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City of Tigard Budget - FY 1987-1988 RD OREGON 26 Years of Service 196i' 1987 BUDGET, 1987 -1988 r CITYOF TIOARD OREGON BUDGET CQMMI f"TIT.' : 26 Years of Service - 1961-1987 Floyd Bergmann Judy Christensen, Chairman David Funk Susan Mueller, Vice-Chairman Joyce Batton Mayor Tom Brian Councilor Carolyn Eadon Councilor Jerry Edwards Councilor Valerie Johnson Councilor John Schwartz C I T Y O F T I G A R D B U D G E T 1987 1980 CITY STAFF: Robert W. Jean, City Administrator Jill Monley, Community Services Director Irene Ertell, Library Director David C. Lehr, Chief of Police William A. Monahan, Community Development Director Wayne Lowry, Finance Director Tim Ramis, City Attorney TABLE OF CONTENTS BACKGROUND INFORMATION Page EXPENDITURES Page Budget Message . . . . . . . . . . . . . . . . i Expenditures Summary . . . . . . . . . . . . 17 Tax Rate Chart . . . . . . . . . . . . . . . . v Program Budget Organization . . . . . . . . 18 Population & Assessed Valuation Charts . . . . vi Community Services Program Summary . . . . . 19 Organization Chart - By Function . . . . . . . vii Police (1.1) . . . . . . . . . . . . . . . 20 Organization Chart - By Position . . . . . . . viii Community Services Administration (1.2.0) 38 Staffing Summary . . . . . . . . . . . . . . . ix Finance and Services (1.2) . . . . . . . . 42 Salary & Classification Plan . . . . . . . . . x Municipal Court (1.3) . . . . . . . . . . 62 TMEA/OPEU & TPOA Pay Plan . . . . . . . . . . xi Library (1.4) . . . . . . . . . . . . . . 65 Revenue/Expenditure Summary Matrix . . . . . . xii Social Services (1.5) . . . . . . . . . . 69 Community Development Program Summary . . . 71 REVENUES Community Development Admin. & Projects 72 Revenue Summary . . . . . . . . . . . . . . . 1 Development Services (2.2) . . . . . . . . 76 Use and Limitations of Funds . . . . . . . . . 3 Operations/Services (2.1) . . . . . . . 93 General Fund . . . . . . . . . . . . . . . . . 4 Policy & Administration Program Summary 114 Federal Revenue Sharing Fund . . . . . . . . . 6 Mayor & City Council (3.1) . . . . . . . . 115 Sewer Fund . . . . . . . . . . . . . . . . . . 7 City Administration (3.2) . . . . . . . . 118 Storm Drainage Fund . . . . . . . . . . . . . 8 City-Wide Support . . . . . . . . . . . . . 122 State Tax Street Fund . . . . . . . . . . . . 9 General Government Program (4.1) . . . . . 123 County Gas Tax Fund . . . . . . . . . . . . . 10 City Attorney (4.2) . . . . . . . . . . . 126 County Road Levy Fund . . . . . . . . . . . . 11 Debt Services Program Summary . . . . . . . 128 Streets SDC Fund . . . . . . . . . . . . . . . 12 General Obligation . . . . . . . . . . . . 129 Parks SDC Fund . . . . . . . . . . . . . . . . 13 Bancroft Bonds . . . . . . . . . . . . . . 130 Bond Debt . . . . . . . . . . . . . . . . . . 14 All Other Expenditures Program Summary . . . 132 Special ARsessment Fund . . . . . . . . . . . 15 Capital Projects (6.1) . . . . . . . . . . 133 Building Fund . . . . . . . . . . . . . . . . 16 Contingency (6.2) . . . . . . . . . . . . 139 t y d ~ BUDGET MESSAGE PROPOSED BUDGET, FY 1987-88 April, 1987 25th and Building was the theme for the 1986--87 Budget. The year started with the dedication of the new Tigard Civic Center and ended with the South Metzger/Washington Square annexation. Tigard remains the State's 12th largest city in population, but in assessed value we started the year as the State's 10th largest and ended as 8th largest. The long-range significance of the year's events, however, are best viewed in terms of fiscal capacity or population-to-valuation ratios, where we started with the 3rd best ratio in the State and ended the year ##1. Our strong fiscal capacity allows us to deliver high quality, low cost services as promised today, while preparing to meet tomorrow's needs. Community growth and annexation has resulted in considerable city organizational change over the last five years. Continued growth and economic diversification is now leading the City into a time of organizational development and maturation. Considerable emphasis is placed in the Budget on completion of the organizational structure and staffing, management development, employee training, and teamwork. Systems streamlining continues to be an area of emphasis involving written procedures and desk manuals, codification updates and records systems, and an overall emphasis on customer service and attention to detail. The proposed Budget focuses on Capital Improvement Program (CIP) planning and finance as another major theme. The completion of the Public Facilities Plan and updating of the CIP for streets, sewers and storm drainage will set the infrastructure stage for the future. Storm Drainage Utility fees and the lost County Gas Tax funds still need to be addressed. The loss of the County Gas Tax and the uncertainty of hoped for State funding from the Roads Study now appear unlikely to provide significant streets CIP finance. State Legislation restricting the use of Systems Development Charges is an additional complicating factor. The City will need to take a hard look at its LID policies and other locally funded capital improvement strategies. A City CIP Finance Workshop is suggested for this Fall following completion of the Public Facility Plans. So, while attending to the issues of continued growth, annexation, economic development and community livability, the proposed 1987-88 Budget emphasizes services, organizational development and CIP finance. The City's 5-Year Financial Plan has been rebalanced bringing forward the South Metzger/Washington Square annexation and maintains those service adjustments ordered by the Council this year. The remaining financial issues to be resolved during 1987-88 are: 1) Storm Drainage Utility fee increases, per the Auditor's comments; 2) replacement funding or cutback priorities due to the lost County Gas Tax; and 3) CIP finance strategies. FINANCIAL PLAN AND OPERATING BUDGET SUMMARY - After updating the City's 5-Year Financial Plan/Staffing Plan and evaluating Service Level Priorities in each department, the Proposed Operating Budget meets the financial and service delivery guidelines promised to and ratified by the voters with their approval of the new Tax Base last year. The South Metzger/Washington Square adjustments have been integrated into the plan. The proposed budget allows the City to maintain its service commitments, move on the Council's Goals and sL-ill stay on line with its financial target. 5--Year Financial Summary 1986-87(1) 1987--8u(2) 1988-89(3) 1989-90(4) 1990-91(5) Operating Budget 5,408,106 6,444,108 6,554,377 6,960,610 8,409,986 General Fund Reserve (EFB) 1,240,000 1,025,652 780,661 420,137 164,872 - i - The Operating Budget for 1987-88 is 19% from the 1986-87 Revised Budget and about 11% above the 1987-88 Projected Budget. Capital expenditures throughout the Financial Plan have been rebalanced and several capital replacement items have been brought forward into this year's Budget. The Proposed Budget is on line with the 5-Year Plan. Operating Budget Summary: 1986-87 Revised 1987-88 Planned South Metzger Capital 1987-88 Proposed Community Services 2,695,161 2,895,821 205,055 97,466 3,198,342 Community Development 1,908,445 2,101,362 97,480 213,616 2,412,458 Policy & Administration 187,000 190,102 0 0 190,000 City-Wide Support _ 617,500 _ 613,900 32,200 0 646,100 Operating Budget 5,408,106 5,801,185 270,335 311,082 6,446,900 Trend analysis for the 1987-88 Operating Budget is a bit tricky, because of the addition of the South Metzger/Washington Square services and Capital Replacements. Some comparative Operating Budget indicators may therefore be useful. When looking at Operating Budget dollars-per-capita, the Proposed 1987-88 Budget is only 9 percent greater than the Adopted 1981-82 Operating Budget, under 2% per year in inflation cost adjustment. When looking at the Operating Budget dollar-per-assessed value, the Proposed Budget is 8% lower than the Adopted 1981-82 Budget. So, while the City's real population and assessed value growth has been considerable, the City's Operating Budget has had only marginal increases, less than the true costs of inflation, and yet has achieved real productivity improvements exceeding the rates of growth and inflation. Adopted Actual Actual Actual Actual Revised Proposed Comparative Data: 1981-82 1982-83 1983-84 1984-85 1985-86 1986-87 1987-88 Operating Budget 3,757,510 3,055,317 3,325,792 3,358,489 4,420,202 5,408,106 6,446,900 Service Level III - II II - I II - I I I - II II - III II - III City Staff (FTE) 82 75 79 79 92.25 113.75 133.75 City Population 14,700 17,750 18,500 19,500 20,250 20,750 23,000 Assessed Value (1,000) $628.80 $741.60 $763.00 $838.10 $925.10 $951.10 $1,163.70 Staff:Population 1:179 1:237 1:234 1:246 1:220 1.180 1:172 Operating $:Pop. $256 $172 $180 $172 $218 $260 $280 Operating $:AV (1,000) $ 5.97 $ 4.11 $ 4.35 $ 4.00 $ 4.77 $ 5.65 $ 5.54 LEGAL REQUIREMENTS - Pursuant to Oregon Revised Statutes (ORS294.305), cities shall prepare an Annual Budget as a statement•of planned revenues and expenditures set forth on estimate sheets, tax levy and financial summary pages. There shall be a Budget. Officer (City Administrator) who shall prepare the Proposed Budget and present it to the Budget Committee (5 Citizens aA6 Council) who shall make its Recommendation to the Council. The Budget Message shall: 1. Explain the Budget document 4. Give reasons for salient changes from previous Budgets 2. Outline the financial policies 5. Explain major changes in financial policy 3. Describe important Budget features - 11 - BUDGET DOCUMENT AND POLICY Prior to development of this Budget, the City held several public workshops, then the City Council updated its goals and priorities list. This Budget attempts to closely relate those goals with the organizations units and Budget- programs. fhe Budget itself has been divided into the Background Information, Revenue, and Expenditure sections. Summary tables with various comparisons are provided throughout so we may keep our eye on the long--range goals. Work measurement indicators are included for most or•gani.zational units to better evaluate trends, service levels, and relative productivity. The Courcil's major goals for- 1986--87 are: 1. Complete and :Implement 'Transportation Program 6. Develop Targeted Economic Development Action Plan 2. Expand Community involvement Management System 7. Update Storm Drainage Master Plan & CIP/Finance 3. Develop City Center Action Plan 8. Develop a Complete Municipal Services Policy 4. Comprehensive [)]an Clarification & Streamlining 9. Update Sign Code & Establish Enforcement Program 5. Adopt Sanitary Sewer Master Plan & CIP/Finance 10. Update Annexation Policy & Related City Codes In addition to Council Goals, there are several ongoing tasks from 1986-87: Revise City Personnel Policies; review Service Level Priorities; complete implementation of the Computer Master Plan. Specific suggestions were also made in the Audit Report: Storm drainage fee increases since "the current fees are not sufficient to cover expenditures"; review Special Assessment Fund; increase revenue enforcement and collections; and, complete the Storm Drainage Utility fixed assets inventory. FINANCIAL POLICY AND CHANGES IN FINANCIAL POLICY - The Proposed 1987-88 Budget maintains the mid-range level II-III Service Levels provided in the 5-Year Plan. The departmental Requested columns of the Budget show basic Level III to average Level IV services. Both the Requested and Proposed Budgets include the South Metzger/Washington Square service impact adjustments. Changes in financial policy from last year's Budget involve: o Service Contracts for City services (Police School Resource Officer Program with the Tigard School District; the Police Service Contract with the City of Durham; the Police Dispatch Contracts with King City, Durham, Tualatin, and a recent request from the City of Sherwood; the Metzger Park Washington County LID maintenance contract; and a study of County Justice Court Service options); o Storm drainage utility fees are increased per the auditor's recommendation from $0.75 to $1.50 per month; o Fees and charges continue, assuming current activity levels and continue to recover 80% of direct cost; o A major capital equipment reserve "sinking-type" account is established for the first time in the Proposed 1987-88 Budget consistent with the major equipment replacement needs identified in the 5-Year Plan; and o Civic Center Bond Debt Fund Taxes are proposed for reduction by the use of discretionary franchise fee General Fund Revenues received into the Bond Debt Fund. (Note: The planned fund reserve in last year's Budget was disallowed by the State Department of Revenue and led to a lower tax rate in FY 1986-87, but would cause a disproportionate Bond Debt Fund tax rate increase if full debt service were levied in 1987-88.) BUDGET FEATURES AND CFIANGE~i FROM PREVIOUS BUDGETS - There are no major changes in either the City organization nor in the Budget organization. The Police Department eliminated the Operations Captain position in order to place increased emphasis on neighborhood patrol and special- programs such as the School Resource Officer program, Neighborhood Crime Prevention, and services to newly annexed areas. The Department of Community and Administrative Services, created by Council action last year, is essentially a restructuring of existing but previously separate organizational units. Library programs continue their relationship with the Washington County Ct),_s~!rative Library Service due to a three year reauthorization of that Operating Levy. Social Service programs are proposed at current funding levels. The Community Development Administration and Projects Unit is increased due Lo the Council's emphasis on streets, sewers and storm drainage Capital Projects. The - iii - Development Services Division is fully staffed under the Proposed Budget. The Public Works Operations Division is adjusted for the South Metzger annexation. The Streets Section and streetlighting funding beginning next year will be seriously impacted by the loss of the County Gas Tax. Buildings Maintenance has been transferred from a contract item to an in-house service and reduced contract cost in the Public Works Operations Division. Policy and Administration is unchanged. Personnel Services assumes an overall 4% Cost of Living Adjustment (3% in salary and 1% in benefits rol.lup) from the Revised 1986-87 Budget levels. The merit pool line item and team merit incentives continue as a part of the City's ongoing productivity improvement and merit recognition systems. Overtime costs have been minimized through maximum use of temporary staff and scheduling changes. Police Department overtime continues to be a major concern due to Court and Fair Labor Standards Act (FSLA) impacts and will be topic of close review this budget year. The City has aggressively and consistently held to its Total Compensation/Median Market policy where salary and benefit total compensation costs are kept in the mid-range of similar positions in our area. These policies have proven to be fair and yet support the City's concern for increased productivity, reduced turnover, and increasing professionalism. Materials and Services assume a 5% inflation cost increase plus the workload related increases from annexations or major growth impacts. Training and travel costs have been further detailed in this year's Budget, consistent with the Budget Committee's 1% of Personnel Services guideline and updated Council training policies. Capital Outl_al is again prioritized on the basis of productivity payback and employee safety criterion. Capital Outlay Budgets have been scheduled through the entire 5-Year plan and several departments did elect the option to replace equipment early, knowing that they will be held to the allocations over the next remaining three years of the Plan. Operating Contingency funds are minimal and close monitoring will be necessary to stay on line with our financial plan, but adequate set aside reserves can be maintained for the completion of the 5.-Ycaar Financial Plan. The Budget does not propose but provides for several options to begin addressing the completion of the Civic Center regarding additional land and expansion of City Hall's second floor. Some additional consideration should also be given during the course of this year to the long--term location and expansion needs of the Public Works Shops. TAXES AND TAX RATES - The City's assessed value for FY 1987-88 is estimated at more than $1.1 billion. The proposed tax base is increased per the provisions of State law for annexations and within the 6% Constitutional limit. The Proposed Tax Base, calculated by staff with assistance from the Department of Revenue, is $2,098,441. The estimated Tax Base rate is $1.90 per thousand. The Proposed Bond Dobt levy is at $118,000 of the total $239,500 Bond Debt Requirements for a $.12 tax rate. The total estimated tax rate is $2.02 or is just under the $2.03 tax rate which would have resulted without the South Metzger/Washington Square annexation. As the full value of the Washington Square area phases in over the next few years, the full tax rate savings will everiLually produce a long-term City tax rate 5-10% below what would have otherwise resulted. C6iX,LUSIGiV - Ifhe Proposed 1987 88 Budget is, after a lot of hard work by citizens and staff, the best in the City's now 26 year history - balanced, meeting service level commitments, and yet keeping with the promises for tomorrow. _ 210. _ l Robert W. J , City Administrator - iv - l r "4 . PROPERTY TAX INFORMATION 1966-87 1987--88 1987---88 1907-08 1987-•88 ADOPTED REQUESTED PROPOSED RECOMMENDED ADOPTED PROPERTY TAX: General Fund Tax Base 1,702,286 2,908,000 2,090,441 2,098,441 2,095,954 Bond Debt Levy_ _ 290,000 ?.78,00_0 118`000 118,000 _ 120,407 Total City Tax Levy 1,992,286 3,175,000 2.,7.16,441 2,216,441 2,216,441 ASSESSED VALUE ASSUMPTIONS: Beginning Assessed Value 906,368,900 957,116,868 957,116,868 957,116,868 957,116,868 Market Value Increase _ 22,909,030 -0- _ -0- -0- -0- _ Subtotal 929,277,930 957,116,868 957,116,868 A957,116,868 957,116,868 New Construction 26,838,938 51,222,302 51,222,302 51,222,302 51,222,302 Annexations - 1,000,000 _ 155,405,800 155,405,800 _ 155x405,800 _ 155,405,8_00 Total Assessed Value 957,116,868 1,163,744,970 1,163,744,970 1,163,744,970 1,163,744,970 1AX RATE ESTIMATES: General Fund Tax Base $ 1.78 $ 2.50 $ 1.90 $ 1.90 $ 1.90 Bond Debt Levy _ .16 .22 .12 _ .12 .12 Total City Tax Rate $ 1.94 $ 2.72 $ 2.02 $ 2.02 $ 2.02 AVERAGE TAX $/HOUSEHOLD: ($70,000 AV Household) General Fund Tax Base $ 124.60 $ 175.00 $ 133.00 $ 133.00 $ 133.00 Bond Debt Levy _ 11.20 _ 15.40 _ 0.40 8.40 8._4_0 Total City Tax/Household $ 135.80 $ 190.40 $ 141.40 $ 141.40 $ 141.40 Y TAX/HOUSEHOL_D TAX RATE/HOUSEHOLD .w ..o s.~o BOND DEBT/LEVY „o F-1 t . SO ~ TAX BASE ,ee L oe 1.00 h. to a x:b .so ~ n .0 30 YEAR 25000. o ~ N POPULATION, g N Adjusted by 1980 Census and then as of T June 30 each year shown 8 a 20000• 8 m P1 O ^ N N N m o. ~ .D ^ lsooo. a m ^ V1 m d ^ N N O O 10000. 1,250 5000. ASSESSED VALUATION: 1,000 0. °c 0 N .a r m O. O ^ N A N p m m m n n n n m m co F• ~ p. p, p. ~ p, a O P P a 4% A 750 5-YEAR PLAN ASSESSED VALUE HISTORY - - - 500 1981--82 $ 628,800,000 1982-83 $ 741,600,000 1983-84 $ 763,000,000 1984-85 $ 838,100,000 1985-86 $ 906,400,000 250 1986-87 $ 957,116,868 1987-88 $1,163,603,870 0 o •M n o n to o. O N w7 vi .O n n n n n m m m m m m m P A A T T O. P O. a O. A s . - vi - MUNICIPAL CITT BOARDS 6 COOR1 COUNCIL COMNIIICFS 0 JUSTICE o CIII:EN INVOLVEMENT t ELECTIONS 0 POLICY 1, C ITY OF TIGA RD SERVICES CITY o POLICY i MUNICIPAL CODES REVIEW ADVICE ATTORNEY o CO►MUNITY i INiERGOYFRTMENIAL RELATIONS OREGON ORGANIZATION BY FUNCTION ADOPTED 1981-88 o LEGAL SERVICES CITY ADMINISTRATION nomw 0 MANAGEMENT SYSTEMS $ ADMINISTRATION o PRODUCTIVITY IMPROVEMENTS i IEAM-BUILDING 0 CCWUNITY i INTERGOVERNMENTAL RELATIONS SUPPORT o BUDGET, FINANCE AND TONG-RANGE PLANNING 0 PROGRAM EVALUATION, WORK PLANS i REPORTING POLICE LIBRARY COMMUNITY i CpHUNITY DEPARTMENT DEPARTMENT ADMINISTRATIVE DEVELOPMENT SERVICES OE PARtME Nf RTMENT MANAGEMENT i ADMINISTRATION O OtP 1, MGMT, i ADNI N, - 0 PUBLIC SAFETY COORDINATION .0 COLLECTION DEVELOPMENT IC INFORMATION, N/H i COMMUNITY INVOLVEMENT OI ECONOMIC DERANSPDRPROJY.,ECT CI PLTYANNICENTNG E i R; TRAFFIC ( SG TVEDC, i t-S ASSN, 0 DEPARTMENT MANAGEMENT i ADMIN. o DEPARTMENT MANAGEMENT ► ADdoLEGALS O OPERATIONS i INTERNAL AFFAIRS 0 VOLUNIEERS NTEERISM, BOARD i COMMITTEE RELATIONS o o COMMUNITY CRIME PREVENTION 0 WCCLS COORDINATION SONNEL i LABOR RELATIONS o LID/DIP PROJECT MGMT. i ENGINEERING CONTRACTS O SCHOOL RESOURCE OFFICERS 0 LITERACY PROGRAM COORDINATCLAIMS i RISK MANAGEMENT o SOLID WASTE i FRANCHISES ADMINISTRATION PATROL INVEST- SERVICES FINANCE DEVELOPMENT PUBLIC DIVISION IWiIONS DIVISION DIVISION SERVICES WORKS DIVISION DIVISION OPERATION o CRIMINAL o POLICE DISPATCH NUTES o FINANCIAL WMT, o DIVISION MANAGEMENT 0 DIVISION MANAGEMENT INVESII- o 9.1-1 COORDINATION i ANALYSIS 0 COMPUTER SYSTEMS 6 GIS O FL[EI MANAG[M(OI i EOUIPM(N1 GAT IONS o CLERICAL i RECORDS o CODIFICATION o REVENUES i ENFORCEMENT o BUSINESS TAX i CODES ENFORCEMENT REPLACEMENT PROGRAM o EVIDENCE 0 ELECTIONS o LID/CIP FINANCE o BUILDINGS MAINTENANCE 0 R.O.W. VACATIONS O FRANCHISES AUOIIS 0 INVENTORY i SUPPLY STORES o GENERAL GOVERNMENT DAY SWING [v(NING R(1[R(NC[ READERS SVDPORI RECORDS/ OFFICE ACCOUNTIN BUILDING PLANNING [NGINFFRIN STOPS i WAS It Sta(ETS PARKS ,IF SHlfi SHI/I R[SIARCH SERVICES SERVICES COURT SERVICES SECTION SECTION SECTION SECTION SERVICES WATER SECTION SECTION SECTION o PATROL SERVICES o WILI/COHPUICR o CIRCULATION O IECH- 0 CITY RECORDS o OFFICE Mt711, o A/R i A/P 0 BLDG, INSP. O COMP PLAN O DIV. REVIEW 0 VEHICLE i O SANITARY 0 StRC(TS o PARKS i GROUNDS o CRIME ANALYSIS SYSI[MS 0 CHILDREN'S SERVICES o CENTRAL flits o WORD PRDC o DATA PROC o CODES ENFORC o ANNEX S(RV o IMPRV PERMIT O EOUIPMNI SEWERS MAIN, MAINTENANCE 0 TRAFFIC (NFORCfMINT o RIF(R(NCE i PROGRAMS o REPAIR o MUNIC C1 o PADRE R(CEP o CASH MGMT o SEWER INSP o SPEC PROJ 0 SURVEY i o SUPPI SCRV O SIORM 0 SIRC(1 u PARKS PROJ(CIS R NARCOTICS TEAM RI SEARCH 6 MAINI R CASHIER O COPY CNIR o PAYROLL 0 DEVIL INSP 0 PARKS MAPS DRAINAGE SWEEPING O K-9 TEAM o PURI IC INFO o NAIL o UTIIIIV PLANNING o St IIGIIIS o SIGNS o POI ICE RESERVES BIIIINGS o CUNRENI i IRATE SIGNALS o PURLIUSING PIANN i REV V11 I.IMri 1111 l L(MINI I Y(:DANE It o MI141CIPAL o MAYOR AND COUNCILORS (SY) o BUDGET COMLITIE[ (SV) C ITY OF TIGA RD JUDGE (S) CITY o PLANNING COMHISSIDN 19" 0 PARKS AND "R[AITOM BOARD (7V) OREGON ATTORNEY o LIBRARY BOARD (7V) 0 (CONOMIC DIVEIOPMINI (90 ORGANIZATION BY POSITION o TRANSPORTATION COMMIIIFE (9V) ADOPTED 1981.88: IZ9.25 o NI I GIIBOR"00D WATCH COMMITTEE (7Y) 0 CITY ATTORNEY CITY o UTILITIES AND lPANU115E5 (lY) ADNINISIRAiION 2•S o NPO'S 1-8 o CITY CENTER TASK FORCE (7V) o CITY ADMINISTRATOR O EXECUTIVE SECRETARY O INI(RH (.5) 12.25 12 21.5 51 DOLiCE Li COMMUNITY B LUN" IDI ►ATNEMI ADMINISIRATI VE PMENI SERVICES TMENT A 2 ).S S 0 POLICE CM!EF 0 CITY LIBRARIAN o CAS DIRECTOR 0 CD DIRECTOR o POLICE OFFICER/SRO(2) o ASSISTANT LIBRARIAN o PERSONNEL MANAGER o CITY ENGINEER o CRIME PREVENTION SPECIALIST o EXECUTIVE SECRETARY o PROJECT ENGINEER (2) o OFFICE ASSISTANT 1 (3) o OFFICE ASSISTANT IV 21 1.75 9.5 12 6 21 PMENI PUBLIC PATROL IMVESTI- SUPPORT SUPPORT FINANCE E22 DIVISION GAI IONS SERVICES SERVICES DIVISION 1.S CES WORKS DIVISION DIVISION DIVISION 2 ION 1.5 OPERATIONS 7 o LT o LIEUTENANT O MAAAUR 0 CITY RECORDER 0 FINANCE DIRECTOR o DEVELOPMENT SERVICES o OPERATIONS SUPERINTENDENT 0 POLICE Of! o DI!PATCHER(7.S) 0 DEPUTY CITY 0 OFFICE ASST.1 (.S) MANAGER o BLDG. MAINT. CUSTODIAN (3.7S) o SECRETARY/CIERK RECORDER o OFFICE ASSISTANT 1 (3) o OFFICE ASSISTANT I 8 B B 2 5.76 2.25 6 4.S 7 B 5.5 2 7 1 S ACCOUN DAY SWING EYE MINC REFERE NCf READERS SUPPORT LE10RDS1 T IN SHOPS B SMtFT SHIFT SHIFT B RESEARCH SERVICES SECTION SERVICES O SERGEANT 0 SERGEANT o SERGE:.N1 0 ASSOCIATE 0 ASSOC. 0 LIB AST 111 0 MANAGER 0 MANAGER o MANAGER/ O 0 SR PLNR o O ME CH o O CAW CHIEF 0 CA Y HItF o CORPORAL 0 CORPORAL o CORPO?AL LION (.7S) LIBN (.7S) 0 LIB AST I o OA 11 0 OA 111 ACCOUNTANT o CODE ENF OFF o AST PLNR o TIC" 111 o U W III o UT WAKR 111 . 0 UTIL WRKR II o POt OFF 0 Pot OFF o POL 04 O LIBRARY o FIB AST o till AIDE (.25) o OA I o OR It o ACCTG ASST o INSP 1110) (2) o 1(CH II 0 U W 1112) o UT WRKA 11(2) 0 UTIL WAKA 1(2) (6/ (6) (6) ASST 111(,25) 111(2) o OA 11 0 OA 1 0 SLG CLRK (2) o TECH 11 o OR 11 0 EEC" 1(2) o U W I o UI WRKR 1(1) 1 HELPERS (Pt) o LIBRARY o LIB AST 1 o 0 AI0E0/1) o ACCTG ASST 0 OA 1 o SR PL AMR 0 FNG AIDE (.5) 0 MAINT WRKR o HAIRY WRKR(2; AIDE o LIB AIDt(2) (.S) o AST PLNR(2)0 OA 1(.S) 0 OA I V111 S T A F F I N G S U M M A R Y 1982-83 1983 -84 1984-85 1985. 86 1906-87 1987--88 1987--88 1987-48 1987•-88 PROGRAM: DEPARTMENT ACTUAL ACTUAL BUDGETED ADOPTED REVISED REQUE_STEU PROPOSED RECOMMENDED ADOPTED COMMUNITY SERVICES: Police-- 29 29 29 31 37.5 43.5 42.25 42.25 42.25 Community Svcs. Adm. 3 4.5 3.5 3.5 3.5 Finance and Services 10 10 11.5 12 12.25 17.5 16.5 15.5 15.5 Municipal Court .5 1 - 1 2 2.25 _3.5_ 3.5 2.5 2.5 Subtotal 10.5 11 12.5 14 17.5 25.5 23.5 21.5 -21.5 Library 5.75 6 6 7.75 11 14 12 12 12 Recreation -0- -0- -0- -0-- -0-• -0-• -0- -0- __O_ Subtotal 5.75 6 6 7.75 11 14 12 12 12 Social Services --0-• -0-- -0-• -0-- -0- -0- -0-• -0- -0- COMMUNITY DEVELOPMENT: - CD - Administration 4 4 4 4 4 5 5 5 5 DS - Administration .5 1.5 1.5 1.5 1.5 DS - Building &'Codes 3 2.75 3.75 4 5.5 6 6 6 7 US - Pianning 2 2 2.5 4 6.75 8 8 8 8 DS - Engineering 6 7 3.5 6 7 6 6_ 5.5 _5.5 Subtotal 11 11.75 9.75 14 - 19.75 21.5 21.5 21 22 OPNS - Operations/Srvcs 2.75 3.25 3.25 4.25 5 7 7 5 5 OPNS - Wastewater 3.25 5.25 5.75 5 5 6.5 6.5 7 7 OPNS - Streets/Lighting 2.75 4.25 4.75 6 6 7.5 7 7 7 OPNS Parks 2.25 1.25 1.75 2 4.5 _ 6 6 _ 5 5 _ ;subtotal 11 14 15.5 17.25 20.5 27 26.5 24 - 24 CITY ADMINISTRATION 4 3.5 3 3.25 3 3 3 2.5 2.5 'T'OTAL. STAFF 75.25 79.25 79.75 91.25 113.25 139.5 133.75 178.25 129.25 POPULATION 17,300 18,200 19,000 20,500 21,500 22,700 22,700 23,300 23,300 STAFF:POPULATION 1:230 1:230 1:238 1:225 1:192 1:170 1:173 1:182 1:180 SERVICE LEVEL iI II I I :1sT :I :[I-:C:[ C:[:[ -:[i III -:[:I CII-:C:I I:C:I -:CI - ix - THIS PAGE INTENTIONALLY LEFT BLANK 1987-88 SALARY AND JOB CLASSIFICATION PLAN x - TMEA/OPEU SALARY PLAN: 1986--87 TPOA SALARY PLAN: 1987•-88 CLASSIFICATION - JOB TITLE SALARY RANGE CLASSIFICATION - JOB TITLE SALARY RANGE Office Aide (OA) $3.75 - $5.75/hr. Secretary/Clerk I $1157 - $1420/mo Office Aide P/T Clerk Dispatcher 1397 - 1716 Office Assistant (OA I) $ 925 - $1235/mo. Police Officer 1846 - 2267 Clerk/Typist I Corporal 1936 - 2380 Office Assistant II (OA II:) 1061 - 1418 Sergeant 2077 - 2551 Clerk/Typist I:I LB Clerk II Office Assistant II:T. (OA III) 1145 - 1523 Clerk/Typist :LII LB Assistant Office Assistant IV (OA IV) 1229 - 1639 Accounting Clark Engineering Aide 1145 - 1523 Engineering Aide Engineering Tech. I (ET I) 1324 - 1765 Engineering Tech. I Engineering Tech. II (ET I:1:) 1628 - 2038 Engineering Tech. II Engineering Tech. III (El' TIT.) 1891 - 2369 Engineering Tech. III Maintenance Worker (MW) 1061 - 1418 Maintenance Worker Utility Worker I (UW I) 1229 - 1639 Utility Worker I Utility Worker II (UW II:) 1324 - 1765 Utility Worker II Auto Service Worker Utility Worker III (UW III) 1418 - 1891 Utility Worker III Mechanic Inspector I (I. I) 1418 - 1891 Inspector "C" Inspector II (I. II:) 1749 - 2186 Inspector "B" Inspector III (I. 111) 1891 - 2369 Inspector "A" Plumbing Inspector NOTE: Negotiations were still in process at time of Budget publication. - xi - - lix - OOL'E8b'bT OS6'£Z9'b OOS'09Z 000'TZT OOS'Vri 000'£8 000'LTT 000'8E8 005'0£9 OSO'EIZ'T 00Z'Zb8'y (SZ'6"ZT) 1394(18 IV.101 CEZZ'b£b'L] [000'OOT'bl C-O-] 0£[1'8117 0005'6L.9] [L6Z'LT] [OO5'ZZ1 COOB'Stil 0O5L'96Z] [969'8Z9] CLOS'SZb'T] -0-•• H31110 llW b06 8515 T -0-• -0-- -0•- 000 SL. L6Z'ZT -0- OOf. T9 005 it, 000 6bT L08'ETZ T 3A213S3WA3N39NIlM3 000'00T -0- -0- --0- •-•0- --0- -0- -0- 000'05 000105 -0- 114314330d3b 1N3WdInN 61C'StL'S 000'OOT'b -0-• £L1'811 00S'409 000'5 005'ZZ 005'b8 05Z'661 969'6Zti OOL'TTZ S133f021d lV1ldV3 COSU'VOL] COS6'EZS7 [OOS'09Z1 --0-- S33IAUS 1830 056 EZS OS6 EZS S.1N3WSS3SSV 1UI33dS 005'092 005'092 1830 ONC2 CLZO'S9Z'91 CLZO'Z] 0000'SL-] 1E0L.'S91 [OO5'b61 COOZ'Z691 [O5L'££E] CUSE'tPOS] C£69'91ti'bl (SZ'6ZT) 1390118 9NLI.0 3dO [OOT'TE91 [OO5'ZT] 0009'Z93 100b'9S] COOZ'OZT] 1000'6[.