programs in accordance with their specific
use provisions as follows:
Special Revenue Funds
Program Support Distribution
State Gas Tax County Gas Tax County Rood Levy Streets SDC Parks SDC Criminal Forfeit
Appropriation Appropriation Appropriation Appropriation Appropriation Appropriation
Community Services 27,580 11,067 0 0 0 0
Community Develop 757,094 100,787 0 50,542 0 0
Policy & Admin 33,045 7,527 0 0 0 0
General Goverrvneni 49,289 11,227 0 0 0 0
Copitol Projects 200,000 38,817 0 628,807 150,000 0
Oper Contingency 27,359 0 0 50,000 2,900 0
Reserve 316,864 0 0 0 0 0
Total Programs 1,411,230 169,425 0 729,349 152,900 0
26
(This Page Intentionally Left Blank)
12-Jul-90 13:01 CITY OF TIGARD, OREGON - Criminal Forfeiture 1990-91 BUDGET
Criminal Forfeiture Fund 55
ACTUAL ACTUAL ADOPTED REVENUE PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 SUMMARY FTE 1990-91 1990-91 1990-91
Other Revenue
50,741 1,744 1,017 47800 Other Revenues 0 0 0
50,741 1,744 1,017 Total Criminal Forfeiture Revenue 0 0 0
0 0 5,000 30000 Fund Balance 0 0 0
50,741 1,744 6,017 Total Criminal Forfeiture Fund 0 0 0
47800 This fund accounts for revenues forfeited to the City by criminals as a result of arrests made by
the Police Dept. Use of such funds is dictated by City Ordinance. Such funds can only be used for
Police activities. As amounts are forfeited, they will be appropriated through the mid-year budget
amendment process
27
06-Jul-90 8:04 CITY OF TIGARD, OREGON - State Gas Tax 1990-91 BUDGET
State Gas Tax Fund 21
ACTUAL ACTUAL ADOPTED REVENUE PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 SUMMARY FTE 1990-91 1990-91 1990-91
From Other Agencies
583,691 799,827 882,000 41300 State Gas Tax Share 1,200,000 1,200,000 1,200,000
Charges for Services
11,921 7,013 4,000 44200 Street Lighting Fees 4,500 4,500 4,500
Interest & Rental
8,282 24,220 17,500 47000 Interest 25,000 25,000 25,000
603,894 831,060 903,500 Total State Gas Tax Revenue 1,229,500 1,229,500 1,229,500
281,893 153,612 138,803 30000 Fund Balance 180,000 180,000 181,730
885,787 984,672 1,042,303 Total State Gas Tax Fund 1,409,500 1,409,500 1,411,230
41300 State gasoline tax and vehicle registration fees are shared with cities. Estimated revenue is
based on $42.26 per capita using 28,403 as the estimated population. Funds are received on a
monthly basis from the state and are credited directly to the city's investment account with
the state treasurer.
28
12-Jul-90 13:00 CITY OF TIGARD, OREGON - County Gas Tax 1990-91 BUDGET
County Gas Tax Fund Fund 22
ACTUAL ACTUAL ADOPTED REVENUE PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 SUMMARY FTE 1990-91 1990-91 1990-91
From Other Agencies
101,311 102,303 129,000 42300 County Road Tax 136,000 136,000 136,000
Other Revenue
8,235 4,617 6,500 47000 Interest 3,200 3,200 3,200
109,546 106,920 135,500 Total County Gas Tax Revenue 139,200 139,200 139,200
71,706 70,414 24,201 30000 Fund Balance 30,000 30,000 30,225
181,252 177,334 159,701 Total County Gas Tax Fund 169,200 169,200 169,425
42300 Washington County collects one penny per gallon of gas sold within the county as a county
gasoline tax. The taxes are distributed to the cities within the county according to a
formula set by the county. The revenue estimate is $4.80 per capita for this year.
29
06-Jul-90 8:05 CITY OF TIGARD, OREGON - County Road Levy 1990-91 BUDGET
County Road Levy Fund 23
ACTUAL ACTUAL ADOPTED REVENUE PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 SUMMARY FTE 1990-91 1990-91 1990-91
From Other Agencies
1,473 115 0 42400 County Maint & Rep Tax 0 0 0
Use Of Money & Prop
7,019 5,364 2,000 47000 Interest 0 0 0
8,492 5,479 2,000 Total Road Levy Revenue 0 0 0
130,264 67,914 21,127 30000 Fund Balance 0 0 0
138,756 73,393 23,127 Total County Road Levy Fund 0 0 0
This fund is shown for historical purposes only. The county wide serial levy expired several
years ago. Recent revenue was received from delinquent prior years collections.
30
06-Jul-90 8:06 CITY OF TIGARD, OREGON - Streets SDC 1990-91 BUDGET
Streets SDC Fund 51
ACTUAL ACTUAL ADOPTED REVENUE PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 SUMMARY FTE 1990-91 1990-91 1990-91
Charges for Services
390,735 438,210 370,000 44800 S.D.C. - Streets 390,000 390,000 390,000
Interest & Rental
38,940 54,841 30,000 47000 Interest 13,800 13,800 13,800
429,675 493,051 400,000 Total Streets SDC Revenue 403,800 403,800 403,800
649,669 726,137 413,891 30000 Fund Balance 325,549 325,549 325,549
1,079,344 1,219,188 813,891 Total Streets SDC Fund 729,349 729,349 729,349
44800 The streets system development charges are amounts charged to developers and builders to fund
the cost of system improvements needed to support extra capacity due to growth. Streets SDC's
are charged as follows:
Charge Estimated
Per Unit Units Budget
Single Family 600 300 180,000
Multi Family 360 500 180,000
Commercial 30,000
800 390,000
Commercial charges are based upon the number of parking spaces developed.
31
06-Jul-90 8:06 CITY OF TIGARD, OREGON - Parks SDC 1990-91 BUDGET
Parks SDC Fund 52
ACTUAL ACTUAL ADOPTED REVENUE PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 SUMMARY FTE 1990-91 1990-91 1990-91
Charges for Services
98,460 140,140 137,500 44901 S.D.C. - Parks 150,000 150,000 150,000
Interest & Rental
4,771 3,173 3,000 47000 Interest 2,900 2,900 2,900
103,231 143,313 140,500 Total Parks SDC Revenue 152,900 152,900 152,900
28,120 90,831 50 30000 Fund Balance 0 0 0
131,351 234,144 140,550 Total Parks SDC Fund 152,900 152,900 152,900
44901 The City charges developers and builders a system development charge for Parks. The charge is
intended to fund Park system improvements related to capacity required by new growth. The
current charges are as follows:
Charge Est Est
Per Unit Units Revenue
Single Family 250 300 75,000
Multi Family 150 500 75,000
800 150,000
The current Parks SDC is not charged to commercial development.
32
1990/91 BUDGET
CITY OF TIGARD, OREGON
ENTERPRISE FUNDS
Sewer Fund
The Unified Sewerage Agency (USA) is a special district that provides sewer
treatment within Washington County. USA contracts with the City to provide
billing and collection services and maintenance throughout the city. The
contract specifies that the City will collect connection charges and user charges
in amounts set by USA and that the City, in return for such services will be
entitled to 20 percent of connection charges, and 30 percent of user charges.
The balance of the collections are remitted to USA on a monthly basis. The
connection charge is used to fund extra capacity improvements to the sewer system
necessitated by development and growth.
Storm Drain Fund
The City charges a storm drain fee on behalf of the Surface Water Management
Agency to all improved properties within the city. The fee was set at $3.00 per
dwelling unit effective July 1, 1990. The City is entitled to retain $2.00 to
support storm drain system maintenance which includes cleaning, repair, and
inspection of storm drain facilities throughout the city. In addition to the
fee, a storm drain system development charge is also charged to developers and
builders to pay for capital improvements to the storm drain system to create
greater capacity in response to growth.
Enterprise fund revenues are used to fund the cost of enterprise maintenance
activities and related administrative costs.
Enterprise Funds
Program Support Distribution
Sewer Fund Storm Drain Fund
Appropriation Appropriation
Community Services .187,482 97,929
Community Develop 508,572 388,645
Policy & Admin 58,709 22,030
General Government 87,570 32,859
Capital Projects 603,871 348,288
Oper Contingency 49,361 25,704
Reserve 516,087 68,291
Total Programs 2,011,653 983,746
33
12-Jul-90 13:00 CITY OF TIGARD, OREGON - Sewer Fund 1990-91 BUDGET
Sewer Fund 30
ACTUAL ACTUAL ADOPTED REVENUE PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 SUMMARY FTE 1990-91 1990-91 1990-91
Charges for Services
181,903 211,058 165,000 44300 Sewer Connection Fees 205,000 205,000 205,000
14,340 17,980 20,000 44400 Sewer Inspection Fees 13,000 13,000 13,000
3,000 3,000 3,000 44500 Charge in Lieu of Asses. 0 0 0
487,851 658,305 700,000 44600 Sewer Service Charges 762,800 762,800 762,800
Total Charges For Services
Interest & Rental
37,076 46,292 50,000 47000 Interest 37,200 37,200 37,200
724,170 936,635 938,000 Total Sewer Fund Revenue 1,018,000 1,018,000 1,018,000
506,440 879,437 689,175 30000 Fund Balance 939,458 939,458 993,653
1,230,610 1,816,072 1,627,175 Total Sewer Fund 1,957,458 1,957,458 2,011,653
44300 In the development process, developers and builders are charged a sewer connection fee for
each unit that is to be connected to the sewer system. The Unified Sewerage Agency (USA) sets
the amount of the fee each year and the city pays 80% of each fee to USA and retains the
remaining 20% as revenue in this fund.
The estimate of $205,000 is based on the assumption of a connection fee of $1,250 per unit and
an estimated 820 units.
44600 Sewer service charges are charged to all sewer customers within the city on a monthly basis.
The rates are set each year by USA and are made up of a service charge and an amount for
revenue bond debt of the agency. The city records 30% of the non revenue bond debt portion of
the charge as revenue. The balance of collections is remitted each month to USA.
34
12-Jul-90 12:26 CITY OF TIGARD, OREGON - Storm Drain Fund 1990-91 BUDGET
Storm Drain Fund 31
ACTUAL ACTUAL ADOPTED REVENUE PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 SUMMARY FTE 1990-91 1990-91 1990-91
Charges for Services
366,266 386,703 390,000 44700 Stormdrainage Service Chg. 520,000 520,000 520,000
133,155 108,167 125,000 45000 S.D.C. - Storm Drainage 106,000 106,000 106,000
Interest & Rental
15,476 20,880 30,000 47000 Interest 18,000 18,000 18,000
514,897 515,750 545,000 Total Storm Drain Revenue 644,000 644,000 644,000
293,366 374,437 383,271 30000 Fund Balance 304,066 304,066 339,746
808,263 890,187 928,271 Total Storm Drain Fund 948,066 948,066 983,746
Prior to July 1, 1990 the City of Tigard charged a city wide storm drain charge of $1.50 per
month to each Equivalent dwelling unit. Collections were used to fund storm drain operations
in the City. Beginning July 1, 1990 the City joined with all other cities in Washington
county to participate in a regional Storm Drain effort. The Surface Water
Management Agency (SWM), a county wide surface water authority now determines the
fees to be charged and the maintenance standards to be followed by Cities.
45000 The Storm Drain SDC is set by SWM. Revenue is estimated based upon 530 units with an average
per unit SDC of $252 with the City retaining 80% of collections. At the time of budget
preparation the final terms of the SDC charges had not been agreed to.
44700 SWM set the county wide rate at $3.00 per month per unit. This rate replaces the $1.50 rate
the City charged in the previous year. The agreement between the City and SWM allows the City
to keep $2.00 per unit and remit the remaining $1.00 to the Agency.
35
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1990/91 BUDGET
City of Tigard, Oregon
Debt Service Funds
The City of Tigard employs a series of Debt Service Funds to record revenue to
be used to meet various types of debt service requirements. Total debt service
resources amount to $4,924,823 which is 19% of the total City budget. Following
is a summary of Debt Service Fund Revenues:
Fund Total
Bancroft Debt Service A - 40 $ 596,037
Bancroft Debt Service B - 41 49,305
Bancroft Debt Service C - 42 2,807,037
Total Bancroft Debt Service 3,452,379
G/0 Debt Service Civic Center - 60 255,924
G/0 Debt Service Road Bonds - 61 1,011,070
Total G/0 Debt Service 1,266,994
Certificates of Participation - 62 205,450
Total Debt Service Funds $4,924,823
Debt Service Funds are received from the following sources:
Property Tax Revenue $1,239,022
Serial Levy 199,550
Bond Proceeds 2,360,000
Assessment Interest and Principal 743,026
Interest Earnings 43,815
Other Revenue 65,000
Beginning Balances 274,410
$4,924,823
36
12-Jul-90 12:30 CITY OF TIGARD, OREGON - Bancroft Debt Service A 1990-91 BUDGET
Bancroft Debt Service A Fund 40
ACTUAL ACTUAL ADOPTED REVENUE PROPOSED APPROVED ADOPTED
1981-88 1988-89 1989-90 SUMMARY FTE 1990-91 1990-91 1990-91
Interest
31,199 47,013 40,000 47000 Interest 7,000 7,000 7,000
0 85,856 55,000 47100 Assessment Interest 62,145 62,145 62,145
Other Revenue
0 0 3,966,500 47400 Bond Proceeds 0 0 0
688,536 387,583 1,191,075 47500 Bancroft Collections 199,844 199,844 199,844
0 15,000 15,000 47800 Other Revenues 15,000 15,000 15,000
O 0 50,000 47800 Other Revenues 50,000 50,000 50,000
719,735 535,452 5,317,575 Total Bancroft D/S Revenue 333,989 333,989 333,989
637,484 832,421 800,000 30000 Fund Balance 262,048 262,048 262,048
1,357,219 1,367,873 6,117,575 Total Bancroft Debt Service Fund 596,037 596,037 596,037
This fund accounts for the assessments and other revenues designated to retire Bancroft Bond
debt incurred prior to the 1986 Tax Act.
47800 In addition to assessment collections, this fund will also receive contributions in the
amount of $40,000 from the Street SDC fund and $25,000 from the Sewer fund. These funds are
required to make up for a projected shortfall in debt service funding from assessments due to
unequal matching of revenue and expenditures in pre 1986 bancroft bonds. It is projected that
these funds can be refunded to the contributing funds from future assessment payments.
37
16-Jul-90 15:57 CITY OF TIGARD, OREGON - Bancroft Debt Service B 1990-91 BUDGET
Bancroft Debt Service B Fund 41
ACTUAL ACTUAL ADOPTED REVENUE PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 SUMMARY FTE 1990-91 1990-91 1990-91
Interest
0 0 0 47000 Interest 1,000 1,000 1,000
0 0 0 47100 Int. from Other Sources 0 0 0
Other Revenue
0 0 60,135 47500 Bancroft Collections 38,000 38,000 38,000
0 0 60,135 Total Bancroft D/S Revenue 39,000 39,000 39,000
0 0 0 30000 Fund Balance 10,305 10,305 10,305
0 0 60,135 Total Bancroft Bond Debt Service 49,305 49,305 49,305
38
12-Jul-90 12:59 CITY OF TIGARD, OREGON - Bancroft Debt Service C 1990-91 BUDGET
Bancroft Debt Service C Fund 42
ACTUAL ACTUAL ADOPTED REVENUE PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 SUMMARY FTE 1990-91 1990-91 1990-91
Assessment Principal
0 0 0 47500 Bancroft Collections 230,000 230,000 230,000
0 0 0 47400 Bond Proceeds 2,360,000 2,360,000 2,360,000
Assessment Interest
0 0 0 47100 Interest from Assessments 213,037 213,037 213,037
0 0 0 47000 Interest 4,000 4,000 4,000
0 0 0 Total Bancroft Assessments 2,807,037 2,807,037 2,807,037
0 0 0 30000 Fund Balance 0 0 0
0 0 0 Total Bancroft Debt Serv Rev 2,807,037 2,807,037 2,807,037
This fund includes all debt service requirements for bancroft bonds and short tern financings
that were issued in 1990 and are not subject to arbitrage restrictions or rebate due to the
small issuer exemption.
47400 Short term taxable notes for the construction of the Pacific Corporate Center Street LID
mature on August 9, 1990 and will be paid off with the proceeds of the Series 90 Bancroft
bonds.
47500 Bancroft collections represent assessment collections from benefitted properties.
39
06-Jul-90 10:08 CITY OF TIGARD. OREGON - G/O Debt Service 1990-91 BUDGET
General Obligation Debt Service - Civic Center Bonds Fund 60
ACTUAL ACTUAL ADOPTED REVENUE PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 SUMMARY FTE 1990-91 1990-91 1990-91
Property Taxes
115,140 156,079 225,825 40000 Current Taxes 236,967 236,967 236,967
18,859 17,867 13,700 40100 Prior Year Taxes _ 12,000 12,000 12,000
Franchise Fees
100,160 82,215 0 46200 Telephone 0 0 0
Interest & Rental
5,290 27,834 1,308 47000 Interest 4,900 4,900 4,900
239,449 283,995 240,833 Total Bond Debt Revenue 253,867 253,867 253,867
38,858 17,871 14,426 30000 Fund Balance 2,057 2,057 2,057
278,307 301,866 255,259 Total Bond Debt Fund 255,924 255,924 255,924
Notes: Debt Service requirements for General Obligation bonds on Civic Center for 1990/91 are as
follows:
Principal 105,000
Interest 150,924
Total Debt Service 255,924
Resources
Prior Years Taxes 12,000
Interest 4,900
Beginning Fund Balance 2,057
Total 18,957
Tax Levy Revenue Requirement 236,967
County Collection Rate 91.3%
Debt Service Levy 259,548
40
O6-Jul-90 10:08 CITY OF TIGARD, OREGON - Road Bond Debt Service 1990-91 BUDGET
General Obligation Debt Service - Road Bonds Fund 61
ACTUAL ACTUAL ADOPTED REVENUE PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 SUMMARY FTE 1990-91 1990-91 1990-91
Property Taxes
0 0 1,049,908 40000 Current Taxes 946,795 965,055 965,055
0 0 0 40100 Prior Year Taxes 25,000 25,000 25,000
Interest & Rental
0 0 18,692 47000 Interest 20,000 21,015 21,015
0 0 1,068,600 Total Road Bond Revenue 991,795 1,011,070 1,011,070
0 0 0 30000 Fund Balance 19,275 0 0
0 0 1,068,600 Total Road Bond Fund 1,011,070 1,011,070 1,011,070
Notes: Debt Service Requirements for Road Bond General Obligation Debt for 1990/91 are as follows:
Principal 475,000
Interest 536,070
Total Debt Service 1,011,070
Resources
Prior Years Taxes 25,000
Interest 21,015
Beginning Fund Balance 0
Total 46,015
Tax Levy Revenue Requirement 965,055
County Collection Rate 91.3%
Road Bond Levy 1,057,015
41
12-Jul-90 15:29 CITY OF TIGARD, OREGON - Certificate Of Participation Debt Service 1990-91 BUDGET
Certificate Of Participation Fund 62
ACTUAL ACTUAL ADOPTED REVENUE PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 SUMMARY FTE 1990-91 1990-91 1990-91
Property Taxes
0 0 0 40000 Park Serial Levy 199,550 199,550 199,550
0 0 0 47000 Interest 5,900 5,900 5,900
0 0 0 Total Revenue 205,450 205,450 205,450
0 0 0 30000 Fund Balance 0 0 0
0 0 0 Total Cert Of Part Debt Service 205,450 205,450 205,450
Debt Service requirements for Certificates Of Participation are as follows:
Parks Serial Levy (year 1) 350,000
Collection Rate 91.3%
Net Levy 319,550
Less Land Acquisition 120,000
Net for Debt Service 199,550
42
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O6-Jul-90 10:06 CITY OF TIGARD, OREGON - Special Assessment CIP 1990-91 BUDGET
Fund 45
ACTUAL ACTUAL ADOPTED REVENUE PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 SUMMARY FTE 1990-91 1990-91 1990-91
1,200,000 2,434 4,330,000 47400 Bond Proceeds 0 0 0
2,933 28,235 60,000 47000 Interest 5,000 5,000 5,000
(280,010) 734,493 0 30000 Fund Balance 360,000 360,000 360,000
922,923 765,162 4,390,000 Total Revenue 365,000 365,000 365,000
-
Active Local Improvement Districts are as follows:
Pacific Corporate Center 0
Lincoln Locust 260,000
Dartmouth 100,000
360,000
43
06-Jul-90 10:05 CITY OF TIGARD, OREGON - Road Bond CIP 1990-91 BUDGET
Road Bond CIP Fund 50
ACTUAL ACTUAL ADOPTED REVENUE PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 SUMMARY FTE 1990-91 1990-91 1990-91
0 0 0 47200 Rentals 10,200 10,200 10,200
0 65,682 395,000 47000 Interest 220,000 220,000 220,000
0 8,472,225 0 47400 Bond Proceeds 0 0 0
0 0 7,475,656 30000 Fund Balance 5,880,000 5,880,000 5,880,000
0 8,538,107 7,870,656 Total Revenue 6,100,000 6,100,000 6,100,000
In November of 1988 voters authorized the issuance of $8,500,000 in general obligation bonds
to be used to fund a series of road improvements within the City. Bonds were issued in April
1989. The fund balance in this fund represents the remaining bond proceeds and interest
earnings and will be used to continue the road improvement projects.
44
06-Jul-90 10:05 CITY OF TIGARD, OREGON - Park Levy Improvement Fund 1990-91 BUDGET
Park Levy Improvement Fund Fund 53
ACTUAL ACTUAL ADOPTED REVENUE PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 SUMMARY FTE 1990-91 1990-91 1990-91
0 0 0 40000 Serial Levy 120,000 120,000 120,000
0 0 1,750,000 47400 Bond Proceeds 0 0 0
0 0 0 47000 Interest 23,000 23,000 23,000
0 0 0 30000 Fund Balance 1,210,000 1,210,000 1,210,000
0 0 1,750,000 Total Revenue 1,353,000 1,353,000 1,353,000
Certificates of Participation were issued in May of 1990 in the par amount of $1,260,000.
45
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1990/91 BUDGET
CITY OF TIGARD, OREGON
1990/91 Program Budget Organization
Appropriations are aggregated into areas of similar function and responsibilities
referred to as Programs. All City services are organized and included into four
operating programs as follows:
Programs Functions
Community Services Police
Finance
Support Services
Library
Social Service Support
Community Development Administration
Field Operations
Development Services
Engineering
Policy and Administration City Council
City Administration
Personnel
General Government City-wide Support
City Attorney
In addition to the four operating programs, Debt Service and Capital
Improvements/Contingency are arranged into separate programs. The Debt Service
program includes appropriations for interest and principal on all types of debt,
both General Obligation and Special Assessment Debt as well as short term debt
for construction projects. The Capital Improvements/Contingency program includes
appropriations for all capital improvement expenditures as well as allowances
for contingency and reserves in various funds.
