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City Of Ti d, O regon
1991/92 Budget
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Department Heads
FROM: Duane Roberts
DATE: July 30, 1991
SUBJECT: City Population Size
Listed below is an unofficial estimate of the population of the
City as of August 1, 1991. It is of interest that the estimate
puts the City population above the 30,000 mark. The estimate was
derived from statistics on building permits, demolitions,
annexations, and the current PSU Population Research and Census
Center estimate for persons per housing unit. The methodology used
to compute the estimate is the same methodology used by the
population center to annually estimate the population of each city
and county in Oregon.
Certified Population, 7/1/90: 29,650
Single Family Units, 4/1/90- 4/1/91: 290
Multi - family Units, 4/1/90 - 4/1/91: 289
(the PSU methodology assumes a three month
lag between construction and occupancy)
Single Family Demolitions, 7/1/90 to 8/1/91: 2
Multi- Family Demolitions, 7/1/90 to 8/1/91: 0
Persons per housing unit: 2.215
(includes a factor for vacancy)
Annexed population, 7/1/90 - 8/1/91: 10
TOTAL POPULATION, 8/1/91: 30,938
CITY OF TIGARD, OREGON
1991/92 ADOPTED BUDGET
BUDGET COMMITTEE
Floyd Bergmann Mayor Gerald Edwards
George Burgess Councilor Carolyn Eadon
Judy Christensen Councilor Valerie Johnson
Deborah Hinton Councilor Joe Kasten
Phil Westover Councilor John Schwartz
CITY STAFF
City Administrator Patrick J. Reilly
Community Development Director Ed Murphy
Operations Supervisor Cliff Scott
Library Director Irene Ertell
Chief of Police Ron Goodpaster
City Engineer Randall Wooley
Finance Director Wayne Lowry
City Recorder Cathy Wheately
City Attorney Tim Ramis
F
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO
City of Tigard,
Oregon
For the Fiscal Year Beginning
July 1, 1990
i /Z . ket , e
President Executive Director
The Government Finance Officers Association of the United States and Canada
(GFOA) presented an award for Distinguished Budget Presentation to the City of
Tigard for its annual budget for the fiscal year beginning July 1, 1990.
In order to receive this award, a governmental unit must publish a budget
document that meets program criteria as a policy document, as an operations
guide, as a financial plan and as a communications medium.
The award is valid for a period of one year only. We believe our current budget
continues to conform to program requirements, and we are submitting it to GFOA
to determine its eligibility for another award.
1991/92 Adopted Budget City of Tigard, Oregon
Budget Message
Submitted herewith is the proposed Budget and Program of Services for the City of Tigard for Fiscal Year
1991 -1992. The proposal provides for the continuance of current services at existing levels, the maintenance
of our current FTE cap of 162.5 and a capital improvement program with selected initiatives to improve City
facilities.
A City's budget is a series of funds, each with a certain purpose. The delivery of day-to-day services is
supported primarily by the General, Sanitary Sewer, Storm Drainage and Gas Tax funds, with the largest
fund being the General. All of these funds are fiscally sound.
The City has operated, for the past five years, under a financial plan. Pursuant to this plan, an updated tax
base for the General Fund was presented and approved by the voters in November, 1990. The updated tax
base is designed to continue existing services and should last for five years, presuming normal
circumstances. A corresponding five year fiscal plan has been devised and is being implemented.
All general purpose governments in Oregon are entering a period of financial uncertainty, and the City of
Tigard is no exception. This uncertainty has been prompted by the passage of Measure 5, a citizen -
sponsored tax limitation Constitutional Amendment. This Constitutional provision not only contains a
property tax limitation element (i.e., $10 per $1,000 assessed value for all non - schools), but also redefines
"taxes" so certain fees may fall under the $10 cap. All non - schools compete for taxes under this cap.
The State Legislature is considering legislation implementing this new Constitutional provision. If the
Legislature acts as predicted, financial uncertainty will be reduced, not eliminated; the potential for litigation
remains. In any event, as of this writing we are making certain assumptions reflecting favorable decisions
regarding the exclusion of fees from the cap and the continuation of state - shared revenues. Doubtless we
will be updating our five -year financial plan once the State Legislature completes its task.
The City of Tigard, due to its fiscal prudence and updated tax base, is as well equipped and capable as any
local government to cope with this tax limitation and its impact. We have consulted with others with whom
we compete under this $10 cap and who can impact us, and it appears that they are also in good fiscal
health. We have developed this budget, assuming no loss of revenue as a result of the Constitutional
limitation. We remain fiscally and politically capable of responding to unanticipated events.
We have selected a fiscally conservative course. We are protecting our service levels, although we are not
proposing any expansion of our FTE cap. Some service levels may, in fact, be jeopardized by this decision
due to ever - increasing demands associated with our growing population. Nevertheless, the fiscal uncertainty
prevents us from making any long -term staffing commitments. Please be assured that we will endeavor to
shift positions under the cap to address the most critical needs of the community.
We are recommending that selected facility improvement projects be funded. These projects are typically
one -time expenditures, with minimal recurring operating impacts, and are needed to reflect the growth in
the community. Some of these projects have been postponed for several years and it is no longer prudent
to defer action. Similarly, we are not reducing a commitment to our capital equipment /vehicular
replacement program in order not to defer current expenditures.
Page 1
It is important to emphasize our continued efforts to reduce cost of operations and improve the quality of
services. For example, the City fully participates in the Washington County Consolidated Communications
Agency, which has replaced our dispatching center. The evolution of this integrated agency means the
opportunity to realize a state -of- the -art communication network, far beyond any city's ability to realize. The
cost of participation will doubtless save the taxpayer's money. These types of endeavors will be high on
our priority list.
As I reflect on 1990 -1991, I am quite pleased by the performance of several of our service enhancements
which have been carried forward in the proposed budget, subject to Budget Committee review. Library
Sunday hours have been a significant success with intense patron use and high circulation. Educational
Services has continued to show increased community participation. The traffic unit has enabled us to
respond more effectively to traffic issues and to work with a neighboring city on concentrated enforcement
activities. The assumption of a greater role in the Senior Center has produced a more active senior center
and provided us with another facility to meet the needs for community space. The Surface Water
Management Program is fully staffed and operational. The Permit Coordinator's position has yet to be fully
implemented, due to circumstances beyond anyone's control; my expectations are still high in this regard.
The proposed budget for 1991 -1992 contains no new service enhancements, although we will strive to
Improve all facets of our service delivery. Several major initiatives, nonetheless, are being proposed:
1. 99W Corridor Study: Financed totally with ODOT funds, an appropriation is included to
develop a corridor plan for 99W in anticipation of the 99W widening project from
Commercial to Pfaff Ie.
2. Washington Square - Lincoln Center Traffic Study: Financed through a public - private
partnership, funds are included to conduct a study for identification of capital improvements
to improve traffic circulation.
3. Street Sweeping Contract: It appears that, for approximately the in -house cost, we can
contract for street sweeping and double the frequency of sweeping. Staff time can be
redirected to more traditional street maintenance activities.
4. Tractor Mower: $50,000 has been inserted to reduce staff mowing time, allowing us to shift
a position away from Parks.
5. Operations Site: Long neglected, due to lack of commitment to the site, I am
recommending $75,000 to remodel the interior of the Operations buildings to eliminate code
deficiencies, expand space, and improve the yard for appearance, function, and protection
of equipment.
6. Civic Center Buildings: $37,000 has been set aside to accomplish a variety of tasks,
enumerated on Page 124 of the budget.
7. Office Space Expansion: $47,000 has been earmarked to relieve the overcrowding
conditions within City Hall.
Page 2
The following chart compares selected budgetary indicators on a year -to -year basis.
Proposed Adopted
1991 -1992 1990 -1991
City-wide operating expenditures: 9,985,964 9,402,357 6%
Personal Services: % of budget 68% 70% N/A
Materials and Services: % of budget 28% 24% N/A
Capital Outlay: % of budget 4% 6% N/A
FTE: Budgeted 162.50 167.75 N/A
City -wide operating revenue 16,209,490 13,281,704 22%
General Fund: Use of fund balance (96,082) 665,000 N/A
Per capita cost of operations 336 332 1.2%
Operat.expenditure per $1,000 of A.V 5.51 5.91 (7.3 %)
Assessed Valuation 1,810,416,000 1,588,084,841 14%
Population (PSU estimates) 29,650 28,335 4.4%
(N /A: Not appropriate)
Fiscal 1992 will be interesting. Many events, beyond our control and influence, will impact us. State
legislation, governing implementation of Measure. 5 and State initiatives in the field of growth management,
may alter how we execute our responsibilities. The regional and state debate over the role of cities will be
pushed to the forefront, given the establishment of the Metro Service District Charter Commission. National
and regional factors will influence the local economy.
As the City of Tigard celebrates its 30th Birthday in September, the importance of community identity
remains paramount. A strong identity provides the necessary foundation for a community to address critical
issues. The City will implement a variety of strategies to strengthen the sense of community, including the
use of banners, improved signage, restoration of the John Tigard House, and lobbying for our own post
office and zip code.
Last, but certainly not least, the City is reviewing the issue of water to determine whether we should
withdraw from the special water districts and assume responsibility for water delivery and long term source.
This is obviously a major policy issue and will be examined this coming year.
The City of Tigard is fortunate to have a talented, committed staff, dedicated to providing the best possible
public service. Their contributions to the budget are to be praised.
In closing, I would like to thank the City of Tigard for their support of the City and continuing contributions
to the community's well being. -
AC/4, •
'C atrick J. 1�Y
ity Ad midistrator
Page 3
CITY OF TIGARD, OREGON -
1991/92 ADOPTED BUDGET
TABLE OF CONTENTS Page No
BUDGET INFORMATION
Introduction 1
Budget Process 2
Budget Amendment Process 2
Fiscal Policies 4
Organization Chart 7
Property Tax Summary 8
Tax Base History 9
Assessed Valuation 10
Program Budget Matrix 11
Fund Balance Projections - Governmental Funds 14
Fund Balance Projections - Special Revenue Funds 15
Fund Balance Projections - Enterprise Funds 16
FUND REVENUE
Revenue Summary - All Funds 17
Use & Limitations Of Funds 18
Fund Revenues 20
General Fund 21
Enterprise Funds 25
Sanitary Sewer Fund 26
Storm Sewer Fund 27
Special Revenue Funds 28
Criminal Forfeiture Fund 29
State Gas Tax Fund 30
County Gas Tax Fund 31
County Road Levy Fund 32
Traffic Impact Fee 33
Streets SDC Fund 34
Parks SDC Fund 35
Water Quality/ Quantity Fund 36
Debt Service Funds 37
General Obligation Debt Service Fund 38
Bancroft Bond Debt Service 39
Certificates Of Participation 40
Special Assessment CIP Fund 41
Road Bond Capital Improvements Fund 42
Park Levy CIP Fund 43
CITY OF TIGARD, OREGON
1991/92 ADOPTED BUDGET
TABLE OF CONTENTS Page No
PROGRAM EXPENDITURES
Program Budget Organization 44
Expenditure Summary - All Programs 47
Operating Budget Expenditure History 48
Community Services Program (1000) 49
Police 50
Library 60
Social Services 64
Park Maintenance 66
Field Operations (2100) 68
Administration 69
Sanitary Sewer 71
Storm Sewer 73
Streets 75
Shops Services 77
Property Management 79
Development Services (2200) 81
Administration 82
Building Inspection 84
Current Planning 86
Advance Planning 88
Engineering 90
Street Lighting & Signals 92
Policy and Administration Program (3000) 94
Mayor & City Council /City Administration 95
Personnel 98
Finance 100
Administrative Services 106
General Government Program (4000) 114
Debt Service Program (5000) 117
Capital Project Program (6000) 121
Contingency /Reserves Program (7000) 125
APPENDIX
Glossary of Budget Related Terms 126
Advisory Committee Members 129
Staffing Summary 132
Management Salary Schedule 133
Public Employee Union Salary Schedule 134
Police Officers Association Salary Schedule 135
Schedule of Capital Equipment 136
City Map 140
(This Page Intentionally Left Blank)
r Budget Information
0
1991/91 Adopted Budget City of Tigard, Oregon
Introduction
The City of Tigard is located twelve miles southwest of Portland, Oregon. Tigard was incorporated in 1961
with a population of 1,084. Tigard is one of the fastest growing cities in Washington County and with a
1991 population of 29,652 it is the twelfth largest city in the state.
The City operates under a Council- Administrator form of government with an elected Mayor and four
elected Councilors at large composing the City Council. The Mayor and City Council elected positions carry
four year terms. The City Administrator is appointed by the Council and serves as Executive Officer of the
City.
The City provides police services, library services, road and street maintenance and construction, sewer
and storm drain maintenance and construction, park facilities and maintenance, and community
development activities including planning, building inspection and engineering.
The 1991/92 adopted Budget Document is organized in four parts to assist the reader in understanding the
City Budget structure.
Budget Information: This section includes information about the budget process, fiscal policies, property
taxes, City organization, and projected financial statements for various funds. The Program Budget matrix
is also included here.
Fund Revenue: This section includes summary and detailed information about each fund and revenue
source.
Program Expenditures: This section includes the adopted appropriations and explanatory material for each
budget unit within each department. Each program is summarized and goals and objectives along with
performance measures are provided for each budget unit.
Appendix: The Appendix includes a variety of other budget related information to assist the reader's
understanding. Included in this section are salary schedules, a staffing summary and a glossary.
1
1991/92 Adopted Budget City of Tigard, Oregon
1991/92 Budget Process
The Budget Process followed in the preparation of this budget complies with local budget law established
by the State of Oregon. The process and the calendar of events leading up to the adoption of this budget
were as follows:
January 1991 • Department managers began assembling budget requests for review by
the Budget Officer.
February 1991 • Requested budgets for each budget unit were submitted to the Finance
Director along with supporting documentation.
• Revenue estimates were prepared for the coming year by the Finance
Director.
April 1991 • Balanced requested budget was submitted to the City Administrator.
Budget negotiations between Department Directors and the City
Administrator took place.
May 1991 • A meeting of the Budget Committee was held to review the 1989/90
Comprehensive Annual Financial Report and to review current financial
reports.
• City Administrator proposed 1991/92 budget submitted to the Budget
Committee for deliberation. Several public meetings were held after which
the proposed budget as amended was approved by the Budget
Committee.
June 1991 • A public hearing before the City Council was held to allow citizens to
comment on the approved budget. After the public hearing, the 1991/92
budget was adopted by City Council resolution.
July 1, 1991 • The 1991/92 adopted budget becomes effective.
Oregon local budget law allows the public input and participation throughout the process. All Budget
Committee meetings are open to the public and are advertised as such. The advertisement of the public
hearing prior to City Council adoption includes a summary of the budget as approved by the Budget
Committee.
In addition, the proposed budget submitted to the Budget Committee in May and the approved budget
submitted to the City Council in June were available to the public prior to such meetings.
Budget Amendment Procedures
Oregon local budget law sets forth procedures to be followed to amend the budget as events occur after
budget adoption. The type of events determine the procedures to be followed.
The adopted budget appropriates certain funds for contingencies in each fund to be used at the discretion
of the governing body. Contingencies in each fund can only be appropriated for specific unforeseen
events by the approval of a resolution by the City Council. Specific appropriations of contingencies may
include funding for service level policy changes, unforseen catastrophic events or redirection of resources.
2
1991/92 Adopted Budget
Local budget law provides that certain other budget changes may be made by the governing body without
budget committee action. Such changes include the following:
• Award of a grant for a specific purpose.
• Refunds of prior expenditures.
• Voter approved bond sales.
• Expenditure of special assessments.
• Expenditure of insurance proceeds.
All other budget changes after budget adoption require a supplemental budget. A supplemental budget
must proceed in the same manner as the original budget in that the Budget Committee must recommend
such a supplemental budget to the City Council after holding a public meeting to discuss it. The City
Council must then hold a public hearing on the supplemental budget to give citizens an opportunity to
comment before adopting it by resolution.
The Council typically considers a supplemental budget each year in January to recognize audited beginning
fund balances and any changes in revenue expectations. The Council also considers additional
appropriations to deal with unexpected events.
3
1991/92 Adopted Budget City of Tigard, Oregon
Fiscal Policies
The City of Tigard has an important responsibility to its citizens to carefully account for public funds, to
manage municipal finances wisely, and to plan the adequate funding of services and facilities desired and
needed by the public.
Our purpose in establishing a formal set of fiscal policies is to ensure that the public's trust is upheld. With
such fiscal policies, the City will be establishing the framework under which it will conduct its fiscal affairs,
ensuring that it is and will continue to be capable of funding and providing outstanding local government
services.
The objectives of Tigard's fiscal policies are as follows:
• To enhance the City Council's policy - making ability by providing accurate information on program
and operating costs.
• To assist the sound management of the City government by providing accurate and timely
information on current and anticipated financial conditions.
• To provide sound principles to guide the important decisions of the Council and of management
which have significant fiscal impact.
• To set forth operational principles which minimize the cost and financial risk of government
consistent with the services desired by the public.
• To employ revenue policies which prevent undue or unbalanced reliance on any one source; which
distribute the cost of municipal services fairly and which provide adequate funds to operate desired
programs.
• To provide and maintain essential public facilities, utilities, infrastructure, and capital equipment.
• To protect and enhance the City's credit rating.
• To insure the legal use of all City funds through efficient systems of financial security and internal
control.
• To insure that all surplus cash is prudently invested in accordance with the Council's adopted
investment policy to protect City funds and to realize a reasonable rate of return.
Revenue Policy
• A diversified and stable revenue system will be maintained to shelter the government from short-run
fluctuations in any one revenue source.
• One -time revenues will be used only for one -time expenditures. The City will avoid using temporary
revenues to fund mainstream services.
• All revenue forecast shall be conservative.
• Regular reports comparing actual to budgeted revenues will be prepared by the Finance Department
and presented to the City Administrator.
4
1991/92 Adopted Budget
• All City funds shall be safely invested to provide a sufficient level of liquidity to meet cash flow needs
and to provide the maximum yield possible in that order. One hundred percent of all idle cash will
be continuously invested.
• The City will maximize the utilization of user charges in lieu of property taxes for services that can
be individually identified and where the costs are directly related to the level of service. User fees
will be reviewed each year to insure that related costs are recovered in accordance with City Council
policy.
Operating Budget Policy
• Regular reports comparing actual to budgeted expenditures will be prepared by the Finance
Department and be distributed to the City Administrator.
•
• Departmental objectives will be integrated into the City's annual budget and monthly departmental
reports.
• Before the City undertakes any agreements that create fixed cost, the cost implications, both
operating and capital, of such agreements will be fully determined for the current and future years.
• All non -salary benefits, such as social security, pension, and insurance, will be estimated and their
impact on future budgets annually assessed.
• Cost analysis of salary increases will include the effect of such increases on the City share of related
fringe benefits.
• The City will annually submit documentation to obtain the Award for Distinguished Budget
Presentation from the Government Finance Officer Association (GFOA). •
• The operating budget will be constrained to the total increase approved by the Budget Committee
and adopted by the City Council.
• The operating budget will be limited to the corresponding year operating budget set forth by the five
year financial plan adopted by the City Council.
Capital Improvement Policy
• Systems development charges will be used for infrastructure capacity expansion and improvements
including in -house engineering and design.
• Future operating costs associated with new capital improvements will be projected and included in
the operating budget forecast.
• The City will determine and use the most effective and efficient method for financing all new capital
projects.
• Special funds dedicated for capital improvements will be segregated in the accounting system and
used only for the intended capital purposes.
5
1991/92 Adopted Budget
Accounting Policy
• The City will maintain high standards of accounting. Generally accepted accounting principles
(GAAP) will be used in accordance with the standards developed by the Governmental Accounting
Standards Board and endorsed by the Government Finance Officer's Association (GFOA).
• An independent annual audit will be performed by a public accounting firm which will issue an official
opinion on the annual financial statements and a management letter detailing areas that need
improvement.
• Full disclosure will be provided in the financial statements and bond representations.
• Financial systems will be maintained to monitor expenditures and revenues on a monthly basis, with
thorough analysis and adjustment of the annual budget at mid -year and any other appropriate time.
• The accounting system will provide monthly information about cash position and investment
performance.
• The City will annually submit documentation to obtain the Certificate of Achievement for Excellence
in Financial Reporting from GFOA.
Debt Policy
• Capital projects, financed through bond proceeds, shall be financed for a period not to exceed the
useful life of the project.
• Long -term borrowing will be confined to capital improvements too large to be financed from current
revenues.
• Issuance of Assessment Bonds will be pursued to finance local improvement districts approved by
the City Council.
• Bond Anticipation Notes will be used as needed to finance construction of local improvements.
Reserve Policy
• The City will maintain an unallocated fund balance or retained earnings equal to or greater than
three months of general operating expenditures or expenses. This reserve will be calculated based
on the adopted annual operating budget of the City. These funds will be used to avoid cash -flow
interruptions, generate interest income, reduce need for short-term borrowing, and assist in
maintaining an investment grade bond rating capacity.
6
Organization Chart
July 1, 1991
Municipal Court City Council Boards & Committees
City Attorney City Administration Personnel City Recorder - Comm involvement
Police Library Admin Services Field Operations Comm Development Engineering Finance
J
Administration Reference Risk Management Sewer Building map Accounting
Patrol Readers Services Office Services Storm Current Planning Computer Systems
Investigation Support Services ( Records Street Advance Planning Purchasing
Support Services Educ Sery Municipal Court Parka
Traffic Shops
Prop Mgmt
1991/92 Adopted Budget City Of Tigard, Oregon
Property Tax Summary
Actual Actual Actual Proposed Adopted
1988/89 1989/90 1990/91 Tax Information 1991/92 1991/92
Property Taxes
2,279,239 2,420,865 2,566,282 General Fund Tax Base 3,580,449 3,580,449
350,000 Parks Serial Levy 350,000 350,000
174,590. 248,832 259,548 Civic Ctr Debt Sery 238,450 238,450
1,135,000 1,057,015 Road Bond Debt Service 1,001,260 1,001,260
2,453,829 3,804,697 4,232,845 Total Tax Levied 5,170,159 5,170,159
Assessed Values
1,176,774,852 1,326,114,462 1,423,135,772 Beginning 1,588,084,841 1,588,084,841
50,891,510 29,347,310 104,949,069 Est Market Value Inc 162,331,159 162,331,159
63,000,000 65,000,000 60,000,000 Est New Construction 60,000,000 60,000,000
35,448,100 2,674,000 . Annexations
1,326,114,462 1,423,135,772 1,588,084,841 Total Value 1,810,416,000 1,810,416,000
Tax Rates /$1,000 A/V
1.85 1.78 1.68 General Fund Tax Base 2.03 ' 2.03
0.00 0.00 0.23 Parks Serial Levy 0.20 0.20
0.13 0.18 0.17 Civic Ctr Debt Sery 0.15 0.15
0.00 0.83 0.69 Road Bond Debt Service 0.63 0.63
1.98 2.79 2.77 Total Estimated Tax Rate 3.01 3.01
Est Tax per Household
($100,000 Ave Home)
185.00 178.00 168.00 General Fund Tax Base 203.00 203.00
0.00 0.00 23.00 Parks Serial Levy 20.00 20.00
13.00 18.00 17.00 Civic Center Debt Sery 15.00 15.00
0.00 83.00 69.00 Road Bond Debt Service 63.00 63.00
198.00 279.00 277.00 Total Estimated Taxes 301.00 301.00
8
1991/92 Adopted Budget City Of Tigard, Oregon
Tax Base History
The City of Tigard general fund has as its largest source of revenue, property taxes. Property taxes account for
nearly 45% of the general fund current revenues. Property Tax Revenues are the result of the City's tax base which
is the dollar amount that may be levied against properties in the city authorized by the voters.
The tax base can only be increased in three ways. The tax base is allowed by statute to grow at a rate of six
percent per year with the approval of the budget committee. Tax bases can be increased by annexation of
unincorporated areas. The prior year tax rate is applied to the annexed areas assessed value to arrive at the
increase. Finally, the tax base can be increased by the voters. Such ballot measures can only be voted on at
general elections in even numbered years.
Tigards tax base history is shown below.
Tax Base History
Tax Levy
4,000,000
3,500,000 -
3,000,000 -
2,500,000 -
2,000,000 _ C...,
1,500,000 -
1,000,000 - •
500,000
81 82 83 84 85 86 87 88 89 90 91 92
Fiscal Year
Tax Base increases have occured since 1981 as follows:
Date Amount
1981 Voter Approved 328,000
1986 Voter Approved 861,000
1987 Annexation 280,000
1988 Annexation 66,000
1991 Voter Approved 860,000
9
1991/92 Adopted Budget City Of Tigard, Oregon
Assessed Valuation
The assessed value of the properties in the City are determined by the Washington County Assessor each year.
Taken into consideration are increases in assessed value due to market conditions, and the value of new
construction. In the past, the Assessor determined values as of January 1 preceeding the beginning of the fiscal
year. With the passage of Measure five, a constitutional amendment approved by Oregon voters to limit property
taxes, values are now determined as of July 1, the beginning of the fiscal year.
The City of Tigard assessed valuations for the past ten years are presented below along with the projected value for
1991/92.
Assessed Value History
A/V
2,000,000,000 _
1,800,000,000 _
1,600,000,000 -
1400,000,000 -
1,200000 , 000 -
1,000,000 000 7
800000 000 i
600,
400000000
200000000 -
0
82 83 84 85 86 87 88 89 90 91 92
Fiscal Year
The City's assessed value has grown dramatically over the years. The addition of new construction values in the
late 1980's has continued into the early 1990's as Tigard continues to grow. The increase from 1987 to 1988
resulted from a major annexation of a mostly commercial area of unincorporated Washington County.
The increase in assessed value projected from 1991 to 1992 is based upon a fourteen percent increase by the
County Assessor in the City's overall assessed value due to the prior year boom in the real estate market in the
Portland metropolitan area.
Because Oregon's property tax system is based on dollars levied and not tax rates, increased values have the
effect of lowering property tax rates, not changing the amount of taxes that can be raised.
Measure Five
The measure five property tax limitation takes effect July 1, 1991. The limit on property taxes is $10 per $1,000 of
assessed value for non school taxing jurisdictions. As a result, the combined non school rate on a taxpayers bill for
1991/92 can not exceed $10. If when levied, the combined rate on a property exceed the limit, each levy will be
reduced.by the Assessor on a prorata basis so that the limit is not exceeded. Measure five therefore has the
potential to cause local governments to loose tax revenues. Tigard is fortunate to be in a portion of the County in
which the total combined non school tax rate is well below the $10 limit. City revenues are not expected to be
affected by the limitation in the near future.
10
1991/92 Adopted Budget City of Tigard, Oregon
Program Budget Matrix
The City of Tigard budget estimates revenues by fund and expenditures by program. As a result, there is
no obvious link between budget unit activities and the sources of revenue funding those activities.
The Program Budget Matrix is a tool the City uses to bring together revenues and expenditures and describe
the relationships between the program units and the various funds.
The Program Budget Matrix, shown on the following pages, is designed with the individual budget units with
program subtotals down the left hand column. Each fund is listed across the top of the page. The
proportion of each budget units funding support is shown in the appropriate funds column. The total for
budget units and programs is shown in the far right column, and the total for each fund is shown on the total
budget line in each column.
Although technical in nature, the Program Budget Matrix provides the reader with a capsulized version of
the budget and a wealth of other information. The Program Budget Matrix relationships are derived from
historical and current work flow information. Tasks within each budget unit related to specific funding
sources are estimated and the resulting proportion of costs are in effect charged to the appropriate fund.
The relationships between funds and activities are reviewed and revised each year as necessary.