£.7 -0-- 1N]"3A09 1W213N39 000'08 E95 T 8£T 8 ZEE L 929 5T ItC Lb -0- A3Na011W kII3 OOT'TSS LE6'01 Z9b'b5 890'60 uls'VOT 6SO'ZEE -0- Ld30-N0N 30IIR-ALI3 [000'ZLT] 0008'E7 [000'617 COOT'LT] [OOV OE] 10OL'1011 (S'Z) NIWOV 'I ,l3IlOd 6TL'8ZT 058 Z 052 bT 528 ZT 008 ZZ b66'SL -~S7-Z~ NIWOV 9 114914 kII3 T8Z'Eb OS6 OSL'b 5LZ'b 009'L 90L'SZ -0- 11ONf103 AlI3 1990'01£'Z] CLZO'Z7 [OOO'SLl 1EOL.'S91 1OOL'S91 [OOT'bBSI COSZ'8ZZ] EVSL'ZTE] CZEL'SL.61 (TS) 1N3WdOl3A30 UlNf44400 58E 981 S8E 981 5 SGNM40 4 SN21Ud-Pld £00'865 £OL'S9 OOZ'SZ OOT'L64 000'01 (L) 9N1.1-119I1 9 SAMLS-fld VOS'06Z 005'401 400'U6T (L) 'd31UM31SU"d OS6'£OT 005'8 000'0Z 05Z'bT 05Z'bT OS6'9b (Z) S33IA213S 9 SdOt1S-t'ld SOL'ZZT 000'ZZ 000'ZZ 000'ZZ 000'ZZ Sol'bE (E) S9NIOlIf18 ? NIWOU--md T6L'66T LZ8'Z 000'SZ 000'SZ 000'SZ b96'TZT (5'S) 9NI2133NI9143-SO IOL'LSZ 18L'LSZ (8) 9NINNUld-SO EEE'bSZ 000'5 £EE'6b-Z (L) 3N3 53003 4 914I011AG-SO b9Z'LS 000'5 005'2 005'2 b9Z'Lb (SIT) NOI.IMLSINIWUV-03 OSE'T£Z 000'0S 000'01 000'00 000'05 000'05 OS£'T£ (S) S133fObd 'J NIWOU•--O3 [198'15T'E] [OO5'Z1] 0005'9Z] 0000'ZE] 0000'TZT] 1198'6S6'Z] (SL.'SL) S33IA213S ,U.INnWW03 009'50 0- 0-9'S1 -0- S33IA213S 1VI30S 006'[1£ 006'LL.£ (ZT) IN3W.L'dUd3G .121 N11 Ob9'6T1 069'611 (S'-Z) BMW lUdI3INf1W-SV3 bOZ'99Z 000'5 005'2 005'[ bOZ'TSZ (S'6) S33IA213S .1210ddAS-SU3 58Z'bTZ 005'-Ll 005'ZT 000'5Z 000'001 58Z'b9 (9) 9NI1.Nf1033VL33NUNI3-SW3 09E'obT 000'5 o05'Z 005'[ 09E'S7T (S' E) NOI1Vb1SINiWOU-SV3 ZL8'L.86'1 000'0 000'2 000'9 ZL.9'Sl6'1 (SZ'Zb) 1NIW1.21Wd30 33I10d 1390(18 114MMSSU 1.830 30S MIS Wl OV021 \V.I. SUS XUl SV9 39UNIW210 Omni ONfl:.l~ - 31.3 :lINn 1390(18 1U.101 1UI33dS ONOil SA21Ud S.133Y.1S KINf103 A.1N1103 3lUlS W'dO.LS UMS lUb3N39 JJV.LS 88-L86T Al 03.Ld00V I REVENUES I i I CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DE::PARTMENI-: N/A 1987-88 ANNUAL BUDGET ACCOUNT CODE: N/A BUDGET UNIT: ALL FUNDS ACTUAL ACTUAL BUDGETED REQUESTED REVENUE: & PROPOSED RECOMMENDED ADOPTED 1984--85 1985-U6 1986-87 1987-88 MISCELLANEOUS , 1987-88 1987 88 1987--88 3,115,322 4,258,278 4,821,304 6,784,461 GENERAL FUND 5,802,200 5,777,200 5,842,200 132,677 114,038 78,500 -0- FEDERAL REV. SHARING --0-.- -0- --0- 656,098 863,893 1,100,000 1,156,750 SEWER FUND 1,156,750 1,156,750 1,213,050 301,446 320,134 390,000 630,500 STORM DRAINAGE 630,500 630,500 630,500 482,438 573,787 615,000 809,000 STATE TAX STREET 809,000 838,000 838,000 130,470 319,061 396.000 117,000 COUNTY GAS TAX 117,000 117,000 117,000 267,156 140,601 140,000 73,000 COUNTY ROAD LEVY 73,000 83,000 83,000 498,266 565,863 812,000 754,500 STREETS SDC 754,500 754,500 754,500 182,435 217,642 180,000 121,000 PARKS SDC 121,000 121,000 121,000 138,831 395,557 296,000 260,500 BOND DEBT 260,500 260,500 260,500 2,126,010 2,065,278 4,521,000 4,623,950 SPECIAL ASSESSMENTS 4,623,950 4,623,950 4,623,950 2,424,489 1,675,177 -0- 0- BUILDING FUND -0- --0- --0- 101455,646 11,5091309 13,349,804 15,330,661 TOTAL REVENUE 14,348,400 14,362,400 14,483,700 - 1 - REVENUE SUMMARY 6 6 5.5 / 5 5 40 4.5 ' ~'yE.9 4 4 z p1. F~~♦ 0 3.5 / Geo J 3 3 oooq 2.5 0 2 2 PARKS • STREETS AND . 0.00 1.5 STORM DRA/NAGS . SEWERS AND • SEWERS A 1 0.5 FEDERAL REVENUE w~~wwwmmm ~~~/NG 82-83 83-84 84-85 85-86 86-87 87-88 GENERAL FUND 2,282,616 2,618,774 3,115,322 4,258,278 4,821,304 5,842,200 FED REV SHARING 106,563 117,858 132,677 114,038 78,500 -0- SEWER/STORM DRAIN 591,466 698,273 957,544 1,184,027 1,490,000 11843,550 STREETS & PARKS 2,035,607 1,379,145 1,560,765 1,816,954 2,143,000 1,913,500 OTHER 1,248,502 1,885,316 4,689,338 4,136,012 4,817,000 4,884,450 TOTAL 6,264,754 6,699,366 10,455,646 11,509,309 13,349,804 14,483,700 -2- f, USE AND LIMITATIONS OF FUNDS GENERAL FUND: Revenue is received from property taxes, fees and charges for services, franchise fees and revenue from other agencies. Funds may be used for ordinary expenditures of the City. SEWER FUND: Revenues are received from user fees for sewage treatment and sewer line maintenance. Funds are used for the operation, maintenance and repair of City sewer facilities. STORM DRAINAGE FUND: Revenues are received from user fees for storm drainage. Funds are used for, the operation, maintenance and repair of City storm drainage facilities. STATE TAX STREET FUND: Shared revenues from tax on sale, use, etc. of motor vehicle fuel. Funds shall be used for construction, reconstruction, improvement, repair, maintenance, operation and use of public highways, roads, streets and roadside rest areas and may be used for street lighting and cleaning, storm drainage, traffic control devices and cost of administration. COUNTY GAS TAX FUND: Shared revenue from Washington County tax on sale, use, etc.. of motor vehicle fuel. Funds shall be used for construction, reconstruction, improvement, repair, maintenance, operation and use of public highways, roads and streets. COUNTY ROAD LEVY: Shared revenue through a three year serial levy imposed by Washington County, with funds to be used for repairs of existing streets, roads or bridges. The City will continue to receive delinquent property tax collection monies, but the serial levy has ended. Funds shall not be used for road widening or extensions. STREETS SDC: Road system development fees are charged when a building permit is issued for any new construction and/or additions, alterations or change in use which increases the number of parking spaces. Use of fees is limited to implement the installation, construction or extension of extra capacity street facilities and traffic control devices. PARKS SDC: Park and recreation systems development fees are charged when a building permit is issued for any new construction and for additions, alterations or change in use which creates a dwelling unit. Funds collected are to be used to implement the acquisition, development and expansion of additional recreation spaces and facilities. Funds are segmented into two districts - S.W. Pacific Highway is the dividing line and funds are expended in the district from which they are collected. BOND DEBT: The City sold $2.2 million in general obligation bonds on June G, 1984 for the purpose of purchasing land and constructing a Civic Center. The bonds will be repaid through property taxes levied each year for 20 years. SPECIAL ASSESSMENTS: Revenue for this fund is derived from assessments on properties that have formed local improvement districts. The funds are expended to retire the outstanding Bancroft debt. - 3 - CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: N/A 1987--88 ANNUAL BUDGET ACCOUNT CODE: 10 BUDGET UNIT: GENERAL FUND ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENI)ED ADOPTED 1984-85 1985--86 1986--87 1987-88 MISCELLANEOUS 1987-88 1987-88 1987-88 Taxes 671,594 735,552 1,532,000 1,887,590 40000 Current Taxes 1,887,590 1,887,590 1,887,590 85,794 90,564 75,000 142,600 40100 Prior Year Taxes 142,600 142,600 142,600 409 --0- 500 -0- 40200 Other Tax Revenues -0- -0- From Other Agencies -0- 32,340 -_0- 120,000 40400 Federal Grants -0- -0-_ -0-• 37,522 47,541 45,000 80,000 41000 Cigarette Tax 80,000 80,000 80,000 121,464 134,506 135,000 147,500 41100 Liquor Tax 147,500 147,500 147,500 102,070 99,460 105,000 108,000 41200 State Revenue Sharing 108,000 108,000 108,000 9,116 9,475 2,000 2,000 41400 State Grants 2,000 2,000 2,000 23,251 28,993 35,000 60,000 42000 Hotel/Motel Tax 60,000 60,000 60,000 39,717 18,775 19,000 18,000 42100 County - USA 18,000 18,000 18,000 182,277 194,599 154,000 200,000 42200 County - WCCLS 200,000 200,000 200,000 * 72,000 - - State 911 Tax (100%) 72,000 72,000 72,000 Fees & Charges 57,090 60,145 90,000 90,000 43000 Business Tax 90,000 90,000 90,000 86,392 67,162 100,000 100,000 43100 Mechanical Permits 100,000 100,000 110,000 176,044 185,385 190,000 190,000 43200 Building Permits 190,000 190,000 225,000 90,040 106,833 90,000 100,000 43300 Plans Check Fee 100,000 100,000 115,000 5,815 3,210 7,000 6,000 43400 Alarm Permits 6,000 6,000 6,000 5,481 8,603 7 X00 8,000 43500 Other Permit Fees 8,000 8,000 8,000 81,167 97,104 60,000 60,000 43600 Street Compl Permits 60,000 60,000 60,000 12,675 8,947 10,000 8,000 43700 Subdivision Fees 8,000 8,000 8,000 16,350 2,428 12,000 15,000 43800 Zoning Fees 15,000 15,000 15,000 1,200 -0- 2,000 --0- 43900 Sewer Inspection Fees -0- -0- "-0- -•0- 25,529 12,000 8,000 44000 Other Planning Fees 8,000 8,000 8,000 -_0- 300 -0- --0- 44100 Zone Change Fees -0- -0- -0- -0--• -0-- -0- -0- 44200 Street Lighting Fees -_0- -0-- -0-- 23,223 16,405 10,000 15,000 45100 Misc. Fees & Charges 15,000 15,000 15,000 NOTES: 114000 -lax base $2,095,954 at 90% collectable $1.,887,590...#4100 @ $3.50 P/C x 22,700 = 80,000...#41100 @ $6.50 P/C x 22,700 = 147,500...#41200 @ $4.75 P/C x 22,700 = 109,000 H45100 - Included requested $5,000 Park fee increases... 911 Estimated at $18,000 per quarter - 794 per capita... Population Assumption: 20,750 (7/1/86) + 750 (86-87) = 21,500 (S-T) + 1,200 South Metzger = 22,700 (7/1/87). - 4 - CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: N/A 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10 BUDGE-f UNIT: GENERAL FUND ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986--87 1987-88 MISCELLANEOUS 1987-88 1987-88 1987-88 Fines & Forfeitures 114,6uv 148,305 136,000 165,000 45500 Fines & Forfeitures 165,000 160,000 160,000 18,803 18,780 18,000 20,000 45600 Indigent Defense 20,000 20,000 20,000 548 526 1,000 1,500 45700 Library Fines 1,500 1,500 1,500 Franchise Revenue 326,252 645,815 475,000 525,000 46000 Electric 525,000 525,000 525,000 104,733 131,534 130,000 150,000 46100 Gas 150,000 150,000 150,000 108,468 114,303 120,000 135,000 46200 Telephone 28,000 28,000 28,000 40,849 34,644 45,000 55,000 46300 Garbage 55,000 55,000 55,000 10,944 14,968 20,000 25,010 46500 Cable TV 25,010 25,010 30,010 Use of Money & Proper. 95,373 167,918 100,000 150,000 47000 Interest 150,000 155,000 155,000 8,400 6,650 4,000 4,000 47200 Rental - Old City Nall 4,000 4,000 4,000 Other Revenues 2,150 11,539 9,500 5,000 47700 Donations/Gifts 5,000 5,000 5,000 27,039 16,642 27,000 91,000 47800 Other Revenues 91,000 66,000 66,000 _ 20,728 8,310 15,000 25,000 47900 Recovered Expenditures 25,000 25,000 25,000 2,705,667 3,293,750 3,793,000 4,789,200 SUBTOTAL - GENERAL FUND 4,562,200 4,537,200 4,602,200 -0- -0- -0- 755,261 Taxes Needed to Balance -0- -.0- -0- 409,655 964,528 1,028,304 1,240,000 30000 Fund Balance 1,240,000 1,240,000 1,240,000 - 3,115,322 4,258,278 _ 4,821,304 6,784,461 TOTAL - GENERAL FUND 5,802,200 5,777,200 5,842,200 NOTES: $1,100,000 from 5-Year Reserve, underexpenditures, and $40,000 Civic Center carryovers for McCartney-Johnson contract payout (see CIP--GEN) #47700 - $3,000 LB...$2,000 Miscellaneous ...#47800 Includes SRO Reimbursements and Police Dispatch contracts ...#46200 - $135,000 total with $107,000 received into Bond Debt fund to lower taxes ...$28,000 available in GF... - 5 - CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: N/A 1987--88 ANNUAL BUDGET ACCOUNT CODE: 20 BUDGET UNIT: FED. REV. SHARING FUND ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1964--85 1985-86 1906-87 1987-88 MISCELLANEOUS 1987--88 1987--88 1987-88 From Other Agencies 109,731 105,916 48,718 --0- 40500 Federal Rev. Sharing --0-- -0-- -.0..... Use of Money/Properly -0-- -0 2,202 -0-- 47000 Interest -0- --0-• --0-- 22,946 8,122 27,500 -0- 30000 Fund Balance -0- -0- --0- 132 4 677 114,230 78 , 500 -0-- TOTAL FEDERAL REV. SHARING --0-- -0-- --0--- k - 6 - CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: N/A 1987-88 ANNUAL BUDGET ACCOUNT CODE: 30 BUDGET UNIT: SEWER FUND ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 MISCELLANEOUS 1987-88 1987-88 1987--88 Charges for Services (N(?t) 136,826 113,074 90,000 100,000 44300 Sewer SDC Fees 100,000 100,000 112.,800 11,135 14,635 10,000 10,000 44400 PW Inspection Fees 10,000 10,000 10,000 7,971 6,000 3,000 3,000 44500 Charge-Lieu of Assess 3,000 3,000 3,000 376,041 455,728 492,000 470,000 44600 Sewer Service Charges 470,000 470,000 513,500 Use of Money/Propen_tj_ 16,855 16,734 20,000 20,000 47000 Interest 20,000 20,000 20,000 107,270 263,722 485,000 553,750 30000 Fund Balance 553,750 553,750 553,750 _ 656,098 863 893 1,100,000 1,156,750 'TOTAL SEWER FUND 111561750 --1115617 1,213,050 NOTES: 044300 USA SD(. connection charge $1,100, effective 7/1/87...044600 - City 75¢ surcharge dropped in 86-87. USA rates effective 711187; $11.75 per month per dwelling unit ...#30000 - BFB from SDC carryovers... 7 _ CITY OF TIGARD, OREGON PROGRAM: REVS=NUE SUMMARY DEPARTMENT: N/A 1987--88 ANNUAL BUDGET ACCOUNT CODE: 31 BUDGET UNIT: STORM DRAINAGE FUND ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1984--85 1985-86 1986--87 1987-88 MISCFLE.ANEOUS 1987--88 1987--88 1987-88 Charges for Services 145,985 155,431 180,000 420,000 44700 Storm Drain Serv Chgs 420,000 420,000 420,000 92,500 120,259 100,000 100,000 44900 Storm Drain SDC 100,000 100,000 100,000 Use of Money/Pr•opert 2,718 3,306 10,000 15,000 47000 Interest 15,000 15,000 15,000 60,243 41,139 100,000 95,500 30000 Fund Balance 95,500 95,500 95,500 301,446` 320,134 _ 390,000 630,500 TOTAL STORM DRAINAGE FUND __630,500 630,500 630,500 NOTES: 944700 - Adopted @ $1.50/mo. per Auditor's rocommendation...1130000 - SDC carryover... - 8 - CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DI.--PARTMENT: N/A 1987--88 ANNUAL BUDGET ACCOUNT CODE: 21 BUDGET' UNIT: SLATE: TAX STREET FUND ACTUAL ACTUAL BUDGETED REQUESTED REVENUE 6 PROPOSED RECOMMENDED ADOPTED 1984-•-85 1985-06 1986--•87 1987-88 MISCELLANEOUS 1987--88 1987-•88 1987--88 From Other Agenci_ps 326,009 373,618 350,000 544,800 41300 State Gas Tax Share 544,800 544,800 544,800 Charges for Services 22,u2g 8,872 8,000 8,000 44200 Street Lighting Fees 8,000 81000 8,000 Use of Money/Property 20,421 22,989 20,000 25,200 47000 Interest 25,200 25,200 25,200 113,979 168,308 237,000 231,000 30000 Fund Balance 231,000 260,000 260,000 482,438 573,797 615 000 809 000 TOTAL STATE TAX STREET FUND ,8091000 838,000 _ 838,000 NOTES: $24.00 Per Capita x 22,700 (with South Metzger). _ 9 _ CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY I)EPARIM[=NT: N/A 1987--88 ANNUAL BUDGET ACCOUNT CODE: 22 BUDGET UNIT: COUNTY GAS TAX FUND ACTUAL ACTUAL BUD(.,E'T1=D REQUEST ED REVENUE & PROPOSED RECOMMENUf:D ADOPTED 1984-85 1985--86 1986-••87 1987--88 MISCELLANEOUS 1987--88 1987-88 1987 88 From Other Agencies 81,363 305,553 326,000 90,000 42300 County Road Tax 90,000 90,000 90,000 Use of Money/Prop!Lgy_ 5,004 3,111 -0- 1,000 47000 Interest 1,000 1,000 1,000 44,103 10,397 70,000 26,000 30000 Fund Balance 26,000 26,000 26,000 130,470 319,061 396,000 117,000 TOTAL COUNTY GAS TAX FUND , 1171000 117,000 _ 117,000 _ NOTES: #42300 - At 1¢ per gallon... Approximately $300,000 loss from 3¢ Gas Tax Increase election defeat... 10 - CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: N/A 1987-88 ANNUAL BUDGET ACCOUNT CODE: 23 BUDGET UNIT: COUNTY ROAD LEVY FUND ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTE=D 1984-85 1985-86 1986--87 1987-88 MISCELLANEOUS 1987-08 1987-88 1987--88 From Other Agencies 26,060 21,068 2,500 2,500 42400 County Maint. & 2,500 2,500 2,500 Repair Tax Use of Money/Property 16,617 5,185 500 500 47000 Interest 500 500 500 224,459 114,348 137,000 70,000 30000 Fund Balance 70,000 80,000 80,000 267,156 140,601 _ 140,000 73,000 TOTAL COUNTY ROAD LEVY FUND 73,000 83,000 83,000 _ NOTES: Remaining funds from 3-year County Road Serial Levy - 11 - CITY OF T:IGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: N/A 1987-88 ANNUAL BUDGET ACCOUNT CODE: 51 BUDGET UNIT: STREETS SDC ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1984-85 1985--86 1986--87 1987--88 MISCELLANEOUS 1987--88 1987--88 1987-88 Charges for Services 285,897 267,660 272,000 210,000 44800 SDC--Streets 210,000 210,000 210,000 Use of Mone /y Property 13,057 15,613 40,000 20,000 47000 Interest 20,000 20,000 20,000 Other Revenues 449 -5- -9- -0-- 47800 Other Revenue -0-- -0- -0-- 198,863 202,591 500,000 524,500 30000 Fund Balance 524,500 524,500 524,500 498,266 565,863 _ 812,000 754,500 TOTAL STREETS SDC FUND 754,500 754,500 _ 754,500 NOTES: H44800 - $600 per F:RU. 12 - CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: N/A 1987--88 ANNUAL BUDGET HCCOUNT CODE: 52 BUDGET UNIT: PARKS SDC FUND ACTUAL ACTUAL. BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1984-85 1985--86 1986--87 1987-88 MISCELLANEOUS 1987-•88 1997--88 1987--88 Charges for Servic_e_ s 73,780 .66,690 50,000 60,000 44900 SDC-Parks 60,000 60,000 60,000 Use of Money/Properly 14,061 5,301 10,000 8,000 47000 Interest ` 8,000 4,000 4,000 94,594 145,651 120,000 53,000 30000 Fund Balance 53,000 57,000 57,000 182,435 217,642 _180,000 121,000 TOTAL PARK SDC FUND _ 121,000____. 17.1,000 121,000 NOTES: Approximately 50/50 split between NW and SE accounts... - 13 - CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: N/A 1987-88 ANNUAL BUDGET ACCOUNT" CODE: 60 BUDGET UNIT: BOND DEB-E' ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1984--85 1985-86 1986-07 1987-88 MISCELLANEOUS 1987--08 1987-80 1987-08 Taxes 138,831 394,178 261,000 215,300 40000 Current Taxes 100,300 100,300 100,300 --0- --0- 34,000 20,000 40100 Prior Year Taxes 20,000 20,000 20,000 Franchise Revenue -0- -0- -0- -0-- 46200 Telephone 107,000 107,000 107,000 Use of Money/Property -0-- 164 1,000 200 47000 Interest 200 200 200 -0-• 1,215 -0- 25,000 BEGINNING BALANCE 25,000 25,000 25,000 130,831 _ 395,557 y ^ 296,000 260,500 TOTAL_ BOND DEBT _ 260,500 _ 2602500 260,500 NOTES: H40000 - 120,487 @ 90% collectable = $108,300 Current Taxes...and estimated Bond Debt Tax Rate of $.12/thousand. - 14 - CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY oEPARTMENT: N/A 1987-80 ANNUAL BUDGEa" ACCOUNT CODE: 40 BUDGE-E , UNIT: SPECIAL ASSESSMENT FUND ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1984-85 1985--86 1906-07 1987-00 MISCELLANEOUS 1907--88 1907--80 1907-08 Use of Money/Property 68,451 34,476 -0- -0-• 47000 Interest -0- -0- -0 233,495 179,519 -0- -0- 47100 Int from Other Sources -0- --0- --0- Other Revenues -0- -0- 4,000,049 4,100,000 47400 Bond Proceeds 4,100,000 4,100,000 4,100,000 467,195 361,268 520,951 523,950 47500 Bancroft Collections 523,950 523,950 523,950 -0- --0- -0- -0-- General Fund Transfer -•0- --0- -0- 1,356,877 1,490,015 -0-• -0- 30000 Fund Balance -0-- -0- -0-- _ 7 126,018 2,065,278 4,521,000 4,623,950 TOTAL SPECIAL ASSESS FUND 4,623,950 4,623,950 623,950 NOTES: $2,000,000 Dartmouth 2,000,000 135th/hurray 100,000 - Misc. LID's _ $4,100,000 - LID Projects 523,950 - Assessments $4,623,950 - Total - 15 - CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: N/A 1987-88 ANNUAL BUDGET ACCOUNT CODE: 50 BUDGET UNIT: BUILDING FUND ACTUAL ACTUAL_ BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1984--85 1985--86 1986--87 1987--88 MISCELLANEOUS 1987-88 1907-08 1987--88 Us_e_of_Money/Property- 204, 204,650 63 , 888 -0- -0-- 47000 Interest --0-• -0--- -0- -0- --0-- -0- 47400 Bond Proceeds --0- -0- 2,219,831 1,611,289 22,000 -0-- 30000 Fund Balance -0--• -0- -0- 2,219,031 1, 675, 177 000 -0- TOTAL BUILDING FUND --0- - 0- --0- NOTES: $40,000 held in General Fund Reserve for Civic Center close-out... 16 - CITY OF TI:GARD, OREGON PROGRAM: EXPENDITURE SUMMARY DEPARTMENT: ALL PROGRAMS 1986--87 ANNUAL BUDGET ACCOUNT CODE: 1 - 6 BUDGET UNIT: ALL UNITS ACTUAL ACTUAL. BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984--85 1985-86 1986-87 1987-88 SUMMARY 1987--88 1987--88 1987•-00 2,426,410 2,747,502 3,696,033 4,627,901 PERSONAL SERVICE: 4,380,048 4,295,749 4,332,749 (79.75) (91.25) (113.25) (139.5) (FTE) (133.75) (128.25) (129.25) 815,893 1,095,577 1,461,240 1,790,239 MATERIALS & SERVICES: 1,647,947 1,545,596 1,535,096 116,186 577,123 203,006 612,728 CAPITAL OUTLAY: - 418,905 429,355 397,182 3,358,489 4,420,202 5,440,279 7,030,868 SUBTOTAL.: OPERATING BUDGET 6,446,900 6,270,700 6,265,027 872,506 796,712 816,951 784,450 DEBT SERVICE: 784,450 784,450 784,450 1,129,791 2,250,738 5,867,376 5,946,046 CAPITAL PROJECTS: 5,729,878 5,743,146 5,775,319 5,094,860 31131,889 1,225,198 1,569,297 CONTINGENCY: 1,387,172 _1,564,104 1,6581904 10,455,646 10,599,541 13,349,804 15,330,661 TOTAL EXPENDITURES 14,348,400 1443621400 14,483,700 PROGRAM EXPENDITURES 1,725,840 2,180,564 2,695.161 3,468,248 Community Services 3,198,342 3,149,361 3,151,861 1,101,270 1,306,496 1,940,618 2,587,376 Community Development 2,412,450 2,310,239 2,310,066 163,609 165,875 187,000 248,044 Policy & Administration 190,000 172,000 172,000 367,770 ___767,261 617,500 727,200 City-Wide Support ___646,100_ _ 631 100 _ _631,100 3,358,489 4,420,202 5,440,279 7,030,868 Operating Budget 6,446,900 6,270,700 6,265,027 872,506 796,712 816,951 784,450 Debt Service 784,450 784,450 784,450 1,129,791 2,250,730 5,876,376 5,946,046 Capital Projects 5,729,878 5,743,146 5,775,319 5,094,860 3,131,889 _1,225,198 1,569,297 Ending Balance/Contingency 1,387,172 _1_,564,104 1,658,904 10,455,646 10,599,541 13,349,804 15,330,661 TOTAL PROGRAM EXPENDITURES 14,348,400 14,362,400 14,483,700 - 17 - EXPENDITURES 1987-~88 PROGRAM EIUDGET ORGANI:7..ATI:ON COMMUNITY SERVICES 1.0 POLICY & ADMINISTRATION 3.0 POLICE 1.1 MAYOR AND CITY COUNCIL 3.1 Administration 1.1.1 Patrol 1.1.2 CITY ADMINISTRATION 3.2 InvesLigat:ion 1.1.3 Services 1.1.4 CITY--WIDE" SUPPORT" 4.0 COMMUNITY & ADMINISTRATIVE SERVICES 1.1 GENERAL GOVERNMENT SERVICES 4.1 Comm. & Admin. Srvc. Administration 1.2.0 Finance 1.2.1 CITY ATTORNEY 4.2 Accounting 1.2.2 Support Serv./City Recorder 1.2.3 DEBT SERVICE 5.0 Support Serv./Office Serv. 1.2.4 Support Serv./Records 1.2.5 GENERAL OBLIGATION BONDS 5.1 MUNICIPAL COURT 1.3 BANCROFT BONDS 5.2 LIBRARY 1.4 ALL OTHER EXPENDITURES 6.0 SOCIAL SERVICES 1.5 CAPITAL PROJECTS 6.1 General 6.1.1 COMMUNITY DEVELOPMENT 2.0 Wastewater 6.1.2 Streets 6.1.3 ADMINISTRATION 2.0.1 Parks 6.1.4 DEVELOPMENT SERVICES 2.2 CONTINGENCY 6.2 Development Svcs. Administration 2.2.1 Equipment Replacement 6.2.1 Building & Codes Enforcement 2.2.2 Contingency/Reserve 6.2.2 Planning 2.2.3 Engineering 2.2.4 OPERATIONS SERVICES 2.1 Operations: Shops & Services 2.1.1 Operations: Wastewater 2.1.2 Operations: Streets & Street Lights 2.1.3 Operations: Parks 2.1.4 Operations: Admin. & Bldg. 2.1.5 18 - f CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DI"PARTME:NT: PROGRAM SUMMARY 1987--88 ANNUAL. BUDGET ACCOUNT' CODE: 1.0 BUDGET UNIT: Al_L UNITS 'The Community Services programs represent the majority of the City's tax supported programs. 'These programs are also most directly related to basic population and inflation cost increases, as there are few "economies of scale" available to control cost, except for computerized technology which is critical to these programs. ACTUAL.. ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 1,499,793 1,692,179 2,234,652 2,796,966 PERSONAL SERVICES: 2,657,570 2,614,570 2,614,570 (47.5) (52.75) (66) (83) (FTE) (77.75) (75.75) (75.75) 154,860 235,623 316,276 422,854 MATERIALS & SERVICES: 372,567 367,586 370,086 71,187 252,762 144,233 248,428 CAPITAL OUTLAY: 168,205 167,205 167,205 1,7251840 2,180,564 2,695,161 3,468,248 TOTAL COMMUNITY SERVICES _3,198,347_ 31_149,361 3,151 ,161 _ 1,178,708 1,382,879 1,735,231 2,133,882 Police 2,010,547 1,987,872 1,987872_ 303,105 339,821 489,300 688,578 Community Services 641,130 620,849 620,,849 64,132 56,997 92,000 146,753 Municipal Court 133,665 119,640 119,640 179,895 365,867 338,630 456,935 Library 370,000 377,900 377,900 -0- 35,000 40,000 42,100 Social Services _ 40,000 43,100 45,600 1,725,840 2,180,564 2,695,161 3,468,248 Community Services Total 3,198,342 3,149,361 3,151,861 19 - t CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPORTMENT: POLICE 1987-88 ANNUAL BUDGET ACCOUNT CODE: 1.1 BUDGET' UNIT: DEPARTMENT SUMMARY The Police Chief is responsible to the City Administrator for the operations of the Police Department and for overall coordination of Public Safety programs within the community. The Department provides 24 hours patrol, traffic, investigation, dispatch and records management services. The major goals for FY 1987-88 are: - Provide technical assistance and/or review of: o Participate in policy studies: Transportation Plan, Community Involvement (Crime 5--Year Financial Plan, Service Level Priorities, Prevention, NPO Coordination), City Center Plan, Street Lighting, Court, 9-1-1, Fire Services, Comprehensive Plan, Municipal Services Policy, Annexation Police Service Contract Costs, Computer Master Policy, Park Plan, and Personnel Rules Plan, and Speed Limits ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 1,066,202 1,185,882 1,514,727 1,794,447 PERSONAL SERVICES: 1,727,025 1,715,025 .1,715,025 (29) (31) (37.5) (43.5) (FTE) (42.25) (42.25) (42.25) 82,370 104,154 161,500 212,607 MATERIALS & SERVICES: 191,517 190,842 190,842 30,136 92,843 59,004 126,828 CAPITAL OUTLAY: 92,005 82,005 82,005 (II-I) (II) (II) (III) (Service Levels) (II-III) (II-III) (II-III) 1,178,708 1,382,879 11735,231 211331882 TOTAL - POLICE 2,010,547 1,987,872 1,987,872 (35%) (29%) (33%) (30%) REVENUES of Gen. Fund) (33%) (32%) (32%) 1,094,208 1,227,930 1,594,231 2,028,882 GENERAL 1,838,772 1,882,872 1,882,872 73,122 40,000 FED. REVENUE SHARING 1,094,208 1,301,052 1,634,231 2,028,882 SUBTOTAL GF/FRS 1,838,772 1,882,872 1,882,872 60,000 50,000 55,000 65,000 BUSINESS TAX 65,000 65,000 65,000 1,500 5,000 7,000 7,000 ALARM PERMITS 7,000 7,000 7,000 10,000 15,827 32,000 20,000 FINES & FORFEITURES 20,000 20,000 20,000 7,000 7,000 4,000 6,000 SEWER FUND 6,000 6,000 6,000 2,000 2,000 2,000 2,000 STORM DRAINAGE FUND 2,000 2,000 2,000 3,000 3,000 --0 4,000 STATE TAX STREET 4,000 4,000 4,000 1,000 _ 1,000 1,000 1,000 MISCELLANEOUS _ 1,000 1,000 __1,000 84,500 81,827 101,000 105,000 SUBTOTAL MISCELLANEOUS 105,000 105,000 105,000 1., 178.708 1,1_679 1.735.231 2,133,882 TOTAL- POLICE 2_1010.547 1.9QZ=UZ 1._91Z-u-Z CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1987-88 ANNUAL_ BUDGET ACCOUNT CODE: 1.1.1 BUDGET UNIT: ADMINISTRATION The Police Chief is responsible to the City Administrator for overall activities of the Department and general Public Safety coordination. This Division is responsible for facilitation of over-all department management, personnel, budget, purchasing and management controls; and press relations. The major goals for FY 1987 88 are: o Manage Department consistent with objectives and resources o Develop four more Neighborhood Watch areas o Continue Community Education Programs o Assure Budget Control in all divisions o Labor Relations Assistance o Implement Computer- Master Plan Systems o Expand Police Reserves and Roles o County/Metzger Maint. of Services Agreement o Continue School Resource Officer Program ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 114,999 117,245 198,592 169,362 PERSONAL SERVICES: 169,372 169,372 169,372 (2.5) (2) (4) (4) (FTE) (4) (4) (4) 2,410 12,443 4,675 19,615 MATERIALS & SERVICES: 13,749 13,549 13,549 -0- --0-- 21,596 8,594 CAPITAL OUTLAY: 3,349 3,349 3,349 (II-I) (I-II) (II) (III) (Service Levels) (II-III) (II-III) (II-III) 117,409 129,688 224,863 197,571 TOTAL - ADMINISTRATION 186,470 186,270 186,270 WORKLOAD INDICATORS 1,146,975 1,330,500 1,735,231 2,133,882 Budget Management 2,010,500 1,987,872 1,987,872 68.23 66.40 76.14 91.58 Per Capita Cost 86.28 85.31 85.31 14,531 16,336 16,500 20,196 Total Calls For Service 20,196 20,196 20,196 1,952 1,922 2,319 4,057 Total Part I & II Crimes 4,057 4,057 4,057 45.34% 45% 45% 45.5% % Part I & II Crimes Cleared 45.5% 45.5% 45.5% 45.38 43 44 56 Crime Clearance Per Officer 56 56 56 1:886 1:909 1:830 1:728 Sworn Personnel/Population 1:733 1:733 1:733 4.5 min. 4.5 min. 4.5 min. 4.25 min. Response Time: Emergency 4.25 min. 4.25 min. 4.25 min. 19,500 20,000 20,765 23,300 Population 23,300 23,300 23,300 - 21 - CITY OF T:IGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1987--88 ANNUAL BUDGET ACCOUNT CODE: 10-1110 BUDGET UNIT: ADMINISTRATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985--86 1986-87 1987-00 SUMMARY 1987--88 1987--88 1987-88 (3) (2) (4) (4) PERSONAL SERVICES: (4) (4) (4) 82,449 39,300 50100 Salaries Management 37,620 -0- 38,700 42,360 Chief 42,360 42,360 42,360 12,041 3,600 53,144 50,088 50300 Salaries - Police (2) 50,088 50,088 50,088 -0- -0- -0- 18,504 Crime Prev. Spec. 18,504 18,504 18,504 -0- -0- 4,976 1,595 50000 Merit Pool 1,595 1,595 1,595 201 69 3,500 5,900 52000 Overtime 5,910 5,910 5,910 523 236 2,000 1,620 53000 Education 1,620 1,620 1,620 _ 505 175 1,800 804 53100 Longevity 804 804 804 83,950 86,529 143,420 120,871 SUBTOTAL 120,881 120,881 120,881 Benefits 1,511 811 2,117 726 55000 Unemployment 726 726 726 3,005 5,818 6,314 6,027 55100 Workman's Compensation 6,027 6,027 6,027 5,651 6,150 8,902 8,642 55200 Social Security (FICA) 8,642 8,642 8,642 14,988 12,946 23,996 19,539 56000 Retirement 19,539 19,539 19,539 220 224 380 380 56500 Life Insurance 380 380 380 875 945 1,465 1,455 56600 Salary Continuation 1,455 1,455 1,455 _ 4,799 3,822 11,998 11,722 56700/56800 Medical/Dental 11,722 11,722 11,722 31,049 30,716 55,172 48,491 SUBTOTAL 48,491 48,491 48,491 114,999 117,245 198,592 169,362 TOTAL - PERSONAL SERVICES 169,372 169,372 169,372 NOTES: #50100 Salaries - Chief ...050300 Salaries School Resource Officer (2) and Crime Prevention Specialist. - 22 f 1 CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1987-88 ANNUAL BUDG[" T. ACCOUNT- CODE : 10-4110 BUDGET UNI-f : ADMINIST RATION ACTUAL ACTUAL BUDGE] ED REQUESTED EXPENDITURE PROPOSED RECOMMENDFD ADOPTED 1984--85 1985-86 1986-87 1987--88 SUMMARY 1907--88 1987-88 1987--88 MATERIALS & SERVICES: -0- 281 -0- -0- 60100 Professional Services -0-- -0- -0- -0- 2,966 -0- --0- 60200 Contractual Services --0- --0- -0- -0-•• 1 , 092 --0- -0- 61000 Facility Maintenance -0-- --0- -0-- --0- -0- ---0- 8,961 61100 Repair-Maint. Vehicles 6,720 6,720 6,720 -0- --0- 440 1,890 61300 Special Dept:. Expe. 1,890 1,890 1,890 205 109 350 3,214 62000 Office Supplies & Expe. 214 214 214 462 500 -0- 62100 Advertising & Publicity -0- -0- -0-- -0- -0- --0- 100 62200 Fees and Licenses 75 75 75 914 947 1,100 1,450 62300 Dues & Subscriptions 1,450 1,450 1,450 447 5,941 :,500 2,900 62400 Travel, Food & Lodging 2,400 2,300 2,300 717 645 795 1,100 62500 Education & Training 1,000 900 900 2,410 12,443 41675 19,615 TOTAL - MATERIALS & SERV. 13,749 13,549 13,549 NOTES: #61100 - Mileage (39,200 miles @ 22.86f) $8,961...#61300: Clothing allowance $540, Uniforms $450, Uniform Cleaning $900...1162000 Pager airtime $214, (Crime Prevention materials, printing, signs, office supplies $2,500)... #62200 - 4 vehicle liconse renewal, DLQ fees $100...#62300 Memberships (IACP, OACP, FBINA, LEC) $315, books, periodicals, training keys, legal points, code books, ORS replacement, newspapers $1,135...962400 - Conferences and area workshops $450, travel and food $1,850...#62500 - Executive training, crime prevention and school resource officer training $900. - 23 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1987--88 ANNUAL BUDGET ACCOUNT CODE: 10-1 110 BUDGET UNIT: ODMI:NISI RA-1 ION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985--86 1986-87 1987-88 SUMMARY 1987-88 1987-86 1987-80 CAPITAL OUTLAY: -0- -0- -0- 6,000 70300 Vehicles -0- -0-- -0-- --0- --0-- 21,596 -0- 70400 Office Furn. & Equip. -0- ---0- --0- -0.- -0- -0- 2,594 70600 Operating Equipment 3,349 3,349 3,349 -0- -0- 21,596 8,594 TOTAL - CAPITAL OUTLAY 3,349 3,349 3,349 NOTES: #70600 - 2 mobile radios $1,084, 3 portable radios $2,265. -24- t i t f CITY OF 'TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1987--88 ANNUAL BUDGET ACCOUNT CODE: 1.1.2 BUDGET UNIT: PATROL The Lieutenant as Division Commander is responsible to the Police Chief for the operations of the Patrol Division. The Patrol Division is the first responder to all calls for service and provides community patrols and protection which takes 35.5% of the Patrol Division time. Also the Patrol Division conducts criminal investigations (15%), makes arrests' (5%), assists the public (5%), provides traffic enforcement and accident investigation (7%), as well as complete special details as assigned (5%), report writing (9%), authorized breaks (8.5%) and other duties i.e. FIRS dispatch relief, assisting other officers, training, and administrative duties (10%). The major goals for FY 1987-88 are: o Strengthen Divisional Management Team o Increase case clearance per officer as indicated o BPTS Management courses for Sergeants o Reduce response time to 4.25 minutes from 4.5 minutes o Target burglary, theft specific areas with o Expand the Police-community partnership for total crime directed patrols from computer analysis reduction o Reduce accident rates with directed patrols from o Walk and talk computer analysis o School lunch ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 621,309 702,847 869,510 1,076,121 PERSONAL SERVICES: 1,019,717 1,009,717 1,009,717 (16) (18) (21.5) (25) FTE (24) (24) (24) 45,159 51,271 99,340 122,109 MATERIALS & SERVICES: 113,288 112,913 112,913 21,485 37,009 36,000 64,785 CAPITAL OUTLAY: 62,626 52,626 52,626 (I) (II) (II) (III) (Service Levels) (II-III) (II-III:) (II-III) 687,953 791,127 --1,0041850 1,263,015 TOTAL - PATROL 1,195,631 1,175,256 1,175,256 WORKLOAD INDICATORS 1,952 2,319 2,361 4,057 Part I & II Offenses 4,057 4,057 4,057 12,579 15,656 16,498 20,196 Calls for Service 20,196 20,196 20,196 937 979 1,000 BOB Caseload per officer 842 842 842 22.0 22.1 23.6 25.6 Part I Clearance/Officer 25.6 25.6 25.6 35.7 38.4 32.4 35.1 Part II Clearance/Officer 35.1 35.1 35.1 39.8 42.9 45.2 55.3 Services Calls/Day 55.3 55.3 55.3 1:1219 1:1111 1:1093 1:932 Sworn Personnel/Population 1:971 1:971 1:971 19,500 20,000 20,765 23,300 Population Used 23,300 23,300 23,300 - 25 CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1987-88 ANNUAL BUDGET ACCOUNT' CODE: 10--1120 BUDGET UNIT: PATROL ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 (16) (18) (21.5) (25) PERSONAL SERVICES: (24) (24) (24) 33,105 50100 Salaries--Management 31,392 -0- 34,776 35,844 Lieutenant (1) 35,844 35,844 35,844 418,021 50300 Salaries-Police -0- -0- 59,232 90,972 Sergeants (3) 90,972 90,972 90,972 82,872 84,924 Corporals (3) 84,924 84,924 84,924 348,786 360,601 442,044 Officers (17) 420,096 420,096 420,096 -0-- 4,377 6,418 50000 Merit Pool 5,836 5,836 5,836 33,481 34,216 35,000 68,085 52000 Overtime 44,868 34,868 34,868 16,242 16,506 19,635 20,666 53000 Education 20,666 20,666 20,666 12,530 _ 15,513 18,031 22,471 53100 Longevity 22,471 22,471 22,471 442,431 517,336 614,524 771,424 SUBTOTAL 725,677 715,677 715,677 Benefits 7,119 4,988 10,159 4,674 55000 Unemployment 4,522 4,5?_2 4,522 15,880 23,394 29,768 44,583 55100 Workman's Compensation 43,127 43,127 43,127 31,349 36,760 42,691 55,689 55200 Social Security (FICA) 53,879 53,879 53,879 76,746 70,744 99,565 112,037 56000 Retirement 108,306 108,306 108,306 1,428 1,630 2,010 2,365 56500 Life Insurance 2,270 2,270 2,270 3,455 4,157 4,907 9,806 56600 Salary Continuation 9,345 9,345 9,345 42,901 43,813 65,886 75,543 56700/56800 Medical/Dental 72,591 _ 72,591 72,591 178,878 185,811 254,986 304,697 SUBTOTAL 294,040 294,040 294,040 ,.Z1 7 621,309 702,847 869,510 1,076,121 TOTAL - PERSONAL SERVICES 1,019,717 1,009,71_7_____1,009 NOTES: #50300 - Staffing level at 18 officers, 3 corporals, 3 sergeants, & 1 lieutenant ...#52.000 - Motorcycle duty pay @ $96/officer/mo., & K-9 duty pay @ $96/officer/mo. _ $4,608. Total overtime hours as follows: (28.7% or 763 hours court time) (training 11.9% or 317 hours) (meetings 14.2% or 377 hours) (special details 18.1% or 481 hours) (late calls & criminal investigators 10.1% or 268 hours) (search warrants 2.4% or 64 hours) (report writing 5.2% or 138 hours) (prisoner booking & transport 6.7% or 178 hours) (shift differential 2.7% or 72 hours) (total overtime hours in 1986 - 2,658 hours). 111K-9 & m,t~:-cycle duty pay $63,.477 + 4,608 = 68,085). 1987/88 FY forecast 3,081 hours x $20.60 = $63,477. Delay hire of 2 officer to 1/68. -26- r ~ CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1987--88 ANNUAL BUDGET ACCOUNT CODE: 10-1120 BUDGET UNIT: PATROL ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987--88 1987-88 1987-88 MATERIALS & SERVICES: -0- -0- -0- -0-- 60200 Contractual Services -0- -0-- -0-- -0- 15 -0- --0- 61000 Facility Maintenance --0- -0- -0- 33,229 34,200 50,810 68,821 61100 Rep & Main-Vehicles 60,000 60,000 60,000 --0- 347 600 1,410 61200 Rep & Main-Equipment 1,410 1,410 1,410 10,700 10,107 41,810 37,933 61300 Special Dept. Expense 37,933 37,933 37,933 1,230 6,436 280 1,145 62000 Office Supplies 1,145 1,145 1,145 -0- --0- 500 -0-• 62100 Advertising & Publicity -0- -_0- -0-- -0- -0- -0- 142 62200 License & Fees 142 142 142 -0- 74 -0- 158 63200 Dues & Subscriptions 158 158 158 -0- 92 4,000 6,250 62400 Travel, Food & Lodging 6,250 6,050 6,050 -0-- -_0- 1,340 6,250 62500 Education & Training 6,250 6,075 6,075 _ 45,159 51,271 99,340 122,109 TOTAL - MATERIALS & SERV. 113,288 112,913 112,913 NOTES: 061100 - Mileage 301,050 miles @ 22.86( = $68,821...1161200 - radar maintenance $575, firearms maintenance $325, fire extinguisher refill & maintenance $510...061300 - uniform purchase & maintenance @ $6,604, reserves $2,000, interns $250, uniform cleaning $7,500, K-9 program maintenance $4,193, motorcycle program maintenance $2,460, training ammo $2,896, service ammo $1,800, Mace 20 cans @ $20 = $400, fuses $1,000, narcotic test kits $200, body armour $5,400, batteries $200, stix for R/C lites $525, recording tapes $500, chalk and traffic templates $20, first aid supplies $100, training tapes $100, badges 10 @ $40 = $400, narcotics buy money $1,000, gun cleaning supplies $115, report form holders $2.60...062000 = Recruit testing $0, officer notebooks $445, recruit physicals $700...062100 - Recruitment $0...062200 - K-9 & vehicle licenses $142...0623 - Memberships, NRA, OPOA, OWL.A, IACP $158...067400 - Travel, food & lodging $6,050...0625 - Education & Training $6,075. - 27 CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: P01._'.f.(,,E 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10--1120 HUDGE:1' UN.T-1-: PATROL. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENCED ADOPTED 1984--85 1985-86 1986--87 1987-88 SUMMARY 1987-80 1987-88 1987--88 CAPITAL OUTLAY: 8,780 24,460 S6,000 37,800 70300 Vehicles 37,800 37,800 37,810 5,609 5,453 -.-0- --0- 70400 Office Furn. & Equip. -0- --0- 7,096 7,096 -0- 26,985 70600 Operations Equipment 24,026 14,826 14,826 21,485 37,009 36,000 64,785 TOTAL - CAPITAL OUTLAY 62,626 52,626 52,626 NOTES: 170300 - 3 patrol units @ $12,600 = $37,800...1/70600 - 11 mobile radios @ $541 = $5,951, 11 portables $755 = $8,305. - 20 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1987-88 ANNUAL BUDGET ACCOUNT CODE: 1.1.3 BUDGET UNIT: INVESTIGATION 'The Investigative Lieutenant is responsible to the Chief of Police for the operations of the Investigation Division. This Division is responsible for the investigation of all criminal, related criminal, and non criminal investigations. Criminal investigations are those crimes that are reported generally to the Patrol Division first, and then come to Investigations for completion. The major goals or for FY 1987-88 are: o Manage Division consistent with objectives o Actively enforce & regulate pawn & second hand ordinance o Improve case management o Develop additional level of intelligence information o Target specific burglary and theft crimes related to known offenders o Increase Part II Clearance Rate o Increase proficiency in use of I:MIS Management System o Increase case clearance level ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-05 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 145,906 167,220 211,825 256,693 PERSONAL SERVICES: 245,664 243,664 243,664 (3.5) (4) (4.5) (5) (FTE) (4.75) (4.75) (4.75) 8,317 5,843 18,635 29,100 MATERIALS & SERVICES: 24,655 24,655 24,655 985 17,513 1,408 29,505 CAPITAL OUTLAY: 4,859 4,859 4,859 (I) (I-II) (I-II) (III) (Service Levels) (II) (II) (II) 155,208 190,576 231,868 315,297 TOTAL - INVESTIGATION 275,178 273,178 273,178 WORKLOAD INDICATORS 1,780 1,799 1,843 2,042 Cases Received 2,042 2,042 20042 1,015 745 769 936 Cases Suspended 936 936 936 439 489 535 551 Cases Investigated 551 551 551 40% 33.9% 39.8% 58.2% Percentage Cleared Part I & II 58.2% 58.2% 58.2% 41 48 69 85 Person Crimes:Rape/Assault/Rob. 85 65 85 123 118 125 388 Property Crimes:Larceny/Burg. 388 388 388 1:5571 1:5714 1:4888 1:4660 FTE/Population 1:4905 1:4905 1:4905 19,500 20,000 22,000 23,300 Population Served 23,300 23,300 23,300 - 29 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARI-MENT: POL'.[:E 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-1130 BUDGET UNIT: INVESTIGATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985--86 1986--87 1987-88 SUMMARY 1987-88 1987--88 1987-88 (3.5) (4) (4.5) (5) PERSONAL SERVICES: (4.75) (4.75) (4.75) 32,809 50100 Salaries-Management 31,492 -0- 34,776 35,844 Lieutenant (1) 35,844 35,844 35,844 76,468 50300 Salaries-Police 61,541 -0- 92,106 107,764 Officers (3.75) 101,029 101,029 101,029 -0- -0- 1,350 7,755 50000 Merit Pool 7,519 7,519 7,519 8,770 7,504 9,000 15,000 52000 Overtime 15,000 13,000 13,000 2,179 2,970 4,050 6,480 53000 Education 6,075 6,075 6,075 2,758 4,230_ 6,097 7,203 53100 Longevity 6,926 6,926 6,926 106,740 123,980 147,379 180,046 SUBTOTAL 172,393 170,393 170,393 Benefits 1,616 1,142 2,560 10,804 55000 Unemployment 10,345 10,345 10,345 3,797 5,273 9,242 8,236 55100 Workman's Compensation 7,849 7,849 7,849 7,502 8,811 10,538 12,876 55200 Social Security (FICA) 12,328 12,328 12,328 17,595 17,882 25,055 25,735 56000 Retirement 25,060 25,060 25,060 322 343 - 425 475 56500 Life Insurance 451 451 451 890 1,141 1,280 2,209 56600 Salary Continuation 2,115 2,115 2,115 _ 7,444 8,648 15,346 16,311 56700/56800 Medical/Dental 15,123 15,123 15,123 39,166 43,240 64,446 76,646 SUBTOTAL 73,271 73,271 73,271 145,906 167,220 211,825 256,692 TOTAL - PERSONAL SERVICES 245,664 243,664 243,664 NOTES: #150000: Merit Pool and weekend standby $2,728...#50300 - Salaries: 4 Detectives ...#52000 - Overtime: $15,000, training 9.9%, court 1.2%, and investigations 99.9%. - 30 - r CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1987--88 ANNUAL. BUDGET ACCOUNT CODE: 10-1130 BUDGET UNIT: INVESTIGATION ACTUAL 1CTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986--87 1987-88 SUMMARY 1987-00 1987-88 1987-88 MATERIALS & SERVICES: 0- 74 -_0- -0- 61000 Facility Maintenance _O -0 -0- 3,713 2,907 11,090 13,200 61100 Rep & Main-Vehicles 13,200 13,200 13,200 -0- 65 -0-- 800 61200 Rep & Main-Off Equip 800 800 800 3,518 2,237 2,320 8,000 61300 Special Dept Expense 4,865 4,865 4,865 1,032 535 500 800 62000 Off Supp & Equip 800 800 800 --0- 16 100 100 62200 Fees & Licenses 100 100 100 48 -0- -0- 200 62300 Dues & Subscriptions -0- -0-- -0-- 6 9 2,000 2,000 62400 Travel, Food & Lodging 2,000 2,000 2,000 -0- -0- 625 1,000 62500 Education & Training 1,000 1,000 1,000 -0- --0- 2,000 3,000 63000 Rents & Leases 1,900 1,900 1,900 8,317 5,843 18,635 29,100 TOTAL MATERIALS & SERV. 24,665 24,665 241665 NOTES: #61100 - 22¢ x 60,000 = $13,200...#61200 - Invest, equip. repair $800.,.061300 - Clothing allowance $40 x 12 x 4.75 per. = $2,280, Invest. supplies $1,500, Emergency light $180, mobile antenna $80, siren $275, 2 tape recorders $550...#62000 - Office equipment $800...#62200 - Vehicle license fees x 4 = $100...1167-400 - Travel, Food & Lodging $2,000...#62500 - Education & Training $1,000...#63000 - Rents & Leases L..EDS terminal $1,900. 31 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: P01-ICE 1987--88 ANNUAL. BUDGET ACCOUNT CODE: 10-1130 BUDGET UNIT: INVESTIGATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-•86 1986-87 1987-•••88 SUMMARY 1987 88 1987--88 1987--88 CAPITAL OUTLAY: 985 9,400 -0- 12,000 70300 Vehicles -0-• -0-- -0-- -0- -0- 7,505 70400 Office Furn & Equip -0- --0- -0- 8,113 1,408 10,000 70600 Operating Equipment 4,859 4,859 4,859 985 17,513 1,408 29,505 TOTAL - CAPITAL OUTLAY 4,859 41859 4,859 NOTES: H70600 - 4 mobile radios, 3 replacement, 2 x $542 = $1,084, 5 replacement portable radios 5 x $755 $3,775. - 32 - CITY OF 'TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT-: POLICE 1987-88 ANNUAL BUDGET ACCOUNT CODE: 1.1.4 BUDGET UNIT: SUPPORT SERVICE::: The Support Services Manager is responsible to the Police Chief for dispatch and records management services. The major functions provided by this division are dispatching (21.976); teletype duties (9.17); clerical/recordskeeping support (44.77); property evidence control (4.37); and administrative support (207). Of those functions, the Services Manager spends 237 of her time with property evidence control; confidential administrative duties (357); and the remainder of her time supervising the Division. The major goals for FY 1987-88 are: o Continue coordination with Records Committee for o Continue coordination with other agencies to microfilming of records. provide dispatch services. o Develop and implement computerized recordskeeping; i.e., o Implement word processing alpha file and other reports, consistent with City-Wide o Continue cross training of clerical functions computer plan o Cont. cross train of property/evidence duties ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-•87 1987-88 SUMMARY 1987-88 1987-88 1987-88 183,988 198,570 234,800 292,272 PERSONAL SERVICES: 292,272 292,272 292,272 (7) (7) (7.5) (9.5) (FTE) (9.5) (9.5) (9.5) 26,484 34,597 38,850 41,783 MATERIALS & SERVICES: 39,825 39,725 39,725 7,666 30,321 -_0- 23,944 CAPITAL OUTLAY: 21,171 21,171 21,171 (I-II) (I-II) (I-II) (III) (Service Levels) (II) (II) (II) 218,138 271,488 273,650 357,999 TOTAL - SUPPORT SERVICES 353,268 352,168 352,168 WORKLOAD INDICATORS 14,531 15,656 16,498 27,200 Total Calls for Service 27,200 27,200 27,200 6,114 6,766 6,428 7,000 Card Load per dispatcher 7,000 7,000 7,000 16,500 14,508 16,536 30,000 Av. Teletype transact./mo. 30,000 30,000 30,000 225 200 250 450 Average phone calls per day 450 450 450 1,380 1,450 1,693 1,750 Average Walk-ins per month 1,750 1,750 1,750 455 526 540 600 Average Clerical hours per mo. 600 600 600 1:2786 1:2857 1:3143 1:4146 FTE/Population 1:4146 1:4146 1:4146 19,500 20,000 22,000 39,386 Population served 39,386 39,386 39,386 - 33 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMEN-f: POLICE 1987--88 ANNUAL BUDGET ACCOUNT CODE: 10-1140 BUDGET UNIT: SUPPORT SERVICES ACTUAL. ACTUAL BUDGETED REQUESTED EXPENDITURE: PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-07 1987-88 SUMMARY 1987-80 1907--00 1987-88 (7) (7) (7.5) (9.5) PERSONAL SERVICES: (9.5) (9.5) (9.5) 30,361 50100 Salaries-Management 26,850 -0- 32,784 34,236 Support Svcs. Mgr. (1) 34,236 34,236 34,236 104,737 50300 Salaries--Police 98,381 -0-- 121,548 154,794 Dispatchers/OA II (0.5) 154,794 154,794 154,794 -0- -0- 453 3,542 50000 Merit Pool 3,542 3,542 3,542 5,233 6,144 9,000 8,998 52000 Overtime 8,990 8,998 8,998 1,033 1,133 1,320 1,320 53000 Education 1,320 1,320 1,320 932 1,927 3,193 3,960 53100 Longevity 3,960 _ 3,960 3,960 _ 132,429 144,302 159,298 206,850 SUBTOTAL 206,850 206,850 206,050 Benefits 2,158 1,385 2,709 1,241 55000 Unemployment 1,241 1,241 1,241 512 597 691 1,107 55100 Workman's Compensation 1,107 1,107 1,107 9,308 10,253 11,390 14,790 55200 Social Security (FICA) 14,790 14,790 14,790 22,288 22,299 25,486 32,560 56000 Retirement 32,560 32,560 32,560 628 630 665 898 56500 Life Insurance 898 898 898 1,273 1,519 1,944 2,524 56600 Salary Continuation 2,524 2,524 2,524 15,392 17,585 23 617 32,302 56700/56800 Medical/Dental 32,302 _ 32,302 32,302 _ 51,559 54,268 75,502 85,422 SUBTOTAL 85,422 85,422 85,422 183,988 198,570 234,800 292,272 TOTAL - PERSONAL SERVICES 292,272 292,272 292,272 NOTES: Personal services shows an increase which is due to the addition of (1) Secretary Clerk position and (1-1/2) dispatch positions. Workload from other divisions has heavily impacted our workload, as well as the increased dispatching functions realized from our contract cities of Tualatin, King City, and Durham. This is the first increase of personnel to this division since 1973. -34- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POL.1CE 1987-88 ANNUAL. BUDGET ACCOUNT CODE: 10--1140 BUDGET UNIT: SUPPORT SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSE.=D RECOMMENDED ADOPTED 1984-85 1985--86 1986--•87 1987-88 SUMMARY 1987-•-88 1987-88 1987-88 MATERIALS & SERVICES: 1,036 956 1,500 1,500 60200 Contractual Services 1,300 1,300 1,300 366 152 --0- 500 61000 Rep & Main-Facilities 500 500 500 5,826 5,590 9,200 10,853 61200 Rep & Main-.Office Equip. 10,595 10,595 10,595 1,172 76 1,610 1,610 61300 Special Dept Expense 1,610 1,610 1,610 7,000 17,315 14,250 16,350 62000 Office Supplies & Expe. 14,800 14,800 14,800 14 25 -0-- -0- 62300 Dues & Subscriptions -0- -0- •.-0- --0- 1,400 1,400 62400 Travel, Food, & Lodging 1,400 1,300 1,300 * -0- 350 350 62500 Education & Training 400 400 400 11,070 10,483 10,540 9,220 63000 Rents & Leases 9,220 9,220 9,220 26,484 340597 39,950 41,793 TOTAL - MATERIALS & SERV. 39,925 39,725 39,725 NOTES: #60200 - Towing @ $1,000, consultant fees @ $500...1161200 - Radio maint. @ $7,200, office machine maint. @ $1,450, 24 hr. recorder maint. @ $1,203, time clock maint. @ $160, antenna repair @ $525, dictating machine maint. @ $820, misc.... ;;61300 Dispatch uniforms & cleaning @ $1,610, applicant testing @ $350...#62000 - Film & processing @ $3,500, recording tape reels @ $1,500, office supplies 9 $5,500, misc. form printing @ $1,500, police reports & citations @ $2,300, cassette tapes @ $1,250, computer- supplies @ $500...#62400 - Travel, food & lodging @ $1,400...#62.500 - Education & training @ $400...1163000 Idois~!-kit @ $420, teletype @ $2,000, pager rental @ $800, copy machine @ $6,000. -35- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-1140 BUDGET UNIT: SUPPORT SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1904-85 1985-06 1986-07 1987-80 SUMMARY 1907-88 1987--08 1987--00 7,666 38,321 -0- 23,944 70600 Operating Equipment 21,171 21,171 21,171 7,666 38,321 -0- 23,944 TOTAL - CAPITAL OUTLAY 21,171 21,171 21,171 _ NOTES: #70600 - Additional dispatch console position @ $16,171; closed circuit TV monitor and camera system @ $5,000. -36- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DE:PAR-rMENI: COMMUNITY & ADMEN SERVICES 1987-88 ANNUAL BUDGET ACCOUNT CODE: 1200-1300 BUDGET UNIT: DEPARTMENT SUMMARY This summary combines all Department units: Department Administration/Personnel; Finance and Accounting; and Support Services and Municipal Court. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 302,307 335,137 491,864 695,759 PERSONAL SERVICES 650,500 619,580 619,580 (12.5) (14) (17.5) (25.5) (FTE) (23.5) (21.5) (21.5) 63,064 61,681 84,751 129,972 MATERIALS & SERVICES 117,615 111,309 111,309 1,869 -0- 3,500 9,600 CAPITAL OUTLAY 9,600 9,600 9,600 (I-IIy (1) (II) (III) (Service Levels) (II) (I-II) (I-II) 367,240 396.818 _ 580,115 835,328 TOTAL - ADMINISTRATION 777,795 740,489 740,489 --0- -0--- 108,239 162,958 Dept. Administration 141,500 140,360 140,360 182,004 200,745 203,216 234,689 Finance/Accounting 215,000 214,285 214,285 185,236 196,073 268,660 437,684 Support Services/Court 421,295 385,844 385,844 367,240 396,818 580,115 835,331 Total 777,795 740,489 740,489 37 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY & ADMIN SERVICES 1987-88 ANNUAL BUDGET ACCOUNT' CODE: 1.2.0 BUDGET UNIT': DEPARTMENT ADMINISTRATION The Community and Administrative Services Department was a new Department in FY 1986-87 created by Council out of the functional reorganization of existing areas. The Community and Administrative Services Director is responsible to the City Administrator for major Council Goals as assigned, including the City's community involvement and public information programs, personnel administration and labor relations, insurance and risk management, long range financial planning and budget analysis, and general administration of two major Divisions, Firiance/Accounting and City Recorder/Support Services. The Director administers the Social Services and City--Wide General Government programs, as well as general administration through the Finance Director of Debt Services and Special Assessments. The Director serves as Assistant City Administrator in the Administrator's absence. Major goals for FY 1987-88 are: o Adopt & Implement Personnel Rules o Insurance/Risk Management Review o TPOA & T'MEA Contract Administration * Public Information Program o Internal Cost Allocation Plan * Council-Board & Committee Programs * Develop & Implement Annexation Policy * Expand Community Involvement Management System o Municipal Court Study o Analysis of Retirement Programs ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 -0- -0- 104,000 149,068 PERSONAL SERVICES 129,678 129,678 129,678 (3) (4.5) (FTE) (3.5) (3.5) (3.5) -0- -0- 4,239 13,890 MATERIALS & SERVICES 11,822 10,682 10,682 -0- -0- -0- -0- CAPITAL OUTLAY -0-- -0- -0- (II) (III) (Service Levels) (II) (II) (II) -0- -0- 108,239 162,959* TOTAL - ADMINISTRATION 141,500 140,360 140,360 -38- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY & ADMIN SERVICES 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10--1200 BUDGET UNIT: DE::PARIMENT ADMINISTRATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPO:ED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1907-88 SUMMARY 1987-08 1987-60 1987-88 (3) (4.5) PERSONAL SERVICES: (3.5) (3.5) (3.5) -0- -0- 28,500 41,159 50100 Comm & Admin Svcs Dir 41,159 41,159 41,159 -0- -0-- 34,570 -0- Personnel Manager/ 27,360 27,360 27,360 Special/Proj Asst -0- -0- -0- 30,000 Human Resources Dir -0- -0- -0- -0-- -0- 9,789 17,922 Personnel Specialist -0- -0-- -0- -0- -0- 13,500 -0- Executive Secretary 21,360 21,360 21,360 -0.