The program budget organization detail including the identification of each
related budget unit are described on the next page.
The sources of funding of each budget unit's activities within each program are
described in the Budget Matrix.
A detailed explanation of the functions and activities of each budget unit,
division, or program are included with each program summary and budget unit
summary in the expenditure section of this budget.
46
1990/91 BUDGET
CITY OF TIGARD, OREGON
1990-91 PROGRAM BUDGET ORGANIZATION
Budget Budget
Program/Department Unit Program/Department Unit
1.0 COMMUNITY SERVICES 3.0 POLICY & ADMINISTRATION
City Council 3100
Police Dept. City Administration 3200
Administration 1110 Personnel 3210
Patrol 1120
Investigation 1130 4.0 GENERAL GOVERNMENT
Support Services 1140 City-wide Support 4100
City Attorney 4200
Finance Dept. 5.0 DEBT SERVICE
Finance 1200 General Obligation 5100
Computer Systems 1210 Bancroft 5200
Accounting 1220 Certificates of Part. 5300
Administrative Services Dept. 6.0 CAPITAL IMPROV./CONTING.
Admin Srvc/City Rec. 1230 Capital Improvements
Admin Srvc/Offic Serv 1240 General 6110
Admin Srvc/Records 1250 Sanitary Sewer 6120
Admin Srvc/Court 1300 Storm Drainage 6125
Streets 6130
Library Services Dept. Parks 6140
Library 1400 LIDS 45
Education/Recreation 1410 Road Bond Improv. 50
Park Levy Improv. 53
Social Services 1500
Contingency/Reserves
2.0 COMMUNITY DEVELOPMENT Equipment Reserves 6210
Contingency/Reserve 6220
Operations
Administration 2110
Sanitary Sewer 2120
Storm Drainage 2125
Streets & Lights 2130
Parks 2140
Shops & Services 2150
Property Mgmt 2160
Development Services
Administration 2010
Bldg. & Code Enforcement 2220
Planning 2230
Engineering 2240
47
City Of Tigard, Oregon Expenditure Summary
I Q90/91 Budget All Programs
Actual Actual Adopted Proposed Approved Adopted
1987/88 1988/89 1989/90 Programs 1990/91 1990/91 1990/91
4,304,593 4,915,068 5,866,095 Personal Services 6,576,436 6,589,036 6,589,036
135.50 152.00 157.50 FTE 167.25 167.75 167.75
1,636,945 1,678,787 2,039,192 Materials & Services 2,174,280 2,170,155 2,188,155
482,854 545,254 483,956 Capital Outlay 521,521 521,521 619,466
6,424,392 7,139,109 8,389,243 Operating Budget 9,272,237 9,280,712 9,396,657
783,388 774,280 7,227,488 Debt Service 4,355,425 4,355,425 4,355,425
1,022,283 2,867,976 16,132,674 Capital Projects 9,971,783 9,971,783 10,004,083
5,546,016 2,247,900 2,031,230 Contingency/Reserves 2,275,135 2,266,655 2,262,661
13,776,079 13,029,265 33,780,635 Total Expenditures 25,874,580 25,874,575 26,018,826
Program Expenditures
3,191,215 3,654,355 4,170,119 Community Services 4,836,539 4,849,014 4,861,863
2,299,876 2,538,618 3,187,679 Community Development 3,520,880 3,520,880 3,619,978
167,048 144,804 333,605 Policy & Administration 367,163 363,163 367,162
766,253 801,332 697,840 General Government 547,655 547,655 547,654
6,424,392 7,139,109 8,389,243 Operating Budget 9,272,237 9,280,712 9,396,657
783,388 774,280 7,227,488 Debt Service 4,355,425 4,355,425 4,355,425
1,022,283 2,867,976 16,132,674 Capital Projects 9,971,783 9,971,783 10,004,083
5,546,016 2,247,900 2,031,230 Contingency/Reserves 2,275,135 2,266,655 2,262,661
13,776,079 13,029,265 33,780,635 Total Program Expenditures 25,874,580 25,874,575 26,018,826
48
1990/91 BUDGET
City of Tigard, Oregon
Operating Expenditure History
The operating budget is that portion of the total budget that relates to the
specific operations and services provided by departments. The operating budget
includes personal services, materials and services, and capital outlay
appropriated to provide services to the community.
Shown below is a history of operating budget program expenditures from 1984/85
through 1990/91.
Program Expenditure History
Expenditures
6,000,000 Comm Serv
5,000,000 Comm Develop
Policy & Admin
4,000,000
City Wide
3,000,000
2,000,000
1,000,000
0
85 86 87 88 89 90 91
Fiscal Year
Because of Tigard's continued growth in area, development, and population,
expenditures for both the Community Services and Community Development Programs
has steadily increased.
The Community Services Program includes both police and library activities which
have grown steadily in response to the demand for services from a growing
community.
Both policy and administration and City-wide support have changed over time due
to reorganization of specific functions and responsibilities.
Community Services and Community Development account for 97% of the City's work
force. Full time equivalent positions have increased from 79.75 in 1984/85 to
167.75 budgeted in 1990/91.
49
City Of Tigard, Oregon Expenditure Summary
1990/91 Budget Community Services Program 06/27/90
Actual Actual Adopted Proposed Approved Adopted
987/88 1988/89 1989/90 Programs 1990/91 1990/91 1990/91
2,641,756 3,023,251 3,501,670 Personal Services 3,886,867 3,899,467 3,899,467
79.25 90.25 90.75 FTE 94.75 95.25 95.25
346,688 347,305 479,444 Materials & Services 691,385 691,260 695,260
202,771 283,799 189,006 Capital Outlay 258,286 258,286 267,136
3,191,215 3,654,355 4,170,120 Total Expenditures 4,836,538 4,849,013 4,861,863
Program Expenditures
204,538 273,351 276,518 Police Administration 184,892 184,892 184,892
1,221,112 1,324,108 1,652,851 Police Patrol 1,794,232 1,794,232 1,796,882
256,864 261,928 295,434 Police Investigation 530,666 530,666 530,666
336,706 385,365 453,892 Police Services 513,523 513,523 513,523
2,019,220 2,244,752 2,678,695 Total Police 3,023,313 3,023,313 3,025,963
145,326 199,318 0 Community Service Admin 0 0 0
81,429 148,819 201,194 Finance 140,852 140,852 140,852
0 0 0 Computer Systems 80,315 80,315 80,315
137,888 163,752 200,237 Accounting 212,502 212,502 221,502
219,317 312,571 401,431 Total Finance 433,669 433,669 442,669
79,244 94,999 112,493 Admin Services/Risk Mgmt 197,398 197,398 197,398
139,528 160,900 183,288 Office Services 201,989 201,989 201,989
42,656 44,838 111,230 Records 88,177 88,177 88,177
93,044 87,059 98,883 Municipal Court 101,933 101,933 103,133
354,472 387,796 505,894 Total Admin Services 589,497 589,497 590,697
407,280 467,418 519,601 Library 722,155 722,155 722,155
0 0 19,999 Educational Services 16,171 28,771 28,771
407,280 467,418 539,600 Total Library 738,326 750,926 750,926
45,600 42,500 44,500 Social Services 51,733 51,608 51,608
3,191,215 3,654,355 4,170,120 Total Program 4,836,538 4,849,013 4,861,863
50
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1990/91 BUDGET
City of Tigard, Oregon
Community Services
Program Funding Distribution
Budget units within the Community Services Program are funded by a variety of
revenue sources as follows:
Program Funding Distribution
Total General Sewer Storm Drain State Gas County Gas
Fund Fund Fund Tax Fund Tax Fund
I
Police 3,025,963 3,009,623 8,170 2,723 5,447 0
Finance 442,669 183,708 154,934 70,827 22,133 11,067
Support Services 487,564 438,808 24,378 24,378 0 0
Municipal Court 103,133 103,133
i
Library 750,926 750,926
Social Services 51,608 51,608
Total 4,861,863 4,537,805 187,482 97,929 27,580 11,067
Note that police and library make up 78% of this program and are both supported
almost entirely by general fund revenues.
51.
I
City of Tigard, Oregon Police Administration 1110
1990/91 Adopted Budget
PROGRAM SUMMARY
The Police Chief is responsible to the City Administrator for the overall
operation and administration of the Police Department. The Chief also supervises
the department crime prevention/public education programs and one executive
secretary.
1990/91 GOALS
• Implement and enhance crime prevention position and program.
• Administer a directed traffic enforcement team.
• Revise existing General Orders and procedures.
• Restructure for more efficient delivery of services.
• Research/implement a dispatch contract arrangement with W.C.C.C.A.
• Administer the Department, keeping the mission and value statements as prime
focus.
PERFORMANCE MEASURES
1987-88 1988-89 1989-90 1990-91
Total Calls for Service 20,196 32,866 34,412 37,979
Total PI & PH Offenses 2,882 3,584 4,727 5,010
Total Personnel to Population 1:87 1:85 1:87 1:80
Population Served 23,335 25,510 27,050 29,975
PERSONNEL SUMMARY
Position 1987-88 1988-89 1989-90 1990-91
Police Chief 1 1 1 1
Crime Prevention Officer 1 1 1 1
Executive Secretary 0 0 1 1
Police Officer 2 3 2 0
52
Of Tigard, Oregon Police Administration 1110
1990/91 Adopted Budget 06/27/90
ACTUAL ACTUAL ADOPTED PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 Classification 1990-91 1990-91 1990-91
Personal Services
4.00 5.00 5.00 Positions 3.00 3.00 3.00
118,279 138,394 165,200 Salaries 106,450 106,450 106,450
0 0 0 Part Time 0 0 0
2,436 2,787 3,677 Incentives 4,657 4,657 4,657
5,956 7,770 6,500 Overtime 1,500 1,500 1,500
9,307 10,971 13,094 F.I.C.A. 8,544 8,544 8,544
6,564 7,524 13,458 Workers Compensation 7,272 7,272 7,272
1,434 153 171 Other Taxes 246 246 246
19,164 21,127 28,948 Retirement 21,226 21,226 21,226
13,601 14,357 21,953 Group Insurances 12,007 12,007 12,007
176,741 203,083 253,001 Total Personal Services 161,902 161,902 161,902
Materials & Services
0 890 0 Profess/Contract Services 0 0 0
3,047 2,481 3,500 Repair & Maintenance 5,000 5,000 5,000
3,058 4,565 8,717 Special Department Expense 1,460 1,460 1,460
5,587 4,355 4,225 Office Supplies & Expense 5,000 5,000 5,000
205 684 0 Advertising & Publicity 0 0 0
729 1,057 1,775 Fees,Dues & Subscriptions 1,270 1,270 1,270
6,223 3,597 3,500 Travel & Training 3,500 3,500 3,500
100 14 0 Rents & Leases 700 700 700
0 0 0 Utilities 0 0 0
0 0 0 Insurance 0 0 0
18,949 17,643 21,717 Total Materials & Services 16,930 16,930 16,930
Capital Outlay
0 12,495 0 Land & Building Improvments 6,060 6,060 6,060
0 0 0 Vehicles 0 0 0
0 0 0 Library Books 0 0 0
8,848 40,130 1,800 Furniture & Equipment 0 0 0
8,848 52,625 1,800 Total Capital Outlay 6,060 6,060 6,060
?04,538 273,351 276,518 Total Expenditures 184,892 184,892 184,892
53
City of Tigard, Oregon Police Patrol 1120
1990/91 Adopted Budget
PROGRAM SUMMARY
The Patrol Lieutenant as Division Commander is responsible to the Chief of Police
for the operations of the Patrol Division. The Patrol Division is the first
responder to all calls for service and provides community patrols and protection
which takes (40.2%) of the Patrol Divisions time. Also the Patrol Division
conducts criminal investigations (2.0%); arrests (2.2%); assists the public
(1.4%); court (2.2%); provides traffic enforcement and accident investigation
(6.1%); as well as complete special details as assigned (4.3%); report writing
(7.5%); authorized breaks (6.1%); and other duties, including field interview
reports, dispatch relief, assisting other officers/agencies, training, and
administrative duties (28%).
1990/91 GOALS
• Develop the divisional supervisor group.
• Target crime specific (Burglary & Theft) areas with computer analysis.
• Reduce accident rates with directed patrols for causative factors from
computer analysis.
• Maintain case clearance per officer of Part I and II crimes.
• Improve response to citizen complaints of traffic problems with a traffic
unit.
PERFORMANCE MEASURES
1987-88 1988-89 1989-90 1990-91
Part I & II Offenses 2,822 3,584 4,727 5,010
Calls for Service 20,196 32,866 34,412 37,979
Case Load per Officer 842 1,229 1,147 1,266
Part I Clearances/Officer 26 27 27 29
Part II Clearances/Officer 35 32 33 25
Sworn Personnel to Population 1:45 1:44 1:41 1:41
Service calls/Day 55 90 94 104
Population Served 23,335 25,510 27,050 29,975
PERSONNEL SUMMARY
Position 197-89 1988-89 1989-90 1990-91
Lieutenant 1 1 1 1
Sergeant 3 3 3 4
Corporal 3 3 3 4
Police Officer 18 19.75 22 21
54
y Of Tigard, Oregon Police Patrol 1120
1990/91 Adopted Budget 06/27/90
ACTUAL ACTUAL ADOPTED PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 Classification 1990-91 1990-91 1990-91
Personal Services
25.00 26.75 29.00 Positions 30.00 30.00 30.00
672,057 736,357 886,858 Salaries 950,837 950,837 950,837
0 0 0 Part Time 0 0 0
42,050 48,048 53,791 Incentives 60,896 60,896 60,896
58,096 70,026 80,301 Overtime 87,210 87,210 87,210
56,898 64,260 76,674 F.I.C.A. 84,069 84,069 84,069
38,352 43,311 102,857 Workers Compensation 87,392 87,392 87,392
7,624 855 989 Other Taxes 2,381 2,381 2,381
105,608 133,995 151,998 Retirement 204,525 204,525 204,525
82,402 91,497 129,032 Group Insurances 96,260 96,260 96,260
1,063,087 1,188,349 1,482,500 Total Personal Services 1,573,570 1,573,570 1,573,570
Materials & Services -
0 1,370 0 Profess/Contract Services 6,000 6,000 6,000
59,036 47,589 62,500 Repair & Maintenance 73,630 73,630 73,630
29,278 18,178 33,350 Special Department Expense 40,000 40,000 40,000
3,482 1,874 10,444 Office Supplies & Expense 9,767 9,767 9,767
289 104 500 Advertising & Publicity 500 500 500
180 266 571 Fees,Dues & Subscriptions 697 697 697
7,835 9,558 15,480 Travel & Training 21,948 21,948 21,948
0 0 300 Rents & Leases 1,500 1,500 1,500
0 0 0 Utilities 0 0 0
0 0 0 Insurance 0 0 0
100,100 78,939 123,145 Total Materials & Services 154,042 154,042 154,042
Capital Outlay
0 0 0 Land & Building Improvments 0 0 0
35,314 54,733 39,606 Vehicles 56,825 56,825 56,825
0 0 0 Library Books 0 0 0
22,611 2,087 7,600 Furniture & Equipment 9,795 9,795 12,445
57,925 56,820 47,206 Total Capital Outlay 66,620 66,620 69,270
?21,112 1,324,108 1,652,851 Total Expenditures 1,794,232 1,794,232 1,796,882
55
City of Tigard, Oregon Police Investigation 1130
1990/91 Adopted Budget
PROGRAM SUMMARY
The Criminal Investigation Division is responsible for the investigation of all
criminal, related criminal, and non-criminal investigations for the City of
Tigard.
Additional responsibilities consist of the crime prevention program, and the
School Resource Program involving the assignment of police officers to the Tigard
School District. These additional programs were included in Police
Administration in prior years.
1990/91 GOALS
• Review division operations.
• Maintain high consistent clearance performance.
• Expand computerized management records.
• Improve regulation, enforcement, and management of secondhand pawn
ordinances.
• Improve narcotic enforcement.
• Improve division's operation by the addition and management of additional
clerical personnel.
PERFORMANCE MEASURES
1987-88 1988-89 1989-90 1990-91
Total part #1 & #2 cases reported 3,154 3,239
Total cases initially suspended 1,475 1,468
Total cases assigned investigation 649 591
Cases assigned each investigator (4) 163 148
Part #1 cases cleared by investigation 164 173
Part #2 cases cleared by investigation 120 209
Percentage of cases assigned cleared by investigation 43.7% 64%
PERSONNEL SUMMARY
Position 1987-88 1988-89 1989-90 1990-91
Lieutenant 1 1 1 1
Police Officer 3.75 4 4 7
Property Clerk .75
56
y Of Tigard, Oregon Police Investigation 1130
1990/91 Adopted Budget 06/27/90
ACTUAL ACTUAL ADOPTED PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 Classification 1990-91 1990-91 1990-91
Personal Services
4.75 5.00 5.00 Positions 8.75 8.75 8.75
150,071 153,246 165,408 Salaries 279,044 279,044 279,044
0 0 0 Part Time 0 0 0
12,887 12,384 12,449 Incentives 25,929 25,929 25,929
14,574 16,250 13,845 Overtime 25,296 25,296 25,296
13,012 13,475 14,396 F.I.C.A. 25,266 25,266 25,266
9,164 8,753 14,687 Workers Compensation 25,223 25,223 25,223
1,739 182 187 Other Taxes 706 706 706
24,429 28,639 28,729 Retirement 60,022 60,022 60,022
14,117 17,441 21,953 Group Insurances 35,552 35,552 35,552
239,993 250,370 271,654 Total Personal Services 477,038 477,038 477,038
Materials & Services
0 0 0 Profess/Contract Services 0 0 0
3,390 2,931 4,750 Repair & Maintenance 6,630 6,630 6,630
3,784 6,173 9,430 Special Department Expense 16,380 16,380 16,380
662 121 900 Office Supplies & Expense 1,400 1,400 1,400
0 0 0 Advertising & Publicity 0 0 0
1,781 117 1,800 Fees,Dues & Subscriptions 1,500 1,500 1,500
2,395 1,685 5,000 Travel & Training 10,000 10,000 10,000
0 0 500 Rents & Leases 2,018 2,018 2,018
0 0 0 Utilities 0 0 0
0 0 0 Insurance 0 0 0
12,012 11,027 22,380 Total Materials & Services 37,928 37,928 37,928
Capital Outlay
0 0 0 Land & Building Improvments- 0 0 0
0 0 0 Vehicles 12,000 12,000 12,000
0 0 0 Library Books 0 0 0
4,859 531 1,400 Furniture & Equipment 3,700 3,700 3,700
4,859 531 1,400 Total Capital Outlay 15,700 15,700 15,700
156,864 261,928 295,434 Total Expenditures 530,666 530,666 530,666
------ac~nc==cac=c=n==cc---c==ca==ccc------c----=-----c=----=ccc=a===ccc=--------
57
City of Tigard, Oregon Police Support Services 1140
1990/91 Adopted Budget
PROGRAM SUMMARY
The Support Services Supervisor is responsible to the Chief of Police for
Dispatch, Records, and Property Evidence Management services.
The major functions provided by this Division include dispatching, teletype
duties, clerical support, maintaining record keeping support, property evidence
control, and administrative support.
The Support Services Supervisor coordinates working time spent in these
categories in the following manner: Property evidence control 5%; administrative
and supervisory duties 60%; record keeping support 10%; dispatching and teletype
duties 25%. Presently the City of Tigard offers dispatch contracting services
for the Cities of Tualatin, King City, and Sherwood.
1990/91 GOALS
• Continue updating our current record keeping system and microfilming of and
purging old records.
• Bring the division on-line with computerization of records.
• Continue a coordinated effort with other contract Law Enforcement agencies
to provide dispatching services.
• Update our current property/evidence control procedures and bring them in
line with proper police practices in the preservation of evidence and property
destruction.
• Work with Washington County Consolidated Communications Agency towards
contracting our dispatching services and to insure a high level of service
to our citizens.
PERFORMANCE MEASURES
1987-88 1988-89 1989-90 1990-91
Total calls for service 27,200 30,028 40,832 45,133
Card load per dispatcher 7,000 8,280 7,042 7,278
Average teletype transaction/month 30,000 33,000 40,173 34,260
Average phone calls per day 450 497 525 560
Average walk-ins/month 1,750 1,932 2,100 2,175
Average clerical hours per month 600 636 612 649
PERSONNEL SUMMARY
Position 1987-88 1988-89 1989-90 1990-91
Support Services Manager 1 1 1 1
Clerk/Dispatcher 8.5 8.5 9 9
Secretary/Clerk 1 1.5 2
58
y Of Tigard, Oregon Police Support Services 1140
1990/91 Adopted Budget 06/27/90
ACTUAL ACTUAL ADOPTED PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 Classification 1990-91 1990-91 1990-91
Personal Services
9.50 10.50 11.50 Positions 12.00 12.00 12.00
195,778 209,437 264,102 Salaries - 288,421 288,421 288,421
0 0 0 Part Time 0 0 0
4,567 5,675 8,220 Incentives 3,760 3,760 3,760
8,955 9,840 10,456 Overtime 10,000 10,000 10,000
15,326 16,894 21,237 F.I.C.A. 23,117 23,117 23,117
1,075 1,410 2,129 Workers Compensation 2,874 2,874 2,874
2,101 224 274 Other Taxes 671 671 671
33,887 38,041 43,403 Retirement 59,199 59,199 59,199
27,332 31,780 51,178 Group Insurances 42,701 42,701 42,701
289,021 313,301 400,999 Total Personal Services 430,743 430,743 430,743
Materials & Services
1,490 3,130 3,300 Profess/Contract Services 10,760 10,760 10,760
13,176 16,269 19,363 Repair & Maintenance 22,030 22,030 22,030
2,679 1,256 2,150 Special Department Expense 6,832 6,832 6,832
17,506 14,021 19,500 Office Supplies & Expense 26,573 26,573 26,573
338 1,070 600 Advertising & Publicity 1,500 1,500 1,500
110 50 120 Fees,Dues & Subscriptions 345 345 345
1,630 1,286 1,800 Travel & Training 3,050 3,050 3,050
8,227 6,593 6,060 Rents & Leases 5,790 5,790 5,790
0 0 0 Utilities 0 0 0
0 0 0 Insurance 0 0 0
45,156 43,675 52,893 Total Materials & Services 76,880 76,880 76,880
Capital Outlay
0 0 0 Land & Building Improvments 0 0 0
0 0 0 Vehicles 0 0 0
0 0 0 Library Books 0 0 0
2,529 28,389 0 Furniture & Equipment 5,900 5,900 5,900
2,529 28,389 0 Total Capital Outlay 5,900 5,900 5,900
336,706 385,365 453,892 Total Expenditures 513,523 513,523 513,523
59
City of Tigard, Oregon Community Services Administration
1990/91 Adopted Budget
PROGRAM SUMMARY
The Community Services Department was established in 1987 to encompass community
involvement, and to include the departmental supervision of internal support
services such as Finance, Accounting, Personnel, Office Services, Records, and
Municipal Court.
