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City of Tigard Budget - FY 1986-1987 . . . . . . . . . . . . . . . . . CITYOFTIFARD OREGON 25 Years of Service 1961-1986 BUDGET 1986-87 rr r r r r rr r ~r ~r ri ~r ~r r ~r r r r r r~ BUDGET COMMITTEE: Nick Frezza, Chairman CITYOFTIFA Nancy Campbell Judy Christensen OREGON Dale Evans Susan Mueller 25 Years of Service Mayor John E. Cook 1961-1986 Councilor Tom Brian Councilor Jerry Edwards Councilor Valerie Johnson Councilor Carolyn Eadon C I T Y O F T I G A R D B U D G E T 1986 - 1987 CITY STAFF: Robert W. Jean, City Administrator Irene Ertell, Library Director David C. Lehr, Chief of Police William A. Monahan, Community Development Director Jerri L, Widner, Finance Director Tim Ramis, City Attorney TABLE OF CONTENTS BACKGROUND INFORMATION Page EXPENDITURES p.aae- Budget Message . . . . . . . . . . . . . . . . i Expenditures Summary . . . . . . . . . . . . 17 Tax Rate Chart . . . . . . . . . . . . . . . . v Program Budget Organization . . . . . . . . 19, Population & Assessed Valuation Charts . . . . vi Community Services Program Summary . . . . . 20 Organization Chart - By Function . . . . . . . vii Police (1.1) . . . . . . . . . . . . . . 21 Organization Chart - By Position . . . . . . . viii Community Services Administration (1.2.0) 38 Staffing Summary . . . . . . . . . . . . . . . ix Finance and Services (1.2) . . . . . . . . 41 Salary & Classification Plan . . . . . . . . . x Municipal Court (1.3) . . . . . . . . . . 59 TMEA/OPEU & TPOA Pay Plan . . . . . . . . . . xi Library (1.4) . . . . . . . . . . . . . . 63 Revenue/Expenditure Summary Matrix . . . . . xii Social Services (1.5) . . . . . . . . . . 67 Community Development Progarm,Summary . . . 69 REVENUES Development Services (2.2) . . . . . . . . 74 Revenue Summary . . . . . . . . . . . . . . . 1 Operations/Services (2.1) . . . . . . . 87 Use and Limitations of Funds . . . . . . . . . 3 Policy & Administration Program Summary 104 General Fund . . . . . . . . . . . . . . . . . 4 Mayor & City Council (3.1) . . . . . 105 Federal Revenue Sharing Fund . . . . . . . . . 6 City Administration (3.2) . . . . . . . . 109 Sewer Fund . . . . . . . . . . . . . . . . . . 7 City-..Wide Support . . . . . . . . . . . 113 Storm Drainage Fund . . . . . . . . . . . . . 8 General Government Program (4.1) . . . . . 114 State Tax Street Fund . . . . . . . . . . . . 9 City Attorney (4.2) . . . . 118 County Gas Tax Fund . . . . . . . . . . . . . 10 Debt.Services Program Summary . . . . . . . 1.20 County Road Levy Fund . . . . . . . . . . . . 11 General Obligation 121 Streets SDC Fund . . . . . . . . . . . . . . . 12 Bancroft Bonds . . . . . . . . . . . . . . 122 Parks _SDC Fund . . . . . . . . . . . . . . . . 13 All Other Expenditures Program Summary . . . 124 Bond Debt . . . . . . . . . . . . . . . . . . 14 Capital Projects (6.1) . . . . . . . . . . 125 Special Assessment Fund . . . . . . . . . . . 15 Contingency (6.2) . . . . . . . . . . . . 131 Building Fund . . . . . . . . . . . . . . . . 16 M M M M M M M M M M M M M M M M M M M BUDGET MESSAGE March, 1986 OVERVIEW - 25th AND BUILDING, that is the theme for our city's 25th Anniversary Year and the upcoming Civic Center Building Dedication festivities. 25th and Building is also an appropriate theme for this year's Budget Message. While most of Oregon is still struggling with the recession of the early 1980's, Tigard's economy is booming. Tigard is the fastest growing community in Oregon's fastest growing County. In 6 years, over 7,000 more persons have decided to make Tigard their hometown. The liveability and quality of life issues, which we fought so hard to preserve, are- now a key part of our current economic success. People and businesses in record numbers are choosing to locate in Tigard. Will we make the most of this opportunity and help build Tigard's future, or will we settle for something less than we can be as a community? The City appropriately selected a hold--the-.line strategy towards City services during the recession. Now that same short-term strategy of continued service level cut-backs ironically runs the risk of strangling our rebounding economy and destroying the very quality of life which we say we value. By all estimates, the City will run out of money in 1986-87 for basic maintenance and essential services. By just this time next year we will have a major financial crisis on our hands: Police Officers laid off, Parks closed, Library, services endangered, Street Lights turned off? All of this in Oregon's fastest growing economy and community? Why? Population and assessed value increases simply do not generate revenues anywhere near the increases in proportional service level demands. In Oregon, only the voters can decide when the necessary adjustments are to be made. That's not to say the community has not given of its time, talent and resources. Volunteerism and service on City Commmittees continues at record highs. But, can the Friends of the Library rummage sale which raises almost $10,000 annually - offset the $200,000 a year we need for basic Library services? Can the neighborhood volunteers in Parks replace the $175,000 we need each year for Parks maintenance? Meanwhile, how much more can be realistically expected of our already very productive employees? City staff keeps coming up with new ideas and better ways to do more for less. Modern technologies and equipment have been appropriately applied. Wages and benefits have been held down, rolled back and even frozen. The community and staff have worked successfully to hold the Budget line. Clearly, however, the base cost of inflation and the underlying demand for basic services for our growing community have not held-the-line. The Budget Committee's recommended new $1.7 million Tax Base will cost the average homeowner just $5 a month more next year, yet it alone determines the difference between "25th and Building" from "25th and Declining." OPERATING BUDGET SUMMARY - After reviewing the City's 5-Year Financial Plan and after detailed evaluation of City service levels in every Department, the Budget Committee unanimously recommended the new $1.7 million Tax Base for two reasons: 1.) to offset Revenue Losses beginning in 1986-87, and 2.) to assure Basic Maintenance and Essential Services for the next 5 years. - i - REVENUE LOSSES BEGINNING 1986--87: Federal Revenue Sharing (9/86) $100,000 - 150,000 WCCLS Library Levy (6/87) $200,000 - 200,000 General Fund Savings (6/86) 500,000 - 600,000 Revenue Losses Beginning 1986/87 $850,000 Existing Tax Base 1986/87 838 8,5 Proposed New Tax Base 1,700,000 In addition to known Revenue Losses, almost half of the City's $750,000 annual Street operating budget is at risk with the potential loss of $350,000 from the County Gas Tax. This loss will place an almost impossible burden on remaining funds available to pay for street maintenance, street lights and traffic signals, not to mention overlays and road improvements. As to the Expenditure side of the Budget, there are really two Budgets shown. The Department's Requested Budget is based on the $1.7 million new Tax Base level set by the Budget Committee to assure basic maintenance and essential services. The second, the Proposed Budget, is based on existing resources and assumes even further deep service cuts. ADOPTED ACTUAL ACTUAL ACTUAL BUDGETED REQUESTED PROPOSED OPERATING BUDGET SUMMARY 1981-82 1982-83 1983-84 1984-85 1985-86 1986-87 1986-87 Operating Budget $3,757,510 $3,055,317 $3,325,792 $3,358,489 $4,668,329 $4,902,710 4,442,000 City Staff 82 75 79 79 92.25 104 94 Population 14,700 17,750 18,500 19,500 20,250 22,000 22,000 Staff:Population 1:179 1:237 1:234 1:246 1:220 1:212 1:234 Service Level III II-I II-I I II III-II II-I Service $/Population $255 $172 $180 $202 $230 $223 $202 Over the 6 years since the 1980 voter approved Tax Base for the 1981-82 Budget, the City's Budget has changed as follows: FROM--TO % CHANGE % CHANGE/YEAR Population: 14,700-to 22,000 + 49% +8%/year Assessed Value: $470M - $1B +113% +19%/year Operating Budget: Proposed $3.7M-$4.4M +19% +3%/year Requested $3.7M-$4.9M +32% +5%/year Staff to Population: Proposed 179-235 -32% -5%/year Requested 179-212 -18% -3%/year Service $ to Population: Proposed 255-202 -21% -5%/year Requested 255-223 -13% -2%/year Even with the new Tax Base, the City's Operating Budget will have grown at about half the rate of real community growth. Even without any adjustment for inflation, on a real dollar-to-dollar basis with the new Tax Base, the operating costs per person served will be lower-than that of 6 years ago! LEGAL REQUIREMENTS - Pursuant to Oregon Revised Statutes (ORS294.305), cities shall prepare an Annual Budget as a statement of planned revenues and expenditures set forth on estimate sheets, tax levy and financial summary pages. There shall be a Budget Officer (City Administrator) who shall prepare the Proposed Budget and present it to the Budget Committee (5 Citizens and Council) who shall make its Recommendation to the Council. The Budget Message shall: 1. Explain the Budget document, 2. Outline the financial policies, 3. Describe important Budget features, 4. Give reasons for salient changes from previous Budgets; and 5. Explain major changes in financial policy. Additionally, several other legal requirements also may apply: o Cities levying taxes outside their tax base in three out of the four consecutive fiscal years preceding the current year must go for a tax base, not another levy... o ORS 310.575 sets a tax rate limit unless overridden by a new tax base or G.O. Bond... excepting 2-3 year Serial Levies... o The Bancroft Bond sales are projected to equal bond payments, if not, they must be covered by General revenues... o Cash flow schedules for the Civic Center Bond necessitate a half year Bond reserve to be established... BUDGET DOCUMENT AND POLICY - Prior to development of this Budget, the City held several public workshops, then the City Council updated its goals and priorities list. This Budget attempts to closely relate those goals and priorities with the organizational units and Budget programs. The Budget itself has been divided into the Background Information, Revenue, and Expenditure sections. Summary tables with various comparisons are provided throughout so we may keep our eye on the long-range goals. It is the intent of this Budget to directly link goals to organizational units within Budget programs for improved accountability. Work measurement indicators are included for most organizational units to better evaluate trends, service levels, and relative productivity. The Budget Document is then itself a miniature representation of the City's overall management systems model containing goals, organization, fiscal, personnel, procedures and report information. The Council's major goals for 1986-87 in priority order are: 1. Obtain an Adequate New Tax Base 6. Support City Board and Committee Programs 2. Develop Community Involvement and Information Program 7. Expand Cooperative Intergovernmental Relations 3. Support the Metzger/Washington Square Annexation 8. Support Downtown Economic Development 4. Adopt a City Annexation and Urban Services Policy 9. Adopt a Parks and Recreation Program Plan 5. Implement a Comprehensive Transportation Program In addition to Council Goals, there are several ongoing tasks from 1985-86: adopt a Public Facilities Plan and Capital Improvements Program; revise City Personnel Policies and Merit Systems; review Service Level Priorities; implement the Computer Master Plan. Specific suggestions were also made in the Audit Report: Storm Drainage fee increases since "the current fees are not sufficient to cover expenditures"; consider monthly utility billings and increased revenue enforcement and collections; and complete the Storm Drainage Utility fixed assets inventory. Regardless of funding levels, it is important that we carefully define that which makes a real difference into the future, and, if we must do less, then to be sure to do well that which matters, letting the rest take its course. Instead of forcing everything to a mediocre level, we must endeavor to set high goals and create a few centers of excellence. - iii - FINANCIAL POLICY AND CHANGES IN FINANCIAL POLICY - Apart from the Proposed "existing resources" and the Requested "new Tax Base" differences along with the known and possible Revenue Losses, there are •s~everal other financial changes: o Business Tax increase from $40 to $50 per year and proportional increases for medium and large sized businesses... coupled with an increased enforcement effort... o Tigard School District contract fees for half of the School Resource Officer ,program... o Elimination of the 75¢ per month Sewer Surcharge and a 25f per month increase in Storm Drainage Utility fees... o Increased Streets Systems Development Charges on new development from $500 to $600 per unit... o Fees and Charges continue at the 80% direct cost recovery level per Council policy... BUDGET FEATURES AND CHANGES FROM PREVIOUS BUDGETS - There are no changes in either the City organization nor in the Budget organization. Major areas of concern to be decided with the Budget Committee's Recommended Budget are: POLICE School Resource Officer program, support to Neighborhood Watch, and coordination of Sheriff to Police services for any major annexations; LIBRARY funding after expiration of the WCCLS levy and service impacts from the new facility; FINANCE AND SERVICES monthly utility billings and revenue enforcement programs; SOCIAL SERVICES funding for the Senior Center and TCYS Youth Services; COMMUNITY DEVELOPMENT support to Downtown revitalization; Parks maintenance and Recreation programs, Civic Center building maintenance and street lighting; and CITY ADMINISTRATION community assistance programs. Personnel Services assumes an overall 4% cost-of-living adjustment (3% salary and 1% benefits) from the Revised 1985-86 Budget levels. New for 1986-87 is a 1/2% Team Merit fund into the merit pool line item as a part of the City's continuing productivity improvement and merit recognition systems. The City has aggressively and consistently held to its Total Compensation/Median Market policy where salary and benefit total compensation costs are kept in the mid-range of similar positions within our area, not the highest nor the lowest. These policies are working: average productivity improvements these last 6 years have exceeded the costs of salary and benefit increases over that same period. Materials and Services are generally increased by 5% consistent with target levels in the 5-Year Financial Plan. Capital Outlay again is limited to productivity pay-back or employee safety criterion. Capital Projects are slightly above prior year levels, except for Streets if the County Gas Tax is repealed. Contingency funds are minimal, and even if the new Tax Base is approved a reserve account must be set aside to keep the 5-Year commitment to the voters. TAX RATES AND LEVY - The City's assessed value for FY 1986-87 is estimated at $1 Billion for 1986-87. The existing Tax Base is $838,527 for an 84¢ per thousand rate or at the new Tax Base of $1.7 million a $1.70 per thousand rate. The difference is 86¢ per thousand or $61 a year on a $70,000 assessed value home, only about $5 a month more to assure basic maintenance and essential services. The Civic Center Bond levy is 43¢ per thousand and then drops in FY 1987-88 to about 25¢ per thousand. Even with the new Tax Base, the average tax rate for the next five years is $1.91 per thousand, ranging from $2.13 to $1.80 per thousand, well under the $2 target level. CONCLUSION - It is not enough for staff to quietly and consistently do a good job day-to-day. It is not enough for the Budget Committee to closely examine and detail a responsible financial plan. The voters must come to understand their role as partners with staff and the Budget Committee as our City enters its 25th Year nd Builds our community's future. Robert W. ean,.City Administrator PROPERTY TAX INFORMATION 1985-86 1986-87 1986-87 1986-87 1986-87 ADOPTED REQUESTED PROPOSED RECOMMENDED ADOPTED PROPERTY TAX: General Fund Tax Base 791,064 1,700,000 838,527 1,700,000 1,702,286 Bond Debt Levy 425,000 430,000 430,000 290,000 290,000 Total City Tax Levy 1,216,064 2,130,000 1,268,527 1,990,000 1,992,286 ASSESSED VALUE ASSUMPTIONS: Beginning Assessed Value 838,127,990 906,368,900 906,368,900 906,368,900 906,368,900 Market Value Increase 38,604,698 40,800,000 40,800,000 40,800,000 40,800,000 Sub-Total 876,732,688 947,168,900 947,168,900 947,168,900 947,168,900 New Construction (Jan-Dec) 27,814,612 51,831,100 51,831,100 51,831,100 51,831,100 Annexations (By March) 1,821,600 1,000,000 1,000 `000 1,000,000 1,000 000 Total Assessed Value 906,368,900 1,000,000,000 1,000,000,000 1,000,000,000 1,000,000,000 TAX RATE ESTIMATES: General Fund Tax Base $ .88 $ 1.70 $ .84 $ 1.70 $ 1.70 Bond Debt Levy .47 .43 .43 .29 .29 Total City Tax Rate $ 1.35 $ 2.13 $ 1.27 $ 1.99 $ 1.99 AVERAGE TAX $/HOUSEHOLD: ($70,000 AV Household) General Fund Tax Base $ 61 $ 119 $ 58 $ 119 $ 119 Bond Debt Levy 32 30 30 20 20 Total City Tax/Household $ 93 $ 149 $ 88 $ 139 $ 139 *Note actual Assessed Value was higher and tax rate lower than estimated. 1. 5 CITY OPERATIONS + LEVY OR BOND = V TOTAL RATE 1.2. `xa 0. 3 yR I 0.6 0.3 r- r, r, 00 00 ao 00 00 D . O ~p 00 ~ N M CT 1~ ^ n ^ r.. 00 co 00 000 j CT T T 0 111 rn 0. 1 0-00011 9861 1 1'SZ6 5861 ' I'8£8 h86[ 0'£9L 1:861 9' 17L 2961 , 8' 8Z9 1861 I 997 0861 8'8L£ 6L61~ z o £'89Z SL6l t H £'7SZ LL6[ a a w S'8IZ 9L61 ' w 0'LL[ SL6[ ' C3 O O O O C> SUOTIT! ■ 0()0, zz 986[ 005`6[ 9961 ' 7861 000`6[ £861 ' UOZ 81 00£`L1 Z861 ' a a~ OOZ`S[ 1861 I co m ' 086[ rA p 998` 7[ :j ca G L69`£I~` (L6[ v 0 co ~ U 00 w 668` 1 [ ~3L61 m o p v 71I`[I !L6[ a b ~ o 4 w SZZ`O1 AL61 H 7 O ' S80`01 43 L61 ~ ro w o , 0 0 0 o a spu ° Ous O 0 ° 0 0 C) 0 0 G G C G rCITIZEN ORGANIZATION BY FUNCTION ADOPTED 1986-8) LVEMENT i ELECTIONS MUNICIPAL Li COURT o JUSTICE CITY DES b LEGISLATION SERVICES ATTORNEYo CITY b PUBLIC POLICY DEVELOPMENT o COMMUNITY b INTERGOVERNMENTAL RELATIONS o LEGAL TY SERVICES CITY ADMINISTRATION IIIIIIIIIIIIIII0 o MANAGEMENT SYSTEMS b ADMINISTRATION o PRODUCTIVITY i EMPLOYEE INVOLVEMENT 0 VOLUNTEERISM, BOARD AND COMMITTEE INVOLVEMENT o INTERGOVERNMENTAL RELATIONS o BUDGET, FINANCE AND LONG-RANGE PLANNING OPROGRAMEVALUATION. WORK PLANS AND REPORTING P O L I C E L I B RARY COMMUNITY COMMUNITY DEPARTMENT SERVICES DEVELOPMENT DEPARTMENT DEPARTMENT o DEPARTMENT MGMT. b ADMINISTRATION o DEPARTMENT MGMT. i ADMINISTRATION o DEPARTMENT MGMT, i ADMINISTRATION o LIBRARY MGMT i ADMIX o PUBLIC INFO., N/H i COMMUNITY INVOLVEMENT o ECONOMIC DEVELOPMENT, TVEDC. 1-5 b CHAMBER o PUBLIC SAFETY COORDINATION 0 COLLECTION DEVELOPMENT o VOLUNTEERSSM. BOARD b COMMITTEE RELATIONS o TRANSPORTATION PLANNING i TRAFFIC ENGINEERING o OPERATIONS i INTERNAL AFFAIRS o VOLUNTEERS o PERSONNEL L LABOR RELATIONS o PROJECTS MGMT. (LIO/CIP) b ENGINEERING CONTRACTS o BLOCK WATCH b CRIME PREVENTION o WCCLS o PURCHASING b RISK MANAGEMENT o SOLID WASTE b FRANCHISES ADMINISTRATION o CRIME ANALYSIS PATROL INVESTI- SERVICES SUPPORT DEVELOPMENT) PUBLIC GATiONS SERVICES' FINANCE SERVICES 1 DIVISION DIVISION DIVISION DIVISION WORKS DIVISION DIVISION OPERATIONS o PATROL o CRIMINAL o DISPATCH o COUNCIL MINUTES o FINANCIAL ANALYSIS o DIVISION o DIVISION MANAGEMENT o TRAFFIC INVESTI- o CLERICAL o TMC i CODIFICATIONS o REVENUES b AUDITS COORDINATION o FLEET MANAGEMENT C NARCOTICS GATIONS SUPPORT o ELECTIONS o LID/CIP FINANCE o BUSINESS TAX o INVENTORY b SUPPLY STORES o K•9 SERVICES o RECORDS o R.O.W. VACATIONS o GEN. GOVIS7. o RESERVES o EVIDENCE LIBRARY RECORDS ) OFFICE ACCOUNTING BUILDING ENGINEERIN PLANNING SHOPS b WASTE STREETS PARKS SERVICES SECTION I SERVICES SECTION SECTION SEC110N SECTION SERVICES ( WATER SECTION SECTION o LIBRARY o CITY o OFFICE MGMT o A/R i A/P D BU LD[N o OEV. REVIEW o COMP. o VEHICLE b o SANITARY o STREET o PARKS OPERATIONS RECORDS o WORD o DATA CODES b a IMP. . PERMITS PLANNING EQUIPMENT SEWERS MAINTENANCE MAINT o REFERENCE o CENTRAL PROCESSING PROCESSING INSP P . o SURVEY/MAPS o CURRENT MAINTENANCE o STORM o SIGNS 0 PARKS PROJECTS o CHILDREN'S FILES o RECEPTION o CASH i o CODES o st.LS I G)(A` o AANNNEX~IIONS w1INTENANCE DRAINS o SWEEPING PROGRAM o MUNICIPAL o COPY CENTER BANKING ENFMT. TR. SGNALS o PARKS o WDVOaT o COMPUTERS COURT o MAIL o PAYROLL o SEWER PLANNING SERVICES o LITERACY o CASHIER o UTILITY INSP. & SPECIAL o PUBLIC BILLINGS PROJECTS INFORMATION -V11- L~cIf11EN5 ORGANIZATION BY POSITION ADOPTED 1986-87: 103 FTE MUNICIPAL CITY BOARDS t' COURT COUNCIL COMMITTEES CITY o BUDGET COMMITTEE (5V) 0 MUNICIPAL 0 MAYOR AND COUNCILORS (5V) 0 PLANNING JUDGE COMMISSION ('9V) ATTORNEY o PARKS S RECREATION BOARD (70 o LIBRARY BOARD (7V) o ECONOMIC DEVELOPMENT (90 o CITY o TRANSPORTATION COMMITTEE (9V) CITr o CRIME WATCH COMMITTEES ATTORNEY (S) ADMINISTRATION o UTILITIES AND FRANCHISES (7V) 3 o N.P.O.'s 1-7 o CITY ADMINISTRATOR o ASSISTANT TO ADMINISTRATOR o EXECUTIVE SECRETARY 34.5 9 16 40.5 COMMUNITY COMMUNITY RARr POLICE fDEPAR NT SERVICES DEVELOPMENT DEPARTMENT 4. TME 2 DEPARTMENT 3 DEPARTMENT 3 o CHIEF OF POLICE o CITY o COMMUNITY SERVICES DIRECTOR/ o COMMUNITY DEVELOPMENT DIRECTOR o CAPTAIN LIBRARIAN FINANCE OFFICER (.75) o DEPUTY DIRECTOR/CITY ENGINEER o POLICE OFFICER (2) o LIBRARY o ASSISTANT DIRECTOR o OFFICE ASSISTANT III ASSISTANT III o EXECUTIVE SECRETARY (.75) o COMMUNITY ASSISTANT (.5) 19 4.5 7 6 + 2 5 17 1 PATROL SERVICES 20.5 INVEST(- SUPPORT EYELOPMENT, PUBLIC F EINANCE S GAT IONS RVICES SERVICES ( WORKS DIVISION DIVISION DIVISION VISION 1 DIVISION 1 DIVISION ( OPERATIONS 2 DI o LIEUTENANT o LIEUTENANT o MANAGER o CITY RECORDER o FINANCE o OPERATIONS SUPERINTENDENT o SERGEANT(2) o POLICE o DISPATCHER/ DIRECTOR o OFFICE ASSISTANT I o CORPORAL(S) OFFICERS(3.5) CLERK o POLICE OFFICER(13) 7 2 1 4 4 5 1 5 3 5 6 4.5 Lo LIBRARY OFFICE L ERIN SHOPS SERVICES SCCTION SERVICES SECTION SEC110N ION SEC TION SERVICES WATER SECTION SECTION o ASSISTANT o OFFICE o OFFICE o OFFICE o ACCOUNTANT/ o BUILDING o MANAGER o SENIOR o MECHANIC o CREW CHIEF o CREW CHIEF o CREW CHIEF LIBRARIAN ASSISTANT]] ASSISTANT 11 MANAGER SUPERVISOR OFFICIAL o TECH III PLANNER(2) o HELPER o UTILITY o UTILITY o UTILITY o LIBRARY o OFFICE o OFFICE o ACCOUNTING o INSPECTORIII o TECH II (2) o ASSISTANT o BUILDING WORKER (2) WORKER (5) WORKER 11 ASSISTANT 111 ASSISTANT 11 ASSISTANT 11 CLERK o INSPECTORIII o TECH 1 PLANNER(2) MAINTENANCE o MAINTENANCE o UTILITY a LIBRARY o OFFICE o BILLING o OFFICE o ENGR.ASS'T o OFFICE CUSTODIAN WORKER (2) WORKER I (2) ASSISTANT 11 ASSISTANT i CLERK (2) ASSISTANT Ii o OFFICE ASSISTANT o MAINTENANCE o ASSOCIATE LIBR (.75) o AIDE (P/T) ASSISTANT I WORKER o AIDE P/T-3.255 o HELPER (P/T) S T A F F I N G S U M M A R Y 1981-82 1982-83 1983--84 1984-85 .1985-86 1986--87 1986-87 1986-87 1986-87 PROGRAM: DEPARTMENT ADOPTED ACTUAL ACTUAL BUDGETED ADOPTED REQUESTED PROPOSED RECOMMENDED ADOPTED COMMUNITY SERVICES: Police (*W/O SRO) 29 29 29 29 31 34.5 32 33.5* 34.5 Community Svcs. Adm. 3 Finance and Services 6.75 10 10 11.5 12 14 11.5 13 11 Municipal Court 1.25 .5 1 1 2 2 2 2 2 Sub-total 8 10.5 11 12.5 14 16 13.5 15 16 Library 7 5.75 6 6 7.75 9 9 9 9 Recreation -0-- -0- -0- -0-_ -•0- -0~ -0 --0~ -0- Sub-total 7 5.75 6 6 7.75 9 9 9 9 Social Services -0-- -0- -0-- -0.