- -0- -0- 14,750 Office Asst IV -0--- --0-•. -0- -0- -0- -0- 6,000 Office Asst I (.5) 6,000 6,000 6,000 -0- -0- -0- 2,063 50000 Merit Pool 2,115 2,115 2,115 -0- -0- 141 500 52000 Overtime 500 500 500 _ - -0- -0- 86,500 112,394 SUBTOTAL 98,494 98,494 98,494 Benefits -0- -0- 1,471 674 55000 Unemployment 591 591 591 --0- -0- 500 584 55100 Workman's Compensation 498 498 498 --0- -0- 6,142 8,036 55200 Social Security (FICA) 7,042 7,042 7,042 -0- -0- 6,859 13,450 56000 Retirement 12,094 12,094 12,094 -.0- -0- 235 426 56500 Life Insurance 331 331 331 -0- -0- 1,055 1,371 56600 Salary Continuation 1,202 1,202 1,202 -0- -0- 1,238 10,111 56700 Medical 7,900 7,900 7,900 -0- -0= -0- 2,022 56800 Dental 1,526 - 1,526 1,526 -0- -0.- 17,500 36,674 SUBTOTAL 31,184 31,184 31,184 -0- -0- 104,000 149,069 TOTAL - PERSONAL SERVICES 129,678 129,678 129,678 -39- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY & ADMIN SERVICES 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-1200 BUDGET UNIT': DEPARTMENT ADMINISTRATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 MATERIALS & SERVICES: -0- -0- 250 500 60200 Contract Services 250 250 250 -0- -0- 250 500 61200 Office Equipment 370 370 370 -0- -0- 2,739 4,500 62000 Office Supplies 3,760 3,760 3,760 -0- -0- 250 1,090 62300 Dues & Subscriptions 1,090 1,090 1,090 -0- -0- 500 4,100 62400 Travel, Food & Lodging 3,750 3,180 3,180 -0- -0- 250 3,200 62500 Education & Training 2,600 2,032 2,032 -0- -0- 4,239 13,890 TOTAL MATERIALS & SERVICES 11,020 10,682 10,682 NOTES: #60200 - Temporary help ...#617..00 - Typewriter (2) and equipment maintenance... 1162000 - Personnel and officF supplies @ $250/month, file cabinet @ $400, Calculator @ $160, shelving unit @ $120...#62300 - OMFOA @ $50, ICMA @ $300, OICMA @ $50, O-PELRA @ $100, N-PELRA @ $100, IPMA @ $185, CASCADB @ $50, Labor Law Digest @ $90, OPPA @ $15, and Misc...##62400 - 0-ICMA $400; LOC (2) $150; OMFOA $200; 0-NPELRA $150; NPELRA $580; ICMA $740; LGPI $200; PCC $100; other opportunities $325; Local $235...#62500 - 0-ICMA $200; LOC $200; OMFOA $50; O-NPELRA $100; NPELRA $150; ICMA $300; LGPI (2) $532; PCC $100; other opportunities $400. 40 - CITY OF 'TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY & ADMIN SERVICES 1987--88 ANNUAL. BUDGET ACCOUNT CODE: 10-1200 BUDGET UNIT: DEPARTMENT ADMINISTRATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-••00 1987--00 1987-80 CAPITAL OUTLAY: -0- -•0- -0- -0- 70400 Office Furn. & Equip. -0-- -0-•• -0- -0- -0- -0- -0- TOTAL - CAPITAL OUTLAY -0- --0- -0- 41 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY & ADMIN SERVICES 1987-88 ANNUAL BUDGET ACCOUNT CODE: 1.2.1 BUDGET UNIT: FINANCE The Finance Director is responsible to the Community and Administrative Services Director for the .City's overall financial activities including fund management, cash and investments, bond sales, interim financing on LID's, special assessments, and the annual audit. The Finance Director also assists the City Administrator and the Budget Committee in the preparation of the City's budget and is designated as the staff liaison to the Utility and Franchise Committee. Major FY 87-88 goals are: o Continued Implementation of Computer Master Plan o Budget Preparation and Administration * Interim Financing of CIP and LID's o Management of Cash and Investments/5 Year Plan o Bond Sales o Analysis and Projection of Special Assessment Fund o Maintain and Report on 5-Year Plan o Review of Fees and Charges Cost Recovery * Project MIS System (Transportation, Sewer & Storm Goals) ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 81,278 87,647 47,100 64,455 PERSONAL SERVICES: 55,642 55,642 55,642 (2) (2) (1) (2) (FTE) (1.5) (1.5) (1.5) 2,878 11,451 14,200 3,850 MATERIALS & SERVICES: 3,650 3,035 3,035 -0- -0- -0- 2,600 CAPITAL OUTLAY: 2,600 2,600 2,600 (I) (I) (I) (III) (Service Levels) (II) (II) (II) 84,156 99,098 61,300 70,905 TOTAL - FINANCE 61,892 61,277 61,277 - WORKLOAD INDICATORS 1 1 2 Number of Bond Sales 2 2 2 2 6 2 Number of LID's Completed 2 2 2 8 9 Total No. Improvement Bond Issues Quarterly Special Assess Collections/Billings Semi-Ann Semi-Ann Semi-Ann Quarterly Assessment Delinquency Review Annually Annually Annually and Collection Continuously Fees & Charges Cost Recovery Review Annually Annually Annually Division Summary 84,156 99,098 61,300 70,905 Finance 61,892 61,277 61,277 97,848 101,647 141,916 163,784 Accounting 153,108 153,008 153,008 182,004 200,745 203,216 234,689 Total 215,000 214,285 214,285 - 42 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DI::PARTMENT: COMMUNITY & ADMIN SERVICES 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-1210 BUDGET UNIT: FINANCE: ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987--88 1987-88 1987-88 (2) (2) (1) (2) PERSONAL SERVICES: (1.5) (1.5) (1.5) 70,647 50100 Salaries-Management 34,431 36,210 33,990 Finance Director 33,990 33,990 33,990 31,080 Asst. Finance Director 50200 Salaries-General -0- -0- -0- 12,000 Office Asst. I (.5) 6,000 6,000 6,000 -0- -0- -0- 1,000 52000 Overtime 1,000 1,000 1,000 -0-- -0- 290 1,610 50000 Merit Pool 1,400 1_,_400 1,400 65,511 70,647 36,500 48,600 SUBTOTAL 42,300 42,300 42,300 Benefits 1,067 685 701 292 55000 Unemployment 254 254 254 215 254 150 254 55100 Workman's Compensation 214 214 214 4,965 5,020 2,926 3,475 55200 Social Security (FICA) 3,024 3,024 3,024 5,019 7,527 5,052 5,640 56000 Retirement 5,132 5,132 5,132 173 189 95 189 56500 Life Insurance 142 142 142 702 840 503 593 56600 Salary Continuation 516 516 516 3,626 2,485 1,173 4,514 56700 Medical 3,386 3,386 3,386 -0- -0- -0- 899 56800 Dental 674 674 674 15,767 12,482 10,600 15,855 SUBTOTAL 13,342 13,342 13,342 81,278 83,129 47,100 64,455 TOTAL - PERSONAL SERVICES 55,642 55,642_55,642 _ NOTES: 050200 - Office Assist I split between Finance/Purchasing & Supplies functions and Community Development/Personnel & filing functions. -43- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPAR'TMEN'T: COMMUNITY & ADMIN SERVICES 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-1210 BUDGET UNIT: FINANCE ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987--88 1987-88 MATERIALS & SERVICES: -0- 8,417 10,700 -0- 60200 Contractual Services -0- -0- -0- 334 66 300 -0- 61200 Rep & Main-Office Equip. -.0- -0- -0- 586 1,209 700 1,050 62000 Office Supplies & Expe. 850 850 850 -0- -0- -0- -0- 62100 Advertising & Publicity --0- -0- -0- -0- -0- -0- -0- 62200 Fees & Licenses -0- -0- -0- 524 630 750 750 62300 Dues & Subscriptions 750 750 750 1,044 189 1,000 1,300 62400 Travel, Food & Lodging 1,300 900 900 390 940 750 750 62500 Education & Training 750 535 535 2,878 11,451 14,200 3,850 TOTAL - MATERIALS & SERV. 3,650 3,035 3,035 NOTES: #62000 - Office Supplies ...#62300 - ICMA booklets & pamphlets, various periodicals related to Computer, Debt, Financial Planning, Financing, etc...#62400 - National MFOA $450; OMFOA $300; LOC $85; miscellaneous training related travel $65...#62500 - National MFOA $200; OMFOA $90; LOC $75; AGA $50, OMFOA Reginal $50; other miscellaneous $70. -44- CITY Or iiGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY & ADMIN SERVICES 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-1210 BUDGET UNIT: FINANCE ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 CAPITAL OUTLAY: -0- -0- -0- 2,600 70400 Office Furn. & Equip. 2,600 2,600 2,600 -O- -0- -O- 2,600 TOTAL - CAPITAL OUTLAY 2,600 2,600 2,600 NOTES: N70400 - B-25 Terminal. - 45 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY & ADMIN SERVICES 1987-86 ANNUAL BUDGET ACCOUNT CODE: 1.2.2 BUDGET' UNIF: ACCOUNTING The Accounting Manager is the City's chief accountant responsible to t-he Finance Director for the City's accounting services: utility billing and collection, accounts receivable, accounts payable, financial and payroll report preparation and preparation of special reports for management information. The major goals for fiscal year 1987-88 will include: o Preparation for and assistance with annual audit o Project MIS System o Continued streamlining of accounting and reporting systems o LID Cost Accounting System o Continued implementation of Computer Master plan o Development of Account Receivable and collection o Review of fees and charges cost recovery system o South Metzger Sewer & Storm Drainage Bills ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 58,797 67,662 99,016 120,099 PERSONAL SERVICES: 109,423 109,423 109,423 (3) (3) (4) (5) (FTE) (4.5) (4.5) (4.5) 39,051 33,985 42,900 43,685 MATERIALS & SERVICES: 43,685 43,585 43,585 -0- -0- -0- -0- CAPITAL OUTLAY: -0- -0- -0- (I) (I) (II) (III) (Service Levels) (II-III) (II-III) (II-III) 97,848 101,647 141,916 163,784 TOTAL - ACCOUNTING 153,108 153,008 153,008 WORKLOAD INDICATORS 2,831 3,210 4,080 4,500 Accounts Payable Checks 4,500 4,500 4,500 2,496 2,930 3,384 3,200 Payroll Checks 3,200 3,200 3,200 21,631 21,425 62,000 75,000 Sewer/Storm Drainage Billings 75,000 75,000 75,000 709 800 850 1,000 Assessment Billings 1,000 1,000 1,000 Currently G/L Analysis Quarterly Quarterly Quarterly Monthly Late notices/collect effort Annually Annually Annually City Audit preparation Auditors Auditors Auditors 46 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY & ADMIN SERVICES 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-1220 BUDGET UNIT: ACCOUNTING ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 (3) (3) (4) (5) PERSONAL SERVICES: (4.5) (4.5) (4.5) 27,742 50100 Salaries-Management 15,201 29,316 26,400 Accounting Supervisor 26,400 26,400 26,400 23,391 50200 Salaries-General 31,159 15,480 31,131 Accounting Asst. (1) 15,939 15,939 15,939 -0- 26,100 27,055 Billing Clerk (2) 27,055 27,055 27,055 -0- -0- -0- -0- Regular Part-time (.5) 7,596 7,596 7,596 -0- 2,293 2,958 50000 Merit Pool 2,728 2,728 2,728 _ 41 31 500 700 52000 Overtime 700 700 700 46,401 51,164 73,689 88,244 SUBTOTAL 80,418 80,418 80,418 Benefits 768 507 1,253 529 55000 Unemployment 482 482 482 173 226 319 496 55100 Workman's Compensation 450 450 450 3,309 3,634 5,269 6,309 55200 Social Security (FICA) 5,747 5,747 5,747 2,946 3,547 7,999 9,438 56000 Retirement 8,739 8,739 8,739 165 165 378 473 56500 Life Insurance 426 426 426 350 459 879 1,077 56600 Salary Continuation 981 981 981 4,685 7,960 9,230 11,286 56700 Medical 10,157 10,157 10,157 2,247 56800 Dental 2,022 2,022 2,022 12,396 16,498 25,327 31,855 SUBTOTAL 29,005 29,005 29,005 58,797 67,662 99,016 120,099 TOTAL - PERSONAL SERVICES 109,423 109,423 109,423 -47- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY & ADMIN SERVICES 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-1220 BUDGET UNIT: ACCOUNTING ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPO ED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987--88 1987-88 MATERIALS & SERVICES 18,880 16,215 17,000 17,000 60100 Professional Services 17,000 17,000 17,000 5,185 5,422 -0- 640 60200 Contractual Services 640 640 640 -O- 2 -0- 60 61100 Rep & Main-Vehicles 60 60 60 3,248 3,433 100 60 61200 Rep & Main-Office Equip. 60 60 60 11,444 8,574 25,000 24,725 62000 Office Supplies & Expe. 24,725 24,725 24,725 -0- -0- -0- 150 62100 Advertising & Publicity 150 150 150 -0- 22 -0- -0- 62200 Fees & Licenses -0- -0- -0- 200 20 50 50 62300 Dues & Subscriptions 50 50 50 44 14 250 550 62400 Travel, Food & Lodging 550 500 500 50 73 500 450 62500 Education & Training 450 400 400 -0- 210 -0- -0-- 63000 Equipment Rental -0-- -0- -0- 39,051 33,985 42,900 43,695 TOTAL - MATERIALS & SERV. 43,685 43,585 43,585 NOTES: #60100 - Annual Audit ...#60200 - Temporary Data Input ...#61100 - Gas for City vehicle use, ..#61200 - Typewriter and calculator maintenance. ..#62000 - Computer paper $2,625; utility bills, checks and other forms $7,900; Postage $11,250; shelving $800; printing, $500; copies and supplies, etc. $1,650 ...#62100 - Budget and State Revenue Sharing hearings ...#62300 - NCGA standards updates ...#62400 - OMFOA $350; LOC $85; miscellaneous training related travel $65...#62500 - OMFOA $90; LOC $75; AGA $50; OMFOA Regional $50; miscellaneous training $85; clerical miscellaneous training $50. - 48 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY & ADMIN SERVICES 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-1220 BUDGET UNIT: ACCOUNTING ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 CAPITAL OUTLAY: -0- -0- -0- -0- 70400 Office Furn. & Equip. -0-- -0- -0- -0- -0- -0- -0- TOTAL - CAPITAL OUTLAY -0- -0- -0- -49- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY & ADMIN SERVICES 1987-88 ANNUAL BUDGET ACCOUNT CODE: 1.2.3 BUDGET UNIT: SUPP SERV/CITY RECORDER The City Recorder is responsible to the Community and Administrative Services Director for Support Services Division management and for the City Recorder functions of the City. Responsibilities include: City Council minutes; ordinance/resolution preparation, review, and codification; election coordination with candidates and County elections; recording of land transactions as required; and follow-up of annexations with the State and Census Bureau. The major goals for 1987-1988 include: o Annexation Assistance o Boardsmanship o Municipal Court/Justice Court Study o Elections o Community Information o Codification Review & Recommendation o City-Wide Support Services Study ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 32,283 57,141 74,198 67,589 PERSONAL SERVICES: 65,205 65,205 65,205 (1) (2) (2) (2) (FTE) (2) (2) (2) 7,304 5,597 81695 19,715 MATERIALS & SERVICES: 19,715 19,000 19,000 -0- -0- 3,500 -0- CAPITAL OUTLAY: -0- -0- -0- (II) (I-II) (I) (II) (Service Levels) (II) (II) (II) 39,597 62,738 86,393 87,304 TOTAL - SUPPORT SERVICES 84,920 84,205 84,205 WORKLOAD INDICATORS 4.1 3.3 3.75 4,25 Average Hrs. In Council Mtgs. 4.25 4.25 4.25 45 53 53 53 No. of Council Mtgs. 53 53 53 18 20 20 28 Hrs. In Prep/Follow-up Per Mtg. 28 28 28 101 45 55 70 N of Ordinances 70 70 70 106 100 100 120 # of Resolutions 120 120 120 Division Summary 39,587 62,738 86,393 87,304 City Recorder/Division Admin 84,920 84,205 84,205 d1,oi7 76,338 90,269 136,020 Office Services 132,103 131,952 131,952 -0- -0- -0- 67,607 Records Services 67,607 _50,047 50,047 121,104 139,076 176,660 290,931 SUBTOTAL 284,500 266,204 266,204 64,132 56,997 9[,000 146,753 Municipal Court 133,000 119,640 119,640 185,236 196,073 268,660 437,684 Support Services Division 417,500 385,844 385,844 - 50 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY & ADMIN SERVICES 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-1230 BUDGET UNIT: SUPP SERV/CITY RECORDER ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 (1) (2) (2) (2) PERSONAL SERVICES: (2) (2) (2) 50100 Salaries-Management 23,409 27,534 30,314 30,624 City Recorder 30,624 30,624 30,624 -0- -0- -O- 16,380 Deputy City Recorder 16,380 16,380 16,380 12,153 -0- -0- 50200 Salaries-General -0- -0- 23,598 -0- Office Asst. II -0- -0- -0- -0- -0- -0- -0- 50500 Part Time -0- -0- -0- -0- -0- 820 1,203 50000 Merit Pool 1,203 1,203 1,203 1,741 3,954 2,039 2,970 52000 Overtime 1,000 1,000 11000 2-j,150 43,641 56,771 51,177 SUBTOTAL 49,207 49,207 49,207 Benefits 607 403 982 307 55000 Unemployment 295 295 295 82 245 519 264 55100 Workman's Compensation 256 256 256 1,723 3,101 4,020 3,659 55200 Social Security (FICA) 3,518 3,518 3,518 2,012 4,545 5,555 5,955 56000 Retirement 5,725 5,725 5,725 95 126 289 189 56500 Life Insurance 189 189 189 307 422 647 624 56600 Salary Continuation 600 600 600 2,307 4,658 5,415 4,514 56700 Medical 4,514 4,514 4,514 899 56800 Dental 899 899 899 7,133 13,500 17,427 16,412 SUBTOTAL 15,998 15,998 15,998 32,283 57,141 74,198 67,589 TOTAL - PERSONAL SERVICES 65,205 65,205 65,205 NOTES: X152000-Council meetings. - 51 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY & ADMIN SERVICES 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-1230 BUDGET UNIT: SUPP SERV/CITY RECORDER ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 MATERIALS & SERVICES: 6,299 4,189 5,000 14,000 60200 Contractual Services 14,000 14,000 14,000 2 25 61100 Rep & Main-Vehicles 25 25 25 238 36 195 100 61200 Rep & Main-Office Equip. 100 100 100 1,319 426 2,250 2,250 62000 Office Supplies & Expe. 2,250 2,250. 2,250 -0- -0- -0- 62100 Advertising & Publicity -0- -O- -0- 422 263 400 420 62300 Dues & Subscriptions 420 420 420 459 344 425 1,120 62400 Travel, Food & Lodging 1,120 820 820 748 337 425 1,635 62500 Education & Training 1,635 1,220 1,220 -0- -0- 165 63000 Rents & Leases 165 165 165 9,485 5,597 8,695 19,715 TOTAL - MATERIALS & SERV. 19,715 19,000 19,000 NOTES: #60200 - Codification ...#61100 - Calculator or repairs #620,00 - Two tape decks, shelving, and copies ...#62300 - IMCC $85; C & L ARMA $75; OAMR $60; TT $15; Blue Book $8; AG's Reg. Manual $20; and OSB Local Government $45...#62400 - OAMR $175; local travel reimbursement $100; National IIMC $240; and ARMA $100...#62500 - IIMC Certification Program $300; technical continued education $100; OAMR $200; LOC $90; ICMA Certification $295; IIMC $450; and ARMA $280...#63000 - Typewriter maintenance and lease. -52- CITY OF TIGARD* OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY & ADMIN SERVICES 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-1230 BUDGET UNIT: SUPP SERV/CITY RECORDER ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 .1987-88 SUMMARY 1987-88 1987-88 1987-88 CAPITAL OUTLAY: -0- -0- 3,500 -0- 70400 Office Furn. & Equip. -0- -0- -0- -0- -0- 3,500 -0- TOTAL - CAPITAL OUTLAY -0- -0- -0- 53 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY & ADMIN SERVICES 1987-88 ANNUAL BUDGET ACCOUNT CODE: 1.2.4 BUDGET UNIT: OFFICE SERVICES The Office Services Manager is responsible to the City Recorder/Support Services Manager for the Office Section: City-Wide word processing management and services, office supplies and furnishings coordination for all City departments, central stores inventory control, support for City Recorder functions on Council packet preparation and miscellaneous clerical/secretarial services. Major goals for 1987-88 include: o WP system upgrade per Computer Master Plan o Continued training of word processing users o WP system management o Management and training of part-time office aides o. Implementation of City-Wide dictation system o Phone system and office machine management ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 77,467 73,954 86,642 127,806 PERSONAL SERVICES: 124,302 124,302 124,302 (3.5) .(3.5) (5) (6) (FTE) (6) (6) (6) 2,181 2,384 3,625 8,214 MATERIALS & SERVICES: 7,801 7,650 7,650 1,869 -0- -0- -0- CAPITAL OUTLAY: -0- -0- -0- (II) (II) (I-II) (II-III) (Service Levels) (II-III) (II-III) (II-III) 81,517 76,338 90,267 136,020 TOTAL - OFFICE SERVICES 132,103 131,952 131,952 WORKLOAD INDICATORS 94.75 152 120 370 Ave. N of Work Orders per month 370 370 370 6,584 6,809 7,000 10,222 Ave. 0 of Phone Calls Received 10,222 10,222 10,222 2,168 2,156 2,250 N/A* Ave. N of Walk-In Customers N/A* N/A* N/A* 5.0 hrs. 6.7 hrs. 5.5 hrs. 5.2 hrs. Work Order Turn Around Time 5.2 hrs. 5.2 hrs. 5.2 hrs. * This responsibility was not tracked after relocation to the new civic center in April 1986. We have had the assistance of a temporary part-time employee providing primarily word processing services for the last half of FY 86-87 which has allowed word processing to keep up with the current workload demands. We are now requesting this position be made regular part-time to eliminate the necessity of retraining new personnel at the conclusion of a temporary assignment. -54- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY & ADMIN SERVICES 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-1240 BUDGET UNIT: OFFICE SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 (3.5) (3.5) (5) (6) PERSONAL SERVICES: (6) (6) (6) 50100 Salaries-Management 21,124 21,124 21,124 19,149 21,118 21,765 21,124 Off. Mgr/Wrd. Proc. Mgr 28,471 43,017 50200 Salaries-General 43,017 43,017 43,017 _O_ -0- Office Asst. III (WP) 17,058 13,632 Office Asst. II (WP) 15,984 15,984 Office Asst. I (Recp) -0- 619 3,151 24,097 50400 Regular Part-Time 14,317 14,317 14,317 8,826 8,647 11,500 -0- 50500 Temporary Part-time 9,910 9,910 9,910 -0- 579 3,089 50000 Merit Pool 3,089 3,089 3,089 -0- 228 1,000 1,146 52000 Overtime _ 1,146 1,146 1,146 61,017 59,083 67,611 92,473 SUBTOTAL 92,603 92,603 92,603 Benefits 854 554 1,081 555 55000 Unemployment 555 555 555 290 409 347 552 55100 Workman's Compensation 554 554 554 4,332 4,217 4,548 6,612 55200 Social Security (FICA) 6,612 6,612 6,612 4,114 4,442 5,212 9,679 56000 Retirement 8,845 8,845 8,845 252 315 284 567 56500 Life Insurance 473 473 473 490 531 636 1,128 56600 Salary Continuation 1,128 1,128 1,128 6,118 4,403 6,923 13,543 56700 Medical 11,,286 11,286 11,286 2,696 56800 Dental 2,247 2,247 2,247 16,450 14,871 19,031 35,333 SUBTOTAL 31,699 31,699 31,699 77,467 73,954 86,642 127,806 TOTAL - PERSONAL SERVICES 124,302 124,302 124,302 NOTES: 1152000-System Administration (8 hrs. per quarter) and workload adjustments (7 hrs. per month.) -55- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY & ADMIN SERVICES 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-1240 BUDGET UNIT: OFFICE SERVICE'S ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985--86 1986-•87 1987--88 SUMMARY 1987--88 1987--88 1987--88 2,181 MATERIALS & SERVICES: -0- -0- 500 60200 Contract Services 500 500 500 86 1,000 1,150 61100 Rep & Main-Vehicles 1,100 1,100 1,100 71 195 130 61200 Rep & Main-Office Equip. 130 130 130 1,784 2,000 4,000 62000 Office Supplies & Expe. 4,000 4,000 4,000 --0- -0- 300 62100 Advertising & Publicity 300 300 300 -0- 110 120 62300 Dues & Subscriptions 120 120 120 53 160 542 62400 Travel, Food & Lodging 500 500 500 390 160 1,472 62500 Education & Training 1,151 1,000 1,000 2,181 2,384 3,625 8,214 TOTAL - MATERIALS & SERV. 7,001 7,650 7,650 NOTES: #60200 - Wang upgrade consultation. . .#61100 - Admin. car gas & repairs ...#62000 - WP supplies ...#62300 - Associated Wang Users $30; AISP $120...#62400 - Wang Users meetings $252; AISP $165; and other seminars and classes $125...#62.500 - WP Decision Processing $370; WP+ Decision Processing $219; four update classes $141; and technical classes and seminars $270. 56 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY & ADMIN SERVICES 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-1240 BUDGET UNIT: OFFICE. SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-80 1987--88 1987-80 CAPITAL OUTLAY: 1,869 -0- -0- -O- 70400 Office Furn. & Equip. -0- -0- -0- 1,869 -0- -O- -O- TOTAL - CAPITAL OUTLAY -0- -0- -0- -57- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY & ADMIN SERVICES 1987-88 ANNUAL BUDGET ACCOUNT CODE: 1.2.5 BUDGET UNIT: RECORDS 'The Records/Court Section Manager is responsible to the City Recorder/Support Services Division Manager for the Records and Court functions. The Records Section provides City-Wide centralized file organization. Filing, record retrieval, and maintenance of the records are daily functions of the Records Section. The records are classified and retention schedules set based on guidelines set by the State Archivist. The major 1987/88 goals, which this budget reflects, are: o Record room conversion to moveable shelf filing system o Reorganization of Planning & Engineering records o Begin file conversion to end-tab color coded filing system o Semi-annual record destructions ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 X* 52,622 PERSONAL SERVICES: 52,622 38,622 38,622 (2.5) (FTE) (2.5) (1.5) (1.5) 7,985 MATERIALS & SERVICES: 7,985 4,425 4,425 7,000 CAPITAL OUTLAY: 7,000 7,000 7,000 (II) (Service Levels) (II) ..1) (1-II) -0-. -0- -0- 67.607 TOTAL - RECORDS 67,607 50,047 50,047 WORKLOAD INDICATORS 43 Ave. N files requested per month 43 43 43 .6 Ave. hrs. per request per month .6 .27 .27 32.75 Ave. hrs. filing/retrieving per month 32.75 26.17 26.17 41 Ave. hrs. converting & reorganizing files per month 41 36 36 x FY 86-87 shown in 123 - 58 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY & ADMIN :SERVICES 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-1250 BUDGE'T' UNIT: RECORDS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-•87 1987-08 SUMMARY 1987--80 1987--80 1987-88 (2.5) PERSONAL SERVICES: (2.5) (1.5) (1.5) 50100 Salaries--Management -0- -0- 10,062 Records/Court Mgr. (.5) 10,062 10,062 10,062 50200 Salaries-General A* ~ 14,460 Office Asst. II 14,460 14,460 14,460 -0- -0- -0- 11,436 Office Asst. I 11,436 -0-- -0- -0- 50500 Part Time -0- -0- --0- 1,206 50000 Merit Pool 1,206 1,206 1,206 -0- -0- 750 52000 Overtime 750750 750 -0- -0- -0- 37,914 SUBTOTAL 37,914 26,478 26,478 Benefits 227 55000 Unemployment 227 154 154 228 55100 Workman's Compensation 228 200 200 2,711 55200 Social Security (FICA) 2,711 1,893 1,893 4,073 56000 Retirement 4,073 3,501 3,501 236 56500 Life Insurance 236 165 165 463 56600 Salary Continuation 463 324 324 5,643 56700 Medical 5,643 5,113 5,113 1,127 56800 Dental 1,127 794 794 _ -0- -0-- -0- 14,708 SUBTOTAL 14,708 12,144 12,144 -0- -0- -0- 52,622 TOTAL - PERSONAL SERVICES 52,622 38,622 38,622 FY u6-d7 shown in 130 * FY 86-87 shown in 123 -59- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY & ADMIN SERVICES 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-1250 BUDGET UNIT: RECORDS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOS)E:=D RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987---88 1987--88 1987--88 MATERIALS & SERVICES: * * -0- 60200 Contractual Services -0- --0- --0-. 10 61100 Rep & Main-Vehicles 10 10 10 -0- 61200 Rep & Main-Office Equip. -0- -0- -0- 7,000 62000 Office Supplies & Exp. 7,000 3,500 3,500 -0- 62100 Advertising & Publicity -0-- -0- -0- 150 62300 Dues & Subscriptions 150 150 150 300 62400 Travel, Food & Lodging 300 300 300 360 62500 Education & Training 360 300 300 165 63000 Rents & Leases 165 165 165 -0- -0- -0- 7,985 TOTAL - MATERIALS & SERV. 7,985 4,425 41-425 * Included in 123 NOTES: /62000 - Shelves $245; general supplies & copying $1,755; end tab files $1,500...M62300 -Records Manager's an( Administrators $150...#62400 - ARMA $300...162500 - ARMA $100; local classes $135; other $65...#63000 - Panasonic typewriter lease $165. 60 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY & ADMIN SERVICES 1987-88 ANNUAL. BUDGET ACCOUNT CODE: 10--1250 BUDGET UNIT: RECORDS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDI'T'URE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-06 1986--87 1987-•88 SUMMARY 1987-88 1907-88 1987-88 CAPITAL OUTLAY: 7,000 70400 Office Furn. & Equip. 7,000 7,000 7,000 -0- -0- -0- 7,000 TOTAL - CAPITAL OUTLAY 7,000 _ 7,000 7,000 NOTES: N70400 - Mobile files in Records Room. 61 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES KPARTMENT: MUNICIPAL. COURT 1987-88 ANNUAL BUDGET ACCOUNT CODE: 1.3.0 BUDGET UNIT: JUSTICE SERVICES Municipal Court is the city based forum for resolution of citizen or officer initiated traffic and misdemeanor complaints. The Municipal Judge and City Recorder are responsible to City Council for the operation of the Court. Support services are provided by the Records/Court Section. The major goals for the 1987/88 fiscal year ar•e: o Implementation of the DP system per the Computer Master Plan o Evaluation and redistribution of court workload o Court study focusing on major traffic options, court consolidation, role of the prosecutor, court procedures, and collection alternatives ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 52,482 48,733 80,908 114,120 PERSONAL SERVICES: 110,708 96,708 96,708 (1) (2) (2.5) (3.5) (FTE) (3.5) (2.5) (2.5) 11,650 8,264 11,092 32,633 MATERIALS & SERVICES: 22,957 22,932 22,932 -0- -0- -0- -.0- CAPITAL OUTLAY: -0- --0- -0- (I) (II) (II) (III) (Service Levels) (II:I) (II) (II) 64,132 56,997 92,000 146,753 TOTAL - MUNICIPAL COURT 133,665 119,640 119,640 WORKLOAD INDICATORS 4,119 4,322 4,000 4,200 No. traffic citations processed 4,200 4,200 4,200 192 154 163 1,750 No. misdemeanor citations 1,750 300 300 processed 5.1 5.4 4.75 13.8 Hours spent in court per week 13.8 7.0 7.0 1,935 1,840 1,900 2,000 No. of Drivers' License 2,000 2,000 2,000 Suspensions (FTA'S) Municipal Court Revenues 175,000 155,000 155,000 -62- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: MUNICIPAL COURT 1987-88 ANNUAL BUDGET ACCOUNT CODE: IG.