The department was deleted from the organization in 1989. Personnel is now shown
in the Policy and Administration Program as unit 3210. Finance has become its
own department which includes Finance, Computer Systems, and Accounting, which
are now shown as units 1200, 1210, and 1220.
Support services functions are now included in the Administrative Services
Department which includes units 1230, 1240, 1250, and 1300.
60
j Of Tigard, Oregon Community Services Admin
1990/91 Adopted Budget 06/27/90
ACTUAL ACTUAL ADOPTED PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 Classification 1990-91 1990-91 1990-91
Personal Services
3.50 4.00 0.00 Positions 0.00 0.00 0.00
96,203 120,991 0 Salaries 0 0 0
2,776 3,704 0 Part Time 0 0 0
0 0 0 Incentives 0 0 0
730 777 0 Overtime 0 0 0
7,158 9,359 0 F.I.C.A. 0 0 0
488 677 0 Workers Compensation 0 0 0
1,068 125 0 Other Taxes 0 0 0
11,380 13,943 0 Retirement 0 0 0
9,235 11,570 0 Group Insurances 0 0 0
129,038 161,146 0 Total Personal Services 0 0 0
Materials & Services
4,169 7,330 0 Profess/Contract Services 0 0 0
73 100 0 Repair & Maintenance 0 0 0
0 0 0 Special Department Expense 0 0 0
3,979 6,951 0 Office Supplies & Expense 0 0 0
200 39 0 Advertising & Publicity 0 0 0
1,581 1,563 0 Fees,Dues & Subscriptions 0 0 0
5,823 8,160 0 Travel & Training 0 0 0
163 164 0 Rents & Leases 0 0 0
0 0 0 Utilities 0 0 0
0 0 0 Insurance 0 0 0
15,988 24,307 0 Total Materials & Services 0 0 0
Capital Outlay
0 7,165 0 Land & Building Improvments 0 0 0
0 0 0 Vehicles 0 0 0
0 0 0 Library Books 0 0 0
300 6,700 0 Furniture & Equipment 0 0 0
300 13,865 0 Total Capital Outlay 0 0 0
145,326 199,318 0 Total Expenditures 0 0 0
61
City of Tigard, Oregon Finance 1200
1990/91 Adopted Budget
PROGRAM SUMMARY
The Finance Director is responsible to the City Administrator for all financial
activities of the City. Those activities include computer management,
accounting, cash management and investments, debt service management, capital
improvement financing, financial forecasting, management of annual audit,
preparation of the annual budget, and centralized purchasing. The Finance
Director acts as the financial consultant to Department Heads and to the City
Administrator, and acts as the staff liaison to the Budget Committee and
occasionally to the Utility and Franchise Committee on financial matters.
The Finance Director also manages the issuance of debt including general
obligation bonds, bond anticipation notes, certificates of participation, tax
increment bonds, and all other methods of borrowing.
1990/91 GOALS
• Financial forecasts and tax base projections.
• Capital improvement financing.
• Review and revision of purchasing procedures.
• Prepare annual budget.
• Cash flow and investment management.
PERFORMANCE MEASURES
1987-88 1988-89 1989-90 1990-91
Average Investment Portfolio 2,500,000 6,000,000 10,500,000 9,000,000
No. of Financings 1 1 3 3
Total City Operating Budget 6,424,392 7,139,109 8,389,243 9,396,657
PERSONNEL SUMMARY
Position 1987-88 1988-89 1989-90 1990-91
Finance Director 1 1 1 1
Purchasing Specialist 1 1 1 1
Executive Secretary 1 1
Computer Systems Manager 1 1
Data Specialist 1 1
62
y Of Tigard, Oregon Finance 1200
1990/91 Adopted Budget 06/27/90
ACTUAL ACTUAL ADOPTED PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 Classification 1990-91 1990-91 1990-91
Personal Services
2.00 4.00 5.00 Positions 3.00 3.00 3.00
49,757 103,036 138,288 Salaries 96,729 96,729 96,729
4,212 0 0 Part Time 0 0 0
0 0 0 Incentives 0 0 0
4 1,033 1,843 Overtime 380 380 380
3,714 7,815 10,524 F.I.C.A. 7,429 7,429 7,429
241 267 1,029 Workers Compensation 866 866 866
483 102 140 Other Taxes 217 217 217
4,593 10,788 17,516 Retirement 13,595 13,595 13,595
5,123 10,886 19,029 Group Insurances 10,806 10,806 10,806
68,127 133,927 188,369 Total Personal Services 130,022 130,022 130,022
Materials & Services
2,147 2,885 5,000 Profess/Contract Services 3,000 3,000 3,000
.39 13 50 Repair & Maintenance 534 534 534
0 0 0 Special Department Expense 0 0 0
1,477 3,685 1,200 Office Supplies & Expense 1,500 1,500 1,500
162 166 500 Advertising & Publicity 1,300 1,300 1,300
475 614 1,525 Fees,Dues & Subscriptions 1,625 1,625 1,625
4,222 1,603 4,550 Travel & Training 2,400 2,400 2,400
0 65 0 Rents & Leases 0 0 0
0 0 0 Utilities 0 0 0
0 0 0 Insurance 0 0 0
8,522 9,031 12,825 Total Materials & Services 10,359 10,359 10,359
Capital Outlay
0 0 0 Land & Building Improvments 0 0 0
0 0 0 Vehicles 0 0 0
0 0 0 Library Books 0 0 0
4,780 5,861 0 Furniture & Equipment 471 471 471
4,780 5,861 0 Total Capital Outlay 471 471 471
81,429 148,819 201,194 Total Expenditures 140,852 140,852 140,852
63
City of Tigard, Oregon Computer Systems 1210
1990/91 Budget
PROGRAM SUMMARY
Computer Systems provides the central computer service to the City of Tigard.
Computer Systems is charged with the installation, maintenance, and control of
all computer related hardware and software, as well as system security for all
City data. Computer Systems assists user departments in the selection and
acquisition of all hardware and software, both standard and customized. Computer
Systems also offers training in hardware and software use. Presently, more than
160 users regularly utilize the capabilities offered by the City's local area
network. This function was included in the Finance budget unit in prior years.
1990/91 GOALS
• Maintain the high level of reliability and availability the system offers.
• Enhance training to all personnel.
• Fine-tune new and existing systems.
• Insure accuracy of all software systems.
• Assist user departments in hardware and software selection.
• Fully integrate City's software systems.
PERFORMANCE MEASURES
1987-88 1988-89 1989-90 1990-91
Users 105 175
Workstations 60 95
Storage 755 MB 1.4 GB
Backup time 6 hrs/wk 14 hrs/wk
Systems in use 2 5
Servers 2 4
PERSONNEL SUMMARY
Position 1987-88 1988-89 1989-90 1990-91
Computer Systems Manager 1
64
y Of Tigard, Oregon Computer Systems 1210
1990/91 Adopted Budget 06/27/90
ACTUAL ACTUAL ADOPTED PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 Classification 1990-91 1990-91 1990-91
Personal Services
0.00 0.00 0.00 Positions 1.00 1.00 1.00
0 0 0 Salaries 39,257 39,257 39,257
0 0 0 Part Time 0 0 0
0 0 0 Incentives 0 0 0
0 0 0 Overtime 1,132 1,132 1,132
0 0 0 F.I.C.A. 3,090 3,090 3,090
0 0 0 Workers Compensation 344 344 344
0 0 0 Other Taxes 90 90 90
0 0 0 Retirement 5,655 5,655 5,655
0 0 0 Group Insurances 3,572 3,572 3,572
0 0 0 Total Personal Services 53,140 53,140 53,140
Materials & Services
0 0 0 Profess/Contract Services 8,000 8,000 8,000
0 0 0 Repair & Maintenance 500 500 500
0 0 0 Special Department Expense 0 0 0
0 0 0 Office Supplies & Expense 300 300 300
0 0 0 Advertising & Publicity 0 0 0
0 0 0 Fees,Dues & Subscriptions 4,075 4,075 4,075
0 0 0 Travel & Training 2,200 2,200 2,200
0 0 0 Rents & Leases 0 0 0
0 0 0 Utilities 0 0 0
0 0 0 Insurance 0 0 0
0 0 0 Total Materials & Services 15,075 15,075 15,075
Capital Outlay
0 0 0 Land & Building Improvments 2,500 2,500 2,500
0 0 0 Vehicles 0 0 0
0 0 0 Library Books 0 0 0
0 0 0 Furniture & Equipment 9,600 9,600 9,600
0 0 0 Total Capital Outlay 12,100 12,100 12,100
0 0 0 Total Expenditures 80,315 80,315 80,315
65
City of Tigard, Oregon Accounting 1220
1990/91 Budget
PROGRAM SUMMARY
The Accounting Manager is the City's chief accountant and is responsible to the
Finance Director for the City's accounting services, including utility billing
and collections, accounts receivable, accounts payable, payroll, fixed assets,
lien searches, bancroft billing and collections, and financial report
preparation, as well as special reports for management and state agencies.
1990/91 GOALS
• Management of annual audit and issuance of Comprehensive Annual Financial
Report.
• Maintain fixed asset system and perform annual inventory.
• Develop process to ensure timely completion of lien searches.
• Improve the financial system providing information in less time.
• Provide cash flow history and projection for investment purposes.
• Update Revenue Manual.
• Review and implement postage saving incentives to reduce our utility billing
postage costs.
PERFORMANCE MEASURES
1987-88 1988-89 1989-90 1990-91
Accounts payable checks 4,290 4,980 4,890 5,300
Payroll checks 3,475 3,926 4,440 4,450
Utility billings 75,117 85,090 88,000 92,000
Assessment billings 538 . 564 805 570
Phone calls (sewer & storm drain only) 5,109 6,233 6,600 6,200
Vendors 860 1,259 1,200 1,700
Check requests 3,869 3,222 3,600 3,600
Purchase orders processed 977 1,119 1,290 1,700
Lien searches 1,800
PERSONNEL SUMMARY
Position 1987-88 1988-89 1989-90 1990-91
Accounting Manager 1 1 1 1
Accounting Assistant III 1 1 1 1
Accounting Assistant II 1.5 2 2 2
Accounting Assistant I 1 1 1 1
66
y Of Tigard, Oregon Accounting 1220
1990/91 Adopted Budget 06/27/90
ACTUAL ACTUAL ADOPTED PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 Classification 1990-91 1990-91 1990-91
Personal Services
4.50 5.00 5.00 Positions 5.00 5.00 5.00
71,357 82,958 97,455 Salaries 110,171 110,171 110,171
4,437 3,014 0 Part Time 0 0 0
0 0 0 Incentives 0 0 0
162 259 1,328 Overtime 2,560 2,560 2,560
5,895 6,476 7,419 F.I.C.A. 8,624 8,624 8,624
453 683 824 Workers Compensation 1,107 1,107 1,107
708 86 99 Other Taxes 252 252 252
4,598 7,447 10,678 Retirement 13,483 13,483 13,483
10,230 11,190 16,423 Group Insurances 14,495 14,495 14,495
97,840 112,113 134,226 Total Personal Services 150,692 150,692 150,692
Materials & Services
18,127 17,649 21,950 Profess/Contract Services 21,200 21,200 24,700
159 445 555 Repair & Maintenance 640 640 640
0 0 0 Special Department Expense 0 0 0
19,749 21,192 21,461 Office Supplies & Expense 31,000 31,000 31,000
369 126 0 Advertising & Publicity 0 0 0
255 100 160 Fees,Dues & Subscriptions 550 550 550
1,389 1,497 1,885 Travel & Training 4,545 4,545 4,545
0 0 0 Rents & Leases 0 0 0
0 0 0 Utilities 0 0 0
0 0 0 Insurance 0 0 0
40,048 41,009 46,011 Total Materials & Services 57,935 57,935 61,435
Capital Outlay
0 0 0 Land & Building Improvments 0 0 0
0 0 0 Vehicles 0 0 0
0 0 0 Library Books 0 0 0
0 10,630 20,000 Furniture & Equipment 3,875 3,875 9,375
0 10,630 20,000 Total Capital Outlay 3,875 3,875 9,375
137,888 163,752 200,237 Total Expenditures 212,502 212,502 221,502
67
City of Tigard, Oregon Admin Services/Risk Mgmt 1230
1990/91 Adopted Budget
PROGRAM SUMMARY
The Administrative Services/Risk Manager is responsible to the City Administrator
for the Administrative Services Division. The functions of this division
include: risk management, court, records, centralized office management, and
administration clerical pool. The City has recognized the need for a coordinated
risk management program, a safe environment for its citizens and employees, and
protection of the City assets from losses that would unduly impact the City's
operations or its financial status.
The Administrative Services/Risk Manager provides administrative direction to
the court, records, and centralized office management areas. The focus of these
areas are more thoroughly explained in sections 1240, 1250, and 1300.
1990/91 GOALS
• Hearing Conservation Program - develop & implement.
• Return to Work Program - develop & implement.
• Enhance Safety Awareness - organization wide.
• Enhance Supervisory/Management Training.
PERFORMANCE MEASURES
1987-88 1988-89 1989-90 1990-91
Total claims paid $94,716 $180,313 $115,600 $126,000
Auto $ 4,044 $ 22,051 $ 5,900 $ 12,000
General liability $20,038 $ 21,169 $ 25,700 $ 30,000
Property $ 0.00 $ 1,103 $ 1,000 $ 1,000
Worker's Compensation $70,634 $135,990 $ 83,000 $ 83,000
Total claims filed 57 66 60 70
Citywide training hours 120 192
Worker's Comp Exp. Mod .89 .93 .92 1.07
PERSONNEL SUMMARY
Position 1987-88 1988-89 1989-90 1990-91
Risk/Admin. Serv. Manager 1 1 1 1
Office Asst. III 1 1 1
68
y Of Tigard, Oregon Admin Services/Risk Mgmt 1230
1990/91 Adopted Budget 06/27/90
ACTUAL ACTUAL ADOPTED =PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 Classification 1990-91 1990-91 1990-91
Personal Services
2.00 2.00 2.00 Positions 1.00 1.00 1.00
51,407 56,344 58,294 Salaries 39,338 39,338 39,338
0 0 0 Part Time 0 0 0
0 0 0 Incentives 0 0 0
2,460 1,731 1,668 Overtime 0 0 0
4,000 4,361 4,503 F.I.C.A. 3,009 3,009 3,009
281 329 431 Workers Compensation 336 336 336
576 58 60 Other Taxes 88 88 88
6,934 7,617 7,495 Retirement 5,507 5,507 5,507
6,279 7,227 7,649 Group Insurances 4,101 4,101 4,101
71,937 77,667 80,100 Total Personal Services 52,379 52,379 52,379
Materials & Services
3,377 9,249 21,220 Profess/Contract Services 9,300 9,300 9,300
37 47 625 Repair & Maintenance 250 250 250
0 0 0 Special Department Expense 0 0 0
1,299 2,094 2,950 Office Supplies & Expense 2,305 2,305 2,305
0 0 0 Advertising & Publicity 0 0 0
208 448 745 Fees,Dues & Subscriptions 770 770 770
2,223 1,926 3,788 Travel & Training 3,909 3,909 3,909
163 164 165 Rents & Leases 0 0 0
0 0 0 Utilities 0 0 0
0 0 0 Insurance 128,010 128,010 128,010
7,307 13,928 29,493 Total Materials & Services 144,544 144,544 144,544
Capital Outlay
0 0 0 Land & Building Improvments 0 0 0
0 0 0 Vehicles 0 0 0
0 0 0 Library Books 0 0 0
0 3,404 2,900 Furniture & Equipment 475 475 475
0 3,404 2,900 Total Capital Outlay 475 475 475
79,244 94,999 112,493 Total Expenditures 197,398 197,398 197,398
69
City of Tigard, Oregon Office Services 1240
1990/91 Adopted Budget
PROGRAM SUMMARY
The Office Services Manager is responsible for the administration of Office
Services and reports directly to the Administrative Services/Risk Manager.
Office Services provides a variety of services to City departments including
information processing (word processing, spreadsheet development, data entry,
desktop publishing, phone system management, and computer training support), in-
house supplies, mail services, City Council packet support, and meeting room
reservations. With the redistribution of workload and the streamlining of
procedures, Offices Services will implement a clerical team concept to support
the needs identified by the Administration Department which includes City
Administrator, City Recorder, Community Relations Coordinator, Personnel, Risk
Management, Court, Records, and Office Services.
1990/91 GOALS
• Enhance clerical team support to the Administration Department.
• Enhance information processing services.
• Phone system configuration analysis, management, and maintenance.
• Citywide training support in office procedures and computer software.
PERFORMANCE MEASURES
1987-88 1988-89 1989-90 1990-91
% Actual Time Spent - Word Processing (Top 3 users)
Administration 21% 40%
Community Development 16% 15%
Police 49% 30%
% Actual Time Spent - Office Support (Top 3 users)
Administration 37% 50%
Finance 23% 10%
Citywide 27% 27%
Average phone volume/mo 10',420 9,911 11,690 12,000
Average postage costs/mo $1,617 $1,603 $2,070
# mail pieces/mo 4,998 4,599 5,520
PERSONNEL SUMMARY
Position 1987-88 1988-89 1989-90 1990-91
Office Services Manager 1 1 1 1
Office Asst III 1 2 1 3
Office Asst II 2 1 1 2
Office Asst I 2.5 3 3 1.5
70
y Of Tigard, Oregon Office Services 1240
1990/91 Adopted Budget 06/27/90
ACTUAL ACTUAL ADOPTED PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 Classification 1990-91 1990-91 1990-91
Personal Services
7.50 8.50 7.50 Positions 7.50 7.50 7.50
79,504 98,262 115,980 Salaries 128,684 128,684 128,684
13,964 12,059 4,868 Part Time 0 0 0
0 0 0 Incentives 0 0 0
737 472 1,105 Overtime 445 445 445
7,120 8,508 9,159 F.I.C.A. 9,878 9,878 9,878
625 807 1,107 Workers Compensation 1,388 1,388 1,388
886 111 122 Other Taxes 289 289 289
5,810 8,091 11,855 Retirement 13,896 13,896 13,896
11,058 12,969 22,357 Group Insurances 26,198 26,198 26,198
119,704 141,279 166,553 Total Personal Services 180,778 180,778 180,778
Materials & Services
4,557 4,360 0 Profess/Contract Services 2,000 2,000 2,000
289 720 1,420 Repair & Maintenance 1,860 1,860 1,860
0 0 0 Special Department Expense 0 0 0
6,289 5,020 7,020 Office Supplies & Expense 9,735 9,735 9,735
509 426 0 Advertising & Publicity 0 0 0
29 183 470 Fees,Dues & Subscriptions 550 550 550
1,435 1,187 3,775 Travel & Training 3,991 3,991 3,991
0 0 0 Rents & Leases 0 0 0
0 0 0 Utilities 0 0 0
0 0 0 Insurance 0 0 0
13,108 11,896 12,685 Total Materials & Services 18,136 18,136 18,136
Capital Outlay
0 0 0 Land & Building Improvments 0 0 0
0 0 0 Vehicles 0 0 0
0 0 0 Library Books 0 0 0
6,716 7,725 4,050 Furniture & Equipment 3,075 3,075 3,075
6,716 7,725 4,050 Total Capital Outlay 3,075 3,075 3,075
139,528 160,900 183,288 Total Expenditures 201,989 201,989 201,989
71
City of Tigard, Oregon Records 1250
1990/91 Adopted Budget
PROGRAM SUMMARY
The Court/Records Manager is responsible to the Administrative Services/Risk
Manager for the Records.Section. Records provides citywide support for files
management. This includes: file development, filing, records retrieval,
coordination of record destruction, coordination of microfilming and equipment
purchasing. The City's records management program provides a means for control
of inactive records, provides a framework for legal protection, allows for timely
destruction of records and the efficient use of space.
1990/91 GOALS
• Preparation of files for microfilming.
• Microfilming of building and planning files.
• Citywide training on micrographics system.
• Implementation of computerized file tracking system.
• Update and strengthen records policy and procedure manual.
• Ongoing records destruction.
PERFORMANCE MEASURES
1987-88 1988-89 1989-90 1990-91
Records requests per year 686 515 370 350
Files pulled per year 1,692 1,139 2,690 1,260
Copies made per year 1,824 1,604 3,500 1,700
New files created per year 670 1,352 1,860 2,400
Files re-entered into system/year 1,296 1,021 2,590 1,150
Hours spent on Council filing/year 100 107 114 121
Hours spent on document prep/year n/a n/a 545 720
PERSONNEL SUMMARY
Position 1987-88 1988-89 1989-90 1990-91
Records/Court Mgr .5 .5 .5 .5
Office Asst II 1 1
Office Asst I 1 1 1 1
72
Of Tigard, Oregon Records 1250
1990/91 Adopted Budget 06/27/90
ACTUAL ACTUAL ADOPTED PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 Classification 1990-91 1990-91 1990-91
Personal Services
2.00 2.50 2.50 Positions 2.50 2.50 2.50
24,821 34,459 44,350 Salaries 44,193 44,193 44,193
0 0 0 Part Time 0 0 0
0 0 0 Incentives 0 0 0
348 20 138 Overtime 832 832 832
1,275 1,734 3,341 F.I.C.A. 3,444 3,444 3,444
107 248 388 Workers Compensation 476 476 476
92 23 44 Other Taxes 101 101 101
804 1,210 4,762 Retirement 5,365 5,365 5,365
2,317 2,876 6,977 Group Insurances 6,006 6,006 6,006
29,764 40,570 60,000 Total Personal Services 60,417 60,417 60,417
Materials & Services
0 0 32,375 Profess/Contract Services 19,150 19,150 19,150
1 3 1,030 Repair & Maintenance 2,060 2,060 2,060
0 0 0 Special Department Expense 0 0 0
4,621 1,962 3,430 Office Supplies & Expense 2,300 2,300 2,300
342 200 0 Advertising & Publicity 50 50 50
150 170 170 Fees,Dues & Subscriptions 190 190 190
411 612 810 Travel & Training 1,580 1,580 1,580
163 164 165 Rents & Leases 165 165 165
0 0 0 Utilities 0 0 0
0 0 0 Insurance 0 0 0
5,688 3,111 37,980 Total Materials & Services 25,495 25,495 25,495
Capital Outlay
0 0 0 Land & Building Improvments 0 0 0
0 0 0 Vehicles 0 0 0
0 0 0 Library Books 0 0 0
7,204 1,157 13,250 Furniture & Equipment 2,265 2,265 2,265
7,204 1,157 13,250 Total Capital Outlay 2,265 2,265 2,265
42,656 44,838 111,230 Total Expenditures 88,177 88,177 88,177
73
City of Tigard, Oregon Municipal Court 1300
1990/91 Adopted Budget
PROGRAM SUMMARY
The Senior Municipal Court Judge is responsible to the City Council for the
operation of Court. The Court/Records Manager is responsible for the
administration of the Court and coordinates with the Judge in development of
Court policy and procedures. The Court/Records Manager reports to the
Administrative Services/Risk Manager. Municipal Court provides a local forum
for the resolution of parking cites, minor traffic cites, limited misdemeanants,
and civil infractions.
