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City of Tigard Budget - FY 1984-1985 r ~r ~r ~r . r~ ~r r . ~r r r rr r r rr rr r~ I' E CITYOFTIFARD BUDGET 1984 -85 ~ M M M ~ = ! ~ ~ ~ M M M M ~ ~ ~ i ~ BUDGET COMMITTEE: Wally Hoffman, Chairman Howard Duffy Gerald R. Edwards Dale Evans James G. Smith Mayor Wilbur A. Bishop Councilor Tom Brian Councilor John Cook Councilor Kenneth Scheckla Councilor Ima Scott C I T Y O F T I G A R D B U D G E T 1984 - 1985 CITY STAFF: Robert W. Jean, City Administrator Robert B. Adams, Chief of Police Frank A, Currie, Director of Public Works Irene Ertell, Librarian Jerri L. Widner, Finance Director William A. Monahan, Director of Planning & Dev. Tim Ramis, Legal Counsel as rr ~r ~r ~ ~ r ~ r~ r i ~a r u~ r. r r TABLE OF CONTENTS Paqe Pam BACKGROUND INFORMATION EXPENDITURES Budget Message . . . . . . . . . . . . . . . • i Expenditures Summary . . . . . . . . . . . . 17 Tax Rate Chart . . . . . . . . . . . . . . . . vi Expenditures Summary Chart . . . . . . . . 18 Population & Assessed Valuation Charts . . . . vii Program Budget Organization . . . . . . . . 19 Organization Chart - By Function . . . . . . . viii Community Services Program Summary . . . . . 20 Organization Chart - By Organization . . . . . ix Police (1.1) . . . . . . . . . . . . . . . 21 Staffing Summary . . . . . . . . . . . . . . . x Finance and Services (1.2) . . . . . . . . 38 Salary & Classification Plan . . . . . . . . . xi Municipal Court (1.3) . . . . . . . . . . 51 TMEA/OPEU & TPOA Pay Plan . . . . . . . . . . x i i Library (1 . 4 ) . . . . . . . . . . . . . . 55 Revenue/Expenditure Summary . . . . . . . . . xiii Social Services (1.5) . . . . 59 REVENUES Community Development Progarm Summary . . . 61 Revenue Summary . . . . . . . . . . . . . . . 1 Public Works (2.1) . . . . . . . . . . . . 62 Revenue Summary Chart . . . . . . . . . . . . 2 Planning & Development (2.2) . . . . . . . 83 Use and Limitations of Funds . . . . . . . . . 3 Policy & Administration Program Summary . . 99 General Fund . . . . . . . . . . . . . . . . . 4 Mayor & City Council (3.1) . . . . . . . . 100 Federal Revenue Sharing Fund . . . . . . . . . 6 City Administration (3.2) . . . . . . . . 104 Sewer Fund . . . . . . . . . . . . . . . . . . 7 City-Wide Support . . . . . . . . . . . . . 108 Storm Drainage Fund . . . . . . . . . . . . . 8 General Government Program (4,1) . . . . . 109 State Tax Street Fund . . . . . . . . . . . . 9 City Attorney (4.2) . . . . . . . . . . . 113 County Gas Tax Fund . . . . . . . . . . . . . 10 Debt Services Program Summary . . . . . . . 115 County Road Levy Fund . . . . . . . . . . . . 11 General Obligation (5.1) . . . . . . . . . 116 Streets SDC Fund . . . . . . . . . . . . . . . 12 Bancroft Bonds (5.2) . . . . . . . . . . . 117 Parks SDC Fund . . . . . . . . . . . . . . . . 13 All Other Expenditures Program Summary . . . 119 Bond Debt . . . . . . . . . . . . . . . . . . 14 Capital Projects (6.1) . . . . . . . . . . 120 Special Assessment Fund . . . . . . . . . . . 15 Contingency (6.2) . . . . . . . . . . . . 125 Building Fund . . . . . . . . . . . . . . . . 16 tf C1 l i F TIGARD BUDGE'T' MESSAGE: February, 1984 • Overview - This Budget presents a choice of financial plans for Tigard not just for, the coming fiscal year, however, but more so for the critical years ahead. This is truly a turning point Budget for the City and as such presents tough choices either way. The Budget is drawn from our 5-Year Financial Plan which projected the current financial dilemma, but still doesn't make it any easier. 'The Annual_Performance_Report outlined the specific service level adjustments we have made these past few years of economic difficulty, but understanding as such still hasn't solved any problems! As stated in that Report: "Our productivity improvements, averaging 15--20% per year these last few years, have, until now, been enough to avoid major service level cuts and still resist the budget pressures of recession, high inflation and growth ...Up until now, our efforts ...have controlled the costs of our City government and essentially maintained City services ...Our efforts have been exceptional but they are not enough. Without added resources for the coming years, the service level cuts that are just this year becoming obvious may become disastrous and our best efforts to date wasted. .."I wish I could assure you that these efforts alone will continue to be enough, but they won't. Clearly the largest single issue for the immediate future is for the community to decide what level of service it desires and can afford." In fact, this Budget is the one we have been fighting off for over three years now. Remember the 1981-82 Budget that dropped half a million dollars out of the operating budget almost: as soon as it was adopted? This Budget- is, then, the one we have been trying to avoid, but avoid it we cannot. There are essentially four major reasons why we have been able to hold off the economic realities and increased service level demands so far - and certainly we must maintain our efforts here or we'll be forced to ask for even proportionately more in taxes or service cuts in years ahead: • Increased volunteerism and community involvement; • labor saving equipment and appropriate technology; • better management and systems streamlining; and, most of all, • productivity through people, our employee involvement programs. You asked staff these last 3 4 years to improve productivity, increase volunteerism, freeze or roll.-back personnel. services all this we have done. Again last year, we were asked to hold--the--line while the economy straightened out. We were authorized a one-year "A" levy of $208,930 to maintain current staff. Meanwhile, inflation has slowed, but certainly not stopped. Our last tax base adjustment was four years ago when our population was 14,700 compared with about 18,700 now and over 19,000 estimated for 1984-85. Clearly the base cost and underlying demand for City services has not held-the-.line. Staff has done what was asked. Now you must do what has been avoided for almost four years, and determine if to ask the voters for a new tax base, - i - The choice in this year's Budget is then quite clear: one, either replace the "A" levy with an adjustment for population and inflation so as to restore necessary services; or two, cut tax-supported programs to the absolute core. Revenues in all funds are the same under Requested and Proposed, except for the General Fund where the revenue differences are dramatic: Revenues Requested _Proposed Difference Taxes $1,246,000 * $ 662,583 * $ 583,417 WCCLS 150,000 -0- 150,000 Charges 18,753 56,253 (37,500) Fines 70,000 45,000 25,000 Interest 50,000 20,000 30,000 Miscellaneous 130,450 130,000 450 Other 1,403,045 1,403,045 -0- _ Total $3,068,248 $2,316,881 $ 751,367 $1,400,000 * $742,000? * Without New Tax Base Authorized "A" Levy Requested Tax Base Replacement Last year's lax Base and "A" Levy totalled $911,256. The Requested Budget requires a new Tax Base of $1,400,000 levy. The Proposed Budget lives within the authorized means and uses service cuts to balance. The difference between the two is essentially that it is necessary to replace the "A" levy and to adjust for population and inflation since the last tax base. Department Requested Proposed _Difference(=) New Tax Base(+) Other Notes Police $1,518,500 $1,330,500 $ 188,000 $ 166,000 $ 22,000 5 Police Officers Finance & Court 478,000 395,000 83,000 49,550 33,450 1 Layoff & 1 Hire library * 213,000 105,500 107,500 107,500* -O- 3 Layoffs.& 1 Hire Social Services 12,500 -O- 12,500 12,500 -0- Loaves & Fishes Public Works 1,249,203 1,202,014 47,189 47,189 --0- 2 Hires/Parks Planning & Development 257,500 243,500 14,000 -0- 14,000 1 Hire/Codes Policy & Administration 171,500 129,045 42,455 -O- 42,455 1 Layoff City-Wide Support 409,500 313,350 96,150 40,105 56,045 DP Upgrade & Attorney Debt Service 451,000 451,000 -0- -0- -0-_ -O- All Other 551,545 390,972 160,573 160,573 -0- Contingency $5,312,248 $4,560,881 $ 751,367 $ 583,417 $ 167,950 Note: $150,000 WCCLS loss $37,500 user's fee = $112,500 net mom MM am m o r i WWWAMN ■ a Eft, wn iii aa,i LEGAL REQUIREMENTS - Pursuant to Oregon Revised Statutes (ORS 294.305), cities shall prepare an annual budget as a statement of planned revenues and expenditures set forth on estimate sheets, tax levy and financial summary pages. There shall be a Budget Officer (City Administrator) who shall prepare the proposed budget and present it to the Budget Committee (5 citizens and Council) who shall make its recommendations to the City Council. The Budget Message shall: 1. Explain the Budget document; 2. Outline the financial policies; 3. Describe important Budget features; 4. Give reasons for salient changes from previous Budgets; and 5. Explain major changes in financial policy. Additionally, several other legal requirements also may apply: o Cities levying taxes outside their tax base in three out of the four consecutive fiscal. years preceding the current year; they must go for a tax base, not another levy... o ORS 310.575 sets a tax rate limit unless overridden by a new tax base or G.O. Bond... o if the Sales Tax is approved, a spending limit will apply, as well as a 4% tax on City Materials and Supplies purchases and Capital Outlay, an unbudgeted "taxation inflation"; o The Bancroft Bond sales are $48,000 greater than the promised interest rate charges, and must be covered by General revenues... o Finally, with the 1-1/2% limit on the horizon, most new positions have been timed for hire after November... • BUDGET DOCUMENT Prior to development of this Budget, the City held several public Strategic Planning Workshops, then the City Council updated its goals and priorities list. This Budget attempts to closely relate those goals and priorities with the organizational units and Budget programs. The Budget itself has been divided into the Background Information, Revenue, and Expenditure sections. Summary tables with various comparisons are provided throughout so we may keep our eye on the long-range goals, even though we can review the details whenever appropriate. It is the intent of this Budget to directly link goals to organizational units within Budget programs for improved accountability. Work measurement indicators are included for most organizational units Lo better evaluate trends, service levels, and relative productivity. The Budget Document is then itself a miniature representation of the City's overall management model containing: goals, organization, fiscal, personnel, procedures and report information. e FINANCIAL POLICY AND CHANGES IN FINANCIAL POLICY - The Budget itself presents a major choice in financial policy. The Departmental Requested Budget was prepared along the Budget Committee's guideline of returning to "Level III:" services (that level essentially provided 3 - 4 years ago) and a net tax base receipt of $1,250,000. Alternatively, the Proposed Budget reflects known authorized funding at the time of budget preparation and requires service cuts to core level. As to facility Space Needs, this financial policy question remains unanswered. Rental continues to eat up our operating budget like a cancer from within. Hopefully this will soon be cured! Whether to ask for a new tax base and will the voters approve it? This is the only real financial policy question in the 1984-85 Budget. - iii - • BUDGET FEATURES AND CHANGES FROM PREVIOUS BUDGETS - Few changes have been made in this Budget. The Chart of Accounts has been streamlined and standardized to all Departments, and histories adjusted as best as data allowed. The organization of the Budget is essentially the same, although consolidation into fewer units in Finance has occurred under an organizational change previously approved by Council; again, histories are adjusted accordingly. The one major change, again with historical adjustments, is the separation of Capital Projects into a separate program unit. This should allow a better tracking in future years of the Capital Improvements Program and also easier trend comparison in the Operating Budget. Personnel Services average a 3% salary adjustment and benefits were determined as a part of a total compensation market-value comparison. Several benefits costs are unexpectedly higher, but studies are already underway this year continuing into next year which should help contain these costs. Labor relations contracts have all been settled within the foregoing general policy for 1984-85, again with negotiating made easier by our team-oriented employee--management spirit.- Even with these cost-containment efforts, the staffing differences between Requested and Proposed are critical: Department Personnel Requested Proposed Impact % FTE Impact Police 33.5 29 22% 4.5 Finance & Court 12.0 10 16% 2 Library 7 3.5 50% 3.5 Public Works - Administration 2 2 -0- -0- PW-Wastewater 6.5 6.5 -0- -0- PW-Streets 4.75 4.75 -0- --0- PW-Parks 3.25 1.25 61% 2 PW-Shops 3.5 3.5 0- PW-Engineering 8 8 -0- Planning & Development 8 7 12% 1 Policy & Administration 3.5 2.5 28% 1 92 78 15% 15 Materials and Services were generally increased on a 5% basis, after reviewing each line item for specific areas of need. Capital Outlay for operating purposes is restricted to productivity or safety related items. As mentioned earlier Capital Projects are separated from Capital Outlay for easier comparison to dedicated capital project revenues. Contingency is shown in the General Fund if a new tax base is approved as in the Requested Budget, but none is available in the Proposed core-level budget. Again, the sale of the old City Hall and the City's residential lot is shown, but should be viewed as "contingent" contingency of $3.30,000, and as an absolute necessity to meet current operating revenue requirements under the Proposed Budget! so aw No ow am on No Finally, a few brief words about Budget format, process and theory. Several approaches to Budgeting have proven fashionable in the last 10 - 20 years, and in one way or another, we use most in our process and presentation: • Z.B.B., or Zero Based Budget - This occurs when the Department Head presents his or her request to the Budget Officer who then assumes nothing is given and every dollar must be justified by line item element; • Forced Choice Budget which sets a fixed dollar amount per Budget element- and asks each Department how to get the most for that allotment; such is the Proposed Budget for 1984--85; • M_.B.O., or Management by Objective (preceded by P.P.B.S.) - This occurs more at the Budget Committee level where you see the basic ongoing workload measures and the project goals for the coming year; then, next year the Budget Committee can review whether the performance met the promise; • Operating vs. Capital Budget - Again our sub-totals segregate these two critical elements of a City's budget for trend analysis; • Program Budgeting - The basic approach of our Budget follows this theory in relating program elements, costs, goals and service levels, No matter how you want to look at the Budget, one question remains clear: Will the voters support a new tax base, or do we make the final cut to core level? • TAX LEVY According to the Urban _Services Study by Portland State University, Tigard as a community cost 34% less than the average for Washington County cities. If our tax rate were increased as requested from $1.18 this year, to $1.67 next year, Urban Services in Tigard would still be more than 30% below the average! The Requested Tax Base of $1,400,000 would net the City $583,417 in critical. General Fund resources: preventing 5 layoffs; adding 5 new Police Officers; restoring the Library book budget; hiring 2 Parks employees; providing necessary equipment; funding Loaves and Fishes; and allowing for a prudent contingency reserve. The Proposed Budget within authorized tax resources cuts all of those services and more in order to merely exist at a survival core level. • CONCLUSION - While it is tempting to assume that more technology, more productivity, hiring freezes, across--the-board cuts, etc, will solve our Budget dilemma, they won't. Quite simply, the Proposed Budget represents a total of $302,000 less in the General Fund or an 11% drop! Those cuts without a new tax base must come mostly from the tax-supported programs: Police, Library, Loaves and Fishes, Parks and Codes Enforcement. We - the staff and community - have done our part and held off the inevitable for these past few difficult years. Will we, as a community, now take a stand for those services beyond just the bare essentials? Will we assist our Seniors as they try to help themselves. Will we treat our Parks as community resources or unmowed nuisances? Will our Library be a book warehouse or a source of enlightenment and compassion? Will we merely chase after criminals, or help ourselves to secure our neighborhoods? Are core level basic services what we really want, or is there to be more to our community? These are the real choices in the year's Budget. Both the Requested and Proposed Budgets are balanced, but only the Requested Budget provides for the needed services today while facing the challenges yet ahead. The Proposed Budget is the minimum necessary to open for business as a city, but whether it is fiscally responsible, socially desirable, remains another question. Somewhere between Requested and Proposed lies the answer. Robert%W. Jean, City Administrator _ v _ PROPERTY TAX EVALUATION 1983-84 REQUESTED PROPOSED ADOPTED TAX RATE/$1,000 ASSESSED VALUE RATE INCREASE BY SPECIAL ELECTION = PROPERTY TAX: General Fund Tax Base $ 702,326 $ 1,400,000 $ 744,476 $ 745,965 Debt Service -0- -0- -0- 155,990 Sub-Total $ 702,326 $ 1,400,000 $ 744,476 $ 901,955 Levy 208,930 -0- -0- -0- Levy -0- -0- -0- -0- Total Tax Levy $ 911,256 $ 1,400,000 $ 744,476 $ 901,955 4.0 TAX RATE ESTIMATE: General Fund Tax Base $ .92 $ 1.67 $ .89 $ •89 Debt Service -0- -0- -0- .19 M Sub-Total $ .92 $ 1.67 $ .89 $ 1,08 u? 3.00 "A" Levy .26 -0- -0- -0_ "B" Levy -0- -0- -D- _0_ Total Tax Levy $ 1.18 $ 1.67 $ .89 $ 1.08 2.50 ~','=WAGE TAX/HOUSEHOLD 070,000 Assessed Value): ;_neral Fund Tax Base $ 64.40 $ 116.90 $ 62.30 $ 62.30 D ebt Service -0- -O- -O- 13.30 ~ -T0 zaI $ 64.40 $ 116.90 $ 62.30 $ 75.60 2.00 __Vy 18.20 -0- -O- -0- evV -O- -0- -0- -0- N City Tax/Year/HH - $ 82.60 $ 1i6.90 $ 62.30 $ 75.60 0 m co ~ ~ CD O ~ SE_SFD VALUE ASSUMPTIONS: 1.50 nr:ing Assessed value $686,199,000 5776,04:,500 5776,043,500 $776,043,500 N Value incr=as=s 71,903,727 3?,60L,17L 38,802,175 38,802,175 0 o • o - oral $758,102,727 1814,845,675 $814,845,675 $814,845,675 0 Instruction (Jan-Dec) 17,2225273 225782,315 22,782,315 22,782,315 50 a,ions 718,500 500,000 500,000 500,000 Estimated Assessed Va u= 1776,043,500 $838,127,990 $838,127,990 $838,127,990 9~3-84 to Requested 1984-85 =$34.30/year tax increase to an average nousenold $2.86/month. N ch V N Ln C) Q to ~o n Co 0~ o, n n n n n n co co oo co Go 0~ 01 Q) 01 m 01 01 01 01 m G~ QVi !a am r ~r ilr rs ma mw mw d so rr m w ,rr r 19b2 1804 CD D 7203 n n n - 1970 6300 O C O 1974 9500 rn V,-+ z CD c, m L, 1975 10,085 Z p rD m co cn 1976 10,228 w CD c ~ 1977 11,114 n o n 1978 11,899 x n a m 1979 13,697 m n c x ;o V) 1980 14,855 1981 14,690 1982 17,300 1983 18,200 1984 19,000 N A Q~ ~ O N A Ol OJ O THOUSANDS 1962 8.4 ` ` . V) m 1965 20.4 a D Ln O aP lD tD N 1970 82.5 n a'w ww o w C 1974 153.0 r - --q c m w n ➢ D (n Z x 1975 177,0 n p w n 3 x m r -i n rn 1976 218,5 n n Co C) m r C7 ➢ 2 p m O < 1971 254.3 n C --7 1978 268.3 A C n 1979 378 8 1980 466.1 v o 628.8 1981 1982 741.6 W W N ~J CO W W m 1983 763.0 co o P N O co 1984 838.1 N w p Ul Qi V co iD O CD V O O to U, O MILLION I C r• r• 1 MUNICIPAL MAYOR BOARDS AND COURT AND COMMITTEES vCt COUNCIL JUSTICE • POLICY & • POLICY CITY OF TIGAPD SERVICES CITY ORDINANCES ADVICE OREGON ATTORNEY • LEGAL (3.) FY 1984-85 SERVICES ORGANIZATION BY FUNCTION ]9,000 POP. MINISTRATION EMENT & AD CTIVITY & MANAGEMENT SYSTEMS PRIATE TECHNOLOGY NITY RELATIONS & VOLUNTEERS COMMUNICATIONS It POLICE LIBRARY FINANCE & PLANNING & PUBLIC DEPARTMENT DEPARTMENT SERVICES EVELOPMENT WORKS/ CITY ENGINEER • PUBLIC • LIBRARY •BONDSC&ALIDAFINANCET ECONOMIC DEVELOPMENT PUBLIC WORKS SAFETY SERVICES .CASH MANAGEMENT COORDINATION •WCCLS .BUDGET MANAGEMENT sCO WASTE e CRIME .PERSONNEL COORDINATION ANALYSIS COORDINATION .PURCHASING .PROJECT ENGINEERING NTS & LEASES .RISK MGMT & INSURANCE .UTILITIES CITY RECORDER DEVELOPMENT OPERATIONS SUPPORT SERVICES PATROL INVESTIGATION SERVICES SERVICES DIVISION DIVISION DIVISION .CITY RECORDER ELECTIONS ♦OPERATIONS & L~~J COURT CLERK MAINTENANCE .PATROL •INVESTIGATIVE•DISPATCH .CUSTOMER SERVICES .FLEET .TRAFFIC SERVICES .CLERICAL MANAGEMENT •K-9 SUPPORT .PROJECT INSPECTION .RESERVES WORD P033NI'IIG RECORDS PROCESSING PLANNING BUILDING E%INEERING WASTE STREETS PARKS SHOPS I L I l / ( 1 I 1 WATER .FINANCIAL .OFFICE .OFFICE .CURRENT • BUILDING .RECORDS ..SANITARY • STREET . PARKS .VEHICLE REPORTS MGMT MGMT PLANNING INSPECT. COUNTER SEWERS MAINT. •PAYABLES/ .RECORDS .CLERICAL .PARKS • CODES SERVICES MAINT. & EQUIP. RECEIVABLES MGMT SUPPORT ENFMT. .MAPS STORM • STREET MAINT' PLANNING DRAINS SWEEPING .PAYROLL •COMP.PLAN .LIGHTS & .DITCHES •SUPPOR' .CUSTOMER .SPECIAL SIGNALS .SIGNS SERVICES PROJECTS .ENGINEERING SERVICES SUPPORT r V111 r~ ~r.