- -0- -...0- -0- -0- -0- COMMUNITY DEVELOPMENT: CD - Administration 2.75 4 4 4 4 3 3 3 3 DS - Building & Codes 4.25 3 2.75 3.75 4 4 4 4 5 DS - Planning 3.5 2 2 2.5 4 5 5 5 5 DS - Engineering 8.5 6 7 3.5 6 8 6 7 7 Sub-total 16.25 11 11.75 9.75 14 17 15 16 17 OPNS - Operations/Srvcs 2.5 2.75 3.25 3.25 4.25 5 5 5 5 OPNS - Wastewater 6.25 3.25 5.25 5.75 5 5 5 5 5 OPNS - Streets/Lighting 2 2.75 4.25 4.75 6 6 6 6 6 OPNS - Parks 4 2.25 1.25 1.75 2 4.5 2.5 4.5 _4.5 Sub-total 14.75 11 14 15.5 17.25 20.5 18.5 20.5 20.5 CITY ADMINISTRATION 2.5 4 3.5 3 3.25 4 3 3.5 3 TOTAL STAFF 80.25 75.25 79.25 79.75 91.25 104 94 101 103 POPULATION 15,200 17,300 18,200 19,000 20,500 22,000 22,000 22,000 22,000 STAFF:POPULATION 1:189 1:230 1:230 1:238 1:225 1:214 1:234 1:218 1:214 SERVICE LEVEL IIT II TT I TI TT:I-II I TTI-II III-II 1X W-87 AN= CLMICAIMWLAN= Q Q C= CI, MANAGEMENT/PROFESSIONAL STAFF AND MARKET COMPARABLES*x RANGE MINIMUM - MAXIMUM MANAGEMENT PROFESSIONAL FIELD TECHNICAL OFFICE POLICE $ 3.95 - $ 6.05 HELPER HELPER LB AIDE 683 - 1048 OF AIDE 1) 925 - 1235 LA I 11100 - 14820 OA I 2) 1061 - 1418 Maintenance LA II Secretary/ 12732 - 17016 Worker OA II Clerk II (-1418) 3) 1145 - 1523 Engineering LA III Clerk/ 13740 - 18276 Aide OA III Dispatcher AC II (-1523) 4) 1229 - 1639 UW I Engineering OA IV 14748 - 19668 Assistant/ SAC III Draftsman 5) 1324 - 1765 Ex.Secretary UW II Engineering 15888 - 21180 Data Spec. Equipment Tech I Servicer 6) 1418 - 1891 Ass't/Adm. UW III Inspector I 17016 - 22692 Planner I Equipment ("C") Comm. Asst. Mechanic 7) 1628 - 2038 Office/WP Associate Engineering Police 19538 - 24456 Manager Librarian Tech II Officer (-2120) 8) 1749 - 2186 Assistant Associate Inspector II Corporal 20988 - 26232 Librarian Planner II ("C") (72250) 9) 1891 - 2369 Crew Chief Inspector Sergeant 22692 - 28428 III ("A") (-2450) Engr. Tech III 10) 2040 - 2550 Eng.Sv.Mgr. Sr.Planner 24480 - 30600 Accounting Asst. to C.A. Supervisor Accountant 11) 2220 - 2770 B1dg.Official Assistant 26640 - 33240 Sup.Sv.Mgr. CS Dir. City Recorder 12) 2320 - 2900 Lieutenant 27840 - 37500 PW Supt. 13) 2500 - 3125 Captain 30000 - 37500 Library Director Finance Director 14) 2670 - 3330 City Engr/Dep. Dir. 33040 - 39960 Police Chief Finance Officer/CS Dir. 15) 2870 - 3580 Com. Bev. Dir. 34340 - 42960 Set By Council Agmt. City Administrator *xComparables only: For Actuals see _ TMEA/OPEU and TPOA Pay Plans... - x M M M M M M M M M M M = M M = M M TMEA/OPEU SALARY PLAN: 1986-87 TPOA SALARY PLAN: 1985-86* CLASSIFICATION - JOB TITLE SALARY RANGE CLASSIFICATION - JOB TITLE SALARY RANGE Office Aide (OA) - $3.75 $5.75/hr. Secretary/Clerk I $1123 - $1379/mo Office Aide P/T Clerk Dispatcher 1271 - 1560 Office Assistant (OA I) $ 925 - $1235/mo. Police Officer 1724 - 2118 Clerk/Typist I Corporal 1812 - 2224 Office Assistant II (OA II) 1061 - 1418 Sergeant 1942 - 2384 Clerk/Typist II LB Clerk II Office Assistant III (OA III) 1145 - 1523 Clerk/Typist III Currently in negotiations for FY 1986-87. Budgeted LB Assistant at 3.5 wage COLA and 4% total compensation market Office Assistant IV (OA IV) 1229- 1639 adjustment. Accounting Clerk Engineering Aide 1145 - 1523 Engineering Aide Engineering Tech. I (E.T. I) 1324 - 1765 Engineering Tech. I Engineering Tech. II (E.T. II) 1628 - 2038 Engineering Tech. II Engineering Tech. III (E.T. III) 1891 - 2369 Engineering Tech. III Maintenance Worker (MW) 1061 - 1418/mo. Maintenance Worker Utility Worker I (UW I) 1229 - 1639 Utility Worker I Utility Worker II (UW II) 1324 - 1765 Utility Worker II Auto Service Worker Utility Worker III (UW III) 1418 - 1891 Utility Worker III Mechanic Inspector I (I.I.) 1418 - 1891 Inspector "C" Inspector II (I. II) 1749 - 2186 Inspector "B" Inspector III (I. III) 1891 - 2369 Inspector "A" Plumbing Inspector xi - a~~ a a~ e e e e e e e~ o~ rr OOSS88TI OOOZZ OOOTZSO 000962 OOOOTT 000094 OOOOL 000000 000000 00009£ 000068 00000 0099LZ0 h0[ 1H101 [6099209] [OOOZZ] [6000000] [OOOE8] [OOSZZO] [OOOOL] [*00008] [0009/] [OOS06 ] [OSLBSE] COSLSZS ] WH10 lltl] 0008011 00001 *00008 *0009L 00502 OSL96 OSLSZB 3A2lMS A3N33NI1N03 60SOZ60 OOOZZ 6000000 OOOEB OOSZZO 00009 OOOOL OOOE9Z S133.COSd 1tl1Idtl3 [196918] [1960ZS] [000962] S33IAS3S 1830 T96025 T960Z5 S.LN3WSS3SStl IVI33dS 00096Z 00096Z 1830 ON08 [0000005] [0] [OOOLZ] [oosLE] [0] [oooOZE] [00009£] [00969Z] [OsZTES] [00000] [OSLOSOE] [1330!18 JNIitlM3d03 [00O05S] [00000] [00004] [0OOS9] [00006] [OOOSIE] [1N3WNUAOO IV83N303 00008 k3NSO.UV AM 0000[0 1tl1N3W121tld30-NON [oooL81] [oo5Z1] [ooSZT] [OOOZZ] [00000] [00OL6] [Noi.Lva1SINIWOtl •'9 A3I10d3 OOOLST £ NOIlvslsiNIWOtl A1I3 0000£ lI3NnOO AlI3 [00066L1] [OOOLZ] [OOOLZ] [OOSL£] [OOSZOZ] [OOSZ8Z] [0096ZT] [000092] [o0099L] S' Oh ['A30 'WW03] OOOOLT OOOLT OOOEST SSXMtld 000002 OOOOOZ S1H3I1 133SIS OOOsOb 000062 0009 9 S133SIS OOOSIZ OOOZL OOOEST S S31VM31SVM 000291 OOOOT OOOOT OOOOZ 00005 OOOZL S SdOHS/SN1tlM3dO OOSESZ OOOZZ* OOOOZ OOOOZ *OOOOZ *00000 0098ZT L ONIS33NION3 005L8T 00001 OOSLLT 5 ONINNUld 000991 0009 000091 S 3NIOlIne OOOOTT 005'Z1* 005'ZT OOSZT OOsZT OOOSZ OOOSL E NOI1tlMiSINIWOtl - 03 [0006552] [000'SZ] [0006Z] [OOOOS] [OSZLET] [00000] [OS/ZL2Z]; S'09* ES30IA83S 'WW03] 00000 00000 S30IA83S IVI30S OOOLBZ OOOL8Z 6 ASV88I1 00008 00008 Z 1Mf1031tldI3INnw 19L£9£ 000'SZ OOOZZ 00060 0009ZT TMET Z1 S30IA83S 9 33NVNI3 6£Z80T 0000 OSZO 68666 E NOUVSISINIWOtl S3 OOOSL91 OOOT OOOL 00000 OOOLZ9T S'hE* 33IlOd 031dO0tl ONtlj SSS3SStl 1830 30S 30S AA31 0tl02! Xtll Stl3 Xtli $tlJ 30 iidsa dN-nA ONIavHS 031d00tl 031d00tl N003SO OSVE)I1 30 AlI3 1tli01 '0018 IVI33dS ON08 SXBtld S133SIS AMnW AlAnOO 31VIS WSOIS 83M3S A38 03A IVS3N30 31i 1300(18 L8-9861 1300!18 03ldOOtl L8-996TAI REVENUE CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: N/A 1986-87 ANNUAL BUDGET ACCOUNT CODE: BUDGET UNIT: ALL FUNDS ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 MISCELLANEOUS 1986-87 1986-87 1986-87 2,595,695 3,115,322 3,477,698 4,040,500 GENERAL FUND 3,270,000 3,983,500 4,276,500 115,848 132,677 113,122 38,000 FEDERAL REV. SNARING 38,000 38,000 40000 476,138 656,098 828,722 940,000 SEWER FUND 845,000 845,000 890000 232,034 301,446 306,139 325,000 STORM DRAINAGE 385,000 329,000 360000 364,296 482,438 532,308 400,000 STATE TAX STREET" 400,000 400,000 440000 128,946 130,470 ,362,397 370,000 COUNTY GAS TAX 10,000 400,000 400000 680,553 267,156 116,348 15,000 COUNTY ROAD LEVY 15,000 70,000 70000 223,059 498,266 502,591 210,000 STREETS SDC 210,000 460,000 460,000 121,139 182,435 170,651 113,000 PARKS SDC 113,000 113,000 110,000 -0- 138,831 944,363 426,000 BOND DEBT 426,000 296,000 296,000 1,806,422 2,126,018 4,200,000 4,521,000 SPECIAL ASSESSMENTS 4,521,000 4,521,000 4,521,000 2,219,831 2,424,489 1,800,000 20,000 BUILDING FUND 20,000 20,000 22,000 8,963,961 10,455,646 13,354,339 11,418,500 TOTAL - REVENUE 10,253,000 11,475,500 11,885,500 - 1 - USE AND LIMITATIONS OF FUNDS GENERAL FUND: Revenue is received from property taxes, fees and charges for services, franchise fees and revenue from other agencies. Funds may be used for ordinary expenditures of the City. FEDERAL REVENUE SHARING: The City's share of this program is derived from formulas based on population, per capita income, state and local taxes and the City's effort factor. These funds may be spent for any general purpose of the City. In the requested and proposed budget the funds have been used for general government purposes. SEWER FUND: Revenues are received from user fees for sewage treatment and sewer line maintenance. Funds are used for the operation, maintenance and repair of City sewer facilities. STORM DRAINAGE FUND: Revenues are received from user fees for storm drainage. Funds are used for the operation, maintenance and repair of City storm drainage facilities. STATE TAX STREET FUND: Shared revenues from tax on sale, use, etc. of motor vehicle fuel. Funds shall be used for construction, reconstruction, improvement, repair, maintenance, operation and use of public highways, roads, streets and roadside rest areas and may be used for street lighting and cleaning, storm drainage, traffic control devices and cost of administration. COUNTY GAS TAX FUND: Shared revenue from Washington County tax on sale, use, etc. of motor vehicle fuel. Funds shall be used for construction, reconstruction, improvement, repair, maintenance, operation and use of public highways, roads and streets. COUNTY ROAD LEVY: Shared revenue through a three year serial levy imposed by Washington County, with funds to be used for repairs of existing streets, roads or bridges. The City will continue to receive delinquent property tax collection monies, but the serial levy has ended. Funds shall not be used for road widening or extensions. STREETS SDC: Road system development fees are charged when a building permit is issued for any new construction and/or additions, alterations or change in use which increases the number of parking spaces. Use of fees is limited to implement the installation, construction or extension of extra capacity street facilities and traffic control devices. PARKS SDC: Park and recreation systems development fees are charged when a building permit is issued for any new construction and for additions, alterations or change in use which creates a dwelling unit. Funds collected are to be used to implement the acquisition, development and expansion of additional recreation spaces and facilities. Funds are segmented into two districts - S.W. Pacific Highway is the dividing line and funds are expended in the district from which they are collected. BOND DEBT: The City sold $2.2 million in general obligation bonds on June 6, 1984 for the purpose of purchasing land and constructing a Civic Center. The bonds will be repaid through property taxes levied each year for 20 years. SPECIAL ASSESSMENTS: Revenue for this fund is derived from assessments on properties that have formed local improvement districts. The funds are expended to retire the outstanding Bancroft debt. BUILDING FUND: This fund received the bond proceeds from the June 6, 1984 sale and will expend the funds for the purpose of purchasing land and building a Civic Center. Construction was completed in the spring of 1986. - 3 - I CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: N/A 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10. BUDGET UNIT: GENERAL FUND ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 MISCELLANEOUS 1986-87 1986-87 1986-87 Taxes 820,518 671,594 711,650 1,530,000 400 Current Taxes 754,500 1,530,000 1,532,000 67,933 85,794 52,220 75,000 401 Prior Year Taxes 75,000 75,000 75,000 2,013 409 500 500 402 Other Tax Revenues 500 500 500 From Other Agencies -0- -0- -0- .-0- 404 Federal Grants -0- 0- -0- 38,017 37,522 56,100 38,000 410 Cigarette Tax 38,000 38,000 45,000 131,793 121,464 139,600 126,000 411 Liquor Tax 120,000 126,000 135,000 109,392 102,070 100,000 105,000 412 State Revenue Sharing 105,000 105,000 105,000 1,363 9,116 1,000 1,000 414 State Grants 1,000 1,000 1,000 24,398 23,251 30,000 32,000 420 Hotel/Motel Tax 32,000 32,000 35,000 20,942 39,717 20,000 19,000 421 County - USA 19,000 19,000 19,000 78,058 182,277 177,000 169,000 422 County - WCCLS 169,000 169,000 154,000 - Fees & Charges .67,727 57,090 70,000 75,000 430 Business Tax 90,000 90,000 90,000 42,434 86,392 42,000 80,000 431 Mechanical Permits 80,000 80,000 100,000 104,101 176,044 105,000 150,000 432 Building Permits 150,000 150,000 180,000 59,589 90,040 55,000 70,000 433 Plans Check Fee 70,000 70,000 70,000 6,670 5,815 7,000 7,000 434 Alarm Permits 7,000 7,000 7,000 5,797 5,481 7,000 7,000 435 Other Permit Fees 7,000 7,000 7,;000 81,167 78,000 50,000 436 Street Compliance Permits 50,000 50000 50,000 64,454 12,675 9,400 10,000 437 Subdivision Fees 10,000 10,,000 10,000 24,953 16,350 12,000 2,000 438 Zoning Fees 2,000 2,000 2,000 3,045 1,200 2,000 2,000 439 Sewer Inspection Fees 2,000 2,000 2,000 -0- 10,200 12,000 440 Other Planning Fees 12,000 12,000 12,000 -0- -0- -0- -0- 442 Street Lighting Fees -0- -0- --0- 13,758 23,223 1,800 8,000 .451 Misc. Fees & Charges 8,000 10,000 10,000 NOTES: #400 - $1,700,000 new tax base from 5/86 election plus annexations in 1985•--86 = $1,702,286 tax base for FY1996-87 @90% collection rate ...#Fees and Charges est. at 80% cost recovery... NOTE $100,000 BFB carryover from FY 85-86 Development Services Revenues...#410-414 at 21,000 pop... - 4 - CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: N/A 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10 BUDGET UNIT: GENERAL FUND ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 MISCELLANEOUS 1986-87 1986-87 1986-87 Fines & Forfeitures 58,177 114,689 109,000 120,000 455 Fines & Forfeitures 120,000 120,000 130,000 12,248 18,803 10,000 12,500 456 Indigent Defense 12,500 12,500 15,000 259 548 500 500 457 Library Fines 500 500 1,000 Franchise Revenue 247,687 326,252 365,000 400,000 460 Electric 400,000 400,000 475,000 78,762 104,733 88,000 80,000 461 Gas 80,000 80,000 130,000 111,754 108,468 118,000 120,000 462 Telephone 120,000 120,000 120,000 29,105 40,849 35,000 40,000 463 Garbage 40,000 46,000 45,000 712 -0- -0- --0- 464 Taxi -0- -0- -0- -0- 10,944 20,000 25,000 465 Cable TV 25,000 20,000 20,000 Use of Money & Property 38,012 95,373 40,000 50,000 470 Interest 21,000 50,000 50,000 -0- -0- -0- -0- 471 Interest: Other Sources -0- -0- -0- 9,100 8,400 4,200 4,000 472 Rental - Old City Hall 4,000 4,000 4,000 Other Revenues 2,531 2,150 3,000 3,000 477 Donations/Gifts 3,000 3,000 3,000 5,180 27,039 18,000 2,000 478 Other Revenues 27,000 27,000 27,000 21,548 20,728 15,000 15,000 479 Recovered Expenditures 15,000 15,000 15,000 2,302,030 2,705,667 2,513,170 3,440,500 SUBTOTAL - GENERAL FUND 2,670,000 3,483,500 3,676,500 293,392 409,655 964,528 600,000 300 Fund Balance 600,000 500,000 600,000 2,595,422 3,115,322 3,477,698 4,040,500 TOTAL - GENERAL FUND 3,270,000 3,983,500 4,276,500 NOTES: #460 Electric in FY85-86: $187,000 prior years adjustment payment and $463,000 current year payment = $650,000 actual FY1985-86...#478 - Includes $25,000 from Tigard School District as 50% of School Resource Officer program... - 5 - CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: N/A 1986-87 ANNUAL BUDGET ACCOUNT CODE: 20 BUDGET UNIT: FED. REV. SHARING FUND ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 198.5-86. 1986-87 MISCELLANEOUS 1986-87 1986-87 1986-87 From Other Agencies 110,921 109,731 105,000 38,000 405 Federal Revenue Sharing 38,000 38,000 40,000 Use of Money/Property 69 -0- -0- .-0- 470 Interest -0- -0- -0- 40858 22,946 8,122 -0-•- 300 Fund Balance -0-- -0- -0- 115,848 132,677 113,122 38,000 TOTAL FEDERAL REV. SHARING 38,000 38,000 40,000 NOTES: #405 - $45,000 allotment less 20% Gramm-Rudman = $40,000... Assumes 4/86-6/_86 in 7/86 and 7/86-9/86 in 10/86 as final payment... - 6 - mom MM mmm mmmmmmmm CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: N/A 1986-87 ANNUAL BUDGET ACCOUNT CODE: 30 BUDGET UNIT: SEWER FUND ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 MISCELLANEOUS 1986-87 1986-87 1986-87 Charges for Services (Net) 56,045 136,826 70,000 70,000 443 Sewer Connection Fees 70,000 70,000 90,000 8,430 11,135 5,000 9,000 444 P.W. Inspection Fees 9,000 9,000 10,000 -0- 7,971 6,000 3,000 445 Charge in Lieu of Assess. 3,000 3,000 3,000 378,033 376,041 459,000 588,000 446 Sewer Service Charges 493,000 493,000 492,000 Use of Money/Property 17,540 16,855 25,000 20,000 470 Interest 20,000 20,000 20,000 16,090 107,270 263,722 250,000 300 Fund Balance 250,000 250,000 275,000 476,138 656,098 828,722 940,000 TOTAL SEWER FUND 845,000 845,000 890,000 NOTES: #446 - Assumes no USA increase and drops City's 75¢/mo. surcharge ...#300 - $200,000 working balance + $75,000 CIP work in progress... 7 - CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: N/A 1986-87 ANNUAL BUDGET ACCOUNT CODE: 31 BUDGET UNIT: STORM DRAINAGE FUND ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 MISCELLANEOUS 1986-87 1986-87 1986-87 Charges for Services 128,745 145,985 155,000 225,000 447 Storm Drain. Serv. Chgs. 280,000 225,000 180,000 9,750 92,500 100,000 44,000 449 Storm Drain SDC 48,000 48,000 100,000 Use of Money/Property 1,356 2,718 10,000 11,000 470 Interest 12,000 11,000 10,000 92,183 60,243 41,139 45,000 300 Fund Balance 45,000 45,000 70,000 232,034 301,446 306,139 325,000 TOTAL STORM DRAINAGE FUND 385,000 329,000 360,000 NOTES: #447 - Currently 75¢/mo. per ERU...#300 - CIP work in progress... - 8 - r . M M M M OEM M M M M M M M M MM CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: N/A 1986-87 ANNUAL BUDGET ACCOUNT CODE: 21 BUDGET UNIT: STATE TAX STREET FUND ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 MISCELLANEOUS 1986-87 1986-87 1986-87 From Other Agencies 280,586 326,009 350,000 350,000 413 State Gas Tax Share 350,000 350,000 350,000 Charges for Services 2,558 22,029 4,000 7,000 442 Street Lighting Fees 7,000 7,000 8,000 Use of Money/Property 8,577 20,421 10,000 11,000 470 Interest 11,000 11,000 20,000 72,575 113,979 168,308 32,000 300 Fund Balance 32,000 32,000 62,000 ,364,296 482,438 532,308 400,000 TOTAL STATE TAX STREET FUND 400,000 400,000 440,000 NOTES: #300 - Includes approximately $30,000 for bikepath carry--forward from General Fund in FY84-85...#413 - 19,100 pop.x $18.25...Does NOT include proposed State Gas Tax increase - 9 - CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT": N/A 1986-87 ANNUAL BUDGET ACCOUNT CODE: 22 BUDGET UNIT: COUNTY GAS TAX FUND ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 MISCELLANEOUS 1986-87 1986-87 1986-87 From Other Agencies 76,904 81,363 351,000 355,000 423 County Road Tax -0- 330,000 330,000 Use of Money/Property 4,110 5,004 1,000 5,000 470 Interest .-0- -..0- -0- 47,932 44,103 10,397 10,000 300 Fund Balance 10,000 70,000 70,000 128,946 130,470 362,397 370,000 TOTAL COUNTY GAS TAX FUND 10,000 400,000 400,000 Notes: #423 - Assumes County Gas Tax in effect ...Still subject to voter approval in Nov. '86...Fund Balance for CIP carry-over on work in progress... 10 - m m m m m m m m m m® m m m® m m m m CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: N/A 1986-87 ANNUAL BUDGET ACCOUNT CODE: 23 BUDGET UNIT: COUNTY ROAD LEVY FUND ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 MISCELLANEOUS 1986-87 1986--87 1986-87 From Other Agencies 48,966 26,080 1,500 2,500 424 County Maint. & 2,500 2,500 2,500 Repair Tax Use of Money/Property 42,170 16,617 500 500 470 Interest 500 500 500 589,417 224,459 114,348 12,000 300 Fund Balance 12,000 67,000 67,000 680,553 267,156 116,348 15,000 TOTAL COUNTY ROAD LEVY FUND 15,000 70,000 70,000 Beginning Fund Balance for FY 85-86 CIP carry-over for work in progress... - I1 - CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: N/A 1986-87 ANNUAL BUDGET ACCOUNT CODE: 24 BUDGET UNIT: STREETS SDC FUND ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 MISCELLANEOUS 1986-87 19.86-87 .1986-87 Charges for Services 114,003 285,897 195,000 200,000 448 S.D.C.-Streets 200,000 200,000 200,000 Use of Money/Property. 18,433 13,057 25,000 10,000 470 Interest 10,000 10,000 10,000 Other Revenues 449 -•.0- 478 Other Revenue --0- --0- -0- 90,623 198,863 282,591 -0.-- 300 Fund Balance -0-. 250,000 250,000 223,059 498,266 502,591 210,000 TOTAL STREETS SDC FUND 210,000 460,000 460,000 NOTES:. #448. - Assumes recommended rate increase. from $500 to $600 per ERU...Beginning Fund Balance for FY 85-86 carry-over for CIP work in progress... CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: N/A 1986-87 ANNUAL BUDGET ACCOUNT CODE: 25 BUDGET UNIT: PARKS SDC FUND ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 MISCELLANEOUS 1986-87 1986-87 1986-87 Charges for Services 22,630 73,780 20,000 40,000 449 S.D.C.-Parks 40,000 40,000 50,000 Use of Money/Property 9,271 14,061 5,000 3,000 470 Interest 3,000 3,000 5,000 89,238 94,594 145,651 70,000 300 Fund Balance 70,000 70,000 55,000 121,139 182,435 170,651 113,000 TOTAL PARK SDC FUND 113,000 113,000 110,000 NOTES: #300 - $30,000 working balance + $40,000 CIP work in progress ...50/50 betweem NW and SE districts. 13 - CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: N/A 1966-87 ANNUAL BUDGET ACCOUNT CODE: 60 BUDGET -UNIT: BOND DEBT ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 MISCELLANEOUS 1986-87 19.86-87 1986-87 Taxes -0- 138,831 382,500 387,000 400 Current Taxes 387,000 261,000 261,000 -0- -0- 10,900 34,000 401 Prior Year Taxes 34,000 34,000 34,000 Use of Money/Property -0- -0- 4,600 5,000 470 Interest 5,000. 1,000 1,000 -•0- BEGINNING BALANCE -.0- -0- -0- -0- 138,831 398,000 426,000 TOTAL BOND DEBT 426,000 296,000 296,000 NOTES: #400 - $290,000 FY 86-87 @ 90% collection = $261,000... 14 - M M = m r m M M M M M MI M MM = mm CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: N/A 1986-87 ANNUAL BUDGET ACCOUNT CODE: 40 BUDGET UNIT: SPECIAL ASSESSMENT FUND ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 MISCELLANEOUS 1986-87 1986-87 1986-87 Use of Money/Pro ep rty 65,017 68,451 43,000 470 Interest 235,221 233,495 251,363 471 Int. from Other Sources Other Revenues 4,200,000 4,000,049 474 Bond Proceeds 4,000,049 4,000,049 4,000,049 469,964 467,195 252,000 520,951 475 Bancroft Collections 520,951 520,951 520,951 -0- -0- -0- 476 Assessment Collections -0- --0- -0- General Fund Transfer 1,036,220 1,356,877 -0- -0-- 300 Fund Balance -0- -0- -0- 1,806,422 2,126,018 4,746,363 4,521,000 TOTAL SPECIAL ASSESS. FUND 4,521,000 4,521,000 4,521,000 15 - CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: N/A 1986-87 ANNUAL BUDGET ACCOUNT CODE: 50 BUDGET' UN'IT': BUILDING. FUND ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 MISCELLANEOUS 1986-87 1.986-87 19!86-87 Use of Money/Property 19,831 204,658 470 Interest 2,200,000 474 Bond Proceeds -0- 2,219,831 1,800,000 20,000 300 Fund Balance 20,000 20,000 22,000 2,219,831 2,424,489 1,800,000 20,00 TOTAL BUILDING FUND 20,000 20,000 22,000 1#300 - $22,000 CIP work in progress... 