1990/91 GOALS
• Process increased caseload.
• Collections - Bi-monthly.
• Development of civil infractions procedures.
• Development of computer generated report writing feature.
PERFORMANCE MEASURES
1987-88 1988-89 1989-90 1990-91
Traffic cites processed 7,311 5,778 5,177 7,200
Misd/code violations 147 26 73 90
Hours in court/year 426 380 300 400
Drivers' license suspended (FTA) 678 648 355 720
Drivers' license suspended (FTC) 246 332 246 430
Bail refunds 575 510 600 700
Court revenues 243,444 226,368 214,000 279,000
PERSONNEL SUMMARY
Position 1987-88 1988-89 1989-90 1990-91
Records/Court Mgr .5 .5 .5 .5
Office Asst III 1 1 1 1
Office Asst II 1 1 1 1
74
y Of Tigard, Oregon Municipal Court 1300
1990/91 Adopted Budget 06/27/90
ACTUAL ACTUAL ADOPTED PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 Classification 1990-91 1990-91 1990-91
Personal Services
2.50 2.50 2.50 Positions 2.50 2.50 2.50
57,872 40,118 43,868 Salaries 49,872 49,872 49,872
888 3,373 0 Part Time 0 0 0
0 0 0 Incentives 0 0 0
2,296 521 475 Overtime 2,992 2,992 2,992
4,978 4,137 3,330 F.I.C.A. 4,044 4,044 4,044
393 303 387 Workers Compensation 530 530 530
692 57 44 Other Taxes 118 118 118
5,516 5,157 4,751 Retirement 6,257 6,257 6,257
7,158 7,661 8,688 Group Insurances 8,010 8,010 8,010
79,793 61,327 61,543 Total Personal Services 71,823 71,823 71,823
Materials & Services
5,434 18,422 24,295 Profess/Contract Services 23,790 23,790 24,290
5 55 305 Repair & Maintenance 310 310 310
0 0 35 Special Department Expense 30 30 30
2,605 1,177 2,000 Office Supplies & Expense 1,500 1,500 1,500
144 0 0 Advertising & Publicity 0 0 0
4,235 3,376 4,475 Fees,Dues & Subscriptions 735 735 735
501 519 1,200 Travel & Training 1,915 1,915 1,915
327 164 330 Rents & Leases 330 330 330
0 0 0 Utilities 0 0 0
0 0 0 Insurance 0 0 0
13,251 23,713 32,640 Total Materials & Services 28,610 28,610 29,110
Capital Outlay
0 0 0 Land & Building Improvments_ 0 0 0
0 0 0 Vehicles 0 0 0
0 0 0 Library Books 0 0 0
0 2,019 4,700 Furniture & Equipment 1,500 1,500 2,200
0 2,019 4,700 Total Capital Outlay 1,500 1,500 2,200
93,044 87,059 98,883 Total Expenditures 101,933 101,933 103,133
75
City of Tigard, Oregon Library 1400
1990/91 Adopted Budget
PROGRAM SUMMARY
The Library Director is responsible to the City Administrator for the overall
operation of the City's Library. The Library is the community's shared resource
for free access to information for continued education, for recreational reading,
and for enrichment of the quality of life in Tigard. The major ongoing
responsibilities include: collection development, circulation of materials,
reference, youth services, large print outreach, literacy support, Telnet
programming which offers interactive classes from Portland Community College and
specific programs to promote use of the library.
1990/91 GOALS
• Enlarge and improve materials collection, to include CDs, videos, and tapes.
• Maintain quality customer service.
• Open 4 hours on Sunday afternoon.
• Improve and expand staff work areas.
• Continue cooperative projects with Tigard School District librarians.
• Begin study for expansion of library facilities.
• Continue to develop volunteer program.
• Continue to develop Young Adult Round Table to involve more teen-age people
in library program.
• Install Donor Board.
PERFORMANCE MEASURES
1987-88 1988-89 1989-90 1990-91
Population served (service area) 31,000 32,000 33,000 34,000
Size of collection 48,558 57,912 54,000 60,850
Circulation 188,606 238,215 280,480 325,000
Staff:Circulation 1:15,717 1:16,429 1:18,392 1:18,055
Collection:Population served 1.6 1.8 1.6 1.8
Staff:Population served 1:2,583 1:2,207 1:2,164 1:1,888
Volunteer hours 5,550 5,390 6,162 6,500
Value of volunteer hours $29,138 $28,298 $35,000 $35,750
PERSONNEL SUMMARY
Position 1987-88 1988-89 1989-90 1990-91
Library Director 1 1 1 1
Senior Librarian 1 1 2 2
Librarian I 1.5 2.25 1.5 2.5
Library Asst III 3.25 3 3 3
Library Asst II 1.5 2.75 1.5
Library Asst I 2 2 1.5 8
Library Aide 3.25 3.75 3.5
76
Of Tigard, Oregon Library 1400
1990/91 Adopted Budget 06/27/90
ACTUAL ACTUAL ADOPTED PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 Classification 1990-91 1990-91 1990-91
Personal Services
12.00 14.50 15.25 Positions 18.00 18.00 18.00
180,436 204,749 259,983 Salaries 388,012 388,012 388,012
31,543 59,276 34,672 Part Time 0 0 0
0 0 0 Incentives 0 0 0
55 47 2,000 Overtime 0 0 0
15,587 20,005 22,279 F.I.C.A. 29,683 29,683 29,683
1,907 1,783 2,492 Workers Compensation 3,865 3,865 3,865
2,066 263 297 Other Taxes 867 867 867
20,424 25,557 29,832 Retirement 49,323 49,323 49,323
24,693 28,439 42,421 Group Insurances 59,942 59,942 59,942
276,711 340,119 393,976 Total Personal Services 531,692 531,692 531,692
Materials & Services
1,345 3,824 1,460 Profess/Contract Services 4,505 4,505 4,505
2,155 2,466 3,950 Repair & Maintenance 3,017 3,017 3,017
0 0 0 Special Department Expense 0 0 0
14,774 16,429 17,340 Office Supplies & Expense 32,931 32,931 32,931
1,050 1,524 3,000 Advertising & Publicity 3,500 3,500 3,500
370 400 425 Fees,Dues & Subscriptions 410 410 410
1,172 1,853 5,250 Travel & Training 4,310 4,310 4,310
93 30 500 Rents & Leases 2,145 2,145 2,145
0 0 0 Utilities 0 0 0
0 0 0 Insurance 0 0 0
20,959 26,526 31,925 Total Materials & Services 50,818 50,818 50,818
Capital Outlay
0 7,912 0 Land & Building Improvments 0 0 0
0 0 0 Vehicles 0 0 0
72,046 69,949 80,025 Library Books 100,000 100,000 100,000
37,564 22,912 13,675 Furniture & Equipment 39,645 39,645 39,645
109,610 100,773 93,700 Total Capital Outlay 139,645 139,645 139,645
107,280 467,418 519,601 Total Expenditures 722,155 722,155 722,155
77
City of Tigard, Oregon Library/Educational Services 1410
1990/91 Adopted Budget
PROGRAM SUMMARY
The Educational Services section of the Library provides fee based community
classes and special programs for all ages. Under the direction of a Senior
Librarian, a full time program coordinator recruits, schedules, and supervises
instructors. A quarterly catalog of classes is produced as an insert in the City
newsletter. Educational Services also acts as a clearing house for information
on community youth organizations.
1990/91 GOALS
• Expand service to the senior community.
• Work with city-wide committee on space requirements.
• Explore possible working relationships with area businesses for offering
classes.
• Continue to monitor response to overall program in order to meet the needs
of the community.
PERFORMANCE MEASURES
1987-88 1988-89 1989-90 1990-91
Population served (service area) 33,000 34,000
Number of Classes Offered 84 90
Registrants 803 1,000
Revenue 2,370 3,000
PERSONNEL SUMMARY
Position 1987-88 1988-89 1989-90 1990-91
Library Asst III .5 1
78
y Of Tigard, Oregon Educational Services 1410
1990/91 Adopted Budget 06/27/90
ACTUAL ACTUAL ADOPTED PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 Classification 1990-91 1990-91 1990-91
Personal Services
0.00 0.00 0.50 Positions 0.50 1.00 1.00
0 0 7,993 Salaries 8,715 17,430 17,430
0 0 0 Part Time 0 0 0
0 0 0 Incentives 0 0 0
0 0 0 Overtime 0 0 0
0 0 600 F.I.C.A. 667 1,333 1,333
0 0 73 Workers Compensation 93 186 186
0 0 8 Other Taxes 19 39 39
0 0 0 Retirement 1,220 2,440 2,440
0 0 75 Group Insurances 1,957 3,843 3,843
0 0 8,749 Total Personal Services 12,671 25,271 25,271
Materials & Services
0 0 5,850 Profess/Contract Services 1,500 1,500 1,500
0 0 0 Repair & Maintenance 0 0 0
0 0 0 Special Department Expense 0 0 0
0 0 2,400 Office Supplies & Expense 1,000 1,000 1,000
0 0 3,000 Advertising & Publicity 400 400 400
0 0 0 Fees,Dues & Subscriptions 0 0 0
0 0 0 Travel & Training 0 0 0
0 0 0 Rents & Leases 0 0 0
0 0 0 Utilities 0 0 0
0 0 0 Insurance 0 0 0
0 0 11,250 Total Materials & Services 2,900 2,900 2,900
Capital Outlay
0 0 0 Land & Building Improvments 0 0 0
0 0 0 Vehicles 0 0 0
0 0 0 Library Books 0 0 0
0 0 0 Furniture & Equipment 600 600 600
0 0 0 Total Capital Outlay 600 600 600
0 0 19,999 Total Expenditures 16,171 28,771 28,771
79
City of Tigard, Oregon Social Services 1500
1990/91 Adopted Budget
PROGRAM SUMMARY
The Budget Committee each year appropriates funds to support social service
activities which assist Tigard citizens. The following agencies have received
support as noted over the past several years:
1987-88 1988-89 1989-90 1990-91
Tigard Community Youth Services 28,100 27,500 27,500 27,500
Loaves & Fishes/Tigard Seniors 15,000 12,000 12,000 15,000
WCCAO/Neighborshare 2,500 3,000 4,000 6,000
Womens Shelter 0 0 0 2,500
Tigard Turns The Tide 0 0 1,000 250
Rape Crisis Hotline 0 0 0 358
Total Support 45,600 42.500 44.500 51,608
80
Of Tigard, Oregon Social Services 1500
1990/91 Adopted Budget 06/27/90
ACTUAL ACTUAL ADOPTED PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 Classification 1990-91 1990-91 1990-91
Personal Services
0.00 0.00 0.00 Positions 0.00 0.00 0.00
0 0 0 Salaries 0 0 0
0 0 0 Part Time 0 0 0
0 0 0 Incentives 0 0 0
0 0 0 Overtime 0 0 0
0 0 0 F.I.C.A. 0 0 0
0 0 0 Workers Compensation 0 0 0
0 0 0 Other Taxes 0 0 0
0 0 0 Retirement 0 0 0
0 0 0 Group Insurances 0 0 0
0 0 0 Total Personal Services 0 0 0
Materials & Services
45,600 42,500 44,500 Profess/Contract Services 51,733 51,608 51,608
0 0 0 Repair.& Maintenance 0 0 0
0 0 0 Special Department Expense 0 0 0
0 0 0 Office Supplies & Expense 0 0 0
0 0 0 Advertising & Publicity 0 0 0
0 0 0 Fees,Dues & Subscriptions 0 0 0
0 0 0 Travel & Training 0 0 0
0 0 0 Rents & Leases 0 0 0
0 0 0 Utilities 0 0 0
0 0 0 Insurance 0 0 0
45,600 42,500 44,500 Total Materials & Services 51,733 51,608 51,608
Capital Outlay
0 0 0 Land & Building Improvments 0 0 0
0 0 0 Vehicles 0 0 0
0 0 0 Library Books 0 0 0
0 0 0 Furniture & Equipment 0 0 0
0 0 0 Total Capital Outlay 0 0 0
45,600 42,500 44,500 Total Expenditures 51,733 51,608 51,608
81
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1
City Of Tigard, Oregon Expenditure Summary
1990/91 Budget Community Development Program 06/27/90
Actual Actual Adopted Proposed Approved Adopted
987/88 1988/89 1989/90 Programs 1990/91 1990/91 1990/91
1,534,627 1,784,206 2,112,330 Personal Services 2,434,528 2,434,528 2,434,528
53.75 59.25 61.75 FTE 67.50 67.50 67.50
544,203 559,736 782,398 Materials & Services 858,963 858,963 868,963
221,046 194,676 292,950 Capital Outlay 227,387 227,387 316,487
2,299,876 2,538,618 3,187,678 Total Expenditures 3,520,878 3,520,878 3,619,978
Program Expenditures
108,950 96,700 110,088 Operations Administration 159,888 159,888 159,888
289,322 293,468 548,648 Operations Sanitary Sewer 334,880 334,880 385,280
0 0 0 Operations Storm Drainage 283,334 283,334 316,934
587,460 624,109 615,840 Operations Streets/Lights 678,011 678,011 678,011
189,335 223,127 257,576 Operations Parks Maint 302,453 302,453 302,453
82,863 91,405 92,592 Operations Shops Services 104,259 104,259 109,359
0 0 103,304 Operations Property Mgmt 130,452 130,452 130,452
,257,930 1,328,809 1,728,048 Total Operations 1,993,277 1,993,277 2,082,377
215,626 246,200 243,291 Community Develop Admin 251,390 251,390 251,390
250,669 291,060 315,237 Building Inspection 345,213 345,213 345,213
260,211 306,556 339,083 Planning 373,524 373,524 383,524
315,440 365,993 562,019 Engineering 557,474 557,474 557,474
1,041,946 1,209,809 1,459,630 Total Comm Development 1,527,601 1,527,601 1,537,601
2,299,876 2,538,618 3,187,678 Total Program 3,520,878 3,520,878 3,619,978
Program Funding Distribution
Total . General Sera Storm Drain State Gas County Cos Streets SDC Road Bond
Fund Fund Fund Tax Fund Tax Fund Fund Fund
Field Operations 960,127 525,702 443,719 350,750 673,990 88,218 0 0
Development Services 2.082,377 881,785 32,043 16,022 25,139 12,570 12,570 0
Engineering 557,474 286,852 32,811 21,874 57,965 0 37,973 120,000
Total 3,619.978 1,694,338 508,572 388.645 757,094 100,788 50,542 120,000
82
City of Tigard, Oregon Operations Administration 2110
1990/91 Adopted Budget
PROGRAM SUMMARY
The Field Operations Manager is responsible to the City Administrator for the
operation and supervision of all infrastructure maintenance activities and the
maintenance of vehicles and City buildings. Maintenance operations for sanitary
sewer and storm drainage systems are funded by the collection of sewer and storm
drainage charges. Street maintenance and streetlight power are funded by a
combination of state and county gas taxes. Parks maintenance is funded primarily
by property taxes and fleet and building maintenance activities are funded
through a variety of revenue sources.
1990/91 GOALS
• Investigate and resolve citizens' concerns.
• Optimize building maintenance and custodial programs.
• Provide support to Parks Board, Utility and Franchise Committee.
• Computerize fleet maintenance operations.
• Computerize sewer maintenance programs.
• Improve Operations facility.
• Improve Parks maintenance program.
• Improve production through better utilization of equipment.
• Provide technical support to Washington County Yard Debris Recycling program.
PERFORMANCE MEASURES
1987-88 1988-89 1989-90 1990-91
Citizen concerns N/A N/A N/A 3900 calls
Support to Park Board 65 hr
Support Utility Franchise 90 hr
Support Fleet Operation 740 hr
Support Operations Facility 680 hr
Support Parks Maintenance program 580 hr
Support Wastewater Program 420 hr
Support Building Maintenance program 530 hr
Property Management 410 hr
Street Maintenance program 1160 hr
Washington County Watershed 240 hr
PERSONNEL SUMMARY
Position 1987-88 1988-89 1989-90 1990-91
Field Operations Mgr 1 1 1 1
Office Asst III 1 1 1
Utility Worker III 1 1 1
83
I Of Tigard, Oregon Operations Administration 2110
1990/91 Adopted Budget 06/27/90
ACTUAL ACTUAL ADOPTED PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 Classification 1990-91 1990-91 1990-91
Personal Services
3.00 2.00 2.00 Positions 3.00 3.00 3.00
63,556 49,231 64,648 Salaries 89,326 89,326 89,326
0 0 0 Part Time 0 0 0
0 0 0 Incentives 0 0 0
1,473 1,886 3,038 Overtime 2,500 2,500 2,500
4,488 3,859 5,083 F.I.C.A. 7,025 7,025 7,025
3,478 2,354 2,809 Workers Compensation 3,242 3,242 3,242
713 56 68 Other Taxes 205 205 205
4,792 6,069 7,832 Retirement 11,366 11,366 11,366
7,203 5,729 7,360 Group Insurances 11,644 11,644 11,644
85,703 69,184 90,838 Total Personal Services 125,308 125,308 125,308
Materials & Services
1,636 2,347 500 Profess/Contract Services 500 500 500
14,509 9,806 5,500 Repair & Maintenance 4,500 4,500 4,500
894 673 750 Special Department Expense 0 0 0
3,550 2,457 0 Office Supplies & Expense 4,330 4,330 4,330
0 0 0 Advertising & Publicity 0 0 0
349 150 500 Fees,Dues & Subscriptions 500 500 500
1,063 1,207 2,000 Travel & Training 2,100 2,100 2,100
1,246 302 0 Rents & Leases 500 500 500
0 0 0 Utilities 0 0 0
0 0 0 Insurance 0 0 0
23,247 16,942 9,250 Total Materials & Services 12,430 12,430 12,430
Capital Outlay
0 0 0 Land & Building Improvments 20,000 20,000 20,000
0 10,574 0 Vehicles 0 0 0
0 0 0 Library Books 0 0 0
0 0 10,000 Furniture & Equipment 2,150 2,150 2,150
0 10,574 10,000 Total Capital Outlay 22,150 22,150 22,150
108,950 96,700 110,088 Total Expenditures 159,888 159,888 159,888
84
City of Tigard, Oregon Operations Sanitary Sewer 2120
1990/91 Adopted Budget
PROGRAM SUMMARY
Both the sanitary sewer and the storm drainage budget units are supervised by
the Wastewater Crew Chief. In the past, both of these operations were budgeted
in the same budget unit, however, due to the establishment of a county-wide
surface water management plan and agency, they are now shown separately.
The Wastewater Supervisor is responsible to the Field Operations Manager for the
sanitary sewer maintenance program. The program includes preventive maintenance,
repair, video inspection, line cleaning, line repair, manhole rehabilitation,
and record keeping. Maintenance standards are established by the Unified
Sewerage Agency, a county-wide sewer authority. Sewer rates which fund the
maintenance activities are also set by the agency.
1990/91 GOALS
• Clean and inspect existing sanitary lines.
• Implement a root cutting program.
• Reorganize sanitary cleaning program by drainage basin.
• Assist in updating the sanitary sewer master plan.
PERFORMANCE MEASURES
1987-88 1988-89 1989-90 1990-91
Feet of sewer line accepted 490,089 522,403 563,640 578,208
Feet of sewer line inspected/cleaned 101,000 135,000 300,000 300,000
PERSONNEL SUMMARY
Position 1987-88 1988-89 1989-90 1990-91
Crew Supervisor 1 1 1 1
Utility Worker III 1 1 1 1
Utility Worker II 2 2 2 2
Utility Worker I 1 2 2 5
Maintenance Worker 2 2.25 3 0
85
.y Of Tigard, Oregon Operations Sanitary Sewer 2120
1990/91 Adopted Budget 06/27/90
ACTUAL ACTUAL ADOPTED PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 Classification 1990-91 1990-91 1990-91
Personal Services
7.00 8.25 9.00 Positions 8.00 8.00 8.00
119,905 145,361 182,319 Salaries 179,921 179,921 179,921
3,802 7,483 0 Part Time 0 0 0
0 0 0 Incentives 0 0 0
542 123 1,183 Overtime 0 0 0
8,920 11,498 13,781 F.I.C.A. 13,764 13,764 13,764
8,801 33,838 18,575 Workers Compensation 18,662 18,662 18,662
1,102 150 184 Other Taxes 402 402 402
10,275 14,218 18,388 Retirement 20,785 20,785 20,785
16,088 22,671 30,388 Group Insurances 25,712 25,712 25,712
169,435 235,342 264,818 Total Personal Services 259,246 259,246 259,246
Materials & Services
5,662 5,186 12,150 Profess/Contract Services 5,750 5,750 5,750
28,918 33,830 44,175 Repair & Maintenance 32,467 32,467 32,467
2,272 3,179 4,980 Special Department Expense 3,667 3,667 3,667
531 809 0 Office Supplies & Expense 250 250 250
442 65 500 Advertising & Publicity 500 500 500
151 130 675 Fees,Dues & Subscriptions 600 600 600
1,758 1,496 2,700 Travel & Training 3,100 3,100 3,100
3,038 1,925 4,500 Rents & Leases 3,500 3,500 3,500
0 0 0 Utilities 0 0 0
0 0 0 Insurance 0 0 0
42,772 46,620 69,680 Total Materials & Services 49,834 49,834 49,834
Capital Outlay
0 0 0 Land & Building Improvments 0 0 0
58,132 11,506 0 Vehicles 0 0 0
0 0 0 Library Books 0 0 0
18,983 0 214,150 Furniture & Equipment 25,800 25,800 76,200
77,115 11,506 214,150 Total Capital Outlay 25,800 25,800 76,200
289,322 293,468 548,648 Total Expenditures 334,880 334,880 385,280
86
City of Tigard, Oregon Operations Storm Drainage 2125
1990/91 Adopted Budget
PROGRAM SUMMARY
The Wastewater Supervisor is responsible to the Field Operations Manager for the
storm drainage maintenance program. The City has been active in this area since
1984, however, beginning on July 1, 1990, the City will begin participation in
a county-wide surface water management effort directed by the newly created
Surface Water Management Agency. Maintenance standards are established by the
Agency along with the rates to be charged to citizens to fund the maintenance
activities.
Program maintenance includes video inspection, line cleaning, manhole
rehabilitation, catch basin cleaning, construction, and record keeping.
1990/91 GOALS
• Establish surface water maintenance program in accordance with Agency
standards.
• Clean and inspect existing storm sewer lines.
• Assist in updating storm sewer master plan.