-1300 BUDGET' UNI'T': JUSTICE SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-06 1986-87 1987-88 SUMMARY 1987-80 1987--00 1987-00 (1) (2) (2.5) (3.5) PERSONAL SERVICES: (3.5) (2.5) (2.5) 17,500 50100 Salaries-Management 19,250 23,800 33,600 Judge 33,600 33,600 33,600 -0- 91000 10,062 Records/Court 10,062 10,062 10,062 Manager (.5) 21,942 50200 Salaries-General 19,337 13,368 14,460 Office Asst. II 14,460 14,460 14,460 -0- 12,444 25,452 Office Asst. I (2) 25,452 14,052 14,052 112 1,106 3,120 50500 Temp. Part-time -0- -0- -0- 3,449 595 1,765 50000 Merit Pool 1,765 1,765 1,765 2,780 2,217 7,644 2,000* 52000 Overtime 2,000 2,000 2,000 44,816 41,771 67,957 90,459 SUBTOTAL 87,339 75,939 75,939 Benefits 422 222 513 543 55000 Unemployment 524 456 456 128 400 142 466 55100 Workman's Compensation 454 390 390 3,151 2,968 4,108 6,468 55200 Social Security (FICA) 6,245 5,430 5,430 1,577 1,126 3,016 5,687 56000 Retirement 5,687 5,117 5,117 79 102 189 331 56500 Life Insurance 331 260 260 170 140 368 694 56600 Salary Continuation 656 517 517 2,139 2,004 4,615 7,900 56700 Medical 7,900 7,359 7,359 1,573 56800 Dental 1,573 1,240 1,240 7,666 6,962 12,951 23,661 SUBTOTAL 23,369 20,769 20,769 52,482 48,733 80,908 114,120 TOTAL - PERSONAL SERVICES 110,708 96,708 96,708 Based on day-time court NOTES: 050100 - I senior judge - salary $1,400 per month ($41.70 per hour) including benefits; 3 pro-tem judges - $38 per hour including benefits. Judges spend 7 hours in court per week plus 1 hour preparation for court per week. The pro-tem judges will be presiding over attorney trials to the court and jury trials. The planned court study will be a comprehensive review of court consolidation options, major traffic options, court procedures, and collection alternatives. Other areas of consideration will be: the public service provided by court, court schedules, and space constraints. 63 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: MUNICIPAL COURT 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10--1300 BUDGET UNIT: JUSTICE SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSI'D RECOMMENDED ADOPTED 1984-85 1985-86 1986--87 1987-88 SUMMARY 1987-88 1987-86 1987-88 MATERIALS & SERVICES: 4,800 2,275 2,942 22,830 60100 Professional Services 13,622 13,622 13,622 35 -0- -0= -0- 60200 Contractual Services -0- -0- -.-0- -0- 43 -0-' 25 61100 Rep & Main-Vehicles 25 25 25 180 36 100 55 61200 Rep & Main-Office Equip. 55 55 55 50 61300 Special Rept. Expenses 50 50 50 582 652 3,500 3,500 62000 Office Supplies & Exp. 3,500 3,500 3,500 3,185 2,771 4,000 4,200 62200 Fees & Licenses 4,200 4,200 4,200 58 198 100 200 62300 Dues & Subscriptions 150 150 150 79 309 300 900 62400 Travel, Food & Lodging 600 600 600 151 80 150 543 62500 Education & Training 425 400 400 2,580 1,900 -0- 330 63000 Rents & Leases 330 330 330 11,650 8,264 11,092 32,633 TOTAL - MATERIALS & SERV. 22,957 22,932 22,932 NOTES: #60100 - Court appointed attorneys ...#61100 - City cars used for travel ...#61200 - 'Typewriter maintenance $55...#61300 - Cleaning judges robes...#62000 General supplies $2,000; desk $300; chair $100; end tab folders $600; NCR forms $500...#62.200 -.License suspensions ...#62300 - OACA $40; judge associaton $50; UTC Crim. code $30; UTC revised index $30...#62400 - OACA $200; judges conference $150; other local classes $150...#62500 - OACA $17..0; judges $80; other local $200...#62300 - Two Panasonic typewriter leases. - 64 - CITY OF 'TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMI.NT: I._BRARY 1987-88 ANNUAL BUDGET ACCOUNT CODE: 1.4 BUDGET UNIT: LIBRARY SERVICES The City Librarian is responsible to the City Administrator for the overall operation of the City's library. 'The Library is the community's shared resource for free access to information, for continued education, for recreational reading and for enrichment of the quality of life in Tigard. The major ongoing responsibilities include: collection development and circulation; reference; youth library; large print outreach; Buy-•-A--Book; and special programs. 'The major goals for FY 1987-88 are: o Improve book collection to meet community needs o Offer micro computers for personal use o Increase quality of basic services o WCCLS Governance & Funding o Support local Oregon Literacy Program o Study community library needs o Develop outreach program to homebound o Develop in-depth policy manual o Continue to develop library volunteer program o Establish closer ties with area school libraries ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987--88 131,287 171,160 228,061 306,760 PERSONAL SERVICES: 279,965 279,965 279,965 (6) (7.75) (11) (14) (FTE) (12) (12) (12) 9,426 34,788 28,840 38,175 MATERIALS & SERVICES: 23,435 22,335 22,335 39,182 159,919 81,729 112,000 CAPITAL OUTLAY: 66,600 75,600 75,600 (II) (II) (II) (III) (Service Levels) (II) (II) (II) 179,895 365,867 338,630 456,935 TOTAL - LIBRARY 370,000 377,900 3771900 REVENUES 93,187 83,508 113,000 249,935 General Fund* 163,000 170,900 170,900 6,000 1,800 1,000 2,000 State Grants 2,000 2,000 2,000 -0- 500 500 1,500 Fines 1,500 1,500 1,500 2,500 20,000 3,000 3,000 Donations 3,000 3,000 3,000 4,860 500 500 500 Service Charges 500 500 500 182,277 259,559 169,000 200,000 WCCLS 2_00,000 200,000 200,000 288,824 365,867 287,000 456,935 TOTAL 370,000 377,900 377,900 WORKLOAD INDICATORS 1:20,000 1:14,288 1:16,700 1:14,286 Employees: Circulation 1:16,666 1:16,666 1:16,666 40 46.5 50 53 Hours Open to Public 50 50 50 126,000 110,738 150,000 200,000 Circulation 200,000 200,000 200,000 28,665 35,000 35,000 45,000 Size of Collection 40,000 40,000 40,000 2,500 2,800 3,500 5,000 Volunteer Hours 5,000 5,000 5,000 - 65 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: LIBRARY 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-1400 BUDGET UNIT: LIBRARY SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987--88 1987-88 (6) (7.75) (11) (14) PERSONAL SERVICES: (12) (12) (12) 52,464 56,718 50100 Salaries-Management 34,092 38,908 Librarian (1) 37,980 37,980 37,980 23,820 27,700 Asst. Librarian (1) 26,496 26,496 26,496 16,532 40,760 Assoc. Librarian (1.5) 34,013 34,013 34,013 41,535 58,999 50200 Salaries-General 17,748 49,583 Library Asst. III (3.25) 52,643 52,643 52,643 28,468 -0- Library Asst. II -0-- -0- -0- 13,632 23,887 Library Asst. I (2) 23,460 23,460 23,460 4,171 10,556 22,006 25,896 50400 Regular Part-time (2) 19,760 19,760 19,760 5,806 9,793 13,122 19,448 50500 Temp. Part-time (1.25) 12,376 12,376 12,376 -0- 6,000 6,000 50000 Merit Pool 4,342 4,342 4,342 _ 107 92 1,215 1,000 52000 Overtime/Vacation pay out 2,855 2,855 2,855 104,083 136,158 176,635 233,182 SUBTOTAL 213,925 213,925 213,925 Benefits 1,696 1,273 2,975 3,950 55000 Unemployment 1,072 1,072 1,072 800 1,082 1,040 1,510 55100 Workman's Compensation 1,342 1,342 1,342 7,717 9,714 12,019 16,380 55200 Social Security (FICA) 14,989 14,989 14,989 6,825 10,614 16,293 23,403 56000 Retirement 21,537 21,537 21,537 402 473 860 1,235 56500 Life Insurance 1,032 1,032 1,032 960 1,317 2,140 2,800 56600 Salary Continuation 2,179 2,179 2,179 8,804 10,529 16,099 24,400 56700/56800 Medical/Dental 23,889 23,889 23,889 27,204 35,002 51,426 73,678 SUBTOTAL 66,040 66,040 66,040 131,287 171,160 228,061 306,860 TOTAL - PERSONAL SERVICES 279,965 _ 279,965 279,965 NOTES: Addition of Library Asst. I, assistant to circulation Library Asst. III, will provide continuous and consistent management of circulation function and supervision of aides. Library Asst. III (reference) - promote to Associate Librarian in 11/87. -66- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: LIBRARY 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-1400 BUDGET UNIT: LIBRARY SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986--87 1987-88 SUMMARY 1987-88 1987-•-88 1987-88 MATERIALS & SERVICES: 798 1,142 1,200 1,500 60200 Contractual Services 1,260 1,260 1,260 166 110 -0= 200 61000 Rep & Main - Fac. 200 200 200 456 1,850 5,800 6,000 61200 Rep & Main-Office Equip. 2,400 2,400 2,400 4,958 28,171 17,590 25,000 62000 Office Supplies & Expe. 15,000 14,000 14,000 678 677 1,000 1,500 62100 Advertising & Publicity 1,050 1,050 1,050 189 197 350 425 62300 Dues & Subscriptions 375 375 375 494 323 900 1,050 62400 Travel, Food & Lodging 1,050 1,050 1,050 397 406 1,000 1,400 62500 Education & Training 1,050 1,000 1,000 1,290 1,704 1,000 1,100 63000 Rents & Leases 1,050 1,000 1,000 9,426 34,788 28,840 38,175 TOTAL - MATERIALS & SERV. 23,435 22,335 22,335 NOTES: M60200 - Rebinding of magazines and books. .H61000 - Expended $186, 1986-87, no appropriation ...1161200 - Typewriters $600, 3-M equipment $525, Xerox $1,200, extra maintenance for carpets and furniture... 062000 - Inflation plus added paper costs (computer/printers), children's programs, purchase of 2 computer printers, and in-house software...0621000 - Fliers and library newsletter, part-time recruitments ...#62300 - ALA, OLA, PNLA, Freedom to Read, AAUW...H62400 - Inflation ...H62500 - Training: Reference - $500; management - $100; misc. library - $50; OLA conference - $350. (No or low cost training through Oregon State Library is also utiliz.ed.)...H63000 - Movie and video tapes for programming. - 67 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: LIBRARY 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10--1400 BUDGET UNIT: LIBRARY SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987--88 1987--88 CAPITAL OUTLAY: 2,944 104,973 22,000 12,000 70400 Office Furn & Equip 11,600 5,600 5,600 36,238 54,946 59,729 100,000 70500 Library Collection 55,000 70,000 70,000 39,182 159,919 81,729 112,000 TOTAL - CAPITAL OUTLAY 66,600 75,600 75,600 NOTES: #170400 - WILI additions: 2 terminals, 4 light pens, additional communications equipment/install ...H70500 To begin bringing collection up to a good basic level; video tapes for lending; increase number of business references; develop local government information resources. -68- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: SOCIAL SERVICES 1987-88 ANNUAL BUDGET ACCOUNT CODE: 1.5 BUDGET UNIT: SOCIAL SERVICES The City of Tigard contracts with: The Loaves and Fishes Program for partial operation of the Senior Citizen's Center; the Tigard Community Youth Services for young adult and family counseling programs; and the Washington County Community Action Organization (WC:CAO) community services programs. While at Level II-JII services City-Wide, the Budget Committee and Council decided to fund Social Services at level III with the Senior (:enter and ICYS shares as a part of the ongoing Tax Base commitment. The major goal in this program area is to involve examination of long-term funding alternatives apart from Serial Levies. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987--88 1987-88 PERSONAL SERVICES: --0- 35,000 40,000 42,100 MATERIALS & SERVICES: 40,000 43,100 45,600 (I) (II-III) (III) (III) (Service Levels) (III) (II.-III) (II-III) -0- 35,000 40,000 42,100 TOTAL - SOCIAL SERVICES 40,000 43,100 45,600 SOCIAL SERVICES PROGRAMS: -0- 18,000 20,000 21,200 TCYS + 6400 In-.Kind Rent 20,000 28,100 28,100 -0- 2,000 15,000 15,900 Tigard Senior Center 15,000 15,000 15,000 -0- 2,500 2,500 2,500 W.C.C.A.O. 2,500 -0- 2,500 -0- 2,500 2,500 2,500 Women's Shelter _ 2,500 -0- -0_- -0-. 35,000 40,000 42,100 TOTAL 40,000 43,100 45,600 - 69 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: SOCIAL Sf._RVICES 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-1500 BUDGET UNIT: SOCIAL SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PR0PO'::E_D RECOMMENDED ADOPTED 1984--85 1985-86 1986-87 1987-90 SUMMARY 1987-•-88 1987-88 1987-88 MATERIALS & SERVICES: -0- 35,000 40,000 42,100 60200 Contractual Services 40,000 43,1.00 45,600 -0- 35,000 40,000 42,100 TOTAL - MATERIALS & SERV 40,000 43,100 45,600 SOCIAL SERVICES PROGRAMS: -0- 18,000 20,000 21,200 TCYS + 6400 In-Kind Rent 20,000 28,100 28,100 -0- 2,000 15,000 15,900 Tigard Senior Center 15,000 15,000 15,000 -0- 2,500 2,500 2,500 W.C.C.A.0. 2,500 -0- 2,500 -0- 2,500 2,500 2,500 Women's Shelter 2,500 -0- -0- -0- 35,000 40,000 42,100 TOTAL 40,000 43,100 45,600 -70- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: PROGRAM SUMMARY 1987--88 ANNUAL BUDGET ACCOUNT CODE: 2.0 BUDGET UNIT: ALL. UNITS The Community Development Director is responsible to the City Administrator for this program. The Community Development programs are largely fees and charges, utility or infrastructure maintenance related and as such receive only nominal tax support, except for Parks which are heavily tax dependent. Those fee supported program elements are largely growth-.related services. The ongoing maintenance of public records (eg. engineering), long-range planning and current codes enforcement currently piggy-back around the basic fee supported services, but require some general fund support. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987--88 803,672 912,155 1,301,961 1,623,743 PERSONAL SERVICES: 1,573,228 1,544,929 1,581,929 (29.25) (35.25) (44.25) (53.5) (FTE) (53) (50) (51) 252,599 317,131 5271384 635,333 MATERIALS & SERVICES: 607,930 527,960 514,960 44,999 77,210 111,273 328,300 CAPITAL OUTLAY: 231,300 245,350 213,177 1,101,270 1,306,496 1,940,618 2,587,376 TOTAL - COMMUNITY DEV 2,412,458 2,318,239 2,310,066 PROGRAM SUMMARY 151,705 127,928 157,000 252,249 CD Administration 232,249 231,350 231,350 452,690 414,562 7530945 782,439 Development Services 771,439 745,169 769,169 496,8.75 764,006 1,029,673 1,552,688 Public Works Operations 1,4081770 1,341,720 1,309,547 1,101,270 1,306,496 1,940,618 2,587,376 TOTAL 2,412,458 2,318,239 2,310,066 - 71 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987-88 ANNUAL BUDGET ACCOUNT CODE: 2.0.1 BUDGET UNIT': ADMIN & PROJECTS The Community Development Director reports directly to the City Administrator and is responsible for all Department activities and economic development. The Deputy Director/City Engineer is responsible to the Director for special projects, local improvement districts, City-Wide engineering support and supervision, coordinating the City's participation in regional issues such as transportation, storm drainage, flood control, and utilities; capital improvement programming and public facilities plans; project control and reporting systems. The Administration secretary performs the clerical functions for the Director, Deputy Director/City Engineer-, and Project Engineers, while coordinating the clerical support network of the department and project files. The 1987-88 goals are: o Adopt Public Facilities Plan & CIP Sanitary Sewer Master Plan and Storm Drainage Master Plan o Maintain & Implement CIP Complete and Implement a Transportation Program o Dartmouth & 135th LTD's Implementation * Support City Center Task Force and City Center Action Plan Develop Economic Development Action Plan * Update the Community Development Code * Update the Sign Code and Establish an Enforcement Program ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 147,049 113,695 128,636 219,699 PERSONAL SERVICES: 219,699 219,699 219,699 (4) (4) (3) (5) (FTE) (5) (5) (5) 4,656 14,233 21,364 32,550 MATERIALS & SERVICES: 12,550 11,651 11,651 --0- -0- 7,000 -0- CAPITAL OUTLAY: -0- -0-- -0- (I) (I) (II) (III) (Service Levels) (III) (III) (III) 151,705 127,928 157,000 252,249 TOTAL - ADMINISTRATION 232,249 231,350 231,350 XNOTES: Ed, CC Goals, CIP/LID. - 72 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987--88 ANNUAL BUDGET ACCOUNT CODE: 10-2010 BUDGET UNIT: ADMI.N & PROJLCTS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987--88 SUMMARY 1987-88 1987-88 1987-88 (4) (3) (3) (5) PERSONAL SERVICES: (5) (5) (5) 37,140 30,198 42,960 44,249 50100 Salaries - Director 44,249 44,249 44,249 39,948 40,853 33,600 37,428 50100 Deputy-Dir./City Eng. 37,428 37,428 37,428 -0- -0-- -0- 61,680 50100 Project Engineers (2) 61,680 61,680 61,680 33,102 17,870 18,471 19,977 50200 Salaries-General OA IV 19,977 19,977 19,977 6,475 2,700 500 1,000 50500 Temporary 1,000 1,000 1,000 25 4,900 3,850 3,389 50000 Merit Pool 3,389 3,389 3,389 -0- -O- 370 -0- 52000 Overtime -0- -0- -0- 116,690 104,308 99,751 167,723 SUBTOTAL 167,723 167,723 167,723 Benefits 1,868 812 1,650 1,012 55000 Unemployment 1,012 1,012 1,012 918 349 350 2,918 55100 Workman's Compensation 2,918 2,918 2,918 8,430 6,761 6,873 12,064 55200 Social Security (FICA) 12,064 12,064 12,064 8,841 7,342 11,657 19,917 56000 Retirement 19,917 19,917 19,917 354 276 283 473 56500 Life Insurance 473 473 473 1,185 871 1,148 2,058 56600 Salary Continuation 2,058 2,058 2,058 8,763 5,663 6,924 11,286 56700 Medical 11,286 11,286 11,286 -0- -0- -0- 2,247 56800 Dental Insurance 2,247 2,247 2,247 30,359 22,074 28,895 51,976 SUBTOTAL 51,976 51,976 51,976 147,049 126,382 128,636 219,699 TOTAL - PERSONAL SERVICES 219,699 219,699 219,699 73 _ CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987--88 ANNUAL BUDGET ACCOUNT CODE: 10--2010 BUDGET UNIT: ADMIN & PROJECTS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985--86 1986--87 1987-88 SUMMARY 1987-00 1987-88 1987-88 MATERIALS & SERVICES: -0- 7,116 6,364 5,000 60100 Professional Services 5,000 5,000 5,000 390 1,954 -0- -0- 60200 Contractual Services -0- -0- -0- -0- -0- -0- -0- 61000 Rep & Main-Facilities -0- -0- -0- -0- 195 250 1,200 61100 Rep & Main--Vehicles 1,200 1,200 1,200 294 122 300 150 61200 Rep & Main-Office Equip. 150 150 150 15 10,000 20,000 61300 Special Dept. Expenses -0- -0- -0- 1,318 1,196 800 1,200 62000 Office Supplies & Expe. 1,200 1,200 1,200 -0- 45 -0- 150 62100 Advertising & Publicity 150 150 150 -0- -0- -0- -0- 62200 Fees & Licenses -0- -0- -0- 586 429 F50 850 62300 Dues & Subscriptions 850 850 850 1,744 2,617 2,000 2,250 62400 Travel, Food & Lodging 2,250 1,751 1,751 324 456 1,000 1,750 62500 Education & Training 1,750 1,350 1,350 -0- 88 -0- -0- 63000 Rents & Leases -0- -0- -0- 4,656 14,233 21,364 32,550 TOTAL - MATERIALS & SERV. 12,550 11,651 11,651 NOTES: #60100 - Traffic studies, intersection studies; SDC cost ...#62300 - I-5 Association, AICP, APA, and APWA Memberships ...#62400 - APA and APWA Conferences, training programs, reimbursement for private auto use...#62500 - APA and APWA Conferences and training. - 74 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987--88 ANNUAL BUDGET ACCOUNT CODE: 10-•2010 BUDGET UNIT: ADMIN & PROJECTS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-65 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987--88 1987-88 CAPITAL OUTLAY: -0- -0- 7,000 -0- 70300 Vehicles -0- -0-- -0- -0- -0- 7,000 70- TOTAL - CAPITAL OUTLAY -0- -0- -0- - 75 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DE::PARTMENI-: COMMUNITY DEVELOPMENT 1987-88 ANNUAL BUDGET ACCOUNT CODE: 2.2 BUDGET UNIT: DEVELOPMENT SERVICES The Development Services Division consists of the Building, Planning and Engineering sections whose managers report to the Development Services Manager and Community Development Director. Professional engineering support is accessed from the Deputy Director/City Engineer and project engineers. Major 1987-88 goals are: o Permit Applications Streamlining o Downtown Redevelopment Assistance o Increased Codes Enforcement o Public Facilities Plan and CIP Adoption & Finance o Sign Code Enforcement o Street Lighting and Traffic Signal Study Development Code Update * Special Project Planning ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987--88 1987-88 275,986 369,225 622,793 659,454 PERSONAL SERVICES: 659,454 651,454 688,454 (9.75) (14) (20.75) (21.5) (FTE) (21.5) (21) (22) 171,298 26,942 95,152 109,485 MATERIALS & SERVICES: 109,485 91,215 78,215 5,406 18,395 36,000 13,500 CAPITAL OUTLAY: 2,500 2,500 2,500 (I) (II) (III) (III) (Service Levels) (III) (II-III) (II-III) 452,690 414,562 7531945 782,439 TOTAL - DEV. SERVICES 771,439 745,169 769,169 Development Services: -0- -0- -0- 57,334 Administration 57,334 57,264 57,264 99,017 125,480 198,430 231,233 Building & Codes Enforcement 231,233 230,333 254,333 65,724 110,537 240,710 277,381 Planning 274,381 257,781 257,781 287,949 178,545 314,805 216,491 Engineering 208,491 199,791 199,791 452,690 414,562 753,945 782,439 TOTAL 771,439 745,169 769,169 -76- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987-•-88 ANNUAL BUDGET ACCOUNT CODE: 2.2.0 BUDGET UNIT: DEVELOPMENT SERV/ADMIN The Development Services Division consist of the Building, Planning, and Engineering Sections whose managers report to the Development Services Manager and the Community Development Director. Professional engineering support is provided through the Deputy Director/City Engineer. For FY 1987-88 the Division Manager also serves as Engineering Services Manager. Major 1987-88 goals are: o Complete automation of Building, Planning, o Improve and consolidate reporting systems including revenue and Engineering permit issuance and and levels of development activity reporting systems o Complete automation of Parcel File data system o Complete Development Code revisions related o Improve public awareness of development processes to public facilities (sanitary sewers, o Street Lighting and Traffic Signal study streets, and storm drainage) o Improve coordination of development review process ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 -0- -0- --0- 54,814 PERSONAL SERVICES: 54,814 54,814 541814 (1.5) (FTE) (1.5) (1.5) (1.5) -0-- -0- --0- 2,520 MATERIALS & SERVICES: 2,520 2,450 2,450 -0- -0- -0- -0- CAPITAL OUTLAY: -0- -0-- -0- (II) (Service Levels) (II) (II) (II) -0- -0- -0- 57,334 TOTAL - ADMINISTRATION 57,334 57,264 57,264 WORKLOAD INDICATORS 461 627 738 885 Total development permits 885 885 885 N/A 30 35 40 Weekly hours open to public 40 40 40 80% 90% 95 95% Est. % of dev. approvals 95% 95% 95% completed - 77 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987-•88 ANNUAL BUDGET ACCOUNT CODE: 10-2200 BUDGET UNIT: DEVELOPMENT' SERV/ADMIN ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985--86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987 88 (1.5) PERSONAL SERVICES: (1.5) (1.5) (1.5) 50100 Salaries-Management 34,764 Development Serv. Mgr. 34,764 34,764 34,7b4 50200 Salaries-General 6,558 Office Asst. I (.5) 6,558 6,558 6,558 -0- 50500 Part Time -0.- -0- -0- 305 50000 Merit Pool 305 305 305 -0- 52000 Overtime -0- -0- -0- -0- -0- -0-- 41,627 SUBTOTAL 41,627 41,627 41,627 Benefits 250 55000 Unemployment 250 250 250 250 55100 Workman's Compensation 250 250 250 2,976 55200 Social Security (FICA) 2,976 2,976 2,976 5,001 56000 Retirement 5,001 5,001 5,001 142 56500 Life Insurance 142 142 142 508 56600 Salary Continuation 508 508 508 3,386 56700 Medical Insurance 3,386 3,386 3,386 674 56800 Dental Insurance 674 674 674 -0- -0- -0- 13,187 SUBTOTAL 13,187 54,814 54,814 _ -0- -0- -0- 54,814 TOTAL - PERSONAL SERVICES 54,814 54,814 54,814 - 78 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DE:VI::E-OE'MEN'T 1987--88 ANNUAL BUDGET ACCOUNT CODE: 10-2200 BUDGET UNIT: DEVELOPMENT SE::RV/ADMIN ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-07 1987-88 SUMMARY 1987-00 1987-00 1907-08 MATERIALS & SERVICES: -0-- 60200 Contractual Services -0- -0- -0-- -0- 61000 Rep & Main-Facilities -0- -0- -0- 400 61100 Rep & Main-Vehicles 400 400 400 200 61200 Rep & Main-Office Equip. 200 200 200 -0- 61300 Special Dept. Expense -0- -0- -0- 300 62000 Office Supplies & Expe. 300 300 300 -0- 62200 Fees & Licenses -0- -0- -0-- 250 62300 Dues & Subscriptions 250 250 250 520 62400 Travel, Food & Lodging 520 520 520 850 62500 Education & Training 850 780 780 -0- -0- -0- 2,520 TOTAL - MATERIALS & SERV. 2,520 2,450 2,450 NOTES: #61100 - Community Development Administration vehicles.. .#61200 - Typewriters, calculators, etc ...#62300 - PLSO $100; Miscellaneous $150;...#62400 - Seminars (management, computers, etc.)...#62500 - Seminars; college reimbursements (data systems management, general management, computers, etc.). - 79 CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVE=LOPMENT 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-2200 BUDGL_T UNIT: DEVELOPMENT SERV/ADMIN ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985--86 1986--87 1987-88 SUMMARY 1987--88 1987-88 1987-88 CAPITAL OUTLAY: -0- -0- -0- -•0- 70300 Vehicles --0-• -0-- --0- -0- -0- -0- -0- TOTAL - CAPITAL OUTLAY -0- -0- -0- -80- c 1 CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DE.-..V[-OPMENT 1987-88 ANNUAL. BUDGET ACCOUNT' CODE: 2.2.2 BUDGET UNIT: DEV SVC:;-E3L..DG/CDS ENF The Building Official is responsible to the Community Development Director for operations of the Building Division: Bldg. Code, Plumbing Code, Mechanical Code, and Civil Infraction Code Enforcement. lie assists in Design Review and other intra--department development reviews. The Building Division is responsible for tho acceptance of building, plumbing, mechanical, and sewer applications as well as the review of plans for compliance with code, technical assistance to applicants, permit issuance, and field inspections to insure that construction takes place in accordance with the plans submitted and the applicable code. The Division's major goals are to provide fast and efficient service in carrying out the various steps of the permit processing. Major goals for 1987-88 are: Increased codes enforcement * Vision clearance at intersections enforcement * Sign code, nonconforming signs enforcement o Permit issuance and construction inspection of 600 residential units ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 •1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 92,606 117,949 173,190 194,143 PERSONAL SERVICES: 194,143 194,143 231,143 (3.75) (4) (5.5) (6) (FTE) (6) (6) (7) 5,269 7,531 11,240 37,090 MATERIALS & SERVICES: 37,090 36,190 23,190 1,142 -0- 14,000 -0- CAPITAL OUTLAY: -0- -0- -0- (II) (II) (II) (II) (Service Levels) (II) (II) (II) 99,017 125,480 198,430 231,233 TOTAL - BLDG/CODES ENF 231,233 230,333 254,333 WORKLOAD INDICATORS 638 519 532 600 # of residential permits 600 600 600 2-3 2-3 1-2 1-2 Time for issuance (weeks) 1-2 1-2 1-2 153 154 132 125 # of commercial permits 125 125 125 3-4 3-4 7-3 2-3 Time for issuance (weeks) 2-3 2-3 2-3 847 673 664 725 Total permits 725 725 725 42,413,000 41,421,675 41,175,000 40,000,000 Est. construction value 40,000,000 40,000,000 50,000,000 Code Enforcement 2 2 30 40 Hours/week 40 40 40 40 40 500 1,000 Total cases/year 1,000 1,000 1,000 20 20 400 900 Cases resolved/year 900 900 900 15 15 300 800 Voluntary compliance achieved 800 800 800 - 81 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987-48 ANNUAL BUDGET ACCOUNT CODE: 10-2220 BUDGET UNIT: DE:V SVCS-BLDG/CDS ENF ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986--87 1987-88 SUMMARY 1987-88 1987-88 1987-88 (3.75) (4) (5.5) (6) PERSONAL SERVICES: (6) (6) (7) 50100 Salaries-Management 30,900 31,080 34,170 30,900 Building Official 30,900 30,900 30,900 50200 Salaries-General* -0- -0- 16,452 Codes Enforcement (1) 16,452 16,452 16,452 -0- 46,093 81,228 50,832 Inspector III ("A")(2) 50,832 50,832 76,248 -0- -0- -0- 25,824 ET II (1) 25,824 25,824 25,824 -0- -0- 15,833 17,124 Office Asst. II 17,124 17,124 17,124 545 -0- -0- -0- Office Asst. I .