--~s~--,~.--te i..~,ri~r-=~r~°°-r~°rs•®.r rr r■..- a.r r ar .r r err !s so M om I" r..r r, . a s r m MUNICIPAL MAYOR BOARDS AND COURT AND COMMITTEES COUNCIL NOTES: •MUNICIPAL eMAYOR AND • BUDGET COMMITTEE ClTYOF TIGARD (N) FULL-TIME STAFF JUDGE (.1/$) CITY COUNCIL (SV) • PLANNING COMMISSION EQUIVALENTS *OFFICE ASST III CITY • OREGON (V) VOLUNTEERS ATTORNEY PARKS & RECREATION BOARD o LIBRARY BOARD (S) CONSULTING STAFF OR • CRIME WATCH COMMITTEE • CONSULTING •CITY ATTORNEY (3) ECONOMIC DEVELOPMENT • N.P.O.'s p 1-7 FY 1984-85 ORGANIZATION BY POSITION 77.75 FTEADMINISTRATOR TIVE SECRETARY ISTRATIVE ASSISTANT l7i (25) (4.5) (11 10.75(18.5) POLICE LIBRARY FINANCE & PLANNING & PUBLIC DEPARTMENT DEPARTMENT SERVICES EVELOPMENT WORKS • CHIEF • LIBRARIAN e FINANCE DIRECTOR a DIRECTOR • DIRECTOR • CAPTAIN • ASSISTANT • ASST FINANCE DIR. • OFFICE ASST IT • OFFICE ASST III • OFFICER(}) LIBRARIAN s • LIBRARY ASSISTANT • OFFICE ASSISTANT III • P/T AIDE CITY RECORDER DEVELOPMENT PUBLIC SUPPORT SERVICES WORKS SERVICES OPERATIONS PATROL INVESTICATICN SERVICES DIVISION DIVISION DIVISION ~ I I I 1 • CITY RECORDER/ ` • SUPERINTENDENT ~J ♦LIEIIIIIJAM' *LIEUTENANT •SUPFOFZI' SERJICES SUPPORT SERV.MGR. • OFFICE ASST I •CORPORAL(4) •OEFICfR (zi) MAN~ER •CFFICER (11) •DISPATCHERS(6) ACCUNTING RECORDS WORD PROCESSING PLANNING BUILDING ENGINEERINS, WASTE SHOPS/ ( ( ( ' WATER STREETS PARKS SUPPORT • ACCOUNTANT e MANAGER • MANAGER • ASSOCIATE • BUILDING • MANAGER • CREW • CREW • UTILITY e CREW • OFFICE • OFFICE • OFFICE PLANNER OFFICIAL • ENGR CHIEF CHIEF WORKER CHIEF ASST II ASST II ASST III • ASSOCIATE o ASST BLDG TECH III • UTILITY • UTILITY • P/T •MECHANIC • OFFICE • P/T • P/T PLANNER OFFICIAL • ENGR WORKER II WORKER III ASST II • INSPECTOR TECH II (2) (3) • UTIL • OFFICE • MAINTENANCE WKR it ASST I WORKER (2) - 1X - S T A F F I N G S U M M A R Y 1980-81 1981-82 1982-83 1983-84 REQUESTED PROPOSED ACTUAL ACTUAL ACTUAL ACTUAL 1984-85 1984-85 RECOMMENDED ADOPTED CHANGE Police 28 29 29 29 33.5 29 31.5 29 .-0- Finance & Services 5.50 8.0 10 10 11.5 9.5 11.5 11 1 Municipal Court 1.25 1.0 .50 1 .5 .5 .5 ~1_ -0. _ Subtotal 6.75 9.0 10.5 13. 12.0 10.0 12.0 12 1 Library 4.75 5.5 5.75 6 7 3.5 6.5 4.5 -1.5 Social Services -0-- -0- -0- -0- -0- -0- 0 -0- Public Works Administration/OPNS. 2.0 1.5 2.0 2.0 2.0 2.0 2.0 2 -0- Waste Water 3.25 6.25 3.25 5.25 6.5 6.5 6.5 5.75 .5 Streets 3.25 3.25 2.75 4.25 4.75 4.75 4.75 4.75 .5 Parks 2.25 3.75 2.25 1.25 3.25 1.25 3.25 1.75 .5 Shops 1.25 1.25 2.75 3.25 3.5 3.5 3.5 3.25 -0- Engineering 4.0 7.0 6.0 7 8 8 _ 7.0 _ -0- -7 Subtotal 16 23.0 19 23 28 26 27 17.5 -5.5 Planning & Development Administration 2.0 1.5 2 2 2 2 2 2 -0-- Building 3.75 3.0 3 2.75 3.5 3 3.5 3.75 1 Planning 1.0 1.5 2 2 2.5 2 2 2 -0- _ Engineering -0- -0- -0-~ -0- -0- _-0- _ -0•- 3.5 3.5 Subtotal 6.75 6.0 7.0 6.75 8 7 7.5 ~11 +4.5 Policy & Administration 2.5 3.5 4.0 3.5 3.5 2.5 3 3 - .5 Total Staff 64.75 76.0 75.25 79.25 92 78 87.5 77.25 -2 Population 15,500 17,000 17,500 18,500 19,500 19,500 19,500 19,500 Staff:Population Ratio 1:239 1:224 1:233 1:232 1:212 1:250 1:223 1:257 - x - do am W; me. "w S A L A R Y/ J 0 B C L A S S I F I C A T I O N P A Y P L A N A N D C O M P A R A B L E W O R T H C H A R T RANGE MINIMUM - MAXIMUM $ 3.75 $ 5.75 Office Helper Interns 7800 - 11960 Aide P/T P/T 1) 940 - 1255 Office Secretary/ 11280 - 15060 Assistant I Clerk I Q 2) 1010 - 1350 Office Maintenance z J 12120 - 16200 Assistant II Worker C ¢ 3) 1090 - 1450 Office Engineering Dispatcher/ N w 13080 - 17400 Assistant III Aide Clerk III ¢ (D z 4) 1170 - 1560 Office Utility Of <1 IL ~ 14040 - 18720 Assistant IV Worker I 5) 1260 - 1680 Utility Executive 15120 - 20160 Worker II Secretary 6) 1350 - 1800 Utility Inspector I Planner I 16200 - 21600 Worker III Engineering Technician I a 7) 1550 - 1940 Police Associate 18600 - 23280 Officer Librarian 8) 1665 - 2080 Inspector II Corporal Assistant 19980 - 24960 Engineering Librarian z Technician II 9) 1790 - 2240 Inspector III Sergeant Planner II Crew ES.T. Chief 21480 - 26880 N Administrative Assistant 10) 1930 - 2410 Accounting 23160 - 28920 w Manager ¢ z Y Support o ~ z _ (D Services o a Manager Ln N 11) 2070 - 2590 o Z Assistant Lieutenant 24840 - 31080 ¢ Finance Superintendent w Director Building z i Z Official d a J ~ ¢ 12) 2230 - 2785 v Z: w Captain 26760 - 33420 z - Librarian 13) 2360 - 2950 o Finance Director 28320 - 35400 U ~ Planning Director 14) 2505 3130 30060 - 37560 Chief a 15) 2650 - 3315 Public Works w 31800 - 39780 Director a Set By Council Agreement City Administrator (O24Op) - X1 - TMEA/OPEU SALARY PLAN: 1984-85 CLASSIFICATION - JOB TITLE SALARY RANGE CLASSIFICATION - JOB TITLE SALARY RANGE Office Aide (OA) - $3.75 - $5.75/hr. Maintenance Worker (MW) $1010 - $1350/mo. Office Aide P/T Maintenance Worker Office Assistant (OA I) 940 - 1250/mo. Utility Worker I (UW I) 1170 - 1560 Clerk/Typist I Utility Worker I Office Assistant II: (OA II) 1010 - 1350 Utility Worker II (UW 11) 1260 - 1680 Clerk/Typist II Utility Worker II LB Clerk II Auto Service Worker, Office Assistant III (OA III) 1090 - 1450 Utility Worker III (UW III) 1350 - 1800 Clerk/Typist III: Utility Worker III LB Assistant Mechanic Office Assistant IV (OA IV) 1170 1560 Inspector I (1.I.) 1350 - 1800 Accounting Clerk Inspector "C" Engineering Aide 1090 1450 Inspector II: (1. II) 1665 - 2080 Engineering Aide Inspector "B" Engineering Tech, I (E.T. I) 1350 - 1800 Inspector 111 (1, III) 1790 - 2240 Engineering Tech. I Inspector "A" Engineering Tech. II (E,T. II) 1665 - 2080 Plumbing Inspector Engineering Tech. II Engineering Tech, III (E.T. III) 1790 - 2240 • TPOA SALARY PLAN: 1984-85 JOB TITLE SALARY RANGE Secretary/Clerk I $ 940 - $1152/mo Clerk Dispatcher 1146 - 1407 Police Officer 1577 1936 Corporal 1642 - 2017 Sergeant 1791 - 2199 - xii - ow loop 11WN it IdMIN as r` s 111011 ri OR m100 0001 loop, ow INNS, r ADOPTED CORE LEVEL General Federal Sewer Storm State Tax County County Streets Parks Debt Building Fund Rev.Shar. Fund Drainage Street Gas Tax Rd.Levy SDC SDC Service Fund TOTAL FTE's POLICE 1,318,500 7,000 2,000 3,000 1,330,500 (29) FINANCE 6 SERVICES 170,000 115,000 45,000 59,500 389,500 (11) MUNICIPAL COURT 50,000 50,000 (1) LIBRARY 139,328 139,328 (4.5) PW - ADMINISTRATION 31,000 15,000 10,500 8,000 5,000 9,500 79,000 (2) PW - WASTEWATER 234,811 50,500 265,311 (5.75) PW - STREETS 39,000 19,000 65,000 55,000 178,000 (4./5) PW - PARKS 62,000 4,500 23,000 89,500 (1.75) PW - SHOPS 43,891 40,000 10,000 12,709 5,000 111,600 (3.25) P&D - ADMINISTRATION 70,000 70,000 (2) P&D - BUILDING 100,000 5,000 20,000 125,000 (3.75) P&D - PLANNING 70,000 70,000 (2) P&D - ENGINEERING 35,096 14,931 26,291 52,232 20,450 149,000 (3.5) P&D - STREET LIGHTING 109,000 50,000 159,000 POLICY b ADMINISTRATION 75,572 37,828 12,000 25,500 4,000 10,000 164,900 (3) CITY-WIDE SUPPORT 104,545 111,000 93,955 24,000 40,000 8,000 381,500 -0- DEBT SERVICE 589,831 97,672 687,503 0- ALL OTHER CAPITAL PROJECTS 190,000 91,310 20,069 -0- -0- -0- 129,768 48,550 2,172,328 2,652,025 -0- CONTINGENCY 20,000 -O- -0- -0- -0-- 20,000 -0- GRAND TOTAL: 2,413,836 111,000 691,000 232,500 310,000 140,000 60,000 191,500 92,000 589,831 2,300,000 7,131,667 (77.25) X111 - II REVENUES CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: 1984-85 ANNUAL BUDGET ACCOUNT CODE: BUDGET UNIT: ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 MISCELLANEOUS 1984-85 1984-85 1984-85 2,185,205 2,282,616 2,618,774 3,068,248 GENERAL FUND 2,316,881 2,885,298 2,413,836 141,186 106,563 117,858 111,000 FEDERAL REV. SNARING 111,000 111,000 111,000 558,519 461,685 416,090 691,000 SEWER FUND 691,000 691,000 691,000 * 129,781 282,183 232,500 STORM DRAINAGE 232,500 232,500 232,500 221,756 287,615 313,935 - 275,000 STATE TAX STREET 275,000 310,000 310,000 80,774 78,717 127,932 140,000 COUNTY GAS TAX 140,000 140,000 140,000 583,603 806,461 679,417 60,000 COUNTY ROAD LEVY 60,000 60,000 60,000 932,519 764,808 160,623 191,500 STREETS SDC 191,500 191,500 191,500 85,541 98,006 97,238 92,000 PARKS SDC 92,000 92,000 92,000 10,213 --0- -0- -"0- BOND DEBT --0- -0- 138,831 204,318 1,248,502 1,885,316 451,000 SPECIAL ASSESSMENTS 451,000 451,000 451,000 -0- --0- -0- -0- BUILDING FUND -0- -0- 2,300,000 5,003,634 6,264,754 6,699,366 5,312,248 TOTAL - REVENUE 4,560,881 5,164,298 7,131,667 - 1 - REVENUE SUMMARY 3 3 JAS ~-0 2.5oPop 2.5 FvN O SAL CA i STS 10000' N-1 M MILLIONS ~ t.5 i t.5 SToRM D~~NAroE ~V~IEt~ .5 .5 FEDERAL REVENUE S1.1aR1~1(o t=`I 80-81 FY S t- 82 F'^/ sZ-83 FY 83-84 Fy 44-85 -3 (o V46 GE-REAM. FUND 6 2,23-0 458 2 ►85 205 2 Z 8Z (016 [S 7138', S81 PROfb5Ep4 FED. REV.SKARtNG an 818 Nt 186 1ob,5b3 t1~,858 ttt, oco K\SToRM VQ14GE 52i, `lob 55p~y 5 1t~3q3 591, 4blo WS Z73 23 500 STREETS & PARKS t► 4b► 009 1 ~ ~ 4, b35, (007 t,'571,145 1 500 o-tk~R 8 3 r t, 5-31 t, Z X50? t, 5B5,316 SCI(,,, 000 'TOTAL. 53I,10b t5o3,b34 (6` 13(06 45i31Z,V48 Rw,*5-mi 4, 5Wi Bat PROPasEc M$a 1p go Mo ri M do M g' gft g" OW 2 rt USE AND LIMITATIONS OF FUNDS GENERAL FUND: Revenue is received from property taxes, fees and charges for servies, franchise fees and revenue from other agencies. Funds may be used for ordinary expenditures of the City. FEDERAL REVENUE SHARING: The City's share of this program is derived from formulas based on population, per capita income, state and local taxes and the City's effort factor. These funds may be spent for any general purpose of the City. In the requested and proposed budget the funds have been used for general government purposes. SEWER FUND: Revenues are received from user fees for sewage treatment and sewer line maintenance. Funds are used for the operation, maintenance and repair of City sewer facilities. STORM DRAINAGE FUND: Revenues are received from user fees for storm drainage. Funds are used for the operation, maintenance and repair of City storm drainage facilities. STATE TAX STREET FUND: Shared revenues from tax on sale, use, etc. of motor vehicle fuel. Funds shall be used for construction, reconstruction, improvement, repair, maintenance, operation and use of public highways, roads, streets and roadside rest areas and may be used for street lighting and cleaning, storm drainage, traffic control devices and cost of administration. COUNTY GAS TAX FUND: Shared revenue from Washington County tax on sale, use, etc. of motor vehicle fuel. Funds shall be used for construction, reconstruction, improvement, repair, maintenance, operation and use of public highways, roads and streets. COUNTY ROAD LEVY: Shared revenue through a three year serial levy imposed by Washington County, with funds to be used for repairs of existing streets, roads or bridges. The City will continue to receive delinquent property tax collection monies, but the serial levy has ended. Funds shall not be used for road widening or extensions. STREETS SDC: Road system development fees are charged when a building permit is issued for any new construction and/or additions, alterations or change in use which increases the number of parking spaces. Use of fees is limited to implement the installation, construction or extension of extra capacity street facilities and traffic control devices. PARKS SDC: Park and recreation systems development fees are charged when a building permit is issued for any new construction and for additions, alterations or change in use which creates a dwelling unit. Funds collected are to be used to implement the acquisition, development and expansion of additional recreation spaces and facilities. Funds are segmented into two districts - S.W. Pacific Highway is the dividing line and funds are expended in the district from which they are collected. BOND DEBT: The City sold $2,2 million in general obligation bonds on June 6, 1984 for the purpose of purchasing land and constructing a Civic Center. The bonds will be repaid through property taxes levied each year for 20 years. SPECIAL ASSESSMENTS: Revenue for this fund is derived from assessments on properties that have formed local improvment districts. The funds are expended to retire the outstanding Bancroft debt. BUILDING FUND: This fund received the bond proceeds from the June 6, 1984 sale and will expend the funds for the purpose of purchasing land and building a Civic Center. Construction is expected to begin in the fall of 1984. - 3 - CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: 1984-85 ANNUAL BUDGE(' ACCOUNT CODE: 10 BUDGET UNIT: GENERAL FUND ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1981-82 1982--83 1983-84 1984--85 MISCELLANEOUS 1984-85 1984-85 1984-85 226,083 216,865 293,392 112,045 300 Fund Balance 112,045 112,045 200,000 Taxes - 502829 577,314 808,880 1,246,000 400 Current Taxes 662,583 1,157,000 663,909 18,510 32,311 76,000 62,800 401 Prior Year Taxes 62,800 62,800 61,474 2,412 3,103 100 2,000 402 Other Tax Revenues 2,000 2,000 2,000 From Other Agencies 44,278 1,106 32,500 .--0- 404 Federal Grants --0- .-0- ..--0- 35,677 37,903 37,555 36,100 410 Cigarette Tax 36,100 36,100 38,100 130,101 136,022 150,405 62,700 411 Liquor Tax 62,700 130,000 132,700 99,182 120,244 121,000 107,350 412 State Revenue Sharing 107,350 107,350 107,350 9,725 7,876 1,600 18,000 414 State Grants 18,000 18,000 18,000 35,997 34,786 40,000 35,000 420 Hotel/Motel Tax 35,000 35,000 30,000 22,386 21,664 20,942 20,500 421 County - USA 20,500 20,500 20,500 74,523 79,302 78,000 150,000 422 County - WCCLS -0-- -0.- -0-- Licenses & Permits 50,418 63,744 78,000 80,000 430 Business Tax 80,000 80,000 80,000 23,739 30,865 28,800 42,000 431 Mechanical Permits 42,000 42,000 42,000 100,710 93,192 77,650 105,000 432 Building Permits 105,000 105,000 105,000 * 44,797 42,350 55,000 433 Plans Check Fee 55,000 55,000 55,000 -0- 4,688 3,000 4,500 434 Alarm Permit 4,500 4,500 4,500 4,882 3,889 5,000 4,000 435 Other Licenses & Permits 4,000 4,000 4,000 Charges for Services 2,970 14,084 5,000 65,000 440 Subdivision Fees 65,000 65,000 65,000 14,589 15,488 20,000 12,000 441 Zone Change Fees 12,000 12,000 12,000 9,531 4,978 -0- -0- 442 Street Lighting Fees -0- -0-- -0- 20,431 1,334 15,000 15,000 444 PW Inspection Fees 15,000 15,000 15,000 9,552 7,576 10,000 18,753 451 Other Service Charges 56,253 56,253 38,253 NOTES: #300 - $60,000 Bike Path Levy + $5,000 Bandstand + $119,680 Working Cash = $200,000...#400 - Existing $702,326 Tax Base + 6% $745,965 @ 89% = $663,909...#404 = Library ...#410 = 19,000 x $7_.00...#411 = 19,000 x $6.98...#412 = 19,000 x $5.65...#414 - State LB @ $2,000...Large Print Grant @ $4,000...#431-433 - 10% Increase Over FY 83--84 Actuals... - 4 - CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10 BUDGET UNIT: GENERAL FUND ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1981-82 1982--83 1983-84 1984--85 MISCELLANEOUS 1984-85 1984-85 1984-85 Fines & Forfeitures 57,343 47,941 60,000 60,000 455 Fines & Forfeitures 40,000 40,000 40,000 -0- 7,710 - 10,000 456 Indigent Defense 5,000 5,000 5,000 - - - 250 457 Library Fines 250 250 250 Franchise Revenue 214,608 234,987 244,100 256,200 460 Electric 256,200 256,200 276,200 58,827 78,004 80,000 84,000 461 Gas 84,000 84,000 84,000 86,104 102,558 101,700 106,800 462 Telephone 106,800 106,800 106,800 28,850 33,929 32,000 33,600 463 Garbage 33,600 33,600 33,600 2,248 300 300 700 464 Taxi 700 700 700 4,908 -0- -0- 5,000 465 Cable TV 5,000 5,000 5,000 Use of Money & Property 29,126 34,301 30,000 50,000 470 Interest 20,000 20,000 20,000 - - -0- 471 Interest: Other Sources -0- -0- 8,626 0.... 472 Rental - Old City Hall -0- -0- -0- Other Revenues -0- 830 200 2,500 477 Donations/Gifts 2,500 2,500 2,500 6,684 4,618 103,500 130,450 478 Other Revenues 130,000 130,000 130,000 _ 91,615 65,649 9,300 75,000 479 Recovered Expenditures 75,000 81,700 15,000 2,018,838 2,172,584 2,606,274 3,068,248 SUBTOTAL - GENERAL FUND 2,316,881 2,885,298 2,413,836 77,106 11,766 12,500 -0-- 400 Taxes-Social Services -0- -0- -0- 89,261 88,381 -0- 400 Taxes-Bike Levy 0- -0- -0- 4 , 344 -0-- -0- 401 Taxes-Prior Soc. Serv, -0- -0- -_0- 5,541 --0_ 401 Taxes-Prior Bike levy -•0- -0- -0- 2,185,205 2,282,616 2,618,774 3,068,248 TOTAL - GENERAL FUND 2,316,881 2,885,298 2,413,836 NOTES: 9440 - $50,000 Est. FY 83-84...#451 - $4,000 Parks ...$3,000 Copies ...$1,000 Signs... Outside City Library Card @ $36/Year x 135 = $4,860...$25,393 Misc...#460-463 @ 5% Increase ...#477 - Library Outside Users ...#478 - Old City Hall... - 5 - CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: 1984-85 ANNUAL BUDGET ACCOUNT CODE: 20 BUDGET UNIT: FED. REV. SHARING FUND ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 MISCELLANEOUS 1984-85 1984-85 1984-85 27,796 --0- 4,858 --0- 300 Fund Balance -0- -0- -0- From Other Aqencies 112,807 106,545 110,856 110,500 405 Federal Revenue Sharing 110,500 110,500 110,500 Use of Money/Property 583 18 2,144 500 470 Interest 500 500 500 141,186 106,563 117,858 11.1,000 TO-IAL FEDERAL. REV. SHARING 111,000 111.,000 111,000 NOTES: H405 - $105,224 Ext. FY 83-84 @ 5% Increase... - 6 - so 4w ow Efi i~ M- ift it W* iii ow go ~r IM 0k, WE NO, EM 40 M WAN M 00; WK Wk, 20 CITY OF 'TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: 1984-85 ANNUAL BUDGET ACCOUNT CODE: 30 BUDGET UNIT: SEWER FUND ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 MISCELLANEOUS 1984-85 1984-85 1984-85 97,311 111,767 16,090 210,000 300 Fund Balance 210,000 210,000 210,000 Charges for Services (Net) 41,060 46,335 40,000 70,000 443 Sewer Connection Fees 70,000 70,000 70,000 4,742 4,834 5,000 5,000 444 P.W. Inspection Fees 5,000 5,000 5,000 3,062 -0- 9,000 6,000 445 Charge in Lieu of Assess. 6,000 6,000 6,000 340,034 288,368 326,000 375,000 446 Sewer Service Charges 375,000 375,000 375,000 50,000 -0- 447 Storm Drain.Serv.Charges 0- -0- -0- Use of Money/Property 22,310 10,381 20,000 25,000 470 Interest 25,000 25,000 25,000 558,519 461,685 416,090 691,000 TOTAL SEWER FUND 691,000 691,000 691,000 NOTES: $63,500 FY 83-84 Ext. @ 10% Increase... - 7 - CITY OF fIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: 1984-85 ANNUAL_ BUDGET ACCOUNT CODE: 31 BUDGET UNIT: STORM DRAINAGE FUND ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 MISCELLANEOUS 1984-85 1984-85 1984-85 - --0-- 92,183 0- 300 Fund Balance -0- -0- -0- Charges for Services 128,195 170,000 138,000 447 Storm Drain. Serv. Ch9s. 138,000 138,000 138,000 87,500 449 Storm Drain SDC 87,500 87,500 87,500 Use of MoneY/ProPertl 1,586 5,000 2,000 470 Interest 2,000 2,000 2,000 15,000 5,000 478 Other Revenue 5,000 5,000 5,000 129,781 282,183 232,500 TOTAL STORM DRAINAGE FUND 232,500 232,500 232,500 NOTES: 1/447 - $135,300 FY 83-84 Est, i- Growth ...#449 - New fee per CIP...200 Residential Units x $250...15 Commercial Units/2 Acres Average = 150 ERU x 250...#478 Tax Turnover Collections... - 8 - Ma' No s soon r M&IMM 8, Asa ~ Wwm vw r" so to, tog& M CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: 1984-85 ANNUAL BUDGET ACCOUNT CODE: 21 BUDGET UNIT: STATE TAX STREET FUND ACTUAL ACTUAL. BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984•-85 MISCELLANEOUS 1984-85 1984-85 1984-85 15,668 22,794 72,575 -0-- 300 Fund Balance -0- -0- -0- From Other Agencies 200,341 260,091 232,360 266,000 413 State Gas Tax Share 266,000 301,000 301,000 Charges for Services * 4,000 4,000 442 Street Lighting Fees 4,000 4,000 4,000 Use of Money/Property 5,747 4,730 5,000 5,000 470 Interest 5,000 5,000 5,000 221,756 287,615 313,935 275,000 TOTAL STATE TAX STREET FUND 275,000 310,000 310,000 NOTES: M413 - 19,000 x $15.84...#1442 - Transfer In from Development Fund Deposits... - 9 - CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: 1984-85 ANNUAL BUDGET ACCOUNT CODE: 22 BUDGET UNIT: COUNTY GAS TAX FUND ACTUAL. ACTUAL BUDGE`CEo REQUES-11"D REVENUE & PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 MISCELLANEOUS 1984-85 1984-85 1984-85 8,822 4,170 47,932 60,000 300 Fund Balance 60,000 60,000 60,000 From Other Agencies 69,721 72,843 75,000 75,000 423 County Road Tax 75,000 75,000 75,000 Use of Monte/Proper•_tj 2,231 1,704 5,000 5,000 470 Interest 5,000 5,000 5,000 80,774 78,717 127,932 140,000 l'UTAL COUNTY GAS TAX FUND 140,000 140,000 140,000 - 10 - mom mom mam cm so ~s fm on Ift m m m Im ~ m r rr so, so I"; an CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: 1984-85 ANNUAL BUDGET ACCOUNT CODE: 23 BUDGET UNIT: COUNTY ROAD LEVY FUND ACTUAL ACTUAL BUDGE`I'ED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 MISCELLANEOUS 1984-85 1984-85 1984-85 6,053 192,359 589,417 50,000 300 Fund Balance 50,000 50,000 50,000 From Other Agencies 546,383 577,943 46,000 5,000 424 County Maint. & 5,000 5,000 5,000 Repair Tax Use of Money/Property 31,167 36,159 44,000 5,000 470 Interest 5,000 5,000 51000 583,603 806,461 679,417 60,000 TOTAL COUNTY ROAD LEVY FUND 60,000 60,000 60,000 NOTES: #424 - Prior Year Tax Receipts... - 11 - CITY OF 7IGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: 1984-85 ANNUAL BUDGET ACCOUNT CODE: 24 BUDGET UNIT: STREETS SDC FUND ACTUAL- ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOP-FED 1981-82 1982-83 1983-84 1984-85 MISCELLANEOUS 1984-85 1984-85 1984--85 753,699 630,963 90,623 30,000 300 Fund Balance 30,000 30,000 30,000 Charges for Services 71,570 88,043 60,000 156,500 448 S.D.C.