PERFORMANCE MEASURES
1987-88 1988-89 1989-90 1990-91
Feet of storm lines accepted 165,897 174,240 181,104 190,686
Feet of storm lines inspected/cleaned 20,000 29,000 60,000 60,000
Feet of open ditches 296,260 316,800 330,000 330,000
Feet of open ditches dug/cleaned 4,000 17,000 25,000 25,900
PERSONNEL SUMMARY
Position 1987-88 1988-89 1989-90 1990-91
Utility Worker III 1
Utility Worker I 4
87
Of Tigard, Oregon Operations Storm Drainage 2125
1990/91 Adopted Budget 06/27/90
ACTUAL ACTUAL ADOPTED PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 Classification 1990-91 1990-91 1990-91
Personal Services
0.00 0.00 0.00 Positions 5.00 5.00 5.00
0 0 0 Salaries 105,804 105,804 105,804
0 0 0 Part Time 0 0 0
0 0 0 Incentives 0 0 0
0 0 0 Overtime 0 0 0
0 0 0 F.I.C.A. 8,094 8,094 8,094
0 0 0 Workers Compensation 10,994 10,994 10,994
0 0 0 Other Taxes 236 236 236
0 0 0 Retirement 11,638 11,638 11,638
0 0 0 Group Insurances 15,407 15,407 15,407
0 0 0 Total Personal Services 152,173 152,173 152,173
Materials & Services
0 0 0 Profess/Contract Services 5,000 5,000 5,000
0 0 0 Repair & Maintenance 24,941 24,941 24,941
0 0 0 Special Department Expense 2,283 2,283 2,283
0 0 0 Office Supplies & Expense 100 100 100
0 0 0 Advertising & Publicity 0 0 0
0 0 0 Fees,Dues & Subscriptions 500 500 500
0 0 0 Travel & Training 0 0 0
0 0 0 Rents & Leases 1,000 1,000 1,000
0 0 0 Utilities 0 0 0
0 0 0 Insurance 0 0 0
0 0 0 Total Materials & Services 33,824 33,824 33,824
Capital Outlay
0 0 0 Land & Building Improvments 0 0 0
0 0 0 Vehicles 0 0 0
0 0 0 Library Books 0 0 0
0 0 0 Furniture & Equipment 97,337 97,337 130,937
0 0 0 Total Capital Outlay 97,337 97,337 130,937
0 0 0 Total Expenditures 283,334 283,334 316,934
88
City of Tigard, Oregon Operations Streets/Lights 2130
1990/91 Adopted Budget
PROGRAM SUMMARY
The Street Crew Supervisor is responsible to the Field Operations Manager for
the operation and maintenance of the City's street system including patching,
cleaning, sweeping, sanding, marking, brushing, and roadside mowing.
1990/91 GOALS
• Maintain street sweeping program.
• Maintain sign program (new installations, repairs, replacements).
• Increase street patching program.
• Increase crack sealing program.
• Maintain roadside brushing and mowing program.
• Maintain gravel road grading/rocking program.
• Maintain bike path repair program.
• Increase street marking program.
• Maintain street tree and shrub trimming (on as needed basis).
PERFORMANCE MEASURES
1987-88 1988-89 1989-90 1990-91
Miles of street maintenance 90 97 99 104
Miles of streets swept 87 91 93 97
Number of sweeps 6 6 6 6
Street signs installed/replaced 338 450 500 600
Hours grading/rocking 225 288 400 320
Tons asphalt patching 352 120 220 425
Pounds crack sealer 2,000 2,180 4,500 16,000
Yards of rock/sand 900 800 930 1,000
Street marking (sq. ft.) 2,000 3,287 6,000
Miles of mowing 22 23 24 24
Residential tree shrub trimming (miles) 15 17 20 20
PERSONNEL SUMMARY
Position 1987-88 1988-89 1989-90 1990-91
Crew Supervisor 1 1 1 1
Utility Worker III 1 1 1
Utility Worker II 2 2 2 2
Utility Worker I 1 2 2 3
Maintenance Worker 2.25 2 2
Temp Flagger .5
89
y Of Tigard, Oregon Operations Streets/Lights 2130
1990/91 Adopted Budget 06/27/90
ACTUAL ACTUAL ADOPTED PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 Classification 1990-91 1990-91 1990-91
Personal Services
7.25 8.00 7.00 Positions 7.50 7.50 7.50
136,229 157,983 149,306 Salaries 167,096 167,096 167,096
2,633 0 0 Part Time 7,823 7,823 7,823
0 0 0 Incentives 0 0 0
1,823 2,734 1,596 Overtime 2,275 2,275 2,275
10,356 12,081 11,333 F.I.C.A. 13,555 13,555 13,555
10,023 14,209 40,248 Workers Compensation 17,601 17,601 17,601
1,364 165 151 Other Taxes 396 396 396
13,533 15,823 15,891 Retirement 19,558 19,558 19,558
12,730 18,172 22,665 Group Insurances 25,068 25,068 25,068
188,691 221,167 241,190 Total Personal Services 253,372 253,372 253,372
Materials & Services
7,846 9,633 13,600 Profess/Contract Services 19,600 19,600 19,600
99,164 82,753 91,800 Repair & Maintenance 113,789 113,789 113,789
2,289 2,711 3,400 Special Department Expense 5,050 5,050 5,050
589 608 0 Office Supplies & Expense 800 800 800
152 850 300 Advertising & Publicity 500 500 500
180 151 200 Fees,Dues & Subscriptions 200 200 200
1,218 1,732 2,050 Travel & Training 3,000 3,000 3,000
4,563 4,251 8,300 Rents & Leases 5,000 5,000 5,000
182,256 208,417 230,000 Utilities 235,000 235,000 235,000
0 0 0 Insurance 0 0 0
298,257 311,106 349,650 Total Materials & Services 382,939 382,939 382,939
Capital Outlay
0 0 0 Land & Building Improvments 0 0 0
80,057 84,000 0 Vehicles 17,500 17,500 17,500
0 0 0 Library Books 0 0 0
20,455 7,836 25,000 Furniture & Equipment 24,200 24,200 24,200
100,512 91,836 25,000 Total Capital Outlay 41,700 41,700 41,700
387,460 624,109 615,840 Total Expenditures 678,011 678,011 678,011
90
City of Tigard, Oregon Operations Parks Maint 2140
1990/91 Adopted Budget
PROGRAM SUMMARY
The Parks Supervisor is responsible to the Field Operations Director for the
maintenance and operation of the City's parks and grounds. The goal of the Parks
Division is to provide superior park maintenance activities for all parks, city
facilities, and greenways at the level of service determined by the Field
Operations Director, City Administrator, Mayor, and City Council.
1990/91 GOALS
• Provide noticeable visual improvement of the parks, greenways, and city
facility grounds.
• Provide staff training, both in-house and off-site, to improve efficiency and
maintain professional status.
• Upgrade picnic areas, play structures, and athletic facilities at all park
sites where appropriate.
• Solicit 2,000 man-hours of community service work for special projects,
general maintenance, and other programs that affect the parks.
• Provide efficient, effective leadership in park maintenance related services.
PERFORMANCE MEASURES
1987-88 1988-89 1989-90 1990-91
Acres of park land 126 130 140 140
Acres of greenway 117 125 129 129
Hours of park building maintenance 350 375 300 500
Hours of litter patrol 897 800 1,000 1,500
Hours of mowing 1,855 2,800 2,370 2,370
Hours of turf maintenance 194 575 300 600
Hours of landscape maintenance 524 1,200 900 1,500
Hours of Civic Center maintenance 500 1,500 1,500
Hours of rec. equipment maintenance 130 500 500 500
Acres per employee 35 47 45 38
Hours of projects 1,747 600 300 300
Senior Center maintenance 150 300
Hours of community service 2,000
Hours of civic group work 500
Tigard Community Youth Service 800
PERSONNEL SUMMARY
Position 1987-88 1988-89 1989-90 1990-91
Crew Supervisor 1 1 1 1
Utility Worker II 1 1 1 1
Utility Worker I 2 2 2 3.5
Maintenance Worker 1 1
Parks Helper 1 1 1 1
91
y Of Tigard, Oregon Operations Parks Maint 2140
1990/91 Adopted Budget 06/27/90
ACTUAL ACTUAL ADOPTED PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 Classification 1990-91 1990-91 1990-91
Personal Services
5.00 6.00 6.00 Positions 6.50 6.50 6.50
75,157 89,795 104,040 Salaries 123,874 123,874 123,874
14,678 13,934 13,581 Part Time 15,186 15,186 15,186
0 0 0 Incentives 0 0 0
3,074 4,221 3,458 Overtime 0 0 0
6,945 7,937 9,093 F.I.C.A. 10,638 10,638 10,638
4,382 5,581 10,934 Workers Compensation 12,948 12,948 12,948
941 108 121 Other Taxes 311 311 311
8,566 8,172 10,739 Retirement 16,238 16,238 16,238
7,555 6,996 15,010 Group Insurances 18,652 18,652 18,652
121,298 136,744 166,976 Total Personal Services 197,847 197,847 197,847
Materials & Services
4,332 5,917 4,100 Profess/Contract Services 5,100 5,100 5,100
37,222 53,401 59,800 Repair & Maintenance 68,496 68,496 68,496
1,880 1,909 2,600 Special Department Expense 2,860 2,860 2,860
727 503 0 Office Supplies & Expense 1,200 1,200 1,200
549 238 200 Advertising & Publicity 200 200 200
460 250 500 Fees,Dues & Subscriptions 700 700 700
1,215 1,756 1,800 Travel & Training 2,150 2,150 2,150
3,545 2,722 5,700 Rents & Leases 6,400 6,400 6,400
0 0 0 Utilities 0 0 0
0 0 0 Insurance 0 0 0
49,930 66,696 74,700 Total Materials & Services 87,106 87,106 87,106
Capital Outlay
3,962 0 0 Land & Building Improvments 0 0 0
0 0 0 Vehicles 17,500 17,500 17,500
0 0 0 Library Books 0 0 0
14,145 19,687 15,900 Furniture & Equipment 0 0 0
18,107 19,687 15,900 Total Capital Outlay 17,500 17,500 17,500
189,335 223,127 257,576 Total Expenditures 302,453 302,453 302,453
92
City of Tigard, Oregon Operations Shops Services 2150
1990/91 Adopted Budget
PROGRAM SUMMARY
The Fleet Maintenance Supervisor is directly responsible to the Operations
Manager for organization and operation of the Fleet Maintenance Division. The
major ongoing functional responsibilities of the division are: maintenance of
all city equipment including cars, trucks, heavy off-road equipment, turf
maintenance equipment, stationary engines, fleet maintenance records, parts
inventory control, fuel storage, and dispensing equipment, purchasing and
departmental support.
1990/91 GOALS
• Repair & maintain all city equipment to ensure safe and dependable operation.
• Maintain a sufficient parts inventory to minimize equipment downtime.
• Training of new mechanic on equipment and technology.
• Extend PM program to include all fleet equipment and enhance fleet management
program.
• Continue to reduce equipment downtime.
PERFORMANCE MEASURES
1987-88 1988-89 1989-90 1990-91
# Vehicles/Equipment Maintained 122 140 . 144 144
Hrs of Preventive Maintenance 450 893 1,000 1,550
Hrs of Fleet Management 266 486 700 900
Hrs of Scheduled Repairs 794 1,155 1,600 1,650
Hrs of Unscheduled Repairs 487 466 300 300
PERSONNEL SUMMARY
Position 1987-88 1988-89 1989-90 1990-91
Mechanic 2 2 2 2
Mechanic Asst 1
93
y Of Tigard, Oregon Operations Shops Services 2150
1990/91 Adopted Budget 06/27/90
ACTUAL ACTUAL ADOPTED PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 Classification 1990-91 1990-91 1990-91
Personal Services
2.00 3.00 2.00 Positions 2.00 2.00 2.00
40,766 57,737 46,066 Salaries 50,034 50,034 50,034
0 0 0 Part Time 0 0 0
0 0 0 Incentives 0 0 0
407 492 1,027 Overtime 500 500 500
3,306 4,373 3,537 F.I.C.A. 3,866 3,866 3,866
2,079 4,595 3,573 Workers Compensation 4,976 4,976 4,976
280 54 47 Other Taxes 113 113 113
4,496 4,960 4,709 Retirement 4,041 4,041 4,041
4,292 5,085 5,833 Group Insurances 6,679 6,679 6,679
55,626 77,296 64,792 Total Personal Services 70,209 70,209 70,209
Materials & Services
6,152 1,103 6,000 Profess/Contract Services 2,600 2,600 2,600
6,646 7,477 11,000 Repair & Maintenance 12,000 12,000 12,000
703 979 3,000 Special Department Expense 2,500 2,500 2,500
178 195 0 Office Supplies & Expense 250 250 250
0 232 0 Advertising & Publicity 0 0 0
297 532 600 Fees,Dues & Subscriptions 700 700 700
252 364 1,600 Travel & Training 1,600 1,600 1,600
0 0 500 Rents & Leases 500 500 500
0 0 0 Utilities 0 0 0
0 0 0 Insurance 0 0 0
14,228 10,882 22,700 Total Materials & Services 20,150 20,150 20,150
Capital Outlay
0 0 0 Land & Building Improvments 0 0 0
0 0 0 Vehicles 0 0 0
0 0 0 Library Books 0 0 0
13,009 3,227 5,100 Furniture & Equipment 13,900 13,900 19,000
13,009 3,227 5,100 Total Capital Outlay 13,900 13,900 19,000
82,863 91,405 92,592 Total Expenditures 104,259 104,259 109,359
-
94
City of Tigard, Oregon Operations Property Management 2160
1990/91 Adopted Budget
PROGRAM SUMMARY
The Building Maintenance Supervisor reports directly to the Field Operations
Director and is responsible for building maintenance in addition to duties as
Parks Maintenance Supervisor. The major on-going functional responsibilities
of property management are maintenance of city owned buildings including the
Civic Center, Field Operations center, Chamber of Commerce, Senior Center, Tigard
Youth Services building, and any ether buildings or property acquired by the
City.
1990/91 GOALS
• Continued improvement of building maintenance programs with emphasis on
shorter response times to requests for action.
• Improved custodial services.
• Improved training of Building Maintenance Specialist.
PERFORMANCE MEASURES
1987-88 1988-89 1989-90 1990-91
Custodial service (hours) 9 120 100 150
Scheduled building maintenance (hours) 813 1,150 1,280 2,000
Unscheduled building maintenance (hours) 497 430 300 200
Special projects (hours) 0 110 110 110
PERSONNEL SUMMARY
Position 1987-88 1988-89 1989-90 1990-91
Building Maint Specialist 0 0 1 1
95
y Of Tigard, Oregon Operations Property Mgmt 2160
1990/91 Adopted Budget 06/27/90
ACTUAL ACTUAL ADOPTED PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 Classification 1990-91 1990-91 1990-91
Personal Services
0.00 0.00 1.00 Positions 1.00 1.00 1.00
0 0 19,108 Salaries 20,974 20,974 20,974
0 0 0 Part Time 0 0 0
0 0 0 Incentives 0 0 0
0 0 750 Overtime 0 0 0
0 0 1,491 F.I.C.A. 1,605 1,605 1,605
0 0 2,012 Workers Compensation 2,180 2,180 2,180
0 0 20 Other Taxes 47 47 47
0 0 1,986 Retirement 2,307 2,307 2,307
0 0 2,387 Group Insurances 3,769 3,769 3,769
0 0 27,754 Total Personal Services 30,882 30,882 30,882
Materials & Services
0 0 3,800 Profess/Contract Services 67,850 67,850 67,850
0 0 70,000 Repair & Maintenance 29,120 29,120 29,120
0 0 750 Special Department Expense 300 300 300
0 0 0 Office Supplies & Expense 200 200 200
0 0 0 Advertising & Publicity 200 200 200
0 0 0 Fees,Dues & Subscriptions 400 400 400
0 0 0 Travel & Training 500 500 500
0 0 1,000 Rents & Leases 1,000 1,000 1,000
0 0 0 Utilities 0 0 0
0 0 0 Insurance 0 0 0
0 0 75,550 Total Materials & Services 99,570 99,570 99,570
Capital Outlay
0 0 0 Land & Building Improvments 0 0 0
0 0 0 Vehicles 0 0 0
0 0 0 Library Books 0 0 0
0 0 0 Furniture & Equipment 0 0 0
0 0 0 Total Capital Outlay 0 0 0
0 0 103,304 Total Expenditures 130,452 130,452 130,452
96
City of Tigard, Oregon Community Develop Admin 2010
1990/91 Adopted Budget
PROGRAM SUMMARY
The Community Development Director is responsible to the City Administrator for
community planning, economic development activities, development permit and
inspection services, code enforcement, and supervision of the clerical pool.
1990/91 GOALS
• Provide better and quicker service to the public through the computerized
permits system, and by providing better quality copies of maps and drawings.
• Provide better customer service and internal coordination through the addition
of a "permits facilitator" position.
PERSONNEL SUMMARY
Position 1987-88 1988-89 1989-90 1990-91
Community Development Director 1 1 1 1
Office Manager 1
Office Asst III 1 1 1 1
Office Asst II 4 2
Office Asst I 2 1
City Engineer 1 1
Project Engineer 2 2
97
,y Of Tigard, Oregon Community Develop Admin 2010
1990/91 Adopted Budget 06/27/90
ACTUAL ACTUAL ADOPTED PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 Classification 1990-91 1990-91 1990-91
Personal Services
5.00 5.00 8.00 Positions 7.00 7.00 7.00
156,672 180,009 162,387 Salaries 162,620 162,620 162,620
0 0 0 Part Time 0 0 0
0 0 0 Incentives 0 0 0
2,757 3,685 0 Overtime 0 0 0
11,701 13,795 12,047 F.I.C.A. 12,370 12,370 12,370
792 2,796 1,341 Workers Compensation 1,583 1,583 1,583
1,354 184 162 Other Taxes 363 363 363
15,668 21,730 17,488 Retirement 20,174 20,174 20,174
11,820 14,715 26,671 Group Insurances 22,665 22,665 22,665
200,764 236,914 220,096 Total Personal Services 219,775 219,775 219,775
Materials & Services
3,859 2,988 0 Profess/Contract Services 3,800 3,800 3,800
1,100 310 1,000 Repair & Maintenance 3,500 3,500 3,500
0 0 0 Special Department Expense 0 0 0
2,400 2,125 15,000 Office Supplies & Expense 13,000 13,000 13,000
2,427 38 150 Advertising & Publicity 250 250 250
751 1,489 645 Fees,Dues & Subscriptions 965 965 965
4,275 2,186 6,400 Travel & Training 5,600 5,600 5,600
50 0 0 Rents & Leases 0 0 0
0 0 0 Utilities 0 0 0
0 0 0 Insurance 0 0 0
-
14,862 9,136 23,195 Total Materials & Services 27,115 27,115 27,115
Capital Outlay
0 0 0 Land & Building Improvments 0 0 0
0 0 0 Vehicles 0 0 0
0 0 0 Library Books 0 0 0
0 150 0 Furniture & Equipment 4,500 4,500 4,500
0 150 0 Total Capital Outlay 4,500 4,500 4,500
215,626 246,200 243,291 Total Expenditures 251,390 251,390 251,390
98
i
City of Tigard, Oregon Building Inspection 2220
1990/91 Adopted Budget
PROGRAM SUMMARY
The Building Division is responsible for the review and inspection of building,
plumbing, mechanical, and sewer permits. The Division closely interacts with
other departments and agencies in the development review process. The Building
Division is part of the Community Development Department.
1990/91 GOALS
• Provide plan review and inspection services for over 1,000 building permits.
• Improve coordination with applicants, Planning, Engineering, and Building
divisions on development review process.
• Enforce new erosion control rules.
PERFORMANCE MEASURES
1987-88 1988-89 1989-90 1990-91
Residential units 698 743 750 750
Time for issuance (weeks) 2-3 1-2 1-2 1-2
Commercial permits 221 212 180 200
Time for issuance (weeks) 2-3 2-3 2-3 2-3
Other permits N/A N/A 113 100
Valuation (1,000) 69,540 58,029 60,000 62,000
Total permits 1,043 1,050
PERSONNEL SUMMARY
Position 1987-88 1988-89 1989-90 1990-91
Building Official 1 1 1 1
Inspector III 3.5 4 4.0 4.0
Inspector II 1 .5 1.5
Inspector I 2 1 1
Permit Coordinator I
Office Asst II 1 1
99
,y Of Tigard, Oregon Building Inspection 2220
1990/91 Adopted Budget 06/27/90
ACTUAL ACTUAL ADOPTED PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 Classification 1990-91 1990-91 1990-91
Personal Services
7.50 8.00 7.50 Positions 7.50 7.50 7.50
180,014 201,718 220,740 Salaries 239,309 239,309 239,309
505 0 0 Part Time 0 0 0
0 0 0 Incentives 0 0 0
1,654 42 0 Overtime 0 0 0
13,376 15,978 16,578 F.I.C.A. 18,307 18,307 18,307
3,857 4,497 7,053 Workers Compensation 9,034 9,034 9,034
1,855 212 221 Other Taxes 535 535 535
17,625 19,189 21,500 Retirement 26,262 26,262 26,262
15,452 17,397 23,520 Group Insurances 22,531 22,531 22,531
234,338 259,033 289,612 Total Personal Services 315,978 315,978 315,978
Materials & Services
6,781 939 6,000 Profess/Contract Services 11,100 11,100 11,100
3,198 4,028 5,125 Repair & Maintenance 4,950 4,950 4,950
230 242 4,100 Special Department Expense 6,230 6,230 6,230
3,851 3,646 0 Office Supplies & Expense 0 0 0
415 283 100 Advertising & Publicity 300 300 300
350 1,214 500 Fees,Dues & Subscriptions 400 400 400
1,506 1,929 3,800 Travel & Training 6,255 6,255 6,255
0 0 0 Rents & Leases 0 0 0
0 0 0 Utilities 0 0 0
0 0 0 Insurance 0 0 0
16,331 12,281 19,625 Total Materials & Services 29,235 29,235 29,235
Capital Outlay
0 0 0 Land & Building Improvments 0 0 0
0 14,625 6,000 Vehicles 0 0 0
0 0 0 Library Books 0 0 0
0 5,121 0 Furniture & Equipment 0 0 0
0 19,746 6,000 Total Capital Outlay 0 0 0
250,669 291,060 315,237 Total Expenditures 345,213 345,213 345,213
100
City of Tigard, Oregon Planning 2230
1990/91 Adopted Budget
PROGRAM SUMMARY
The Planning Division is part of the Community Development Department and is
responsible for current and long-range planning activities. Those activities
include processing applications for comprehensive plan amendments, zone changes,
sensitive lands, subdivisions, variances, planned developments, land partitions,
site design reviews, conditional uses, temporary uses, signs, sign code
exceptions, and annexations. The Planning Division monitors, applies and updates
the Comprehensive Plan and the Community Development Code. It also provides
information and assistance to citizens regarding planning issues, prepares and
analyzes data for special studies, manages the City's automated information
systems, and develops applications and administers grants. The Planning Division
is also responsible for code enforcement.