16 - w~ w r w ww wi ■w~ ~ w w w w EXP N I T R ~i iii it r■~ r r r~ r r rr r r rr r r~ ri ~r r~ r CITY OF TIGARD, OREGON PROGRAM: EXPENDITURE SUMMARY DEPARTMENT: All Programs 1986-87 ANNUAL BUDGET ACCOUNT CODE: 1 - 6 BUDGET UNIT: All Units ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 SUMMARY 1986-87 1986-87 1986-87 2,417,069 2,426,410 2,959,879 3,496,944 PERSONAL SERVICE: 3,254,868 3,422,309 3,509,467 (79.25) (79.75) (92.25) (104) (FTE) (94) (101) (103) 773,074 815,893 1,208,560 1,222,556 MATERIALS & SERVICES: 1,125,025 1,284,212 1,379,296 135,649 116,186 499.,890 183,210 CAPITAL OUTLAY: 62,107 168,479 151,237 3,325,792 3,358,489 4,668,329 4,902,710 SUBTOTAL: OPERATING BUDGET 4,442,000 4,875,000 5,040,000 449,453 872,506 944,363 946,951 DEBT SERVICE: 946,951 816,951 816,951 518,105 1,129,791 7,209,682 4,604,049 CAPITAL PROJECTS: 4,604,049 4,920,549 4,920,549 4,670,519 5,094,860 531`965 964,790 CONTINGENCY: 260,000 863,000 1,108,000 8,963,869 10,455,646 13,354,339 11,418,500 TOTAL EXPENDITURES 10,253,000 11,475,500 11,885,500 PROGRAM EXPENDITURES 1,733,445 1,725,840 2,404,424 2,502,793 Community Services 2,255,000 2,516,000 2,554,000 1,130,356 1,101,270 1,488,148 1,710,879 Community Development 1,562,000 1,709,000 1,749,000 155,270 163,609 160,000 209,909 Policy & Administration 185,000 200,000 187,000 306,721 367,770 536,257 450,000; City-Wide Support 440,000 450,000 550,000 3,325,792 3,358,489 4,588,829 4,873,581 Operating Budget 4,442,000 4,875,000 5,040,000 449,545 872,506 944,363 946,951 Debt Service 946,951 816,951 816,951 518,105 1,129,791 7,209,682 4,604,049 Capital Projects 4,604,049 4,920,549 4,920,549. 4,670,519 5,094,860 611,465 993,919 Ending Balance/Contingency 260,000 863,000 1,108,000 8,963,961 10,455,646 13,354,339 11,4181500 TOTAL PROGRAM EXPENDITURES 10,253,000 11,475,500 11,885,500 - 17 - 1986-87 PROGRAM BUDGET ORGANIZATION COMMUNITY SERVICES 1.0 POLICY & ADMINISTRATION 3.0 POLICE 1.1 MAYOR AND CITY COUNCIL 3.1 Administration 1.1,1 Patrol 1.1.2 CITY ADMINISTRATION 3.2 Investigation 1.1.3 Services 1.1.4 CITY-WIDE SUPPORT 4.0 COMMUNITY SERVICES ADMIN. 1,20 GENERAL GOVERNMENT SERVICES 4.1 Finance 1.2.1 Accounting 1.2,2 CITY ATTORNEY 4.2 Support Serv./City Recorder 1.2,3 Support Serv./Office Serv. 1.2,4 DEBT SERVICE 5.0 MUNICIPAL COURT 1.3 GENERAL OBLIGATIONS 5.1 LIBRARY 1.4 Recreation Services 1.4,1 BANCROFT BONDS 5.2 SOCIAL SERVICES 1.5 ALL OTHER EXPENDITURES 6.0 COMMUNITY DEVELOPMENT 2.0 CAPITAL PROJECTS 6.1 Administration 2.0,1 General 6.1.1 DEVELOPMENT SERVICES 2.2 Wastewater 6.1.2 Building & Codes Enforcement 2.2.2 Streets 6.1.3 Planning 2.2,3 Parks 6.1.4 Engineering 2.2.4 CONTINGENCY 6.2 OPERATIONS SERVICES 2.1 Operations: Services 2.1.1 Operations: Wastewater 2.1,2 Operations: Streets 2.1.3 Operations: Parks 2,1,4 19 - CITY OF TIGARD, OREGON PROGRAM: " COMMUNITY SERVICES -DEPARTMENT': PROGRAM fiUMM'ARY 19;86-87;ANNUAL BUDGET ACCOUNT CODE: 1.0 BUDGET'UNIT: ALL UNITS The Community Services programs repr' esent the majority of the City's tax supported programs.- These programs are also most related to basic population and inflation cost increases as there -are few economies of scale available "to control cost, :except for computerized technology which is critical to these-programs. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 SUMMARY 1986-87 1986-87 1986-87 1,508,095 1,499,793 1,826,410 2,100,650 PERSONAL SERVICES: 1,980,979 2,067,916 2,148,074 (46) (47.5) (53.75) (59.5) (FTE) (54.5) (57.5) (59.5) 173,164 154,860 257,735 284,493 MATERIALS & SERVICES: 220,942 325,705 300,789 52,186 71,187 320,279 117,650 CAPITAL OUTLAY: 53,079 122,379 105,137 1,733,445 1,725,840 2,404,424. 2,502,793 TOTAL - COMMUNITY SERVICES 2,255,000 2,516,000 2,554,000 1,130,715 1,330,500 1,452,849 1,650,000 Police 1,500,000 1,675,000 1,675,000 370,839 389,500 391,350 447,464 Finance & Services 400,000 434,000 472,000 38,066 50,000 86,673 83,058 Municipal Court 80,000 80,000 80,000 175,980 288,824 438,552 287,271 Library 275,000 287,000 287,000 17,845 -0- 35,000 35,000 Social Services -0- 40,000 40,000 1,733,445 2,058,824 2,404,424 2,502,793 Community Services Total 2,255,000 2,516,000 2,554,000 20 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1986-87 ANNUAL BUDGET ACCOUNT CODE: 1.1 BUDGET UNIT: DEPARTMENT SUMMARY The Police Chief is responsible to the City Administrator for the operations of the Police Department and for overall coordination of Public Safety programs within the community. The Department provides 24 hours patrol, traffic, investigation, dispatch and records management services. 1986-87 Department Goals * Implement Comprehensive Crime Prevention Program o Expand Neighborhood Watch by 4 New Neighborhoods o Expand Police Reserves and Roles o Train for ICAP Computer Data Entry o School Resource Officers Program o Target Traffic Accident Areas o Implement Computer Master Plan Systems o Continue Targeted Burglary/Theft Program o Functional Classifications of Speed Limits Program * County/Metzger Maintenance of Services Agreement ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 SUMMARY 1986-87 1986-87 1986-87 1,056,917 1,066,202 1,231,130 1,439,461 PERSONAL SERVICES: 1,360,221 1,420,191 1,465,092 (29) (29) (31) (34.5) (FTE) (32) (33.5+SRO) (34.5) 73,403 82,370 132,153 152,889 MATERIALS & SERVICES: 134,429 189,159 161,500 395 30,136 89,566 57,650 CAPITAL OUTLAY: 5,350 65,650 48,408 (II) (II-I) (I-II) (II) (Service Levels) (I) (II) (II) 1,130,715 1,178,708 1,452,849 1,650,000 TOTAL - POLICE 1,500,000 1,675,000 1,675,000 (44%) (43%) (42%) (41%) REVENUES of Gen. Fund) (46%) (42%) (38%) 1,025,824 1,246,250 1,296,900 1,520,000 GENERAL 1,362,000 1,537,000 1,535,000 28,550 -0- 73,122 38,000 FED. REVENUE SHARING 38,000 38,000 40,000 1,054,374 1,246,250 1,370,022 1,552,000 SUB-TOTAL: GF/FRS 1,400,000 1,575,000 1,575,000 58,000 60,000 50,000 55,000 BUSINESS TAX 55,000 55,000 55,000 1,500 2,250 5,000 7,000 ALARM PERMITS 7,000 7,000 7,000 21,101 10,000 15,827 32,000 FINES & FORFEITURES 32,000 32,000 32,000 10,000 7,000 7,000 4,000 SEWER FUND 4,000 4,000 4,000 2,000 2,000 2,000 2,000 STORM DRAINAGE FUND 2,000 2,000 2,000 -0- 3,000 3,000 -0- STATE TAX STREET -0- -0- -0- 1,146,975 1,330,500 1,452,849 1,650,000 TOTAL 1,500,000 1,675,000 1,675,000 - 21 - CITY..O.F TIGARD,.OREGON PROGRAM: COMMUNITY SERVICES. DEPARTMENT: POLICE 1986-87 ANNUAL BUDGET ACCOUNT CODE: 1.1.1 BUDGET UNIT: ADMINISTRATION The Police Chief is responsible to the City Administrator for overall activities of the Department-and general Public Safety coordination. The Police Chief is aided by the Police Captain who serves- as the Assistant Chief and' Operations Division manager. This Division is responsible for.: overall department management,. personnel, budget, purchasing and management controls.; and press relations. 1986-87 Division Goals o Manage Department consistent with objectives and resources o Develop 4 more crime watch areas (6186-7/87) o Continue Community Education Programs as resources allow o Assure Budget Control in all di.visions o Labor Relations Assistance o Implement Computer Master Plan Systems o Expand Police Reserves and Roles o County/Metzger Maint, of Services Agreement o Develop School Resource Officer Program ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 SUMMARY 1986-87 1986-87 1986-87 135,599 114,999 120,669 109,000 PERSONAL SERVICES: 109,000 109,000 198,592 (3) (2.5) (2.5) (2) FTE (2'). (2) (4), 6,446 2,410 12,199 5,500 MATERIALS & SERVICES: 5,500 5,500 4,675 -0- -0- -0- -0- CAPITAL OUTLAY: -0= -0= 11,000 (II) (II-I) (I) (I) (Service Levels), (I) (I) (II) 142,045 117,409 132,868 114,500: TOTAL - ADMINISTRATION 114,.500 114,500 214,267 1983 .19.84 1985 1986 Work Load Indicators 1986 1986 1986 1:,.146,975 1,13 1,328,032 1,650,000 Budget Management 1,500,000 1,675,000 1,675,000 62.41' 68.23 66.40 75.00 Per Capita Cost 65.90 76.14 76.14 11,473 14,531 16,336 16,500 Total Calls For Service 16,500 16,500 16,500- 1,953 1,952 1,922 2,319 Total Part.I`& II Crimes. 2,319 2,319 2,3`19 35.5996 45.34% 45% 45% % Part I & II Crimes Cleared 41% 45% 45% 37.77 45.38 43 44 Crime Clearance Per Officer 40 44 44 1:84.1' 1.:886 1:909 1:846 Sworn:Personnel/Population 1:916 1:830, 1:810- 6- min!. 4.5 min. 4.5 min. 4•.5 min. Response Time Emergency 4.9 min. 4.5 min. 4:.5 min. 18,500 19,500: 20,000 22',000 Population 22',.000 22„000 22,000 - Z2 - r r~~ • r r r r r~ r r r ~r r~ CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-11100 BUDGET UNIT: ADMINISTRATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 (3) (2.5) (2.5) (2) PERSONAL SERVICES: (2) (2) (4) 501 Salaries - Management 34,560 37,620 50,894 38,700 Chief 38,700 38,700 38,700 1,800 Chief at 2 weeks 1,800 1,800 1,800. 31,380 33,060 35,268 37,500 Captain 37,500 37,500 37,500 22,392 12,041 3,600 0- 503 Salaries Police (2) ..-0.- --0- 53,144 -0- -0- -0- 2,269 500 Merit Pool 2,269 2,269 4,976 1,813 201 69 -0- 520 Overtime -0- -0- 3,500 3,900 523 236 -0- 530 Education -0-- -0- 2,000 737 505 175 -0- 531 Longevity -0- -0- 1,800 94,782 83,950 90,242 80,269 SUBTOTAL 80,269 80,269 143,420 Benefits 379 1,511 1,263 1,369 550 Unemployment 1,369 1,369 2,117 3,558 3,005 3,170 3,648 551 Workman's Compensation 3,648 3,648 6,314 6,485 5,651 6,407 5,758 552 Social Security (FICA) 5,758 5,758 8,902 23,999 14,988 14,277 11,970 560 Retirement 11,970 11,970 23,996 285 220 218 198 565 Life Insurance 198 198 380 707 875 1,053 977 566 Salary Continuation 977 977 1,465 5,404 4,799 4,039 4,811 567/568 Medical/Dental 4,811 4,811 11,998 135,599 114,999 120,669 109,000 TOTAL PERSONAL SERVICES 109,000 109,000 198,592 501 Salaries: Chief, Captain, retired Chief at 2 weeks. 23 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-11100 BUDGET UNIT: ADMINISTRATION ,ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED 'RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL .19,86-87 .1986-87 1986-87 MATERIALS & SERVICES: 2,500 -0- b02 Contractual Services -0_ -0- -0- 2,050 613 Special Dept. Expense 2,050 2,050 440 697 205 150 350 620 Office Supplies & Expe. 350 350 350 255 127 800 500 621 Advertising & Publicity 500 500 500 1,464 914 1,510 1,100 623 Dues & Subscriptions .1,100 1,100 1,100 1,977 447 5,000 1,500 624 Travel, Food & Lodging 1,500 1,500 1,500 2,053 717 2,,239 -0- 625 Education & Training -0- --0-- 785 6,446 2,410 12,199 5,500 TOTAL.- MATERIALS & SERV. 5,500 5,500 4,675 613: Crime Prevention Supplies @ $440...$50,000 SRO Contract?. . .623: memberships $300, books, periodicals, training keys, legal points, code books, ORS replacements $800; 624: Conferences and Workshops $1000, Travel $1500; 625: Training and Education @ $785... 24 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-11100 BUDGET UNIT: ADMINISTRATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 CAPITAL OUTLAY: -0- -0- -0- -.0- 704 Office Furn. & Equip. -.0- -0- 11,000 _0- -0- -0- -0- TOTAL - CAPITAL OUTLAY -0- -0- 11,000 -25- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1986-87 ANNUAL BUDGET ACCOUNT CODE: 1.1.2 BUDGET UNIT: PATROL The Lieutenant as Division Commander is responsible to the Police Chief for the operations of the Patrol Division. The Patrol Division is the first responder to all calls for service and provides community patrols and protection which takes 35.5% of the Patrol Division time. Also the Patrol Division conducts criminal investigations (15%), makes arrests (5%), assists the public (5%), provides traffic enforcement and accident investigation (7%), as well as complete special details as assigned (5%), report writing (9%), authorized breaks (8.5%) and other duties i.e. FIRS dispatch relief, assisting other officers, training, and administrative duties (10%). 1986-87 Division Goals o Strengthen Divisional Management Team o Develop procedural changes resulting from new o Targe burglary, theft specific areas facility o Attain division productivity standard goals for 1985 o Expand specific management/administrative skills o Fund crime prevention and community education program o Increase directed patrol assignments o Reduce response time consistent with resources ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 SUMMARY 1986-87 1986-87 1986-87 616,247 621,309 721,568 873,000 PERSONAL SERVICES: 801,000 895,616 828,875 (16) (16) (17.5) (20) FTE (18): (20.5) (19) 38,775 45,159 68,564 91,600 MATERIALS,& SERVICES: 79,500 130,600 99,340 265 21,485 37,666 44,650 CAPITAL OUTLAY: -0- 55,650 36,000 (II-I) (I) (I-II) (II) (Service Levels) (I) (II) (II) 655,287 687,953 827,798 1,009,250 TOTAL - PATROL 880,500 1,081,866 964,215 1983 1984 1985 Actuals WORK LOAD INDICATORS 1,953 1,952 2,319 2,296 Part I & II Offenses 2,296 2,296 2,296 9,520 12,579 17,251 19,067 Calls for Service 19,067 19,067 19,067 745 937 1,118 11059 Caseload per officer 1,187 1,059 1,059 23.5 22.0 20.2 22.0 Part I Clearance/Officer 22.0 22.0 22.0 21.5. 35.7 35.1 29.0. Part II Clearance/Officer 39.0 29.0 29.0 31.4 39.8 42.9 52.2 Services Calls/Day 52.2 52.2 52.2 18,500 -19,500 20,000 22,000 Population Used 22,000 22,000 22,000 - 26 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-11200 BUDGET UNIT: PATROL ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 (16) (16) (17) (20) PERSONAL SERVICES: (18) (20.5) (19) 501 Salaries-Management 27,681 31,392 32,808 34,776 Lieutenant (1) 34,776 34,776 34,776 503 Salaries-Police 29,184 59,232 Sergeants (2) 59,232 59,232 59,232 26,688 82,872 Corporals (3) 82,872 82,872 82,872 334,079 348,786 353,612 372,009 Officers (13) 311,680 385,295 327,382 -0- 2,910 4,377 500 Merit Pool 4,377 4,377 4,377 25,814 33,481 40,484 35,000 520 Overtime 35,000 35,000 35,000 15,705 16,242 17,685 19,635 530 Education 19,635 19,635 19,635 12,500 12,530 15,509 18,031 531 Longevity 18,031 18,031 18,031 415,779 442,431 518,880 626,022 SUBTOTAL 565,603 639,218 581,305 Benefits 1,663 7,119 7,264 10,252 550 Unemployment 9,504 10,867 9,878 16,248 15,880 22,170 26,597 551 Workman's Compensation 24,657 28,314 28,959 28,658 31,349 36,840 43,084 552 Social Security (FICA) 39,940 45,704 41,512 110,740 76,746 79,691 98,681 560 Retirement 94,847 96,314 96,764 609 1,428 1,663 2,230 565 Life Insurance 1,663 1,948 1,947 2,667 3,455 4,513 4,988 556 Salary Continuation 4,500 5,180 4,744 39,883 42,901 50,547 61,146 567/568 Medical/Dental 54,786 68,071 63,766 616,247 621,309 721,568 873,000 TOTAL - PERSONAL SERVICES 801,000 895,616 828,875 NOTES: #503 - Staffing level at *14.5 officers, 3 corporals, 2 sergeants, and 1 lieutenant ...#520 - Motorcycle differential pay @ $96/per officer/mo. = $2,304, and K-9 @ $96/Officer/Mo. = $2,304, 2,300 total hours overtime with (court hours 776 - 34%) (investigation hours 178 8%) (firearms & training hours 310 - 14%) (meeting hours 11%) (special detail hours 230 - 10%) (late calls, criminal investigations, hold over arrests hours 178 -8%) (search warrants 175 -7%) (report writing hours 136 - 6%) (narcotics investigation hours 107 - 4%) (prisoner book/transport hours 69 - 3%) (shift differential hours 56 - 3%) *Overtime rate $14.00 x 1.5 = $21.00 x 2300 hours = $48,300 not including $4,608 for motorcycle & K-9 officers (48,300 + 4,608 = 52,908) - 27 - CITY OF TIG_.ARD, OREGON ~ PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-11200 BUDGET UNIT: PATROL ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 MATERIALS & SERVICES: 775 -0- -0- -0- 602 Contractual Services -0- -0-- -0- 28,040 33,229 37,240 46,454 611 Rep & Main-Vehicles 45,250 50,810 50,810 612 Rep & Main-Equipment 600 600 9,960 10,700 25,273 45,146 613 Special Dept. Expense 34,250 78,910 41,810 1,230 6,051 620 Office Supplies 280 280 621 Advertising & Publicity 500 624 Travel, Food & Lodging 4,000 625 Education & Training 1,340 38,775 45,159 68,564 91,600 TOTAL - MATERIALS & SERV. 79,500 130,600 99,340 #611 - Mileage (200,000 miles @ 22¢ $44,000, fire extinguishers $350, motorcycle maintenance $4,956...#612 - repair and maintenance firearms $200, radar $400, rechargeable flashlite battery stick and bulbs $300...#613 - uniforms, @ $2,600, cleaning @ $5,400, reserve uniforms $2,000, rain coats $560, body armor $4,971, training ammo $2,000, service ammo $2,000, fuses @ $720, K-9 maintenance $4,300, Narcotics test kits $200, portable radio batteries $1,472,, 7 replacement shotguns @ 353, Mace $320...#620 - Officer notebooks $280, recruit testing $1000, Recruit physicals @ $.700...#621 - Recruitment @ $500...#624 - Travel, food & Lodging @ $4000...#625 - Education & training $1,340...#624 & #625 - Previously in Police Administration 28 - = m m M. m ■■r ! m m s m mm mm m m m m CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-11200 BUDGET UNIT: PATROL ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 CAPITAL OUTLAY: -0- 8,780 26,470 44,650 703 Vehicles --0- 55,650 36,000 265 5,609 4,100 704 Office Furn. & Equip. -0-- -0- -0- 7,096 7,096 706 Operations Equipment ---0- -0-- --0- 265 21,485 37,666 44,650 TOTAL - CAPITAL OUTLAY -0- 55,650 36,000 #703 - includes radio, electronics, cage, Purchase 3 new patrol vehicles @ 12,000 ea. = $36,000... -29- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1986-87 ANNUAL BUDGET ACCOUNT CODE: 1.1.3 BUDGET-UNIT: INVESTIGATION The Investigative Lieutenant is responsible to the Chief of Police for the operations of the Investigation Division. This Division is responsible for the investigation of all criminal, related criminal, and non criminal investigations. Criminal investigations are those crimes that are reported generally to the Patrol Division first, and then come to Investigations for completion. 1986-87 Goals o Manage Division consistent with objectives and resources o Increase case clearance level o Improve case management o Actively enforce & regulate pawn & o Target specific burglary and theft crimes second hand ordinance o Increase Part II Clearance Rate consistent o Develop additional level of intelligence with resource allocations info, related to known offenders o Develop procedural changes resulting from new facility o Increase proficiency in use of IMIS Management System ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 SUMMARY 1986-87 1986-87 1986-87 127,194 145,906 183,966 207,890 PERSONAL SERVICES: 226,650 192,004 211,825 (3) (3.5) (4.5) (4.5) FTE (5) (4) (4.5) 4,861 8,317 11,840 13,130 MATERIALS & SERVICES: 11,500 15,130 18,635 -0- 985 7,330 12,000 CAPITAL OUTLAY: 5,350 10,000 1,408 (I) (I) (I-II) (I-II) (Service Levels) (II) (I-II) (I-II) 132,055 155,208 203,136 233,020 TOTAL - INVESTIGATION 243,500 217,134 231,868 1983 1984 1985 1986 WORK LOAD INDICATORS 1,688 1,780 1,799 1,843 Cases Received 1,843 1,843 1,843 906 1,015 745 769 Cases Suspended 769 769 769 346 439 489 535 Cases Investigated 535 535 535 32.39% 40% 33.9% 39.8% Percentage Cleared Part I & II 39.8% 39.8% 39.8% 49 41 48 69 Person Crimes:Rape/Assault/Rob. 69 69 69 77 123 118 125 Property Crimes:Larceny/Burg. 125 125 125 18,500 19,500 20,000 22,000 Population Served 22,000 22,000 22,000 -30- i M M M M i M M M M M r r M M M M = M CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-11300 BUDGET UNIT: INVESTIGATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOP'1"ED 1983-84 1984-85 1985-86 1986-87 DETAIL_ 1986-87 1986-87 1986-87 (3) (3.5) (4.5) (4,5) PERSONAL SERVICES: (5) (4) (4.5) 501 Salaries-Management 27,681 31,492 32,808 34,776 Lieutenant (1) 34,776 34,776 34,776 503 Salaries-Police 44,784 61,541 81,338 92,106 Officers (3.5) 104,228 81,872 92,106 -0- 1,350 1,305 500 Merit Pool, 1,305 1,305 1,350 5,890 8,770 9,000 9,000 520 Overtime 9,000 9,000 9,000 3,900 2,179 3,156 4,050 530 Education 4,050 4,050 4,050 4,273 2,758 4,378 6,097 531 Longevity 6,094 6,094 6,097 86,528 106,74 132,030 14 ,334 SUBTOTAL 159,453 137,097 147,379 Benefits 346 1,616 1,848 2,560 550 Unemployment 2,800 2,331 2,560 2,686 3,797 7,005 6,560 551 Workman's Compensation 7,300 7,270 9,242 5,931 7,502 9,374 10,620 552 Social Security (FICA) 11,777 9,802 10,538 22,750 17,595 20,674 25,250 560 Retirement 28,000 20,052 25,055 191 322 428 425 565 Life Insurance 470 380 425 626 890 1,343 1,280 566 Salary Continuation 1,400 1,156 1,260 8,136 7,444 11,264 13,860 567/568 Medical/Dental 15,450 13,916 15,346 127,194 145,906 183,966 207,890 TOTAL - PERSONAL SERVICES 226,650 192,004 211,825 #503 - salaries: 3 investigators ...#520 - overtime: weekend standby $1,350, training 12%, court 7%, investigations 81%... - 31 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-11300 BUDGET UNIT: INVESTIGATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984--85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 MATERIALS & SERVICES: 2,442 3,713 8,200 10,560 611 Rep & Main-Vehicles 9,600 11,090 11,090 2,419 3,518 3,040 1,970 613 Special Dept. Expense 1,620 1,440 2,320 1,032 500 500 620 Off. Supp. & Equip. 180 500 500 100 100 622 Fees & Licenses 100 100 100 48 623 Dues & Subscriptions 0- -0- 6 624 Travel, Food & Lodging 2,000 625 Education & Training * 625 630 Rents & Leases 2,000 2,000 4,861 8,317 11,840 13,130 TOTAL - MATERIALS & SERV. 11,500 15,130 18,635 #611 - 22¢ x 50.41 = $11,090...#613 - clothing allowance 30.00 x 12 x 4 = 1,440 ...#622 - vehicle license and DEQ fees 4 x $25 = $100...#624 - Travel, Food & Lodging $2000...#625 - Education & Training $625...#613 - clothing $1,620, Investigative supplies $700...#624 & #625 - Previously in Police Administration. -32- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-11300 BUDGET UNIT: INVESTIGATION ACTUAL ACTUAL BUDGETED REQUESTED EXPEND'I'TURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 CAPITAL OUTLAY: -0- 985 -0- 10,000 703 Vehicles 5,350 10,000 -0- -0- -0- -0- -0- 704 Office Furn. & Equip. -0- ....0- -0- 7,330 2,000 706 Operating Equipment -0-- -0- 1,408 -0- 985 7,330 12,000 TOTAL - CAPITAL OUTLAY 5,350 10,000 1,408 #703 - 1 replacement vehicle 10,000... - 33 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1986-87 ANNUAL BUDGET ACCOUNT CODE: 1.1.4 BUDGET UNIT: SUPPORT SERVICES The Support Services Manager is responsible to the Police Chief for dispatch and records management services. The major functions provided by this division are dispatching (21.9%); teletype duties (9.1%); clerical/recordskeeping support (44.7%); property evidence control (4.3%); and administrative support (20%). Of those functions, the Services Manager spends 18% of her time with property evidence control; confidential administrative duties (35%); and the remainder of her time supervising the Division. 