-Streets _ 156,500 156,500 156,500 Use of Money/Property 107,250 45,802 10,000 5,000 470 Interest 5,000 5,000 5,000 ,519 764,808 160,623 191,500 TOTAL STREETS SDC FUND 191,500 191,500 191,500 NOTES: 200 Residential- Units @ $500 $100,000...15 Commercial Units/2 Acres Average (50 x $75 - $3,750) @ 3,750 x 15 - $56,250... Assumes recommended rate increased from $400 to $500... Room ow r so as mp-aw m omr mm immadom, am ODOM mm mm CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: 1984-85 ANNUAL BUDGET ACCOUNT CODE: 25 BUDGET UNIT: PARKS SDC FUND ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 MISCELLANEOUS 1984-85 1984-85 1984-85 59,535 71,500 89,238 70,000 300 Fund Balance 70,000 70,000 70,000 Charges for Services 16,280 18,580 5,000 20,000 449 S.D.C.-Parks 20,000 20,000 20,000 Use of Money/Property 9,726 7,926 3,000 2,000 470 Interest 2,000 2,000 2,000 85,541 98,006 97,238 92,000 TOTAL PARK SDC FUND 92,000 92,000 92,000 NOTES: This fund is accounted for in two accounts Parks I & II = Parks I = $41,000 Parks IT = $51,000 200 Due x 100... 13 - CITY OF -rIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: 1984-•85 ANNUAL BUDGET ACCOUNT CODE: 60 BUDGET UNIT: BOND DE13T ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984--85 MISCELLANEOUS 1984-85 1984-85 1984-85 10,213 400 400 Current Taxes 138,831 10,213 400 TOTAL BOND DEBT 138,831 NOTES: 400 - $155,990 @ 89% = $138,831 - 14 - *new maw rr "Dw imr ooar ommomm"mool o im _ M = M M M so M M ~ on do, d*l CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT: 1984-85 ANNUAL BUDGET ACCOUNT CODE: 40 BUDGET UNIT: SPECIAL ASSESSMENT FUND ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 MISCELLANEOUS 1984-85 1984-85 1984-85 85,115 222,854 1,036,220 300 Fund Balance Use of Money/Property 28,767 86,382 50,000 470 Interest 29,368 163,517 432,780 471 Int, from Other Sources Other Revenues 61,068 775,749 403,000 475 Bancroft Collections 403,000 403,000 403,000 366,316 --0- 476 Assessment Collections ---0- -0- -0- 48,000 General Fund Transfer 48,000 48,000 48,000 204,318 1,248,502 1,885,316 451,000 TOTAL SPECIAL ASSESS. FUND 451,000 451,000 451,000 15 - CITY OF TIGARD, OREGON PROGRAM: REVENUE SUMMARY DEPARTMENT:. 1984-85 ANNUAL_ BUDGET ACCOUNT" CODE: 50 BUDGET UNIT: BUILDING FUND ACTUAL ACTUAL BUDGETED REQUESTED REVENUE & PROPOSED RECOMMENDED ADOPTED 1981-82 1982--83 1983-84 1984-85 MISCELLANEOUS 1984-85 1984-85 1984-85 300 Fund Balance 2,200,000 Use of Money/Property 470 Interest 100,000 TOTAL BUILDING FUND 2,300,000 16 - ® rQ ar r ear a~ re .r r ~t e~ r ~s ar r~ r r EXPENDITURES M M M i w M M r w r M r r M r s r s M CITY OF TIGARD, OREGON PROGRAM: EXPENDITURE SUMMARY DEPARTMENT: All Programs 1984-85 ANNUAL BUDGET ACCOUNT CODE: 1 - 6 BUDGET UNIT: All Units ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 SUMMARY 1984-85 1984-85 1984-85 1,901,180 2,117,614 2,424,872 3,035,269 PERSONAL SERVICE: 2,668,818 2,877,346 2,593,683 (76.0) (75.25) (79.25) (92) (FTE) (78) (87.5) (77.25) 797,400 761,048 874,908 1,057,442 MATERIALS & SERVICES: 905,694 1,059,709 1,011,012 123,902 176,655 125,500 216,992 CAPITAL OUTLAY: 144,397 216,910 167,444 2,822,482 3,055,317 3,425,280 4,309,703 SUBTOTAL: 3,718,909 4,153,965 3,772,139 716,204 664,627 1,014,835 340,783 CAPITAL PROJECTS: 340,972 505,972 2,652,025 214,531 212,282 1,018,273 451,000 DEBT SERVICE: 451,000 451,000 687,503 1,250,418 2,332,528 1,240,978 210,762 CONTINGENCY: 50,000 53,361 20,000 5,003,635 6,264,754 6,699,366 5,312,248 TOTAL EXPENDITURES 4,560,881 5,164,298 7,131,667 PROGRAM EXPENDITURES 1,398,172 1,527,913 1,772,773 2,222,000 Community Services ^ 1,831,000 2,135,178 1,909,328 952,532 1,019,455 1,207,917 1,506,703 Community Development 1,445,514 1,462,287 1,316,411 127,085 154,184 146,185 171,500 Policy & Administration 129,045 147,000 164,900 344,693 353,765 298,405 409,500 City--Wide_S2pport 313,350 409,500 381,500 2,822,482 3,055,317 3,425,280 4,309,703 Subtotal 3,718,909 4,153,965 3,772,139 716,204 664,627 1,014,835 340,783 Capital Projects 340,972 505,972 2,652,025 214,531 212,282 1,018,273 451,000 Debt Service 451,000 451,000 687,503 1,250,418 2,332,528 1,240,978 210,762 Ending Balance/Contingency 50,000 53,361 20,000 5,003,635 6,264,754 6,699,366 _ 5,312,248 TOTAL_ PROGRAM EXPENDITURES 4,560,881 5,164,298 7,131,667 17 - EXPENDITURE SUMMARY 3 3 2 5 2.5 Z Z # Mlu. o s ~~s M l .5 LpM1`~ I 'S 0P ~~T ` a spa t ` oNWAvt" 1 s .5 GtTy-V.l~OE SUPPORT :pOUC.`! & QpM1N~STRA 1'ip N F`I $0-81 F%t 81-$2 F`I 82-83 FY 83-84 F`I 84-85 Reaofinw PROPOSED CCMb\Ot-4M 5EAVICE5 I' I tq9 Z" $1 112 $ I I 5Z71913 t,'IIZ,-7-73 2,zZZ,ooo 0 I,8,ooo Commuw -Ty M%jr-Lop. 1,250,ogq 6399528,532 t,0t9,455 112071911 1,5061'to3 1,44 St4 POI.ICy a ApMiN• 79,2 5 t27,085 154, 184 146,185 1-11,50o 12c;045 G t-'y - WOOE Sh, Po T (c38, 8q,5 344)(43 3531-7&15 218, 40 5 Lt09 6500 3t 3, 350 ©-'"&R 4 t36 845 2, t81, t52- 3,201,437 3,2741CS6 1,0ozj545 ML1172- -ToTA,L $41531306 $5,003,1034 b~-64 ,'754 # (0,109113(a(, $513tZ,ZL{8 #4,560,991 - 18 - m r m r m m r m r r=~ r m m 1984-85 PROGRAM BUDGET ORGANIZATION COMMUNITY SERVICES 1.0 POLICY & ADMINISTRATION 3.0 POLICE 1.1 MAYOR AND CITY COUNCIL 3.1 Administration 1.1.1 Patrol 1.1.2 CITY ADMINISTRATION 3.2 Investigation 1.1.3 Services 1.1.4 CITY-WIDE SUPPORT 4.0 FINANCE & SERVICES 1.2 GENERAL GOVERNMENT SERVICES 4.1 Administration 1.2.1 Accounting 1.2.2 CITY All"ORNEY 4.2 Support Services 1.2.3 DEBT SERVICE 5.0 MUNICIPAL COURT 1.3 GENERAL OBLIGATIONS 5.1 LIBRARY 1.4 BANCROFT BONDS 5.2 SOCIAL SERVICES 1.5 ALL OTHER EXPENDITURES 6.0 COMMUNITY DEVELOPMENT 2.0 CAPITAL PROJECTS 6.1 PUBLIC WORKS 2.1 General 6.1.1 Administration 2.1.1 Wastewater 6.1.2 Operations: Wastewater 2.1.2 Streets 6.1.3 Operations: Streets 2.1.3 Parks 6.1.4 Operations: Parks 2.1.4 Operations: Support Services 2.1.5 CONTINGENCY 6.2 PLANNING & DEVELOPMENT 2.2 Administration 2.2.1 Building & Codes Enforcement 2.2.2 Planning 2.2.3 Engineering 2.2.4 - 19 - rr rr rr rr rr ■r rr~ r r r~ rr rr rr r ~r r r rr r CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: PROGRAM SUMMARY 1984-85 ANNUAL BUDGET ACCOUNT CODE: 1.0 BUDGET UNIT: ALL UNITS The Community Services programs represent the majority of the City's tax supported programs. These programs are also most related to basic population and inflation cost increases as there are few economies of scale available to control cost, except for computerized technology which is critical to these programs. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 SUMMARY 1984-85 1984-85 1984-85 1,146,079 1,284,753 1,502,671 1,867,589 PERSONAL SERVICES: 1,572,706 1,763,212 1,596,799 177,110 145,055 215,852 279,526 MATERIALS & SERVICES: 235,054 287,026 263,935 74,983 98,105 54,250 - 74,885 CAPITAL OUTLAY: 23,240 84,940 48,594 1,398,172 1,527,913 1,772,773 2,222,000 TOTAL - COMMUNITY SERVICES 1,831,000 2,135,178 1,909,328 955,789 1,034,428 1,146,975 1,518,500 Police 1,330,500 1,438,500 1,330,500 206,975 301,879 400,817 440,000 Finance & Services 360,000 419,678 389,500 23,694 25,156 38,899 38,000 Municipal Court 35,000 36,000 50,000 135,048 149,435 171,082 21.3,000 Library 105,500 196,000 139,328 76,666 _ 17,015 15,000 12,500 Social Services -0- 45,000 -0- 1,398,172 1,527,913 1,772,773 2,222,000 Community Services Total 1,831,000 2,135,178 1,909,328 - 20 - r r r rr rr ■r r rr .s rr r r ~r r r r rr ~ CITY OF TIGARD, OREGON PROGRAM: COMMUNI"IY SERVICES DEPARTMENT: POLICE 1984-85 ANNUAL BUDGET ACCOUNT CODE: 1.1 BUDGET UNIT: DEPARTMENT SUMMARY The Police Chief is responsible to the City Administrator for the operations of the Police Department and for overall coordination of Public Safety programs within the community. The Department provides 24 hours patrol, traffic, investigation, dispatch and records management services. 1984-85 Department Goals o Complete Five Neighborhood Crime Watch Programs o Train for Computer Data Entry on ICAP System o Target Burglary Crime Problem o Target Traffic Accident Areas o Manage Department Consistent with objectives and resources o Target Theft Crime Problem ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 SUMMARY 1984-85 1984-85 1984-85 830,098 901,165 1,051,048 1,323,672 PERSONAL SERVICES: 1,172,666 1,253,672 1,165,375 (29) (29) (29) (33.5) FTE (29) (31.5) --'(29) 79,005 83,101 95,927 160,688 MATERIALS & SERVICES: 139,934 135,688 131,375 46,686 50,162 -0- 34,140 CAPITAL OUTLAY: 17,900 49,140 33,750 (III) (I:CI-II) (II) (III-II) (Service Levels) (II-I) 955,789 1,034,428 1,146,975 1,518,500 TOTAL - POLICE 1,330,500 1,438,500 1,330,500 REVENUES .$853,222 $925,590 $1,025,824 $1,412,250 GENERAL $1,246,250 $1,246,250 30,418 43,744 58,000 60,000 BUSINESS TAX 60,000 60,000 -0- 2,344 1,500 2,250 ALARM PERMITS 2,250 2,250 33,649 22,785 21,101 32,000 FINES & FORFEITURES 10,000 10,000 18,500 19,965 28,550 -0- FED. REVENUE SHARING -0- -0- 20,000 20,000 10,000 7,000 SEWER FUND 7,000 7,000 -0- -0- 2,000 2,000 STORM DRAINAGE FUND 2,000 2,000 -0- -0- -0- 3,000 STATE TAX STREET 3,000 3,000 $955,789 $1,034,428 $1,146,975 $1,518,500 TOTAL $1,330,500 $1,330,500 - 21 - rr rr rr err rr rrr ■r ~r rr r r r r r ~r r . r~ r CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1984-85 ANNUAL BUDGET ACCOUNT CODE: 1.1.1 BUDGET UNIT: ADMINISTRATION The Police Chief is responsible to the City Administrator for overall activities of the Department and general Public Safety coordination. The Police Chief is aided by the Police Captain who serves as the Assistant Chief and Operations Division manager. A Police Officer assigned to crime analysis (ICAP), crime prevention community education programs. This Division is responsible for: overall department management, personnel, budget, purchasing and management controls; crime analysis and management information systems; work scheduling; press relations; internal investigations; and general public safety coordination. 1984-85 Division Goals o Manage Department consistent with objectives and resources o Train non-sworn personnel in ICAP data entry o Continue Community Education Programs as resources allow o Assure Budget Control in all divisions o Labor Relations Assistance o Benefits Study Assistance ACTUAL ACTUAL. BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 SUMMARY 1984-85 1984-85 1984-85 108,493 120,291 133,704 143,521 PERSONAL SERVICES: 143,521 143,521 122,979 (3) (3) (3) (3) FTE (3) (3) (2.5) 8,062 4,338 6,580 6,810 MATERIALS & SERVICES: 6,810 6,810 6,810 16,350 0- -0- 0- CAPITAL OUTLAY: -0- -0- -0- (III) (III) (III) (II-III) (Service Levels) (II-III) (II-III) (I-II) 132,905 124,629 140,284 150,331 TOTAL - ADMINISTRATION 150,331 150,331 129,789 1981 1982 1983 1984 Work Load Indicators 1984 955,789 1,034,428 1,146,975 1,518,500 Budget Management 1,330,500 63.30 63.38 62.41 79.29 Per Capita Cost 70.03 13.07% 12.86% 12.72% 11.37% % Admin. To Dept. Personnel 12.24% 4.6% 3.98% 3.56% 5.07% % Overtime to Total Personnel 5.19% 19 6 4 N/A I.A. Investigations N/A 10,102 10,295 11,473 11,791 Total Calls For Service 11,791 1,881 1,998 1,953 2,024 Total Part I & II Crimes 2,024 36.62% 36.28% 35.59% 32.85% % Part I & II Crimes Cleared 32.85% 34.45 36.25 37.77 41.14 Crime Clearance Per Officer 41.14 1.45 1.25 1.20 1.29 Sworn Personnel/1,000 Pop. 1.16 1.92 1.66 1.58 1.66 All Personnel/1,000 Pop. 1.53 3 min. 4 min. 6 min. 4.5 min. Response Time: Emergency 6.5 min. 15,100 17,500 18,379 19,000 Population 19,000 22 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1984--85 ANNUAL BUDGET" ACCOUNT CODE: 10-11100 BUDGET UNIT: ADMINISTRATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 ,DETAIL. 1984-85 1984-85 1984-85 (3) (3) (3) (3) PERSONAL SERVICES: (3) (3) (.2.5) 501 Salaries - Management 33,200 33,428 34,632 36,084 Chief 36,084 36,084 36,084 26,944 29,926 30,780 33,060 Captain 33,060 33,060 33,060 21,432 22,289 22,392 23,232 503 Salaries - Police (.5) 23,232 23,232 11,616 940 895 500 Merit Pool 895 895 895 1,828 2,114 2,063 3,630 520 Overtime 3,630 3,630 1,815 3,900 3,900 3,900 810 530 Education 810 810 420 125 511 730 1,007 531 Longevity 1,007 1,007 504 87,429 92,168 95,437 98,718 SUBTOTAL 98,718 98,718 84,394 Benefits -0- 585 383 1,968 550 Unemployment 1,968 1,968 1,681 2,709 1,872 3,458 3,549 551 Workman's Compensation 3,549 3,549 3,034 5,714 6,060 6,493 8,368 552 Social Security (FICA) 8,368 8,368 7,149 7,587 13,091 20,746 22,638 560 Retirement 22,638 22,638 19,340 142 150 564 252 565 Life Insurance 252 252 210 726 783 740 1,968 566 Salary Continuation 1,968 1,968 1,681 4,186 5,582 5,883 6,060 567/568 Medical/Dental 6,060 6,060 5,490 108,493 120,291 133,704 143,521 TOTAL - PERSONAL SERVICES 143,521 143,521 122,979 520 Overtime: Police Officer/Crime Analyst; Training 4,72%, Crime Prevention 20.75%, Patrol Duty 4.72%, Criminal Investigation 32,08%, ICAP/Crime Analysis 34.91%. 23 - M = = i M M M r = r== r r CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10--11100 BUDGET UNIT: ADMINISTRATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPI"ED 1981-82 1982--83 1983-84 1984--85 DETAIL_ 1984-85 1984-85 1984-85 MATERIALS & SERVICES: 1,119 750 620 Office Supplies & Expe. 750 750 750 1,862 49 1,550 900 621 Advertising & Publicity 900 900 900 1,273 694 1,380 1,210 623 Dues & Subscriptions 1,210 1,210 1,210 4,010 1,278 2,400 2,250 624 Travel, Food & Lodging 2,250 2,250 2,250 917 1,198 1,250 1,700 625 Education & Training 1,700 1,700 1,700 8,062 4,338 6,580 6,810 TOTAL - MATERIALS & SERV. 6,810 6,810 6,810 620: Crime Prevention/Crime Analysis supplies $500, computer system supplies $250; 621: training and community education films $900; 623: memberships $710, books, periodicals, training keys, legal points, code books, ORS replacements $500; 624: conferences $800, workshops $750, training $700; 625: regional training $600, arson/narcotic/crime prevention $300, FBI National Academy training $300, training materials $500. - 24 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-11100 BUDGET UNIT: ADMINISTRATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 DETAIL_ 1984-85 1984-85 1984-85 CAPITAL OUTLAY: 16,350 -0- -0- -0- 704 Office Furn, & Equip. -0- -0-- -0- 16,350 -O- -0- --0- TOTAL - CAPITAL OUTLAY -0- -0- -0- -25- e r r= r M= M i r r=== M= r M CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1984-85 ANNUAL BUDGET ACCOUNT CODE: 1.1.2 BUDGET UNIT: PATROL The Lieutenant as Division Commander is responsible to the Police Chief for the operations of the Patrol Division. The Patrol Division is the first responder to all calls for service, its response to the citizen is the most critical relationship in the community, and is the most important element in the department. 1984-85 Division Goals o Strengthen Divisional Management Team o Develop 5 more crime watch areas o Improve ICAP efficiency o Expand specific management/administrative skills o Target burglary specific areas o Increase directed patrol assignments o Attain divisional goals for 1984 o Target theft specific areas o Increase division productivity o Reduce response time consistent with resource allocation ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 SUMMARY 1984-85 1984-85 1984-85 493,083 521,087 614,986 788,249 PERSONAL SERVICES: 690,590 738,474 683,097 (16) (16) (16) (19) FTE (16) (17.5) (16) 39,672 49,511 51,087 82,062 MATERIALS & SERVICES: 79,528 57,062 64,528 28,436 36,118 -0- 14,030 CAPITAL OUTLAY: 13,150 29,030 29,000 (III) (III-II) (II-I) (III-II) (Service Levels) (I) 561,191 606,716 666,073 884,341 TOTAL - PATROL 783,268 824,566 776,625 1981 1982 1983 1984 WORK LOAD INDICATORS 1984 1,103 1,223 1,230 1,368 Part I Offenses 1,368 778 775 723 656 Part II Offenses 656 5,389 5,555 6,161 6,355 Non-Criminal Complaints 6,355 347 365 415 444 Traffic Accidents 444 2,485 2,377 2,944 2,968 Traffic Enforcement 2,968 631 643 745 674 Case Load Per Officer 737 16 16 15.4 19 Number of Sworn 16 1.05 .91 .83 1.0 Officers per 1,000 Population .84 15.9 17.9 23.5 25.4 Part I Clearance/Officer 25.4 27.1 27.4 21.5 18.0 Part II Clearance/Officer 18.0 27.6 28.2 31.4 32.1 Service Calls/Day 32.1 15,100 17,500 18,379 19,000 Population Used 19,000 -26- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-11200 BUDGET UNIT: PATROL ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 DETAIL 1984-85 1984-85 1984-85 (16) (16) (16) (19) PERSONAL SERVICES: (16) (17.5) (16) 501 Salaries-Management 82,420 26,628 31,392 lieutenant (1) 31,392 31,392 31,392 503 Salaries-Police 75,096 52,056 52,776 Sergeants (2) 52,776 52,776 -0- 43,449 46,824 72,612 Corporals (4) 72,612 72,612 96,816 222,495 261,144 235,608 279,228 Officers (11) 219,936 247,009 243,168 -0-- 4,648 9,285 500 Merit Pool 8,514 8,551 8,514 20,571 19,126 26,856 51,796 520 Overtime 45,152 47,707 45,152 14,186 15,063 18,330 18,239 530 Education 16,821 16,821 16,821 8,546 11,299 12,256 13,456 531 Longevity 13,456 13,456 13,456 384,343 389,052 423,206 528,784 SUBTOTAL 460,659 490,324 455,319 Benefits -0- 2,460 1,709 7,288 550 Unemployment 9,110 9,806 8,999 12,496 9,877 17,212 14,653 551 Workman's Compensation 17,803 19,472 17,610 25,178 26,078 28,620 44,962 552 Social Security (FICA) 38,702 39,309 38,233 41,700 57,287 96,919 123,732 560 Retirement 104,710 114,527 103,441 568 547 3,130 1,638 565 Life Insurance 1,344 1,470 1,344 2,731 2,706 2,777 7,288 556 Salary Continuation 9,110 9,806 8,999 26,067 33,080 41,413 59,904 567/568 Medical/Dental 49,152 53,760 49,152 493,083 521,087 614,986 788,249 TOTAL - PERSONAL SERVICES 690,590 738,474 683,097 NOTES: 9503 - Drops funding for 2 Sergeants, adds 1 Corporal and Patrolman, staffing remains at 16 FTE...#520 - Motorcycle differential pay @ $96/per officer/mo. _ $2,304, and K-9 @ $96/Officer/Mo. _ $3,456, 2,000 total hours overtime with (28.8% court - 575 hours) (21.8.5 shift coverage hours 10.9%) (investigation hours 76 - 3.8%) (firearms & training hours 120.5 6.03%) (task force hours 161 - 8.05%) (special detail hours 145 - 7.25%) (24% for differential pay) -27- rr ~r rr r~ rr r~ rr r~ rr r~ r r r rr r~ r ~r r . CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-11200 BUDGET UNIT: PATROL ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 DETAIL 1984-85 1984-85 1984-85 MATERIALS & SERVICES: 33,282 38,504 360300 51,100 611 Rep & Main-Vehicles 51,100 32,367 36,100 6,390 11,007 14,787 30,962 613 Special Dept. Expense 28,428 24,695 28,428 39,672 49,511 51,087 82,062 TOTAL - MATERIALS & SERV. 79,528 57,062 64,528 #611 - Increased mileage. H613 - uniforms @ $5,084, cleaning @ $6,300, reserve uniforms $1,781, interns $255, rain coats $200, body armor $2,200 and refurbishing $500, training ammo $2,400, service ammo $1,500, fusees @ $720, K-9 maintenance $6,397, motorcycle maintenance $2,240...misc. - 28 - CITY OF TIGARD, OREGON PROGRAM: COMMUNI-fY SERVICES DEPARTMENT: POLICE 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-11200 BUDGET UNIT: PATROL ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 DETAIL 1984-85 1984-85 1984-85 CAPITAL OUTLAY: 28,436 26,570 -.0- 6,630 703 Vehicles 5,750 21,630 20,750 9,548 -.0--. 7,400 704 Office Furn. & Equip. 7,400 7,400 8,250 28,436 36,118 -0- 14,030 TOTAL - CAPITAL OUTLAY 13,150 29,030 29,000 #703 - Retro--fit 3 vehicles @ $5,000 = $15,000, overhead litebars X 5 @ 1,050 = $5,250, 1 mobil radio @ $880, K-9 window release 1 X $500 = $6,630...# 704 - 4 new pac-sets (hand held radios) @ $850 = $3,400 and 1 unitel wire @ $4,000. 29 - r r~ r r a. r r r r r r r. +r r■~ r~ CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1984-85 ANNUAL BUD(j'ET ACCOUNT CODE: 1.1.3 BUDGET UNIT: INVESTIGATION The Investigative Lieutenant is responsible to the Police Chief for the operations of the Investigations Division. This Division provides investigative support to those criminal cases that require rapid response and continuation to a conclusion that cannot be provided by Patrol Division. 1984-85 Goals o Manage Division consistent with objectives and resources o Target specific burglary and theft crimes o Improve case management with Investigative Mgmt. Info System o Increase Part II Clearance Rate consistent with resource allocations ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 SUMMARY 1984-85 1984-85 1984-85 104,421 109,942 122,658 186,043 PERSONAL SERVICES: 132,696 165,818 153,440 (3) (3) (3) (4.5) FTE (3) (4) (3.5) 9,659 7,783 9,560 13,090 MATERIALS & SERVICES: 12,730 13,090 13,171 -0- 14,044 -0- 16,390 CAPITAL OUTLAY: 1,030 16,390 1,030 (II-I) (I) (I) (III-II) (Service Levels) (I) 114,080 131,769 132,218 215,523 TOTAL - INVESTIGATION 146,456 195,298 167,641 1981 1982 1983 1984 WORK LOAD INDICATORS 1984 1,489 1,567 1,688 1,780 Cases Received 1,780 726 872 906 1,015 Cases Suspended 1,015 375 253 346 439 Cases Investigated 439 125 84.3 115.3 97.6 Case load/Investigator 146.3 73 56 57 118 Part I Cleared 45 53 60 28 57 Part II Cleared 22 33.6% 45.8% 32.39% 40% Percentage Cleared 19% .198 .171 .163 .237 Investigators/1,000 Population 157 6 5 4 3 Rape 3 14 16 22 25 Robbery 25 57 39 57 75 Larceny 75 201 134 156 178 Burglary 178 15,100 17,500 18,379 19,000 Population Served 19,000 - 30 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-11300 BUDGET UNIT: INVESTIGATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 DETAIL 1984-85 1984-85 1984-85 (3) (3) (3) (4.5) PERSONAL SERVICES: (3) (4) (3.5) 501 Salaries-Management 25,032 26,380 26,628 31,392 Lieutenant 31,392 31,392 31,392 503 Salaries-Police 22,512 23,412 Corporal -0- -0- -0- 21,432 45,702 22,392 79,666 Officers (2.5) 46,464 68,285 58,080 _0_ - --0-- 825 500 Merit Pool 708 733 853 3,025 3,719 5,120 7,658 520 Overtime 6,200 6,807 8,015 3,900 4,680 3,900 1,939 530 Education 1,323 1,323 1,743 3,128 3,625 3,298 3,102 531 Lon evit 2,638 2,638 3,142 79,029 84,106 84,750 124,582 SUBTOTAL 88,725 111,178 103,225 Benefits -0-• 534 348 2,492 550 Unemployment 1,717 2,224 2,004 2,438 196 3,147 4,524 551 Workman's Compensation 3,216 4,021 3,731 5,060 5,635 5,825 9,797 552 Social Security (FICA) 7,522 8,708 8,741 9,656 12,123 19,318 27,954 560 Retirement 20,331 24,848 23,653 124 109 564 378 565 Life Insurance 252 336 296 609 565 567 2,492 566 Salary Continuation 1,717 2,215 2,004 7,505 6,674 8,139 13,824 567/568 Medical/Dental 9,216 12,288 9,786 104,421 109,942 122,658 186,043 TOTAL - PERSONAL SERVICES 132,696 165,818 153,440 #1503 - salaries: .5 additional police officer ...