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City of Tigard Budget - FY 1985-1986 ClirYOFTIOA'RD BUDGET 1985-86 BUDGET COMMITTEE: Wally Hoffman, Chairman Judy Christensen Howard Duffy Dale Evans Nick Frezza Mayor John E. Cook Councilor Tom Brian Councilor Phil Edin Councilor Jerry Edwards Councilor Ima Scott C I T Y O F T I G A R D B U D G E T 1985 - 1986 CITY STAFF: Robert W. Jean, City Administrator Robert B. Adams, Chief of Police Irene Ertell, Librarian William A. Monahan, Community Development Dir. Jerri L. Widner, Finance Director Tim Ramis, Legal Counsel TABI E OF CONTENTS Page Page BACKGROUND INFORMATION EXPENDITURES Budget Message . . . . . . . . . . . . . . i Expenditures Summary . . . . . . . . . . . . 17 Tax Rate Chart . . . . . . . . . . . . . . . . v Program Budget Organization . . . . . . . 19 Population & Assessed Valuation Charts . . . vi. Community Services Program Summary . . . . . 20 Organization Chart - By Function . . . . . . . vii Police (1.1) . . . . . . . . . . . . . . . 21 Organization Chart - By Position . . . . . . . viii Finance and Services (1.2) . . . . . . . . 38 Staffing Summary . . . . . . . . . . . . . . . ix Municipal Court (1.3) . . . . . . . . 56 Salary & Classification Plan . . . . . . . . . x Library (1.4) . . . . . . . . . . . . . . 60 TMEA/OPEU & TPOA Pay Plan . . . . . . . . . . xi Social Services (1.5) 68 Revenue/Expenditure Summary . . . . . . . . . xi.i Community Development Progarm Summary . . . 70 REVENUES Development Services (2.2) . . . . . . . . 75 Revenue Summary . . . . . . . . . 1 Operations/Services (2.1) . . . . . . . 87 Use and Limitations of Funds . . . . . . . . . 3 Policy & Administration Program Summary 104 General. Fund . . . . . . . . . . . . . . . . . 4 Mayor & City Council. (3.].) . . . . . . . . 105 Federal Revenue Sharing Fund . . . . . . . . . 6 City Administration (3.2) . . . . . . . . 109 Sewer Fund . . . . . . . . . . . . . . . . . . 7 City-Wide Support . . . . . . . . . . . . . 1.13 Storm Drainage Fund . . . . . . . . . . . . . 8 General Government Program (4.1) . . . . . 114 State Tax Street Fund . . . . . . . . . . . . 9 City Attorney (4.2) . . . . . . . . . . . 118 County Gas Tax Fund . . . . . . . . . . . . . 10 Debt Services Program Summary . . . . . . . 120 County Road Levy Fund . . . . . . . . . . . . General Obligation . . . . . . . . . . 121 Streets SOC Fund . . . . . . . . . . . . . . . 12 Bancroft Bonds . . . . . . . . . . . . . . 122 Parks SDC Fund . . . . . . . . . . . . . . . . 13 All Other Expenditures Program Summary . . . 124 Bond Debt . . . . . . . . . . . . . . . . . . 14 Capital Projects (6.1) . . . . . . . . . . 125 Special Assessment Fund• . . . . . . . . . . . 15 Contingency (6.2) . . . . . . . . . . 131 Building Fund . . . . . . . . . . . . . . . . 16 m1m mom r~ r r~ r r r r r r rr r r~ r r r r tam BUDGET MESSAGE CfTY®F T1~~4ft® February, 1985 o OVERVIEW - The Budget is a financial plan through which a community collectively seeks to enhance its quality of life, reflecting both the immediate service level needs and the longer range community improvement goals. This Budget presents a choice of financial plans, both built around the Council's goals and extensive service level information. Per your instructions, an "existing resources" Budget is shown in the Department Requested column. While this "existing resources" Requested Budget meets the minimum legal requirements, I believe it is still largely unacceptable if we are to even maintain, let alone improve, the collective community quality of life. The Proposed Budget, requiring some yet uncommitted resources, presents in my judgment what I believe to be a responsible yet limited services Budget. As I stated to you last year: "Clearly the largest single issue for the immediate future is for the community to decide what level of service it desires and can afford." With a 1% margin between yes or no votes, the City lost the November Tax Base. Given that mixed message along with the Budget Committee's desire to not go for a general purpose levy, we have stretched our existing resources to the end. The Requested Budget stops there, while the Proposed Budget suggests a special dedicated City levy of $220,000. So while both Budgets are very similar, they are significantly different. Both the Requested and Proposed budgets require a large beginning cash balance to carry-over from this fiscal year to next. Both have essentially no contingency. The Proposed does have three revenue differences: a 23¢/1,000 City levy dedicated to Parks and Recreation, and also assumes reenactment of the County W.C.C.L.S. Library levy and passage of the proposed County Gas Tax increase. These three revenue differences - City Parks and Recreation Levy, County Library Levy, and County Gas Tax - have direct benefits to parks maintenance, the start-up recreation program, library operations, and street maintenance/street lighting. In addition, given the indirect relationships between funds and allocation of discretionary resources, the Proposed Budget also contains some desirable indirect benefits, particularly the addition of three Police Officer positions. In 1981-82, the adopted Budget included 82 staff positions for 15,000 citizens. Given cuts and productivity improvements we have operated below that level for the last four fiscal years and for 20,000 citizens in 1985-86 would just now, after four years, be back to the 82 staff level in the Requested and 93 in Proposed. Comparing 1981-82 Adopted staff ratios (82:15,000) and 1985-86 Proposed (93:20,000) under substantially similar service levels, that reflects a sustained 16% overall improvement in City productivity. Productivity has been consistently improved. Volunteerism is at an all time.high and continues to grow. Proper equipment and technologies have been applied and management streamlining has occurred. Service levels have been examined and selective cuts applied. Wages have been held down and even frozen. Employee benefits have been rolled back. All these things have been done to attempt to hold the Budget line. Clearly, however, the base cost of inflation and the underlying demand for services of our growing community have not held-the-line. - i - Both the Requested and Proposed budgets will be financially exhausted by year end. Further cuts beyond the below minimum Core Level I are impossible except to completely eliminate certain services - Library, Parks and Recreation, Neighborhood Street Lighting as most probable. If those programs are funded from ongoing serial levies they are assured, if not, no service level or resource allocation guarantees can be made. The Proposed dedicated levy strategy is then not just a current year service level decision, but also has ongoing implications for the existence of those important City programs. The 1980 City Tax Base was promised to be adequate for two years. We've stretched these resources into five fiscal years. Even at the Proposed level, the Operating Budget is up only 5% per year since 1981-82, about even with average inflation over that time. Productivity improvements and service level cuts have so far absorbed the 33% (6-7%/year) population growth. The financial policy choice is here, either operate at a bare-bones survival level under Requested with existing resources or make a slight adjustment to limited services under Proposed while once again addressing the necessary Tax Base question to the community in May, 1986. o OPERATIONS BUDGET SUMMARY ADOPTED ACTUAL ACTUAL BUDGETED REQUESTED PROPOSED ADOPTED 1981-82 1982-83 1983-84 1984-85 1985-86 1985-86 1985--86 Operating Budget $3,757,510 $3,055,317 $3,325,792 $3,932,897 $4,085,408 $4,508,511 4,008,492 City Staff 82 75 79 79 82 93 86 Population 15,000 17,750 18,500 19,500 20,000 20,000 20,000 Staff:Population 1:183 1:237 1:234 1:246 1:246 1:215 1:232 Service Level III II-I II-I I I II II-I Service $/Population $250 $172 $180 $202 $204 $225 $200 Adjusted $/Population $300 $198 $198 $212 $204 $225 $200 o LEGAL REQUIREMENTS - Pursuant to Oregon Revised Statutes (ORS 294.305), cities shall prepare an annual budget as a statement of planned revenues and expenditures set forth on estimate sheets, tax levy and financial. summary pages. There shall be a Budget Officer (City Administrator) who shall prepare the proposed budget and present it to the Budget Committee (5 citizens and Council) who shall make its recommendations to the City Council.. The Budget Message shall: 1. Explain the Budget document; 2. Outline the financial policies; 3. Describe important Budget features; 4. Give reasons for salient changes from previous Budgets; and 5. Explain major changes in financial policy. - ii - Additionally, several other legal requirements also may apply: o Cities levying taxes outside their tax base in three out of the four consecutive fiscal years preceding the current year must go for a tax base, not another levy... o ORS 310.575 sets a tax rate limit unless overridden by a new tax base or G.O. Bond... excepting 2-3 year Serial Levies... o if the Sales Tax is approved, a spending limit may apply, as well as a 5% tax on City Materials and Supplies purchases and Capital Outlay, an unbudgeted "taxation inflation"; o The Bancroft Bond sales are projected to equal bond payments, if not, they must be covered by General revenues (eg, cuts)... o Cash flow schedules for the Civic Center Bond necessitate a half year Bond reserve to be established... o BUDGET DOCUMENT - Prior to development of this Budget, the City held several public workshops, then the City Council updated its goals and priorities list. This Budget attempts to closely relate those goals and priorities with the organizational units and Budget programs. The Budget itself has been divided into the Background Information, Revenue, and Expenditure sections. Summary tables with various comparisons are provided throughout so we may keep our eye on the long-range goals, even though we can review the details whenever appropriate. It is the intent of this Budget to directly link goals to organizational units within Budget programs for improved accountability. Work measurement indicators are included for most organizational units to better evaluate trends, service levels, and relative productivity. The Budget Document is then itself a miniature representation of the City's overall management systems model containing: goals, organization, fiscal, personnel, procedures and report information. o FINANCIAL POLICY AND CHANGES IN FINANCIAL POLICY - As is obvious to you by now, the Budget presents two different financial policies, one as Requested under existing resources and the other as Proposed with the City Parks and Recreation Levy, the County WCCLS Library Levy and the County Gas Tax. Apart from the Requested and Proposed differences, the major financial policy issue is the Beginning Fund Balance cash carry-over from prior year cuts. To roughly summarize, 1983-84 service level cuts (III-II) set aside $200,000 in the General Fund, 1984-85 service level cuts (II-I, 5/84) cut another 10% for another $200,00 and selective 5% budget reorganization and "gear-down" cuts added almost another $100,000 to the Beginning Balance. The actual operating income in the General Fund in FY 1985-86 is about $2.5 million which, along with the ± $500,000 Beginning Balance totals the $3 million General Fund Operating Budget. In short, annual operating income is less than the operating costs at core level! Assuming 5-7% inflation and allowing nothing for population growth service demands, the current .$3 million grows to at least a needed $3.2 in 1986-87 and, assuming a moderate growth in operating revenue from $2.5 to $2.7, the FY 1986-87 deficit at core level with no contingency is $500,0001 A multi-year Serial Levy or May, 1986 Tax Base strategy needs to be decided upon. A concerted effort and commitment must be made now towards this impending crisis. - iii - I o BUDGET FEATURES AND CHANGES FROM PREVIOUS BUDGETS - Three major changes have been made in the budget structure: 1) the consolidation/reorganization of Planning and Development with Public Works into the new Community Development Department; 2) the addition to Capital Projects of estimated Local Improvement District projects construction; and Street Lighting has been moved from Engineering'to Street. Street Lighting in Requested is not adequate to fund Neighborhood Lighting, but is sufficient in Proposed. The Departmental expenditures are all well within established Control Budget guidelines except for General Government, for - which base expenditures are actually down but which contain carry-over Civic Center furnishings and related costs not spent in FY 1984-85. Social Services are budgeted in Proposed at Level II. Personnel Services assumes no cost-of-living for general employees (still in negotiations) and a nominal 3.5% average adjustment for Police employees. Implementation of the Retirement Study findings are included along with negotiated caps on other benefits. Staffing changes are as follows: Budgeted 1984-85 Requested 1985-86 Proposed 1985-86 Police Department 29 29 32 Finance/Court 12.5 13.5 15.5 Library 6 4.5 7,75 Recreation * .5 1.5 CD Administration 4. 3.75 3.75 CD Development Services 9.75 11 11 CD Operations 14 16.5 18 City Administration 3 3 3 78.25 81.75 92.5 Materials and Services are generally increased by line item detail at 576 consistent with the 5-Year Financial Plan. Some Contingency is shown in the Sewer Fund, other than that Contingency is essentially zero. Basic operating budgets have been held to a minimum, even in utility areas, to allow for maximum capital projects within resource limits. o TAX RATES AND LEVY - The City's assessed value for FY 1985-86 is estimated at $920 million. The Tax Base levy is $790,725 or about 86f/1,000. The Civic Center Bond levy is $425,000 or about 46/1,000. The total authorized levy is then $1,215,725 or. $1.32/1,000. Adding the Proposed Parks and Recreation levy of $220,000 or 23¢/1,000 the total Proposed City levy is $1,435,725 or $1.55/1,000. o CONCLUSION - As I asked last year, do we as a community want services at the legal minimums "just bare essentials"? Or for $17 per year more per household do we want to assure responsible limited level City services, while we more closely examine and go to vote on our mutual commitments to ourselves and our community's future? Together, we the staff and community - have done our part to hold down costs and maximize services. We simply must obtain additional ongoing revenues if we are to meet our goal of ;7 oving the livability of our community. 4_1~_ /Ow"Cc/v 19"FS- Robert Jean, City Administrator iv - r r r~ rr rr rr ~r r r r ~r r~ ri r r rr r PROPEM'; TAX INFORMATION 1.984--85 1985-86 1985-'86 1.985-86 1.985-86 CITY OPERATIONS +LEVY OR BOND = TOTAL RATE BUDGETED* REQUESTED PROPOSED RECOMENDED ADOPTED PROPERTY TAX. General Fund Tax Base 745,965 790,725 790,725 790,725 791,064 Bond Debt 155,990 425,000 425,920 425,000 425,000 Sub Tot6'. Authorized 901.,955 1,215,725 1,215,725 1,215,725 1,216,064 Parks & Recreation Levy -0- -0_- 220,000 -0- -0- Total Ciiy lax Levy 901,955 1,215,725 1,435,725 1,21.5,725 1,216,064 ASSESSED VALUE g5SUMPTIOW : Begi.nni.nn gssessed Value 776,043,500 852,748,700 852, 748,700 852,748,700 852,748,700 Market Value Increase.-...- 38,802,175 42,728,515 42,728,515 42,728,515 42,728,515 3,00 Sub Tota 81.4,845,675 895,477,21.5 895,477,21.5 895,477,21.5 895,477,21.5 New Construction (Jan-Dec) 22,782,315 27,814,612 27,814,612 27,814,61.2 27,814,612 Annexations (BV March) 500,000 1,821,600 10821,600 1,821,6001,821,600 M Total gssessed Value 838,127,990 925,113,427 925,113,427 925,113,427 925,113,427 N 2.50 TAX RATE F`;TIMAlES: General Fund Tax Base .89 .86 .86 .86 .86 Bond Debt .19 46 _ .46 .46 - .46 Sub-lotal. Authorized 1.08 1.32 1.32 1.32 1.32 2.00 Parks _and Recreation Le 0 _ 0 _ _.23 - 0 0 Total. City Tax Rate 1.08 1.32 1.55 1..32 1.32 m 23- AVERAGE TAX $/HOUSFHOLD: (V75,000 AV Household) 1.50 rn ~ General Fund Tax Base 62.30 64.50 64.50 64.50 64.50 co N Bond Debt 13.30 34,50 34.50 34,50 34.50 n o Sub-Total Authorized 75.60 99.00 99.00 99.00 99.00 c. Parks and Recreation Lem 0 0 17.25 0 0 Co 1.00 Total. City TaxlF;ot~ehold 75,60 99.00 116.25 99.00 99.00 0 rn 0 0 N C) O O l O XNote actual Assessed Value was higher and tax rate lower than estimated, ° 50 M tD ti N OO N M V Ln '.D W :p tD D h n f~ b 00 op I? 1 I 1 I 1 1 1 1 I 1 1 I 1 1 N Lll O Lcl l0 CO 01 O co N M co '.-0 tD iD 1~ r\ n rte. r\ n co N CO co OJ 'A 01 Q01 Ql OQi ~ ~ Oi OQi Ol 01 ~ V 1962 1804 0 v W 1965 2203 r a n n 9 1970 6300 0 rHi ' n 1975 10,085 C- ~o Z 03 o m 1976 10,228 w 7 11,114 ° O 197 m CO D> C) n 1978 11,899 x m (o Z 13,697 N N ' r 1979 n V, w 14,855 n n 1980 = 0 z 0 15,200 z ' m 1981 _ x 17,300 z t~ 1982 y 18,200 r0 1983 19,000 1984 19,500- 1985 N A O~ OD O N A Q~ 00 O THOUSANDS ' X1962-63 8.4 cn cn 41 1965 20.4 cn ' m ~ 1970 82.5 d 1975 177.0 a !D r ' (n 1976 218.5 > H 1977 254.3 ~ 0 r• Z 1978 268.3 r. 1979 378.8* A 1980 466.1 rt ' w 1981 628.8 x 741.6 1982 w 763.0 ' (D 1983 838.1 1984-85 925.1* ' 1985-86 r L N 1 to rn v Oo ~O O ' MILLION C r• rr rr it r r r rr r rr r rr rr rr r r r rr r r CITIZENS 1985-86 ORGANIZATION: BY FUNCTION CITY LBOARDS MUNICIPAL S COURT C OUNCIL • Justice ATTORNEY'S • POLICY • Policy Advice Services OFFICE CITY ADMINISTRATION • MANAGEMENT & ADMINISTRATION • Productivity & MGMT. SYSTEMS • COMMUNITY RELATIQNS_&_VOLUNTEERS • CABLE T.V. & TECHNOLOGY COMMUNITY POLICE LIBRARY FINANCE & DEVELOPMENT SERVICES • Public Safety Coord. • 'XCLS • Financial Mgmt • Insurance & Risk Mgmt • Program Administration • Operations Mint Coordination • Bonds & LID Finance • Utilities, Rents & Leases • Economic Development • Internal Affairs • Library Admin. • Cash Management • General Gov't • Transportation Planning & Traffic Engineering • Crime Analysis • Volunteers • Budget Management • Projects Mgmt, LID's, & Engineering Contracts • Block Watch/Crime Prev. • Rotating • Personnel & Labor Relations anchises Admin. OPERATIONS Collections • Purchasing [PATROL EGGIN CITY T SERVICES DEVELOPMENT SERVICES SERVICES 7 RECORDER • Division Mgmt . Patrol • Investigative • Dispatch • City Recorder • Fleet Division Mgmt . Traffic Services • Clerical • Records Mgmt • Inventory & . Narcotics Services • l OFFICE . BUILDING ENGINEERI PLAM~ING Supply WWAS ATER STREETS PARKS K - 9 • Securit OPERATI AGCOLNTI • E E ect ections i Municipal SERVICES Security • Vehicle & . Reserves Court Equip. Maint • Codification • Buildings • Sanitary • Street Maint. • Parks • Library • Financial • Street • Office Mgmt. • Building • Records & • Division Maint. Sewers • Sweeping Maintenance Services Reports Vacations • Word Processing Codes Admin & Maps Coordination • Suppor-t • Storm • Ditches • Parks • Reference • AR/AP • Clerical Support Inspection • Counter • Carrprehens i ve Service Drainage • Signs Projects • Children's • Payroll • Reception & • Codes Services Planning • Signals & Programs • Utility Cashier Enforcement • G.I.S. • Annexations Street • Large Accounts • Photocopy • Survey • Current Ping Lighting Print • Projects • Parks Ping Inspection • Special Proj. - vii - CITIZENS 1585-8c )RGAN7Z.,71DN: BY POSITION CITY0FU7ARD RECOMMENDED 19B5-_= MUNICIPAL CITY BOARDS & COUNCIL COMMITTEES COURT • Municipal ATTORNEY'S MAYOR AND COUNCILORS (5V) • Budget Committee (5V) Judge OFFICE • Planning Commission (9V) • Parks & Recreation Board (7V) CITY • Library Board (7V) • City ADMINISTRATIO 3 • Economic Development (9V) Attorney (5) • Transportation Committee (9V) • Crime Watch Committees • City Administrator • N.P.O.'s h1-7 Administrative Assistant Executive Secretary 31 6 13.5 32.5 POLICE LIBRARY FINANCE & COMMUNITY 2.5 I SERVICES 3 DEVELOPMENT 4 • Chief Director • • Library Finance Deputy Director n Director Director Office Assistant • Police Assistant Armin. Planner Officer (.5) OPE IONS Director Intern Data Entry 16.5 17 4 7 ialist SUPPORT PATLi7H, INVESTL- SE72VICE5 CITY SERVICES DEVE[a+E TP SERVICES 12 SERVICES PUBLIC WORKS OPERATICNS GATL~'S RECY)f~FR 3.5 4 • Lieutenant • Lieutenant • Services 5 3 • City Recorder/ 4 4 4 4 • Operations 5 6 11.5 • Corporal (4) • Police Manager Services Superinterrlen • Police Officer (3.5) • Clerk/ Manager • Office Asst Officer (12) Disp. (6) • Office OFFICE BUILDING INE172I PLANNING • Mechanic WASTE Sg PARKS Assistant 11 SERIICE5 • Helper WATER Office • Assistant • Accountant/'Assistant II • Office • Building • Engineering • Senior • Manager/ • Manager/ • Utility Librarian Supervisors Office Aide Manager Official Manager Planner Crew Chief Crew Chief Worker I • library ~ • Accounting • Office Ass't II • Inspector III • Tech III • Senior • Utility • Utility • P/T Assistant Clerk (2) • Office Ass't I • Inspector I • Tech 11(2) Planner Worker(2) Worker (5) • Office Aide (P/T) • Office • Office • Maintenance • Office Assistant Assistant Worker(2) Asst III • Office • PlannerAech.I Ass't I • Office Aide (P/T) V111 S T A F F I N G S U M M A R Y 1981-82 1982-83 1983-84 1984-85 1985-86 1985-86 1985-86 1985-86 PROGRAM: DEPARTMENT ADOPTED ACTUAL ACTUAL BUDGETED REQUESTED PROPOSED RECOMMENDED ADOPTED COMMUNITY SERVICES: Police 29 29 29 29 29 32 31 31 Finance and Services 6.75 