1986-87 Goals o Train personnel on new communications equipment o Continue ICAP data entry o Continue coordination with County-wide 911 Dispatch Center o Implement word processing o Develop and implement computerized recordskeeping; i.e. o Continue cross training of clerical functions alpha file and other reports, consistent with city-wide o Cont. cross train of property/evidence duties computer plan o Develop procedural changes resulting from new facility ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 SUMMARY 1986-87 1986-87 1986-87 177,877 183,988 204,927 249,571 PERSONAL SERVICES: 223,571 223,571 225,800 (7) (7) (7) (8) FTE (7) (7) (7) 23,321 26,484 39,550 42,659 MATERIALS & SERVICES: 37,929 37,929 38,850 130 7,666 44,570 1,000 CAPITAL OUTLAY: -0- -0- -0- (II) (II-I) (I) (II) (SERVICE LEVELS) (I-II) (I-II) (I-II) 201,328 218,138 289,047 293,230 TOTAL - SUPPORT SERVICES 261,500 261,500 264,650 1983 1984 1985 1986 WORK LOAD INDICATORS 11,473 14,531 15,656 16,500 Total Calls for Service 16,500 16,500 16,500 5,288 6,114 6,766 6,428 Card Load per dispatcher 7,500 7,500 7,500 14,000 16,500 14,508 15,732 Av. Teletype transact./mo. 15,732 15,732 15,732 200 225 200 300 Average phone calls per day 300 300 300 1,173 1,380 1,450 1,693 Average Walk-ins per month 1,693 1,693 1,693 387 455 526 540 Average Clerical hours per mo. 526 526 526 18,500 19,500 20,000 22,000 Population served 22,000 22,000 22,000 - 34 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-11400 BUDGET UNIT: SUPPORT SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1925-86 1986-87 DETAIL 1986-87 1986-87 1986-87 (7) (7) (7) (8) PERSONAL SERVICES: (7) (7) (7) 501 Salaries-Management 22,305 26,850 30,117 32,784 Support Services Mgr. (1) 32,784 32,784 32,784 503 Salaries-Police 87,839 98,381 104,912 129,268 Dispatchers/OA III (6) 112,548 112,548 112,548 -0- -0- 453 500 Merit Pool 453 453 453 3,903 5,233 9,000 9,000 520 Overtime 9,000 9,000 9,000 1,121 1,033 1,224 1,320 530 Education 1,320 1,320 1,320 2,227 932 2,044 3,193 531 Longevity 3,193 3,193 3,193 f17,3qb 1JZ,4Z9 1471297 176,018 AL 159,298 159,298 159,298 Benefits 469 2,158 2,062 2,980 550 Unemployment 2,709 2,709 2,709 1,191 512 775 771 551 Workman's Compensation 691 691 691 8,035 9,308 10,458 12,534 552 Social Security (FICA) 11,390 11,390 11,390 34,736 22,288 23,315 29,801 560 Retirement 25,486 25,486 25,486 315 628 665 760 565 Life Insurance 665 665 665 950 1,273 1,797 2,139 566 Salary Continuation 1,944 1,944 1,944 14,786 15,392 18,558 24,478 567/568 Medical/Dental 21,388 21,388 23,617 177,877 183,988 204,927 249,571 TOTAL - PERSONAL SERVICES 223,571 223,571 225,800 NOTES: Personal services shows an increase which is mainly due to the cost of living adjustments. Division strength remains the same at 7 employees. -35- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-11400 BUDGET UNIT: SUPPORT SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986--87 1986-87 1986-87 MATERIALS & SERVICES: 9,279 1,036 3,000 3,520 602 Contractual Services 3,000 3,000 1,500 366 -0- 610 Rep & Main-Facilities -0- -0- -0- 1,419 5,826 9,000 10,000 612 Rep & Main-Office Equip. 9,200 9,200 9,200 188 1,172 1,000 -0- 613 Special Dept. Expense -0- -0- 1,610 12,435 7,000 14,350 17,019 620 Office Supplies & Expe. 14,609 14,609 14,250 14 -0- 623 Dues & Subscriptions -0- -O- -0- * * * 624 Travel, Food, & Lodging 1,400 * * 625 Education & Training * * .350 11,070 12,200 12,120 630 Rents & Leases 11,120 11,120 10,540 23,321 26,484 39,550 42,659 TOTAL - MATERIALS & SERV. 37,929 37,929 38,850 NOTES: #602 - Towing @ $1000, consultant fees @ $500...#612 - Radio maint. @ $6000, office machine maint. @ $1400, 24 hr. recorder maint. @ $500, time clock maint. @ $160, antenna repair @ $525, dictating machine maint. @ $315, misc.... #613 - Dispatch uniforms & cleaning @ $1260, applicant testing @ $350...#620 - Film & processing @ $3500, recording tape reels @ $500, office supplies @ $5500, misc. form printing @ $1500, police reports & citations @ $1700, cassette tapes @ $1250, computer supplies @ $350...#624 - Travel, food & lodging @ $1400...#625 - Education & training @ $350...#630 - Identi-kit @ $420, teletype @ $3400, pager rental @ $720, copy machine @ $6000...*#624 & #625 - Previously centralized in Police Administration. m m m m = = m m m m m m r m m m m m CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-11400 BUDGET UNIT: SUPPORT SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986•-87 DETAIL 1986--87 1986-87 19.86-87 CAPITAL OUTLAY: 130 7,666 44,570 1,000 704 Office Furn. & Equip. -0- -0-- -0- 130 7,666 44,570 1,000 TOTAL. - CAPITAL OUTLAY -0.- -0- -0- 37 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY SERVICES 1986-87 ANNUAL BUDGET ACCOUNT CODE: 1.2.0 BUDGET UNIT: DEPARTMENT ADMINISTRATION The Community Services Department is a new Department in FY 1986-87 created out of the functional reogranization of existing areas. The Community Services Director is responsible to the City Administrator for major Council Goals as assigned, the City's community involvement and public informtion programs, personnel administration and labor relations, long range financial planning and budget analysis, and general administration of two major Divisions, Finance/Accounting and City Recorder/Support Services. The Director also administers the Social Services and City-Wide General Government programs, as well as general administration through the Finance Director of Debt Services and Special Assessments. 1986-87 Departmental Goals o Adopt & Implement Personnel Rules o Insurance/Risk Management Review o Adopt & Implement Job Descriptions o Community Relations Program o TPOA & TMEA Contract Administration o Public Information Program 0 5-Year Financial Plan o Determine City Recreation Role o Internal Cost Allocation Plan o Council-Board & Committee Programs ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 SUMMARY 1986-87 1986-87 1986-87 -0- -0- -0- -0- PERSONAL SERVICES -0-. -0- 104,000 -0- -0- -0- -0- MATERIALS & SERVICES -0- -0- 4,239 -0- -0- -0- -0- CAPITAL OUTLAY -0- -0- -0- -0- -0- -0- --0- TOTAL - ADMINISTRATION -0- -0- 108,239 REVENUES 204,627 138,300 202,150 253,464 General/Fed. Rev. Sharing 206,000 240,000 220,750 1,500 2,250 2,000 2,000 Alarm Permits 2,000 2,000 2,000 10,000 10,000 10,000 10,000 Business Tax 10,000 10,000 10,000 10,190 14,450 .5,000 5,000 Fees & Charges 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Franchise Fees 5,000 5,000 5,000 144,500 160,000 123,000 172,000 Sewer/Storm Drainage 172,000 172,000 179,250 25,000 59,500 41,700 -0- State/County Gas Tax -0- _-0- 50,000 -0- -0- 2,500 -0- Streets SDC -0-- -0- -0- -0- -0- -0- -0- Parks SDC •-0- -0- -0- 400,817 389,500 391,350 447,464 TOTAL 400,000 434,000 472,000 CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY SERVICES 1986-87 ANNUAL BUDGET ACCOUNT CODE: 1.2.0 BUDGET UNIT: DEPARTMENT ADMINISTRATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 PERSONAL SERVICES: (3) 501 Comm. Svcs. Director (.75) -0--• -0- 28,500 Asst. Fin. Dir. (1) -0- -0- 34,570 Community Assistant (.5) -0- -0- 9,789 Executive Secretary (.75) --0- -0- 13,500 Overtime 141 -0- -0- -0- -0- SUBTOTAL --•0- -0- 86,500 Benefits 550 Unemployment 1,471 551 Workman's Compensation 500 552 Social Security (FICA) 6,142 560 Retirement 6,859 565 Life Insurance 235 566 Salary Continuation 1,055 567/568 Medical/Dental 1,238 -0- -0- -0- -0- TOTAL - PERSONAL SERVICES -0-- -0- 104,000 -39- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY SERVICES 1986-87 ANNUAL BUDGET ACCOUNT CODE: 1.2.0 BUDGET UNIT: DEPARTMENT ADMINISTRATI01 ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 MATERIALS & SERVICES: 602 Contract Services 250. 612 Office Equipment 250 620 Office Supplies 2,739 623 Dues & Subscriptions 250 624 Travel, Food & Lodging 500 625 Education & Training 250 -0- -0- -0- -0- TOTAL MATERIALS & SERVICES -0- -0- 4,239 - 40 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY SERVICES 1986-87 ANNUAL BUDGET ACCOUNT CODE: 1.2.1-1.2.4 BUDGET UNIT: FIN. & SERVICES SUMMARY The Finance Director is responsible to the Community Services Director for the fiscal operations of the City. The Administrative and Accounting Units are responsible for: billings and collections, payroll, accounts payable, general ledger and financial reports, and budget preparation. Major 86-87 goals are: o LID's and Bancroft Sales o Personnel Rules Implementation o Monthly Utility Billings o FLSA Implementation o Merit System Implementation o AIMS * Annexation Assistance o DP/WP Systems Upgrade per Computer Master Plan o CIP Finance o Internal Revenue Audits o Fees & Charges Maintenance o Tax Measures o Delinquency Collections & Franchise ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 SUMMARY 1986-87 1986-87 1986-87 281,979 249,822 329,840 378,210 PERSONAL SERVICES: 337,779 364,746 296,003 (10) (11.5) (12) (14) (FTE) (11.5) (13) (11) 67,407 51,414 61,510 69,254 MATERIALS & SERVICES: 62,221 69,254 67,758 21,453 1,869 -0- -0- CAPITAL OUTLAY: -0- -0- -0- (II) (I) (I) (II) (Service Levels) (I) (I-II) (I-II) 370,839 303,105 391,350 447,464 TOTAL - FINANCE & ACCT. 400,000 434,000 363,761 - 41 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY SERVICES 1986-87 ANNUAL BUDGET ACCOUNT CODE: 1.2.1 BUDGET UNIT: FINANCE SUMMARY The Finance Director manages the general administrative section of the department which also provides for overall fund management, cash investments, bond sales on assessments, personnel and purchasing, in addition to division management. Major 86-87 goals are: o AIMS o Delinquency Collection & Franchises o Fees & Charges Maintenance o DP/WP Systems Upgrade Per Computer o Internal Revenue Audits o Monthly Utilities Bills Master Plan o Personnel Rules - FLSA o LID's and Bancroft Sales o Tax Measures ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 SUMMARY 1986-87 1986-87 1986-87 74,436 81,278 104,796 135,654 PERSONAL SERVICES: 119,843 119,843 51,100 (2) (2) (3) (4) (FTE) (3) (3) (1) 15,943 2,878 9,800 14,534 MATERIALS & SERVICES: 15,696 15,696 14,200 -0- -0- -0=- -0- CAPITAL OUTLAY: -0- -0- (I) (I) (I) (II) (Service Levels) (I) (I) 90,379 84,156 114,596 150,188 TOTAL - ADMINISTRATION 135,539 135,539 65,300 Work Measures 1 1 1 1 Number of Bond Sales 1 1 1 2 2 3 6 Number of LID'S Completed 6 6 6 7 8 8 9 Total No. Improvement Bond Issues 9 9 9 * 500 No. of Purchase Orders Issued 500 500 500 * * 200 No./Personnel Actions Processed 200 200 200 * * * 50 No. of Insur. Claims Processed 50 50 50 CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY SERVICES 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-12100 BUDGET UNIT: FINANCE ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-.87 1986--87 1986-87 (2) (2) (3) (4) PERSONAL SERVICES: (3) (3) (1) 501 Salaries-Management 31,036 34,431 35,343 40,210 Finance Director 40,210 40,210 40,210 30,000 31,080 31,080 34,570 Asst. Finance Director 34,570 34,570 502 Salaries-General -0- -0- -0- Office Asst, III 11,100 Office Asst, I -..0- -0- -0- -0- 11,916 17,016 Data Technician 17,016 17,016 -0- -0- 5,110 1,856 500 Merit Pool 1,580 1,580 290 61,036 65,511 83,449 104,752 SUBTOTAL 93,376 93,376 40,500 Benefits 244 1,067 870 1,781 550 Unemployment 1,587 1,587 701 219 215 348 401 551 Workman's Compensation 393 393 150 4,897 4,965 5,995 7,490 552 Social Security (FICA) 6,676 6,676 2,926 4,164 5,019 6,089 10,612 560 Retirement 9,500 9,500 5,052 195 173 285 378 565 Life Insurance 378 378 95 458 702 884 1,243 566 Salary Continuation 1,243 1,243 503 3,223 3,626 6,876 8,997 567/568 Medical/Dental 6,690 6,690 1,173 74,436 81,278 104,796 135,654 TOTAL - PERSONAL SERVICES 119,843 119,843 51,100 -43- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY SERVICES 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-12100 BUDGET UNIT: FINANCE ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 MATERIALS & SERVICES: 9,897 -0- 6,000 9,984 602 Contractual Services 12,196 13,381 10,700 1 334 300 300 612 Rep & Main-Office Equip. 300 300 300 1,779 586 1,000 1,000 620 Office Supplies & Expe. 700 700 700 1,395 -0- -0- 621 Advertising & Publicity 314 -0- -0- 622 Fees & Licenses 1,373 524 750 750 623 Dues & Subscriptions 750 750 750 471 1,044 1,000 1,500 624 Travel, Food & Lodging 1,000 1,000 1,000 713 390 750 1,000 625 Education & Training 750 750 750 15,943 2,878 9,800 14,534 TOTAL - MATERIALS & SERV. 15,696 16,881 14,200 Notes: 602-Temporary help ...620-Office Supplies ...623-MFOA, OPPA, NPELRA, IPMA...Labor Law Digest $100 - 44 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY SERVICES 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-12100 BUDGET UNIT: FINANCE ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL. 1986-87 1986-87 1986-87 CAPITAL OUTLAY: -0- -0- -0- -0- 704 Office Furn. & Equip. -0- -0- -0- -0- -0- -0- -0- TOTAL - CAPITAL OUTLAY -0- -0•- -0- -45- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY SERVICES 1986-87 ANNUAL BUDGET ACCOUNT CODE: 1.2.2 BUDGET UNIT: ACCOUNTING SUMMARY The Accounting Accountant Supervisor is responsible to the Finance Officer for the City's accounting services: sewer accounts receivable, accounts payable, financial and payroll report preparation and preparation of special reports for management information. The major goals for fiscal year 1985-86 will include: o Working with Finance Officer on the AIMS Committee objectives o Project Cost Accounting o Continued streamlining of systems o Monthly Utility Bills o DP System upgrade per Computer Master Plan o Fees & Charges Maintenance ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 SUMMARY 1986-87 1986-87 1986-87 90,681 58,797 88,015 99,016 PERSONAL SERVICES: 80,048 99,016 99,016 (3.5) (3) (3.25) (4) (FTE) (3) (4) (4) 43,137 39,051 39,645 42,900 MATERIALS & SERVICES: 37,900 42,900 42,900 -0- -O- -0--- --0- CAPITAL OUTLAY: -...0- -0- -0- (II) (I) (I) (II) (Service Levels) (I) (II) (II) 133,818 97,848 127,660 141,916 TOTAL - ACCOUNTING 117,948 141,916 141,916 Work Measures 2,893 2,834 3,000 3,000 Accounts Payable Checks 3,000 3,000 3,000 2,740 2,496 2,750 2,750 Payroll Checks 2,750 2,750 2,750 19,745 21,631 20,291 50,000 Sewer/Storm Drainage Billings 22,000 50,000 50,000 752 709 .800 1,000 Assessment Billings 1,000 1,000 1,000 -46- M M M M = s M M = M M M = M M M M CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY SERVICES 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-12200 BUDGET UNIT: ACCOUNTING ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 (3.5) (3) (3) (4) PERSONAL SERVICES: (3) (3) (3) 501 Salaries-Management 30,936 -0- Accounting Manager 15,201 25,800 29,316 Accounting Supervisor 29,316 29,316 29,316 502 Salaries-General 35,776 31,159 39,498 15,480 Accounting Clerk (1) 15,480 15,480 15,480 -0- -0- -0- 26,100 Billing Clerk (2) 13,368 26,100 26,100 -0- -0- -0-- Cashier Off. Asst. III(50%) -0-. -0- -0- Office Assist. II Dec. (2) 2,766 -0- -0- 505 Temporary Part-time -0- -0- 3,436 .2,293 500 Merit Pool 1,763 2,293 2,293 2,615 41 -0- 500 520 Overtime -0- 500 500 - -SUBTOTAL 72,093 59,927 73,689 73,689; Benefits 300 768 962 1,253 Unemployment 1,019 1,253 1,253 276 173 293 319 551 Workman's Compensation 283 319 319 5,198 3,309 4,789 5,269 552 Social Security (FICA) 4,285 5,269 5,269 5,546 2,946 5,152 7,999 560 Retirement 6,610 7,999 7,999 293 165 285 378 565 Life Insurance 284 378 378 551 350 732 879 566 Salary Continuation 717 879 879 6,424 4,685 7,068 9,230 567/568 Medical/Dental 6,923 9,230 9,230 90,681 58,797 88,015 99,016 TOTAL - PERSONAL SERVICES 80,048 99,016 99,016 - 47 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY SERVICES 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10--12200 BUDGET UNIT: ACCOUNTING ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED: 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 MATERIALS & SERVICES 22,611 18,880 16,000 17,000 601 Professional Services 17,000 17,000 17,000 -0- 5,185 -0- 602 Contractual Services 11,128 3,248 100 100 612 Rep & Main-Office Equip. 100 100 100 8,854 11,444 22,745 25,000 620 Office Supplies & Expe. 20,000 25,000 25,000 -0- -0- 621 Advertising & Publicity 15 200 50 50 623 Dues & Subscriptions 50 50 50 57 44 250 250 624 Travel, Food & Lodging 250 250 250 472 50 500 500 625 Education & Training 500 500 500 43,137 39,051 39,645 42,900 TOTAL - MATERIALS & SERV 37,900 42,900 42,900 Notes: 601-Audit ...612-Accounting typewriter... 620--Postage for utility billings @$9,000; Utility bills 8,145; Checks and printing @$3,000, misc. office supplies, pencils, paper, etc. 48 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY SERVICES 1986-87 ANNUAL BUDGET ACCOUNT CODE.: 10-12200 BUDGET UNIT: ACCOUNTING ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL. 1986-87 1986-87 1986-87 CAPITAL OUTLAY: -0- -0- -0- -0- 704 Office Furn. & Equip. -0--- -0- -0- -0- -0- -0- -0- TOTAL - CAPITAL OUTLAY --0- -0- -0- - 49 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY SERVICES 1986-87 ANNUAL BUDGET ACCOUNT CODE: 1.2.3 & 1.2.4 BUDGET UNIT: SUPPORT SERVICES SUMMARY The City Recorder/Support Services Division is directly responsible to the Community Services Director for: City Recorder functions for council meetings, ordinance/resolution preparation, review and codification; legal notices, elections; City-wide records control, City-wide word processing management and services, office supplies and furnishings coordination for all City departments, central stores inventory control, and miscellaneous clerical/secretarial services. Major goals for 1986-87 include: o WP system upgrade per Computer Master Plan o Annexation Assistance o Records management/central file system o Elections ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 116,862 109,750 136,229 143,540 PERSONAL SERVICES: 137,888 143,540 143,540 (4.5) (6) (6) (6) (FTE) (5.5) (6) (6) ,8,327 9,485 12,865 11,820 MATERIALS & SERVICES: 8,625 11,820 11,820 21,453 1,869 -0- -0.- CAPITAL OUTLAY: -01-- -0- -0- (I) (I-II) (I-II) (I=II) (Service Levels) (I-II) (I-II) (I-II) 146,642 121,104 149,094 155,360 TOTAL - SUPPORT SERVICES 146,513 155,360 155,360 o CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY SERVICES 1986-87 ANNUAL BUDGET ACCOUNT CODE: 1.2.3 BUDGET UNIT: SUPP.SERV./CITY RECORDER The City Recorder/Records Services budget unit is responsible to the Community Services Director for the City Recorder and recording functions of the City. Responsibilities include: City Council minutes; ordinance/resolution preparation and review, review and codification; election coordination with candidates and County elections; recording of land transactions as required; follow-up of annexations with the State and Census Bureau; development of City-wide file classification system, retention schedules, shelf-filing conversion, microfilming study, and central file organization. The major goals for 1986-1987 include: o Streamline Council Agenda Preparation o Annexation Assistance o Boardsmanship o Records management/file classification system o Elections o Community Information o Microfilming Stgdy ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 30,690 32,283 55,942 60,898 PERSONAL SERVICES: 60,898 60,898 60,898 (1) (1) (2) (2) (FTE) (2) (2) (2) 6,412 7,304 10,240 9,195 MATERIALS & SERVICES: 7,000 8,195 8,195 -0- -0- -0- -0- CAPITAL OUTLAY: -0- -0_ -0- (II) (II) (I) (I) (Service Levels) (I) (.I) (I) 37,102 39,587 66,182 70,093 TOTAL - SUPPORT SERVICES 67,898 69,093 69,093 WORK MEASURES 4.1 3.1 3.5 3.5 Average Hrs. In Council Mtgs. 3.5 3.5 3.5 45 42 50 50 No. of Council Mtgs. 50 50 50 N/A 20 20 20 Hrs. In Prep/Follow-up Per Mtg. 20 20 20 72 63 45 40 # of Ordinances 40 40 40 100 80 100 100 # of Resolutions 100 100 100 - 51 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY-SERVICES 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-12300 BUDGET UNIT: SUPP.SERV./CITY RECORDER ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 (1) (1) (2) (2) PERSONAL SERVICES: (2) (2) (2) 501 Salaries-Management 22,369 23,409 24,684 30,314 City Recorder 30,314 30,314. 30,314 502 Salaries-General -0- -0- 12,120 13,368 Office Asst. II. (1) 13,368 13,368 13,368 -0- -0- -0- -0- Office Asst. II (1) .-0- -0- --0- -0- -0- -0- -0- 505 Part Time -0-. -0- -0- -0- -0- 4,324 820 500 Merit Pool 820 820 820 1,125 1,741 2,500 1,500 520 Overtime 1,500 1,500 1,500 23,494 25,150 43,628 46,002 SUBTOTAL 46,002 46,002 46,002 7,196 Benefits 607 550 782 550 Unemployment 782 782 782 82 168 219 551 Workman's Compensation 219 219 219 1,723 3,009 3,289 552 Social Security (FICA) 3,289 3,289 3,289 2,012 3,390 5,255 560 Retirement 5,255 5,255 5,255 95 190 189 565 Life Insurance 189 189 189 307 423 547 566 Salary Continuation 547 547 547 2,307 4,584 4,615 567/568 Medical/Dental 4,615 4,615 4,615 30,690 32,283 55,942 60,898 TOTAL - PERSONAL SERVICES 60,898 60,898 60,898 Notes: 520-Council meetings. -52- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY SERVICES 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-12300 BUDGET UNIT: SUPP.SERV./CITY RECORDER ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 6,412 MATERIALS & SERVICES: (452) 6,299 5,600 5,000 602 Contractual Services 4,000 5,000 5,000 (3,253) 238 195 195 612 Rep & Main-Office Equip. 150 195 195 (3,012) 1,319 3,000 3,000 620 Office Supplies & Expe. 2,000 2,000 2,000 (-0-) -0- -0- -0- 621 Advertising & Publicity -.0 -0- -0- (174) 422 430 400 623 Dues & Subscriptions 250 400 400 (232) 459 315 300 624 Travel, Food & Lodging 300 300 300 (1,204) 748 700 300 625 Education & Training 300 300 300 (-0-) -0- -0- -0- 630 Rents & Leases -0.