City of Tigard Budget - FY 1994-1995
CITY OF TIGARD
OREGON
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ADOPTED
BUDGET
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Fiscal year 1994/95
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13125 S,JV Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 -
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Printed on Recycled Paper
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CITY OF TIGARD, OREGON
1 1994/95 Adopted Budget
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BUDGET COMMITTEE
Floyd Bergmann Mayor John Schwartz
George Burgess Councilor Ken Scheckla
Judy Christensen Councilor Wendi Conover Hawley
Deborah Hinton Councilor Paul Hunt
Phil Westover Councilor Bob Rohlf
CITY STAFF
City Administrator Patrick J. Reilly
Maintenance Services Director Ed Wegner
Library Director Kathy Davis
Chief of Police Ron Goodpaster
City Engineer Randall Wooley
Finance Director Wayne Lowry
City Recorder Cathy Wheatley
Human Resources Director Janice Deardorff
Risk Manager/Management Analyst Loreen Edin
City Attorney O'Donnell, Ramis, Crew & Corrigan
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished #
Budget Presentation #
Award
PRESENTED TO
City of Tigard,
Oregon
For the Fiscal Year Beginning
July 1, 1993
President Executive Director
The Government Finance Officers Association of the United States and Canada (GFOA) presented an award for
Distinguished Budget Presentation to the City of Tigard for its annual budget for the fiscal year beginning July 1, 1993.
In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a
policy document, as an operations guide, as a financial plan and as a communications medium.
The award is valid for a period of one year only. We believe our current budget continues to conform to program
requirements and we are submitting it to GFOA to determine its eligibility for another award.
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City of Tigard, Oregon CITY OF TIGARD
Budget Message OREGON
Included is the adopted budget for the City of Tigard for fiscal year 1994-95. The financial plan I am submitting
provides for the continuance of existing service levels with no new major service initiatives.
The adopted budget is, however, quite remarkable. For the first time in our history, we are in the water business
having assumed responsibility for this service effective January 1, 1994. The City now provides water for two-third
of the community, with the remainder still served by a separate water district. Under contract, the City also provide
water to the cities of King City and Durham and certain unincorporated areas. A separate fund has been established
and the revenues and expenditures associated with this service are reflected herein.
OVERVIEW
The City is in excellent fiscal condition, having implemented over time, a conservative fiscal philosophy. All fiscal
decisions are examined from a long-term perspective. All staffing decisions are carefully made and each position
vacated is scrutinized as to need. We have utilized technology to gain efficiencies. We have tried to examine not only
how we do things, but also what we do, trying to balance the needs of our community and our resources. We endeavor
to be business-like in our practices.
The adopted 1994-95 operating budget is $15,150,365 (including water), an increase of 30/6. Wages and benefits
account for 63%, lower than preceding years because of water production costs.
For the first time in five years, I propose an increase in the overall staffing level. As you know, we have operated with
1 the same total number of full-time employees (FTE) for four years. Since the cap's inception, our residential population
has grown over 20%. Our daytime population continues to grow due to the record pace of commercial development.
My staffing proposals reflect the growing population and are necessary to maintain current service levels. Please be
assured that regardless of the total number of staff, we will continue to review each position as it becomes vacant. We
will employ the practices associated with the administration of the staffing cap.
GENERAL FUND
The City, as a general purpose government, operates a series of funds, each with a purpose. The largest fund is the
General Fund, which at $9,323,229 accounts for 61% of the total operating budget. The proposal reflects an increase
of 11.5% above 1993-94 adopted budget levels.
Property taxes (the tax base), development-related revenues, franchise fees and our share of the county-wide library
levy account for over 80% of total general-fund revenues. Exclusive of contingency, the plan calls for the use of 1%
of our general fund reserve of $3 million to balance the budget. The projected fund balance for June 30, 1995,
$2,240,600, still enables us to maintain our commitment to the five-year plan we developed in 1990. We even assume
the loss of state-shared revenues effective with fiscal year 1995-96. The fact of the matter is, we are better off as we
conclude the third year of our five-year plan than we anticipated. My staffing proposals do not jeopardize our five-year
commitment.
The General Fund finances Police, Library, and Park Maintenance Services. Proportional to the related activities, and
thus to varying degrees, the General Fund supports Planning, Building Inspection, Engineering, Finance, Property
Management, and City Administration.
13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772
General Fund services, such as Police and Library, are labor intensive (eg. wages and benefits: Police, 80%; Library,
75%). Demand for most General Fund services, such as Police and Library, are population sensitive. As the
population grows, so does the corresponding demand for police and library services. For example, calls for police
services since 1989-90 have increased from 34,412 to 51,127 (projected) in 1994-95, an increase of 49%. Library
circulation has increased from 282,814 to 664,827, or 135% for the same time period.
During the past several years, we have employed workload management techniques and applied technology to assist
us, but additional staffing is still required. With this budget proposal, I am asking for four additional police positions (3
sworn and 1 civilian) and one and one-half library positions. All but two of the new positions will be filled from within
the cap, through redirecting resources.
I am also proposing the establishment of a new electrical inspector position, which will be financially self-sufficient and
two additional building inspectors to keep up with record building activity. When building activity ebbs, the building
inspector positions will be eliminated. We have established inspection workload measures to determine needed staff
levels. The electrical position will be established in the final quarter of 1994-95, but we will not be able to implement
the electrical inspection program until 1995-96 upon State authorization. Ultimately there will be a separate electrical
inspection fund.
SANITARY AND STORM SEWER FUNDS
Sanitary and storm sewer funds are financially sound, operating with revenues authorized by the Unified Sewerage
Agency (USA). As a consequence of this financial arrangement, each function has precise performance standards,
developed in concert with USA, which must be met. We are proud of the excellent reputation our maintenance program
has earned county-wide.
WATER FUND
The water fund is new to the City. The fund is in good shape and, as such, there is no adopted rate increase. Efforts
are underway to integrate all functions of what was an independent agency with redundant capabilities into the City.
Per this proposal, we have reduced water fund operating expenses by $350,000 or almost 10%, due to our
consolidation efforts. Continuation of this consolidation remains a high priority for staff, and we are confident that further
efficiency gains are possible.
GAS TAX FUND
Gas Tax is a special revenue designated for street-related activities. Incoming revenues and operating expenditures
are about the same. Of the $1,912,000 in total resources, 17% is expended on street lighting and 40% is spent on
routine maintenance activities. The remainder is committed to our street capital maintenance program. Although the
remaining $724,000 seems like a lot of money, it simply isn't. As our community ages, so does our street system.
Although no recommendation as to specific revenue sources is contained in this message, I believe that there is need
for greater resources for street maintenance than we have available.
CAPITAL IMPROVEMENT PROGRAM
Concurrent with this submittal, a seven-year capital improvement planning (CIP) effort is underway. Dollars are shown
appropriated with this proposal, while project determination is still being made. The Planning Commission will
recommend to the City Council a multi-year CIP, probably in July.
CONCLUSION
In closing, I thank the community for its support. It is important to recognize the efforts of an excellent staff, dedicated
to providing the best possible public service. I thank them for their support and involvement in developing the budget.
atrick J. ly ,
city Administrator
' 1994/95 Adopted Budget City of Tigard, Oregon
TABLE OF CONTENTS Page No
BUDGET INFORMATION
Readers Guide to the City of Tigard Budget Document 1
1994/95 Budget Process 2
Budget Amendment Procedures 2
City Information 4
Organization Structure 5
Fiscal Policies 5
Property Tax Summary 8
Measure Five 9
Tax Base History 10
' Assessed Valuation 11
Program Budget Matrix 12
Combined Statement of Revenues, Expenditures & Changes in Fund Balance/
Retained Earnings:
Governmental Funds 15
Special Revenue Funds 16
Proprietary Funds 17
General Fund - Five Year Budget Projection Summary 18
FUND REVENUE
Revenue Summary 20
General Fund 22
Enterprise Funds: 26
Sanitary Sewer Fund 27
Storm Sewer Fund 28
Water Fund 29
Special Revenue Funds: 30
Criminal Forfeiture Fund 32
State Gas Tax Fund 32
County Gas Tax Fund 33
Water Quality/Quantity Fund 33
Traffic Impact Fee 34
Underground Utility Fund 35
Water SDC Fund 35
Parks SDC Fund 36
Electrical Inspection Fund 36
1994/95 Adopted Budget City of Tigard, Oregon
TABLE OF CONTENTS Page No
Debt Service Funds: 37
General Obligation Debt Service Fund 29
Bancroft Bond Debt Service 40
Certrficates Of Participation 40
Escrow Account 41
Capital Projects Funds: 42 '
Special Assessment CIP Fund 43
Road Bond Capital Improvements Fund 43
Park Levy CIP Fund 44 ,
Library Expansion Improvement 44
Bull Mountain Road Improvement Fund 45
Water Capital Reserve Fund 45
PROGRAM EXPENDITURES
Organization Chart 46
Program Budget Organization 47
Expenditure Summary by Program 50
Operating Budget History 51
Total Operating Budget 52
Community Services Program (1000) 53
Police:
Summary 55
Administration 56
Operations 58
Investigations 60
Support Services 62
Traffic 64
library Services
Summary 66
Administration 67
Readers Services 69
Technical Services 71
Circulation 73
Social Services 75
Parks Maintenance 76
' 1994/95 Adopted Budget City of Tigard, Oregon
TABLE OF CONTENTS Page No
Field Operations (2100)
Summary 77
Administration 80
Sanitary Sewer 82
Storm Sewer 84
Street Maintenance 86
Shops & Services 88
' Property Management 90
Water 92
Development Services (2200) 94
Community Development:
Summary 96
Administration 97
Building Inspection 99
Current Planning 101
' Advance Planning 103
Engineering 105
Street Lighting/Signals 107
Policy and Administration Program (3000) 109
City Administration:
Summary
111
Mayor & City Council 112
City Administration 112
Human Resources 115
Risk Management 117
Computer Systems 119
Finance:
Summary 121
Finance 122
Accounting/Purchasing 124
Administrative Services:
Summary 126
Office Services 127
Records 129
1 Municipal Court 131
General Government Program (4000) 124
Summary 133
City Wide Support 135
City Attorney 136
1994/95 Adopted Budget City of Tigard, Oregon
TABLE OF CONTENTS Page No
Debt Service Program (5000) 137
Capital Project Program (6000) 144
Contingency/Reserves Program (7000) 148
Appendix
Glossary of Budget Related Terms 149
Advisory Committee Members 153
Staffing Summary 155
Salary Schedules:
Management/Professional Group 156
Tigard Police Officers Association (TPOA) 157
Oregon Public Employees Union (OPEU) 158
Schedule of Capital Equipment 159
City Map 165
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Budget Information
' 1994/95 Adopted Budget City of Tigard, Oregon
Readers Guide to the City of Tigard Budget Document
The budget document describes how the City of Tigard's government plans to meet the needs of the community and
is a resource for citizens interested in learning more about the operation of their City government.
The City of Tiigard's budget document is divided into four major sections as outlined below:
Budget Information
The Budget Information section describes the program budget matrix and process and details budget
policies established by City Council and the Budget Committee. Also included are graphs and tables
detailing the history of property tax rates and levies and financial statements for the various funds
showing projected ending fund balances.
The accounts of the City are organized on the basis of funds and account groups, each of which is
considered to be a separate accounting entity. The operations of each fund are accounted for by
providing a separate set of self-balancing accounts, which comprise its assets, liabilities, fund equity,
revenues and expenditures which are segregated for the purpose of carrying on specific activities or
attaining certain objectives. The City utilizes the modified accrual basis of accounting, for governmental
fund types, and the accrual basis of accounting, for proprietary fund types, for both financial reporting
and budgeting.
Under the modified accrual basis of accounting, revenues are recognized in the accounting period in
which they become both measurable and available and expenditures are recorded at the time liabilities
are incurred.
Under the accrual basis of accounting, revenues are recorded at the time they are earned and
' expenses are recorded at the time liabilities are incurred.
The basis of accounting described above are in accordance with generally accepted accounting
principles.
Fund Revenue
The fund revenue section provides summary and detail information about each fund and revenue
source.
I Program Expenditures
The Program Expenditures section includes an organizational chart of City Government, adopted
appropriations and explanatory material for each budget unit within each department. Program goals
and objectives, as well as performance measures, are provided for each budget unit with summaries
for each program.
Appendix
The Appendix section contains a variety of other budget related information to assist the reader's
understanding, such as salary schedules, staffing summary and glossary of terms used in the budget.
Also included, is a schedule of capital equipment and a listing of various and committee members.
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1994/95 Adopted Budget City of Tigard, Oregon
1994/95 Budget Process
The Budget Process followed in the preparation of this budget complies with local budget law established by the State
of Oregon. The process and calendar of events leading up to adoption of this budget are as follows:
January • Department managers begin assembling budget requests for review by the Finance Director.
February • Requested budgets for each budget unit are submitted to the Finance Director along with supporting
documentation.
• Finance Director prepares revenue estimates for coming year.
April Balanced requested budget is submitted to the City Administrator. Budget negotiations between
Department Directors, City Administrator and Finance Director take place.
May City Administrator proposed budget is submitted to the Budget Committee for deliberation. Several
public meetings are held, after which, the proposed budget as amended is approved by the Budget
Committee.
• The approved budget is available for public review once the document has been submitted to the
budget committee.
June A public hearing before City Council is held to allow citizens to comment on the approved budget. After
the public hearing, the approved budget is adopted by City Council resolution.
July Adopted budget becomes effective.
Oregon local budget law allows public input and participation throughout the process. All Budget Committee meetings
are open to the public and are advertised as such. Advertisement of the public hearing prior to City Council adoption
includes a summary of the budget as approved by the Budget Committee.
The adopted budget submitted to the Budget Committee in May and the approved budget submitted to the City Council
in June are available to the public prior to such meetings.
Budget Amendment Procedures
Oregon local budget law sets forth procedures to be followed to amend the budget as events occur after budget
adoption. The type of events determine the procedures to be followed.
The adopted budget appropriates certain funds for contingencies in each fund to be used at the discretion of the
governing body. Contingencies in each fund can only be appropriated for specific unforeseen events by approval of
a resolution by City Council. Specific appropriations of contingencies may include funding for service level policy
changes, unforeseen catastrophic events or redirection of resources.
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' 1994/95 Adopted Budget
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Local budget law provides that certain other budget changes may be made by the governing body without budget
committee action. Such changes include:
• Award of a grant for a specific purpose.
• Refunds of prior expenditures.
• Voter approved bond sales.
• Expenditure of special assessments.
• Expenditure of insurance proceeds.
Most other budget changes after budget adoption require a supplemental budget. A supplemental budget can be acted
' on by City Council at a regularly scheduled meeting. If, however, the supplemental budget includes any changes
greater than 10% in any fund, the supplemental budget must be published prior to the meeting. If, at least ten
taxpayers request, in writing, within ten days of the notice, the Council must refer the supplemental budget to the
Budget Committee prior to consideration and action.
The Council typically considers a supplemental budget each year in January to recognize audited beginning, July 1,
fund balances and any changes in revenue expectations. The Council also considers additional appropriations to deal
with unexpected events.
THE BUDGET CYCLE
Assemble
Budget
Requests
' Submit Budget Requests to
Finance Director
Finance Direct Prepares
Revenue: Estimates
Department
Budget
Reviews
Proposed
Budget to
Committee
Public
Hearing
Adopted
Budget
Goes into
Effect
Budget Monitoring
JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY
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1994/95 Adopted Budget City of Tigard, Oregon
City Information
The City of Tigard is located in eastern Washington County just twelve miles southwest of Portland, Oregon. Tigard
was incorporated in 1961 with a population of 1,084 and has been one of the fastest growing cities in Washington
County. Tigard is the twelfth largest city in the State with a current population of approximately 33,000.
Tigard's proximity to the Portland Metropolitan area provides its citizens with many diverse employment opportunities.
Over 74,000 jobs are located within a ten minute drive from Tigard. The unemployment rate in the Portland ,
Metropolitan area was approximately 5.9 percent as of April 1994, compared to the national average of 7.0 percent.
The top ten employers in the Portland Metropolitan area (as of January 1994) are:
Number of Employees
(full and part time)
1. US Bancorp 7,200 '
2. Kaiser Permanente 6,500
3. Tetronix Inc. 5,800
4. Intel Corp. 5,370
5. Legacy Health System 5,327
6. Sisters of Providence Health Cae System 51100 '
7. Freightliner Corp. 4,711
8. Consolidated Freightways 3,358
9. First Interstate Bank 3,300
10. US West 3,124
(Source: The 1994 Book of Lists by the Business Journal)
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' 1994/95 Adopted Budget City of Tigard, Oregon
Organizational Structure
The City of Tigard is governed by an elected mayor and four council members who comprise the City Council. The
1 City's Charter establishes the Council/Mayor form of government.
Each member of the City Council is elected to serve a four-year term. The Mayor presides at Council meetings and
is elected at-large for a four-year term. The Mayor and Council provide community leadership, develop policies to guide
the City in delivering services and achieving community goals, and encourage citizen awareness and involvement.
The City Council appoints the City Administrator, administrative head of the City government. The City Administrator
' is responsible for ensuring Council policies are implemented using resources appropriated by the Council to achieve
desired service results in the community. The Mayor and Council are responsible for establishing City policies.
City services provided are as follows:
• Police
• Library
• Road and street maintenance and construction
• Sewer and storm sewer maintenance and construction
• Park facilities and maintenance
• Community development activities, including the following:
• Planning
• Building inspection
' • Engineering
• Water
Fiscal Policies
The City of Tigard has an important responsibility to its citizens to carefully account for public funds, manage municipal
finances wisely, and plan adequate funding of services and facilities desired and needed by the public.
Our purpose in establishing a formal set of fiscal policies is to ensure that the public's trust is upheld. With such fiscal
policies, the City will be establishing the framework under which it will conduct its fiscal affairs, ensuring that it is and
will continue to be capable of funding and providing outstanding local government services.
The goals of Tigard's fiscal policies are as follows:
• To enhance City Council's policy-making ability by providing accurate information on program and operating
costs.
- To assist sound management of the City government by providing accurate and timely information on current
and anticipated financial conditions.
• To provide sound principles to guide important decisions of the Council and management which have significant
fiscal impact.
• To set forth operational principles which minimize the cost and financial risk of local government consistent with
services desired by the public.
• To employ revenue policies which prevent undue or unbalanced reliance on any one source, distribute the cost
1 of municipal services fairly and provide adequate funds to operate desired programs.
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1994/95 Adopted Budget
Objectives of Fiscal Policies (cont.)
• To provide and maintain essential public facilities, utilities, infrastructure, and capital equipment.
• To protect and enhance the City's credit rating. '
• To insure that all surplus cash is prudently invested in accordance with the investment policy adopted by the
Council to protect City funds and realize a reasonable rate of return.
Revenue Policy
• A diversified and stable revenue system will be maintained to shelter the government from short-run fluctuations i
in any one revenue source.
• One-time revenues will be used only for one-time expenditures. The City will avoid using temporary revenues
to fund mainstream services.
• All revenue forecasts shall be conservative. ,
• Regular reports comparing actual to budgeted revenues will be prepared by the Finance Department and
presented to the City Administrator.
• All City funds shall be safely invested to provide a sufficient level of liquidity to meet cash flow needs and to
provide the maximum yield possible in that order. One hundred percent of all idle cash will be continuously
invested. '
• The City will maximize utilization of user charges in lieu of property taxes for services that can be individually
identified and where the costs are directly related to the level of service. User fees will be reviewed each year
to ensure that related costs are recovered in accordance with City Council policy.
Operating Budget Policy
• Regular reports comparing actual to budgeted expenditures will be prepared by the Finance department and
be distributed to the City Administrator.
• Departmental objectives will be integrated into the City's annual budget and monthly departmental reports.
• Before the City undertakes any agreements that create fixed costs, both operating and capital, the implications
of such agreements will be fully determined for current and future years.
• All non-salary benefits, such as social security, pension, and insurance, will be estimated and their impact on
future budgets assessed annually.
• Cost analysis of salary increases will include the effect of such increases on the City's share of related fringe
benefits.
• The City will annually submit documentation to obtain the Award for Distinguished Budget Presentation from
the Government Finance Officer's Association (GFOA).
• The operating budget will be constrained to the total increase approved by the Budget Committee and adopted
by City Council.
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1994/95 Adopted Budget
Capital Improvement Policy
• Systems development charges (SDC's) will be used for infrastructure capacity expansion and improvements
including in-house engineering and design.
' Future operating costs associated with new capital improvements will be projected and included in the operating
budget forecast.
• The City will determine and use the most effective and efficient method for financing all new capital projects.
• Special funds dedicated for capital improvements will be segregated in the accounting system and used only
for the intended capital purposes.
' Accounting Policy
• The City will maintain high standards of accounting. Generally accepted accounting principles (GAAP) will be
used in accordance with the standards developed by the Governmental Accounting Standards Board and
endorsed by the Government Finance Officer's Association (GFOA).
• An independent annual audit will be performed by a public accounting firm which will issue an official opinion
on the annual financial statements and management letter detailing areas that need improvements.
• Full disclosure will be provided in the financial statements and bond representations.
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• Financial systems will be maintained to monitor expenditures and revenues on a monthly basis, with thorough
analysis.
• The accounting system will provide monthly information about cash position and investment performance.
1 The City will annually submit documentation to obtain the Certificate of Achievement for Excellence in Financial
Reporting from GFOA.
' Debt Policy
• Capital projects financed through bond proceeds, shall be financed for a period not to exceed the useful life of
• the project.
Long-term borrowing will be confined to capital improvements too large to be financed from current revenues.
' Issuance of Assessment Bonds will be pursued to finance local improvement districts approved by City Council
• Bond Anticipation Notes will be used as needed to finance construction of local improvements.
' Reserve Policy
• The City will maintain an unallocated fund balance or retained earnings equal to or greater than two months
of general operating expenditures or expenses. This reserve will be calculated based on the adopted annual
operating budget of the City. These funds will be used to avoid cash-flow interruptions, generate interest
income, reduce need for short-term borrowing, and assist in maintaining an investment grade bond rating
I capacity.
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1994/95 Adopted Budget City of Tigard, Oregon ,
Property Tax Summary
Actual Actual Adopted Proposed Adopted
1991/92 1992/93 1993/94 Tax Information 1994/95 1994/95 '
Property Taxes '
3,580,449 3,795,275 4,025,039 General Fund Tax Base 4,267,990 4,267,990
350,000 350,000 350,000 Parks Serial Levy 350,000 350,000
1,239,910 1,400,410 1,598,647 GO Debt Service 1,547,196 1,547,196 '
Water Debt Service 111,863 111,863
5,170,359 5,545,685 5,973,686 Total Tax Levied 6,277,049 6,277,049
Assessed Values
1,588,084,841 1,910,326,437 2,009,784,217 Beginning 2,175,661,079 2,175,661,079 '
262,241,596 58,457,780 64,991,722 Est Market Value Increase 45,000,000 45,000,000
60,000,000 41,000,000 100,000,000 Est New Construction 80,000,000 80,000,000
885,140 Annexations 739,360 739,360 '
1,910,326,437 2,009,784,217 2,175,661,079 Total Assessed Value 2,301,400,439 2,301,400,439
Tax Rates/$1,000 A/V
1.92 1.92 1.88 General Fund Tax Base 1.85 1.85 '
0.19 0.18 0.17 Parks Serial Levy 0.15 0.15
0.67 0.71 0.72 GO Debt Service 0.67 0.67
Water Debt Service 0.05 0.05 ,
2.78 2.81 2.77 Total Estimated Tax Rate 2.72 2.72
Est Tax per Household '
($100,000 Avg Home)
192.00 192.00 188.00 General Fund Tax Base 185.00 185.00 '
19.00 18.00 17.00 Parks Serial Levy 15.00 15.00
67.00 71.00 72.00 GO Debt Service 67.00 67.00 ,
Water Debt Service 5.00 5.00
Total Estimated
278.00 281.00 277.00 Tax per Household 272.00 272.00
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1994/95 Adopted Budget Cfty of Tigard, Oregon
Measure Five
July 1, 1991, a measure limiting property taxes for non school taxing jurisdictions to $10 per $1,000 of assessed value,
went into effect. As a result, the combined non school rate on a taxpayers bill cannot exceed $10 per $1,000. If,
' the combined rate on a property exceeds the limit, each levy will be reduced by the Assessor on a pro rata basis so
that the limit is not exceeded. As a result, measure five has potential to cause local governments to lose tax revenues.
Due to the City Council's longstanding goal to keep tax rates low, Tigard is fortunate to be in the portion of the County in
which the total combined non school tax rate is below the $10 limit. City property tax revenues are not expected to be
significantly effected by the limitation in the near future.
A comparison of Tiigard's property tax rates with surrounding cities follows:
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Portland Sherwood Tigard
' Tualatin Beaverton
Fiscal Comparison of City Property Tax Rates
Year Portland Sherwood Tigard Tualatin Beaverton
' 90/91 8.80 4.40 2.77 5.38 4.67
91/92 7.96 3.45 2.76 4.68 4.05
92/93 7.34 2.57 2.80 4.46 4.06
93/94 7.22 2.28 2.77 4.22 4.03
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1994/95 Adopted Budget City of Tigard, Oregon
Tax Base History
'
Property taxes are the largest source of revenue in the General Fund, accounting for nearly 45% of current revenues.
The tax base can only be increased in three ways: ,
1. Tax base is allowed by statute to grow at a rate of sic percent per year with budget committee approval.
2. Annexation of unincorporated areas. Prior year tax rates are applied to the assessed value of annexed area(s) to arrive at
increase. ,
3. Voters may elect to increase tax base. Such ballot measures can only be voted on at general elections in even numbered
years.
The City's tax base history is shown below: '
Property Tax Levy
4.
4 -
3.
3 ,
. _
2.5-
1.5-000
1 -
0. ,
0
8990 9091 91/42 9213 9354 94195 ,
Fiscal Year
Data presented in graph on property '
Tax base increases have occurred since 1981 as follows: tax levies is as follows:
Amount of Fiscal Tax
Year Increase Year Levy ,
89/90 2,420,865
1981 Voter approved 328,000 90/91 2,566,282
1986 Voter approved 861,000 91/92 3,580,449 '
1987 Annexation 280,000 92/93 3,795,275
1988 Annexation 66,000 93/94 4,025,039
1991 Voter approved 860,000 94/95 4,267,990 '
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1994/95 Adopted Budget City of Tigard, Oregon
Assessed Valuation
Assessed values of properties in the City are determined by the Washington County Assessor at the beginning of each fiscal
year, July 1. Taken into consideration are increases in assessed value due to market conditions and value of new
construction. Oregon's property tax system is based on dollars levied and not tax rates, therefore increased values have
the effect of lowering property tax rates, not changing the amount of taxes that can be levied.
' Assessed valuations for the past five fiscal years are presented below:
! Assessed Values
i 2.
1 _
1
- - -
1
05-
!
9091 91/92 92/93 93/94 94195
Fiscal Year
Fiscal Assessed
' Year Value
90/91 1,588,084,841
91/92 1,910,326,437
92/93 2,009,784,217
93/94 2,175,661,079
94/95 2,301,400,439
11
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1
II
1994/95 Adopted Budget City of Tigard, Oregon
Program Budget Matrix
1
' The City of Tigard budget process estimates revenues by fund and expenditures by program. As a result, there is not
an obvious link between budget unit activities and sources of revenues funding those activities.
The Program Budget Matrix is a tool used by the City to bring together revenues and expenditures and describe
relationships between program units and various funds.
The Program Budget Matrix, shown on the following pages, is designed with individual budget units and program
subtotals down the left hand column. Each fund is listed across the top of the page. The proportion of each budget
units' funding support is shown in the appropriate funds' column. The total for budget units and programs is shown
in the far right column, and the total for each fund is shown on the total budget line in each column.
Although technical in nature, the Program Budget Matrix provides the reader with a capsulized version of the budget
and a wealth of other information. The Program Budget Matrix relationships are derived from historical and current work
flow information. Tasks within each budget unit related to specific funding sources are estimated and the resulting
' proportion of costs are in effect charged to the appropriate fund. The relationships between funds and activities are
reviewed and revised each year, as necessary.
' The Resolution to adopt the Budget for 1994/95, approved by the City Council on June 29, 1994, was substantially
presented and acted on in the form of the Program Budget Matrix. The City's Budget is therefore adopted on a
program by fund basis, not by line item. This method of Budget Approval meets the requirements of Oregon's Local
' Budget law and offers flexibility in the management of City operations.
The unappropriated balance in the General Fund is the balance necessary to fund General Fund operations until tax
revenues are received in December. According to Oregon Local Budget Law, this amount cannot be appropriated in
' the fiscal year, therefore making it available for appropriation in future years. The City uses the balance as the core
reserve in the City's 5-year financial plan.