The Resolution to adopt the Budget for 1991/92 approved by the City Council on June 25, 1991 was
substantially presented and acted on in the form of the Program Budget Matrix. The City's Budget is
therefore adopted on a program by fund basis, not by line item. This method of Budget Approval meets
the requirements of Oregon's local Budget law and offers flexibility in the management of City operations. 11
1991/92 Adopted Budget City Of Tigard, Oregon
Program Budget Matrix
General Sanitary Storm Criminal State Gas County Traffic
Budget Units Fund Sewer Sewer Forfeit Tax Gas Tax Imp Fee
Police 3,348,367 6,083
Library 759,243
Education Services 49,986
Social Services 50,000
Parks Maintenance 327,242
Total Community Services 4,534,838 0 0 6,083 0 0 0
Administration 20,897 33,669 30,137 58,328
Sanitary Sewer 315,362
Storm Sewer 208,572
Street Maintenance 361,988 140,773
Shops Services 14,695 23,677 21,193 41,018
Property Management 42,451 21,225 21,225 43,737
Total Field Operations 78,043 393,934 281,127 0 505,071 140,773 0
Administration 135,713 7,983 7,983 7,983
Building Inspection 379,103 20,382 8,153
Current Planning 239,129
Advance Planning 419,396
Engineering 378,868 35,764 23,904 63,195 41,481
Street Lighting 241,000
Total Development Services 1,552,209 43,747 52,269 0 312,178 0 49,634
Mayor & City Council 24,856 5,935 2,227 3,341 761
City Administration 198,102 47,307 17,751 26,627 6,065
Personnel 103,340 24,678 9,260 13,890 3,164
Finance 174,626 146,852 67,186 21,009 10,504
Administrative Services 613,876 28,254 28,254
Total Policy & Administration 1,114,800 253,026 124,679 0 64,866 20,494 0
Non Departmental 257,045 61,382 . 23,033 34,549 7,869
Total Operating Budget 7,536,935 752,090 481,107 6,083 916,665 169,137 49,634
Debt Service
General Capital Improv 128,089 33,123 29,651 57,383
Capital Improvements 1,115,140 725,798 583,329 850,_000
Contingency 500,000 250,000 170,000 100,000 863 47,366
Equipment Reserve 50,000 150,000 100,000 100,000
Total Budget 8,215,024 2,300,353 1,506,556 6,083 1,757,377 170,000 947,000
Total Revenue 9,300,364 2,300,353 1,506,556 6,083 1,757,377 170,000 947,000
Unappropriated 1,085,340
12
Streets Parks Water G/O Bond Bancroft Certif LID Road Bond Park Levy Total
SDC SDC Quality Debt Bond Debt Of Partic CIP CIP Improv Budget
3,354,450
759,243
49,986
50,000
327,242
0 0 0 0 0 0 0 0 0 4,540,921
143,031
315,362
208,572
502,761
100,584
128,639
0 0 0 0 0 0 0 0 0 1,398,949
159,662
407,638
239,129
419,396
65,020 608,232
241,000
0 0 0 0 0 0 0 65,020 0 2,075,057
37,120
295,852
154,331
420,178
670,384
0 0 0 0 0 0 0 0 0 1,577,865
383,878
0 0 0 0 0 0 0 65,020 0 9,976,670
1,338,032 1,034,063 326,518 2,698,613
248,246
21,870 237,000 51,200 2,545,000 3,038,180 670,150 9,837,667
19,732 1,087,961
400,000
21,870 237,000 51,200 1,338,032 1,034,063 346,250 2,545,000 3,103,200 670,150 24,249,157
21,870 237,000 51,200 1,338,032 1,034,063 346,250 2,545,000 3,103,200 670,150 25,334,498
1,085,340
13
City Of Tigard, Oregon
Combined Budget Statement Of Revenues, Expenditures, And Changes In Fund Balances
All Governmental Funds
Estimated for Period ended June 30 1992
Special Debt Capital Total (Memo Only)
General Revenue Service Project 1992 Total 1990 Actual
Revenues
Taxes 3,487,000 1,545,482 0 5,032,482 3,746,834
From Other Agencies 1,398,412 1,416,005 2,814,417 2,040,711
Fees & Charges 952,675 937,000 1,889,675 1,484,829
Fines 250,800 250,800 232,332
Franchise Fees 1,264,000 1,264,000 1,100,181
Use of Money & Property 181,700 69,900 60,000 168,350 479,950 732,102
Other 229,300 185,600 414,900 632,877
Assessments 426,269 426,269 818,227
Total Revenues 7,763,887 2,422,905 2,217,351 168,350 12,572,493 10,788,093
Expenditures
Current:
Community Services 4,534,838 6,083 4,540,921 3,539,680
Field Operations 78,043
Development Services 1,552,209 645,844 65,020 2,263,073 2,096,431
Policy & Admin 1,114,800 361,812 1,476,612 253,593
City Wide Support 257,045 85,360 342,405 531,329
Capital Projects 128,089 1,800,782 6,253,330 8,182,201 4,446,601
Debt Service
Principal 1,702,000 1,702,000 2,383,000
Interest 996,613 - 996,613 1,098,870
Total Expenditures 7,665,024 2,899,881 2,698,613 6,318,350 19,503,825 14,349,504
Other Financing Sources
Proceeds of BAN,s 325,000 325,000 300,000
Proceeds of Bonds 0 2,500,000 2,500,000 3,316,082
Excess of revenues &
other sources over
expenditures 98,863 (476,976) (156,262) (3,650,000) (4,106,332) 54,671
Projected Fund Balances
July 1, 1991 1,536,477 767,624 176,000 3,650,000 6,130,101 11,407,557
June 30, 1992 1,635,340 290,648 19,738 0 2,023,769 11,462,228
14
•
City Of Tigard, Oregon
Combined Budget Statement Of Revenues, Expenditures, And Changes In Fund Balances
Special Revenue Fund Types
Estimated for Period ended June 30 1992
Criminal State County Traffic Streets Parks Water Total (Memorandum Only)
Forfeit Gas Tax Gas Tax Imp Fee SDC SDC Quality 1992 Total 1990 Actual
Revenues
Taxes
From Other Agencies 1,276,005 140,000 1,416,005 1,008,222
Fees & Charges 12,000 735,000 150,000 40,000 937,000 534,864
Fines
Franchise Fees
Use of Money & Property 31,200 4,000 28,000 500 5,000 1,200 69,900 77,045
Other
Assessments
Total Revenues 0 1,319,205 144,000 763,000 500 155,000 41,200 2,422,905 1,620,131
Expenditures
Current:
Community Services 6,083 6,083 34,855
Field Operations 505,071 140,773 645,844 468,139
Development Services 312,178 49,634 361,812 262,260
Policy & Admin 64,866 20,494 85,360 35,921
City Wide Support 34,549 7,869 42,418 75,262
Capital Projects 640,712 850,000 21,870 237,000 51,200 1,800,782 585,171
Debt Service
Principal
Interest
Total Expenditures 6,083 1,557,376 169,136 899,634 21,870 237,000 51,200 2,942,299 1,461,608
Excess of revenues &
other sources (6,083) (238,171) (25,136) (136,634) (21,370) (82,000) (10,000) (519,394) 158,523
Projected Fund Balances
July 1, 1991 6,083 438,171 26,000 184,000 21,370 82,000 10,000 767,624 523,537
June 30, 1992 0 200,000 864 47,366 0 0 0 248,230 682,060
•
City Of Tigard, Oregon
Combined Budget Statement Of Revenues, Expenses And Changes In Retained Earnings
All Proprietary Fund Types
Estimated for Period ended June 30 1992
Enterprise
Sanitary Surface (Memorandum Only)
Sewer Water 1992 Total
Operating Revenues
Charges or Services 816,000 636,000 1 ,452,000
Other Fees 15,500 15,500
Total Operating Revenues 831,500 636,000 1,467,500
Operating Expenses
Community Services 0 0 0
Field Operations 393,934 281,127
Development Services 43,747 52,269 96,016
Policy & Administration 253,026 124,679 377,705
General Government 61,382 23,033 84,415
Total Operating Expenses 752,089 481,108 558,136
Operating Income (loss) 79,411 154,892 909,364
Non - Operating Revenue
Interest 56,250 43,750 100,000 •
Connection Charges 225,000 150,000 375,000
Total Non - Operating Revenue 281,250 193,750 475,000
Non - Operating Expenses
Capital Improvements 1,148,263 755,449 1,903,712
Total Non - Operating Expenses 1,148,263 755,449 1,903,712
Net Income (loss) (787,602) (406,807) (1,194,409)
Projected Retained Earnings
July 1, 1991 1,187,603 676,806 1,864,409
June 30, 1992 400,001 269,999 670,000
16
11
c
m
a
I
1991/92 Adopted Budget City Of Tigard, Oregon
Revenue Summary
Actual Actual Adopted Proposed Approved Adopted
Funds 1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
General Fund 6,823,707 7,971,133 7,823,401 9,239,632 9,239,632 9,300,364
Sanitary Sewer Fund 1,816,072 1,769,192 2,011,653 2,292,750 2,292,750 2,300,353
Storm Sewer Fund 890,187 971,631 983,746 1,499,750 1,499,750 1,506,556
Criminal Forfeiture Fund 1,744 7,083 0 , 6,083 6,083 6,083
State Gas Tax Fund 984,672 1,046,992 1,411,230 1,744,205 1,744,205 1,757,377
County Gas Tax Fund 177,334 159,307 169,425 170,000 170,000 170,000
County Road Levy 135,743 23,442 0 0 0 0
Traffic Impact Fee 0 0 0 947,000 947,000 947,000
Streets SDC Fund 1,219,188 848,579 729,349 21,870 21,870 21,870
Parks SDC Fund 234,144 138,212 152,900 237,000 237,000 237,000
Water Quality /Quantity 0 0 0 51,200 51,200 51,200
General Oblig Debt Service 301,866 1,362,116 1,266,994 1,338,032 1,338,032 1,338,032
Bancroft Bond Debt Servic 1,367,873 2,065,203 3,452,379 1,034,069 1,034,069 1,034,069
Certificate Debt Services 0 0 205,450 346,250 346,250 346,250
Special Assmt CIP Fund 765,162 2,408,247 365,000 2,545,000 2,545,000 2,545,000
Road Bond Improv Fund 8,538,107 8,655,407 6,110,200 3,103,200 3,103,200 3,103,200
Park Levy CIP Fund 0 1,267,722 1,353,000 670,150 670,150 670,150
Total Revenue 23,255,799 28,694,266 26,034,727 25,246,191 25,246,191 25,334,504
17
1991/92 Adopted Budget City of Tigard, Oregon
Use and Limitations of Funds
General Fund: Revenue is received from property taxes, fees and charges for services, franchise fees, and
revenue from other agencies. Funds may be used for ordinary expenditures of the City.
Sanitary Sewer Fund: Revenues are received from user fees for sewage treatment and sewer line
maintenance. Funds are used for the operation, maintenance and repair of City sewer facilities. The City
also receives a portion of the sewer connection fee which funds capacity improvements to the City system.
Storm Sewer Fund: Revenues are- received from user fees for storm drainage. Funds are used for the
operation, maintenance and repair of storm drainage facilities. The City also receives a system development
charge for each new residential or commercial development. Charges are used to fund capacity
improvements to the storm drain system.
Criminal Forfeiture Fund: Revenue from the sale or other disposition of property or assets used in or related
to criminal activity. All such revenues must be used for law enforcement purposes.
State Tax Street Fund: Shared revenues from tax on sale, use, etc. of motor vehicle fuel. Funds shall be
used for construction, reconstruction, improvement, repair, maintenance, operation, and use of public
highways, roads, streets, and roadside rest areas and may be used for streetlighting and cleaning, storm
drainage, traffic control devices, and cost of administration.
County Gas Tax Fund: Shared revenue from Washington County tax on sale, use, etc. of motor vehicle fuel.
Funds shall be used for construction, reconstruction, improvement, repair, maintenance, operation, and use
of public highways, roads and streets.
County Road Levy Fund: Revenue from a three -year county serial levy. The levy expired in the mid - eighties,
however, delinquent revenue collections have been received since that time. This fund will be closed out
during 1991 /92.
Traffic Impact Fee Fund: Revenue from a county instituted fee on development approved by the voters in
1989. The fee is to be charged by the City for development within the City limits. Funds can only be used
for highway and transit capital improvements which provide additional capacity to the major transportation
system and for recovery of costs of administering the program.
Streets SDC: Road system development fees are charged when a building permit is issued for any new
construction and /or additions, alterations or change in use which increases the number of parking spaces.
Use of fees is limited to implement the installation, construction or extension of extra capacity street facilities
and traffic control devices.
Parks SDC: Park and recreation systems development fees are charged when a building permit is issued
for any new construction and for additions, alterations or change in use which creates a dwelling unit.
Funds collected are to be used to implement the acquisition, development, and expansion of additional
recreation spaces and facilities.
Water Quality /Quantity Fund: Revenue from fees instituted by the Surface Water Management Agency
charged on certain development activities in the City. The City collects the revenue on behalf of the Agency
and may use it to fund offsite surface water drainage improvements.
18
•
•
1991/92 Adopted Budget
General Bond Debt: The City sold $2.2 million in general obligation bonds on June 6, 1984 for the purpose
of purchasing land and constructing a Civic Center. The City also issued advance refunding bonds in
February 1987 to refund the callable portion of the 1984 issue. In addition, the City issued $8,500,000 in
general obligation Road Improvement Bonds in April 1989.
Because the April 1989 issue is subject to rebate in accordance with the 1986 Tax Act, it is accounted for
in a separate fund. Funds collected from Debt Service tax levies can only be used to fund Debt Service.
Bancroft Bond Debt: Revenue in this fund is derived from assessments on properties that have formed local
improvement districts and from the proceeds of Bancroft Bonds to retire short term debt issued to fund local
improvements.
Three funds are used to account for Bancroft Bond debt service to ensure that issues subject to federal
rebate regulations are properly accounted for.
Certificate Debt Service Fund: Revenue from a 5 -year serial levy may only be used to fund the repayment
of borrowed funds which were used for park improvements.
Special Assessment CIP: Revenue from short term borrowing is used to fund improvements within local
improvement districts.
Road Bond Improvement: Funds from the April 1989 issue of General Obligation Road Improvement Bonds
may only be used to fund specific bond improvements.
Park Levy Improvement Fund: Revenue from Certificates of Participation may only be used to fund specific
park system improvements.
•
19
1991/92 Adopted Budget City Of Tigard, Oregon
Fund Revenues
Revenues are budgeted by fund. Each fund has been set up for a particular purpose. Once a fund has served its
purpose, it is closed and is no longer used.
The City currently uses the following funds:
Type Fund
General Fund General Fund
Enterprise Funds Sanitary Sewer
Storm Sewer
Special Revenue Funds Chmhina|Fprfeituna
State Gas Tax
County Gas Tax
County Road Levy
Traffic Impact Fee
Streets SDC
Parks SDC
Water Quality/Quantity
Debt Service Funds General Obligation
Bancroft Bond
Certificate of Participation
Capital Projects Funds Special Assessment CIP
Road Bond Improvement
Park Levy CIP
The remaining pages of the revenue section of the budget provide revenue details and summaries for each fund.
The graph below indicates the proportions of total budgeted revenues for each fund type:
• Budgeted Revenue by Fund Type
General Fund— —37%
Special Revenue--11% •
Enterprise— —15%
Capital --2596
Debt Service— —U%
20
1991/92 Adopted Budget City Of Tigard, Oregon
General Fund Revenue
The general fund is used to account for all revenues and expenditures of a general nature not required to be
recorded is another fund. This fund includes revenues from various general sources including property taxes,
franchise fees, state shared revenues and others.
Shown below is a chart indicating the major general fund revenue sources.
Fund Balance (16.5 %)
Taxes (37.5 %)
Other (4.4 %)
Franchise (13.6 %) .�
Fines (2.7 %) 1
Fees & Charges (10.2 %) Other Agencies (15.0 %)
Property Taxes make up the largest single source of general fund revenue. Other agency revenues include
revenues from other government agencies such as Hotel /Motel tax and the WCCLS Library levy distribution. Also
included are state revenue sharing, cigarette and liquor taxes and 911 telephone taxes. Franchise fees include
fees for the use of public right of way paid by public utilities as a percentage of gross proceeds collected in the
City.
General Fund Revenues from the sources shown above fund a variety of services provided to the community. The
general fund is used primarily to support non fee services such as Police protection, Library, and Parks
maintenance. The general fund program support distribution is shown below.
General Fund
Program Support Distribution
General
Fund
Community Services 4,534;838
Field Operations 78.043
Development Services 1,552.209
Policy & Admin 1.114.800
Non Departmental 257.045
Capital Improvements 128.089
Contingency 500.000
Equipment Reserve 50.000
Total Programs 8.215.024
21
1991 /92 Adopted Budget City Of Tigard, Oregon
General Fund - 10
Actual Actual Adopted Proposed Approved Adopted
Acct # Description 1988 -89 1989 -90 1990 -91 1991 -92 1991 -92 1991 -92
Property Taxes
40000 Current Taxes 2,042,468 2,281,409 2,343,015 3,312,000 3,312,000 3,312,000
40100 Prior Year Taxes 192,181 147,210 150,000 175,000 175,000 175,000
Total Property Taxes 2,234,649 2,428,619 2,493,015 3,487,000 3,487,000 3,487,000
Other Agencies
40400 Federal Grants 0 130,663 130,663 0 0 60,732
41000 Cigarette Tax 89,249 84,895 86,345 94,280 94,280 94,280
41100 Liquor Tax 160,851 164,741 167,850 240,000 240,000 240,000
41200 State Revenue Sharing 109,016 120,204 115,500 110,000 110,000 110,000
41400 State Grants 3,511 3,328 4,000 3,500 3,500 3,500
41401 State ODOT Bike Path Grant 12,400 12,400 0 0 0 0
41402 State LCDC Grant 0 7,165 0 0 0 0
41500 911 Emergency Tax 69,581 71,627 79,500 85,000 85,000 85,000
42000 Hotel /Motel Tax 180,421 194,886 210,000 276,000 276,000 276,000
42100 County - USA 16,608 15,886 14,000 13,000 13,000 13,000
42200 County - WCCLS 254,310 226,691 461,000 515,900 515,900 515,900
Total Other Agencies 895,947 1,032,486 1,268,858 1,337,680 1,337,680 1,398,412
Fees & Charges
43000 Business Tax 116,437 123,880 136,500 137,400 137,400 137,400
43100 Mechanical Permits 111,606 110,605 100,000 90,000 90,000 90,000
43200 Building Permits 248,131 264,777 240,000 240,000 240,000 240,000
43300 Plans Check Fee 176,540 212,816 150,000 158,000 158,000 158,000
43400 Alarm Permit 7,965 13,220 20,625 12,500 12,500 12,500
43500 Liquor Permit Fees. 2,050 2,210 5,000 2,500 2,500 2,500
43600 Engr. Public Improvements 62,796 134,067 90,000 200,000 200,000 200,000
43700 Sign Permit Fees 3,145 2,160 3,000 3,000 3,000 3,000
43800 Land Use Application Fees 53,120 46,408 40,000 45,000 45,000 45,000
44000 Lien Search Fees 0 7,130 15,600 18,000 18,000 18,000
44100 Recreation Tuition 0 7,336 6,000 20,275 20,275 20,275
45100 Misc. Fees & Charges 12,957 17,307 11,000 16,000 16,000 16,000
45200 Park Reservations 7,695 8,045 12,000 10,000 10,000 10,000
Total Fees & Charges 802,442 949,961 829,725 952,675 952,675 952,675
Notes:
The Tax base was increased by $860,000 authorized by voters in November 1990. The total tax base
levy is $3,580,449 which with a 92.5% collection rate results in estimated current tax revenue of
$3,312,000.
State revenues including Cigarette tax, Liquor tax, State revenue sharing, and 911 emergency
telephone tax were based on per capita estimates developed by the League of Oregon Cities using a
population estimate of 29,650.
The Washington County Cooperative Library System Levy is levied by the county and distributed to
the City based upon circulation and assessed valuation. 1991/92 represents the second year of the
county wide three year rate levy.
Development permit estimates assume building activity at current levels. 500 residential permits
and 275 commercial permits are anticipated.
22
1991/92 Adopted Budget City Of Tigard, Oregon
General Fund - 10
Actual Actual Adopted Proposed Approved Adopted
Acct# Description 1988 -89 1989 -90 1990 -91 1991 -92 1991 -92 1991 -92
Fines
45501 Fines & Forfeitures- Traffic 194,265 191,185 243,000 215,000 215,000 215,000
45502 Fines & Forfeitures -Misd 5,041 1,441 3,000 1,000 1,000 1,000
45503 Fines & Forfeitures- Parking 6,310 5,582 6,000 6,000 6,000 6,000
45600 Indigent Defense 20,702 12,651 100 0 0 0
45700 Library Fines 14,480 17,972 17,000 27,800 27,800 27,800
45800 Civic Infractions 50 3,500 3,500 1,000 1,000 1,000
Total Fines 240,848 232,331 272,600 250,800 250,800 250,800
Franchise Fees
46000 Electric 557,247 581,603 610,050 650,000 650,000 650,000
46100 Gas 141,286 142,488 149,600 160,000 160,000 160,000
46200 Telephone 108,308 204,110 215,761 247,000 247,000 247,000
46300 Garbage 88,826 111,365 117,000 140,000 140,000 140,000
46500 Cable TV. 53,907 60,614 58,000 67,000 67,000 67,000
Total Franchise Fees 949,574 1,100,180 1,150,411 1,264,000 1,264,000 1,264,000
Notes:
Municipal Court Fine estimates are based on an anticipated 6,200 citations to be heard in municipal
court during the fiscal year.
Library fines are projected to reach $22,800 by the end of the 1990/91 fiscal year. This
represents an increase of 27% over the previous year. The 1991/92 estimated of $27,800 anticipates
continued substantial increases in Library materials circulation.
Franchise fees are charged to various utilities for the use of public right of way. All franchise
fees are computed as a percentage of gross proceeds within the city limits. Current percentages
are as follows:
Electricity PGE 3.50%
Natural Gas NNG 3.00%
Telephone GTE 5.00%
PNB 5.00%
Garbage All Haulers 3.00%
Cable TV MACC 5.00%
23
1991/92 Adopted Budget City Of Tigard, Oregon
General Fund - 10
Actual Actual Adopted Proposed Approved Adopted
Acct # Description 1988 -89 1989 -90 1990 -91 1991 -92 1991 -92 1991 -92
Interest/Rentals
47000 Interest 181,154 173,792 143,500 170,000 170,000 170,000
47200 Rentals 3,602 6,394 11,160 11,700 11,700 11,700
Total Interest/Rental 184,756 180,186 154,660 181,700 181,700 181,700
Other Revenues
47700 Donations/Gifts 6,554 4,476 3,685 1,500 1,500 1,500
47800 Other Revenues 13,423 7,974 7,000 5,000 5,000 5,000
47900 Recovered Expenditures 29,084 100,959 28,016 180,000 180,000 180,000
48000 Police Services Contracts 82,617 112,322 156,010 37,800 37,800 37,800
48006 Grounds Maintenance 21,133 2,783 0 0 0 0
48007 Park Land Reimb 0 129,500 0 0 0 0
48100 LID Recovered Expenses 25,377 4,898 7,000 5,000 5,000 5,000
Total Other Revenues 178,188 362,912 201,711 229,300 229,300 229,300
Total Revenue 5,486,404 6,286,675 6,370,980 7,703,155 7,703,155 7,763,887
30000 Fund Balance 1,337,303 1,684,458 1,452,421 1,536,477 1,536,477 1,536,477
Total General Fund 6,823,707 7,971,133 7,823,401 9,239,632 9,239,632 9,300,364
Notes:
Due to declining interest rates at the time of budget preparation, interest estimates assume an
investment rate of 6.2% at the Local Government Investment Pool managed by the Oregon State
Treasurer. Investments of public funds are governed by the Investment policy adopted by the City
Council.
Recovered expenditures include reimbursements for traffic studies to be contracted by the City. A
study of 99W between Walnut and Interstate 5 estimated at $75,000 will be reimbursed by the Oregon
Dept Of Transportation (ODOT), and a study of the Washington Square /Lincoln Center area estimated
at $100,000 will be 80% reimbursed by ODOT, Washington County, and Development interests.
Police Service contracts involve a contract with Tigard School District in which the C'ty provides
a School Resource Officer to the district. The district covers the cost of the officer during the
school year. Historical amounts represent dispatch contracts with neighboring cities that were
terminated in 1990.
Fund balance estimates are the result of projections of both revenues and expenditures through the
end of the 1990/91 fiscal year.
24
1991/92 Adopted Budget City Of Tigard, Oregon
Enterprise Funds
The City uses two enterprise funds to account for certain utility operations related to sewer and storm water systems.
Sanitary Sewer Fund
The Unified Sewerage Agency (USA) is a special district within Washington County that provides sewer treatment.
USA contracts with the City to bill and collect USA sewer charges within the City limits. In addition, the City
maintains sanitary sewer lines within the City on behalf of the Agency.
In return for the services provided by the City to the Agency, the City shares in the revenue collected for both
monthly charges and connection charges. The City keeps 20% of the connection charges and 30% of the service
charges and remits all other collections to the Agency.
Storm Sewer Fund
The Surface Water Management Agency (SWM) an affiliate of USA is a special district within the county responsible
for the maintenance of storm water systems throughout the region. Similiar to USA, SWM also contracts with the
city to bill and collect the agency's monthly Storm Sewer fee and the Storm Sewer SDC. In addition, the City
maintains storm water systems within the city.
In return for the services provided by the City to the SWM agency, the City shares in the revenue collected for both
the monthly charges and the SDC. The City keeps $2.00 of the $3.00 monthly storm water charge and remits the
2 • balance of the amounts collected to the Agency. SDC's are kept by the City and are used to fund system capacity
improvements.
Enterprise fund revenues are used to fund the cost of enterprise operations activities and related administrative
costs as shown in the program support distribution below.
Enterprise Funds
Program Support Distribution
Total Sewer Fund Storm Drain Fund
A..ro.riation A..ro.riation
Community Services 0 0 0
Field Operations 675,061 393.934 281,127
Development Services 96,016 43,747 52,269
Policy & Admin 377,705 253,026 124,679
Non Departmental 84.415 61,382 23,033
Capital Improvements 1,903,712 1,148,263 755,449
Contingency 420,000 250,000 170,000
Equipment Reserve 250,000 150,000 100,000
Total Pro? ms 3 806 909 2 00 353 _ 1 06 556
25
1991/92 Adopted Budget City Of Tigard, Oregon
Sanitary Sewer Fund - 30
Actual Actual Adopted Proposed Approved Adopted
Acct. # Description 1988 -89 1989 -90 1990 -91 1991 -92 1991 -92 1991 -92
44300 Sewer Connection Fees 211,058 231,928 205,000 225,000 225,000 225,000
44400 Sewer Inspection Fees 17,980 16,785 13,000 15,500 15,500 15,500
44500 Charge in Lieu of Assmt 3,000 6,000 0 0 0 0
44602 Sewer Services Charges 658,305 750,400 762,800 816,000 816,000 816,000
47000 Interest 46,292 74,904 37,200 56,250 56,250 56,250
Total Revenue 936,635 1,080,017 1,018,000 1,112,750 1,112,750 1,112,750
30000 Fund Balance 879,437 689,175 993,653 1,180,000 1,180,000 1,187,603
Total Fund 1,816,072 1,769,192 2,011,653 2,292,750 2,292,750 2,300,353
Notes:
Sewer connection fees are charged to developers for the right to connect to the Unified Sewerage
Agency (USA) sewer system. USA sets the amount of the connection fee each year. The City keeps
20% of each fee for a systems development charge and remits the remaining 80% to USA each month.
The estimate of $225,000 anticipates 750 connecting units at $1,500 each. After the budget was
prepared, USA announced an increase in the connection charge to $1,900 effective 8/1/91.
Sewer service charges are also set by USA under an agreement with the City. The City keeps 30% of
the non revenue bond portion of the total monthly per unit charge. USA rates are anticipated to
increase 15 - 20 % beginning July 1, 1991. USA announced late in June that the monthly rate will
increase from $15.50 to $18.50 effective July 1, 1991.
Beginning fund balance includes both the City's share of previous years user charges and
connection fees estimated as follows:
Connection Fee 730,704 �' -
Service Charges 456,899
Total 1,187,603
26
•
1991/92 Adopted Budget City Of Tigard, Oregon
Storm Sewer Fund - 31
Actual Actual Adopted Proposed Approved Adopted
Acct. # Description 1988 -89 1989 -90 1990 -91 1991 -92 1991 -92 1991 -92
44700 Service Charge 386,703 407,111 520,000 636,000 636,000 636,000
45000 S.D.C. - Storm Drainage 108,167 144,420 106,000 150,000 150,000 150,000
47000 Interest 20,880 36,829 18,000 43,750 43,750 43,750
Total Revenue 515,750 588,360 644,000 829,750 829,750 829,750
30000 Fund Balance 374,437 383,271 339,746 670,000 670,000 676,806
Total Fund 890,187 971,631 983,746 1,499,750 1,499,750 1,506,556
Notes:
Surface water fees are set regionally by the Surface Water Management Agency (SWM), an affiliate
of the Unified Sewerage Agency (USA). SWM has contracted with the City to collect the fee within
the City. In return for the collection effort and the maintenance of the surface water system
within the City, the City retains 2/3 of the fee per unit. The current rate has been established
at $3.00 per unit per month. Single family homes are considered one unit. Other parcels are
billed based upon the number of square feet of impervious surface.