-0- -0- -0- 3,296 9,826 --0- -0- 50500 Part Time -0- -_0- -0- -0- -0- 1,344 4,392 50000 Merit Pool 4,392 4,392 5,000 -0-- 1,829 -0- -0- 52000 Overtime -0- -0- _ -0- 74,198 96,565 118,865 145,524 SUBTOTAL 145,524 145,524 171,548 Benefits 1,173 836 2,254 873 55000 Unemployment 873 873 987 1,181 1,599 1,985 3,395 55100 Workman's Compensation 3,395 3,395 4,700 5,215 6,568 9,419 10,405 55200 Social Security (FICA) 10,405 10,405 12,266 5,269 5,425 13,725 15,365 56000 Retirement 15,365 15,365 17,907 260 221 498 567 56500 Life Insurance 567 567 753 62000 521 1,617 1,775 56600 Salary Continuation 1,775 1,775 1,985 4,690 6,214 11,117 16,239 56700/56800 Medical/Dental 16,239 16,239 20,997 18,408 21,384 54,325 48,619 SUBTOTAL 48,619 48,619 59,595 92,606 117,949 173,190 194,143 TOTAL - PERSONAL SERVICES 194,143 194,143 231,143 - 82 - i i CITY OF il&Q D, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DE::VEL_OPMENT 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10--2220 BUDGET UNIT: DEV SVCS-BLDG/CDS ENF ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1905...-86 1986-87 1987-88 SUMMARY 1987--88 1987-88 1987--88 MATERIALS & SERVICES: -0- --0- -0- 3,000 60100 Prof. Services 3,000 3,000 3,000 1,050 2,046 2,555 20,000 60200 Contractual Services 20,000 20,000 7,000 -0- 139 -0- .-0- 61000 Rep & Main-Facilities --0-- --0- -0- 1,997 1,338 4,000 5,230 61100 Rep & Main-Vehicles 5,230 5,230 5,230 98 40 200 100 61200 Rep & Main-Office Equip. 100 100 100 128 6 210 210 61300 Special Dept. Expense 210 210 210 1,216 2,636 2,000 5,100 62000 Office Supplies & Expe. 5,100 5,100 5,100 -0- -0- -0- -0- 62200 Fees & Licenses -0-- -0_ -0-- 231 979 525 650 62300 Dues & Subscriptions 650 650 650 263 79 500 1,000 62400 Travel, Food & Lodging 1,000 600 600 286 268 1,250 1,800 62500 Education & Training 1,800 1,300 1,300 5,269 7,531 11,240 37,090 TOTAL - MATERIALS & SERV 37,090 36,190 23,190 NOTES: #60100 - Civil Infractions Hearings Officer ...#60200 - Plumbing inspection contract with Lake Oswego $15,000; structural engineering plan review service $5,000...#61100 - Regular repair and maintenance of five inspectors' vehicles ...#61200 - Repair and maintenance of office equipment ...#61300 - Clothing allowance for two "A" level Inspectors and one Engineering Tech. II...#62000 - Printing of computer permit forms, inspection requests, office supplies, inspector equipment, etc.... #62300 - ICBO, IAMPO, APWA membership dues ...#62400 - Training of staff to maintain certification (ICBO Short School $225, APWA $500, Mechanical Code Short School $225)...#62500 Training of staff to maintain certifications (ICBO Short School $100, APWA $300, Mechanical Code Short School $100); tuition/books college level courses related to department work (i.e., structural analysis courses, building code classes $800); miscellaneous seminars $500. - 03 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 198.7-88 ANNUAL BUDGET ACCOUNT CODE: 10-2220 BUDGET UNIT: DEV SVCS-BLDG/CDS ENF ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984--85 1985-66 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 CAPITAL OUTLAY: 1,142 --0- 14,000 -0- 70300 Vehicles -0-- -0-- -0- 1,142 -0- 14,000 -0- TOTAL - CAPITAL OUTLAY -0- -0- -0- -84- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987-88 ANNUAL BUDGET ACCOUNT CODE: 2.2.3 BUDGET UNIT: DE.V SVCS/PLANNING The Senior Planners are responsible as Program Managers to the Community Development Director for the management and activities of the Planning Division. Responsibilities include processing permits for comprehensive plan changes, zoning changes, sensitive lands applications, variances, subdivisions, planned developments, minor and major land partitions, sign permits and code exceptions, site design reviews, conditional uses, and temporary uses. In addition, the Planners, aided by the Assistant and Administrative Planners, process annexation applications, develop grant applications, and prepare data for special studies. The Planners also monitor, apply, and update the comprehensive plan and community development code. Staff support is provided to the Planning Commission, Park Board, CCI, Hearing's Officer, CDBG Advisory Committee, seven NPO's, Utility and Franchise Committee, and Economic Development Committee. Major goals for 1987-88 are: * Coordinate Completion of Downtown Area Plan o Gather data for Tigard Triangle Study o Provide comprehensive information to potential new businesses o Improve departmental filing of completed projects o Improve delivery of development procedure information * Review Development Code propose streamlining o Land Use Application system control and clarification improvements o Coordinate Business Tax Compliance Program * Sign Code Enforcement Program-Nonconforming Signs * Develop Targeted Economic Development Action Plan ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-90 58,488 104,929 192,743 236,331 PERSONAL SERVICES: 236,331 236,331 236,331 (2) (3) (6.75) (8) (FTE) (8) (8) (8) 7,236 5,608 47,967 38,050 MATERIALS & SERVICES: 38,050 21,450 21,450 -0- -0- -0- 3,000 CAPITAL OUTLAY: -0- -0- -0- (II) (II) (II) (III) (Service Levels) (III) (III) (III) 65,724 110,537 240,710 277,381 TOTAL - PLANNING 274,381 257,781 257,781 WORKLOAD INDICATORS N/A 96 104 115 Director's Decisions 115 115 115 10 48 46 51 Plan. Comm. Hearing Off. Actions 51 51 51 5 24 25 28 City Council Hearings 28 28 28 136 136 80 78 Evening Meetings Attended 78 78 78 375 375 300 156 Hours of Comp. Time Earned 156 156 156 $57,090 $60,145 $90,000 $110,000 Business License Tax $110,000 $110,000 $110,000 -0- -0- 1,000 4,000 Planning Special Project Ilrs. 4,000 4,000 4,000 -85- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987-88 ANNUAL. BUDGET ACCOUNT CODE: 10-22300 BUDGET UNIT: DEV SVCS/PLANNING ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 (2) (3) (6.75) (8) PERSONAL SERVICES: (8) (8) (8) 54,360 50100 Salaries--Management 46,896 43,205 61,639 Senior Planner (2) 61,639 61,639 61,639 19,644 61,466 Assistant Planner 61,466 61,466 61,466 19,544 20,295 Administrative Planner 20,295 20,295 20,295 29,409 50200 Salaries-General 16,668 17,526 Office Asst. II 17,526 17,526 17,526 8,640 12,005 Office Asst. I 12,005 12,005 12,005 3,442 3,012 50000 Merit Pool 3,012 3,012 3,012 23 293 -0- 52000 Overtime -0- -0- -0- 46,896 83,792 149,344 175,943 SUBTOTAL 175,943 175,943 175,943 Benefits 764 780 2,332 1,056 55000 Unemployment 1,056 1,056 1,056 170 348 565 944 55100 Workman's Compensation 944 944 944 3,427 5,958 9,808 12,580 55200 Social Security (FICA) 12,580 12,580 12,580 3,673 7,380 14,099 21,252 56000 Retirement 21,252 21,252 21,252 173 315 548 756 56500 Life Insurance 756 756 756 43; 871 1,724 2,147 56600 Salary Continuation 2,147 2,147 2,147 2,886 5,485 14,323 21,653 56700/56800 Medical/Dental 21,653 21,653 21,653 11,592 21,137 43,399 60,388 SUBTOTAL 60,388 60,388 60,388 58,488 104,929 192,743 236,331 TOTAL - PERSONAL SERVICES 236,331 236,331 2360331 -86- r CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DFVll_OPMENf 1987-88 ANNUAL_ BUDGET ACCOUNT CODE: 10-22300 BUDGET UNIT: DE:V SVCS/PL_ANNJ.NG ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-•85 1985--86 1986--87 1987-88 SUMMARY 1987--88 1987--88 1987--88 MATERIALS & SERVICES: 335 920 2,141 3,000 60100 Professional Services 3,000 3,000 3,000 129 85 30,500 17,500 60200 Contractual Services 17,500 2,500 2,500 4 13 50 600 61100 Rep & Main-Vehicles 600 600 600 679 36 385 -0- 61200 Rep & Main-Office Equip. -0- -0- _0- 2,697 1,036 7,217 6,700 62000 Office Supplies & Expe. 6,700 6,700 6,700 2,253 1,803 3,690 3,600 62100 Advertising & Publicity 3,600 3,600 3,600 50 544 1,980 1,600 62200 Fees & Licenses 1,600 1,600 1,600 302 468 679 1,000 62300 Dues & Subscriptions 1,000 1,000 1,000 310 258 675 700 62400 Travel, Food & Lodging 700 500 500 477 445 650 3,000 62500 Education & Training 3,000 1,600 1,600 -0.- --0- -0- 350 63000 Leases 350 350 350 7,236 5,608 47,967 38,050 TOTAL - MATERIALS & SERV. 38,050 21,450 21,450 NOTES: #60100 - Land Use Hearings Officer fee...#60200 - Consultant services for DP computer info input and marketing analysis, etc. related to area plans...#62000 - Includes materials and supplies for Planning Commission and publication of documents such as the Community Development Code $3,200 and Park Plan $800...#62100 - Newspaper notices - $2,400 attributed to formal applications received from developers; $1,200 for City initiated applications including text and map revisions ...#62200 - Zoning code violation recordation $40 and City initiated annexation filings $1,560...#62300 - American Planning Association dues for six planners, books and subscriptions of professional nature... 1162500 - Oregon APA Conference, Oregon Planning Institute Conference, staff training* including books. *OAI - Typing (skill building), Business English; Asst. Planners PP - marketing methods, needs assessment, promotion, economic analysis, development strategies, economic industrial forecasting, locational analysis; Asst. Planners LD - real estate law, real estate practices. - 87 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987-88 ANNUAL BUDGET' ACCOUNT CODE: 10-22300 BUDGET UNIT: DE:V SVCS/PL.ANNI:NG ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987--•-88 1987--88 1987--88 CAPITAL OUTLAY: -0- --0- -0- 3,000 70400 Office Furn. & Equip. -0-- --0- -0-- -0- -0- -0- 3,000 TOTAL - CAPITAL OUTLAY '-0- -0- -0- -88- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVCLOPMENT 1987--88 ANNUAL BUDGET ACCOUNT CODE: 2.2.4 BUDGET UNIT: [)EV SVCS/ENGINE.ERING The Engineering Section is currently managed by the Development Services Manager under the direction of the Community Development Director. The Section provides departmental and non-departmental technical, survey and mapping information, plan review and public improvement permit issuance services (i.e., street, sewer, storm drainage, etc.) to assure compliance with civil engineering development standards, specifications, ordinances and policies. The Section also performs technical services (i.e., surveying, construction inspection, traffic counts, and design drafting) in support of the Capital Improvement Program and Public Facility Development Programs. Major goals for the 1987-88 year include: o Obtain as-built plans on all past improvement * Perform traffic count data collection on weekly basis projects o Complete public improvement project index (approximate 600 o Improve elevation control (bench marks) network projects) for quick reference to promote uniformity with public improvement * Participate in public improvement standards review projects * Improve public improvement contract and performance * Improve automation of CIP and LID design assurance forms and procedures (HBA Committee) support functions o Improve public improvement inspection procedures o Adopt new street address assignment policy ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987•-88 1987-88 124,892 146,347 256,860 174,166 PERSONAL SERVICES: 174,166 166,166 166,166 (4) (5.5) (8.5) (6) (FTE) (6) (5.5) (5.5) 158,793 13,803 35,945 31,825 MATERIALS & SERVICES: 31,825 31,125 31,125 4,264 18,395 22,000 10,500 CAPITAL OUTLAY: 2,500 2,500 2,500 (I) (II) (III) (III) (Service Levels) (III) (III) (III) 287,949 178,545 314,805 216,491 TOTAL - ENGINEERING 208,491 199,791 199,791 WORKLOAD INDICATORS 48/300 75/420 85/500 95/500 Land Use Apps/Hours 95/500 95/500 95/500 3,000 4,000 4,000 4,000 Public Imp Proj Hrs (Pri Dev) 4,000 3,000 3,000 40 35 35 35 o $0-$25,000(St.open.permits) 35 35 35 5 10 8 12 o $25,000-$100,000(10-20 Lots) 12 12 12 8 7 8 12 o $100,000-$200,000 (20-30 Lots) 12 12 12 5 o over $200,000 (over 30 Loth 5 5 5 53 52 53 64 Total Projects 64 64 64 1,000 1,200 1,800 1,500 Hours of Public Assistance 1,500 1,200 1,200 1,250 3,000 3,000 3,000 Hours of Surveying & Mapping 3,550 3,500 3,500 -0- -0- 150 1,200 Hours of Traffic data collection 650 650 650 09 CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNIIY DIVELOPMENT 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-2240 BUDGET UNIT: DE_V SVCS/E=NGINE E"RING ACTUAL. ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 (4) (6) (8.5) (6) PERSONAL SERVICES: (6) (5.5) (5.5) 50100 Salaries-Mgmt./Prof. 26,814 30,267 60,595 -0- Eng. Services Mgr. -0.- -0- -0.- -0- -0- 24,720 Land Surveyor 24,720 24,720 24,720 86,592 50200 Salaries-General 69,233 28,428 29,293 Engineering Tech 111 29,293 29,293 29,293 59,646 20,136 Engineering Tech II 20,136 20,136 20,136 -0- 18,528 38,160 Engineering Tech I (2) 38,160 38,160 38,160 15,840 -0- Engr. Asst./Draftsprsn. -0- -0- -0- -0- -0- 6,876 Engineering Aide (.5) 6,876 -0- -0- 12,000 6,558 Office Asst. I (.5) 6,558 6,558 6,558 2,718 2,900 50000 Merit Pool 2,900 2,900 2,900 1,504 195 1,000 1,500 52000 Overtime 1,500 1,500 1,500 97,551 117,054 201,653 130,143 SUBTOTAL 130,143 123,267 123,267 Benefits 1,668 1,098 3,043 782 55000 Unemployment 782 740 740 1,615 1,951 2,105 2,730 55100 Workman's Compensation 2,730 2,690 2,690 7,298 8,742 12,787 9,305 55200 Social Security (FICA) 9,305 8,814 8,814 7,360 7,951 15,570 12,812 56000 Retirement 12,812 12,812 12,812 347 378 759 567 56500 Life Insurance 567 543 543 1.0?q 954 1,979 1,588 56600 Salary Continuation 1,588 1,504 1,504 8,020 8,219 18,964 13,543 56700 Medical Insurance 13,543 13,211 13,211 2,696 56800 Dental Insurance 2,696 2,585 _ 21585 27,341 29,293 55,?07 44,023 SUBTOTAL 44,023 42,899 42,899 124,892 146,347 256,860 174,166 TOTAL - PERSONAL SERVICES 174,166 166,166 166,166 NOTES: Overtime is reimbursed by private developers when they request an Engineering Technician to inspect public improvement construction on weekends. Overtime can also be required on City LID or Capital Improvement projects. -90- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987--88 ANNUAL_ BUDGET ACCOUNT CODE: 10-2240 BUDGE]" UNIT: IIE::V SVCS/ ENGINEERING ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985--86 1986-87 1987--88 SUMMARY 1987 88 1987-88 1987-88 MATERIALS & SERVICES: 10,760 1,526 15,346 7,000 60100 Professional Services 7,000 7,000 7,000 5,643 643 •-0- 8,000 60200 Contractual Services 8,000 8,000 8,000 2'C'Ic, 1,643 3,500 3,200 61100 Rep & Main-Vehicles 3,200 3,700 3,200 1,966 1,622 2,200 1,900 61200 Rep & Main-Office Equip. 1,900 1,900 1,900 210 195 350 350 61300 Special Dept. Expense 350 350 350 821 7,382 y,974 8,145• 62000 Office Supplies & Expe. 8,145 8,145 8,145 9 160 160 100 62100 Advertising & Publicity 100 100 100 220 316 900 430 62300 Dues & Subscriptions 430 430 430 294 209 1,600 1,100 62400 Travel, Food & Lodging 1,10c) 800 800 543 226 2,400 1,600 62500 Education & 'Training 1,600 1,200 1,200 -0-• -0- -0- 63000 Rents & Leases -0- -0- -.0- 136,317 41 --0- -0- 631 U t i l i t i e s -0- --0-- --0- 158,793 13,803 36,270 31,825 TOTAL - MATERIALS & SERV. 31,825 31,125 31,125 NOTES: #60100 - Aerial/Mapping annual update and CIP/LID services $7,000...#60200 - Lab testing services (soils and materials) $1,000; Engineering/ surveying software (upgrade of existing 5 year old software) $7,000...#61100 - Insp. and Survey vans ...#61200 - Radio Service Agmt. $500; Hewlett Packard Hardware support $1,000; Misc. $400...#61300 - Employee clothing allowance ...#62300 - APWA $80; PLSO $200; Misc. $150...#62400 - Engr. Seminars $200; Surv. Seminars $200; APWA Conf. $200; PLSO Conf. $200...#62500 - Engr. Seminars $100; Surv. Seminars $200; APWA Conf. $300; PLSO Conf. $200; College Reimbursements (construction materials, hydraulics, title boundaries, computers, etc.) $400. 91 - C:ETY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987--88 ANNUAL BUDGET ACCOUNT CODE: 10-2240 BUDGET UNIT: DEV SVCO/EIVGI:NEERING ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITU14E PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987--88 1987-88 1987-88 CAPITAL OUTLAY: -0- 6,000 22,000 -0- 70300 Vehicles -0- -0-.- -0- 4,264 12,395 -0- 10,500 70400 Office Furn. & Equip. 2,500 2,500 2,500 4,264 18,395 22,000 10,500 TOTAL - CAPITAL OUTLAY 2,500 2,500 2,500 NOTES: 1}70400-(1) Topcon GTS 3 total station (combination Theodolite and electronic distance measurement device) $8,000. See Workload Indicators under hours of traffic data collection. - will reduce survey field time in support of CIP/L'ID and Operations maintenance projects by at least 20%. (2) Blueprint printer replacement $2,500. - 92 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNTEY DEVELOPMENT 1987•-88 ANNUAL BUDGET ACCOUNT CODE: 2.1 BUDGET UNIT: PUBLIC WORKS OPERATIONS The Public Works Operations Division Manager reports to the Community Development Director and Deputy Director/City Engineer and is responsible for all the Public Works Operations Division units: Public Works Administration and Buildings Maintenance, Shops and Fleet Management, Streets and Street Lighting Section, and Parks Maintenance Section. Major goals for the 1987-88 year include: o Assume responsibility for maintenance of o Implement a Fleet Management System for Computer Master Plan South Metzger streets and wastewater systems o Provide a usable park system responsible to the needs of the community ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 380,637 429,235 550,532 744,590 PERSONAL SERVICES: 694,075 673,776 673,776 (15.5) (17.25) (20.5) (27) (FTE) (26.5) (24) (24) 76,645 275,956 410,868 493,298 MATERIALS & SERVICES: 485,895 425,094 425,094 39,593 58,815 68,273 314,600 CAPITAL OUTLAY: 228,800 242,950 210,677 496,875 764,006 1,029,673 1,552,688 TOTAL - PUBLIC WORKS 1,408,770 1,341,720 103091547 PUBLIC WORKS OPERATIONS 88,519 121,165 162,000 325,787 Services/Shops/Admin. 260,905 226,655 226,655 147,889 189,656 215,000 315,554 Wastewater 298,704 298,504 298,504 178,032 374,041 450,500 665,353 Streets/Lighting 630,303 598,003 598,003 82,435 79,144 202,173 245,994 Parks 218,858 218,558 186,385 496,875 764,006 1,029,673 1,552,688 Total 1,408,770 1,341,720 1,309,547 - 93 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPME'NT' DEPARTMENT: COMMUNITY DEVELOPMENT 1987--88 ANNUAL BUDGET ACCOUNT CODE: 2.1.1 BUDGET UNIT: OPERATIONS/ADMEN & BLDGS The Public Works Operations Manager reports to the Community Developmont Director and is directly responsible for the Operations Division support services in addition to the Division management responsibilities. The major ongoing functional responsibilities of the unit are: the maintenance of operations buildings, flees: management, inventory control, purchasing, and Division support. Major goals for the 1987-88 year include: o Investigate and resolve citizens complaints o Streamline fleet management cost accounting o Implement building maintenance program o Streamline all reporting procedures o Implement custodial services program o Develop and implement maintenance program for Metzger addition ACTUAL ACTUAL BUOrrT'FD REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 81,009 116,753 147,150 133,785 PERSONAL SERVICES: 111,433 95,433 95,433 (3.25) (4.25) (5) (5) (FTE) (4) .(3) (3) 4,496 4,412 14,850 47,352 MATERIALS & SERVICES: 37,322 27,272 27,272 3,014 2,450 -0- 10,500 CAPITAL OUTLAY: -0- -0- '-0- (II) (II) (III) (III) (Service Levels) (II:) (I:-I:1:) (I:-II:) 88,519 121,165 162,000 191,637 TOTAL 148,7551221'705 _ 122,705 WORKLOAD INDICATORS 2,545 Hrs. of Custodial Services 90 90x 90x 281 Hrs. of Scheduled Maint. 441 410 410 466 Hrs. of Unscheduled Maint. 731 226 226 368 Hrs. of Scheduled Repairs 577 403 403 553 Hrs. of Unscheduled Repairs 866 271 271 Custodial Services will be provided through Contractural Services - General Government. 94 CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-2110 BUDGET UNIT: OPF..RATIONS/ADM1N & BLDGS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1904--85 1905-86 1986-87 1987-88 SUMMARY 1987-88 1907-88 190/__88 (3.25) (4.25) (5) (5) PERSONAL SERVICES: (4) (3) (3) 32,585 50100 Salaries-Management 22,147 33,732 33,650 Operations Manager 33,650 33,650 33,650 -0- -0- Crew Chief -0- --0--- -0-- 55,710 50200 Salaries-General 20,052 18,046 Bldg. Maint. Cust. III 18,046 18,046 10,046 16,680 13,114 Bldg. Maint. Worker 13,144 -0- -0- -0- 15,190 Bldg. Maint. Cust. I -0- -0- -0- 14,400 11,433 Office Asst. I 11,433 11,433 11,433 39,669 22,692 -0- Mechanic -0- -0- -0- -0- 2,567 3,188 50000 Merit Pool 2,808 2,778 2,778 21 350 -0- 50500 Part-Time -0- -0- -0- -0- 285 1,200 1,350 52000 Overtime 1,100 1,100 1,100 61,816 88,601 111,673 95,971 SUBTOTAL 80,151 67,007 67,007 Benefits 1,028 861 1,892 576 55000 Unemployment 481 402 402 2,290 3,196 3,977 4,725 55100 Workman's Compensation 3,995 3,850 3,850 4,700 6,340 7,814 6,862 55200 Social Security (FICA) 5,731 4,791 4,791 5,013 8,356 11,797 10,475 56000 Retirement 8,893 8,236 8,236 281 394 470 473 56500 Life Insurance 378 307 307 657 1,045 1,359 1,171 56600 Salary Continuation 978 850 850 5,224 7,960 8,168 13,532 56700/56800 Medical/Dental 10,826 9,9_90 91990 19,193 21,812 35,477 37,785 SUBTOTAL 31,282 28,426 28,426 81,009 116,753 147,150 133,785 TOTAL PERSONAL SERVICES 111,433 95,433 95,433 - 95 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY Df_Vf.L.OPMENT 1987---.88 ANNUAL BUDGET' ACCOUNT CODE: 10-2110 BUDGET UNIT: OPERATIONS/ADM]N & BL.DGS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMI:.NDID ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987--88 1987--88 MATERIALS & SERVICES: -0-- -0- -0- -0- 60100 Professional Services -0.- -.0..... -0- -0- -0- 200 10,451 60200 Contractual Services 10,451 2,871 2,871 877 31 5,750 22,353 61000 Rep. & Main-Facilities 12,353 10,920 10,928 1,002 570 1,200 3,695 61100 Rep & Main-Vehicles 3,695 3,695 3,695 11 211 2,200 2,684 61200 Rep & Main-Equip. 2,644 2,644 2,644 1,302 820 1,575 1,957 61300 Special Dept. Expense 1,957 1,242 1,242 238 2,386 2,020 2,797 62000 Office Supplies & Expe. 2,797 2,797 2,797 -0- -0- -0- 250 62100 Advertising 250 -0- -0- 88 17B 355 625 62300 Dues & Subscriptions 625 595 595 270 60 650 750 62400 Travel, Food & Lodging 750 700 700 708 35 900 800 62500 Education & Training 800 800 800 -0- 121 -0- 1,000 63000 Rents & Leases 1,000 1,000 1,000 4,496 4 412 14,850 47,352 TOTAL - MATERIALS & SERV. 37,322 27,272 _____271.272 NOTES: #60200-Radio pager repair contract $141; Chamber of Commerce roofing repair services $310; janitorial services for operations $1,584; HVAC cleaning & testing services $836...#61000*-*-Electrical materials & parts $2,850; plumbing materials & parts $825; paint supplies $625; hardware $779; power & hand tools $500; carpenter materials $495; fiVAC maintenance supplies $2,854; Operations office building & equipment repair building (shops) maintenance & repair costs $2,000...#61100-Modification of vehicle 008 including cabinet installation for conversion to custodial van $965; fuel, oil, parts, tires & repairs $2,710...#617.00-Electrical equipment repair & calibration $265; repairs of HVAC equipment, portable generator, janitorial equipment & power tools $2,549...#61300-Carpets & mats cleaning $922; protective clothing/equipment $250; clothing allowance $70...#62000-New typewriter/stationary supplies & expenses $1,225; chair & desk $500; filing cabinet, calculator, report forms & all other office supplies $672...#62300-APWA membership $75; electrical license $100; technical books & materials $450...#62400-Travel, food, & lodging costs for schools, seminars & conferences $700...#67.500-Schools, seminars & conference fees, tuition & book costs $800...#63000-Rental of necessary maintenance equipment $1,000. - 96 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-2110 BUDGET UNIT: OPERA-I'I:ONS/ADMIN & BLOCS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987--88 SUMMARY 1987--88 1907-00 1987--88 CAPITAL OUTLAY: -0- -0-- --0.- -0- 70400 Office Equipment -0- -0- -0- 3,014 2,450 -0- -0- 70600 Operations Equipment -0- -0- -0- --0- -0-- -0- 8,000 70100 Land and Improvements -0- -0- -0- -0- -0- -0- 2,500 70200 Buildings and Improvements -0- -0- -0- 3,014 2,450 -0- 10,500 TOTAL - CAPITAL OUTLAY -0-- -0-- 97 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMI=NT: COMMUNITY DEVELOPMENT 1987--88 ANNUAL. BUDGET ACCOUNT CODE: 2.1.5 BUDGET UNIT: OPERATIONS/SHOPS The Public Works Operations Manager reports to the Community Development Director and is also directly responsible for the Shops and Operations Division support services in addition to the Division management responsibilities. The mayor ongoing functional responsibilities of the unit are: maintenance of City equipment including cars, trucks, and heavy equipment; the maintenance of buildings; fleet management; inventory control; purchasing; and Division support. Major goals for the 1987-88 year include: o Fleet management o Reduce work backlog o Purchasing/Cost accounting streamlining o Reduce equipment downtime o Initiate a limited preventative maintenance program on all equipment ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 87,684 PERSONAL SERVICES: 87,684 71,684 71,684 (3) (FTE) (3) (2) (2) 11,616 MATERIALS & SERVICES: 11,616 19,416 19,416 34,850 CAPITAL OUTLAY: 12,850 12,850 12,850 (II) (Service Levels) (II) (1-II) (I-II) -0- -0- 134,150 TOTAL - SHOPS 112,150103,950 103,950 WORKLOAD INDICATORS 2 2 2 3 No. of unit employees 3 2 2 80 90 100 120 No. of equip, maintained 120 122 122 400 400 487 1,100 Hrs, of preventative maint. 1,100 487 487 -0-- -0- 266 888 Hrs. of fleet management 888 266 266 400 600 700 1,000 Hrs. of schedules repairs 1,000 974 974 1,000 800 700 400 Hrs. of unscheduled repairs 400 487 487 (Down time) NOTES: Current emphasis has been placed on safety, preventative maintenance, arid repairs. Due to a manpower shortage we have met the PM needs of the Police fleet only. We need to expand our times to meet the needs of all sections (reduce backlog) and meet our City--Wide goals for FY 1987-88. - 98 CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-2150 BUDGET UNIT: OPERATIONS/SHOPS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987--88 SUMMARY 1987-•88 1987-88 1987-88 (3) PERSONAL SERVICES: (3) (2) (2) -0- 50100 Salaries-Management --0-- --0-- -_0- 50200 Salaries-General -0- Equip. Servicer II -0-. -0-- -0- 46,163 Mechanic III (2) 46,163 46,163 46,163 14,365 UW 1/Servicer I 14,365 -0-- -0- 2,209 50000 Merit Pool 2,209 2,209 2,209 1,000 52000 Overtime 1,000 1,000 1,000 -0- -0- -0- 63,737 SUBTOTAL 63,737 y 49,372 49,372 Benefits 394 55000 Unemployment 394 394 394 3,073 55100 Workman's Compensation 3,073 3,000 3,000 4,700 55200 Social Security (FICA) 4,700 3,762 3,762 6,564 56000 Retirement 6,574 5,950 5,950 284 56500 Life Insurance 284 284 284 802 56600 Salary Continuation 802 802 802 8,120 56700/56800 Medical/Dental 8,120 8,120 8,120 -0--• -O- -O- 23,947 SUBTOTAL 23,947 22,312 22,312 -0- -0- -0- 87,684 TOTAL - PERSONAL SERVICES 87,684 71,684 71,684 - 99 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVEI-OPMENT DFPAR"l-ME::.NT: COMMUNITY DEV11.-OPMENT 1987--88 ANNUAL. BUDGET ACCOUNT CODE: 10-2150 BUDGET LK T: OPE.RATI:ONS/SIIOPS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 MATERIALS & SERVICES: -0- 60100 Prof. Services -0- -"0-- -0- 141 60200 Contractual Services 141 8,141 8,141 5,450 61000 Rep & Main-Facilities 5,450 5,450 5,450 1,910 61100 Rep & Main-Vehicles 1,910 1,910 1,910 1,000 61200 Rep & Main--Office Equip. 1,000 1,000 1,000 1,035 61300 Special Dept. Expense 1,035 1,035 1,035 250 62000 Office Supplies & Expe. 250 250 250 75 62100 Advertising 75 75 75 355 62300 Dues & Subscriptions 355 355 355 300 62400 Travel, Food & Lodging 300 200 200 900 62500 Education & Training 900 800 800 200 63000 Rents & Leases 200 200 200 -0- -0- -0- 11,616 TOTAL - MATERIALS & SERV. 11,616 19_A16 19416 NOTES: 060200 - Radios repair, vehicles and relay station $141; Major repairs contracted out $8,000...161000 - Hand/shop and speciality, tools and meters $4,000; welding screens/safety supplies $350; cleaning solvents/chemicals $300; building supplies $300; waste oil, chemical, tire storage areas $500...061100 - Repair/maintenance (2) vehicles $1,910...