#520 - overtime: weekend standby $1,300, training 2.5%, court 1.64%, investigation 95.9% - 31 - m = = m = m = = = = m m m = m = = r m CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1984-85 ANNUAL BUDGET' ACCOUNT CODE: 10-11300 BUDGET UNIT: INVESTIGATION ACTUAL ACTUAL BUDGETED -REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 DETAIL 1984-85 1984-85 1984-85 MATERIALS & SERVICES: 7,707 6,048 7,000 8,640 611 Rep & Main-Vehicles 8,640 8,640 8,640 1,952 1,735 2,560 4,150 613 Special Dept. Expense 3,790 4,150 4,231 300 620 Off. Supp. & Equip. 300 300 300 9,659 7,783 9,560 13,090 TOTAL - MATERIALS & SERV. 12,730 13,090 13,171 #611 - Mileage 48,000 X .18 = $8,640, clothing allowance $1,440, supplies $700, investigative cash $1,500, narcotic test kits $300, rechargeable flashlights $210..,#622 - Tape recorders 2 X $150 = $300. -32- CIFY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1984--85 ANNUAL BUDGE.f ACCOUNT CODE: 10-•11300 BUDGET UNIT: INVESTIGATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982--83 1983-84 1984-85 DETAIL. 1984-85 1984-85 1984-85 CAPITAL OUTLAY: -0- 13,800 -0- 13,240 703 Vehicles 1,030 13,240 1,030 --0- 244 -0- 3,150 704 Office Furn. & Equip. -0- 3,150 -0- -0- 14,044 -0- 16,390 TOTAL. - CAPITAL OUTLAY 1,030 16,390 1,030 ##703 Replacement vehicle $10,150 and mobile r•radio 3 X $1,030 ea. _ $3,090...##704: Portable radio $850, portable silent alarm $2,300. 33 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1984-85 ANNUAL BUDGET ACCOUNT CODE: 1.1.4 BUDGET UNIT: SUPPORT SERVICES The Support Services Manager is responsible to the Police Chief for dispatch and records management services. The members of this Division provide a critical linkage between the citizen and police services, and is a critical element within the service delivery system. 1984-85 Goals o Division management consistent with Support Services o ICAP data entry objectives and resources. o Uniform Crime Report training o Invoice/Purchasing training o PBO facilitator training o Daily consolidated training o Time sheet processing/training o Property/evidence training o Emergency Communications Upgrade ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-•84 1984-85 SUMMARY 1984-85 1984-85 1984-85 124,101 149,845 179,700 205,859 PERSONAL SERVICES: 205,859 205,859 205,859 (7) (7) (7) (7) FlE (7) (7) (7) 21,612 21,469 28,700 58,726 MA"1-ERIALS & SERVICES: 40,866 58,726 46,866 1,900 -0- --0- 3,720 CAPITAL OUTLAY: 3,720 3,720 3,720 (III) (III-II) (II) (II-1) (SERVICE LEVELS) (II-I) (II-I) (II-I) 147,613 171,314 208,400 268,305 TOTAL - SUPPORT SERVICES 250,445 268,305 256,445 1981 1982 1983 1984 WORK LOAD INDICATORS 1984 1,103 1,223 1,230 1,368 Part I Offenses 1,368 778 775 723 656 Part II Offenses 656 5,389 5,555 6,161 6,355 Non-Criminal Complaints 6,355 347 365 415 444 Traffic Accidents 444 2,485 2,377 2,944 2,968 Traffic Enforcement 2,968 4,412 4,892 4,920 5,472 Part I Offenses* 5,472 *Average # of cards 3,112 3,100 2,892 2,624 Part II Offenses* 2,624 typed and filed 16,167 16,665 18,483 19,065 Non-Criminal Complaints* 2,082 2,190 2,490 2,664 Traffic Accidents* 2,664 2,485 2,377 2,944 2,968 Traffic EnforcemenL* 2,968 4,710 4,871 5,288 5,466 Card Load Per Dispatcher 175 200 225 250 Average Phone Calls Per Day 250 .397 .342 .333 .313 # Of Dispatchers/1,000 Pop.** .313 **Population used/18,379 28,258 29,224 31,729 32,793 Total Card Load 32,793 - 34 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1984-85 ANNUAL BUDGET' ACCOUNT CODE: 10-11400 BUDGET UNIT: SUPPORT SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983--84 1984-85 DETAIL_ 1984-85 1984--85 1984-85 (7) (7) (7) (7) PERSONAL SERVICES: (7) (7) (7) 501 Salaries--Management 18,048 19,307 20,748 25,800 SUpport Services Mgr. (1) 25,800 25,800 25,800 503 Salaries-Police 77,398 85,073 89,556 95,628 Dispatchers/OA 111 (6) 95,628 95,628 95,628 -0-- 4,300 1,412 500 Merit Pool 1,412 1,412 1,412 1,051 2,271 4,100 5,895 520 Overtime 5,895 5,895 5,895 1,105 1,560 1,560 1,980 530 Education 1,980 1,980 1,980 1,032 1,867 2,145 1,451 531 Longevity 1,451 1,451 1,451 98,634 110,078 122,409 132,166 SUBTOTAL 132,166 132,166 132,166 Benefits -0- 727 509 2,636 550 Unemployment 2,636 2,636 2,636 356 2,479 573 4,859 551 Workman's Compensation 4,859 4,859 4,859 6,515 7,375 8,498 11,191 552 Social Security (FICA) 11,191 11,191 11,191 10,044 15,839 30,920 30,279 560 Retirement 30,279 30,279 30,279 244 254 1,306 588 565 Life Insurance 588 588 588 630 872 1,006 2,636 566 Salary Continuation 2,636 2,636 2,636 7,678 12,221 14,479 21,504 567/568 Medical/Dental 21,504 21,504 21,504 124,101 149,845 179,700 205,859 TOTAL - PERSONAL SERVICES 205,859 205,859 205,859 NOTES: Personal services shows an increase of 14.5X, which is mainly due to the increase of fringe benefits, over which there is not much control. Division strength remains the same at 7 employees. 35 - M = = = = M M M = = M = M M = = = r CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-11400 BUDGET UNIT: SUPPORT SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 DETAIL 1984-85 1984-85 1984-85 MATERIALS & SERVICES: 2,128 8,843 4,848 4,200 602 Contractual Services 4,200 4,200 4,200 4,298 941 5,360 9,806 612 Rep & Main-Office Equip. 8,846 9,806 8,846 813 1,424 1,939 1,752 613 Special Dept. Expense 1,752 1,752 1,752 9,857 10,261 11,637 13,345 620 Office Supplies & Expe. 10,290 13,345 10,290 4,516 4,916 29,623 630 Rents & Leases 15,778 29,623 21,778 21,612 21,469 28,700 58,726 TOTAL - MATERIALS & SERV. 40,866 58,726 46,866 NOTES: #602 - $3,000 jail contract, towing @ $1,2.00... #612 - Radio maint. @ $6,120, aux. generator maint. @ $200, office machine maint. @ $800, antenna repair @ $500, new phone/tape recorder maint. @ $460, new communications center maint. @ $500, TRS-80 maint. @ $300, + misc. ...#613 - dispatch uniforms & cleaning... H620 - film & processing @ $4000, recording tape reels @ $1,300, office supplies @ $4,435, identi•--kit; @ $420, pager rental @ $1,944, printer @ $6,000, communications center lease @ $12,552, phone recorder lease @ $4,387. - 36 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-11400 BUDGET UNIT: SUPPORT SERVICES ACTUAL. ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981•-82 1982-83 1983-84 1984-85 DETAIL 1984-85 1984-85 1984-85 CAPITAL. OUTLAY: 1,900 •-0- 3,720 704 Office Furn. & Equip. 3,720 3,720 3,720 1,900 -0 3,720 TOTAL - CAPITAL OUTLAY 3,720 3,720 3,720 NOTES: ##704 - memorywriter @ $3,720 to help increase productivity in this division. This is short term until work processing is available city-wide, 37 - NEED =00 e a e a a e o e o e r~ o e a~ e e i e CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: FINANCE & SERVICES 1984-85 ANNUAL BUDGET ACCOUNT CODE: 1.2 BUDGET UNIT: SUMMARY The Finance Director is responsible to the City Administrator for the fiscal operations and clerical support of the City. The Administrative, Accounting and Records Divisions are responsible for: billings and collections, accounts payable, general ledger and financial reports, budget preparation, City Council-Budget Committee minutes, court clerk, records management, purchasing, personnel and support to other departments. Major 84-85 goals are: o AIMS o Salary & Classification Study o Records Management/Central Files o Elections procedure & ordinance o DP/WP Systems Upgrade o Retirement Study o Engineering Cost Accounting ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 SUMMARY 1984-85 1984-85 1984-85 193,275 249,296 286,803 350,406 PERSONAL SERVICES: 282,084 332,084 272,000 (8) (10) (10) (11.5) (FF•TE) (9.5) (11.5) (11) 11,945 33,517 88,364 87,594 MATERIALS & SERVICES: 77,916 87,594 115,500 1,755 19,066 25,650 2,000 CAPITAL OUTLAY: -••0- -•0- 2,000 206,975 301,879 400,817 440,000 TOTAL - FINANCE & SERV. 360,000 419,678 389,500 II II II II REVENUES I II I 101,655 144,357 182,102 226,000 General Fund 138,300 138,300 -0- 2,344 1,500 2,250 Alarm Permits 2,250 2,250 10,000 10,000 10,000 10,000 Business Tax 10,000 10,000 9,320 10,810 10,190 14,450 Fees & Charges 14,450 14,450 5,000 5,000 5,000 5,000 Franchise Fees 5,000 5,000 53,000 77,000 85,000 95,475 Sewer Fund 100,000 115,000 -0- -0- 59,500 31,825 Storm Drainage 35,000 45,000 -0- -0- 25,000 55,000 State Gas Tax 55,000 59,500 28,000 41,368 22,525 -0-- Fed. Rev. Sharing -0_- -0- -0- 10,000 -0- 0- Streets SDC -•0- -0- -0- 1,000 _ -0- -0- Parks SDC -0-- -0- 206,975 301,879 400,817 440,000 TOTAL 360,000 389,500 38 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: FINANCE & SERVICES 1984-85 ANNUAL BUDGET ACCOUNT CODE: 1.2.1 BUDGET UNIT: ADMINISTRATION SUMMARY The Finance Director manages the general administrative section of the department which also provides for overall fund management, cash investments, bond sales on assessments, personnel and purchasing, in addition to department management. Major 84-85 goals are: o AIMS o Salary & Classification Study o Records Management/Central Files o Elections procedure & ordinance o DP/WP Systems Upgrade o Retirement Study ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 SUMMARY 1984-85 1984-85 1984--85 58,495 66,982 73,726 131,812 PERSONAL SERVICES: 78,490 128,587 78,500 (2) (2) (2) (4) (FTE) (2) (4) (2) 3,568 7,363 25,540 26,188 MATERIALS & SERVICES: 18,710 26,188 2,500 140 1,724 600 '-0- CAPITAL OUTLAY: --0- -0- -0- 62,203 76,069 99,866 158,000 TOTAL - ADMINISTRATION 97,200 154,775 81,000 II II I II Work Measures (Levels) I 1 3 0 1 Number of Bond Sales 0 8 11 1 3 Number of LID's Completed 4 4 7 7 8 No. Improvement Bond Issues 1 39 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: FINANCE & SERVICES 1984-85 ANNUAL BUD(.,ET ACCOUNT CODE: 10-12100 BUDGET UNIT: ADMINISTRATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 DETAIL 1984-85 1984-85 1984-85 (2) (2) (2) (4) PERSONAL SERVICES: (2) (4) (2) 501 Salaries-Management 33,850 39,862 29,640 32,056 Finance Director 32,056 32,056 32,056 30,000 31,080 Asst. Finance Director 31,080 31,080 31,080 502 Salaries-General 13,963 14,362 -0- 16,646 Office Asst. I:II -0- 16,646 --.0- 16,605 Data Spec,/OA IV -0- 16,605 -0- 1,482 1,206 500 Merit Pool 1,200 1,206 1,206 47,813 54,224 61,122 _ 97,593 SUBTOTAL - - 64,336 97,593-- -64,342W Benefits -0-_ 344 245 1,952 550 Unemployment 1,287 1,952 767 165 122 190 369 551 Workman's Compensation 66 132 264 3,191 3,721 4,186 8,295 552 Social Security (FICA) 4,503 6,832 41789 3,453 4,145 4,070 6,355 560 Retirement 5,147 6,355 5,067 43 62 228 336 565 Life Insurance 168 336 168 343 432 516 6,832 566 Salary Continuation 483 6,832 577 3,487 3,932 3,169 10,080 567/568 Medical/Dental 2,500 8,555 2,526 58,495 66,982 73,726 131,812 TOTAL - PERSONAL SERVICES 78,490 128,587 78,500 Notes: Reorganization of Divisions into this Unit ...Data Entry Specialist is a new position. -40- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: FINANCE & SERVICES 1984•-85 ANNUAL BUDGET ACCOUNT CODE: 10-12100 BUDGET UNIT: ADMINISTRATION ACTUAL. ACTUAL_ BUDGETED REQUESTED EXPENDI_LURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 DETAIL 1984-85 1984-85 1984-85 MATERIALS & SERVICES: 55 2,885 16,100 15,600 602 Contractual Services 13,000 15,600 --0- 129 156 375 300 612 Rep & Main-Office Equip. 300 300 300 1,630 2,220 3,200 4,000 620 Office Supplies & Expe. 3,510 4,000 700 456 7%5 1,500 2,000 621. Advertising & Publicity 500 2,000 -0- 324 673 1,250 622 Fees & Licenses 323 277 1,415 2,630 623 Dues & Subscriptions 650 2,630 500 516 422 1,000 1,008 624 Travel, Food & Lodging 400 1,008 500 135 (45) 700 650 625 Education & Training 350 650 500 3,568 7,363 25,540 26,188 TOTAL - MATERIALS & SERV. 18,710 26,188 -2,500 Notes: 602-Labor Negotiations for TMEA full-contract and TPOA reopener advice @$65/hour x 40 hours = $2,600...LGPI Salary and Classification Study per TMEA contract @$3,OOO...Retirement Plan Study per TMEA/TPOA contracts (8$10,000...620-P,O.'s @$1,500...Personnel forms @$1,500...621-Job advertising... 623--MFOA, OPPA, NPELRA, OPA & IPA...Labor Law Digest $100...PIN @$1,450... - 41 - CITY OF T:IGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: FINANCE & SERVICES 1984-85 ANNUAL_ BUDGET ACCOUNT CODE: 10-12100 BUDGET UNIT: ADMINISTRATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983--84 1984-85 DETAIL. 1984-85 1984-85 1984-85 CAPITAL. OUTLAY: 140 1,724 600 --0 704 Office Furn. & Equip. -0- -0-- -0-- 140 1,724 600 0-- 'TOTAL - CAPITAL OUTLAY -0- -0- -O- - - 42 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: FINANCE & SERVICES 1984-85 ANNUAL BUDGET ACCOUNT CODE: 1.2.2 BUDGET UNIT: ACCOUNTING SUMMARY The Accounting Manager is responsible to the Finance Director for the City's accounting services: sewer accounts receivable, accounts payable, financial and payroll report preparation, LID accounting and billing services and preparation of special reports for management information. The major goals for fiscal year 1984-85 will include: o Working with Finance Director on the AIMS Committee objectives o Continued streamlining of systems o DP System upgrade ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 SUMMARY 1984-85 1984-85 1984-85 84,200 102,636 97,384 105,657 PERSONAL SERVICES: 100,657 98,728 61,000 (3.5) (4) (3.5) (3.5) (FTE) (3.5) (3.5) (3) 8,248 17,603 48,270 50,343 MATERIALS & SERVICES: 47,543 50,343 101,500 611 1,100 1,700 --0- CAPITAL OUTLAY: -0- -0- -0- 93,059 121,339 147,354 156,000 TOTAL - ACCOUNTING 148,200 149,071 162,500 II:I: II II II Work Measures (Level) I 2,356 2,675 31706 3,800 Accounts Payable Checks 3,800 1,848 2,190 2,778 2,800 Payroll/Benefits Checks 2,800 2,156 2,831 4,831 5,000 Sewer Receipts 5,000 17,429 18,373 19,745 19,800 Sewer/Storm Drainage Billings 19,800 310 496 752 800 Assessment Billings 800 979,917 2,205,450 489,757 600,000 LIO Projects 600,000 - 43 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: FINANCE & SERVICES 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-12200 BUDGET UNIT: ACCOUNTING ACTUAL. ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 DETAIL 1984-85 1984-85 1984-85 (3.5) (4) (3.5) (3.5) PERSONAL SERVICES: (3.5) (3.5) (3) 501 Salaries-Management 23,910 25,345 25,860 27,972 Accounting Manager, 27,972 27,972 -0- Accountant 25,000 502 Salaries-General. 16,542 41,977 35,592 37,332 Accounting Clerk (2) 37,332 37,332 0- 9,844 _.O_-.. -0-.. Billing Clerk 13,994 14,220 7,374 8,274 Cashier Off. Asst. III(50%) 8,274 8,274 -0- Office Assist, II Dec. (2) 25,000 2,975 7,000 505 Temporary Part-time -0- 826 1,650 500 Merit Pool 1,650 1,650 -0- 514 5,000 520 Overtime -0- -0- 67,265 82,056 76,652 80,228 SUBTOTAL 75,228 75,228 50,000 Benefits -0-- 513 311 1,692 Unemployment 1,692 1,505 1,000 284 242 292 313 551 Workman's Compensation 313 231 276 4,728 5,906 5,380 6,526 552 Social Security (FICA) 6,526 5,265 3,593 5,283 5,762 5,573 6,138 560 Retirement 6,138 6,018 1,333 93 101 418 329 565 Life Insurance 329 294 168 520 611 582 1,611 566 Salary Continuation 1,611 1,505 850 6,027 7,445 8,176 8,820 567/568 Medical/Dental 8,820 8,682 3,780 84,200 102,636 97,384 105,657 TOTAL - PERSONAL SERVICES 100,657 98,728 61,000 Notes: Reorganization of Department personnel has changed the configuration of this division. - 44 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: FINANCE & SERVICES 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-12200 BUDGET UNIT: ACCOUNTING ACTUAL ACTUAL BUDGE-FED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 DETAIL 1984-85 1984-85 1984-85 MATERIALS & SERVICES 13,800 14,900 601 Professional Services 14,900 14,900 14,900 50 4,472 10,000 -0- 602 Contractual Services -0- -0- 52,000 117 6,718 11,170 7,043 612 Rep & Main-Office Equip. 6,500 7,043 7,100 6,664 5,756 11,300 26,900 620 Office Supplies & Expe. 24,643 26,900 27,000 367 98 200 200 621 Advertising & Publicity 200 200 200 500 -0-- 622 Fees & Licenses -0- -0- -0- 143 27 100 50 623 Dues & Subscriptions 50 50 --0- 377 61 250 250 624 Travel, Food & Lodging 250 250 100 530 471 950 1,000 625 Education & Training 1,000 1,000 200 8,248 17,603 48,270 50,343 TOTAL - MATERIALS & SERV. 47,543 50,343 _ 101,500 Notes: 601-Audit...612--Accounting computer... 620-Postage for utility billings @$11,400... Utility bills @$10,000... Checks and printing @$3,000... Calculator @$200. -45- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: FINANCE & SERVICES 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-12200 BUDGET UNIT: ACCOUNTING ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982--83 1983--84 1984-85 DETAIL 1984-85 1984-85 1984-85 CAPITAL OUTLAY: 611 1,100 1,700 -0- 704 Office Furn. & Equip, -0-- -0- -0- 611 1,100 _ 1,700 0-- TOTAL - CAPITAL OUTLAY_ -0- --0- --0- - 46 CITY OF FIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: FINANCE & SERVICES 1984-85 ANNUAL BUDGET ACCOUNT CODE: 1.2.3 BUDGET UNIT: SUPPORT SERVICES SUMMARY The Support Services Manager/Deputy City Recorder is responsible to the Finance Director for the Support Services Division: city-wide word processing management and services, office supplies and furnishings coordination for all City departments, central stores inventory control, support for City Recorder functions on legal notices, minutes and ordinance/resolution development and miscellaneous clerical/secretarial services. Major goals for 1984-85 include: o WP system upgrade o Assistance with elections and procedure o Records management/central file system ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 DETAIL. 1984-85 1984-85 1984--85 50,580 79,678 115,693 112,937 PERSONAL SERVICES: 102,937 104,769 132,500 (2.5) (4) (4.5) (4) (FTE) (4) (4) (6) 129 8,551 14,554 11,063 MATERIALS & SERVICES: 11,663 11,063 11,500 1,004 16,242 23,350 2,000 CAPITAL OUTLAY: -0- -0- 2,000 51,713 104,471 153,597 126,000 TOTAL - SUPPORT SERVICES 114,600 115,832 146,000 III II II II Work Measures (Level) I II II 1:39.25 1:30 1:23.29 1:20.44 No. employees per total City 1:19.5 1:12.875 50 64 120 120 Work Orders per month 120 120 The word processing division processes printed and copy documents. The combination of both of these jobs averages between 5,000 and 15,000 pages per month. Typing speeds before word processing were averaging 70wpm, with word processing speed have been averaging 125wpm. - 47 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: FINANCE & SERVICES 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10--12300 BUDGET UNIT: SUPPORT SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982--83 1983-84 1984--85 DETAIL 1984-85 1984-85 1984-85 (2.5) (4) (4.5) (4) PERSONAL SERVICES: (4) (4) (6) 501 Salaries-.-Management 17,755 19,434 21,780 23,508 Support Services Mgr. 23,508 23,508 23,508 Off. Mgr/Wrd, Proc. Mgr 37,200 502 Salaries-.General 11,281 27,195 38,640 15,720 WP/Office Asst. III 15,720 15,720 15,720 7,396 13,625 14,280 17,400 Rec./Office Asst. :III 17,400 17,400 -..0- 15,996 Recp./Office Asst. II 15,996 15,996 15,996 308 7,750 5,850 505 Temporary Part--time 850 4,554 10,000 _.0.__ 1,448 1,450 500 Merit Pool 1,450 1,450 2,500 2,655 2,412 4,697 5,350 520 Overtime 350 478 1,020 - 39,395 62,666 88,595 85,7.74 SUBTOI"AL 75,274 79,106 105,944 Benefits -0- 415 344 1,706 550 Unemployment 1,706 1,584 2,119 215 200 361 360 551 Workman's Compensation 360 264 642 2,894 4,917 7,022 7,249 552 Social Security (FICA) 7,249 5,546 7,953 3,066 3,311 7,088 6,346 560 Retirement 6,346 6,338 7,676 76 84 494 336 565 Life Insurance 336 336 336 341 487 749 1,586 566 Salary Continuation 1,586 1,584 1,631 4,593 7,598 11,040 10,080 567/568 Medical/Dental 10,080 10,011 6,199 50,580 79,678 115,693 112,937 TOTAL - PERSONAL SERVICES 102,937 104,769 132,500 Notes: Notes: Reorganization of Department personnel has changed the configuration of this division, 520-Council meetings. ..42/year Q4.5 hours straight time rate:=$4,700... deadlines 0$650. - 48 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: FINANCE & SERVICES 1984-85 ANNUAL BUDGET- ACCOUNT CODE: 10-12300 BUDGET UNIT: SUPPORT SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 DETAIL 1984-85 1984-85 1984-85 MATERIALS & SERVICES: 575 952 4,685 602 Contractual Services 4,685 4,685 4,600 129 4,086 5,327 370 612 Rep & Main-Office Equip. 370 370 370 3,024 5,655 4,420 620 Office Supplies & Expe. 4,720 4,420 4,720 150 100 621 Advertising & Publicity 100 100 100 49 100 310 623 Dues & Subscriptions 510 310 510 376 390 380 624 Travel, Food & Lodging 380 380 380 173 1,440 798 625 Education & Training 898 798 820 -0- 268 540 --0- 630 Rents & Leases ---0- -0- --0- 129 8,551 14,554 11,063 TOTAL - MATERIALS & SERV. 11,663 11,063 11,500 Notes: 602-codification. 