System Development Charges are set by the SWM agency at $375 per unit. Under the agreement, the
City keeps 100% of this charge to fund surface water system capacity improvements. SWM announced
late in June that the System Development Charge will be decreased to $280 effective July 1, 1991.
Beginning fund balance includes the City's share of previous years system development charges and
monthly fees as follows:
System Development Charges 500,052 1 ' 4
Service Fees 176,754
Total 676,806
27
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1991/92 Adopted Budget City Of Tigard, Oregon
Special Revenue Funds
The City records revenue from special sources to be used for specific purposes in a series of special revenue funds.
Criminal Forfeiture
From time to time, the City receives money or property from state and federal law enforcement agencies related to
arrests made with the cooperation of Tigard police officers. Money and property resulting from such seizures may
be used only for police activities. Although no amount is budgeted, as amounts are received, they will be
appropriated through mid — year action by the City Council.
Gas Taxes
The City receives taxes on the sale of gasoline from both the State of Oregon and Washington County. Such funds
are used for construction, repair, and operation of streets and roads, and for related administrative costs, street
lighting, and traffic control. Both sources of gas tax revenue are recorded in separate funds.
Other Street Funds -
Washington County voters approved a traffic impact fee (TIF) charged to developers to pay for the costs of traffic
system improvements made necessary by growth. The City collects the fee based on rates and formulas set by the
County on all new development within the City. The City uses the funds collected to make capacity improvements
to certain arterials and collector roads approved by the County.
The City System Development Charge for streets was charged up until the effective date of the TIF. Since that time
collections have been from projects that were in for review prior to that date. The street SDC fund will continue until
all SDC funds are spent.
Parks SDC
The City collects a system development charge on each residential unit developed to pay for capacity
improvements to the Park system made necessary by growth.
Special revenue funds support various programs in accordance with their specific use provisions as follows:
Program Support Distribution
Special Revenue Funds
Tonal State Gas Tax County Gas Tax Traffic impact Streets SDC Parks SDC Criminal Forfeit Water Quality
Appropriation Appropriation Appropriation Appropriation Appropriation I Appropriation ,appropriation
Community Services 6083 0 0 0 0 0 6.083 0
Field Operations 645.844 505.071 140,773 0 0 0 0 0
Development Services 361.812 312.178 0 49.634 0 0 0 0
Policy & Admin 85.360 64.866 20,494 0 0 0 0 0
Non Departmental 42.418 34.549 7,869 0 0 0 0 0
Capital Improvements 1.800,782 640.712 0 850,000 21.870 237.000 0 5L200
Contingency 148.229 100.000 863 47,366 0 0 0 0
Equipment Reserves 100.000 100.000 0 0 0 0 0 0
Total Frogta® 3.190530 1,757,377 170.000 947,000 21.870 237,000 6.083 51.200
28
1991/92 Adopted Budget City Of Tigard, Oregon
Criminal Forfeitures Fund - 55
Actual Actual Adopted Proposed Approved Adopted
Acct. # Description 1988 -89 1989 -90 1990 -91 1991 -92 1991 -92 1991 -92
47800 Other Revenues 1,744 1,666 0 0 0 0
47000 Interest 0 0 0 0 0 0
Total Revenue 1,744 1,666 0 0 0 0
30000 Fund Balance 0 5,417 0 6,083 6,083 6,083
Total Fund 1,744 7,083 0 6,083 6,083 6,083
•
Notes:
This fund accounts for revenues seized or forfeited to the City by criminals as a result of
arrests made by the Police department. Use of such funds is dictated by City ordinance. Such
funds can only be used for Police activities. As amounts are forfeited, they will be
appropriated through the mid -year budget amendment process.
•
29
1991/92 Adopted Budget City Of Tigard, Oregon
State Gas Tax Fund - 21
Actual Actual Adopted Proposed Approved Adopted
Acct. # Description 1988 -89 1989 -90 1990 -91 1991 -92 1991 -92 1991 -92
41300 State Gas Tax Share 799,827 875,874 1,200,000 1,276,005 1,276,005 1,276,005
44200 Street Lighting Fees 7,013 6,064 4,500 12,000 12,000 12,000
47000 Interest 24,220 26,252 25,000 31,200 31,200 31,200
Total Revenue 831,060 908,190 1,229,500 1,319,205 1,319,205 1,319,205
30000 Fund Balance 153,612 138,802 181,730 425,000 425,000 438,172
Total Fund 984,672 1,046,992 1,411 ,230 1,744,205 1,744,205 1,757,377
Notes:
State gasoline tax and vehicle registration fees are shared with Cities and Counties throughout
the state using a formula set by the legislature. Estimated revenue is based upon $43.04 per
capita using a population estimate of 29,650.
30
1991/92 Adopted Budget City Of Tigard, Oregon
County Gas Tax Fund - 22
Actual Actual Adopted Proposed Approved Adopted
Acct. # Description 1988 -89 1989 -90 1990 -91 1991 -92 1991 -92 1991 -92
42300 County Road Tax 102,303 132,221 136,000 140,000 140,000 140,000
47000 Interest 4,617 2,885 3,200 4,000 4,000 4,000
Total Revenue 106,920 135,106 139,200 144,000 144,000 144,000
30000 Fund Balance 70,414 24,201 30,225 26,000 26,000 26,000
Total Fund 177,334 159,307 169,425 170,000 170,000 170,000
Notes:
Washington County collects one penny per gallon of gas sold within the County as a county gasoline
tax. The taxes are distributed to the cities within the county according to a formula set by the
county. The revenue estimate is computed at $4.72 per capita with estimated population of 29,650.
•
31
1991 /92 Adopted Budget City Of Tigard, Oregon
County Road Levy - 23
Actual Actual Adopted Proposed Approved Adopted
Acct. # Description 1988 -89 1989 -90 1990 -91 1991 -92 1991 -92 1991 -92
42400 County Maint & Rep Tax 115 127 0 0 0 0
47000 Interest 5,364 2,188 0 0 0 0
Total Revenue 5,479 2,315 0 0 0 0
30000 Fund Balance 130,264 21,127 0 0 0 0
Total Fund 135,743 23,442 0 0 0 0
Notes:
This fund is shown for historical purposes only. The Washington County county wide serial levy
expired several years ago. Recent revenue was received from delinquent prior years collections.
32
•
1991/92 Adopted Budget City Of Tigard, Oregon
Traffic Impact Fee Fund - 25
Actual Actual Adopted Proposed Approved Adopted
Acct. # Description 1988 -89 1989 -90 1990 -91 1991 -92 1991 -92 1991 -92
44800 Traffic Impact Fee 0 0 0 735,000 735,000 735,000
47000 Interest 0 0 0 28,000 28,000 28,000
Total Revenue 0 0 0 763,000 763,000 763,000
30000 Fund Balance 0 0 0 184,000 184,000 184,000
Total Fund 0 0 0 947,000 947,000 947,000
Notes:
In November 1990, the voters of Washington county approved a traffic impact fee (TIF) to be paid
by developers to pay for the costs associated with growth. The fee, became effective in January
1991 and replaced the City's street system development charge. The TIF is $1,350 for a new single
family home and is based upon trip generation for other types of development. TIF funds are to be
used by the City to make capacity improvements to certain road systems within the City.
Washington county announced late in June that the TIF for a single family unit would be increased
by 2% to $1,488 per residential unit.
TIF revenues are estimated as follows:
Residential 360,000
Commercial 375,000
Total 735,000
33
1991/92 Adopted Budget City Of Tigard, Oregon
Streets SDC Fund - 51
Actual Actual Adopted Proposed Approved Adopted
Acct. # Description 1988 -89 1989 -90 1990 -91 1991 -92 1991 -92 1991 -92
44800 S.D.C. - Streets 438,210 394,050 390,000 0 0 0
47000 Interest 54,841 40,638 13,800 500 500 500
Total Revenue 493,051 434,688 403,800 500 500 500
30000 Fund Balance 726,137 413,891 325,549 21,370 21,370 21,370
Total Fund 1,219,188 848,579 729,349 21,870 21,870 21,870
Notes:
The City had it's own street system development charge however effective January 1, 1991, The
county TIF took it's place. The estimated fund balance is the amount of previous years revenues
that have not yet been spent on street capacity improvements.
0
34
1991/92 Adopted Budget City Of Tigard, Oregon
Parks SDC Fund - 52
Actual Actual Adopted Proposed Approved Adopted
Acct. # Description 1988 -89 1989 -90 1990 -91 1991 -92 1991 -92 1991 -92
44901 S.D.C. - Parks 140,140 134,750 150,000 150,000 150,000 150,000
47000 Interest 3,173 3,412 2,900 5,000 5,000 5,000
Total Revenue 143,313 138,162 152,900 155,000 155,000 155,000
30000 Fund Balance 90,831 50 0 82,000 82,000 82,000
Total Fund 234,144 138,212 152,900 237,000 237,000 237,000
Notes:
Parks system development charges were increased effective January 1, 1991 to the following levels:
Single Family 500
Multi Family 300
Mobile Home 250
Park SDC's are charged to developers for each unit upon request for permits. 300 units are
anticipated.
35
1991/92 Adopted Budget City Of Tigard, Oregon
Water Quality /Quantity Fund - 24
Actual Actual Adopted Proposed Approved Adopted
Acct. # Description 1988 -89 1989 -90 1990 -91 1991 -92 1991 -92 1991 -92
44500 Charge in Lieu of Assmt 0 0 0 40,000 40,000 40,000
47000 Interest 0 0 0 1,200 1,200 1,200
Total Revenue 0 0 0 41,200 41,200 41,200
30000 Fund Balance 0 0 0 10,000 10,000 10,000
Total Fund 0 0 0 51,200 51,200 51,200
Notes:
Under the agreement with the SWM agency the City collects certain surface water fees in lieu of on
site improvements for surface water facilities within new developments. The funds are to be used
to construct necessary capacity improvements to the surface water system.
•
36
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1991/92 Adopted Budget City Of Tigard, Oregon
Debt Service Funds
The City of Tigard employes a series of Debt Service funds to record revenue to be used to meet various types of
debt service requirements. Total debt service resources amount to $2,718,351 which is 10.7% of total budgeted
resources.
Outstanding debt includes voter approved General Obligation bonds, Bancroft bonds, and Certificates of
participation. Each type of debt is recorded in a separate fund and each issue as it relates to the 1986 tax reform
act is recorded separately in like subfunds. Revenues are budgeted at the fund level.
Following is a summary of Debt Service Fund Revenues:
Fund Total
G/O Debt Service — Civic Center — 60 257,362
G/O Debt Service — Road Bonds — 61 1,080,670
Total G/O Debt Service 1,338,032
Bancroft Debt Service A — 40 624,990
Bancroft Debt Service B — 41 89,671
Bancroft Debt Service C — 42 319,408
Total Bancroft Debt Service 1,034,069
Certificates of Participation — 62 346,250
Total Debt Service Funds 2,718,351
Debt Service Funds are received from the following sources:
Property Tax Revenue 1,211,732
Serial Levy 333,750
Bond Proceeds 325,000
Assessment Interest & Principal 426,269
Interest Earnings 60,000
Other Revenue 185,600 •
Beginning Balances 176,000
Total Debt Service Funds 2,718,351
37
1991/92 Adopted Budget City Of Tigard, Oregon
General Obligation Debt Service - 60, 61
Actual Actual Adopted Proposed Approved Adopted
Acct. # Description 1988 -89 1989 -90 1990 -91 1991 -92 1991 -92 1991 -92
40000 Current Taxes 156,079 1,304,020 1,202,022 1,146,732 1,146,732 1,146,732
40100 Prior Year Taxes 17,867 14,193 37,000 65,000 65,000 65,000
46200 Telephone 82,215 0 0 0 0 0
47000 Interest 27,834 29,477 25,915 38,300 38,300 38,300
Total Revenue 283,995 1,347,690 1,264,937 1,250,032 1,250,032 1,250,032
30000 Fund Balance 17,871 14,426 2,057 88,000 88,000 88,000
Total Fund 301,866 1,362,116 1,266,994 1,338,032 1,338,032 1,338,032
Notes:
General Obligation Debt consists of the following:
1991/92
Issued Liability
Original civic center bonds 1984 99,170
Advance refunding bonds 1987 158,192
Road improvement bonds 1989 1,080,670
Total 1,338,032
Debt service for these bonds is received from a property tax levy necessary to meet the fiscal
year requirements as follows:
Total requirements 1,338,032
Prior years taxes 65,000
Interest earnings 38,300
Beginning fund balance 88,000
Levy revenue requirement 1,146,732
Collection rate 92.50%
Property tax levy 1,239,710
38
1991/92 Adopted Budget City Of Tigard, Oregon
Bancroft Bond Debt Service - 40, 41, 42
Actual Actual Adopted Proposed Approved Adopted
Acct. # Description 1988 -89 1989 -90 1990 -91 1991 -92 1991 -92 1991 -92
47000 Interest 47,013 42,779 12,000 19,200 19,200 19,200
47100 Int. from Other Sources 85,856 82,068 275,182 218,796 218,796 218,796'
47400 Bond Proceeds 0 477,013 2,360,000 325,000 325,000 325,000
47500 Bancroft Collections 387,583 598,343 467,844 207,473 207,473 207,473
47800 Other Revenues 15,000 65,000 65,000 185,600 185,600 185,600
Total Revenue 535,452 1,265,203 3,180,026 956,069 956,069 956,069
30000 Fund Balance 832,421 800,000 272,353 78,000. 78,000 78,000
Total Fund 1,367,873 2,065,203 3,452,379 1,034,069 1,034,069 1,034,069
Notes:
Bancroft bonds are used to provide long term financing to property owners for the construction of
infrastructure improvements that benefit their property. The City has outstanding Bancroft bonds
dating back to 1975.
Special assessments are the major source of funding to meet current and future interest and
principal payments on outstanding bonds. Due to unequal matching of assessments and bond
requirements, assessments alone are not sufficient to meet current debt service needs. Therefore
funds from other sources have been budgeted as revenue in this fund.
Bond proceeds are expected from the possible sale of special assessment bonds for the
Lincoln /Locust LID which will be complete by September 1991.
•
39
•
1991 /92 Adopted Budget City Of Tigard, Oregon
Certificates Of Participation Debt Service - 62
Actual Actual Adopted Proposed Approved Adopted
Acct. # Description 1988 -89 1989 -90 1990 -91 1991 -92 1991 -92 1991 -92
40000 Current Taxes 0 0 199,550 323,750 323,750 323,750
40100 Prior Year Taxes 0 0 0 10,000 10,000 10,000
47000 Interest 0 0 5,900 2,500 2,500 2,500
Total Revenue 0 0 205,450 336,250 336,250 336,250
30000 Fund Balance 0 0 0 10,000 10,000 10,000
Total Fund 0 0 205,450 346,250 346,250 346,250
Notes:
Certificates of participation were issued in May of 1990 to provide funding for certain parks
improvements. The annual payments of interest and principal are funded by the revenue from a
five • year property tax serial levy. The levy amounts to $350,000 per year. The expenditures for
capital improvements are recorded and budgeted in the Park levy CIP fund - 53.
40
1991/92 Adopted Budget City Of Tigard, Oregon
Special Assessment CIP Fund - 45
Actual Actual Adopted Proposed Approved Adopted
Acct. # Description 1988 -89 1989 -90 1990 -91 1991 -92 1991 -92 1991 -92
47400 Bond Proceeds 2,434 2,161,068 0 2,500,000 2,500,000 2,500,000
47000 Interest 28,235 3,950 5,000 45,000 45,000 45,000
Total Revenue 30,669 2,165,018 5,000 2,545,000 2,545,000 2,545,000
30000 Fund Balance 734,493 243,229 360,000 0 0 0
Total Fund 765,162 2,408,247 365,000 2,545,000 2,545,000 2,545,000
Notes:
Proceeds from the sale of Bond anticipation notes are expected to be received for construction of
the Dartmouth Local Improvement District. .The Dartmouth project involves the construction of a
road connecting Interstate 5 and Highway 99W through the Tigard Triangle area which is primarily
zoned for commercial use.
. 41
1991 /92 Adopted Budget City Of Tigard, Oregon
Road Bond Improvement Fund - 50
Actual Actual Adopted Proposed Approved Adopted
Acct. # Description 1988 -89 1989 -90 1990 -91 1991 -92 1991 -92 1991 -92
47400 Bond Proceeds 8,472,225 0 0 0 0 0
47200 Rentals 0 0 10,200 10,200 10,200 10,200
47000 Interest 65,882 661,030 220,000 93,000 93,000 93,000
Total Revenue 8,538,107 661,030 230,200 103,200 103,200 103,200
30000 Fund Balance 0 7,994,377 5,880,000 3,000,000 3,000,000 3,000,000
Total Fund 8,538,107 8,655,407 6,110,200 3,103,200 3,103,200 3,103,200
Notes:
In November 1988 Tigard voters approved the sale of $8,500,000 of general obligation bonds to
fund certain road and traffic safety improvements throughout the City. The bonds were sold in
May 1990. This budget appropriates the remaining proceeds and interest earnings for the
remainder of the approved road improvements.
42
•
1991 /92 Adopted Budget City Of Tigard, Oregon
Park Levy CIP Fund - 53
Actual Actual Adopted Proposed Approved Adopted
Acct. # Description 1988 -89 1989 -90 1990 -91 1991 -92 1991 -92 1991 -92
47400 Bond Proceeds 0 1,260,000 0 0 0 0
40000 Current Taxes 0 0 120,000 0 0 0
47000 Interest 0 7,722 23,000 20,150 20,150 20,150
Total Revenue 0 1,267,722 143,000 20,150 20,150 20,150
30000 Fund Balance 0 0 1,210,000 650,000 650,000 650,000
Total Fund 0 1,267,722 1,353,000 670,150 670,150 670,150
Notes:
Certificates of Participation were issued in May of 1990 to provide funding for certain Park
system improvements. This budget appropriates the remaining proceeds and interest earnings for
remaining park improvements.
Annual interest and principal payments are budgeted in the Certificate of Participation debt
service fund - 62.
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N
1991/92 Adopted Budget City of Tigard, Oregon
Program Budget Organization
The bulk of the Budget is made up of Expenditure Appropriations. Appropriations are the legal spending
limits adopted by the City Council for each program.
The City of Tigard adopts and manages its budget by program. Each program is an aggregation of budget
units that are similiar in nature or function.
The budget units are organized into five operating programs, with the following functions.
Program Function
Community Services Police
Library
Park Maintenance
Field Operations Sewer Maintenance
Street Maintenance
Property Maintenance
Development Services Building Inspection
Planning
Engineering
Policy & Administration Administration
Personnel
•
Finance
Administrative Services
Non - Departmental City -Wide Support
City Attorney
In addition to the five operating programs, Debt Service, Capital Improvements and Contingency are
arranged into separate programs. The Debt Service program includes appropriations for interest and
principal on all types of debt, both General Obligation and Special Assessment Debt as well as short term
debt for construction projects. The Capital Improvements and Contingency programs include appropriations
for all capital improvement expenditures and allowances for contingency and reserves in various funds.
The program budget organization detail including the identification of each related budget unit are described
on the following pages.
The sources of funding of each budget unit's activities within each program are described in the Program
Budget Matrix.
A detailed explanation of the functions and activities of each budget unit, division, or program are included
with each program summary and budget unit summary in the expenditure section of this budget.
44
City Of Tigard, Oregon
Program Budget Organization
Budget
Program Dept Description Unit
1000 Community Services
1100 Police
Administration 1110
Operations 1120
Detectives 1130
Support Services 1140
Traffic 1150
1400 Library
Library Services 1410
Education Services 1420
Social Services 1500
Parks Maintenance 1600
2100 2100 Field Operations
Administration 2110
Sanitary Sewer 2120
Storm Sewer 2125
Street Maintenance 2130
Shops & Services 2150
Property Management 2160
2200 2200 Development Services
Administration 2210
Building Inspection 2220
Current Planning 2230
Advance Planning 2235
Engineering 2240
3000 Policy & Administration
3100 City Administration
Mayor & City Council 3110
City Administration 3120
Personnel 3130
45
City Of Tigard, Oregon
Program Budget Organization
Budget
Program Dept Description Unit •
3200 Finance
Finance 3210
Computer Systems 3220
Accounting 3230
3300 Administrative Services
Risk Management 3310
Office Services 3320
Records 3330
Municipal Court 3340
4000 Non Departmental
City Wide Support 4100
City Attorney 4200
5000 Debt Service
General Obligation 5100
Bancroft 5200
Certificates Of Participation 5300
6000 Capital Improvements
General 6100
Sanitary Sewer 6200
Storm Sewer 6250
Streets _ _ — _ — 63.00.
Parks 6400
Local Improvements 6500
Road Bond Improvements 6600
Park Levy Improvements 6700
7000 Contingency
Operating 7100
Equipment Reserve 7200
46
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1991/92 Adopted Budget City Of Tigard, Oregon
Expenditure Summary All Programs
Actual Actual Adopted Proposed Approved Adopted
1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
Personal Services 4,753,921 5,261,585 6,589,030 6,805,758 6,805,758 6,805,758
FTE 152.00 157.50 167.75 162.50 162.50 162.50
Materials &Services 1,716,631 1,989,810 2,290,840 2,806,421 2,797,121 2,797,121
Capital Outlay 461,439 356,154 522,487 373,785 373,785 373,785
Total Operating Budget 6,931,991 7,607,549 9,402,357 9,985,964 9,976,664 9,976,664
Debt Service 774,280 3,429,989 4,355,425 2,698,613 2,698,613 2,698,613
Capital Projects 2,821,658 4,558,696 10,254,083 9,991,081 9,992,881 10,085,913
Contingency /Reserves 5,546,016 2,031,230 2,012,661 1,487,961 1,487,961 1,487,961
Total Expenditures 16,073,945 17,627,464 26,024,526 24,163,619 24,156,119 24,249,151
Program Expenditures
Community Services 2,977,792 3,269,934 4,136,652 4,550,222 4,540,922 4,540,922
Field Operations 897,265 1,017,497 1,544,923 1,398,945 1,398,945 1,398,945
Development Services 1,418,232 1,601,363 1,772,599 2,075,056 2,075,056 2,075,056
Policy & Administration 845,168 1,005,488 1,400,529 1,577,863 1,577,863 1,577,863
General Government 793,534 713,267 547,654 383,878 383,878 383,878
Operating Budget 6,931,991 7,607,549 9,402,357 9,985,964 9,976,664 9,976,664
Debt Service 774,280 3,429,989 4,355,425 2,698,613 2,698,613 2,698,613
Capital Projects 2,821,658 4,558,696 10,254,083 9,991,081 9,992,881 10,085,913
Contingency /Reserves 5,546,016 2,031,230 2,012,661 1,487,961 1,487,961 1,487,961
Total Program Expend 16,073,945 17,627,464 26,024,526 24,163,619 24,156,119 24,249,151
(Note - Total may differ by several dollars due to rounding)
47
•
1991/92 Adopted Budget City Of Tigard, Oregon
Operating Budget History
The Operating Budget is that portion of the budget that is appropriated for the operations of the City. Included in
the operating budget are appropriations for Personal Services, Materials and Services, and Capital Outlay. The
operating budget includes appropriations for all operating departments but does not include Debt Service ,Capital
Projects, or Contingencies.
Shown below is the history of the total Operating Budget and each program component for the past five years:
Operating Budget History
12,000,000
Ce nmuniry
npces
10,000,000 Field
Operations
8,000,000
—` --- -- Dement
` ces
6,000,000
Po'
Admtntra tioi
4,000,000 General
• Gove tt ent
2,000,000 s — -- -- —
0
1987/88 1988/89 1989/90 1990/91 1991/92
The Operating Budget has steadily increased over the years in response to the City's continued growth. The dramitic
increase in 1990/91 was primarily the result of an increase in Library staffing for increased circulation and the addition of
Sunday hours. In addition, the establishment of a new Storm Sewer crew in the Field Operations Department to
implement the contract with the Surface Water Management Agency and the addition of several police officers in the
Police Department.
The increase in the Operating Budget for 1991/92 of 6% is the smallest increase since 1983. Due to the unknown
effects of Measure 5, Oregons property tax limitation, and the conservative approach of management and the City
Council, no staff increases were proposed.
48
1991/92 Adopted Budget City Of Tigard, Oregon
Total Community Services - 1000
Actual Actual Adopted Proposed Approved Adopted
1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
FTE 67.75 72.25 79.25 75.50 75.50 75.50
Personal Services 2,431,965 2,708,781 3,398,064 3,476,306 3,476,306 3,476,306
Materials & Services 356,952 468,549 580,897 892,762 883,462 883,462
Capital Outlay 188,875 92,604 157,691 181,154 181,154 181,154
Total Expenditures 2,977,792 3,269,934 4,136,652 4,550,222 4,540,922 4,540,922
Program Summary
Police Administration 273,351 206,622 184,891 208,359 208,359 208,359
Operations 1,324,108 1,567,167 1,796,882 1,774,978 1,774,978 1,774,978
Detectives 261,928 278,817 530,666 591,493 591,493 591,493
Support Services 385,360 391,634 513,522 554,946 554,946 554,946
Traffic 0 0 0 224,677 224,677 224,677
Total Police Dept 2,244,747 2,444,240 3,025,961 3,354,453 3,354,453 3,354,453
Library Services 467,418 536,264 724,842 759,243 759,243 759,243
Education Services 0 17,902 28,771 49,986 49,986 49,986
Social Services 42,500 44,500 51,608 59,300 50,000 50,000
Park Maintenance 223,127 227,028 305,470 327,242 327,242 327,242
Total Program 2,977,792 3,269,934 4,136,652 4,550,224 4,540,924 4,540,924
The Community Services program includes those non fee services primarily funded by property taxes and other
general revenues in the general fund. The funding distribution for this program is shown below.
Community Services
Program Funding Distribution
Total General Criminal Forfeit
Fund Fund
Police 3,354,450 3,346.367 6.083
Library 759.243 759.243
Education Services 49,988 49886 ,
Social Services 50,000 50,000
•
Parka Maurtenance 327,242 327.242
Total I 4,540.921 4,534,838 6.083 _
49
•
1991 /92 Adopted Budget City Of Tigard, Oregon
Police Administration - 1110
Program Summary
The Police Chief is responsible to the City Administrator for the overall operation and
administration of the Police Department. The Chief also directly supervises the
department crime prevention /public education programs and one executive secretary.
1991/92 Goals /Objectives
* Continue the revision of General Orders and procedures.
* Enhance the Crime Prevention /Public Information Officer position
* Emphasize more communications within the Police Department.
* Manage the changes both procedurally and organizationally recently made in the
Department.
* Develop closer contact with the neighborhood homeowners associations and
neighborhood planning organizations.
Performance Measures
1988 -89 1989 -90 1990 -91 1991 -92
Description
P I & P II Reported Crimes 3,584 3,154 3,779 4,404
Population 25,510 27,050 29,652 32,210
Calls for Service 32,866 34,412 37,979 40,906
Sworn per population 1.45 1.41 1.39 1.30
Personnel Summary
Position 1988 -89 1989 -90 1990 -91 1991 -92
Police Chief 1 1 1 1
Crime Prevention Officer 1 1 1 1
Executive Secretary 0 1 1 1
Police Officer 3 2 0 0
50
1991/92 Adopted Budget City Of Tigard, Oregon
Police Administration - 1110
Actual Actual Adopted Proposed Approved Adopted
1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
Personal Services
Positions 5.00 5.00 3.00 3.00 3.00 3.00
Wages 141,181 127,121 111,106 117,042 117,042 117,042
Overtime 7,770 5,150 1,500 4,876 4,876 4,876
Worker's Compensation 7,524 11,449 7,272 6,073 6,073 6,073
Payroll Taxes 11,124 10,332 8,790 9,750 9,750 9,750
Retirement 21,127 9,861 21,226 24,185 24,185 24,185
Group Insurance 14,357 15,987 12,007 13,657 13,657 13,657
Total 203,083 179,900 161,901 175,583 175,583 175,583
Materials & Services
Prof /Contract Services 890 1,279 0 0 0 0
Repair And Maintenance 2,481 3,275 5,000 5,875 5,875 5,875
Special Dept. Expense 4,565 3,431 1,460 1,760 1,760 1,760
Office Supplies 4,355 9,535 5,000 5,000 5,000 5,000
Advertising & Publicity 684 405 0 0 0 0
Fees, Dues & Subscr 1,057 885 1,270 1,240 1,240 1,240
Travel & Training 3,597 5,346 3,500 4,000 4,000 4,000
Rents & Leases 14 0 700 1,000 1,000 1,000
Utilities 0 0 0 400 400 400
Insurance 0 0 0 0 0 0
Library Materials 0 0 0 0 0 0
Total 17,643 24,156 16,930 19,275 19,275 19,275
Capital Outlay
Land &improvements 72,495 0 6,080 0 0
Vehicles 0 0 0 12,000 12,000 12,000
Equipment 40,130 2,566 0 1,500 1,500 1,500
Total 52,625 2,566 6,060 13,500 13,500 13,500
Total Program 273,351 206,622 184,891 208,358 208,358 208,358
51
1991/92 Adopted Budget City Of Tigard, Oregon
Police Operations - 1120
Program Summary
The Operations Division consists of three shifts operating twenty -four hours a day. The Division
is the first responder to calls for service and emergencies. Each shift is managed by a sergeant
who is assisted by a corporal. The shift sergeants report to the Operations Lieutenant, who is
directly responsible to the Chief of Police.