10 10 11.5 12 14 12- 12 Municipal Court 1.25 .5 1 1 1.5 1.5 1.5 1.5 Sub-total 8 10.5 11 12.5 13.5 15.5 13.5 13.5 Library 7 5.75 6 6 4.5 7.75 6 6 Recreation -0- -0- -0- -0- .5 1.5 0 0 Sub-total 7 5.75 6 6 5 9.25 6 6 Social Services -0- -0- -0- -0- -0- -0- -0- -0- COMMUNITY DEVELOPMENT: CD - Administration 2.75 4 4 4 3.75 3.75 4 4 DS - Building 6 Codes 4.25 3 2.75 3.75 4 4 4 4 DS - Planning 3.5 2 2 2.5 3 3 3 4 DS - Engineering 8.5 6 7 3.5 4 4 4 4 Sub-total 16.25 11 11.75 9.75 11 it 11 12 OPNS - Operations/Srvcs 2.5 2.75 3.25 3.25 4 4 4 4 OPNS - Wastewater 6.25 3.25 5.25 5.75 5 5 5 5 OPNS - Streets/Lighting 2 2.75 4.25 4.75 6 6 6 6 OPNS - Parks 4 2.25 1.25 1.75 1.5 4 1.5 1.5 Sub-total 14.75 11 14 15.5 16.5 19 16.5 16.5 CITY ADMINISTRATION 2.5 4 3.5 3 3 3 3 3 TOTAL STAFF 80.25 75.25 79.25 79.75 81.75 93.5 85.0 86.0 - ix - S A L A R Y/ J 0 B C L A S S I F I C A T I O N P A Y P L AN A N D C O M P A R A B L E W 0 R T H C H A'R T RANGE MINIMUM - MAXIMUM S 3.75 - $ 5.75 Office Helper Interns 7800 - 11960 Aide P/T P/T 1) 940 - 1255 Office Secretary/ 11280 - 15060 Assistant I Clerk I a 2) 1010 - 1350 Office Maintenance 12120 - 16200 Assistant II Worker C> 3) 1090 - 1450 Office Engineering Dispatcher/ W 13080 - 17400 Assistant III Aide Clerk III U- Q 01 4) 1170 - 1560 Office Utility a 14040 - 18720 Assistant IV Worker I 5) 1260 - 1680 Utility Executive 15120 - 20160 Worker II Secretary 6) 1350 - 1800 Utility Inspector I Planner I 16200 - 21600 Worker III Engineering Technician I 7) 1550 - 1940 Police Associate WP Mgr. 18600 - 23280 Officer Librarian 8) 1665 - 2080 Inspector II Corporal Assistant 19980 - 24960 Engineering Librarian = Technician II 9) 1790 - 2240 Inspector III Sergeant Planner II Crew E.I.T. Chief 21480 - 26880 N Administrative Accountant Assistant .Eng.Svc.Mgr. 10) 1930 - 2410 Accounting 23160 - 28920 ( Manager z Y Support C, w o Services CD V) s Manager N 11) 2070 - 2590 `C) u Assistant Lieutenant 24840 - 31080 Z Finance Superintendent o w Director Building C.: = Official Q a a \ E J J \ Q 12) 2230 - 2785 = w Captain 26760 - 33420 ~ i Librarian 13) 2360 - 2950 w o Finance Director 28320 - 35400 Planning Director W 14) 2505 - 3130 Police E 30060 - 37560 Chief 15) 2650 - 3315 Public Works a 31800 - 39780 Director c Set By Council Agreement City Administrator (0240p) X TMEA/OPEU SALARY PLAN: 1984-85 CLASSIFICATION - JOB TITLE SALARY RANGE CLASSIFICATION - JOB TITLE SALARY RANGE Office Aide (OA) - $3.75 - $5.75/hr. Maintenance Worker (MW) $1010 - $1350/mo. Office Aide P/T Maintenance Worker Office Assistant (OA I) 940 - 1255/mo. Utility Worker I (UW I) 1170 - 1560 Clerk/Typist I Utility Worker I Office Assistant II (OA II) 1010 - 1350 Utility Worker II (UW II) 1260 - 1680 Clerk/Typist II Utility Worker II LB Clerk II Auto Service Worker Office Assistant III (OA I:II) 1090 - 1450 Utility Worker III (UW III) 1350 - 1800 Clerk/Typist III Utility Worker III LB Assistant Mechanic Office Assistant IV (OA IV) 1170 - 1560 Inspector I (I.I.) 1350 - 1800 Accounting Clerk Inspector "C" Engineering Aide 1090 - 1450 Inspector II Q. II) 1665 - 2080 Engineering Aide Inspector "B" Engineering Tech. I (E.T. I) 1350 - 1800 Inspector III (I. III) 1790 - 2240 Engineering Tech. I Inspector "A" Engineering Tech. II (E.T. II) 1665 - 2080 Plumbing Inspector Engineering Tech. II Engineering Tech. III (E.T. III) 1790 - 2240 TPOA SALARY PLAN: 1985-86 JOB TITLE SALARY RANGE Secretary/Clerk I $1083 $1330/mo Clerk Dispatcher 1177 - 1445 Police Officer 1629 - 2000 Corporal 1710 - 2100 Sergeant 1906 2340 -xi- ADOPTED CORE LEVEL General Federal. Sewer Storm State Tax County County Streets Parks Debt Building Fund Rev.Shar. Fund Drainage Street Gas Tax Rd•Levy SDC SDC Service Fund TOTAL FTE's POLICE 3.299032 52000 7000 2000 3000 1363032 (31) FINANCE G SERVICES 215650 78900 44100 35300 6400 2500 382850 (12) MUNICIPAL COURT 78173 78173 (1.5) LIBRARY 253000 253000 (6) RECREATION -0- -0- SOCIAL SERVICES -0- -0- (S-T COMM. SERVICES) 1845855 52000 85900 46100 38300 6,400 2500 2077055 (50.5) CD - ADMINISTRATION 33200 48300 23500 24000 7610 20000 5000 161610 (4) BUILDING 119188 5000 1241.88 (4) PLANNING 111197 5000 116197 (4) ENGINEERING 99495 21600 7600 19000 2500 20000 170195 (4) OPERATIONS/SHOPS 33000 41000 20000 32300 4395 130695 (4) WASTEWATER 123288 81500 204788 (5) STREETS 5000 181929 41335 228264 (6) STREET LIGHTING .55571 1.14429 170000 PARKS 55000 55000 (1.5) (S-T COMM. DEV.) 456080 239188 132600 312800 170269 40000 1.0000 1360937 (32.5) PA - CITY COUNCIL 13916 1000 1300 1000 1160 500 18876 CITY ADMINISTRATION 89324 19200 8000 161.00 2000 2000 136624 (3) GENERAL GOVERNMENT 187200 58900 30000 48300 10600 335000 CITY ATTORNEY 58200 10000 1800 10000 80000 DEBT SERVICE 944363 944363 CAPITAL PROJECTS 85000 95200 27500 150000 7000 465000 136500 4200000 1700000 6866200 CONTINGENCY 222595 150812 30321 40000 5000 448728 TOTAL: 28731.70 52000 650000 315000 454000 370750 7000 550000 1.51500 5144363 1700000 12267783 86 -xa_i- REVENUES CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: N/A 1985-86 ANNUAL BUDGET ACCOUNT CODE: BUDGET UNIT: ALL FUNDS ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 MISCELLANEOUS 1985-86 1985-86 1985-86 2,282,616 2,595,695 2,787,359 2,713,170 GENERAL FUND 3,100,170 2,803,170 2,873,170 106,563 115,848 133,946 112,000 FEDERAL REV. SHARING 112,000 52,000 52,000 461,685 476,138 588,270 556,000 SEWER FUND 556,000 591,000 650,000 129,781 232,034 292,743 240,000 STORM DRAINAGE 240,000 315,000 315,000 287,615 364,296 423,979 454,000 STATE TAX STREET 454,000 454,000 454,000 78,717 128,946 124,103 76,000 COUNTY GAS TAX 126,000 370,750 370,750 806,461 680,553 234,459 7,000 COUNTY ROAD LEVY 7,000 7,000 7,000 764,808 223,059 360,363 495,000 STREETS SDC 535,000 550,000 550,000 98,006 121,139 116,594 90,000 PARKS SDC 90,000 151,500 151,500 -0- -0- 138,831 398,000 BOND DEBT 398,000 398,000 398,000 1,248,502 1,806,422 1,807,877 4,746,363 SPECIAL ASSESSMENTS 4,746,363 4,746,363 4,746,363 -0- 2,219,831 2,319,831 1,700,000 BUILDING FUND 1,700,000 1,700,000 1,700,000 6,264,754 8,963,961 9,328,355 11,587,533 TOTAL - REVENUE 12,064,533 12,138,783 12,267,783 - 1 - USE AND LIMITATIONS OF FUNDS GENERAL FUND: Revenue is received from property taxes, fees and charges for services, franchise fees and revenue from other agencies. Funds may be used for ordinary expenditures of the City. FEDERAL REVENUE SHARING: The City's share of this program is derived from formulas based on population, per capita income, state and local taxes and the City's effort factor. These funds may be spent for any general purpose of the City. In the requested and proposed budget the funds have been used for general government purposes. SEWER FUND: Revenues are received from user fees for sewage treatment and sewer line maintenance. Funds are used for the operation, maintenance and repair of City sewer facilities. STORM DRAINAGE FUND: Revenues are received from user fees for storm drainage. Funds are used for the operation, maintenance and repair of City storm drainage facilities.. STATE TAX STREET FUND: Shared revenues from tax on sale, use, etc. of motor vehicle fuel. Funds shall be used for construction, reconstruction, improvement, repair, maintenance, operation and use of public highways, roads, streets and roadside rest areas and may be used for street lighting and cleaning, storm drainage, traffic control devices and cost of administration. COUNTY GAS TAX FUND: Shared revenue from Washington County tax on sale, use, etc. of motor vehicle fuel. Funds shall be used for construction, reconstruction, improvement, repair, maintenance, operation and use of public highways, roads and streets. COUNTY ROAD LEVY: Shared revenue through a three year serial levy imposed by Washington County, with funds to be used for repairs of existing streets, roads or bridges. The City will continue to receive delinquent property tax collection monies, but the serial levy has ended. Funds shall not be used for road widening or extensions. STREETS SDC: Road system development fees are charged when a building permit is issued for any new construction and/or additions, alterations or change in use which increases the number of parking spaces. Use of fees is limited to implement the installation, construction or extension of extra capacity street facilities and traffic control devices. PARKS SDC: Park and recreation systems development fees are charged when a building permit is issued for any new construction and for additions, alterations or change in use which creates a dwelling unit. Funds collected are to be used to implement the acquisition, development and expansion of additional recreation spaces and facilities. Funds are segmented into two districts - S.W. Pacific Highway is the dividing line and funds are expended in the district from which they are collected. BOND DEBT: The City sold $2.2 million in general obligation bonds on June 6, 1984 for the purpose of purchasing land and constructing a Civic Center. The bonds will be repaid through property taxes levied each year for 20 years. SPECIAL ASSESSMENTS: Revenue for this fund is derived from assessments on properties that have formed local improvement districts. The funds are expended to retire the outstanding Bancroft debt. BUILDING FUND: This fund received the bond proceeds from the June 6, 1984 sale and will expend the funds for the purpose of purchasing land and building a Civic Center. Construction is expected to begin in the fall of 1984. 3 - CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: N/A 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10 BUDGET UNIT: GENERAL FUND ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 MISCELLANEOUS 1985-86 1985-86 1985-86 Taxes 577,314 820,518 663,909 711,650 400 Current Taxes 911,650 711,650 711,650 32,311 67,933 61,474 52,220 401 Prior Year Taxes 52,220 52,220 52,220 3,103 2,013 2,000 500 402 Other Tax Revenues 500 500 500 From Other Agencies 1,106 -0- -0- -0- 404 Federal Grants -0- -0- -0- 37,903 3,8,017 38,100 36,100 410 Cigarette Tax 36,100 36,100 56,100 136,022 131,793 132,700 139,600 411 Liquor Tax 139,600 139,600 139,600 120,244 109,392 107,350 100,000 412 State Revenue Sharing 100,000 100,000 100,000 7,876 1,363 25,662 1,000 414 State Grants 1,000 1,000 1,000 34,786 24,398 30,000 30,000 420 Hotel/Motel Tax 30,000 30,000 30,000 21,664 20,942 20,500 20,000 421 County - USA 20,000 20,000 20,000 79,302 78,058 182,277 --0- 422 County - WCCLS 150,000 -0- -O- Fees & Charges 63,744 67,727 80,000 70,000 430 Business Tax 70,000 70,000 70,000 30,865 42,434 42,000 42,000 431 Mechanical Permits 42,000 42,000 42,000 93,192 104,101 105,000 105,000 432 Building Permits 105,000 105,000 105,000 44,797 59,589 55,000 55,000 433 Plans Check Fee 55,000 55,000. 55,000 4,688 6,670 4,500 7,000 434 Alarm Permits 7,000 7,000 7,000 3,889 5,797 4,000 7,000 435 Other Permit Fees 7,000 7,000 7,000 78,000 436 Street Compliance Permits 78,000 78,000 78,000 14,084 64,454 65,000 9,400 437 Subdivision Fees 9,400 9,400 9,400 15,488 24,953 12,000 12,000 438 Zoning Fees 12,000 12,000 12,000 1,334 3,045 15,000 2,000 439 Sewer Inspection Fees 2,000 2,000 2,000 10,200 440 Other Planning Fees 10,200 10,200 10,200 4,978 -0- -0- -0- 442 Street Lighting Fees -0- -0- -0- 7,576 13,758 38,253 11,800 451 Misc. Fees & Charges 31,800 1,800 1,800 NOTES: #300 - $260,000 FY84-85 control budget ending fund balance...+.$70,000 FY84-85 under control budget...+$95,000 Community Development revenues above control estimate...+$40,000 from Control capital projects for civic center carryover. . .+$65,000 carryforward from WCCLS library furnishings ...#400 - Tax base of $745,965 +6% = $790,725 @90% = $711,650...#401 - 7% from prior year levy delinquencies Proposed includes $220,000 Parks & Recreation Levy ...#410 - PSU 19,100 x $1.89 = $36,100... NOTE: #410 - 1¢/Pack increased to 2 1/2 f/Pack effective 1/1/86 by Legislature ...#411 - PSU 19,100 x $7.31 = $13,9,6,00...#421 - USA payment on old Sewage Treatment Plant ...#422 - depends upon 06unty WCCLS levy ...#431 - $35,875 limos, actual ...#442 - See State Tax Street Fund ...#451 - park reservations, document sales, copy charges and $10,000/Requested or $30,000/Proposed in Recreation Program fees. - 4 - CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: N/A 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10 BUDGET UNIT: GENERAL FUND ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 MISCELLANEOUS 1985-86 1985-86 1985-86 Fines & Forfeitures 47,941 58,177 67,000 109,000 455 Fines & Forfeitures 115,000 109,000 109,000 7,710 12,248 5,000 10,000 456 Indigent Defense 11,000 10,000 10,000 - 259 250 500 457 Library Fines 500 500 500 Franchise Revenue 234,987 247,687 276,200 290,000 460 Electric 290,000 350,000 350,000 78,004 78,762 84,000 88,000 461 Gas 88,000 88,000 88,000 102,558 111,754 106,800 118,000 462 Telephone 118,000 118,000 118,000 33,929 29,105 33,600 35,000 463 Garbage 35,000 35,000 35,000 300 712 -0- -0- 464 Taxi -0- -0- -0- -0- -0- 5,000 20,000 465 Cable TV 20,000 20,000 20,000 Use of Money & Property 34,301 38,012 20,000 40,000 470 Interest 40,000 40,000 40,000 - -0- -0- -0- 471 Interest: Other Sources -0- -0- -0- 8,626 9,100 -0- 4,200 472 Rental - Old City Nall 4,200 4,200 4,200 Other Revenues 830 2,531 2,500 3,000 477 Donations/Gifts 3,000 3,000 3,000 4,618 5,180 130,000 -0- 478 Other Revenues -0~ -0- -0- 65,649 21,548 15,000 15,000 479 Recovered Expenditures 15,000 15,000 15,000 11,766 -0- -0-. -0- 400 Taxes-Social Services -0- -0- -0- 88,381 -0- -0- -0- 400 Taxes-Bike Levy -0- -O- -0- 4,344 -0- -0- -0- 401 Taxes-Prior Soc. Serv. -0- -0- -0- 5,541 -0- -0- -0- 401 Taxes-Prior Bike Levy -0- -0- =x- 2,065,751 2,302,030 2,430,075 2,233,170 SUBTOTAL - GENERAL FUND 2,620,170 2,283,170 2,303,170 216,865 293,392 356,584 480,000 300 Fund Balance 480,000 520,000 570,000 2,282,616 2,595,422 2,786,659 2,713,170 TOTAL - GENERAL FUND 3,100,170 2,803,170 2,873,170 NOTES: #455 - Revised court fees procedure and bail schedule... assumes same police activity levels as FY84-85...based on $42,029 6mos, actual on old procedures ...#456 - $8,429 6 mos. actual... #457 - $410 limos. actual ...#460-#461 - assumes 5% increase ...#462 - 5% over 1983-84 actual ...#463 - 5% increase ...#464 - repealed ...#465 - MACC estimate ...#470 - $34,858 6mos. actual. ..#472 - 6 @$700...#479 - Worker's Compensation, LID costs, etc. - 5 - CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: N/A 1985-86 ANNUAL BUDGET ACCOUNT CODE: 20 BUDGET UNIT: FED. REV. SHARING FUND ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 MISCELLANEOUS 1985-86 1985-86 1985-86 From Other Agencies 106,545 110,921 110,500 112,000 405 Federal Revenue Sharing 112,000 52,000 52,000 Use of Money/Property 18 69 500 -0- 470 Interest -0- -0- -0- -0- 4 , 858 22,946 -0- 300 Fund Balance -0- -0- -0- 106,563 115,848 133,946 112,000 TOTAL FEDERAL REV. SHARING 112,000 52,000 52,000 NOTES: #405 - $28,207 first quarter actual. 6 - CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: N/A 1985-86 ANNUAL BUDGET ACCOUNT CODE: 30 BUDGET UNIT: SEWER FUND ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 MISCELLANEOUS 1985-86 1985-86 1985-86 Charges for Services (Net) 46,335 56,045 70,000 70,000 443 Sewer Connection Fees 70,000 70,000 70,000 4,834 8,430 5,000 5,000 444 P.W. Inspection Fees 5,000 5,000 5,000 -0- -0- 6,000 6,000 445 Charge in Lieu of Assess. 6,000 6,000 6,000 288,368 378,033 375,000 400,000 446 Sewer Service Charges 400,000 400,000 459,000 Use of Money/Property 10,381 17,540 25,000 25,000 470 Interest 25,000 25,000 25,000 111,767 16,090 107,270 50,000 300 Fund Balance 50,000 85,000 85,000 461,685 476,138 588,270 556,000 TOTAL SEWER FUND 556,000 591,000 650,000 NOTES: #300 $50,000 carry forward from connection fees above control estimate from FY84-85...#446 - FY84-85 200SF + 200 MF...Estimate 7% customer increase assumes wastewater audit and rate adjustment by January, 1986. USA rate increase from $9.25 to $10.75 per month = additional $64,000...$59,000 more used for adopted... 7 CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: N/A 1985-86 ANNUAL BUDGET ACCOUNT CODE: 31 BUDGET UNIT: STORM DRAINAGE FUND ACTUAL ACTUAL BUDGETED REQUESTED REVENUE 6 PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 MISCELLANEOUS 1985-86 1985-86 1985-86 Charges for Services 128,195 128,745 138,000 155,000 447 Storm Drain. Serv. Chgs. 155,000 155,000 155,000 9,750 87,500 100,000 449 Storm Drain SDC 100,000 100,000 100,000 Use of Money/Property 1,586 1,356 2,000 10,000 470 Interest 10,000 10,000 10,000 5,000 -0- 478 Other Revenue -0- -0- -0- -0- 92,183 60,243 -0- 300 Fund Balance -0- 50,000 50,000 129,781 232,034 292,743 265,000 TOTAL STORM DRAINAGE FUND 265,000 315,000 315,000 NOTES: H447 - $123,000 FY84-85 estimate +5%...#/449 - assumes 250 DUE/Res & 150 ERU commercial/ industrial = 400 ERU x $250... - 8 - CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: N/A 1985-86 ANNUAL BUDGET ACCOUNT CODE: 21 BUDGET UNIT: STATE TAX STREET FUND ACTUAL ACTUAL BUDGETED REQUESTED REVENUE 6 PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 MISCELLANEOUS 1985-86 1985-86 1985-86 From Other Agencies 260,091 280,586 301,000 350,000 413 State Gas Tax Share 350,000 350,000 350,000 Charges for Services 2,558 4,000 4,000 442 Street Lighting Fees 4,000 4,000 4,000 Use of Money/Property 4,730 8,577 5,000 10,000 470 Interest 10,000 10,000 10,000 22,794 72,575 113,979 90,000 300 Fund Balance 90,000 90,000 90,000 287,615 364,296 423,979 454,000 TOTAL STATE TAX STREET FUND 454,000 454,000 454,000 NOTES: #300 - Includes approximately $30,000 for bikepath carry-forward from General Fund in FY84-85...#413 - 19,100 pop.x $18.2.5...Does NOT include proposed State Gas Tax increase 9 - CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: N/A 1985-86 ANNUAL BUDGET ACCOUNT CODE: 22 BUDGET UNIT: COUNTY GAS TAX FUND ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1982-93 1983-84 1984-85 1985-86 MISCELLANEOUS 1985-86 1985-86 1985-86 From Other Agencies 72,843 76,904 75,000 75,000 423 County Road Tax 110,000* 351,000 351,000 Use of Money/Property 1,704 4,110 5,000 1,000 470 Interest 1,000 11000 1,000 4,170 47,932 44,103 -0- 300 Fund Balance 15,000 18,750 18,750 78,717 128,946 124,103 76,000 TOTAL COUNTY GAS TAX FUND 126,000 370,750 370,750 Notes: #423 - Assumes current If County Gas Tax increased to 4¢... 10 - r= m m== m= m== m r== m CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: N/A 1985-86 ANNUAL BUDGET ACCOUNT CODE: 23 BUDGET UNIT: COUNTY ROAD LEVY FUND ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 MISCELLANEOUS 1985-86 1985-86 1985-86 From Other Agencies 577,943 48,966 5,000 1,500 424 County Maint. & 1,500 1,500 1,500 Repair Tax Use of Money/Property 36,159 42,170 5,000 500 470 Interest 500 500 500 192,359 589,417 224,459 5,000 300 Fund Balance 5,000 5,000 5,000 806,461 680,553 234,459 7,000 TOTAL COUNTY ROAD LEVY FUND 7,000 7,000 7,000 - 11 - CITY OF TIGARD-, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: N/A 1985-86 ANNUAL BUDGET ACCOUNT CODE: 24 BUDGET UNIT: STREETS SDC FUND ACTUAL ACTUAL BUDGETED REQUESTED REVENUE 6 PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 MISCELLANEOUS 1985-86 1985-86 1985-86 Charges for Services 88,043 114,003 156,500 155,000 448 S.D.C.-Streets 195,000* 195,000* 195,000* Use of Money/Property 45,802 18,433 5,000 25,000 470 Interest 25,000 25,000 25,000 630,963 90,623 198,863 315,000 300 Fund Balance 315,000 330,000 330,000 764,808 223,059 360,363 495,000 TOTAL STREETS SDC FUND 535,000 550,000 550,000 NOTES: #448 - Assumes recommended rate increase from $500 to $600 per ERU in Proposed 12 - CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: N/A 1985-86 ANNUAL BUDGET ACCOUNT CODE: 25 BUDGET UNIT: PARKS SDC FUND ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 MISCELLANEOUS 1985-86 1985-86 1985-86 Charges for Services 18,580 22,630 20,000 20,000 449 S.D.C.-Parks 20,000 20,000 20,000 Use of Money/Property 7,926 9,271 2,000 5,000 470 Interest 5,000 5,000 5,000 71,500 89,238 94,594 65,000 300 Fund Balance 65,000 126,500 126,500 98,006 121,139 116,594 90,000 TOTAL PARK SDC FUND 90,000 151,500 151,500 NOTES: $25,000 Capital Projects carry forward + $40,000 revenue increase from FY 84-85. Parks #1 NW -Parks #2 SE. 13 - CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: N/A 1985-86 ANNUAL BUDGET ACCOUNT CODE: 60 BUDGET UNIT: BOND DEBT ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 MISCELLANEOUS 1985-86 1985-86 1985-86 Taxes -0- -0- 138,831 382,500 400 Current Taxes 382,500 382,500 382,500 -0- -0- -0- 10,900 401 Prior Year Taxes 10,900 10,900 10,900 Use of Money/Property -0- -0- --0- 4,600 470 Interest 4,600 4,600 4,600 -0- -0- 138,831 398,000 TOTAL BOND DEBT 398,000 398,000 398,000 NOTES: #400 - $425,000 FY 1985 -86 levy @ 90% _ $382,500...