12
City Of Tigard, Oregon '
Program Budget Matrix
Proposed 1994/95 Matrix
General Elect Insp Sanitary Storm Water Criminal State Gas County Traffic Parks
Budget Units Fund Fund Sewer Sewer Fund Forfeit Tax Gas Tax Imp Fee SD
Police 4,315,734 20,100
Library 1,1 16,731
Education Services '
Social Services 54,000
Parks Maintenance 415,729
Total Community Services 5,902,194 20,100
Administration 31,283 31,283 31,283 31,283 31,283
Sanitary Sewer 324,013
Storm Sewer 295,684 '
Street Maintenance 46,110 331,940 107,319
Shops Services 66,792 14,843 14,843 12,369 14,843
Property Management 135,168 22,528 22,528 22,528 22,528
Water 2,816 952
Total Maintenance Services 233,243 392,667 410,448 2,883,132 400,594 107,319
Administration 98,997 5,823 5,823 5,823 '
Building Inspection 589,871 29,658 13,181 13,181 13,181
Current Planning 230,114 5,057 5,057 12,644
Advance Planning 289,246
Engineering 513,900 35,199 35,199 35,199 35,199 49,278
Street Lighting 330,000
Total Development Services 1,722,128 29,658 59,261 59,261 35,199 383,666 62,460
Mayor & City Council 42,276 11,089 4,161 4,161 6,242 1,422 ,
City Administration 218,575 57,595 21,612 21,612 32,418 7,384
Personnel 149,665 23,222 11,611 19,739 23,222 4,760
Risk Management 135,711 42,583 15,979 42,609 23,968 5,459
Computer Systems 32,920 26,968 14,398 9,005 4,502 2,251 '
Finance 60,839 47,343 24,945 16,641 12,481 4,160
Accounting 183,303 97,434 33,170 77,947 21,181 10,591
Administrative Services 402,479 19,802 18,896 7,174
Total Policy & Admin 1,225,769 326,037 144,772 198,887 124,013 36,028
Non Departmental 239,895 51,119 19,676 43,288 31,482 8,067
Total Operating Budget 9,323,229 29,658 829,083 634,156 3,160,506 20,100 939,755 151,414 62,460 ,
Debt Service
General Capital Improv 42,986 25,000
Capital Improvements 1,500,000 1,000,000 585,400 717,443 6,586 1,678,540 723,
Contingency 300,000 100,000 100,000 300,000 50,000 10,000 250,000 68,
Equipment Reserves
Total Budget 9,666,215 29,658 2,429,083 1,734,156 4,045,906 20,100 1,732,198 168,000 1,991,000 791,80
Total Revenue 12 240,600 30,000 3,420,000 1,996,000 6,605,020 31,100 1,744 000 168,000 1,99
1 000 791 800
Projected EFB 1994/95 2,574,385 342 990,917 261,844 2,559,114 11,000 11,802 0 0
Proposed 94/95 Revenues 9,240,600 30,000 1,420,000 896,000 3,805,020 20,100 1,544,000 150,000 1,071,000 351,
Projected 94/95 Beginning Balance 3,000,000 2,000,000 1,100,000 2,800,000 11,000 200,000 18,000 920,000 440,000
Proposed Total Revenue 12,240 600 30,000 3,420,000 1,996,000 6,605,020 31,100 1,744,000 168,000 1,991,000
791 8
Due to rounding the above amounts may not agree to supporting schedules included in this document. '
13
Undergrnd Water Water G/O Bond Bancroft Certif Escrow Bull Mtn LID Water Park Levy Total
Utility Quality SDC Debt Bond Debt Of Partic Debt Serv CIP CIP CIP Reserv Improv Expend
4,335,834
' 1,116,731
54,000
415,729
5,922,294
156,417
324,013
295,684
485,369
123,688
225,280
' 2,816,952
4,427,403
' 116,467
659,074
252,873
289,246
' 703,972
330,000
2,351,632
' 69,350
359,196
232,219
266,309
90,045
166,409
423,627
448,351
2,055,506
393,529
' 15,150,364
1,664,416 3,673,740 346,532 5,067,380 10,752,068
67,986
35,600 101,700 1,594,250 462,000 1,130,000 648,000 112,500 10,295,819
1,178,000
' 35,600 101,700 1,594,250 1,664,416 3,673,740 346,532 5,067,380 462,000 1,130,000 648,000 112,500 37,444,235
35,600 101,700 1,594 250 1,664,416 3,923 700 355,000 5,067,380 462,000 1,130 000 648,000 112,500 44,112,066
249,960 8,468 6,667,831
10,600 23,000 394,250 1,646,516 3,472,700 284,000 12,000 30,000 18,000 62,500 24,482,086
25,000 78,700 1,200,000 17,900 451,000 71,000 5,067,380 450,000 1,100,000 630,000 50,000 19,629,980
' 35,600 101,700 1,594,250 1,664,416 3,923,700 355,000 5,067,380 462,000 1,130,000 648,000 112,500 44,112,066
14
1994/95 Adopted Budget City of Tigard
Combined Budget Statement of Revenues, Expenditures
and Changes in Fund Balance '
All Governmental Funds
Estimated for Period ended June 30, 1995
Total Memorandum Only '
Special Debt Capital Adopted Adopted
General Revenue Service Projects 1994/95 1993/94 '
Revenues:
Taxes 4,161,900 1,890,516 60,000 6,112,416 5,664,000 '
Other Agencies 1,714,000 1,663,000 3,377,000 2,817,000
Fees & Charges 1,391,200 1,423,800 2,815,000 1,943,000
Fines 327,700 327,700 297,000 ,
Franchise Fees 1,506,000 1,506,000 1,348,000
Other Revenues 27,000 18,000 45,000 38,000
Use of Money & Property 112,800 507,950 52,000 44,500 717,250 728,300
Assessments 380,700 380,700 615,000 '
Total Revenues 9,240,600 3,594,750 2,323,216 122,500 15,281,066 13,450,300
Expenditures: '
Community Services 5,902,194 20,100 5,922,294 5,120,900
Maintenance Services 233,243 507,913 741,156 631,554 '
Development Services 1,722,128 475,784 2,197,912 2,021,156
Policy & Admin 1,225,769 160,041 1,385,810 1,347,798
General Govemment 239,895 39,549 279,444 231,455 '
Capital Projects 42,986 4,882,919 2,352,500 7,278,405 5,343,611
Debt Service 10,752,068 10,752,068 7,886,400
Total Expenditures 9,366,215 6,086,306 10,752,068 2,352,500 28,557,089 22,582,874 '
Other Financing Sources -
Proceeds from Bonds 3,080,000 3,080,000 3,000,000 '
Total Other Financing Sources 3,080,000 3,080,000 3,000,000
(Deficiency) of revenues and other '
sources under expenditures (125,615) (2,491,556) (5,348,852) (2,230,000) (10,196,023) (6,132,574)
Contingency/Equipment Reserves (300,000) (378,000) (678,000) (427,000) '
Projected Fund Balances:
July 1, 1994 3,000,000 2,892,700 5,607,280 2,230,000 13,729,980 15,170,300
June 30, 1995 2,574,385 23,144 258,428 2,855,957 8,610,726 '
15 '
M M M M M M M r = = M = M M = M = = M
1994/95 Adopted Budget City of Tigard
Combined Budget Statement of Revenues, Expenditures and Changes In Fund Balances
Special Revenue Funds
Estimated for Period ended June 30,1995
Total Memorandum Only
Criminal State Gas County Traff ic Parks Water Qlty/ Electrical Underground Water Adopted Adopted
Forfeit Tax Gas Tax Impact Fee SDC Quantity Inspection Utility SDC 1994/95 1993/94
Revenues:
Other Agencies 1,513,000 150,000 1,663,000 1,561,000
Fines, Fees & Charges 16,000 1,021,000 336,800 20,000 30,000 1,423,800 1,024,000
Other Revenues 20,100 15,000 50,000 15,000 3,000 10,600 394,250 507,950 64,500
Total Revenues 20,100 1,544,000 150,000 1,071,000 351,800 23,000 30,000 10,600 394,250 3,594,750 2,649,500
Expenditures:
Community Services 20,100 20,100 25,500
Maintenance Services 400,594 107,319 507,913 556,369
rn Development Services 383,666 62,460 29,658 475,784 460,600
Policy & Admin 124,013 36,028 160,041 99,016
General Government 31,482 8,067 39,549 32,785
Capital Projects 742,443 6,586 1,678,540 723,800 101,700 35,600 1,594,250 4,882,919 2,547,118
Total Expenditures 20,100 1,682,198 158,000 1,741,000 723,800 101,700 29,658 35,600 1,594,250 6,086,306 3,721,388
Excess(deficiency) of revenues
and other sources over(under)
expenditures (138,198) (8,000) (670,000) (372,000) (78,700) 342 (25,000) (1,200,000) (2,491,556) (1,071,888)
Contingency/Equipment Reserves (50,000) (10,000) (250,000) (68,000) (378,000) (128,000)
Projected Fund Balances:
July 1, 1994 11,000 200,000 18,000 920,000 440,000 78,700 25,000 1,200,000 2,892,700 1,211,300
June 30,1995 11,000 11,802 342 23,144 11,412
1994/95 Adopted Budget City of Tigard, Oregon
Combined Statement of Revenues, Expenditures '
and Changes in Retained Earnings
All Proprietary Fund Types
Estimated for Period ended June 30,1995
Total Memorandum Only '
Sanitary Storm Adopted Adopted
Sewer Sewer Water 1994195 1993/94
Operating Revenues: '
Charges for Services 931,000 655,000 3,287,000 4,873,000 1,545,000
Other Fees 151,770 151,770 12,000 '
Total Operating Revenues 931,000 655,000 3,438,770 5,024,770 1,557,000
Operating Expenses:
Maintenance Services 392,667 410,448 2,883,132 3,686,247 791,546
Development Services 59,261 59,261 35,199 153,721 113,143
Policy & Admin 326,037 144,771 198,887 669,695 435,902 ,
General Government 51,119 19,676 43,288 114,083 65,244
Total Expenditures 829,084 634,156 3,160,506 4,623,746 1,405,835 '
Operating Income 101,916 20,844 278,264 401,024 151,165
Non-Operating Revenue: '
Interest 80,000 45,000 65,000 190,000 105,000
Connection Charges 409,000 196,000 301,250 906,250 340,000
Total Non-Operating Revenue 489,000 241,000 366,250 1,096,250 445,000 ,
Non-Operating Expenses - '
Capital Improvements 1,500,000 1,000,000 585,400 3,085,400 3,060,790
Total Non-Operating Expense 1,500,000 1,000,000 585,400 3,085,400 3,060,790 '
Net Income (Loss) (909,084) (738,156) 59,114 (1,588,126) (2,464,624)
Contingency/Equipment Reserves (100,000) (100,000) (300,000) (500,000) (200,000) '
Projected Retained Earnings:
July 1, 1994 2,000,000 1,100,000 2,800,000 5,900,000 3,653,100 '
June 30,1995 990,916 261,844 2,559,114 3,811,874 988,476 '
17 '
' 1994/95 Adopted Budget City of Tigard
General Fund - Five Year Budget
Projection Summary
Actual Adopted Adopted Projected Projected
Description 1992/93 1993/94 1994/95 1995/96 1996/97
Year 2 Year 3 Year 4 Year 5 Year 6
t Revenues by Category:
' Property Taxes 3,761,694 3,833,000 4,161,900 4,359,298 4,606,047
Other Agencies 1,537,538 1,256,000 1,714,000 1,277,000 1,305,900
Fees and Charges 1,083,359 919,000 1,391,200 1,562,200 1,545,095
Fines 316,947 297,000 327,700 341,451 351,695
Franchise Fees 1,320,686 1,348,000 1,506,000 1,557,000 1,588,140
Interest & Rentals 118,498 94,000 112,800 110,000 120,000
Other Revenue 97,991 38,000 27,000 27,200 22,266
Total Revenues 8,236,713 7,785,000 9,240,600 9,234,149 9,539,143
Beginning Fund Balance 2,210,835 2,320,600 3,000,000 2,968,387 2,168,147
Total beginning fund
' balance plus revenues 10,447,548 10,105,600 12,240,600 12,202,536 11,707,290
Less Expenditures by Program: 7,701,792 8,425,986 9,366,215 10,034,389 10,388,055
Excess of revenues and beginning
fund balance over expenditures 2,745,756 1,679,614 2,874,385 2,168,147 1,319,235
Since the early 1980's, the City of Tigard has planned its financial future through the use of five year financial forecasts.
The five-year plan was developed for the General Fund to project the results of revenue expectations and expenditure
levels on General Fund balance.
One of the advantages of the plan was to show citizens that the City service levels could continue for a five year period
' without the need for voter approved tax increases.
The five year promise to voters has been well received. After several tax measure defeats in the early 1980's, tax
measures were approved in both 1986 and 1990. Each of these included a promises to the voters that, if approved, the
1 increase would provide enough funding to continue services for at least five years.
Tigard was one of the few communities in the Portland Metropolitan area whose voters approved a tax base increase in
t 1990 on the same ballot as the states' tax limitation initiative, Measure 5. As before, the City promised voters that
services would continue for another five year period without additional tax base increases.
' 18
1
1994/95 Adopted Budget City of Tigard '
General Fund - Five Year Budget
Projection Summary
'
(cont.)
REVENUES/EXPENRITUraFp 5-YEAR PROJECTION '
enera and
i o.
10 ---------------------------------------------------------VW------------------------------
G~ -
1
N ,
♦ r
v :
1
1 -
1
8 '
.•2f
d
7.5-
196M i qgh~ 1994/95 i i T7
Fiscal Year
Revenues --cD- Expenditures '
The preceding schedule and above graph is a summary of the current five year plan which began with the first year '
of the newly approved tax base, 1991/92.
The original plan at the time of the ballot measure indicated that the General Fund balance at the end of the fifth year '
would be over $500,000. Note that the current plan indicates a sixth year balance of just over $1,319,000.
Revenue estimates for year five and six of the plan assume the loss of state revenues which amount to nearty
'
$500,000 per year.
it is expected that a tax base increase ballot measure will be put before Tigard voters in November 1994 or May of '
1996. If approved, the new tax base would be effective July 1, 1996.
19 '
Fund Revenue
S 1994/95 Adopted Budget City of Tigard, Oregon
Revenue Summary
Revenues are budgeted by fund with each fund setup for a particular purpose. Once a fund has served its
purpose, it is closed and no longer used. The City currently uses the following funds:
Fund Type Fund Name
General General Fund
Enterprise Sanitary Sewer
Storm Sewer
Water
Special Revenue Criminal Forfeiture Parks SDC
State Gas Tax Water Quality/Quantity
County Gas Tax Electrical Inspection
Traffic Impact Underground Utility
Streets SDC Water SDC
Debt Service General Obligation
GO Debt - Escrow Account
Bancroft Bond
Certificates of Participation
Capital Projects Special Assessment CIP
Road Bond Improvement
Park Levy CIP
Library Expansion Fund
Bull Mtn Rd Improvements
Water Capital Projects
The remaining pages of the revenue section of the budget provide revenue details and summaries, as well as
descriptions, for each fund. The graph below indicates the proportions of total budgeted revenues for each fund
type.
Budgeted Revenue by Fund Type
Capital Projects (5.3%
General Fund (27.79/6)
Debt Service (25.0%
r
Special Revenue (14.7%
nterprise (273%)
20
1994/95 Adopted Budget City of Tigard, Oregon
Revenue Summary
Actual Actual Adopted Proposed Approved Adopted
Funds 1991/92 1992/93 1993/94 1994/95 1994195 1994/95
General 7,827,043 10,447,548 10,135,450 12,240,600 12,240,600 12,240,600
Sanitary Sewer 1,043,781 2,486,393 3,834,800 3,420,000 3,420,000 3,420,000
Storm Sewer 780,200 1,771,034 1,820,300 1,996,000 1,996,000 1,996,000
Water 5,682,700 6,605,020 6,605,020 6,605,020
Total Enterprise 1,823,981 4,257,427 11,337,800 12,021,020 12,021,020 12,021,020
Criminal Forfeiture 11,469 17,790 18,764 31,100 31,100 31,100
State Gas Tax 1,313,976 1,800,110 1,770,700 1,744,000 1,744,000 1,744,000
County Gas Tax 156,214 168,635 146,200 168,000 168,000 168,000
Water Quality/Quantity 50,938 85,222 101,700 101,700 101,700 101,700
Traffic Impact Fee 758,630 1,457,527 1,430,400 1,991,000 1,991,000 1,991,000
Electrical Inspection 30,000 30,000 30,000
Underground Utility 35,600 35,600 35,600
Water SDC 708,000 1,594,250 1,594,250 1,594,250
Parks SDC 105,878 377,347 385,900 791,800 791,800 791,800
Total Special Revenue 2,397,105 3,906,631 4,561,664 6,487,450 6,487,450 6,487,450
General Obligation Debt Service 1,219,593 8,364,063 1,477,000 1,664,416 1,664,416 1,664,416
Bancroft Bond Debt Service 1,362,478 2,347,698 4,483,000 3,923,700 3,923,700 3,923,700
Certificate Debt Service 336,650 389,971 356,100 355,000 355,000 355,000
Escrow Debt Service 8,789,000 5,067,380 5,067,380 5,067,380
Total Debt Service 2,918,721 11,101,732 15,105,100 11,010,496 11,010,496 11,010,496
Special Assessment CIP 2,724,661 2,370,597 2,207,600 1,130,000 1,130,000 1,130,000
Road Bond Improvement 383,074 539,502 200,900
Park Levy CIP 76,444 387,962 70,600 112,500 112,500 112,500
Library Expansion Fund 70,000
Bull Mountain Road Imp 515,000 462,000 462,000 462,000
Water Capital Projects 628,000 648,000 648,000 648,000
Total Capital Projects 3,184,179 3,298,061 3,692,100 2,352,500 2,352,500 2,352,500
Total Revenue 18,151,029 33,011,399 44,832,114 44,112,066 44,112,066 44,112,066
21
1994/95 Adopted Budget City of Tigard, Oregon
General Fund #10
The general fund is used to account for all revenues and expenditures of a general nature not required
to be recorded in another fund. Revenue is received from property taxes, fees and charges for services,
franchise fees, and revenue from other agencies. Funds may be used for ordinary expenditures of the
city.
Shown below is a chart indicating the major general fund revenue sources:
GENERAL FUND REVENUES
1 Fund Balance (24.8%)
mWty Taxes (34AN
4 >r ~ rte:
' Interest R%enatals (I
Franchises Fees (12.4% ;
Fines (2.8% {w Agencies (142%)
Fees & Charges (10.4%
Property taxes make up the largest single source of general fund revenue. Other agency revenues include
such revenues as Hotel/Motel tax and the WCCLS Library levy distribution and state revenue sharing
monies, e.g., cigarette, liquor and 911 telephone taxes. Franchise fees include fees for the use of
public right of way paid by public utilities as a percentage of gross proceeds collected in the City.
General fund revenues, from the sources shown above, fund a variety of services provided to the
' community. The General Fund is used primarily to support non fee services such as Police protection,
Library and Parks maintenance. The program support distribution is shown below:
General Support as
Program Support Fund a % of Total
' Community Services 5,902,194 61.06
Maintenance services 233,243 2.410
Development Services 1,722,128 17.820/
Policy and Admin 1,225,769 12.680/
Non Departrnental 239,895 2.480/
Capital Improvements 42,986 0.44%
1 Continnyency 300,000 3.100/
Total Programs 9,666,215 100.
22
1
1994/95 Adopted Budget City of Tigard, Oregon
General Fund #10 '
Actual Actual Adopted Proposed Approved Adopted
Acct # Description 1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
400000 Current taxes 3,289,574 3,627,173 3,683,000 4,011,900 4,011,900 4,011,900
401000 Prior year taxes 156,750 134,521 150,000 150,000 150,000 150,000
Total Property Taxes 3,446,324 3,761,694 3,833,000 4,161,900 4,161,900 4,161,900
404000 Federal grants 84,522 8,171 ,
410000 Cigarette tax 94,884 96,535 48,000 97,200 97,200 97,200
411000 Liquor tax 225,202 224,893 115,000 268,400 268,400 268,400
412000 State revenue sharing 176,711 191,751 95,000 195,000 195,000 195,000
414000 State grants 3,739 12,042 33,850 3,500 3,500 3,500
414010 Metro Greenspaces Grant 18,750 24,000
414020 State LCDC grant 4,055 14,630 ,
414030 State Youth Conservation Grant 35,548
415000 911 Emergency tax 91,497 103,079 86,000 98,900 98,900 98,900
420000 Hotel/motel tax 216,479 261,821 265,000 325,000 325,000 325,000
421000 County- USA 15,165
422000 County - WCCLS 639,971 605,866 619,000 726,000 726,000 726,000
Total Other Agencies 1,587,773 1,537,538 1,285,850 1,714,000 1,714,000 1,714,000 '
430000 Business tax 146,514 164,640 152,000 160,000 160,000 160,000
431000 Mechanical permits 72,389 106,721 80,000 174,000 174,000 174,000
431010 Electrical permits
432000 Building permits 218,645 298,862 220,000 396,000 396,000 396,000
433000 Plans check fee 149,026 221,789 140,000 300,000 300,000 300,000
434000 Alarm Permit 15,795 13,980 15,000 12,000 12,000 12,000
435000 Liquor permit fees 3,035 2,480 3,000 3,000 3,000 3,000
436000 Engr. public improvements 164,416 140,933 180,000 200,000 200,000 200,000 '
437000 Sign permit fees 4,055 3,948 4,000 4,200 4,200 4,200
438000 Land use application fee 38,447 37,608 35,000 32,000 32,000 32,000
440000 Lien search fees 29,455 39,610 38,000 42,000 42,000 42,000
441000 Recreation tuition 18,476 20,596 17,000 18,000 18,000 18,000
441000 Sewer inspection fee 15,000 15,000 15,000
451000 Misc. fees & charges 28,830 18,144 25,000 25,000 25,000 25,000
452000 Park reservations 9,175 14,045 10,000 10,000 10,000 10,000
Total Fees & Charges 898,258 1,083,356 919,000 1,391,200 1,391,200 1,391,200
23
i
r
1994/95 Adopted Budget City of Tigard, Oregon
General Fund #10
1 Actual Actual Adopted Proposed Approved Adopted
Acct # Description 1991/92 1992/93 1993/94 1994195 1994/95 1994/95
455010 Fines & forfeitures - traffic 283,692 277,649 258,000 286,200 286,200 286,200
455020 Fines & forfeitures - misdemean. 169 235 1,000
455030 Fines & forfeitures - parking 7,481 4,649 8,000 5,500 5,500 5,500
456000 Indigent defense 86 45
457000 Library fines 28,690 32,814 30,000 35,000 35,000 35,000
458000 Civic infractions 2,500 1,555 1,000 1,000 1,000
Total Fines 322,618 316,947 297,000 327,700 327,700 327,700
460000 Electric 644,338 656,208 665,000 740,000 740,000 740,000
461000 Gas 164,079 143,452 150,000 210,000 210,000 210,000
462000 Telephone 271,984 291,857 300,000 292,000 292,000 292,000
463000 Garbage 141,419 157,725 160,000 189,000 189,000 189,000
465000 Cable TV 65,974 71,444 73,000 75,000 75,000 75,000
Total Franchise Fees 1,287,794 1,320,686 1,348,000 1,506,000 1,506,000 1,506,000
470000 Interest 142,972 106,748 90,000 105,000 105,000 105,000
472000 Rentals 13,031 11,751 4,000 7,800 7,800 7,800
Total Interest & Rentals 156,003 118,499 94,000 112,800 112,800 112,800
477000 Donations/Gifts 2,653 2,558 3,000 800 800 800
478000 Other revenues 44,641 3,315 5,000 1,200 1,200 1,200
479000 Recovered expenditures 41,874 41,606 25,000 25,000 25,000 25,000
480000 Police service contracts 39,105 50,511
481000 LID recovered expenditures 5,000
Total Other Revenue 128,273 97,990 38,000 27,000 27,000 27,000
Total Revenues 7,827,043 8,236,710 7,814,850 9,240,600 9,240,600 9,240,600
300000 Fund balance 1,865,330 2,210,835 2,320,600 3,000,000 3,000,000 3,000,000
Total General Fund Revenue 9,692,373 10,447,545 10,135,450 12,240,600 12,240,600 12,240,600
24
1994/95 Adopted Budget City of Tigard, Oregon
General Fund I~
Notes: ■
Property Taxes The current property tax levy is $4,267,990. Revenue is estimated at $4,011,900 based upon
a 94% collection rate.
State Revenues A the time of preparation of the 1993/94 budget, cigarette tax, liquor tax, and state revenue
sharing were anticipated to be reduced by the state due to the effects of Measure 5. However,
the legislature did not cut the funds as anticipated during the current biennium. Therefore,
funds have been budgeted at the full funding level for 1994/95.
WCCLS The Washington County Cooperative Library System levy is in its second year. The three year ,
levy is used to reimburse participating libraries $1.55 per circulation.
Building Permits Development revenues are based upon 400 single family units, 456 mufti family units and
continued strength in the development of commercial properties.
Franchise Fees Franchise fees are charged to various utilities for use of public right of way. All franchise fees
are computed as a percentage of gross proceeds within city limits. Current percentages are
as follows:
Electricity Portland General Electric 3.50%
Natural Gas Northwest Natural Gas 3.00%
Telephone Electric Lightwave 5.00%
General Telephone 5.00%
Pacific Northwest Bell 5.00%
Garbage All haulers 5.00%
Cable TV Metropolitan Area Communication Commission 5.00%
Sewer Inspection The sewer inspection fee is now recorded in the General Fund rather than the Sewer Fund and
is used to cover building inspectors cost of inspecting sewer connections.
Hotel/Motel Tax Hotel/motel tax is projected to increase substantially due to the addition of a new motel in the
Pacif ic Corporate Center in the summer of 1994.
Fund Balance Fund balance is the cumulative difference between revenues and expenditures from previous
years. The estimated fund balance of $3,000,000 at 6/30/94 is greater than anticipated due
to a combination of lower than anticipated expenditures and higher than anticipated revenues
as follows:
1993/94 Adopted ending fund balance $1,679,000
Higher than anticipated revenues:
Development 331,000
Shared revenues 240,000
Franchise fees 99,000
Hotel/motel tax 30,000
Lower than anticipated expenditures:
97% due to vacancies 270,000
Higher than anticipated 1993/94 beginning balance 351,000
$3,000,000
25
1 1994/95 Adopted Budget City of Tigard, Oregon
Enterprise Funds
The City uses three enterprise funds to account for certain utility operations including water, sewer and storm water
systems.
Sanitary Sewer Fund The Unified Sewerage Agency (USA) is a special district within Washington County that provides
sewer treatment. USA contracts with the City to bill and collect USA sewer charges within the City limits. In addition,
the City maintains sanitary sewer lines within the City on behalf of the Agency.
In return for services provided by the City to the Agency, the City shares in the revenue collected for monthly user
charges and connection charges. The City keeps 20% of the connection charges and 30% of the service charges and
remits all other collections to the Agency.
The City's share of service charges are used for the operation, maintenance and repair of City sewer facilities. The
City's share of funds from connection charges are primarily used to fund capacity improvements to the sanitary sewer
system.
Storm Sewer Fund USA is also responsible for regional storm water systems in Washington County. USA contracts
1 with the City to bill and collect the storm water charge within the City limits and to provide storm water system
maintenance within the City.
In return for services provided by the City to USA, the City shares in the revenue collected for both the monthly charges
and the SDC. The City keeps $2.24 of the $3.00 monthly storm water charge and remits the balance of the amounts
collected to the Agency. SDC's are kept by the City.
Funds are used for the operation, maintenance and repair of storm sewer facilities. Monies received from the SDC's
are used to fund capacity improvements to the storm sewer system.
Water Fund The City of Tigard manages the operation of the Tigard water system through an intergovernmental
agreement with the City of King City, Durham, and portions of the unincorporated area. This fund accounts for all costs
related to the water operation and revenues are used to fund the purchase of water from Lake Oswego and Portland,
and for the maintenance and expansion of the entire water system.
Enterprise fund revenues are used to fund the cost of enterprise operation activities, capital improvements and related
administrative costs as shown in the program support distribution below:
Water Fund Sewer Fund Storm Sewer Fund
Program Support Total Appropriations Appropriation Appropriation
Community Services
Maintenance Services 3,686,247 2,883,132 392,667 410,448
Development Services 153,721 35,199 59,261 59,261
Policy & Admin 669,695 198,887 326,037 144,772
Non-Departmental 114,083 43,288 51,119 19,676
Capital Improvements 3,085,400 585,400 1,500,000 1,000,000
Contingency 500,000 300,000 100,000 100,000
Total Programs 8,209,146 4,045,906 2,429,083 1,734,156
26
1994/95 Adopted Budget City of Tigard, Oregon ,
Sanitary Sewer Fund #30
Actual Actual Adopted Proposed Approved Adopted
Acct # Description 1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
443000 Sewer connection fees 112,905 234,573 220,000 409,000 409,000 409,000
444000 Sewer inspection fees 10,005 16,935 12,000
445000 Charge in lieu of assessment 3,431
446020 Sewer Services Charges 842,562 897,327 900,000 931,000 931,000 931,000
470000 Interest 74,878 76,228 70,000 80,000 80,000 80,000
Total Revenues 1,043,781 1,225,063 1,202,000 1,420,000 1,420,000 1,420,000
300000 Fund balance 1,250,302 1,261,349 2,632,800 2,000,000 2,000,000 2,000,000
Total Sanitary Sewer Revenue 2,294,083 2,486,412 3,834,800 3,420,000 3,420,000 3,420,000
Notes:
Sewer connection fees are charged to developers for the right to conned to the Unified Sewerage Agency (USA) sewer
system. USA sets the amount of the connection fee collected each year. The City keeps 20% of each fee for a
system development charge and remits the remaining 80% to USA each month. Connection fees are currently $2,200
per unit.
The City's estimated 20% share of $409,000 anticipates 400 single family units, 256 multifamily units and 25 commercial
units.
Sewer service charges are also set by USA under an agreement with the City. The City keeps 30% of the non revenue
bond portion of the total monthly per unit charge. The estimate of $931,000 assumes no change in the City's share
of the monthly charge. Effective July 1, 1994, the USA sewer service charge will be based upon water consumption
during the previous winter average period.
Beginning fund balance includes both the City's share of previous years user charges and connection fees estimated r
as follows:
Connection Fee $1,240,000
Service Charges 760,000
Total Estimated Fund Balance $2,000,000
27
1994/95 Proposed Budget City of Tigard, Oregon
Storm Sewer Fund #31
Actual Actual Adopted Proposed Approved Adopted
Acct # Description 1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
447000 Service charge 563,830 612,969 645,000 655,000 655,000 655,000
450000 SDC Storm Drainage 171,257 165,459 120,000 196,000 196,000 196,000
470000 Interest 45,113 42,635 35,000 45,000 45,000 45,000
1 Total Revenues 780,200 821,063 800,000 896,000 896,000 896,000
30000 Fund balance 690,074 949,970 1,020,300 1,100,000 1,100,000 1,100,000
Total Storm Sewer Revenue 1,470,274 1,771,033 1,820,300 1,996,000 1,996,000 1,996,000
Notes:
Surface water fees are regionally set by the Unified Sewarge Agency (USA). USA has contracted with
the City to collect the fee within the City and to provide certain storm sewer system maintenance
activities. In return, the City retains a portion of the fee per unit. The current rate has been
established at $3.00 per month per unit. The City's share is $2.24 for every $3.00 collected. Single family
homes are considered one unit. Other parcels are billed based upon square footage of impervious surface.
System Development Charges are set by USA at $280 per unit. Under the agreement, the City keeps
100% of this charge to fund Surf ace water system capacity improvements, related to water quality and quantity.
Beginning fund balance includes the City's share of previous years system development charges and monthly
fees as follows:
System Development Charges $814,000
Service Fees 286,000
1 Total $1,100,000
I
28
i
1994/95 Adopted Budget City of Tigard, Oregon
Water Fund #15 ,
Actual Actual Adopted Proposed Approved Adopted
Acct # Description 1991/92 1992/93 1993194 1994/95 1994/95 1994/95
446010 Metered water safes 2,492,719 2,785,207 3,201,300 3,255,000 3,255,000 3,255,000
446011 Other water sales 4,750 4,000 6,000 6,000 6,000
446012 Fire service standby chg 25,376 27,000 26,000 26,000 26,000
446013 Meter installation fees 112,080 164,803 116,500 162,500 162,500 162,500
448000 SDC reimbursement 122,675 177,621 109,200 138,750 138,750 138,750
479100 Sewer billing charge 30,000 5,000 5,000 5,000
Total Water Sales 2,757,600 3,127,631 3,488,000 3,593,250 3,593,250 3,593,250
447001 Developers fees-10% overhead 76,010 150,192 98,400 64,000 64,000 64,000
447002 Engineering fees 13,610 27,038 12,700 12,700 12,700
447003 TWD equipment 2,084
447004 Wage reimbusement 2,680
447005 Fire service connection 5,000 5,000 5,000
449088 Line extension rebates 17,613 3,575 2,000 2,000 2,000 2,000
451000 TWD equipment rental 500 500 500
Total Developer Revenue 107,233 185,569 100,400 84,200 84,200 84,200
451000 Misc fees and charges 8,858 5,000 5,000 5,000 5,000
470000 Interest income 104,093 87,121 84,000 65,000 65,000 65,000
472000 Rental income 14,201 4,351 2,100 2,600 2,600 2,600
478000 Other revenues 28,037 6,951 2,000 2,820 2,820 2,820
478001 Penalties for non-payment 571
478002 Returned check fee 310 310 1,200 1,150 1,150 1,150
479000 Recovered expenditures 139,914 51,000 51,000 51,000
Total Misc Revenue 295,413 99,304 94,300 127,570 127,570 127,570
Total Revenues 3,160,246 3,412,504 3,682,700 3,805,020 3,805,020 3,805,020
300000 Fund balance 2,039,434 2,027,769 2,000,000 2,800,000 2,800,000 2,800,000
Total Water Fund Revenue 5,199,680 5,440,273 5,682,700 6,605,020 6,605,020 6,605,020
Notes:
Water operations are accounted for in the Water Fund. Metered water sales anticipate the sale of 2,465,900
hundred cubic feet (ccf) of water at $1.32 per ccf.
Meter installation fees estimate of $162,500 anticipates the sale of 500 water meters.
Recovered expenditures includes the sale of harvested timber from the clearing of the 11 acre reservoir site.
29
1994/95 Adopted Budget City of Tigard, Oregon
Special Revenue Funds
Special Revenue Funds account for revenue derived from specific taxes or other earmarked revenue sources which
I are legally restricted to finance particular functions or activities. funds included in this category are:
Criminal Forfeiture
Revenue from the sale or other disposition of property or assets used in or related to criminal activity. All such
revenues must be used for law enforcement purposes. Revenues are not budgeted, but as monies are received, funds
will be appropriated through mid-year action by City Council.
State Gas Tax -
Shared revenues from state tax on sale, use, etc. of motor vehicle fuel. Funds are used for construction, reconstruction,
improvement, repair, maintenance, operation and use of public highways, roads, streets, and roadside rest areas.
Monies may also be used for street lighting and cleaning, storm drainage, traffic control devices and cost of
administration.
County Gas Tax -
I Shared revenue from Washington County tax on sale, use, etc. of motor vehicle fuel. Funds are used for construction,
reconstruction, improvement, repair, maintenance, operation and use of public highways, roads and streets.
Traff ic Impact Fee -
Revenue from a county instituted fee on development approved by voters in 1989. Fee is to the charged by the City
for development within City limits. Funds are used for highway and transit capital improvements which provide
additional capacity to major transportation systems and for recovery of costs of administering the program.
Parks SDC -
Park system development charges are charged when a building permit is issued for any new, residential or multifamily
1 construction, additions, alterations or change in use which creates a dwelling unit. Funds collected are used to fund
the acquisition, development, and expansion of additional recreation spaces and facilities.
1 Water quality/Quantity -
These revenues, instituted by the Unified Sewerage Agency (USA), are charged by the City on certain development
activities in the City. Revenues collected are used to fund off-site surface water system improvements.
Electrical Inspection Fund -
This fund was established in 1994/95 in anticipation of an electrical inspection program beginning July 1, 1995. This
fund will account for the start up costs of the electrical inspection program and the collection of in-process electrical
inspection fees from Washington County during the transition. Funds collected for electrical inspections are restricted
to the costs of the program and associated overhead.
Underground Utility -
I This fund accounts for monies received from developers for future underground utility improvements.
Water SDC -
Water system development charges are charged when new meters are sold and installed. The total amount charged
for each meter includes a portion for future capacity increasing projects and a portion for the cost of the meter and a
portion charged as an SDC reimbursement in the General Fund. This fund accounts for capacity related funds and
may only be spent on capacity related projects.