- -0- -0- 6,412 9,485 10,240 9,195 TOTAL - MATERIALS & SERV. 7,000 8,195 8,195 Notes: 602-codification. -53- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY SERVICES 1986-87 ANNUAL BUDGET ACCOUNT•CODE: 10-12300 BUDGET UNIT: SUPP.SERV./CITY RECORDER ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 -0- -0- CAPITAL OUTLAY: (21,453) -0- -0- -0- 704 Office Furn. & Equip. --0- -0- -0- -0- -0- -0- -0- TOTAL - CAPITAL OUTLAY -0- -0-- -0- -54- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY SERVICES 1986-87 ANNUAL BUDGET ACCOUNT CODE: 1.2.4 BUDGET UNIT: SUPP.SERV./OFFICE SERV. The Office Services Section Manager is responsible to the City Recorder/Records Services Manager for the Office Section: city-wide word processing management and services, office supplies and furnishings coordination for all City departments, central stores inventory control, support for City Recorder functions on Council packet preparation and miscellaneous clerical/secretarial services. Major goals for 1986-87 include: o WP system upgrade per Computer Master Plan o Continued training of word processing users o WP system management o Management and training of part-time office aides o Implementation of City-wide dictation system o Phone system and office machine management ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 86,172 77,467 80,287 82,642 PERSONAL SERVICES: 76,990 82,642 82,642 (3.5) (4) (4) (FTE) (3.5) (4) (4) 1,915 2,181 2,625 2,625 MATERIALS & SERVICES: 1,625 3,625 3,625 21,453 1,869 -0- --0-- CAPITAL OUTLAY: --0- -0- -0- (II) (II) (I-II) (I-II) (Service Levels) (I-II) (I-II) (I-II) 109,540 81,517 82,912 85,267 TOTAL - SUPPORT SERVICES 78,615 86,267 86,267 WORK MEASURES 104 94.75 120 120 Ave. # of Work Orders per month 120 120 120 5,000 6,584 6,667 7,000 Ave. # of Phone Calls Received 7,000 7,000 7,000 1,629 2,168 2,208 2,250 Ave. # of Walk-In Customers 2,250 2,250 2,250 9.25 hrs. 5 hrs. 5.5 hrs. 5.5 hrs. Turn Around Time for Work Orders 9.0 hrs. 5.5 5.5 -55- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY SERVICES 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-12400 BUDGET UNIT: SUPP.SERV./OFFICE SERV. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-97 1986-87 1986-87 (3.5) (3.5) (4) (4) PERSONAL SERVICES: (3.5) (4) (4) 501 Salaries-Management -0- 19,149 19,530 21,765 Off. Mgr/Wrd. Proc. Mgr 21,765 21,765 21,765 502 Salaries-General 62,226 -0- -0- -O- Office Asst. III(WP) -0- -0- -0- -0- 17,058 16,200 13,632 Offict Asst. II (WP) 13,632 13,632 13,632 15,984 15,060 15,984 Office Asst. I (Recp) 15,984 15,984 15,984 -0- -0-• -0- 3,151 504 Regular Part-Time 3,151 3,151 3,151 3,466 8,826 8,500 7,500 505 Temporary Part-time 1,848 7,500 7,500 -0- -0- 1,977 579 500 Merit Pool 579 579 579 1,125 -0- 1,500 11000 520 Overtime 1,000 1,000 1,000 63,611 63,611 19,355 Benefits 854 806 1,081 550 Unemployment 1,081 1,081 1,084 290 294 347 551 Workman's Compensation 347 347 347 4,332 4,488 4,548 552 Social Security (FICA) 4,548 4,548 4,548 4,114 4,222 5,212 560 Retirement 5,212 5,212 5,212 252 285 284 565 Life Insurance 284 284 284 490 549 636 566 Salary Continuation 636 636 636 6,118 6,876 6,923 567/568 Medical/Dental 6,923 6,923 6,923 86,172 77,467 80,287 82,642 TOTAL - PERSONAL SERVICES 76,990 82,642 82,642 -56- aor r r~ r ® ® it r r r~ rr rr ~r ~r rr ■r CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY SERVICES 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-12400 BUDGET UNIT: SUPP.SERV./OFFICE SERV. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 1,915 2,181 MATERIALS & SERVICES: -0- -0- 611 Rep & Main-Vehicles -0- 1,000 1,000 195 195 612 Rep & Main-Office Equip. 195 195 195 2,000 2,000 620 Office Supplies & Expe. 1,000 2,000 2,000 110 110 623 Dues & Subscriptions 110 110 110 160 160 624 Travel, Food & Lodging 160 160 160 160 160 625 Education & Training 1.60 160 160 1,915 2,181 2,625 2,625 TOTAL - MATERIALS & SERV. 1,625 3,625 3,625 611-Admin. car gas & repairs - 57 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY SERVICES 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-12400 BUDGET UNIT: SUPP.SERV./OFFICE SERV. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 CAPITAL OUTLAY: 21,453 1,869 -0- -0- 704 Office Furn. & Equip. -0- -0- -0- 21,453 1,869 -0- -0.- TOTAL - CAPITAL OUTLAY -0-- -0- -0- 58 ® ® M M = = = M ® M M M M M M = M CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: MUNICIPAL COURT 1986-87 ANNUAL BUDGET ACCOUNT CODE: 1.3 BUDGET UNIT: JUSTICE SERVICES SUMMARY The Municipal Judge is responsible to the City Council for operation of the Municipal Court. The clerks of the Court, who report to the City Recorder/Records Services Manager in the Support Services division, provides clerical support services which are budgeted here. The 1986--87 goals are: o Review major traffic options o Streamlining the court process o Review District Court and Justice Court Options o Implement the DP system per Computer Master Plan o Municipal Court codification and orders update o Continue increased court cost and revenue analysis o Court decorum and atmosphere in new Civic Center o Community Development hearings officer followup ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 SUMMARY 1986-87 1986-87 1986-87 32,339 52,482 71,603 70,408 PERSONAL SERVICES: 70,408 70,408 70,408 (1) (1) (1.75) (2) (FTE) (2) (2) (2) 5,727 11,650 15,070 12,650 MATERIALS & SERVICES: 9,592 9,592 9,592 -0- -0- -0- -0- CAPITAL OUTLAY: -0- -0-- -0- (II) (II) (II) (II) (Service Levels) (II) (II) (II) 38,066 64,132 86,673 83,058 TOTAL - MUNICIPAL COURT- 80,000 80,000 80,000 WORK MEASURES 2,172 4,119 4,200 4,200 No. traffic citations processed 4,200 4,200 4,200 84 192 250 250 No. misdemeanor citations procsd. 250 250 250 130 267 280 320 Annual hours spent in court 320 320 320 1:16,819 1:18,489 1:12,752 1:11,000 No. of employees per pop. 1:11,000 1:11,000 1:11,000 - 59 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: MUNICIPAL COURT 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-13000 BUDGET UNIT: JUSTICE SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 (1) (1) (1.75) (2) PERSONAL SERVICES: (2) (2) (2) 501 Salaries-Management 9,300 19,250 27,300 27,300 Judge 27,300 27,300 27,300 4,440 -0- -0- --0- Records Manager 0- -0-.- -0- 502 Salaries-General 11,097 -0- ~0- -0- Office Asst. 111 ..-0- -0-- -0- -0- 19,337 16,200 13,368 Office Asst. 1.7. 13,368 13,368 13,368 -0- -0- 11,484 12,444 Office Asst. I 12,444 12,444 12,444 -0- 3,449 -0- 595 500 Merit Pool 595 595 595 520 2,780 3,750 3,750 520 Overtime 3,750 3,750 3,750 26,357 44,816 58,734 57,457 SUBTOTAL 57,457 57,457 57,457 Benefits 92 422 319 513 550 Unemployment 513 513 513 71 128 146 142 551 Workman's Compensation 142 142 142 1,805 3,151 4,199 4,108 552 Social Security (FICA) 4,108 4,108 4,108 1,179 1,577 2,768 3,016 560 Retirement 3,016 3,016 3,016 94 79 143 189 565 Life Insurance 189 189 189 137 170 203 368 566 Salary Continuation 368 368 368 2,604 2,139 5,091 4,615 567/568 Medical/Dental 4,615 4,615 4,615 32,339 52,482 71,603 70,408 TOTAL - PERSONAL SERVICES 70,408 70,408 70,408 60 CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: MUNICIPAL COURT 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-13000 BUDGET UNIT: JUSTICE SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986--87 MATERIALS & SERVICES: -0- 4,800 4,700 5,000 601 Professional Services 2,942 2,942 2,942 3,452 35 -0-• -0- 602 Contractual Services -0-- -0- -0- 176 180 300 100 612 Rep & Main-Office Equip. 100 100 100 -475 582 2,700 3,000 620 Office Supplies & Expe. 2,000 2,000 2,000 1,442 3,185 3,820 4,000 622 Fees & Licenses 4,000 4,000 4,000 45 58 100 100 623 Dues & Subscriptions 100 100 100 52 79 300 300 624 Travel, Food & Lodging 300 300 300 85 151 150 150 625 Education & Training 150 150 150 -0- 2,580 3,000 -0- 630 Rents & Leases -0- -0- -0- 5,727 11,650 15,070 12,650 TOTAL - MATERIALS & SERV. 9,592 9,592 9,592 Notes: 601-Court appointed attorneys... 622-Witness fees and license suspensions... 61 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: MUNICIPAL COURT 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-13000 BUDGET UNIT: JUSTICE SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 CAPITAL OUTLAY: --0- -0- ..-0- .--0- 704 Office Fu rn . & Equip. --0- --0- -0- -0- -0- -0- -0-• TOTAL - CAPITAL OUTLAY -0•- -0- -0- -62- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: LIBRARY 1986-87 ANNUAL BUDGET ACCOUNT CODE: 1.4 BUDGET UNIT: LIBRARY SERVICES The City Librarian is responsible to the City Administrator for the overall operation of the City's library. The Library is the community's shared resource for free access to information, for continued education, for recreational reading and for enrichment of the quality of life in Tigard. The major ongoing responsibilities include: collection development and circulation; reference; youth library; large print outreach; Buy-A-Book; and special programs. For 1986-87: o Develop a microcomputer facility for public use o WCCLS Governance and Funding o Focus on basic services to library users o WCCLS Automation & Computer Master Plan Coordination o Expand volunteer training and program o Computer Literacy Programs o Develop a better access to book collection o Support Local Oregon Literacy Program o Develop After School Program ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 SUMMARY 1986-87 1986-87 1986-87 136,860 131,287 193,837 212,571 PERSONAL SERVICES: 212,571 212,571 212,571 (6) (6) (7.75) (9) FTE (9) (9) (9) 8,782 9,426 14,002 14,700 MATERIALS & SERVICES: 14,700 17,700 17,700 30,338 39,182 230,713 60,000 CAPITAL OUTLAY: 47,729 56,729 56,729 (II) (II) (II) (II) (Service Levels) (II) (II) (II) 175,980 179,895 438,552 287,271 TOTAL LIBRARY 275,000 287,000 287,000 REVENUES 96,180 93,187 156,193 113,271 General Fund* 101,000 113,000 113,000 1,600 6,000 1,800 1,000 State Grants 1,000 1,000 1,000 -0- -0- 500 500 Fines 500 500 500 200 2,500 20,000 3,000 Donations 3,000 3,000 3,000 -0- 4,860 500 500 Service Charges 500 500 500 78,000 182,277 259,559 169,000 WCCLS 169,000 169,000 169,000 175,980 288,824 438,552. 287,271 TOTAL 275,000 287,000 287,000 WORK MEASURES (LEVEL) 1:21,667 1:20,000 1:26,666 1:16,700 Employees: Circulation 1:16,700 1:16,700 1:16,700 40 40 46.5 50 Hours Open to Public 50 50 50 130,000 126,000 120,000 150,000 Circulation 150,000 150,000 150,000 27,300 28,665 28,750 30,000 Size of Collection 35,000 35,000 35,000 2,250 2,500 2,800 3,500 Volunteer Hours 3,500 3,500 3,500 3.7% 3% 4.5% 1.9% General Fund $ Net % 1.8% 1.8% 1.8 *38,800 turned back FY 85-86 - 63 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: LIBRARY 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-14000 BUDGET UNIT: -LIB'RARY SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 (5.75) (6) (7.75) (9) PERSONAL SERVICES: (9) (9) (9, 501 Salaries-Management 28,072 32,563 34,092 Librarian 34,092 34,092 34,092 41,659 22,452 23,820 Asst. Librarian 23,820 23,820 23,820 52,464 14,586 16,532 Assoc. Librarian (.75) 16,532 16,532 16,532 502 Salaries-General 37,833 17,748 17,748 Library Asst. III 17,748 17,748 17,748 15,459 16,236 Library Asst. III 16,236 16,236 16,236 41,535 12,981 13,632 Library Asst. II 13,632 13,632 13,632 583 4,171 12,000 22,006 504 Regular Part-time (2) 22,006 22,006 22,006 5,806 21,250 13,122 505 Temporary Part-time (1.25) 13,122 13,122 13,122 -0- 4,800 6,000 500 Merit Pool 6,000 6,000 6,000 107 1,215 520 Overtime/Vacation pay out 1,215 1,215 1,215 108,147 104,083 153,839 164,403 SUBTOTAL 164,403 164,403 164,403 Benefits 439 1,696 1,728 2,775 550 Unemployment 2,775 2,775 2,775 757 800 902 890 551 Workman's Compensation 890 890 890 8,712 7,717 10,485 11,161 552 Social Security (FICA) 11,161 11,161 11,161 9,480 6,825 10,203 15,493 560 Retirement 15,493 15,493 15,493 488 402 473 760 565 Life Insurance 760 760 760 847 960 1,413 1,990 566 Salary Continuation 1,990 1,990 1,990 7,990 8,804 14,794 15,099 567/568 Medical/Dental 15,099 15,099 15,099 136,860 131,287 193,837 212,571 TOTAL - PERSONAL SERVICES 212,571 212,571 212,571 - 64 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: LIBRARY 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-14000 BUDGET UNIT: LIBRARY SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 MATERIALS & SERVICES: 2,136 798 1,200 1,200 602 Contractual Services 1,200 1,200 166 150 -0.- 610 Rep & Main Fa c . -0-.- -0- 545 456 600 800 612 Rep & Main-Office Equip. 800 800 800 3,584 4,958 7,600 8,450 620 Office Supplies & Expe. 8,450 13,950 11,450 147 678 1,025 1,000 621 Advertising & Publicity 1,000 1,000 1,000 1,886 189 350 350 623 Dues & Subscriptions 350 350 350 351 494 900 900 624 Travel, Food & Lodging 900 900 900 133 397 827 1,000 625 Education & Training 1,000 11000 11000 1,290 1,350 1,000 630 Rents & Leases 1,000 1,000 1,000 8,782 9,426 14,002 14,700 TOTAL - MATERIALS & SERV. 14,700 17,700 17,700 NOTES: #602 - bookbinding.. .0612 - Xerox and microfische maintenance ...#620 - To anticipate increased usage ...#621 - bookmarks, Typeline, brochures for Library and Children's programs ...#623 - ALA @ $100, OLA @ $45, PNLA @ $40, OEMA 0 $20, Journals @ $145, (magazine subscriptions for collection in #705...)#625 - P.C.C. classes, Annual OLA Conferenc4 (2 persons), OLA Children's Librarians Conference (1 person), Misc. library skill courses, i.e., OS2, WCCLS, continuing education programs and management seminars 2 or 3...#630 - 1 Gaylord @ $225, films, videos for programs d $775... -65- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: LIBRARY 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-14000 BUDGET UNIT: LIBRARY SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 CAPITAL OUTLAY: 2,490 2,944 177,053 10,000 704 Office Furn. & Equip. 2,729 7,000 7,000 25,358 36,238 53,660 50,000 705 Library Books 45,000 49,729 49,729 27,848 39,182 230,713 60,000 TOTAL - CAPITAL OUTLAY 47,729 56,729 56,729 NOTES: #705 - $38,750 books, $2,500 magazines, $250 newspapers, $2,000 microfiche (magazines), $1,000-tapes/records/ videos, $500 computer software (public use)...#704 - Add'l furnishing items, i.e., coat racks, steno chairs, desks, computer desks, chairs... -66- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: SOCIAL SERVICES 1986-87 ANNUAL BUDGET ACCOUNT CODE: 1.5 BUDGET UNIT: SOCIAL SERVICES The City of Tigard contracts at Level II funding with the Loaves and Fishes Program for partial operation of the Senior Citizen's Center. In the past at Level. :III funding the City has contracted with the Tigard Community Youth Services program for young adult and family counseling programs. The City also provided partial funding for the WACCO Shelter House program. While at Level II-1'1I services City--wide, the Budget Committee and Council decided to fund Social Services at Level III with the Senior Center and TCYS shares as a part of the ongoing Tax Base committment. The major goal in this program area is to involve examination of long-term funding alternatives apart from Serial Levies. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 SUMMARY 1986-87 1986-87 1986-87 -0- PERSONAL SERVICES: 17,845 -0- 35,000 35,000 MATERIALS & SERVICES: -0- 40,000 40,000 -0- CAPITAL OUTLAY: (II) (N/A) (III) (II) (Service Level) (N/A) 17,845 -0- 35,000 35,000 TOTAL - SOCIAL SERVICES -0- 40,000 40,000 SOCIAL SERVICES PROGRAMS: -0- -0- 20,000 20,000 TCYS + 6400 in Kind Rent -0-- 20,000 20,000 12,845 -0- 10,000 15,000 Tigard Senior Center -O- 15,000 15,000 2,500 -0- 2,500 -0-- W.C.C.A.0. -0- 2,500 2,500 2,500 -0- 2,500 -0- Women's Shelter -0- 2,500 2L500 17,845 -0- 35,000 35,000 TOTAL -0--. 40,000 40,000 - 67 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: SOCIAL SERVICES 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-15000 BUDGET- UNIT": SOCIAL SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 MATERIALS & SERVICES: 17,845 -0- 35,000 35,000 602 Contractual Services -0-- 40,000 40,000 17,845 -0- 35,000 35,000 TOTAL - MATERIALS & SERV. -0- 40,000 40,000 -68- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT" DEPARTMENT: PROGRAM SUMMARY 1986-87 ANNUAL BUDGET ACCOUNT CODE: 2.0 BUDGET UNIT: ALL UNITS The Community Development Director is responsible to the City Administrator for this program. The Community Development programs are largely fees and charges, utility or infrastructure maintenance related and as such receive only nominal tax support, except for Parks which are heavily tax dependent. Those fee supported program elements are largely growth-related services. The ongoing maintenance of public records (eg. engineering), long-range planning and current codes enforcement currently piggy-back around the basic fee supported services, but require some tax support. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 SUMMARY 1986-87 1986-87 1986-87 775,768 803,672 1,001,669 1,174,799 PERSONAL SERVICES: 1,113,269 1,181,973 1,201,973 (29.75) (29.25) (35.25) (40.5) (FTE) (36.5) (39.5) (40.5) 279,108 252,599 387,618 473,520 MATERIALS & SERVICES: 439,703 480,927 500,927 75,480 44,999 98,861 62,560 CAPITAL OUTLAY: 9,028 46,100 46,100 1,130,356 1,101,270 1,488,148 1,710,879 TOTAL - COMMUNITY DEV. 1,562,000 1,709,000 1,749,000 PROGRAM SUMMARY 140,232 151,000 161,610 147,766 CD Administration 150,000 150,000 150,000 531,411 508,662 443,780 565,936 Development Services 521,000 567,000 607,000 458,713 664,411 882,758 997,177 Public Works Operations 891,000 992,000 992,000 1,130,356 1,324,073 1,488,148 1,710,879 TOTAL 1,562,000 1,709,000 1,749,000 -69- CITY OF TIGARD, OREGON PROGRAM: COMMUNI"I-Y DEVELOPMENT DEPARTMENT: COMMUNI"T"Y DEVELOPMENT 1986-87 ANNUAL BUDGET ACCOUNT CODE: 2.0.1 BUDGET UNIT: ADMINISTRATION The Community Development Director reports directly to the City Administrator and is responsible for all Department activities: Comprehensive long range planning; LCDC post acknowledgment activities; current planning; economic development; engineering services; public works operations; staff support to boards, committees and NPOs. The Director is staff liaison to the Economic Development Committee. The Deputy Director/City Engineer is responsible to the Director for special projects, local improvement districts, City-wide engineering support and supervision, coordinating the City's participation in regional issues such as transportation, storm drainage, flood control, and utilities; capital improvement programming and public facilities plans; project control and reporting systems. The Deputy Director/City Engineer is the staff liaison to the Transportation Committee. The Administration secretary performs the clerical functions for the Director and Deputy Director/City Engineer, while coordinating the clerical support network of the department and project files. The 1986-87 goals are: o Adopt Public Facilities Plan & CIP * Adopt Transportation Program o Maintain & Implement 18 Month CIP * Support Downtown Economic Development o Dartmouth & 135th LID's Implementation * Parks & Recreation Program Outline o Codes Enforcement Program Initiation * Urban Services Policy Plans, APAA & UPAA o Improved Business Tax Program o Interim CIP: Bikepaths, Streets, Parks, Sewers & Storm Drains ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 SUMMARY 1986-87 1986-87 1986-87 131,814 147,049 143,610 127,766 PERSONAL SERVICES: 128,636 128,636 128,636 (4) (4) (4) (3) FTE (3) (3) (3) 8,218 4,656 18,000 20,000 MATERIALS & SERVICES: 21,364 21,364 21,364 200 -0- -0- -0- CAPITAL OUTLAY: -0-- -0- -0- 140,232 151,705 161,610 147,766 TOTAL - ADMINISTRATION 150,000 150,000 150,000 70 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-20100 BUDGET UNIT: ADMINISTRATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 (4) (4) (4) (3) PERSONAL. SERVICES: (3) (3) (3) 33,610 37,140 38,890 42,960 501 Salaries - Director 42,960 42,960 42,960 38,784 39,948 39,948 33,600 501 Deputy-Director/City Eng. 33,600 33,600 33,600 27,572 33,102 17,412 18,471 502 Salaries-General OA III 18,471 18,471 18,471 1,367 6,475 16,650 -0- 505 Temporary 500 500 500 25 4,900 3,850 500 Merit Pool 3,850 3,850 3,850 98 _O_ 520 Overtime 370 370 370 101,431 116,690 117,800 98,881 SUBTOTAL 99,751 99,751 99,751 Benefits 427 1,868 1,387 1,650 550 Unemployment 1,650 1,650 1,650 1,093 918 391 350 551 Workman's Compensation 350 350 350 9,356 8,430 8,260 6,873 552 Social Security (FICA) 6,873 6,873 6,873 8,684 8,841 7,772 11,657 560 Retirement 11,657 11,657 11,657 390 354 285 283 565 Life Insurance 283 283 283 869 1,185 850 1,148 566 Salary Continuation 1,148 1,148 1,148 9,564 8,763 6,865 6,924 567/568 Medical/Dental 6,924 6,924 6,924 131,814 147,049 143,610 127,766 TOTAL - PERSONAL SERVICES 128,636 128,636 128,636 - 71 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-20100 BUDGET UNIT: ADMINISTRATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87- MATERIALS & SERVICES: -0- 10,000 5,000 601 Professional Services 6,364 6,364 6,364 1,895 390 --0- -0- 602 Contractual Services -0- 0- --0- -0- -0- -0- 610 Rep & Main-Facilities -0-• -0- -0- --0-- 2,700 250 611 Rep & Maine-Vehicles 250 250 250 874 294 300 300 612 Rep & Main-Office Equip. 300 300 300 10,000 613 Special Dept. Expenses 10,000 10,000 10,000 1,827 1,318 850 800 620 Office Supplies & Expe. 800 800 800 144 -0-- 100 -0-- 621 Advertising & Publicity 0- -0- -0- -0- -0- -0- 622 Fees & Licenses -0- -0- -0- 73 586 450 650 623 Dues & Subscriptions 650 650 650 1,631 1,744 2,500 2,000 624, Travel, Food & Lodging 2,000 2,000 2,000 1,774 324 1,100 1,000 625 Education & Training 1,000 1,000 1,000 8,218 4,656 18,000 20,000 TOTAL - MATERIALS & SERV. 21,364 21,364 21,364 #601 - Traffic studies, intersection studies.°.SDC cost ...613 - $10,000 for Downtown Council with monies from Business Tax revenues ...623 - I-5 Association, AICP, APA, and APWA Memberships... 