#401 $155,990 FY 1984-85 @ 7% _ $10,900 - 14 - M w r r r r :ITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: N/A .985-86 ANNUAL BUDGET ACCOUNT CODE: 40 BUDGET UNIT: SPECIAL ASSESSMENT FUND ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 MISCELLANEOUS 1985-86 1985-86 1985-86 Use of Money/Property 86,382 65,017 -0- 43,000 470 Interest 43,000 43,000 43,000 163,517 235,221 -0- 251,363 471 Int. from other Sources 251,363 251,363 251,363 Other Revenues 4,200,000 474 Bond Proceeds 4,200,000 4,200,000 4,200,000 775,749 469,964 403,000 252,000 475 Bancroft Collections 252,000 252,000 252,000 -0- -O- -07 -0- 476 Assessment Collections -0- -0- -0- -0- -0- 48,000 -0- General Fund Transfer -0- -0- -.0- 222,854 1,036,220 1,356,877 -0- 300 Fund Balance -0- -0- -0- 1,248,502 1,806,422 1,807,877 4,746,363 TOTAL SPECIAL ASSESS. FUND 4,746,363 4,746,363 4,746,363 15 - CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: N/A 1985-86 ANNUAL BUDGET ACCOUNT CODE: 50 BUDGET.UNIT: BUILDING FUND ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 MISCELLANEOUS 1985-86 1985-86 1985-86 Use of Money/Property 19,831 100,000 470 Interest 2,200,000 474 Bond Proceeds -0- 2,219,831 1,700,000 300 Fund Balance 1,700,000 1,700,000 1,700,000 2,219,831 2,319,831 1,700,000 TOTAL BUILDING FUND 1,700,000 1,700,000 1,700,000 * $75,000 loaned from Streets SDC and $25,000 loaned from Parks SDC guaranteed by General Fund from Old City Hall property asset. 16 - EXPENDITURES M M M M MM MM Mon M M MI M M M M M on CITY OF TIGARD, OREGON PROGRAM: EXPENDITURE SUMMARY DEPARTMENT: All Programs 1985--86 ANNUAL BUDGET ACCOUNT CODE: 1 - 6 BUDGET UNIT: All Units ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 SUMMARY 1985-86 1985-86 1985-86 2,117,614 2,417,069 2,630,299 2,744,847 PERSONAL SERVICE: 3,018,186 2,818,553 2,838,553 (75.25) (79.25) (79.75) (81.75) (FTE) (93.5) (85) (86) 761,048 773,074 1,082,998 1,080,61.6 MATERIALS & SERVICES: 1,215,420 1,001,379 1,006,379 176,655 135,649 300,100 259,945 CAPITAL OUTLAY: 274,905 163,560 163,560 3,055,317 3,325,792 4,013,397 4,085,408 SUBTOTAL: OPERATING BUDGET 4,508,511 3,983,492, 4,008,.492 664,627 518,105 3,130,354 6,529,700 CAPITAL PROJECTS: 6,529,700 6,679,700 6,866,200 212,282 4495453 687,503 944,363 DEBT SERVICE: 944,363 944,363 944,363 2,332,528 4,670,519 1,497,101 28,062 CONTINGENCY: 38,159 344,728 448,728 6,264,754 8,963,869 9,328,355 11,587,533 TOTAL EXPENDITURES 12,020,733 11,952,283 12,267,783 PROGRAM EXPENDITURES 1,527,913 1,733,445 2,073,824 2,054,655 Community Services 2,321,824 2,077,055 2,077,055 1,019,455 1,130,356 1,324,073 1,345,253 Community Development 1,481,187 1,335,937 1,360,937 154,184 155,270 168,500 155,500 Policy & Administration 155,500 155,500 155,500 353,765 306,721 447,000 530,000 City-Wide Support 550,000 415,000 415,000 3,055,317 3,325,792 4,013,397 3,785,408 Subtotal 4,508,511 3,983,492 4,008,492 664,627 518,105 3,130,354 6,529,700 Capital Projects 6,529,700 6,679,700 6,866,200 212,282 449,545 687,503 944,363 Debt Service 944,363 944,363 944,363 2,332,528 4,670,519 1,497,101 28,062 Ending Balance/Contingency 38,159 344,728 448,728 6,264,754 8,963,961 9,328,355 11,287,533 TOTAL PROGRAM EXPENDITURES 12,020,733 11,952,283 12,267,783 - 17 - r r r r r rr r rr r r r r r r r r r r r 1984-85 PROGRAM BUDGET ORGANIZATION COMMUNITY SERVICES 1.0 POLICY & ADMINISTRATION 3.0 POLICE 1.1 MAYOR AND CITY COUNCIL 3.1 Administration 1.1.1 Patrol 1.1.2 CITY ADMINISTRATION 3.2 Investigation 1.1.3 Services 1.1.4 CITY-WIDE SUPPORT 4.0 FINANCE & SERVICES 1.2 GENERAL GOVERNMENT SERVICES 4.1 Administration 1.2.1 Accounting 1.2.2 CITY ATTORNEY 4.2 Support Serv./City Recorder 1.2.3 Support Serv./Office Serv. 1.2.4 DEBT SERVICE 5.0 MUNICIPAL COURT 1.3 GENERAL OBLIGATIONS 5.1 LIBRARY 1.4 Recreation Services 1.4.1 BANCROFT BONDS 5.2 SOCIAL SERVICES 1.5 ALL OTHER EXPENDITURES 6.0 COMMUNITY DEVELOPMENT 2.0 CAPITAL PROJECTS 6.1 Administration 2.0.1 General 6.1.1 DEVELOPMENT SERVICES 2.2 Wastewater 6.1.2 Building & Codes Enforcement 2.2.2 Streets 6.1.3 Planning 2.2.3 Parks 6.1.4 Engineering 2.2.4 CONTINGENCY 6.2 OPERATIONS SERVICES 2.1 Operations: Services 2.1.1 Operations: Wastewater 2.1.2 Operations: Streets 2.1.3 Operations: Parks 2.1.4 - 19 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: PROGRAM SUMMARY 1985-86 ANNUAL BUDGET ACCOUNT CODE: 1.0 BUDGET UNIT: ALL UNITS The Community Services programs represent the majority of the City's tax supported programs. These programs are also most related to basic population and inflation cost increases as there are few economies of scale available to control cost, except for computerized technology which is critical to these programs. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 SUMMARY 1985-86 1985-86 1985-86 1,284,753 1,508,095 1,612,799 1,695,163 PERSONAL SERVICES: 1,908,112 1,763,411 1,763,411 (42.25) (46) (47.5) (47.5) (FTE) (56.75) (50.5) (50.5) 145,055 173,164 264,775 226,292 MATERIALS & SERVICES: 269,157 196,184 196,184 98,105 52,186 181,250 133,200 CAPITAL OUTLAY: 144,555 117,460 117,460 1,527,913 1,733,445 2,050,824 2,054,655 TOTAL - COMMUNITY SERVICES 2,321,824 2,077,055 2,077,055 1,034,428 1,130,715 1,330,500 1,328,032 Police 1,428,032 1,363,032 1,363,032 301,879 370,839 389,500 382,850 Finance & Services 420,939 382,850 382,850 25,156 38,066 50,000 78,173 Municipal Court 78,853 78,173 78,173 149,435 175,980 288,824 243,000 Library- 303,500 253,000 253,000 -0- -0- -0- 22,600 Recreation 72,500 -0- -0- 17,015 17,845 _ -0- -0- Social Services 18,000 -0- -0- 1,527,913 1,733,445 2,058,824 2,054,655 Community Services Total 2,321,824 2,077,055 2,077,055 - 20 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-11100 BUDGET UNIT: ADMINISTRATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 (3) (3) (.2.5) (.2.5) PERSONAL SERVICES: (2.5) (2.5) (2.5) 501 Salaries - Management 33,428 34,560 36,084 37,560 Chief 37,560 37,560 37,560 29,926 31,380 33,060 33,420 Captain 33,420 33,420 33,420 22,289 22,392 11,616 12,480 503 Salaries - Police (.5) 12,480 12,480 12,480 -0- 895 1,614 500 Merit Pool 1,614 1,410 1,410 2,114 1,813 1,815 1,800 520 Overtime 1,800 1,800 1,800 3,900 3,900 420 810 530 Education 810 810 810 511 737 504 655 531 Longevity 655 655 655 92,168 94,782 84,394 88,339 SUBTOTAL 88,339 88,13!5 88,135 Benefits 585 379 1,681 1,125 550 Unemployment 1,125 1,125 1,125 1,872 3,558 3,034 3,233 551 Workman's Compensation 3,233 3,233 3,233 6,060 6,485 7,149 6,144 552 Social Security (FICA) 6,144 6,144 6,144 13,091 23,999 19,340 14,711 560 Retirement 14,711 14,711 14,711 150 285 210 236 565 Life Insurance 236 236 236 783 707 1,681 918 566 Salary Continuation 918 918 918 5,582 5,404 5,490 6011 567/568 Medical/Dental 6,011 6,011 6,011 120,291 135,599 122,979 120,717 TOTAL - PERSONAL SERVICES 120,717 120,513 120,513 520 Overtime: Police Officer/Crime Analyst; Training 15%, Crime Prevention 31%, Patrol Duty 5%, Criminal Investigation 3%, ICAP/Crime Analysis 39%. -23- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-11100 BUDGET UNIT: ADMINISTRATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 MATERIALS & SERVICES: 1,119 697 750 250 620 Office Supplies & Expe. 250 150 150 49 255 900 300 621 Advertising & Publicity 300 300 300 694 1,464 1,210 2,010 623 Dues & Subscriptions 2,010 1,510 1,510 1,278 1,977 2,250 1,539 624 Travel, Food & Lodging 1,539 1,239 1,239 1,198 2,053 1,700 -0- 625 Education & Training -0- -0- -0- 4,338 6,446 6,810 4,099 TOTAL - MATERIALS & SERV. 4,099 3,199 3,199 620: Computer system supplies $150; 621: Public Notice $300; 623: memberships $710, books, periodicals, training keys, legal points, code books, ORS replacements $800; 624: Conferences and Workshops $200, FBI Academy $539, Travel $500; 625: -0- - 24 - m m Ml r mm mm m = = m m m =lam== CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-11100 BUDGET UNIT: ADMINISTRATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 CAPITAL OUTLAY: -0- -0- -0- -0- 704 Office Furn. 6 Equip. -0- -0- -0- -0- -0- -0- -0- TOTAL - CAPITAL OUTLAY -0- -0- -0- -25- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1985-86 ANNUAL BUDGET ACCOUNT CODE: 1.1.2 BUDGET UNIT: PATROL The Lieutenant as Division Commander is responsible to the Police Chief for the operations of the Patrol Division. The Patrol Division is the first responder to all calls for service and provides community patrols and protection which takes 28.1% of the Patrol Division time. Also the Patrol Division conducts criminal investigations (14.5X), makes arrests (8.6%), assists the public (3.0%), provides traffic enforcement and accident investigation (7.4%), as well as complete special details as assigned (4.0%), and answers calls for service (10.0%). 1985-86 Division Goals o Strengthen Divisional Management Team o Develop 2 more crime watch areas o Improve ICAP utilization o Expand specific management/administrative skills o Target burglary, theft specific areas o Increase directed patrol assignments o Attain division productivity standard goals for 1985 o Reduce response time consistent with resources o Fund crime prevention and community education program o Enhance the narcotics enforcement activity ACTUAL_ ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 SUMMARY 1985-86 1985-86 1985-86 521,087 616,247 683,097 684,969 PERSONAL SERVICES: 784,969 714,940 714,940 (16) (16) (16) (16) FTE (19) (17) (17) 49,511 38,775 64,528 73,972 MATERIALS & SERVICES: 73,972 62,513 62,513 36,118 265 29,000 13,495 CAPITAL OUTLAY: 13,495 8,800 8,800 (III-II) (II-I) (I) (I) (Service Levels) (I-II) (I-II) 606,716 655,287 776,625 772,436 TOTAL - PATROL 872,436 786,253 786,253 1982 1983 1984 1985 WORK LOAD INDICATORS 1,223 1,230 1,075 1,985 Part I Offenses 775 723 877 894 Part II Offenses 5,555 6,161 7,282 8,060 Non-Criminal Complaints 365 415 346 356 Traffic Accidents 2,377 2,944 4,951 5,998 Traffic Enforcement 643 745 937' 1,069 Case Load Per Officer 16 15.4 15.5 16 Number of Sworn 1:1094 1:1193 1:1258 1:1250 Officers per 1,000 Population 17.9 23.5 22.01 25.2 Part I Clearance/Officer 27.4 21.5 35.7 36.5 Part II Clearance/Officer 28.2 31.4 39.8 44.7 Service Calls/Day 17,750 18,500 19,500 20,000 Population Used M mmm r m m M M M M=== M= r CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-11200 BUDGET UNIT: PATROL ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 (16) (16) (16) (16) PERSONAL SERVICES: (19) (17) (17) 501 Salaries-Management 82,420 27,681 31,392 31,392 Lieutenant (1) 31,392 31,392 31,392 503 Salaries-Police 96,816 104,832 Corporals (4) 104,832 104,832 104,832 261,144 334,079 243,168 272,592 Officers (12) 352,592 293,982 293,982 8,514 2,661 500 Merit Pool 2,661 2,855 2,855 19,126 25,814 45,152 44,340 520 Overtime 44,340 43,989 43,989 15,063 15,705 16,821 20,250 530 Education 20,250 20,445 20,445 11,299 12,500 13,456 15,725 531 Longevity 15,725 15,725 15,725 389,052 415,779 455,319 491,792 SUBTOTAL 571,792 513,220 513,220 Benefits 2,460 1,663 8,999 6,335 550 Unemployment 6,335 8,146 8,146 9,877 16,248 17,610 18,140 551 Workman's Compensation 21,541 19,138 19,138 26,078 28,658 38,233 34,616 552 Social Security (FICA) 40,597 36,144 36,144 57,287 110,740 103,441 82,882 560 Retirement 89,682 86,542 86,542 547 609 1,344 1,520 565 Life Insurance 1,805 1,615 1,615 2,706 2,667 8,999 3,604 556 Salary Continuation 3,750 3,816 3,816 33,080 39,883 49,152 46,080 567/568 Medical/Dental 49,467 46,319 46,319 521,087 616,247 683,097 684,177 TOTAL - PERSONAL SERVICES 784,969 714,940 714,940 NOTES: #503 - Staffing level at 1.2 officers, 4 corporals, and 1 lieutenant ...#520 - Motorcycle differential pay @ $96/per officer/mo. _ $2,304, and K-9 @ $96/Officer/Mo. _ $3,456, 2,065 total hours overtime with (31.5% court - 651.5 hours) (investigation hours 489 23.7%) (firearms & training hours 268.5 - 12.9%) (traffic & reports 117.7 5.7%) (special detail hours 541.1 - 26,2%) - 27 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-11200 BUDGET UNIT: PATROL ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 MATERIALS & SERVICES: 775 602 Contractual Services 38,504 28,040 36,100 42,340 611 Rep & Main-Vehicles 42,340 37,240 37,240 11,007 9,960 28,428 30,697 613 Special Dept. Expense 30,697 25,273 25,273 935 620 Office Supplies 935 -0- --0- 49,511 38,775 64,528 73,972 TOTAL - MATERIALS & SERV. 73,972 62,513 62,513 #611 - Increased mileage ...#613 - uniforms @ $3,384, cleaning @ $5,400, reserve uniforms $2,500, interns $55, rain coats $200, body armor and refurbishing $1,125, training ammo $2,520, service ammo $1,650, fusees @ $720, K-9 maintenance $4,339, motorcycle maintenance $2,570... misc.... #613 - Narcotics buy money $1,000, narcotics test kits $150... -28- M M = = = = = r M = M CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-11200 BUDGET UNIT: PATROL ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 CAPITAL OUTLAY: 26,570 -0- 20,750 12,000 703 Vehicles 12,000 8,800 8,800 265 8,250 -0- 704 Office Furn. 6 Equip. -0- -0- --0-- 1,495 706 Operations Equipment 1,495 -0- -0-- 36,118 265 29,000 13,495 TOTAL - CAPITAL OUTLAY 13,495 8,800 8,800 #703 - Retro-fit 4 vehicles @ $2,200 = $8,800... - 29 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1985-86 ANNUAL BUDGET ACCOUNT CODE: 1.1.3 BUDGET UNIT: INVESTIGATION The Investigative Lieutenant is responsible to the Chief of Police for the operations of the Investigation Division. This Division is responsible for the investigation of all cirminal, related criminal, and non criminal investigations. Criminal investigations are those crimes that are reported generally to the Patrol Division first, and then come to Investigations for completion. 1985-86 Goals o Manage Division consistent with objectives and resources o Increase case clearance level o Improve case management with Investigative Mgmt. Info System o Actively enforce & regulate pawn & o Target specific burglary and theft crimes second hand ordinance o Increase Part II Clearance Rate consistent o Develop additional level of intelligence with resource allocations info. related to known offenders o Increase proficiency in use of IMIS Management System ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 SUMMARY 1985-86 1985-86 1985-86 109,942 127,194 153,440 158,000 PERSONAL SERVICES: 158,000 186,432 186,432 (3) (3) (3.5) (3.5) FTE (3.5) (4.5) (4.5) 7,783 4,861 13,171 14,300 MATERIALS & SERVICES: 14,300 11,840 11,840 14,044 -0- 1,030 7,100 CAPITAL OUTLAY: 7,100 7,100 7,100 (I) (I) (I) (I) (Service Levels) (I) (I-II) (I-II) 131,769 132,055 167,641 179,400 TOTAL - INVESTIGATION 179,400 205,372 205,372 1982 1983 1984 1985 WORK LOAD INDICATORS 1,567 1,688 1,780 11615 Cases Received 872 906 1,015 755 Cases Suspended 253 346 439 365 Cases Investigated 84.3 115.3 97.6 121.7 Case load/Investigator 56 57 118 122 Part I Cleared 60 28 57 29 Part II Cleared 45.8% 32.39% 40% 42.9% Percentage Cleared 1:5916 1:6166 1:5571 1:5714 Investigators/1,000 Population 5 4 3 2 Rape 16 22 25 25 Robbery 39 57 75 52 Larceny 134 156 178 192 Burglary 17,750 18,500 19,500 20,000 Population Served 30 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-11300 BUDGET UNIT: INVESTIGATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 (3) (3) (3.5) (3.5) PERSONAL SERVICES: (3.5) (4.5) (4.5) 501 Salaries-Management 2b,380 27,681 31,392 31,392 Lieutenant 31,392 31,392 31,392 503 Salaries-Police 45,702 44,784 58,080 52,400 Officers (3.5) 62,400 83,796 83,796 853 1,413 500 Merit Pool 1,413 1,413 1,413 3,719 5,890 8,015 11,040 520 Overtime 11,040 10,000 10,000 4,680 3,900 1,743 2,430 530 Education 2,430 2,430 2,430 3 ,,625 4,273 3,142 3,640 531 Longevity 3,640 3,540 3,640 84,106 86,528 103,225 112,315 SUBTOTAL 112,315 132,671 132,671 Benefits 534 346 2,004 1,517 550 Unemployment 1,517 1,824 1,824 196 2,686 3,731 5,253 551 Workman's Compensation 5,253 6,140 6,140 5,635 5,931 8,741 8,111 552 Social Security (FICA) 8,111 9,789 9,789 12,123 22,750 23,653 17,422 560 Retirement 17,422 21,439 21,439 109 191. 296 331 565 Life Insurance 331 426 426 565 626 2,004 1,009 566 Salary Continuation 1,009 1,221 1,221 6,674 8,136 9,786 10,042 567/568 Medical/Dental 10,042 12,922 12,922 109,942 127,194 153,440 158,000 TOTAL - PERSONAL SERVICES 158,000 186,432 186,432 #503 - salaries: 4.5 investigators...0520 - overtime: weekend stanby $1,350, training 6.9%, court 6.9%, investigations 86.2%... 31 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-11300 BUDGET UNIT: INVESTIGATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 19.84-85 1985-86 DETAIL 1985-86 1985-86 1985-86 MATERIALS & SERVICES: 6,048 2,442 8,640 9,600 611 Rep & Main-Vehicles 9,600 8,200 8,200 1,735 2,419 4,231 4,100 613 Special Dept. Expense 4,100 3,040 3,040 300 500 620 Off. Supp. & Equip. 500 500 500 100 622 Vehicle License Fees 100 100 100 7,783 4,861 13,171 14,300 TOTAL - MATERIALS & SERV. 14,300 11,840 11,840 #611 - 17 x 48.00 = $8,200...#613 - clothing allowance 30.00 x 12 x 4.5 = 1,620, investigative supplies $1,000, replacement dictation and statement equipment $210 x 2 = $420, vehicle license and DEQ fees 4 x $25 = $100... CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-11300 BUDGET UNIT: INVESTIGATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 CAPITAL OUTLAY: 13,800 -0- 1,030 -0- 703 Vehicles -0- -0- -0- 244 -0- -0- -0- 704 Office Furn. & Equip. -0- -0- -0- 7,100 706 Operating Equipment 7,100 7,100 7,100 14,044 -0- 1,030 7,100 TOTAL - CAPITAL OUTLAY 7,100 7,100 7,100 #703 - No. replacement vehicles -0-/#706 - Replacement mobile radio $1,400, replacement portable radio $1,500 x 2 = $3,000, portable silent burglary and robbery alarm $2,700... - 33 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1985-86 ANNUAL BUDGET ACCOUNT CODE: 1.1.4 BUDGET UNIT: SUPPORT SERVICES The Support Services Manager is responsible to the Police Chief for dispatch and records management services. The major functions provided by this division are dispatching (29%); teletype duties (8%); clerical/ record skeeping support (44%); property evidence control (3%); and administrative support (11%). Of those functions, the Services Manager spends 18% of her time with property evidence control; conficential administrative duties (35%); and the remainder of her time supervising the Division. 1985-86 Goals o Train personnel on new communicatiohs equipment o Continue ICAP data entry o Continue coordination with County-wide 911 Dispatch Center o Implement word processing o Develop and implement computerized recordskeeping; i.e. o Continue cross training of clerical functions alpha file and other reports, consistent with city-wide o Continue cross training of property/evidence computer plan duties ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 SUMMARY 1985-86 1985-86 1985-86 149,845 177,877 205,859 205,454 PERSONAL SERVICES: 205,454 205,245 205,245 (7) (7) (7) (7) FTE (7) (7) (7) 21,469 23,321 46,866 43,026 MATERIALS & SERVICES: 43,026 39,550 39,550 -0- 130 3,720 2,900 CAPITAL OUTLAY: 21900 2,900 2,900 (III-II) (II) (II-I) (I) (SERVICE LEVELS) (I) (I) (I) 171,314 201,328 256,445 251,380 TOTAL - SUPPORT SERVICES 251,380 247,695 247,695 1982 1983 1984 1985 WORK LOAD INDICATORS 1,998 1,953 1,952 1,822 Part I & II Offenses 5,555 6,161 7,282 8,060 Non-criminal complaints 2,742 3,359 5,297 6,354 Traffic contacts 29,224 31,729 36,681 40,002 Total Card Load 4,871 5,288 6,114 6,667 Card Load per dispatcher 12,000 14,000 16,500 18,267 Av. Teletype transact./mo. 175 200 225 250 Average phone calls per day 1,055 1,173 1,380 1,528 Average Walk-ins per month 348 387 455 504 Average Clerical hours per mo. 43 48 55 61 Av. prop./evidence contacts/mo 1:2958 1:3083 1:3250 1:333 Clerk Dispatcher per pop. 17,750 18,500 19,500 20,000 Population served 34 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-11400 BUDGET UNIT: SUPPORT SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 (7) (7) (7) (7) PERSONAL SERVICES: (7) (7) (7) 501 Salaries-{Management 19,307 22,305 25,800 28,380 Support Services Mgr. (1) 28,380 28,380 28,380 503 Salaries-Police 85,073 87,839 95,628 107,460 Dispatchers/OA III (6) 107,460 107,460 107,460 1,412 2,012 500 Merit Pool 2,012 2,012 2,012 2,271 3,903 5,895 9,209 520 Overtime 9,209 9,000 9,000 1,560 1,121 1,980 2,320 530 Education 2,320 2,320 2,320 1,867 2,227 1,451 2,072 531 Longevity 2,072 2,072 2,072 110,078 117,395 132,166 151,453 SUBTOTAL 151,453 151,244 151,244 Benefits 727 469 2,636 1,964 550 Unemployment 1,964 1,964 1,964 2,479 1,191 4,859 621 551 Workman's Compensation 621 621 621 7,375 8,035 11,191 10,721 552 Social Security (FICA) 10,721 10,721 10,721 15,839 34,736 30,279 18,174 560 Retirement 18,174 18,174 18,174 254 315 588 665 565 Life Insurance 665 665 665 872 950 2,636 1,696 566 Salary Continuation 1,696 1,696 1,696 12,221 14,786 21,504 20,160 567/568 Medical/Dental 20,160 20,160 20,160 149,845 177,877 205,859 205,454 TOTAL - PERSONAL SERVICES 205,454 205,245 205,245 NOTES: Personal services shows a decrease which is mainly due to the decrease of retirement benefits. Division strength remains the same at 7 employees. 35 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1985-86 ANNUAL BUDGET ACCOUNT CODE:* 10-11400 BUDGET UNIT: SUPPORT SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 MATERIALS & SERVICES: 8,843 9,279 4,200 4,200 602 Contractual Services 4,200 3,000 3,000 941 1,419 8,846 9,000 612 Rep & Main-Office Equip. 9,000 9,000 9,000 1,424 188 1,752 1,710 613 Special Dept. Expense 1,710 1,000 1,000 10;261 12,435 10,290 15,432 620 Office Supplies & Expe. 15,432 14,350 14,350 21,778 12,684 630 Rents & Leases 12,684 12,200 12,200 21,469 23,321 46,866 43,026 TOTAL - MATERIALS & SERV. 43,026 39,550 39,550 NOTES: #602 - $2,000 jail contract, towing @ $1,000... #612 - Radio maint. @ $5,377, aux. generator maint. @ $210, office machine maint. @ $800, antenna repair @ $525, memory writer maintenance @ $500, TRS-80 maint. @ $315, + misc... #613 - dispatch uniforms & cleaning... #620 - film & processing @ $4,000, recording tape reels @ $1.500, office supplies @ $4,340, misc. form printing @ $1500...