During the past year the Operations Division has begun to shift its focus to provide more
responsive service by doing more investigative work. The Division is responsible for
investigating most misdemeanors and a large number of class C felonies. This is coupled with
divisions goal of quick response to all calls for service.
During the past year times spent on investigation rose from 2% of the Division's time to 4.4 %.
Neighborhood patrols and community protection occupied 35% of the Division's time. This was a
reduction of 5.2% over the past year. Traffic enforcement and accident investigation was reduced
from 6.1% to 5.3 %. This can be attributed to the formation of the Traffic Unit. Other duties
include court appearances - 1.8 %; report writing - 7.5 %; assists to the public 6.7 %, down by 50%
from last year; authorized breaks .2 %; administrative duties 6.7 %; assist other officers/agencies
6.8 %; community relations programs/special details 4.8 %; other duties including suspect contacts,
field interviews, records relief and training 26.8 %. Obligated time for the Division was 81.25 %.
1991/92 Goals /Objectives
* Maintain current service levels
* Maintain clearance rates for Part I and II crimes
* Increase the amount of investigations done within the Division
* Reduce or displace crime problems through aggressive directed patrols and enforcement
* Reduce administrative time for supervisors and officers through use of automated records
and computers
Performance Measures
Description 1988 -89 1989 -90 1990 -91 1991 -92
Part I & Part II Offenses 3,154 3,779 4,404
Calls for service 34,412 37,979 40,906
Sworn /per population 1.06 1.07 1.01 0.87
Population served 25,510 27,050 29,652 32,210
Personnel Summary
Position 1988 -89 1989 -90 1990 -91 1991 -92
Lieutenant 1 1 1 1
Sergeant 3 3 4 3
Corporal 3 3 4 4
Police Officer 19.75 22 21 20
52
1991/92 Adopted Budget City Of Tigard, Oregon
Police Operations - 1120
Actual Actual Adopted Proposed Approved Adopted
1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
Personal Services
Positions 26.75 29.00 30.00 28.00 28.00 28.00
Wages 784,405 965,810 1,011,733 984,404 984,404 984,404
Overtime 70,026 81,345 87,210 108,047 108,047 108,047
Worker's Compensation 43,311 92,329 87,392 68,052 68,052 68,052
Payroll Taxes 65,115 79,640 86,450 87,363 87,363 87,363
Retirement 133,995 84,622 204,525 231,395 231,395 231,395
Group Insurance 91,497 91,546 96,260 95,599 95,599 95,599
Total 1,188,349 1,395,292 1,573,570 1,574,860 1,574,860 1,574,860
Materials & Services
Prof /Contract Services 1,370 0 6,000 2,000 2,000 2,000
Repair And Maintenance 47,589 53,080 73,630 69,875 69,875 69,875
Special Dept. Expense 18,178 26,647 40,000 44,804 44,804 44,804
_,. Office Supplies 1,874 7,386 9,767 3,024 3,024 3,024
. , Advertising & Publicity 104 402 500 0 0 0
Fees, Dues & Subscr 266 475 697 843 843 843
Travel & Training 9,558 14,360 21,948 22,906 22,906 22,906
Rents & Leases 0 475 1,500 0 0 0
Utilities 0 0 0 0 0 0
Insurance 0 0 0 0 0 0
Library Materials 0 0 0 0 0 0
Total 78,939 102,825 154,042 143,452 143,452 143,452
Capital Outlay
Land & Improvements 0 0 0 0 0 0
Vehicles 54,733 39,994 56,825 45,319 45,319 45,319
Equipment 2,087 29,056 12,445 11,347 11,347 11,347
Total 56,820 69,050 69,270 56,666 56,666 56,666
Total Program 1,324,108 1,567,167 1,796,882 1,774,978 1,774,978 1,774,978
53
1991/92 Adopted Budget City Of Tigard, Oregon
Police Detectives - 1130
Program Summary
The Detective Sergeant, as the Section Commander, is responsible to the Services Division
Lieutenant who is responsible to the Chief of Police for the operations and coordination of the
Criminal Investigation Unit. The Criminal Investigation Unit has the responsibility to investigate
all serious crimes committed within the City, as well as coordinate investigations being conducted
by other agencies that are pertinent to the Tigard Police Department. The Criminal Investigation
Unit is also responsible for narcotics investigations conducted by the department, and coordinating
other agency narcotics investigations that lead into the City of Tigard.
The Criminal Investigation Unit also has the responsibility for the School Resource Officer Program
(SRO), whereby two Tigard police officers are assigned and work in the schools. The SRO program
provides the Tigard Schools with a law enforcement function on site at the schools, and greatly
improves the relationships between the students, school staff, and the Police Department.
1991/92 Goals /Objectives
* Enhance narcotics enforcement with assistance and a team approach with other agencies
* Improve enforcement, regulation, and management of second hand (pawn) ordinances
* Shift focus to more serious crimes (A and B Felonies) for follow -up investigations
* Expand computerized uses in the Criminal Investigation Unit to include criminal activity
data (hook -up with PPDS) as well as mug photo files and composites
* Maintain a high and consistent clearance rate of crimes investigated
* Improve efficiency and effectiveness through the use of electronic tehcnologies, i.e.,
improved Varda alarm equipment, tracking devices, robbery surveillance equipment
* Improve coordination with Operations Division to enhance the overall crime fighting
efforts of the entire Police Department; a commitment to excellence
Performance Measures
Description 1988 -89 1989 -90 1990 -91 1991 -92
Total Part I & II crimes reported 3,154 3,779 4,404
Total cases assigned investigation 649 591 620
Cases assigned each investigator (4) 163 148 155
Part I cases cleared by investigations 164 173 182 •
Part II cases cleared by investigations 120 209 164
of cases assigned cleared by investigations 43.7% 64% 65%
Personnel Summary
Position 1988 -89 1989 -90 1990 -91 1991 -92
Lieutenant 1 1 1 0.33
Police Officer 4 4 7 8
Property Clerk 0 0 0.75 1
54
1991/92 Adopted Budget City Of Tigard, Oregon
Police Investigations - 1130
Actual Actual Adopted Proposed Approved Adopted
1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
Personal Services
Positions 5.00 5.00 8.75 9.33 9.33 9.33
Wages 165,630 184,276 304,973 329,220 329,220 329,220
Overtime 16,250 13,204 25,296 29,314 29,314 29,314
Worker's Compensation 8,753 12,692 25,223 21,142 21,142 21,142
•
Payroll Taxes 13,657 15,110 25,972 28,672 28,672 28,672
Retirement 28,639 14,935 60,022 75,087 75,087 75,087
Group Insurance 17,441 19,903 35,552 37,532 37,532 37,532
Total 250,370 260,120 477,038 520,967 520,967 520,967
Materials & Services
Prof /Contract Services 0 0 0 0 0 0
Repair And Maintenance 2,931 4,427 6,630 9,200 9,200 9,200
Special Dept. Expense 6,173 8,012 16,380 21,238 21,238 21,238
Office Supplies 121 518 1,400 1,500 1,500 1,500
•
Advertising & Publicity 0 0 0 0 0 .0
Fees, Dues & Subscr 117 154 1,500 700 700 700
Travel & Training 1,685 5,586 10,000 12,126 12,126 12,126
Rents & Leases 0 0 2,018 5,011 5,011 5,011
Utilities 0 0 0 0 0 0
Insurance 0 0 0 0 0 0
Library Materials 0 0 0 0 0 0
Total 11,027 18,697 37,928 49,775 49,775 49,775
Capital Outlay
Land & Improvements 0 0 0 0 0 0
Vehicles 0 0 12,000 12,000 12,000 12,000
Equipment 531 0 3,700 8,750 8,750 8,750
Total 531 0 15,700 20,750 20,750 20,750
Total Program 261,928 278,817 530,666 591,492 591,492 591,492
55
1991/92 Adopted Budget City Of Tigard, Oregon
Police Support Services - 1140
Program Summary
The Records Section Supervisor is responsible to the Services Division Lieutenant, who is
responsible to the Chief of Police for the Records function and coordination of the Records Section
with all other sections and divisions within the Police Department, and City of Tigard. The major
function of the Records Section is records keeping and processing. The Records Section also is the
primary answering point for all phone calls coming into the Police Department. They also provide
tele -type service to the field units as well as local records checks, locate and confirm warrants
of arrest, enter and remove all stolen items from the Law Enforcement Data System, provide
computerized records assistance, and support to all Police Department sections and divisions. The
Records Section completes data entry and OUCR support for all criminal and traffic activity of the
Police Department. Since the consolidation of dispatch to WCCCA, the Records Section has taken on
all records control and processing responsibility. These include logs (citations, FIRS, name
files, arrest, warnings, and case logs, etc.), files, and all reports. The Records Section
provides excellent 24 hour, 7 day a week records service.
1991/92 Goals /Objectives
* Expand Computerized Records Program to improve efficiency with retrieval of data
* Continue updating our current records keeping system and microfilming of and purging old
records
* Improve our communication with field units with 800 mhz radio system
* Coordinate efforts with contracting agencies to provide excellent records support to field
units
* Continue to ensure and provide a high level of 24 -hour records service to our citizens
* Provide excellent records service to all sections and divisions of the City to provide the
best possible crime fighting effort
Performance Measures
•
Description 1988 -89 1989 -90 1990 -91 1991 -92
No historic data available as this is a new unit as of 11- 15 -90.
Personnel Summary
Position 1988 -89 1989 -90 1990 -91 1991 -92
Lieutenant 0 0 0 0.34
Records Supervisor 0 0 0 1
Records Clerk 1 1.5 2 5
Dispatcher 8.5 9 9 0
Support Services Mgr 1 1 1 0
56
1991/92 Adopted Budget City Of Tigard, Oregon
Police Support Services - 1140
Actual Actual Adopted Proposed Approved Adopted
1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
Personal Services
Positions 10.50 11.50 12.00 6.34 6.34 6.34
Wages 215,111 247,996 292,180 128,943 128,943 128,943
Overtime 9,840 13,558 10,000 20,633 20,633 20,633
Worker's Compensation 1,410 2,037 2,874 1,845 1,845 1,845
Payroll Taxes 17,118 20,273 23,788 11,962 11,962 11,962
Retirement 38,041 12,477 59,199 19,328 19,328 19,328
Group Insurance 31,780 26,365 42,701 19,873 19,873 19,873
Total 313,300 322,706 430,742 202,584 202,584 202,584
Materials & Services
Prof /Contract Services 3,129 14,985 10,760 259,047 259,047 259,047
Repair And Maintenance 16,268 12,480 22,030 25,261 25,261 25,261
Special Dept. Expense 1,255 3,790 6,832 5,243 5,243 5,243
Office Supplies 14,021 26,438 26,573 23,811 23,811 23,811
Advertising & Publicity 1,070 1,095 1,500 2,000 2,000 2,000
Fees, Dues & Subscr 50 75 345 510 510 510
Travel & Training 1,286 2,732 3,050 3,250 3,250 3,250 .
Rents & Leases 6,593 7,333 5,790 11,640 11,640 11,640
Utilities 0 0 0 0 0 0
Insurance 0 0 0 0 0 0
Library Materials 0 0 0 0 0 0
Total 43,672 68,928 76,880 330,762 330,762 330,762
Capital Outlay
Land & Improvements 0 0 0 0 0 0
Vehicles 0 0 0 0 0 0
Equipment 28,388 0 5,900 21,600 21,600 21,600
Total 28,388 0 5,900 21,600 21,600 21,600
Total Program 385,360 391,634 513,522 554,946 554,946 554,946
57
1991/92 Adopted Budget City Of Tigard, Oregon
Police - Traffic - 1150
Program Summary
The Traffic Unit Sergeant is responsible to the Service Division Lieutenant who is responsible to
the Chief of Police for coordination and management of the Traffic Section. The Traffic Section is
a specialized unit that investigates all fatal traffic accidents and serious accidents that have a
high likelihood that a fatality will result. Investigate accidents with unusual characteristics
such as those involving hazardous materials, large commercial vehicles, school buses with injuries,
and extreme property damage.
The Traffic Section is responsible to conduct selective enforcement based upon complaints from
citizens of the community, and also conduct selective enforcement in places which traffic analysis
indicates there is a high probability of accidents occurring which are high risk for fatal and/or injury.
Management, coordination, and participation in traffic safety organizations and educational
activities is also a responsibility of the Traffic Section. Investigative and enforcement support
to surrounding jurisdictions is also provided by the Traffic Section.
Continuous uniform and fair traffic enforcement programs educate violators and will promote safe
and orderly passage of vehicles on our streets and highways.
1991/92 Goals /Objectives
* Reduce traffic accidents in the City through selective traffic enforcement programs
* Reduce personal injuries resulting from traffic accidents in the City
* Protect the rights of people living or working adjacent to streets and highways in our City
* Encourage a high level of voluntary compliance with traffic laws and ordinances with high
visibility programs and education
* Maintain a sound, realistic, and balanced traffic program to generate community support
for selective enforcement areas
* Implement a neighborhood speed watch program to address traffic specific problems in
neighborhoods
Performance Measures
Description 1988 -89 1989 -90 1990 -91 1991 -92
Residential population served 25,510 27,050 29,652 32,210
Vehicles per /day at Washington Sq. 20,989 21,244 21,508 21,768
Population' per /day at Washington Sq. 44,078 44,612 45,167 45,712
Accidents per /year 441 505 704 903
Personnel Summary
Position 1988 -89 1989 -90 1990 -91 1991 -92
Lieutenant 0 0 0 0.33
Sergeant 0 0 0 1
Police Officer 0 0 -0 2
' 58
•
1991 /92 Adopted Budget City Of Tigard, Oregon
Police Traffic - 1150
Actual Actual Adopted Proposed Approved Adopted
1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
Personal Services
Positions 0.00 0.00 0.00 3.33 3.33 3.33
Wages 0 0 0 135,837 135,837 135,837
Overtime 0 0 0 5,075 5,075 5,075
' Worker's Compensation 0 0 0 8,768 8,768 8,768
Payroll Taxes 0 0 0 11,269 11,269 11,269
Retirement 0 0 0 30,310 30,310 30,310
Group Insurance 0 0 0 14,974 14,974 14,974
Total 0 0 0 206,233 206,233 206,233
Materials & Services
Prof /Contract Services 0 0 0 0 0 0
Repair And Maintenance 0 0 0 6,400 6,400 6,400
Special Dept. Expense 0 0 0 3,832 3,832 3,832
Office Supplies 0 0 0 0 0 0
Advertising & Publicity 0 0 0 100 100 100
Fees, Dues & Subscr 0 0 0 75 75 75
Travel & Training 0 0 0 3,092 3,092 3,092
Rents & Leases 0 0 0 840 840 840
• Utilities 0 0 0 0 0 0
Insurance 0 0 0 0 0 0
Library Materials 0 0 0 0 0 0
Total 0 0 0 14,339 14,339 14,339
Capital Outlay
Land & Improvements 0 0 0 0 0 0
Vehicles 0 0 0 0 0 0
Equipment 0 0 0 4,105 4,105 4,105
Total 0 0 0 4,105 4,105 4,105
Total Program 0 0 0 224,677 224,677 224,677
59
•
1991/92 Adopted Budget City Of Tigard, Oregon
Library Services - 1410
Program Summary
The Library Director is responsible to the City Administrator for the overall operation of the
City's Library. The Library is the community's shared resource for free access to information for
continued education for recreational reading and for enrichment of the quality of life in Tigard.
The major ongoing responsibilities include: collection development, circulation of materials,
reference, youth services, large print outreach, literacy support, TELNET programming which offers
interactive classes from Portland Community College and specific programs to promote use of the
1991 /92 Goals /Objectives
* Continue to enlarge and improve materials collection in all areas
* Offer electronic data base and index information for reference
* Maintain quality customer service
* Maintain 61 open hours per week, to include Sunday afternoon
* Continue cooperative projects with Tigard School District librarians
* Prepare preliminary plans for satellite library facilities
* Continue to develop volunteer program -- Adult & Youth
* Continue to develop programs for teenagers to increase their usage of the Library
* Increase training opportunities for all Library staff
* Improve acquisitions reporting procedures
Performance Measures
Description 1988 -89 1989 -90 1990 -91 1991 -92
Population served 32,000 33,000 33,953 35,000
Size of collection 57,912 54,000 69,735 70,000
Circulation 238,215 282,814 325,000 375,000
Staff: Circulation 1:16,429 1:18,392 1:18,055 1:18,750
Collection: Population served 1.8 1.6 2.05 2
Staff: Population served 1:2,207 1:2,164 1:1,886 1:1,750
Volunteer hours 5,390 6,162 6,502 6,600
Value of volunteer hours $28,298 $35,000 $35,750 $36,300
Spent on collection $69,949 $80,025 $100,000 $115,000
Personnel Summary
Position 1988 -89 1989 -90 1990 -91 1991 -92
Library Director 1 1 1 1
Senior Librarian 1 2 2 2
Librarian 2.25 1.5 2.5 2.75
Library Asst III 3 3 3 3
. Library Asst II 1.5 2.75 1.5 1.78
Library Asst I 2 1.5 8 7.97
Library Aide 3.75 3.5 0 0
60
•
1991/92 Adopted Budget City Of Tigard, Oregon
Library Services - 1410
Actual Actual Adopted Proposed Approved Adopted
1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
Personal Services
Positions 14.50 15.25 18.00 18.50 18.50 18.50
Wages 264,025 312,744 388,013 413,431 413,431 413,431
Overtime 47 10 0 0 0 0
Worker's Compensation 1,783 3,066 3,865 2,892 2,892 2,892 .
Payroll Taxes 20,268 23,955 30,550 33,062 33,062 33,062
Retirement 25,557 30,862 49,323 52,285 52,285 52,285
Group Insurance 28,439 33,599 59,943 60,027 60,027 60,027
Total 340,119 404,236 531,694 561,697 561,697 561,697
Materials & Services
Prof /Contract Services 3,824 1,219 4,505 6,225 6,225 6,225
Repair And Maintenance 2,466 4,836 3,017 3,795 3,795 3,795
Special Dept. Expense 0 0 0 0 0 0
Office Supplies 16,429 20,083 32,931 29,635 29,635 29,635
Advertising & Publicity 1,524 2,276 3,500 3,200 3,200 3,200
Fees, Dues & Subscr 400 464 410 494 494 494
Travel & Training 1,853 1,919 4,310 5,520 5,520 5,520
Rents & Leases 30 1,268 2,145 2,145 2,145 2,145
Utilities 0 0 0 0 0 0
Insurance 0 0 0 0 0 0
Library Materials 69,949 88,827 102,685 132,000 132,000 132,000
Total 96,475 120,892 153,503 183,014 183,014 183,014
Capital Outlay
Land & Improvements 7,912 0 0 0 0
Vehicles 0 0 0 0 0 0
Equipment 22,912 11,136 39,645 14,533 14,533 14,533
Total 30,824 11,136 39,645 14,533 14,533 14,533
Total Program 467,418 536,264 724,842 759,244 759,244 759,244.
61
•
1991/92 Adopted Budget - City Of Tigard, Oregon
Education Services - 1420
Program Summary
The Educational Services Section of the Library provides fee based community classes and special
programs for all ages. Under the direction of a Senior Librarian, a full -time Program Coordinator
recruits, schedules, and monitors instructors and events. A quarterly program catalog is produced
as an insert in the City newsletter. Educational Services also acts as a clearing house for
information on community youth organizations.
1991/92 Goals /Objectives .
* Work towards establishing dedicated space for programs that will include storage
facilities
* Work cooperatively with Operations personnel towards expanded utilization of parks for
programs and activities
* Provide groundwork for the reorganization of a Tigard historic organization
* Provide support and direction for use of historic Tigard House as Educational
Services office, classroom space, and museum.
Performance Measures
Description 1988 -89 1989 -90 1990 -91 1991 -92
Population served (service area) 33,000 33,953 35,000
Classes offered 84 115 125
Registrants 803 1,213 1,400
Revenue $2,370 $9,290 $20,275
Personnel Summary
Position 1988 -89 1989 -90 1990 -91 1991 -92
Library Asst III 0 0.5 1 1
•
62
1991 /92 Adopted Budget City Of Tigard, Oregon
Education Services - 1420
Actual Actual Adopted Proposed Approved Adopted
1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
Personal Services
Positions 0.00 0.50 1.00 1.00 1.00 1.00
r Wages 0 9,299 17,430 21,100 21,100 21,100
Overtime 0 0 0 0 0 0
Worker's Compensation 0 83 186 150 150 150
Payroll Taxes 0 645 1,372 1,687 1,687 1,687
Retirement 0 0 2,440 2,954 2,954 2,954
Group Insurance 0 0 3,843 3,620 3,620 3,620
Total 0 10,027 25,271 29,511 29,511 29,511
Materials & Services
Prof /Contract Services 0 2,910 1,500 16,470 16,470 16,470
Repair And Maintenance 0 0 0 200 200 200
Special Dept. Expense 0 0 0 0 0 0
Office Supplies 0 2,674 1,000 3,805 3,805 3,805
Advertising & Publicity 0 2,291 400 0 0 0
Fees, Dues & Subscr 0 0 0 0 0 0
Travel & Training 0 0 0 0 0 0
Rents & Leases 0 0 0 0 0 0
Utilities 0 0 0 0 0 0
Insurance 0 0 0 0 0 0
Library Materials 0 0 0 0 0 0
Total 0 7,875 2,900 20,475 20,475 20,475
Capital Outlay
Land & Improvements 0 0 0 0 0 0
Vehicles 0 0 0 0 0 0
Equipment 0 0 600 0 0 0
Total 0 0 600 0 0 0
Total Program 0 17,902 28,771 49,986 49,986 49,986
63
1991/92 Adopted Budget City Of Tigard, Oregon
Social Services - 1500
Program Summary
Each year the Budget Committee appropriates funds to support social service activities
that assist or benefit Tigard citizens. The following agencies have received support as
noted over the past several years:
1988/89 1989/90 1990/91 1991/92
Community Youth Services Of Wash Cty 27,500 27,500 27,500 27,500
Loaves & Fishes/Tigard Seniors 12,000 12,000 15,000 15,000
WCCAO /Neighborshare 3,000 4,000 6,000 7,500 fp
Womens Shelter 0 0 2,500 0
Tigard Turns The Tide 0 1,000 250 0
Rape Crisis Hot Line 0 0 358 0
Summerfield Shuttle 0 0 0 0
Total Support 42,500 44,500 51,608 50,000
•
64
1991 /92 Adopted Budget City Of Tigard, Oregon
Social Services - 1500
Actual Actual Adopted Proposed Approved Adopted
1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
Personal Services
Positions 0.00 0.00 0.00 0.00 0.00 0.00
Wages 0 0 0 0 0 0
Overtime 0 0 0 0 0 0
Worker's Compensation 0 0 0 0 0 0
Payroll Taxes 0 0 0 0 0 0
Retirement 0 0 0 0 0 0
Group Insurance 0 0 0 0 0 0
Total 0 0 0 0 0 0
Materials & Services
Prof /Contract Services 42,500 44,500 51,608 59,300 50,000 50,000
Repair And Maintenance 0 0 0 0 0 0
Special Dept. Expense 0 0 0 0 0 0
Office Supplies 0 0 0 0 0 0
Advertising & Publicity 0 0 0 0 0 0
Fees, Dues & Subscr 0 0 0 0 0 0
Travel & Training 0 0 0 0 0 0
Rents & Leases 0 0 0 0 0 , 0
Utilities 0 0 0 0 0 0
Insurance 0 0 0 0 0 0
Library Materials 0 0 0 0 0 0
Total 42,500 44,500 51,608 59,300 50,000 50,000
Capital Outlay
Land & Improvements 0 0 0 0 0 0
Vehicles 0 0 0 0 0 0
Equipment 0 0 0 0 0 0
Total 0 0 0 0 0 0
Total Program 42,500 44,500 51,608 59,300 50,000 50,000
65
•
1991/92 Adopted Budget City Of Tigard, Oregon
Field Operations - Parks Maintenance - 1600
Program Summary
The Parks Supervisor is responsible to the Field Operations Director for the maintenance and
operation of the City's parks and grounds. The goal of the Parks Division is to provide superior
park maintenance activities for all parks, city facilities, and greenways at the level of service
determined by the Field Operations Director, City Administrator, Mayor, and City Council.
1991/92 Goals /Objectives
* To provide fast, cost efficient service in maintaining the City's park system
* To provide an example of excellence in parks maintenance service to the community
* To provide staff training to meet the demands of efficiency goals
* To continue to upgrade park facilities to meet the demands of the public
* To provide 3000 hours of community service through soliciting volunteers and providing
meaningful work projects for all community service volunteers
Performance Measures
Description 1988 -89 1989 -90 1990 -91 1991 -92
Acres of park land 130 140 140 140
Acres of greenway 125 129 129 129
Acres maintained 150 160 160 160
Number of parks 13 14 15 15
Acres per employee 47 45 38 45
Hours of community service 2,000 2,000
Hours of civic group work 500 1,000
Tigard Community Youth Service 800 800
Personnel Summary
Position 1988 -89 1989 -90 1990 -91 1991 -92
Crew Supervisor 1 1 1 1
Utility Worker Ill 0 0 0 1
Utility Worker II 1 1 1 2
Utility Worker I 2 2 3.5 2
Maintenance Worker 1 1 0 0
Parks Helper 1 1 1 0
•
66
1991/92 Adopted Budget City Of Tigard, Oregon
Park Maintenance - 1600
Actual Actual Adopted Proposed Approved Adopted
1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
Personal Services
Positions 6.00 6.00 6.50 6.00 6.00 6.00
Wages 103,729 102,008 139,061 145,020 145,020 145,020
Overtime' 4,221 1,089 0 1,000 1,000 1,000
Worker's Compensation 5,581 9,326 12,948 11,276 11,276 11,276
Payroll Taxes 8,045 7,927 10,949 11,677 11,677 11,677
Retirement 8,172 7,603 16,238 17,658 17,658 17,658
Group Insurance 6,996 8,547 18,652 18,240 18,240 18,240
Total 136,744 136,500 197,848 204,871 204,871 204,871
Materials & Services
Prof /Contract Services 5,917 6,222 5,100 8,050 8,050 8,050
Repair And Maintenance 53,401 64,192 68,496 50,800 50,800 50,800
Special Dept. Expense 1,909 2,452 2,860 2,820 2,820 2,820
Office Supplies 503 180 1,200 0 0 0
Advertising & Publicity 238 493 200 0 0 0
Fees, Dues & Subscr 250 272 700 850 850 850
Travel & Training 1,756 1,922 2,150 2,950 2,950 2,950
Rents & Leases 2,722 4,943 6,400 6,900 6,900 6,900
Utilities 0 0 0 0 0 0
Insurance 0 0 0 0 0 0
Library Materials 0 0 0 0 0 0
Total 66,696 80,676 87,106 72,370 72,370 72,370
Capital Outlay
Land & Improvements 0 0 0 0 0 0
Vehicles 0 0 17,500 0 0 0
Equipment 19,687 9,852 3,016 50,000 50,000 50,000
Total 19,687 9,852 20,516 50,000 50,000 50,000
Total Program 223,127 227,028 305,470 327,241 327,241 327,241.