624 - APA and APWA Conferences, training programs reimbursement for private auto use...625 - APA and APWA Conferences and training... -72- • m r m m m m m m m r m m r m m m m _ CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-20100 BUDGET UNIT: ADMINISTRATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 CAPITAL OUTLAY: 200 -0- -0- -0- 704 Office Furn. & Equip. -0- -0-- -0- 200 -0- -0-- -0- TOTAL - CAPITAL OUTLAY -0-- -0- -0- -73- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT" DEPARTMENT: COMMUNITY DEVELOPMENT 1986-87 ANNUAL BUDGET ACCOUNT CODE: 2.2 BUDGET UNIT: DEVELOPMENT SERVICES The Development Services Division consists of the Building, Planning and Engineering sections whose managers report directly to the Community Development Director with professional engineering support from the Deputy Director/City Engineer. Major 1986-87 goals are: o Permit Applications Streamlining o Park Plan Preparation o Downtown Redevelopment Assistance o Post Acknowledgment Activities & Comprehensive Plan Amendments o Increased Codes Enforcement o Geographical Information System (GIS) Implementation o Scholls Fy. Rd./hurray Rd.Conn.Plan o Public Facilities Plan and CIP Adoption & Finance o Council Workshops w/Planning Comm. o Sign Code Enforcement o & Parks/Recreation Board o Utilities & Franchise Committee Work Plan ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 SUMMARY 1986-87 1986-87 1986-87 328,254 275,986 388,948 496,401 PERSONAL SERVICES: 481,845 502,805 522,805 (4.75) (9.75) (14) (16) (FTE) (15) (16) (17) 200,015 171,298 39,332 56,435 MATERIALS & SERVICES: 39,155 54,195 74,195 3,142 5,406 15,500 10,000 CAPITAL OUTLAY: -0- 10,000 10,000 531,411 452,690 443,780 562,836 TOTAL - DEV. SERVICES 521,000 567,000 607,000 Development Services: 84,138 125,000 125,188 145,732 Building & Codes Enforcement 143,000 146,000 166,000 65,507 75,662 117,197 166,502 Planning 167,500 167,500 187,500 381,766 308,000 201,395 253,602 Engineering 210,500 253,500 253,500 531,411 508,662 443,780 565,836 TOTAL 521,000 567,000 607,000 74 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1986-87 ANNUAL BUDGET ACCOUNT CODE: 2.2.2 BUDGET UNIT: DEV. SVCS./BLDG.CDS. ENF. The Building Official is responsible to the Community Development Director for operations of the Building Division: Bldg. Code, Plumbing Code, Mechanical Code, and Civil Infraction Code Enforcement. He assists in Design Review and other intra-department development reviews. The Building Division is responsible for the acceptance of building, plumbing, mechanical, and sewer applications as well as the review of plans for compliance with code, technical assistance to applicants, permit issuance, and field inspections to insure that construction takes place in accordance with the plans submitted and the applicable code. The Division's major goals are to provide fast and efficient service in carrying out the various steps of the permit processing. Major goals for 1986-87 are: o Increased codes enforcement & recordskeeping o Coordination of record keeping with Planning & Engineering o Training of new personnel in City procedures o Central Files Coordination o Process application for 600 housing units o Review Plans with a target turnaround period of ten days ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986--87 SUMMARY 1986-87 1986-87 1986-87 79,230 92,606 117,638 132,992 PERSONAL SERVICES: 132,992 136,205 156,205 (2.75) (3.75) (4) (4) (FTE) (4) (4) (5) 4,908 5,269 7,550 12,740 MATERIALS & SERVICES: 10,008 9,795 9,795 -0- 1,142 -0- -0- CAPITAL OUTLAY: -0- -0- ,-0- (II) (II) (II) (II) (Service Levels) (II) 84,138 99,017 125,188 145,732 TOTAL - BUILDING 143,000 146,000 166,000 WORK MEASURES 360 360 500 600 # of Building Permits-Res. Units 600 600 600 90 120 125 150 # of Permits/Staff 150 150 150 20 2 10 10 Codes Enf./Hrs. Per Week 10 10 10 75 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-22200 BUDGET UNIT: DEV. SVCS./BLDG.CDS. ENF. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 (2.75) (3.75) (4) (4) PERSONAL SERVICES: (4) (4) (5) 501 Salaries-Management 28,581 30,900 31,080 33,240 Building Official 33,240 33,240 33,240 502 Salaries-General Codes Enforcement 35,651 27,708 48,778 Inspector III ("A")(2) 48,778 53,448 53,448 Inspector II ("B") 15,000 39,457 17,200 Inspector I ("C"). 3,296 505 Part Time 16,296 Office Asst. II 16,296 15,833 15,833 545 11,976 Office Asst. I -O-• 2,800 2,338 500 Merit Pool 2,338 1,344 1.344 64,232 74,198 90,764 100,652 SUBTOTAL 100,652 103,865 118,865 Benefits 279 1,173 1,266 1,742 550 Unemployment 1,742 1,742 2,021 1,360 1,181 1,480 1,348 551 Workman's Compensation 1,348 1,348 1,750 4,249 5,215 6,918 7,321 552 Social Security (FICA) 7,321 7,321 8,439 5,101 5,269 6,794 11,070 560 Retirement 11,070 11,070 13,075 229 260 378 378 565 Life Insurance 378 378 450 458 620 886 1,249 566 Salary Continuation 1,249 1,249 1,450 3,322 4,690 9,152 9,232 567/568 Medical/Dental 9,232 9,232 10,155 79,230 92,606 117,638 132,992 TOTAL - PERSONAL SERVICES 132,992 136,205 156,205 -76- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-22200 BUDGET UNIT: DEV. SVCS./BLDG.CDS. ENF. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986--87 1986-87 1986-87 MATERIALS & SERVICES: 2,158 1,050 1,500 5,500 602 Contractual Services 2,768 2,555 2,555 1,577 1,997 3,000 3,500 611 Rep & Main-Vehicles 3,500 3,500 3,500 96 98 100 200 612 Rep & Main-Office Equip. 200 200 200 -0- 128 50 140 613 Special Dept. Expense 140 140 140 782 1,216 1,200 1,500 620 Office Supplies & Expe. 1,500 1,500 1,500 -0- -0- -0- 622 Fees & Licenses -0- -0- -0- 200 231 400 400 623 Dues & Subscriptions 400 400 400 65 263 300 500 624 Travel, Food & Lodging 500 500 500 30 286 1,000 1,000 625 Education & Training 1,000 1,000 1,000 4,908 5,269 7,550, 12,740 TOTAL - MATERIALS & SERV. 10,008 9,795 9,795 #602 - Plumbing permit support by Washington County, for. building and plumbing inspection. .#611 - Regular repair of three inspector's vehicles ...#613 - Clothing allowance for two "A" level inspectors ...#620 - Printing of building permits, plumbing permits, etc...#723 - ICBA dues ...#624 - Training of Building Inspectors to maintain certification ...#625 Training of Building Inspectors at ICBO sponsored seminars... 77 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-22200 BUDGET UNIT: DEV. SVCS./BLDG.CDS. ENF. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 CAPITAL OUTLAY: 0 --0- 703 Vehicles .--0- -0-- -0- -0- 1, 14 2 -0..-' -0- 1,142 -0- -0- TOTAL. - CAPITAL- OUTLAY -0-.- -0- -0- -78- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1986-87 ANNUAL BUDGET ACCOUNT CODE: 2.2.3 BUDGET UNIT: DEV. SVCS./PLANNING The Senior Planners are responsible as Program Managers to the Community Development Director for the management and activities of the Planning Division. Responsibilities include processing permits for comprehensive plan changes, zoning changes, sensitive lands applications, variances, subdivisions, planned developments, minor and major land partitions, sign permits and code exceptions, site design reviews, conditional uses, and temporary uses. In addition, the Planners, aided by the Assistant and Administrative Planners, process annexation applications, develop grant applications, and prepare data for special studies. The Planners also monitor, apply, and update the comprehensive plan and community development code. Staff support is provided to the Planning Commission, Park Board, CCI, Hearing's Officer, CDBG Advisory Committee, seven NPOs, Utility and Franchise Committee, and Economic Development Committee. Major goals for 1986-87 are: o Monitor LID's & Provide,backup to City Engineer in project Admin. o Improve departmental filing of completed proj. o Provide comprehensive information to potential new businesses o Develop park plan and CIP o Improve delivery of development procedure information o Review Development Code & Propose Improvements o Land Use Application system control o Participate in Scholls Fy. Rd./hurray R. study o Improve Sign Code Enforcement o Public Facility Planning & CIP o Coordinate Business Tax Compliance Program o Coordinate Utility & Franchise Committee ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 SUMMARY 1986-87 1986-87 1986-87 55,039 58,488 106,655 155,207 PERSONAL SERVICES: 155,500 155,500 155,500 (2) (2) (4) (5) (FTE) (5) (5) (5) 10,468 7,236 10,542 11,295 MATERIALS & SERVICES: 12,000 12,000 32,000 -0- -0- -0- -0- CAPITAL OUTLAY: -0- -0- -O- (II) (II) (II) (II:) (Service Levels) (II) (II) (II) 65,507 65,724 117,197 166,502 TOTAL - PLANNING 167,500 167,500 187,500 WORK MEASURES N/A N/A 73 145 Director's Decisions 145 145 145 6 5 35 40 Planning Commission Actions 40 40 40 10 5 25 35 City Council Hearings 35 35 35 14 5 10 7 Lone Changes 7 7 7 117 136 83 80 Evening Meetings Attended 80 80 80 293 375 250 300 Hours of Compensatory Time Earned 300 300 300 - 79 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-22300 BUDGET UNIT: DEV. SVCS./PLANNING ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 (2) (2) (4) (5) PERSONAL SERVICES: (5) (5) (5) 501 Salaries-Management 46,476 46,896 47,124 57,552 Senior Planner (2) 57,552 57,552 57,552 19,644 Assistant Planner 19,644 19,644 19,644 19,544 Administrative Planner 19,544 19,544 19,544 16,000 -0- Planner I -0- -0- -0- 502 Salaries-General 50 15,156 16,668 Office Asst. II 16,668 16,668 16,668 -0-- Intern P/T -0- -0- -0- 5,614 3,442 500 Merit Pool 3,442 3,442 3,442 40 -0- 520 Overtime 293 293 293 46,566 46,896 83,894 116,950 SUBTOTAL 117,143 117,143 117,143 Benefits 187 764 1175 1,989 550 Unemployment 1,989 1,989 1,989 189 170 356 465 551 Workman's Compensation 465 465 465 3,673 3,427 5,956 8,363 552 Social Security (FICA) 8,363 8,363 8,363 2,043 3,673 5,811 14,199 560 Retirement 14,099 14,099 14,099 141 173 368 473 565 Life Insurance 473 473 473 209 499 863 1,428 566 Salary Continuation 1,428 1,428 1,428 2,031 2,886 8,232 11,540 567/568 Medical/Dental 11,540 11,540 11,540 55,039 58,488 106,655 155,207 TOTAL - PERSONAL SERVICES 155,500 155,500 155,500 *In Planning and Development (Community Development) Administration prior years... - 80 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-22300 BUDGET UNIT: DEV. SVCS./PLANNING ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986--87 DETAIL 1986-87 1986-87 1986-87 MATERIALS & SERVICES: 335 1,384 1,485 601 Professional Services 2,141 2,141 2,141 1,627 129 -0- -.0- 602 Contractual Services --0- --0- 20,000 30 4 -0- 50 611 Rep & Main-Vehicles 50 50 50 37 679 385 385 612 Rep & Main--Office Equip. 385 385 385 5,554 2,697 2,600 2,600 620 Office Supplies & Expe. 2,600 2,600 2,600 1,892 2,253 3,190 3,190 621 Advertising & Publicity 3,190 3,190 3,190 378 50 510 1,980 622 Fees & Licenses 1,980 1,980 1,980 160 302 340 529 623 Dues & Subscriptions 529 529 529 365 310 580 575 624 Travel, Food & Lodging 575 575 575 425 477 553 550 625 Education & Training 550 550 550 10,468 7,236 10,542 11,344 TOTAL - MATERIALS & SERV. 12,000 12,000 32,000 NOTES: #601 - Hearings Officer fee, estimated eight hearings plus civil infraction hearings ...#612 - maintenance agreements on equipment ...#620 -incudes materials and supplies for Planning Commission and publication of documents such as the Community Development Code ($1300), maps ($300) for sale to public ...#621 - Newspaper notices - $2030 attributed to formal applications received from developers, $1160 for City initiated applications including text and map revisions ...#622 - zoning code violation recordation ($30) and City initiated annexation filings ($400)...#623 - American Planning Association dues for four planners, books and subscriptions of professional nature ...#625 - Oregon APA Conference, Oregon Planning Institute Conference, for training for Planning Commission and staff including books... - 81 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-22300 BUDGET UNIT: DEV. SVCS./PLANNING ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 CAPITAL OUTLAY: -0- -0- -0- •--0- 704 Office Furn. & Equip. -0- -0- -0- -0- -0- -0- -0-•- TOTAL - CAPITAL. OUTLAY -0-- -0- -0- -82- M M M M M M M M M M M M M M M M M M M CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1986-87 ANNUAL BUDGET ACCOUNT CODE: 2.2.4 BUDGET UNIT: DEV. SVCS./ENGINEERING The Engineering Services Manager is responsible for the operation of the Engineering Section, under the direction of the Community Development Director and Deputy Director/City Engineer. The Section provides departmental and non--departmental technical, advisory and mapping information, development, plan review and public improvement permit issuance services, (i.e., street, sewer, traffic, subdivision, etc.) to assure compliance with municipal civil engineering development standards, specifications, ordinances and policies. The Section may also perform specialized technical services (i.e., capital project surveying, design and construction inspection) in support of the Capital Improvement Program and Public Facility Development Programs. Major goals for the 1986-87 year include: o Streamline Public Improvement Permit Process o Implementation of Geographic Information o Subdivision and Project reviews and inspections System (i.e., computerized mapping of Public Facilities, o Improve mapping capabilities for the City topography, base and property information, o Complete Public Improvement standards review management system) o Provide increased transportation planning capability ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 SUMMARY 1986-87 1986-87 1986-87 193,985 124,892 164,655 208,202 PERSONAL SERVICES: 193,353 211,100 211,100 (7) (4) (6) (7) (FTE) (6) (7) (7) 184,639 158,793 21,240 32,400 MATERIALS & SERVICES: 17,147 32,400 32,400 3,142 4,264 15,500 13,000 CAPITAL OUTLAY: --0- 10,000 10,000 (III) (I) (II) (III) (Service Levels) (II) (III) (III) 381,766 287,949 201,395 253,602 TOTAL - ENGINEERING 210,500 253,500 253,500 FY 83-84 FY 84-85 FY 85-86 FY 86-87 WORK MEASUREMENT INDICATORS (7) (3.5) (5.5) (7.0) (FTE) (6) (7.0) (7.0) 33/250 48/300 75/420 85/500 Land Use Applications/Hours 85/500 85/500 85/500 3,600 3,000 4,000 4,000 Public Improvement Project Hrs. 4,000 4,000 4,000 19 40 35 35 o $0-$25,000(St.open.permits) 35 35 35 4 5 10 8 o $25,000-$100,000(10-20 Lots) 8 8 8 6 8 7 8 o over$100,000 (Over 20 Lots) 8 8 8 29 53 52 58 Total Projects 58 58 58 1,240 1,000 1,200 1,800 Hours of Pub. Assistance 1,800 1,800 1,800 6,240 1,250 3,000 3,000 Hours of Surveying & Mapping - 3,000 3,000 3,000 - 83 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-22400 BUDGET UNIT: DEV. SVCS./ENGINEERING ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 (7) (4) (6) (7) PERSONAL SERVICES: (6) (7) (7) 501 Salaries-Management 74,660 -0- -0- -0- Engineering Supt. -0.- -0- -0- 26,814 27,460 30,600 Eng. Services Mgr. 30,600 30,600 30,600 502 Salaries-General 69,233 26,520 28,428 Engineering Tech III (1) 28,428 28,428 28,428 68,164 47,640 48,648 Engineering Tech II (2) 48,648 48,648 48,648 -0- 12,000 18,528 Engineering Tech I (1) 18,528 18,528 18,528 6,604 -0- -0- -0- Engineering Aide -0- -0- -0- 9,000 15,840 Engr. Asst./Draftsprsn.(1) 15,840 15,840 15,840 12,000 Office Asst. I -0-... 12,000 12,000 Temporary Part-time 2,898 2,898 1,504 1,000 1,000 520 Overtime 1,000 1,000 1,000 2,254 4,363 2,718 500 Merit Pool 21718 2,718 2,718 151,682 97,551 127,983 157,762 SUBTOTAL 145,762 160,660 160,660 Benefits 637 1,668 1,685 2,621 550 Unemployment 2,621 2,621 2,621 3,181 1,615 1,333 1,855 551 Workman's Compensation 1,855 1,855 1,855 11,138 7,298 9,098 11,016 552 Social Security (FICA) 11,016 11,016 11,016 12,050 7,360 8,197 15,570 560 Retirement 14,421 15,570 15,570 601 347 475 665 565 Life Insurance 665 665 665 1,140 1,033 2,038 1,673 566 Salary Continuation 1,473 1,673 1,673 13,556 8,020 13,846 17,040 567/568 Medical/Dental 15,540 17,040 17,040 193,985 124,892 164,655 208,202 TOTAL - PERSONAL SERVICES 193,353 211,100 211,100 Overtime is reimbursed by developers when they request an Engineering Technician to inspect public improvement construction on weekends. -84- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-22400 BUDGET UNIT: DEV. SVCS./ENGINEERING ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 MATERIALS & SERVICES: 7,707 10,760 6,700 15,346 601 Professional Services 2,607 15,346 15,346 12,119 5,643 -0- -0--- 602 Contractual Services -0- -0- -0-- 2,485 2,010 2,500 3,000 611 Rep & Main-Vehicles 3,000 3,000 3,000 1,966 2,000 2,200 612 Rep & Main-Office Equip. 2,200 2,200 2,200 240 210 210 280 613 Special Dept. Expense 280 280 280 6,986 821 6,445 7,314 620 Office Supplies & Expe. 6,500 7,474 71474 328 9 160 160 621 Advertising & Publicity 160 --0- -0- 1,232 220 325 700 623 Dues & Subscriptions 700 700 700 1,336 294 1,050 1,400 624 Travel, Food & Lodging 700 1,400 1,400 2,233 543 1,850 2,000 625 Education & Training 1,000 2,000 2,000 -0- -0-- -0- 630 Rents & Leases -0- -0- -0- 149,973 136,317 -0- -0-- 631 Utilities -0- -0-. -0- 184,639 158,793 21,240 32,400 TOTAL - MATERIALS & SERV. 17,147 32,400 32,400 601-Field Control Network Maintenance and updates and $14,000 for Aerial Mapping ...611 - Inspection and survey vans...612 - C.E.A.D.S. - Civil hardware and software support $800; Radio Service Agreement $400...613 - Employee clothing allow $280...620 - office supplies and expense $7314...623 - APWA dues $300; PLSO dues $150; subscriptions $250...624 - Engr. Seminars $400; survey seminars $300; APWA Conf. $400; PLSO Conf. $300...#625 - PLSO Conf. $200; APWA Conf. $400; Engr. Seminars $300; Survey Seminars $300; College reimbur. $800...*Total does not include G.I.S. costs in General Government... -85- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-22400 BUDGET UNIT: DEV. SVCS./ENGINEERING ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 CAPITAL OUTLAY: -0- -0- -0- 13,000 703 Vehicles .-0- 10,000 10,000 3,142 4,264 15,500 -0-- 704 Office Furn. & Equip. -0--- -0- -0- 3,142 4,264 15,500 13,000 TOTAL - CAPITAL OUTLAY -0- 10,000 10,000 703-Survey Van replacement... - 86 - M M M M M M M M M M M M M M M M CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT" DEPARTMENT: COMMUNITY DEVELOPMENT 1986-87 ANNUAL BUDGET ACCOUNT CODE: 2.1 BUDGET UNIT: OPERATIONS/SERVICES The Public Works Operations Division Superintendent reports to the Community Development Director and Deputy Director/City Engineer and is responsible for all the Public Works Operations Division units: Public Works Operations/Services Unit, Wastewater Section, Streets & Street Lighting Section, and Parks Maintenance Section. Major goals for the 1986-87 year include: o Assist with Park Plan and CIP Implementation o Support Summer Festival o Assist with Streets CIP Implementation o Fleet Management Cost Accounting & Distribution o Assist with Street Lighting Study System for Computer Master Plan o Performance Audit of Wastewater Utilities o Expand Division Management Training & Employee T.E.A.M. and Rate Study Involvement o Fixed Assets Invent. of Storm Drain. Utility o Parks Volunteers ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 SUMMARY 1986-87 1986-87 1986-87 315,700 380,637 469,111 550,532 PERSONAL SERVICES: 502,788 550,532 550,532 (16) (15.5) (17.25) (20.5) (FTE) (18.5) (20.5) (20.5) 70,875 76,645 330,286 397,085 MATERIALS & SERVICES: 379,184 405,368 405,368 72,138 39,593 83,361 49,560 CAPITAL OUTLAY: 9,028 36,100 36,100 458,713 496,875 882,758 997,177 TOTAL - PUBLIC WORKS 891,000 992,000 992,000 PUBLIC WORKS OPERATIONS 81,744 88,519 142,695 162,430 Services/Shops 162,000 162,000 162,000 124,829 147,889 256,799 213,972 Wastewater 215,000 215,000 215,000 199,110 178,032 398,264 445,770 Streets/Lighting* 430,000 445,000 445,000 53,030 82,435 85,000 175,005 Parks 84,000 170,000 170,000 458,713 496,875 882,758 997,177 Total - 891,000 992,000 992,000 - 87 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1986-87 ANNUAL BUDGET ACCOUNT CODE: 2.1.1 BUDGET.UNIT: OPERATIONS/SERVICES The Public Works Operations Superintendent reports to the Community Development Director and is also directly responsible for the Shops and Operations Division support services in addition to the Division management responsibilities. The major ongoing functional responsibility of the unit are: maintenance of City equipment including cars, trucks and heavy equipment; the maintenance of buildings; fleet management; inventory control; purchasing; and Division support. Major goals for the 1986-87 year include: a Fleet management cost accounting o Develop Parks Program coordinated with Parks Plan/CIP o Maintain P.M. program on all equipment and Recreation Program o Make all needed repairs within 24 hours o Develop Team Productivity Standards/Goals ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 SUMMARY 1986-87 1986-87 1986-87 76,685 81,009 123,077 147,150 PERSONAL SERVICES: 147,150 147,150 147,150 (3.25) (3.25) (4.25) (5) (FTE) (5) (5) (5) 3,734 4,496 17,168 14,480 MATERIALS & SERVICES: 14,850 14,850 14,850 1,325 3,014 2,450 800 CAPITAL OUTLAY: -0- -0- -0- (III) (III) (II) (II) (Service Levels) (II) (II) (II) 81,744 88,519 142,695 162,430 TOTAL 162,000 162,000 162,000 CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-21100 BUDGET UNIT: OPERATIONS/SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 (3.25) (3.25) (4.25) (5) PERSONAL SERVICES: (5) (5) (5) 501 Salaries-Management 22,036 22,147 31,080 33,732 Operations Supt. 33,732 33,'732 33,732 -0-- Crew Chief -0.-- -0-- -0` 502 Salaries-General 34,451 19,344 20,052 Equip. Servicer 20,052 20,052 20,052 21,600 22,692 Mechanic 22,692 22,692 22,692 4,498 16,680 Building Maint. Custodian 16,680 16,680 16,680 39,669 14,730 14,400 Office Asst. I 14,400 14,400 14,400 -0- 2,170 2,567 500 Merit Pool 2,567 2,567 2,567 350 505 Part-Time Office Help 350 350 350 2,635 -0- 500 1,200 520 Overtime 1,200 1,200 1,200 59,122 61,816 93,922 111,673 SUBTOTAL 111,673 111,673 111,673 Benefits 247 1,028 1,190 1,892 550 Unemployment 1,892 1,892 1,892 2,820 2,290 2,116 3,977 551 Workman's Compensation 3,977 3,977 3,977 4,231 4,700 6,482 7,814 552 Social Security (FICA) 7,814 7,814 7,814 4,051 5,013 7,069 11,797 560 Retirement 11,797 11,797 11,797 324 281 385 470 565 Life Insurance 470 470 470 582 657 945 1,359 566 Salary Continuation 1,359 1,359 1,359 5,308 5,224 10,968 8,168 567/568 Medical/Dental 8,168 8,168 8,168 76,685 81,009 123,077 147,150 TOTAL - PERSONAL SERVICES 147,150 147,150 147,150 - 89 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-21100 BUDGET UNIT: OPERATIONS/SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 MATERIALS & SERVICES: --0- -0-- -0- 601 Professional Services -0- -0- -0= 209 -0- -0- 200 602 Contractual Services 200 200 200 973 877 6,493 5,750 610 Rep. & Main-Facilities 5,750 5,750 5,750 618 1,002 700 1,200 611 Rep & Main--Vehicles 1,200 1,200 1,200 11 400 612 Rep & Main-Equip. 400 2,200 2,200 904 1,302 1,140 1,575 613 Special Dept. Expense 1,575 1,575 1,575 148 238 4,690 1,450 620 Office Supplies & Expe. 1,820 2,020 2,020 26 -O- -0- 200 621 Advertising 200 -0- -0-- 260 88 245 355 623 Dues & Subscriptions 355 355 355 83 270 500 650 624 Travel, Food & Lodging 650 650 650 513 708 800 900 625 Education & Training 900 900 900 -0- 2,600 1,800 630 Rents & Leases 1,800 -0- -0- 3,734 4,496 17,168 14,480 TOTAL - MATERIALS & SERV. 14,850 14,850 14,850 602 - Radios $200...610 - Bldg. Maint. Supplies $3,00; Shelving, paint, lumber, hand tools, safety supplies $2,750...611 - Vehicle Expenses $1,200...612 - Office Equip. repair, $400 Copy machine maintenance agreement $1,800......613 - Clothing, raingear $1,575...620 - Office Supplies, stationery, forms $1,450...621 - Adv. for new hire $200...623 - APWA, shop manuals, subscriptions $355...624 - Motor Veh. Maint. Conf., APWA Conf. $650...625 - APWA, Motor Vehicle Confwerences, Classes at PCC $900.... -90- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-21100 BUDGET UNIT: OPERATIONS/SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 CAPITAL OUTLAY: 800 704 Office Equipment -0- -0.