#630 - identi-kit @ $420, pager rental @ $1,470, printer @ $6,000... 36 - M M M = = = = = = = = ! = M M M CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-11400 BUDGET UNIT: SUPPORT SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 CAPITAL OUTLAY: 130 3,720 2,900 704 Office Furn. & Equip. 2,900 2,900 2,900 130 3,720 2,900 TOTAL - CAPITAL OUTLAY 2,900 2,900 2,900 NOTES: #704 - Electric typewriter replacement at dispatch desk @ $900, shelving for property evidence/records room @ $2000... -37- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: FINANCE & SERVICES 1985-86 ANNUAL BUDGET ACCOUNT CODE: 1.2 BUDGET UNIT: SUMMARY The Finance Director is responsible to the City Administrator for the fiscal operations and clerical support of the City. The Administrative, Accounting and Records Units are responsible for: billings and collections, accounts payable, general ledger and financial reports, budget preparation, City Council-Budget Committee minutes, court clerk, records management, purchasing, personnel and support to other departments. Major 85-86 goals are: o Records Management/Central Files o Personnel Rules Update & Implementation o Municipal Court o Retirement Study Implementation o Merit System Update & Implementation o AIMS o LID's and Bancroft Sales o Elections procedure & ordinance o CIP Finance o FLSA Implementation o DP/WP Systems Upgrade per Computer Master Plan o Tax Measures ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 SUMMARY 1985-86 1985-86 1985-86 249,296 281,979 272,000 327,840 PERSONAL SERVICES: 363,929 327,840 327,840 (10) (10) (11.5) (12) (FTE) (14) (12) (12) 33,517 67,407 115,500 55,010 MATERIALS & SERVICES: 57,010 55,010 55,010 19,066 21,453 2,000 --0- CAPITAL OUTLAY: -0- -0- -0- (II) (II) (I) (I) (Service Levels) (II) (I) (I) 301,879 370,839 389,500 382,850 TOTAL - FINANCE & SERV. 420,939 382,850 382,850 REVENUES 185,725 204,627 138,300 215,650 General/Fed. Rev. Sharing 217,039 193,650 193,650 2,344 1,500 2,250 2,000 Alarm Permits 2,000 2,000 2,000 10,000 10,000 10,000 10,000 Business Tax 10,000 10,000 10,000 10,810 10,190 14,450 5,000 Fees & Charges 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Franchise Fees 5,000 5,000 51000 77,000 144,500 160,000 123,000 Sewer/Storm Drainage 132,900 123,000 123,000 -0- 25,000 59,500 41,700 State County Gas Tax 46,500 41,700 41,700 10,000 -0- --0- 2,500 Streets SDC 2,500 2,500 2,500 1,00 0 -0- -O= -0- Parks SDC - 0- -0- -0- 301,879 400,817 389,500 382,850 TOTAL 420,939 382,850 382,850 -38- ~ M M M M M M M M ■i M M = r = = = M CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: FINANCE & SERVICES 1985-86 ANNUAL BUDGET ACCOUNT CODE: 1.2.1 BUDGET UNIT: ADMINISTRATION SUMMARY The Finance Director manages the general administrative section of the department which also provides for overall fund management, cash investments, bond sales on assessments, personnel and purchasing, in addition to department management. Major 85-86 goals are: o AIMS o Merit Pay System o Records Management/Central Files o Elections procedure & ordinance o DP/WP Systems Upgrade Per Computer o Retirement Study Implementation Master Plan o Personnel Rules o LID's and Bancroft Sales o Tax Measures ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 SUMMARY 1985-86 1985-86 1985-86 66,982 74,436 78,500 109,080 PERSONAL SERVICES: 109,080 109,080 109,080 (2) (2) (2.5) (3) (FTE) (3) (3) (3) 7,363 15,943 2,500 3,500 MATERIALS & SERVICES: 3,500 3,500 3,500 1,724 -0- -0- -0- CAPITAL OUTLAY: -0- -0- -0- 76,069 _ 90,379 81,000 112,580 TOTAL - ADMINISTRATION 112,580 112,580 112,580 II I II I Work Measures (Levels) I 3 1 1 1 Number of Bond Sales 1 11 2 2 3 Number of LIO's Completed 3 7 7 8 10 Total No. Improvement Bond Issues 10 -39- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: FINANCE & SERVICES 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-12100 BUDGET UNIT: ADMINISTRATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 (2) (2) (2) (3) PERSONAL SERVICES: (3) (3) (3) 501 Salaries-Management 39,862 31,036 32,056 35,343 Finance Director 35,343 35,343 35,343 30,000 31,080 31,080 Asst. Finance Director 31,080 31,080 31,080 502 Salaries--general 14,362 -0- -0- -0- Office Asst. III -0- -0- -0- -0- -0- 16,200 Data Technician 16,200 16,200 16,200 -0- 1,206 5,110 500 Merit. Pool 5,110 5,110 5,110 54,224 61,036 64,342 87,733 SUBTOTAL 87,733 87,733 87,733 Benefits 344 244 767 870 550 Unemployment 870 870 870 122 219 264 348 551 Workman's Compensation 348 348 348 3,721 4,897 4,789 5,995 552 Social Security (FICA) 5,995 5,995 5,995 4,145 4,164 5,067 6,089 560 Retirement 61089 6,089 6,089 62 195 168 285 565 Life Insurance 285 285 285 432 458 577 884 566 Salary Continuation 884 884 884 3,932 3,223 2,526 6,876 567/568 Medical/Dental 6,876 6,876 6,876 66,982 74,436 78,500 109,080 TOTAL - PERSONAL SERVICES 109,080 109,080 109,080 Notes: Reorganization of Divisions into this Unit ...Data Technician is a new position. -40- W = m m m m mm = = m 1m m mm = m m m CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: FINANCE & SERVICES 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-12100 BUDGET UNIT: ADMINISTRATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 MATERIALS & SERVICES: 2,885 9,897 -0- -0- 602 Contractual Services -0- -0- _.0- 156 1 300 300 612 Rep & Main-Office Equip. 300 300 300 2,220 1,779 700 700 620 Office Supplies & Expe. 700 700 700 775 1,395 -0- -0- 621 Advertising & Publicity -0- -0- -0- 673 314 -0- 622 Fees & Licenses -O- -O- -0- 277 1,373 500 750 623 Dues & Subscriptions 750 750 750 422 471 500 1,000 624 Travel, Food & Lodging 1,000 1,000 1,000 (45) 713 500 750 625 Education & Training 750 750 750 7,363 15,943 2,500 3,500 TOTAL - MATERIALS & SERV. 3,500 3,500 3,500 Notes: 620--Office Supplies ...623-MFOA, OPPA, NPELRA, IPMA...Labor Law Digest $100 41 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: FINANCE & SERVICES 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-12100 BUDGET UNIT: ADMINISTRATION ACTUAL ACTUAL BUDGETED' REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 CAPITAL OUTLAY: 1,724 -0- -0- -0- 704 Office Furn. & Equip. -0- -0- -0- 1,724 -0- -0- -0- TOTAL - CAPITAL OUTLAY -0- -0- -0- -42- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: FINANCE & SERVICES 1985-86 ANNUAL BUDGET ACCOUNT CODE: 1.2.2 BUDGET UNIT.: ACCOUNTING SUMMARY The Accounting Supervisor is responsible to the Finance Director for the City's accounting services: sewer accounts receivable, accounts payable, financial and payroll report preparation, LID accounting and billing services and preparation of special reports for management information. The major goals for fiscal year 1985-86 will include: o Working with Finance Director on the AIMS Committee objectives o Continued streamlining of systems o DP System upgrade per Computer Master Plan ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 SUMMARY 1985-86 1985-86 1985-86 102,636 90,681 61,000 84,361 PERSONAL SERVICES: 103,052 84,361 84,361 (4) (3.5) (3) (3) (FTE) (4) (3) (3) 17,603 43,137 101,500 39,645 MATERIALS & SERVICES: 40,645 39,645 39,645 1,100 -0- -0- -0- CAPITAL OUTLAY: -0- -0- -0- 121,339 133,818 162,500 124,006 TOTAL - ACCOUNTING 143,697 124,006 124,006 II II Work Measures (Level) I 2,675 2,893 2,900 3,000 Accounts Payable Checks 3,000 3,000 3,000 2,190 2,740 2,500 2,750 Payroll Checks 2,800 2,750 2,750 18,373 19,745 15,159 20,921 Sewer/Storm Drainage Billings 22,000 20,291 20,291 496 752 1,000 1,250 Assessment Billings 1,250 1,250 1,250 43 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: FINANCE & SERVICES 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-12200 BUDGET UNIT: ACCOUNTING ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 (4) (3.5) (3) (3) PERSONAL SERVICES: (4) (3) (3) 501 Salaries-{Management 25,345 30,936 -0- -0- Accounting Manager 25,000 25,800 Accounting Supervisor 25,800 25,800 25,800 502 Salaries-General 41,977 35,776 -0- 36,468 Accounting Clerk (2) 36,468 36,468 36,468 -0- -0- -0- -0- Accounting Clerk (1) 14,040 -0- --0- -0- -0-- -0- -0- Billing Clerk -0- -0- 14,220 -0- -0- -0- Cashier Off. Asst. III(50%) -0- -0- -O- 25,000 -0- Office Assist. II Dec. (2) -0- __O_ 2,615 -0- 505 Temporary Part-time -0- -0- -0- -0- 3,436 500 Merit Pool 4,138 3,436 3,436 514 2,615 -0- -0- 520 Overtime -0- -0- 82,056 72,093 50,000 65,704 SUBTOTAL 80,446 65,704 65,704 Benefits 513 300 1,000 837 Unemployment 989 837 837 242 276 276 253 551 Workman's Compensation 328 253 253 5,906 5,198 3,593 4,572 552 Social Security (FICA) 5,619 4,572 4,572 5,762 5,546 1,333 5,152 560 Retirement 5,742 5,152 5,152 101 293 168 285 565 Life Insurance 380 285 285 611 551 850 682 566 Salary Continuation 838 682 682 7,445 6,424 3,780 6,876 567/568 Medical/Dental 8,710 6,876 6,876 102,636 90,681 61,000 84,361 TOTAL - PERSONAL SERVICES 103,052 84,361 84,361 44 - m m m r m m m m m m m m m m m m m m m CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: FINANCE & SERVICES 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-12200 BUDGET UNIT: ACCOUNTING ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982--83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 MATERIALS & SERVICES 22,611 14,900 16,000 601 Professional Services 16,000 16,000 16,000 4,472 -0- 52,000 -O- 602 Contractual Services -0- -0- -0- 6,718 11,128 7,100 100 612 Rep & Main-Office Equip. 100 100 100 5,756 8,854 27,000 22,745 620 Office Supplies & Expe. 23,745 22,745 22,745 98 200 -0- 621 Advertising & Publicity -0- -0- -0- 27 15 -0- 50 623 Dues & Subscriptions 50 50 50 61 57 100 250 624 Travel, Food & Lodging 250 250 250 471 472 200 500 625 Education & Training 500 500 500 17,603 43,137 101,500 39,645 TOTAL - MATERIALS & SERV 40,645 39,645 39,645 Notes: 601-Audit ...612-Accounting typewriter... 620-Postage for utility billings @$11,400; Utility bills @$ 8,145; Checks and printing @$3,000; Calculator @$200. - 45 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: FINANCE & SERVICES 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-12200 BUDGET UNIT: ACCOUNTING ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 CAPITAL OUTLAY: 1,100 -0- -0- -0- 704 Office Furn. & Equip. -0- -0- 1,100 -0- -0- -0- TOTAL - CAPITAL OUTLAY -0- -0- -0- -46- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: FINANCE & SERVICES 1985-86 ANNUAL BUDGET ACCOUNT CODE: 1.2.3 BUDGET UNIT: SUPPORT SERVICES SUMMARY The City Recorder/ Records Management Division is directly responsible to the Finance Director for two sections of the Support Services Division. Responsible for: City Recorder functions for council meetings, ordinance/resolution preparation, review and codification; legal notices, elections; City-aide word processing management and services, office supplies and furnishings coordination for all City departments, central stores inventory control, and miscellaneous clerical/secretarial services. Major goals for 1985-86 include: o WP system upgrade per Computer Master Plan o Assistance with elections and procedure o Records management/central file system ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 79,678 116,862 132,500 134,399 PERSONAL SERVICES: 151,797 134,399 134,399 (4) (4.5) (6) (6) (FTE) (7) (6) (6) 8,551 8,327 11,500 11,865 MATERIALS & SERVICES: 120865 11,865 11,865 16,242 21,453 2,000 -0- CAPITAL OUTLAY: -0- -0- -0- 104,471 146,642 146,000 146,264 TOTAL - SUPPORT SERVICES 164,662 146,264 146,264 II II II I Work Measures (Level) I I -47- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: FINANCE & SERVICES 1985-86 ANNUAL BUDGET ACCOUNT CODE: 1.2.3 BUDGET UNIT: SUPP.SERV./CITY RECORDER The City Recorder/ Records Services budget unit is responsible to the Finance Director for the City Recorder and recording functions of the City. Responsibilities include: City Council minutes, ordinance/resolution preparation, review and codification, election coordination with candidates and County elections, recording of land transactions as required, follow-up of annexations with the State and Census Bureau, central files development and maintenance. The major goals for 1985-1986 include: o Streamline council agenda preparation o Assistance with elections/charter changes o Records management/central file system ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 27,800 30,690 33,933 55,942 PERSONAL SERVICES: 73,340 55,942 55,942 (1) (1) (1) (2) (FTE) (3) (2) (2) 6,584 6,412 8,855 9,240 MATERIALS & SERVICES: 10,240 9,240 9,240 -0- -0- -O- -0- CAPITAL OUTLAY: -0- -0- -0- 34,384 37,102 42,788 65,182 TOTAL - SUPPORT SERVICES 83,580 65,182 65,182 II II II I Work Measures (Level) I I I 4.00 3.25 3.50 3.50 Average Hrs. In Council Mtgs. 3.50 3.50 3.50 50 44 44 48 No. of Council Mtgs. 48 48 48 N/A N/A 20 20 Hrs. In Prep/Follow-up Per Mtg. 20 20 20 N/A N/A 5.7 5.7 Hrs. Spent In Prep/Follow-up 5.7 5.7 5.7 Per Hour Spent In Council Mtg. 210 467 275 250 No. of Pages Codified 250 250 250 -49 - rr rr r r~ r r ~r r~ rr r~ r r r r r CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: FINANCE 6 SERVICES 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-12300 BUDGET UNIT: SUPP.SERV./CITY RECORDER ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 (1) (1) (1) (2) PERSONAL SERVICES: (3) (2) (2) 501 Salaries-Management 19,434 22,369 23,508 24,684 City Recorder 24,684 24,684 24,684 502 Salaries-General -0- -0- -0- 12,120 Office Asst. II (1) 12,120 12,120 12,120 -0- -O- -0- -0-- Office Asst. II (1) 12,120 -0- -0- -0- 2,500 4,324 500 Merit Pool 4,930 4,324 4,324 2,412 1,125 1,020 2,500 520 Overtime 2,500 2,500 2,500 21,846 23,494 27,028 43,628 SUBTOTAL 56,354 43,628 43,628 5,954 7,196 6,905 Benefits (415) (391) (2,119) 550 550 Unemployment 715 550 550 (200) (405) (642) 168 551 Workman's Compensation 231 168 168 (4,917) (6,115) (7,953) 3,009 552 Social Security (FICA) 3,913 3,009 3,009 (3,311) (7,014) (7,676) 3,390 560 Retirement 4,408 3,390 3,390 (84) (484) (336) 190 565 Life Insurance 285 190 190 (487) (732) (1,631) 423 566 Salary Continuation 558 423 423 (7,598) (12,535) (6,199) 4,584 567/568 Medical/Dental 6,876 4,584 4,584 27,800. 30,690 33,933 55,942 TOTAL - PERSONAL SERVICES 732340 55,942 55,942 Notes: Reorganization of Department personnel has changed the configuration of this division. 520-Council meetings. - 49 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: FINANCE & SERVICES 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-12300 BUDGET UNIT: SUPP.SERV./CITY RECORDER ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 6,584 6,412 8,855 MATERIALS & SERVICES: (575) (452) (4,600) 4,600 602 Contractual Services 4,600 4,600 4,600 (4,086) (3,253) (370) 195 612 Rep & Main-Office Equip. 195 195 195 (3,024) (3,012) (4,720) 3,000 620 Office Supplies & Expe. 4,000 3,000 3,000 (--0-) (=-0-) (100) -0- 621 Advertising & Publicity -0- -0- --0- (49) (174) (510) 430 623 Dues & Subscriptions 430 430 430 (376) (232) (380) 315 624 Travel, Food & Lodging 315 315 315 (173) (1,204) (820) 700 625 Education & Training 700 700 700 (268) (-0-) (-0-) -0- 630 Rents & Leases -0- -0- _.0- 6,584 6,412 8,855 9,240 TOTAL - MATERIALS & SERV. 10,240 9,240 9,240 Notes: 602-codification. -50- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: FINANCE & SERVICES 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-12300 BUDGET UNIT: SUPP.SERV./CITY RECORDER ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 -0- -0- -0- CAPITAL OUTLAY: (16,242) (21,453) (2,000) -0- 704 Office Furn. & Equip. -0- -0- -0- -0- -0- -0- -0- TOTAL - CAPITAL OUTLAY -0- _ -0- -0- 51 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: FINANCE 6 SERVICES 1985-86 ANNUAL BUDGET ACCOUNT CODE: 1.2.4 BUDGET UNIT: SUPP.SERV,/OFFICE SERV. The Office Services Section Manager is responsible to the City Recorder/Records Services Manager for the Office Section: city-wide word processing management and services, office supplies and furnishings coordination for all City departments, central stores inventory control; support for City Recorder functions on Council packet preparation and miscellaneous clerical/ secretarial services. Major goals for 1985-86 include: o WP system upgrade per Computer Master Plan o WP system management o Continued training of word processing users o Management and training of part-time office aides ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 51,878 86,172 98,567 78,457 PERSONAL SERVICES: 78,457 78,457 78,457 (3) (3.5) (5) (4) (FTE) (4) (4) (4) 1,967 1,915 2,645 2,625 MATERIALS 6 SERVICES: 2,625 2,625 2,625 16,242 21,453 2,000 -0- CAPITAL OUTLAY: -O- -0- -0- 70,087 109,540 103,212 81,082 TOTAL - SUPPORT SERVICES 81,082 81,082 81,082 II II II I Work Measures (Level) I I I 64 120 120 120 Work Orders per month 120 120 120 N/A N/A 4200 3400 Ave. # of Phone Calls Received* 3400 3400 3400 N/A N/A 1250 970 Ave. # of Walk-In Customers* 970 970 970 N/A N/A 1300 1360 # of Bus. Tax Receipts 1360 1360 1360 The word processing division processes printed and copy documents. The combination of both of these jobs averages between 5,000 and 15,000 pages per month, Typing speeds before word processing were averaging 70wpm, with word processing speed have been averaging 125wpm, * Average per month at receptionist desk. Due to cut back in 'open hours' to the public, there is a decrease in the number of contacts, however, the contacts remains about 136 per 'open hour'. -52- rr rr rr rr rr rr r ~r r rr rye r rr rr rr r rr r rr CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: FINANCE 6 SERVICES 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-12400 BUDGET UNIT: SUPP.SERV./OFFICE SERV. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 (3) (3.5) (5) (4) PERSONAL SERVICES: (4) (4) (4) 501 Salaries-Management -0- -0- 17,200 19,530 Off. Mgr/Wrd. Proc. Mgr 19,530 19,530 19,530 502 Salaries-General 27,195 62,226 35,720 -0- Office Asst. III(WP) -0- -0- -0- -0- -0- 16,200 Offict Asst. II (WP) 16,200 16,200 16,200 13,625 15,996 15,060 Office Asst. I (Recp) 15,060 15,060 15,060 3,466 10,000 8,500 505 Temporary Part-time 8,500 8,500 8,500 -0- 2,500 1,977 500 Merit Pool 1,977 1,977 1,977 2,412 1,125 1,020 -0- 520 Overtime -0- -0- -0- 62,666 89,186 105,944 61,267 SUBTOTAL 61,267 61,267 61,267 11,058 20,480 19,651 Benefits 785 550 Unemployment 785 785 785 274 551 Workman's Compensation 274 274 274 4,279 552 Social Security (FICA) 4,279 4,279 4,279 40142 560 Retirement 4,142 4,142 4,142 285 565 Life Insurance 285 285 285 549 566 Salary Continuation 549 549 549 6,876 567/568 Medical/Dental 6,876 6,876 6,876 58,878 86,172 98,567 78,457 TOTAL - PERSONAL SERVICES 78,457 78,457 78,457 - 53 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: FINANCE & SERVICES 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-12400 BUDGET UNIT: SUPP.SERV./OFFICE SERV. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 1,967 1,915 2,645 MATERIALS & SERVICES: 195 612 Rep & Main-Office Equip. 195 195 195 2,000 620 Office Supplies & Expe. 2,000 2,000 2,000 110 623 Dues & Subscriptions 110 110 110 160 624 Travel, Food & Lodging 160 160 160 160 625 Education & Training 160 160 160 1,967 1,915 2,645 2,625 TOTAL - MATERIALS & SERV. 2,625 2,625 2,625 54 - r = = r = m r = m m r r i m m CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: FINANCE & SERVICES 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-12400 BUDGET UNIT: SUPP.SERV./OFFICE SERV. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 CAPITAL OUTLAY: 16,242 21,453 2,000 -0- 704 Office Furn. 6 Equip. -0- -0- -0- 16,242 21,453 2,000 -.0- TOTAL - CAPITAL OUTLAY -0- -0- -0- -55- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: MUNICIPAL COURT 1985-86 ANNUAL BUDGET ACCOUNT CODE: 1.3 BUDGET UNIT: JUSTICE SERVICES SUMMARY The Municipal Judge is responsible to the City Council for operation of the Municipal Court. The clerk of the Court, who reports to the City Recorder/ Records Services Manager in the Support Services division, provides clerical support services which are budgeted here. The major goals for 1985-86 include: o Streamlining the court process o Review District Court and Justice Court Options o Implement the DP system per Computer Master Plan o Municipal Court codification and orders update o Continue increased court cost and revenue analysis o Court decorum and atmosphere ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 • 1985-86 SUMMARY 1985-86 1985-86 1985-86 19,969 32,339 56,000 63,103 PERSONAL SERVICES: 63,103 63,103 63,103 (.5) (1) (1) (1.5) (FTE) (1.5) (1.5) (1.5) 3,435 5,727 9,000 15,070 MATERIALS 6 SERVICES: 15,750 15,070 15,070 1,752 -0- -0- -0- CAPITAL OUTLAY: -0- -0- -0- (II) (II) (II) (II) (Service Levels) (II) (II) (II) 25,156 38,066 65,000 78,173 TOTAL - MUNICIPAL COURT 78,853 78,173 78,173 Revenues supporting all of court costs comes from fine and forfeiture collections. Work Measures 1,833 2,034 3,375 4,200 No. traffic citations 4,200 4,200 4,200 168 115 161 200 No. misdemeanor citations 200 200 200 N/A N/A 1,300 1,710 Traffic clearance by Judge 1,710 1,710 1,710 N/A N/A 1,500 1,840 Traffic clearance by Clerk 1,840 1,840 1,840 56 - = = = = r M = = = = = r = r CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: MUNICIPAL COURT 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-13000 BUDGET UNIT: JUSTICE SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 .1985-86 (.5) (1) (1) (1.5) PERSONAL SERVICES: (1.5) (1.5) (1.5) 501 Salaries-{Management 9,300 9,300 25,000 27,300 Judge 27,300 27,300 27,300 8,013 4,440 -0- --0- Records Manager -0- -0- -0- 502 Salaries-General -0- 11,097 17,400 -0- Office Asst. III -0- -0- -0- -0- -0- 2,000 16,200 Office Asst. II 16,200 16,200 16,200 -0- -0- -0- 5,781 Office Asst. I 5,781 5,781 5,781 -0- -0- 250 -0- 500 Merit Pool -0- -0- -0- -0- 1,520 3,650 3,750 520 Overtime 3,750 3,750 3,750 17,313 26,357 48,300 53,031 SUBTOTAL 53,031 53,031 53,031 Benefits 53 92 426 319 550 Unemployment 319 319 319 39 71 174 146 551 Workman's Compensation 146 146 146 636 1,805 2,492 3,765 552 Social Security (FICA) 3,765 3,765 3,765 663 1,179 1,704 2,058 560 Retirement 2,058 2,058 2,058 13 94 84 143 565 Life Insurance 143 143 143 74 137 300 203 566 Salary Continuation 203 203 203 1,178 2,604 2,520 3,438 567/568 Medical/Dental 3,438 3,438 3,438 19,969 32,339 56,000 63,103 TOTAL - PERSONAL SERVICES 63,103 63,103 63,103 57 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: MUNICIPAL COURT 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-13000 BUDGET UNIT: JUSTICE SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 MATERIALS & SERVICES: 900 -0- 4,171 4,700 601 Professional Services 5,000 4,700 4,700 70 3,452 100 -0- 602 Contractual Services -0- -0- -0- 218 176 500 300 612 Rep & Main-Office Equip. 