67
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1991/92 Adopted Budget City Of Tigard, Oregon
Total Field Operations - 2100
Actual Actual Adopted Proposed Approved Adopted
1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
FTE 21.25 21.00 26.50 25.00 25.00 25.00
Personal Services 602,989 603,679 891,189 857,335 857,335 857,335
Materials & Services 177,133 223,827 363,747 442,010 442,010 442,010
Capital Outlay 117,143 189,991 289,987 99,600 99,600 99,600
Total Expenditure 897,265 1,017,497 1,544,923 1,398,945 1,398,945 1,398,945
Program Summary
Administration 96,700 109,842 159,888 143,031 143,031 143,031
Sanitary Sewer 293,468 415,120 385,279 315,362 315,362 315,362
Storm Sewer 0 0 316,935 208,570 208,570 208,570
Streets 415,692 344,637 443,010 502,762 502,762 502,762
Shops 91,405 78,909 109,359 100,585 100,585 100,585
Property Management 0 68,989 130,452 128,640 128,640 128,640
Total Program 897,265 1,017,497 1,544,923 1,398,950 1,398,950 1,398,950
The Field Operations Program includes infrastructure maintenance activities funded primarily by special revenues
and Enterprise Fund user charges. The funding distribution for this program is shown below.
Field Operations
Program Funding Distribution
Total General Sanitary Storm j State Gas County Gas
Fund Fund Fund Tax Fund ! Tax Fund
Administration ' 143,031 20,897 33,669 30,137 58,328
Sanitary Sewer 315,362 315,362
Storm Sewer 208,572 ! 208,572 i
Street Maint 502,761 361,988 140,773
Shops Services 100,584 14,695 23,677 21,193 41,018 •
Property Mgmt 128,639 42,451 21,225 21,225 43,737
Total 1,398,949 78,043 393,934 281,127 1 505,071 140.773
68
1991/92 Adopted Budget City Of Tigard, Oregon
Field Operations - Administration - 2110
Program Summary
The Field Operations Director is responsible to the City Administrator for the operation and
supervision of all infrastructure maintenance activities and the maintenance of vehicles and City
buildings. Maintenance operations for sanitary sewer and storm drainage systems are funded by the
collection of sewer and storm drainage charges. Street maintenance and street light power are
funded by a combination of state and county gas taxes. Parks maintenance is funded primarily by
property taxes and fleet and building maintenance activities are funded through a variety of
revenue sources.
1991/92 Goals /Objectives
* Investigate and resolve citizens' concerns
* Optimize building maintenance and custodial programs
* Provide support to Parks Board
* Complete computerization of fleet maintenance operations
* Complete computerization of sewer maintenance programs
* Complete computerization of street maintenance programs
* Complete computerization of parks maintenance programs
* Improve Field Operations facility
* Improve production through better utilization of equipment
* Replace fleet fueling system
•
* Upgrade city -wide emergency management system
Performance Measures
Description 1988 -89 1989 -90 1990 -91 1991 -92
Citizen concerns (calls) 3,900 4,500
Support to Park Board (hrs) 65 86
Support Fleet Operation (hrs) 740 800
Support Operations facility (hrs) 420 441
Support Parks Maintenance (hrs) 580 601
Support Sanitary Sewer /Storm (hrs) 680 701
Support Building Management (hrs) 530 551
Property Management (hrs) 410 431
Street Maintenance (hrs) 1;160 1,429
Personnel Summary
Position 1988 -89 1989 -90 1990 -91 1991 -92
Field Operations Mgr 1 1 1 1
Office Asst III 1 0 1 1
Utility Worker III 0 1 1 1
69
1991/92 Adopted Budget City Of Tigard, Oregon
Field Operations Administration - 2110
Actual Actual Adopted Proposed Approved Adopted
1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
Personal Services
Positions 2.00 2.00 3.00 3.00 3.00 3.00
Wages 49,231 69,561 89,326 94,249 94,249 94,249
Overtime 1,886 2,269 2,500 500 500 500
Worker's Compensation 2,354 2,614 3,242 618 618 618 .
Payroll Taxes 3,915 5,252 7,230 7,577 7,577 7,577
Retirement 6,069 7,860 11,366 12,083 12,083 12,083
Group Insurance 5,729 6,491 11,644 10,324 10,324 10,324
Total 69,184 94,047 125,308 125,351 125,351 125,351
Materials & Services
Prof /Contract Services 2,347 1,274 500 1,930 1,930 1,930
Repair And Maintenance 9,806 1,294 4,500 4,000 4,000 4,000
Special Dept. Expense 673 657 0 1,150 1,150 1,150
Office Supplies 2,457 379 4,330 6,900 6,900 6,900
Advertising & Publicity 0 0 0 0 0 0
Fees, Dues & Subscr 150 563 500 1,200 1,200 1,200
Travel & Training 1,207 1,973 2,100 2,300 2,300 2,300
Rents & Leases 302 0 500 200 200 200
Utilities 0 0 0 0 0 0
Insurance 0 0 0 0 0 0
Library Materials 0 0 0 0 0 0
Total 16,942 6,140 12,430 17,680 17,680 17,680
Capital Outlay
Land & Improvements 0 0 20,000 0 0 0
Vehicles 10,574 0 0 0 0 0
Equipment 0 9,655 2,150 0 0 0
Total 10,574 9,655 22,150 0 0 0
Total Program 96,700 109,842 159,888 143,031 143,031 143,031;
70
1991/92 Adopted Budget City Of Tigard, Oregon
Field Operations - Sanitary Sewer - 2120
Program Summary
The Wastewater Supervisor is responsible to the Field Operations Director for the sanitary sewer
maintenance program. The program includes preventative maintenance, repair, video inspection, line
cleaning, line repair, manhole rehabilitation, and records keeping. Maintenance standards are
established by Unified Sewerage Agency, a county-wide sewer authority. Sewer rates which fund the
maintenance activities are also set by Unified Sewerage Agency.
1991/92 Goals /Objectives
* Clean and inspect existing sanitary sewer lines
* Computerize all video inspection and line maintenance records
* Incorporate the video inspection software with the Wastewater Maintenance Management
software
* Maintain a 3 -5 year line cleaning cycle
* Continue with manhole rehabilitation and line repair programs to reduce inflow and
infiltration into sanitary system
Performance Measures
Description 1988 -89 1989 -90 1990 -91 1991 -92
Feet of sewer line accepted 522,403 563,640 578,208 582,921
Feet of sewer line inspected and cleaned 135,000 300,000 300,000 330,000
Personnel Summary
Position 1988 -89 1989 -90 1990 -91 1991 -92
Crew Supervisor 1 1 1 1
Utility Worker III 1 1 1 1
Utility Worker II 2 2 2 2
Utility Worker I 2 2 4 3
Maintenance Worker 2.25 3 0 0
71
1991/92 Adopted Budget City Of Tigard, Oregon
Field Operations Sanitary Sewer - 2120
Actual Actual Adopted Proposed Approved Adopted
1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
Personal Services
Positions 8.25 9.00 8.00 7.00 7.00 7.00
Wages 152,844 158,193 179,921 158,529 158,529 158,529
Overtime 123 855 0 500 500 500
Worker's Compensation 33,838 15,989 18,662 12,298 12,298 12,298
Payroll Taxes 11,648 12,379 14,166 12,718 12,718 12,718
Retirement 14,218 15,404 20,785 19,153 19,153 19,153
Group Insurance 22,671 22,741 25,711 22,289 22,289 22,289
Total 235,342 225,561 259,245 225,487 225,487 225,487
Materials & Services
Prof /Contract Services 5,186 1,678 5,750 14,250 14,250 14,250
Repair And Maintenance 33,830 38,311 32,467 31,850 31,850 31,850
Special Dept. Expense 3,179 3,703 3,667 2,725 2,725 2,725
Office Supplies 809 83 250 0 0 0
Advertising & Publicity 65 724 500 0 0 0
Fees, Dues & Subscr 130 699 600 800 800 800
Travel & Training 1,496 3,343 3,100 2,750 2,750 2,750
Rents & Leases 1,925 575 3,500 2,500 2,500 2,500
Utilities 0 0 0 0 0 0
Insurance 0 0 0 0 0 0
Library Materials 0 0. 0 0 0 0
Total 46,620 49,116 49,834 54,875 54,875 54,875
Capital Outlay
Land & Improvements 0 0 0 0 0 0
Vehicles 11,506 128,950 0 0 0 0
Equipment 0 11,493 76,200 35,000 35,000 35,000
Total 11,506 140,443 76,200 35,000 35,000 35,000
Total Program 293,468 415,120 385,279 315,362 315,362 315,362
72
1991/92 Adopted Budget City Of Tigard, Oregon
Field Operations - Storm Sewer - 2125
Program Summary
The Wastewater Supervisor is responsible to the Field Operations Director for the storm drainage
maintenance program. Beginning July 1, 1990 the City formed a storm water section that carries out
maintenance activities year -round in participation with the county -wide Surface Water Management
Agency. Maintenance standards have been established by the Agency along with the rates charged to
the citizens to fund the maintenance activities.
Program maintenance includes video inspection, line cleaning, line repairs,.catch basic cleaning,
catch basic construction, manhole rehabilitation, and records keeping.
1991/92 Goals /Objectives
* Perform maintenance program in accordance with Agency standards
* Clean and inspect existing storm sewer lines
* Repair and install storm sewer lines and catch basins as needed •
* Open ditch reshaping and vegetation removal
Performance Measures
Description 1988 -89 1989 -90 1990 -91 1991 -92
Feet of storm lines accepted 174,240 181,104 190,686 268,282
Feet of storm lines inspected 93,900
Catch basins accepted 1,758
Catch basins cleaned 1,172
Personnel Summary
Position 1988 -89 1989 -90 1990 -91 1991 -92
Utility Worker III 0 0 1 1
Utility Worker II - 0 0 0 2
Utility Worker I 0 0 4 2
73
,
1991/92 Adopted Budget City Of Tigard, Oregon
Field Operations Storm Sewer - 2125
Actual Actual Adopted Proposed Approved Adopted
1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
Personal Services
Positions 0.00 0.00 5.00 5.00 5.00 5.00
Wages 0 0 105,804 111,411 11 1 ,411 111,411
Overtime 0 0 0 500 500 500
Worker's Compensation 0 0 10,994 8,657 8,657 8,657
Payroll Taxes 0 0 8,331 8,950 8,950 8,950
Retirement 0 0 11,638 12,870 12,870 12,870
Group Insurance 0 0 15,407 16,209 16,209 16,209
Total 0 0 152,174 158,597 158,597 158,597
Materials & Services
Prof /Contract Services 0 0 5,000 8,650 8,650 8,650
Repair And Maintenance 0 0 24,941 34,800 34,800 34,800
Special Dept. Expense 0 0 2,283 2,025 2,025 2,025
Office Supplies 0 0 100 0 0 0
Advertising & Publicity 0 0 0 0 0 0
Fees, Dues & Subscr 0 0 500 200 200 200
Travel & Training 0 0 0 1,800 1,800 1,800
.. Rents & Leases 0 0 1,000 2,500 2,500 2,500
Utilities 0 0 0 0 0 0
Insurance 0 0 0 0 0 0
Library Materials 0 0 0 0 0 0
Total 0 0 33,824 49,975 49,975 49,975
Capital Outlay
Land & Improvements 0 0 0 Q 0 0
Vehicles 0 0 0 0 0 0
Equipment 0 0 130,937 0 0 0
Total 0 0 130,937 0 0 0
Total Program 0 0 316,935 208,572 208,572 208,572
74
1991/92 Adopted Budget City Of Tigard, Oregon
Field Operations - Streets Maintenance - 2130
Program Summary
The Street Crew Supervisor is responsible to the Field Operations Director for the operation and
maintenance of the city's streets and roadsides, bicycle paths, including patching, sweeping,
sanding, marking, signing, brushing, and roadside mowing.
1991/92 Goals /Objectives
* Maintain street sweeping program
* Maintain sign program (new installations, repairs, replacements)
* Maintain street patching program
* Maintain crack sealing program
* Maintain roadside brushing and mowing program
* Maintain gravel road grading/rocking program
* Maintain bike path repair program
* Maintain street marking program
* Maintain street tree and shrub trimming (on as needed basis)
* Improve public relations
* Improve efficiency of operation and shorten response to RFA requests
•
Performance Measures
Description 1988 -89 1989 -90 1990 -91 1991 -92
Miles of street maintenance 97 99 104 104
(including streets awaiting acceptance)
Miles of streets swept - linear miles 91 93 97 99.35
Actual sweeping miles 205
Number of sweeps 6 6 6 6
Street signs installed /replaced 450 500 600 600
Hours grading 288 400 320 320
Tons asphalt patching 120 220 425 425
Pounds crack sealer 2180 4500 16000 13000
Yards of rock/sand 800 930 1000 2000
Street marking (sq. ft.) 3287 6000 6000
Miles of mowing 23 24 24 24
Residental tree shrub trimming (miles) 17 20 20 20
Personnel Summary
Position 1988 -89 1989 -90 1990 -91 1991 -92
Crew Supervisor 1 1 1 1
Utility Worker III 1 0 1 1
Utility Worker II 2 2 2 2
Utility Worker I - 2 2 3 3
Maintenance Worker 2 2 0 0
Temp Flagger 0 0 0.5 0
75
1991/92 Adopted Budget City Of Tigard, Oregon
Field Operations Street Maintenance - 2130
Actual Actual Adopted Proposed Approved Adopted
1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
Personal Services
Positions 8.00 7.00 7.50 7.00 7.00 7.00
Wages 157,983 125,528 174,918 164,919 164,919 164,919
Overtime 2,734 1,268 2,275 3,000 3,000 3,000
Worker's Compensation 14,209 38,006 17,601 12,971 12,971 12,971
- Payroll Taxes 12,246 9,655 13,951 13,428 13,428 13,428
Retirement 15,823 11,448 19,558 20,130 20,130 20,130
Group Insurance 18,172 16,823 25,068 27,263 27,263 27,263
Total 221,167 202,728 253,371 241,711 241,711 241,711
Materials & Services
Prof /Contract Services 9,633 5,373 19,600 83,200 83,200 83,200
Repair And Maintenance 82,753 96,584 113,789 95,400 95,400 95,400
Special Dept. Expense 2,711 2,687 5,050 4,450 4,450 4,450
Office Supplies 608 177 800 0 0 0
Advertising & Publicity 850 877 500 0 0 0
Fees, Dues & Subscr 151 258 200 200 200 200
Travel & Training 1,732 2,290 3,000 3,000 3,000 3,000
Rents & Leases 4,251 2,281 5,000 17,000 17,000 17,000
Utilities 0 0 0 0 0 0
Insurance 0 0 0 0 0 0
Library Materials 0 0 0 0 0 0
Total 102,689 110,527 147,939 203,250 203,250 203,250
Capital Outlay
Land & Improvements 0 0 0 0 0 0
Vehicles 84,000 9,180 17,500 42,000 42,000 42,000
Equipment 7,836 22,202 24,200 15,800 15,800 15,800
Total 91,836 31,382 41,700 57,800 57,800 57,800
Total Program 415,692 344,637 443,010 502,761 502,761 502,761
76
1991/92 Adopted Budget City Of Tigard, Oregon
Field Operations - Shop Services - 2150
Program Summary
The Equipment Maintenance Supervisor is directly responsible to the Operations Director for
organization and operation of the fleet maintenance division. The major ongoing functions of the
division are: maintenance and repair of all city equipment, including cars, light and heavy
trucks, off-road equipment, sweepers and stationary power equipment. Maintain equipment records,
parts inventory control, fuel storage and dispensing equipment. Parts purchase and department
support.
1991/92 Goals /Objectives
* Repair and maintain city equipment to ensure safe and dependable operation
* Maintain a sufficient parts inventory to minimize down time
* Improve shop efficiency to keep up with growing fleet and increased use of equipment
* Make transition to computerized fleet maintenance program
* Train mechanics on new equipment and technology
Performance Measures
Description 1988 -89 1989 -90 1990 -91 1991 -92
Total # of equipment maintained 140 140 135 145
Hours of preventative maintenance 893 1,000 1,550 1,650
Hours of fleet management 486 700 900 240
Hours of scheduled repairs 1,155 1,600 1,650 1,550
Hours of unscheduled repairs 466 300 300 300
Personnel Summary
Position 1988 -89 1989 -90 1990 -91 1991 -92
Mechanic 2 2 2 2
Mechanic Asst 1 0 0 0
77
1991 /92 Adopted Budget City Of Tigard, Oregon
Field Operations Shops & Services - 2150
Actual Actual Adopted Proposed Approved Adopted
1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
Personal Services
Positions 3.00 2.00 2.00 2.00 2.00 2.00
Wages 57,737 43,121 50,034 53,692 53,692 53,692
Overtime 492 91 500 200 200 200
Worker's Compensation 4,595 3,110 4,976 3,692 3,692 3,692
Payroll Taxes 4,427 3,436 3,979 4,310 4,310 4,310
Retirement 4,960 3,684 4,041 6,959 6,959 6,959
Group Insurance 5,085 5,567 6,679 5,631 5,631 5,631
Total 77,296 59,009 70,209 74,484 74,484 74,484
Materials & Services
Prof /Contract Services 1,103 1,750 2,600 2,850 2,850 2,850
Repair And Maintenance 7,477 8,884 12,000 11,150 11,150 11,150
Special Dept. Expense 979 1,381 2,500 2,000 2,000 2,000
Office Supplies 195 10 250 0 0 0
Advertising & Publicity 232 278 0 0 0 0
Fees, Dues & Subscr 532 578 700 1,100 1,100 1,100
Travel & Training 364 1,095 1,600 1,700 1,700 1,700
Rents & Leases 0 0 500 500 500 500
Utilities 0 0 0 0 0 0
Insurance 0 0 0 0 0 0
Library Materials 0 0 0 0 0 0
Total 10,882 13,976 20,150 19,300 19,300 19,300
Capital Outlay
Land & Improvements 0 0 0 0 0 0
Vehicles 0 0 0 0 0 0
Equipment 3,227 5,924 19,000 6,800 6,800 6,800
Total 3,227 5,924 19,000 6,800 6,800 6,800
Total Program 91,405 78,909 109,359 100,584 100,584 100,584
78
1991/92 Adopted Budget City Of Tigard, Oregon
Field Operations - Property Management - 2160
Program Summary
The Park Maintenance Supervisor reports directly to the Field Operations Director and is
responsible for building maintenance as well as Parks Maintenance. The major ongoing functional
responsibilities of property management are maintenance of city -owned buildings, including the
City Hall, Field Operations Center, Chamber of Commerce, Senior Center, Tigard Youth Services
building, and any other buildings or property acquired by the City.
1991/92 Goals /Objectives
* Improve physical plants to meet applicable building codes
* To meet state and federal safety requirements as they relate to employee worksites
* To establish a physical plant maintenance program to preserve the City's investment in its
facilities
* Training of Building Maintenance personnel to broaden expertise in additional areas of
building maintenance
* Prioritize functions of personnel to accommodate the need for ongoing maintenance of the
physical plant as well as accommodate processing of RFAs
* Daily inspection of janitorial service by maintenance personnel and direct daily contact
with contractor
Performance Measures •
Description 1988 -89 1989 -90 1990 -91 1991 -92
Hours of custodial service 120 100 150 150
Hours scheduled building maintenance 1,150 1,280 2,000 2,000
Hours unscheduled building maintenance 430 300 200 200
Hours special projects 110 110 110 110
Personnel Summary
Position 1988 -89 1989 -90 1990 -91 1991 -92
Building Maintenance Specialist 0 1 1 1
79
1991/92 Adopted Budget City Of Tigard, Oregon
Field Operations Property Mgmt - 2160
Actual Actual Adopted Proposed Approved Adopted
1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
Personal Services
Positions 0.00 1.00 1.00 1.00 1.00 1.00
Wages 0 16,835 20,974 22,781 22,781 22,781
Overtime 0 34 0 300 300 300
Worker's Compensation 0 1,721 2,180 1,784 1,784 1,784
Payroll Taxes 0 1,297 1,652 1,846 1,846 1,846
Retirement 0 1,811 2,307 2,654 2,654 2,654
Group Insurance 0 636 3,769 2,344 2,344 2,344
Total 0 22,334 30,882 31,709 31,709 31,709
Materials & Services
Prof /Contract Services 0 10 67,850 75,050 75,050 75,050
Repair And Maintenance 0 43,533 29,120 20,000 20,000 20,000 i
Special Dept. Expense 0 209 300 430 430 430 i
Office Supplies 0 0 200 0 0 0
Advertising & Publicity 0 0 200 0 0 0
Fees, Dues & Subscr 0 3 400 400 400 400
Travel & Training 0 27 500 550 550 550
Rents & Leases 0 286 1,000 500 500 500
Utilities 0 0 0 0 0 0
Insurance 0 0 0 0 0 0
Library Materials 0 0 0 0 0 0
Total 0 44,068 99,570 96,930 96,930 96,930
Capital Outlay
Land & Improvements 0 2,587 0 0 0 0
Vehicles 0 0 0 0 0 0
Equipment 0 0 0 0 0 0
Total 0 2,587 0 0 0 0
Total Program 0 68,989 130,452 128,639 128,639 128,639
80
•
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1991 /92 Adopted Budget City Of Tigard, Oregon
Total Development Services - 2200
Actual Actual Adopted Proposed Approved Adopted
1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
FTE 32.00 34.75 34.50 34.50 34.50 34.50
Personal Services 1,044,473 1,160,684 1,345,489 1,449,913 1,449,913 1,449,913
Materials & Services 315,913 409,193 418,110 605,418 605,418 605,418
Capital Outlay 57,846 31,486 9,000 19,725 19,725 19,725
Total Expenditure 1,418,232 1,601,363 1,772,599 2,075,056 2,075,056 2,075,056
Program Summary
Administration 246,200 246,095 251,391 159,662 159,662 159,662
Building Inspection 291,060 306,484 345,213 407,638 407,638 407,638
Current Planning 306,556 353,844 383,520 239,129 239,129 239,129
Advance Planning 0 0 0 419,396 419,396 419,396
Engineering 365,993 492,514 557,475 608,232 608,232 608,232
Street Lights & Signals 208,423 202,426 235,000 241,000 241,000 241,000
Total Program 1,418,232 1,601,363 1,772,599 2,075,057 2,075,057 2,075,057
The Development Services program includes development activities such as building inspection, planning
services, engineering services and management of the capital improvement activities, and the maintenance and
operation of street lighting. The funding distribution for this program is shown below.
Development Services
Program Funding Distribution
Total General Sanitary Storm State Gas Traffic Road Bond
Fund sewer • Sewer Tax Impact CIP
I I
Administration 159,662 135,713 7,983 7,983 7,983
Building Inspection 407,638 379,103 20,382 8.153
Current Planning 239,129 239,129
Advance Planning 419,396 419,396
Engineering 608,232 378,868 35,764 23,904 63,195 41.481 65,020
• Street Lighting 241,000 241,000
Total 2 075.057 1 552 209 43.747 52 269 312 178 49 634 65 020
81
•
1991/92 Adopted Budget City Of Tigard, Oregon
Development Services - Administration - 2210
Program Summary
The Community Development Director is responsible for the over -all management of the Community
Development Department, which includes general community planning; administration of the Tigard
Development Code as it applies to land development proposals; parks planning and development,
including implementation of the Parks Improvement levy; building plans review and inspections; Code
enforcement; and general economic development activities.
In this year's budget there have been two changes in structure. The Advance Planning and Current
Planning programs each have a separate budget rather than combined, as in the past. This not only
follows the organizational structure, but makes it easier to review expenses and revenues
associated with each program.
In addition, the clerical unit has been assigned to divisions, both organizationally and with the
budget. The positions formerly shown in Community Development Administration are now shown in the
Community Development Administration, Building, Current Planning, and also Long Range Planning
divisions.
Finally, the GIS technician position has been changed to a planning assistant position and moved
from Engineering to Advance Planning.
1991/92 Goals /Objectives
• Improved customer service, especially at the initial counter and telephone contact stages
• Internal administrative improvements, especially with regards to communications skill
building; policies and procedures; and financial tools for capital improvements
• Involvement in intergovernmental affairs, such as relationships with METRO, Washington
County, other cities in the Metro region, state agencies, and economic development
agencies
• Management of growth generally, especially balancing transportation needs with economic
development activities within the Tigard Triangle and Washington Square /Lincoln Center
areas
•
Personnel Summary
Position 1988 -89 1989 -90 1990 -91 1991 -92
Community Development Director 1 1 1 1
Office Manager 0 0 1 1
Office Asst III 1 1 1 0
Office Asst II 0 4 2 1
Office Asst I 0 2 1 0
City Engineer 1 0 0 0
Project Engineer 2 0 0 0
82
1991/92 Adopted Budget City Of Tigard, Oregon
Development Services Administration - 2210
Actual Actual Adopted Proposed Approved Adopted
1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
Personal Services
Positions 5.00 8.00 7.00 3.00 3.00 3.00
Wages 180,009 162,560 162,620 97,767 97,767 97,767
Overtime 3,685 114 0 0 0 0
Worker's Compensation 2,796 1,313 1,583 634 634 634
Payroll Taxes 13,979 12,726 12,734 7,730 7,730 7,730
Retirement 21,730 17,554 20,174 13,277 13,277 13,277
Group Insurance 14,715 23,246 22,665 11,495 11,495 11,495
Total 236,914 217,513 219,776 130,903 130,903 130,903
Materials & Services
Prof /Contract Services 2,988 4,848 3,800 12,950 12,950 12,950
Repair And Maintenance . 310 1,254 3,500 2,466 2,466 2,466
Special Dept. Expense 0 110 0 0 0 0
Office Supplies 2,125 15,133 13,000 7,000 7,000 7,000 ,
' Advertising & Publicity 38 0 250 0 0 0
Fees, Dues & Subscr 1,489 1,121 965 1,645 1,645 1,645
Travel & Training 2,186 3,373 5,600 4,700 4,700 4,700
Rents & Leases 0 0 0 0 0 • 0
Utilities 0 0 0 0 0 0
-� Insurance 0 0 0 0 0 0
Library Materials 0 0 0 0 0 0
Total 9,136 25,839 27,115 28,761 28,761 28,761
Capital Outlay
Land &Improvements 0 0 0 0 0 0
Vehicles 0 0 0 0 0 0
Equipment 150 2,743 4,500 0 0 0
Total 150 2,743 4,500 0 0 0
Total Program 246,200 246,095 251,391 159,664 159,664 159,664
83
1991/92 Adopted Budget City Of Tigard, Oregon
Development Services - Building Inspection - 2220
Program Summary
The Building Division is part of the Community Development Department and is responsible for the
review of plans, issuance of permits, and inspection of construction to ascertain compliance with
the State Building, Plumbing, Mechanical Codes. The Division also is responsible for the permit
issuance and inspection of private sanitary and storm drains. The Division provides coordination
of permits issuance and development approval with other divisions, agencies, and public.
1991/92 Goals /Objectives
* Provide plan review and inspection service for over 2,000 Building, Plumbing, Mechanical,
and Sewer permits
* Continued improvement of customer service, tracking of development approvals through the
Permits coordinator position
* Preparation of building permits files for micro - filming
Performance Measures
Description 1988 -89 1989 -90 1990 -91 1991 -92
Residential units 743 750 750 500
Time for issuance (1 -2 weeks) 1 -2 1 -2 1 -2 1 -2
Commercial permits 212 180 200 275
Time for issuance (2 -3 weeks) 2 -3 2 -3 2 -3 2 -3
Other permits N/A 113 100 150
No. of inspections 6,763 7,472 10,000 10,500
Development Valuation (millions) 58.10 60.00 62.00 60.00
Total permits 1,043 1,050 925
Personnel Summary
Position 1988 -89 1989 -90 1990 -91 1991 -92
Building Official 1 1 1 1
Inspector III 4 4 4 4
Inspector II 1 0.5 1.5 1.5
Inspector I 1 1 0 0
Permit Coordinator 0 0 1 1
Office Asst 11 1 0 0 0
Office Asst III 0 0 0 1
84
1991/92 Adopted Budget City Of Tigard, Oregon
Development Services Building Insp - 2220
Actual Actual Adopted Proposed Approved Adopted
1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
Personal Services
Positions 8.00 7.50 7.50 8.50 8.50 8.50
- z Wages 201,718 217,646 239,309 278,896 278,896 278,896
Overtime 42 368 0 0 0 0
Worker's Compensation 4,497 6,283 9,034 8,476 8,476 8,476
Payroll Taxes 16,190 16,761 18,842 22,303 22,303 22,303
Retirement 19,189 21,343 26,262 33,741 33,741 33,741
Group Insurance 17,397 17,213 22,531 29,008 29,008 29,008
Total 259,033 279,614 315,978 372,424 372,424 372,424
Materials & Services
Prof /Contract Services 939 5,530 11,100 13,180 13,180 13,180
Repair And Maintenance 4,028 3,598 4,950 5,500 5,500 5,500
Special Dept. Expense 242 4,447 6,230 6,740 6,740 6,740
Office Supplies 3,646 53 0 0 0 0
Advertising & Publicity 283 209 300 0 0 0
Fees, Dues & Subscr 1,214 230 400 960 960 960
Travel & Training 1,929 3,449 6,255 7,133 7,133 7,133
Rents & Leases 0 0 0 0 0 0
Utilities 0 0 0 0 0 0
Insurance 0 0 0 0 0 0
Library Materials 0 0 0 0 0 0
Total 12,281 17,516 29,235 33,513 33,513 33,513
Capital Outlay
Land & Improvements 0 0 0 0 0 0
Vehicles 14,625 8,364 0 0 0 0
Equipment 5,121 990 0 1,700 1,700 1,700
Total 19,746 9,354 0 1,700 1,700 1,700
Total Program 291,060 306,484 345,213 407,637 407,637 407,637
85
1991/92 Adopted Budget City Of Tigard, Oregon
Current Planning - 2230
Program Summary
The Current Planning Division is part of the Community Development Department. The activities
within the Current Planning program include reviewing and processing applications for
Comprehensive Plan Amendments, Zone Changes, Sensitive Lands, Subdivisions, Variances, Planned
Developments, Land Partitions, Site Design Reviews, Conditional Uses, Temporary Uses, Signs, Sign
Code Exceptions, Annexations, and land use decision appeals to City bodies. The Current Planning
Division applies and in certain cases updates the Comprehensive Plan and the Community Development
code. Staff support is provided to the Planning Commission, Hearings Officer, eight NPOs, and two
CPOs. The current Planning Division is also responsible for code enforcement.