49 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: FINANCE & SERVICES 1984-85 ANNUAL BUDGE-I" ACCOUNT CODE: 10--12300 BUDGET UNIT: SUPPORT SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 DETAIL 1984-85 1984-85 1984--85 CAPITAL OUTLAY: 1,004 16,242 23,350 2,000 704 Office Furn. & Equip. -O- --0-- 2,000 1,004 16,242 23,350 2,000 TOTAL - CAPITAL OUTLAY -0- -0- 2,000 Notes: Software enhancement for OIS system. - 50 - M M M M = M~ M M®®~ M M M M M M M CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: MUNICIPAL COURT 1984-85 ANNUAL BUDGET ACCOUNT CODE: 1.3 BUDGET UNIT: JUSTICE SERVICES SUMMARY The Municipal Judge is responsible to the City Council for operation of the Municipal Court. The Cashier acts as Clerk of the Court and the Support Services division provides clerical support services which are budgeted here. The major goals for 1984-85 include: o Streamlining the court process o Upgrading the DP system ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 SUMMARY 1984-85 1984-85 1984-85 20,879 19,969 31,958 29,456 PERSONAL SERVICES: 26,456 27,456 41,600 (1) (•5) (1) (•5) (FTE) (.5) (.5) (1) 2,439 3,435 6,941 8,544 MATERIALS & SERVICES: 8,544 8,544 8,400 376 1,752 0- --0- CAPITAL OUTLAY: -0- -0- -0- 23,694 25,156 38,899 38,000 TOTAL - MUNICIPAL COURT 35,000 36,000 50,000 Revenues supporting all of court costs comes from fine and forfeiture collections. II II: II II Work Measures (Level) II 1,833 2,034 2,172 2,250 No. traffic citations 2,250 3,500 168 115 84 150 No. misdemeanor citations 150 300 1,137 1,159 1,192 1,200 No. court hearings-traffic 1,200 1,800 162 147 158 150 No. court hearings--misdemeanor 150 300 35,356 36,224 43,205 70,000 Total court revenues 45,000 70,000 - 51 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: MUNICIPAL COURT 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-•13000 BUDGET UNIT: JUSTICE SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983--84 1984--85 DETAIL. 1984-85 1984--85 1984--85 (1) (.5) (1) (.5) PERSONAL SERVICES: (0) (.5) (1) 501 Salaries-Management 9,300 9,300 9,300 12,400 Judge 9,400 10,400 12,600 8,900 8,013 8,880 Records Manager 502 Salaries-General -0.•... 7,374 8,274 Office Asst. 111 8,274 8,274 17,400 .-0_ 150 237 500 Merit Pool 237 237 250 3,650 520 Overtime 3,650 3,650 3,650 18,200 17,313 25,704 24,561 SUBTOTAL 21,561 22,561 33,900 Benefits 0- 53 104 492 550 Unemployment 492 492 426 33 39 95 54 551 Workman's Compensation 54 54 174 681 636 1,775 1,903 552 Social Security (FICA) 1,903 1,903 2,492 712 663 1,313 973 560 Retirement 973 973 1,704 16 13 114 42 565 Life Insurance 42 42 84 74 74 140 171 566 Salary Continuation 171 171 300 1,163 1,178 2,713 1,260 567/568 Medical/Dental 1,260 1,260 2,520 20,879 19,969 31,958 29,456 TOTAL - PERSONAL_ SERVICES 26,456 27,456 41,600 Notes: 501-Increased court trials. - 52 - 1001 ones 1~10 CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: MUNICIPAL COURT 1984--85 ANNUAL BUDGET" ACCOUNT CODE: 10-13000 BUDGET UNIT: JUSTICE SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982--83 1983-84 1984-85 DETAIL 1984-85 1984-85 1984-85 MATERIALS & SERVICES: 900 3,150 3,771 601 Professional Services 3,771 3,771 3,771 --0- 70 75 100 602 Contractual Services 100 100 100 102 218 419 500 612 Rep & Main-Office Equip. 500 500 500 355 763 595 595 620 Office Supplies & Expe. 595 595 451 1,515 1,203 1,850 2,500 622 Fees & Licenses 2,500 2,500 21500 373 35 50 50 623 Dues & Subscriptions 50 50 50 50 196 200 200 624 Travel, Food & Lodging 200 200 200 44 50 150 150 625 Education & Training 150 150 150 452 678 630 Rents & Leases 678 678 678 2,439 3,435 6,941 8,544 TOTAL - MATERIALS & SERV. 8,544 8,544 8,400 Notes: 601-Court appointed attorneys... 622-Witness fees and license suspensions... 630-Church rental for court. - 53 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT.: MUNICIPAL COURT 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-13000 BUDGET UNIT: JUSTICE SERVICES ACTUAL_ ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1992-83 1983-84 1984-85 DETAIL 1984-85 1984-85 1984-85 CAPITAL OUTLAY: 376 1,752 -0- -0- 704 Office Furn. & Equip. -0- --0- -0- 376 1,752 -0-- -0- TOTAL - CAPITAL OUTLAY -0- -0- -0- 54 - loll mill loll 111111 immo m m m m m m son Noll 1101 1110 111111 111111 m ~r r rr r it r~ r r r ■r r r r rr r~ r ~r ~■r r~ CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: LIBRARY 1984-85 ANNUAL BUDGET ACCOUNT CODE: 1.4 BUDGET UNIT: LIBRARY SERVICES Function and Responsibilities: The City Librarian is responsible to the City Administrator for the overall operation of the City's library and for the management of all resources designated to provide library services for Tigard citizens. Major 1984--85 goals are: o Maintain basic services to library users o Increase level of volunteer services. o Seek new sources of funding o Micro computer ACTUAL ACTUAL BUDGE*TED REQUES-fEl.) EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984--85 SUMMARY 1984--85 1984-85 1984-85 101,827 114,323 132,862 164,055 PERSONAL SERVICES: 91,500 150,000 117,824 (5.5) (5.75) (6) (7) FTE (3.5) (6.5) (4.5) 7,055 7,987 9,620 10,200 MATERIALS & SERVICES: 8,660 10,200 81660 26,166 27,125 28,600 38,745 CAPITAL OUTLAY: 5,340 35,800 12,844 135,048 149,435 171,082 213,000 TOTAL - LIBRARY 105,500 196,000 139,328 REVENUES 31,768 40,177 64,282 52,700 General Fund 57,950 125,968 2,591 2,000 1,600 6,000 State Grants 6,000 6,000 --0-- -0- -0-- 250 Fines -0- -0- -0- 831 200 2,500 Donations 2,500 2,500 -0- -0--- -0- 1,550 Service Charges 39,050 4,860 74,523 79,302 78,000 150,000 WCCLS -0- -0- 26,166 27,125 271000 _ -0- Revenue Sharing -0- _ -0- 135,048 149,435 171,082 213,000 TOTAL 105,500 139,328 (III) (II:) (II) (III) WORK MEASURES (LEVEL) (I) 1:19,068 1:21,368 1:21,667 1:18,000 Employees: Circulation 1:28,000 48 48 40 40 Hours Open to Public 20-28 109,641 122,867 130,000 126,000 Circulation 126,000 24,168 26,000 27,300 28,665 Size of Collection 28,000 1,610 1,961 2,250 2,500 Volunteer Hours 3,000 55 - CIry OF IIGARD, OREGON PROGRAM: COMMUNITY S1=RVICES DEPARTMENT: LIBRARY 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-14000 BUDGET UNIT: LIBRARY SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPI"ED 1981-82 1982-83 1983-84 1984-85 DETAIL.. 1984-85 1984-85 1984-85 (5.5) (5.75) (5.75) (7) PERSONAL SERVICES: (3.5) (6.5) (4.5) 501 Salaries-Management 24,020 26,140 27,840 30,108 Librarian 30,108 30,108 30,108 11,180 33,912 19,200 20,760 Asst. Librarian 20,760 20,760 20,760 9,332 34,455 17,760 20,172 Assoc. Librarian -0- 20,172 -0- 502 Salaries-General 25,600 16,128 16,608 Library Asst./OA III -0- 16,608 16,608 11,884 13,320 14,436 Library Clerk/OA II 8,608 14,436 14,436 3,691 Library Clerk/OA I 7,436 2,620 11,482 12,480 504 Permanent Part-time 4,573 12,309 5,456 _0- 1,704 1,949 500 Merit Pool 1,000 1,940 1,000 60 520 Overtime 84,636 94,567 107,434 120,204 SUBTOTAL 72,485 116,333 88,368 Benefits O- 614 421 2,592 550 Unemployment 1,450 2,305 1,767 441 477 740 563 551 Workman's Compensation 292 523 732 5,949 6,504 7,691 10,218 552 Social Security (FICA) 6,161 7,665 6,681 3,970 4,313 7,339 9,616 560 Retirement 5,799 8,323 71069 113 127 570 630 565 Life Insurance 294 546 378 579 790 780 2,592 566 Salary Continuation 1,450 2,305 1,502 6,139 6,931 7,887 17,640 567/568 Medical/Dental 3,569 12,000 11,327 101,827 114,323 132,862 164,055 TOTAL - PERSONAL. SERVICES 91,500 150,000 117,824 56 - M M M M M M M M M M M M M M r r M M M CI-1Y OF TIGARD, OREGON PROGRAM: COMMUNI:'IY SERVICES DEPARTMENT: LIBRARY 1984--85 ANNUAL BUDGET ACCOUNT CODE: 10-14000 BUDGET UNIT: LIBRARY SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 DETAIL 1984-85 1984-85 1984-85 MATERIALS & SERVICES: 864 1,201 1,000 1,200 602 Contractual Services 1,200 1,200 1,200 320 994 500 525 612 Rep & Main-Office Equip. 500 525 500 4,005 2,802 3,550 4,957 620 Office Supplies & Expe. 4,392 4,957 4,392 451 223 350 368 621 Advertising & Publicity 368 368 368 1,056 2,107 2,170 200* 623 Dues & Subscriptions 200 200 200 174 430 300 450 624 Travel, Food & Lodging -0- 450 -0- 185 230 150 500 625 Education & Training -0- 500 0- 1,600 2,000 630 Rents & Leases 2,000 2,000 2,000 7,055 7,987 9,620 10,200 TOTAL - MATERIALS & SERV. 8,660 10,200 8,660 NOTES: #602 - bookbinding... #612 & 620 @ 5% supplies increase, office equipment @ $1,833... # 621 - bookmarks, typeline, etc... #623 - ALA @ $50, OLA @ $25, Journals @ $125, *library magazine subscriptions for collection in #705... #625 - P.C.C. classes and professional conferences... #630 - 2 Gaylords @ $200, xerox @ $1,600 (fee supported). - 57 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: LIBRARY 1984-85 ANNUAL BUDGET" ACCOUNT CODE: 10-14000 BUDGET UNIT: LIBRARY SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982--83 1983--84 1984-85 DETAIL- 1984- 85 1984-85 1984-85 CAPITAL OUTLAY: 3,021 1,809 3,300 9,755 704 Office Furn, & Equip. 2,350 9,755 1,500 23,145 25,316 25,300 28,990 705 Library Books 2,990 26,045 11,344 26,166 27,125 28,600 38,745 TOTAL - CAPITAL OUTLAY 5,340 35,800 12,844 NOTES: #704 - 2 typewriL.ers L9 $750, Ii705 - $7,354 books, $2,100 magazines, $1,890 microfiche magazine index subscription... - 58 - r rr ~r r r rr rr rr r rr r rr rr rr rr rr rr r rr sr r rr r r r r r■ r r r r® rr r~ ~r r ri ■r CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: SOCIAL SERVICES 1984--85 ANNUAL BUDGET ACCOUNT CODE: 1.5 BUDGET UNIT: SOCIAL SERVICES The City of Tigard contracts with the Loaves and Fishes Program for operation of the Senior Citizen's Center. In the past the City has contracted with the Tigard Community Youth Services program for young adult and family counseling programs. The City also provided partial funding for the WACCO Shelter House program. The major goal in this program area is to involve examination of long-term funding alternatives apart from Serial Levies. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 SUMMARY 1984-85 1984-85 1984-85 PERSONAL SERVICES: 76,666 17,015 15,000 12,500 MATERIALS & SERVICES: -0- 45,000 -0- CAPITAL OUTLAY: 76,666 17,015 15,000 12,500 TOTAL - SOCIAL SERVICES -0- 45,000 -0- REVENUE SOURCE - General Fund $12,500 - 59 - CITY OF TIGARD, OREGON PROGRAM: COMMUNI-1Y SERVICES DEPARTMENT: SOCIAL SERVICES 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-15000 BUDGET UNIT: SOCIAL SERVICES ACTUAL ACTUAL.. BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983--84 1984•-85 DETAIL 1984-85 1984-85 1984-85 MATERIALS & SERVICES: 76,666 17,015 15,000 12,500 602 Contractual Services -0- 45,000 -0- 76,666 17,015 15,000 12,500 TOTAL - MATERIALS & SERV. -0- 45,000 -0- Notes: $12,500 Loaves and Fishes ...$2,500 WACCO not included. - 60 - r r rr rr ■r rr rr rr r rr rr r~ rr r~ r~ ~r r rr r~ rr rr rr rr rr rr rr +r rr rr rr r~ ® r rr r r ~r r CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: PROGRAM SUMMARY 1984-85 ANNUAL BUDGET ACCOUNT CODE: 2.0 BUDGET UNIT: ALL UNITS The Community Development programs are largely fees and charges, utility or infrastructure maintenance related and as such receive only nominal tax support, except for Parks which are heavily tax dependent. Those fee supported program elements are largely growth-related services. The ongoing maintenance of pubic records (eg. engineering), long-range planning and current codes enforcement currently piggy-back around the basic fee supported services, but will eventually also require tax support. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983•-84 1984-85 SUMMARY 1984-85 1984-85 1984-85 652,537 681,956 794,116 1,032,480 PERSONAL_ SERVICES: 984,467 990,534 868,784 266,920 265,863 343,051 344,866 MATERIALS & SERVICES: 339,890 342,533 328,777 33,075 71,636 70,750 129,357 CAPITAL OUTLAY: 121,157 129,220 118,850 * 0- CAPITAL PROJECTS: --•0- -0•- --0- 952,532 1,019,455 1,207,917 1,506,703 TOTAL - COMMUNITY DEV. 1,445,514 1,462,287 1,316,411 PROGRAM SUMMARY 423,852 449,330 580,705 790,303 Public Works 745,014 781,067 743,411 528,680 570,125 627,212 716,40 Planning & Development 700,500 681,220 573,000 952,532 1,019,455 1,207,917 1,506,703 Community Develop. Total 1,445,514 1,462,287 1,316,411 *See Capital Projects Budget Program 6.0... - 61 - CITY OF fIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: PUBLIC WORKS 1984-85 ANNUAL BUDGE'T ACCOUNT' CODE: 2.1 BUDGET UNIT: The Public Works Director has responsibility for management of this department and reports through the City Administrator. Public Works is divided into two major areas: Engineering and Operations. The department is responsible for the operation and maintenance of the City's physical facilities such as streets, sewers, parks, equipment and buildings and the provision of engineering service such as transferring the City's physical facilities from the physical to a records system including surveying and mapping and appropriate other records, providing engineering records information to the public and engineering services for public projects. Major goals for the 1984--85 year include: o CIP adoption and financial plan o Development of a transportation plan o Streets CIP and financial plan o Initiate intergovernmental Fanno Creek plan o Engineering cost accounting o Fleet management cost accounting ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 SUMMARY 1984-85 1984-85 1984-85 334,908 318,723 428,855 548,894 PERSONAL SERVICES: 513,661 539,805 512,055 (16) (13) (16) (20) (FTE) (18) (19) (14) 79,568 73,924 84,850 116,272 MATERIALS & SERVICES: 112,516 116,262 112,506 9,376 56,683 67,000 125,137 CAPITAL OUTLAY: 118,837 125,000 118,850 i 423,852 449,330 580,705 790,303 TOTAL PUBLIC WORKS 745,014 781,067 743,411 21-1,345 226,757 217,825 135,637 General Fund 90,531 105,891 177,713 187,190 111,500 286,379 Sewer Fund 286,190 305,811 99,000 89,931 Storm Drainage Fund 85,431 114,500 9,7944 10,383 31,360 69,200 State Tax Street Fund 58,000 46,709 25,000 25,000 64,000 98,000 County Gas Tax 98,000 78,000 6,000 40,000 County Road Levy 40,000 60,000 51,020 15,712 Streets SDC 31,412 9,500 _ _ 551450 Parks SDC 55,450 23,000 423,852 449,330 580,705 790,303 TOTALS - 745,014 743,411 - 62 - rr rr rr rr rr rr rr rr rr rr rr rr rr rr r r r r r CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: PUBLIC WORKS 1984-85 ANNUAL BUDGET ACCOUNT CODE: 2.1.1 BUDGET UNIT: ADMINISTRATION SUMMARY Public Works administration is responsible for managing the various functions of this department, transferring policy into action, and physical projects. In addition to overseeing the various divisions and section functions including formulation of programs for the maintenance and operation of the all City functions and their relationship to other utilities, this office is responsible for coordinating the City's policies as they relate to the regional picture in such areas as transportation, solid waste, sanitary sewerage, flood control and storm drainage and utilities such as gas, water, power, cable and communications. Major goals for the 1984--85 year include: o CIP adoption and financial plan o Development of a transportation plan o Streets CIP and financial plan o Initiate intergovernmental Fanno Creek plan o Engineering cost accounting o Fleet management cost accounting ACTUAL_ ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 SUMMARY 1984-85 1984-85 1984-85 50,204 62,100 69,418 74,909 PERSONAL SERVICES: 74,909 74,909 74,909 (1.5) (2) (2) (2) (FTE) (2) (2) (2) 1,985 2,662 3,800 4,091 MATERIALS & SERVICES: 4,091 4,091 4,091 310 173 -0- 0- CAPITAL OUTLAY: -O- -0- --0- 52,499 64,935 73,218 79,000 TO-1AL_ - ADMINISTRATION 79,000 79,000 79,000 63 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPME.N-r DEPARTMENT: PUBLIC WORKS 1984--85 ANNUAL BUDGET ACCOUNT CODE:, 10-21100 BUDGET UNIT: ADMINISTRATION ACTUAL ACTUAL BUDGETED REQUES-IED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982--83 1983-84 1984-85 DETAIL 1984-85 1984-85 1984-85 (1.5) (2) (2) (2) PERSONAL SERVICES: (2) (2) (2) 36,642 38,476 38,784 39,780 501 Salaries-Management 39,780 39,780 39,780 4,093 12,102 13,776 15,730 502 Salaries-General 15,730 15,730 15,730 1,680 1,665 500 Merit Pool 1,665 1,665 1,665 40,735 50,578 54,240 57,175 SUBTOTAL 57,175 57,175 57,175 Benefits -0- 310 217 1,143 550 Unemployment 1,143 1,143 1,143 618 667 873 821 551 Workman's Compensation 821 821 821 2,648 3,045 3,634 4,849 552 Social Security (FICA) 4,849 4,849 4,849 3,159 3,078 4,339 4,573 560 Retirement 4,573 4,573 4,573 55 47 228 168 565 Life Insurance 168 168 168 328 391 461 1,140 566 Salary Continuation 1,140 1,140 1,140 2,661 3,984 5,426 5,040 567/568 Medical/Dental 5,040 5,040 5,040 50,204 62,100 69,418 74,909 TOTAL - PERSONAL SERVICES 74,909 74,909 74,909 No change in personnel. - 64 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: PUBLIC WORKS 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-21100 BUDGET UNIT: ADMINISTRATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982--83 1983--84 1984•-85 DETAIL 1984--85 1984-85 1984-85 MATERIALS & SERVICES: -0- 900 950 602 Contractual Services 950 950 950 291 611 Rep & Main--.Vehicles 255 200 210 612 Rep & Main-Office Equip. 210 210 210 1,034 956 11050 1,100 620 Office Supplies & Expe. 1,100 1,100 11100 --0- 33 100 100 623 Dues & Subscriptions 100 100 100 631 1,068 1,100 1,006 624 Travel, Food & Lodging 1,006 1,006 1,006 65 314 450 725 625 Education & Training 725 725 725 1,985 2,662 3,800 4,091 TOTAL. - MATERIALS & SERV. 4,091 4,091 4,091 601 computer software, 624 travel for APWA conference & seminars, LGPI, OSU seminars, Traffic institute, 625 APWA conference & seminars, LGPI, OSU seminars, Traffic institute. - 65 - CITY OF TIGARD,. OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: PUBLIC WORKS 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-21100 BUDGET UNIT: ADMINISTRATION ACTUAL. ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 DETAIL 1984-85 1984-85 1984-85 CAPITAL. OUTLAY: 310 173 -•0- --.0-- 704 Office Furn. & Equip. -0- -0- -0- 310 173 -0- --0-- TOTAL - CAPITAL OUTLAY -0- -0- -0- 66 - rr rr rr rr rr ~r rri rr rr ~r r rr ~r rr rr r~ ~r r~ r CI-1Y OF TIGARD, OREGON PROGRAM: COMMUNI-I'Y DEVELOPMENT DEPARTMENT: PUBLIC WORKS 1984•-85 ANNUAL BUDGET ACCOUNT CODE: 2.1.2 BUDGET UNIT: OPERATIONS-WASTEWATER The Public Works Operations Superintendent works under the direction of the Public Works Director and is responsible for organization of the preventative maintenance and operations programs in the waste water section. The two basic functions are repair and cleaning of existing sewers and inspection and identification of deficient lines including video tape record and corrective measures. Major goals for the 1984-85 year include: o CIP adoption and financial plan o Development of a transportation plan o Streets CIP and financial plan o Initiate intergovernmental Fanno Creek plan o Engineering cost accounting o Fleet management cost accounting ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982--83 1983-84 1984•-85 SUMMARY 1984-85 1984-85 1984-85 122,826 76,445 121,100 164,235 PERSONAL SERVICES: 164,196 164,196 164,196 (6.25) (3.25) (5.25) (6.5) (FTE) (6.5) (6.5) (5.75) 15,937 20,966 21,400 45,765 MATERIALS & SERVICES: 45,765 45,765 45,765 6,348 24,160 9,000 75,500 CAPITAL OUTLAY: 75,350 75,350 75,350 * # * CAPITAL PROJECTS: 145,111 121,571 151,500 285,500 TOTAL 285,311 285,311 285,311 FY 82-83 FY 83-84 FY 84-85 WORK MEASUREMENT INDICATORS FY 84-85 63.18 mi 65.0 mi 67.0 mi Sewer line accepted by City 67.0 mi 41.0 44.0 mi 45.0 mi Storm line accepted by City 45.0 mi 52,800 ft 52,800 ft 52,800 Sew. lin Insp & C1/yr 116,000 ft 10,560 ft 15,840 ft 15,840 Storm line Insp. & C1/yr 79,000 ft * Without New Cleaner x* With New Cleaner 67 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: PUBLIC WORKS 1984-85 ANNUAL BUDGET- ACCOUNT CODE: 10-21200 BUDGET UNIT: OPERATIONS-WASTEWATER ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1992-83 1983-84 1984--85 DETAIL 1984--85 1984-85 1984-85 (6.25) (3.25) (5.25) (6.5) PERSONAL SERVICES: (6.5) (6.5) (5.75) 501 Salaries-Management 5,309 18,993 6,300 7,107 Operations Supt.(.25) 7,107 7,107 7,107 19,923 19,320 22,248 Crew Chief (1) 22,248 22,248 22,248 502 Salaries--General 43,880 39,668 19,572 37,158 Utility Worker II (1) 37,158 37,158 21,200 30,397 15,288 16,574 Utility Worker I (1) 16,574 16,574 16,574 -0- 26,016 30,506 Maint. Worker (2) 30,506 30,506 26,000 Office Asst. I (.5) 6,500 2,717 3,406 500 Merit Pool 3,406 3,406 17,370 _ 490 39-----520 Overtime _ -0- -_0-_ -_0- 99,509 59,151 89,213-v-- 117,038 SUBTOTAL - 116,999 116,999 _--116,999---- Benefits -0- 383 357 2,410 550 Unemployment 2,410 2,410 2,410 5,388 2,988 4,425 6,234 551 Workman's Compensation 6,234 6,234 6,234 7,134 4,335 6,556 9,943 552 Social Security (FICA) 9,943 9,943 9,943 4,685 3,720 6,096 9,358 560 Retirement 9,358 9,358 9,358 109 72 599 462 565 Life Insurance 462 462 462 580 425 648 2,410 566 Salary Continuation 2,410 2,410 2,410 5,421 5,371 13,206 16,380 567/568 Medical/Dental 16,380 16,380 16,380 122,826 76,445 121,100 164,235 TOTAL - PERSONAL SERVICES 1.64,196 164,196 164,196 Addition of one fte and .25 of OAI. 68 - a~ ae a~ sa as a a a a ® ® ® ® as a as as a ~ CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: PUBLIC WORKS 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-21200 BUDGET UNIT: OPERATIONS--WASTEWATER ACTUAL ACTUAL_ BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 DETAIL 1984-85 1984-85 1984--85 MATERIALS & SERVICES: 30 637 1,000 601 Professional Services 1,000 1,000 1,000 413 3,979 51000 5,000 602 Contractual Services 5,000 5,000 5,000 8,593 7,428 81200 15,950 610 Rep & Main-Facilities 15,950 15,950 15,950 5,665 6,137 61000 9,000 611 Rep & Main-Vehicles 9,000 9,000 9,000 874 935 11250 2,290 613 Special Dept. Expense 2,290 2,290 21290 120 712 200 400 620 Office Supplies & Expe. 400 400 400 31 50 100 621 Advertising & Publicity 100 100 100 44 25 100 275 623 Dues & Subscriptions 275 275 275 494 250 624 Travel, Food & Training 250 250 250 -0•-. 