300 300 300 763 475 .451 2,740 620 Office Supplies & Expe. 2,900 2,700 2,700 1,203 1,442 2,700 3,780 622 Fees & Licenses 4,000 3,820 3,820 35 45 50 100 623 Dues & Subscriptions 100 100 100 196 52 200 300 624 Travel, Food & Lodging 300 300 300 50 85 150 150 625 Education & Training 150 150 150 -0- -0- 678 3,000 630 Rents & Leases 3,000 3,000 3,000 3,435 5,727 9,000 15,070 TOTAL - MATERIALS & SERV. 15,750 15,070 15,070 Notes: 601-Court appointed attorneys... 622-Witness fees and license suspensions... 630-Church rental for court, at increased rates and increased number of court sessions through February, 1986. 58 - Im = = = = = s = = = e = = = = = r CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: MUNICIPAL COURT 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-13000 BUDGET UNIT: JUSTICE SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 CAPITAL OUTLAY: 1,752 -0- -0- -0- 704 Office Furn. & Equip. -0- -0- -0- 1,752 -0- -0- -0- TOTAL - CAPITAL OUTLAY -0- -0- -0- 59 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: LIBRARY 1985-86 ANNUAL BUDGET ACCOUNT CODE: 1.4 BUDGET UNIT: LIBRARY SERVICES The City Librarian is responsible to the City Administrator for the overall operation of the City's library. The Library is the community's shared resource for free access to information, for continued education, for recreation reading and for enrichment of the quality of life in Tigard. The major ongoing responsibilities include: collection, circulation, and development; reference; children's library; large print outreach; Buy-A-Book; and special programs. Major 1985-86 qoals are: o Move and transition into new facility o Seek more equitable governance structure 6 o Focus on basic services to library users stable funding for WCCLS o Expand volunteer training and program o Implement microcomputer tasks and coordinate with o Develop a better access to book collection WCCLS Automation , ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 SUMMARY 1985-86 1985-86 1985-86 114,323 136,860 133,824 124,480 PERSONAL SERVICES: 174,400 145,338 145,338 (5.75) (6) (6) (4.5) FTE (7.75) (6) (6) 7,987 8,782 9,500 8,815 MATERIALS 6 SERVICES: 13,000 9,002 9,002 27,125 30,338 145,500 109,705 CAPITAL OUTLAY: 116,100 98,660 98,660 (II) (II) (II) (I) Service Levels (III) (II) (II) 149,435 175,980 288,824 243,000 TOTAL - LIBRARY 303,500 253,000 253,000 REVENUES 67,302 96,180 125,968 173,000, General Fund 83,500 183,000 183,000 2,000 1,600 6,000 1,000 State Grants 1,000 1,000 1,000 -0- -0- -0- 500 Fines 500 500 500 831 200 2,500 3,000 Donations 3,000 3,000 3,000 -0- -0- 4,860 500 Service Charges 500 500 500 79,302 78,000 149,496 65,000 WCCLS ($150,000?) 215,000 65,000 65,000 -0- -0- -0- -0- Revenue Sharing -0- -0- -0- 149,435 175,980 288,824 243,000 TOTAL 303,500 253,000 253,000 WORK MEASURES LEVEL 1:21,368 1:21,667 1:18,.000 1:26,666 Employees: Circulation 1:16,774 1:20,000 1:20,000 48 40 40 22 Hours Open to Public 50 40 40 122,867 130,000 126,000 110,000 Circulation 130,000 120,000 120,000 26,000 27,300 28,665 28,750 Size of Collection 29,900 28,750 28,750 1,961 2,250 2,500 2,800 Volunteer Hours 3,000 2,800 2,800 M M r = = M M M M M M M ~ SEEM- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: LIBRARY 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-14000 BUDGET UNIT: LIBRARY SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 (5.75) (5.75) (6) (4.5) PERSONAL SERVICES: (7.75) (6) (6) 501 Salaries-Management 26,140 28,072 30,108 31,614 Librarian 31,614 31,614 31,614 33,912 41,659 20,760 21,798 Asst. Librarian 21,798 21,798 21,798 34,455 -0- -0- Assoc. Librarian (.75) 13,950 -0- -0- 502 Salaries-General 37,833 16,608 17,400 Library Asst. III 17,400 17,400 17,400 24,732 15,156 Library Asst. III 15,156 15,156 15,156 -0- Library Asst. II 12,726 12,726 12,726 583 9,096 8,000 504 Regular Part-time (.5) 8,000 8,000 8,000 505 Temporary Part-time (1.5) 12,480 3,450 3,450 1,000 4,800 500 Merit Pool 5,900 4,800 4,800 60 520 Overtime 94,567 108,147 102,304 98,768 SUBTOTAL 139,024 114,944 114,944 Benefits 614 439 1,967 1,017 550 Unemployment 1,524 1,183 1,183 477 757 812 427 551 Workman's Compensation 591 502 502 6,504 8,712 7,657 6,800 552 Social Security (FICA) 8,329 7,704 7,704 4,313 9,480 7,299 7,021 560 Retirement 9,385 8,039 8,039 127 488 428 378 565 Life Insurance 567 473 473 790 847 1,602 913 566 Salary Continuation 1,246 1,048 1,048 6,931 7,990 11,755 9,156 567/568 Medical/Dental 13,734 11,445 11,445 114,323 136,860 133,824 124,480 TOTAL - PERSONAL SERVICES 174,400 145,338 145,338 NOTES: Level II - Retain present starf at 6 FTE...Level III - Retain present staff; hire .75 Assoc. Libn, 1.5 part-time. - 61 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: LIBRARY 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-14000 BUDGET UNIT: LIBRARY SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 MATERIALS & SERVICES: 1,201 2,136 1,200 1,200 602 Contractual Services 2,000 1,200 1,200 '150 610 Rep & Main - Fac. 150 150 150 994 545 500 600 612 Rep & Main-Office Equip. 600 600 600 2,802 3,584 4,392 4,600 620 Office Supplies & Expe. 6,000 4,600 4,600 223 147 368 375 621 Advertising & Publicity 500 375 375 2,107 1,886 200 200 623 Dues & Subscriptions 200 200 200 430 351 340 400 624 Travel, Food & Lodging 600 400 400 230 133 500 500 625 Education & Training 750 327 327 2,000 790 630 Rents & Leases 2,800 1,150 1,150 7,987 8,782 9,500 8,815 TOTAL - MATERIALS & SERV. 13,000 9,002 9,002 NOTES: #602 - bookbinding... #620 - 5% supplies increase, office equipment... # 621 - bookmarks, typeline, etc... #623 - ALA @ $50, OLA @ $25, PNLA @ $40, OEMA @ $20, Journals @ $65, *library magazine subscriptions for collection in #705... 0625 - P.C.C. classes and professional conferences... #630 - 2 Gaylords @ $225, xerox @ $700 (fee supported) [#630 - Level III - 2nd cy machine in new bldg.] -62- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: LIBRARY . 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-14000 BUDGET UNIT: LIBRARY SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 CAPITAL OUTLAY: 1,809 2,490 110,500 65,000 704 Office Furn. 6, Equip. 65,000 65,000 65,000 25,316 27,848 35,000 44,705 705 Library Books 51,100 33,660 33,660 27,125 27,848 145,500 109,705 TOTAL - CAPITAL OUTLAY 116,100 98,660 98,660 NOTES: #705 - $27,410 books, $2,500 magazines, $250 newspapers, $2,000 microfichs (magazines), $1,000-tapes/records, $500 computer software (public use) ...,#704 - WCCLS funds for furnishings in new bldg... - 63 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: LIBRARY 1985-86 ANNUAL BUDGET ACCOUNT CODE: 1.4.1 BUDGET UNIT: RECREATION SERVICES The establishment of a City Recreation Program is new for 1985. The Recreation Coordinator would report to the Librarian as the responsible Department Head. The City Council requested that the Parks and Recreation Board develop a Pilot Community Recreation Program for Budget Committee consideration. The Requested column reflects that program. The Parks and Recreation Board also developed a 3-year Parks and Recreation program shown in the Proposed column subject to serial levy approval. The Pilot Program anticipates May-June, 1985 start-up and four months in July-September, 1985. Five program locations are anticipated for start up: Mary Woodward, Phil Lewis and Twality/Templeton Schools... Senior Center/Civic Center and Cook Park... ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 SUMMARY 1985-86 1985-86 1985-86 N/A N/A N/A 10,600 PERSONAL SERVICES: 37,540 -0- -0- (.5) FTE (1.5) N/A N/A N/A 12,000 MATERIALS & SERVICES: 30,000 -0- -0-- N/A N/A N/A -0- CAPITAL OUTLAY: 4,960 -0- __O_ (Pilot) (Service Levels) (I) -0- -0- -0- 22,600 TOTAL - RECREATION 72,500 -0- _.0- N/A N/A N/A 10,000 Fees & Charges 30,000 -0- -0- N/A N/A N/A 12,600 General Fund 42,500 -0- --0- N/A N/A N/A 22,600 TOTAL RESOURCES 72,500 -0- --0- 1¢/1,000 Tax Rate Equivalent 4¢/1,000 67,600 Total Parks 6 Recreation or General Fund Support 170,040 7¢/1,000 Total Tax Rate Equivalent 18¢/1,000 - 64 - r M = M = M = = = = M CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: LIBRARY 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-14100 BUDGET UNIT: RECREATION SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 (5.75) (5.75) (4.5) (.5) PERSONAL SERVICES: 8,600 501 Salaries 25,800 -0- -0- Recreation Coordinator (4 @ 2150) (TFT) 503 Salaries- 1,140 Office Aide (TPT) 3,500 -0- -0-- ($3.35 x 20/week) 500 Merit Pool 1,070 -0- --0- 9,740 SUBTOTAL 30,370 -0- -0- Benefits 130 550 Unemployment 400 -0- -0- 30 551 Workman's Compensation 100 -0- -0- 700 552 Social Security (FICA) 2,160 -0- -0- 560 Retirement (8%) 1,810 -0- -0- 565 Life Insurance 100 --0- -0- 566 Salary Continuation 320 -0- -0-- 567/568 Medical/Dental 2,280 -0- -0- 10,600 TOTAL - PERSONAL SERVICES 37,540 -0- -0- Notes - Pilot program 6 mos. from May 1985 - October 1985... Porposed core level 3-year program 6 levy... -65- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: LIBRARY 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-14100 BUDGET UNIT: RECREATION SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84. 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 MATERIALS & SERVICES: 8,000 602 Contractual Services 24,000 -0- -0- 1,000 620 Office Supplies & Expe. 1,500 -0- -0- 2,500 621 Advertising & Publicity 3,000 -0- -0- 623 Dues & Subscriptions 200 -0- -.0- 400 624 Travel, Food & Lodging 1,000 -0- -0- 100 625 Education & Training 300 -0- -0- 12,000 TOTAL - MATERIALS & SERV. 30,000 -0- -0-- -66- i m m m m i m m mm mm mm m m m i CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: LIBRARY 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-14100 BUDGET UNIT: RECREATION SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 CAPITAL OUTLAY: -0- 704 Office Furn. & Equip. 2,500 -0- -0- -0- Recreation Equip. 2,500 -0" -0- -0- TOTAL - CAPITAL OUTLAY 5,000 -0- -0- -67- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: SOCIAL SERVICES 1985-86 ANNUAL BUDGET ACCOUNT CODE: 1.5 BUDGET UNIT: SOCIAL SERVICES The City of Tigard contracts at Level II funding with the Loaves and Fishes Program for partial operation of the Senior Citizen's Center. In the past at Level III funding the City has contracted with the Tigard Community Youth Services program for young adult and family counseling programs. The City also provided partial funding for the WACCO Shelter House program. The major goal in this program area is to involve examination of long-term funding alternatives apart from Serial Levies. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 SUMMARY 1985-86 1985-86 1985-86 PERSONAL SERVICES: 17,015 17,845 -0- -0- MATERIALS & SERVICES: 18,000 -0- -0- CAPITAL OUTLAY: (II) (II) (N/A) (N/A) (Service Level) (II) 17,015 17,845 -0- -0- TOTAL - SOCIAL SERVICES 18,000 -0- -0- Social Services Programs: 12,015 12,845 -0- -0- Tigard Senior Center 12,000 2,500 2,500 -0- -0- W.C.C.A.O. 2,500 2,500 2,500 -0- -0- Women's Shelter 3,500 17,015 17,845 -0- -0- TOTAL 18,000 -68- m m m m mm m m! m m m m! Mon m CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: SOCIAL SERVICES 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-15000 BUDGET UNIT: SOCIAL SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 MATERIALS & SERVICES: 17,015 17,845 -0- -0- 602 Contractual Services 18,000 -0- -0- 17,015 17,845 -0- -0- TOTAL - MATERIALS & SERV. 18,000 -0- -0- -69- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1985-86 ANNUAL BUDGET ACCOUNT CODE: 2.0 BUDGET UNIT: ALL UNITS The Community Development Director is responsible to the City Administrator for this program. The Community Development programs are largely fees and charges, utility or infrastructure maintenance related and as such receive only nominal tax support, except for Parks which are heavily tax dependent. Those fee supported program elements are largely growth-related services. The ongoing maintenance of public records (eg. engineering), long-range planning and current codes enforcement currently piggy-back around the basic fee supported services, but require some tax support. ACTUAL. ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 SUMMARY ' 1985-86 1985-86 1985-86 681,956 775,768 871,400 917,884 PERSONAL SERVICES: 978,274 923,342 943,342 (26) (29.75) (29.25) (31.25) (FTE) (33.75) (31.5) (32.,5) 265,863 279,108 333,923 300,624 MATERIALS & SERVICES: 372,563 366,495 371,495 71,636 75,480 118,850 126,745 CAPITAL OUTLAY: 130,350 46,100 46,100 * -_0-- __0- CAPITAL PROJECTS: -0- -0- -0- 1,019,455 1,130,356 1,324,073 1,345,253 TOTAL - COMMUNITY DEV. 1,481,187 1,335,937 1,360,937 PROGRAM SUMMARY 118,805 140,232 151,000 156,610 CD Admin. 156,610 161,610 161,610 51.6,255 531,411 508,662 390,580 Development Services 390,580 390,580 410,580 384,395 458,713 664,411 798,063 Public Works Operations 933,997 783,747 788,747 1,01.9,455 1,130,356 1,324,073 1,345,253 TOTAL 1,481,187 1,335,937 1,360,937 - 70 - M M M M M M M M M M M M M M M M M M M CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1985-86 ANNUAL BUDGET ACCOUNT CODE: 2.0.1 BUDGET UNIT: ADMINISTRATION The Community Development Director reports directly to the City Administrator and is responsible for all Department activities: Comprehensive long range planning; LCDC post acknowledgment activities; current planning; economic development; engineering services; public works operations; staff support to boards, committees and NPOs. The Deputy Director/City Engineer is responsible to the Director for special projects, local improvement districts, City-wide engineering support and supervision, overseeing the division of the Public Works Operations, coordinating the City's participation in regional issues such as transportation, storm drainage, flood control, and utilities; and capital improvement programming. As City Engineer, the Depuity Director also assists the City Administrator with the Civic Center project. The Administration secretary performs the clerical functions for the Director and Deputy Director/City Engineer, while coordinating the clerical support network of the department and project files. The temporary Administrative Planner is a 9-month position to assist in the following special projects: CIP, public facilities plan and inventory, project control systems, G.I.S. technical assistance, and economic development inventory. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 SUMMARY 1985-86 1985-86 1985-86 112,245 131,814 141,638 138,610 PERSONAL SERVICES: 138,610 143,610 143,610 (4) (4) (4), (3.75) FTE (3.75) (4) (4) 6,152 8,218 9,362 18,000 MATERIALS & SERVICES: 18,000 18,000 18,000 408 200 -0- -0- CAPITAL OUTLAY: -0- -0- -0- 118,805 140,232 151,000 156,610 TOTAL - PLAN. & DEVELOP. 156,610 161,610 161,610 71 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-20100 BUDGET UNIT: ADMINISTRATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 (4) (4) (4) (3.75) PERSONAL SERVICES: (3.75) (4) (4) 30,528 33,610 35,400 38,890 501 Salaries - Director 38,890 38,890 38,890 38,476 38,784 39,780 39,948 501 Deputy-Director/City Eng. 39,948 39,948 39,948 25,349 29,477 29,746 17,412 502 Salaries-General OA III 17,412 17,412 17,412 1,367 12,150 505 Temporary 12,150 16,650 16,650 1,482 4,900 500 Merit Pool 4,900 4,900 4,900 98 520 Overtime 94,353 101,431 108,073 113,300 SUBTOTAL 113,300 117,800 117,800 Benefits 623 427 2,161 1,387 550 Unemployment 1,387 1,387 1,387 776 1,093 1,010 391 551 Workman's Compensation 391 391 391 5,981 7,451 9,175 7,760 552 Social Security (FICA) 7,760 8,260 8,260 3,078 8,684 8,645 7,772 560 Retirement 7,772 7,772 7,772 96 390 336 285 565 Life Insurance 285 285 285 644 869 2,158 850 566 Salary Continuation 850 850 850 6,694 9,564 10,080 6,865 567/568 Medical/Dental 6,865 6,865 6,865 112,245 131,814 141,638 138,610 TOTAL - PERSONAL SERVICES 138,610 143,610 143,610 72 - w w m m m m m m m m m m m m m r CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-20100 BUDGET UNIT: ADMINISTRATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 MATERIALS & SERVICES: 10,000 601 Professional Services 10,000 10,000 10,000 1,000 1,895 3,950 -0- 602 Contractual Services -0- -0- -0- -0- -0- 610 Rep & Main-Facilities -0-- -0- -0- -0- 2,700 611 Rep & Main-Vehicles 2,700 2,700 2,700 291 874 310 300 612 Rep & Main-Office Equip. 300 300 300 2,325 1,827 2,321 850 620 Office Supplies & Expe. 850 850 850 144 100 621 Advertising & Publicity 100 100 100 4 -0- 622 Fees & Licenses -0- -0- -0- 98 73 250 450 623 Dues & Subscriptions 450 450 450 1,776 1,631 1,306 2,500 624 Travel, Food & Lodging 2,500 2,500 2,500 612 1,774 1,225 1,100 625 Education & Training 1,100 11100 1,100 6,152 8,218 9,362 .18,000 TOTAL - MATERIALS & SERV. 18,000 18,000 18,000 #601 - Traffic studies, intersection studies, wants and warrants SDC cost... - 73 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-20100 BUDGET UNIT: ADMINISTRATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 CAPITAL OUTLAY: 408 200 -0- -0- 704 Office Furn. & Equip. -0- -0- -0- 408 200 -0- -0- TOTAL - CAPITAL OUTLAY -0- -0- -0- -74- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1985-86 ANNUAL_ BUDGET ACCOUNT CODE: 2.2 BUDGET UNIT: DEVELOPMENT' SERVICES The Development Services Division consists of the Building, Planning and Engineering sections whose managers report directly to the Community Development Director with professional engineering support from the Deputy Director/City Engineer. Major 1985-86 goals are: o Permit Applications Streamlining o Industrial/Commercial Lands Inventory o Economic Development Action Plan o Post Acknowledgment and U.P.A.A. o Metzger/Washington Sq. Annex. Study o Geographical Information System (GIS) o Increased Codes Enforcement o Public Facilities Plan and CIP o CIP Adoption and Finance o Civic Center Project Assistance o Community Recreation Plan o Study of Scholls Ferry Rd./hurray Road Connection ACTUAL.. ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 SUMMARY, 1985-86 1985-86 1985-86 31.3,088 328,254 292,616 339,948 PERSONAL SERVICES: 339,948 339,948 359,948 (5) (4.75) (9.75) (11) (FTE) (11) (11) (12) 188,449 200,01.5 21.6,046 35,132 MATERIALS & SERVICES: 35,132 35,132 35,132 14,718 3,142 .--0- 15,500 CAPITAL OUTLAY: 15,500 15,500 15,500 516,255 531,41.1 508,662 390,580 TOTAL - DEV. SERVICES 390,580 390,580 410,580 Development Services: 1.04,360 84,138 125,000 124,188 Building & Codes Enforcement 124,188 124,188 124,188 64,097 65,507 75,662 96,197 Planning 96,197 96,197 116,197 347,798 381,766 308,000 170,195 Engineering 170,195 170,195 170,195 516,255 531,411 508,662 390,580 TOTAL 390,580 390,580 410,580 (132_,920)_ J149 973 X1.59,000 _ -0- Less Street Lighting -0- -0- -0- 383,335 381,438 349,662 390,580 Comparable Total 390,580 390,580 410,580 -75- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1985-86 ANNUAL BUDGET ACCOUNT CODE: 2.2.2 BUDGET UNIT: DEV. SVCS./BLDG.CDS. ENF. The Building Official is responsible to the Community Development Director for operations of the Building Division: Bldg. Code, Plumbing Code, Mechanical Code, Sign Code, Business Tax Code, assists in Design Review and other non-criminal codes of the City. The Building Division is responsible for the acceptance of building, plumbing, mechanical and sign permits, the review of plans for compliance with code, technical assistance to applicants, permit issuance, and field inspections to insure that construction takes place in accordance with the plans submitted and the applicable code. The Division's major goals are to provide fast and efficient service in carrying out the various steps of the permit process. Major goals for 1985-86 are: o Increased codes enforcement, record keeping o Cross training of technician II to become proficient in o Inspection of municipal building construction plans checking o Coordination of record keeping with planning and engineering - 615 ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 SUMMARY 1985-86 1985-86 1985-86 100,729 79,230 120,000 116,638 PERSONAL SERVICES: 116,638 116,638 116,638 (3) (2.75) (3.75) (4) (FTE) (4) (4) (4) 3,631 4,908 5,000 7,550 MATERIALS & SERVICES: 7,550 7,550 7,550 -0- -0- -0- -0- CAPITAL OUTLAY: -0- -0- -0- (III) (II) (II) (II) (Service Levels) (II) (II) (II) 104,360 84,138 125,000 124,188 TOTAL - BUILDING 124,188 124,188 124,188. WORK MEASURES 315 360 360 # of Building Permits 360 360 360 115 90 120 # of Permits/Staff 120 120 120 2 20 2 Codes Enf./Hrs. Per Week 2 2 2 -76- M= M M= M= M w= M r CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-22200 BUDGET UNIT: DEV. SVCS./BLDG.CDS. ENF. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 (3) (2.75) (3.75) (4) PERSONAL SERVICES: (4) (4) (4) 501 Salaries-Management 28,452 28,581 30,770 31,080 Building Official 31,080 31,080 31,080 27,711 Asst. Building Official 502 Salaries--General Codes Enforcement 24,179 35,651 -0- 27,708 Inspector III ("A") 27,708 27,708 27,708 18,000 16,200 Inspector I ("C") 16,200 16,200 16,200 11,605 11,976 Office Asst. I 11,976 11,976 11,976 2,576 2,800 500 Merit Pool 2,800 2,800 2,800 80,928 64,232 90,662 89,764 SUBTOTAL 89,764 89,764 89,764 Benefits 568 279 1,813 1,266 550 Unemployment 1,266 1,266 1,266 1,309 1,360 2,263 1,480 551 Workman's Compensation 1,480 1,480 1,480 6,231 4,249 6,854 6,918 552 Social Security (FICA) 6,918 6,918 6,918 6,474 5,101 7,253 6,794 560 Retirement 6,794 6,794 6,794 77 229 315 378 565 Life Insurance 378 378 378 669 458 1,541 886 566 Salary Continuation 886 886 886 4,473 3,322 9,299 9,152 567/568 Medical/Dental 9,152 9,152 9,152 100,729 79,230 120,000 116,638 TOTAL - PERSONAL SERVICES 116,638 116,638 116,638 -77- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-22200 BUDGET UNIT: DEV. SVCS./BLDG.CDS. ENF. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 MATERIALS & SERVICES: 92 2,158 800 11500 602 Contractual Services 1,500 1,500 1,500 1,675 1,577 2,300 3,000 611 Rep & Main-Vehicles 3,000 3,000 3,000 96 100 100 612 Rep & Main-Office Equip. 100 100 100 35 -0- 50. 50 613 Special Dept. Expense 50 50 50 864 782 800 1,200 620 Office Supplies & Expe. 1,200 1,200 1,200 -0- 622 Fees & Licenses -0- -0- -0- 613 200 400 400 623 Dues & Subscriptions 400 400 400 126 65 150 300 624 Travel, Food & Lodging 300 300 300 226 30 400 11000 625 Education & Training 1,000 1,000 1,000 3,631 4,908 5,000 7,550 TOTAL - MATERIALS & SERV. 7,550 7,550 7,550 -78- r~ rr rr r r r r r rr r r r r r rr rr rr rr rr M MM MM M Mom MM M M MW MM CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1985-86 ANNUAL BUDGET ACCOUNT CODE: 2.2.3 BUDGET UNIT: DEV. SVCS./PLANNING The Associate Planners are responsible as Program Managers to the Community Development Director for the management and activities of the Planning Division. Responsibilities include processing permits for comprehensive plan changes, zoning changes, sensitive lands applications, variances, subdivisions, planned developments, minor and major land partitions, sign code exceptions, site design reviews, conditional uses, and temporary uses. In addition, the Planners process annexation applications, develop grant applications, and prepare data for special studies. The Planners also monitor, apply, and update the comprehensive plan and community development code. Staff support is provided to the Planning Commission, Park Board, CCI, Hearing's Officer, CDBG Advisory Committee, and seven NPOs. Major goals for 1985-86 are: o Improve departmental filing of completed proj. o Provide comprehensive information to potential new businesses o Develop park plan and CIP o Improve delivery of development procedure information to o Prepare departmental policy notebook of City potential applicants devel. standards o Develop Metzger/Washington Square Annexation Study o Participate in Scholls Fy. Rd./hurray Road o study ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 SUMMARY 1985-86 1985-86 1985-86 49,532 55,039 64,616 86,655 PERSONAL SERVICES: 86,655 86,655 106,655 (2) (2) (2.5) (3) (FTE) (3) (3) (4) 14,540 10,468 11,046 9,542 MATERIALS & SERVICES: 9,542 9,542 9,542 25 -=0- -0- -0- CAPITAL OUTLAY: -0- -0- -0- (II) (II) (II) (II) (Service Levels) (II) (II) (II) 64,097 65,507 75,662 96,197 TOTAL - PLANNING 96,197 96,197 116,197 WORK MEASURES N/A N/A N/A 12 Temporary Uses 5 6 5 14 Variances 5 10 5 12 Subdivisions 3 7 3 2 Annexations 5 14 5 10 Zone Changes N?A 4 N/A 5 Comp. Plan Changes 10 5 10 5 Conditional Uses 10 10 10 12 Minor Land Partitions 15 20 15 24 Site Design Review N/A N/A N/A 6 Sign Code Exceptions N/A N/A N/A 6 Sensitive Lands 136 117 136 83 Evening Meetings Attended 175 293 375 250 Hours of Compensatory Time Earned - 79 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-22300 BUDGET UNIT: DEV. SVCS./PLANNING ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 (2) (2) (2.5) (3) PERSONAL SERVICES: (3) (3) (4) 501 Salaries-Management 40,845 46,476 46,013 47,124 Associate Planner (2) 47,124 47,124 47,124 502 Salaries-General 50 * 15,156 Office Asst. II 15,156 15,156 15,156 2,400 Intern P/T Planner I 16,000 1,380 5,614 500 Merit Pool 5,614 5,614 5,614 720 40 520 Overtime 41,565 46,566 49,793 67,894 SUBTOTAL 67,894 67,894 83,894 Benefits 259 187 994 850 550 Unemployment 850 850 1175 107 189 190 256 551 Workman's_Compensation 256 256 356 2,785 3,673 3,692 4,643 552 Social Security (FICA) 4,643 4,643 5,956 1,602 2,043 3,791 5,171 560 Retirement 5,171 5,171 5,811 51 141 168 284 565 Life Insurance 284 284 368 379 209 948 693 566 Salary Continuation 693 693 863 2,784 2,031 5,040 6,864 567/568 Medical/Dental 6,864 6,864 8,232 49,532 55,039 64,616 86,655 TOTAL - PERSONAL SERVICES 86,655 86,655 106,655 *In Planning and Development (Community Development) Administration prior years... - 80 - r r r■r rr _ r r r r rr rr ■r ri rr r~ ~r r~ rr rr CITY OF IIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1.985--86 ANNUAL. BUDGET ACCOUNT CODE: 10-22300 BUDGET UNIT: DEV. SVCS./PLANNING ACTUAL ACTUAL BUDGEI-ED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985--86 DETAIL. 1985-86 1985-86 1985-86 MATERIALS & SERVICES: 3,000 1,384 601. Professional Services 1,384 1,384 1,384 2,969 1,627 -0- 602 Contractual Services -0- -0- -0- 30 -0- -0- 611 Rep & Main-Vehicles -0-.- -0- -0- 65 37 115 385 612 Rep & Main-Office Equip. 385 385 385 5,445 5,554 6,431 2,600 620 Office Supplies & Expe. 2,600 2,600 2,600 1,968 1,892 2,500 3,190 621 Advertising & Publicity 3,190 3,190 3,190 11.9 378 1,100 510 622 Fees & Licenses 510 510 510 306 160 400 340 623 Dues & Subscriptions 340 340 340 265 365 200 580 624 Travel, Food & Lodging 580 580 580 403 425 300 553 625 Education &.Training 553 553 553 14,540 10,468 11,046 9,542 TOTAL - MATERIALS & SERV. 9,542 9,542 9,542 NOTES: Y601 - Hearings Officer fee, estimated eight hearings ...#612 - maintenance agreements on equipment #620 incudes materials and Supp. for Planning Commission and publication of documents such as the Community Development Code ($1300), maps ($300) for sale to public ...#621 - Newspaper notices - $2030 attributed to formal applications received from developers, $1160 for City initiated applications including text and map revisions ...#622 - zoning code violation recordation ($30) and City initiated annexation filings ($400)...#623 - American Planning Association dues for two planners, books and subscriptions of professional nature ...#624 - Oregon APA Conference, Oregon Planning Institute Conference, for training for Planning Commission and staff including books... 81 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-22300. BUDGET UNIT: DEV. SVCS./PLANNING' ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 CAPITAL OUTLAY: 25 -0- -0- -0- 704 Office Furn. & Equip. -0- -0- 25 -0- -0- -0- TOTAL - CAPITAL OUTLAY -0- -0- -O- 82 s = M M== MW = r M=== r CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1985-86 ANNUAL BUDGET ACCOUNT CODE: 2.2.4 BUDGET UNIT: DEV. SVCS./ENGINEERING The Engineering Services Manager is responsible for the operation of the Engineering Section, under the direction of the Community Development Director and Deputy Director/City Engineer. The Section provides departmental and non-departmental technical advisory, mapping information, plan review and public improvement permit issuance services, (i..e., street, sewer, traffic, land partitioning, subdivision) to assure compliance with municipal civil engineering development standards, specifications, ordinances and policies. The Section may also perform specialized technical. services at Level. 11.1 and IV (i.e., surveying, design drafting, construction inspection, engineering records) in support of municipal CIP's, LID's and Public Facility Maintenance Programs. Major goals for the 1985-86 year include: o Complete computerized property-line mapping o Assist with implementation of Geographic Information o Subdivision and Project reviews and inspections System (i.e., computerized mapping of Public Facilities, topography and other base information - property information management system) ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 SUMMARY 1985-86 1985-86 1985-86 162,827 193,985 108,000 136,655 PERSONAL_ SERVICES: 136,655 136,655 136,655 (6) (7) (3.5) (4) (FTE) (4) (4) (4) 170,278 184,639 200,000 18,040 MATERIALS & SERVICES: 18,040 18,040 18,040 14,693 3,142 -0- 15,500 CAPITAL OUTLAY: 15,500 15,500 15,500 (111) (III) (1) (I1:) (Service Levels) (II) (II) (II) 347,798 381,766 308,000 170,195 TOTAL - ENGINEERING 170,195 170,195 170,195 FY 82--83 FY 83-84 FY 84--85 FY 85-86 WORK MEASUREMENT INDICATORS. FY 85--86 FY 85-86 (6) (7) (3.5) (4) (FTE) (4) (4) 20/N.A 33/250 48/300 65/400 Land Use Appli. reviewed/ 65/400 65/400 Hours worked 3,600 3,600 3,000 2,500 Hours worked on Public Improv. 2,500 2,500 projects. A. No, of projects by value 27 19 40 40 $0-$25,000(St.open.permits) 40 40 1 4 5 6 $25,000-$100,000(10--20 Lot sub.) 6 6 _2 6 8 8 over$100,000 (Over 20 lot sub.) _8 8 30 29 53 54 Total Projects 54 54 1,000 1,240 1,000 700 Hours of pub. assist./corresp. 700 700 5,200 6,240 1,250 1,900 Hours of Surveying & Mapping - 1,900 1.,900 G.I.S. devel. 1,120 1.,300 1,500 2,300 Hours of depart./non-depart. 2,300 2,300 support (St. Vac.; CIP; maint. projects; Bldg. Div. support) - - 93 CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-22400 BUDGET UNIT: DEV. SVCS./ENGINEERING ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 (6) (7) (3.5) (4) PERSONAL SERVICES: (4) (4) (4) 501 Salaries-Management 71,957 74,660 -0- -0- Engineering Supt. -0- -0- -0- 26,880 27,460 Eng. Services Mgr. 27,460 27,460 27,460 502 Salaries-General 26,880 26,520 Engineering Tech III (1) 26,520 26,520 26,520 58,764 68,164 32,600 47,640 Engineering Tech II (2) 47,640 47,640 47,640 -0- -0- Engineering Tech I -0- -0- -0- 6,604 -0- --0- Engineering Aide -0- -0- -0- 520 Overtime 1,000 1,000 1,000 2,254 5,363 500 Merit Pool 4,363 4,363 4,363 130,721 151,682 86,360 106,983 SUBTOTAL 106,983 106,983 106,983 Benefits 866 637 1,727 1,391 550 Unemployment 1,391 1,391 1,391 2,176 3,181 1,240 1,333 551 Workman's Compensation 1,333 1,333 1,333 9,401 11,138 6,529 7,596 552 Social Security (FICA) 7,596 7,596 7,596 7,118 12,050 6,909 8,022 560 Retirement 8,022 8,022 8,022 153 601 294 380 565 Life Insurance 380 380 380 1,144 1,140 1,468 1,782 566 Salary Continuation 1,782 1,782 1,782 11,248 13,556 3,473 9,168 567/568 Medical/Dental 9,168 9,168 9,168 162,827 193,985, 108,000 136,655 TOTAL - PERSONAL SERVICES 136,655 136,655 136,655 Overtime is reimbursed by developers when they request an Energineering Technician to inspect public improvement construction on weekends. -84- M M = r = = r = = = = = = = = r CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-22400 BUDGET UNIT: DEV. SVCS./ENGINEERING ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 MATERIALS & SERVICES: 10,238 7,707 5,550 3,500 601 Professional Services 3,500 3,500 3,500 18,539 12,119 7,200 -0- 602 Contractual Services -0- -0- -0- 1,992 2,485 4,000 2,500 611 Rep & Main-Vehicles 2,500 2,500 2,500 663 4,559 2,000 612 Rep & Main-Office Equip. 2,000 2,000 2,000 175 240 735 210 613 Special Dept. Expense 210 210 210 3,810 6,986 12,536 6,445 620 Office Supplies & Expe. 6,445 6,445 6,445 35 328 480 160 621 Advertising & Publicity 160 160 160 1,209 1,232 140 325 623 Dues & Subscriptions 325 325 325 337 1,336 2,450 1,050 624 Travel, Food & Lodging 1,050 1,050 1,050 195 2,233 3,350 1,850 625 Education & Training 1,850 1,850 1,850 165 -0- -0- 630 Rents & Leases -0- -0- -O_ 132,920 149,973 159,000 -0- 631 Utilities -0- -0- -0- 170,278 184,639 200,000 18,040* TOTAL - MATERIALS & SERV. 18,040* 18,040* 18,040* 601-Field Control Network Maintenance and updates ...611 - Inspection and survey vans ...612 - C.E.A.D.S. - Civil software support $1200; Radio Service Agreement $400; H.P. hardware support $400...613 - Employee allow. 210...620 - office supplies and expense $6445...621 - Employ. notices $160...623 - APWA dues $150; PLSO dues $100; subscriptions $75...624 - Engr. Seminars $300; survey seminars $200; APWA Conf. $250; PLSO Conf. $300...#625 - PLSO Conf. $150; APWA Conf. $300; Engr. Seminars $300; Survey Seminars $300; College reimbur. $800...*Total does not include G.I.S. costs in General Government ...*Total $18,040 + $159,000 Lighting = $177,000 comparable cost... - 85 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10--22400 BUDGET UNIT: DEV. SVCS./ENGINEERING ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1'982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 CAPITAL OUTLAY: -0- -0- -0- -0-- 703 Vehicles -0- -0- -0- 14,693 3,142 -0- 15,500 704 Office Furn. & Equip. 15,500 15,500 15,500 14;693 3,142 -=0- 15,500 TOTAL - CAPITAL OUTLAY 15,500 15,500 15,500 704=HP 9817 Micro'Computer... - 86 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1985-86 ANNUAL BUDGET ACCOUNT CODE: 2.1 BUDGET UNIT: OPERATIONS/SERVICES The Public Works Operations Division Superintendent reports to the Community Development Director and Deputy Director/City Engineer and is responsible for all the Public Works Operations Division units: Public Works Operations/Services Unit, Wastewater Section, Streets & Street Lighting Section, and Parks Maintenance Section. Major goals for the 1985-86 year include: o Assist with Park Plan and CIP Adoption o Support Summer Festival o Assist with Streets CIP Adoption o Fleet Management Cost Accounting & Distribution o Assist with Street Lighting Study System for Computer Master Plan o Performance Audit of Wastewater Utilities o Expand Division Management Training & Employee T.E.A.M. and Rate Study Involvement ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 SUMMARY 1985-86 1985-86 1985-86 256,623 315,700 437,146 439,326 PERSONAL SERVICES: 499,716 439,784 439,784 (13) (16) (14) (16.5) (FTE) (18) (16.5) (16.5) 71,262 70,875 108,415 247,492 MATERIALS & SERVICES: 319,431 313,363 318,363 56,510 72,138 118,850 111,245 CAPITAL OUTLAY: 114,850 30,600 30,600 384,395 458,713 664,411 798,063* TOTAL - COMMUNITY DEV. 933,997* 783,747 788,747 PUBLIC WORKS OPERATIONS 142,695 Services/Shops 142,695 130,695 130,695 268,538 Wastewater 268,538 204,788 204,788 132,920 149,973 159,000 320,393 Streets/Lighting* 390,264 393,264 398,264 66,437 Parks 132,500 55,000 55,000 384,395 458,713 664,411 798,063 Total 933,997 783,747 788,747 * $97,000 for Street Lighting -87- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1985-86 ANNUAL BUDGET ACCOUNT CODE: 2.1.1 BUDGET UNIT: OPERATIONS/SERVICES The Public Works Operations Superintendent reports to the Community Development Director and is also directly responsible for the Shops and Operations Division support services in addition to the Division management responsibilities. The major ongoing functional responsibility of the unit are: maintenance of City equipment including cars, trucks and heavy equipment; the maintenance of buildings; fleet management; inventory control; purchasing; and Division support. Major goals for the 1985-86 year include: o Fleet management cost accounting o Maintain P.M. program on all equipment o Make all needed repairs within 24 hours ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 SUMMARY 1985-86 1985-86 1985-86 64,811 76,685 103,000 117,750 PERSONAL SERVICES: 117,750 117,750 117,750 (2.75) (3.25) (3.25) (4) (FTE) (4) (4) (4) 1,449 3,734 4,900 11,245 MATERIALS 6 SERVICES: 11,245 11,245 11,245 135 1,325 3,700 13,700 CAPITAL OUTLAY: 13,700 1,700 1,700 (II) (III) (III) (II) (Service Levels) (II) 66,395 81,744 111,600 142,695 TOTAL 142,695 130,695 130,695 *The Division Superintendent and Office Assistant costs were budgeted in Section budgets in prior years and are shown here beginning FY 1985-86...Histories reflect Shop only from Fy 1984-85 back... Allocated to each section in previous years. -88- = = = w M M CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-21100 BUDGET UNIT: OPERATIONS/SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 (2.75) (3.25) (3.25) (4) PERSONAL SERVICES: (4) (4) 501 Salaries-Management 26,252 22,036 7,107 31,080 Operations Supt. 31,080 31,080 31,080 22,248 Crew Chief 502 Salaries-General 27,069 34,451 21,769 19,344 Equip. Servicer 19,344 19,344 19,344 21,753 21,600 Mechanic 21,600 21,600 21,600 14,730 Office Asst. I 14,730 14,730 14,730 2,184 2,170 500 Merit Pool 2,170 2,170 2,170 420 2,635 -0- 500 520 Overtime 500 500 500 53,741 59,122 75,061 89,424 SUBTOTAL 89,424 89,424 89,424 Benefits 349 247 1,501 1,127 550 Unemployment 1,127 1,127 1,127 738 2,820 4,694 2,016 551 Workman's Compensation 2,016 2,016 2,016 3,813 4,231 5,254 6,160 552 Social Security (FICA) 6,160 6,160 6,160 1,737 4,051 6,005 6,940 560 Retirement 6,940 6,940 6,940 70 324 294 378 565 Life Insurance 378 378 378 320 582 1,501 929 566 Salary Continuation 929 929 929 4,043 5,308 8,690 10,776 567/568 Medical/Dental 10,776 10,776 10,776 64,811 76,685 103,000 117,750 TOTAL - PERSONAL SERVICES 117,750 117,750 117,750 89 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1985--86 ANNUAL_ BUDGET ACCOUNT CODE: 10-21100 BUDGET" UNIT: OPERATIONS/SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 MATERIALS & SERVICES: 95 -0- -0- 601 Professional Services -0- -0- -0- 868 209 100 -0- 602 Contractual Services -0- -0- -0- 973 560 570 610 Rep. & Main-Facilities 570 570 570 (99) 618 700 700 611 Rep & Main-Vehicles 700 700 700 138 904 1,575 1,140 613 Special Dept. Expense 1,140 1,140 1,140 108 148 420 4,690 620 Office Supplies & Expe. 4,690 4,690 4,690 26 -0-• -0- 621 Advertising -0- -0- -0- 79 260 245 245 623 Dues & Subscriptions 245 245 245 140 83 500 500 624 Travel, Food & Lodging 500 500 500 1.20 513 800 800 625 Education & Training 800 800 800 -0- 2,600 630 Rents & Leases 2,600 2,600 2,600 1,449 3,734 4,900 11,245 TOTAL - MATERIALS & SERV. 11,245 11,245 11,245 610 - Paint & misc. $150, shelves for parts room $220,, lumber & materials for work benchs $200...611 - vehicle repairs $200, tune-up $100, fuel $400...613 - coveralls for 2 employees $640, shop rags $200, boots, raingear, gloves & hats $1.60, clothing allowance $140...620 - floor-jack $400; hand tools $1,000; safety supplies & parts $350; training room furniture ,.$950; file cabinet $300...623 - APWA $125, subscriptions $20, shop manuals $100...624 - Motor Vehicles Mai.nt. Conference $300, other meetings $100, training & education $100...625 - GM Training $300, Seattle Motor Vehicle Maint. Conference $200, night classess at P..D. $300...630 - lease purchase (copy machine) $800, maintenance agreement $150/mos) $1,800... -90- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-21100 BUDGET UNIT: OPERATIONS/SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 CAPITAL OUTLAY: 135 1,325 3,700 13,700 706 Operations Equipment 13,700 1,700 1,700 135 1,325 3,700 13,700 TOTAL - CAPITAL OUTLAY 13,700 1,700 1,700 706 - welder 30 amp $1,200; gas welding & cutting equip. $500; test equipment... 91 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1985-86 ANNUAL BUDGET ACCOUNT CODE: 2.1.2 BUDGET UNIT: OPERATIONS/WASTEWATER The Wastewater Crew Chief is responsible to. the Public Works Operations Superintendend for organization of the preventative maintenance and operations programs in the Wastewater section. The two basic functions are: 1) repair and cleaning of existing sewers, and 2) inspection and identification of deficient lines, including video tape records and corrective measures. Major goals for the 1985-86 year include: o Document & map all existing storm systems o Clean & inspect 20% of existing sanitary sewer o Clean 20% of existing storm system ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 SUMMARY 1985-86 1985-86 1985-86 76,445 96,699 164,196 133,163 PERSONAL SERVICES: 133,163 133,163 133,163 (3.25) (5.25) (5.75) (5) (FTE) (5) (5) (5) 20,966 19,130 45,765 63,375 MATERIALS & SERVICES: 63,375 63,375 63,375 24,160 9,000 75,350 72,000 CAPITAL OUTLAY: 72,000 8,250 8,250. (II) (III) (III) (III) (Service Levels) (III) 121,571 124,829 285,311 268,538 TOTAL 268,538 204.,788 204,788 FY 83-84 FY 84=85 FY 85-86 WORK MEASUREMENT INDICATORS FY 85-86 65 mi 67 mi 68.75 mi Sewer line accepted by City 44 45 mi 49 mi Storm line accepted by City 52,800 ft 52,800 ft 72,750 ft Sew. lin Insp & C1/yr 15,840 ft 15,840 ft 51,750 ft Storm line Insp. & Cl/yr *See Admin. Summary -92- M = = = = r = = = = = M CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-21200 BUDGET UNIT: OPERATIONS/WASTEWATER ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 (3.25) (5.25) (5.75) (5) PERSONAL SERVICES: (5) (5) (5) 501 Salaries-Management 18,993 27,344 7,107 Operations Supt.