30
1
1994/95 Adopted Budget City of Tigard, Oregon
Special Revenue Funds (cont.)
Shown below is a chart showing each funds' revenue contribution to total special revenues:
SPECIAL REVENUE FUNDS '
Criminal Forfeiture (0.5%)
County Gas Tax (2.60/.)
Water SDC (24.80%%1-\
State Gas (27.2%)
f
.
Parks (12.3% t Water Qtyroty (1.6%)
TIF (31.0%)
Special revenue funds support various programs in accordance with their specific use provisions as follows:
Criminal State Gas County Traffic Parks Water Water
Program Support Total Forfeiture Tax Gas Tax Impact SDC olty SDC ,
Community Services 20,100 20,100
Maintenance Services 507,913 400,594 107,319
Development Services 446,126 383,666 62,460
Policy and Admin 160,041 124,013 36,028
Non Departmental 39,549 31,482 8,067
Capital Imp 4,840,733 742,443 1,678,540 723,800 101,700 1,594,250
Contingency 368,000 50,000 250,000 68,000
Total Programs 6,382,462 20,100 1,732,198 151,414 1,991,000 791,800 101,700 1,594,250
31
1994/95 Adopted Budget City of Tigard, Oregon
Criminal Forfeiture Fund #55
' Actual Actual Adopted Proposed Approved Adopted
Acct # Description 1991/92 1992/93 1993/94 1994/95 1994/95 1994195
470000 Interest 10,786 486 500 100 100 100
478000 Other revenues 683 972 22,000 20,000 20,000 20,000
Total Revenues 11,469 1,458 22,500 20,100 20,100 20,100
' 300000 Fund balance 7,864 16,333 3,400 11,000 11,000 11,000
Total Criminal Forfeiture Fund 19,333 17,791 25,900 31,100 31,100 31,100
Notes:
Revenue of $20,000 is an estimate based on funds seized by the City in 1993 but not yet released.
As additional funds are seized, City Council will be asked to enact a budget resolution to appropriate
such funds for police purposes.
State Gas Tax Fund #21
Actual Actual Adopted Proposed Approved Adopted
Acct # Description 1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
413000 State Gas Tax Share 1,219,822 1,336,247 1,416,000 1,513,000 1,513,000 1,513,000
442000 Street Lighting Fees 16,145 12,423 16,000 16,000 16,000 16,000
470000 Interest 33,402 15,654 15,000 15,000 15,000 15,000
1 479000 Recovered expenditures 44,609 25,613
' Total Revenues 1,313,978 1,389,937 1,447,000 1,544,000 1,544,000 1,544,000
300000 Fund balance 386,550 410,173 323,700 200,000 200,000 200,000
Total State Gas Tax 1,700,528 1,800,110 1,770,700 1,744,000 1,744,000 1,744,000
Notes:
State gasoline tax and vehicle registration fees are shared with Cities and Counties throughout the state using a
formula set by the legislature. Estimated revenue is based upon $47.08 per capita using a population
estimate of 32,145 for fiscal year 1994/95.
32
1994/95 Adopted Budget City of Tigard, Oregon
County Gas Tax Fund #22
Actual Actual Adopted Proposed Approved Adopted '
Acct # Description 1991/92 1992/93 1993/94 1994/95 1994/95 1994195
423000 County Road Tax 154,317 140,391 145,000 150,000 150,000 150,000 t
470000 Interest 1,897 937 1,000
Total Revenues 156,214 141,328 146,000 150,000 150,000 150,000
300000 Fund balance 31,726 27,307 200 18,000 18,000 18,000 ,
Total County Gas Tax 187,940 168,635 146,200 168,000 168,000 168,000
Notes:
Washington County collects one penny per gallon of gas sold within the County as a county gas tax. ,
Taxes are distributed to cities within the county according to a formula set by the county.
Water Quality/Quantity Fund #24
Actual Actual Adopted Proposed Approved Adopted
Acct # Description 1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
445000 Charges 48,065 19,620 20,000 20,000 20,000 20,000
470000 Interest 2,873 3,039 3,000 3,000 3,000 3,000 '
Total Revenues 50,938 22,659 23,000 23,000 23,000 23,000
300000 Fund balance 11,625 62,563 78,700 78,700 78,700 78,700
Total Water Quality/Quantity 62,563 85,222 101,700 101,700 101,700 101,700 ,
Notes:
This fund was set up to record revenue from the Water Quality/Quantity charge established by the
Unified Sewerage Agency in 1991. Funds are used for surface water system improvements.
33
1994/95 Adopted Budget City of Tigard, Oregon
Traffic Impact Fee Fund #25
Actual Actual Adopted Proposed Approved Adopted
Acct # Description 1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
448000 Traffic Impact Fee 747,220 671,759 802,000 1,021,000 1,021,000 1,021,000
470000 Interest 11,410 48,290 20,000 50,000 50,000 50,000
Total Revenues 758,630 720,049 822,000 1,071,000 1,071,000 1,071,000
' 300000 Fund balance 125,882 737,479 608,400 920,000 920,000 920,000
Total Traffic Impact 884,512 1,457,528 1,430,400 1,991,000 1,991,000 1,991,000
Notes:
1
The Traffic Impact Fee (TIF) is based upon the number of trips per day that each type of development is estimated
estimated to generate. The County maintains a table of standards for all possible uses. The standard trips per day for each
per day for each development is multiplied by the rate per trip to determine the amount of the TIF.
Washington county has set the rates for 1994195 as follows:
1
Residential use $155.00 per average weekday trip
Business/Commercial use 39.00 per average weekday trip
' Office use 143.00 per average weekday trip
Industrial use 150.00 per average weekday trip
Institutional use 64.00 per weighted average daily trip
Estimated TIF revenues from the following sources are:
400 Residential units $488,340
456 Multi-family units 340,000
25 Commercial - 50 192,660
' 1,021,000
1
1
1
1
34
1994195 Adopted Budget City of Tigard, Oregon ,
Underground Utility Fund #26
Actual Actual Adopted Proposed Approved Adopted ,
Acct # Description 1991/92 1992/93 1993194 1994/95 1994/95 1994/95
478000 Other revenue 10,000 10,000 10,000
470000 Interest 600 600 600 '
Total Revenues 10,600 10,600 10,600
300000 Fund balance 25,000 25,000 25,000 ,
Total Underground Utility 35,600 35,600 35,600
Water SDC Fund #27
Actual Actual Adopted Proposed Approved Adopted
Acct # Description 1991/92 1992193 1993194 1994/95 1994/95 1994/95
478000 Other revenue 300,000 349,250 349,250 349,250
470000 Interest 8,000 45,000 45,000 45,000
Total Revenues 308,000 394,250 394,250 394,250 ,
300000 Fund balance 400,000 1,200,000 1,200,000 1,200,000
Total Water SDC 708,000 1,594,250 1,594,250 1,594,250
Notes:
Although meters of various sizes will be sold, the following are included in the estimate: ,
350 3/4" regular @ $635 222,250
100 3/4" Bull Mountain @ $635 63,500
251 " regular @ $1,270 31,750
251" Bull Mountain @1,270 31,750
349,250
35
r 1994/95 Adopted Budget City of Tigard, Oregon
Parks SDC Fund #52
' Actual Actual Adopted Proposed Approved Adopted
Acct # Description 1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
449010 SDC - Parks 100,000 196,750 186,000 336,800 336,800 336,800
470000 Interest 5,878 5,433 3,000 15,000 15,000 15,000
Total Revenues 105,878 202,183 189,000 351,800 351,800 351,800
' 300000 Fund balance 74,171 175,164 196,900 440,000 440,000 440,000
Total Parks SDC 180,049 377,347 385,900 791,800 791,800 791,800
Notes:
Park system development charges are charged to residential developers on a per unit basis as estimated below:
400 Single family units @$500 ea. $200,000
456 Multi family units @ $300 ea. 136,800
Total $336,800
Electrical Inspection Fund
1 Actual Actual Adopted Proposed Approved Adopted
Acct # Description 1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
445000 Charges for services 30,000 30,000 30,000
Total Revenues 30,000 30,000 30,000
300000 Fund balance
r
Total Electrical Inspection 30,000 30,000 30,000
1
36
1994/95 Adopted Budget City of Tigard, Oregon
Debt Service Funds
Debt Service Funds account for payment of general obligation bond principal and interest. Total resources amount to '
$11,010,496 which is 11.4% of total budgeted resources.
Outstanding debt includes voter approved general obligation bonds, Bancroft bonds and certificates of participation.
Each type of debt is recorded in a separate fund. Principal sources of revenue are property taxes for general obligation
bond debt service and Certificates of Participation, and special assessment collections and interest earnings for
for Bancroft Bond Debt. The City currently uses the following debt service funds:
General Bond Debt -
The City sold $2.2 million in general obligation bonds on June 6, 1984 to purchase land and construct the Civic
Center. Advance refunding bonds were issued in February 1987 to refund the callable portion of the 1984 issue, thus '
saving taxpayers over $250,000 over the Irfe of the bonds. In addition, the City issued $8.5 million in general
obligation road improvement bonds in April 1989. On May 3, 1993, the City issued $6,935,000 in GO Bonds to advance
refund $6,280,000 of ouststanding 1987 and 1989 Series bonds. The refunding was done to save taxpayers $265,436
over the fife of the bonds.
Bancroft Bond Debt -
Revenue in this fund is derived from assessments on properties that participated in local improvement districts and from
proceeds of Bancroft Bonds to retire short term debt issued to fund the local improvements.
On May 3, 1993, the City issued $660,000 in GO Improvement Refunding Bonds for a current refunding of a portion of
a portion of the outstanding 1982, 1989 and 1990 Series bonds. The refunding was done to save taxpayers $76,031
over the Irfe of the bonds.
Certificate Debt Service -
Revenue from a five year serial levy dedicated to Park system improvements is being used to fund repayment of
borrowed funds which were initially used for park improvements.
A summary of Debt Service revenues, by type, follows: ,
Fund Amount
General Obligation Debt Service:
Tax collections 1,611,516
Interest earnings 35,000
Beginning fund balance 17,900
Amount held in escrow 5,067,380
Total General Obligation 6,731,796
Bancroft Debt Service:
Collections from property owners for the:
Pre 1985 series 80,000
135th Avenue Project 24,600
Pacific Corporate Center Project 213,300
Lincoln Locust Street LID 62,800
Proceeds/collections 3,080,000
Interest Earnings 12,000
Beginning Fund Balance 451,000
Total Bancroft 3,923,700
Certificates of Participation 355,000
Total Debt Service Funds 11,010,496 '
37 i
1994/95 Adopted Budget
' Debt Service Funds are received from the following sources:
DEBT SERVICE FUNDS
r
Fund Balance (9.1%
' Property Tax Revenue (27.1%)
( x:
Sen
al Levy (4.71/6)
Other Rev (51.80% Special Assessments (6.49/6)
Interest Earnings (0.99/6)
XX
Source Amount
Property tax revenue 1,611,516 27.12%
Serial levy 279,000 4.690/6
Assessment interest and principal 380,700 6.41%
Interest earnings 52,000 0.87%
Bond proceeds 3,080,000 51.82%
t Beginning fund balances 539,900 9.080/6
Total 5,943,116 100.00%
Funds held in escrow 5,067,380
1 11,010,496
. 38
1994/95 Adopted Budget City of Tigard, Oregon ,
General Obligation Debt Service Fund
Actual Actual Adopted Proposed Approved Adopted '
Acct # Description 1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
400000 Current taxes 1,139,119 1,332,181 1,463,000 1,559,516 1,559,516 1,559,516 ,
401000 Prior year taxes 49,396 55,428 40,000 52,000 52,000 52,000
470000 Interest 31,078 19,706 14,000 35,000 35,000 35,000
474000 Bond proceeds 6,935,000
Total Revenue 1,219,593 8,342,315 1,517,000 1,646,516 1,646,516 1,646,516
300000 Fund balance 140,189 21,748 (40,000) 17,900 17,900 17,900
Total General Obligation
Debt Service 1,359,782 8,364,063 1,477,000 1,664,416 1,664,416 1,664,416
Notes:
General obligation debt consists of:
Year 1994/95 '
Issued Obligation
Advance refunding bonds 1987 162,319 ,
Road improvement bonds 1989 985,400
Advance refunding bonds Series A 1993 399,545
Water GO Bonds - Tigard 1976 117,152
Total 1,664,416 ,
Debt service for these bonds is received from a property tax levy necessary to meet the fiscal year requirements as ,
follows:
Total requirements 1,664,416 '
Prior years taxes (52,000)
Interest earnings (35,000)
Beginning fund balance (17,900)
Levy revenue requirement 1,559,516 '
Collection rate 94.00%
Tax levy 1,659,060
39
1994/95 Adopted Budget City of Tigard, Oregon
Bancroft Bond Debt Service Funds 41 42
#40, ,43
Actual Actual Adopted Proposed Approved Adopted
Acct # Description 1991/92 1992/93 1993/94 1994/95 1994/95 1994195
470000 Interest 14,609 13,099 15,000 12,000 12,000 12,000
471000 Interest from other source 256,430 238,914 191,000 162,500 162,500 162,500
474000 Proceeds/collections 324,862 765,557 3,000,000 3,080,000 3,080,000 3,080,000
475000 Bancroft collections 288,574 688,664 615,000 218,200 218,200 218,200
478000 Other revenues 77,044
' Total Revenue 884,475 1,783,278 3,821,000 3,472,700 3,472,700 3,472,700
i
300000 Fund balance 180,946 564,421 662,000 451,000 451,000 451,000
Total Bancroft Debt 1,065,421 2,347,699 4,483,000 3,923,700 3,923,700 3,923,700
Notes:
Special assessments are the major source of funding to meet current and future interest and principal payments on
outstanding bonds. Proceeds are anticipated from the sale of long term bonds for the Dartmouth Street LID.
Certificates of Participation Debt Service Fund #62
Actual Actual Adopted Proposed Approved Adopted
' Acct # Description 1991/92 1992/93 1993194 1994195 1994/95 1994/95
400000 Current taxes 321,594 333,046 320,000 269,000 269,000 269,000
401000 Prior year taxes 6,896 11,167 8,000 10,000 10,000 10,000
470000 Interest 8,160 11,330 5,000 5,000 5,000 5,000
Total Revenue 336,650 355,543 333,000 284,000 284,000 284,000
300000 Fund balance 23,915 34,428 23,100 71,000 71,000 71,000
Total Certificates Debt 360,565 389,971 356,100 355,000 355,000 355,000
Notes:
' Certificates of participation were issued in May of 1990 to provide funding for certain parks improvements. Annual
payments of interest and principal are funded by revenue from a five year property tax serial levy. The levy amounts to
$350,000 per year. Expenditures for capital improvements are recorded and budgeted in Fund #53 - Park Levy CIP
' Fund.
1994/95 is the final year of debt service on the Certificates. That portion of the levy not necessary for debt service
' will be recorded as a resource in the Park Levy CIP Fund #53.
40
1994/95 Adopted Budget City of Tigard, Oregon
General Obligation Debt Service Fund #63
Escrow Account
Actual Actual Adopted Proposed Approved Adopted
Acct # Description 1991192 1992/93 1993/94 1994/95 1994195 1994/95 ,
Amt held in trust for escrow pymts 7,000,000 9,103,000 5,067,380 5,067,380 5,067,380
This fund was set up to account for those funds held in escrow related to several advance refundings. The
escrow account services the debt on the callable portion of the 1984, 1987 and 1989 refundings. Oregon
budget law requires the proceeds and earnings, as well as disbursements paid out, of the escrow account to
be included in the adopted budget. ,
1
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1
1994/95 Adopted Budget City of Tigard, Oregon
Capital Projects Funds
' Local Improvement Capital Projects -
Revenue from short term borrowings are used to fund construction within local improvement districts. Current activity in this
' fund relates to the Dartmouth street improvement project.
Road Bond Improvement -
In November 1988 Tigard voters approved the sale of $8,500,000 of general obligation bonds to fund certain road
and traffic safety improvements throughout the City. Construction was completed in prior year however the Fund is still
presented for historical purposes.
' Park Levy Improvement -
Revenue from Certificates of Participation may only be used to fund specific park system improvements.
Library Expansion Improvement -
Funds received from private donation to be used for Library phase II expansion. Project was completed in 1993/94. Fund
is presented for historical purposes.
Bull Mountain Road Improvement -
The Fund will exist for the duration of the Bull Mountain Road Improvement project. Monies were received from the county in
in 1993194 and may only be used for this improvement project.
Water Capital Projects Reserve Fund -
This fund accounts for monies reserved for construction of a new reservoir. Revenues to this fund have come in the form
of transfers from the Water Fund over the past two years.
Shown below is a chart showing each funds' revenue contribution in relation to the Capital Project Funds:
' CAPITAL PROJECTS FUNDS
Water Reserve (27.5%
Imp (48.09
'i
Bull Min Proj
Park Levy ID,
42
I
1994/95 Adopted Budget City of Tigard, Oregon
Special Assessment CIP Fund #45
Actual Actual Adopted Proposed Approved Adopted
Account Description 1991/92 1992/93 1993/94 1994/95 1994/95 1994195 '
470000 Interest 47,144 95,257 25,000 30,000 30,000 30,000
474000 Bond proceeds 2,724,661 '
Total Revenue 2,771,805 95,257 25,000 30,000 30,000 30,000 '
300000 Fund balance (66,092) 2,275,340 2,182,600 1,100,000 1,100,000 1,100,000
Total Spec Assess CIP 2,705,713 2,370,597 2,207,600 1,130,000 1,130,000 1,130,000 ,
Notes:
The Dartmouth Street project is expected to be finalized in 1994/95.
Road Bond Improvement Fund #50
Actual Actual Adopted Proposed Approved Adopted
Acct # Description 1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
470000 Interest 103,839 13,700 3,500 '
472000 Rentals 5,555 1,851
474000 Bond proceeds
478000 Other revenues 78,277 16,344 '
479000 Recovered expenditures 195,403 73,691
Total Revenue 383,074 105,586 3,500 '
300000 Fund balance 2,612,556 433,916 197,400
Total Road Bond 2,995,630 539,502 200,900 '
Notes: '
This fund was set up to record the receipt and expenditure of road bond proceeds from the 1989 issue of
road bonds. All projects have been completed however and fund is shown for historical purposes only.
43 ,
III
' 1994/95 Adopted Budget City of Tigard, Oregon
Park Levy CIP Fund #53
' Actual Actual Adopted Proposed Approved Adopted
Acct # Description 1991/92 1992/93 1993/94 1994/95 1994/95 1994195
' 400000 Current taxes 60,000 60,000 60,000
' 404000 Park County Grant 59,553
414000 Intergovemmental revenu 40,699
' 470000 Interest 31,285 12,512 2,300 2,500 2,500 2,500
479000 Recovered expenditures 4,460 300
Total Revenue 76,444 72,365 2,300 62,500 62,500 62,500
1 300000 Fund balance 647,305 315,598 68,300 50,000 50,000 50,000
Total Park Levy CIP 723,749 387,963 70,600 112,500 112,500 112,500
Notes:
Funds were provided by the sale of Certificates of Participation in 1990 and are used to fund park improvements.
Annual interest and principal payments are budgeted in the Certif icates of Participation Debt Service fund #62
and are funded by a five year Parks Serial Levy which began in July 1991. Current taxes are that portion of
' the final year of the serial levy not necessary for debt service.
' City of Tigard, Oregon
Library Expansion Improvement Fund #54
Actual Actual Adopted Proposed Approved Adopted
' Acct # Description 1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
300000 Fund balance 70,000
' Total Library Expan 70,000
Notes:
Fund was set up to account for monies received from a private donation. Monies were used to help fund Phase II of
the Library Expansion project which was completed in the 1993/94 fiscal year.
1
' 44
1994195 Adopted Budget City of Tigard, Oregon
Bull Mountain Road Improvement Fund #54
Actual Actual Adopted Proposed Approved Adopted '
Acct # Description 1991/92 1992/93 1993/94 1994/95 1994/95 1994195
470000 Interest earnings 12,000 12,000 12,000 '
479000 Recovered expenditures 515,000 ,
Total Revenue 515,000 12,000 12,000 12,000
300000 Fund balance 450,000 450,000 450,000 '
Total Bull Mtn Rd Imp 515,000 462,000 462,000 462,000 ,
The Fund will exist for the duration of the Bull Mountain Road Improvement project. Monies were received from the
County MSTPII levy and may only be used in connection with the improvement project.
City of Tigard, Oregon
Water Capital Project Fund #57 '
Actual Actual Adopted Proposed Approved Adopted
Acct # Description 1991192 1992193 1993194 1994195 1994195 1994195
470000 Interest 10,000 '
478000 Other revenues 300,000 18,000 18,000 18,000
Total Revenue 310,000 18,000 18,000 18,000 '
300000 Fund balance 318,000 630,000 630,000 630,000
Total Water Cap Proj 628,000 648,000 648,000 648,000 '
Funds were transferred from the Water Fund during the past two years in anticipation of funding 1/2 of the new reservoir. '
45
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' Program Expenditures
i
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1
1994/95 Adopted Budget City of Tigard, Oregon
Organization Chart
' as of July 1, 1994
~jCl
c"
Admini5ratar
Maintenance Community City
Police bra Services Development Engineenng Administration Finance
Admm,srranon Administration -.Administration Administration Egineenng Recorder Analys'
Operations Readers Sanitary Building S I r Community Accounting
Services Sewer Inspection Lights/Signals Involvement
Investigations Technical Storm Current Human Cthce
Seances Sewer Planning Resources Services
Support Circulation Water Advance Risk P o,ds
Svcs Planning Managment
TiafnC Street Vuni cpal
Maintenance C Coouurt
,h5e v ces
Property
Management
' 46
1
1994/95 Adopted Budget City of Tigard, Oregon
Program Budget Organization
The bulk of the budget is made up of expenditure appropriations which are legal spending limits adopted by City Council
for each program.
The City of Tigard adopts and manages its budget by program. Each program is an aggregation of budget units that '
are similar in nature or function.
Budget units are organized into five operating programs, with the following functions: ,
Program Function '
Community Services Police
Library
'
Park Maintenance
Maintenance Services Sewer Maintenance
Street Maintenance '
Water Maintenance
Property Maintenance
Development Services Community Development ,
Engineering
Street Lights & Signals '
Policy & Administration City Administration
Human Resources
Finance '
Administrative Services
Non-Departmental City-Wide Support
City Attorney '
In addition to the five operating programs, Debt Service, Capital Improvements and Contingency Reserve are also
considered separate programs providing the following functions: '
• Debt Service includes appropriations for interest and principal on all types of debt, i.e., general
obligation, special assessment and short-term debt for construction projects.
• Capital Improvements includes appropriations for all capital improvement expenditures. A portion of '
the revenues from the Road Bond Improvement fund provides support for engineering budget unit in
the Development Services program. '
• Contingency/Reserve includes allowance for contingencies and reserves in various funds.
The program budget organization detail, including identification of each related budget unit and an explanation of the '
functions and activities, are described on the following pages.
Sources of funding of each budget unit's activities within each program are described in the Program Budget Matrix '
on page 12.
47 '
1994/95 Adopted Budget City Of Tigard, Oregon
' Program Budget Organization
' Budget
Program # Dept # Description/Program/Dept Unit #
1000 Community Services
' 1100 Police
Administration 1110
Operations 1120
Investigations 1130
Support Services 1140
Traff ic 1150
1400 Library Administration 1410
Readers Services 1420
Technical Services 1430
' Circulation 1440
Social Services 1500
' Parks Maintenance 1600
' 2100 2100 Field Operations
Administration 2110
Sanitary Sewer 2120
' Storm Sewer 2125
Street Maintenance 2130
Shops & Services 2150
Property Management 2160
Water 2170
2200 2200 Development Services
Community Development
Administration 2210
' Building Inspection 2220
Current Planning 2230
Advance Planning 2235
' Engineering 2240
Street Lights & Signals 2250
1 48
1994/95 Adopted Budget City Of Tigard, Oregon '
Program Budget Organization
Budget '
Program # Dept # Description/Program/Dept Unit #
3000 Policy & Administration
3100 City Administration '
Mayor & City Council 3110
City Administration 3120
Human Resources 3130 '
Risk Management 3310
Computer Systems 3220
3200 Finance ,
Finance 3210
Accounting 3230
3300 Administrative Services: ,
Office Services 3320
Records 3330
Municipal Court 3340 ,
4000 Non Departmental
City Wide Support 4100
City Attorney 4200 '
5000 Debt Service
General Obligation 5100
Bancroft 5200 '
Certif icates of Participation 5300
6000 Capital Improvements
General 6100 '
Sanitary Sewer 6200
Storm Sewer 6250
Water '
Streets 6300
Parks 6400 '
Underground Utility
Water SDC
Local Improvements 6500 ,
Road Bond Improvements 6600
Park Levy Improvements 6700
Library Expansion Improvement 6800 t
Bull Mountain Road Improvement
Water Capital Reserve
7000 Contingency '
Operating 7100
Equipment Reserve 7200
49 '
1
' 1994195 Adopted Budget City of Tigard, Oregon
Expenditure Summary - By Program
Actual Actual Adopted Proposed Approved Adopted
Description 1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
Community Services 4,518,482 4,755,050 5,119,502 5,819,798 5,822,298 5,922,298
' Maintenance Services 1,310,190 1,296,526 5,118,298 4,427,406 4,427,406 4,427,403
Development Services 1,875,023 1,966,864 2,134,485 2,359,130 2,351,630 2,351,630
Policy & Administration 1,497,105 1,613,306 1,783,654 2,056,502 2,051,502 2,055,502
General Government 356,738 255,536 396,731 393,529 393,529 393,529
Total Operating Budget 9,557,538 9,887,282 14,552,670 15,056,363 15,046,363 15,150,365
Debt Service 2,643,174 8,794,000 7,886,400 10,752,068 10,752,068 10,752,068
Capital Projects 4,021,147 7,183,358 9,433,050 10,363,805 10,363,805 10,363,805
Contingency/Reserves 2,012,661 1,509,956 607,000 1,178,000 1,178,000 1,178,000
Total Expenditures - by Program 18,234,520 27,374,596 32,479,120 37,350,236 37,340,236 37,444,238
EXPENDITURE SUMMARY - BY PROGRAM
1994/95 ADOPTED BUDGET
' Contingency (3.1%
- .,~.nunity Sam= (159%)
f
Captal Pmpxft (27.7-/. -ib
} f
2 f
M rrtenarne Savion (I I^
c.
s..
i`
c3>'
Servioee (6.3%)
Pdicy & Adrrinm ation (5.594
' General Garemment (1.1%)
Debt Service
i
50
1994/95 Adopted Budget City of Tigard, Oregon '
Operating Budget History
The Operating Budget is that portion of the budget that is appropriated for operations of the City. Included in the operating '
budget are appropriations for Personal Services, Materials and Services and Capital Outlay for each department. Debt
service, capital projects and contingency reserves are not included in each departmental operating budget.
Shown below is the history of the total operating budget by program component for the past five years:
Operating Budget History
1
1
12-
10-/ - - .4 n.....
v . i nv
11:•111::::::::
3
I. F
O
- 3 - F_
off>of{F,`:}i•~y+•: ----3
2- 00' 1
91192 92/93 Fiscal Year 93/94 94195 ,
Community Services Maintenance Svcs Development Svcs
Policy & Admin General Government '
Fiscal Community Maintenance Development Policy & General
Year Total Services Services Services Admin Gov't ,
Actual 91/92 9,557,538 4,518,482 1,310,190 1,875,023 1,497,105 356,738
Actual 92/93 9,887,282 4,755,050 1,296,526 1,966,864 1,613,306 255,536
Adopted 93/94 14,552,670 5,119,502 5,118,298 2,134,485 1,783,654 396,731 ,
Adopted 94/95 15,150,365 5,922,298 4,427,403 2,351,630 2,055,502 393,529
1
51 ,
1994/95 Adopted Budget City of Tigard
Total Operating Budget
Actual Actual Adopted Proposed Approved Adopted
1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
Personal Services
Positions 162.50 162.50 183.50 187.56 187.56 187.56
Wages 4,610,503 4,936,506 6,030,017 6,528,176 6,528,176 6,601,032
Overtime 201,003 199,818 213,182 242,118 242,118 248,024
Worker's Compensation 177,810 191,518 214,205 285,010 285,010 287,539
Payroll Taxes 377,965 414,430 525,386 564,488 564,488 571,079
' Retirement 734,467 815,550 848,166 968,211 968,211 980,518
Group Insurance 526,419 591,894 796,566 919,555 919,555 917,218
Total Personal Services 6,628,167 7,149,716 8,627,522 9,507,558 9,507,558 9,605,410
Materials & Services
Water Costs 1,610,000 1,680,000 1,680,000 1,680,000
Prof/Contract Services 832,839 875,467 1,218,178 1,204,818 1,199,818 1,199,818
Repair And Maintenance 398,469 385,859 666,583 642,366 642,366 642,366
Special Dept. Expense 139,013 129,737 179,569 166,801 161,801 167,951
Office Supplies 208,220 164,127 327,624 266,774 266,774 266,774
Advertising & Publicity 53,169 46,686 84,403 66,110 66,110 66,110
Fees, Dues & Subscriptions 69,275 88,184 120,877 103,228 103,228 103,228
Travel & Training 113,073 95,103 157,663 153,350 153,350 153,350
Rents & Leases 74,735 27,092 45,202 44,097 44,097 44,097
Utilities 375,097 382,909 456,816 488,280 488,280 488,280
Insurance 111,449 136,870 188,300 163,000 163,000 163,000
Library Materials 133,960 164,439 165,500 182,000 182,000 182,000
Total Materials & Services 2,509,299 2,496,473 5,220,715 5,160,824 5,150,824 5,156,974
Capital Outlay
Land & Improvements 575 11,000
Vehicles 116,090 95,897 156,530 171,715 171,715 171,715
Equipment 303,407 145,196 536,903 216,266 216,266 216,266
Total Capital Outlay 420,072 241,093 704,433 387,981 387,981 387,981
Total Program 9.557.538 9.887.282 14.552.670 15.056.363 15.046.363 15.150.365
The 1994/94 proposed, approved and adopted budget figures have been rounded and may not agree to
supporting detail schedules included in this document.
1
52
1994/95 Adopted Budget City of Tigard, Oregon
Community Services Program
Community Services
Parks
PC11tG~ Labrary SWOT ServicesMainterance
Program Funding Distribution
Total by Total by Fund
Program Program General Criminal Forfeiture
Police 4,335,834 4,315,734 20,100
Library 1,116,731 1,116,731
Social Services 54,000 54,000
Parks Maintentance 415,729 415,729
Total by Fund 5,922,294 5,902,194 20,100
53 i
1994/95 Adopted Budget City of Tigard
Total Community Services Program
Actual Actual Adopted Proposed Approved Adopted
1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
Personal Services
Positions 76.00 77.00 80.00 85.56 85.56 85.56
Wages 2,261,631 2,426,005 2,610,096 3,008,916 3,008,916 3,081,771
Overtime 176,585 182,496 168,874 197,593 197,593 203,499
Worker's Compensation 100,009 129,239 103,259 122,468 122,468 124,997
Payroll Taxes 193,895 212,175 229,027 267,906 267,906 274,497
Retirement 462,478 497,810 415,776 480,819 480,819 493,125
Group Insurance 249,715 279,687 346,063 409,353 409,353 407,016
Total Personal Services 3,444,313 3,727,412 3,873,095 4,487,055 4,487,055 4,584,905
Materials & Services
Water Costs
Prof/Contract Services 352,685 378,743 401,583 466,618 469,118 469,118
Repair And Maintenance 167,471 167,081 179,426 185,018 185,018 185,018
Special Dept. Expense 71,445 86,787 114,398 99,841 99,841 101,991
Office Supplies 67,742 58,530 83,724 86,148 86,148 86,148
Advertising & Publicity 5,120 4,777 8,290 8,770 8,770 8,770
Fees, Dues & Subscriptions 2,774 4,216 6,096 7,775 7,775 7,775
Travel & Training 51,158 38,581 48,285 54,065 54,065 54,065
Rents & Leases 25,392 16,131 28,832 28,092 28,092 28,092
Utilities 10,531 13,180 13,185 13,185 13,185
Insurance
Library Materials 133,960 164,439 165,500 182,000 182,000 182,000
Total Materials & Services 877,747 929,816 1,049,314 1,131,512 1,134,012 1,136,162
Capital Outlay
Land & Improvements 575
Vehicles 71,494 56,682 118,880 134,215 134,215 134,215
Equipment 124,353 41,140 78,213 67,016 67,016 67,016
Total Capital Outlay 196,422 97,822 197,093 201,231 201,231 201,231
Total Program 4,518,482 4,755.050 5.119.502 5.819.798 5.822.298 5,922,298
54
1994/95 Adopted Budget City of Tigard, Oregon
Community Services Program
Police Department
Police Department
Support
Adminstration Operations:: ! Investigations Sen s Traffic
Actual Actual Adopted Proposed Approved Adopted
Acct # Description 1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
# Positions 50.00 51.00 53.00 57.00 57.00 57.00
Personal Services 2,656,262 2,933,349 2,928,461 3,364,962 3,364,962 3,462,814
Materials & Services 545,691 551,216 640,103 705,548 705,548 707,698
Capital Outlay 125,477 75,296 140,595 165,326 165,326 165,326
Total Police - by Category 3,327,430 3,559,861 3,709,159 4,235,836 4,235,836 4,335,838
Administration 181,660 199,224 261,099 285,296 285,296 287,925
Operations 1,731,181 1,840,550 1,906,178 2,153,837 2,153,837 2,227,759
Investigations 557,263 637,120 676,509 769,514 769,514 783,444
Support Services 551,885 560,316 563,586 619,229 619,229 620,199
Traffic 305,441 322,651 301,787 407,961 407,961 416,510
Total Police - by Dept. 3,327,430 3,559,861 3,709,159 4,235,836 4,235,836 4,335,838
55
1994/95 Adopted Budget City of Tigard
Police Administration - Dept. #1110
' Program Summary
The Chief of Police is responsible to the City Administrator for overall operation and administration of the Police
Department. The Chief directly supervises the Crime Prevention/Public Information Officer, an Administrative Secretary,
a Police Computer Specialist, and two Lieutenants.