Staff support is provided to the Planning Commission, Hearings Officer, eight
Neighborhood Planning Organizations, two Community Participation Organizations,
the Economic Development Committee, and the Park Board. The Planning Division
is also responsible for the implementation of park improvements.
1990/91 GOALS
• Plan/code amendments including those related to the periodic review.
• Implement/improve automated information systems.
• Complete a special study on the Tigard Triangle.
• Completion of the first phase of the Parks Improvements Levy.
PERFORMANCE MEASURES
1987-88 1988-89 1989-90 1990-91
Director's decisions 115 389 400 350
Planning Comm/Hearings Officer 51 81 50 80
City Council Hearings 28 16 20 20
PERSONNEL SUMMARY
Position 1987-88 1988-89 1989-90 1990-91
Senior Planner 2 2 2 2
Associate Planner II 3.5 4 1 2
Associate Planner I 1 1 3 2
Planning Aide 1 1
Code Enforcement Officer I
Office Asst II 1 1
Office Asst I 1 1
101
y Of Tigard, Oregon Planning 2230
1990/91 Adopted Budget 06/27/90
ACTUAL ACTUAL ADOPTED PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 Classification 1990-91 1990-91 1990-91
Personal Services
8.50 9.00 7.00 Positions 8.00 8.00 8.00
180,467 204,106 198,770 Salaries 227,017 227,017 227,017
0 1,120 0 Part Time 0 0 0
0 0 0 Incentives 0 0 0
685 1,687 0 Overtime 0 0 0
13,321 15,539 14,928 F.I.C.A. 17,367 17,367 17,367
962 1,199 1,453 Workers Compensation 2,890 2,890 2,890
1,793 206 199 Other Taxes 507 507 507
20,154 23,060 24,846 Retirement 31,130 31,130 31,130
17,183 18,882 23,362 Group Insurances 29,443 29,443 29,443
234,565 265,799 263,558 Total Personal Services 308,354 308,354 308,354
Materials & Services
8,913 16,599 52,225 Profess/Contract Services 35,190 35,190 45,190
141 319 440 Repair & Maintenance 1,000 1,000 1,000
673 181 5,680 Special Department Expense 6,050 6,050 6,050
7,133 8,468 0 Office Supplies & Expense 0 0 0
4,009 4,475 4,400 Advertising & Publicity 9,300 9,300 9,300
847 3,129 4,950 Fees,Dues & Subscriptions 5,445 5,445 5,445
3,603 4,319 7,830 Travel & Training 8,185 8,185 8,185
327 907 0 Rents & Leases 0 0 0
0 0 0 Utilities 0 0 0
0 0 0 Insurance 0 0 0
25,646 38,397 75,525 Total Materials & Services 65,170 65,170 75,170
Capital Outlay
0 0 0 Land & Building Improvments 0 0 0
0 0 0 Vehicles 0 0 0
0 0 0 Library Books 0 0 0
0 2,360 0 Furniture & Equipment 0 0 0
0 2,360 0 Total Capital Outlay 0 0 0
?60,211 306,556 339,083 Total Expenditures 373,524 373,524 383,524
102
City of Tigard, Oregon Engineering 2240
1990/91 Adopted Budget
PROGRAM SUMMARY
The Engineering Division provides technical support for city staff, boards, and
communities. The Division provides technical, survey, and mapping information
to the public. The Division provides technical support to the capital
improvement programs, and manages the program. The Division provides technical
review of proposed private development projects, issues permits for private
construction of new public facilities, and provides inspection to assure
compliance with city standards for development. The Division also provides
planning for public facility needs and coordination with other jurisdictions on
technical issues.
1990/91 GOALS
• Assure that the street bond program is completed in 1991.
• Provide technical support to CIP/LID and parks levy projects.
• Coordinate design standards with changing regional standards (such as new
water quality regulations).
• Complete streamlining and automation of mapping and records systems.
• Complete Transportation Plan Update.
PERFORMANCE MEASURES
1987-88 1988-89 1989-90 1990-91
Land use applications reviewed/hours 95 100 110 110
Privately funded public improve. projects 68 70 58 60
Hours of plan review & inspection 4,000 4,500 6,000 6,000
Hours of public assistance 1,500 2,000 3,000 3,000
PERSONNEL SUMMARY
Position 1987-88 1988-89 1989-90 1990-91
City Engineer 1 1
Development Services Mgr 1 1 1 1
Project Engineer 1 2 2
Surveyor 1 1 1 1
Engineering Tech III 1 1 1 1
Engineering Tech II 2 3 3 3
Engineering Asst I 2 2 2.25 2
Engineering Aide .5 1 1
Office Asst I 1 1
103
,y Of Tigard, Oregon Engineering 2240
1990/91 Adopted Budget 06/27/90
ACTUAL ACTUAL ADOPTED PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 Classification 1990-91 1990-91 1990-91
Personal Services
8.50 10.00 12.25 Positions 12.00 12.00 12.00
185,774 217,805 357,608 Salaries 373,901 373,901 373,901
0 1,271 0 Part Time 0 0 0
0 0 0 Incentives 0 0 0
2,801 238 9,065 Overtime 0 0 0
13,887 16,250 27,537 F.I.C.A. 28,603 28,603 28,603
3,245 4,253 7,404 Workers Compensation 10,508 10,508 10,508
1,885 216 367 Other Taxes 836 836 836
18,082 20,911 39,923 Retirement 46,979 46,979 46,979
18,533 21,783 40,792 Group Insurances 40,557 40,557 40,557
244,207 282,727 482,696 Total Personal Services 501,384 501,384 501,384
Materials & Services
31,624 18,080 29,800 Profess/Contract Services 20,900 20,900 20,900
5,576 4,966 6,235 Repair & Maintenance 6,240 6,240 6,240
229 167 490 Special Department Expense 14,120 14,120 14,120
13,247 17,578 14,558 Office Supplies & Expense 0 0 0
130 480 100 Advertising & Publicity 100 100 100
398 1,288 1,400 Fees,Dues & Subscriptions 1,840 1,840 1,840
2,721 4,953 9,940 Travel & Training 8,390 8,390 8,390
5,005 164 0 Rents & Leases 0 0 0
0 0 0 Utilities 0 0 0
0 0 0 Insurance 0 0 0
58,930 47,676 62,523 Total Materials & Services 51,590 51,590 51,590
Capital Outlay
0 0 0 Land & Building Improvments 0 0 0
0 9,245 0 Vehicles 0 0 0
0 0 0 Library Books 0 0 0
12,303 26,345 16,800 Furniture & Equipment 4,500 4,500 4,500
12,303 35,590 16,800 Total Capital Outlay 4,500 4,500 4,500
315,440 365,993 562,019 Total Expenditures 557,474 557,474 557,474
104
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City Of Tigard, Oregon Expenditure Summary
1990/91 Budget Policy & Administration Program 06/27/90
lctual Actual Adopted Proposed Approved Adopted
987/88 1988/89 1989/90 Programs 1990/91 1990/91 1990/91
128,210 107,611 252,095 Personal Services 255,036 255,036 255,036
2.50 2.50 5.00 FTE 5.00 5.00 5.00
32,477 37,193 81,510 Materials & Services 111,526 107,526 111,526
6,361 0 0 Capital Outlay 600 600 600
167,048 144,804 333,605 Total Expenditures 367,162 363,162 367,162
Program Expenditures
34,599 23,804 33,640 Mayor & City Council 39,964 39,964 39,964
132,449 121,000 191,523 City Administration 197,896 193,896 197,896
0 0 108,442 Personnel 129,302 129,302 129,302
167,048 144,804 333,605 Total Program 367,162 363,162 367,162
Program Funding Distribution
Total General Sewer Storm Drain State Gas County
Fund Fund Fund Tax Fund Gas Tax
Mayor & Council 39,964 26,760 6,390 2,398 3,597 819
City Administration 197,896 132,511 31,644 11,874 17,811 4,057
Personnel 129,302 86,581 20,675 7,758 11,637 2,651
Total 367,162 245,852 58,709 22,032 33,045 7,527
105
City of Tigard, Oregon Mayor & City Council 3100
1990/91 Adopted Budget
PROGRAM SUMMARY
Council exercises all discretionary powers of the City, both legislative and
executive and exercises control over the City administration through the City
Administrator.
1990/91 GOALS
• Establish stronger identity for Tigard.
• Continue interaction in issues impacting the well-being in our community.
• Continue maintenance of positive corporate culture.
• Prudently manage the assets and resources of the City.
• Provide level of service to citizens to enhance high quality, safe living
environment.
• Strengthen the quality of interaction with our citizens.
• Promote a balanced economy and enhance the vitality of the community.
PERFORMANCE MEASURES
1987-88 1988-89 1989-90 1990-91
Population Served 25,000 27,050 27,500 28,000
Avg Hrs - Council Meetings 3.88 3 4 3.5
No. of Council Meetings 47 43 45 45
No. of Ordinances 54 31 40 35
No. of Resolutions 128 93 120 95
106
y Of Tigard, Oregon Mayor & City Council 3100
1990/91 Adopted Budget 06/27/90
ACTUAL ACTUAL ADOPTED PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 Classification 1990-91 1990-91 1990-91
Personal Services
0.00 0.00 0.00 Positions 0.00 0.00 0.00
6,600 6,600 0 Salaries 0 0 0
0 0 0 Part Time 0 0 0
0 0 0 Incentives 0 0 0
0 0 0 Overtime 0 0 0
0 0 0 F.I.C.A. 0 0 0
0 0 0 Workers Compensation 0 0 0
0 0 0 Other Taxes 0 0 0
0 0 0 Retirement 0 0 0
4,549 3,463 6,315 Group Insurances 7,075 7,075 7,075
11,149 10,063 6,315 Total Personal Services 7,075 7,075 7,075
Materials & Services
2,714 667 10,100 Profess/Contract Services 10,100 10,100 10,100
53 94 600 Repair & Maintenance 0 0 0
0 196 0 Special Department Expense 0 0 0
7,055 2,941 4,000 Office Supplies & Expense 2,500 2,500 2,500
2,923 3,915 3,575 Advertising & Publicity 3,575 3,575 3,575
310 134 150 Fees,Dues & Subscriptions 1,110 1,110 1,110
7,503 5,794 8,900 Travel & Training 15,604 15,604 15,604
0 0 0 Rents & Leases 0 0 0
0 0 0 Utilities 0 0 0
0 0 0 Insurance 0 0 0
20,558 13,741 27,325 Total Materials & Services 32,889 32,889 32,889
Capital Outlay
0 0 0 Land & Building Improvments 0 0 0
0 0 0 Vehicles 0 0 0
0 0 0 Library Books 0 0 0
2,892 0 0 Furniture & Equipment 0 0 0
2,892 0 0 Total Capital Outlay 0 0 0
34,599 23,804 33,640 Total Expenditures 39,964 39,964 39,964
107
i
City of Tigard, Oregon City Administration 3200
1990/91 Adopted Budget
PROGRAM SUMMARY
The City Administrator is responsible to the Mayor and City Council for the
overall operation of the City and the implementation of Council policy.
The City Recorder provides City Council assistance in agenda preparation, meeting
attendance, meeting minutes creation, meeting follow up, ordinance and resolution
preparation, review and codification, election coordination with candidates and
the County Elections Department.
The Community Relations Coordinator is responsible for maintaining professional
community and business relationships with organizations, elected officials,
outside agencies and others.
1990/91 GOALS
• Council support.
• Community information support.
• Election process support.
• Staff support - agenda info; Council information sharing.
PERFORMANCE MEASURES
1987-88 1988-89 1989-90 1990-91
Average hrs/Council meetings 3.88 3.00 4.00 3.5
No. of Council meetings 47 43 45 45
No. of ordinances 54 31 40 35
No. of resolutions 128 93 120 95
Population served 25,000 27,050 27,500 28,000
Citywide newsletter 10
Board & Committee newsletters 6
Customer service surveys 4
Board & committee training sessions 3
Citizen inquiry/responses 1,000
PERSONNEL SUMMARY
Position 1987-88 1988-89 1989-90 1990-91
City Administrator 1 1 1 1
City Recorder 1
Community Involvement Coord 1 1
Executive Sectary 1 1 1
Administrative Asst .5 .5
108
,y Of Tigard, Oregon City Administration 3200
1990/91 Adopted Budget 06/27/90
ACTUAL ACTUAL ADOPTED PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 Classification 1990-91 1990-91 1990-91
Personal Services
2.50 2.50 3.00 Positions 3.00 3.00 3.00
90,634 67,481 133,165 Salaries 125,719 125,719 125,719
0 11,508 0 Part Time 0 0 0
0 0 0 Incentives 0 0 0
0 0 0 Overtime 0 0 0
5,578 5,994 8,984 F.I.C.A. 8,799 8,799 8,799
523 476 860 Workers Compensation 1,062 1,062 1,062
946 85 133 Other Taxes 281 281 281
12,717 5,741 16,646 Retirement 17,601 17,601 17,601
6,663 6,263 12,060 Group Insurances 10,273 10,273 10,273
117,061 97,548 171,848 Total Personal Services 163,735 163,735 163,735
Materials & Services
540 9,751 0 Profess/Contract Services 6,238 6,238 6,238
3,099 384 3,200 Repair & Maintenance 3,840 3,840 3,840
0 0 4,750 Special Department Expense 9,745 5,745 9,745
2,347 1,991 3,450 Office Supplies & Expense 3,450 3,450 3,450
12 3,324 0 Advertising & Publicity 500 500 500
1,506 1,566 2,475 Fees,Dues & Subscriptions 2,882 2,882 2,882
4,415 6,436 5,800 Travel & Training 7,341 7,341 7,341
0 0 0 Rents & Leases 165 165 165
0 0 0 Utilities 0 0 0
0 0 0 Insurance 0 0 0
11,919 23,452 19,675 Total Materials & Services 34,161 30,161 34,161
Capital Outlay
0 0 0 Land & Building Improvments 0 0 0
0 0 0 Vehicles 0 0 0
0 0 0 Library Books 0 0 0
3,469 0 0 Furniture & Equipment 0 0 0
3,469 0 0 Total Capital Outlay 0 0 0
132,449 121,000 191,523 Total Expenditures 197,896 193,896 197,896
__=oc.aa==a=..==.a=..==occ=c=-===-------==-==cc======...co=a=====__=====v===.==c=c=====oc.o===
109
City of Tigard, Oregon Personnel 3210
1990/91 Adopted Budget
PROGRAM SUMMARY
The Personnel Division is responsible for the administration of all
personnel/human resource functions at the City including employee and labor
relations, maintenance of the position classification and compensation plans,
recruitment and selection activities, employee benefits administration, city-
wide training, and the maintenance of personnel records for all City employees.
Prior to 1989-90, the Personnel function was included in the Community Services
Department.
1990/91 GOALS
• Develop and implement new performance evaluation system.
• Provide city-wide employee and supervisor training.
• Negotiate new TPOA contract.
• Enhance employee selection process.
• Review and update Personnel Policies and Procedures Manual.
• Continue to update and streamline personnel practices and processes.
PERFORMANCE MEASURES
1987-88 1988-89 1989-90 1990-91
# of Applications Processed 1,700 370
# of Recruitments 46 10
# of Hires 31 10
PERSONNEL SUMMARY
Position 1987-88 1988-89 1989-90 1990-91
Personnel Director 1 1
Personnel Generalist 1 1
110
y Of Tigard, Oregon Personnel 3210
1990/91 Adopted Budget 06/27/90
ACTUAL ACTUAL ADOPTED PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 Classification 1990-91 1990-91 1990-91
Personal Services
0.00 0.00 2.00 Positions 2.00 2.00 2.00
0 0 55,732 Salaries 62,668 62,668 62,668
0 0 0 Part Time 0 0 0
0 0 0 Incentives 0 0 0
0 0 250 Overtime 1,362 1,362 1,362
0 0 4,204 F.I.C.A. 4,898 4,898 4,898
0 0 411 Workers Compensation 573 573 573
0 0 56 Other Taxes 143 143 143
0 0 6,998 Retirement 8,964 8,964 8,964
0 0 6,281 Group Insurances 5,618 5,618 5,618
0 0 73,932 Total Personal Services 84,226 84,226 84,226
Materials & Services
0 0 25,000 Profess/Contract Services 33,300 33,300 33,300
0 0 0 Repair & Maintenance 45 45 45
0 0 0 Special Department Expense 0 0 0
0 0 4,150 Office Supplies & Expense 5,328 5,328 5,328
0 0 0 Advertising & Publicity 0 0 0
0 0 1,485 Fees Dues & Subscriptions 1,765 1,765 1,765
0 0 3,875 Travel & Training 3,713 3,713 3,713
0 0 0 Rents & Leases 325 325 325
0 0 0 Utilities 0 0 0
0 0 0 Insurance 0 0 0
0 0 34,510 Total Materials & Services 44,476 44,476 44,476
Capital Outlay
0 0 0 Land & Building Improvments 0 0 0
0 0 0 Vehicles 0 0 0
0 0 0 Library Books 0 0 0
0 0 0 Furniture & Equipment 600 600 600
0 0 0 Total Capital Outlay 600 600 600
0 0 108,442 Total Expenditures 129,302 129,302 129,302
111
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City of Tigard, Oregon General Government 4100
1990/91 Adopted Budget
PROGRAM SUMMARY
The General Government Budget unit includes city-wide expenditures that are not
easily attributable to specific activities within the operating programs. This
unit includes utility charges, central office supplies, postage, newsletter
costs, regional government dues. Lease of office space, and other miscellaneous
costs. An effort has been made to move items out of this unit to the units that
are responsible for the expenditure, therefore, the General Government budget
has decreased over the past two years.
A detailed listing of appropriations is included after the summary on the
following page.
The Finance Director is responsible for managing General Government expenditures
and reports directly to the City Administrator.
112
City Of Tigard, Oregon Expenditure Summary
1990/91 Budget General Government Program 06/27/90
Actual Actual Adopted Proposed Approved Adopted
1987/88 1988/89 1989/90 Programs 1990/91 1990/91 1990/91
0 0 0 Personal Services 0 0 0
0.00 0.00 0.00 FTE 0.00 0.00 0.00
713,577 734,553 695,840 Materials & Services 512,406 512,406 512,406
52,676 66,779 2,000 Capital Outlay 35,248 35,248 35,248
766,253 801,332 697,840 Total Expenditures 547,654 547,654 547,654
Program Expenditures
662,669 704,676 597,840 General Government 437,654 437,654 437,654
103,584 96,656 100,000 City Attorney 110,000 110,000 110,000
766,253 801,332 697,840 Total Program 547,654 547,654 547,654
Program Funding Distribution
I
Total General Sewer Storm Drain State Gas County
I
Fund Fund Fund Tax Fund Gas Tax
City Wide Support 437,654 293,053 69,981 26,259 39,389 8,972
City Attorney 110,000 73,656 17,589 6,600 9,900 2,255
Total 547,654 366,709 87,570 32,859 49,289 11,227
113
y Of Tigard, Oregon General Government 4100
1990/91 Adopted Budget 06/27/90
ACTUAL ACTUAL ADOPTED PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 Classification 1990-91 1990-91 1990-91
Personal Services
0.00 0.00 0.00 Positions 0.00 0.00 0.00
0 0 0 Salaries 0 0 0
0 0 0 Part Time 0 0 0
0 0 0 Incentives 0 0 0
0 0 0 Overtime 0 0 0
0 0 0 F.I.C.A. 0 0 0
0 0 0 Workers Compensation 0 0 0
0 0 0 Other Taxes 0 0 0
0 0 0 Retirement 0 0 0
0 0 0 Group Insurances 0 0 0
0 0 0 Total Personal Services 0 0 0
Materials & Services
191,630 196,195 92,318 Profess/Contract Services 102,765 102,765 102,765
77,063 66,115 28,072 Repair & Maintenance 14,850 14,850 14,850
10,119 8,551 4,650 Special Department Expense 0 0 0
41,505 51,551 63,120 Office Supplies & Expense 78,004 78,004 78,004
16,863 15,438 19,100 Advertising & Publicity 21,170 21,170 21,170
26,078 30,427 42,570 Fees,Dues & Subscriptions 35,561 35,561 35,561
0 0 0 Travel & Training 0 0 0
69,514 81,417 121,130 Rents & Leases 35,450 35,450 35,450
87,808 97,639 114,500 Utilities 114,606 114,606 114,606
89,413 90,564 110,380 Insurance 0 0 0
609,993 637,897 595,840 Total Materials & Services 402,406 402,406 402,406
Capital Outlay
0 0 0 Land & Building Improvments 0 0 0
0 0 0 Vehicles 0 0 0
0 0 0 Library Books 0 0 0
52,676 66,779 2,000 Furniture & Equipment 35,248 35,248 35,248
52,676 66,779 2,000 Total Capital Outlay 35,248 35,248 35,248
562,669 704,676 597,840 Total Expenditures 437,654 437,654 437,654
114
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28-Jun-90 8:05 CITY OF TIGARD, OREGON - GENERAL GOVERNMENT SERVICES
ACTUAL ACTUAL ADOPTED EXPENDITURE PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 SUMMARY 1990-91 1990-91 1990-91
MATERIALS & SERVICES
24,375 32,173 0 *Professional Services 0 0 0
*Contractual Services
6,000 Cable TV coverage 6,000 6,000 6,000
7,950 Software License 1,050 1,050 1,050
68,978 911 Contract 79,500 79,500 79,500
Phone Consultant 1,500 1,500 1,500
2,300 Phone Programming 2,000 2,000 2,000
3,000 Bond Registrar 3,000 3,000 3,000
Modular Space Move 5,250 5,250 5,250
4,090 TVEDC Contract 4,465 4,465 4,465
167,255 164,022 92,318 Total Contractual Services 102,765 102,765 102,765
36,165 29,084 0 *Rep & Main-Facilities 0 0 0
*Rep & Main-Office Equip.
4,480 Phone Maintenance 1,500 1,500 1,500
8,592 Copy Machine Maintenance 9,600 9,600 9,600
Postage Machine 650 650 650
Fax Machine 200 200 200
Air Conditioner removal 900 900 900
15,000 File Server Maintenance 2,000 2,000 2,000
40,898 37,031 28,072 Total Repair & Maintenance 14,850 14,850 14,850
*SPECIAL DEPARTMENT EXPENSE
4,000 July 4th Celebration 0 0 0
650 Lobby Pictures 0 0 0
10,119 8,551 4,650 Total Special Expenditure 0 0 0
*Office Supplies & Expense
20,300 General Postage 20,850 20,850 20,850
18,750 Newsletter Postage 23,460 23,460 23,460
5,500 Letterhead & Envelopes 7,260 7,260 7,260
4,300 Equipment Supplies 9,148 9,148 9,148
670 Phone Parts & Small Equipme 2,161 2,161 2,161
13,600 Office Supplies 15,125 15,125 15,125
41,505 51,551 63,120 Total Office Supplies 78,004 78,004 78,004
115
28-Jun-90 8:05 CITY OF TIGARD, OREGON - GENERAL GOVERNMENT SERVICES
ACTUAL ACTUAL ADOPTED EXPENDITURE PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 SUMMARY 1990-91 1990-91 1990-9?