#61200 - Repairs/maintenance on shop equipment $1,000...1161300 - Coveralls $600; protective clothing, rain gear $225; clothing allowance $210...1162000 - Repair order forms, stationary, folders and clipboards $250...1162100 - Advertising for new positions $75...#62300 - APWA, repair manuals and subscription $355...1162400 - Travel, food, lodging-fleet management, maintenance, conference classes $300...1!62500 - Education and training, tuition and enrollment costs motor vehicles/fleet training, classes at PCC $800...H63000 - Miscellaneous rental charges for special tools $200. - 100 - CITY OF -TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DF_PARTMENT: COMMUNITY OEVELOPMENT 1987--88 ANNUAL BUDGET ACCOUNT CODE: 10--2150 13UDG[*-[* UNIT: OPERATIONS/SHOPS .ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987--88 CAPITAL OUTLAY: 22,000 70300 Vehicles -0- -0- -0- 12,850 70600 Operations Equipment 12,850 12,950 12,850 -0- -0- -0- 34,850 TOTAL - CAPITAL OUTLAY 12,850 12,850 12,850 NOTES: H70600 - Operation equipment--engine and exhaust analyzer $12,000, Battery and electrical systems tester $850. - 101 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARI_MI:_NT: COMMUNIFY DI::VI-LOPME.:NT 1987-88 ANNUAL BUDGET ACCOUNT CODE: 2. 1 .2_ BUDGE=T UN:TT : OPE:RAT7.ONS/WAS-I EWATER The Wastewater Crew Chief is responsible to the Public Works Operations Manager for organization of the preventative maintenance and operations programs in the Wastewater section. The two primary functions of the Wastewater section are the sanitary and storm sewer maintenance programs. The sanitary sewer programs includes: 1) line cleaning; 2) video inspection; 3) line repair; 4) manhole rehabilitation; and 5) recordkeeping. the storm sewer program includes: 1) line cleaning; 2) video inspection; 3) catch basin cleaning; 4) open ditch digging; 5) line repair; 6) manhole rehabilitation; and 7) recordkeeping. The mFijor goals for the 1987-88 year include: o Implement a program to document and map all existing storm sewer lines in North Tigard area o Clean and inspect existing sanitary and storm sewer lines o Upgrading of manpower and equipment so as to increase production in the storm maintenance program o Provide assistance to City Engineer in the development and updating of the Sanitary and Storm Sewer Master Plans ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984--85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-.88 1987-88 122,307 101,188 131,137 171,103 PERSONAL SERVICES: 171,103 182,804 182,804 (5.75) (5) (5) (6.5) (FTE) (6.5) (7) (7) 21,907 34,195 76,863 63,401 MATERIALS & SERVICES: 81,451 48,200 48,200 3,675 54,273 7,000 81,050 CAPITAL OUTLAY: 46,150 67,500 67,500 (SSIII/SDI) (SSIII/SDI) (SSIII/SDI) (SSIII/SDII) (Service Levels) (SSIII/SDI) (SSIII/SDII) (SSIII/SDII) 147,889 189,656 215,000 315,554 TOTAL 298,704 2981504 298,504 WORKLOAD INDICATORS* 70.66 68.75 69 92.82 Miles of sewer line accepted 92.82 92.82 92.82 45 22.56 29.93 31.42 -Miles of storm line accepted 31.42 31.42 31.42 52,800 72,750 100,000 121,000 Feet of sewer line Insp. & Cl 101,000 101,000 101,000 15,840 2,000 10,000 60,000 Feet of storm line Insp. & Cl 20,000 20,000 20,000 56.11 Miles of open ditches 56.11 56.11 56.11 2,455 24,000 Feet of open ditches dug & Cl 4,000 4,000 4,000 Ratio - 1 employee for 13.26 mike of sanitary line and storm line 1 employee for 7.48 miles of open ditch These workload indicators include South Metzger - 102 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DI..VI_l_OPMI:_NT DI:_P0R1MI::NT: COMMUNITY L)L;V1=L_OPMFNT 1987--88 ANNUAL_ BUDGET ACCOUNT CODE: 10-2120 BUDGE:' UNIT: OPERATIONS/WASTEWATER ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985--86 1986--87 1987-88 SUMMARY 1987--88 1987-88 1987-88 (5.75) (5) (5) (6.5) PERSONAL SERVICES: (6.5) (7) (7) 13,197 50100 Salaries-Management -0- -0- Operations Supt. 30,443 24,144 27,456 Crew Chief (1) 27,456 27,456 27,456 56,753 50200 Salaries-General 21,816 Utility Worker III (1) 21,816 21,816 21,816 38,184 33,549 Utility Worker II (2) 33,549 33,549 33,549 -0- 15,192 Utility Worker I 15,192 15,192 15,192 61,474 27,372 21,860 Maint. Worker (1.5) 21,860 29,146 29,146 -0- -0.- -0- -0- Office Asst. I -0- -0- -0- -0- 2,354 1,463 50000 Merit Pool 1,463 1,463 1,463 220 1,905 4,050 2,652 52000 Overtime 2,652 2,652 _ 2,652 92,137 71,855 96,104 123,988 SUBTOTAL 123,988 131,274 131,274 Benefits 1,889 658 1,634 728 55000 Unemployment 728 788 786 3,596 14,853 5,492 8,257 55100 Workman's Compensation 8,257 8,500 8,500 6,459 5,397 6,801 8,675 55200 Social Security (FICA) 8,675 9,386 9,386 7,512 3,330 10,183 10,711 56000 Retirement 10,711 11,076 11,076 491 197 470 588 56500 Life Insurance 588 612 612 841 470 1,173 1,482 56600 Salary Continuation 1,482 1,602 1,602 9,382 4,428 _ 9,280 16,674 56700/56800 Medical/Dental 16,674 19,566 19,566 30,172 29,333 35,033 47,115 SUBTOTAL 47,115 51,530 51,530 122,307 101,188 131,137 171,103 TOTAL - PERSONAL SERVICES 171,103 182,804 182,804 NOTES: #52000 - Emergency call-outs (any reimburseable special inspections costs). - 103 - e s CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987--88 ANNUAL. BUDGET ACCOUNT CODE: 10-2120 BUDGET UNIT: OPERATIONS /WASTEWATER ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1907-00 1987--88 1987-88 MATERIALS & SERVICES: --0- 3,333 -.0- -0-- 60100 Professional Services -0.--• -_O -0--• 1,770 -0- 15,000 5,400 60200 Contractual Services 10,400 5,400 5,400 7,335 19,554 26,978 28,801 61000 Rep & Main-Facilities 38,301 17,075 17,075 8,806 7,371 17,805 16,025 61100 Rep & Main-Vehicles 16,025 13,990 13,990 672 647 500 750 61200 Rep & Main-Equip 1,000 750 750 1,873 1,970 3,380 2,700 61300 Special Dept. Expense 2,700 2,960 2,960 235 539 725 650 62000 Office Supplies & E:xpe. 650 650 650 15 -0- -0- 150 62100 Advertising & Publicity 150 150 150 146 88 275 225 62300 Dues & Subscriptions 225 225 225 55 107 500 500 62400 Travel, Food & Training 500 500 500 519 178 500 1,200 62500 Education & Training 1,500 1,000 1,000 481 418 11,200 7,000 63000 Rents & Leases 10,000 5,500 5,500 21,907 34,195 76,063 63,401 TOTAL - MATERIALS & SERV. S1t451 48,200 48,200 NOTES: #60200-Outside contractors for Wasteulater projects & radio repairs $10,400;...H61000 - Manhole risers, grade rings, frames & grates $5,000; catch basins, frames & grates $5,000; manhole base sections, barrels, cones $5,000; sanitary & storm sewer pipe $15,000; rock & gravel $5,000; Bark-0-Mulch $625; chlorine bleach & lime $200; chemicals, dye, tablets & paint $200; specialized & small tools $2,275...H61100 - Fuel $2,800; fluids & oils $400; hose and parts replacement $8,000; PM parts $825; tires/repair $1,800; outside repairs $2,200...061200 - Repair & Maintenance small equipment $1,000...H61300 - Coveralls, shirts, jackets for 6.5 FTE's $1,400; clothing allowance for 6.5 FFTE's $500; rain gear & boots $800,..H62000-Pens, pencils, markers $75; paper $75; notebooks & pads $75; file folders $75; report forms & time sheets $350...062100--Advertising for job positions $150...H62-300-Dues & subscriptions $225...#62400--Expenses incurred for training $500...H62500-Short schools & seminars $1,000...#63000-Small equipment rental $5,000; specialized large equipment for off-road maintenance $5,000. - 104 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987-. gO ANNUAL. BUDGET' ACCOUNT CODE.: 10-2120 BUDGET UNIT: OPERATIONS/WASTEWATER 'ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984--85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-08 CAPITAL OUTLAY: -0- -0- -0- -0- 70100 Land & Improvements -0- -0- -0-- 1,208 52,011 -0- 73,500 70300 Vehicles 37,500 60,000 60,000 --0- 1,298 -0- -0- 70400 Office Furn. & Equip. -0- -0-- -0- 2,467 964 7,000 7,500 70600 Operation Equipment 8,650 7,500 7,500 3,675 54,273 7,000 81,050 TOTAL - CAPITAL OUTLAY 46,150 67,500 67,500 NOTES: 1070300 - 3/4 cost of ten-yard dump truck shared with Streets $30,000; Extend-A-Floe (18 ft.) $30,000...070600 - Manhole barricade $850; gas operated generator $600; compactor with vibratory plate $900; radio for 028 5--yard dump truck $1,050; radio desk set for Wastewater Office $1,000; small trash pump $700; 2 portable radios with ear mikes $1,900. 105 - t t C:CTY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987--88 ANNUAL BUDGET ACCOUNT CODE: 2.1.3 BUDGET UNIT: OPERATIONS/STREETS The Streets Crew Chief is responsible to the Public Works Operations Manager for the operation and maintenance of the city's street system including patching, cleaning, sanding, sweeping, grading, marking, signing, and roadside brushing and limbing. Major goals for the 1987-88 year include: o Maintain street sweeping program o Develop & implement comprehensive street maintenance o Maintain sign program (repair/replace/new develop.) program for Metzger addition o Maintain existing street patching program o Maintain existing gravel road maintenance program o Maintain existing crack sealing program o Maintain bike paths (public streets only) o Develop improved street marking program o Maintain a roadside maintenance program o Continue to ID vision clearance/illegal sign problems ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984--85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 140,656 158,047 159,710 209,494 PERSONAL SERVICES: 199,946 199,946 199,946 (4.75) (6) (6) (7.5) (FTE) (7) (7) (7) 32,972 214,111 274,890 321,159 MATERIALS & SERVICES: 308,657 283,657 283,657 4,404 1,883 15,900 134,700 CAPITAL OUTLAY: 121,700 114,400 114,400 (II) (III) (II) (III) (Service Levels) (II) (II) (II) 178,032 374,041 450,500 665,353 TOTAL 630,303 598,003 598,003 WORKLOAD INDICATORS 75 87 85 90 Miles of street maint. 90 90 90 73 85 82 87 Miles of street swept 87 87 87 6 6 6 6 H of times streets swept 6 6 6 150 150 150 300 St. signs ins./repl./repair 300 300 300 40 50 50 500 Hours of grading/rocking 450 450 450 $[136,317] $170,000 $200,000 $230,000 Street Ltng./Traf. Signals $215,000 $215,000 $215,000 352 Tons of Asphalt-Patching 352 352 352 2,400 Lbs. of Crack Sealer 2,000 2,000 2,000 2,000 Cu. Yds, of Rock 1,500 1,500 1,500 2,397 Street Markings (sq. ft.) 2,000 2,000 2,000 $ 22,641 Street Signs $ 22,641 $ 22,641 $ 22,641 - 106 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: (COMMUNITY DEVELOPMENT 1987--88 ANNUAL BUDGET ACCOUNT CODE: 10-2130 BUDGET UNI1 OPERATIONS/STREETS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-80 1987-88 1987-88 (4.75) (6) (6) (7,5) PERSONAL SERVICES: (7) (7) (7) 24,879 50100 Salaries-Management -0- -0- -0- Operations Manager --0- -0- -0- 26,767 24,816 26,846 Crew Chief (1) 26,846 26,846 26,846 93,559 50200 Salaries-General -0- 22,705 Utility Worker 111 (1) 22,705 22,705 22,705 43,224 39,750 Utility Worker II (2) 39,750 39,750 39,750 81,476 15,468 25,616 Utility Worker I (1) 19,539 19,539 19,539 -0- 26,746 26,883 Maintenance Worker (2) 26,883 26,883 26,883 -0- 1,829 4,963 50000 Merit Pool 4,750 4,750 4,750 -0- 1,281 4,950 2,000 52000 Overtime 2,637 7,637 2,637 108,243 119,719 117,033 148,763 SUBTOTAL 143,110 143,110 143,110 Benefits 1,582 1,008 1,990 893 Unemployment 855 855 855 4,221 6,128 7,171 10,126 55100 Workman's Compensation 9,683 9,683 9,683 7,bUe 8,210 8,242 10,637 55200 Social Security (FICA) 10,187 10,187 10,187 7,425 9,439 12,189 14,851 56000 Retirement 14,204 14,204 14,204 408 638 564 756 56500 Life Insurance 681 681 681 1,259 1,135 1,429 1,815 56600 Salary Continuation 1,738 1,738 1,738 9,910 11,770 11,092 21,653 56700/56800 Medical/Dental 19,488 19,488 19,488 32,413 38,328 42,677 60,731 SUBTOTAL 56,836 56,036 56,036 140,656 158,047 159,710 209,494 TOTAL - PERSONAL SERVICES 199,946 199,946 199,946 107 - 7 1 CITY OF -TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT D1_PARTMI::NT: COMMUNITY DEVE=LOPMENT 1987--88 ANNUAL BUDGET ACCOUNT CODE: 10-2130 BUDGE]' UNI:-f: OPERATIONS/STREETS ACTUAI ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMI=NDED ADOPTED 1984-85 1985-86 1986-87 1987--88 SUMMARY 1987-•88 1987--88 1987--88 MATERIALS & SERVICES: -0- 642 -0- -0- 60100 Professional Services -0- -0-- -0-- -0- 85 5,000 . 10,000 60200 Contractual Services 15,000 15,000 15,000 18,458 35,398 43,890 50,000 61000 Rep & Main-Facilities 47,498 47,498 47,498 11,61200 10,433 18,230 23,000 61100 Rep & Main-Vehicles 23,000 23,000 23,000 637 474 1,700 1,260 61200 Rep & Main-Equip 1,260 1,260 1,260 1,416 1,581 3,545 2,574 61300 Special Dept. Expense 2,574 2,574 2,574 188 575 600 500 62000 Office Supplies & Expe. 500 500 500 -0- -0- 150 62100 Advertising & Publicity 150 150 150 63 116 225 275 62300 Dues & Subscriptions 275 275 275 18 32 300 400 62400 Travel, Food & Lodging 400 400 400 252 46 200 1,000 62500 Education & Training 1,000 1,000 1,000 328 260 1,200 2,000 63000 Rents & Leases 2,000 2,000 2,000 [136,317] 164,469 200,000 230,000 63100 Utilities 215,000 190,000 190,000 32,972 214,111 274,890 321,159 TOTAL - MATERIALS & SERV. 308,657 283,657 283,657 NOTES: 1160200 - Centerline/fog line painting, thermoplastic application & buttons installation $15,000 ($10,000 for projects determined by Engineer & $5,000 for center lines & fog lines to be painted in Washington County; radio repair $684...#61000 - Asphalt for patching $8,800; asphalt emulsion $153; AC emulsion cleaner $170; crack sealer. $3,688; crushed rock $6,145; concrete $600; traffic paint $1,323; sanding rock $0; traffic buttons $1,074; barricade lights & batteries $162; miscellaneous supplies (lumber, hardware, etc.) $1,621; hand tools $1,721; sign supplies & materials $13,000; sign posts (2 inch round) $3,126; sign posts, Break-A-Way $915; signage for new development (determined by Engineering) $5,000...#61100 - Vehicles Repair/Maintenance $23,000...#61200 - Equipment Repair/Maintenance $1,260...#61300 - Protective clothing & equipment $2,049; clothing allowance $525...#62000 - Stationery & supplies, office materials & equipment $500...#62100 - Advertising for job openings $150...#62300 - APWA membership $75; technical books $200...1162400 - Travel cost for training & education $400...#62500 - Training classes in APWA courses (i.e., revised/updated techniques in AC mixes & use, types & use of AC crack sealers, street marking materials & methods, street sign materials & assembly techniques, etc.); community college courses in management, construction planning; computer use, etc. $1,000...#63000 - Power tools & equipment $2,000...#63100 - Street Lighting $190,000. - 108 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987-•-88 ANNUAL BUDGET ACCOUNT CODE: 10-2130 BUDGET UNIT: OPERATIONS/STREETS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1907-08 1987--88 CAPITAL OUTLAY: -0- -0- -0- -0- 70100 Land & Improvements -0- -0- -0- 4,404 -0-- 15,900 113,700 70300 Vehicles 100,700 95,000 95,000 -0- 1,883 -0- 21,000 70600 Operating Equipment 21,000 19,400 19,400 4,4Q4 11883 15900 134,700 TOTAL - CAPITAL OUTLAY 121,700 114,400 114,400 NOTES: H70300 - Street sweeper $70,000; 1 ton truck $15,000; 10-yard dump truck (25q) $10,000...M70600 - AC insulated hot box for patch truck $19,400. - 109 - r t CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEV1=1_OPMEN1- 1987-88 ANNUAL BUDGET ACCOUNT CODE: 2.1.4 BUDGE::" UNIT: OPERATIONS/PARKS The Parks Crew Chief is responsible to the Operations Manager for the maintenance and operation of the City's park systems. Goals for this year are to provide a usable park system responsive to the needs of the community and develop Winter Lake Park into a usable facility for residents in northwest Tigard. Other goals for the 1987-88 year include: o Fertilize Cook, Civic Ctr., Liberty, Main, o Mow all parks and gr•eenways once a week. and Summerlake three times a year and lime o Establish a park maintenance program with a complete inventory once a year of facilities and maintenance needs o Replace courtesy dock and ramp at Cook Park o Develop park signage program and implement- (Park Board goal) o Develop a better system for Parks o Mow Civic Center every 7 days and maintain seasonal color reservations and fees o Replace Cook Park irrigation system o Help develop Park Master Plan o Metzger Park ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED R1.--COMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987--88 1987-88 36,665 53,247 112,535 142,494 PERSONAL SERVICES: 123,909 123,909 123,909 (1.75) (1.75) (4.5) (6) (FTE) (5) (5) (5) 17,270 23,238 44,265 49,800 MATERIALS & SERVICES: 46,849 46,549 46,549 28,500 2,659 45,373 53,700 CAPITAL OUTLAY: 48,100 48,100 15,927 (I) (I) (II) (II-III) (Service Levels) (II) (II) (II) 82,435 79,144 202,173 245,994 TOTAL 218,858 218,558 1861385 WORKLOAD INDICATORS 91.79 103.25 117.11 126.36 Acres of park 126.36 126.36 126.36 95.15 95.15 95.95 117.98 Acres of greenway 117.98 117.98 117.98 9 9 12 13 No. of parks 13 13 13 27 120 140* 160* Acres maintained - Tigard 160 150 150 N/A 321.25 313 750 Hours of litter patrol 750 750 750 400 1,003.25 1,924 2,200 Hours of mowing 2,200 1,900 1,900 N/A N/A 150 500 Hours of turf maintenance 500 360 360 N/A 747.5 1,176 1,600 Hours of landscape maint. 1,600 1,316 1,316 N/A N/A 150 750 Hours of Civic Center maint. 750 400 400 N/A 179.5 192 600 Hours of rec. equip, maint. 600 425 425 106.82 99.2 47.35 40.72 Acres per employee 40.72 48.87 48.87 2,600 Hours of projects 2,600 900 900 * Approx. - 110 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987-•88 ANNUAL BUDGET ACCOUNT CODE: 10-2140 BUDGET UNIT: OPERATIONS/PARKS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986--87 1987-88 SUMMARY 1987-88 1987-88 1987-88 (1.75) (1.75) (4.5) (6) PERSONAL SERVICES: (5) (5) (5) -•0- 11,940 50100 Salaries--Management 7,355 -0- Operations Manager -0- -0- -0- -0- 24,144 27,456 Crew Chief 27,456 27,456 27,456 24,458 50200 Salaries-General -0- 15,888 17,580 Utility Worker II (1) 17,580 17,580 17,580 17,952 34,416 35,448 Utility Worker I (2) 35,448 35,448 35,448 -0- Maint. Worker (1) -0- -0- -0- 2,439 3,558 7,605 10,070 50500 Temporary Part-time (1) 10,070 10,070 10,070 -0- 1,469 925 50000 Merit Pool 925 925 925 -0- 808 900 2,000 52000 Overtime _2.000 2,000 2,000 27,746 40,764 84,422 93,479 SUBTOTAL 93,479 93,479 93,479 Benefits 394 476 1,305 560 55000 Unemployment 560 560 560 1,333 2,085 2,902 4,809 55100 Workman's Compensation 4,809 4,809 4,809 1,950 2,901 5,480 6,684 55200 Social Security (FICA) 6,684 6,684 6,684 1,824 2,367 8,296 8,833 56000 Retirement 8,633 8,833 8,833 108 126 376 284 56500 Life Insurance 284 284 284 278 269 754 1,140 56600 Salary Continuation 1,140 1,140 1,140 3,032 4,259 9,000 6,772 56700 Medical 6,772 6,772 6,772 1,348 56800 Dental 1,348 1,348 1,348 8,919 12,483 28,113 30,430 SUBTOTAL 30,430 30,430 30,430 36,665 53,247 112,535 123,909 TOTAL - PERSONAL SERVICES 123,909 123,909 123,909 NOTES: #50200 - Maintenance Worker assumes Metzger Park control ...#50500 - TPT: 3 positions 40 hr/week 5 mos. (July/Aug/Sept and May/June). 111 1 ! CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEV1=1_OPMENT DI PARI-MI=NT: COMMUN:ETY DEVE-I.-OPMENT 1987-••88 ANNUAL. BUDGET ACCOUNT CODE: 10-2140 BUDGET UNIT: OPERATIONS/ PARKS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSE-0 RECOMMENDED ADOPTED 1984--85 1985-86 198b-u/ 1987--88 SUMMARY 1987-88 1987--88 1987-98 MATERIALS & SERVICES: 1,520 3,360 3,100 2,100 60200 Contractual Services 2,100 2,100 2,100 8,946 12,973 27,245 26,700 61000 Rep & Main-Facilities 23,749 23,749 23,749 5,044 5,443 8,900 13,000 61100 Rep & Main--Vehicles 13,000 13,000 13,000 604 474 -0- 1,300 61200 Rep & Main-Equip 1,300 1,300 1,300 335 424 1,870 1,700 61300 Special Dept. Expense 1,700 1,700 1,700 118 188 325 650 62000 Office Supplies & Expe. 650 650 650 -0- -0-. 100 100 62100 Advertising & Publicity 100 100 100 -0- -0- -0- 100 62200 Fee & License 100 100 100 -C,- 126 225 350 62300 Dues & Subscriptions 350 350 350 60 97 300 400 62400 Travel, Food & Lodging 400 300 300 643 40 600 900 62500 Education & Training 900 700 700 -0- 113 1,600 2,500 63000 Rents & Leases 2,500 2,500 2,500 17,270 23,238 44,265 49,800 TOTAL - MATERIALS & SERV. 46,849 46,549 46,549 NOTES: 1/60200 - Radio contract $400; TCYS Summer Crew Leader $1,700 (10 weeks @ $4.25/hr•)...#61000 - Bollard posts $2,000 (last 40 of 69); park signage $4,500 (Park Board program); play equipment repair $2,500; restroom supplies $1,600; chemicals $4,500 (includes $3,000 chemiclas for Summerlake & $1,500 miscellaneous); paint supplies $500; hand tools & small equipment $2,100; irrigation repair supplies $1,500; rock $800; fertilizers $4,500; miscellaneous supplies $1,339; wood chips $1,201...#61100 - Fuel $3,900; repair parts $4,300; PM parts $1,500; tires & repairs $1,700; fluids & oils $600; outside repair $1,000...#61200 - Fuel $375; repair & PM parts $700; fluids & oils $2.25...#61300 - Uniforms & laundry $900; boots, rain gear, gloves, etc. $450; clothing allowance $350...#62000 Miscellaneous office supplies $250; printing costs $400...1162100 - Parks publicity $100 (job advertising) ...#62200 - Pesticide applicator licenses $100...1/62300 - Technical books $125; dues & subscriptions $225...#62400 - Out-of-town seminar travel & lodging $300...#62500 - PNW Grounds Maintenance School $410 (1st year program; includes room and board); PCC classes & association seminars $490.../163000 - Miscellaneous rentals $2,500 (includes 10 week lease for van for TCYS crew). 112 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987--88 ANNUAL BUDGET ACCOUNT CODE: 10-2140 BUDGET UNIT: OPERATIONS/PARKS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984--85 1995-86 1986--07 1987--80 SUMMARY 1907-00 1907-00 1907-00 CAPITAL OUTLAY: -0- 1,500 -0- 3,500 70100 Land & Improvements 3,500 3,500 3,500 28,500 -0- 25,000 25,000 70300 Vehicles 25,000 25,000 -0- -0- 1,159 20,373 19,600 70600 Operating Equipment 19,600 19,600 12,427 28,500 2,659 45,373 53,700 TOTAL - CAPITAL OUTLAY 48,100 48,100 150L927 NOTES: #70100 - Pole shed improvements $3,500...#70300 - 1 ton truck with dump bed $15,000; 3/4 ton truck $10,000..070600 36" mid-range mowers (2) $5,800; 18' utility trailer $3,200; aereator $2,400; Zero Turn Radius Mower $8,200. - 113 - e t CITY OF 'TIGARD, OREGON PROGRAM: POLICY & ADMINISTRAIION DEPARTMENT: PROGRAM SUMMARY 1987--88 ANNUAL_ BUDGET' ACCOUNT CODE : 3.0 BUDGE I UNIT: OLL UNITS The Mayor and City Council are responsible to the citizens for policy development and City legislation. The City's advisory boards and committees assist the Council in policy development. The Administration of the City, per Council policy, is the responsibility of the City Administrator, who is appointed aril removed by the Mayor and Council. City-Wide issues of policy concern to the Council for 1987-88 per the Co+.incil Goals (x) Workshops are: * Complete Transportation Program Plan * Update Annexation Policy & Codas .x_ Expand Community Involvement Management * Sanitary Sewer, Master Plan & CIP x. Develop City Center Action Plan * Economic Development Action Plan * Comprehensive Plan Clarification Update * Storm Drainage Master Plan & CI:P x Update Sign Code & Enforcement Program * Develop Municipal Services Policy ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOf.f'[l RE.COMME:NDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 122,945 143,168 159,420 207,192 PERSONAL SERVICES: 149,250 136,250 136,250 (3) (3.5) (3) (4.5) (FTE) (3) (2.5) (2.5) 40,664 22,707 27,580 36,750 MATERIALS & SERVICES: 36,750 34,350 34,350 -0- -0- -0- 4,000 CAPITAL OUTLAY: 4,000 1,400 1,400 163,609 165,875 187,000 240,044 TOTAL - POLICY & ADMIN. 190,000 172,000 172,000 REVENUE SOURCES 106,955 85,875 97,000 163,044 General Fund 119,700 101,700 101,700 4,000 10,000 12,500 5,000 County Gas Tax 3,900 3,800 3,800 15,000 15,000 12,500 20,000 State Tax Street Fund 19,000 19,000 19,000 32,545 35,000 40,000 40,000 Sewer Fund 30,400 30,400 30,400 10,000 20,000 25,000 20,000 Storm Drainage Fund 17,100 _17,100 _ 171100 168,500 165,875 187,000 248,044 TOTALS 190,000 172,000 172,000 WORKLOAD INDICATORS 1.6% 2.2% 1.6% 1.6% % of Total City Budget 1.3% 1.2% 1.2% 4.9% 3.8% 3.5% 3.3% % of Operating Budget 2.9% 2.7% 2.7% - 114 - t CITY OF TIGARD, OREGON PROGRAM: POLICY & ADMINISTRATION DEPARTMENT: MAYOR & CITY COUNCIL 1987--88 ANNUAL BUDGET ACCOUNT CODE: 3.1 BUDGET UNIT: LEGISLATIVE POLICY The Mayor and City Council are responsible to the citizens for the overall development: of City policy and the establishment of that policy into City codes and actions. The Council's major goals (x) and ongoing projects (o) for 1997-80 are: Complete Transportation Program Plan * Update Annexation Policy & Codes o Merit System/Personnel Rules Expand Community Involvement Management * Sanitary Sewer Master Plan & CIP o Intergovernmental Fanno Creek Plan Develop City Center Action Plan * Economic Development Action Plan o Long-Range Financial Policy Plan Comprehensive Plan Clarification Update * Storm Drainage Master Plan & CIP o 5-Year Plan/Service Level Priorities Update Sign Code & Enforcement Program * Develop Municipal Services Policy o Adopt Public Facilities/CIP Plan ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOGFD RECOMMENDED ADOPTED 1984-85 1985--86 1986--87 1987-88 SUMMARY 1987-88 1987--88 1987-88 9,607 5,996 17,720 20,031 PERSONAL SERVICES: 20,031 23,031 23,031 9,005 7,916 12,280 21,950 MATERIALS & SERVICES: 21,950 20,250 20,250 -0- -0- -0- -0- CAPITAL OUTLAY: -0- -0- -0- 18,612 13,912 30,000 41,981 TOTAL - MAYOR & COUNCIL 41,981 43,281 43281 WORKLOAD INDICATORS 101 45 40 70 Number of Ordinances 70 70 70 106 100 100 120 Number of Resolutions 120 120 120 45 53 53 53 Number of Council Meetings 53 53 53 4.1 3.3 3.75 3 Average length of meetings (hrs.) 3 3.5 3.5 12 12 6 4 Number of Budget Committee mtgs. 4 4 4 - 115 - CITY OF TIGARD, OREGON PROGRAM: POLICY & ADMINISTRATION 1.)[.11AR1'MFNT: MAYOR & CITY COUNCIL 1987-88 ANNUAL. BUDGET ACCOUNT CODE..: 10--3100 BUDGET UNI:1: LE:G:I:SLA"IIVE:: POLICY ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PR01) 0S1:-.D RI_COMMINDE. D ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987 110 19E17- 88 1987--88 PERSONAL SERVICES: 1,845 50100 Salaries--Management 546 720 1,800 Mayor 1,900 2,400 2,400 2,184 2,880 4,800 Council 4,900 7,200 7,200 2,730 1,845 3,600 6,600 SUBTOTAL 6,600 9,600 9,600 Benefits 6,877 4,151 14,120 13,431 56700/56800 Medical/Dental 13,431 13,431 13,431 6,877 4,151 14,120 13,431 SUBTOTAL 13,431 13,431 13,431 9,607 5,996 17,720 20,031 TOTAL - PERSONAL SERVICES 20,031 23,031 23,031 NOTES: 1150100 - 4 Councilors @ $100/month; Mayor @ $150/month...U56700/56800 - Medical @ $188.10/month (Blue Cross Full Family Plan II) and Dental @ $37.45/month (Blue Cross Full Family). 116 - CITY OF TIGARD, OREGON PROGRAM: POLICY & ADMINISTRATION DEPARTMENT: MAYOR & CITY COUNCIL 1987--88 ANNUAL. BUDGET ACCOUNT CODE: 10-3100 BUDGET UNIT: LEGISLATIVE POLICY ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985--86 1986--87 1987-88 SUMMARY 1987-88 1987--88 1987-88 MATERIALS & SERVICES: -0- -0- 60100 Professional Services 579 1,242 3,200 3,000 60200 Contractual Services 3,000 3,000 3,000 39 61100 Rep & Main-Vehicles 1,124 61200 Rep & Main-Equip 3,127 2,376 3,500 3,500 62000 Office Supplies & Expe. 3,500 3,500 3,500 1,610 3,289 2,500 3,000 62100 Advertising & Publicity 3,000 3,000 3,000 263 203 150 150 62300 Dues & Subscriptions 150 150 150 1,139 767 2,350 3,800 62400 Travel, Food & Lodging 3,800 3,800 3,800 1,163 580 8,500 62500 Education & Training 8,500 6,800 6,800 9,005 7,916 12,280 21,950 TOTAL - MATERIALS & SERV. 21,950 _ 20,250 _ 20,250 NOTES: #60200 - Council workshop training consultants ...