1994/95 Goals/Object Ives
• Address Patrol workload issue with alternative procedures
• Complete automation of reporting system
• Adoption of community policing philosophy
• Full implementation of Community Service Officer Program
• Complete transition to less than 24 hours in Records
• Add diversity to the Department
• Emphasize better communication throughout the Department
Performance Measures
Description 1991/92 1992/93 1993/94 1994/95
Part I & II reported crimes 3,898 4,270 4,202 4,506
Population 30,385 31,269 32,145 33,430
Calls for service/assistance 40,905 44,473 47,720 51,127
Personnel Summary
Position 1991/92 1992/93 1993/94 1994/95
Chief of Police 1 1 1 1
Administrative Secretary 1 1 1 1
Crime Prevention Officer/P10 1 1 1 1
Computer Specialist 1 1
56
1994/95 Adopted Budget City of Tigard
Police Administration #1110
Actual Actual Adopted Proposed Approved Adopted
1991/92 1992/93 1993/94 1994195 1994/95 1994/95
Personal Services
Positions 3.00 3.00 4.00 4.00 4.00 4.00
Wages 97,714 120,692 157,393 168,059 168,059 170,094
Overtime 4,140 5,500 6,000 6,500 6,500 6,500
Worker's Compensation 4,182 4,950 5,998 5,553 5,553 5,646
Payroll Taxes 7,970 9,724 13,396 14,205 14,205 14,375
Retirement 21,018 23,646 26,244 28,152 28,152 28,473
Group Insurance 9,720 12,929 21,443 25,132 25,132 25,092
Total Personal Services 144,744 177,441 230,474 247,601 247,601 250,180
Materials & Services
Water Costs
Prof/Contract Services 522 315 2,050 2,050 2,050
Repair And Maintenance 4,446 7,018 6,795 8,950 8,950 8,950
Special Dept. Expense 2,356 3,444 1,560 1,660 1,660 1,710
Office Supplies 3,299 2,663 2,500 4,500 4,500 4,500
Advertising & Publicity (2) 80
Fees, Dues & Subscriptions 1,026 1,360 810 810 810 810
Travel & Training 8,047 4,501 4,000 4,700 4,700 4,700
Rents & Leases 1,508 1,200 1,200 1,200 1,200
Utilities 535 660 1,575 1,575 1,575
Insurance
Library Materials
Total Materials & Services 21,202 19,916 17,525 25,445 25,445 25,495
Capital Outlay
Land & Improvements
Vehicles 14,030
Equipment 1,684 1,867 13,100 12,250 12,250 12,250
Total Capital Outlay 15,714 1,867 13,100 12,250 12,250 12,250
Total Program 181.660 199.224 261.099 285.296 285.296 287.925
57
1994/95 Adopted Budget City of Tigard
Police Operations - Dept. #1120
Program Summary
The Operations Division consists of three shifts operating twenty-four hours a day. The division is first responder to
calls for service and emergencies. In addition, the Operations Division is responsible for investigating misdemeanor
and class C felony crimes. Each shift is managed by a sergeant who is assisted by a corporal. The sergeants are
responsible to the Operations Lieutenant, who is responsible to the Chief of Police.
Emergency Call 1989 1990 1991 1992 1993
Response Time
3.98 4.90 4.00 4.07 3.81
1994/95 Goals/Objectives
• Continue with Implementation of Problem Solving/Community Policing.
• Target specific problems in the community and tailor shift goals to solve the target specific problems,
combining police and community resources.
• Make responses to requests from crime/utility watch groups a very high priority.
• Maintain high level clearance rates for those crimes investigated by the Operations Division.
• Target and suppress gang activity/crime through enforcement, education, and community involvement.
Performance Measures
Description 1991/92 1992/93 1993/94 1994/95
1 Part I & II Offenses 3,898 4,270 4,202 4,506
Calls for service/activities 40,906 44,473 47,720 51,127
Sworn/per population .90 .89 .90 .92
Population served 30,835 31,269 32,145 33,430
Calls per officer 1,474 1,588 1,704 1,549
Personnel Summary
Position 1991/92 1992/93 1993/94 1994/95
Lieutenant 1 1 1 1
Sergeant 3 3 3 3
Corporal 4 4 4 4
Police Officer 20 20 19 21
Community Service Officer 2 2
58
l
1994/95 Adopted Budget City of Tigard
Police Operations #1120
Actual Actual Adopted Proposed Approved Adopted
1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
Personal Services
Positions 28.00 28.00 29.00 31.00 31.00 31.00
Wages 964,039 1,009,627 1,073,360 1,214,184 1,214,184 1,266,569
Overtime 94,800 104,548 98,633 111,216 111,216 116,413
Worker's Compensation 56,706 79,186 50,892 59,475 59,475 61,041
Payroll Taxes 84,618 90,539 96,620 110,904 110,904 115,722
Retirement 236,668 248,141 181,299 208,432 208,432 217,530
Group Insurance 98,282 110,906 133,209 157,024 157,024 156,482
Total Personal Services 1,535,113 1,642,947 1,634,013 1,861,235 1,861,235 1,933,757
Materials & Services
Water Costs
Prof/Contract Services 6,049 7,589 10,723 16,977 16,977 16,977
Repair And Maintenance 60,162 54,671 63,208 71,896 71,896 71,896
Special Dept. Expense 44,926 44,562 51,451 57,735 57,735 59,135
Office Supplies 2,766 3,064 5,415 5,424 5,424 5,424
Advertising & Publicity 574 437 700 800 800 800
Fees, Dues & Subscriptions 237 1,240 925 1,926 1,926 1,926
Travel & Training 20,960 17,645 16,678 18,078 18,078 18,078
Rents & Leases
Utilities 3,736 5,270 6,100 6,100 6,100
Insurance
Library Materials
Total Materials & Services 135,674 132,944 154,370 178,936 178,936 180,336
Capital Outlay
Land & Improvements
Vehicles 43,204 56,682 92,830 85,405 85,405 85,405
Equipment 17,190 7,977 24,965 28,261 28,261 28,261
Total Capital Outlay 60,394 64,659 117,795 113,666 113,666 113,666 ,
Total Program 1,731,181 1,840.550 1,906178 2,153.837 2,153.837 2,227,759
Two patrol officers have been added to this budget unit. In addition to the normal replacement of patrol vehicles,
capital outlay includes the purchase of opticom units for each marked patrol car which allows the changing of
intersection lights for approaching police vehicles. '
59
1994/95 Adopted Budget City of Tigard
Police Investigations - Dept. #1130
Program Summary
The Detective Sergeant is responsible to the Services Division Lieutenant for the operation and coordination of the Criminal Investigation Division
Unit (CID).
The Detective Corporal is responsible for the immediate supervision of the Narcotics Officer and the SROs that work out of the CID Unit The
Detective Corporal also acts as a back up supervisor when the Detective Sergeant is absent. The Detective Corporal also will investigate major cases
and carries a caseload of about 509/6 of the general assignment detectives.
The unit is responsible for investigating all serious crimes (A and B felonies) committed within the city, as well as coordinating investigations with other
jurisdictions that are pertinent to the City of Tigard. The unit is responsible for narcotics investigations within the City and for coordination with other
agencies having investigations that overlap into Tigard's jurisdiction, as well as investigation of all gang related activity within the City of Tigard.
The SROs work within the CID Unit. SROs are responsible for gang intelligence, and are also responsible for the criminal investigations that arise
with the Tigard School District. SROs, are responsible for the DARE program aimed at helping young people resist substance abuse.
1994/95 Goals/Objectives
• Focus of investigation of serious crimes (A and B felonies).
Focus priority on person crimes: homicide, assault, sexual assault, and child abuse.
Focus on major property crimes and fraud crimes with major loss value.
• Intelligence function on gang related crime and activity.
• Maintain high levels on clearance rates of crime and recovery of property.
Improve coordination with operations to effectively identify problem areas and respond proactively.
Coordinate efforts with surrounding jurisdictions for crime control.
Continue the SRO program in the school.
Implement C.R.E.A.T. program at 6th grade level.
1 Performance Measures
Description 1991/92 1992/93 1993/94 1994195
Part I & II crimes reported 3,898 4,270 4,202 4,504
Cases assigned investigation 620 620 561 620
Cases per investigator 155 185 82 78
Clearance rate 65% 58% 60% 65%
Personnel Summary
Position 1991/92 1992193 1993194 1994/95
' Lieutenant .33 .33 .34 .34
Sergeant 1 1 1
Corporal 1 1
Police Officer 8 6 7 7
Property Clerk 1 1 1 1
1 Secretary 1
1 60 '
1994/95 Adopted Budget City of Tigard
Police Investigations #1130
Actual Actual Adopted Proposed Approved Adopted
1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
Personal Services
Positions 9.33 8.33 10.34 11.34 11.34 11.34
Wages 314,987 375,788 403,914 453,147 453,147 465,031
Overtime 35,604 35,699 35,955 42,500 42,500 42,500
Worker's Compensation 17,347 17,051 18,133 22,068 22,068 22,628
Payroll Taxes 26,227 32,271 36,263 41,474 41,474 42,468
Retirement 73,388 86,509 68,267 76,486 76,486 78,378
Group Insurance 37,308 41,106 45,129 56,583 56,583 54,733
Total Personal Services 504,861 588,424 607,661 692,258 692,258 705,738
Materials & Services
Water Costs
Prof/Contract Services
Repair And Maintenance 13,681 9,979 11,950 12,750 12,750 12,750
Special Dept. Expense 11,169 23,631 35,996 15,966 15,966 16,416
Office Supplies 542 1,356 1,220 2,325 2,325 2,325
Advertising & Publicity
Fees, Dues & Subscriptions 461 397 952 920 920 920
Travel & Training 9,952 7,083 11,000 11,550 11,550 11,550
Rents & Leases 392 930 4,200 6,860 6,860 6,860
Utilities 3,787 3,530 4,475 4,475 4,475
Insurance
Library Materials
Total Materials & Services 36,197 47,163 68,848 54,846 54,846 55,296
Capital Outlay
Land & Improvements
Vehicles 12,555 17,810 17,810 17,810
Equipment 3,650 1,533 4,600 4,600 4,600
Total Capital Outlay 16,205 1,533 22,410 22,410 22,410
Total Program 557,263 637,120 676.509 769.514 769,514 783,444
Staff is proposed to increase by one department secretary to perform clerical duties for the detective unit. Capital
outlay includes a replacement detective vehicle.
61
1994/95 Adopted Budget City of Tigard
Police Support Services - Dept. #1140
Program Summary
The records unit maintains department records and is responsible for processing all records requests from outside
agencies, other jurisdictions, and the public. It maintains teletype service through the Oregon Law Enforcement Data
System and utilizes the computer to access the Portland Police Data System, the Department of Motor Vehicles, the
National Crime Information Center, and all law enforcement agencies in the U.S. It is responsible for entering and
monitoring information such as: missing persons, stolen property and vehicles, and crime statistics. It compiles the
monthly crime report for the Oregon Uniform Crime Report. Personnel answer telephone calls, handle walk-in traffic,
provide records support and information to all Department personnel.
1994/95 Goals/Objectives
• Complete computerization/automation of police records
• Finish standard operating procedures manual
• Complete transition to less than 24 hour operations
• Organize and prioritize workload
Performance Measures
Description 1991/92 1992/93 1993/94 1994/95
Part I & II Crimes Reported 3,898 4,270 4,202 4,506
Population served 30,385 31,269 32,145 33,430
Calls for service/activities 40,905 44,473 47,720 51,127
Personnel Summary
Position 1991/92 1992/93 1993/94 1994/95
Lieutenant .34 .34 .33 .33
Senior Clerk 1 1 1 1
Records Clerks 5 5 4 4
62
1994/95 Adopted Budget City of Tigard
Police Support Services 01140
Actual Actual Adopted Proposed Approved Adopted
1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
Personal Services
Positions 6.34 6.34 5.33 5.33 5.33 5.33
Wages 124,275 138,430 129,913 144,393 144,393 144,982
Overtime 18,089 15,265 4,250 8,488 8,488 8,530
Worker's Compensation 964 1,715 1,375 2,587 2,587 2,594
Payroll Taxes 14,101 14,781 11,060 12,792 12,792 12,845
Retirement 25,365 29,317 18,178 21,440 21,440 21,530
Group Insurance 15,712 19,389 19,533 14,038 14,038 14,227
Total Personal Services 198,506 218,897 184,309 203,738 203,738 204,708
Materials & Services
Water Costs ,
Prof/Contract Services 271,301 277,173 292,781 339,350 339,350 339,350
Repair And Maintenance 15,528 20,194 19,580 11,800 11,800 11,800
Special Dept. Expense 2,316 3,796 4,860 4,650 4,650 4,650
Office Supplies 24,300 21,259 37,739 37,739 37,739 37,739
Advertising & Publicity 2,076 487 2,200 2,200 2,200 2,200
Fees, Dues & Subscriptions 235 121 485 370 370 370
Travel & Training 2,160 1,582 3,400 2,350 2,350 2,350
Rents & Leases 17,920 10,845 18,232 17,032 17,032 17,032
Utilities
Insurance
Library Materials
Total Materials & Services 335,836 335,457 379,277 415,491 415,491 415,491
Capital Outlay
Land & Improvements
Vehicles
Equipment 17,543 5,962
Total Capital Outlay 17,543 5,962
Total Program 551.885 560.316 563,586 619.229 619,229 620.199
A substantive portion of the increase in this budget is due to an increase in the charge for dispatch services paid to
Washington County Communications Agency (WCCA).
63
1994/95 Adopted Budget City of Tigard
Police - Traffic - Dept. #1150
Program Summary
The Traffic Division is staffed by one sergeant and four officers. The sergeant is responsible to the Operations
Lieutenant for the management and direction of the Unit. The Traffic Unit responds to all fatal accidents and those in
which a fatality may result, injury accidents, accidents involving hazardous materials and commercial vehicles. Traffic
officers respond to property damage accidents to restore traffic flow, assist with resulting hazards and the exchange
of driver and vehicle information for reporting purposes. One traffic officer is a member of a countywide accident
reconstruction team and is the primary investigator for fatal accidents that occur within the city limits of Tigard. Traffic
officers are also responsible for investigation of reported hit and run accidents and related enforcement.
j The Unit conducts selective enforcement in response to citizen complaints and the analysis of accident data. The
Traffic Unit's focus and efforts are directed toward established selective enforcement programs while maintaining
uniform and fair enforcement, educating the public, injury reduction, and promoting the safe and orderly passage of
traffic.
1994/95 Goals and Objectives
• Maintain 6 established Operation Slowdown areas.
Effectively respond to citizen complaints.
• Target Hwy 217 and 99W as selective enforcement specific areas.
Work jointly with surrounding agencies to reduce accidents.
• Effectively utilize the Speed Monitoring Awareness Radar System.
• Utilize traffic counter program to effectively assign directed patrols.
• Increase traffic enforcement to meet current volumes.
Performance Measures
Description 1991/92 1992/93 1993/94 1994/95
Population served 29,650 31,269 32,145 33,430
Vehicles/day at Washington Square 21,508 22,217 21,914 22,328
1 Population/day at Washington Square 48,329 49,922 49,240 50,171
Total Tigard accidents/year 635 816 1,047 1,253
Total fatals 2 5 6.7 7.2
'Note: Accident totals are based on inclusive accounting of all accident reports and logged entries.
Personnel Summary
Position 1991/92 1992/93 1993/94 1994/95
Lieutenant .33 .33 .33 .33
Sergeant 1 1 1 1
Motorcycle Traffic Officer 2 2 2 3
Traffic Officer/evenings 2 1 1
i
64
1
1994/95 Adopted Budget City of Tigard
Police Traff ic #1150
Actual Actual Adopted Proposed Approved Adopted
1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
Personal Services
Positions 3.33 5.33 4.33 5.33 5.33 5.33
Wages 174,888 194,378 172,622 232,512 232,512 238,474
Overtime 17,951 16,565 21,036 27,389 27,389 28,056
Worker's Compensation 8,590 10,900 8,392 12,091 12,091 12,394
Payroll Taxes 13,923 15,632 15,966 21,747 21,747 22,302
Retirement 39,591 44,508 30,304 36,978 36,978 37,884
Group Insurance 18,095 23,657 23,684 29,414 29,414 29,320
Total Personal Services 273,038 305,640 272,004 360,131 360,131 368,430
Materials & Services
Water Costs
Prof/Contract Services 3,250 3,250 3,250
Repair And Maintenance 8,908 11,379 10,750 14,800 14,800 14,800
Special Dept. Expense 4,134 1,530 4,506 7,645 7,645 7,895
Office Supplies 1,109 57
Advertising & Publicity 275 275 275
Fees, Dues & Subscriptions 90 58 220 345 345 345
Travel & Training 2,541 1,401 3,092 3,960 3,960 3,960
Rents & Leases
Utilities 1,311 1,515 555 555 555
Insurance
Library Materials
Total Materials & Services 16,782 15,736 20,083 30,830 30,830 31,080 ,
Capital Outlay
Land & Improvements
Vehicles 8,800 16,000 16,000 16,000
Equipment 15,621 1,275 900 1,000 1,000 1,000
Total Capital Outlay 15,621 1,275 9,700 17,000 17,000 17,000
Total Program 305.441 322.651 301.787 407.961 407,961 416,510
An additional traffic officer has been added. In addition, one existing motorcycle is to be replaced and an
additional one will be purchased for the new position.
65 ,
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1
1994/95 Adopted Budget City of Tigard, Oregon
Community Services Program
Library
Library
Adrnin^ Readers Technical
istratn Servrce& ! Services Circutat[at1
Actual Actual Adopted Proposed Approved Adopted
Acct # Description 1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
# Positions 19.50 20.00 21.00 22.56 22.56 22.56
Personal Services 570,970 572,432 690,737 831,741 831,741 831,741
Materials & Services 193,454 227,703 259,076 274,684 274,684 274,684
Capital Outlay 19,657 19,794 26,248 10,305 10,305 10,305
Total Library -by Category 784,081 819,929 976,061 1,116,730 1,116,730 1,116,730
Administration 743,066 772,905 918,202 192,672 192,672 192,672
Readers Services 41,015 47,024 57,859 528,189 528,189 528,189
Technical Services 90,788 90,788 90,788
Circulation 305,082 305,082 305,082
Total Library -by Dept. 784,081 819,929 976,061 1,116,730 1,116,730 1,116,730 j
66
1994/95 Adopted Budget City of Tigard
Library - Administration - Dept. #1410
Program Summary
The Public Library acquires, organizes, and provides customer assistance in accessing materials, data, and services to meet the informational,
educational, and recreational needs of the community. The Library Director is responsible to the City Administrator for the overall operation of the
Library. The Director also directly supervises the Department Secretary, Senior Librarian in charge of Readers Services, Circulation Manager,
Volunteer Coordinator, Library Computer Specialist, and Technical Services Division.
1994/95 Goals/Objectives
Take a lead role in exploring the use of information technology for providing service within the City and to the public.
Provide staff coverage at all service desks during all open hours to facilitate effective customer use of the Library.
Emphasize team building, intra-staff communication and cooperation.
Focus on changing community service needs through staff and Board involvement in various public forums.
Collect information needed to determine resources required to meet the long-term library needs of Tigard.
Organize Local History Resource Center.
Performance Measures
Description 1991/92 1992193 1993194 1994/95
Population served 35,000 40,209 43,000 45,000
Registered library users 25,066 28,003 32,000 35,720
% of population registered 71% 69.5% 74% 79%
Annual visits 186,170 234,747 269,959 302,354
Volunteer hours 7,177 9,360 10,400 11,300
Value of volunteer hours $35,750 $65,520 $72,800 $92,660
Personnel Summary
Position 1991192 1992193 1993/94 1994/95
Library Director 1 1 1 1
Department Secretary 1 1
Senior Librarian 2 2 1
Librarian 2.75 2.8 2.8
Library Supervisors 3 2.4 2
Senior Library Assistant 1.78 2.4
Library Assistant 7.97 8.4 12.2
Volunteer Coordinator .25 .25
Library Computer Specialist .85
67
1994/95 Adopted Budget City of Tigard
Library - Administration #1410
Actual Actual Adopted Proposed Approved Adopted
1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
Personal Services
Positions 18.50 19.00 20.00 3.10 3.10 3.10
Wages 414,013 413,309 479,833 105,558 105,558 105,558
Overtime 125 8
Worker's Compensation 3,651 4,555 3,735 1,698 1,698 1,698
Payroll Taxes 33,042 34,627 39,558 8,833 8,833 8,833
Retirement 46,871 44,145 65,224 14,778 14,778 14,778 ,
Group Insurance 45,664 45,356 68,012 17,397 17,397 17,397
Total Personal Services 543,366 542,000 656,362 148,264 148,264 148,264
Materials & Services
Water Costs
Prof/Contract Services 5,623 1,950 9,450 950 950 950
Repair And Maintenance 568 3,697 4,463 4,272 4,272 4,272
Special Dept. Expense 3,995 6,600 1,560 1,560 1,560
Office Supplies 33,901 29,684 36,150 24,656 24,656 24,656
Advertising & Publicity 2,335 3,373 5,390 205 205 205
Fees, Dues & Subscriptions 305 270 1,744 1,690 1,690 1,690
Travel & Training 3,991 3,131 6,295 3,270 3,270 3,270
Rents & Leases 1,640 1,038
Utilities
Insurance
Library Materials 133,960 164,439 165,500
Total Materials & Services 182,323 211,577 235,592 36,603 36,603 36,603
Capital Outlay
Land & Improvements
Vehicles
Equipment 17,377 19,328 26,248 7,805 7,805 7,805
Total Capital Outlay 17,377 19,328 26,248 7,805 7,805 7,805
Total Program 743.066 772.905 918.202 192.672 192,672 192.672
,
For tracking of costs, the Library has been split into four budget units. Historical information however is shown
in #1410.
68
1994/95 Adopted Budget City of Tigard
Library - Readers Services - Dept. #1420
Program Summary
' Readers Services is responsible for selecting all library materials, providing professional assistance in using the library collection, accessing additional
resources through interlibrary loan and networking; and collection based programming for all ages; coordinating fee-based community classes and
programs; serving as a clearing house for recreational opportunities in the Tigard area; and providing access to additional resources and information
through electronic technology.
1994/95 Goals/Objectives
• Provide staff coverage for primary reference desk during all open hours and special coverage for youth and children for at least
20 hours a week.
To enhance staff knowledge of and skills in using electronic media for service delivery as part of a library-wide training plan.
Develop and implement a Comprehensive Collection Development Plan.
1 Develop an early Childhood Education Resource Center to provide materials for those who care for young children.
Develop and organize the presentation of a variety of programs and activities to stimulate personal growth and enrichment for
all age groups that use the library.
Performance Measures
Description 1991/92 1992/93 1993/94 1994/95
Population served 35,000 40,209 43,000 45,000
Reference questions 17,336 20,198 20,594 21,000
Interlibrary loans 19,484 39,769 45,600 51,000
Storytime sessions/people 218/4,018 225/5,000
Participants in summer reading
programs for preschoolers,
elementary students and teens 1,175 1,600
Special summer events/people 8/1,350 8/1,500
Classes offered 127 133 110 110
Registrants 1,316 1,570 1,700 1,700
Personnel Summary
' Position 1991/92 1992/93 1993194 1994/95
Senior Librarian 1
Librarian
4
Senior Library Assistant 2
Educational Services Coordinator 1 1 1
69
1994/95 Adopted Budget City of Tigard
Library - Reader's Services #1420
Actual Actual Adopted Proposed Approved Adopted
1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
Personal Services '
Positions 1.00 1.00 1.00 7.03 7.03 7.03
Wages 20,743 22,679 25,450 216,287 216,287 216,287
Overtime 11
Worker's Compensation 71 154 141 1,092 1,092 1,092
Payroll Taxes 1,640 1,835 2,098 18,098 18,098 18,098
Retirement 2,387 2,721 3,372 30,280 30,280 30,280
Group Insurance 2,752 3,043 3,314 39,644 39,644 39,644
Total Personal Services 27,604 30,432 34,375 305,401 305,401 305,401
Materials & Services
Water Costs ,
Prof/Contract Services 7,846 12,253 14,779 19,191 19,191 19,191
Repair And Maintenance 300 300 300 300
Special Dept. Expense 1,379 3,108 6,675 6,225 6,225 6,225
Office Supplies 1,755 303 700 1,853 1,853 1,853
Advertising & Publicity 4,550 4,550 4,550
Fees, Dues & Subscriptions 15 60 1,064 1,064 1,064
Travel & Training 151 447 670 5,105 5,105 5,105
Rents & Leases
Utilities 300
Insurance
Library Materials 182,000 182,000 182,000
Total Materials & Services 11,131 16,126 23,484 220,288 220,288 220,288
Capital Outlay
Land & Improvements 575
Vehicles 1,705
Equipment 466 2,500 2,500 2,500
Total Capital Outlay 2,280 466 2,500 2,500 2,500
Total Program 41.015 47,024 57.859 528.189 528.189 528.189 '
70
1994/95 Adopted Budget City of Tigard
Library - Technical Services - Dept. #1430
Program Summary
i Technical Services orders and receives all library materials, determines appropriate placement within the library
collection and processes all items as needed for use by the public. The Technical Services staff reports to the Library
Director.
1994/95 Goals/Objectives
• Determine effective use of space following workroom reconfiguration.
• Refine preprocessing system.
Determine long-range staff needs for Technical Services area.
Consolidate acquisitions tasks under Senior Library Assistant position.
• Work with Volunteer Coordinator to determine additional volunteer opportunities in Acquisitions and
Processing.
Performance Measures
Description 1991/92 1992/93 1993/94 1994/95
New materials 6,934 7,747 9,000 10,500
Materials processed 10,402 10,806 12,700 14,500
r Materials withdrawn 2,902 3,402 5,000 10,500
Materials mended 1,666 1,651 2,500 3,500
Materials cataloged 9,445 10,288 12,000 13,000
Personnel Summary
Position 1991/92 1992/93 1993194 1994/95
Library Supervisor, Cataloging 1
Senior Library Assistant 1
Library Assistant .3
1 71
1994/95 Adopted Budget City of Tigard
Library - Technical Services #1430
Actual Actual Adopted Proposed Approved Adopted
1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
Personal Services
Positions 2.30 2.30 2.30
Wages 51,543 51,543 .51,543
Overtime
Worker's Compensation 283 283 283
Payroll Taxes 4,313 4,313 4,313
Retirement 7,216 7,216 7,216
Group insurance 12,562 12,562 12,562
Total Personal Services 75,917 75,917 75,917
Materials & Services
Water Costs
Prof/Contract Services 5,500 5,500 5,500
Repair And Maintenance
Special Dept. Expense
Office Supplies 8,781 8,781 8,781
Advertising & Publicity
Fees, Dues & Subscriptions
Travel & Training 590 590 590
Rents & Leases
Utilities
Insurance '
Library Materials
Total Materials & Services 14,871 14,871 14,871
Capital Outlay
Land & Improvements
Vehicles
Equipment
Total Capital Outlay i
Total Program 90.788 90.788 90,788
72
1994/95 Adopted Budget City of Tigard
Library - Circulation - Dept. #1440
Program Summary
The Circulation Division of the library is responsible for checking in and out, renewing and shelving all library materials,
collecting fines, issuing new library cards and answering general questions. Circulation staff also update and maintain
patrons' records on the WILI computer system. The Circulation Desk is often a patron's first or last contact in the
library. Circulation staff also track and retrieve missing library materials and collect reimbursement from patrons for
lost materials. Circulation Division is responsible for preparing the library for opening and closing. The Circulation
Manager reports to the Library Director.
1994/95 Goals/Objectives
1 Staff the Information Desk 100 percent of open hours.
• Call in extra help during high-volume times.
• Make one staff person available to shelve at all times.
Performance Measures
' Description 1991192 1992/93 1993/94 1994/95
Materials checked out per year 373,464 429,598 493,178 566,168
1 Materials checked in per year 439,297 512,462 583,694 664,827
Phone renewals per week 450 498 575 661
Materials checked out per week
per work station 2,394 2,753 3,161 3,629
Materials shelved per week 8,448 9,855 11,224 12,785
Library cards issued per week 70 77 75 78
# of Items checked out per year to 116,619 141,687 173,141 211,584
out-of-city users
Personnel Summary
Position 1991/92 1992/93 1993/94 1994/95
Circulation Manager 1
Senior Library Assistant 2.5
Library Assistant 6.60
73
1994/95 Adopted Budget City of Tigard
Library - Circulation #1440
Actual Actual Adopted Proposed Approved Adopted
1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
Personal Services
Positions 10.13 10.13 10.13
Wages 223,849 223,849 223,849
Overtime
Worker's Compensation 1,234 1,234 1,234
Payroll Taxes 18,731 18,731 18,731
Retirement 31,339 31,339 31,339
Group Insurance 27,007 27,007 27,007
Total Personal Services 302,160 302,160 302,160
Materials & Services
Water Costs
Prof/Contract Services
Repair And Maintenance
Special Dept. Expense ,
Office Supplies 870 870 870
Advertising & Publicity 740 740 740
Fees, Dues & Subscriptions
Travel & Training 1,312 1,312 1,312
Rents & Leases
Utilities
Insurance ,
Library Materials
Total Materials & Services 2,922 2,922 2,922
Capital Outlay
Land & Improvements
Vehicles
Equipment
Total Capital Outlay
Total Program 305.082 305.082 305.082
74 ,
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1994/95 Adopted Budget City of Tigard
Social Services - Dept. #1500
Program Summary
Each h 6 mmi r ri funds t i i i r benefit Tigard
that citizens. The following agencies have received support as noted over the past several years:
Actual Actual Adopted Adopted
Agency 1991/92 1992/93 1993/94 1994/95
Community Youth Services of Washington County 27,500 27,500 26,400 25,000
Dial-a-Ride 1,000 1,500
Domestic Violence Resource Center 2,000 2,000
Interfaith Outreach Services 2,500
Loaves & Fishes/Tigard Seniors 15,000 15,000 14,400 15,000
Rape Crisis Hot Line 500
WCCAO/Neighborshare 7,500 7,500 7,200 7,500
50,000 50,000 51,000 54,000
r
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1
1
1
75
' 1994/95 Adopted Budget City of Tigard
Maintenance Services - Parks - Dept. #1600
Program Summary
It is the responsibility and duty of the City of Tigard, Parks Maintenance Division, to provide grounds maintenance
services for all public parks, public facilities and greenways to the level of service determined by the Maintenance
Services Director, City Administrator, Mayor and City Council.
1994/95 Goals/Objectives
• Provide fast, cost efficient grounds maintenance services for the City's parks, public facilities and
• greenways.
Provide continued innovation in supplying the public with parks related facilities to meet public demand.
• Provide an example of excellence in parks maintenance services to the community.
• Maintain Water facilities at the same service levels as other City facilities in accordance with their
aesthetic needs.
• Provide efficient mowing and brush control along City streets where applicable.