*Advertising & Publicity 0
550 Phone Book Listing 970 970 970
1,000 Chamber Directory 700 700 700
500 Public Notification 500 500 500
17,050 Newsletter Printing 19,000 19,000 19,000
16,863 15,438 19,100 Total Advertising & Publici 21,170 21,170 21,170
*Fees & Licenses 0
14,000 County Election Costs 5,000 5,000 5,000
3,300 Recording Fees 3,500 3,500 3,500
Hazardous Substance Fee 125 125 125
Misc Fees & Licenses 1,500 1,500 1,500
4,578 7,584 17,300 Total Fees & Licenses 10,125 10,125 10,125
*Dues & Subscriptions 0
Oregon Blue Book 35 35 35
1,250 Other 0
13,020 Metro 13,796 13,796 13,796
8,400 League Of Oregon Cities 8,900 8,900 8,900
2,600 Boundary Commission 2,705 2,705 2,705
21,500 22,843 25,270 Total Dues & Subscriptions 25,436 25,436 25,4'
*Rents & Leases 0
430 Postage Meter 450 450 450
108,400 Computer Lease 0
12,300 Modular Office Space 35,000 35,000 35,000
69,514 81,417 121,130 Total Rents & Leases 35,450 35,450 35,450
*UTILITIES
Garbage Service 400 400 400
7,500 Natural Gas 7,500 7,500 7,500
48,000 Phone 43,000 43,000 43,000
9,000 Water 15,500 15,500 15,500
50,000 Power 44,100 44,100 44,100
Sewer 2,106 2,106 2,106
Storm Drain 2,000 2,000 2,000
87,808 97,639 114,500 114,606 114,606 114,606
*INSURANCE
89,413 90,564 110,380 Insurance Coverage 0 0 0
609,993 637,897 595,840 Total Materials and Service 402,406 402,406 402,406
116
28-Jun-90 8:05 CITY OF TIGARD, OREGON - GENERAL GOVERNMENT SERVICES
ACTUAL ACTUAL ADOPTED EXPENDITURE PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 SUMMARY 1990-91 1990-91 1990-91
CAPITAL OUTLAY
0 0 0*Office Furniture & Equip. 0 0 0
Phone Hardware 30,000 30,000 30,000
2,000 Phone Trunk Card 1,968 1,968 1,968
0 Single Line Cards 1,730 1,730 1,730
Multi Line Cards 1,550 1,550 1,550
52,676 66,779 2,000 Total Office Furn & Equip 35,248 35,248 35,248
52,676 66,779 2,000 Total Capital Outlay 35,248 35,248 35,248
117
City of Tigard, Oregon City Attorney 4200
1990/91 Adopted Budget
PROGRAM SUMMARY
The City of Tigard contracts with the law firm of O'Donnell, Ramis, Elliott, and
Crew of Portland, Oregon for legal services. The City Attorney is responsible
to the City Council for legal expenditures which are directed and coordinated
by the City Administrator.
City Attorney staff are available to City staff for legal advice during working
hours. The City Attorney is present at all Council meetings and attends other
committee meetings as requested.
A summary of program expenditures is presented below:
1987-88 1988-89 1989-90 1990-91
Municipal Court 13,661 6,500 9,000 10,000
City Council 11,148 13,000 15,000 17,000
Police 2,300 5,200 2,000 5,000
Community Development 11,161 11,800 12,000 15,000
Community Services 1,941 2,000 4,000 3,000
General Administration 57,465 51,800 48,000 50,000
Misc & Major Litigation 5,908 6,356 10,000 10,000
103,584 96,656 100,000 110,000
City Attorney fees related to specific capital projects or local improvement
districts are now shown here but are charged as a cost to the project.
118
y Of Tigard, Oregon City Attorney 4200
1990/91 Adopted Budget 06/27/90
ACTUAL ACTUAL ADOPTED PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 Classification 1990-91 1990-91 1990-91
Personal Services
0.00 0.00 0.00 Positions 0.00 0.00 0.00
0 0 0 Salaries 0 0 0
0 0 0 Part Time 0 0 0
0 0 0 Incentives 0 0 0
0 0 0 Overtime 0 0 0
0 0 0 F.I.C.A. 0 0 0
0 0 0 Workers Compensation 0 0 0
0 0 0 Other Taxes 0 0 0
0 0 0 Retirement 0 0 0
0 0 0 Group Insurances 0 0 0
0 0 0 Total Personal Services 0 0 0
Materials & Services
103,584 96,656 100,000 Profess/Contract Services 110,000 110,000 110,000
0 0 0 Repair & Maintenance 0 0 0
0 0 0 Special Department Expense 0 0 0
0 0 0 Office Supplies & Expense 0 0 0
0 0 0 Advertising & Publicity 0 0 0
0 0 0 Fees,Dues & Subscriptions 0 0 0
0 0 0 Travel & Training 0 0 0
0 0 0 Rents & Leases 0 0 0
0 0 0 Utilities 0 0 0
0 0 0 Insurance 0 0 0
103,584 96,656 100,000 Total Materials & Services 110,000 110,000 110,000
Capital Outlay
0 0 0 Land & Building Improvments 0 0 0
0 0 0 Vehicles 0 0 0
0 0 0 Library Books 0 0 0
0 0 0 Furniture & Equipment 0 0 0
0 0 0 Total Capital Outlay 0 0 0
103,584 96,656 100,000 Total Expenditures 110,000 110,000 110,000
119
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I
li
City Of Tigard, Oregon Expenditure Summary
1990/91 Budget Debt Service Program 06/28/90
Nctual Actual Adopted Proposed Approved Adopted
.487/88 1988/89 1989/90 Programs 1990/91 1990/91 1990/91
783,388 774,280 7,227,488 Debt Service 4,355,425 4,355,425 4,355,425
Program Expenditures
259,438 256,840 1,303,859 General Obligation Bonds 1,266,994 1,266,994 1,266,994
523,950 517,440 1,741,129 Bancroft Bonds 529,753 529,753 529,753
0 0 4,182,500 Bond Anticipation Notes 2,360,000 2,360,000 2,360,000
0 0 0 Cert Of Participation 198,678 198,678 198,678
783,388 774,280 7,227,488 Total Program 4,355,425 4,355,425 4,355,425
120
City of Tigard, Oregon Debt Service 5000
1990/91 Adopted Budget
PROGRAM SUMMARY
The City of Tigard Debt Service program is managed by the Finance Director. The
City at July 1, 1990, has the following types and amounts of debt outstanding:
• General Obligation Bonds. In 1984, the voters of Tigard approved the sale
of General Obligation Bonds to build the Tigard City Hall, Library, and Police
buildings. The bonds were payable from a property tax levy over a period of
twenty years. Due to declining interest rates in 1987, the outstanding Civic
Center bonds were advance refunded which saved taxpayers over $200,000 over
the life of the bonds. In 1988, taxpayers approved a ten-year bond issue to
finance construction of various major road improvements throughout the City.
Outstanding General Obligation Bonds at July 1, 1990 are as follows:
Original Outstanding
Series 1984 Civic Center Bonds 2,200,000 310,000
Series 1987 Advance Refunding Bonds 2,215 000 2,085,000
Series 1989 Road Improvement Bonds 8,500,000 8,500,000
Total 12,915,000 10,895,000
• Bancroft Improvement Bonds. Property owners may petition the City to make
improvements for roads, sewers, drainage, etc. to their property. The costs
of such improvements are apportioned to the properties deemed to benefit from
the local improvement. Property owners wishing to pay their assessments over
time may sign an installment payment contract. To finance such contracts,
the City issues Bancroft Improvement Bonds. The debt service on these bonds
is funded by assessment payments from benefited properties. The assessment
constitute liens on the property which may be foreclosed on for non-payment.
Outstanding Bancroft Bonds at July 1, 1990 are as follows:
Issued Original Outstanding
8/1/15 Series 11 57,480 15,000
11/1/81 Series 13 374,795 115,000
9/1/82 Series 14 184,664 130,000
10/1/82 Series 16 1,371,200 575,000
9/1/84 Series 17 492,000 305,000
12/1/89 Series 89 340,000 340,000
Not Yet Series 90 2,244,000 (est) 2,244,000
Issued
5,064,139 3,724,000
121
City of Tigard, Oregon Debt Service 5000
1990/91 Adopted Budget
• Bond Anticipation Notes. The City issues short term notes in anticipation
of longer term financing to finance the construction of local improvements.
Notes normally have a term of two years or less and interest is generally
payable at the maturity date or earlier exercised date.
Outstanding Bond Anticipation Notes at July 1, 1990 at as follows:
Pacific Corporate LID due August 9, 1990 2,200,000
• Certificates of Participation. On May 1, 1989, the City of Tigard issued
Certificates of Participation, the proceeds from which will be used to fund
Parks and open space land acquisition and improvements. The certificates are
five-year serial maturities that will be repaid from a five-year serial levy
authorized by the voters in September 1989. The issue totalled $1,260,000.
The following pages provide the detailed interest and principal appropriations
for all outstanding issues.
122
28-Jun-90 9:13 CITY OF TIGARD, OREGON - GENERAL OBLIGATION DEBT SERVICE
General Obligation Debt Service 5100
ACTUAL ACTUAL ADOPTED EXPENDITURE PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 SUMMARY 1990-91 1990-91 1990-91
Debt Service
Series 1984
50,000 55,000 60,000 *Principal 65,000 65,000 65,000
49,883 43,685 37,283 *Interest 30,832 30,832 30,832
99,883 98,685 97,283 Total Series 1984 95,832 95,832 95,832
Series 1987
35,000 35,000 35,000 *Principal 40,000 40,000 40,000
124,555 123,155 121,668 *Interest 120,092 120,092 120,092
159,555 158,155 156,668 Total Series 1987 160,092 160,092 160,09P
Series 1989
0 0 395,000 *Principal 475,000 475,000 475,000
0 0 654,908 *Interest 536,070 536,070 536,070
0 0 1,049,908 Total Series 1989 1,011,070 1,011,070 1,011,070
259,438 256,840 1,303,859 Total Debt Service 1,266,994 1,266,994 1,266,994
Program Summary
85,000 90,000 490,000 Total Principal 580,000 580,000 580,000
174,438 166,840 813,859 Total Interest 686,994 686,994 686,994
259,438 256,840 1,303,859 Total Debt Service 1,266,994 1,266,994 1,266,994
123
28-Jun-90 9:15 CITY OF TIGARD, OREGON - BANCROFT DEBT SERVICE
BANCROFT DEBT SERVICE
ACTUAL ACTUAL ADOPTED EXPENDITURE PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 SUMMARY 1990-91 1990-91 1990-91
Bancroft Debt Service
* Bond Principal
3,000 3,000 3,000 Series 11 3,000 3,000 3,000
15,000 15,000 15,000 Series 12 0 0 0
40,000 40,000 45,000 Series 13 55,000 55,000 55,000
10,000 10,000 10,000 Series 14 10,000 10,000 10,000
80,000 85,000 430,000 Series 15 0 0 0
125,000 135,000 370,000 Series 16 170,000 170,000 170,000
35,000 40,000 45,000 Series 17 50,000 50,000 50,000
0 31,650 Series 89 - 135th LID 20,000 20,000 20,000
200,000 Series 90 - Pac Corp Ctr LI 0 0 0
165,000 Dartmouth Street LID
308,000 328,000 1,314,650 Total Bond Principal 308,000 308,000 308,000
* Bond Interest
1,556 1,205 1,151 Series 11 945 945 945
2,527 1,519 506 Series 12 0 0 0
25,633 21,102 16,213 Series 13 10,730 10,730 10,730
16,828 15,421 14,640 Series 14 13,640 13,640 13,640
52,375 46,731 37,062 Series 15 28,150 28,150 28,150
82,393 71,752 59,050 Series 16 44,742 44,742 44,742
34,638 31,710 28,307 Series 17 24,410 24,410 24,410
25,000 Series 89 - 135th LID 19,820 19,820 19,820
134,000 Series 90 - Pac Corp Ctr LI 79,316 79,316 79,316
110,550 Dartmouth Street LID 0 0 0
215,950 189,440 426,479 Total Bond Interest 221,753 221,753 221,753
523,950 517,440 1,741,129 Total Bancroft Debt Service 529,753 529,753 529,753
124
28-Jun-90 9:15 CITY OF TIGARD, OREGON - BANCROFT DEBT SERVICE
ACTUAL ACTUAL ADOPTED EXPENDITURE PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 SUMMARY 1990-91 1990-91 1990-91
BOND ANTICIPATION NOTES
*Note Principal
2,000,000 Pacific Corp Center LID 2,200,000 2,200,000 2,200,000
1,800,000 Dartmouth LID 0 0 0
0 0 3,800,000 Total Note Principal 2,200,000 2,200,000 2,200,000
*Note Interest
180,000 Pacific Corp Center LID 160,000 160,000 160,000
202,500 Dartmouth LID 0 0 0
0 0 382,500 Total Note Interest 160,000 160,000 160,000
0 0 4,182,500 Total Bond Anticipation Not 2,360,000 2,360,000 2,360,000
125
28-Jun-90 10:13 CITY OF TIGARD, OREGON - CERTIFICATES OF PARTICIPATION D/S
CERTIFICATES OF PARTICIPATION D/S 5300
ACTUAL ACTUAL ADOPTED EXPENDITURE PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 SUMMARY 1990-91 1990-91 1990-91
Debt Service
Certificate Of Participation
0 0 0 *Principal 105,000 105,000 105,000
0 0 0 *Interest 93,678 93,678 93,678
Total Certificates 198,678 198,678 198,678
126
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City of Tigard, Oregon Capital Projects 6100
1990/91 Adopted Budget
PROGRAM SUMMARY
The Capital Projects Program includes capital improvements to the Civic Center,
Senior Center, parks system, streets, sewer systems, and storm drain systems.
Capital Projects related to sewers, streets, and storm drain systems are managed
by the City Engineer who reports on such matters directly to the City
Administrator. The City Engineer is also responsible for projects in local
improvement districts, and capital improvements to the Senior Center.
Park system capital projects are managed by a Senior Planner in the Planning
Division of Community Development who reports to the Community Development
Director.
FUNDING SUMMARY
• General Projects. All projects in this category are funded by General Fund
revenues. The Senior Center remodel is partially funded by a Community
Development Block Grant in the amount of $130,663. The project was underway
in May of 1990 and will be completed in 1990-91.
• Sewer Projects. Most sewer capital improvements are funded by developer paid
system development charges. Currently, the City charges such a fee which is
set by the sewer authority and retains 20% for capacity related improvements
and repairs.
• Storm Drain Projects. Most storm drain projects are funded by developer paid
system development charges. Currently, the City chargers such a fee which
is set by the surface water authority and retains 100% of the fee for capacity
related improvements and repairs.
• Street Projects. Such projects are funded by county gas tax, state gas tax,
and street systems development charges. Projects include construction and
repair, pavement overlays, and improvements to expand the capacity of street
systems due to growth.
• Park Projects. Park system development charges are used to expand the park
system and have over the past several years funded the acquisition of
additional park land.
• LID Projects. Local Improvement District projects are funded on a temporary
basis through the sale of bond anticipation notes. The notes are eventually
retired with the proceeds of a Bancroft Bond sale or the payment of
assessments on benefited properties.
127
City of Tigard, Oregon Capital Projects 6100
1990/91 Adopted Budget
• Road Bond Improvement Projects. Bonds were sold in 1989 in the amount of
$8,500,000 to fund the following road improvements:
Bonita Road 800,000
Durham Road 2,200,000
Cascade/Pacific Hwy 850,000
Greenburg Road 1,400,000
Locust Street 450,000
Main Street 700,000
McDonald Street 900,000
Walnut Street 250,000
69th Avenue/Pacific Hwy 150,000
121st Avenue 800,000
8,500,000
Amounts included in this budget reflect the balance of funds remaining after the
first year of construction on certain projects.
• Park Levy Improvement Projects. The Park Board established a list of park
land acquisitions and improvements to be funded by a five year serial levy
approved by the voters in 1989. Funds have been borrowed in anticipation of
levy proceeds to begin improvements early in 1990-91. Park levy improvements
are estimated to be completed in three years.
The following pages summarize the capital improvement categories.
128
28-Jun-90 11:14 CITY OF TIGARD, OREGON - CAPITAL PROJECTS
rAPITAL PROJECTS 6100
ACTUAL ACTUAL ADOPTED EXPENDITURE PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 SUMMARY 1990-91 1990-91 1990-91
Capital Project Summary
323,162 190,064 404,800 *General Projects 304,000 304,000 336,300
133,155 21,669 486,219 *Sewer Projects 603,871 603,871 603,871
159,824 293,851 *Storm Drain Projects 348,288 348,288 348,288
338,856 916,971 921,648 *Streets Projects 681,000 681,000 681,000
37,797 234,097 135,500 *Parks Projects 150,000 150,000 150,000
189,313 801,626 4,390,000 *LID Projects 365,000 365,000 365,000
0 543,725 7,750,656 *Road Bond Improvement Proje 5,980,000 5,980,000 5,980,000
0 0 1,750,000 *Park Levy Improv Projects 1,353,000 1,353,000 1,353,000
1,022,283 2,867,976 16,132,674 Total Capital Projects 9,785,159 9,785,159 9,817,459
129
I
28-Jun-90 11:14 CITY OF TIGARD, OREGON - CAPITAL PROJECTS
ACTUAL ACTUAL ADOPTED EXPENDITURE PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 SUMMARY 1990-91 1990-91 1990-91
Program Details
*General Projects
Senior Center Remodel 250,000 250,000 250,000
Other Senior Center proje 30,000 30,000 30,000
Operations Yard Improvements 32,300
Civic Ctr modular expansi 24,000 24,000 24,000
Total General 304,000 304,000 336,300
*Sewer Projects
Sewer Projects 578,871 578,871 578,871
Debt Service contrib 25,000 25,000 25,000
Total Sewer 603,871 603,871 603,871
*Storm Drain Projects
Storm Projects 348,288 348,288 348,288
Total Storm Drain 348,288 348,288 348,288
*Street Projects
Street Projects
Pac Hwy/72nd Phase 1 75,000 75,000 75,000
Bonita/72nd signal 110,000 110,000 110,000
Durham/92nd signal 110,000 110,000 110,000
Boones Ferry RR Impov 10,000 10,000 10,000
128th Overlay 35,000 35,000 35,000
81st Overlay 15,000 15,000 15,000
Sattler Reconstruction 65,000 65,000 65,000
Major Repairs & Overla 206;000 206,000 206,000
Debt Service contrib 25,000 25,000 25,000
Ash Alignment Study 30,000 30,000 30,000
Total Street Projects 681,000 681,000 681,000
*Parks Projects
Park Projects 147,500 147,500 147,500
Repayment Gen fund 2,500 2,500 2,500
Total Parks Projects 150,000 150,000 150,000
130
28-Jun-90 11:14 CITY OF TIGARD, OREGON - CAPITAL PROJECTS
ACTUAL ACTUAL ADOPTED EXPENDITURE PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 SUMMARY 1990-91 1990-91 1990-91
*Local Improvement Projects
Lincoln Locust 260,000 260,000 260,000
Dartmouth 105,000 105,000 105,000
Total LID Projects 365,000 365,000 365,000
*Road Bond Improvements
Road Projects 5,980,000 5,980,000 5,980,000
Total Road Bond 5,980,000 5,980,000 5,980,000
*Park Levy Projects
Park Levy Projects 1,233,000 1,233,000 1,233,000
Land Acquisition 120,000 120,000 120,000
1,353,000 1,353,000 1,353,000
131
City of Tigard, Oregon Contingency/Reserves 6200
1990/91 Adopted Budget
PROGRAM SUMMARY
The adopted budget includes contingency appropriations for most funds.
Contingencies are built into the budget to ensure that funds are available for
unforseen events and to build a cushion into revenue estimates.
In addition, funds not required for current operations or for contingency
balances are classified as reserves for future years.
Contingencies/reserves may be appropriated by the City Council for specific
purposes, however, the reserves are intended to provide funding for activities
in future years.
132
12-Jul-90 11:17 CITY OF TIGARD, OREGON - Contingency/Reserves 1990-91 BUDGET
Contingency/Reserves 6200
ACTUAL ACTUAL ADOPTED PROPOSED APPROVED ADOPTED
1987-88 1988-89 1989-90 SUMMARY FTE 1990-91 1990-91 1990-91
Contingency/Reserves
Operating
443,516 426,387 113,510 10 General 140,000 140,000 137,322
852,752 975,297 49,346 30 Sewer 50,000 50,000 49,361
352,380 384,747 34,755 31 Storm 25,944 25,944 25,704
321,553 317,100 24,632 21 State Gas Tax 27,719 27,719 27,359
82,345 51,033 4,980 22 County Gas Tax 0 82 0
85,344 50,806 4,897 23 County Road Levy 0 0 0
731,357 570,882 72,548 51 Streets SDC 50,000 50,000 50,000
90,881 9,490 5,048 52 Parks SDC 2,900 2,900 2,900
6,161 0 55 Forfeitures 0 0 0
2,960,128 2,791,903 309,716 Total Operating Contingency 296,563 296,645 292,646
Other Reserves
1,000,000 1,000,000 1,122,111 10 General 509,171 499,375 499,375
269,884 30 Sewer 515,448 516,087 516,087
67,010 31 Storm 68,051 68,291 68,291
48,559 21 State Gas Tax 316,504 316,864 316,864
22 County Gas Tax 0 0 0
23 County Road Levy 0 0 0
51 Streets SDC 0 0 0
52 Parks SDC 0 0 0
45,245 55 Forfeitures 0 0 0
15,198 14,389 20,000 60 G/0 Bonds Debt Service 0 0 0
787,966 805,588 193,946 40 Bancroft Bond Debt Service 562,626 562,626 562,626
62 Certificate Debt Service 6,772 6,772 6,772
737,479 331,958 45 Local Improvement CIP 0 0 0
8,043,372 0 50 Road Bond Improvements 0 0 0
2,585,888 10,195,307 1,721,510 Total Other Reserves 1,978,572 1,970,015 1,970,015
5,546,016 12,987,210 2,031,226 Total Contingency/Reserves 2,275,135 2,266,660 2,262,661
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Note: Histories show year ending cash balances and do not reflect real operating contingencies or reserves
available.
133
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1990/91 BUDGET
CITY OF TIGARD, OREGON
GLOSSARY OF BUDGET RELATED TERMS
Adopted Budget: The proposed budget amended and approved by the Budget Committee
becomes the adopted budget after City Council takes action on it. The adopted
budget becomes effective July 1 and includes all Council adopted changes through
the year.