353 400 300 625 Education & Training 300 300 300 167 266 200 11,200 630 Rents & Leases 11,200 11,200 11,200 15,937 20,966 21,400 45,765 TOTAL - MATERIALS & SERV. 45,765 45,765 45,765 601-Attorney fees $1,000; 602-outside contractors for wastewater projects; 610--inanhole risers, rings & covers $2,000, catch basins w/frames & grates $1,400, cement $750, pipe & the 1000' of 12" $10,000, chemicals & dye tablets $500, gravel $1000, special tools needed in sewer work $300; 611 hi-pressure pump & hose repair $1500, winch cable replacement $400, camera repairs & lamps $400, electrical connectors, splice repair kits $200, hose nozzles $500, equipment service & repairs $3,000, fuel $3000; 613-coveralls for 5 employees $1540, boots, gloves raingear & hats $400, clothing allowance $350; 620 office supplies; advertising new hires $100, 623-APWA, OWCPS, technical books; 624-travel in connection with training classes; 625--APWA & PCC; 630 equip. for storm drainage in greenways, etc. - 69 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: PUBLIC WORKS 1984-85 ANNUAL BUDGET' ACCOUNT" CODE: 10-21200 BUDGET UNIT: OPERATIONS-WASTEWATER ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984--85 DETAIL. 1984-85 1984-85 1984-85 CAPITAL OUTLAY: -0-- 9,000 701 Land & Improvements 24,160 70,000 703 Vehicles 70,000 70,000 70,000 6,348 704 Office Furn. & Equip. % 5,500 706 Operation Equipment 5,350 5,350 5,350 6,348 24,160 9,000 75,500 TOTAL - CAPITAL OUTLAY 75,350 75,350 75,350 703-high pressure sewer cleaner, 706-tape player/monitor for T.V. inspections $850, metal locator $600, PW band radio for dump truck $800, safety equipment $1600, chipping hammer $1500. -70- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: PUBLIC WORKS 1984--85 ANNUAL BUDGET ACCOUNT CODE: 2.1.3 BUDGET UNIT: OPERATIONS-STREETS The Public Works Operations Superintendent, under the direction of the Public Works Director, is responsible for the operation and maintenance of the City's street system including patching, cleaning, marking, signing, ditching and related storm drainage system. Major goals for the 1984-85 year include: o CIP adoption and financial plan o Development of a transportation plan o Streets CIP and financial plan o Initiate intergovernmental Fanno Creek plan o Engineering cost accounting o Fleet management cost accounting ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983--84 1984-85 SUMMARY 1984-85 1984-85 1984-85 42,005 71,599 114,930 134,900 PERSONAL SERVICES: 134,900 134,900 134,900 (3.25) (2.75) (4.25) (4.75) (FTE) (4.75) (4.75) (4.75) 34,392 30,118 314200 38,300 MATERIALS & SERVICES: 38,300 38,300 38,300 1,718 26,785 56,500 4,800 CAPITAL. OUTLAY: 4,800 4,800 41800 CAPITAL PROJECTS: x 78,115 128,502 202,630 178,000 TOTAL 178,000 178,000 178,000 WORK MEASUREMENT INDICATORS FY 82-83 FY 83-84 FY 84-85 Miles of street maintained 59.29 73.00 75.00 Miles of street swept 56.33 69.35 73.00 No. of times streets swept per year 3.6 5.0 6.0 Street signs installed or replaced 100 130 150 Hours of grading 31 41 40 *See Capital Projects Budget in 6.1... r - 71 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: PUBLIC WORKS 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-21300 BUDGET UNIT: OPERATIONS-STREETS k ACTUAL ACTUAL BUDGE-FED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 DETAIL. 1984-85 1984-85 1984-85 (3.25) (2.75) (4.25) (4.75) PERSONAL SERVICES: (4.75) (4.75) (4.75) 501 Salaries-Management 6,636 15,845 6,300 7,107 Operations Supt. (.25) 7,107 7,107 7,107 9,354 20,150 22,248 Crew Chief (1) 22,248 22,248 22,248 502 Salaries--General 16,528 39,640 59,796 63,666 Utility Worker II (3) 63,666 63,666 50,000 Office Asst. I (.5) 6,500 574 2,925 500 Merit Pool 2,925 2,925 10,091 _ 48 _ 1,011 520 Overtime 1,011 1,011 1,011 32,518 55,533 66,820 96,957 SUBTOTAL 96,957 ---~-96,957 96,957 Benefits -0- 389 343 2,080 Unemployment 2,080 2,080 2,080 1,565 2,718 4,293 5,284 551 Workman's Compensation 5,284 5,284 5,284 2,345 4,136 5,947 8,536 552 Social Security (FICA) 8,536 8,536 8,536 1,906 3,142 6,140 8,035 560 Retirement 8,035 8,035 8,035 72 70 485 378 565 Life Insurance 378 378 378 346 451 729 2,080 566 Salary Continuation 2,080 2,080 2,080 3,253 5,160 10,173 11,550 567/568 Medical/Dental 11,550 11,550 11,550 42,005 71,599 114,930 134,900 TOTAL - PERSONAL SERVICES 134,900 134,900 134,900 Notes: 50 of OAI. - 72 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: PUBLIC WORKS 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-21300 BUDGET UNIT: OPERATIONS-STREETS ACTUAL ACTUAL BUDGETED REQUES-f ED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 DETAIL 1984-85 1984-85 1984-85 MATERIALS & SERVICES: 200 100 100 601 Professional Services 100 100 100 4,905 908 6,000 6,000 602 Contractual Services 6,000 6,000 6,000 23,417 16,401 16,000 19,300 610 Rep & Main-Facilities 19,300 19,300 19,300 5,302 11,260 7,000 9,000 611. Rep & Main-Vehicles 9,000 9,000 9,000 284 509 1,000 2,250 613 Special Dept. Expense 2,250 2,250 2,250 106 204 175 275 620 Office Supplies & Expe. 275 275 275 51 50 125 621 Advertising & Publicity 125 125 125 71 125 200 623 Dues & Subscriptions 200 200 200 140 200 300 624 Travel, Food & Lodging 300 300 300 157 250 250 625 Education & Training 250 250 250 378 217 300 500 630 Rents & Leases 500 500 500 34,392 30,118 31,200 38,300 TOTAL - MATERIALS & SERV. 38,300 38,300 38,300 601-Attorney Fees ...602-Install Pavement Buttons & Marking $5,000, Co. Paint Striping $1,000...610-250 ton Asphalt for patching $9,000, 20 yards concrete-curb repairs, manholes, sidewalks $1,000, 500 yards rock (gravel) $2,000, Sign supplies $3,700, Tools $1,300, Work-room repairs & maint., $500, Fabrication work on equip. (tool racks & boxes) $1,500, Barricade lights, batteries & storage racks $1,000...611-Equip. repair $1,600, Fuel $5,000, Equip. Serv. $1,200, Sweeper Brooms $700, Tires $500...613-Coveralls for employees $1,848, Boots, Gloves, Raingear & Fiats $480, Clothing Allow. $350...620--Office supplies $275...Avertis. for Job Open. $12.5...623--Membership APWA $125, Books $75...624-Travel for train, sess. $300...625-Train. Classes thru Prof. Assoc. & Comm. Col. $250...630-Rent Equip. $500.,. - 73 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARIMENT: PUBLIC WORKS 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-21300 BUDGET UNIT: OPERATIONS-STREETS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984--85 DETAIL 1984-85 1984-85 1984-85 CAPITAL OUTLAY: --0- 9,000 701 Land & Improvements 1,718 26,785 47,500 4,800 703 Vehicles 4,800 4,800 4,800 1,718 26,785 56,500 4,800 TOTAL - CAPITAL OUTLAY 4,800 4,800 4,800 703-Paint Machine (self contained) $3,000, 2-man Auger with Bits $1,000, Mobile Radio $800... 74 - CI'rY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: PUBLIC WORKS 1984-85 ANNUAL BUDGET ACCOUNT CODE: 2.1.4 BUDGET UNIT: OPERATIONS-PARKS The Operations Superintendent, under the direction of the Public Works Director, is responsible for the maintenance and operation of the City's park systems. Goals for this year is to provide a usable park system responsive to the needs of the community and develop Summer Lake Park into a usable facility for residents in northwest Tigard. Major goals for the 1984-85 year include: o CIP adoption and financial plan o Development of a transportation plan o Streets CIP and financial plan o Initiate intergovernmental Fanno Creek plan o Engineering cost accounting o Fleet management cost accounting ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982--83 1983-84 1984-85 SUMMARY 1984-85 1984-85 1984-85 68,336 43,768 38,986 70,244 PERSONAL SERVICES: 35,050 62,800 35,050 (3.75) (2.25) (1.25) (3.25) (FTE) (1.25) (3.25) (1.75) 23,400 18,729 24,150 23,206 MATERIALS & SERVICES: 19,450 23,206 19,450 -0-"" 5,430 -0"-- 41,150 CAPITAL OUTLAY: 35,000 41,150 35,000 CAPITAL PROJECTS: 91,736 67,927 63,136 134,600 TOTAL 89,500 127,156 89,500 WORK MEASUREMENT INDICATORS FY 82-83 FY 83-84 FY 84-85 Acres of park 130 130 130 Acres of greenway 37.90 37.90 37.90 No. of parks 9 9 9 Acres maintained 29 49 53 Hours of park mowing N/A 900 600 Hours of park irrigation N/A 300 300 *See Capital Projects Budget in 6.1... - 75 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: PUBLIC WORKS 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-21400 BUDGET UNIT: OPERATIONS-PARKS ACTUAL- ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 DETAIL 1984-85 1984-85 1984--85 (3.75) (2.25) (1.25) (3.25) PERSONAL SERVICES: (1.25) (3.25) (1.75) 501 Salaries-Management 7,107 7,107 7,107 6,636 15,845 6,300 7,107 Operations Supt,(.25) 8,027 -0- --0- Crew Chief -•0- --0- 502 Salaries-General 18,841 18,159 -0- 15,936 Utility Worker II --0- 10,000 -0- 21,222 16,092 17,452 Utility Worker I 17,452 17,452 17,452 -0- 7,918 12,120 505 Temporary Part-time 736 12,120 736 -0- 524 1,214 500 Merit Pool -0- 1,214 -0- 1,535 •0- 520 Overtime -_0- -0. -0- 54,726 - -35,539 30,834 53,829 SUBTOTAL 25,295 N~ 47,893- --25,29.5 Benefits -0- 239 101 906 550 Unemployment 578 958 578 2,275 1,416 1,180 1,864 551 Workman's Compensation 1,174 1,864 1,174 4,167 2,477 1,691 3,544 552 Social Security (FICA) 2,149 3,353 2,149 3,140 886 1,833 3,336 560 Retirement 2,023 2,862 2,023 67 40 120 189 565 Life Insurance 103 147 103 316 184 195 906 566 Salary Continuation 578 715 578 3,645 2,987 3,032 5,670 567/568 Medical/Dental 3,150 5,008 3,150 68,336 43,768 38,986 70,244 TOTAL - PERSONAL SERVICES 35,050 62,800 35,050 Notes: Includes two new fte's under requested. 76 - Mimi 1111 CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: PUBLIC WORKS 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-21400 BUDGET UNIT: OPERATIONS--PARKS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984--85 DETAIL 1984-85 1984-85 1984--85 MATERIALS & SERVICES: 1,698 763 5,500 4,500 602 Contractual Services 3,000 4,500 3,000 17,143 11,030 13,700 12,170 610 Rep & Main-Facilities 10,617 12,170 10,617 3,341 6,096 4,000 5,000 611 Rep & Main-Vehicles 5,000 5,000 5,000 336 637 450 936 613 Special Dept. Expense 458 936 458 316 54 150 175 620 Office Supplies & Expe. 175 175 175 150 100 621 Advertising & Publicity -0- 100 -0- 100 125 623 Dues & Subscriptions -.0- 125 -0- 22 52 100 624 Travel, Food & Lodging 100 100 100 97 100 100 625 Education & Training 100 100 100 544 -0-• 630 Rents & Leases -0- -0- -0- 23,400 18,729 24,150 23,206 TOTAL - MATERIALS & SERV. 19,450 23,206 19,450 602-Spray for week & insects $2,000, Remove large trees $1,000...610-Park Table Repairs $2,000, Restroom Maint. & Repair $1,000, Painting Supplies $500, Restroom Supplies $817, Irrigation System Parts $3,000, Fertilizer $1,800, Tool $500, Repair Play Equip. $1,000...611-Parts for Mowers $1,000, Parts for Vehicles & Tractors $2,200, Fuel for Equip. $1,800...613-Coveralls for 1 full-time employee $308, Boots, Raingear, Gloves & Hats $80, Clothing Allow. $70...620-Office supplies $175...624-Travel Cost for Train. Sess. $100...625-Spec. Train. Class. thru Profess Assoc. & Comm. Col. $100... - 77 - CITY OF I-IGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: PUBLIC WORKS 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-21400 BUDGET UNIT: OPERATIONS-PARKS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984--85 DETAIL 1984-85 1984-85 1984-85 CAPITAL OUTLAY: 5,430 41,150 703 Vehicles 35,000 41,150 35,000 -0- 5,430 -0- 41,150 TOTAL - CAPITAL OUTLAY 35,000 41,150 35,000 Reel Mowing Unit (Hydraulic Operated) (174") $17,000, Tractor w/Chemical & Fertilizer Spreader $18,000... - 78 - CI:FY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: PUBLIC WORKS 1984-85 ANNUAL BUDGET ACCOUNT CODE: 2.1.5 BUDGET UNIT: OPERATIONS-SHOP & SUP. Operations Superintendent, under the direction of the Public Works Director, is responsible for the maintenance of City equipment including cars, trucks, heavy equipment and the City's buildings. Major goals for the 1984-85 year include: o CIP adoption and financial plan o Development of a transportation plan o Streets CIP and financial plan o Initiate intergovernmental Fanno Creek plan o Engineering cost accounting o Fleet management cost accounting ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 SUMMARY 1984-85 1984-85 1984-85 51,537 64,811 84,421 104,606 PERSONAL SERVICES: 104,606 103,000 103,000 (1.25) (2.75) (3.25) (3.5) (FTE) (3.5) (3.5) (3,25) 3,854 1,449 4,300 4,910 MATERIALS & SERVICES: 4,910 4,900 4,900 1,000 135 1,500 3,687 CAPITAL OUTLAY: 3,687 3,700 3,700 * * -0- CAPITAL PROJECTS: 56,391 66,395 90,221 113,203 TOTAL 113,203 111,600 111,600 WORK MEASUREMENT INDICATORS FY 82-83 FY 83-84 FY 84-85 No. of~vehicles/equipment maintained 92 96 98 Hours of preventative maintenance servicing 200 800 400 Hours of scheduled equipment repair 450 1,000 600 Hours of unscheduled equipment repair (downtime) 300 300 300 Hours of building repair 750 600 200 See Capital Projects Budget - 6.1 79 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: PUBLIC WORKS 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-21500 BUDGET UNIT: OPERATIONS-SHOP & SUP. ACTUAL ACTUAL BUDGE'ED REQUESTED EXPENDITURE. PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 DETAIL 1984-85 1984-85 1984-85 (1.25) (2.75) (3.25) (3.5) PERSONAL SERVICES: (3.5) (3.5) (3.25) 501 Salaries-Management 6,636 26,252 6,300 7,107 Operations Supt.(.25) 7,107 7,107 7,107 20,284 21,300 22,248 Crew Chief 22,248 22,248 22,248 502 Salaries--General 27,069 36,540 21,769 Utility Worker II 21,769 21,769 21,769 14,042 21,753 Mechanic 21,753 21,753 21,753 846 2,184 500 Merit Pool 2,184 2,184 21184 420 -0- 520 Overtime -0- -0- -0- 40,962 53,741 64,986 75,061 SUBTOTAL 75,061 75,061 75,061 Benefits -0- 349 260 1,573 550 Unemployment 1,573 1,501 1,501 2,086 738 3,316 4,694 551 Workman's Compensation 4,694 4,694 4,694 2,861 3,813 4,889 6,378 552 Social Security (FICA) 6,378 5,254 5,254 1,803 1,737 5,199 6,003 560 Retirement 6,003 6,005 6,005 52 70 371 294 565 Life Insurance 294 294 294 290 320 553 1,573 566 Salary Continuation 1,573 1,501 1,501 3,483 4,043 4,847 9,030 567/568 Medical/Dental 9,030 8,690 8,690 51,537 64,811 84,421 104,606 TOTAL - PERSONAL SERVICES 104,606 103,000 103,000 Notes: includes .25 OAI. 80 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: PUBLIC WORKS 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-21500 BUDGET UNIT: OPERATIONS-SHOP & SUP. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 DETAIL 1984-85 1984-85 1984-85 MATERIALS & SERVICES: 95 -0- 601 Professional Services -0- -0- -0- 90 868 500 100 602 Contractual Services 100 100 100 570 610 Rep. & Main-Facilities 570 560 560 2,379 (99) 900 700 611 Rep & Maine-Vehicles 700 700 700 413 138 1,000 1,575 613 Special Dept. Expense 1,575 1,575 1,575 555 108 400 420 620 Office Supplies & Expe. 420 420 420 79 200 245 623 Dues & Subscriptions 245 245 245 140 500 500 624 Travel, Food & Lodging 500 500 500 120 800 800 625 Education & Training 800 800 800 417 -.0- 630 Rents & leases -.0- -0- -0- 3,854 1,449 4,300 4,910 TOTAL - MATERIALS & SERV. 4,910 4,900 4,900 602-Turn Rotor & Brake Drums, Align Frontends, Engine Work (specialized) $100...610-Paint & Misc. $150, Shelves for Parts Room $220, Lumber & Materials for Work-benches $200...611-Vehicle Repairs $200, Tune--up $100, Fuel $400...613•--Coveralls for employees $925, Shop Rags $200, Boots, Raingear, Gloves & Hats $240, Clothing Allowance $210...620-Office Supplies $420...623-APWA $125, Others $20, Shop Manuals $100...624-Motor Vehicle Maint. Conference $300, Other Meetings $100, Training Classes $100...625--G.M. Training $300, Seattle Motor Vehicle Maint. Conf. $200, Night Classes at P.C.C. $300... - 81 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVEL.OPMEN-f DEPARTMENT: PUBLIC WORKS 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-21500 BUDGET UNIT: OPERATIONS-SHOP & SUP. ACTUAL ACTUAL_ BUDGE] ED REQUESTE1) EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 DETAIL 1984-85 '1984-85 1984-85 CAPITAL OUTLAY: 1,000 135 1,500 3,687 706 Operations Equipment 3,687 3,700 3,700 1,000 135 1,500 3,687 TOTAL - CAPITAL OUTLAY 3,687 3,700 3,700 706-Oil Waste Tank (340 gallon capacity) $140, High-pressure washer $1,759, 6-26 MM 318" drive sockets deep $156, Wrench set/combo 9-32 MM $435.70, Puller Set $784, Drill bit set $70, 90 degree angle drive drill motor $150, Torque wrench 1/2" drive $110, Set screw driver (standard) $60.50, Set screw driver (philips) $22,50... - 82 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: PLANNING & DEVELOPMENT 1984-85 ANNUAL BUDGET ACCOUNT CODE: 2.2 BUDGET UNIT: DEPARTMENT SUMMARY The Planning Director is responsible to the City Administrator for the management of the Department of Planning and Development. The Department is made up of the Director, two Associate Planners, Building Official, Building Inspector, Engineering Crew Chief, Engineer Tech III, Engineer Tech II, and Clerical staff. Responsibilities include current and long range planning, economic development, building permits processing and inspections, staff support to numerous boards and NPO's, codes enforcement, and engineering technical services. Major goals for 1984-85 are: o Wrap up of comprehensive plan acknowledgment o Economic development plan and implementation program o Industrial and commercial land inventory o Provide comprehensive information to potential new businesses o Develop park plan o Prepare data base on economy o Post acknowledgment activities o Develop new forms and filing system for application processing o CDBG plan update, process apps. for Tigard o Development of annexation policy and program o Review of housing assistance needs o Increased codes enforcement o Development of Geographic Information System o Transportation plan review and update ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 SUMMARY 1984-85 1984-85 1984-85 317,629 363,233 365,261 483,586 PERSONAL SERVICES: 470,806 450,729 356,729 (6) (7) (6.75) (8) FTE (7) (7) (11.25) 187,352 191,939 258,201 228,594 MATERIALS & SERVICES: 227,374 226,271 216,271 23,699 14,953 3,750 4,220 CAPITAL OUTLAY: 2,320 4,220 -0- 528,680 570,125 627,212 716,400 TOTAL - PLAN. & DEVELOP. 700,500 681,220 573,000 REVENUES 219,282 88,184 85,172 142,200 General Fund 126,300 4,800 10,000 10,000 10,000 10,000 Business Tax 10,000 10,000 99,559 35,083 119,040 161,600 Building Fees (80%) 161,600 161,600 45,658 34,768 40,000 61,600 Planning Fees (80%) 61,600 61,600 3,906 3,111 4,000 2,000 Other Fees (80%) 2,000 2,000 47,475 70,000 5,000 65,000 Sewer Fund 65,000 40,096 15,000 60,000 Storm Drainage 60,000 14,931 102,800 108,979 214,000 98,300 State Tax Street 114,000 135,291 12,000 30,000 County Gas Tax 30,000 50,000 70,000 23,000 20,000 County Road Levy 20,000 50,000 35,000 65,700 Streets SDC 50,000 52,232 15,000 Parks SDC 20,450 Building Fund 20,000 528,680 570,125 627,212 716,400 Totals 700,500 573,000 - 83 - M M M M M M Ml qw ~ M ® = ® im CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: PLANNING & DEVELOPMENT 1984-85 ANNUAL BUDGET ACCOUNT CODE: 2.2.1 BUDGET UNIT: ADMINISTRATION The Planning Director reports directly to the City Administrator and is responsible for all activities of the Department: Comprehensive long range planning; LCDC acknowledgment and post acknowledgment activities; economic development, and coordination of staff support to boards, committees and NPOs. The Department secretary performs clerical functions for the Director, Associate Planner, provides staff support to the Planning Commission and Economic Development Committee and prepares all meeting announcements for NPOs, CCI, and Park Board. Major goals for 1984-85 are: o Wrap up of comprehensive plan acknowledgment o Economic development plan and implementation program o Industrial and commercial land inventory o Provide comprehensive information to potential new businesses o Develop park plan o Prepare data base on economy o Post acknowledgment activities o Develop new forms and filing system for application processing o CDBG plan update, process apps. for Tigard o Development of annexation policy and program o Review of housing assistance needs o Increased codes enforcement o Coordiante all development service functions o Transportation plan review and update within the Department ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 SUMMARY 1984-85 1984-85 1984-85 11,261 50,145 60,501 66,729 PERSONAL SERVICES: 66,729 66,729 66,729 (1.5) (2) (2) (2) (FTE) (2) (2) (2) 1,199 3,490 5,050 3,271 MATERIALS & SERVICES: 3,271 3,271 3,271 -0- 235 250 -0- CAPITAL OUTLAY: -0- -0- -0- 12,460 53,870 65,801 70,000 TOTAL - ADMINISTRATION 70,000 70,000 70,000 (III) Work Measures (Level) (I) During 1984-85 efforts will be directed towards developing economic development materials plus an inventory of available land. Performance Indicators 95 70 50 Evening Meeting Attendance - Director 26 20 15 Evening Meetings - Clerk II - 84 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: PLANNING 6 DEVELOPMENT 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-22100 BUDGET UNIT: ADMINISTRATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-•84 1984--85 DETAIL 1984-85 1984-85 1984-85 (1.50) (2) (2) (2) PERSONAL SERVICES: (2) (2) (2) 9,525 30,528 32,880 35,400 501 Salaries-Management 35,400 35,400 35,400 13,247 13,320 14,016 502 Salaries-General OA II 14,016 14,016 14,016 1,768 1,482 500 Merit Pool 1,482 1,482 1,482 9,525 43,775 47,968 50,898 SUBTOTAL 50,898 50,898 50,898 Benefits -0-- 313 192 1,018 550 Unemployment 1,018 1,018 1,018 33 109 160 189 551 Workman's Compensation 189 189 189 645 2,936 3,370 4,326 552 Social Security (FICA) 4,326 4,326 4,326 332 --0 3,837 4,072 560 Retirement 4,072 4,072 4,072 13 49 228 168 565 Life Insurance 168 168 168 60 253 408 1,018 566 Salary Continuation 1,018 1,018 1,018 653 2,710 4,338 5,040 567/568 Medical/Dental 5,040 5,040 5,040 11,261 50,145 60,501 66,729 TOTAL - PERSONAL. SERVICES 66,729 66,729 66,729 - 85 - MM r M M M r~ W, go M M M M M Wm m CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: PLANNING & DEVELOPMENT 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-22100 BUDGET UNIT: ADMINISTRATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 DETAIL 1984-85 1984-85 1984-85 MATERIALS & SERVICES: 1,000 1,300 1,000 602 Contractual Services 1,000 1,000 1,000 156 100 -0- 610 Rep & Main-Facilities -0- -0- -0- 14 200 -0- 611 Rep & Main-Vehicles -0- -0•_- -0- 46 100 612 Rep & Main-Office Equip. 