Performance Measures
' Description 1991/92 1992/93 1993/94 1994/95
Acres of park land 118.27 118.27 120.33 120.33
Acres of greenway 110 117.67 117.67 117.67
Acres of facility grounds 12 12.54 12.54 12.54
Acres maintained 135.35 143.35 143.35 143.35
Linear miles of street 52
right-of-way brush mowing
Number of parks 13 13 13 13
Number of greenways 26 30 30 30
1 Miles of bike paths 5 5.5 6.5 6.5
Water facilities 7
1 Acres/employee 38 45 41.41 41.41
Miles of R.O.W./Employee 6.7
Personnel Summary
Position 1991/92 1992/93 1993/94 1994/95
Parks Supervisor 1 1 1 1
Senior Utility 1 1
Utility Worker 4.5 4 5 5
1 76
1994/95 Adopted Budget City of Tigard
Maintenance Services - Parks #1600
Actual Actual Adopted Proposed Approved Adopted
1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
Personal Services !
Positions 6.50 6.00 6.00 6.00 6.00 6.00
Wages 150,972 151,102 167,611 199,384 199,384 199,384
Overtime 5,865 4,911 3,000 1,500 1,500 1,500
Worker's Compensation 8,498 10,728 14,593 16,388 16,388 16,388
Payroll Taxes 12,374 12,766 14,066 16,809 16,809 16,809
Retirement 17,190 18,823 22,888 25,717 25,717 25,717
Group Insurance 22,182 23,301 31,739 30,552 30,552 30,552
Total Personal Services 217,081 221,631 253,897 290,350 290,350 290,350 '
Materials & Services
Water Costs ,
Prof/Contract Services 11,344 29,463 22,850 27,850 27,850 27,850
Repair And Maintenance 64,178 60,143 62,380 60,250 60,250 60,250
Special Dept. Expense 5,165 2,721 2,750 4,400 4,400 4,400 ,
Office Supplies 70 144
Advertising & Publicity 137 400
Fees, Dues & Subscriptions 420 755 900 650 650 650
Travel & Training 3,356 2,791 3,150 3,150 3,150 3,150
Rents & Leases 3,932 3,318 5,200 3,000 3,000 3,000
Utilities 1,162 1,905 480 480 480
Insurance
Library Materials
Total Materials & Services 88,602 100,897 99,135 99,780 99,780 99,780
Capital Outlay
Land & Improvements
Vehicles 17,250 15,000 15,000 15,000
Equipment 51,288 2,732 13,000 10,600 10,600 10,600
Total Capital Outlay 51,288 2,732 30,250 25,600 25,600 25,600
Total Program 356,971 325,260 383,282 415.730 415.730 415.730
Although full time staffing has remained the same, several seasonal employees are included in this proposal for peak
growing season maintenance. Capital outlay includes a vehicle to be used and stored at Cook Park for park
maintenance activities.
77
1994/95 Adopted Budget City of Tigard, Oregon
Maintenance Services Program
tntenance Services
' Adr Sarir<ary Street Shops & !'roperty
tstrat on Sewer/ Wader iufairrtteflar~cs Services Nlanage~rlent
Storm Sevvet`
Program Funding Distribution
' Fund
Total by State Gas County
Program Program General Sanitary Storm Water Tax Gas Tax
Administration 156,415 31,283 31,283 31,283 31,283 31,283
Sanitary Sewer 324,013 324,013
Storm Sewer 295,684 295,684
Street Maintenance 485,369 46,110 331,940 107,319
Shops Services 123,690 66,792 14,843 14,843 12,369 14,843
Property Management 225,280 135,168 22,528 22,528 22,528 22,528
Water 2,816,952 2,816,952
Total by Fund 4,427,403 233,243 392,667 410,448 2,883,132 400,594 107,319
1 78
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1
1994/95 Adopted Budget City of Tigard
Total Maintenance Services Program
' Actual Actual Adopted Proposed Approved Adopted
1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
Personal Services
Positions 25.00 24.00 44.00 39.00 39.00 39.00
Wages 554,703 585,780 1,402,319 1,284,895 1,284,895 1,284,895
Overtime 6,170 6,129 34,808 32,610 32,610 32,610
Worker's Compensation 58,886 38,517 77,797 123,812 123,812 123,812
Payroll Taxes 44,431 48,217 130,248 110,244 110,244 110,244
' Retirement 55,717 69,900 155,836 176,037 176,037 176,037
Group Insurance 68,096 79,565 185,295 184,065 184,065 184,065
Total Personal Services 788,003 828,108 1,986,303 1,911,663 1,911,663 1,911,663
Materials & Services
Water Costs 1,610,000 1,680,000 1,680,000 1,680,000
Prof/Contract Services 132,398 173,438 341,150 315,290 315,290 315,290
Repair And Maintenance 196,841 179,148 410,420 356,359 356,359 356,359
Special Dept. Expense 14,476 8,797 25,800 18,960 18,960 18,960
' Office Supplies 4,122 5,045 112,200 10,000 10,000 10,000
Advertising & Publicity 1,540 567 32,100 1,600 1,600 1,600
Fees, Dues & Subscriptions 1,759 2,543 14,485 11,364 11,364 11,364
Travel & Training 7,506 8,794 41,370 21,090 21,090 21,090
Rents & Leases 13,774 10,395 14,900 14,500 14,500 14,500
Utilities 268 34,870 1,830 1,830 1,830
Insurance 38,000
Library Materials
Total Materials & Services 372,416 388,995 2,675,295 2,430,993 2,430,993 2,430,993
Capital Outlay
Land & Improvements 10,000
Vehicles 39,022 15,976 37,650
Equipment 110,749 63,447 409,050 84,750 84,750 84,750
1 Total Capital Outlay 149,771 79,423 456,700 84,750 84,750 84,750
' Total Program 1,310,190 1,296,526 5,118,298 4,427,406 4,427,406 4,427,406
79
1994/95 Adopted Budget City of Tigard
Maintenance Services - Administration - Dept. #2110
Program Summary
The Maintenance Services Director is responsible to the City Administrator for operation and supervision of all
infrastructure maintenance activities and the maintenance of vehicles and City buildings. Maintenance operations for
sanitary sewer and storm drainage systems are funded by the collection of sewer and storm drainage charges. Street
maintenance is funded by a combination of state and county gas taxes. Parks maintenance is funded primarily by
property taxes. Fleet and building maintenance activities are funded through a variety of revenue sources.
1994/95 Goals/Objectives
• Investigate and resolve citizens' concerns.
• Optimize building maintenance and custodial programs.
• Complete computerization of Fleet Maintenance programs.
• Improve Public works facility.
• Improve production through better utilization of equipment.
Personnel Summary
Position 1991-92 1992/93 1993/94 1994/95
Maintenance Services
Director 1 1 1 1
Department Secretary 1 1 1 1
Office Assistant II 1 .5 ,
80 ,
1994/95 Adopted Budget City of Tigard
Maintenance Services - Administration #2110
' Actual Actual Adopted Proposed Approved Adopted
1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
Personal Services
Positions 3.00 2.00 2.00 2.50 2.50 2.50
Wages 69,343 50,459 76,635 97,946 97,946 97,946
' Overtime 217 574 590 900 900 900
Worker's Compensation 771 389 1,621 3,207 3,207 3,207
Payroll Taxes 5,501 4,153 6,367 8,271 8,271 8,271
Retirement 7,663 6,731 10,636 13,838 13,838 13,838
Group Insurance 7,840 8,205 12,612 14,825 14,825 14,825
Total Personal Services 91,335 70,511 108,461 138,987 138,987 138,987
Materials & Services
' Water Costs
Prof/Contract Services 2,703 1,621 21,000 1,700 1,700 1,700
Repair And Maintenance 4,333 898 2,250 2,800 2,800 2,800
Special Dept. Expense 889 769 1,000 500 500 500
Office Supplies 3,360 4,206 5,000 5,000 5,000 5,000
Advertising & Publicity 318 49 200 300 300 300
Fees, Dues & Subscriptions 341 607 560 735 735 735
Travel & Training 1,129 1,259 5,320 5,345 5,345 5,345
Rents & Leases 200
Utilities 410 550 550 550
' Insurance
Library Materials
Total Materials & Services 13,073 9,409 35,940 16,930 16,930 16,930
Capital Outlay
' Land & Improvements
Vehicles
Equipment 2,250 1,431 750 500 500 500
Total Capital Outlay 2,250 1,431 750 500 500 500
Total Program 106.658 81.351 145,151 156.417 156.417 156,417
One half of a clerical position from the water operation has been added to this budget. The other half of the position
is included in water operations.
81
1994/95 Adopted Budget City of Tigard '
Maintenance Services - Sanitary Sewer - Dept. #2120
Program Summary
'
The Wastewater Supervisor is responsible to the Maintenance Services Director for the sanitary sewer maintenance '
program. Maintenance standards are established by the Unified Sewerage Agency (USA) a county-wide sewer
authority who also sets sewer rates. The maintenance program includes video inspection, line cleaning and repair,
manhole inspections and rehabilitation, record keeping and citizen complaint response. ,
1994/95 Goals/Objectives
• Continue to meet American Public Works Association and Unified Sewerage Agency standards for '
video inspection and line cleaning.
• Maintain response to all citizen concerns in a friendly, professional manner.
• Continue to provide a quality level of service to the community.
• Continue with program of bolting down manhole lids to prevent vandalism in off road areas. ,
• Continue with manhole rehabilitation and line repair programs to reduce inflow and infiltration into
sanitary system.
• Continue to promote the importance of safety in the day to day maintenance and strive to reduce the
number of manhole entries in 1995/96 for cleaning purposes to reduce risk of injury exposure. '
Performance Measures ,
Description 1991/92 1992/93 1993/94 1994/95 '
Feet of sewer line accepted 582,981 600,000 615,000 630,000
Feet of sewer line inspected 275,000 295,122 315,000 330,000
Manholes in system 2,805 2,970 3,135 3,200
Manholes rehabilitated 177 192 205 220 '
Personnel Summary
Position 1991/92 1992/93 1993/94 1994/95
Crew Supervisor 1 .5 .5 .5 ,
Senior Utility Worker 1 1 1 1
Utility Worker 5 5 5 5 '
82 '
' 1994/95 Adopted Budget City of Tigard
Maintenance Services - Sanitary Sewer #2120
' Actual Actual Adopted Proposed Approved Adopted
1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
Personal Services
Positions 7.00 6.50 6.50 6.50 6.50 6.50
Wages 137,945 151,259 166,175 183,643 183,643 183,643
' Overtime 492 521 600 625 625 625
Worker's Compensation 14,701 8,654 20,471 15,584 15,584 15,584
Payroll Taxes 11,078 12,856 13,749 15,419 15,419 15,419
Retirement 12,041 18,936 22,251 25,798 25,798 25,798
Group Insurance 17,855 24,857 24,709 26,644 26,644 26,644
Total Personal Services 194,112 217,083 247,955 267,713 267,713 267,713
Materials & Services
' Water Costs
Prof/Contract Services 5,506 13,352 10,585 11,225 11,225 11,225
Repair And Maintenance 29,251 30,082 29,250 30,400 30,400 30,400
Special Dept. Expense 3,600 2,088 3,275 3,460 3,460 3,460
' Office Supplies 296 77
Advertising & Publicity 751 111
Fees, Dues & Subscriptions 258 241 350 315 315 315
' Travel & Training 1,939 2,507 3,380 3,600 3,600 3,600
Rents & Leases 100 88 2,500 2,500 2,500 2,500
Utilities 119 225 200 200 200
' Insurance
Library Materials
Total Materials & Services 41,701 48,665 49,565 51,700 51,700 51,700
Capital Outlay
' Land & Improvements
Vehicles 15,976 17,250
Equipment 83,794 17,352 54,350 4,600 4,600 4,600
Total Capital Outlay 83,794 33,328 71,600 4,600 4,600 4,600
Total Program 319.607 299.076 369,120 324,013 324,013 324,013
Budget includes the continuation of the sanitary sewer maintenance program.
83
1994/95 Adopted Budget City of Tigard
Maintenance Services - Storm Sewer - Dept. #2125
Program Summary
The Storm Division of the Wastewater Departmen of the City of tigard is charged with providing a trained professional
staff assigned to maintain the surface storm drainage system within the City's jurisdiction.
The system is maintain at a level that minimizes adverse effects to the environment, facilities, and property through
goals and objectives focusing on water quality, flood control and transportation interest. '
Program maintenance includes video inspections, line cleaning and repairs, catch basin cleaning and construction,
manhole rehabilitation, addressing citizen concerns and recordskeeping.
1994/95 Goals/Objectives
• Maintain and improve water quality in the City's rivers, creeks, channels, ponds and wetlands to provide
a safe and health environment for humans, plants, aquatic fife and wildlife.
• Maximize communication, coordination and cooperation both within the City and among other agencies
and jurisdictions.
• Prioritize maintenance needs for service request investigations and inventories.
• Develop involvement with the community and special interest groups a workable system through
cooperation and public involvement.
Performance Measures '
Description 1991/92 1992/93 1993/94 1994/95 '
Feet of storm lines accepted 305,041 268,282 305,041 341,800
Feet of storm lines inspected 89,310 83,677 89,310 111,130 '
Catch basins accepted 2,298 1,843 2,298 2,498
Catch basins cleaned 1,212 1,172 1,212 2,298
Feet of ditch line to be maintained 60,689 61,000 61,500 62,000
Feet of ditch line maintained 5,465 10,000 10,000 10,000
Personnel Summary
,
Position 1991/92 1992/93 1993/94 1994/95
Crew Supervisor .5 .5 .5 '
Senior Utility Worker 1 1 1 1
Utility Worker 4 4 4 4
84
' 1994/95 Adopted Budget City of Tigard
Maintenance Services - Storm Sewer #2125
' Actual Actual Adopted Proposed Approved Adopted
1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
Personal Services
Positions 5.00 5.50 5.50 5.50 5.50 5.50
Wages 96,152 132,106 144,016 156,101 156,101 156,101
Overtime 443 363 600 600 600 600
Worker's Compensation 7,192 10,685 17,633 13,252 13,252 13,252
Payroll Taxes 7,558 10,197 11,923 13,112 13,112 13,112
' Retirement 7,193 14,989 19,548 21,938 21,938 21,938
Group Insurance 11,906 14,756 19,430 19,975 19,975 19,975
Total Personal Services 130,444 183,096 213,150 224,978 224,978 224,978
' Materials & Services
Water Costs
Prof/Contract Services 3,545 3,576 10,370 15,625 15,625 15,625
Repair And Maintenance 24,796 26,395 33,200 38,935 38,935 38,935
Special Dept. Expense 3,769 2,873 2,775 2,900 2,900 2,900
Office Supplies 57
Advertising & Publicity 291
Fees, Dues & Subscriptions 366 113 125 125 125
Travel & Training 1,778 1,907 2,350 2,520 2,520 2,520
Rents & Leases 140 3,329 2,500 2,500 2,500 2,500
Utilities
Insurance
Library Materials
Total Materials & Services 34,685 38,250 51,195 62,605 62,605 62,605
' Capital Outlay
Land & Improvements
Vehicles
Equipment 4,925 5,054 31,450 8,100 8,100 8,100
Total Capital Outlay 4,925 5,054 31,450 8,100 8,100 8,100
Total Program 170.054 226.400 295.795 295.683 295.683 295.683
Budget includes the continuation of the storm drain maintenance program.
85
1994/95 Adopted Budget City of Tigard
Maintenance Services - Streets Maintenance - Dept. #2130
Program Summary
The Street Division's mission is to provide Tigard residents with the highest level of maintenance service possible. This '
will be accomplished by responding to their needs in reasonable time, performing the work in a professional manner,
and by prudent management of the funds allocated for street maintenance.
The Street Division's primary functions are installation of new nad maintenance of existing street and traffic signs, '
installation and maintenance of guardrails and barricades, crack sealing and patching street surfaces, grading rock
streets and road shoulders, maintaining off road bike paths and installation and maintenance of street markings. The
Street Division also monitors the street sweeping contract services. ,
1994/95 Goals/Objectives
• Maintain current level of sign maintenance program. '
• Improve street patching program.
• Continue crack sealing program.
• Establish bike path maintenance program. '
• Maintain street marking program.
Performance Measures ,
Description 1991/92 1992/93 1993/94 1994/95 '
Miles of street maintenance (including streets awaiting acceptance) 106 106 117 120
Miles (linear) of streets swept 101.35 101.35 114 117
Actual sweeping miles 207 207 233 239 '
Number of sweeps 6 6 6 6
Street signs installed/replaced 1,049 800 1,100 1,150 '
Tons asphalt patching 355 475 350 350
Pounds crack sealer 5,560 24,000 24,000 25,000 '
Street marking (square feet) 10,560 12,000 12,000 12,500
Residential trees/shrub trimming (in miles) 20 20 20 20
Personnel Summary
Position 1991/92 1992193 1993/94 1994/95
Crew Supervisor 1 1 1 1 ,
Senior Utility Worker 1 1 1 1
Utility Worker 5 5 4 4 '
86 '
1994/95 Adopted Budget City of Tigard
Maintenance Services - Streets Maintenance #2130
Actual Actual Adopted Proposed Approved Adopted
1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
Personal Services
Positions 7.00 7.00 6.00 6.00 6.00 6.00
Wages 175,285 171,752 171,716 193,187 193,187 193,187
' Overtime 2,455 2,419 2,000 2,000 2,000 2,000
Worker's Compensation 24,633 13,909 14,855 16,080 16,080 16,080
Payroll Taxes 14,062 14,315 14,321 16,332 16,332 16,332
Retirement 18,869 18,711 23,285 24,280 24,280 24,280
Group Insurance 22,520 21,439 24,463 26,631 26,631 26,631
Total Personal Services 257,824 242,545 250,640 278,510 278,510 278,510
' Materials & Services
Water Costs
Prof/Contract Services 47,041 61,394 92,060 90,600 90,600 90,600
Repair And Maintenance 99,146 90,659 106,120 96,000 96,000 96,000
Special Dept. Expense 4,914 2,566 3,050 3,550 3,550 3,550
' Office Supplies 30 648
Advertising & Publicity 180 383 200 450 450 450
Fees, Dues & Subscriptions 193 327 250 320 320 320
' Travel & Training 2,045 2,136 3,000 1,600 1,600 1,600
Rents & Leases 13,373 6,941 7,000 7,000 7,000 7,000
Utilities 149 280 240 240 240
' Insurance
Library Materials
Total Materials & Services 166,922 165,203 211,960 199,760 199,760 199,760
Capital Outlay
Land & Improvements
Vehicles 39,022
Equipment 12,872 33,574 28,700 7,100 7,100 7,100
Total Capital Outlay 51,894 33,574 28,700 7,100 7,100 7,100
Total Program 476,640 441,322 491.300 485,370 485,370 485,370
Budget includes the continuation of the current street maintenance program.
87
1994/95 Adopted Budget City of Tigard
Maintenance Services - Shop Services - Dept. #2150
Program Summary
'
The Fleet Maintenance supervisor is directly responsible to the Maintenance Services Director for organization and
operation of the Fleet Maintenance Division. Major ongoing functions of the Division are maintenance and repair of
all City equipment, including cars, light and heavy trucks, off-road equipment, sweepers and stationary power
equipment; maintaining equipment records, parts inventory control, fuel storage and dispensing equipment, and
providing parts purchase and department support.
1994/95 Goals/Objectives i
• Repair and maintain City equipment to ensure safe and dependable operation.
• Maintain sufficient parts inventory to minimize down time. '
• Improve shop efficiency to keep up with growing fleet and increased use of equipment.
• Complete transition to computerize fleet maintenance program.
• Train mechanics on new equipment and technology. ,
• Incorporate Water Division vehicles into City Fleet Maintenance program.
Performance Measures ,
Description 1991/92 1992/93 1993/94 1994/95
Number of police vehicles maintained 22 23 26 29 '
Number of street department rolling stock 8 11 11 13
Number of wastewater department rolling stock 11 11 12 13 ,
Number of parks department rolling stock 7 7 8 9
Number of Water division rolling stock 17 '
Number of other department vehicles maintained 16 17 18 18
Total rolling stock 64 69 75 99 ,
Public Works equipment/non rolling stock maintained 31 33 35 45
Personnel Summary
'
Position 1991/92 1992/93 1993/94 1994/95
Equipment Maintenance Supervisor 1 1 1 1
Mechanic 1 1 1 1 '
88 '
1994/95 Adopted Budget City of Tigard
' Maintenance Services - Shops & Services #2150
' Actual Actual Adopted Proposed Approved Adopted
1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
Personal Services
' Positions 2.00 2.00 2.00 2.00 2.00 2.00
Wages 53,877 56,502 60,752 71,687 71,687 71,687
Overtime 2,212 2,162 2,835 2,835 2,835
Worker's Compensation 3,543 3,291 2,966 3,504 3,504 3,504
Payroll Taxes 4,427 4,764 5,009 6,236 6,236 6,236
Retirement 7,264 7,678 8,294 10,433 10,433 10,433
Group Insurance 5,540 8,585 10,101 11,009 11,009 11,009
Total Personal Services 76,863 82,982 87,122 105,704 105,704 105,704
Materials & Services
Water Costs
Prof/Contract Services 3,711 3,581 4,835 4,640 4,640 4,640
Repair And Maintenance 7,182 9,319 9,500 9,300 9,300 9,300
Special Dept. Expense 1,304 501 700 400 400 400
Office Supplies 198 48
Advertising & Publicity 24
Fees, Dues & Subscriptions 510 1,175 1,075 825 825 825
Travel & Training 202 549 1,500 1,200 1,200 1,200
Rents & Leases 500 500 500 500
Utilities 255 270 270 270
Insurance
Library Materials
' Total Materials & Services 13,107 15,197 18,365 17,135 17,135 17,135
Capital Outlay
' Land & Improvements
Vehicles
Equipment 6,433 5,600 2,600 850 850 850
Total Capital Outlay 6,433 5,600 2,600 850 850 850
Total Program 96.403 103.779 108.087 123.689 123.689 123.689
1
Personal services increase is due to reclassifications.
89
1
1994/95 Adopted Budget City of Tigard 1
Maintenance Services - Property Management - Dept. #2160
Program Summary
'
The Building Maintenance Specialist reports directly to the Maintenance Services Director and is responsible for
building, as well as parks maintenance. The major ongoing functional responsibilities are maintenance of city-owned
buildings, including City Hall, Maintenance Services Facilities, Chamber of Commerce, Senior Center and Tigard Youth
Services, Tigard Water Facility, and any other buildings or property acquired by the City.
1993/94 Goals/Ob1jectives
• Maintain maintenance program to preserve City's investment in its facilities.
• Meet State and Federal safety requirements as they relate to employee worksites.
• Improve physical plants to meet applicable building codes.
• Prioritize functions of personnel to accommodate processing of RFA's (Request for Action forms).
• Relight City facilities with energy conservation tight fixtures and ballast.
• Upgrade heating and cooling system with refrigerants that meet new Federal standards. '
Performance Measures
Description (in hours) 1991/92 1992/93 1993/94 1994/95 '
Custodial service 180 180 60 60
Building maintenance 1,380 1,380 1,512 1,512
Unscheduled building maintenance 120 120 109 20
Special projects 240 240 205 205
Personnel Summary
'
Position 1991/92 1992/93 1993/94 1994/95 '
Building Maintenance Specialist 1 1 1 1
90 '
1994/95 Adopted Budget City of Tigard
Maintenance Services - Property management #2160
Actual Actual Adopted Proposed Approved Adopted
1991192 1992/93 1993/94 1994/95 1994/95 1994/95
' Personal Services
' Positions 1.00 1.00 1.00 1.00 1.00 1.00
Wages 22,101 23,702 28,343 30,030 30,030 30,030
1 Overtime 351 90 500 650 650 650
Worker's Compensation 8,046 1,589 2,251 1,710 1,710 1,710
Payroll Taxes 1,805 1,932 2,379 2,567 2,567 2,567
' Retirement 2,687 2,855 3,822 4,295 4,295 4,295
Group Insurance 2,435 1,723 1,980 2,128 2,128 2,128
Total Personal Services 37,425 31,891 39,275 41,380 41,380 41,380
Materials & Services
Water Costs
Prof/Contract Services 69,892 89,914 60,600 158,130 158,130 158,130
Repair And Maintenance 32,133 21,795 22,700 23,100 23,100 23,100
Special Dept. Expense 150 150 150
Office Supplies 238 9
Advertising & Publicity 250 250 250
Fees, Dues & Subscriptions 91 80 250 275 275 275
Travel & Training 413 436 620 425 425 425
Rents & Leases 161 37 1,000 500 500 500
Utilities 570 570 570
' Insurance
Library Materials
' Total Materials & Services 102,928 112,271 85,170 183,400 183,400 183,400
Capital Outlay
Land & Improvements
Vehicles 20,400
Equipment 475 436 500 500 500
' Total Capital Outlay 475 436 20,400 500 500 500
Total Program _1.40,828 144,598 144.845 225.280 225.280 225.280
The budget has increased dramatically due to a large number of maintenance projects related to City facilities.
91
1994/95 Adopted Budget City of Tigard '
Maintenance Services - Water - Dept #2170
Program Summary
The City of Tigard Water Division falls under the supervision of the Maintenance Services Director. The Water
department has the responsibility to maintain, improve, and expand the water system while providing the highest quality ,
of water to its customers.
The entire system that is to be maintained and managed includes the City of Durham, City of King City, the '
unincorporated area remaining still known as Tigard Water District, and the City of Tigard. The Water department will
continue providing the highest quality of service to all customers regardless of the area they live in.
1994/95 Goals/Objectives
• Continue to provide good customer service and strive to improve whenever possible.
• Provide efficient and effective maintenance to the water system.
• Develop and implement new computer programs for valve maintenance and dead end blow offs.
• Continue to work with the hand held meter reading program and the changing of the meter routes.
• Bring on line the remaining reservoir and pump station sites into the S.C.A.D.A. (Supervisory Control '
and Data Acquisition) system
• Work to prepare the site for construction of the 2.5 million gallon reservoir off SW Scholls Ferry Road
in fiscal year 1995/96.
• Continue toward the goal that the City of Tigard's Maintenance Services department be an efficient and '
productive unit with the Water department as an integral piece.
• Develop cooperative agreements for long term water supply.
Performance Measures '
Description 1991/92 1992/93 1993/94 1994/95 '
Miles of water lines 191 193 196 200
Reservoirs 12 12 12 12 '
Fire hydrants 1,390 1,420 1,445 1,470
Pump Stations 6 6 6 6
Meters & Service Lines 11,250 11,875 12,375 12,800
Pressure Reducing 11 11 12 12
Wells 4 4 4 4
Personnel Summary
Position 1991/92 1992/93 1993/94 1994/95
Operation Manager 1 1 '
Crew Supervisor 2 2
Utility Workers 9 9
Management Analyst 1 1
Draftsperson 1 1
Admin./Human Resource Coordinator 1 1
Office Assistant II .5 .5
Administrative Staff 5.5 ,
92 '
1
1994/95 Adopted Budget City of Tigard
Maintenance Services - Water #2170
Actual Actual Adopted Proposed Approved Adopted
1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
Personal Services
' Positions 21.00 15.50 15.50 15.50
Wages 754,682 552,300 552,300 552,300
Overtime 30,518 25,001 25,001 25,001
Worker's Compensation 18,000 70,475 70,475 70,475
Payroll Taxes 76,500 48,306 48,306 48,306
' Retirement 68,000 75,454 75,454 75,454
Group Insurance 92,000 82,854 82,854 82,854
Total Personal Services 1,039,700 854,390 854,390 854,390
' Materials & Services
Water Costs 1,610,000 1,680,000 1,680,000 1,680,000
Prof/Contract Services 141,700 33,370 33,370 33,370
Repair And Maintenance 207,400 155,824 155,824 155,824
Special Dept. Expense 15,000 8,000 8,000 8,000
Office Supplies 107,200 5,000 5,000 5,000
Advertising & Publicity 31,700 600 600 600
Fees, Dues & Subscriptions 12,000 8,769 8,769 8,769
Travel & Training 25,200 6,400 6,400 6,400
Rents & Leases 1,200 1,500 1,500 1,500
Utilities 33,700
Insurance 38,000
Library Materials
Total Materials & Services 2,223,100 1,899,463 1,899,463 1,899,463
Capital Outlay
' Land & Improvements 10,000
Vehicles
Equipment 291,200 63,100 63,100 63,100
Total Capital Outlay 301,200 63,100 63,100 63,100
Total Program 3,564,000 2,816.953 2,816,953 2,816,953
The 1993/94 column includes the water budget prior to the merger with City operations. The proposed column
includes only costs associated with the operation and maintenance of the water department. Other costs are
included elsewhere in the budget.
93
1994/95 Adopted Budget City of Tigard, Oregon '
Development Services Program
Development Services
Corrurkty Street Lights
C3eueprnerlt Engir egg & Signals '
Program Funding Distribution
Fund '
Total by Electrical State Gas Traffic
Program Program General Inspec Sanitary Storm Water Tax Impact
Community Development 1,317,657 1,208,228 29,658 24,062 24,062 18,467 13,182 '
Engineering 703,975 513,900 35,199 35,199 35,199 35,199 49,278
Street Lights 330,000 330,000
Total by Fund 2,351,632 1,722,128 29,658 59,261 59,261 35,199 383,666 62,461
94 '
1994/95 Adopted Budget City of Tigard
' Total Development Services Program
' Actual Actual Adopted Proposed Approved Adopted
1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
' Personal Services
' Positions 34.50 34.00 33.00 35.00 35.00 35.00
Wages 1,050,881 1,120,397 1,163,835 1,271,723 1,271,723 1,271, 723
Overtime 13,452 7,982 6,603 11,049 11,049 11,049
Worker's Compensation 15,472 17,995 28,099 33,617 33,617 33,617
Payroll Taxes 84,032 90,952 96,347 106,880 106,880 106,880
Retirement 127,758 139,248 159,624 178,136 178,136 178,136
Group Insurance 115,557 124,328 139,813 164,001 164,001 164,001
Total Personal Services 1,407,152 1,500,902 1,594,321 1,765,406 1,765,406 1,765,406
L Materials & Services
' Water Costs
Prof/Contract Services 102,861 87,770 114,240 85,580 78,080 78,080
Repair And Maintenance 9,425 21,981 51,522 64,233 64,233 64,233
' Special Dept. Expense 16,748 14,237 22,296 18,510 18,510 18,510
Office Supplies 13,738 11,374 12,750 15,200 15,200 15,200
Advertising & Publicity 8,519 8,911 5,700 5,550 5,550 5,550
Fees, Dues & Subscriptions 9,107 8,517 10,418 9,428 9,428 9,428
' Travel & Training 24,057 18,042 27,968 37,028 37,028 37,028
Rents & Leases
Utilities 251,497 257,811 284,050 296,880 296,880 296,880
' Insurance
Library Materials
' Total Materials & Services _ 435,952 428,643 528,944 532,409 524,909 524,909
Capital Outlay
' Land & Improvements
Vehicles 5,574 23,239 37,500 37,500 37,500
Equipment 26,345 14,080 11,220 23,815 23,815 23,815
Total Capital Outlay - 31,919 37,319 11,220 61,315 61,315 61,315
Total Program 1.875.023 1,966,864 2.134.485 2.359.130 2.351.630 2.351.630
1
' 95
I
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1
1
i
1
1994/95 Adopted Budget City of Tigard, Oregon
Community Development
mto,Et1NY povoiat7m em
Advance
Atlrnlrt Bolding Current
bra 6. In~pec Planning Planning'
Actual Actual Adopted Proposed Approved Adopted
Acc Description 1991/92 1992/93 1993/94 1994/95 1994/95 1994195
# Positions 22.50 22.00 21.00 23.00 23.00 23.00
Personal Services 888,411 952,835 991,570 1,125,876 1,125,876 1,125,876
Materials & Services 144,598 133,627 165,499 146,689 139,189 139,189
Capital Outlay 15,288 27,860 750 52,595 52,595 52,595
Total Comm Dev - by Category 1,048,297 1,114,322 1,157,819 1,325,160 1,317,660 1,317,660
Administration 160,818 180,261 184,425 116,467 116,467 116,467
Building Inspection 384,392 400,486 441,305 659,074 659,074 659,074
Current Planning 245,755 268,658 251,986 252,872 252,872 252,872
Advance Planning 257,332 264,917 280,103 296,745 296,745 289,245
Total Comm Dev - by Dept. 1,048,297 1,114,322 1,157,819 1,325,160 1,325,158 1,317,660
96
1994/95 Adopted Budget City of Tigard
Community Development - Administration - Dept #2210
Program Summary
The Community Development Director is responsible for the overall management of the Community Development
Department, which includes general community planning; administration of the Tigard Development Code, as it applies
to land development proposals; parks planning and development; building plans review and inspections; and general
economic development activities.
1994/95 Goals/Objectives
• Continue to improve the quality of customer service, including initial counter contact, telephone contact, and
requests for information.
• Internal administrative improvements, such as teamwork, recognition, communications and training.
• Effectiveness in intergovernmental affairs, such as relationships with METRO, Washington County and other
cities in the METRO area.