1991/92 Goals /Objectives
* Continue to process land use applications in a timely manner
* Rewrite certain sections of the Community Development Code, such as planned
developments, height and setback standards, and infill policies and standards
* Further streamline processes and clarify standards
* Continue to improve customer service by developing printed material to help explain City
processes and standards
* Continue to improve the effectiveness of the code enforcement program
Performance Measures
Description 1988 -89 1989 -90 1990 -91 1991 -92
Director's Land Use Decisions 328 295
Planning Commission /Hearings Officer 54 86
City Council Land Use Hearings 30 22
Personnel Summary
Position 1988 -89 1989 -90 1990 -91 1991 -92
Senior Planner 2 2 2 1
Associate Planner II 4 1 2 1
Planning Aide 0 1 1 1
Code Enforcement Officer 0 0 1 1
Office Asst II 1 0 0 1
Office Asst I 1 0 0 0
Assistant Planner 1 3 2 1
86
1991/92 Adopted Budget City Of Tigard, Oregon
Development Services Current Planning - 2230
Actual Actual Adopted Proposed Approved Adopted
1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
Personal Services
Positions 9.00 7.00 8.00 6.00 6.00 6.00
Wages 205,226 175,323 227,017 152,305 152,305 152,305
Overtime 1,687 659 0 0 0 0
Worker's Compensation 1,199 1,415 2,890 1,685 1,685 1,685
Payroll Taxes 15,745 13,512 17,874 12,180 12,180 12,180
Retirement 23,060 19,328 31,130 20,298 20,298 20,298
Group Insurance 18,882 18,507 29,439 20,117 20,117 20,117
Total 265,799 228,744 308,350 206,585 206,585 206,585
Materials & Services
Prof /Contract Services 16,599 97,429 45,190 13,775 13,775 13,775
Repair And Maintenance 319 785 1,000 1,353 1,353 1,353
Special Dept. Expense 181 8,783 6,050 900 900 900
Office Supplies 8,468 (20) 0 0 0 0
Advertising & Publicity 4,475 12,898 9,300 6,300 6,300 6,300
Fees, Dues & Subscr 3,129 2,243 5,445 4,460 4,460 4,460
Travel &Training 4,319 1,412 8,185 5,332 5,332 5,332
Rents & Leases 907 0 0 0 0 , 0
Utilities 0 0 0 0 0 0
Insurance 0 0 0 0 0 0
Library Materials 0 0 0 0 0 0
Total 38,397 123,530 75,170 32,120 32,120 32,120
Capital Outlay
Land & Improvements 0 0 0 0 0 0
Vehicles 0 0 0 0 0 0
Equipment 2,360 1,570 0 425 425 425
Total 2,360 1,570 0 425 425 425
Total Program 306,556 353,844 383,520 239,130 239,130 239,130
87
•
1991/92 Adopted Budget City Of Tigard, Oregon
Development Services Advance Planning - 2235
Program Summary
The Advance Planning and Project Development division is part of the Community Development
Department. This division is responsible for:
* Development of special planning projects such as transportation planning, park planning,
special area plans, grants acquisition and administration, and coordination of planning
issues with other agencies and jurisdictions
* Maintenance and update of the Tigard Comprehensive Plan and Development Code
" Implementation of Parks Improvement Programs including the Tigard Parks Levy
* Development and maintenance of Tigard's Geographic Information System
New responsibilities for the Advance Planning and Project Development Division are administration
of the Tigard business tax and Tigard park reservations Staff support is provided to the Planning
Commission, neighborhood planning and community participation organizations, Parks and Recreation
Board, Economic Development Committee, and the City Council. The Division also provides
administrative and policy analysis support to the City Administrator and the Community Development
Director when requested.
1991/92 Goals /Objectives
* Special Projects: 1) Review and update the Urban Planning Area Agreement with Washingto
County; 2) Manage the Tigard Triangle Study; 3) Review and revise zoning and sign ,
and initiate appropriate action
* Parks: 1) Complete second phase of the Tigard Parks Levy; 2) Develop the Tigard Parks
2000 Action Plan; 3) Prepare and implement a revised Park System Development Charge
* Transportation: Participate in addressing important transportation issues, e.g.
improvement of Highway 99W, Gaarde and Murray Blvd. extensions, etc.
* Geographic Information System (GIS): Expand GIS capabilities to provide organization -wide
mapping and information support
* Business Tax: Increase the level of compliance with Tigard Business Tax regulations
Personnel Summary
Position 1988 -89 1989 -90 1990 -91 1991 -92
Senior Planner
Associate Planner 1
Assistant Planner 2
Office Assistant III 1
88
1991/92 Adopted Budget City Of Tigard, Oregon
Development Services Advance Planning - 2235
Actual Actual Adopted Proposed Approved Adopted
1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
Personal Services
Positions 0.00 0.00 0.00 5.00 5.00 5.00
Wages 0 0 0 148,214 148,214 148,214
Overtime 0 0 0 0 0 0
Worker's Compensation 0 0 0 977 977 977
Payroll Taxes 0 0 0 11,853 11,853 11,853
Retirement 0 0 0 20,259 20,259 20,259
Group Insurance 0 0 0 18,685 18,685 18,685
Total 0 0 0 199,988 199,988 199,988
Materials & Services
Prof /Contract Services 0 0 0 205,500 205,500 205,500
Repair And Maintenance 0 0 0 1,328 1,328 1,328
Special Dept. Expense 0 .0 0 5,475 5,475 5,475
Office Supplies 0 0 0 0 0 0
•
Advertising & Publicity 0 0 0 0 0 0
Fees, Dues & Subscr 0 0 0 1,613 1,613 1,613
`+ Travel & Training 0 0 0 4,043 4,043 4,043
Rents & Leases 0 0 0 0 0 0
Utilities 0 0 0 0 0 0
Insurance 0 0 0 0 0 0
Library Materials 0 0 0 0 0 0
Total 0 0 0 217,959 217,959 217,959
Capital Outlay
Land & Improvements 0 0 0 0 0 0
Vehicles 0 0 0 0 0 0
Equipment 0 0 0 1,450 1,450 1,450
Total 0 0 0 1,450 1,450 1,450
Total Program 0 0 0 419,397 419,397 419,397
89
•
1991/92 Adopted Budget City Of Tigard, Oregon
Engineering - 2240
Program Summary
The Engineering Department is responsible for the design and construction of capital improvement
projects to be maintained by the City. The responsibilities include facilities planning, design,
technical review, and construction inspection. The Capital Improvements Division manages the
capital improvement program for public streets and utilities and prepares facilities plans for
future improvement needs. The Development Review Division provides technical review of proposed
private development projects, issues permits for private development of public facilities, and
provides inspection to assure compliance with City standards for development. The department is
directed by the City Engineer. Each division is directed by a Senior Project Engineer.
1991/92 Goals /Objectives
* Complete the Street Bond program on schedule and within budget
* Complete all budgeted CIP projects
* Revise design and construction standards to coordinate with new countywide standards
* Provide coordination with other jurisdictions in development of a regional storm drainage
master plan and planning for major regional transportation improvements
Performance Measures
The CIP Division is experiencing a heavy workload due to the Street Bond projects. This heavy
workload will continue during the first 6 to 8 months of FY 91 -92. In the remainder of the FY, the
Division will strive to complete the smaller CIP projects which have been deferred during the
Street Bond program.
The Development Review Division is also experiencing a heavy workload due to the large number of
private development projects proposed and under construction. Development permit fees for FY 90 -91
are projected to exceed $200,000 -- double the fees of recent prior years. This level of private
development is expected to continue through FY 91 -92.
Personnel Summary
Position 1988 -89 1989 -90 1990 -91 1991 -92
City Engineer 0 1 1 1
Senior Project Engineer 1 1 1 2
Project Engineer 1 2 2 1
Surveyor 1 1 1 0
Engineering Tech III 1 1 1 3
Engineering Tech II 3 3 3 2
Engineering Tech I 2 2.25 2 2
Engineering Aide 0 1 1 0
Office Asst I 1 0 0 0
Office Asst III 0 0 0 1
• 90
1991/92 Adopted Budget City Of Tigard, Oregon
Development Services Engineering - 2240
Actual Actual Adopted Proposed Approved Adopted
1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
Personal Services
Positions 10.00 12.25 12.00 12.00 12.00 12.00
Wages 219,076 322,007 373,902 394,716 394,716 394,716
Overtime 238 14,891 0 11,375 11,375 11,375
Worker's Compensation 4,253 6,595 10,508 8,434 8,434 8,434
Payroll Taxes 16,466 25,872 29,439 32,475 32,475 32,475
Retirement 20,911 36,282 46,979 51,178 51,178 51,178
Group Insurance 21,783 29,166 40,557 41,838 41,838 41,838
Total 282,727 434,813 501,385 540,016 540,016 540,016
Materials & Services
Prof /Contract Services 18,080 7,605 20,900 23,500 23,500 23,500
Repair And Maintenance 4,966 4,046 6,240 4,800 4,800 4,800
Special Dept. Expense 167 5,234 14,120 12,190 12,190 12,190
Office Supplies 17,578 9,361 0 2,550 2,550 2,550
Advertising & Publicity 480 4,946 100 0 0 0
Fees, Dues & Subscr 1,288 1,196 1,840 3,225 3,225 3,225
Travel & Training 4,953 7,494 8,390 5,800 5,800 5,800
Rents & Leases 164 0 0 0 0 0
Utilities 0 0 0 0 0 0
Insurance 0 0 0 0 0 0
Library Materials 0 0 0 0 0 0
Total 47,676 39,882 51,590 52,065 52,065 52,065
Capital Outlay
Land & Improvements 0 0 0 0 0 0
Vehicles 9,245 0 0 8,000 8,000 8,000
Equipment 26,345 17,819 4,500 8,150 8,150 8,150
Total 35,590 17,819 4,500 16,150 16,150 16,150
Total Program 365,993 492,514 557,475 608,231 608,231 608,231
91
•
1991/92 Adopted Budget City Of Tigard, Oregon
Street Lighting & Signals - 2250
Program Summary
Once street lights are installed either by private developers or by the City, the energy
to operate the lights and the maintenance of the lights becomes the responsibility of the
City. The power to operate traffic signals and the maintenance of them is also a function
of the City.
The City uses State gas tax revenues to fund street lighting and signal operation throughout
the City.
The Engineering department is responsible for authorizing the payment of street lighting
and signal energy costs and the contracting with the power company for the maintenance of
such facilities.
92
•
1991/92 Adopted Budget City Of Tigard, Oregon
Development Services Street Lights /Signals - 2250
Actual Actual Adopted Proposed Approved Adopted
1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
Personal Services
Positions 0.00 0.00 0.00 0.00 0.00 0.00
Wages 0 0 0 0 0 0
Overtime 0 0 0 0 0 0
Worker's Compensation 0 0 0 0 0 0
Payroll Taxes 0 0 0 0 0 0
Retirement 0 0 0 0 0 0
Group Insurance 0 0 0 0 0 0
Total 0 0 0 0 0 0
Materials & Services
Prof /Contract Services 0 0 0 0 0 0
Repair And Maintenance 0 0 0 0 0 0
Special Dept. Expense 0 0 0 0 0 0
Office Supplies 0 0 0 0 0 0
Advertising & Publicity 0 0 0 0 0 0
Fees, Dues & Subscr 0 0 0 0 0 0
Travel & Training 0 0 0 0 0 0
Rents & Leases 0 0 0 0 0 0
Utilities 208,423 202,426 235,000 241,000 241,000 241,000
Insurance 0 0 0 0 0 0
Library Materials 0 0 0 0 0 0
Total 208,423 202,426 235,000 241,000 241,000 241,000
Capital Outlay
Land & Improvements 0 0 0 0 0 0
Vehicles 0 0 0 G 0 0
Equipment 0 0 0 0 0 0
Total 0 0 0 0 0 0
Total Program 208,423 202,426 235,000 241,000 241,000 241,000
93
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1991/92 Adopted Budget City Of Tigard, Oregon
Total Policy & Administration - 3000
Actual Actual Adopted Proposed Approved Adopted
1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
FTE 27.00 29.50 27.50 27.50 27.50 27.50
Personal Services 674,494 788,441 954,288 , 1,022,204 1,022,204 1,022,204
Materials & Services 139,878 180,931 415,680 482,353 482,353 482,353
Capital Outlay 30,796 36,116 30,561 73,306 73,306 73,306
Total Expenditures 845,168 1,005,488 1,400,529 1,577,863 1,577,863 1,577,863
Program Summary
Mayor & City Council 23,804 22,536 39,964 37,120 37,120 37,120
City Administration 121,000 177,250 197,897 295,851 295,851 295,851
Personnel 0 0 129,302 154,333 154,333 154,333
Total City Admin 144,804 199,786 367,163 487,304 487,304 487,304
Finance 148,819 206,166 140,852 115,853 115,853 115,853
Computer Systems 0 0 80,316 85,274 85,274 85,274
Accounting 163,752 187,773 221,502 219,051 219,051 219,051
Total Finance 312,571 393,939 442,670 420,178 420,178 420,178
Risk Management 94,999 79,229 197,398 191,980 191,980 191,980
Office Services 160,900 155,564 201,988 274,140 274,140 274,140
Records 44,835 84,990 88,177 98,796 98,796 98,796
Municipal Court 87,059 91,980 103,133 105,464 105,464 105,464
Total Admin Services 387,793 411,763 590,696 670,380 670,380 670,380
Total Program 845,168 1,005,488 1,400,529 1,577,862 1,577,862 1,577,862
The Policy & Administration program was rearranged this year to include the Finance department and the
Administrative Services department which were previously included in the Community Services Program.
The funding distribution of the Policy & Administration program is shown below.
Policy & Administration
Program Funding Distribution
Total General Sanitary Storm State Gas County Gas
Fund Sewer Sewer Tax ! Tax
Mayor & City Council 37,120 24,856 5,935 2,227 3,341 761
City Administration 295,852 198,102 47,307 17,751 26,627 6,065
Personnel 154,331 103,340 24,678 9,260 j 13,890 3,164
Finance 420,178 174,626 146,852 67,186 21,009 10,504
Admin Services 670,384 613,876 28,254 28,254
. Total 1.577.865 1,114,800 253.026 124.679 64.866 20.494
94
1991/92 Adopted Budget City Of Tigard, Oregon
Mayor & City Council - 3110, City Administration - 3120
Program Summary
The Mayor and City Council exercise all discretionary powers of the City, both legislative and
executive, and exercise control over City administration through the City Administrator.
The City Administrator is responsible to the Mayor and City Council for the overall operation of
the City and the implementation of Council policy.
The City Recorder provides assistance to the City Council in agenda preparation, meeting
attendance, minutes creation, meeting follow up, ordinance and resolution preparation, ordinance
codification, and local elections coordination.
The Community Relations Coordinator is responsible for maintaining professional community and
business relationships with organizations, elected officials, outside agencies and others serving
as liaison to City Boards and Committees, producing and printing information (i.e., Newsletter) and
coordinating special events.
1991/92 Goals /Objectives
Provide support in the following areas:
* Council
* Community information /involvement/responsiveness
* Election process
* Communication with City staff: Council policy decisions, meeting follow up, agenda
setting, document preparation.
Performance Measures
Description 1988 -89 1989 -90 1990 -91 1991 -92
Average hrs /Council meetings 3 4 3.5 3.5
No. of Council meetings 43 45 42 45
No. of ordinances 31 40 45 45
No. of resolutions 93 120 95 75
Population served 25,510 27,050 29,652 32,210
Citywide newsletter 10 9
Board & Committee newsletter 6 4
Citizen inquiries and responses 1,000 2,000
Personnel Summary
Position 1988 -89 1989 -90 1990 -91 1991 -92
City Administrator 1 1 1 1
City Recorder 0 0 1 1
Community Involvement Coordinator 0 1 1 1
Executive Secretary 1 1 0 0
Office Asst 0.5 0 0 1
95
1991/92 Adopted Budget City Of Tigard, Oregon
Mayor & City Council - 3110
Actual Actual Adopted Proposed Approved Adopted
1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
Personal Services
Positions 0.00 0.00 0.00 0.00 0.00 0.00
Wages 6,600 0 0 0 0 0
Overtime 0 0 0 0 0 0
Worker's Compensation 0 0 0 0 0 0
Payroll Taxes 0 0 0 0 0 0
Retirement 0 0 0 0 0 0
Group Insurance 3,463 2,099 7,075 2,780 2,780 2,780
Total 10,063 2,099 7,075 2,780 2,780 2,780
Materials & Services
Prof /Contract Services 667 9,550 10,100 10,100 10,100 10,100
Repair And Maintenance • 94 87 0 0 0 0
Special Dept. Expense 196 37 0 0 0 0
Office Supplies 2,941 1,394 2,500 2,750 2,750 2,750
Advertising & Publicity 3,915 3,649 3,575 3,755 3,755 3,755
Fees, Dues & Subscr 134 10 1,110 2,360 2,360 2,360
Travel & Training 5,794 5,710 15,604 15,375 15,375 15,375
Rents & Leases 0 0 0 0 0 • 0
Utilities 0 0 0 0 0 0
Insurance 0 0 0 0 0 0
Library Materials 0 0 0 0 0 0
Total 13,741 20,437 32,889 34,340 34,340 34,340
Capital Outlay
Land & Improvements 0 0 " 0 0 0 0
Vehicles 0 0 0 0 0 0
Equipment 0 0 0 0 0 0
Total 0 0 0 0 0 0
Total Program 23,804 22,536 39,964 37,120 37,120 37,120
96
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1991/92 Adopted Budget City Of Tigard, Oregon
City Administration - 3120
Actual Actual Adopted Proposed Approved Adopted
1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
Personal Services
Positions 2.50 3.00 3.00 4.00 4.00 4.00
Wages 78,989 122,251 125,719 159,704 159,704 159,704
Overtime 0 1,614 0 0 0 0
Worker's Compensation 476 810 1,062 1,003 1,003 1,003
Payroll Taxes 6,079 8,986 9,080 11,384 11,384 11,384
Retirement 5,741 15,535 17,601 21,884 21,884 21,884
Group Insurance 6,263 7,206 10,274 14,264 14,264 14,264
Total 97,548 156,402 163,736 208,239 208,239 208,239
Materials & Services
Prof /Contract Services 9,751 19 6,238 10,363 10,363 10,363
Repair And Maintenance 384 2,338 3,840 3,650 3,650 3,650
Special Dept. Expense 0 7,398 9,745 19,075 19,075 19,075
Office Supplies 1,991 2,555 3,450 3,960 3,960 3,960
Advertising & Publicity 3,324 0 500 28,250 28,250 28,250
Fees, Dues & Subscr 1,566 1,480 2,882 6,804 6,804 6,804
Travel & Training 6,436 6,322 7,341 7,305 7,305 7,305
Rents & Leases 0 0 165 0 0 0
Utilities 0 0 0 0 0 0
Insurance 0 0 0 0 0 0
Library Materials 0 0 0 0 0 0
Total 23,452 20,112 34,161 79,407 79,407 79,407
Capital Outlay
Land & Improvements 0 0 0 0 0 0
Vehicles 0 0 0 0 0 0
Equipment 0 736 0 • 8,206 8,206 8,206
Total 0 736 0 8,206 8,206 8,206
Total Program 121,000 177,250 197,897 295,852 295,852 295,852
97
1991/92 Adopted Budget City of Tigard, Oregon
Personnel - 3130
Program Summary
The Personnel Division is responsible for the planning and administration of all personnel /human
resource functions for the City including employee and labor relations, city -wide training,
maintenance of the position classification and compensation plans, recruitment and selection,
employee benefits administration, and the maintenance of personnel records for all City employees.
1991/92 Goals /Objectives
* Organizational development through research and implementation of new personnel practice
* Build employee productivity and capacity through training
* Develop and enhance productivity and capacity through training
* Negotiate new OPEU contract
* Continue to streamline the statistics and record keeping process
. Performance Measures
Description 1988 -89 1989 -90 1990 -91 1991 -92
Applications 1700 1921 1200
Recruitments 46 48 25
Personnel Summary
Position 1988 -89 1989 -90 1990 -91 1991 -92
Personnel Manager 0 1 1 1
Personnel Generalist 0 1 1 1
98
I
1991/92 Adopted Budget City Of Tigard, Oregon
Personnel Management - 3130
Actual Actual Adopted Proposed Approved Adopted
1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
Personal Services
Positions 0.00 2.00 2.00 2.50 2.50 2.50
Wages 0 0 62,668 79,316 79,316 79,316
Overtime 0 0 1,362 1,280 1,280 1,280
Worker's Compensation 0 0 573 523 523 523
Payroll Taxes 0 0 5,041 6,445 6,445 6,445
Retirement 0 0 8,964 11,284 11,284 11,284
Group Insurance 0 0 5,618 8,213 8,213 8,213
Total 0 0 84,226 107,061 107,061 107,061
Materials & Services
Prof /Contract Services 0 0 33,300 37,340 37,340 37,340
' Repair And Maintenance 0 0 45 45 45 45
Special Dept. Expense 0 0 0 0 0 0
Office Supplies 0 0 5,328 4,667 4,667 4,667
Advertising & Publicity 0 0 0 0 0 0
Fees, Dues & Subscr 0 0 1,765 1,835 1,835 1,835
Travel & Training 0 0 3,713 3,383 3,383 3,383
Rents & Leases 0 0 325 0 0 0
Utilities 0 0 0 0 0 0
Insurance 0 0 0 0 0 0
Library Materials 0 0 0 0 0 0
Total 0 0 44,476 47,270 47,270 47,270
Capital Outlay
Land & Improvements 0 0 0 0 0 0
Vehicles 0 0 0 0 0 0
Equipment 0 0 600 0 0 0
Total 0 0 600 0 0 0
Total Program 0 0 129,302 154,331 154,331 154,331
99
•
1991/92 Adopted Budget City Of Tigard, Oregon
Finance - 3210
Program Summary
The Finance Director is responsible to the City Administrator for all financial
activities of the City. Those activities include computer system management, accounting,
cash management and investments, debt service management, capital improvement financing,
financial forecasting, management of the annual audit, preparation of the annual budget,
and centralized purchasing. The Finance Director acts as the financial consultant to
Department Heads and the City Administrator.
The Finance Director also manages the issuance of debt including general obligation
bonds, bond anticipation notes, certificates of participation, and all other methods of
borrowing. In addition the Finance Director also acts as the staff liaison to the Budget
Committee and occasionally to the Solid Waste Advisory Committee on financial matters.
1991/92 Goals /Objectives
* Enhance five year financial forecast model.
* Analyze future effect of measure 5 on general fund revenues.
* Develop cash flow analysis to enhance investment management activities.
* Prepare annual budget and financial statements.
* Manage review of solid waste haulers financial records and activities.
Performance Measures
Description 1988 -89 1989 -90 1990 -91 1991 -92
Average Investment Portfolio 6,000,000 10,500,000 10,000,000 11,000,000
Debt Issued 8,500,000 1,900,000 2,244,000 3,000,000
City Operating Budget 7,139,109 8,389,243 9,402,357 9,976,664
Personnel Summary
Position 1988 -89 1989 -90 1990 -91 1991 -92
Finance Director 1 1 1 1
Purchasing Specialist 1 1 1 1
Executive Secretary 0 1 1 0
Computer Systems Manager 1 1 0 0
Data Specialist 1 1 0 0
100
•
1991/92 Adopted Budget City Of Tigard, Oregon
Finance - 3210
Actual Actual Adopted Proposed Approved Adopted
1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
Personal Services
Positions 4.00 5.00 3.00 2.00 2.00 2.00
Wages 103,036 139,595 96,729 74,867 74,867 74,867
Overtime 1,033 4,235 380 0 0 0
•
Worker's Compensation 267 1,021 866 475 475 475
Payroll Taxes 7,917 11,044 7,646 5,987 5,987 5,987
Retirement 10,788 17,658 13,595 10,481 10,481 10,481
Group Insurance 10,886 17,111 10,806 8,282 8,282 8,282
Total 133,927 190,664 130,022 100,092 100,092 100,092
Materials & Services
Prof /Contract Services 2,885 9,700 3,000 3,750 3,750 3,750
Repair And Maintenance . 13 93 534 486 486 486
Special Dept. Expense 0 . 0 0 0 0 0
Office Supplies 3,685 1,462 1,500 1,700 1,700 1,700
Advertising & Publicity 166 60 1,300 1,800 1,800 1,800
Fees, Dues & Subscr 614 1,336 1,625 5,500 5,500 5,500
Travel & Training 1,603 2,080 2,400 2,525 2,525 2,525
Rents & Leases 65 101 0 0 0 . 0
Utilities 0 0 0 0 0 0
Insurance 0 0 0 0 0 0
Library Materials 0 0 0 0 0 0
Total 9,031 14,832 10,359 15,761 15,761 15,761
Capital Outlay
Land & Improvements 0 0 0 0 0 • 0
Vehicles 0 0 0 0 0 0
Equipment 5,861 670 471 0 0 0
Total 5,861 670 471 0 0 0
Total Program 148,819 206,166 140,852 115,853 115,853 115,853
101
1991/92 Adopted Budget City Of Tigard, Oregon
Computer Systems - 3220
Program Summary
Computer Systems provides the central computer service to the City of Tigard. Computer Systems is
charged with the installation, maintenance, and control of all computer related hardware and
software, as well as system security for all City data. Computer Systems assists user departments
in the selection and acquisition of all hardware and software, both standard and customized.
Computer Systems offers training in hardware and software use.
Nearly 190 users regularly utilize the system from more than 100 workstations located throughout
City Hall, the Police Department, Library, and Public Works. Availability of the system has been
greater than 98% with downtime primarily for routine maintenance purposes. Daily backup of all
data provides for a high degree of integrity and reliability.