#62000 - Council packets and materials... 1162100 - Legal notices and ads...#62300 - Oregon Mayor's Association @ $35 and Washington County Forum @ $15, books and subscriptions ...#62400 - Portland LOC expenses @ $35/day x 5 Councilors x 3 days = $525; Council workshops @ $2,500; NLC airfare @ $250; lodging $400; meals @ $175; miscellaneous Council expenses @ $155/month = $1,850...1162500 - LOC Conference and Oregon Mayor's Conference @ $580; Registrations (4) at National Mainstreet Conference @ $245 = $735; Mayor- NLC @ $1,000; Council workshop (4) @ $1,000...and $485 miscellaneous. - 117 - CI:fY OF TI:GARD, OREGON PROGRAM: POLICY & ADMINISTRATION DEPARTMENT: CITY ADMINISTRATION 1967•--88 ANNUAL BUDGET ACCOUNT CODE: 3.2 BUDGET UNIT: CITY ADMINISTRATION The City Administrator is responsible to the Mayor and City Council for the overall operation of all City departments and implementation of Council policy. The City Administrator and Executive Secretary are responsible for: community and intergovernmental relations; long-range strategic planning; budget preparation and financial policy direction; City-Wide team building; system analysis; and productivity programs. The 1987--88 Goals are: * Complete Transportation Program Plan * Update Annexation Policy & Codes o DP/WP Systems Implementation * Expand Community Involvement Management * Sanitary Sewer Master Plan & CIP o CIP Plans and Finance * Develop City Center Action Plan * Economic Development Action Plan o Intergovernmental Fanno Creek Plan Comprehensive Plan Clarification Update * Storm Drainage Master Plan & CIP o 5--Year Plan/Service L_wo! Priorities * Update Sign Code & Enforcement Program * Develop Municipal Services Policy o Committee & Department: Work Plans ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPO:::ED RECOMMENDED ADOPTED 1984--60 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 113,338 137,172 141,700 187,161 PERSONAL SERVICES: 129,219 113,219 113,219 (3) (3.5) (3) (4.5) (FTE) (3) (2.5) (2.5) 31,659 14,791 15,300 14,800 MATERIALS & SERVICES: 14,800 14,100 14,100 -0- -0- -0- 4,000 CAPITAL OUTLAY: 4,000 1,400 1,400 (II) (II-III) (II) (III) (Service Levels) (II) (I) (I) 144,997 151,963 157,000 205,961 TOTAL - ADMINISTRATION 148,019 128,7.19_ _ 128,719 WORKLOAD INDICATORS 3.6% 3.8% 3.5% 2.7% Admin. as % Operating Budget 2.2% 2% 2% 1.6% 2.2% .95% 1.3% Admin. as % Total Budget 1% .9% .9% $838M $290M $957M $1.168 City Assessed Value $1.16B $1.168 $1.16B 19,500 22,000 23,000 Population Served 23,000 23,000 23,000 12,586 13,102 17,000 15,000 Volunteer Hours 15,000 15,000 15,000 122 133 125 150 Board & Committee Members 150 150 150 118 - CITY OF TIGARD, OREGON PROGRAM: POLICY & ADM:f.NISI-RATION Uf:PAItTMF=NT: C:CTY ODM:CN:I;~TRATION 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-3200 EIUDGE:.T• UNII : C11-Y ADMINISTRATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-•87 1987-88 SUMMARY 1987--88 1987-•-88 1987-•88 (3) (3.5) (3) (3.5) PERSONAL SERVICES: (3) (2.5) (2.5) 76,109 50100 Salaries-Management 49,657 51,500 City Administrator 51,500 51,500 51,500 69,503 30,738 28,800 Assist to City Admin(6mo) 14,400 -0-- -0- -0- 28,800 DP/Systems Analyst -0- -0_-- -0- 19,906 50200 Salaries-General 17,346 20,880 20,035 Executive Secretary 20,035 20,035 20,035 -0- -0- 7,650 Admin. Intern (6mo) 7,650 7,650 7,650 909 11,396 -0- -0- 50500 Part-Time -0- -0- -0- -0-- -0- 3,820 50000 Merit Pool 3,460 3,460 3,460 98 214 500 -0- 52000 Overtime -0- -0- -0- 87,856 107,625 101,275 140,605 SUBTOTAL 97,045 82,645 82,645 Benefits 1,436 994 1,722 1,270 55000 Unemployment 582 496 496 300 400 500 4,813 55100 Workman's Compensation 3,707 3,650 3,650 6,096 6,352 7,190 10,994 55200 Social Security (FICA) 6,939 5,909 5,909 9,308 13,033 12,659 15,031 56000 Retirement 12,031 12,031 12,031 589 649 600 1,464 56500 Life Insurance 964 940 940 870 1,059 1,235 1,864 56600 Salary Continuation 1,184 1,008 1,008 6,883 7,060 16,519 11,120 56700/56800 Medical/Dental 6,767 6,540 6,540 25,482 29,547 40,425 46,556 SUBTOTAL 32,174 30,574 30,574 113,338 137,172 141,700 187,161 TOTAL - PERSONAL SERVICES 129,219 113,219 113,219 NOTES: DP Systems Manager requested or defer to Computer User's Committee to coordinate... Assistant to CA hired mid-year under Proposed... Intern/Part-Time help to complete General Government CIP projects and Bull Mountain Urban Services Study. - 119 - CITY OF TIGARD, OREGON PROGRAM: POLICY & ADMINISTRATION DEPARTMENT: CITY ADMINISTRATION 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-3200 BUDGET UNIT: CITY ADMIMI:STRATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985---86 1986-87 1987-88 SUMMARY 1987-•88 1987-88 1987-88 MATERIALS & SERVICES: 18,057 400 2,000 1,000 60200 Contractual Services 1,000 1,000 1,000 2,225 761 3,000 3,000 61100 Rep & Main-Vehicles 3,000 3,000 3,000 265 42 500 500 61200 Rep & Main-Office Equip. 500 500 500 .16 -0- 61300 Special Dept. Expenses -0- -0-- --0- 1,234 1,984 2,500 2,500 62000 Office Supplies & Exp. 2,500 2,500 2,500 1,025 4,002 -0- -0- 62100 Advertising & Publicity -0-- -0-- -0- 1,998 1,467 2,000 2,000 62300 Dues & Subscriptions 2,000 2,000 2,000 4,822 4,207 3,300 3,300 62400 Travel, Food & Lodging 3,300 2,900 2,900 2,033 1,912 2,000 2,500 62500 Education & Training 2,500 2,200 2,200 -0- -0- -0- -0- 63000 Rents & Leases -0- -0-- -0- 31,659 _ 14,791 15,300 141800 TOTAL- MATERIALS & SERV. 14,800 100 _-1 100 NOTES: 060200 - City-Wide mgmt, training and development... 061100 - Administrator car allowance @ $250/mo. + staff vehicle shares... 1161200 - Allocated share of typewriter and terminal maintenance... 1162300 - ICMA @ $500, OCMA @ $150, ASPA @ $50, Rotary @ $200, MFOA @ $100, Misc. @ $500; books and subscriptions @ $500... 062400 - $75/monthly average, LOC @ $25 day/3 days/2 people, Workshops @ $75 day/3 days/2 people, Northwest Managers @ $75 day/3 days, department mileage @ $300, ICMA Conference 5 days = $1,275 (air fare $500, lodging @ $100/day, meals @ $35/day)...H62500 ICMA Conference fee $500, OCMA Summer Workshop @ $250...NWST Mgrs. Workshop @ $250...LGPI/LOC Workshops and PCC classes @ $500, miscellaneous training. - 120 - CITY OF TIGARD, OREGON PROGRAM: POLICY & ADMINISTRATION DEPARTMENT: CITY ADMINISTRATION 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-3200 BUDGE-=T UNIT: CITY ADMINISTRATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986--87 1987-88 SUMMARY 1987--88 1987-88 1987--88 CAPITAL OUTLAY: -0- •--0- -0- 4,000 70400 Office Furn. & Equip. 4,000 1,400 1,400 -0-- -0- -0- 4,000 TOTAL - CAPITAL OUTLAY 4,000 1,400 11400 _ NOTES: #70400 - Wang OI:S Terminal. 121 - CITY OF TIGARD, OREGON PROGRAM: CITY--WIDE SUPPORT DI:_PARTMENT: PROGRAM SUMMARY 1987--88 ANNUAL BUDGE:r ACCOUNT CODE: 4.0 BUDGE.-r UNIT: ALL.. UNI"rS The Community Services Director and Finance Director are responsible to the City Administrator for the General Government Budget. This unit reflects all of the City--Wide support services riot directly under, the control of a particular department management unit. The City Attorney is responsible for operating within his Der)artment's allocation per the priorities identified by the Council and City Administrator. -fhe Community :services Director coordinates the general overall administration of this program. ACTUAL- ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 --0- -0- -0- -0- PERSONAL. SERVICES: -0- -0-- -0.- 367,770 520,116 590,000 695,200 MATERIALS & SERVICES: 630,700 615,700 615,700 -0- 247,151 27,500 32,000 CAPITAL OUTLAY: 15,400 15,400 15,400 _367,770^ 767,267 _ 617,500 727,200 TOTAL 646,100 631,100 631,100 REVENUE SOURCES 104,545 557,243 382,500 417,000 General Fund 394,400 379,400 379,400 111,000 -0- -0- -0- Federal Revenue Sharing _ -0- -0_ _ -0_- 7.15,545 557,243 382,500 417,000 SUBTOTAL 394,400 379,400 379,400 93,955 109,324 90,000 150,000 Sewer Fund 120,200 120,200 120,200 24,000 31,800 65,000 70,000 Storm Drainage Fund 56,400 56,400 56,400 40,000 58,300 40,0004 75,000 State Tax Street Fund 62,600 62,600 62,600 _8,000 _10 `600 40,000)( 15,000 Coun_y Gas Tax Fund 12,500 12,500 _12,500 381,500 767,267 617,500 727,200 Total Revenues 646,100 631,100 631,100 XAllowable Overhead Shares absorbed by General Fund due to Street Funds shortages 122 CITY OF TIGARD, OREGON PROGRAM: CITY-WIDE SUPPORT DE=PARTMENT: GENERAL GOVERNMENT 1987--88 ANNUAL BUDGE-1 ACCOUNT CODE: 4.1 BUDGET UNIT: NON-DEPARTMENTAL This Division of the City Wide Program includes property insurance, rentals, janitorial services, computer systems and other general government expenditures. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE. PROPOSED RECOMMENDED ADOPTED 1984--85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987--88 -0- _G_ -0- -0-- PERSONAL SERVICES: -0-_ -0- -0-- 303,065 427,804 470,000 595,200 MATERIALS & SERVICES: 550,700 535,700 535,700 -0- 247,151 27,500 32,000 CAPITAL OUTLAY: 15,400 15,400 15,400 303,065 674,955 497,500 627,200 TOTAL - NON-DEPARTMENTAL 566,100 ____551,100 551,100 - 123 - CITY OF TIGARD, OREGON PROGRAM: CITY WIDE SUPPORf DEPARTMENT: GE:.NE:RAL. GOVERNMENT 1987-08 ANNUAL BUDGET ACCOUNT CODE: 10--4100 BUDGET UNLT: NON-DEPARTMENTAL ACTUAL ACTUAL BUDGETED REQUESTED EXPENDI"PURE PROPOSED REC:OMMENDE::D ADOPTED 1.984-05 1985-86 1986-87 1987-88 SUMMARY 1997-80 1987--00 1987-•-80 MATERIAL SERVICES: 4,805 7,930 5,000 10,000 60100 Professional Services 5,000 5,000 5,000 40,838 41,442 52,750 130,000 60200 Contractual Services 94,500 94,500 94,500 10,644 12,297 25,000 27,500 61000 Rep & Main-Facilities 20,000 20,000 20,000 4,823 17,274 60,000 47,000 61200 Rep & Main--Office Equip. 45,000 45,000 45,000 148 13,055 10,000 10,000 61300 Special Departmental 7,000 7,000 7,000 16,830 100,196 50,000 52,000 62000 Office Supplies & Expe. 50,000 50,000 50,000 6,326 12,779 11,000 16,000 62100 Advertising & Publicity 13,000 13,000 13,000 2,662 7,690 10,000 7,000 62200 Fees & Licenses 7,000 7,000 7,000 16,709 18,046 20,000 20,700 62300 Dues & Subscriptions 20,700 20,200 20,200 -0- 147 -0- -0-- 62400 Travel, Food & Lodging -0-- -_0--_ -0- 81,957 61,080 32,250 72,000 63000 Rents & Leases 72,000 72,000 72,000 92,172 53,387 94,000 103,000 63100 Utilities 116,500 102,000 102,000 25,143 82,481 100,000 100,000 63200 Insurance 100,000 100,000 100,000 303,065 427,804 470,000 595,200 TOTAL - MATERIALS & SERV. 550,700535,700 535,700 NOTES: 1160100 - Staff training ...H60200 - 911 Contract $32,500; CATV $5,000; Labor negotiations $5,000; LGP $2,000; IPM & S/W License $50,000...1161000 - Janitorial $15,000; Supplies $5,000...1161200 - R/M Office Equip $8,000; DP/WP 37,000...1161300 - Awards $2,000; Wellness $2,000; Employee events $3,000...1162.000 - Postage newsletter $15,000, General $16,000; Letterhead, misc. supplies $19,000...1162100 - Newsletter printing $10,000; Postcards $1,500; Ads $500, Chamber director $1,000...H62200 - Elections $3,000; Recording fees $2,000; Annexation fees $1,000; Misc. $1,000...062.300 - Metro $10,600; LOC $6,500; Boundary $2,100; Chamber $500; LGPI $500...U63000 - Copiers $2,000; Computer lease/purchase $69,200...H63100 - Water $7,000; Phone $40,000; Electric $40,000; Gas $10,000; Misc. $5,000...11632-00 Insurance $100,000. 124 - CITY OF TIGARD, OREGON PROGRAM: CITY-'WIDE SUPPORT DEPARTMENT: GENERAL GOVERNMENT 1987--88 ANNUAL BUDGET ACCOUNT CODE:: 10--4100 BUDGET UNIT: NON DEPARTMENTAL. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1905-06 1986--87 1987-88 SUMMARY 1907-00 1987--88 1987-•-88 CAPITAL OUTLAY: -•0- 247,151 27,500 32,000 70400 Office Furn. & Equip. 15,400 15,400 15,400 -0- 247,151 271500 32,000 TOTAL - CAPITAL OUTLAY 15,400 151400 15,400 NOTES: #70400 Burroughs 207 Disk Drive $12,000; printers for cash receipts $3,000, Replacement WP cables $400. - 125 CITY OF T.IGARD, OREGON PROGRAM: CITY--.-WIDE SUPPORT I)LPAItTMf:NT: CITY AlJORNE-Y 1987--88 ANNUAL. BUDGE-1- ACCOUNT CODE: 4.2 BUDGE-1 UNIA L.E::GAL. SERVICE'S, 1-he City contracts for Legal Services. The consulting City Attorney is responsible to tho City Council for legal services and general program expenditure are coordinated with the City Administrator. -fhe goals for- FY 1987--88 are: K Personnel Rules Technical Assistance o Assist in Systems Streamlining arid SLandard Forms * Dartmouth Street LID Litigation o Codification Update (Criminal Code & Municipal Court) o Labor Relations Legal Assistance o Council Legal Education on Policy Issues o Charter Update/Elections Procedure o Elections Procedures and Amendments o Staff Legal Training on Administrative Issues ACTUAL ACTUAL. BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985--86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 -0- -0- -0- -0- PERSONAL SERVICES: -0- -0-- --0-- 64,705 92,312 120,000 100,000 MATERIALS & SERVICES: 80,000 80,000 80,000 -0-_• -0- -0- -0- CAPITAL OUTLAY: --0- -0- -0- (:II) (II-III) (II-III) (II-III) (Service Levels) (II) (II) (II) 64,705 92,312 120,000 100,000 TOTAL - CITY ATTORNEY 80,000 80,-OC)0 80,000 126 - CITY OF TIGARD, OREGON PROGRAM: CITY-WIDE SUPPORT DE::PARTMENT: CITY ATTORNEY 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-4200 BUDGLT UNIT: LEGAL SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RE::COMME::NDED ADOPTED 1984-85 1985-86 1986-07 1987-88 SUMMARY 1987--00 1987-08 1987-80 MATERIALS & SERVICES: 64,705 92,312 120,000 100,000 60100 Professional Services 00,000 00,000 80,000 64,705 92,317_ 120,000 100,000 TOTAL - MATERIALS & SERV. 601_000 80,000 80,000 - NOTES: x/60100 - City Attorney services. - 127 - CITY OF TIGARD, OREGON PROGRAM: DEBT SERVICE DEPARTMENT: PROGRAM SUMMARY 1987-88 ANNUAL. BUDGET ACCOUNT CODE: 5.0 BUDGET UNI : ALL UNITS This program represents City bonded debt obligations, General and Special, and is administered by the Finance Director. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987--88 1987--88 1987-88 710,366 796,712 816,951 784,450 DEBT SERVICES: 784,450 784,450 784,450 710,366 796,712 816,951 784;450 TOTAL - DEBT SERVICES 704,450 784,450 704,450 - 120 - M ~ CITY OF TIGARD, OREGON PROGRAM: DEBT SERVICES DEPARTMENT: GENERAL OBLIGATIONS 1987-88 ANNUAL. BUDGET ACCOUNT CODE: 5.1 BUDGET UNIT: BOND DE::Bf The Finance Director is responsible to the Community Services Director for the management of this program. This Pudget reflects payment on the noncallable portion of the Tigard Civic Center Bond Debt authorized by a 1984 vote of the people of Tigard and Bond Debt associated with the 1987 series Advanced Refunding Bonds. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE:. PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 DEBT SERVICE: 40,000 45,000 85,000 64000 Principal 85,000 85,000 85,000 236,503 236,503 229,302 174,500 64500 Interest 174,500 174,500 174,500 21,698 Unappropriated 1,000 62200 Registrar Fees 1,000 1,000 1,000 236,503 276,503 296,000 260,500 TOTAL - DEBT SERVICES 260,500 260,500 260,500 129 - r w ' CITY OF TIGARD, OREGON PROGRAM: DEBT SERVICES DEPARTMENT: BANCROFT BONDS 1987--88 ANNUAL BUDGET ACCOUNT CODE: 5.2 BUDGET UNIT: SPECIAL ASSESSMENTS The Finance Director is responsible to the Community Services Director for the administration of the Bancroft Bond obligations. Interim finance for projects in process is also included in this fund along with the Special Assessment/LID Bonded Debt. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985--86 1986--87 1987-88 SUMMARY 1987-88 1987--88 1987-88 473,863 520,209 520,951 523,950 DEBT SERVICE: 523,950 523,950 523,950 473,863 520,209 520,951 523,950 TOTAL - BANCROFT FUND 523,950 523,950 523,950 130 - CITY OF TIGARD, OREGON PROGRAM: DEBT SERVICES DEPARTMENT: BANCROl"T BONDS 1987--88 ANNUAL BUDGET ACCOUNF CODE: 10--5200 BUDGET UNIT: N/A ACTUAL ACTUAL- BUDGETED REQUESTED EXPENDIl'URE PROPOSED RI-COMMENDED ADOPTED 1984-•05 1985-06 1986-87 1987-80 SUMMARY 1987-•.00 1987-88 1987-00 64000 Bonds (principal) 2 , 000 -0 - -0- -0- 1110 -0- -.0- -0-- 3,000 3,000 3,000 3,000 #11 3,000 3,000 3,000 15,000 15,000 15,000 15,000 #12 15,000 15,000 15,000 25,000 30,000 35,000 40,000 #13 40,000 40,000 40,000 5,000 5,000 10,000 10,000 #14 10,000 10,000 10,000 60,000 65,000 70,000 80,000 #15 80,000 80,000 80,000 90,000 100,000 110,000 125,000 016 125,000 125,000 125,000 -0- 32,000 35,000 35,000 #17 35,000 35,000 35,000 64500 Coupons (interest) 120 -0- -0- -0- #10 -0- -0- -0- 2,141 1,954 1,759 1,556 #11 1,556 1,556 1,556 5,696 4,575 3,532 2,527 #12 2,527 2,527 2,527 37,958 34,382 30,158 25,633 #13 25,633 25,633 25,633 19,471 18,884 18,003 16,828 #14 16,828 16,828 16,828 73,005 65,246 58,850 52,375 #15 52,375 52,375 52,375 112,609 102,195 92,468 82,393 #16 82,393 82,393 82,393 22,863 42,973 30,181 34,638 017 34,638 34,638 34,638 Unappropriated 473,863 520,209 520,951 523,950TOTAL - BANCROF'T FUND 523,950 523,950 523,950 - 131 - r r CITY OF TIGARD, OREGON PROGRAM: ALL OT11ER EXPENDITURES DEPARTMENT: PROGRAM SUMMARY 1987-88 ANNUAL BUDGET ACCOUNT CODE: 6.0 BUDGET UNIT: ALL UNITS Capital Projects and Contingencies are included in this program. Program coordination is the responsibility of the Finance Director. Capital Projects are generally the responsibility of the Deputy Director of Community Development/City Engineer who serves as Project Manager. The Tigard Civic Center Project is the responsibility of the City Administrator with Council, Advisory Committee and staff involvement. Contingency appropriations require City Council authorization. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-58 -0- -0- -0- -0- PERSONAL SERVICES: -0- -0.- -0- -0- -0- --0-- -0- MATERIALS & SERVICES: -0- -0- -0- --0.- -0- -0- CAPITAL OUTLAY: -0- -0- -0- 1,129,791 2,250,738 5,867,376 5,946,046 CAPITAL PROJECTS: 5,729,878 5,743,146 5,775,319 5,094,860 3,131,889 1,225,198 1,569,297 CONTINGENCY/RESERVE: 1,387,172 1,564,104 1,658,904 _ 6,224,651 5382 627 7,092,574 7,515,343 'TOTAL - ALL OTHER 7,117,050 7,307,250 7,434,223 PROGRAM SUMMARY 695,914 1,711,876 120,000 427,000 Civic Center/Gen. Govt. 210,832 211,700 211,700 271,737 196,704 1,747,327 1,419,046 CIP Projects 1,419,046 1,431,446 1,463,619 _ 16_2, 140 _..._342, 158 4_,000,049 4,100,000 LID Projects 4,100,000 4 100,000 4,100,000 1,129,791 2,250,738 5,867,376 5,946,046 CIP/LID 5,729,878 5,743,146 5,775,319 5,094,860 31.131,889 1,225,198 1,569,297 Contingency/EFB Reserve 1,387,172 1,564,104 1,658,904 6,224,651 5,382,627 7,092,574 7,515,343 TOTAL 7,117,050 7,307,250 7,434,223 - 132 - CITY OF TIGARD, OREGON PROGRAM: ALL OTIIER EXPENDITURES DEPARTMI:_NT: CAPITAL PROJECTS 1987-88 ANNUAL BUDGET ACCOUNT CODE: 6.1 BUDGET" UNIT: SUMMARY Capital Projects are a team responsibility involving Council and Advisory Committees in Capital Improvement Program priority determinations, the City Administrator and the Finance Director on long-term and interim finance decisions, and the assigned Project Manager. The Deputy Director of Community Development/City Engineer serves as Project Manager unless otherwise indicated. The City Administrator serves as Project Manager on the Civic Center project. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 -0- -0- -0- -0- PERSONAL SERVICES: -0- -0- -0- -0- -0- -0- -0- MATERIALS & SERVICES: -0- -0- -0- -0- -0- -0- -0- CAPITAL OUTLAY: -0- -0- -0- 1,129,791 2,250,738 5,867,376 5,946,046 CAPITAL PROJECTS: 5,729,878 5,743,146 5,775,319 1,129,791 2,250,738 5,867,376 5,946,046 TOTAL - ALL OTFIER EXP. 5,7294878 5`743,146 5,775,319 CIP/LID SUMMARY 695,914 1,711,876 120,000 427,000 Civic Center 210,832 211,700 211,700 0- 23,992 573,000 628,946 Wastewater 628,946 628,946 628,946 264,551 77,704 1,053,500 716,500 Streets 716,500 716,500 716,500 7,186 95,010 120,827 73,600 Parks 73,600 86,000 118,173 162,140 _._342,158 4L000,049 4,100,000 LID's 4,100,000 4 100,000 X100,000 1,129,791 2,250,738 5,067,376 5,946,046 Total 5,729,878 5,743,146 5,775,319 - 133 - CITY OF 'TIGARD, OREGON PROGRAM: ALL OTHER EXPENDITURES DEPARTMENT: CAPITAL PROJECTS 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10--6110 BUDGET UNIT: GENERAL ACTUAL ACTUAL BUDGETED REQUESTED EXPEND'I'TURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 CAPITAL PROJEc,fS: TIGARD CIVIC CENTER: -.0- 1,711,876 120,000 75000 Capital Proj. General 695,914 From Building Fund 2,000 Library Roof Leak Repairs 4,500 Library HVAC 1,832 1,000 1,000 7,000 Library Lighting & Drop Ceiling -0- --0- -0- 22,000 Library Movable Shelving -0- -0- -0- 25,000 Library Work Room Remodel -0- --0.- -0- 20,000 Police Remodel & Entry Vestibule -0-- -0- -0- 5,000 CH Lobby Acoustical Barriers 5,000 5,000 5,000 5,000 CH Customer Service Counter 5,000 -.0-- -0--- 2,500 CH Lunch Room Shade -0- --0- -0- 5,000 City Hall HVAC 2,000 1,000 1,000 7,000 Civic Center Exterior Lighting 7,000 7,000 7,000 5,000 Civic Center Sign 7,000 Old City Hall Electrical -0- -0- -0-. 120,000 Senior Center Remodel 150,000 Sturgis Parking Lot 150,000 150,000 150,000 40,000 Civic Center Contract Balance 40,000 40,000 40,000 Landscaping 9,700 9,700 695,914 1,711,876 120,000 427,000 TOTAL - CAPITAL PROJECTS 210,832 211,700 211,700 _ NOTES: City ball Expansion estimated at $350,000 in FY 88-89...Sturgis Parking @ $50,000. * Pursue through litigation TAG Gift xx* CDBG Grant - 134 - CITY OF TIGARD, OREGON PROGRAM: ALL OTHER EXPENDITURES DEPARTMENT: CAPITAL PROJECTS 1987-•88 ANNUAL. BUDGET ACCOUNT CODE: 10--6120 BUDGET UNIT: WASTEWATER ACTUAL ACTUAL BUDGLI'ED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985---86 1986--87 1987--88 SUMMARY 1987-88 1987-88 1987-88 CAPITAL PROJECTS: 150 63000 Capital Proj Wastewater: 0- 16,438 503,000 429,696 75100 Capital Proj Sewer 429,696 429,696 429,696 -0- 7,404 70,000 199,250 75200 Capital Proj Storm Dr 199,250 199,250 199,250 -G-- 23,992 573,000 628,946 TOTAL - CAPITAL PROJECTS 628,946 628,946 628,946 SANITARY SEWER: STORM DRAINAGE: Master Planning 40,000 FY 86-87 Work in Progress 55,000 OEA Trunk line Protection 10,000 100th/Sattler/Murdock Improvements 20,000 89th Place Sewer Repair 10,000 Summer Lake/Anton Park Drainage 30,000 Industrial Area Sewer Crossing 75,000 104th/Hillview Improvements 70,000 Garrett/99W Capacity Improvements 244,696 Cascade Avenue Improvements -24,250 Gentle Woods MH Protection 20,000 199,250 Pinebrook/Hall Repairs 15,000 Leron Heights Modifications _15,000 429,696 135 - . CITY OF TIGARD, OREGON PROGRAM: ALE- OTHER E:XPENDIJURES DE::PARTMENT CAPITAL. PROJECTS 1987-08 ANNUAL BUDGET ACCOUNT CODE: 10-6130 BUDGET UNIT: S"FRE_ETS ACTUAL AC:'fUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMEND ED ADOPTED 1984--05 1985-86 1906 07 1987-88 SUMMARY 1987-08 1987-88 1987-88 CAPITAL PROJECTS: 77,704 75300 Capital Proj. Streets 162,377 993,500 604,500 Streets (SDC) X 604,500 604,500 604,500 80,413 60,000 5,000 Streets (Co. Road Levy) 5,000 5,000 5,000 21,761 -0- 22,500 Streets (Co. Gas Tax) 22,500 22,500 22,500 84,500 Streets (State Gas Tax) 04,500 84,500 84,500 264,551 77,704 1,053,500 716,500 TOTAL - CAPITAL PROJECTS 716,500x 716,500 716,500 STREETS & DIKE PATHS: FY 1986-87 Work In Progress 479,950 479,950 Pacific Highway Intersections 10,000 10,000 135th/hurray LID Contribution 103,000* 103,000* Greenburg/Tiedeman Turn Lane 15,000 15,000 Triangle Access Study 10,000 10,000 72nd/Pacific Highway Intersection (Design) 33,550 33,550 Durham/Hall Turn Lane 15,000 15,000 Greenburg/Ash Creek Bridge (Design) 25,000. 25,000 Greenburg/Center Street 25,000 25,000 716,500 716,500 *NOTES: It is anticipated that the City SDC share of the proposed 135th/Murrey LID will be $206,000. In this budget $103,000 is set aside toward the City share. An additional $103,000 would be needed in the FY 88-89 budget. 136 - i ' CITY OF TIGARD, OREGON PROGRAM: ALL OTHER EXPENDITURES DEPARTME=NT: CAPITAL PROJECTS 1987-08 ANNUAL. BUDGET ACCOUNT CODE:: 10-6140 BUDGET UNIT: OPERATIONS-PARKS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985--86 1986-87 1987-88 SUMMARY 1987-88 190-08 1987--88 CAPITAL PROJECTS: 7,186 95,010 120,827 73,600 75400 Capital Proj. Parks 73,600 86,000 118,173 NW SE 7,186 95,010 120,827 73,600 TOTAL - CAPITAL PROJECTS 73,600 86,000 118,173 - 137 - i CITY OF TIGARD, OREGON PROGRAM: ALL OTHER EXPENDITURES DEPAR'TMI_NT: CAPITAL PROJECTS 1987-88 ANNUAL BUDGET ACCOUNT CODE: 40--0000 BUDGET UNIT: LOCAL IMPROVEMENTS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985--86 1986-87 1987-98 SUMMARY 1987-•.88 1987--88 1987-88 CAPITAL PROJECTS: 162,140 342,158 4,000,049 4,100,000 75300 Streets - LID's 4,100,000 4,100,000 4,100,000 162,140 342,158 4,000,049 4,100,000 TOTAL - CAPITAL PROJECTS 4,100,000 4,100,000 4,100,000 The City expects to make the following street improvements through local improvement districts: Dartmouth - $2,000,000 135th - 2,000,000 Misc. - 100,000 Total $4,100,000 NUfES: City share of 135th imp, vvements of $103,000 set aside in SDC/Streets CIP section. Additional SDC funding is anticipated in FY 88-89. This budget unit shows assessable portions only. - 130 - pp, CITY OF TIGARD, OREGON PROGRAM: ALL OTHER EXPENDITURES DEPARTMENT: CONTINGENCY 1987-88 ANNUAL BUDGET ACCOUNT CODE: 6.2 BUDGET' UNIT: ALL. PROGRAMS Use of Contingency funds requires separate Council motions to appropriate. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-00 -0- -0- -0- -0- PERSONAL SERVICES: -0- -0- -0- -0- -0- -0- -0- MATERIALS & SERVICES: -0- -0- •--0- -0-- -0-- -0- -0- CAPITAL OUTLAY: --0- -0-- -0-- 5,094,860 3,131,889 1,225,198 1,569,297 CONTINGENCY: 1,387,172 1,564,104 1,658,904 - 5,094,860 3,131,889 1,275,198 1,569,297 TOTAL - CONTINGENCY/RES. 1,387,172 1,564,104 1,658,904 NOTES: Histories show year end cash balances carried forward and do not reflect real operating contingencies available. See Revenues/Beginning Balances for further information. - 139 - CITY OF TIGARD, OREGON PROGRAM: ALL OTHER EXPENDITURES DEPARTME=NT: CONTINGENCY/RESERVE 1987-88 ANNUAL BUDGET ACCOUNT CODE: 6.2. 1 BUDGET UNIT: EQUIPMENT RESERVE This is a new account group for FY 1987-88. The Equipment Replacement Reserve account is like a Sinking Fund, established to set aside current year operating dollars for major equipment replacement needs within the scope of the City's 5-Year Financial Plan. Only the Wastewater programs Sewer and Storm Drainage funds are affected this year, although all operating funds may be involved eventually. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 -0- -0- -0- 50,000 Sewer 50,000 50,000 50,000 -0- -0- -0- 50,000 Storm Drainage 50,000 50,000 50,000 -0- -0- -0- 100,000 TOTAL - RESERVE 100,000 100,000 100,000 Wastewater: Vactor Sewer/Drain Line Cleaning Truck @ $150,000 within 3 years ...50/50 SS and S/D... Sewer/Drain TV Inspection Unit @ $100,000 within 4 years ...50/50 SS and SD... - 140 - CITY OF TIGARD, ORE=GON PROGRAM: ALL OTHER EXPENDITURES DEPARTMENT: CONTINGENCY 1987-88 ANNUAL BUDGET ACCOUNT CODE: 6.2.2 BUDGET UNIT: ALL PROGRAMS ACTUAL ACTUAL- BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987--88 1987•-88 1987•-88 CONTINGENCY: --0- -0- 140,000 1000 General Fund/Opns. 57,875 175,307 213,807 1,072,073 1,100,000 5-Year Plan Reserve 1,000,000 1,000,000 1,000,000 -0- 87,638 92,500 3000 Sewer 92,500 92,700 149,000 12,387 47,500 3100 Storm Drainage 47,500 47,500 47,500 53,100 -0- 2100 State Tax Street -0- 61,300 61,300 -0- -0- 2200 County Gas Tax -0.- -0-- -0- -0- 2,297 2300 County Road Levy 2,297 12,297 12,297 -0- 75,000 5100 Streets SDC 75,000 75,000 75,000 -0- 12,000 5200 Parks SDC 12,000 -0- -0- 5,094,860 3,131,889 1,225,198 1,469,297 TOTAL - CONTINGENCY/EFB 1,287,172 1,464,104 1,558,904 NOTES: Histories show year end cash balances carried forward and do not reflect real operating contingencies available. See Revenues/Beginning Balances for further information. - 141 -