Appropriations: The legal authorization granted by the City Council to spend
public funds. Appropriations within each program may not be exceeded.
Assessed Valuation: A valuation set upon real estate by the County Assessor as
a basis for levying property taxes.
Assets: Property owned by the City which has monetary value.
BAN: Abbreviation for Bond Anticipation Note. BANS are a form of short term
borrowing in anticipation of a future sale of long term bonds. BANS are used
frequently to finance the construction of local improvement district improvements
and are retired by the eventual sale of Bancroft bonds or the collection of
special assessments from benefited property owners.
Bancroft: A section of Oregon law that allows benefited property owners within
an LID to pay their assessments in installments. This is made possible by the
sale of long term "Bancroft" bonds, the proceeds of which are used to pay the
LID costs. The assessments received from property owners are used to meet the
interest and principal obligations of the bonds.
Budget: A plan of financial operation embodying an estimate of proposed revenue
and expenditures for a given year. It is the primary means by which most of the
expenditure and service delivery activities of the City are controlled.
Budget Calendar: The schedule of key dates or milestones which the City
departments follow in the preparation, adoption and administration of the budget.
Budget Message: The opening section of the budget which provides the City
Council and the public with a general summary of the most important aspects of
the budget, changes from the current and previous fiscal years, and the views
and recommendations of the City Administrator.
Capital Improvement Projects (CIP): Expenditures which result in the acquisition
of land, improvements to existing facilities, and construction of streets,
sewers, storm drains, park facilities, and other public facilities.
Capital Improvements Program: A long-range plan for providing the capital
outlays necessary to insure adequate services are provided the residents of the
city.
Capital Outlays: Expenditures for equipment, vehicles, or machinery that results
in the acquisition or addition to fixed assets. Normally has a value of $500
or more.
134
1990/91 BUDGET
Cash Management: The management of cash necessary to pay for government services
while investing temporary cash excesses in order to earn interest revenue. Cash
management refers to the activities of forecasting the inflows and outflows of
cash, mobilizing cash to improve its availability for investment, establishing
and maintaining banking relationships, and investing funds in order to achieve
the highest interest and return available for temporary cash balances.
Contingency: Appropriation established in certain funds for the funding of
unforseen events. Contingency may be appropriated for a specific purpose by the
City Council upon the approval of a resolution.
Debt Service: Interest and principal on outstanding bonds due and payable during
the fiscal year. For bonds issued prior to 1984,_ payments are made upon
presentation of matured bonds and coupons. Bonds issued since 1984 have been
in registered form which requires bond and coupon payments to be made to a
Registrar prior to each series maturity date. The Registrar then makes payment
of interest and principal to the registered owners on the maturity date.
Depreciation: (1) Expiration in the service life of capital assets attributable
to wear and tear, deterioration, action of the physical elements, inadequacy,
or obsolescence. (2) As an expense during a particular period. Governmental
accounting shows depreciation only in the Enterprise Funds.
Employee Benefits: These include social security, retirement, group health,
dental and life insurance, workers' compensation, and disability insurance.
Encumbrance: An amount of money committed and set aside, but no yet expended,
for the purchase of specific goods or services.
Enterprise Funds: Governmental activities that can be operated most like a
commercial business are referred to as enterprise activities and are accounted
for in enterprise funds. Tigard's enterprise activities include sewer and storm
drainage maintenance. The expenditures are matched with revenue from service
charges to insure that the program is self-supporting.
Expenditure: An actual payment made by City check for services or goods
received.
Fees: A general term used for any charge levied by government associated with
providing a service, permitting an activity or imposing a fine or penalty. Major
types of fees include business and non-business licenses, fines, and user
charges.
Fiscal Year: The period used for the accounting year. The City of Tigard has
a fiscal year of July 1 through the following June 30.
FTE: Abbreviation for Full Time Equivalent. Staffing levels are measured in
HE to give a consistent comparison from year to year. In most cases, an FTE
is one full time position filled for the entire year, however, in some instances
an FTE may actually consist of several part time positions.
135
1990/91 BUDGET
Fund Balance: The amount left over after the expenditures are subtracted from
resources. Each fund begins and ends each fiscal year with a positive or
negative fund balance.
Intergovernmental Revenues: Revenue from other governments, primarily Federal
and State grants and State shared revenues, but also payments from other local
governments.
LID: Abbreviation for Local Improvement District. An LID is an entity formed
by a group of property owners to construct public improvements to benefit their
properties to include streets, sewers, storm drains, streetlights, etc. Costs
of such improvements are then assessed fairly among the benefited properties.
Object Classification: Indicates the type of expenditure being made, i.e.,
personal services, materials and services, capital outlay, etc.
Operating Budget: The annual budget and process which provides a financial plan
for the operation of government and the provision of services for the year.
Excluded from the operating budget are capital improvement projects, debt service
requirements, and contingency and reserves.
Personal Services: Compensation to City employees in the form of salaries,
wages, and employee benefits.
Proposed Budget: The City budget proposed by the City Administrator and
submitted to the Budget Committee prior to their deliberations.
SDC: Abbreviation for Systems Development Charges paid by developers and
builders to fund the expansion of infrastructure systems necessary due to
increased usage. Such charges are collected for sewers, storm drains, streets,
and parks and are paid by developers and builders as part of the permit process.
Tax Base: Oregon law allows cities within the State, with the approval of
voters, to establish a dollar amount of property tax that may be levied on
property within the City. Once established, a tax base may be increased by 6%
each year without further voter approval. Any increase beyond the statutory 6%
limit must be approved by voters.
WCCLS: Abbreviation for Washington County Cooperative Library Association. All
libraries within Washington County are partially funded through a county-wide
serial levy. Funds are distributed twice each fiscal year in accordance with
a formula that takes into account population and circulation.
136
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CITY OF TIGARD, OREGON
Advisory Committee Members
Budget Committee
The requirement for the existence of the Budget Committee is established in
Oregon local budget law. The Committee includes the four elected Council
members, the Mayor, and five members from the community appointed by the City
Council for three year terms. The Committee is responsible for deliberating
the proposed budget submitted by the City Administrator and for sending the
approved budget to the City Council for adoption. The Committee must also
approve proposed tax levies.
Orig. Term
Citizens Appoint. Expires
Bergmann, Floyd 11600 SW 90th 10/87 6/92
Christensen, Judy 11540 SW Fairview 3/85 6/92
Burgess, George 13475 SW Village Glenn 10/87 6/92
Hinton, Deborah 16527 SW 108th 10/87 6/90
Scheiderich, Bill 11191 SW Springwood 5/89 6/92
Council
Eadon, Carolyn 11825 SW Wildwood Court 4/86 12/90
Edwards, Gerald (Mayor) 10390 SW Meadow 1/85 12/90
Kasten, Joe 9855 SW Ventura Court 1/89 12/92
Johnson, Valerie 12265 SW Walnut 4/86 12/92
Schwartz, John 15900 SW 76th 1/87 12/90
Economic Development Committee
The Economic Development Committee consists of nine members appointed by the City
Council for two year terms. They must work or reside in the City. Their purpose
is to develop policies and recommend actions to enhance the existing economic
climate and growth within the City.
Orig. Term
Appoint. Expires
Corliss, Jim 9750 SW Inez 1/84 1/91
DeBernardis, Amo 14930 SW 92nd 1/84 3/92
Etchemendy, Paul 13255 SW 132nd 6/89 3/92
Moore, Brian 9835 SW Kimberly 6/87 1/91
Orlandini, Tony 12925 SW 132nd 6/89 1/91
Pulliam, Ron 14500 SW Hall #2 2/90 2/92
Savory, John 12245 SW Main 5/85 3/92
137
Library Board
The Library Board consists of seven members appointed by the City Council for
four year terms. The Board advises the City Administrator and City Council on
matters related to library operations.
Orig. Term
Appoint. Expires
DeBernardis, Amo 14930 SW 92nd 3/87 6/93
Grossen, Susan 10570 SW Park 10/89 6/94
Kostral, Carl 10885 SW Fairhaven Way 6/89 6/93
Matarrese, Vince 16355 SW Sylvan Court 7/81 6/94
Monahan, Linda 10045 SW Serena Way 3/87 6/91
Resnick, Martha 14862 SW 106th 10/89 6/92
Wismer, Leslie 15820 SW Oak Meadow Lane 6/88 6/92
Park and Recreation Board
The Park and Recreation Board consists of nine members appointed by the City
council for four year terms. The Board advises Council on matters pertaining
to the creation, operation, and maintenance of recreation facilities within the
City's jurisdiction.
Orig. Term
Appoint. Expires
Bither, Mariann 11135 SW Tony Court 10/87 12/92
DeFrang, Carolyn 11650 SW Terrace Trails Dr. 10/87 12/92
Fern, Suzanne 11895 SW 95th 2/88 12/91
Graham, Daniel 15290 SW 141st 2/83 12/93
Hepler, Jeffrey 7885 SW Bond 6/86 12/93
Hillman, Cecil "Bud" 20543 SW Elkhorn 3/87 12/93
Scolar, Sheldon 14725 SW 79th Avenue 3/87 12/93
Slabaugh, Steve 11070 SW Summerlake Drive 4/86 12/92
Planning Commission
The Planning Commission consists of nine members, appointed by the City Council
to serve four year terms. The Commission reviews and makes recommendations on
land use issues.
Orig. Term
Appoint. Expires
Barber, Vlasta 11120 SW Summerlake Drive 7/87 7/90
Castile, James 9563 SW Inez 10/87 7/90
Fyre, Milton 12725 SW 121st 9/83 7/91
Leverett, Deane 8865 SW Scheckla Drive 7/83 7/91
Moen, Don 11395 SW Ironwood Loop 6/80 7/91
Peterson, Dave 13780 SW Fairview Court 1/84 6/93
Saporta, Harry 9745 SW Gentlewoods 12/88 7/90
138
Transportation Advisory Committee
The Transportation Advisory Committee consists of nine members appointed by the
City Council to serve two year terms. The Committee reviews and recommends
amendments to the City-wide transportation system.
Orig. Term
Appoint. Expires
Castile, James 9563 SW Inez 12/89 3/92
Dusevoir, James 11485 SW Sonne Place 6/87 3/92
Etzel, John 10836 SW Dover Court 3/87 3/92
Holland,, Ron 8910 SW McDonald 2/88 12/90
Newcomb, Nancy 9170 SW Pinebrook 3/87 3/92
Riewald, David 15735 SW 80th 6/89 12/90
Schweitz, Joe 11020 SW Cottonwood Lane 2/87 3/92
Waterman, Robert 10085 SW Century Oak Drive 12/88 3/92
Utility and Franchise Committee
The Utility and Franchise Committee makes recommendations to the City Council
regarding public utility franchises, solid waste collection rates, recycling
programs, sewer and storm drainage charges, and monitors the delivery of such
services to the community.
Orig. Term
Appoint. Expires
Barrett, Rebeckah 11555 SW 88th #8 3/87 3/93
Irwin, Mark 11135 SW 125th Place 7/87 12/91
Jacobs, Donald P.O. Box 23146 11/85 3/93
McReynolds, Gerald 17013 SW Versailles 11/85 12/90
Walsh, Daniel 13815 SW Pacific Hwy. 10/87 12/91
Wogen, Eldon 8580 SW Inez 10/87 12/91
nm/advcommb
LOGIN/DONNA
140
City Of Tigard, Oregon Staffing Summary
1990/91 Budget Full Time Equivalent Positions
Budget 1987/88 1988189 1989190 1990/91 1990/91 1990/91
Unit Description Actual Actual Adopted Proposed Approved Adopted
1110 Police Administration 4.00 5.00 5.00 3.00 3.00 3.00
1120 Police Patrol 25.00 26.75 29.00 30.00 30.00 30.00
1130 Police Investigation 4.75 5.00 5.00 8.75 8.75 8.75
1140 Police Services 9.50 10.50 11.50 12.00 12.00 12.00
Total 43.25 47.25 50.50 53.75 53.75 53.75
Comm Serv Administration 3.50 4.00
1200 Finance 2.00 4.00 5.00 3.00 3.00 3.00
1210 Computer Systems 0.00 0.00 0.00 1.00 1.00 1.00
1220 Accounting 4.50 5.00 5.00 5.00 5.00 5.00
1230 Admin Srvcs/Risk 2.00 2.00 2.00 1.00 1.00 1.00
1240 Office Services 7.50 8.50 7.50 7.50 7.50 7.50
1250 Records 2.00 2.50 2.50 2.50 2.50 2.50
1300 Municipal Court 2.50 2.50 2.50 2.50 2.50 2.50
Total 24.00 28.50 24.50 22.50 22.50 22.50
1400 Library 12.00 14.50 15.25 18.00 18.00 18.00
1410 Educational Services 0.00 0.00 0.50 0.50 1.00 1.00
1500 Social Services 0.00 0.00 0.00 0.00 0.00 0.00
Total 12.00 14.50 15.75 18.50 19.00 19.00
2110 Operations Administration 3.00 2.00 2.00 3.00 3.00 3.00
2120 Operations Sanitary Sewer 7.00 8.25 9.00 8.00 8.00 8.00
2125 Operations Storm Drain 0.00 0.00 0.00 5.00 5.00 5.00
2130 Operations Streets 7.25 8.00 7.00 7.50 7.50 7.50
2140 Operations Parks 5.00 6.00 6.00 6.50 6.50 6.50
2150 Operations Shops 2.00 3.00 2.00 2.00 2.00 2.00
2160 Operations Property Mgmt 0.00 0.00 1.00 1.00 1.00 1.00
Total 24.25 27.25 27.00 33.00 33.00 33.00
2010 Community Develop Admin 5.00 5.00 8.00 7.00 7.00 7.00
2220 Community Develop Building 7.50 8.00 7.50 7.50 7.50 7.50
2230 Community Develop Planning 8.50 9.00 7.00 8.00 8.00 8.00
2240 Community Develop Engineering 8.50 10.00 12.25 12.00 12.00 12.00
Total 29.50 32.00 34.75 34.50 34.50 34.50
3100 Mayor & City Council 0.00 0.00 0.00 0.00 0.00 0.00
3200 City Administration 2.50 2.50 3.00 3.00 3.00 3.00
3210 Personnel 0.00 0.00 2.00 2.00 2.00 2.00
Total 2.50 2.50 5.00 5.00 5.00 5.00
Total Positions 135.50 152.00 157.50 167.25 167.75 167.75
141
City Of Tigard
Management/Professional Group
1990/91 Salary Schedule
Range Position Title Pay Range
A Planning Aide $1,474 - $1,978
B CD Office Manager $1,642 - $2,135
Library Assistant
Purchasing Specialist
C Executive Secretary $1,835 - $2,385
Librarian
Personnel Generalist
D Assistant Planner $1,935 - $2,419
Office Services Manager
Records/Court Manager
E City Recorder $2,027 - $2,635
F Associate Planner $2,119 - $2,651
Senior Librarian
G Crew Supervisor $2,204 - $2,759
H Comm Involv Coordinator $2,250 - $2,882
1 Accounting Manager $2,385 - $3,051
J Admin Srvcs/Risk Manager $2,554 - $3,278
Building Official
Data Proc/Systems Manager
Personnel Manager
Project Engineer
Senior Planner
K Field Operations Manager $2,736 - $3,504
Lieutenant
L Library Director $2,910 - $3,730
M City Engineer $3,093 - $3,967
N Finance Director $3,185 - $4,140
O Comm Development Director $3,391 - $4,351
Police Chief
142
City Of Tigard
Oregon Public Employees Union
1990/91 Salary Schedule
RANGE POSITION TITLES: STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7
A Office Assistant 1 1,085 1,139 1,196 1,256 1,319 1,385 1,454
Library Assistant 1 6.26 6.57 6.90 7.25 7.61 7.99 8.39
Records Clerk
B Accounting Assistant 1 1,245 1,307 1,372 1,441 1,513 1,589 1,668
Library Assistant II 7.18 7.54 7.92 8.31 8.73 9.16 9.62
Office Assistant II
Senior Records Clerk
Switchboard Operator l
C Engineering Aide 1,318 1,384 1,453 1,526 1,602 1,682 1,767 JJ
7.60 7.99 8.38 8.80 9.24 9.71 10.19
D Accounting Assistant II 1,343 1,410 1,481 1,555 1,632 1,714 1,800
Library Assistant III 7.75 8.14 8.54 8.97 9.42 9.89 10.38
Office Assistant III
Senior Word Process Tech
E Utility Worker I 1,414 1,485 1,559 1,637 1,719 1,805 1,896
8.16 8.57 9.00 9.45 9.92 10.42 10.94
F Accounting Assistant 111 1,442 1,515 1,590 1,670 1,753 1,841 1,933
8.32 8.74 9.17 9.63 10.12 10.62 11.15
G Building Maint. Spec. 1,523 1,599 1,679 1,763 1,851 1,944 2,041
Engineering Tech. 1 8.79 9.23 9.69 10.17 10.68 11.22 11.78
Utility Worker II
H Building Inspector 1 1,632 1,714 1,799 1,889 1,984 2,083 2,187
Codes Enforce Officer 9.42 9.89 10.38 10.90 11.44 12.02 12.62
GIS Technician
Mechanic
Special Projects Coord
Utility Worker III
I Engineering Tech. II 1,874 1,968 2,066 2,170 2,278 2,392 2,512
10.81 11.35 11.92 12.52 13.14 13.80 14.49
J Building Inspector 11 2,012 2,113 2,218 2,329 2,446 2,568 2,696
11.61 12.19 12.80 13.44 14.11 14.81 15.56
K Building Inspector III 2,177 2,285 2,400 2,520 2,646 2,778 2,917
Engineering Tech. III 12.56 13.19 13.84 14.54 15.26 16.03 16.83
Plans Examiner III
Source: Oregon Public Employees Union Contract dated August 1, 1989 which Expires June 30, 1992
143
City Of Tigard
Tigard Police Officers Association
1990/91 Salary Schedule
Classification Step 1 Step 2 Step 3 Step 4 Step 5
Secretary/Rec Clerk $1,345 $1,415 $1,491 $1,569 $1,652
Dispatcher $1,594 $1,678 $1,765 $1,857 $1,958
Crime Prev Officer $1,917 $2,037 $2,157 $2,276 $2,396
Police Officer $2,106 $2,219 $2,335 $2,462 $2,587
Corporal $2,209 $2,324 $2,448 $2,577 $2,715
Sergeant $2,371 $2,497 $2,628 $2,767 $2,911
Source: Tigard Police Officers Association Contract dated August 1, 1989 which
expires June 30, 1991.
144
City Of Tigard
Schedule of Capital Equipment
1990/91 Budget
Dept Description Proposed Adopted Dept Description Proposed Adopted
1110 Police Admin 1230
Vehicle 14,000 0 Administrative Serv
Carpet 3,000 3,000 Laser Printer 1/3 475 475
Other Imprv 6,035 3,060
1120 Police Patrol 1240 Office Services
Vehicles 56,000 42,000 Transcribers 1,300 1,300
Camera Equip 1,300 1,300 P/C's 1,100 1,100
Night Scope 5,445 0 Printer Upgrade 675 675
Ballistic Shields 1,850 0
Traffic Vehicle 14,825 14,825 1250 Records
Traffic Equip 8,495 8,495 Software Update 765 765
Range Target Sys 0 2,650 Reader Printer 5,500 0
Microfiche Readers 1,500 1,500
1130 Police Invest
Vehicles 24,000 12,000 1300 Court
Bullet Proof Vest 600 600 Shelving 1,500 1,500
Surv Camera 600 0 Software 0 700
35 mm Camera 700 700
SRO Camera 1,000 1,000 1400 Library
Photo Software 1,500 0 Shelving 4,735 4,735
P/C 1,000 0 Shelf Units 4,850 4,850
Cellular Phones 1,400 1,400 Wili Equipment 7,688 7,688
Work Stations 12,361 12,361
1140 Support Services P/C's (4) 2,400 2,400
Evidence Room Remodel 6,000 0 Furniture 1,516 1,516
Evidence Lockers 5,200 0 Microfiche Reader 5,095 5,095
Typewriters 2,400 2,400 laminating Machine 1,000 1,000
FAX 3,500 3,500 Lighting Improvements 14,015 0
Collection 100,000 100,000
1200 Finance
Laser Printer 1/3 471 471
1410 Educational Services 600 600
1210
Computer Services 1500 Social Serv 0 0
Computer Room Remodel 2,500 2,500
Projector 2,000 2,000
Tape Backup System 6,700 6,700
P/C Modem 900 900
1220
Accounting
Desks 2,400 2,400
Check Embosser 475 475
Check Signer 1,300 0
P/C's 2,000 1,000
Financial Software 0 5,500
145
City Of Tigard
Schedule of Capital Equipment
1990/91 Budget
Dept Description Proposed Adopted Dept Description Proposed Adopted
2110 Operations Admin
Flat Files 800 800 2160
Laser Printer 1,350 1,350 Property Mgmt 0 0
Yard Improvements 20,000 2010
CD Admin
2120 Operations Sanitary Sewer Vehicle 0 0
Radios 3,500 3,500 Phone Improvements 4,605 0
Radio Charger 750 750 P/C 750 0
Radio Mack 750 750 Office Furniture 3,000 0
Air Blower 1,050 1,050 Copier 4,500 4,500
Radio Vactor 750 750
Video Software 4,000 0
Lap Top P/C 3,000 0 2220 Building Code Enforcement
Gas Monitor 7,000 7,000 Truck 8,500 0
Tripods 5,000 5,000 Radio 800 0
Equip Trailer 3,000 0 Air Flow Velocity Meter 1,355 0
Software 7,000 7,000
TV Unit 0 50,400 2230 Planning
P/C 750 0
2125
Operations Storm Drain 2240 Engineering
Equipment 97,337 97,337 Gas Monitoring System 2,300 0
TV Unit 0 33,600 P/C 750 0
Traffic Counting Equip 4,500 4,500
2130 320 MB Hard Disk 1,700 0
Streets
1 Ton Truck W/Dump Bed 17,500 17,500 3100 City Council 0 0
Air Compressor 14,000 14,000
Jackhammer 1,100 1,100 3200 City Administration 0 0
Airless Paint Machine 6,000 6,000
Air Saw 2,000 2,000 3210 Personnel
Post Driver 1,100 1,100 Laser Printer 1/3 600 600
2140 4100 General Government
Parks Phone Equipment 4,248 5,248
1 Ton Truck W/Dump Bed 18,500 17,500 Phone System Hardware 0 30,000
Truck 2-3 Yard Flat 17,500 0
Utility Bed 3,000 0
2150 Grand Total 617,916 619,471
Shops
Allen Smart Conn 5,000 0
Air Compressor 3,200 3,200
Hoist 12000 lb 8,100 8,100
Wheel Balancer 2,600 2,600
Brake Lathe 0 5,100
146