100 100 100 317 1,369 1,800 1,221 620 Office Supplies & Expe, 1,221 1,221 1,221 300 621 Advertising & Publicity 4 622 Fees & Licenses 273 65 150 150 623 Dues & Subscriptions 150 150 150 234 708 700 300 624 Travel, Food & Lodging 300 300 300 205 298 500 500 625 Education & Training 500 500 500 1,199 3,490 5,050 3,271 TOTAL - MATERIALS & SERV. 3,271 3,271 3,271 NOTES: #602 - Economic Development assistance, Hearings Officer... #623 - APA... #625 - Land use classes, APA conference and LOC conference. -86- CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: PLANNING & DEVELOPMENT 1984-85 ANNUAL BUDGET- ACCOUNT CODE: 10--22100 BUDGET UNIT: ADMINISTRATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984--85 DETAIL 1984-85 1984-85 1984-85 CAPITAL OUTLAY: -0-- 235 250 -0- 704 Office Furn. & Equip. -0- -0- -0- -0- 235 250 --0- TOTAL - CAPITAL OUTLAY -O- -0- -4- 87 - do m r m M o m = m m w m r"M *am mm M. r= Wm CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: PLANNING & DEVELOPMENT 1984-85 ANNUAL BUDGET ACCOUNT CODE: 2.2.2 BUDGET UNIT: BLDG. & CODES ENFORCE. The Building Official is responsible to the Planning Director for operations of the Building Division: Bldg. Code, Plumbing Code, Mechanical Code, Sign Code, Business Tax Code, assists in Design Review and other non-criminal codes of the City. The Building Division is responsible for the acceptance of building, plumbing, mechanical and sign permits, the review of permits for compliance with code, technical assistance to applicants, permit issuance, and field checks to insure that construction takes place in accordance with the plans submitted and the applicable code. The Division's major goals are to provide fast and efficient service in carrying out the various steps of the permit process. Major goals for 1984-85 are: o Develop new forms and filing system for application processing o Streamline Code Enforcement o Increased codes enforcement ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 SUMMARY 1984-85 1984-85 1984-85 109,452 100,729 80,500 108,300 PERSONAL SERVICES: 96,900 107,000 120,000 (3) (3) (2.75) (3.5) (FTE) (3) (3.5) (3.75) 3,574 3,631 3,650 4,700 MATERIALS & SERVICES: 6,100 5,000 5,000 -0- -0- -0- -0- CAPITAL OUTLAY: -0- -0- -0- 113,026 104,360 84,150 113,000 TOTAL - BUILDING 103,000 112,000 125,000 (III) (II) (II) (III) WORK MEASURES (LEVEL) (I) 387 343 315 360 # of Building Permits 360 91 114 115 90 # of Permits/Staff 120 20 12 2 20 Codes Enf./Hrs. Per Week 2 - 88 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: PLANNING & DEVELOPMENT 1984-•85 ANNUAL BUDGET' ACCOUNT CODE: 10-22200 BUDGET UNIT: BLDG. & CODES ENFORCE. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983--84 1984-85 DETAIL 1984-85 1984-85 1984-85 (3) (3) (2.75) (3.5) PERSONAL SERVICES: (3) (3.5) (3.75) 501 Salaries-Management 27,407 28,452 29,880 30,770 Building Official 30,770 30,770 30,770 Asst. Building Official 27,711 502 Salaries-General 5,189 Codes Enforcement 21,454 24,179 27,168 27,711 Inspector III ("A") 27,711 27,711 --0- 8,200 Inspector I ("C") -0- 8,200 18,000 24,600 28,297 502 Chief Plans Examiner 10,668 --0- -0- Office Asst. II 8,289 11,605 Office Asst. I 11,605 11,605 11,605 1,094 505 Temporary Part-time 124 2,576 500 Merit Pool 2,576 2,576 _ _2,576__ _ 89,318 80,928 66,555 80,862 SUBTOTAL 72,662 80,862 90,662 Benefits -0- 568 240 1,767 550 Unemployment 1,453 1,617 1,813 839 1,309 261 1,529 551 Workman's Compensation 1,531 1,531 2,263 6,702 6,231 5,154 6,894 552 Social Security (FICA) 6,176 6,873 6,854 6,696 6,474 4,441 7,065 560 Retirement 5,813 6,469 7,253 92 77 145 336 565 Life Insurance 252 294 315 731 669 500 1,767 566 Salary Continuation 1,453 1,617 1,541 5,074 4,473 3,204 8,080 567/568 Medical/Dental 7,560 7,737 9,299 109,452 100,729 80,500 108,300 TOTAL - PERSONAL SERVICES 96,900 107,000 120,000 89 - s M, ~ M r® w M on ~ so M= M ~ = = M CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: PLANNING & DEVELOPMENT 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-22200 BUDGET UNIT: BLDG. & CODES ENFORCE. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOP'I`ED 1981-82 1982--83 1983-84 1984--85 DETAIL 1984-85 1984-85 1984-85 MATERIALS & SERVICES: 92 800 602 Contractual Services 1,300 800 800 1,687 1,675 2,000 2,000 611 Rep & Main-Vehicles 2,500 2,300 2,300 50 100 612 Rep & Main-Office Equip. .100 100 100 50 35 50 50 613 Special Dept. Expense 50 50 50 1,584 864 750 800 613 Office Supplies & Expe. 1,200 800 800 4 622 Fees & Licenses 85 613 250 400 623 Dues & Subscriptions 400 400 400 69 126 150 150 624 Travel, Food & Lodging 150 150 150 95 226 400 400 625 Education & Training 400 400 400 3,574 3,631 3,650 4,700 TOTAL - MATERIALS & SERV. 6,100 5,000 5,000 NOTES: #602 - Plumbing inspections by County during vacations... #623 - Code books... -90- ma= m m r m m ws mum m m r m m r m CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: PLANNING & DEVELOPMENT 1984•-85 ANNUAL BUDGET ACCOUNT CODE: 2.2.3 BUDGET UNIT: PLANNING The Associate Planners are responsible to the Planning Director for the management and activities of the Planning Division. Responsibilities include processing permits for comprehensive plan changes, zoning changes, sensitive lands applications, variances, subdivisions, planned developments, minor and major land partitions, sign code exceptions, site design reviews, conditional uses, and temporary uses. In addition, the Planners process annexation applications, develop grant applications, and prepare data for special studies. The Planners also prepare, monitor, apply, and update the comprehensive plan and community development code. Staff support is provided to the Planning Commission, Park Board, CCI, Hearing's Officer, CDBG Advisory Committee, and seven NPOs. Major goals for 1984-85 are: o Wrap up of comprehensive plan acknowledgment o Provide comprehensive information to potential new businesses o Develop park plan o Post acknowledgment activities o CDBG plan update, process applications for Tigard ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982--83 1983-84 1984-85 SUMMARY 1984--85 1984-85 1984-85 38,274 49,532 52,304 63,877 PERSONAL SERVICES: 62,497 62,000 62,000 (1.5) (2) (2) (2.5) (FTE) (2) (2) (2) 18,016 14,540 15,205 10,623 MATERIALS & SERVICES: 8,003 8,000 8,000 -0-- 25 -0•- -0-- CAPITAL OUTLAY: -0- --0- -0-- 56,290 64,097 67,509 74,500 TOTAL - PLANNING 70,500 70,000 70,000 (III) WORK MEASURES LEVEL (I) N/A 24 N/A 25 Temporary Uses 9 4 5 6 Variances 10 10 5 6 Subdivisions 6 3 3 2 Annexations 16 10 5 7 Zone Changes N/A 9 N7A 4 Comp. Plan Changes 27 3 10 10 Conditional Uses 15 12 10 15 Minor Land Partitions 30 19 15 20 Site Design Review N/A 3 N/A 7 Sign Code Exceptions N/A 5 N/A 3 Sensitive Lands N/A 150 136 112 Evening Meetings Attended N/A 500 375 360 Hours of Compensatory Time Earned - 91 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: PLANNING & DEVELOPMENT 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-22300 BUDGET UNIT: PLANNING ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983--.84 1984-85 DETAIL 1984--85 1984-85 1984-85 (1.5) (2) (2) (2.5) PERSONAL SERVICES: (2) (2) (2) 501 Salaries-Management 27,388 40,845 41,520 46,013 Associate Planner (2) 46,013 46,013 46,013 502 Salaries--General 5,189 -0- Office Asst. II 1,380 Intern P/T -0- -O- -0-- 528 1,380 500 Merit Pool 1,380 1,380 1,380 _ 720 520 Overtime 32,577 41,565 42,048 48,773 SUBTOTAL 47,393 ______47, 393 47,393 Benefits -0- 259 169 948 550 Unemployment 948 948 948 112 107 147 181 551 Workman's Compensation 181 181 181 2,201 2,785 2,818 4,028 552 Social Security (FICA) 4,028 3,531 3,531 942 1,602 3,364 3,791 560 Retirement 3,791 3,791 31791 42 51 228 168 565 Life Insurance 168 168 168 178 379 358 948 566 Salary Continuation 948 948 948 2,222 2,784 3,172 5,040 567/568 Medical/Dental 5,040 5,040 5,040 38,274 49,532 52,304 63,877 TOTAL - PERSONAL SERVICES 62,497 62,000 62,000 92 - M M EM NOM M OOM W- wr IMM w= No=== CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: PLANNING & DEVELOPMENT 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-22300 BUDGET UNIT: PLANNING ACTUAL ACTUAL, BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 DETAIL 1984-85 1984-85 1984-85 MATERIALS & SERVICES: 3,000 601 Professional Services 7,169 2,969 2,400 2,000 602 Contractual Services 1,060 500 611 Rep & Main-Vehicles -0- -0- -0- 65 115 115 612 Rep & Main-Office Equip. 115 115 115 3,835 5,445 7,030 3,008 620 Office Supplies & Expe. 3,388 3,385 3,385 1,530 1,968 2,000 2,500 621 Advertising & Publicity 2,500 2,500 2,500 5,482 119 1,100 1,100 622 Fees & Licenses 1,100 1,100 1,100 -0- 306 535 400 623 Dues & Subscriptions 400 400 400 -0- 265 265 400 624 Travel, Food & Lodging 200 200 200 -0- 403 700 600 625 Education & Training 300 300 300 18,016 14,540 15,205 10,623 TOTAL - MATERIALS & SERV. 8,003__ _ 8,003 8,000 NOTES: #601 - legal fees... #620 - Cost of publishing revisions to comp plan after acknowledgment by LCDC.,. #621 - Advertising increased due to new code requirements... 9622 - Record annexation fees. 93 - CITY OF -fIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: PLANNING & DEVELOPMENT 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10--22300 BUDGET UNIT: PLANNING ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 DETAIL 1984-85 1984-85 1984-85 CAPITAL OUTLAY: -0•- 25 -0- -0- 704 Office Furn. & Equip. -0- -0- -0- -0- 25 -0- -0- TOTAL - CAPITAL OUTLAY --0- -0- --0- 94 - r r■r rir rr `r rw ii~r ■r ~r r ir~r r am 1W CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: PLANNING & DEVELOPMENT 1984-85 ANNUAL BUDGET ACCOUNT CODE: 2.2.4 BUDGET UNIT: ENGINEERING The Engineering Section Superintendent is responsible for the operation of the Engineering Section, under the direction of the Planning & Development Director. The Section performs specialized technical services (i.e., surveying, design, drafting, construction inspection, engineering records) in support of municipal CIPs, LIDS, and Public Facility Maintenance Programs. Also, the Section provides Departmental and Non-Departmental technical advisory, plan review and permit insurance services (i.e., street, sewer, park, traffic, land partitioning) to assure compliance with municipal civil engineering development standards, specifications, ordinances and policies. Major goals for the 1984-85 year include: o Engineering cost accounting o Geographic Information System Development ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 SUMMARY 1984-85 1984-85 1984-85 158,642 162,827 171,956 244,680 PERSONAL SERVICES: 244,680 215,000 108,000 (7) (6) (7) (8) (FTE) (8) (7) (3.5) 164,563 170,278 234,296 210,000 MATERIALS & SERVICES: 210,000 210,000 200,000 23,699 14,693 3,500 4,220 CAPITAL OUTLAY: 2,320 4,220 -0- 346,904 347,798 409,752 458,900 TOTAL - ENGINEERING 457,000 429,220 308,000 WORK MEASUREMENT INDICATORS FY 80-81 FY 81=82 FY 82-83 FY 83-84 Subdivision development projects 50 54 42 48 Sewer development projects 18 13 9 14 Sewer improvement projects 58 66 28 14 Street development projects 4 5 8 4 Street improvement projects 14 24 20 22 Total no. of projects worked 144 162 107 102 No. of "open" L.I.D. projects N/A N/A N/A 12 Hours of records & maps updating, survey work 520 5,200 5,200 6,240 Hours of inspection and approval of projects 4,680 4,680 3,640 3,640 Hours of L.I.D. work -0- 1,040 1,040 1,040 Hours of public communication & other projects 3,120 3,640 3,640 3,640 No. of streetlights unknown unknown 1,393 1,769 Total miles of collector streets center-line monumented 3.5 4.29 8.42 11.38 No. of government corners tied by City N/A N/A N/A 25 No. of government corners in urban plan area N/A N/A N/A 93 - 95 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: PLANNING & DEVELOPMENT 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-22400 BUDGET UNIT: ENGINEERING ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982•-83 1983-84 1984•-85 DETAIL 1984-85 1984-85 1984-85 (7) (6) (7) (8) PERSONAL SERVICES: (8) (7) (3.5) 501 Salaries-Management 26,688 71,957 29,172 30,047 Engineering Supt. 30,047 30,047 -0- 37,858 43,680 47,240 Crew Chief (1) 47,240 47,240 26,880 23,101 EIT (LID) 23,101 -0-- --0- 502 Salaries-General Engineering Tech III (1) 26,880 18,468 58,764 -0- 43,050 Engineering Tech II (1.5) 43,050 43,050 32,600 46,626 60,120 21,148 Engineering Tech I 21,1-48 21,148 -0- 13,102 Engineering Aide 13,102 13,102 -0- 2,804 _ 5,134 500 Merit Pool _ 5,134 5,134 129,640 130,721 135,776 182,82.2 SUBTOTAL 182,822 159,721 86,360 Benefits -0- 866 542 3,658 550 Unemployment 3,658 3,194 1727 2,603 2,176 2,709 3,542 551 Workman's Compensation 3,542 3,542 1240 9,565 9,401 9,194 15,541 552 Social Security (FICA) 15,541 11,823 6529 6,497 7,118 10,737 14,627 560 Retirement 14,627 12,778 6909 133 153 684 672 565 Life Insurance 672 588 294 893 1,144 1,141 3,658 566 Salary Continuation 3,658 3,194 1468 9,311 11,248 11,173 20,160 567/568 Medical/Dental 20,160 20,160 3473 158,642 162,827 171,956 244,680 TOTAL - PERSONAL SERVICES _ 244,680 - 21.5,000 _ 108,000 Notes: Includes draftsman, 1983--84 was a temporary position. -96- r e ter dw m emv r rr r awr m r~ m rs ~ r rr ~ ~ r ~ ~ ~ ~ rrr ~ ~ r ~ CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: PLANNING & DEVELOPMENT 1984-85 ANNUAL. BUDGET ACCOUNT CODE: 10-22400 BUDGET UNIT: ENGINEERING ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983--84 1984-85 DETAIL 1984-85 1984-85 1984-85 MATERIALS & SERVICES: 10,009 10,238 9,500 5,500 601 Professional Services 5,550 5,550 5,550 25,600 18,539 23,300 17,200 602 Contractual Services 17,200 17,200 7,200 383 1,992 4,900 4,000 611 Rep & Main-Vehicles 4,000 4,000 4,000 663 4,559 612 Rep & Main-Office Equip. 4,559 4,559 4,559 259 175 450 735 61.3 Special Dept. Expense 735 735 735 5,365 3,810 9,836 12,586 620 Office Supplies & Expe. 12,536 12,536 12,536 384 35 300 480 621. Advertising & Publicity 480 480 480 456 1,209 1,910 140 623 Dues & Subscriptions 140 140 140 399 337 1,350 2,450 624 Travel, Food & Lodging 2,450 2,450 2,450 255 195 3,550 3,350 625 Education & Training 3,350 3,350 3,350 2,021 165 200 -0_- 630 Rents & Leases -0- -0- -0- 119,432 132,920 179,000 159,000 631 Utilities 159,000 159,000 159,000 164,563 170,278 234,296 210,000 TOTAL - MATERIALS & SERV. 21.0,000 21.0,000 200,000 601-Storm Drain. Master Plan $1,500, Centerline Monumentation $2,500, Secondary Control Net $1,500...602-Monument Replacement, Computer Software & Hardware $17,200...611--Engr, & Field Serv. Vans $4,000. . .612-CEADS Civil (software) $1,200, Imperial Agreement $1,500, CRT, Printer, Scope $850, Radio Serv. Agree. $400, Survey Equip. $500, Calculator $109...613-Employee Allow. $280, Cleaning $285, Chair $170...620-Office Supplies $12_,586...621-Employ. Notices $320, Bid Notices $160...623•-APWA dues $60, PLSO dues $80...624-Training, Seminars, & Parking lot fees $2,450... 625-Training & Seminars thru Prof. Assoc. & Comm. Col. $3,350...631-Streetlighting $139,000, Traffic Signals $18,000, Metered Services $2,000... - 97 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: PLANNING & DEVELOPMENT 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-22400 BUDGET UNIT: ENGINEERING ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982--83 1983-84 1984-85 DETAIL 1984-85 1984--85 1984-85 CAPITAL OUTLAY: 7,845 -0- -0-- -0-- 703 Vehicles -0- -0- -0- 15,854 14,693 3,500 4,220 704 Office Furn. & Equip. 2,320 4,220 -0- 23,699 14,693 3,500 4,220 TOTAL - CAPITAL OUTLAY 2,320^4,220 -0- 704-Desk $820, Pedestal $1,050, Draft. Mach. $450... -98- r r r i ow wo so im ON M m m r M MM w r r ww w m wood" MW M M M M M CITY OF TIGARD, OREGON PROGRAM: POLICY & ADMINISTRATION DEPARTMENT: PROGRAM SUMMARY 1984-85 ANNUAL BUDGET ACCOUNT CODE: 3.0 BUDGET UNIT: ALL UNITS The Mayor and City Council are responsible to the community for policy development and local legislation. The City's advisory board and committees assist the Council in policy development. The Administration of the City, per Council policy, is the responsibility of the City Administrator, who is appointed and removed by the Council. The major City-wide issues of policy concern to the Council for 1984-85 as per the January, 1984 Council Workshop were: o Adequate Tax Base o CIP Adoption and Finance o Franchise Administration o Economic Development o Annexation Policy o Council-Staff Relations Workshop o Transportation Planning o Long-Range Financial Projections o Council Policy Calendar ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981--82 1982-83 1983--84 1984-85 SUMMARY 1984-85 1984-85 1984-85 99,987 129,716 118,085 135,200 PERSONAL SERVICES: 111,645 123,600 123,600 23,968 22,413 27,600 26,300 MATERIALS & SERVICES: 17,400 23,400 41,300 3,130 2,055 500 10,000 CAPITAL OUTLAY: --0- -•0- -.0- 127,085 154,184 146,185 171,500 TOTAL - POLICY & ADMIN. 129,045 147,000 164,900 REVENUE SOURCES 92,085 104,184 78,685 109,955 General Fund 67,500 75,572 -0- -0- 4,000 -0- Federal Revenue Sharing 0- -0- -0-- -0- 3,500 4,000 County Gas Tax 4,000 4,000 -0- -0- 12,000 15,000 State Tax Street Fund 15,000 25,000 35,000 50,000 30,000 32,545 Sewer Fund 32,545 37,828 -0- -0- 15,000 10,000 Storm Drainage Fund 10,000 12,000 -0 -0-- 21500 -0-- Streets SDC --0-- -0- -0_- -•0- 500 0- Parks SDC 0- -0- -0- _ -0_- _ -0- _ _-O- Building Fund -0- 10,000 127,085 154,184 146,185 171,500 TOTALS 129,045 164,900 - 99 - r m m M " M i m m w=am MM w m m r m CITY OF TIGARD, OREGON PROGRAM: POLICY & ADMINISTRATION DEPARTMENT: MAYOR & CITY COUNCIL 1984-85 ANNUAL BUDGET ACCOUNT CODE: 3.1 BUDGET UNIT: LEGISLATIVE POLICY The Mayor and City Council are responsible to the voters for the overall development of City policy and the establishment of that policy into City codes and actions. 'The Council's major goals for 1984--85 involving Council Workshops are: o Streets/Transportation CIP & Plan o Annual Council Goals Workshop o Intergovernmental Fanno Creek Plan o Annexation Policy o Council-Staff Relations Workshop o Housing Assistance Policy o Economic Development Policy o Complete LID Policy & Procedure o Strategic Planning ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982--83 1983--84 1984-85 SUMMARY 1984-85 1984-85 1984-85 7,205 11,583 14,552 16,200 PERSONAL SERVICES: 3,600 11,600 11,600 7,867 10,313 7,600 12,300 MATERIALS & SERVICES: 6,400 12,400 8,400 -0- 885 -0- -0- CAPITAL OUTLAY: -0- -0- -0- 15,072 22,781 22,152 28,500 TOTAL - MAYOR & COUNCIL 10,000 24,000 20,000 REVENUE CENTERS 15,072 22,781 22,152 28,500 General Fund 10,000 20,000 PERFORMANCE INDICATORS 105 115 101 110 Number of Ordinances 110 113 120 106 110 Number of Resolutions 110 39 50 45 50 Number of Council Meetings 50 3,87 4,0 4.1 4.0 Average length of ineetings (hrs.) 4.0 11 11 12 12 Number of Budget Committee mtgs. 12 - 100 - CITY OF TIGARD, OREGON PROGRAM: POLICY & ADMINISTRATION DEPARTMENT: MAYOR & CITY COUNCIL 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-31000 BUDGET UNIT: LEGISLATIVE POLICY ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983•-84 1984-85 DETAIL 1984185 1984-85 1984-85 PERSONAL SERVICES: 501 Salaries-Management 585 645 720 720 Mayor 720 720 720 2,100 _ 2,580 2,880 _ 2,880 Council _2,880__ 2,880 _ 2,880 2,685 3,225 V 3,600 3,600 SUBTOTAL 3,600 3,600 3,600 Benefits 51 81 102 -0-- 565 Life Insurance -0- -0- 4,469 8,277 10,850 12,600 567/568 Medical/Dental -0- 8,000 8,000 7,205 11,583 14,552 16,200 TOTAL - PERSONAL SERVICES 3,600 11,600 11,600 NOTES: 0501 - $15/meeting with $60/month maximum = $720/Councilor... #567/568 - $210/month X 5. 