1991/92 Goals /Objectives
* Maintain the high level of reliability and availability the system offers
* Enhance training to all personnel
* Fine tune new and existing systems
* Ensure accuracy of all software systems
* Assist user departments in hardware and software selections
* Fully integrate City's software systems
Performance Measures
Description 1988 -89 1989 -90 1990 -91 1991 -92
Users 18 105 190 200
Workstations 18 60 105 115
Storage (mainframe) 930 MB 930 MB
Storage (local area network) 755 MB 2.4 GB 3 GB
Backup time (hrs /wk) 6 6 4 5
Systems in use 2 2 8 10
Servers /central units 3 5 5 5
Annual cost per user $12,500 $2,200 $504 $350
Annual cost per station $12,500 $3,850 $912 $608
Personnel Summary
Position 1988 -89 1989 -90 1990 -91 1991 -92
Computer System Manager 0 0 1 1
102
1991/92 Adopted Budget City Of Tigard, Oregon
Computer Systems - 3220
Actual Actual Adopted Proposed Approved Adopted
1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
Personal Services
Positions 0.00 0.00 1.00 1.00 1.00 1.00
Wages 0 0 39,257 41,106 41,106 41,106
Overtime 0 0 1,132 1,976 1,976 1,976
Worker's Compensation 0 0 344 268 268 268
Payroll Taxes 0 0 3,180 3,445 3,445 3,445
Retirement 0 0 5,655 6,032 6,032 6,032
Group Insurance 0 0 3,573 4,647 4,647 4,647
Total 0 0 53,141 57,474 57,474 57,474
Materials & Services
Prof /Contract Services 0 0 8,000 4,000 4,000 4,000
Repair And Maintenance 0 0 500 4,500 4,500 4,500
Special Dept. Expense 0 0 0 0 0 0
Office Supplies 0 0 300 300 300 300
Advertising & Publicity 0 0 0 100 100 100
Fees, Dues & Subscr 0 0 4,075 8,500 8,500 8,500
Travel & Training 0 0 2,200 2,500 2,500 2,500
Rents & Leases 0 0 0 500 500 500
Utilities 0 0 0 0 0 0
Insurance 0 0 0 0 0 0
Library Materials 0 0 0 0 0 0
Total 0 0 15,075 20,400 20,400 20,400
Capital Outlay
Land & Improvements 0 0 2,500 1,500 1,500 1,500
Vehicles 0 0 0 0 0 0
Equipment 0 0 9,600 5,900 5,900 5,900
Total 0 0 12,100 7,400 7,400 7,400
Total Program 0 0 80,316 85,274 85,274 85,274
103
1991/92 Adopted Budget City Of Tigard, Oregon
Accounting - 3230
Program Summary
The Accounting Department is responsible to the Finance Director for the City's accounting services
including utility billing, accounts receivable, accounts payable, payroll, fixed assets, lien
searches, inventory and financial report preparation and preparation of special reports as needed
for management information.
1991/92 Goals /Objectives
* Management of annual audit and issuance of comprehensive annual financial report
* Maintain fixed asset system and perform annual inventory
* Incorporation of alarm permit collection into current workload
Performance Measures
Description 1988 -89 1989 -90 1990 -91 1991 -92
Accounts payable 4,990 4,890 4,890 5,720
Payroll checks 3,475 4,440 4,440 4,500
Utility billing 75,117 88,000 88,000 100,000
Assessment billing 1,000 1,400 1,400 1,600
Phone calls 5,109 6,600 6,600 5,580
Vendors 860 1,200 1,200 1,686
Check requests 3,869 3,600 3,600 3,400
Lien searches 1,803
Personnel Summary
Position 1988 -89 1989 -90 1990 -91 1991 -92
Accounting Manager 1 1 1 1
Accounting Assistant III 1 1 1 1
Accounting Assistant II 2 2 2 2
Accounting Assistant I 1 1 1 1 -
•
104
1991/92 Adopted Budget City Of Tigard, Oregon
Accounting - 3230
Actual Actual Adopted Proposed Approved Adopted
1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
Personal Services
Positions 5.00 5.00 5.00 5.00 5.00 5.00
Wages 85,972 99,041 110,171 115,207 115,207 115,207
Overtime 259 731 2,560 1,551 1,551 1,551
Worker's Compensation 683 854 1,107 809 809 809
Payroll Taxes 6,562 7,669 8,876 9,337 9,337 9,337
Retirement 7,447 10,061 13,483 14,264 14,264 14,264
Group Insurance 11 ,190 12,294 14,495 15,803 15,803 15,803
Total 112,113 130,650 150,692 156,971 156,971 156,971
Materials & Services
Prof /Contract Services 17,649 19,702 24,700 22,500 22,500 22,500
Repair And Maintenance , 445 447 640 350 350 350
Special Dept. Expense 0 0 0 0 0 0
Office Supplies 21,192 21,551 31,000 33,000 33,000 33,000
Advertising & Publicity 126 0 0 0 0 0
Fees, Dues & Subscr 100 529 550 630 630 630
Travel & Training 1,497 1,651 4,545 3,600 3,600 3,600
Rents & Leases 0 0 0 0 0 • 0
Utilities 0 0 0 0 0 0
Insurance 0 0 0 0 0 0
Library Materials 0 0 0 0 0 0
Total 41,009 43,880. 61,435 60,080 60,080 60,080
Capital Outlay
Land & Improvements 0 0 0 0. 0 0
Vehicles 0 0 0 0 0 0
Equipment 10,630 13,243 9,375 2,000 2,000 2,000
Total 10,630 13,243 9,375 2,000 2,000 2,000
Total Program 163,752 187,773 221,502 219,051 219,051 219,051
105
1991/92 Adopted Budget City Of Tigard, Oregon
Risk Management - 3310
Program Summary
The Administrative Services /Risk Manager is responsible to the City Administrator for the
Administrative Services Division. The functions of this division include: Risk Management,
Centralized Office Management, City -wide Records, and Municipal Court. The Administrative
Services/Risk Manager provides administrative direction to those work units more thoroughly
described in Sections 3320, 3330, and 3340.
The Risk Management budget unit not only provides the administrative direction to the previously
mentioned work units but also coordinates the risk management program for the City. This focus
has developed a proactive approach in the protection of the City's assets from losses that would
unduly impact the City's operations and its financial integrity.
With the significant changes occurring in the solid waste industry today, the Administrative
Services /Risk Manager is coordinating the City's proactive approach to solid waste efforts along
with Washington County. This includes support to the Solid Waste Advisory Committee.
1991/92 Goals /Objectives
* Compliance with EPA Underground Fuel Storage Tank requirements
* Appoint Agent of Record - all lines of insurance
* Major revision of Hazardous Materials Program
* Determine property and equipment replacement values - for insurance purposes
Performance Measures
Description 1988 -89 1989 -90 1990 -91 1991 -92
CLAIMS PAID
Workers' Compensation $95,806 $50,375 $83,000 $40,000
Liability $14,293 $34,29' $30,000 $30,000
Auto $21,135 $7,631 $12,000 $15,000
Property $1,103 $0 $1,000 $1,000
Total Claims Filed 56 51 70 60
Workers' Compensation Experience Mod. 0.93 0.92 1.07 1.02
City Wide Training Hours 0 120 192 200
Personnel Summary
Position 1988 -89 1989 -90 1990 -91 1991 -92
Risk/Admin Sery Mgr 1 1 1 1
Office Asst III 1 1 0 0
Executive Secretary 0 0 0 0.5
106
1991/92 Adopted Budget City Of Tigard, Oregon
Risk Management - 3310
Actual Actual Adopted Proposed Approved Adopted
1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
Personal Services
Positions 2.00 2.00 1.00 1.50 1.50 1.50
Wages 56,344 45,463 39,338 53,482 53,482 53,482
Overtime 1,731 1,239 0 0 0 0
Worker's Compensation 329 419 336 342 342 342
Payroll Taxes 4,419 3,582 3,097 4,277 4,277 4,277
Retirement 7,617 5,879 5,507 7,488 7,488 7,488
Group Insurance 7,227 6,508 4,101 6,472 6,472 6,472
Total 77,667 63,090 52,379 72,061 72,061 72,061
Materials & Services
Prof /Contract Services 9,249 7,701 9,300 5,000 5,000 5,000
Repair And Maintenance 47 145 250 200 200 200
Special Dept. Expense 0 0 0 0 0 0
Office Supplies 2,094 2,855 2,305 2,300 2,300 2,300
Advertising & Publicity 0 0 0 250 250 250
Fees, Dues & Subscr 448 1,245 770 800 800 800
• Travel & Training 1,926 4,029 3,909 5,870 5,870 5,870
Rents & Leases 164 164 0 0 0 0
Utilities 0 0 0 0 0 0
Insurance 0 0 128,010 105,500 105,500 105,500
Library Materials 0 0 0 0 0 0
Total 13,928 16,139 144,544 119,920 119,920 119,920
Capital Outlay
Land & Improvements 0 0 0 0 0 0
Vehicles 0 0 0 0 0 0
Equipment 3,404 0 475 0 0 0
Total 3,404 0 475 0 0 0
Total Program 94,999 79,229 197,398 191,981 191,981 191,981
107
1991/92 Adopted Budget City Of Tigard, Oregon
Office Services - 3320
Program Summary
The Office Services Manager is responsible for the administration of Office Services and reports
directly to the Administrative Services /Risk Manager. Office Services provides a variety of
services to City departments including information processing (word processing, spreadsheet
development, data entry, desktop publishing, phone system management, and computer training
support), and coordination of large copy projects, in -house office supplies, mail services, and
meeting room reservations.
1991/92 Goals /Objectives
* Continue to offer Citywide support services on first -come, first -serve basis
* The major focus in WP will be to enhance desktop publishing services
* Continue to provide phone system management and maintenance, including
implementation of voice mail
* Continue to provide Citywide training support in office procedures and computer software
* Modify /streamline clerical resource services to all departments
Performance Measures
Description 1988 -89 1989 -90 1990 -91 1991 -92
Time Spent - WP
Administration N/A 23% 40% 21%
Community Development N/A 17% 15% 15%
Library N/A 9% 13% 25%
Police N/A 42% 29% 28%
Time Spent - OS
Administration N/A 41 % 54% 35%
Finance N/A 22% 17% 15%
Citywide N/A 24% 19% 20%
Phone call volume ( avg/month) 9,911 11,690 12,000 12,000
Postage cost (avg/month) $1,617 $1,690 $2,070 $2,520
No. mail pieces (avg/month) 4,998 4,599 5,520 6,630
Personnel Summary
Position 1988 -89 1989 -90 1990 -91 1991 -92
Office Services Manager 1 1 1 1
Office Assistant III 2 1 3 2
Office Assistant II 1 1 2 2
Office Assistant I 3 3 1.5 1.5
108
1991/92 Adopted Budget City Of Tigard, Oregon
Office Services - 3320
Actual Actual Adopted Proposed Approved Adopted
1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
Personal Services
Positions 8.50 7.50 7.50 6.50 6.50 6.50
Wages 110,321 103,971 128,684 127,682 127,682 127,682
Overtime 472 403 445 600 600 600
Worker's Compensation 807 1,119 1,388 925 925 925
Payroll Taxes 8,619 8,016 10,166 10,259 10,259 10,259
Retirement 8,091 7,369 13,896 15,523 15,523 15,523
Group Insurance 12,969 11,270 26,198 18,566 18,566 18,566
Total 141,279 132,148 180,777 173,555 173,555 173,555
Materials & Services
Prof /Contract Services 4,360 9,199 2,000 2,700 2,700 2,700
Repair And Maintenance 720 429 1,860 17,320 17,320 17,320
Special Dept. Expense 0 0 0 0 0 0
Office Supplies 5,020 4,170 9,735 18,015 18,015 18,015
Advertising & Publicity 426 1,111 0 1,620 1,620 1,620
Fees, Dues & Subscr 183 231 550 805 805 805
Travel & Training 1,187 3,083 3,991 3,095 3,095 3,095
.... Rents & Leases 0 0 0 1,330 1,330 1,330
Utilities 0 0 0 0 0 0
Insurance 0 0 0 0 0 0
Library Materials 0 0 0 0 0 0
Total 11,896 18,223 18,136 44,885 44,885 44,885
Capital Outlay
Land & Improvements 0 0 0 0 0 0
Vehicles 0 0 0 0 0 0
Equipment 7,725 5,193 3,075 55,700 55,700 55,700
Total 7,725 5,193 3,075 55,700 55,700 55,700
• Total Program 160,900 155,564 201,988 274,140 274,140 274,140
109
•
1991/92 Adopted Budget City Of Tigard, Oregon
Records - 3330
Program Summary
The Court/Records Manager is responsible to the Administrative Services /Risk Manager for the
Records Section. Records provides citywide support for files management. Files management
includes: file development, filing, records retrieval, coordination of records destructions,
coordination of microfilming and equipment purchasing. The City's records management program
provides a means for control of inactive records, provides a framework for legal protection, allows
for timely destruction of records and the efficient use of space.
1991/92 Goals /Objectives
• Microfilming, new projects: Planning Commission, Building, and Engineering files
• Microfilming, on -going maintenance: Council, Police case files, Personnel, plans,
as- builts, and land use files
* Implementation of computerized file tracking system
• Update and strengthen records policy and procedure manual
Performance Measures
Description 1988 -89 1989 -90 1990 -91 1991 -92
Records requests per year 515 427 450 400
Files pulled per year 1,139 1,697 1,390 1,500
Copies made per year 1,604 3,204 2,130 3,000
New files created per year 1,352 1,339 1,008 1,500
Files re- entered into system /year 1,021 2,023 1,430 2,000
Hours spent on document prep /year N/A 941 1,095 1,200
Personnel Summary
Position 1988 -89 1989 -90 1990 -91 1991 -92
Records /Court Manager 0.5 0.5 0.5 0.5
Office Asst II 0 1 1 '0
Office Asst I 1 1 1 1
Senior Records Clerk 0 0 0 1
110
1991/92 Adopted Budget City Of Tigard, Oregon
Records - 3330
Actual Actual Adopted Proposed Approved Adopted
1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
Personal Services
Positions 2.50 2.50 2.50 2.50 2.50 2.50
' Wages 34,459 39,605 44,193 48,148 48,148 48,148
Overtime 20 184 832 250 250 250
Worker's Compensation 248 386 476 351 351 351
Payroll Taxes 1,757 2,230 3,545 3,870 3,870 3,870
Retirement 1,210 1,876 5,365 5,943 5,943 5,943
Group Insurance 2,876 4,997 6,006 6,911 6,911 6,911
Total 40,570 49,278 60,417 65,473 65,473 65,473
Materials & Services _
Prof /Contract Services 0 17,123 19,150 28,000 28,000 28,000
Repair And Maintenance 1 300 2,060 2,395 2,395 2,395
Special Dept. Expense 0 0 0 0 0 0
Office Supplies 1,962 3,261 2,300 1,500 1,500 1,500
Advertising & Publicity 200 40 50 100 100 100
Fees, Dues & Subscr 170 180 190 190 190 190
Travel & Training 611 642 1,580 1,140 1,140 1,140
Rents & Leases 164 164 165 0 0 . 0
Utilities 0 0 0 0 0 0
Insurance 0 0 0 0 0 0
Library Materials 0 0 0 0 0 0
Total 3,108 21,710 25,495 33,325 33,325 33,325
Capital Outlay
Land & Improvements 0 0 0 0 0 0
Vehicles 0 0 0 0 0 0
Equipment 1,157 14,002 2,265 0 0 0
Total 1,157 14,002 2,265 0 0 0
Total Program 44,835 84,990 88,177 98,798 98,798 98,798
111
1991/92 Adopted Budget City Of Tigard, Oregon
Municipal Court - 3340
Program Summary
The Senior Municipal Court Judge is responsible to the City Council for the operation of the
Court. The Court/Records Manager is responsible for the administration of the Court and
coordinates with the Judge in development of Court policy and procedures. The Court/Records
Manager reports to the Administrative Services/Risk Manager. Municipal Court provides a local
forum for the resolution of parking cites, minor traffic cites, limited misdemeanants, and civil
infractions.
1991/92 Goals /Objectives •
* Continued processing traffic, parking, misdemeanant, and civil infraction caseloads
* Collections - bi- monthly
* Review and update of civil infractions ordinance
* Develop and implement computer generated report writing feature
Performance Measures
Description 1988 -89 1989 -90 1990 -91 1991 -92
Traffic cites processed 5,778 5,177 6,437 6,200
Misd/code violations 26 73 41 90
Hours in court 380 300 361 360
Drivers' license suspended (FTA) 648 355 538 500
Drivers' license suspended (FTC) 332 246 292 350
Bail refunds 510 600 540 600
Court revenue $226,368 $214,360 $234,635 $222,000
Personnel Summary
Position 1988 -89 1989 -90 1990 -91 1991 -92
Records/Court Manager 0.5 0.5 0.5 0.5
Office Asst III 1 1 1 1
Office Asst 11 1 1 1 1
112
•
1991/92 Adopted Budget City Of Tigard, Oregon
Municipal Court - 3340
Actual Actual Adopted Proposed Approved Adopted
1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
Personal Services
Positions 2.50 2.50 2.50 2.50 2.50 2.50
Wages 43,491 45,576 49,872 55,013 55,013 55,013
Overtime 521 0 2,992 2,000 2,000 2,000
Worker's Compensation 303 425 530 397 397 397
Payroll Taxes 4,194 4,356 4,162 4,559 4,559 4,559
Retirement 5,157 6,066 6,257 6,934 6,934 6,934
Group Insurance 7,661 7,687 8,010 9,597 9,597 9,597
Total 61,327 64,110 71,823 78,500 78,500 78,500
Materials & Services
Prof /Contract Services 18,422 21,155 24,290 22,920 22,920 22,920
Repair And Maintenance 55 74 310 205 205 205
Special Dept. Expense 0 3 30 30 30 30
Office Supplies 1,177 2,500 1,500 1,000 1,000 1,000
Advertising & Publicity 0 33 0 0 0 0
Fees, Dues & Subscr 3,376 829 735 910 910 910
Travel & Training 519 676 1,915 1,900 1,900 1,900
Rents & Leases 164 328 330 0 0 0
Utilities 0 0 0 0 0 0
Insurance 0 0 0 0 0 0
Library Materials 0 0 0 0 0 0
Total 23,713 25,598 29,110 26,965 26,965 26,965
Capital Outlay
Land & Improvements 0 0 0 0 0 0
Vehicles 0 0 0 0 0 0
Equipment 2,019 2,272 2,200 0 0 0
Total 2,019 2,272 2,200 0 0 0
Total Program 87,059 91,980 103,133 105,465 105,465 105,465
113
(This Page Intentionally Left Blank)
1991/92 Adopted Budget City Of Tigard, Oregon
General Government - 4000
Program Summary
The Finance Director is responsible to the City Administrator for the management of the General
Government program. The General Government budget unit includes city-wide expenditures that are not
easily attributable to specific activities within the operating programs. This unit includes utility charges,
central office supplies, postage, regional government dues, lease of office space, and other miscellaneous
costs. An effort has been made to move items out of this budget unit to the units that are responsible for
the expenditures, therefore the general government budget has decreased over the past several years.
In addition this program includes the cost of City Attorney services. City Attorney services are provided by
the firm of O'Donnell, Ramis Crew & Corrigan located in Portland.
The budget summary and the program funding distribution are shown below.
Program Expenditures
Actual Actual Adopted Proposed Approved Adopted
1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
City Wide Support 696,878 611,130 437,654 258,878 258,878 258,878
City Attorney 96,656 102,137 110,000 125,000 125,000 125,000
Total Program 793,534 713,267 547,654 383,878 383,878 383,878
•
General Government
Program Funding Distribution
Total General Sanitary Sewer Storm Sewer State Gas County
Fund Fund Fund Tax Fund Gas Tax
I i i
City Wide Suppor 258,878 172,221 41,126 15,432 23,148 5,272
City Attomey 125,000 84,824 20,256 7,601 11,401 2,597
Total 383,878 257,045 61,382 23,033 34,549 7,869
114
1991/92 Adopted Budget City Of Tigard, Oregon
City Wide Support - 4100
Actual Actual Adopted Proposed Approved Adopted
1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
Personal Services
Positions 0.00 0.00 0.00 0.00 0.00 0.00
Wages 0 0 0 0 0 0
Overtime 0 0 0 0 0 0
Worker's Compensation 0 0 0 0 0 0
Payroll Taxes 0 0 0 0 0 0
Retirement 0 0 0 0 0 0
Group Insurance 0 0 0 0 0 0
Total 0 0 0 0 0 0
Materials & Services
Prof /Contract Services 188,397 133,996 102,765 0 0 0
Repair And Maintenance 66,115 31,445 14,850 0 0 0
Special Dept. Expense 8,551 4,040 0 0 0 0
Office Supplies 51,551 53,584 78,004 69,780 69,780 69,780
Advertising & Publicity 15,438 20,365 21,170 0 0 0
Fees, Dues & Subscr 30,427 37,591 35,561 30,498 30,498 30,498
Travel & Training 0 0 0 0 0 0
Rents & Leases 81,417 118,106 35,450 35,000 35,000 35,000
Utilities 97,639 97,001 114,606 123,600 123,600 123,600
Insurance 90,564 109,045 0 0 0 0
Library Materials 0 0 0 0 0 0
Total 630,099 605,173 402,406 258,878 258,878 258,878
Capital Outlay
Land & Improvements 0 0 0 0 0 0
Vehicles 0 0 0 0 0 0
Equipment 66,779 5,957 35,248 0 0 0
Total 66,779 5,957 35,248 0 0 0
Total Program 696,878 611,130 437,654 258,878 258,878 258,878
115
1991/92 Adopted Budget City Of Tigard, Oregon
City Attorney - 4200
Actual Actual Adopted Proposed Approved Adopted
1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
Personal Services
Positions 0.00 0.00 0.00 0.00 0.00 0.00
Wages 0 0 0 0 0 0
Overtime 0 0 0 0 0 0
Worker's Compensation 0 0 0 0 0 0
Payroll Taxes 0 0 0 0 0 0
Retirement 0 0 0 0 0 0
Group Insurance 0 0 0 0 0 0
Total 0 0 0 0 0 0
Materials & Services
Prof /Contract Services 96,656 102,137 110,000 125,000 125,000 125,000
Repair And Maintenance 0 0 0 0 0 0
Special Dept. Expense 0 0 0 0 0 0
Office Supplies 0 0 0 0 0 0
Advertising & Publicity 0 0 0 0 0 0
Fees, Dues & Subscr 0 0 0 0 0 0
Travel & Training 0 0 0 0 0 0
Rents & Leases 0 0 0 0 0 0
Utilities 0 0 0 0 0 0
Insurance 0 0 0 0 0 0
Library Materials 0 0 0 0 0 0
Total 96,656 102,137 110,000 125,000 125,000 125,000
Capital Outlay
Land & Improvements 0 0 0 0 0 0
Vehicles 0 0 0 0 0 0
Equipment 0 0 0 0 0 0
Total 0 0 0 0 0 0
Total Program 96,656 102,137 110,000 125,000 125,000 125,000
116
(This Page Intentionally Left Blank)
1991/92 Adopted Budget City Of Tigard, Oregon
Total Debt Service — 5000
Program Summary
The City Of Tigard Debt Service program is managed by the Finance Director. The City's financial policies allow
the issuance of debt for one time expenditures normally of a capital improvement nature. General Obligation
debt has been voter approved and the proceeds have been used only for the purposes approved by the voters.
Debt Service program expenditures are shown below.
Program Expenditures Actual Actual Adopted Proposed Approved Adopted
1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
General Obligation Bonds 256,840 1,303,857 1,266,994 1,338,032 1,338,032 1,338,032
Bancroft Bonds 517,440 2,126,132 2,889,753 1,034,063 1,034,063 1,034,063
Certificates Of Participation 0 0 198,678 326,518 326,518 326,518
Total Debt Service 774,280 3,429,989 4,355,425 2,698,613 2,698,613 2,698,613
Shown below is a graph depicting future debt service requirements for those issues currently outstanding.
Schedule of Future Debt Service
Debt Service
2,520,CO3 -
2,250,000 Certificate
2,000000 ® Bancroft
1,750,000 - I'm
G/0
1,500,000 C
1,250,000
II 193 I _ 94 95 96 97 98 99 CO 01 02 03 04 05 06
Fiscal Years
•
The Certificates were issued for five years and will therefore mature by 1995. The sharp increase in bancroft
debt service in 2000 and in 2006 relate to the maturity of term bonds in those years for two different projects.
The term bonds were designed to protect the City against early assessment payoffs. The term bonds are
callable at par at any interest date after the first year and will most likely be called prior to their stated maturity
date as funds are available.
General Obligation debt service through 2000 includes primarily road bond debt. General Obligation debt after
the year 2000 relates to the Civic Center bonds and the related series 1987 refunding bonds.
• 117
1991/92 Adopted Budget City Of Tigard
Schedule Of Debt Service
General Obligations
Fiscal Year 1991/92
The City has three issues of general obligation bonds outstanding. General obligation
bonds are considered general obligations of the city which has the authority to levy
property taxes as necessary to satisfy the debt service requirements of the bonds.
1991/92 debt service on the outstanding bonds is scheduled as follows:
Fund Date Interest Principal Total
General Obligations
Series 1984 60 12/01/91✓ 12,085 0 12,085
06/01/92 12,085 75,000 87,085
Series 1987 60 12/01/91✓ 59,096 0 59,096
06/01/92 59,096 40,000 99,096
Series 1989 61 01/01/92 252,835 0 252,835
07/01/92 252,835 575,000 827,835
Total General Obligations 648,032 690,000 1,338,032
Total Debt Service 996,613 1,702,000 2,698,613
Series 1984 bonds were issued in 1984 to fund the purchase of land and the
construction of the Tigard civic center. Voters approved the issue in the amount of
$2,200,000.
Series 1987 bonds were issued in 1987 to advance refund the non callable portion of
the series 1984 bonds. Taking advantage of the low rates in 1987 saved Tiga: 1
taxpayers over $250,000 in property taxes over the life of the bonds.
Series 1989 bonds were issued in 1989 to fund major street and safety improvements
throughout the city. Tigard voters approved the issue in the amount of $8,500,000.
The city was successful in elevating it's Moody's bond rating from A to Al on this
issue.
118
1991/92 Adopted Budget City Of Tigard
Schedule Of Debt Service
Bancroft Bonds
Fiscal Year 1991/92
Bancroft bonds are used to finance Local Improvement District costs after completion of each
project. This method of financing is made available to participating property owners once they si
an installment agreement making an election to pay their share of the final assessment in
installments. Such bond typically have a term life of ten years and are supported by semiannual
assessment payments made by property owners.
1991/92 Debt service on outstanding bonds is scheduled as follows:
Fund Date Interest Principal Total
Bancroft Bonds
Series 11 40 08/01/91 420 3,000 3,420
02/01/92 315 0 315
Series 13 40 11/01/91 3,570 60,000 63,570
05 0 0 0
Series 14 40 12/01/91 6,570 10,000 16,570
06/01/92 6,070 0 6,070
Series 16 40 10/01/91 18,588 190,000 208,588
04/01/92 9,944 0 9,944
Series 17 40 09/01/91 11,167 55,000 66,167
03/01/92 8,830 0 8,830
Series 1989 41 12/01/91'' 9,625. 20,000 29,625
06/01/92 9,050 0 9,050
Series 1990 42 08/01/91 70,542 89,000 159,542
02/01/92 67,872 0 67,872
Lincoln Locust 42 24,500 35,000 59,500
Total Bonds 247,063 462,000 709,063
Bond Anticipation Notes
Lincoln Locust 40 09/03/91 25,000 300,000 325,000
Total Bancroft Debt Service 272,063 762,000 1,034,063
119
•
1991/92 Adopted Budget City Of Tigard
Schedule Of Debt Service
Certificates Of Participation
Fiscal Year 1991/92
In 1989 voters approved a five year serial levy for system wide park improvements.
The levy amounts to $350,000 per year for a total of $1,750,000 over the five year
period. In an effort to expedite the park improvement schedule, certificates of
participation were issued in May of 1990. The park levy proceeds were pledged as the
resource to meet the certificate requirements. •
Fund Date Interest Principal Total
Certificates
Of Participation 62 12/15/91 38,259 0 38,259
06/15/92 38,259 250,000 288,259
Total Certificates 76,518 250,000 326,518
120
1991/92 Adopted Budget City Of Tigard, Oregon
Total Capital Projects - 6000
Program Summary
The Capital Projects Program includes capital improvements to the Civic Center, Senior Center,
parks system, streets, sanitary sewer systems, and storm sewer systems. Capital Projects related
to sanitary sewers, streets, and storm sewer systems are managed by the City Engineer who reports
on such matters directly to the City Administrator. The City Engineer is also responsible for
projects in local improvement districts, and capital improvements to the Senior Center.
Park system capital projects are managed by a Senior Planner in the Planning Division of
Development Services who reports to the Community Development Director.
Funding Summary
* General Projects. Most projects in this category relate to City facilities improvements
and include bringing such facilities up to safety standards, increasing accessability to
City buildings, and complying with new regulations related to underground fuel tanks. A
listing of such projects and a summary of funding sources are shown on the following
pages.
* Sanitary Sewer Projects. Most sewer capital improvements are funded by developer paid
system development charges. Currently, the City charges such a fee which is set by USA
and retains 20% for capacity related improvements and repairs.
* Storm Sewer Projects. Most storm sewer projects are funded by developer paid system
development charges. Currently, the City charges such a fee which is set by the SWA and
retains 100% of the fee for capacity related improvements and repairs.
* Street Projects. Such projects are funded by county gas tax, state gas tax, street
systems development charges, and the new County Traffic Impact Fee (TIF). Projects
include construction and repair, pavement overlays, and improvements to expand the
capacity of street systems due to growth.