• Management of growth, with more consideration to annexation of specific identified areas; balancing
transportation needs with economic development activities within the Tigard Triangle and Washington
Square/Lincoln Center areas; and expanding the City's influence outside of the current city limits.
Personnel Summary.
Position 1991/92 1992/93 1993/94 1994/95
Community Development Director 1 1 1 1 '
Office Manager 1 1 1
Department Secretary 1
Office Assistant II 1 1
Office Assistant 1
97
1994/95 Adopted Budget City of Tigard
Community Development - Administration #2210
Actual Actual Adopted Proposed Approved Adopted
1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
Personal Services
Positions 3.00 3.00 3.00 2.00 2.00 2.00
Wages 101,575 110,211 106,319 67,173 67,173 67,173
Overtime
Worker's Compensation 487 635 749 1,635 1,635 1,635
Payroll Taxes 8,005 8,892 8,691 5,621 5,621 5,621
Retirement 11,840 14,067 14,742 9,404 9,404 9,404
Group Insurance 11,540 14,269 15,468 7,502 7,502 7,502
Total Personal Services 133,447 148,074 145,969 91,335 91,335 91,335
' Materials & Services
Water Costs
Prof/Contract Services 9,938 4,710 20,620 2,580 2,580 2,580
Repair And Maintenance 943 1,655 3,656 4,542 4,542 4,542
Special Dept. Expense 16
Office Supplies 8,990 6,772 9,350 11,700 11,700 11,700
Advertising & Publicity 296
Fees, Dues & Subscriptions 1,306 863 1,400 960 960 960
1 Travel & Training 3,327 3,526 3,430 5,350 5,350 5,350
Rents & Leases
Utilities
Insurance
Library Materials
Total Materials & Services 24,816 17,526 38,456 25,132 25,132 25,132
Capital Outlay
Land & Improvements
Vehicles 12,370
Equipment 2,555 2,291
I Total Capital Outlay 2,555 14,661
1 Total Program 160,818 180,261 184,425 116,467 116,467 116,467
Wages and benefits are down significantly due to the vacancy of the Director's position. Wages and benefits have
been estimated on the assumption the position will not be filled until the fall. In addition, the Community Development
department receptionist position has been moved to the Building Inspection budget.
98
1994/95 Adopted Budget City of Tigard
Community Development - Building Inspection - Dept. #2220
Program Summary
The Building Division, part of the Community Development Department, is responsible for reviewing plans, issuing permits, and the inspection of
construction to ascertain compliance with State one and Two Family, Structural, Mechanical, and Plumbing specialty codes, as well as enforcement
of many Municipal Codes and Community Development codes and ordinances. The Building Division provides assistance and coordination for
development approvals and permit issuance with the public and other departments, divisions, and agencies. The Building Division is comprised of
one Building Official, one Permits Coordinator, one Permits Specialist, one Office Assistant, one Commercial Plans Examiner, One Residential Plans
Examiner/Inspector, and five Inspectors.
1994/95 Goals/Objectives
• Provide plans review and inspection services for over 3,000 building, site, plumbing, mechanical, sewer, manufactured home, and
oversize load permits.
• Provide enforcement of erosion control, grading, solar access, and other related codes and ordinances.
Performance Measures
Description 1991/92 1992/93 1993/94 1994/95
Single-family units 218 408 400 400
Single-family valuation (in millions) $24 $44 $48 $48
(includes additions & alterations)
Multi-family units 298 456
Multi-family valuation (in millions) $16 $24.6
(includes additions & alterations)
Commercial valuation (in millions) $30 $24 $60 $20
(includes additions & alterations)
Other valuation (in millions) $2 $1 $2 $1
(includes site, grading, misc. structures)
Total Valuation (in millions) $56 $69 $126 $93.6 ,
Number of inspections 7,961 12,732 16,500 15,500
Total number of permits 1,954 2,550 2,892 3,000
Personnel Summary
Position 1991/92 1992/93 1993/94 1994/95
Building Official 1 1 1 1
Commercial Plans Examiner 1 1 1 1 ,
Inspector III 3 3 3 3
Inspector II 1.5 1.5 1 1
Inspector 1 2
Permit Coordinator 1 1 1
Senior Office Assistant 1 1
Sr Office Asst/Permit Specialist 1 1
Office Assistant 2
99
1994/95 Adopted Budget City of Tigard
Community Development - Building #2220
Actual Actual Adopted Proposed Approved Adopted
1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
Personal Services
Positions 8.50 8.00 8.00 11.00 11.00 11.00
Wages 271,963 274,990 292,766 403,185 403,185 403,185
Overtime 673 5,000 5,000 5,000
Worker's Compensation 7,910 7,268 12,030 15,661 15,661 15,661
Payroll Taxes 21,357 22,105 24,137 34,155 34,155 34,155
Retirement 32,405 35,420 39,116 55,693 55,693 55,693
Group Insurance 28,854 26,280 31,336 54,965 54,965 54,965
Total Personal Services 362,489 366,736 399,385 568,659 568,659 568,659
Materials & Services
Water Costs
Prof/Contract Services 2,865 1,486 20,250 9,550 9,550 9,550
Repair And Maintenance 2,968 3,752 3,700 7,800 7,800 7,800
Special Dept. Expense 4,620 4,400 5,325 9,230 9,230 9,230
Office Supplies 31 122
Advertising & Publicity 2,578
Fees, Dues & Subscriptions 1,039 1,554 1,200 2,050 2,050 2,050
Travel & Training 7,395 6,489 9,300 13,860 13,860 13,860
Rents & Leases
Utilities 2,111 2,145 4,630 4,630 4,630
Insurance
Library Materials
Total Materials & Services 18,918 22,492 41,920 47,120 47,120 47,120
Capital Outlay
' Land & Improvements
Vehicles 10,869 37,500 37,500 37,500
Equipment 2,985 389 5,795 5,795 5,795
' Total Capital Outlay 2,985 11,258 43,295 43,295 43,295
Total Program 384,392 400.486 441.305 659.074 659.074 659.074
1 Several positions have been added to this budget. The counter receptionist was moved here from Administration.
Two building inspectors have also been added due to the significant increase in development activity. Capital outlay
includes the replacement of two vehicles and the addition of one vehicle for the start up of the electrical inspection
program.
100
r
1994/95 Adopted Budget City of Tigard
Community Development - Current Planning - Dept. #2230
r
Program Summary
The activities within the Current Planning program include reviewing and processing applications for comprehensive
plan amendments, zone changes, sensitive lands, subdivisions, variances, planned developments, land partitions, site
design reviews, conditional uses, temporary uses, signs, sign code exceptions, annexations and land use decision
appeals to City bodies. The Current Planning Division applies, and in certain cases updates, the Comprehensive Plan
and Community Development Code. Staff support is provided to the Planning Commission, hearings officer, four
Community Involvement Teams (CIT's) and two Community Planning Organizations (GPO's).
1994/95 Goals/Objectives
• Continue to rewrite and upgrade certain sections of the Community Development Code, such as in-fill
policies, vision clearances and standards and signage in the CBD zone, landscaping standards for parking
lots, accessory apartments, recreation areas for multi-family development and design standards for Main
Street, and Temporary Use amendments.
• Continue to improve customer service by developing printed material, including maps, to help explain City
processes and standards.
• Improve quality of project review and field checking of approvals. ,
• Review procedural provisions of development code to determine if processes can be simplified.
Performance Measures
Description 1991/92 1992/93 1993/94 1994/95
Director's land use decisions 180 294 230 220
Planning commissions/hearings officer 45 26 42 40
City council land use hearings 31 19 21 25 '
Personnel Summary Position 1991/92 1992/93 1993/94 1994/95
Senior Planner 1 1 1 1
Associate Planner 1 1 1 '
Assistant Planner 2 2 2 3
Codes Enforcement Officer 1 1
Office Assistant II 1
Office Assistant III 1
Sr. Office Assistant 1 1 ,
101
1994/95 Adopted Budget City of Tigard
1 Community Development - Current Planning #2230
Actual Actual Adopted Proposed Approved Adopted
1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
Personal Services
Positions 6.00 6.00 5.00 5.00 5.00 5.00
Wages 167,799 180,007 160,691 158,014 158,014 158,014
Overtime 38
Worker's Compensation 811 1,769 846 793 793 793
Payroll Taxes 13,238 14,608 13,248 13,222 13,222 13,222
Retirement 18,999 24,223 22,324 22,122 22,122 22,122
Group Insurance 21,252 26,327 25,598 28,920 28,920 28,920
Total Personal Services 222,137 246,934 222,707 223,071 223,071 223,071
Materials & Services
Water Costs
Prof/Contract Services 10,079 7,011 13,670 11,650 11,650 11,650
Repair And Maintenance 127 424 498 798 798 798
Special Dept. Expense 926 2,824 400 1,080 1,080 1,080
Office Supplies 103 107
Advertising & Publicity 4,799 4,845 5,700 5,400 5,400 5,400
Fees, Dues & Subscriptions 2,823 2,020 4,493 2,903 2,903 2,903
Travel & Training 4,437 3,633 4,518 6,070 6,070 6,070
Rents & Leases
Utilities 590
Insurance
Library Materials
1 Total Materials & Services 23,294 21,454 29,279 27,901 27,901 27,901
Capital Outlay
Land & Improvements
Vehicles
Equipment 324 270 1,900 1,900 1,900
I'I ! Total Capital Outlay 324 270 1,900 1,900 1,900
Total Program 245,755 268.658 251.986 252,872 252,872 252,872
102
1994/95 Adopted Budget City of Tigard
Community Development - Advance Planning - Dept. #2235
Program Summary
'
This division is part of the Community Development Department. Advance Planning and Project Development is
responsible for:
• Monitoring and analyzing present and future physical demographic, economic and development conditions
and trends.
• Clarifying and recommending ways to implement shared City goals.
• Developing and implementing growth management and annexation programs.
• Maintaining, updating and implementing Tigard's Comprehensive Plan.
• Conducting technical studies and special planning projects such as park and natural area planning, urban
design and special areas studies.
• Transportation planning.
• Coordinating planning issues with other jurisdictions.
• Park planning.
• Developing and maintaining GIS.
• Administering park reservations system.
Advanced planning provides support to the Planning Commission, neighborhood planning and community participation
organizations, Park and Recreation Board and City Council. The Division also provides administrative and policy
analysis support to the City Administrator and Community Development Director when requested.
1994/95 Goals/Objectives
Comprehensive Planning:
Work with City neighborhood groups to review and define City vision; maintain compliance with DLC.D, Metro,
and Tigard goals; complete revision of transportation and natural resource plans.
Special Projects:
Significant trees; land use/zoning study; school capacity analysis.
Parks:
Revise Park Master Plans; improve park reservation system.
Transportation:
Complete transportation system plan; pedestrian/bike multi-modal study.
Growth Management:
Develop Urban Services Agreements; long-term water supply agreements.
Information:
Maintain GIS data coverage for parcel, streets and zoning and develop new coverages; implement ARC-View.
Personnel Summary
Position 1991/92 1992/93 1993194 1994/95
Senior Planner 1 1 1 1
Associate Planner 1 1 1 2
Assistant Planner 2 2 2 1
Senior Office Assistant 1 1 1 1
103
1 1994/95 Adopted Budget City of Tigard
Community Development - Advance Planning #2235
1 Actual Actual Adopted Proposed Approved Adopted
1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
Personal Services
Positions 5.00 5.00 5.00 5.00 5.00 5.00
Wages 126,221 144,098 164,546 177,839 177,839 177,839
Overtime 393 60
Worker's Compensation 524 879 861 869 869 869
Payroll Taxes 10,198 11,699 13,566 14,881 14,881 14,881
Retirement 16,433 15,869 22,860 24,897 24,897 24,897
Group Insurance 16,569 18,486 21,676 24,323 24,323 24,323
Total Personal Services 170,338 191,091 223,509 242,809 242,809 242,809
' Materials & Services
Water Costs
Prof/Contract Services 65,266 64,482 38,400 36,500 29,000 29,000
Repair And Maintenance 1,290 1,621 1,233 1,683 1,683 1,683
Special Dept. Expense 2,432 2,222 9,206 1,200 1,200 1,200
Office Supplies 138 47
Advertising & Publicity 2,379 981 150 150 150
Fees, Dues & Subscriptions 1,155 948 2,085 2,105 2,105 2,105
Travel & Training 4,910 1,854 4,920 4,898 4,898 4,898
Rents & Leases
Utilities
Insurance
Library Materials
Total Materials & Services 77,570 72,155 55,844 46,536 39,036 39,036
1 Capital Outlay
Land & Improvements
Vehicles
Equipment 9,424 1,671 750 7,400 7,400 7,400
Total Capital Outlay 9,424 1,671 750 7,400 7,400 7,400
1 Total Program 257,332 264.917 280,103 296.745 289.245 289.245
1
104
1994/95 Adopted Budget City of Tigard
Engineering - Dept. #2240
Program Summary
The Engineering Department is responsible for the design and construction of capital improvement projects to be
maintained by the City. Functions include facilities planning, design, technical review, construction inspection and
recordkeeping. The department is directed by the City Engineer and each division, as described below, is directed by
a Senior Project Engineer:
• Capital Improvements Division manages the capital improvement program for public streets and utilities
and prepares facilities plans for future improvement needs.
• Development Review Division provides technical review of adopted private development projects, issues
permits for private development of public facilities, provides inspection to assure compliance with City
standards, and maintains records relating to public facilities.
1994/95 Goals/Objectives
• Complete all budgeted projects in the capital improvement program.
• Complete the work of updating codes and design standards into a more user-friendly format.
• Develop a plan for merging existing project records and maps into computer record systems (GIS, Tidemark,
etc.)
Performance Measures
The Capital Improvement Division will manage the design and construction of numerous improvements to streets,
sanitary sewers, storm drainage and parks. Work load levels are expected to be at levels similar to the past two years.
The Development Review Division also expects to continue with a heavy work load of private development projects.
Projects currently going through the pre-application and development approval processes indicate a strong development
activity into 1995. In addition, the projects are becoming more complex and require more detailed staff review as in-fill
occurs on properties with steep grades, wetlands and difficult access. Increased federal and state regulations add to
the complexity of development review.
Personnel Summary
Position 1991/92 1992/93 1993/94 1994/95
City Engineer 1 1 1 1
Senior Project Engineer 2 2 2 2
Project Engineer 1 1 1 1
Engineering Tech III 3 3 4 3 i
Engineering Tech II 2 2 1 2
Engineering Tech 1 2 2 2 2
Senior Office Assistant 1 1
Department Secretary 1 1
105
1994/95 Adopted Budget City of Tigard
1 Engineering #2240
Actual Actual Adopted Proposed Approved Adopted
1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
Personal Services
Positions 12.00 12.00 12.00 12.00 12.00 12.00
Wages 383,323 411,091 439,513 465,512 465,512 465,512
Overtime 13,021 7,249 6,603 6,049 6,049 6,049
Worker's Compensation 5,740 7,444 13,613 14,659 14,659 14,659
Payroll Taxes 31,234 33,648 36,705 39,001 39,001 39,001
Retirement 48,081 49,669 60,582 66,019 66,019 66,019
Group Insurance 37,342 38,966 45,735 48,291 48,291 48,291
1 Total Personal Services 518,741 548,067 602,751 639,531 639,531 639,531
Materials & Services
Water Costs
Prof/Contract Services 14,713 10,081 21,300 25,300 25,300 25,300
Repair And Maintenance 4,097 12,577 7,435 9,410 9,410 9,410
Special Dept. Expense 8,754 4,791 7,365 7,000 7,000 7,000
Office Supplies 4,476 4,326 3,400 3,500 3,500 3,500
Advertising & Publicity 1,045 507
Fees, Dues & Subscriptions 2,784 3,132 1,240 1,410 1,410 1,410
' Travel & Training 3,988 2,540 5,800 6,850 6,850 6,850
Rents & Leases
Utilities 1,470 1,905 2,250 2,250 2,250
Insurance
Library Materials
1 Total Materials & Services 39,857 39,424 48,445 55,720 55,720 55,720
Capital Outlay
Land & Improvements
Vehicles 5,574
Equipment 11,057 9,459 10,470 8,720 8,720 8,720
Total Capital Outlay 16,631 9,459 10,470 8,720 8,720 8,720
Total Program _ 575,229 596,950 661,666 703.971 703.971 703.971
I 106
1994/95 Adopted Budget City of Tigard
Street Lights/Signals - Dept. #2250
Program Summary
This budget unit provides for the maintenance and energy costs for street lighting and traff ic signals on public streets.
All maintenance work is done by contact and no city personnel are funded by this budget. The Engineering Department
manages this budget unit.
1994/95 Goals/Objectives
• Update and review inventory of existing City-owned lighting to better monitor energy and maintenance billings.
1
107
1 1994/95 Adopted Budget City of Tigard
Street Lights #2250
Actual Actual Adopted Proposed Approved Adopted
1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
Personal Services
Positions
Wages
Overtime
Worker's Compensation
Payroll Taxes
Retirement
Group Insurance
Total Personal Services
S Materials & Services
Water Costs
Prof/Contract Services
Repair And Maintenance 1,952 35,000 40,000 40,000 40,000
Special Dept. Expense
Office Supplies
Advertising & Publicity
Fees, Dues & Subscriptions
Travel & Training
Rents & Leases
Utilities 251,497 253,640 280,000 290,000 290,000 290,000
' Insurance
Library Materials
Total Materials & Services 251,497 255,592 315,000 330,000 330,000 330,000
Capital Outlay
Land & Improvements
Vehicles
Equipment
1 Total Capital Outlay
Total Program 251.497 255.592 315.000 330.000 330,000 330,000
This budget is for street light and signal power and maintenance, and is managed by the City Engineer.
108
1994/95 Adopted Budget City of Tigard, Oregon
Policy and Administration
Policy
and
Administration
pity
Finance.
Ad
rtiniStratipn
Program Funding Distribution
Fund
Total by State Gas County
,
Program Program General Sanitary Stone Water Tax Gas Tax
Mayor & City Council 69,352 42,276 11,089 4,161 4,161 6,242 1,422
City Administration 359,195 218,575 57,595 21,612 21,612 32,418 7,384
Human Resources 232,219 149,665 23,222 11,611 19,739 23,222 4,760
Risk Management 266,310 135,711 42,583 15,979 42,609 23,968 5,459
Computer Systems 90,045 32,920 26,968 14,398 9,005 4,502 2,251
Finance 166,410 60,839 47,343 24,945 16,641 12,481 4,160
Accounting 423,627 183,303 97,434 33,170 77,947 21,181 10,591
Admin Services 448,350 402,479 19,802 18,896 7,174,
Total by Fund 2,055,506 1,225,769 326,037 144,772 198,887 124,013 36,028
109
1994/95 Adopted Budget City of Tigard
Total Policy and Administration
1 Actual Actual Adopted Proposed Approved Adopted
1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
Personal Services
Positions 27.00 27.50 26.50 28.00 28.00 28.00
Wages 743,288 804,324 853,767 962,643 962,643 962,643
' Overtime 4,796 3,211 2,897 865 865 865
Worker's Compensation 3,443 5,767 5,050 5,113 5,113 5,113
Payroll Taxes 55,607 63,086 69,764 79,459 79,459 79,459
Retirement 88,514 108,592 116,930 133,220 133,220 133,220
Group Insurance 93,051 108,314 125,395 162,136 162,136 162,136
Total Personal Services 988,699 1,093,294 1,173,803 1,343,436 1,343,436 1,343,436
' Materials & Services
Water Costs
Prof/Contract Services 147,035 128,993 136,205 161,830 161,830 161,830
Repair And Maintenance 24,732 17,649 25,215 36,756 36,756 36,756
Special Dept. Expense 36,344 19,916 17,075 29,490 24,490 28,490
Office Supplies 52,838 87,789 118,950 155,426 155,426 155,426
Advertising & Publicity 37,990 32,431 38,313 50,190 50,190 50,190
Fees, Dues & Subscriptions 25,137 39,583 42,863 33,017 33,017 33,017
Travel & Training 30,352 29,686 40,040 41,167 41,167 41,167
Rents & Leases 569 566 1,470 1,505 1,505 1,505
Utilities
Insurance 111,449 136,870 150,300 163,000 163,000 163,000
Library Materials
Total Materials & Services 466,446 493,483 570,431 672,381 667,381 671,381
I Capital Outlay
Land & Improvements 1,000
Vehicles
Equipment 41,960 26,529 38,420 40,685 40,685 40,685
Total Capital Outlay 41,960 26,529 39,420 40,685 40,685 40,685
' Total Program 1,497,105 1,613.306 1,783,654 2,056.502 2,051,502 2,055,502
110
1994/95 Adopted Budget City of Tigard, Oregon
Policy and Administration Program
City Administration Department
City Administration
Mayor #[un1a Risk
grid
C y,Cauriii0 AGIElvrrtb ration' i!E;SQ4~i•C88 M agern
Actual Adopted Adopted Proposed Approved Adopted
Acct Description 1991/92 1992/93 1993/94 1994/95 1994/95 1994/945
r
# Positions 7.50 9.00 9.00 9.50 9.50 9.50
Personal Services 447,662 493,676 532,547 581,522 581,522 581,522 ,
Materials & Services 322,274 313,493 360,619 416,512 411,512 415,512
Capital Outlay 14,691 13,427 15,460 20,085 20,085 20,085
Total City Admin - by Category 784,627 820,596 908,626 1,018,119 1,013,119 1,017,119
Mayor & City Council 30,839 42,537 49,345 69,349 69,349 69,349
City Administration 294,824 294,321 318,617 360,197 355,197 359,197 ,
Personnel 164,090 165,520 194,040 232,219 232,219 232,219
Risk Management 208,906 230,134 254,659 266,309 266,309 266,309
Computer Systems 85,968 88,084 91,965 90,045 90,045 90,045
Total City Admin - by Dept. 784,627 820,596 908,626 1,018,119 1,013,119 1,017,119
111
1994/95 Adopted Budget City of Tigard
Mayor & City Council - Dept. #3110
City Administration - Dept. #3120
Program Summary
• The Mayor and City Council exercise all discretionary powers of the City, both legislative and executive, and exercise control over the
City Administration, through the City Administrator.
• The City Administrator is responsible to the Mayor and City Council for the overall operation of the City and the implementation of Council
policy.
• The City Recorder provides assistance to City Council in agenda preparation, meeting attendance, minutes creation, meeting follow-up,
ordinance and resolution preparation, ordinance codification and local elections coordination.
• The Community Involvement Coordinator is responsible for maintaining professional community and business relationships with
organizations, elected officials, outside agencies and others serving as liaison to City Boards and Committees, producing and printing
information (e.g., Cityscape Newsletter) and coordinating special events.
1994/95 Goals/Objectives
Provide support in the following areas:
' Council
• Community informationCnvolvement/responsiveness
• Election process
• Communication with City staff: Council policy decisions, meeting follow up, agenda setting, document preparation.
Performance Measures
' Description 1991/92 1992/93 1993/94 1994/95
Average number hours/Council meeting 3.5 3.5 3.5 3.5
Number of Council meetings 45 36 36 38
Number of ordinances 45 40 40 40
' Number of resolutions 75 80 75 75
Population served 29,650 30,835 32,145 33,430
Number of Citywide newsletters/year 10 9 9 12
' Number of Board & Committee newsletters/year 2 2 2 2
Board & Committee Training 2
' Number of customer service surveys 3 2 2 2
Citizen inquires and responses 2,000 2,000 2,000 2,000
' Personnel Summary
Position 1991/92 1992193 1993/94 1994/95
City Administrator 1 1 1 1
1 City Recorder 1 1 1 1
Community Involvement Coordinator 1 1 1 1
' Administrative Secretary 1 1 1
112
1994/95 Adopted Budget City of Tigard
Mayor & City Council #3110
Actual Actual Adopted Proposed Approved Adopted
1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
Personal Services '
Positions
Wages 6,600 6,600 6,600 6,600
Overtime
Worker's Compensation 28 26 26 26
Payroll Taxes 537 552 552 552
Retirement
Group Insurance 3,304 11,782 17,822 31,816 31,816 31,816
Total Personal Services 3,304 11,782 24,987 38,994 38,994 38,994
Materials & Services
Water Costs ,
Prof/Contract Services 7,100 13,601 3,500 2,500 2,500 2,500
Repair And Maintenance 2 750 750 750
Special Dept. Expense 5,772 933 600 1,520 1,520 1,520
Office Supplies 2,962 2,355 2,850 3,500 3,500 3,500
Advertising & Publicity 3,432 2,767 3,755 4,600 4,600 4,600
Fees, Dues & Subscriptions 1,371 184 1,700 1,810 1,810 1,810
Travel & Training 6,896 9,885 11,953 10,875 10,875 10,875
Rents & Leases
Utilities
Insurance
Library Materials
Total Materials & Services 27,535 29,725 24,358 25,555 25,555 25,555
Capital Outlay
Land & Improvements
Vehicles
Equipment 1,030 4,800 4,800 4,800
Total Capital Outlay 1,030 4,800 4,800 4,800
Total Program 30.839 42,537 49,345 69.349 69.349 69.349
Medical and dental benefits are estimated at the full family rate and have increased by an estimated 10%.
113
1994/95 Adopted Budget City of Tigard
City Administration #3120
Actual Actual Adopted Proposed Approved Adopted
1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
Personal Services
Positions 3.00 4.00 4.00 4.00 4.00 4.00
Wages 154,746 163,398 170,313 187,438 187,438 187,438
Overtime 623 809
Worker's Compensation 585 917 1,220 1,132 1,132 1,132
Payroll Taxes 11,289 12,309 13,169 14,537 14,537 14,537
Retirement 21,237 23,142 23,844 26,241 26,241 26,241
Group Insurance 11,061 14,422 16,024 17,403 17,403 17,403
Total Personal Services 199,541 214,997 224,570 246,751 246,751 246,751
Materials & Services
' Water Costs
Prof/Contract Services 6,482 13,363 8,420 13,490 13,490 13,490
Repair And Maintenance 4,004 6,276 3,715 4,969 4,969 4,969
Special Dept. Expense 30,552 18,542 13,275 24,180 19,180 23,180
Office Supplies 4,046 2,643 3,150 7,915 7,915 7,915
Advertising & Publicity 33,184 25,092 31,469 40,100 40,100 40,100
Fees, Dues & Subscriptions 6,526 8,344 18,530 6,536 6,536 6,536
Travel & Training 8,075 4,546 8,403 8,936 8,936 8,936
Rents & Leases
Utilities
' Insurance
Library Materials
' Total Materials & Services 92,869 78,806 86,962 106,126 101,126 105,126
Capital Outlay
Land & Improvements
Vehicles
Equipment 2,414 518 7,085 7,320 7,320 7,320
Total Capital Outlay 2,414 518 7,085 7,320 7,320 7,320
Total Program 294.824 294321 318.617 360,197 355,197 359,197
Materials and services budget includes $4,000 for the 4th of July celebration, $5,000 for the community celebration,
and $4,000 for support of the Broadway Rose Theatre Company.
114
1994/95 Adopted Budget City of Tigard ,
Human Resources - Dept. #3130
Program Summary
The Human Resources Division is responsible for providing a full range of comprehensive personnel services and
programs to the organization which will:
• Provide leadership and act as a resource to the organization in all aspects of personnel management.
• Enable the City to acquire, develop, and retain a capable service-oriented work force.
• Develop, implement, and maintain personnel policies and procedures for the organization.
• Provide leadership maintaining cooperative labor/management relations with the City's represented
employees.
• Maintain a performance appraisal system which allows for an annual review of employee contributions and '
work performance.
• Maintain and update the City's compensation and classif ication system.
• To serve as a resource on the administration of employee benefits and to communicate employee benefit
information to all employees. ,
1994/95 Goals/Objectives '
• Develop organizational productivity and capacity through research and implementation of new or revised
practices.
• Build employee effectiveness, productivity and capacity through skill building and training. '
• Review and revise recruitment and selection practices for fair and successful selection of new employees.
• Review the City's personnel policies and procedures, implementing required changes, and educating the
workforce as necessary. '
Performance Measures
Description 1991/92 1992/93 1993/94 1994/95 ,
Applications 2,642 686 1,004 1,100
Recruitments 39 15 21 20 ,
Personnel Summary
,
Position 1991/92 1992/93 1993/94 1994/95
Human Resources Director 1 1 1 1
Human Resources Analyst 1 1 1 1
Communications/Training Analyst .5
Human Resources/Risk Assistant .5 .5 .5
115
1994/95 Adopted Budget City of Tigard
' Human Resources #3130
' Actual Actual Adopted Proposed Approved Adopted
1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
' Personal Services
Positions 2.00 2.50 2.50 3.00 3.00 3.00
Wages 83,601 90,768 97,549 121,272 121,272 121,272
' Overtime 144 161
Worker's Compensation 404 533 494 578 578 578
Payroll Taxes 7,601 8,145 8,042 10,148 10,148 10,148
' Retirement 13,416 14,856 13,657 16,978 16,978 16,978
Group Insurance 9,262 10,585 11,827 15,402 15,402 15,402
Total Personal Services 114,428 125,048 131,569 164,378 164,378 164,378
Materials & Services
' Water Costs
Prof/Contract Services 40,374 28,410 47,890 50,225 50,225 50,225
Repair And Maintenance 48 48 48 48 48
Special Dept. Expense 3,050 3,615 3,615 3,615
Office Supplies 4,194 6,296 5,095 7,210 7,210 7,210
Advertising & Publicity
Fees, Dues & Subscriptions 1,516 2,267 2,078 1,130 1,130 1,130
Travel & Training 2,662 2,677 3,110 4,648 4,648 4,648
Rents & Leases 325
Utilities
' Insurance
Library Materials
Total Materials & Services 48,746 39,698 61,596 66,876 66,876 66,876
Capital Outlay
' Land & Improvements
Vehicles
Equipment 916 774 875 965 965 965
Total Capital Outlay 916 774 875 965 965 965
Total Program 164.090 165.520 194,040 232,219 232,219 232,219
Professional services includes contract negotiations and City wide staff training and development. Personal services
have increased due to reclassification and transfer of 1/2 position from Finance for training coordination.
' 116
1994/95 Adopted Budget City of Tigard '
Risk Management - Dept. #3310
Program Summary
The Risk Manager is responsible to the City Administrator for the following areas:
• Risk Management - coordinating a City-wide program - this focus has resulted in a proactive approach in the
protection of City assets from losses that would unduly impact the City's operations and its financial integrity;
• Solid Waste - a joint effort is being made by the City and Washington County in an attempt to take a proactive
approach to the significant changes occurring in the solid waste industry and meeting the Metro-wide Waste
Reduction Goals set by the legislature - managing the City's franchise haulers, ordinance compliance, and
citizen complaints;
• American Disabilities Act (ADA) compliance implementation - includes facility and program compliance;
• Special Projects - available for projects for the City Administrator.
1994/95 Goals/Objectives ,
Risk Management
Determine Agent of Record for next three years, perform Phase I environmental audit on newly acquired
property, and develop draft of Emergency Operations Plan.
Solid Waste
Achieve Waste Reduction Plan for year 5 of Metro's 5 year plan; develop second 5 year Waste Reduction '
Plan with Washington County Wasteshed; implement Yard Debris Collection Program & Scrap Paper
Recycling Program.
ADA Compliance
Update American Disability Act (ADA) compliance plan for facilities. ,
Special Projects
Develop performance benchmarks for Maintenance Services and Police Departments; write draft emergency
operations plan and review with citywide staff.
Performance Measures
Description 1991/92 1992/93 1993/94 1994/95
Claims paid for:
Workers' Compensation $85,000 $50,000 $70,000 '
Liability 12,000 18,000 18,000
Auto 4,000 6,000 20,000 '
Property 5,500 5,000 5,000
Workers Comp Experience Mod. .99 1.03 1.08 .90
Personnel Summary
Position 1991192 1992/93 1993/94 1994/95 ,
Risk Manager/Management Analyst 1 1 1 1
Risk/HR Assistant .5 .5 .5 .5
117
1994/95 Adopted Budget City of Tigard
Risk Management #3310
Actual Actual Adopted Proposed Approved Adopted
1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
' Personal Services
' Positions 1.50 1.50 1.50 1.50 1.50 1.50
Wages 53,578 63,432 65,635 65,231 65,231 65,231
Overtime 948 284
Worker's Compensation 168 311 501 414 414 414
Payroll Taxes 3,300 3,953 5,432 5,458 5,458 5,458
Retirement 5,857 6,802 9,223 9,132 9,132 9,132
Group Insurance 6,879 7,244 8,965 8,919 8,919 8,919
Total Personal Services 70,730 82,026 89,756 89,154 89,154 89,154
Materials & Services
' Water Costs
Prof/Contract Services 18,751 4,019 6,275 5,550 5,550 5,550
Repair And Maintenance 109 100 150 150 150
Special Dept. Expense 20 417
' Office Supplies 1,865 2,204 3,127 2,500 2,500 2,500
Advertising & Publicity 145 34 600 600 600
Fees, Dues & Subscriptions 1,311 971 1,290 1,550 1,550 1,550
Travel & Training 3,719 2,219 3,811 3,805 3,805 3,805
Rents & Leases
Utilities
' Insurance 111,449 136,870 150,300 163,000 163,000 163,000
Library Materials
Total Materials & Services 137,260 146,843 164,903 177,155 177,155 177,155
Capital Outlay
' Land & Improvements
Vehicles
Equipment 916 1,265
' Total Capital outlay 916 1,265
Total Program 208.906 230.134 254,659 266,309 266,309 266,309
Water insurance has been included in this budget.