101 - CITY OF TIGARD, OREGON PROGRAM: POLICY & ADMINISTRATION DEPARTMENT: MAYOR & CITY COUNCIL 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-31000 BUDGET UNIT: LEGISLATIVE POLICY ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 DETAIL 1984-85 1984-85 1984-85 MATERIALS & SERVICES: 500 3,500 601 Professional Services 3,600 -0- 105 602 Contractual Services 4,541 5,077 3,750 3,500 620 Office Supplies & Expe. 2,975 3,500 3,100 1,637 2,362 2,500 2,500 621 Advertising & Publicity 2,500 2,500 2,500 95 617 150 150 623 Dues & Subscriptions 150 150 1,594 1,652 1,200 2,400 624 Travel, Food & Lodging 675 2,400 21400 250 625 Education & Training 250 250 250 7,867 10,313 7,600 12,300 TOTAL - MATERIALS & SERV. 6,400 12,400 8,400 NO-(ES: #620 - Council packets and materials... #621 - Legal notices and ads... # 623 - Oregon Mayor s @ $35 and Washington County Forum @ $15, books and subscriptions... #624 - Mayor @ $50/month, Councilors each @ $50/year, LOC expenses in Eugene @ $75/day per Councilor = $375 X 5 = $1,875... 0625 - LOC Conference and Oregon Mayor's. - 102 - CITY OF TIGARD, OREGON PROGRAM: POLICY & ADMINISTRATION DEPARTMENT: MAYOR & CITY COUNCIL 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-31000 BUDGET UNIT: LEGISLATIVE POLICY ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 DETAIL.. 1984-85 1984-85 1984-85 CAPITAL OUTLAY: 885 -0-- 704 Office Furn. & Equip, -0-- -0-- -0- -0- 885 -0- --0- TOTAL - CAPITAL OUTLAY 0- -0- -0- 103 - ~r ~r r as an r. rr r~r ■r rr gem M M -M M m MM MM M W M M M M M M M M M ON M M M M CITY OF TIGARD, OREGON PROGRAM: POLICY & ADMINISTRATION DEPARTMENT: CITY ADMINISTRATION 1984-85 ANNUAL BUDGET ACCOUNT CODE: 3.2 BUDGET UNIT: The City Administrator is responsible to the Mayor and City Council for the overall operation of all City departments and implementation of Council policy. The City Administrator, Administrative Assistant and Executive Secretary are responsible for: community, board and committee relations; volunteerism; intergovernmental relations; long-range strategic planning; budget preparation and financial policy direction; and productivity programs. Major 1984-85 goals are: o LID Policy and Procedure Manual o 5-Year Financial Plan Update o Summer Recreation Options o DP/WP Systems Upgrade o 20-Year Cost Projection o Volunteerism o Complaints Management System o Service Level Priority Update o Policy Calendar/Committee ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984--85 SUMMARY 1984-85 1984-85 1984-85 92,782 118,133 103,533 122,000 PERSONAL SERVICES: 108,045 112,000 112,000 (3.5) (4) (3.5) (3.5) (FTE) (2.5) (3) (3) 16,101 12,100 20,000 11,000 MATERIALS & SERVICES: 11,000 11,000 32,900 3,130 1,170 500 10,000 CAPITAL OUTLAY: -0- -0.- -0-- M (II) (III) (III) (II) (Service Level Summary) (I) 112,013 131,403 124,033 143,000 TOTAL - ADMINISTRATION ____119,045 123,000 144,900 REVENUE CENTERS: 74,013 81,403 58,333 70,205 General Fund 49,500 47,572 -0- -0- 10,000 11,250 Fees & Charges 8,000 8,000 -0- -0-- 4,000 -0- Revenue Sharing -0- -0- 38,000 50,000 30,000 32,545 Sewer 32,545 37,828 -0- -0- 15,000 10,000 Storm Drainage 10,000 12,000 --0- -0- -0- 15,000 State Tax Street 15,000 25,000 -0- -0-- 3,500 4,000 County Gas Tax 4,000 4,000 -0- -0- 2,500 -0- Streets SDC -0- --0- -0_ -0- 500 -0- Parks SDC -0- -0- -0- -0- -0- -0- Building Fund -0- 10,000 112,013 131,403 124,033 143,000 TOTALS 119,045 144,900 - 104 - CIf'Y OF TIGARD, OREGON PROGRAM: POLICY & ADMINISTRATION DEPARTMENT: CITY ADMINISTRATION 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10•-32000 BUDGET UNIT: CITY ADMINISTRATION ACTUAL. ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 DETAIL 1984-85 1984-85 1984-85 (3.5) (4) (3.5) (3.5) PERSONAL SERVICES: (2.5) (3) (3) 501 Salaries-Management 36,371 39,996 42,700 43,260 City Administrator 43,260 43,260 43,260 27,140 41,787 21,525 24,756 Administrative Assistant 19,000 24,756 24,756 502 Salaries--General 14,000 16,703 16,824 18,816 Executive Secretary 18,816 18,816 18,816 3,740 Admin. Intern -0- -0- -0- -0- 2,627 500 Merit Pool 2,063 2,627 21627 434 318 1,061 200 520 Overtime -0- -0- -0- 77,945 98,804 82,110 93,399 SUBTOTAL 83,139 89,459 89,459 Benefits 631 324 1,800 550 Unemployment 1,673 1,789 1,789 295 239 300 348 551 Workman's Compensation 293 298 298 5,391 6,178 6,884 7,941 552 Social Security (FICA) 6,557 6,262 6,262 3,342 4,902 6,467 8,536 560 Retirement 7,836 7,156 7,156 99 102 342 616 565 Life Insurance 574 252 252 365 843 688 1,800 566 Salary Continuation 1,673 1,789 1,789 5,345 6,434 6,418 7,560 567/568 Medical/Dental 6,300 4,995 41995 92,782 13.8,133 103,533 122,000 TOTAL - PERSONAL SERVICES 108,045 112,000 112,000 105 - W = r go M W M M M m r m mm m m m C1'rY OF TIGARD, OREGON PROGRAM: POLICY & ADMINISTRATION DEPARTMENT: CITY ADMINISTRATION 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-32000 BUDGET UNIT: CITY ADMINISTRATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 DETAIL 1984-85 1984-85 1984-85 MATERIALS & SERVICES: 4,631 5,200 2,000 602 Contractual Services 2,000 2,000 17,600 91 585 2,500 2,500 611 Rep & Main-Vehicles 2,500 2,500 5,800 132 203 350 350 612 Rep & Main-Office Equip. 350 350 350 2,260 2,857 2,900 1,500 620 Office Supplies & Expe. 1,500 1,500 1,500 603 529 -0- 0- 621 Advertising & Publicity -0- -0- 2,000 1,631 2,108 1,500 1,125 623 Dues & Subscriptions 1,125 1,125 2,125 5,213 2,413 3,500 2,175 624 Travel, Food & Lodging 2,175 2,175 2,175 1,235 3,405 2,500 1,350 625 Education & Training 1,350 1,350 1,350 305 1,550 --0-- 630 Rents & Leases -0- -0- -0- 16,101 12,100 20,000 11,000 TOTAL - MATERIALS & SERV. 11,000 11,000 ,^q 32,900y- - NOTES: H602 - Executive Staff training and development, $15,600 Personnel... #611 Allocated cost share for Administation vehicle and mileage... #612 Allocated share of typewriter and terminal maintenance,.. #623 - ICMA @ $500, OCMA @ $150, ASPA @ $50, books and subscriptions @ $500... 024 - $75/monthly average, LOC in Eugene @ $75 day/3 days/2 people, Associate Manager's Bend Workshop @$75 day/3 days/2 people, Northwest Managers @ $75 day/3 days, department mileage @ $100, ICMA Conference 5 days = $1,050 (airfare $500, lodging @ $75/day, meals @ $35/day), LGPI Silver Falls Workshop $350... #625 - LGPI Silver Falls Workshop @ $350, ICMA Conference fee $500, LGPI/LOC Workshops and PCC classes @ $500, miscellaneous training. - 106 - CITY OF TIGARD, OREGON PROGRAM: POL-ICY & ADMINISTRATION DEPARTMENT: CITY ADMINISTRATION 1984-85 ANNUAL- BUDGET ACCOUNT CODE: 10-32000 BUDGET UNIT:. CITY ADMINISTRATION ACTUAL ACTUAL BUDGETED „REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983--84 1984-85 DETAIL 1984-85 1984-85 1984-85 CAPITAL OUTLAY: 3,130 1,170 500 10,000 704 Office Furn. & Equip. -0- -0- -0- 3,130 1,170 500 10,000 TOTAL - CAPITAL OUTLAY -.0- -0- -0- 107 - r .~r ~ ~ rr ~r rr rr rr ~ r ~ r ~ r r ~r r CITY OF TIGARD, OREGON PROGRAM: CITY--WIDE SUPPORT DEPARTMENT: PROGRAM SUMMARY 1984-85 ANNUAL BUDGET ACCOUNT CODE: 4.0 BUDGET UNIT: ALL UNITS The Finance Director and Assistant Finance Director are responsible for the General Government Budget. This unit reflects all of the City-wide support services not directly under the control of a particular management unit. The City Attorney is responsible for operating within his Department's allocation per the priorities identified by the Council and City Admistration. The Finance Director coordinates the general overall administration of this program, ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 SUMMARY - 1984-85 1984-85 1984-85 2,577 21,189 10,000 -0- PERSONAL SERVICES: -0- -0- 41500 329,402 327,717 288,405 406,750 MATERIALS & SERVICES: 313,350 406,750 377,000 12,714 4,859 „ 2,750 CAPITAL_ OUTLAY: -0- 2,750 .-.0- 344,693 353,765 298,405 409,500 TOTAL - 313,350 409,500 381,500 REVENUE SOURCES 195,498 261,835 196,980 192,500 General Fund 96,350 104,545 68,520 22,662 34,425 111,000 Federal Revenue Sharing 111,000 111,000 80,675 69,268 31,500 48,000 Sewer Fund 48,000 93,955 --0- -0- 14,000 20,000 Storm Drainage Fund 20,000 24,000 -0- -0-- 18,000 30,000 State Tax Street Fund 30,000 40,000 -0- -0- 3,500 8,000 County Gas Tax Fund 8,000 8,000 344,693 353,765 298,405 409,500 Total Revenues 313,350 381,500 - 108 - w= w r m m m Mw m m m MM go= m CITY OF TIGARD, OREGON PROGRAM: CITY-WIDE SUPPORT DEPARTMENT: GENERAL GOVERNMENT 1984-85 ANNUAL BUDGET ACCOUNT CODE: 4.1 BUDGET UNIT: SUPPORT SERVICES This Division of the City Wide Program includes property insurance, rentals, janitorial services, computer systems and other general government expenditures. ACTUAL. ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 SUMMARY 1984-85 1984-85 1984-85 2,577 21,189 10,000 --0- PERSONAL SERVICES: -0- -0--- 4,500 329,402 327,717 221,865 346,750 MATERIALS & SERVICES: 298,350 346,750 317,000 12,714 4,859 2,750 CAPITAL OUTLAY: -0- 2,750 -0- 344,693 353,765 231,865 349,500 TOTAL - GENERAL GOV. 298,350 349,500 321,500 109 - CITY OF TIGARD, OREGON PROGRAM: CITY-WIDE SUPPORT DEPARTMENT: GENERAL GOVERNMENT 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-41000 BUDGET UNIT: SUPPORT SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 DETAIL 1984-85 1984-85 1984-85 PERSONAL SERVICES: 2,577 502 Salaries-General Benefits 21,189 10,000 -0- 550 Unemployment -0-- -0- 4,500 2,577 21,189 10,000 -0- TOTAL - PERSONAL SERVICES -0- -0- 4,500 110 - ~r rr ~ v► r ~ ~ r rr ~r ~ ~ ~r ~ r r~ r r CITY OF TIGARD, OREGON PROGRAM: CITY-WIDE SUPPORT DEPARTMENT: GENERAL GOVERNMENT 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10--41000 BUDGET UNIT: SUPPORT SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 DETAIL 1984-85 1984-85 1984-85 MATERIAL SERVICE::S: 98,407 92,603 2,000 601 Professional Services -0- 2,000 1,000 65,836 28,229 13,450 50,000 602 Contractual Services 48,000 50,000 48,000 6,243 2,000 12,400 610 Rep & Main-Facilities 2,400 12,400 12,400 2,221 19,300 612 Rep & Main-Office Equip, 16,500 19,300 15,000 6,000 613 Special Departmental 1,000 6,000 6,000 18,399 43,586 23,500 24,800 620 Office Supplies & Expe. 16,100 24,800 18,500 11,171 4,112 7,400 8,400 621 Advertising & Publicity -0- 8,400 8,400 4,686 7,434 6,100 10,000 622 Fees & Licenses 7,000 10,000 10,000 11,952 13,341 16,758 17,050 623 Dues & Subscriptions 17,050 17,050 17,100 41,902 64,920 68,100 111,500 630 Rents & Leases 105,700 111,500 95,300 47,174 48,445 55,809 59,600 631 Utilities 59,600 59,600 59,600 23,632 22,826 28,748 25,700 632 Insurance 25,000 25,700 25,700 329,402 327,717 221,865 346,750 TOTAL - MATERIALS & SERV. 298,350 346,750 317,000 Notes: 601-Miscellaneous projects, 610-Janitorial, @$8,250... Shops @$1,910... Transfer to general fund, 612-DP/WP maintenance agreements currently $13,500 or upgrade at $11,500... software maintenance $5,000, 613-$1,000 employee awards & recognition.620--Postage $17,300... letterhead, paper and printing $7,500, 621-newsletter printing @$700/ino.=$8.400. 622-2 elections @$2500.. Property tax on old City Hall $2,000. 623-Metro $10,026, Boundary Commission $1,220, Chamber $108, LOC $5,015 and LGPI $700. 630-Rentals Administration $48,300, Court $2,800, Library $1,200/9 mos. =$10,800, old City Hall parking $1,000/yr, DP/WP current agreements @$24,500/yr. 631-PD sewer $375, Water $12,460... Phone $33,176... Electric $9,452, Gas $4,130. 632 $25,000 insurance and bonds. - 111 - CITY OF TIGARD, OREGON PROGRAM.: CITY-WIDE SUPPORT DEPARTMENT: GENERAL GOVERNMENT 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-41000 BUDGET UNIT: SUPPORT SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 DETAIL 1984-85 1984-85 1984-85 CAPITAL OUTLAY: 12,714 4,859 2,750 704 Office Furn. & Equip. -0- 2,750 -0- 12,714 4,859 2,750 TOTAL - CAPITAL OUTLAY -0- 2,750 -0- Notes: Folding chairs and tables for meeting room. 112 - mm so M M MM MM mom= M r lwm jwr CITY OF TIGARD, OREGON PROGRAM: CITY-WIDE SUPPORT DEPARTMENT: CITY ATTORNEY 1984-85 ANNUAL BUDGET ACCOUNT CODE: 4.2 BUDGET UNIT: LEGAL SERVICES The City will continue to contract for legal services. o Council Legal Education on Policy Issues o Assist in Systems Streamlining and Standard o Staff Legal Training on Administrative Issues Forms/Formats o Elections Procedures and Amendments o Codification Update ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983--84 1984-85 SUMMARY 1984-85 1984-85 1984-85 PERSONAL SERVICES: (88,746) (81,742) 66,540 60,000 MATERIALS & SERVICES: 15,000 60,000 60,000 CAPITAL OUTLAY: (88,746) (81,742) 66,540 60,000 TOTAL CITY ATTORNEY 15,000 60,000 60,000 - 113 - CITY OF TIGARD, OREGON PROGRAM: CITY--WIDE SUPPORT DEPARTMENT: CITY ATTORNEY 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10--42000 BUDGET UNIT: LEGAL SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 DETAIL 1984-85 1984-85 1984-85 MATERIALS & SERVICES: (88,746) (81,742) 66,540 60,000 601 Professional Services 15,000 60,000 60,000 (88,746) (81,742) 66,540 60,000 TOTAL - MATERIALS & SERV. 15,000 60,000 60,000 Notes: $5,000 month average=$60,000. -Core level I requires attendance at Council meetings and meeting preparations @7 hours/meeting x 2 meetings/month @$65/hr.=$10,920 and miscellaneous ...FY83-84 actuals estimated at $80,000. 114 - ~ r► r r rr r~~ r r~ s rr r~ ■r r r r ~ r■~ w r ~r r ■r s ~r w~ w~ r~ . rr ~ ~ w w CITY OF TIGARD, OREGON PROGRAM: DEBT SERVICES DEPARTMENT: PROGRAM SUMMARY 1984-85 ANNUAL BUDGET ACCOUNT CODE: 5.0 BUDGET UNIT: ALL UNITS This program represents all bonded debt obligations of the City and is administered by the Finance Director. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984--85 SUMMARY 1984-85 1984-85 1984-85 214,531 212,282 1,018,273 451,000 DEBT SERVICES: 451,000 451,000 687,503 214,531 21.2,282 1,018,273 451,000 TOTAL - DEBT SERVICES 451,000 451,000 687,503 - 115 - CITY OF TIGARD, OREGON PROGRAM: DEBT SERVICES DEPARTMENT: GENERAL OBLIGATIONS 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-51000 BUDGET UNIT: N/A The City has no outstanding general obligation bonds at this time. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 DETAIL 1984-85 1984-85 1984-85 10,213 -"0- DEBT SERVICE: -0- -0- 236,503 10,213 -0-- --0- -0--- TOTAL DEBT SERVICES -0- -0- 236,503 Notes: 7/1/56 Tigard San. Dist. Bonds 10,000 6/1/84 Bond sale for Civic Center - 1st year interest only. Coupons 213 Bond sale proceeds $ 97,672 Current taxes 138-831 ($155,990 x .89) $236.503 - 116 - rr rr r~ rr rr rr rr it rr rr ~r rr rr r rr rr r~ r~ r CI'FY OF TIGARD, OREGON PROGRAM: DEBT SERVICES DEPARTMENT: BANCROFT BONDS 1984-85 ANNUAL BUDGET ACCOUNT CODE: 5.2 BUDGET UNIT: N/A The Finance Director is responsible to the City Administrator for the administration of the Bancroft Bond obligations. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 SUMMARY 1984--85 1984-85 1984-85 204,318 212,282 1,018,273 451,000 DEBT SERVICE: 451,000 451,000 451,000 204,318 212,282 1,018,273 451,000 TOTAL - BANCROFT FUND 451,000 451,000 451,000 - 117 - CITY OF TIGARD, OREGON PROGRAM: DEBT SERVICES DEPARTMENT: BANCROFT BONDS 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-52000 BUDGET UNIT: N/A ACTUAL ACTUAL BUDGE'T'ED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983--84 1984-85 DETAIL 1984-85 1984-85 1984-85 830 Bonds 17,000 #6-9 2,000 2,000 2,000 2,000 #10 2,000 2,000 2,000 3,000 3,000 3,000 3,000 #il 3,000 3,000 3,000 10,000 10,000 10,000 15,000 #12 15,000 15,000 15,000 .-0- 19,795 25,000 25,000 #13 25,000 25,000 25,000 -0- 4,665 5,000 014 5,000 5,000 5,000 -0- 48,600 60,000 #15 60,000 60,000 60,000 -0- 81,200 90,000 #16 90,000 90,000 90,000 -0- 100,000 -0- #17 -0- -0- -0- 821 Coupons (interest) 698 #6--9 480 360 240 120 #10 120 120 120 2,704 2,516 2,329 2,141 #11 2,141 2,141 2,141 8,253 7,463 6,673 5,696 #12 5,696 5,696 5,696 21,077 44,444 40,883 37,633 #13 37,633 37,633 37,633 -0- 15,235 20,040 19,471 #14 19,471 19,471 19,471 -0- 41,672 80,125 73,005 #15 73,005 73,005 73,005 -0- 65,797 124,793 112,705 #16 112,705 112,705 112,705 -0- 160,000 -0- #17 -0- -0- '-0- 139,106 308,725 229 Unappropriated 229 229 229 204,318 212,282 1,018,273 451,000 TOTAL - BANCROFT FUND 451,000 451,000 451,000 - 118 - ~r ~r ~r ~r r ~r ~w rr~ r r r r ~r it r r r r~ CITY OF TIGARD, OREGON PROGRAM: AI ...L OTHER EXPENDITURES DEPARTMENT:. PROGRAM SUMMARY 1984-85 ANNUAL BUDGET' ACCOUNT CODE: 6.0 BUDGET UNIT: ALL UNITS Capital Projects and Contingencies are included in this program. Program coordination is the responsibility of the Finance Director. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 SUMMARY 1984-85 1984-85 1984-85 PERSONAL SERVICES: MATERIALS & SERVICES: CAPITAL OUTLAY: 716,204 664,627 1,014,835 340,783 CAPITAL PROJECTS: 340,972 505,972 2,652,025 1,250,418 2,332,528 1,240,978 210,762 CON'T'INGENCY: 50,000 53,361 20,000 1,966,622 2,997,155 2,255,813 551,545 TOTAL ALL OTHER EXP. 390,972 559,333 2,672,025 REVENUE SOURCES # * 105,577 232,762 General Fund 72,000 210,000 * 12,500 152,076 Sewer Fund 152,265 91,310 * * 16,000 -0-- County Gas Tax -0- -0- 3,750 20,069 Storm Drainage 20,069 20,069 * 110,088 Streets SDC 110,088 129,768 * 36,550 Parks SDC 36,550 48,550 _ Building Fund _ 2,172,328 * x 137,827 551,545 Total Resources 390,972 2,672,025 *Information was not available in these years. - 119 - CITY OF TIGARD, OREGON PROGRAM: ALL OTHER EXPENDITURES DEPARTMENT: CAPITAL PROJECTS 1984-85 ANNUAL BUDGET ACCOUNT CODE: 6.1 BUDGET UNIT: SUMMARY ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 SUMMARY 1984-85 1984-85 1984-85 PERSONAL SERVICES: MATERIALS & SERVICES: CAPITAL OUTLAY: 716,204 664,627 1,014,835 340,783 CAPITAL PROJECTS: 340,972 505,972 2,652,025 716,204 664,627 1,014,835 340,783 TOTAL - ALL OTHER EXP. 340,972 505,972 2,652,025 - 120 - CITY OF TIGARD, OREGON PROGRAM: ALL OTHER EXPENDITURES DEPARTMENT: CAPITAL PROJECTS 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-61100 BUDGET UNIT: GENERAL ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 DETAIL 1984-85 1984-85 1984-85 CAPITAL PROJECTS: 67,334 -0- 9,165 -O- 751 Capital Proje. General -0- 130,000 2,287,008 67,334 -0- 9,165 -0- TOTAL - CAPITAL PROJECTS -0- 130,000 2,287,008. NOTES: $2,200,000 for purchase of land and construction of City building. $114,680 furnishings for new building. 121 - CITY OF TIGARD, OREGON PROGRAM: ALL OTIIER EXPENDITURES DEPARTMENT: CAPITAL PROJECTS 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-61200 BUDGET UNIT: OPERATIONS-WASTEWATER ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 DETAIL 1984-85 1984-85 1984-85 CAPITAL PROJECTS: 15,756 10,258 120,750 102,076 751 Capital Proj. Sewer 102,265 102,265 91,310 65,000 20,069 752 Capital Proj. Storm Dr. 20,069 20,069 20,069 15,756 10,258 185,750 _ 122,145 TOTAL - CAPITAL PROJECTS 122,334 122,334 111,379 751 Commercial St. Replacement 65,000 751 Pinebrook Repair 25,000 752 Stormwater Study Nall to Durham 10,000 752 Stream Maint. Summercreek West of Tiedeman 10,000 - 122 - CITY OF TIGARD, OREGON PROGRAM: ALL OTHER EXPENDITURES DEPARTMENT: CAPITAL PROJECTS 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-761300 BUDGET UNIT: OPERATIONS-STREETS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 DETAIL 1984-85 1984-85 1984-85 CAPITAL PROJECTS: - 621,391 648,238 760,980 753 Capital Proje. Streets 60,000 Bikepaths 60,000 75,320 75,320 110,088 Streets SDC 110,088 129,768 129,768 621,391 648,238 760,980 170,088 TOTAL - CAPITAL PROJECTS 170,088 205,088 205,088 BIKE PATH STREETS SDC 753 Hall Blvd. (ODOT) 30,000 LID 69th Parkway Atlantic to Pacific 52,000 Murdock, Sattler Signals Hall & Durham ODOT (12,000) No. Dakota, 72nd (84,000) 30,000 Main & Burnham 80,000 121 to Walnut, Hunziker Burnham & Hall ODOT (12,000) 58,000 R/W Walnut & Tiedeman (ukn) Hall at Burnham (ukn) 110,000 123 - r~ ■r rr r~ r ~r■ rr ~r rr r r r r r r r~ r r CITY OF TIGARD, OREGON PROGRAM: ALL 01-HER EXPENDITURES DEPARTMENT: CAPITAL PROJECTS 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-61400 BUDGET UNIT: OPERATIONS-PARKS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 DETAIL 1984-85 1984-85 1984-85 CAPITAL PROJECTS: 11,723 6,131 58,940 48,550 754 Capital Proje. Parks 48,550 48,550 48,550 11,723 6,131 58,940 48,550 TOTAL - CAPITAL PROJECTS 46,550 48,550 48,550 754 130th Ave. LID Assessment $10,000 Cook Park I 12,000 Summerlake I 10,000 Fanno Park I 18,000 - 124 - CITY OF TIGARD, OREGON PROGRAM: ALL OTHER EXPENDITURES DEPARTMENT: CONTINGENCY 1984-85 ANNUAL BUDGET ACCOUNT CODE: 6.2 BUDGET UNIT: ALL PROGRAMS ACTUAL_ ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 SUMMARY 1984-85 1984-85 1984-85 PERSONAL SERVICES: MATERIALS & SERVICES: CAPITAL OUTLAY: 1,250,418 2,332,528 1,240,978 210,762 CONTINGENCY: 50,000 53,361 20,000 1,250,418 2,332,528 1,240,978 210,762 TOTAL - CONTINGENCY 50,000 53,361 20,000 125 - CITY OF TIGARD, OREGON PROGRAM: ALL OTHER EXPENDITURES DEPARTMENT: CONTINGENCY 1984-85 ANNUAL BUDGET ACCOUNT CODE: 10-62000 BUDGET UNIT: ALL PROGRAMS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1981-82 1982-83 1983-84 1984-85 DETAIL 1984-85 1984-85 1984-85 CONTINGENCY: 130,000 General Fund 13,361 20,000 105,577 30,762 005 All Other - 105,577 160,762 SUBTOTAL - G.F. -0- 13,361 20,000 12,500 50,000 040 Sewer 50,000 40,000 -0- 3,750 041 Storm Drainage 16,000 020 County Gas Tax 1,250,418 2,332,528 1,103,151 Ending Balances 1,250,,418 2,332,528 1,240,978 210,762 TOTAL - CONTINGENCY 50,000 53,361 20,000 005 - $130,000 assumed from sale of Old City Hall/Pinebrook Lots... $30,762 working contingency... 126 -