- -0- 1,325 3,014 2,450 -0- 706 Operations Equipment -0- -0- -0- 1,325 3,014 2,450 800 TOTAL - CAPITAL OUTLAY -0- -0- -0- 704 - Typewriter... - 91 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1986-87 ANNUAL BUDGET ACCOUNT CODE: 2.1.2 BUDGET UNIT: OPERATIONS/WASTEWATER The Wastewater Crew Chief is responsible to the Public Works Operations Superintendent for organization of the preventative maintenance and operations programs in the Wastewater section. The two basic functions are: 1) repair and cleaning of existing sewers, and 2) inspection and identification of deficient lines, including video tape records and corrective measures. Major goals for the 1986-87 year include: o Document & map all existing storm systems o Sanitary Sewer Master Plan & CIP o Clean & inspect 20% of existing sanitary sewer o Performance Audit & Rates Review by Utilities o Clean 20% of existing storm system and Franchises Committee ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 SUMMARY 1986-87 1986-87 1986-87 96,699 122,307 133,163 131,137 PERSONAL SERVICES: 131,137 131,137 131,137 (5.25) (5.75) (5) (5) (FTE) (5) (5) (5) 19,130 21,907 63,375 74,835 MATERIALS & SERVICES: 74,835 76,863 76,863 9,000 3,675 60,261 8,000 CAPITAL OUTLAY: 9,028 7,000 7,000 (III) (III) (III) (II) (Service Levels) (III) (III) (III) 124,829 147,889 256,799 213,972 TOTAL 215,000 215,000 215,000 FY 83-84 FY 84-85 FY 85-86 WORK MEASUREMENT INDICATORS 65 mi 67 mi 68.75 mi 69 Sewer line accepted by City 69 69 69 44 45 mi 49 mi 50 Storm line accepted by City 50 50 50 52,800 ft 52,800 ft 72,750 ft 73,000 ft Sew, lin Insp & Cl/yr 73,000 ft 73,000 ft 73,000 ft 15,840 ft 15,840 ft 51,750 ft 52,000 ft Storm line Insp. & Cl/yr 52,000 ft 52,000 ft 52,000 ft *See Admin. Summary -92- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10•-21200 BUDGET UNIT: OPERATIONS/WASTEWATER ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 (5.25) (5.75) (5) (5) PERSONAL SERVICES: (5) (5) (5) 501 Salaries-Management 27,344 -0- -0- -0-- Operations Supt. -0- -0- 30,443 24,942 24,144 Crew Chief (1) 24,144 24,144 24,144 502 Salaries-General 42,649 37,345 38,184 Utility Worker II (2) 38,184 38,184 38,184 18,522 -0- Utility Worker I -0-- -0- -0- 61,474 13,449 27,372 Maint. Worker (2) 27,372 27,372 27,372 -0-• --0- -0 Office A s s t . I -0-- -0 -0- •-0- 2,834 2,354 500 Merit Pool 2,354 2,354 2,354 220 1,000 4,050 520 Overtime 4,050 4,050 4,050_ 69,993 92,137 98,092 96,104 SUBTOTAL 96,104 96,104 96,104 Benefits 2,435 1,889 1,225 1,634 550 Unemployment 1,634 1,634 1,634 4,247 3,596 4,659 5,492 551 Workman's Compensation 5,492 5,492 5,492 4,969 6,459 6,688 6,801 552 Social Security (FICA) 6,801 6,801 6,801 5,266 7,512 7,536 10,183 560 Retirement 10,183 10,183 10,183 350 491 473 470 565 Life Insurance 470 470 470 526 841 1,020 1,173 566 Salary Continuation 1,173 1,173 1,173 8,913 9,382 13,470 9,280 567/568 Medical/Dental 9,280 9,280 9,280 96,699 122,307 133,163 131,137 TOTAL - PERSONAL SERVICES 131,137 131,137 131,137 520 - Emergency call-outs (any reimburseable special inspections costs)... - 93 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT- DEPARTMENT: COMMUNITY DEVELOPMENT 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-21200 BUDGET UNIT: OPERATIONS/WASTEWATER ACTUAL ACTUAL BUDGE-FED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 MATERIALS & SERVICES: --0- -0- -0- -•0- 601 Professional Services -...0- -0- -0- 512 1,770 15,000 15,500 602 Contractual Services 15,500 15,000 15,000 8,203 7,335 18,500 24,950 610 Rep & Main-Facilities 24,950 26,978 26,978 7,712 8,806 12,450 17,805 611 Rep & Main-Vehicles 17,805 17,805 17,805 672 0- 612 Rep & Main-Equip -.0- 500 500 1,348 1,873 3,100 3,380 613 Special Dept. Expense 3,380 3,380 3,380 761 235 1,750 575 620 Office Supplies & Expe. 575 725 725 50 15 100 150 621 Advertising & Publicity 150 -0- -0~ 39 146 275 275 623 Dues & Subscriptions 275 275 275 102 55 500 500 624 Travel, Food & Training 500 500 500 403 519 500 500 625 Education & Training 500 500 500 481 11,200 11,200 630 Rents & Leases 11,200 11,200 11,200 19,130 21,907 63,375 74,835 TOTAL - MATERIALS & SERV. 74,835 76,863 76,863 602-outside contractors for wastewater projects and Wastewater Performance Audit @ $15,000, $500...610 - manhole risers, rings & covers $2,000, catch basins w/frames & grates $2,000, cement $2,000, pipe & tile 1000' of 12" $10,000, chemicals & dye tablets $500, gravel $5,500, special tools needed in sewer work $1000, sewer equip. tools $950, pipe couplers, various, plywood, paint $700, safety equipment $1,000-$2,028...611 - hi-pressure pump & hose repair $1,500, T.V. cable replacement $1,500, camera repairs & lamps $1000, electrical connectors, splice repair kits $400, hose nozzels $300, equipment service & repairs $3,250, fuel $7,000, repl. hose, filler hose & couplings $1,355, tires & veh. parts $1,500...612 - radio repair ...613 - coveralls for 5 employes $2,280, disint. soaps $200, boots, gloves, raingear & hats $480, clothing allowance $420...620 - office supplies $725,...623 - APWA, OWCPS, technical books ...624 - travel in connection with training classes ...625 - APWA & PCC...630 heavy equipment for storm drAfte Mree~s, M M M M M M M M M M M M No, _M CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-21200 BUDGET UNIT: OPERATIONS/WASTEWATER ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 CAPITAL OUTLAY: 9,000 -0- 0- 701 Land & Improvements -0- -0- -0- 1,208 52,011 -0•-•• 703 Vehicles -0 -0- -0--- -0- -0- ••-0- 704 Office Fu rn . & Equip. -0•- 0- --.0- 2,467 8,250 8,000 706 Operation Equipment 9,028 7,000 7,000 9,000 3,675 60,261 8,000 TOTAL - CAPITAL OUTLAY 9,028 7,000 7,000 706 - cable hoist, electric 1 ton $1,500, flow monitoring device $4,500,... -95- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1986-87 ANNUAL BUDGET ACCOUNT CODE: 2.1.3 BUDGET UNIT: OPERATIONS/STREETS The Streets Crew Chief is responsible to the Public Works Operations Superintendent for the operation and maintenance of the City's Street system including patching, cleaning, sanding, sweeping, grading, marking, signing, ditching and street related storm drainage. Street lighting and traffic signal costs are budgeted here (instead of in Engineering). Street Lighting is a team responsibility of the Deputy Director/City Engineer, Operations Superintendent and Streets Crew Chief. Major goals for the 1985-86 year include: o Maintain street sweeping program o Maintain a street marking program o Maintain sign program o Review Street Lighting/Traffic Signals Costs o Maintain a street patching program o Maintain Bike Paths ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 SUMMARY 1986-•87 1986-87 1986-87 107,499 140,656 158,803 159,710 PERSONAL SERVICES: 159,710 159,710 159,710 (4.25) (4.75) (6) (6) (FTE) (6) (6) (6) 29,798 32,972 220,311 270,160 MATERIALS & SERVICES: 270,290 269,390 269,390 61,813 4,404 19,150 15,900 CAPITAL OUTLAY: -0- 15,900 15,900 (II) (II) (III) (II) (Service Levels) (II) (II) (II) 199,110 178,032 398,264 445,770 TOTAL 430,000 445,000 445,000 FY 83-84 FY 84-85 FY 85-86 FY 86-87 WORK MEASUREMENT INDICATORS FY 86-87 FY 86-87 FY 86-87 73 75 87 89 Miles of street maintained 89 89 89 69.35 73 85 85 Miles of street swept 85 85 85 5 6 6 6 No. of times streets swept per year 6 6 6 130 150 150 150 St. signs installed or replaced 150 150 150 41 40 50 50 Hours of grading 50 50 50 $[149,973] $[136,317] $170,000 $200,000 Street Ltng./Traf. Signals $200,000 $200,000 $200,000 M M M = r = M = M = M M M = M = M CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-21300 BUDGET UNIT: OPERATIONS/STREETS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 (4.25) (4.75) (6) (6) PERSONAL SERVICES: (6) (6) (6) 501 Salaries-Management 25,866 -0- -0- -0= Operations Supt. -0.-- -0- 26,767 24,045 24,816 Crew Chief (1) 24,816 24,816 24,816 502 Salaries-General 56,113 64,068 43,224 Utility Worker II (3) 43,224 43,224 43,224 15,468 Utility Worker I (1) 15,468 15,468 15,468 81,476 24,852 26,746 Maintenance Worker (2) 26,746 26,746 26,746 -0- -0- -0- Office Asst. I -0- -0- -0- -0- 2,735 1,829 500 Merit Pool 1,829 1,829 1,829 -0-• 1,000 4,950 520 Overtime 4,950 4,950 4,950 81,979 108,243 116,700 117,033 SUBTOTAL 117,033 117,033 117,033 Benefits 303 1,582 1,470 1,990 Unemployment 1,990 1,990 1,990 4,716 4,221 5,645 7,171 551 Workman's Compensation 7,171 7,171 7,171 5,625 7,608 8,020 8,242 552 Social Security (FICA) 8,242 8,242 8,242 5,894 7,425 9,038 12,189 560 Retirement 12,189 12,189 12,189 352 408 566 564 565 Life Insurance 564 564 564 586 1,259 1,200 1,429 566 Salary Continuation 1,429 1,429 1,429 8,044 9,910 16,164 11,092 567/568 Medical/Dental 11,092 11,092 11,092 107,499 140,656 158,803 159,710 TOTAL - PERSONAL SERVICES 159,710 159,710 159,710 - 97 - r ■r r r r r ~r r r~ . rr r~ r r~ r r CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-21300 BUDGET UNIT: OPERATIONS/STREETS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 MATERIALS & SERVICES: -0- -0- 200 --0-- 601 Professional Services -0-- -0- -0- 381 -0- 3,200 5,200 602 Contractual Services 5,200 5,000 5,000 17,817 18,458 29,061 39,890 610 Rep & Main-Facilities 39,890 38,390 38,390 9,324 11,612 13,300 19,000 611 Rep & Main-Vehicles 19,130 18,230 18,230 637 -0-_ 612 Rep & Main-Equip -0-.. 1,700 1,700 1,292 1,416 2,250 3,545 613 Special Dept. Expense 3,545 3,545 3,545 135 188 375 450 620 Office Supplies & Expe. 450 600 600 50 -.0- 125 150 621 Advertising & Publicity 150 0- -0- 239 63 200 225 623 Dues & Subscriptions 225 225 225 155 18 300 300 624 Travel, Food & Lodging 300 300 300 300 252 300 200 625 Education & Training 200 200 200 105 328 11000 1,200 630 Rents & Leases 1,200 1,200 1,200 [149,973] [136,317] 170,000 200,000 631 Utilities(8) 200,000 200,000 200,000 29,798 32,972 220,311 270,160 TOTAL - MATERIALS & SERV, 270,290 269,390 269,390 602 - Install pavement buttons & marking $5,000,...610 - Asphalt for patching $11,374, concrete $600, rock (gravel) $5,700, sign supplies $10,250, tools $1,900, tar, crack sealing $5,126, paint, street marking, $3,440...611 - equipment repair, fuel, equipment replacement parts ...612 - mobile radio repair $200, fabrication work on equipment $1,500...613 - coveralls , boots, gloves, raingear, hats, clothing allowance... 623 - membership in APWA, technical books ...624 - travel, food & lodging for conferences... 625 - education & training ...630 - rental equip ...631 - Street lighting... - 98 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT- DEPARTMENT: COMMUNITY DEVELOPMENT 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-21300 BUDGET UNIT: OPERATIONS/STREETS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986--87 1986-87 1986-87 CAPITAL OUTLAY: 8,855 -0- -.0- 701 Land & Improvements -0- -0- -0- 46,263 4,404 19,150 15,900 703 Vehicles -0.- 15,900 15,900 6,695 -0- -0- 705 Operating Equipment -0- --0- 61,813 4,404 19,150 15,900 TOTAL CAPITAL OUTLAY -0 15,900 15,900 703-Paint Machine trailer $800.. Auger with bits $1,500... Large 3 'Ton Hydrostatic Roller $12,000...2 mobile radios $1,600... -99- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1986-87 ANNUAL BUDGET ACCOUNT CODE: 2.1.4 BUDGET UNIT: OPERATIONS/PARKS The Parks Crew Chief is responsible to the Operations Superintendent for the maintenance and operation of the City's park systems. Goals for this year are to provide a usable park system responsive to the needs of the community and develop Summer Lake Park into a usable facility for residents in northwest Tigard. Other goals for the 1986-87 year include: o Fertilize ballfield twice a year o Sand ballfields twice a year o Mow ballfield twice weekly (summer) o Repair boat float & ramp o Establish a park maintenance program * Develop Parks & Recreation Program with a complete inventory of facilities and maintenance needs ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 SUMMARY 1986-87 1986-87 1986-87 34,817 36,665 54,068 112,535 PERSONAL SERVICES: 64,791 112,535 112,535 (1.25) (1.75) (2) (4.5) (FTE) (2.5) (4.5) (4.5) 18,213 17,270 29,432 37,610 MATERIALS & SERVICES: 19,209 44,265 44,265 -0- 28,500 1,500 24,860 CAPITAL OUTLAY: -0- 13,200 13,200 (I) (I) (I) (III) (Service Levels) (I) (III) (III) 53,030 82,435 85,000 175,005 TOTAL 84,000 170,000 170,000 FY 84-85 FY 85-86 FY 86-87 WORK MEASUREMENT INDICATORS 130 145 151 Acres of park 151 151 151 37.9 37.9 41 Acres of greenway 41 41 41 9 9 9 No. of parks 9 9 9 53 60 61 Acres maintained 61 61 61 600 350 838 Hours of park mowing 462 462 462 300 180 250 Hours of park irrigation 180 180 180 -100- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-21400 BUDGET UNIT: OPERATIONS/PARKS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 (1.25) (1.75) (2.25) (4.5) PERSONAL SERVICES: (2.5) (4.5) (4.5) -0- -0- 501 Salaries-Management 6,511 7,355 -0- Operations Supt. -0- -0- -0- 18,000 24,144 Crew Chief 24,144 24,144 24,144 502 Salaries-General 16,518 -0- -0- 15,888 Utility Worker II (1) -0- 15,888 15,888 17,952 18,770 34,.A16 Utility Worker I (2) 19,668 34,416 34,416 1,702 2,439 3,484 7,605 505 Temporary Part-time 3,485 7,605 7,605 -0- 458 1,469 500 Merit Pool 703 1,469 1,469 -0- -0- 900 520 Overtime 700 900 900. 24,731 27,746 40,712 84,422 SUBTOTAL 48,700 84,422 84,422 Benefits 1,342 394 570 1,305 550 Unemployment 768 1,305 1,305 1,525 1,333 2,715 2,902 551 Workman's Compensation 1,691 2,902 2,902 1,695 1,950 2,911 5,480 552 Social Security (FICA) 3,220 5,480 5,480 2,168 1,824 3,171 8,796 560 Retirement 5,135 8,296 8,296 122 108 141 376 565 Life Insurance 188 376 .376 204 278 387 754 566 Salary Continuation 553 754 754 3,030 3,032 3,461 9,000 567/568 Medical/Dental 4,536 9,000 9,000 34,817 36,665 54,068 112,535 TOTAL - PERSONAL SERVICES 64,791 112,535 112,535 - 101 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-21400 BUDGET UNIT: OPERATIONS/PARKS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 - MATERIALS & SERVICES: 938 1,520 5,500 3,700 602 Contractual Services 500 3,100 3,100 10,848 8,946 12,120 20,590 610 Rep & Main-Facilities 8,839 27,245 27,245 5,489 5,044 8,200 8,900 611 Rep & Main-Vehicles 7,500 8,900 8,900 604 -•0- 612 Rep & Main-Equip --0-- -0- --0- 625 335 612 1,870 613 Special Dept. Expense 1,020 1,870 1,870 78 118 175 325 620 Office Supplies & Expe. 325 325 325 50 -0- 100 100 621 Advertising & Publicity -0- 100 100 72 -0- 125 225 623 Dues & Subscriptions 225 225 225 58 60 100 300 624 Travel, Food & Lodging 100 300 300 55 643 100 600 625 Education & Training 500 600 600 -0- 2,400 1,600 630 Rents & Leases 200 1,600 1,600 18,213 17,270 29,432 37,610 TOTAL - MATERIALS & SERV. 19,209 44,265 44,265 602-Boat dock ramp replacement $2,000, Summer Lake algae and weed control (1 time) $1,200, barbecue cleaning $500...610- 50 picnic tables $7,300, 20 small barbeque grills $1,660, park table repair $2,500, restroom maint. & repair $1,500, fencing $500, chemicals for Summer Lake $3,000, boat dock repair $750, paint supplies $250, restroom supplies $1,500, irrigation system parts $2,000, fertilizer $3,000, whiting for soccerfields $320, tools $500, repair play equipment $1,400, rock (gravel) $400...611-parts and fuel for equipment $8,900...613--coveralls, boots, raingear, gloves & hats, clothing allowance $1,870...623--APWA and technical books $50...624-travel, food & lodging for training sessions ...625-PNW Park & Rec. Course, Mics, training & seminars ...630-Misc. rentals... CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-21400 BUDGET UNIT: OPERATIONS/PARKS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 CAPITAL OUTLAY: -0- 28,500 -0- 703 Vehicles -0- -0-- -0- 1,500 24,860 706 Operating Equipment -0- 13,200 13,200 -0-• 28,500 1,500 24,860 TOTAL - CAPITAL OUTLAY -0- 13,200 13,200 706 - zero turn radius mowers @ $8,500; broom for zero turn mower $1,200; top dressing unit $3,500; 25 picnic tables @ $2,300; 20 Small BBQ grills @ $1,500... - 103 - CITY OF TIGARD, OREGON PROGRAM: POLICY & ADMINISTRATION DEPARTMENT: PROGRAM SUMMARY 1986-87 ANNUAL BUDGET ACCOUNT CODE: 3.0 BUDGET UNIT: ALL UNITS The Mayor and City Council are responsible to the community for policy development and local legislation. The City's advisory boards and committees assist the Council in policy development. The Administration of the City, per Council policy, is the responsibility of the City Administrator, who is appointed and removed by the Council. Continuing City-wide issues of policy concern to the Council for 1986-87 per the Council Goals Workshops are: a Adequate Tax Base o CIP Adoption and Finance o Franchise Administration o Economic Development o Annexation & Urban Services Policy o Council Relations Workshops o Transportation Planning o Long-Range Financial Projections o Council Policy Calendar ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 SUMMARY 1986-87 1986-87 1986-87 126,010 122,945 131,800 185,329 PERSONAL SERVICES: 160,620 172,420 159,420 (3.5) (3) (3.25) (4) (FTE) (3) (3.5) (3) 21,383 40,664 28,200 24,580 MATERIALS & SERVICES: 24,380 27,580 27,580 7,877 -0- -O- -0--- CAPITAL OUTLAY: -0_. -0- -0-- 155,270 163,609 160,000 209,909 TOTAL - POLICY & ADMIN. 185,000 200,000 187,000 REVENUE SOURCES 101,000 106,955 107,740 160,909 General Fund 136,000 140,000 97,000 4,000 -0- -0- -0- Federal Revenue Sharing -0- -0- -0- 3,500 4,000 3,160 County Gas Tax * 12,500 12,000 15,000 17,100 State Tax Street Fund * 12,500 30,000 32,545 20,200 33,000 Sewer Fund 33,000 40,000 40,000 15,000 10,000 9,300 16,000 Storm Drainage Fund 16,000 20,000 25,000 2,500 -0- 2,500 --0- Streets SDC -0- -0- --0- 500 -0- -0-- -0- Parks SDC -0- -0- -0- 168,500 168,500 160,000 209,909 TOTALS 185,000 200,000 187,000 CITY OF TIGARD, OREGON PROGRAM: POLICY & ADMINISTRATION DEPARTMENT: MAYOR & CITY COUNCIL 1986-87 ANNUAL BUDGET ACCOUNT CODE: 3.1 BUDGET UNIT: LEGISLATIVE POLICY The Mayor and City Council are responsible to the voters for the overall development of City policy and the establishment of that policy into City codes and actions. The Council's major goals for 1986-87 are: * Obtain Adequate New Tax Base * Support Board/Committee Programs o Merit System/Personnel Rules * Community Info./Involvement Program * Cooperative Intergovern. Relations o Intergovernmental Fanno Creek Plan * Support Metzger/Wash. Sq. Annexation * Support Downtown Economic Dev. o Long-Range Financial Policy Plan * Adopt Annexation/Urban Services Policy * Adopt Parks Plan o Council Goals & Serv.Level Priorities * Implement Transportation Program * Determine City's Recreation Role o Adopt Public Facilities/CIP Plan ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 SUMMARY 1986-87 1986-87 1986-87 12,908 9,607 10,476 16,920 PERSONAL SERVICES: 16,920 16,920 17,720 7,527 9,005 10,400 11,080 MATERIALS & SERVICES: 11,080 12,280 12,280 882 -0- -0- -0- CAPITAL OUTLAY: -•0- -0- •-0- 21,317 18,612 20,876 28,000 TOTAL - MAYOR & COUNCIL 28,000 29,200 30,000 PERFORMANCE INDICATORS 115 101 45 40 Number of Ordinances 40 40 40 120 106 100 100 Number of Resolutions 100 100 100 50 45 50 50 Number of Council Meetings 50 50 50 4.0 4.1 3.5 3.5 Average length of meetings (hrs.) 3.5 3.5 3.5 11 12 8 6 Number of Budget Committee mtgs. 6 6 6 -105- CITY OF TIGARD, OREGON PROGRAM: POLICY & ADMINISTRATION DEPARTMENT: MAYOR & CITY COUNCIL 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-31000 BUDGET UNIT: LEGISLATIVE POLICY ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL. 1986-87 1986-87 1986-87 PERSONAL SERVICES: 501 Salaries-"Management 552 546 720 720 Mayor 720 720 720 2,208 2,184 2,880 2,880 Council 2,880 2,880 2,880 2,760 2,730 3,600 3,600 SUBTOTAL 3,600 3,600 3,600 Benefits 358 -0- -0- -0- 565 Life Insurance 9,790 6,877 6,876 13,320 567/568 Medical/Dental 13,320 13,320 14,120 12,908 9,607 10,476 16,920 TOTAL - PERSONAL SERVICES 16,920 16,920 17,720 NOTES: #501 - $15/meeting with $60/month maximum = $720/Councilor... #567/568 - $222/month X 5 X 12 mos. _ $13,320.... 106 - mom CITY OF TIGARD, OREGON PROGRAM: POLICY & ADMINISTRATION DEPARTMENT: MAYOR & CITY COUNCIL 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-31000 BUDGET UNIT: LEGISLATIVE POLICY ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 MATERIALS & SERVICES: 878 -0- -0- -0- 601 Professional Services --0- -0- -0- 579 2,000 2,000 602 Contractual Services 2,000 3,200 3,200 1,124 612 Rep & Main-Equip 3,516 3,127 3,100 3,500 620 Office Supplies & Expe. 3,500 3,500 3,500 1,523 1,610 2,500 2,500 621 Advertising & Publicity 2,500 2,500 2,500 . 58 263 150 150 623 Dues & Subscriptions 150 150 150 1,553 1,139 2,400 2,350 624 Travel, Food & Lodging 2,350 2,350 2,350 1,163 250 580 625 Education & Training 580 580 580 7,528 9,005 10,400 11,080 TOTAL - MATERIALS & SERV. 11,080 12,280 12,280 NOTES: #602 - Council training consultants... #620 - Council packets and materials... #621 - Legal notices and ads... # 623 - Oregon Mayor's Association @ $35 and Washington County Forum @ $15, books and subscriptions... #624 - Mayor @ $50/month, Councilors each @ $50/year, LOC expenses @ $75/day per Councilor = $375 X 5 = $1,875... #625 - LOC Conference and Oregon Mayor's Conference. - 107 - CITY OF TIGARD, OREGON PROGRAM: POLICY & ADMINISTRATION DEPARTMENT: MAYOR & CITY COUNCIL 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-31000 BUDGET UNIT: LEGISLATIVE POLICY ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 CAPITAL OUTLAY: 882 -0- -0- -0- 704 Office Furn. & Equip. --0- -0.- -0- 882 -0- -0- -0-- TOTAL - CAPITAL OUTLAY -0- -0- -0- - 108 - CITY OF TIGARD, OREGON PROGRAM: POLICY & ADMINISTRATION DEPARTMENT: CITY ADMINISTRATION 1986-87 ANNUAL BUDGET ACCOUNT CODE: 3.2 BUDGET UNIT: CITY ADMINISTRATION The City Administrator is responsible to the Mayor and City Council for the overall operation of all City departments and implementation of Council policy. The City Administrator, Administrative Assistant and Executive Secretary are responsible for: community, board and committee relations; volunteerism; intergovernmental relations; long-range strategic planning; budget preparation and financial policy direction; and productivity programs. The 1986-87 Goals are: * Obtain Adequate New Tax Base o Long-Range Financial Policy Plan o Committee & Department Work Plans * Community Info./Involvement Program o DP/WP Systems Implementation o 5-Year Financial Plan Update * Support Metzger/Wash. Sq. Annexation o Merit System & Personnel Rules o Volunteerism & Boardsmanship * Develop Annexation/Urban Services Policy o Wastewater Audit & Rates Review o Complaints Management System * Support Board/Committee Programs o CIP Plans and Finance o Community & Employee Involvement ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 SUMMARY 1986-87 1986-87 1986-87 113,102 113,338 121,324' 168,409 PERSONAL SERVICES: 143,700 155,500 141,700 (3.5) (3) (3.25) (4) (FTE) (3) (3.5) (3) 13,856 31,659 17,800 13,500 MATERIALS & SERVICES: 13,300 15,300 15,300 6,995 -0- -0- -0- CAPITAL OUTLAY: -0-- -0- -0- (III) (II) (II) (II-III) (Service Level Summary) (I-II) (II) (II) 133,953 144,997 139,124 181,909 TOTAL - ADMINISTRATION 157,000 170,800 157,000 WORKLOAD INDICATORS: 4% 3.6% 3.4% 3.7% Admin. as % Operating Budget 3.5% 3.5% 3.5% 1.5% 1.6% 1.1% 1.5% Admin. as % Total Budget 1.5% .95% .95% $767.5M $838M $906M $ Billion City Assessed Value $1Billion $1 Billion $1Billion 18,500 19,500 20,250 22,000 Population Served 22,000 22,000 22,000 11,731 12,586 14,000 15,000 Volunteer Hours 15,000 15,000 15,000 114 122 140 150 Board & Committee Members 150 150 150 - 109 - CITY OF TIGARD, OREGON PROGRAM: POLICY & ADMINISTRATION DEPARTMENT: CITY ADMINISTRATION 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-32000 BUDGET UNIT: CITY ADMINISTRATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 (3.5) (3) (3) (4) PERSONAL SERVICES: (3) (3.5) (3) 501 Salaries-Management 42,420 46,836 49,657 City Administrator 49,657 49,657 49,657 36,500 69,503 26,088 30,738 Assist.To City Admin.