(.25) -0- -0- -0- 22,248 24,942 Crew Chief (1) 24,942 24,942 24,942 502 Salaries-General 39,668 42,649 21,200 37,345 Utility Worker II (2) 37,345 37,345 37,345 16,574 18,522 Utility Worker I (1) 18,522 18,522 18,522 26,000 13,449 Maint. Worker (1) 13,449 13,449 13,449 6,500 Office Asst. I (.5) -0- -0- -0- 17,370 2,834 500 Merit Pool 2,834 2,834 2,834 490 -0- 1,000 520 Overtime 1,000 1,000 1,000 59,151 69,993 116,999 98,092 SUBTOTAL 98,092 98,092 98,092 Benefits 383 2,435 2,410 11225 550 Unemployment 1,225 1,225 1,225 2,988 4,247 6,234 4,659 551 Workman's Compensation 4,659 4,659 4,659 4,335 4,969 9,943 6,688 552 Social Security (FICA) 6,688 6,688 6,688 3,720 5,266 9,358 7,536 560 Retirement 7,536 7,536 7,536 72 350 462 473 565 Life Insurance 473 473 473 425 526 2,410 1,020 566 Salary Continuation 1,020 1,020 1,020 5,371 8,913 16,380 13,470 567/568 Medical/Dental 13,470 13,470 13,470 76.445 96,699 164,196 133,163 TOTAL - PERSONAL SERVICES 133,163 133,163 133,163 520 - Emergency call-outs (any any reimbursed special inspections costs)... - 93 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-21200 BUDGET UNIT: OPERATIONS/WASTEWATER ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 MATERIALS & SERVICES: 637 -0- 1,000 -0- 601 Professional Services -0- -0- -0- 3,979 512 5,000 15,000 602 Contractual Services 15,000 15,000 15,000 7,428 8,203 15,950. 18,500 610 Rep & Main-Facilities 18,500 18,500 18,500 6,137 7,712 9,000 12,450 611 Rep & Main-Vehicles 12,450 12,450 12,450 935 1,348 2,290 3,100 613 Special Dept. Expense 3,100 3,100 3,100 712 761 400 1,750 620 Office Supplies & Expe. 1,750 1,750 1,750 50 100 100 621 Advertising & Publicity 100 100 100 25 39 275 275 623 Dues & Subscriptions 275 275 275 494 102 250 500 624 Travel, Food & Training 500 500 500 353 403 300 500 625 Education & Training 500 500 500 266 11,200 11,200 630 Rents & Leases 11,200 11,200 11,200 20,966 19,130 45,765 63,375 TOTAL - MATERIALS & SERV. 63,375 63,375 63,375 602-outside contractors for wastewater projects and Wastewater Performance Audit @ $10,000...610 - manhole risers, rings & covers $2,000, catch basins w/frames & grates $2,000, cement $750, pipe & tile 1000' of 12" $10,000, chemicals & dye tablets $500, gravel $1,500, special tools needed in sewer work $500...611 - hi-pressure pump & hose repair $1,500, T.V. cable replacement $2,500, camera repairs & lamps $5000, electrical connectors, splice repair kits $400, hose nozzels $300, equipment service & repairs $3,250, fuel $400...613 - coveralls for 5 employes $2,350, boots, gloves, raingear & hats $400, clothing allowance $350...620 - office supplies, advertising new hires $100; sewer snooper $250; hand tools & rods $1,000...623 - APSW, OWCPS, technical books ...624 - travel in connection with training classes ...625 - APSW & PCC...630 - heavy equipment for storm drainage in greenways, etc... -94- M MM MM = r AN CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-21200 BUDGET UNIT: OPERATIONS/WASTEWATER ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 CAPITAL OUTLAY: 91000 -0- 701 Land & Improvements -0-- -0- -0- 24,160 70,000 65,000 703 Vehicles 65,000 -0- -0- -0- 704 Office Furn. & Equip. -0- -0- -0- 5,350 8,250 706 Operation Equipment 8,250 8,250 8.250 24,160 91000 75,350 72,000 TOTAL - CAPITAL OUTLAY 72,000 8,250 8,250 703- T.V. inspection unit, van mounted, $65,000 moved to contingency... 706 - cable hoist, electric 1 ton $1,500, flow monitoring device $4,500, safety equipment $1,000... -95- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1985-86 ANNUAL BUDGET ACCOUNT CODE: 2.1.3 BUDGET UNIT: OPERATIONS/STREETS The Streets Crew Chief is respnsible to the Public Works Operations Superintendent for the operation and maintenance of the City's Street system including patching, cleaning, sanding, sweeping, grading, marking, signing, ditching and street related storm drainage, street lighting and trafic signal costs are budgeted here (instead of in Engineering) effective FY 1985-86. Street Lighting is a team responsibility of the Deputy Director/City Engineer, Operations Superintendent and Streets Crew Chief. Major goals for the 1985-86 year include: o Maintain street sweeping program o Set up a street marking program o Maintain sign program o Review Street Lighting/Traffic Signals Costs o Set up a street patching program ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 SUMMARY 1985-86 1985-86 1985-86 71,599 107,499 134,900 158,803 PERSONAL SERVICES: 158,803 158,803 158,803 (2.75) (4.25) (4.75) (6) (FTE) (6) (6) (6) 30,118 29,798 38,300 142,440 MATERIALS & SERVICES: 212,311 215,311 220,311 26,785 61,813 4,800 19,150 CAPITAL OUTLAY: 19,150 19,150 19,150 (I) (II) (II) (III) (Service Levels) (III) 128,502 199,110 178,000 320,393 TOTAL 390,264 393,264 398,264 FY 83-84 FY 84-85 FY 85-86 WORK MEASUREMENT INDICATORS 73 75 87 Miles of street maintained 69.35 73 85 Miles of street swept 5 6 6 No. of times streets swept per year 130 150 150 Street signs installed or replaced 41 40 50 Hours of grading -96- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-21300 BUDGET UNIT: OPERATIONS/STREETS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 (2.75) (4.25) (4.75) (6) PERSONAL SERVICES: (6) (6) (6) 501 Salaries-Management 15,845 25,866 7,107 Operations Supt. (.25) -0- -0- 22,249 24,045 Crew Chief (1) 24,045 24,045 24,045 502 Salaries-General 39,640 57,689 50,000 64,068 Utility Worker II (3) 64,068 64,068 64,068 Maintenance Worker (2) 24,852 24,852 24,852 6,500 Office Asst..I (.5) -0- -0- -0- 10,091 2,735 500 Merit Pool 2,735 2,735 2,735 48 1,011 1,000 520 Overtime 1,000 1,000 1,000 55,533 <2576> 96,957 116,700 SUBTOTAL 116,700 116,700 116,700 81,979 Benefits 389 303 2,080 1,470 Unemployment 1,470 1,470 1,470 2,718 4,716 5,284 5,645 551 Workman's Compensation 5,645 5,645 5,645 4,136 5,625 8,536 8,020 552 Social Security (FICA) 8,020 8,020 8,020 3,142 5,894 8,035 9,038 560 Retirement 9,038 9,038 9,038 70 352 378 566 565 Life Insurance 566 566 566 451 586 2,080 1,200 566 Salary Continuation 1,200 1,200 1,200 5,160 8,044 11,550 16,164 567/568 Medical/Dental 16,164 16,164 16,164 71,599 107,499 134,900 158,803 TOTAL - PERSONAL SERVICES 158,803 158,803 158,803 97 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-21300 BUDGET UNIT: OPERATIONS/STREETS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 MATERIALS & SERVICES: 200 -0- 100 200 601 Professional Services' 200 200 200 908 381 6,000 3,200 602 Contractual Services 3,200 3,200 3,200 16,401 17,817 19,300 24,061 610 Rep & Main-Facilities 24,061 24,061 29,061 11,260 9,324 9,000 13,300 611 Rep & Main-Vehicles 13,300 13,300 13,300 509 1,292 2,250 2,250 613 Special Dept. Expense 2,250 2,250 2,250 204 135 275 375 620 Office Supplies & Expe. 375 375 375 51 50 125 125 621 Advertising & Publicity 125 125 125 71 239 200 200 623 Dues & Subscriptions 200 200 200 140 155 300 300 624 Travel, Food & Lodging 300 300 300 157 300 250 300 625 Education & Training 300 300 300 217 105 500 1,000 630 Rents & Leases 1,000 1,000 1,000 [132,920] [149,973] [159,000] 97,129* 631 Utilities(8) 167,000 170,000 170,000 30,118 29,798 38,300 142,440 TOTAL - MATERIALS & SERV. 212,311 215,311 220,311 *[Street Lighting non-add in prior years... History in Engineering] ...602 - Install pavement buttons & marking $3,000, mobile radio repair $200...610 - 20 ton Asphalt for patching $3950, 10 yds. concrete - curb repairs, manholes, sidewalks $395, 1,000 yds. rock (gravel) $3,160, sign-supplies $7,110, tools $1,580, work room repairs & maint. (sign storage area) $237, fabrication work on equipment $1,580, barricade lights, batteries $198, sand, street sanding program (100 cu yds @ $6.20) $620, asphalt emulsion (330' gal.' @' $1.00)' $330, tar, crack sealing (2,880 lbs '@' *$.79) $2,275, paint, street marking, yellow (50 gal @ $7.67) $384...611 - equipment repair $3,000, fuel $6,000, equipment service $1,800, sweeper brooms $1,500, tires $1,000...613 - coveralls for 4 employees (3 per week ea) $1,550, booths, gloves, raingear & hats $400, clothing allowance $300...623 - membership in APWA etc. $125, technical books etc. - t 1, d & gi 00. 5 ca & traininI M 0 Mntal,equip. " 1,00do ama WWI W. w' W M W W W W M r CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPAMENf TY WLO 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-21300 BUDGET UNIT: OPERATIONS/STREETS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 CAPITAL OUTLAY: 8,855 -0- 701 Lauri & Improvements -0- -O- -0- 26,785 46,263 4,800 19,150 703 Vehicles 19,150 19,150 19,150 6,695 -0- 705 Operating Equipment -O- -0- 26,785 61,813 4,800 19,150 TOTAL - CAPITAL OUTLAY 19,150 19,150 19,150 703-Sanding unit (self contained) $6,350, mobile radio @ $800, viberstatic roller (tandem wheel replacement) $10,500, plate compator $1,500- - 99 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1985-86 ANNUAL BUDGET ACCOUNT CODE: 2.1.4 BUDGET UNIT: OPERATIONS/PARKS The Streets Crew Chief as Acting Parks Crew Chief is responsible to the Operations Superintendent for the maintenance and operation of the City's park systems. If Basic Level III services are restored as Proposed, then the Parks Crew Chief position would be filled. Goals for this year are to provide a usable park system responsive to the needs of the community and develop Summer Lake Park into a usable facility for residents in northwest Tigard. Other goals for the 1985-86 year include: o Fertilize ballfield twice a year o Sand ballfields twice a year o Mow ballfield twice weekly'(summer) o Repair boat float & ramp ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 SUMMARY 1985-86 1985-86 1985-86 43,768 34,817 35,050 29,610 PERSONAL SERVICES: 90,000 30,068 30,068 (2.25) (1.25) (1.75) (1.5) (FTE) (4) (1.5) (1.5) 18,729 18,213 19,450 30,432 MATERIALS & SERVICES: 32,500 23,432 23,432 5,430 -0- 35,000 6,395 CAPITAL OUTLAY: 10,000 1,500 1,500 (II) (I) (I) (I) (Service Levels) (III) 67,927 53,030 89,500 66,437 TOTAL 132,500 55,000 55,000 FY 83-84 FY 84-85 FY 85-86 WORK MEASUREMENT INDICATORS 130 130 145 Acres of park 37.9 37.9 37.9 Acres of greenway 9 9 9 No. of parks 49 53 60 Acres maintained 900 600 350 Hours of park mowing 300 300 180 Hours of park irrigation - 100 - ~ S ~ ~ ~ A A A A A ® A A AI A A A A A CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-21400 BUDGET UNIT: OPERATIONS/PARKS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 (2.25) (1.25) (1,75) (1.5) PERSONAL SERVICES: (4) (1.5) (1,5) 7,107 -0- 501 Salaries-Management -0- -0- 15,845 6,511 Operations Supt.(.25) -0- -0- Crew Chief 22,000 -0- -0- 502 Salaries-General 18,159 16,518 -0- -0- Utility Worker II -0- -0- -0- 17,452 18,770 Utility Worker I 36,770 18,770 18,770 1,702 736 3,484 505 Temporary Part-time 3,484 3,484 3,484 -0- 458 500 Merit Pool 2,458 458 458 1,535 -0- -0- 520 Overtime -0- -0- -0- 35,539 24,731 25,295 22,712 SUBTOTAL 64,712 22,712 22,712 Benefits 239 1,342 578 244 550 Unemployment 675 244 244 1,416 1,525 1,174 1,038 551 Workman's Compensation 2,768 1,038 1,038 2,477 1,695 2,149 1,580 552 Social Security (FICA) 4,595 1,580 1,580 886 2,168 2,023 1,502 560 Retirement 5,000 1,502 1,502 40 122 103 94 565 Life Insurance 380 94 94 184 204 578 204 566 Salary Continuation 1,050 204 204 2,987 3,030 3,150 2,694 567/568 Medical/Dental 9,168 2,694 2,694 43,768 34,817 35,050 30,068 TOTAL - PERSONAL SERVICES 90,000 30,068 30.068 NOTE: Proposed assumes passage of Parks and Recreation levy no later than 9/85 election date... 101 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10721400 BUDGET UNIT: OPERATIONS/PARKS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 MATERIALS & SERVICES: 763 938 3,000 8,500 602 Contractual Services 8,500 2,500 2,500 11,030 10,848 10,617 9,120 610 Rep & Main-Facilities 10,950 9,120 9,120 6,096 5,489 5,000 8,200 611 Rep & Main-Vehicles 8,300 8,200 8,200 637 625 458 612 613 Special Dept. Expense 750 612 612 54 78 175 175 620 Office Supplies & Expe. 175 175 175 50 -0- 100 621 Advertising & Publicity 100 100 100 72 -0- 125 623 Dues & Subscriptions 125 125 125 52 58 100 100 624 Travel, Food & Lodging 100 100 100 97 55 100 100 625 Education & Training 100 100 100 -0- 3,400 630 Rents & Leases 3,400 2,400 2,400 18,729 18,213 19,450 30,432 TOTAL - MATERIALS & SERV. 32,500 23,432 23,432 602-Boat dock ramp replacement $2,000, boat dock repair $1,000, electrical hook-up for sub. pump $2,000, covered area - new roof $3,000, barbecue cleaning $500...610-park table repair $1,500, restroom maint. & repair $800, fencing $500, paint supplies $200, restroom supplies $1,200, irrigation system parts $1,500, fertilizer $2,000, whiting for soccerfields $320, tools $300, repair play equipment $400, rock (gravel) $400...611-parts for mowers $2,500, parts for vehicles & tractors $2,700, fuel for equipment $7,000...613-coveralls (1.5 employees) $462, boots, raingear; gloves & hats $80, clothing allowance .$70...623-APSP etc. $75, technical books $50...624-travel, food' & lodging for training sessions $100...625-education and training $100, rental crawler & trailer $2,400, rental weed eaters etc. $1,000... 02 CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-21400 BUDGET UNIT: OPERATIONS/PARKS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 CAPITAL OUTLAY: 5,430 -0- 35,000 -0- 703 Vehicles 6,395 706 Operating Equipment 10,000 1,500 1,500 5,430 -0- 35,000 6,395 TOTAL - CAPITAL OUTLAY 10,000 1,500 1,500 706 - weed eater $700, radio (mobile unit) $800... - 103 - CITY OF TIGARD, OREGON PROGRAM: POLICY & ADMINISTRATION DEPARTMENT: PROGRAM SUMMARY 1985-86 ANNUAL BUDGET ACCOUNT CODE: 3.0 BUDGET UNIT: ALL UNITS The Mayor and City Council are responsible to the community for policy development and local legislation. The City's advisory boards and committees assist the Council in policy development. The Administration of the City, per Council policy, is the responsibility of the City Administrator, who is appointed and removed by the Council. Continuing City-amide issues of policy concern to the Council for 1985-86 per the Council Goals Workshops are: o Adequate Tax Base o CIP Adoption and Finance o Franchise Administration o Economic Development o Annexation Policy o Council Relations Workshops o Transportation Planning o Long-Range Financial Projections o Council Policy Calendar ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 SUMMARY 1985-86 1985-86 1985-86 129,716 126,010 127,200 131,800 PERSONAL SERVICES: 131,800 131,800 131,800 (4) (3.5) (3) (3) (FTE) (3) (3) (3) 22,413 21,383 41,300 23,700 MATERIALS & SERVICES: 23,700 23,700 23,700 2,055 7,877 -0- -0- CAPITAL OUTLAY: -0- -0- -0- 154,184 155,270 168,500 155,500 TOTAL - POLICY & ADMIN. 155,500 155,500 155,500 REVENUE SOURCES 104,184 101,000 106,955 103,240 General Fund 106,300 103,240 103,240 -0- 4,000 -0- -0- Federal Revenue Sharing -0- -0- -0- -0- 3,500 4,000 3,160 County Gas Tax 4,700 3,160 3,160 -0- 12,000 15,000 17,100 State Tax Street Fund 15,500 17,100 17,100 50,000 30,000 32,545 20,200 Sewer Fund 18,700 20,200 20,200 -0- 15,000 10,000 9,300 Storm Drainage Fund 7,800 9,300 9,300 -0-_ 2,500 -0- 2,500 Streets SDC 2;500 2,500 2,500 -0- 500 -0-- -0- Parks SDC ._O_ -0- -0- --0- -0- -0- -0- Building Fund -0- -0- -0- 154,184 168,500 168,500 155,500 TOTALS 155,500 155,500 155,500 - 104 - m m ~ M m m m i am M M = i mm MW CITY OF TIGARD, OREGON PROGRAM: POLICY & ADMINISTRATION DEPARTMENT: MAYOR & CITY COUNCIL 1985-86 ANNUAL BUDGET ACCOUNT CODE: 3.1 BUDGET UNIT: LEGISLATIVE POLICY The Mayor and City Council are responsible to the voters for the overall development of City policy and the establishment of that policy into City codes and actions. The Council's major goals for 1985-86 involving Council Workshops are: * Streets/Transportation CIP & Plan * Council Relations Workshops o Intergovernmental Fanno Creek Plan * Park Plan and CIP * Dartmouth and 135th LID'S o Annual Council Goals Workshop * Community Recreation Program * Greenburg Road Study o Annexation Policy Review * Merit System and Personnel Rules * Service Level Review o Economic Development Review * Computer Master Plan * Wastewater Audit and Rates Review ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 SUMMARY 1985-86 1985-86 1985-86 11,583 12,908 15,200 10,476 PERSONAL SERVICES: 10,476 10,476 10,476 10,313 7,527 8,400 8,400 MATERIALS & SERVICES: 8,400 8,400 8,400 885 882 -0- -0- CAPITAL OUTLAY: -0- -0- -0- 22,781 21,317 23,600 18,876 TOTAL MAYOR & COUNCIL 18,876 18,876 18,876 REVENUE CENTERS PERFORMANCE INDICATORS 105 115 101 110 Number of Ordinances 110 113 120 106 110 Number of Resolutions 110 39 50 45 50 Number of Council Meetings 50 3.87 4.0 4.1 4.0 Average length of meetings (hrs.) 4.0 11 11 12 12 Number of Budget Committee mtgs. 12 105 - CITY OF TIGARD, OREGON PROGRAM: POLICY & ADMINISTRATION DEPARTMENT: MAYOR & CITY COUNCIL 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-31000 BUDGET UNIT: LEGISLATIVE POLICY ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 PERSONAL SERVICES: 501 Salaries-Management 645 552 720 720 Mayor 720 720 720 2,580 2,208 2,880 2,880 Council 2,880 2,880 2,880 31225 2,760 3,600 3,600 SUBTOTAL 3,600 3,600 3,600 Benefits 81 358 -0- -0- 565 Life Insurance -0- -0- -0- 8,277 9,790 11,600 6,876 567/568 Medical/Dental 6,876 6,876 6;876 11,583 12,908 15,200 10,476 TOTAL - PERSONAL SERVICES 10,476 10,476 10,476 NOTES: #501 - $15/meeting with $60/month maximum = $720/Councilor... #567/568 - $210/month X 5. 106 - rr M rr m mm ~r rr m m m r~ r r r r r m m CITY OF TIGARD, OREGON PROGRAM: POLICY & ADMINISTRATION DEPARTMENT: MAYOR & CITY COUNCIL 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-31000 BUDGET UNIT: LEGISLATIVE POLICY ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 MATERIALS & SERVICES: 500 878 -0- -0- 601 Professional Services -0- -0- -0- 105 602 Contractual Services 5,077 3,516 3,100 3,100 620 Office Supplies & Expe. 3,100 3,100 3,100 2,362 1,523 2,500 2,500 621 Advertising & Publicity 2,500 2,500 2,500 617 58 150 150 623 Dues & Subscriptions 150 150 150 1,652 1,553 2,400 2,400 624 Travel, Food & Lodging 2,400 2,400 2,400 250 250 625 Education & Training 250 250 250 10,313 7,528 8,400 8,400 TOTAL - MATERIALS & SERV. 8,400 8,400 8,400 NOTES: #620 - Council packets and materials... #621 - Legal notices and ads... # 623 - Oregon Mayor's Association @ $35 and Washington County Forum @ $15, books and subscriptions... /#624 - Mayor @ $50/month, Councilors each @ $50/year, LOC expenses @ $75/day per Councilor = $375 X 5 = $1,875... #625 - LOC Conference and Oregon Mayor's Conference. - 107 - CITY OF TIGARD, OREGON PROGRAM: POLICY & ADMINISTRATION DEPARTMENT: MAYOR & CITY COUNCIL 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-31000 BUDGET UNIT: LEGISLATIVE POLICY ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 CAPITAL OUTLAY: 885 882 -O- -0- 704 Office Furn. & Equip. -O- -0- -0- 885 882 -0- -0- TOTAL - CAPITAL OUTLAY -0- -0- -0- 108 - M M r mm m MM M MM M M MM am m m r CITY OF TIGARD, OREGON PROGRAM: POLICY & ADMINISTRATION DEPARTMENT: CITY ADMINISTRATION 1985-86 ANNUAL BUDGET ACCOUNT CODE: 3.2 n BUDGET UNIT: CITY ADMINISTRATION The City Administrator is responsible to the Mayor and City Council for the overall. operation of all City departments and implementation of Council policy. The City Administrator, Administrative Assistant and Executive Secretary are responsible for: community, board and committee relations; volunteerism; intergovernmental relations; long--range strategic planning; budget preparation and financial policy direction; and productivity programs. Major 1985-86 goals are: * DP/WP Systems implementation * Civic Center Project Administration o Committee & Depart. Work Place * Merit System & Personnel Rules o LID Policy and Procedure Manual o 5-Year Financial Plan Update * Wastewater Audit & Rates Review o Complaints Management System o Volunteerism * CIP Plans and Finance o Community & Employee Imvolvement o Metzger/Washington Square Study ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 SUMMARY 1985-86 1985-86 1985 86 118,133 113,102 112,000 121,324 PERSONAL SERVICES: 121,324 121,324 121,324 (4) (3.5) (3) (3) (FTE) (3) (3) (3) 12,100 13,856 32,900 15,300 MATERIALS & SERVICES: 15,300 15,300 1.5,300 1,170 6,995 -0- -0- CAPITAL OUTLAY: -0- -'0- -0- (III) (III) (II) (II) (Service Level Summary) (II) (II) (I: I:) 131,403 133,953 144,900 136,624 TOTAL - ADMINISTRATION 136,624 136,624 136,624 WORKLOAD INDICATORS: 4.3% 4% 3.6% 3.4% Admin. as % Operating Budget 3% 3.4% 3.4% 2% 1.5% 1.6% 1.2% Admin. as % Total Budget 1.1% 1.1% 1.1% $741.6M $767.5M $838M $920M City Assessed Value $920M $920M $920M 17,500 18,500 19,500 20,000 Population Served 20,000 20,000 20,000 5,056 11,731 12,586 14,000 Volunteer Hours 14,000 14,000 14,000 112 114 122 140 Board & Committee Members 140 140 140 - 109 - CITY OF TIGARD, OREGON PROGRAM: POLICY & ADMINISTRATION DEPARTMENT: CITY ADMINISTRATION 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-32000 BUDGET UNIT: CITY ADMINISTRATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 (4) (3.5) (3) (3) PERSONAL SERVICES: (3) (3) (3) 501 Salaries-Management 39,996 42,420 43,260 46,836 City Administrator 46,836 46,836 46,836 41,787 36,500 24,756 26,088 Administrative Assistant 26,088 26,088 26,088 502 Salaries-General 16,703 18,816 18,372 Executive Secretary 18,372 18,372 18,372 12,270 -0- -0- Admin. Intern -0- -0- -0- 2,627 5,168 500 Merit Pool 5,168 5,168 5,168 318 45 -0- -0- 520 Overtime -0- -0- -0- 98,804 91,235 89,459 96,464 SUBTOTAL 96,464 96,464 96,464 Benefits 631 356 1,789 1,282 550 Unemployment 1,282 1,282 1,282 239 364 298 392 551 Workman's Compensation 392 392 392 6,178 6,552 6,262 6,221 552 Social Security (FICA) 6,221 6,221 6,221 4,902 6,606 7,156 7,888 560 Retirement 7,888 7,888 7,888 102 548 252 558 565 Life Insurance 558 558 558 843 626 1,789 1,643 566 Salary Continuation 1,643 1,643 1,643 6,434 6,815 4,995 6,876 567/568 Medical/Dental 6,876 6,876 6,876 118,133 113,102 112,000 121,324 TOTAL - PERSONAL SERVICES 121,324 121,324 121,324 - 110 - M ' M M M M M M M M M M M M M M ® M M CITY OF TIGARD, OREGON PROGRAM: POLICY & ADMINISTRATION DEPARTMENT: CITY ADMINISTRATION 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-32000 BUDGET UNIT: CITY ADMINISTRATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 MATERIALS & SERVICES: 1,000 17,600 3,000 602 Contractual Services 3,000 3,000 3,000 585 1,036 5,800 2,800 611 Rep & Main-Vehicles 2,800 2,800 2,800 203 350 350 612 Rep & Main-Office Equip. 