' 118
i
1994/95 Adopted Budget City of Tigard ,
Computer Systems - Dept #3220
Program Summary
The Computer Systems Manager remains vacant while the organization moves forward with a review of the computer ,
support function.
Nearly 200 users regularly utilize the system from more than 140 workstations located throughout City Hall, Police
Department, Library and Public Works. In addition, users from the City Attorney's office, Lake Oswego Police '
Department and other authorized users have 24 hour a day access to the network through the telephone system. Daily
backup of all data provides for a high degree of integrity and reliability.
1994/95 Goals/Objectives '
• Maintain high level of system reliability and availability
• Enhance personnel training
• Upgrade system network to meet increased needs
• Assist user departments in hardware and software selections
• Continue to improve, maintain and integrate City's software systems
Performance Measures
Description 1991/92 1992/93 1993/94 1994/95
Users 190 200 190 190 '
Workstations 105 122 138 140
Mainframe storage" 930MB ,
Local area network storage' 2.4GB 3GB 5.3GB 6.6GB
Backup time (hours/week) 4 5 6 6.5
Servers/central processing units 5 7 9 13 '
Annual cost per user' $504 $350 $200 $135
Annual cost per station" $912 $608 $400 $175 ,
Measurement basis:
MB - Megabytes '
GB - Gigabytes
Annual costs are based on maintenance of all equipment as well as system and station upgrades.
Personnel Summary
Position 1991/92 1992/93 1993/94 1994195
Computer System Manager 1 1 1 1
119 '
1994/95 Adopted Budget City of Tigard
' Computer Systems #3220
' Actual Actual Adopted Proposed Approved Adopted
1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
' Personal Services
Positions 1.00 1.00 1.00 1.00 1.00 1.00
Wages 41,914 43,051 44,035 31,697 31,697 31,697
' Overtime 2,545 1,727 2,117
Worker's Compensation 177 246 227 159 159 159
Payroll Taxes 3,482 3,636 3,805 2,652 2,652 2,652
' Retirement 6,224 6,269 6,461 4,438 4,438 4,438
Group Insurance 5,317 4,894 5,020 3,299 3,299 3,299
Total Personal Services 59,659 59,823 61,665 42,245 42,245 42,245
Materials & Services
' Water Costs
Prof/Contract Services 7,122 7,560 7,000 19,000 19,000 19,000
Repair And Maintenance 4,567 5,280 4,500 9,000 9,000 9,000
' Special Dept. Expense
Office Supplies 601 638 2,300 2,300 2,300 2,300
Advertising & Publicity 100 1,100 1,100 1,100
Fees, Dues & Subscriptions 1,596 1,937 7,150 7,650 7,650 7,650
Travel & Training 1,978 3,006 1,250 1,750 1,750 1,750
Rents & Leases 500
Utilities
' Insurance
Library Materials
' Total Materials & Services 15,864 18,421 22,800 40,800 40,800 40,800
Capital Outlay
Land & Improvements 1,000
Vehicles
Equipment 10,445 9,840 6,500 7,000 7,000 7,000
Total Capital Outlay 10,445 9,840 7,500 7,000 7,000 7,000
Total Program 85.968 88.084 91.965 90.045 90.045 90.045
' This position is currently vacant. During this transition period, much of the required computer support will come from
contracts. It is anticipated that this position will be filled in the fall.
' 120
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1994/95 Adopted Budget City of Tigard, Oregon
' Policy and Administration Program
Finance Department
' Finance
i
Acrninistrative
Aitatyst Accounting Services
' Actual Actual Adopted Proposed Approved Adopted
Acct Description 1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
# Positions 19.50 18.50 17.50 18.50 18.50 18.50
Personal Services 541,037 599,618 641,256 761,914 761,914 761,914
Materials & Services 144,172 179,990 209,812 255,869 255,869 255,869
' Capital Outlay 27,269 13,102 23,960 20,600 20,600 20,600
' Total Finance - by Category 712,478 792,710 875,028 1,038,383 1,038,383 1,038,383
Finance 118,276 125,544 186,208 166,408 166,408 166,408
' Accounting 202,052 223,722 214,312 423,627 423,627 423,627
Administrative Services 392,150 443,444 474,508 448,348 448,348 448,348
Total Finance - by Dept. 712,478 792,710 875,029 1,038,383 1,038,383 1,038,383
121
1994/95 Adopted Budget City of Tigard
Finance - Dept. #3210
Program Summary
,
The Finance Director is responsible to the City Administrator for all City financial activities including accounting, '
management of cash, investments and debt service, capital improvement financing, financial forecasting, coordination
of annual audit, and preparation of annual budget. In addition , the Finance Director also supervises the Administrative
Services functions including office services, records and municipal court.
The Director also manages issuance of debt including:
• General obligation bonds '
• Bond anticipation notes
• Certificates of participation
The Finance Director acts as financial consultant to department heads and the City Administrator in addition to also '
acting as staff liaison to the Budget Committee and to other Boards and committees as needed.
1994/95 Goals/Objectives
• Develop the comprehensive long range financial plan. '
• Update and streamline purchasing rules and procedures.
• Coordinate inclusion of water activities into City financial systems. '
• Prepare annual budget and financial statements.
• Review and analyze water rates. '
Performance Measures '
Description 1991/92 1992/93 1993/94 1994/95 '
Average investment portfolio 12,276,960 10,545,488 11,000,000 15,000,000
Debt issued 3,405,000 7,595,000 7,595,000 3,000,000 ,
City Operating Budget 9,976,670 10,521,509 10,521,509 15,000,000
Personnel Summary
Position 1991/92 1992/93 1993/94 1994/95 '
Finance Director 1 1 1 1
Purchasing Specialist 1 1 1 '
Administrative Secretary 1
Analyst 1 .5 '
122 '
1994/95 Adopted Budget City of Tigard
' Finance Department #3210
Actual Actual Adopted Proposed Approved Adopted
1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
' Personal Services
Positions 3.00 2.00 3.00 1.50 1.50 1.50
Wages 74,907 79,914 115,426 77,587 77,587 77,587
Overtime
Worker's Compensation 294 444 586 355 355 355
Payroll Taxes 5,851 6,257 9,515 6,477 6,477 6,477
' Retirement 10,487 10,956 16,160 10,862 10,862 10,862
Group Insurance 8,586 9,489 15,413 11,528 11,528 11,528
' Total Personal Services 100,125 107,060 157,100 106,809 106,809 106,809
Materials & Services
' Water Costs
Prof/Contract Services 1,650 3,112 2,730 5,520 5,520 5,520
Repair And Maintenance 5 8,305 15,695 15,695 15,695
' Special Dept. Expense
Office Supplies 864 1,939 1,945 1,120 1,120 1,120
Advertising & Publicity 1,043 2,293 2,863 3,790 3,790 3,790
Fees, Dues & Subscriptions 10,708 9,921 9,550 12,205 12,205 12,205
' Travel & Training 2,511 1,024 3,715 1,769 1,769 1,769
Rents & Leases 20
Utilities
Insurance
Library Materials
' Total Materials & Services 16,801 18,289 29,108 40,099 40,099 40,099
Capital Outlay
Land & Improvements
Vehicles
Equipment 1,350 195 19,500 19,500 19,500
' Total Capital Outlay 1,350 195 19,500 19,500 19,500
' Total Program 118,276 125.544 186.208 166.408 166,408 166,408
' The Purchasing Specialist position was transferred to Accounting and 1/2 of the Analyst position was transferred to
Human Resources. Capital outlay includes voice mail for the City phone system and office equipment previously
shown in Office Services.
' 123
1994/95 Adopted Budget City of Tigard
Accounting - Dept. #3230
Program Summary
The Accounting Manager is responsible to the Finance Director for the City's accounting services including utility billing,
accounts receivable, accounts payable, payroll, fixed assets, lien searches, inventory and preparation of financial and
special request reports, and centralized purchasing.
1994/95 Goals/Objectives '
• Implement joint utility billing of sewer and water charges. ,
• Complete integration of water activities into City accounting systems.
• Implement USA consumption based sewer billings 7/1/94. '
• Prepare the Comprehensive Annual Financial report and issue by November 15, 1994.
• Develop a cash flow analysis model to enhance investment management activities. '
Performance Measures
Description 1991/92 1992/93 1993/94 1994/95 '
Accounts payable invoices 5,720 3,408 3,572 3,572
Payroll checks 4,500 4,632 4,654 4,654
Utility bills 100,000 96,252 98,004 98,004 '
Phone calls 5,580 4,884 5,220 5,220
Number of vendors 1,686 2,049 2,605 2,605 '
Check requests 3,400 3,420 3,432 3,432
Lien searches 1,803 1,812 3,696 3,696 ,
Personnel Summary
Position 1991/92 1992/93 1993/94 1994/95 ,
Accounting Manager 1 1 1 1
Budget/Financial Analyst 1 '
Purchasing Specialist 1
Accounting Assistant III 1 2 2 2 '
Accounting Assistant II 2 2 1 3
Accounting Assistant 1 1 '
124 ,
1994/95 Adopted Budget City of Tigard
Finance Department - Accounting #3230
Actual Actual Adopted Proposed Approved Adopted
1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
' Personal Services
Positions 5.00 5.00 4.00 8.00 8.00 8.00
i
Wages 115,889 115,937 116,028 244,984 244,984 244,984
' Overtime 32 72
Worker's Compensation 575 827 625 1,238 1,238 1,238
Payroll Taxes 8,983 8,750 9,565 20,499 20,499 20,499
' Retirement 10,643 14,713 15,679 32,927 32,927 32,927
Group Insurance 12,694 14,654 14,128 32,445 32,445 32,445
Total Personal Services 148,816 154,953 156,025 332,093 332,093 332,093
i Materials & Services
Water Costs
Prof/Contract Services 23,678 29,451 25,265 28,590 28,590 28,590
Repair And Maintenance 434 807 747 750 750 750
Special Dept. Expense 24 100 150 150 150
' Office Supplies 24,563 27,493 29,525 54,850 54,850 54,850
Advertising & Publicity 140 1,432
Fees, Dues & Subscriptions 522 1,434 1,000 1,185 1,185 1,185
' Travel & Training 845 3,053 1,250 4,909 4,909 4,909
Rents & Leases
Utilities
Insurance
Library Materials
Total Materials & Services _ 50,182 63,694 57,887 90,434 90,434 90,434
Capital Outlay
' Land & Improvements
Vehicles
Equipment 3,054 5,075 400 1,100 1,100 1,100
Total Capital Outlay 3,054 5,075 400 1,100 1,100 1,100
Total Program 202.052 223.722 214.312 423.627 423,627 423 627
Accounting employees from the Water District have been included in this budget as have other associated Water
District accounting costs.
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1994/95 Adopted Budget City of Tigard, Oregon
Policy & Administration Program
Finance Department
Administrative Services
Administrafive.Services
Qfiiee Municipal
Records
Services Gouci
' Actual Actual Adopted Proposed Approved Adopted
Acct Description 1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
# Positions 11.50 11.50 10.50 9.00 9.00 9.00
Personal Services 292,096 337,605 328,131 323,014 323,014 323,014
Materials & Services 77,189 98,007 122,817 125,336 125,336 125,336
' Capital Outlay 22,865 7,832 23,560
Total Admin Svcs - by Category 392,150 443,444 474,508 448,350 448,350 448,350
Office Services 224,309 252,468 262,186 211,416 211,416 211,416
Records 73,963 69,715 80,993 90,114 90,114 90,114
Municipal Court 93,878 121,261 131,329 146,820 146,820 146,820
' Total Admin Svcs - by Dept. 392,150 443,444 474,508 448,350 448,350 448,350
126
1994/95 Adopted Budget City of Tigard
Office Services - Dept. #3320
Program Summary
'
The Administrative Services Manager is responsible to the Finance Director for the Office Services section which
provides city-wide support to City departments in: word processing, desktop publishing; spreadsheet development, data
entry; switchboard, mail services; meeting room reservations; and coordination of large copy projects.
1994/95 Goals/Objectives ,
• Continue to offer internal general support services and Information Processing services to meet organizational
workload demands.
• Provide desktop publishing support to develop professional brochures and publications.
Performance Summary
1991/92 1992/93 1993/94 1994/95 '
Description
% time spent - Information Processing/Office '
Services:
Administration 390/o/48% 220/o/42% 120/o/37% 340/o/41%
Community Development 80/o/18% 100/0/19% 90/o/29% 210/c/33%
Engineering 00/0/1% 2%/2% 1%/11% 20/o/11%
'
Finance 50/o/10% 40/o/10% 40/o/10% 100/0/11%
Library 220/o/5% 21%/4% 130/o/2% 310/c/2%
Operations 10/0/1% 10/0/1% 20/6/2% 20/6/2% t
Police 250/o/17% 400/o/22% 590/6/9%
Phone call volume (avg/month) 13,467 14,060 13,200 13,500
Postage cost (avg/month) $2,074 $2,094 $2,103 $4,750
Personnel Summary
'
Position 1991/92 1992/93 1993/94 1994/95
Office Services Manager 1 1
Senior Information Processing Technician 1 1
Information Processing Technician 1
Senior Office Assistant 2 2 1 ,
Office Assistant 3.5 3.5 2.5 3
127 '
1994/95 Adopted Budget City of Tigard
Finance Department - Office Services #3320
' Actual Actual Adopted Proposed Approved Adopted
1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
Personal Services
Positions 6.50 6.50 5.50 4.00 4.00 4.00
Wages 126,137 134,844 118,045 91,599 91,599 91,599
' Overtime 26
Worker's Compensation 642 1,252 688 500 500 500
Payroll Taxes 10,030 10,895 9,731 7,665 7,665 7,665
Retirement 13,321 17,604 15,641 12,824 12,824 12,824
Group Insurance 19,689 18,497 17,722 17,900 17,900 17,900
Total Personal Services 169,845 183,092 161,827 130,488 130,488 130,488
Materials & Services
Water Costs
Prof/Contract Services 7,791 793 1,725 1,725 1,725 1,725
Repair And Maintenance 11,227 2,732 4,945 2,397 2,397 2,397
Special Dept. Expense
Office Supplies 10,673 42,083 67,418 73,331 73,331 73,331
Advertising & Publicity 813 126
Fees, Dues & Subscriptions 1,207 13,984 660 205 205 205
' Travel & Training 2,319 1,473 2,280 1,765 1,765 1,765
Rents & Leases 385 566 645 1,505 1,505 1,505
Utilities
Insurance
Library Materials
Total Materials & Services 33,602 62,444 77,799 80,928 80,928 80,928
Capital Outlay
Land & Improvements
Vehicles
Equipment 20,862 6,932 22,560
' Total Capital Outlay 20,862 6,932 22,560
Total Program 224.309 252.468 262.186 211.416 211,416 211,416
f One and a half positions have been eliminated in the Office Services area.
128
1
1994/95 Adopted Budget City of Tigard
Records - Dept. #3330
Program Summary
1
The Administrative Services Manager is responsible to the Finance Director for the Records Section which provides 1
City-wide support for files management. Responsibilities include file development, filing, records retrieval, coordination
of records destructions and microfilming and equipment purchasing. The City's records management program provides
a means for control of inactive records, framework for legal protection, allows for timely destruction of records and
efficient use of space. 1
1994/95 Goals/Objectives
• Document preparation and maintenance microfilming of council, building, engineering, personnel, planning 1
commission, police case files, plans, as-builts and land use files.
• Develop a disaster recovery plan for citywide records. 1
• Continued implementation of the computerized file check-out system.
With the use of microfilm, documents previously kept in the vault are now available in the work area. Microfilm in the ,
work area allows staff more direct access to records and reduces the need for a general "file clerk." Records staff will
become more project oriented focus less on retrieval and filing. 1
Performance Measures
Description 1991/92 1992/93 1993/94 1994/95
Records requests 312 251 235 220 1
Files pulled 607 581 365 350
Average time to locate/fill request 18 min 27 min 23 min 1
% of requests filled 94% 96% 96%
Copies made 1,243 1,188 2,794 1,300
New files created 498 843 580 600
Hours spent on document preparation/year 2,068 1,115 1,000 1,000 1
Personnel Summary
Position 1991192 1992/93 1993/94 1994/95
Records/Court Manager .5 .5 .5 .5
Records Clerk 2 1.5 1.5 1.5 1
i
1
129 1
' 1994/95 Adopted Budget City of Tigard
Finance Department - Records #3330
Actual Actual Adopted Proposed Approved Adopted
1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
1 Personal Services
Positions 2.50 2.00 2.00 2.00 2.00 2.00
Wages 44,240 44,367 46,968 54,357 54,357 54,357
Overtime 221 47 280 315 315 315
Worker's Compensation 435 779 268 284 284 284
Payroll Taxes 2,431 2,869 3,894 4,575 4,575 4,575
Retirement 3,402 4,306 6,382 8,278 8,278 8,278
' Group Insurance 5,847 6,687 5,913 7,998 7,998 7,998
Total Personal Services 56,576 59,055 63,705 75,807 75,807 75,807
Materials & Services
Water Costs
Prof/Contract Services 10,050 5,628 9,000 8,900 8,900 8,900
Repair And Maintenance 2,195 2,252 2,555 2,627 2,627 2,627
Special Dept. Expense
Off ice Supplies 1,742 1,157 2,215 1,700 1,700 1,700
Advertising & Publicity 46
Fees, Dues & Subscriptions 180 200 255 275 275 275
Travel & Training 1,007 523 2,263 805 805 805
Rents & Leases 164
Utilities
Insurance
Library Materials
Total Materials & Services 15,384 9,760 16,288 14,307 14,307 14,307
Capital Outlay
' Land & Improvements
Vehicles
Equipment 2,003 900 1,000
Total Capital Outlay 2,003 900 1,000
Total Program 73,963 69.715 80.993 90,114 90,114 90,114
Personal services have increased due to reclassificaitons.
130
G
1994/95 Adopted Budget City of Tigard
Municipal Court - Dept. #3340
Program Summary
Municipal Court provides a local forum for resolution of parking citations, minor traffic citations, limited misdemeanors
and civil infractions. The Municipal Court Judge is responsible to City Council for operation of the Court. The
Administrative Services Manager reports to the Finance Director and is responsible for administration of the Court and
coordinates with the Judge in the development of Court policy and procedures.
1994/95 Goals/Objectives
• Continued processing of traffic, parking, misdemeanor and civil infractions caseloads.
• Review and update of Court policies, procedures and forms. '
Focus on methods to reduce suspension rate and increase revenue.
Performance Measures
Description 1991/92 1992/93 1993/94 1994/95
Traffic citations processed 7,911 7,285 7,100 7,780
Misdemeanor/code violations 44 71 80 80
Judicial hours 386 401.25 360 410
Drivers' license suspended 1,070 -1,790 '1,175 1,945
Court Revenue $294,553 $284,147 $262,700 $291,750
Personnel Summary
Position 1991/92 1992/93 1993/94 1994/95
Administrative Services Manager .5 .5 .5 .5
Office Assistant III 1 1 1 1
Office Assistant 1 1.5 1.5 1.5 '
Increase in number of suspensions reflects change in how suspensions are processed and counted (per violation versus per incident.)
131
1
1994/95 Adopted Budget City of Tigard
Finance Department - Municipal Court #3340
Actual Actual Adopted Proposed Approved Adopted
1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
Personal Services
Positions 2.50 3.00 3.00 3.00 3.00 3.00
Wages 48,276 68,613 73,168 81,877 81,877 81,877
Overtime 257 111 500 550 550 550
Worker's Compensation 163 458 413 428 428 428
Payroll Taxes 2,640 6,272 6,074 6,897 6,897 6,897
Retirement 3,927 9,944 9,883 11,540 11,540 11,540
Group Insurance 10,412 10,060 12,561 15,427 15,427 15,427
Total Personal Services 65,675 95,458 102,599 116,719 116,719 116,719
Materials & Services
' Water Costs
Prof/Contract Services 24,037 23,056 24,400 26,330 26,330 26,330
Repair And Maintenance 2,298 145 300 370 370 370
Special Dept. Expense 50 25 25 25
Office Supplies 1,328 981 1,325 1,000 1,000 1,000
Advertising & Publicity
Fees, Dues & Subscriptions 200 341 650 471 471 471
Travel & Training 340 1,280 2,005 1,905 1,905 1,905
Rents & Leases
Utilities
Insurance
Library Materials
Total Materials & Services 28,203 25,803 28,730 30,101 30,101 30,101
Capital Outlay
Land & Improvements
Vehicles
Equipment
Total Capital Outlay
Total Program 93.878 121,261 131,329 146,820 146,820 146 820
132
1994/95 Adopted Budget City of Tigard, Oregon
General Government
General Government
- i
CAy city
Wide Attorney
Support
Program Funding Distribution
Fund
Total by State Gas County
Program Program General Sanitary Stone Water Tax Gas Tax
City Wide Support 225,529 137,482 29,296 11,276 24,808 18,042 4,623
City Attomey 168,000 102,413 21,823 8,400 18,480 13,440 3,444
Total by Fund 393,529 239,895 51,119 19,676 43,288 31,482 8,067
133
1994/95 Adopted Budget City of Tigard
General Government - Dept. #4000
Program Summary
The Finance Director is responsible to the City Administrator for management of the General Government program.
This budget unit includes City-wide expenditures that are not easily attributable to specific activities within the operating
programs such as utility charges, regional government dues and other miscellaneous costs. An effort has been made
to move items out of this budget unit to the units that are responsible for the expenditures thereby reducing the general
government budget over the past several years.
Costs for City Attorney services provided by O'Donnell, Ramis Crew & Corrigan, located in Portland, are also included
in this program.
Actual Actual Adopted Proposed Approved Adopted
Materials & Services 1991192 1992193 1993/94 1994195 1994/95 1994/95
Prof/Contract Services 97,860 106,523 225,000 175,500 175,500 175,500
Repair & Maintenance
Special Dept. Expense
Office Supplies 69,780 1,389
Advertising & Publicity
Fees, Dues &
Subscriptions 30,498 33,325 47,015 41,644 41,644 41,644
Rents & Leases 35,000
Utilities 123,600 114,297 124,716 176,385 176,385 176,385
Total 356,738 255,536 396,731 393,529 393,529 393,529
134
1994/95 Adopted Budget City of Tigard
City Wide Support - #4100
Program Summary
Actual Actual Adopted Proposed Approved Adopted
Materials & Services 1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
7,500 7,500 7,500
Prof/Contract Services
Repair & Maintenance
Special Dept. Expense
Office Supplies 69,780 1,389
Advertising & Publicity
Fees, Dues &
Subscriptions 30,498 33,325 47,015 41,644 41,644 41,644
Rents & Leases 35,000
Utilities 123,600 114,299 124,716 176,385 176,385 176,385
Total Budget Unit 258,878 149,013 171,731 225,529 225,529 225,529
Notes:
This budget unit includes the following detailed appropriations:
• Contract Service:
• City wide space planning 5,000
• signing interpretation 2,500
7,500
• Dues for membership in state or regional organizations:
Tualatin Valley Economic Development Commission 5,500
• Metropolitan Services District 13,822
Boundary Commission 3,215
• League of Oregon Cities 13,607
5,500
41,644
• Utilities for public facilities:
• Natural Gas 17,000
• Telephone 47,085
• Water 28,000
• Sewer/Storm 15,300
• Electricity 69,000
176,385
225,529
135
I 1994/95 Adopted Budget City of Tigard
City Attorney - #4200
r Program Summary
Actual Actual Adopted Proposed Approved Adopted
Materials & Services 1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
Prof/Contract Services 97,860 106,523 225,000 168,000 168,000 168,000
Total
97,860 106,523 225,000 168,000 168,000 168,000
Notes:
The cost of City Attorney services are estimated by category as follows:
1991/92 1992/93 1993/94 1994/95
Community Development 29,358 20,026 37,648 40,000
City Council 18,593 10,112 23,419 25,000
Municipal Court 9,786 10,328 12,119 15,000
Police 8,807 10,733 11,824 15,000
Finance/Taxation 12,722 13,612 15,905 20,000
Hearings Officer 7,829 8,042 9,524 12,000
Water 20,000 10,000
Dolan/A-Boy 80,000
Other 10,765 28,175 14,561 31,000
97,860 106,523 225,000 168,000
1
' 136
l
1994195 Adopted Budget City of Tigard, Oregon
Total Debt Service - #5000
Program Summary
The City of Tigard Debt Service program is managed by the Finance Director. The City's financial policies allow the
issuance of debt for one time expenditures normally of a capital improvement nature. General Obligation debt has been
voter approved and the proceeds used only for the purposes approved by the voters.
The City completed a refunding transaction in May of 1993. The 1987 Advance Refunding issue and 1989 Road Bond
issue were both advance refunded. In addition, Bancroft Bond series 14 and the term bond portion of Series 1989 and
1990 were currently refunded. This transaction saved over $270,000 in debt service over the fife of the bonds.
The State of Oregon requires the resources set aside in escrow and related debt service of the defeased bonds to be
included in the budget.
Original general obligation debt was voter approved and consisted of the 1984 Civic Center bonds and 1989 Road
Bonds.
Bancroft bonds are issued to provide funding to allow property owners participating in local improvement districts to pay
their share of such improvements in installments.
In 1992/93 $285,000 in Bancroft bonds were called early due to the early receipt of assessments from certain property
owners.
Certificates of Participation were issued in 1990 to fund certain park improvements. Debt service is funded by a five
year serial levy.
The Bond Anticipation Notes were issued to provide funds for the interim financing of certain local improvements within
the Dartmouth Street Local Improvement District. The notes are due January 1, 1996 and it is currently the intent of
the City, upon completion of the improvement project, to issue special assessment bonds to provide long-term financing.
The following graphs depict future debt service requirements in total and by debt service type. Also presented are
schedules detailing required debt service expenditures for fiscal year 1994/95.
Debt Outstanding
Estimated as of Estimated as of
6130/94 6/30/95
General Obligation Bonds 1,290,000 100,000
GO Bonds - Advance Refunding 6,645,000 1,985,000
Bancroft Improvement Bonds 2,033,000 1,740,000
Certificates of Participation 325,000
Bond Anticipation Notes 3,080,000
Total Debt Outstanding 13,373,000 3,825,000
137
I
1994/95 Proposed Budget City of Tigard, Oregon
Summary of Debt Service by Type
TYPE/Source of Dollars Fund Totals
' GENERAL OBLIGATION BONDS -
Paid from property taxes Refunding Bonds 561,864
Road Bond 985,400
Water Bonds 117,152
1,664,416
GENERAL OBLIGATION BONDS - CALLABLE PORTION -
Paid from escrow account Escrow Fund 5,067,380
BANCROFT IMPROVEMENT BONDS
AND BOND ANTICIPATION NOTES:
Paid primarily from Special Assessments Pre 1984 Bancroft Bonds 126,480
135th LID 22,970
PacTrust LID 191,770
Lincoln/Locust Street LID 60,400
1993 Refunding 32,020
Dartmouth Street LID 3,240,100
3,673,740
CERTIFICATES OF PARTICIPATION -
Paid from property taxes Park Levy Debt Service 346,532
TOTAL 1994/95 DEBT SERVICE 10,752,068
Debt Service by Type
Certificates d Park*Wion (4.4%)
Gen Gbigation (19.8%)
Bancroft Inpr (47.1
i
138
1994/95 Adopted Budget
Projected Annual Debt Service
G.OJBancrofUCerbficates/BAN's
14-1
1
1
~ N
::;i<;:<•
:3
C M;:#
Q
- -
f!.rfy.•fi : i~ v. 'Fai'ry:::.
.iii?::h: i•. x ..i ~C;:;i
1995 1996 1997 1998 1999 2000 2001 2002 2003 2004
Fiscal Year
Bancroft Impr GO Bonds Certificates
0 BAN'S ; k Escrow
Debt Service program expenditures through fiscal year 1994/95 are shown below:
Actual Actual Adopted Proposed Approved Adopted
Program Expenditures 1991/92 1992193 1993/94 1994195 1994/95 1994!95
General Obligation Bonds 1,338,034 7,245,000 1,476,800 1,664,416 1,664,416 1,664,416
Bancroft Improvement Bonds 979,003 1,274,000 3,827,700 3,673,740 3,673,740 3,673,740
Certificates of Participation 326,137 275,000 346,800 346,532 346,532 346,532
GO Bonds - Refunding/Escrow 2,235,100 5,067,380 5,067,380 5,067,380
Total Debt Service 2,643,174 8,794,000 7,886,400 10,752,068 10,752,068 10,752,068
139
1994/95 Adopted Budget
Projected Annual Debt Service
General Obligation Bonds
1.8
- - "
1.6
1.4 - - -
I PA
12 -
~ C
N .4
H 1 -
0.8
-a
c
Q
c - -
0.6-
0.4-1
0.2
1995 1996 1997 1998 19% 2000 2001 2002 2003
Fiscal Year
Principal 0 Interest
1994/95 debt service on the outstanding general obligation bonds is as follows:
G.O SERIES/
Purpose Date Interest Principal Total
1987 12/01/94 9,250 9,250
Refunding bonds 06/01/95 8,069 145,000 153,069
Original issue $2,215,000
1989 01/01/95 55,700 55,700
Major street & safety imp 07/01/95 29,700 900,000 929,700
Original issue $8,500,000
' 1993 Series A 01/01/95 127,272 127,272
Advance Refunding Bonds 07/01/95 127,273 145,000 272,273
Original issue $6,935,000
1976 Water Bonds - Tigard 01/01/95 6,365 107,484 113,849
07/01/95 3,303 3,303
Total General Obligation Bond Debt Service 366,932 1,297,484 1,664,416
140
1994/95 Adopted Budget
Pro`ected Annual Deb~Sedvice
Bancroft Improvement n s
4-1
33.5-0 -
Lmma
3-0 2
2-1
C
Q
0.
1995 19% 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006
Fiscal Year
® Principal = Interest
1994/95 debt service on outstanding Bancroft Bonds is scheduled as follow:
Issuance
Bancroft Series Date Interest Principal Costs Total
11 08/01/94 105 3,000 3,105
14 12/01/94 45,000 45,000
17 - 68th St Parkway 09/01/94 3,375 75,000 78,375
1989 -135th Ave 12/01/94 1,770 20,000 21,770
05/01/95 1,200 1,200
1990 - PacTrust 08/01/94 43,035 110,000 153,035
02/01/95 38,735 38,735
19938 - Current Refunding 12/01/94 16,010 16,010
06/01/95 16,010 16,010
Lincoln/1-ocust St 08/01/94 10,200 40,000 50,200
02/01/95 10,200 10,200
Total Bonds 140,640 293,000 433,640
Bond Anticipation Notes -
Dartmouth Street 01/01/95 50,050 50,050
07/01/95 50,050 3,080,000 60,000 3,190,050
Total Bancroft Debt Service 240,740 3,373,000 60,000 3,673,740
a
141
1994/95 Adopted Budget
j Projected Annual Debt Service
Certif icates of Participation
350-
300
-1-1
250
o
1
100-
1
50
0
1995
Fiscal Year
Principal = Interest
1994/95 debt service on the outstanding certificates of participation is as follows:
Date Interest Principal Total
12/15/94 10,766 10,766
06/15/95 10,766 325,000 335,766
Total Certificates of Participation Debt Service 21,532 325,000 346,532
142
1994/95 Adopted Budget
Projected Annual Debt Service
General Obligation - Callable Portion
5.1
4- oo I
V' N
^
a 2
-oo
1995 19% 1997 1998 1999 2000 2001 2002 2003 2004
Fiscal Year
® Principal O Interest
1994/95 debt service on the outstanding general obligation bonds in escrow - callable portion - is as follows:
G.O SERIES/
Purpose Date Interest Principal Total
1987 12/01/94 47,830 47,830
Refunding Bonds 06/01/95 47,830 47,830
Callable portion
Original issue $2,215,000
1989 01/01/95 155,860 155,860
Major street & safety imp 07/01/95 155,860 4,660,000 4,815,860
Callable poriton
Original issue $8,500,000
Total General Obligation Bond Debt Service - Callable 407,380 4,660,000 5,067,380
143
1994/95 Adopted Budget City of Tigard
Total Capital Projects - #6000
Program Summary
The Capital Projects Program includes capital improvements to the Civic Center, Senior Center, parks, water, streets,
and sanitary and storm sewer systems. Projects related to streets, water sanitary and storm sewer systems, local
improvement district projects and general projects are managed by the City Engineer who reports on such matters
directly to the City Administrator.