(8mo) 20,949 30,738 30,738 19,578 Community Assistant(6 mo) 9,789 9,789 -0--- 502 Salaries-General 17,346 18,372 20,880 Executive Secretary 20,880 20,880 20,880 12,270 --•0- 2,000 -0- Admin. Intern -0_- 909 500 505 Part--Time -0-.. 0- 3,168 3,800 500 Merit Pool 3,800 3,800 45 98 -0- 500 520 Overtime 500 500 91,235 87,856 96,464 125,653 SUBTOTAL 105,575 115,364 101,275 Benefits 356 1,436 1,282 1,800 550 Unemployment 1,500 1,650 1,722 364 300 392 700 551 Workman's Compensation 500 600 500 6,552 6,096 6,221 9,000 552 Social Security (FICA) 8,340 8,800 7,190 6,606 9,308 7,888 18,100 560 Retirement 17,500 17,901 12,659 548 589 558 700 565 Life Insurance 600 650 600 626 870 1,643 1,800 566 Salary Continuation 1,700 1,750 1,235 6,815 6,883 6,876 10,656 567/568 Medical/Dental 7,985 8,785 16,519 113,102 113,338 121,324 168,409 TOTAL - PERSONAL SERVICES 143,700 155,500 141,700 -110- CITY OF TIGARD, OREGON PROGRAM: POLICY & ADMINISTRATION DEPARTMENT: CITY ADMINISTRATION 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-32000 BUDGET UNIT: CITY ADMINISTRATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984--85 1985--86 1986-87 DETAIL. 1986-87 1986-87 1986-87 MATERIALS & SERVICES: 11000 18,057 4,000 -0 602 Contractual Services -0- 2,000 2,000 1,036 2,225 2,800 3,000 611 Rep & Main-Vehicles 3,000 3,000 3,000 265 350 500 612 Rep & Main-Office Equip. 500 500 500 2,214 1,234 1,500 2,500 620 Office Supplies & Expe. 2,500 2,500 2,500 240 1,025 2,000 -0- 621 Advertising & Publicity -0- -0- -0- 1,656 1,998 2,125 2,000 623 Dues & Subscriptions 2,000 2,000 2,000 3,840 4,822 3,675 3,500 624 Travel, Food & Lodging 3,300 3,300 3,300 2,307 2,033 1,350 2,000 625 Education & Training 2,000 2,000 2,000 1,563 -0-- -0- -0- 630 Rents & Leases -_0- -0- -0- 13,856 31,659 17,800 13,500 TOTAL - MATERIALS & SERV. 13,300 15,300 15,300 NOTES: #602 - City-wide Staff training and development ...#611 - Administrator car allowance @ $250/mo. + staff vehicle shares ...#612 - Allocated share of typewriter and terminal maintenance... #623 - ICMA @ $500, OCMA @ $150, ASPA @ $50, Rotary @ $200, MFOA @ $100, Misc. @ $500; books and subscriptions @ $500... #624 $75/monthly average, LOC @ $75 day/3 days/2 people, Workshop @$75 day/3 days/2 people, Northwest Managers @ $75 day/3 days, department mileage @ $300, ICMA Conference 5 days = $1,050 (airfare $500, lodging @ $75/day, meals a $35/day)...#625 - ICMA Conference fee $500, LGPI/LOC Workshops and PCC classes @ $500, miscellaneous training. - 111 - CITY OF TIGARD, OREGON PROGRAM: POLICY & ADMINISTRATION DEPARTMENT: CITY ADMINISTRATION 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-32000 BUDGET UNIT: CITY ADMINIS'TRA'TION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 CAPITAL OUTLAY: 6,995 --0- -0- '-0- 704 Office Furn. & Equip. -0- '--0- -0- 6,995 -0 -0- -0- TOTAL - CAPITAL OUTLAY -0- -0- -0- 112 - CITY OF TIGARD, OREGON PROGRAM: CITY-WIDE SUPPORT DEPARTMENT: PROGRAM SUMMARY 1986-87 ANNUAL BUDGET ACCOUNT CODE: 4.0 BUDGET UNIT: ALL UNITS The Community Services Director and Assistant Community Services Director are responsible for the General Government Budget. This unit reflects all of the City-wide support services not directly under the control of a particular management unit. The City Attorney is responsible for operating within his Department's allocation per the priorities identified by the Council and City Admistrator. The Community Services Director coordinates the general overall administration of this program. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 SUMMARY 1986-87 1986-87 1986-87 7,196 -0- -0- -0- PERSONAL SERVICES: -O- -0- -0- 299,419 367,770 535,007 450,000 MATERIALS & SERVICES: 440,000 450,000 550,000 106 -0- 80,750 -0- CAPITAL OUTLAY: -0-- -0- -0- 306,721 367,770 615,757 450,000 TOTAL - 440,000 450,000 550,000 REVENUE SOURCES 205,296 104,545 446,157 345,000 General Fund 335,000 330,000 315,000 34,425 111,000 -.0- -O- Federal Revenue Sharing. _ -0- -0- -0- 239,721 215,545 446,157 345,000 SUB-TOTAL 335,000 330,000 315,000 31,500 93,955 68,900 75,000 Sewer Fund 75,000 80,000 90,000 14,000 24,000 31,800 30,000 Storm Drainage Fund 30,000 40,000 65,000 18,000 40,000 58,300 State Tax Street Fund * 40,000 3,500 8,000 10,600 * County Gas Tax Fund 40,000 306,721 381,500 615,757 450,000 Total Revenues 440,000 450,000. 550,000 *Allowable Overhead Shares absorbed by General Fund due to Street Funds shortages... - 1 13 - CITY OF TIGARD, OREGON PROGRAM: CITY.-WIDE SUPPORT DEPARTMENT: GENERAL GOVERNMENT 1986-87 ANNUAL BUDGET ACCOUNT CODE: 4.1 BUDGET" UNIT: NON--DEPARTMENTAL This Division or the City Wide Program includes property insurance, rentals, janitorial services, computer systems and other general government expenditures. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 SUMMARY 1986-87 1986-87 1986-87 7,196 -0-• -0- -0.- PERSONAL SERVICES: -0-• -0-- -0-. 217,661 303,065 445,007 370,000 MATERIALS & SERVICES: 370,000 370,000 470,000 106 -0- 90,750 -0 CAPITAL OUTLAY: -0-• -0- -0- 224,963 303,065 535,757 370,000 TOTAL - GENERAL GOV. 370,000 370,000 470,000 = = m m r m m m m = m = m = m = = m CITY OF TIGARD, OREGON PROGRAM: CITY-WIDE SUPPORT DEPARTMENT: GENERAL GOVERNMENT 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-41000 BUDGET UNIT: NON-DEPARTMENTAL ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986--87 PERSONAL SERVICES: 502 Salaries-General Benefits 7,196 -0- -0- -0- 550 Unemployment 0.- -0- -0- 7,196 -0- -0- -0- TOTAL - PERSONAL SERVICES -0- -O- -0- 115 - CITY OF TIGARD, OREGON PROGRAM: CITY--WIDE SUPPORT DEPARTMENT: GENERAL GOVERNMENT 1986-87 ANNUAL BUDGET. ACCOUNT CODE: 10-41000 BUDGET UNIT: NON-DEPARTMENTAL ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 MATERIAL SERVICES: -0- 4,805 10,000 5,000 601 Professional Services 5,000 5,000 5,000 27,539 40,838 24,625 10,000 602 Contractual Services 10,000 10,000 10,000 756 10,644 25,000 5,000 610 Rep & Main-Facilities 5,000 5,000 25,000 212 4,823 16,200 20,500 612 Rep & Main-Office Equip. 20,500 20,500 60,000 148 19,000 9,000 613 Special Departmental 9,000 9,000 10,000 28,985 16,838 89,147 38,000 620 Office Supplies & Expe. 38,000 38,000 50,000 3,221 6,326 9,285 11,000 621 Advertising & Publicity 11,000 11,000 11,000 7,240 2,662 9,000 10,000 622 Fees & Licenses 10,000 10,000 10,000 16,001 16,709 16,750 18,500 623 Dues & Subscriptions 18,500 18,500 20,000 68,148 81,957 69,750 75,000 630 Rents & Leases 75,000 75,000 75,000 47,868 92,172 83,250 88,000 631 Utilities 88,000 88,000 94,000 17,691 25,143 83,000 80,000 632 Insurance 80,000 80,000 100,000 217,661 303,065 445,007 370,000 TOTAL - MATERIALS & SERV. 370,000 370,000 470,000. NOTES: #601 - Special Projects and Staff Training ...#602 - Labor Consultant $3,000; LGPI $2,000; CATV $3,000; Misc. $2,000...#610 - Janitorial and Building Supplies ...#612 - Office Equipment $25,000; Computers DP/WP Maintenance Agreement, $40,000...#613 - Empl. Awards $2,000; Wellness $6,000; TGIF and Special Events, $2,000...#620 - Postage, $15,000; Newsletter, $12,000; Misc. Furnishings and Plants $5,000; Letterhead and Office Supplies $18,000...#621 - Newsletter $12,000; NPO/NH Postcards $2000; Ads $500; Chamber Director $500...#62.2 - Elections (2) $6000; Recording Fees $2000; Annexation Fees $1000; Misc. Fees $1000...#623 - Metro, Boundary Commission, Chamber, LOC, LGPI, etc...#630 - Computer Base Purchase $60,000; Copiers Lease Purchase $15,000...#631 - Water $15,000; Phone $35,000; Electric $25,000;Gas $10,000; Misc. $5,000...#632 - Insurance and Bonds... 116 - CITY OF TIGARD, OREGON PROGRAM: CITY-WIDE SUPPORT DEPARTMENT: GENERAL GOVERNMENT 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10---41000 BUDGET UNIT: NOW DEPARTMENTAL ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986---87 1986--87 1986-87 CAPITAL OUTLAY: 106 -0- 90,750 -0- 704 Office Furn. & Equip. -0- -0- -0- 106 0 90,750 -0- 'TOTAL - CAPITAL OUTLAY -0- --.0- -0- 117 - CITY OF TIGARD, OREGON PROGRAM: CITY-WIDE SUPPORT DEPARTMENT: CITY ATTORNEY 1986-87 ANNUAL BUDGET ACCOUNT CODE: 4.2 BUDGET UNIT: LEGAL SERVICES The City contracts for Legal Services. The consulting City Attorney is responsible to the City Council for leal services and general program expenditure a coordinated with the City Administrator. The goals for FY 1985-86 are: * Personnel Rules Technical Assistance o Assist in Systems Streamlining and Standard Forms * Dartmouth Street LID Litigation o Codification Update(Criminal Code & Municipal Court) o Labor Relations Legal Assistance o Council Legal Education on Policy Issues o Charter Update/Elections Procedure o Elections Procedures and Amendments o Staff Legal Training on Administrative Issues * Metzger/Washington Square Annexation Support ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 SUMMARY 1986-87 1986-87 1986-87 -.0- PERSONAL SERVICES: -0- -0- -0- 81,758 64,705 80,000 80,000 MATERIALS & SERVICES: 70,000 80,000 80,000 --0- CAPITAL OUTLAY: -.0- -0- -0- (II) (II) (II) (II) (Service Levels) (I) (II) (II) 81,758 64,705 80,000 80,000 TOTAL - CITY ATTORNEY 70,000 80,000 80,000 118 - CITY OF TIGARD, OREGON PROGRAM: CITY-WIDE SUPPORT DEPARTMENT: CITY ATTORNEY 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-42000 BUDGET UNIT: LEGAL SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 MATERIALS & SERVICES: 81,758 64,705 800000 80,000 601 Professional Services 70,000 80,000 80,000 81,758 64,705 80,000 80,000 TOTAL - MATERIALS & SERV. 70,000 80,000 80,000 NOTE: Actual for FY 1984-85 estimated at $70,000 under Control Budget ...FY 1985--86 estimates based on Partner time for Council meetings at 19 hours/mo. or $1,250...Labor Relations at $5,000/year for non-negotiation legal assistance... Associate for Municipal Court at $50/hour or $750/month... Associate projects at $50/hour for 60 hours/month or + $3,000/month...Does not include Project time charged to Capital Projects... Extensive litigation requires separate special Council appropriation... 119 - CITY OF TIGARD, OREGON PROGRAM: DEBT SERVICE DEPARTMENT: PROGRAM SUMMARY 1986-87 ANNUAL BUDGET ACCOUNT CODE: 5.0 BUDGET UNIT: ALL UNITS This program represents City bonded debt obligations, General and Special, and is administered by the Finance Director. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 SUMMARY 1986-87 1986-87 1986-87 449,545 710,366 944,363 946,951 DEBT SERVICES: 946,951 816,951 816,951 449,545 710,366 944,363 946,951 TOTAL - DEBT SERVICES 946,951 816,951 816,951 CITY OF TIGARD, OREGON PROGRAM: DEBT SERVICES DEPARTMENT: GENERAL OBLIGATIONS 1986-87 ANNUAL BUDGET ACCOUNT CODE: 5.1 BUDGET UNIT: BOND DEBT The Finance Director is responsible to the Community Services Director for the management of this program. This Budget unit reflects payment on the Tigard Civic Center Bond Debt authorized by a 1984 vote of the people of Tigard. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 DEBT SERVICE: 40,000 45,000 Principal 45,000 45,000 45,000 236,503 236,503 229,302 Interest 229,302 229,302 229,302 121,497 151,698 Unappropriated 151,698 21,698 21,698 -0- 236,503 398,000 426,000 TOTAL - DEBT SERVICES 426,000 296,000 296,000 * December 1, 1986 interest payment due to paying agent Nov. 1, prior to property tax collection. General Obligation levy of $290,000 at 90% collection rate = $261,000 revenue for Bond Debt payments. 121 - CITY OF TIGARD, OREGON PROGRAM: DEBT SERVICES DEPARTMENT: BANCROFT BONDS 1986-87 ANNUAL BUDGET ACCOUNT CODE: 5.2 BUDGE-f UNIT: SPECIAL. ASSESSMENTS The Finance Director is responsible to the Community Services Director for the administration of the Bancroft Bond obligations. Interim finance for projects in process is also included in this fund alone with the Special Assessment/LID Bonded Debt. Pending implementation of the Computer Master Plan/A.I.M.S. program, consideration needs to be given to separating these two related but different functions into two funds. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 SUMMARY 1986-87 1986-87 1986-87 449,545 473,863 546,363 520,951 DEBT SERVICE: 520,951 520,951 520,951 449,545 473,863 546,363 520,951 TOTAL - BANCROFT FUND 520,951 520,951 520,951 122 - CITY OF TIGARD, OREGON PROGRAM: DEBT SERVICES DEPARTMENT: BANCROFT BONDS 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-52000 BUDGET UNIT: N/A ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 830 Bonds (principal) 2 , 000 2 , 000 -0-- -0 - #10 -0-- -0- -0- 3,000 3,000 3,000 3,000 #11 3,000 3,000 3,000 10,000 15,000 15,000 15,000 #12 15,000 15,000 15,000 25,000 25,000 30,000 35,000 #13 35,000 35,000 35,000 4,664 5,000 5,000 10,000 #14 10,000 10,000 10,000 48,600 60,000 65,000 70,000 #15 70,000 70,000 70,000 81,200 90,000 100,000 110,000 #16 110,000 110,000 110,000 -0- 32,000 35,000 #17 35,000 35,000 35,000 821 Coupons (interest) 240 120 -0- -0- #10 -0- -0- -0- 2,329 2,141 1,954 1,759 #11 1,759 1,759 1,759 6,672 5,696 4,575 3,532 #12 3,532 3,532 3,532 40,883 37,958 34,382 30,158 #13 30,158 30,158 30,158 20,039 19,471 18,884 18,003 #14 18,003 18,003 18,003 80,125 73,005 65,465 58,850 #15 58,850 58,850 58,850 124,793 112,609 102,418 92,468 #16 92,468 92,468 92,468 22,863 68,685 38,181 #17 38,181 38,181 38,181 Unappropriated 449,545 473,863 546,363 520,951 TOTAL - BANCROFT FUND 520,951 520,951 520,951 - 123 - CITY OF TIGARD, OREGON PROGRAM: ALL OTHER EXPENDITURES DEPARTMENT: PROGRAM SUMMARY 1986-87 ANNUAL BUDGET ACCOUNT CODE: 6.0 BUDGET UNI"T": ALL. UNITS Capital Projects and Contingencies are included in this program. Program coordination is the responsibility of the Finance Director. Capital Projects are generally the responsibility of the Deputy Director of Community Development/City Engineer who serves as Project Manager. The Tigard Civic Center Project is the responsibility of the City Administrator with Council, Advisory Committee and staff involvement. Contingency appropriations require City Council authorization. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 SUMMARY 1986-87 1986-87 1986-87 -0- -0- -0- -0 PERSONAL. SERVICES: -0-- -0- -0- -0- -0- -0- -0- MATERIALS & SERVICES: -0- -0- -••0- -0- -0- -0•- -0- CAPITAL OUTLAY: -0- -0- -0••- 518,105 1,129,791 7,209,682 4,604,049 CAPITAL PROJECTS: 4,604,049 4,920,549 4,920,549 4,670,519 5,094,860 525,965 993,919 CONTINGENCY: 260,000 863,000 1,108,000 5,188,624 6,224,651 7,735,647 5,597,968 TOTAL ALL OTHER 4,864,049 5,783,549 6,028,549 PROGRAM SUMMARY -0- 695,914 11800,000 20,000 Civic Center 20,000 20,000 22,000 518,105 271,737 1,409,682 584,000 CIP Projects 584,000 900,500 898,500 -0- 162,140 4,000,000 4,000,049 LID Projects 4,000,049 4,000,049 4,000,049 578,106 1,129,791 7,209,682 4,604,049 CIP/LID 4,604,049 4,920,549 4,920,549 4,670,519 5,094,860 525,965 993,919 Contingency/EFB Reserve 260,000 863,00 1,108,000 5,188,624 6,224,651 7,735,647 5,597,968 TOTAL 4,864 049 5,783,549 6,028,549 124 - = = M = M = M i = M = M i = M = M M CITY OF TIGARD, OREGON PROGRAM: ALL OTHER EXPENDITURES DEPARTMENT: CAPITAL PROJECTS 1986-87 ANNUAL BUDGET ACCOUNT CODE: 6.1 BUDGET UNIT: SUMMARY Capital Projects are a team responsibility involving Council and Advisory Committees in Capital Improvement Program priority determinations, the City Administrator and the Finance Director on long-term and interim finance decisions, and the assigned Project Manager. The Deputy Director of Community Development/City Engineer serves as Project Manager unless otherwise indicated. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 SUMMARY 1986-87 1986-87 1986-87 PERSONAL SERVICES: MATERIALS & SERVICES: CAPITAL OUTLAY: 518,105 1,129,791 7,209,682 4,604,049 CAPITAL PROJECTS: 4,604,049 4,920,549 4,920,549 518,105 1,129,791 7,209,682 4,604,049 TOTAL. - ALL OTHER EXP. 4,604,049 4,920,549 4,920,549 CIP/LID SUMMARY 20,000 Civic Center 20,000 20,000 22,000 313,000 Wastewater 313,000 333,000 333,000 158,000 Streets 158,000 481,000 482,500 113,000 Parks 113,000 86,000 83,000 4,000,049 LTD's 4,000,049 4,0001049 4,000,049 4,604,049 4,604,049 4,920,549 4,920,549 - 125 - CITY OF TIGARD, OREGON PROGRAM: ALL OTHER EXPENDI'I"URES DEPARTMENT: CAPITAL- PROJECTS 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-61100 BUDGET UNIT: GENERAL ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE. PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 CAPITAL PROJECTS: TIGARD CIVIC CENTER: -0- -0- 750 Capital Proj. General 695,914 1,800,000 20,000 From Building Fund 20,000 20,000 22,000 -0- 695,914 1,800,000 20,000 TOTAL - CAPITAL. PROJECTS 20,000 20,000 22,000 126 - CITY OF TIGARD, OREGON PROGRAM: ALL OTHER EXPENDITURES DEPARTMENT: CAPITAL PROJECTS 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-61200 BUDGET UNIT: WASTEWATER ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL. 1986--87 1986-87 1986-87 CAPITAL PROJECTS: 21,973 -0.- 180,000 188,000 751 Capital Proj. Sewer 188,000 203,000 263,000 35,194 -0- 88,000 125,000 752 Capital Proj. Storm Dr. 125,000 82,000 70,000 57,167 -0- 268,000 313,000 TOTAL - CAPITAL. PROJECTS 313,000 285,000 333,000 SANITARY SEWER STORM DRAINAGE: FY 85-86 Work-In-Progress 50,000 FY 85-86 Work-In-Progress 55,000 42,000 42,000 Sewer CIP Rebuilds 138,000 99W Drainage Study 10,000 10,000 10,000 Misc. Projects 15,000 Murdock Drainage Repair 10,000 10,000 10,000 203,000 Fanno Channel Maintenance 20,000 10,000 10,000 Ash Creek Channel Phase I 20,000. 10,000 10,000 125,000 82,000 333,000 - 127 - CITY OF TIGARD, OREGON PROGRAM: ALL OTHER EXPENDITURES DEPARTMENT: CAPITAL PROJECTS 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-61300 BUDGET UNIT: STREETS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986•-87 DETAIL 1986-87 1986-87 1986--87 CAPITAL PROJECTS: 450,283 753 Capital Proj, Streets -0- 61,243 15,000 Bikepaths (Hall/ODOT) 15,000 -0- --0- 162,377 457,591 128,000 Streets (SDC) 128,000 170,000 422,500 80,413 116,348 15,000 Streets (Co. Road Levy) 15,000 15,000 60,000 21,761 150,000 Streets (Co. Gas Tax) -0- -0- -0- 450,283 264,551 785,182 158,000 TOTAL - CAPITAL PROJECTS 158,000 185,000 482,500 STREETS & BIKE PATHS: FY 1985-86 Work-In-Progress 15,000 90th Overlay 15,000 Sattler Overlay 35,000 Hall/Durham Signals 25,000 (ODOT Match) Scholls/135th Signals 25,000 (ODOT Match) McDonald/Hall Signal 25,000 (ODOT Match) 135th LID 5,000 Main Street Bridge 13,000 Misc. Projects 27,000 185,000 482,500 CITY OF TIGARD, OREGON PROGRAM: ALL. OTHER EXPENDI-T-URES DEPAR"T"MENT: CAPITAL PROJECTS 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-61400 BUDGET UNIT: OPERATIONS-PARKS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 CAPITAL PROJECTS: 10,655 7,186 156,500 113,000 754 Capital Proj. Parks 113,000 86,000 83,000 10,655 7,186 156,500 13.3,000 TOTAL - CAPITAL. PROJECTS 113,000 86,000 83,000 PARKS CIP: FY 1985--86 Work-In-Progress 40,000 Jack Park - Sport Court 4,000 (Match) Ball Field 3,000 Sprinklers 8,000 Liberty Park - Sprinklers 4,000 Fanno Creek/Downtown - Trails 6,000 Fanno Creek/Downtown-Land/ROW 21,000 86,000 83,000 CITY OF TIGARD, OREGON PROGRAM: ALL OTHER EXPENDITURES DEPARTMENT: CAPITAL. PROJECTS 1986-87 ANNUAL BUDGET ACCOUNT CODE: 40-00000 BUDGET UNIT: LOCAL IMPROVEMENTS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 CAPITAL PROJECTS: 162,140 4,200,000 4,000,049 753 Streets - LID's 4,000,049 4,000,049 4,000,049 -0- 162,140 4,200,000 4,000,049 TOTAL - CAPITAL PROJECTS 4,000,049 4,000,049 4,000,.049 The City expects to make the following street improvements through local improvement districts: Dartmouth - $2,000,000 135th - 2,0001049 Total $4,000,049 CITY OF TIGARD, OREGON PROGRAM: ALL OTHER EXPENDITURES DEPARTMENT: CONTINGENCY 1986-87 ANNUAL BUDGET ACCOUNT CODE: 6.2 BUDGET UNIT: ALL PROGRAMS Use of Contingency funds requires separate Council motions to appropriate. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986--87 SUMMARY 1986-87 1986-87 1986-87 PERSONAL SERVICES: MATERIALS & SERVICES: CAPITAL OUTLAY: 4,670,519 5,094,860 525,965 993,919 CONTINGENCY: 260,000 512,500 1,108,000 4,670,519 5,094,860 525,965 993,919 TOTAL - CONTINGENCY 260,000 512,500 1,108,000 353,043 786,919 GENERAL FUND 53,000- 402,500 825,750 98,201 148,000 SEWER 148,000 100,000 95,750 --0- 22,00 STORM DRAINAGE 22,000 --0- 20,500 48 , 353 -0.- STATE TAX STREET -0- -0-- 76 , 000 21,368 -..0- COUNTY GAS TAX -0- 10,000 80,000 COUNTY ROAD LEVY -0- .-.0- STREETS SDC 37,000 -0- 10,000 _ -0- 37,000 PARKS SDC -0- -0- -0- -0- -0- 525,965 993,919 SUB-TOTAL CONTINGENCY 260,000 863,000 1,108,000 4,670,519 5,094,860 -0- -0-_ ENDING BALANCES _ -0-. -0- -0- 4,670-519 5,094,860 525,965 993,919 TOTAL CONTINGENCY 260,000 863,000 1,108,000 NOTE: Histories show year end cash balances carried forward and do not reflect real operating contingencies available. See Revenues/Beginning Balances for further information. - 131 - CITY OF TIGARD, OREGON PROGRAM: ALL OTHER EXPENDITURES DEPARTMENT: CONTINGENCY 1986-87 ANNUAL BUDGET ACCOUNT CODE: 10-62000 BUDGET UNIT: ALL PROGRAMS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1983-84 1984-85 1985-86 1986-87 DETAIL 1986-87 1986-87 1986-87 CONTINGENCY: -0- 353,043 786,919 10 General Fund 53,000 402,500 825,750 -0- 98,201 148,000 30 Sewer 148,000 100,000 95,750 -0- 22,000 31 Storm Drainage 22,000 -0- 20,500 48,353 -0--.• 21 State Tax Street -0- -0- 76,000 21,368 "-'0- 22 County Gas Tax -0- 10,000 80,000 23 County Road Levy -0- -0- 51 Streets SDC 37,000 -0- 10,000 5,000 37,000 52 Parks SDC -.0.-.. -0-- -0 4,670,519 5,094,860 -0- -0- Ending Balances -0- -0- 4,670,519 5,094,860 525,965 993,919 TOTAL - CONTINGENCY 260,000 512,500 1,108,000 *Assuming Tax Base passage at $1.7 million level, $700,000 reserve carry forward necessary to balance 5-Year Financial Plan... 132 -