350 350 350 2,857 2,214 1,500 1,500 620 Office Supplies & Expe. 1,500 1,500 1,500 529 240 2,000 2,000 621 Advertising & Publicity 2,000 2,000 2,000 2,108 1,656 2,125 2,125 623 Dues & Subscriptions 2,125 2,125 2,125 2,413 3,840 2,175 2,175 624 Travel, Food & Lodging 2,175 2,175 2,175 3,405 2,307 1,350 1,350 625 Education & Training 1,350 1,350 1,350 1,563 -0- -0- 630 Rents & Leases -0-- -0- -0- 12,100 13,856 32,900 15,300 TOTAL - MATERIALS & SERV. 15,300 15,300 15,300 NOTES: 0602 - City-wide Staff training and development ...#611 - Allocated cost share for Administation vehicle and mileage... #612 - Allocated share of typewriter and terminal maintenance... #623 - ICMA @ $500, OCMA @ $150, ASPA @ $50, books and subscriptions @ $500... #624 - $75/monthly average, LOC @ $75 day/3 days/2 people, Associate Manager's Bend Workshop @$75 day/3 days/2 people, Northwest Managers @ $75 day/3 days, department mileage @ $100, ICMA Conference 5 days = $1,050 (airfare $500, lodging @ $75/day, meals @ $35/day), ICMA Conference fee $500, LGPI/LOC Workshops and PCC classes @ $500, miscellaneous training. - 111 - CITY OF TIGARD, OREGON PROGRAM: POLICY & ADMINISTRATION DEPARTMENT: CITY ADMINISTRATION 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-32000 BUDGET UNIT: CITY ADMINISTRATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 CAPITAL OUTLAY: 1,170 6,995 -0- -0- 704 Office Furn. & Equip. -0- -0- -10- 1,170 6,995 -0- -0- TOTAL - CAPITAL OUTLAY -0- -0- -0- 112 - M = M M M = M r = M M M M CITY OF TIGARD, OREGON PROGRAM: CITY-WIDE SUPPORT DEPARTMENT: PROGRAM SUMMARY 1985-86 ANNUAL BUDGET ACCOUNT CODE: 4.0 BUDGET UNIT: ALL UNITS The Finance Director and Assistant Finance Director are responsible for the General Government Budget. This unit reflects all of the City-wide support services not directly under the control of a particular management unit. The City Attorney is responsible for operating within his Department's allocation per the priorities identified by the Council and City Admistrator. The Finance Director coordinates the general overall administration of this program. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 SUMMARY 1985-86 1985-86 1985-86 21,189 7,196 4,500 -0- PERSONAL SERVICES: -0- -0- -0- 327,717 299,419 377,000 530,000 MATERIALS & SERVICES: 550,000 415,000 415,000 4,959 106 -0- -0- CAPITAL OUTLAY: -0- -0- -0- 353,765 306,721 381,500 530,000 TOTAL - 550,000 415,000 415,000 REVENUE SOURCES 261,835 205,296 104,545 360,400 General Fund 379,000 245,400 245,400 22,662 34,425 111,000 -0- Federal Revenue Sharing -0- -0- -0- 284,497 239,721 215,545 360,400 SUB-TOTAL 379,000 245,400 245,400 69,268 31,500 93,955 68,900 Sewer Fund 76,400 68,900 68,900 -0- 14,000 24,000 31,800 Storm Drainage Fund 33,500 31,800 31,800 -0- 18,000 40,000 58,300 State. Tax Street Fund 47,000 58,300 58,300 -0- _ 3,500 _ 8,000 10,600 County Gas Tax Fund 14,100 10,600 10,600 353,765 306,721 381,500 530,000 Total Revenues 550,000 415,000 415,000 113 - CITY OF TIGARD, OREGON PROGRAM: CITY-WIDE SUPPORT DEPARTMENT: GENERAL GOVERNMENT 1985-86 ANNUAL BUDGET ACCOUNT CODE: 4.1 BUDGET UNIT: NON-DEPARTMENTAL This Division of the City Wide Program includes property insurance, rentals, janitorial services, computer systems and other general government expenditures. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 SUMMARY 1985-86 1985-86 1985-86 21,189 7,196 4,500 -0- PERSONAL SERVICES: -0- -0- -0- 327,717 217,661 372,500 470,000 MATERIALS & SERVICES: 470,000 335,000 335,000 4,859 106 -0- -0- CAPITAL OUTLAY: -0- -0- -0- 353,765 224,963 377,000 470,000 TOTAL - GENERAL GOV. 470,000 335,000 335,000 114 - rr ~r ~r ~r ~ r r ~ rr rr wr rr r r r CITY OF TIGARD, OREGON PROGRAM: CITY--WIDE SUPPORT DEPARTMENT: GENERAL GOVERNMENT 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-41000 BUDGET UNIT: NON-DEPARTMENTAL ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984--85 1985-86 DETAIL 1985-86 1985-86 1985-86 PERSONAL SERVICES: 502 Salaries-General Benefits 21,189 7,196 4,500 -0- 550 Unemployment -0- -0- -0- 21,189 7,196 4,500 -0- TOTAL - PERSONAL SERVICES --0- -0- -0- 115 - CITY OF TIGARD, OREGON PROGRAM: CITY-WIDE SUPPORT DEPARTMENT: GENERAL GOVERNMENT 1985-86 ANNUAL. BUDGET ACCOUNT CODE: 10-41000 BUDGET UNIT: NON-DEPARTMENTAL ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982--83 1983-84 1984--85 1985-86 DETAIL 1985-86 1985-86 1985-86 MATERIAL SERVICES: 92,603 -0- 11,000 -0_- 601 Professional Services -0- -0- -0- 28,229 27,539 48,000 --0- 602 Contractual Services -0- -0- -0- 756 12,400 25,000 610 Rep & Main-Facilities 25,000 25,000 25,000 2,2.2.1 212 15,000 16,200 612 Rep & Main-Office Equip. 16,200 16,200 16,200 6,000 60,000 613 Special Departmental 60,000 60,000 60,000 43,586 28,985 48,500 25,700 620 Office Supplies & Expe. 25,700 25,700 25,700 4,112 3,221 -8,400 4,800 621 Advertising & Publicity 4,800 4,800 4,800 7,434 7,240 10,000 9,000 622 Fees & Licenses 9,000 9,000 9,000 13,341. 16,001 17,100 16,750 623 Dues & Subscriptions 16,750 16,750 16,750 64,920 68,148 110,800 146,300 630 Rents & Leases 146,300 51,300 51,300 48,445 47,868 59,600 123,250 631 Utilities 123,250 83,250 83,250 22,826 17,691 25,700 43,000 632 Insurance 43,000 43,000 43,000 327,717 217,661 372,500 470,000 TOTAL - MATERIALS & SERV. 470,000 335,000 335,000 Notes: 601-Miscellaneous projects, 610-Janitorial @$8,250...Shops @$1,910... Transfer to general fund, 612-DP/WP maintenance agreements currently $1.3,500 or upgrade at $11,500... software maintenance $5,000, 613-$1,000 employee awards & recognition.620--Postage $17,300...letterhead, paper and printing $7,500, 621-newsletter printing @$700/mo.=:$8.400, 622-2 elections @$2500.. Property tax on old City Hall. $2,000. 623-Metro $10,026, Boundary Commission $1,220, Chamber $108, LOC $5,015 and LGPI $700. 630-Rentals Administration $48,300, Court $2,800, Library $1,200/9 mos. =$10,800, old City Hall. parking $1,000/yr, $40,000 phones and DP/WP $75,000 in contingency. 631-PD sewer $375, Water $12,460... Phone $33,176... Electric $9,452, Gas $4,130. 632 $25,000 insurance and bonds. - 116 - ~ = = m m= r m m m m r CITY OF TIGARD, OREGON PROGRAM: CITY-WIDE SUPPORT DIRTME" G L MWNMM 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-41000 BUDGET UNIT: NON-DEPARTMENTAL ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 CAPITAL OUTLAY: 4,859 106 -0- -0- 704 Office Furn. & Equip. -0- -0- -0- 4,859 106 -0- -0- TOTAL - CAPITAL OUTLAY -0- -0- -0- 117 - CITY OF TIGARD, OREGON PROGRAM: CITY-WIDE SUPPORT DEPARTMENT: CITY ATTORNEY 1985-86 ANNUAL BUDGET ACCOUNT CODE: 4.2 BUDGET UNIT: LEGAL SERVICES The City contracts for Legal Services. The consulting City Attorney is responsible to the City Council for leal services and general program expenditure a coordinated with the City Administrator. The goals for FY 1985-86 are: # Personnel Rules Technical Assistance o Assist in Systems Streamlining and Standard # Dartmouth Street LID Litigation Forms/Formats o Labor Relations Legal Assistance o Codification Update(Criminal Code & Municipal Court) o Charter Update/Elections Procedure o Council Legal Education on Policy Issues o Staff Legal Training on Administrative Issues o Elections Procedures and Amendments ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 SUMMARY 1985-86 1985-86 1985-86 PERSONAL SERVICES: (81,742) 81,758 70,000 60,000 MATERIALS & SERVICES: 80,000 80,000 80,000 CAPITAL OUTLAY: (III) (II) (II) (I) (Service Levels) (II) (II) (II) (81,742) 81,758 70,000 60,000 TOTAL - CITY ATTORNEY 80,000 80,000 80,000 - 118 - CITY OF TIGARD, OREGON PROGRAM: CITY-WIDE SUPPORT DEPARTMENT: CITY ATTORNEY 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-42000 BUDGET UNIT: LEGAL SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 MATERIALS & SERVICES: (81,742) 81,758 70,000 60,000 601 Professional Services 80,000 80,000 80,000 (81,742) 81,758 70,000 60,000 TOTAL - MATERIALS & SERV. 80,000 80,000 80,000 NOTE: Actual for FY 1984-85 estimated at $70,000 under Control Budget...FY 1985-86 estimates based on Partner time for Council meetings at 19 hours/mo. or $1,250...Labor Relations at $5,000/year for non-negotiation legal assistance... Associate for Municipal Court at $50/hour or $750/manth...Associate projects at $50/hour for 60 hours/month or + $3,000/month..,Does not include Project time charged to Capital Projects... Extensive litigation requires special Council appropriation... - 119 - CITY OF TIGARD, OREGON PROGRAM: DEBT SERVICES DEPARTMENT: PROGRAM SUMMARY 1985-86 ANNUAL BUDGET ACCOUNT CODE: 5.0 BUDGET UNIT: ALL UNITS This program represents all bonded debt obligations of the City and is administered by the Finance Director. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 SUMMARY 1985-86 1985-86 1985-86 212,282 449,545 687,503 944,363 DEBT SERVICES: 944,363 944,363 944,363 212,282 449,545 687,503 944,363 TOTAL - DEBT SERVICES 944,363 944,363 944,363 - 120 - W W W W = = = = r = = M CITY OF TIGARD, OREGON PROGRAM: DEBT SERVICES DEPARTMENT: GENERAL OBLIGATIONS 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-51000 BUDGET UNIT: BOND DEBT The Finance Director is responsible to the City Administrator for the management of this program. This Budget unit reflets payment on the Tigard Civic Center Bond Debt authorized by a vote of the people of Tigard. Based on the ongoing annual Debt Service levy of $270,000 for the approximately 31,000 square foot facility that equals a net effective rental payment fixed at $8.70/S.F. for 20 years until paid off. This meets the community goal of providing the necessary public facilities considerably below market rental costs. ACTUAL. ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL. 1985-86 1985-86 1985-86 DEBT SERVICE: 40,000 Principal 40,000 40,000 40,000 236,503 236,503 Interest 236,503 236,503 236,503 121,497 Unappropriated # 121,497 121,497 121,497 -O- -0- 236,503 398,000 TOTAL - DEBT SERVICES 398,000 398,000 398,000 Notes: 6/1/84 Bond sale for Civic Center December 1, 1986 interest payment due to paying agent Nov. 1, prior to property tax collection. General Obligation levy of $425,000 at 90% collection rate = $382,500 revenue for Bond Debt payments and reserve set-up. ..FY 1986-87 and subsequent levies will then be for Principal and Interest only averaging $270,000/year...See Revenues/Bond Debt Fund... 121 - CITY OF TIGARD, OREGON PROGRAM: DEBT SERVICES DEPARTMENT: BANCROFT BONDS 1985-86 ANNUAL BUDGET ACCOUNT CODE: 5.2 BUDGET UNIT: SPECIAL ASSESSMENTS The Finance Director is responsible to the City Administrator for the administration of the Bancroft Bond obligations. Interim finance for projects in process is also included in this fund along with the Special Assessment/LID Bonded Debt. Pending implementation of the Computer Master Plan/A.I.M.S. program, consideration needs to be given to separating these two related but different functions into two funds. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 SUMMARY 1985-86 1985-86 1985-86 212,282 449,545 451,000 546,363 DEBT SERVICE: 546,363 546,363 546,363 212,282 449,545 451,000 546,363 TOTAL - BANCROFT FUND 546,363 546,363 546,363 122 - m mm Mao M M MM M mm CITY OF TIGARD, OREGON PROGRAM: DEBT SERVICES DEPARTMENT: BANCROFT BONDS 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-52000 BUDGET UNIT: N/A ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 830 Bonds (principal) 2,000 2,000 2,000 -0-- #10 -0- -0- _.0- 3,000 3,000 3,000 3,000 #11 3,000 3,000 3,000 10,000 10,000 15,000 15,000 #12 15,000 15,000 15,000 19,795 25,000 25,000 30,000 #13 30,000 30,000 30,000 4,664 5,000 5,000 #14 5,000 5,000 5,000 48,600 60,000 65,000 #15 65,000 65,000 65,000 81,200 90,000 100,000 #16 100,000 100,000 100,000 -0- 32,000 #17 32,000 32,000 32,000 821 Coupons (interest) 360 240 120 -0- #10 -0- -0- -0- 2,516 2,329 2,141 1,954 #11 1,954 1,954 1,954 7,463 6,672 5,696 4,575 #12 4,575 4,575 4,575 44,444 40,883 37,633 34,382 #13 34,382 34,382 34,382 15,235 20,039 19,471 18,884 #14 18,884 18,884 18,884 41,672 80,125 73,005 65,465 #15 65,465 65,465 65,465 65,797 124,793 112,705 102,418 #16 102,418 102,418 102,418 -0- 68,685 #17 68,685 68,685 680685 229 Unappropriated 212,282 449,545 451,000 546,363 TOTAL - BANCROFT FUND 546,363 546,363 546,363 - 123 - CITY OF TIGARD, OREGON PROGRAM: ALL OTHER EXPENDITURES DEPARTMENT: PROGRAM SUMMARY 1985-86 ANNUAL BUDGET ACCOUNT CODE: 6.0 BUDGET UNIT: ALL UNITS Capital Projects and Contingencies are included in this program. Program coordination is the responsibility of the Finance Director. Capital Projects are generally the responsibility of the Deputy Director of Community Development/City Engineer who serves a Project Manager. The Tigard Civic Center Project is the responsibility of the City Administrator with Council, Advisory Committee and staff involvement. Contingency appropriations require City Council authorization. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 SUMMARY 1985-86 1985-86 1985-86 PERSONAL SERVICES: MATERIALS 6 SERVICES: CAPITAL OUTLAY: 664,627 518,105 3,130,354 6,529,700 CAPITAL PROJECTS: 6,573,500 6,679,700 6,866,200 2,332,528 4,670,519 1,497,101 28,062 CONTINGENCY: 38,159 344,728 448,728 2,997,155 5,188,624 4,627,455 2,557,762 TOTAL - ALL OTHER EXP. 6,611,659 7,024,428 7,314,928 NOTE: -0- -0- 2,287,008 1,800,000 Civic Center 1,800,000 1,700,000 1,700,000 _ 664,627 518,105 365,017 4,729,700 Capital Projects 4,773,500 4,979,700 5,166,200 644,627 518,105 2,652,025 6,529,700 Total Capital Projects 6,573,500 6,679,700 6,866,200 2,332,528 4,670,519 20,000 28,062 Contingency/E.F.B. 38,159 344,728 448,728 2,997,155 5,188,624 2,672,025 6,557,762 Total 6,611,659 7,024,428 7,314,928 - 124 - r r r r r r r r r ~■r rr rr r rr rr rr rr ~r r CITY OF TIGARD, OREGON PROGRAM: ALL OTHER EXPENDITURES DEPARTMENT: CAPITAL PROJECTS 1985-86 ANNUAL BUDGET ACCOUNT CODE: 6.1 BUDGET UNIT: SUMMARY Capital Projects are a team responsibility involving Council and Advisory Committees in Capital Improvement Program priority determinations, the City Administrator and the Finance Director on long-term and interim finance decisions, and the assigned Project Manager. The Deputy Director of Community Development/City Engineer serves as Project Manager unless otherwise indicated. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 SUMMARY 1985-86 1985-86 1985-86 PERSONAL SERVICES: MATERIALS &SERVICES: CAPITAL OUTLAY: 664,627 518,105 3,130,354 6,529,700 CAPITAL PROJECTS: 6,573,500 6,866,200 6,866,200 664,627 518,105 3,130,354 6,529,700 TOTAL - ALL OTHER EXP. 6,573,500 6,866,200 6,866,200 - 125 - CITY OF TIGARD, OREGON PROGRAM: ALL OTHER EXPENDITURES DEPARTMENT: CAPITAL PROJECTS 1985-86 ANNUAL.BUDGET ACCOUNT CODE: 10-61100 BUDGET UNIT: GENERAL ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 CAPITAL PROJECTS: TIGARD CIVIC CENTER: -0- -0- 2,327,159 751 Capital Proj. General 1,700,000 From Building Fund 1,700,000 1,700,000 1,700,000 100,000 From SDC Loans 100,000 -0- -0- (General Fund asset) -0- -0- 2,327,159 1,800,000 TOTAL - CAPITAL PROJECTS 1,800,000 1,700,000 1,700,000 NOTES: Also see General Government/Non-Departmental for related Civic Center expenses. -126- CITY OF TIGARD, OREGON PROGRAM: ALL OTHER EXPENDITURES DEPARTMENT: CAPITAL PROJECTS 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-61200 BUDGET UNIT: WASTEWATER ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 CAPITAL PROJECTS: 10,258 21,973 91,310 50,000 751 Capital Proj. Sewer 50,000 85,000 85,000 35,194 20,069 20,200 752 Capital Proj. Storm Dr. 21,500 95,200 95,200 10,258 57,167 111,379 70,200 TOTAL - CAPITAL PROJECTS 71,500 180,200 180,200 Sewer Storm Drain 751 Triangle Trunk Line PE 10,000 752 Stormwater Study HEC II Computer 751 99W replacement PE 10,000 program & modeling 11,700 751 Misc. 25,000 752 Stream Maint. Summercreek 751 Pinebrook Repair 25,000 West of Tiedeman 10,000 $85,000 752 Fanno Creek Maintenance 10,000 752 Fanno Creek Park 5,000 752 Storm Drain CIP 581500 $95,200 - 127 - CITY OF TIGARD, OREGON PROGRAM: ALL OTHER EXPENDITURES DEPARTMENT: CAPITAL PROJECTS 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-61300 BUDGET UNIT: STREETS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985--86 CAPITAL PROJECTS: 648,238 450,283 753 Capital Proj. Streets 75,320 27,500 Bikepaths 30,000 27,500 27,500 551,222 375,000 Streets (SDC) 415,000 465,000 465,000 7,000 Streets (Co. Levy) 7,000 7,000 7,000 Streets (Co. Gas Tax) 150,000 150,000 648,238 450,283 627,222 409,500 TOTAL - CAPITAL PROJECTS 452,000 649,500 649,500 BIKE PATH STREETS 753 Hall Blvd. (ODOT) Match 60,000 LID Hall/Burnham 60,000 60,000 50,000 27,500 20,000 LID 68th Parkway 20,000 20,000 10,000 Overlay - 150,000 -0- Signals Hall & Durham ODO 12,000 12,000 12,000 80,000 Greenburg & Tiedeman 80,000 80,000 80,000 15,000 Scholls/North Dakota 15,000 15,000 15,000 80,000 Burnham & Hall ODOT 80,000 80,000 80,000 120,000 R/W Acquisition 128,000 128,000 198,000 -0- LID 135th 20,000 20,00 20,000 375,000 SUB-TOTAL 415,000 450,000 465,000 7,000 Misc. Button/traffic (Co. Levy) 7,00 7,000 7,000 382,000 TOTAL 422,000 457,000 472,000 - 128 - r m m m m r = e = = m CITY OF TIGARD, OREGON PROGRAM: ALL OTHER EXPENDITURES DEPARTMENT: CAPITAL PROJECTS 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-61400 BUDGET UNIT: OPERATIONS-PARKS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 CAPITAL PROJECTS: 6,131 10,655 64,594 50,000 754 Capital Proj. Parks 50,000 136,500 136,500 6,131 10,655 64,594 50,000 TOTAL - CAPITAL PROJECTS 50,000 136,500 136,500 754 Cook Park I 15,000 (Bandstand & Misc.) Summerlake I 25,000 Misc. So. Side 10,000 TOTAL 50,000 129 - CITY OF TIGARD, OREGON PROGRAM: ALL OTHER EXPENDITURES DEPARTMENT: CAPITAL PROJECTS 1985-86 ANNUAL BUDGET ACCOUNT CODE: 40-00000 BUDGET UNIT: LOCAL IMPROVEMENTS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 CAPITAL PROJECTS: 4,200,000 753 Streets - LID's 4,200,000 4,200,000 4,200,000 -0- -0- -0- 4,200,000 TOTAL - CAPITAL PROJECTS 4,200,000 4,200,000 4,200,000 The City expects to make the following street improvements through local improvement districts: Dartmouth - $2,000,000 135th - 2,000,000 Hall/Burnam _ 200,000 Total $4,200,000 - 130 - CITY OF TIGARD, OREGON PROGRAM: ALL OTHER EXPENDITURES DEPARTMENT: CONTINGENCY 1985-86 ANNUAL BUDGET ACCOUNT CODE: 6.2 BUDGET UNIT: ALL PROGRAMS Use of Contingency funds requires separate Council motions to appropriate. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 SUMMARY 1985-86 1985-86 1985-86 PERSONAL SERVICES: MATERIALS & SERVICES: CAPITAL OUTLAY: 2,332,528 4,670,519 1,497,101 28,062 CONTINGENCY: 29,159 344,728 448,728 2,332,528 4,670,519 1,497,101 28,062 TOTAL - CONTINGENCY 29,159 344,728 448,728 NOTE: Histories show year end cash balances carried forward and do not reflect real operating contingencies available. See Revenues/Beginning Balances for further information. 131 - CITY OF TIGARD, OREGON PROGRAM: ALL OTHER EXPENDITURES DEPARTMENT: CONTINGENCY 1985-86 ANNUAL BUDGET ACCOUNT CODE: 10-62000 BUDGET UNIT: ALL PROGRAMS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1982-83 1983-84 1984-85 1985-86 DETAIL 1985-86 1985-86 1985-86 CONTINGENCY: 140,224 General Fund 5,897 177,595* 222,595 10 All Other -0- 28,062 30 Sewer 23,262 91,812** 150,812 31 Storm Drainage -0- -0- 22 County Gas Tax 30,321 30,321 51 Streets SDC 40,000 40,000 52 Parks SDC 5,000 5,000 2,332,528 4,670,519 1,356,877 -0- Ending Balances -0- -0- -0- 2,332,528 4,670,519 1,497,101 28,062 TOTAL - CONTINGENCY 29,159 344,728 448,728 * $125,000 General Fund Contingency for Computer and Phones... Operating Contingency $97,595... **$65,000 Sewer Fund Sewer PM Unit ...Net Operating Contingency $26,812... -132-