Park system capital projects are managed by a senior planner in the Planning Division of Development Services who
reports directly to the Community Development Director.
Project Funding Summary
• General Most projects in this category relate to City facilities improvements and include
bringing such facilities up to safety standards, increasing accessibility to City
buildings and complying with new regulations related to underground fuel
tanks and the American Disabilities Act (ADA). A listing of such projects and
summary of funding sources are shown on the following pages.
• Sanitary Sewer Most sewer capital improvements are funded by developer paid system
development charges (SDC). Currently the SDC is set by the Unified
Sewerage Agency (USA) and the City retains 20% for capacity related
improvements and repairs.
• Storm Sewer Majority of the projects are funded by developer paid SDCs. The City retains
100% of the SDC set by USA for capacity related improvements and repairs.
• Street Projects are funded by county and state gas taxes and Traffic Impact Fee's
(TIF) and include construction and repair, pavement overlays and
improvements to expand capacity of street systems due to growth. Included
• this year is a transportation study of 99W and a transportation system study.
Water Due to the merging of water activities into the City operation, water projects
are now included in the City budget and are managed along with other
projects by the City Engineer.
• Park Park SDC's are used to expand the park system and have, over the past
several years, funded the acquisition of additional park land.
• LID Local Improvement District projects are temporarily funded through the sale
of bond anticipation notes (BANs). The notes are eventually retired with the
proceeds of a Bancroft Bond sale or payment of assessments on benefitted
properties.
144
1994/95 Adopted Budget
• Road Bond Projects were funded by bonds sold in 1989 for $8,500,000 for the following
road improvements:
Bonita Road $800,000
Durham Road 2,200,000
Gaarde/Pacific Highway 850,000
Greenburg Road 1,400,000
Locust Street 450,000
Main Street 700,000
McDonald Street 900,000
Walnut Street 250,000
69th Avenue/Pacific Highway 150,000
121st Avenue 800,000
Total $8,500,000
All projects are complete.
• Park Levy The park Board established a list of park land acquisitions and improvements to be
funded by a five-year serial levy approved by voters in 1989. Funds were borrowed
in anticipation of levy proceeds and improvements began early in fiscal year 1990/91.
Park levy improvements were estimated to be completed in three years.
i
1
145
1994/95 Adopted Budget City Of Tigard, Oregon
Summary Of Capital Projects
Actual Actual Adopted Proposed Approved Adopted
Project Summary 1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
General 231,820 332,906 481,650 67,986 67,986 67,986
' Sanitary Sewer 236,003 1,072,599 1,928,390 1,500,000 1,500,000 1,500,000
Storm Sewer 49,096 855,655 1,101,000 1,101,700 1,101,700 1,101,700
Water 567,910 2,864,569 2,864,569 2,864,569
Street/Overlays 2,953,823 1,893,777 2,715,900 2,827,650 2,827,650 2,827,650
Parks 413,036 575,421 430,600 836,300 836,300 836,300
Local Improvements (LID) 137,369 2,453,000 2,207,600 1,130,000 1,130,000 1,130,000
Other 35,600 35,600 35,600
Total Capital Projects- 4,021,147 7,183,358 9,433,050 10,363,805 10,363,805 10,363,805
Fund Summary
General Fund 231,820 332,906 264,743 42,986 42,986 42,986
' Sanitary Sewer 236,003 1,072,599 1,960,446 1,500,000 1,500,000 1,500,000
Storm Sewer Fund 49,096 796,530 1,028,733 1,000,000 1,000,000 1,000,000
Water Fund 439,910 585,400 585,400 585,400
State Gas Tax Fund 331,824 747,393 716,118 742,443 742,443 742,443
County Gas Tax Fund 6,586 6,586 6,586
Traffic Impact Fee 99,853 843,384 1,370,000 1,678,540 1,678,540 1,678,540
Streets SDC Fund 21,870
Parks SDC Fund 4,885 369,421 360,000 723,800 723,800 723,800
Water Quality/Quantity 59,125 101,000 101,700 101,700 101,700
Underground Utility 35,600 35,600 35,600
Water SDC 128,000 1,594,250 1,594,250 1,594,250
Special Assessment CIP Fund 137,369 2,453,000 2,207,600 1,130,000 1,130,000 1,130,000
Road Bond Improvement Fund 2,500,276 303,000
Park Levy CIP Fund 408,151 206,000 70,600 112,500 112,500 112,500
Bull Mountain CIP Fund 515,000 462,000 462,000 462,000
Water CIP Fund 648,000 648,000 648,000
Other funds 270,900
Total Capital Projects 4,021,147 7,183,358 9,433,050 10,363,805 10,363,805 10,363,805
i
146
r
1994/95 Adopted Budget City of Tigard
Summary of General Capital Improvements
Proposed Approved Adopted
1994/95 1994/95 1994/95
Police records area remodel 8,986 8,986 8,986
Niche HVAC system replacement 9,000 9,000 9,000
City center improvements 50,000 50,000 50,000
Total General Improvements 67,986 67,986 67,986
i
Funding Summary
General Fund 42,986 42,986 42,986
State Gas Tax Fund 25,000 25,000 25,000
Total Funding 67,986 67,986 67,986
147
I
1994/95 Adopted Budget City Of Tigard, Oregon
Summary Of Contingency/Reserves - 7000
The adopted budget includes contingency appropriations for most operating funds. Contingencies are
built into the budget to ensure that funds are available for unforseen events and to build a cushion
into revenue estimates. In addition to contingency funds, this program also includes equipment
reserves for certain funds to provide for the replacement of equipment in future years.
Contingencies may be transferred from the contingency appropriation to a program expenditure within the
1 same fund by council resolution. Contingencies and equipment reserves are detailed below by fund.
Actual Actual Adopted Proposed Approved Adopted
Fund Summary 1991/92 1992/93 1993/94 1994/95 1994/95 1994/95
General Fund 386,697 497,000 279,000 300,000 300,000 300,000
Sanitary Sewer 565,448 250,000 100,000 100,000 100,000 100,000
Storm Sewer 93,995 150,000 100,000 100,000 100,000 100,000
Water 300000 300,000 300,000
State Gas Tax 344,223 100,000 100,000 50,000 50,000 50,000
County Gas Tax 7,956 3,000 10,000 10,000 10,000
Traffic Impact Fee 100,000 250,000 250,000 250,000
Streets SDC 50,000
Parks SDC 2,900 30,000 25,000 68,000 68,000 68,000
Certificate Debt Service 6,772
Other Funds 562,626
Total Contingency 2,012,661 1,134,956 607,000 1,178,000 1,178,000 1,178,000
Equipment Reserves
' General Fund 50,000
Sanitary Sewer 250,000
Storm Sewer 75,000
State Gas Tax
Total Reserves 375,000
Total Program 2,012,661 1,509,956 607,000 1,178,000 1,178,000 1,178,000
148
i
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pppend~x
I
1994/95 Adopted Budget City of Tigard, Oregon
Glossary of Budget Related Terms
' Adopted Budget: Adopted budget amended and approved by the Budget Committee becomes the adopted budget
after City Council takes action on it. Adopted budget becomes effective July 1 and includes all Council adopted
' changes through the year.
Appropriations: Legal authorization granted by the City Council to spend public funds. Appropriations within each
program may not be exceeded.
Approved Budget: Adopted budget as amended and approved by the Budget Committee recommended to the City
Council for adoption.
Assessed Valuation: Valuation set upon real estate by the County Assessor as a basis for levying property taxes.
Assets: Property owned by the City which has monetary value.
BAN: Abbreviation for Bond Anticipation Note. BAN's are a form of short term borrowing in anticipation of a future sale
of long term bonds. BAN's are used frequently to finance construction of local improvement district improvements and
' are retired by eventual sale of Bancroft bonds or collection of special assessments from benefitted property owners.
Bancroft: Section of Oregon law that allows benefitted property owners within an LID to pay their assessments in
installments. This is made possible by the sale of long term "Bancroft" bonds, proceeds of which are used to pay LID
costs. Assessments received from property owners are used to meet interest and principal obligations of the bonds.
Budget: A plan of financial operation embodying an estimate of adopted revenue and expenditures for a given year.
' Primary means by which most of the expenditure and service delivery activities of the City are controlled.
Budget Calendar: Schedule of key dates or milestones followed by City department in the preparation, adoption and
administration of the budget.
Budget Message: Opening section of the budget which provides the City Council and public with a general summary
of the most important aspects of the budget, changes from current and previous fiscal years, and views and
recommendations of the City Administrator.
Capital Improvement Proiects (CIP): Expenditures which result in the acquisition of land, improvements to existing
facilities, and construction of streets, sewers, storm drains, park facilities, and other public facilities.
Capital Improvements Program: Long-range plan for providing the capital outlays necessary to insure adequate
' services are provided the residents of the city.
Capital Outlays: Expenditures, exceeding $200 or more, for equipment, vehicles, or machinery that results in the
acquisition or addition to fixed assets.
Cash Management: Management of cash necessary to pay for government services while investing temporary cash
excesses in order to earn interest revenue. Cash management refers to the activities of forecasting inflows and
' outflows of cash, mobilizing cash to improve its availability for investment, establishing and maintaining banking
relationships, and investing funds in order to achieve the highest interest and return available for temporary cash
balances.
Contingency: Appropriation established in certain funds for the funding of unforseen events. Contingency may be
appropriated for a specific purpose by the City Council upon the approval of a resolution.
149
1994/95 Adopted Budget i
Debt Service: Interest and principal on outstanding bonds due and payable during the fiscal year. For bonds issued
prior to 1984, payments are made upon presentation of matured bonds and coupons. Bonds issued since 1984 have
been in registered form which requires bond and coupon payments to be made to a Registrar prior to each series
maturity date. The Registrar then makes payment of interest and principal to registered owners on the maturity date. ,
Depreciation: Expiration in the service life of capital assets attributable to wear and tear, deterioration, action of
physical elements, inadequacy, or obsolescence. Governmental accounting shows depreciation only in the Enterprise
Funds.
Employee Benefits: Benefits include social security, retirement, group health, dental and life insurance, workers'
compensation, and disability insurance.
Encumbrance: Amount of money committed and set aside, but not yet expended, for the purchase of specific goods
or services.
Enterprise Funds: Governmental activities that can be operated most like a commercial business are referred to as
enterprise activities and are accounted for in enterprise funds. Tigard's enterprise activities include sewer and storm '
drainage maintenance. Expenditures are matched with revenue from service charges to insure the program is self-
supporting.
Expenditure: Actual payment made by City check for services or goods received.
Fees: General term used for any charge levied by local government in connection with providing a service, permitting
an activity or imposing a fine or penalty. Major types of fees include business and non-business licenses, fines, and
user charges.
Fiscal Year: Period used for accounting year. The City of Tigard has a fiscal year of July 1 through the following June
30.
FTE: Abbreviation for Full Time Equivalent. Staffing levels are measured in FTE's to give a consistent comparison
from year to year. In most cases, an FTE is one full time position filled for the entire year, however, in some instances
an FTE may actually consist of several part time positions.
Fund Balance: Amount left over after expenditures are subtracted from resources. Each fund begins and ends each
fiscal year with a positive or negative fund balance.
Intercovernmental Revenues: Revenue from other governments, primarily Federal and State grants and State shared
revenues, but also payments from other local governments.
LID: Abbreviation for Local Improvement District. An LID is an entity formed by a group of property owners to construct
public improvements to benefit their properties to include streets, sewers, storm drains, streetlights, etc. Costs of such
improvements are then assessed fairly among benefitted properties.
Measure 5: A constitutional limit on property tax rates passed by voters in the State of Oregon in November 1990.
The new law sets a maximum $10 tax rate on individual properties for the aggregate of all non school taxing
jurisdictions. Schools maximum rate is limited to $10 in 1993/94 with a phased in reduction to $5 in 1995/96.
Obiect Classification: Indicates type of expenditure being made, i.e., personal services, materials and services, capital
outlay, etc.
150 '
1994/95 Adopted Budget
' Operating Budget: Annual budget and process which provides a financial plan for the operation of government and
provision of services for the year. Excluded from the operating budget are capital improvement projects, debt service
' requirements, and contingency and reserves.
ODOT: Abbreviation for Oregon Department of Transportation.
Personal Services: Compensation to City employees in the form of salaries, wages, and employee benefits.
Adopted Budget: City budget adopted by the City Administrator and submitted to the Budget Committee prior to their
' deliberations.
SDC: Abbreviation for Systems Development Charges paid by developers and builders to fund expansion of
infrastructure systems necessary due to increased usage. Such charges are collected for sewers, storm drains, streets,
and parks and are paid by developers and builders as part of the permit process.
SWM: Abbreviation for Surface Water Management Agency. Agency is closely affiliated with USA and performs the
same functions for the storm sewer system throughout the county.
Tax Base: Oregon law allows cities within the State, with voter approval, to establish a dollar amount of property tax
' that may be levied on property within the City. Once established, a tax base may be increased by 6% each year
without further voter approval. Any increase beyond the statutory 6% limit must be approved by voters.
USA: Abbreviation for Unified Sewerage Agency, a county-wide sewer district which provides sewer treatment facilities
' for Washington County. The Agency establishes sewer rates and contracts with most cities to collect monthly charges
from residents and perform most sewer maintenance and repair services to facilities within City limits.
WCCLS: Abbreviation for Washington County Cooperative Library Association. All libraries within Washington County
are partially funded through a county-wide serial levy. Funds are distributed twice each fiscal year in accordance with
a formula that takes into account population and circulation. The current three year levy was approved by voters in
' March 1993.
99W Major state highway running through Tigard and connecting the City with Interstate 5 and Highway 217. Also
referred to as Pacific Highway West.
151
1994/95 Adopted Budget City of Tigard, Oregon '
Advisory Committees
The Economic Development Committee Park and Recreation Board Transportation Advisory Committee and Solid
Waste Advisory Committee will no longer function as Advisory Committees to the City as of June 30, 1993. Effective
July 1, 1994 neighborhood groups referred to as Citizen Involvement Teams (CIT's) will be established. The CIT's will
serve as organized forums for identifying public concerns and issues. The focus may be on parks, solid waste or any
other issue as determined by members. Participation in the Citizen Involvement Teams will be open to all interested
persons and are to be headed by Facilitators. The three Facilitators and one alternate initially appointed by the City
Council for a set term, the length of which has not yet been determined. The City will be responsible for providing
technical assistance to the CIT's and will provide a liaison who will meet with the Facilitators at least three times a year.
A uniform agreement between the City and each CIT will be developed and will outline the purpose, membership, '
meetings, voting, responsibilities and selection of the Facilitators, agendas and responsibilities of the City.
Budget Committee
The requirement of the existence of the budget Committee (the Committee) is established by Oregon local budget law.
The Committee consists of the four elected council members, Mayor and five member from the community appointed
by the City Council for three year terms. The Committee is responsible for deliberating the adopted budget submitted
by the City Administrator and for sending the approved budget to the City Council for adoption. The Committee must
also approve adopted tax levies.
Original Term
Citizens Appoint. Expires
Bergmann, Floyd 11600 SW 90th 12/86 6/94
Burgess, George 13475 SW Village Glen 10/87 6/95
Christensen, Judy 11540 SW Fairview Lane 3/85 6/94
Hinton, Deborah 16527 SW 108th 6/90 8/96
Westover, Phil 10340 SW Hiliview 3/91 6/95 '
Intergovernmental Water Board
The Intergovernmental Water board consists of five members and was established through an intergovernmental '
agreements between the Cities of Tigard, Durham, and King City and the Tigard Water District. Each jurisdiction is
represented by a member and one member is appointed at large.
The purpose of the Board is to make recommendations to the Tigard city Council on water issues and to carry out other '
responsibilities set forth in the agreement.
Original Term
Citizens Appoint. Expires
Jenkins, Lynda 16525 SW Monterey Ln., King City 1/94 12/97
Manning, Peggy 8125 SW Peters Road, Durham 1/94 12/97
Morgan, George 14130 SW 144th Ave, Tigard 1/94 12/96
Scheiderich, Bill 10810 SW Garden Park Place, 1/94 12/97
Member-at-large
Schwartz, John 15900 SW 76th Ave, Tigard 1/94 12/96
153
1994/95 Adopted Budget City of Tigard, Oregon
Advisory Committees
' Library Board
The Library Board consists of seven members appointed by the City Council for four year terms. The Board advises
the City Administrator and City Council on matters related to library operations.
Original Term
Appointment Expires
Burgess, Yvonne 13475 SW Valley Glenn Drive 7/91 7/95
Cundiff, Jeri 12860 SW Watkins 7/91 7/95
Grossen, Susan 10570 SW Park 10/89 6/94
Hartzell, Marilyn 10285 SW 70th 7/91 7/95
Irwin, Nancy 11135 SW 125th Place 7/93 6/97
Kostol, Carl 10885 SW Fairhaven Way 6/89 6/96
Lewis, Christine 12902 SW Walnut 6/93 6/97
' Planning Commission
The Planning Commission consists of nine members, appointed by the City Council to serve four year terms. The
Commission reviews and makes recommendations on land use issues.
' Original Term
Appointment Expires
Collson, Michael 13215 SW Genesis 2/94 7/94
DeFrang, Carolyn 11650 SW Terrace Trails Dr. 10/93 11/97
Fyre, Milton 12121 SW Lansdowne Lane 9/83 7/95
Holland, Ron 8910 SW McDonald 1/93 7/95
Moore, Brian 9835 SW Kimberly Drive 10/90 7/95
' Saporta, Harry 14862 SW Scarlett 12/88 8/94
Saxton, Doug 13415 SW Village Glen Drive 10/91 6/93
Schweitz, Joe 11020 SW Cottonwood Lane 1/93 8/94
Wilson, Nick 12573 SW Winterlake Dr. 10/93 11/97
154
1994/95 Adopted Budget City of Tigard
Staffing Summary
Budget Actual Actual Adopted Adopted
Unit Program 1991/92 1992/93 1993/94 1994/95
Community Services ,
1110 Police Administration 3.00 3.00 4.00 4.00
1120 Police Operations 28.00 28.00 29.00 31.00
1130 Police Investigation 9.33 8.33 10.34 11.34
1140 Police Support Services 6.34 6.34 5.33 5.33
1150 Police Traffic 3.33 5.33 4.33 5.33
Total Police 50.00 51.00 53.00 57.00
1410 Library Administration 18.50 19.00 20.00 3.10
1420 Library Readers Services 1.00 1.00 1.00 7.00
1430 Library Technical Services 2.30
1440 Library Circulation 10.10
1600 Operations Parks 6.50 6.00 6.00 6.00
Total Community Services 76.00 77.00 80.00 85.50
Maintenance Services
2110 Maint Serv Administration 3.00 2.00 2.00 2.50 ,
2120 Maint Serv Sanitary Sewer 7.00 6.50 6.50 6.50
2125 Maint Serv Storm Drain 5.00 5.50 5.50 5.50
2130 Maint Serv Streets 7.00 7.00 6.00 6.00 ,
2150 Maint Serv Shops 2.00 2.00 2.00 2.00
2160 Maint Serv Property Mgmt 1.00 1.00 1.00 1.00
2170 Maint Serv Water 21.00 15.50 '
Total Maintenance Services 25.00 24.00 44.00 39.00
Development Services
2210 Development Admin 3.00 3.00 3.00 2.00
2220 Development Building 8.50 8.00 8.00 11.00
2230 Development Current Planning 6.00 6.00 5.00 5.00
2235 Development Advance Planning 5.00 5.00 5.00 5.00
2240 Development Engineering 12.00 12.00 12.00 12.00
Total Development Services 34.50 34.00 33.00 35.00
Policy & Administration
3120 City Administration 3.00 4.00 4.00 4.00
3130 Human Resources 2.00 2.50 2.50 3.00
3210 Finance 3.00 2.00 3.00 1.50
3220 Computer Systems 1.00 1.00 1.00 1.00
3230 Accounting 5.00 5.00 4.00 8.00
3310 Risk Management 1.50 1.50 1.50 1.50 '
3320 Office Services 6.50 6.50 5.50 4.00
3330 Records 2.50 2.00 2.00 2.00
3340 Municipal Court 2.50 3.00 3.00 3.00
Total Policy & Admin 27.00 27.50 26.50 28.00
Total All Programs 162.50 162.50 183.50 187.50
155
1994/95 Adopted Budget City Of Tigard, Oregon
Management/Professional Group
Salary Schedule For 1994195
Management
Range Category Position Title Pay Range
A M4 Library Supervisor Monthly 1,902 2,474
Purchasing Specialist Hourly 10.97 - 14.27
B M4 Administabw Secretary Monthly 2,127 2,763
' Librarian Hourly 12.27 - 15.94
Risk/Human Resources Assistant
Police Computer Specialist
' C w Analyst Monthly 2,242 - 2,803
Assistant Planner Hourly 12.93 - 16.17
Budget Analyst
E M3 Library Circulation Manager Monthly 2,397 - 3,129
Hourly 13.83 - 18.05
F M3 Equipment Maintenance Supervisor Monthly 2,425 - 3,252
' Hourly 13.99 - 18.76
G M3 City Recorder Monthly 2,609 - 3,392
' Human Resources Analyst Hourly 15.05 - 19.57
Associate Planner
H M2 Accounting Manager Monthly 2,719 - 3,535
' Administrative Services Manager Hourly 15.69 - 20.39
Crew Supervisor
Senior Librarian
' I M2 Project Engineer Monthly 2,981 - 3,875
Hourly 17.20 - 22.36
J M2 Operations Manager Monthly 3,045 - 3,926
Hourly 17.57 - 22.65
K M2 Community Involvement Coordinator Monthly 3,127 - 4,065
' Risk Manager/Management Analyst Hourly 18.04 - 23.45
Senior Planner
L M2 Building Official Monthly 3,244 - 4,217
Computer Systems Manager Hourly 18.72 - 24.33
M M2 Senior Project Engineer Monthly 3,341 - 4,344
Utility Manager Hourly 19.28 - 25.06
N M2 Human Resources Director Monthly 3,443 - 4,476
Lieutenant Hourly 19.86 - 25.82
I
' O M1 Library Director Monthly 3,910 - 5,083
Finance Director Hourly 22.56 - 29.33
Maintenance Services Director
P Mi City Engineer Monthly 4,265 - 5,647
Community Development Director Hourly 24.61 - 32.58
Police Chief
156
1994/95 Adopted Budget City Of Tigard, Oregon
Tigard Police Officers Association
1994195 Salary Schedule
Classification Step 1 Step 2 Step 3 Step 4 Step 5 ,
Records Clerk Monthly 1,650 1,736 1,828 1,924 2,025
Hourly 9.52 10.02 10.55 11.10 11.68
Property/Evidence Clerk Monthly 1,753 1,841 1,932 2,029 2,130
Senior Records Clerk Hourly 10.11 10.62 11.15 11.71 12.29
Community Service Monthly 2,086 2,190 2,301 2,416 2,536 '
Officer Hourly 12.03 12.63 13.28 13.94 14.63
Police Officer Monthly 2,527 2,593 2,729 2,873 3,024
Hourly 14.58 14.96 15.74 16.58 17.45
Corporal Monthly 2,717 2,787 2,934 3,089 3,251 ,
Hourly 15.68 16.08 16.93 17.82 18.76
Sergeant Monthly 2,907 2,982 3,139 3,304 3,478
Hourly 16.77 17.20 18.11 19.06 20.07
157
1994/95 Adopted Budget City Of Tigard, Oregon
Oregon Public Employees Union
Salary Schedule For 1994/95
' Range Classification Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
A Accounting Assistant I Monthly 1,469 1,542 1,618 1,699 1,785 1,875 1,967
Library Assistant Hourly 8.48 8.90 9.33 9.80 10.30 10.82 11.35
' Office Assistant
Records Clerk
Switchboard Operator
B Accounting Assistant 11 Monthly 1,585 1,663 1,747 1,835 1,926 2,022 2,123
Info Processing Tech Hourly 9.14 9.59 10.08 10.59 11.11 11.67 12.25
' Senior Library Assistant
C Accounting Assistant III Monthly 1,685 1,771 1,858 1,950 2,048 2,152 2,259
' Senior Info Processing Hourly 9.72 10.22 10.72 11.25 11.82 12.42 13.03
Tech
Senior Office Assistant
D Department Secretary Monthly 1,780 1,869 1,963 2,061 2,164 2,273 2,385
Utility Worker Hourly 10.27 10.78 11.33 11.89 12.48 13.11 13.76
E Building Inspector C Monthly 1,889 1,983 2,081 2,186 2,296 2,411 2,531
Building Maint. Spec. Hourly 10.90 11.44 12.01 12.61 13.25 13.91 14.60
Codes Enforcement
Officer
Educational Services
Coordinator
' Engineering Tech. I
GIS Technician
F Mechanic Monthly 2,022 2,122 2,228 2,340 2,458 2,581 2,710
Senior Utility Worker Hourly 11.67 12.24 12.85 13.50 14.18 14.89 15.63
G Engineering Tech. II Monthly 2,169 2,279 2,391 2,511 2,636 2,768 2,908
Development Services Hourly 12.51 13.15 13.79 14.49 15.21 15.97 16.78
Facilitator
H Building Inspector B Monthly 2,329 2,445 2,567 2,695 2,832 2,972 3,121
Hourly 13.44 14.11 14.81 15.55 16.34 17.15 18.01
' 1 Building Inspector A Monthly 2,519 2,646 2,778 2,917 3,062 3,215 3,376
Engineering Tech. I II Hourly 14.53 15.27 16.03 16.83 17.67 18.55 19.48
Plans Examiner
158
i
1994/95 Adopted Budget City Of Tigard, Oregon '
Schedule Of Capital Equipment
1993/94 1994/95
Adopted Adopted ,
Community Services
1110 Police Administration
Software License 3,000 7,600 '
CAD Modems (4) 3,600
Laptop Mounts 4,000
Computer Equipment 4,650 '
Computer Server Hard Disk 2,500
Total Police Administration 13,100 12,250 '
1120 Police Operations
Replacement vehicle for CSO 2,000 17,081 '
Replacement Patrol Vehicles (4) 77,640 68,324
S-10 style pickup truck w/lights 13,190
Replacement Bulletproof Vests (10) 2,500 5,250 '
Radios and Equipment 19,770
Mountain Bike 500
Training Equipment 1,361
Opticom Syustem (15) 21,150
Laptop computer (1) 2,700
Total Police Operations 117,800 113,666 '
1130 Police Investigation ,
Replacement Detective Vehicle 17,810
Radios 4,000 ,
Fingerprint kit replacements (2) 600
Total Police Investigation 22,410 i
1150 Police Traffic
Motorcycle (1 replace, 1 additional) 8,800 16,000
Motorcycle helmet 500
Motorcycle shocks 400
Stalker Radar System 1,000 '
Total Police Traffic 9,700 17,000
Total Police 140,600 165,326 '
159 ,
- - I
i
1994/95 Adopted Budget City Of Tigard, Oregon
Schedule Of Capital Equipment
' 1993/94 1994/95
Adopted Adopted
1410
Library - Administration
Network/Wili Computer Equipment 7,000 5,210
Microfiche reader/printer 4,000
Printer (2) 1,075
Barcode reader (4) 1,550 1,520
Metal shelves/Bookcases 8,493
Wooden shelving 525
CD Rom data base terminals (3) 4,680
Total Library Administration 26,248 7,805
1420 Library - Readers Services
Shelving 2,500
' Total Library Readers Services 2,500
1600 Parks
In Park Vehicles (2) 15,000
Mid size mower 7,200
' 21 " push mowers (2) 1,200
Leaf Blower 1,000
36" Ransomes mower 3,600
Pressure Washer 1,500
Leaf Blower - tractor drawn 4,700
24" Auger for existing tractor 800
Blowers (2) 900
Computerized irrigation control
' Weedeaters (2) 900
Winch for Toro 500D mower 1,800
Truck 1 ton 4 wheel drive w/service bed 17,250
Total Parks 30,250 25,600
' Total Community Services 197,098 201,231
I
1
160
1994/95 Adopted Budget City Of Tigard, Oregon '
Schedule Of Capital Equipment '
1993/94 1994!95
Adopted Adopted
Field Operations
2110 Administration
Workstation 500 ,
Disk Drive 750
Total Administration 750 500 '
2120 Sanitary Sewer
Backhoe 52,250
Brush Chipper (1/4) 4,600
Service Truck 17,250
Hydrant Meter 600 '
Software 1,500
Total Sanitary Sewer 71,600 4,600 ,
2125 Storm Sewer
TV Hand winch 750 ,
Brush Chipper (1/4) 4,600
Quick Grapple Attachment 3,500
Rammer compactor 2,000 '
Air compressor and Accessories 13,100
7 Yard dump truck 15,600
Total Storm Sewer 31,450 8,100 '
2130 Streets
7 Yard dump truck 19,600
Rotohammer 1,300 '
Brush Chipper (1/4) 4,600
Mechanical Post puller 2,500
Vibraplate Compactor 1,800
Flail mower attachment 6,000
Total Streets 28,700 7,100 ,
161 '
' 1994/95 Adopted Budget City Of Tigard, Oregon
Schedule Of Capital Equipment
1993/94 1994/95
' Adopted Adopted
2150 Shops
Dual Trace Oscilloscope 2,600
' Cordless phone 350
Air conditioner 500
' Total Shops 2,600 850
2160 Bldg Maintenance
' Cellular Phone 500
Replacement Van 20,400
' Total Bldg Maint 20,400 500
2170 Water
' Computer Memory Upgrades 2,000
Brush Chipper (1/4) 4,600
Hydraulic Tools 3,500
SCADA Equipment phase III 50,000
Water Sampling Station 3,000
' Total Water 301,200 63,100
Total Field Operations 456,700 84,750
Community Development
2220 Building Inspection
Tidemark report programming
Computer Upgrades (5) 3,500
' Office Equipment 1,950
Cellular Phone 345
Replacement Vehicles (3) 37,500
Total Building Inspection 43,295
2230 Current Planning
' Replacement Desk 500
Computer Upgrades (2) 1,400
Total Current Planning 1,900
162
1994/95 Adopted Budget City Of Tigard, Oregon '
Schedule Of Capital Equipment
1993/94 1994/95
Adopted Adopted '
2235 Advance Planning
Computer for arcview 750
Laser Plotter for GIS 6,000 ,
Computer Upgrade (2) 1,400
Total Advance Planning 750 7,400 '
2240 Engineering
Underground electronic locator 1,500 ,
Digitizer upgrade 800 1,400
Memory upgrade 1,920 1,920
CAD software for new stations 4,500 4,500
Traffic Counter 900
Data Collector 1,750
Total Engineering 10,470 8,720
Total Community Development 11,220 61,315
Policy & Administration
3110 & 3120 City Administration
Codemaster - computer 850 '
Workstations (3) 5,000
File Cabinets (2) 820
Laptop Computer 1,500 '
Repair Replace mini blinds 2,000
Answering machine 250
Fabric banners 300
Fax Machine 700
Portable white board 350 350 '
Sound system upgrade 5,585 1,500
Total City Administration 7,085 12,120
3130 Human Resources
Horizontal File Cabinet 665 '
Monitor & Keyboard 300
Fire proof file cabinet 875
Total Human Resources 875 965 '
1
163 '
' 1994/95 Adopted Budget City Of Tigard, Oregon
Schedule Of Capital Equipment
1993/94 1994/95
' Adopted Adopted
3211 Finance
Voice Mail 19,500
' 3220 Computer Systems
Computer room remodel 1,000
Replacement disk drives 6,500 7,000
Total Computer Systems 7,500 7,000
3230 Accounting
Replacement calculators (3) 400 600
Computer Equipment 500
Total Accounting 400 1,100
3320 Office Services
Desktop pub. enhance. Software
' CD Rom - Corel Draw upgrade 500
Hard Drive for desk top publishing 850
Memory upgrade (7) 1,080
Desk 1,630
Copier - Operations 18,500
Total Office Services 22,560
3330 Records
Reader/Printer Lens 500
Microfiche storage cabinet 500
' Total Records 1,000
Total Policy & Administration 39,420 40,685
Total Capital Outlay 704,438 387,981
164
City of Tigard, Oregon
city map
Budget
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SETTING THE STANDARD FOR SERVICE
EXCELLENCE
t We are committed to:
1 PARTICIPATION
Citizens and employees working together
' INNOVATION
Consider and respect new ideas
RESPONSIVENESS
' Accurate and timely
COMMUNICATION
Open and clear
COURTESY
To all
i