* Park Projects. Park system development charges are used to expand the park system and
have over the past several years funded the acquisition of additional park land.
* LID Projects. Local Improvement District projects are funded on a temporary basis through
the sale of bond anticipation notes. The notes are eventually retired with the proceeds
of a Bancroft Bond sale or the payment of assessments on benefited properties.
121
1991/92 Adopted Budget City Of Tigard, Oregon
Total Capital Projects - 6000
* Road Bond Improvement Projects. Bonds were sold in 1989 in the amount of $8,500,000 to
fund the following road improvements:
Bonita Road 800,000
Durham Road 2,200,000
Cascade /Pacific Hwy 850,000
Greenburg Road 1,400,000
Locust Street 450,000
Main Street 700,000
McDonald Street 900,000
Walnut Street 250,000
69th Avenue /Pacific Hwy 150,000
121st Avenue 800,000
8,500,000
Amounts included in this budget reflect the balance of funds remaining after the second year of
construction on certain projects.
* Park Levy Improvement Projects. The Park Board established a list of park land
acquisitions and improvements to be funded by a fiveyear serial levy approved by the voters
in 1989. Funds have been borrowed in anticipation of levy proceeds to begin improvements
early in 1990 -91. Park levy improvements are estimated to be completed in three years.
The following pages summarize the capital improvement categories.
122
1991/92 Adopted Budget City Of Tigard, Oregon
Summary Of Capital Projects
Actual Actual Adopted Proposed Approved Adopted
Program Summary 1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
General 195,161 224,254 586,300 60,838 62,638 128,089
Sanitary Sewer 26,669 34,978 603,871 1,140,660 1,140,660 1,148,263
Storm Sewer 154,823 77,117 348,288 799,843 799,843 806,649
Street/Overlays 1,409,282 2,110,463 6,847,624 4,537,590 4,537,590 4,550,762
Parks 234,097 301,357 1,503,000 907,150 907,150 907,150
Local Improvements (LID) 801,626 1,810,527 365,000 2,545,000 2,545,000 2,545,000
Total Capital Projects 2,821,658 4,558,696 10,254,083 9,991,081 9,992,881 10,085,913
Actual Actual Adopted Proposed Approved Adopted
Fund Summary 1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
General Fund 195,161 224,254 586,300 60,838 62,638 128,089
Sanitary Sewer 26,669 34,978 603,871 1,140,660 1,140,660 1,148,263
Storm Sewer Fund 154,823 77,117 348,288 748,643 748,643 755A49
State Gas Tax Fund 66,938 78,494 200,000 627,540 ____. _
627,540 (640,71 -
• County Gas Tax Fund 67,855 24,560 38,817 0 0 0
Traffic Impact Fee 0 0 0 850,000 850,000 850,000 n
Streets SDC Fund 730,764 348,341 628,807 21,870 21,870 21,870 r .
Parks SDC Fund 234,097 133,776 150,000 237,000 237,000 237,000
Water Quality /Quantity 0 0 0 51,200 51,200 51,200
Special Assessment CIP Fund 801,626 1,810,527 365,000 2,545,000 2,545,000 2,545,000
Road Bond Improvement Fund 543,725 1,659,068 5,980,000 3,038,180 3,038,180 3,038,180
Park Levy CIP Fund 0 167,581 1,353,000 670,150 670,150 670,150
Total Capital Projects 2,821,658 4,558,696 10,254,083 9,991:081 9,992,881 10,085,913
123
I
•
1991 /92 Adopted Budget City Of Tigard, Oregon
Summary of General Capital Improvements
1991/92 1991/92 1991/92
Operations Buildings Proposed Approved Adopted
Office Building
Remodel stairway 6,752 6,752 6,752
New roof 5,000 5,000 5,000
Remodel restrooms 12,283 12,283 12,283
Total 24,035 24,035 24,035
Other Buildings
Wastewater stairway & doors 1,970 1,970 1,970
Parks stairways & doors 5,746 5,746 5,746
Equip maint shop floor removal 3,950. 3,950 3,950
Sanding material storage bay floor & walls 2,500 2,500 2,500
Materials storage bins 4,000 4,000 4,000
Total 18,166 18,166 18,166
Operations Yard Improvements
Area A replace base & regrade 16,935 16,935 16,935
Area B replace base & grade 16,678 16,678 16,678
Covered Equipment storage (carryover from 1991) 0 0 32,300
Total 33,613 33,613 65,913
Fuel Tanks
Remove and replace fuel tanks 6,600 6,600 6,600
Contaminated soil removal (if required) 2,000 2,000 2,000
Total 8,600 8,600 8,600
Total Operations Improvements 84,414 84,414 116,714
Civic Center Buildings
City Hall /Library
Courtyard lights 8,000 8,000 8,000
Police diesel tank replacement 8,000 8,000 8,000
Main entry doors 16,000 16,000 16,000
Library study room heat & ventilation 3,000 3,000 3,000
Library bathroom ventilation 2,000 2,000 2,000
Total 37,000 37,000 37,000
Metzger sidewalks (CDBG grant) 0 0 60,732
Jack Park path improvements 8,000 8,000 8,000
TCYS Roof replacement 0 1,800 1,800
Modular Expansion 24,000 24,000 24,000
Total General Projects 153,414 155,214 248,246
Funding Summary .
0'
General Fund 60,838 62,638 128,089
Sanitary Sewer Fund 25,520 25,520 33,123 1 1)
1 Surface Water Fund 22,845 22,845 29,651 0
State Gas Tax Fund 44,211 44,211 57,383 ci>
Total Funding 153,414 155,214 CE2 .8,246,`
124
• '
1991/92 Adopted Budget City Of Tigard, Oregon
Summary Of Contingency /Reserves - 7000
The Adopted Budget includes contingency appropriations for most operating funds. Contingencies are
built into the budget to ensure that funds are available for unforseen events and to build a cushion
into revenue estimates. In addition to contingency funds, this program also includes equipment
reserves for certain funds to provide for the replacement of equipment in future years.
Contingencies may be transferred from the contingency appropriation to a program expenditure within the
same fund by council resolution. Contingencies and equipment reserves are detailed below by fund.
Actual Actual Adopted Proposed Approved Adopted
Program Summary 1988/89 1989/90 1990/91 1991/92 1991/92 1991/92
General Fund 386,697 500,000 500,000 500,000
Sanitary Sewer 565,448 250,000 250,000 250,000
Storm Sewer 93,995 170,000 170,000 170,000
State Gas Tax 344,223 100,000 100,000 100,000
County Gas Tax 0 863 863 863
Traffic Impact Fee 0 47,366 47,366 47,366
Streets SDC 50,000 0 0 0
Parks SDC 2,900 0 0 0
Certificate Debt Service 6,772 19,732 19,732 19,732
Other Funds 562,626 0 0 0
Total Contingency 0 0 2,012,661 1,087,961 1,087,961 1,087,961
Equipment Reserves
General Fund 0 50,000 50,000 50,000
Sanitary Sewer 0 150,000 150,000 150,000
Storm Sewer 0 100,000 ' 100,000 100,000
State Gas Tax 0 100,000 100,000 100,000
Total Reserves 0 0 0 400,000 400,000 400,000
Total Program 5,546,016 2,031,230 2,012,661 1,487,961 1,487,961 1,487,961
(Historical figuires indicate year ending cash balances and do not reflect real operating contingencies
or reserves available.)
125
0
a
co
01
1991/92 Adopted Budget
City of Tigard, Oregon
Glossary of Budget Related Terms
Adopted Budget: The proposed budget amended and approved by the Budget Committee becomes the
adopted budget after City Council takes action on it. The adopted budget becomes effective July 1 and
includes all Council adopted changes through the year.
Appropriations: The legal authorization granted by the City Council to spend public funds. Appropriations
within each program may not be exceeded.
Approved Budget: The proposed budget as amended and approved by the Budget Committee
recommended to the City Council for adoption.
•
Assessed Valuation: A valuation set upon real estate by the County Assessor as a basis for levying
property taxes.
Assets: Property owned by the City which has monetary value.
BAN: Abbreviation for Bond Anticipation Note. BANs are a form of short term borrowing in anticipation
of a future sale of long term bonds. BANs are used frequently to finance the construction of local
improvement district improvements and are retired by the eventual sale of Bancroft bonds or the collection
of special assessments from benefitted property owners.
Bancroft: A section of Oregon law that allows benefitted property owners within an LID to pay their
assessments in installments. This is made possible by the sale of long term "Bancroft" bonds, the
proceeds of which are used to pay the LID costs. The assessments received from property owners are
used to meet the interest and principal obligations of the bonds.
Budget: A plan of financial operation embodying an estimate of proposed revenue and expenditures for
a given year. It is the primary means by which most of the expenditure and service delivery activities of
the City are controlled.
Budget Calendar: The schedule of key dates or milestones which the City departments follow in the
preparation, adoption and administration of the budget.
Budget Message: The opening section of the budget which provides the City Council and the public with
a general summary of the most important aspects of the budget, changes from the current and previous
fiscal years, and the views and recommendations of the City Administrator.
Capital Improvement Projects (CIP): Expenditures which result in the acquisition of land, improvements
to existing facilities, and construction of streets, sewers, storm drains, park facilities, and other public
facilities.
Capital Improvements Program: A long -range plan for providing the capital outlays necessary to insure
adequate services are provided the residents of the city.
Capital Outlays: Expenditures for equipment, vehicles, or machinery that results in the acquisition or
. addition to fixed assets. Normally has a value of $200 or more.
126
•
1991/92 Adopted Budget
Cash Management: The management of cash necessary to pay for government services while investing
temporary cash excesses in order to earn interest revenue. Cash management refers to the activities of
forecasting the inflows and outflows of cash, mobilizing cash to improve its availability for investment,
establishing and maintaining banking relationships, and investing funds in order to achieve the highest
interest and return available for temporary cash balances.
Contingency: Appropriation established in certain funds for the funding of unforseen events. Contingency
may be appropriated for a specific purpose by the City Council upon the approval of a resolution.
Debt Service: Interest and principal on outstanding bonds due and payable during the fiscal year. For •
bonds issued prior to 1984, payments are made upon presentation of matured bonds and coupons. Bonds
issued since 1984 have been in registered form which requires bond and coupon payments to be made
to a Registrar prior to each series maturity date. The Registrar then makes payment of interest and
principal to the registered owners on the maturity date.
Depreciation: (1) Expiration in the service life of capital assets attributable to wear and tear, deterioration,
action of the physical elements, inadequacy, or obsolescence. (2) As an expense during a particular
period. Governmental accounting shows depreciation only in the Enterprise Funds.
Employee Benefits: These include social security, retirement, group health, dental and life insurance,
workers' compensation, and disability insurance.
Encumbrance: An amount of money committed and set aside, but no yet expended, for the purchase of
specific goods or services.
Enterprise Funds: Govemmental activities that can be operated most like a commercial business are
referred to as enterprise activities and are accounted for in enterprise funds. Tigard's enterprise activities
include sewer and storm drainage maintenance. The expenditures are matched with revenue from service •
charges to insure that the program is self - supporting.
Expenditure: An actual payment made by City check for services or goods received.
Fees: A general term used for any charge levied by government associated with providing a service,
permitting an activity or imposing a fine or penalty. Major types of fees include business and non - business
licenses, fines, and user charges.
Fiscal Year: The period used for the accounting year. The City of Tigard has a fiscal year of July 1
through the following June 30.
FTE: Abbreviation for Full Time Equivalent. Staffing levels are measured in FTE to give a consistent
comparison from year to year. In most cases, an FTE is one full time position filled for the entire year,
however, in some instances an FTE may actually consist of several part time positions.
Fund Balance: The amount left over after the expenditures are subtracted from resources. Each fund
begins and ends each fiscal year with a positive or negative fund balance.
Intergovernmental Revenues: Revenue from other governments, primarily Federal and State grants and
State shared revenues, but also payments from other local governments.
127
1991/92 Adopted Budget
LID: Abbreviation for Local Improvement District. An LID is an entity formed by a group of property owners
to construct public improvements to benefit their properties to include streets, sewers, storm drains,
streetlights, etc. Costs of such improvements are then assessed fairly among the benefitted properties.
Measure 5: A constitutional limit on property tax rates passed by voters in the State of Oregon in
November 1990. The new law sets a maximum $10 tax rate on individual properties for the aggregate of
all non school taxing jurisdictions. Schools maximum rate is limited to $15 in 1991/92 with a phased in
reduction to $5 in 1995/96.
Object Classification: Indicates the type of expenditure being made, i.e., personal services, materials and
services, capital outlay, etc.
Operating Budget: The annual budget and process which provides a financial plan for the operation of
govemment and the provision of services for the year. Excluded from the operating budget are capital
improvement projects, debt service requirements, and contingency and reserves.
Personal Services: Compensation to City employees in the form of salaries, wages, and employee
benefits.
Proposed Budget: The City budget proposed by the City Administrator and submitted to the Budget
Committee prior to their deliberations.
SDC: Abbreviation for Systems Development Charges paid by developers and builders to fund the
expansion of infrastructure systems necessary due to increased usage. Such charges are collected for
sewers, storm drains, streets, and parks and are paid by developers and builders as part of the permit
process.
,,F Tax Base: Oregon law allows cities within the State, with the approval of voters, to establish a dollar
amount of property tax that may be levied on property within the City. Once established, a tax base may
be increased by 6% each year without further voter approval. Any increase beyond the statutory 6% limit
must be approved by voters.
WCCLS: Abbreviation for Washington County Cooperative Library Association. All libraries within
Washington County are partially funded through a county -wide serial levy. Funds are distributed twice each
fiscal year in accordance with a formula that takes into account population and circulation.
128
1991/92 Adopted Budget City of Tigard, Oregon
Advisory Committee Members
Budget Committee
The requirement for the existence of the Budget Committee is established in Oregon local budget law. The
Committee includes the four elected Council members, the Mayor, and five members from the community
appointed by the City Council for three year terms. The Committee is responsible for deliberating the
proposed budget submitted by the City Administrator and for sending the approved budget to the City
Council for adoption. The Committee must also approve proposed tax levies.
Citizens Orig. Term
•
Appoint. Expires
Bergmann, Floyd 11600 SW 90th 10/87 6/92
Burgess, George 13475 SW Village Glen 10/87 6/92
Christensen, Judy 11540 SW Fairview 3/85 6/92
Hinton, Deborah 16527 SW 108th 10/87 8/93
Westover, Phil 10340 SW Hillview 3/91 6/92
Council
Eadon, Carolyn 11825 SW Wildwood Court 4/86 12/94
Edwards, Gerald (Mayor) 10390 SW Meadow 1/85 12/94
Johnson, Valerie 12265 SW Walnut 4/86 12/92
Kasten, Joe 9855 SW Ventura Court 1/89 12/92
Schwartz, John 15900 SW 76th 1/87 12/94
Economic Development Committee
The Economic Development Committee consists of nine members appointed by the City Council for two
year terms. They must work or reside in the City. Their purpose is to develop policies and
recommendations to enhance the existing economic climate and growth within the City.
•
Orig. Term
Appoint. Expires
DeBernardis, Amo 14930 SW 92nd 1/84 2/92
Etchemendy, Paul 13255 SW 132nd 6/89 2/92
Moore, Brian 9835 SW Kimberly 6/87 3/93
Orlandini, Tony 12925 SW 132nd 6/89 3/93
Pulliam, Ron 14500 SW Hall #2 2/90 2/92
Savory, John 12245 SW Main 5/85 3/92
129
Library Board
The Library Board consists of seven members appointed by the City Council for four year terms. The
Board advises the City Administrator and City Council on matters related to library operations.
Orig. Term
Appoint. Expires
DeBernardis, Amo 14930 SW 92nd 3/87 6/93
Grossen, Susan 10570 SW Park 10/89 6/94
Kostol, Carl 10885 SW Fairhaven Way 6/89 6/93
Matarrese, Vince 16355 SW Sylvan Court 7/81 6/94
Park and Recreation Board
The Park and Recreation Board consists of nine members appointed by the City Council for four year
terms. The Board advises Council on matters pertaining to the creation, operation, and maintenance of
recreation faciities within the City's jurisdiction.
Orig. Term
Appoint. Expires
Bither, Mariann 11135 SW Tony Court 10/87 12/92
• DeFrang, Carolyn 11650 SW Terrace Trails Dr. 10/87 12/92
Fern, Suzanne 11895 SW 95th 2/88 12/91
Graham, Daniel 15290 SW 141st 2/83 12/93
Hillman, Cecil "Bud" 20543 SW Elkhorn 3/87 12/93
Scolar, Sheldon 14725 SW 79th Avenue 3/87 12/93
Slabaugh, Steve 11070 SW Summerlake Drive 4/86 12/92
Planning Commission
The Planning Commission consists of nine members, appointed by the City Council to serve four year
terms. The Commission reviews and makes recommendtions on land use issues.
Orig. Term
Appoint. Expires
Barber, Vlasta 11120 SW Summerlake Drive 7/87 8/94
Boone, Harold 12427 SW Morning Hill Drive 6/90 7/94
Castile, James 9563 SW Inez 10/87 8/94
Fyre, Milton 12725 SW 121st 9/83 7/91
Moen, Don 11395 SW Ironwood Loop 6/80 7/91
Moore, Brian 9835 SW Kimberly Drive 10/90 7/95
Peterson, Dave 13780 SW Fairview Court 1/84 6/93
Saporta, Harry 9745 SW Gentlewoods 12/88 8/94
Saxton, Doug 13415 SW Village Glen Ct. 10/91 6/93
130
Transportation Advisory Committee
The Transportation Advisory Committee consists of nine members appointed by the City Council to serve
two year terms. The Committee reviews and recommends amendments to the City -wide transportation
system.
Orig. Term
Appoint. Expires
Castile, James 9563 SW Inez 12/89 3/92
Dusevoir, James 11485 SW Sonne Place 6/87 2/92
Etzel, John 10836 SW Dover Court 3/87 2/92
Holland, Ron 8910 SW McDonald 2/88 3/93
Newcomb, Nancy 9170 SW Pinebrook 3/87 2/92
Schweitz, Joe 11020 SW Cottonwood Lane 2/87 2/92
Waterman, Robert 10085 SW Century Oak Drive 12/88 2/92
Solid Waste Advisory Committee
The Solid Waste Advisory Committee makes recommendations to the City Council regarding public utility
franchises, solid waste collection rates, recycling programs, sewer and storm drainage charges, and
monitors the delivery of such services to the community.
Orig. Term
• Appoint. Expires
Dispenza, CeCe 11460 SW Dawns Ct. 3/91 2/93
Irwin, Mark 11135 SW 125th Place 7/87 12/91
Jacobs, Donald P.O. Box 23146 11/85 2/93
McReynolds, Gerald 17013 SW Versailles 11/85 3/94
Meinecke, Michael 10270 SW Fischer Rd. #207 3/91 12/91
Sullivan, Tom 12900 SW Pacific Hwy., Suite E 10/89 12/93
Wogen, Eldon 8580 SW Inez • 10/87 12/91
131
1991/92 Adopted Budget City Of Tigard, Oregon
Staffing Summary
Budget 1988/89 1989/90 1990/91 1991/92 1991/92
Unit Program Actual Actual Adopted Proposed Adopted
. CommtinitySServices
1110 Police Administration 5.00 5.00 3.00 3.00 3.00
1120 Police Patrol 26.75 29.00 30.00 28.00 28.00
1130 Police Investigation 5.00 5.00 8.75 9.33 9.33
1140 Police Services 10.50 11.50 12.00 6.34 6.34
1150 Police Traffic 0.00 0.00 0.00 3.33 3.33
1410 Library 14.50 15.25 18.00 18.50 18.50
1420 Educational Services 0.00 0.50 1.00 1.00 1.00
1600 Operations Parks 6.00 6.00 6.50 6.00 6.00
Total Community Services 67.75 72.25 79.25 75.50 75.50
Field Operations
2110 Operations Administration - 2.00 2.00 3.00 3.00 3.00
2120 Operations Sanitary Sewer 8.25 9.00 8.00 7.00 7.00
2125 Operations Storm Drain 0.00 0.00 5.00 5.00 5.00
2130 Operations Streets 8.00 7.00 7.50 7.00 7.00
2150 Operations Shops 3.00 2.00 2.00 2.00 2.00
2160 Operations Property Mgmt- 0.00 1.00 1.00 1.00 1.00
Total Operations 21.25 21.00 26.50 25.00 25.00
Development;Seivices
2210 Development Admin 5.00 8.00 7.00 3.00 3.00
2220 Development Building 8.00 7.50 7.50 8.50 8.50
2230 Development Current Planning 9.00 7.00 8.00 6.00 6.00
.- 2235 Development Advance Planning 0.00 0.00 0.00 5.00 5.00
2240 Development Engineering 10.00 12.25 12.00 12.00 12.00
Total Development Sery 32.00 34.75 34.50 34.50 34.50
Policy &. Administration ;<
3120 City Administration 2.50 3.00 3.00 4.00 4.00
3130 Personnel 0.00 2.00 2.00 2.50 2.50
3210 Finance 4.00 5.00 3.00 2.00 2.00
3220 Computer Systems 0.00 0.00 1.00 1.00 1.00
3230 Accounting 5.00 5.00 5.00 5.00 5.00
3310 Admin Srvcs /Risk 2.00 2.00 1.00 1.50 1.50
3320 Office Services 8.50 7.50 7.50 6.50 6.50
3330 Records 2.50 2.50 2.50 2.50 2.50
3340 Municipal Court 2.50 2.50 2.50 2.50 2.50
Comm Sery Administration 4.00 0.00 0.00 0.00 0.00
Total Policy & Admin 31.00 29.50 27.50 27.50 27.50
Total All Programs 152.00 157.50 167.75 162.50 162.50
132 .
City Of Tigard, Oregon
Management/Professional Group
Salary Schedule For 1991/92
Range Position Title Pay Range
A Property/Evidence Clerk $1,476 - $1,813
B Planning Aide $1,540 - $2,067
C CD Office Manager $1,716 - $2,231
Library Assistant
Police Records Supervisor
Purchasing Specialist
D Executive Secretary $1,918 - $2,492
Librarian
Personnel Generalist
E Assistant Planner $2,022 - $2,528
Office Services Manager
Records /Court Manager
Equip Maint Supervisor
F City Recorder . $2,118 - $2,754
G Associate Planner - $2,214 - $2,770
Senior Librarian
H Crew Supervisor $2,303 - $2,883
Comm Involve Coordinator $2,351 - $3,012
J Accounting Manager $2,492 - $3,188
K Admin Srvcs/Risk Manager $2,669 - $3,426
Building Official
Data Proc /Systems Manager
Personnel Manager
Project Engineer
Senior Planner
L Development Review Engineer $2,925 - $3,803
Field Operations Manager
Lieutenant
' Senior Project Engineer
N Library Director $3,041 - $3,898
O Finance Director $3,328 - $4,326
P Comm Development Director $3,544 - $4,547
Police Chief
City Engineer
133
City Of Tigard, Oregon
Oregon Public Employees Union
Salary Schedule For 1991/92
Range Position Titles Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
A Office Assistant I 1,133 1,189 1,249 1,311 1,377 1,446 1,518
Library Assistant I 6.54 6.86 7.20 7.56 7.94 8.34 8.76
Records Clerk
B Accounting Assistant I 1,300 1,365 1,432 1,504 1,580 1,659 1,741
Library Assistant II 7.50 7.87 8.26 8.68 9.11 9.57 10.05
Office Assistant II
Senior Records Clerk
Switchboard Operator
C Engineering Aide 1,376 1,445 1,517 1,593 1,672 1,756 1 ,845
7.94 8.34 8.75 9.19 9.65 10.13 10.64
D Accounting Assistant II 1,402 1,472 1,546 1,623 1,704 1,789 1,879
Library Assistant III 8.09 8.49 8.92 9.37 9.83 10.32 10.84
Office Assistant III
Senior Word Processing Tech
E Utility Worker I 1,476 1,550 1,628 1,709 1,795 1,884 1,979
8.52 8.94 9.39 9.86 10.35 10.87 11.42
F Accounting Assistant III 1,505 1,582 1,660 1,743 1,830 1,922 2,018
8.69 9.12 9.58 10.06 10.56 11.09 11.64
G Building Maint. Spec. 1,590 1,669 1,753 1,841 1,932 2,030 2,131
Engineering Tech. I 9.17 9.63 10.11 10.62 11.15 11.71 12.29
Utility Worker II
H Building Inspector I 1,704 1,789 1,878 1,972 2,071 2,175 2,283
Codes Enforcement Officer 9.83 10.32 10.84 11.38 11.95 12.55 13.17
Mechanic
Special Projects Coordinator
Utility Worker III
I Engineering Tech. II 1,956 2,055 2,157 2,265 2,378 2,497 2,623
Permits Coordinator 11.29 11.85 12.44 13.07 13.72 14.41 15.13
J Building Inspector II 2,101 2,206 2,316 2,431 2,554 2,681 2,815
12.12 12.73 13.36 14.03 14.73 15.47 16.24
K Building Inspector III 2,273 2,386 2,506 2,631 2,762 2,900 3,045
Engineering Tech. III 13.11 13.76 14.46 15.18 15.94 16.73 17.57
Plans Examiner III
Note: Monthly salary figuires are shown with hourly rates.
134
■
1991/92 Adopted Budget City Of Tigard, Oregon
Tigard Police Officers Association
1990/91 Salary Schedule
Classification Step 1 Step 2 Step 3 Step 4 Step 5
Secretary/Rec Clerk $1,345 $1,415 $1,491 $1,569 $1,652
Dispatcher $1,594 $1,678 $1,765 $1,857 $1,958
Crime Prev Officer $1,917 $2,037 $2,157 $2,276 $2,396
Police Officer $2,106 $2,219 $2,335 $2,462 $2,587
Corporal $2,209 $2,324 $2,448 $2,577 $2,715
Sergeant $2,371 $2,497 $2,628 $2,767 $2,911
The Tigard Police Officers Association contract expired June 30, 1991 and is currently under
negotiation. As a result, the salary schedule for 1991/92 has not yet been developed.
135
1991/92 Adopted Budget City Of Tigard, Oregon
Schedule Of Capital Equipment
1991/92
Adopted
Community Services
1110 Police Administration
Administration Vehicle 12,000
Computer Server Hard Disk 1,500
Total Police Administration 13,500
1120 Police Operations
Replacement Patrol Vehicles (4) 45,319
Replacement Bulletproof Vests (12) 6,500
Ballistic Sheilds (2) 1,918
AR -15 Carbines Rifles (3) 2,070
K -9 Ring suit 859
Total Police Operations 56,666
1130 Police Investigation
Replacement Detective Vehicle 12,000
Arrest photo software 1,500
Video capture board - 300
Evidence refrigerator 600
Replacement mug & booking camera 3,500
Cellular phone 500
Robbery surviellance camera 600
Alarm tone transmitter 1,750
Total Police Investigation 20,750
1140 Police Services
Computer & printer for records 1,600
Radio conversion to 800 mhz 20,000
Total Police Services 21,600
1150 Police Traffic
Remote control microphone (2) 480
Lazer radar unit 3,625
Total Police Traffic 4,105
Total Police 116,621
136
1991/92 Adopted Budget City Of Tigard, Oregon
Schedule Of Capital Equipment
1991/92
Adopted
1410 Library
Laser printer 900
Book carts (2) 700
Network/Wili terminal 500
Printer & stand 425
Barcode reader (2) 1,520
Book trucks (2) 400
Equipment shelf unit 500
Metal shelves 2,200
Wooden shelving 850
Macintosh computer 1,500
PC compatible computer 1,300
File folder drawer pedistal (4) 937
Lateral files (4) 1,275
Desk unit & shelves 1,526
Total Library 14,533
1600 Parks
Tractor mower 6 - 17 Ft 50,000
Total Parks 50,000
Total Community Services 181,154
Field Operations
2120 Sanitary Sewer
5 Yd Dump truck 35,000
Total Sanitary Sewer 35,000
2130 Streets
6 Yd Dump truck 42,000
Front loader bucket 4,500
Hansen software 3,800
Replacement 5 Yd Sander insert 7,500
Total Streets 57,800
2150 Shops
Above ground hoist 4,800
Transmission jack 1,400
Pneumatic oil dispenser 600
Total Shops 6,800
Total Field Operations 99,600
. 137
1991/92 Adopted Budget City Of Tigard, Oregon
Schedule Of Capital Equipment
1991/92
Adopted
Community Development
2220 Building Inspection
Cellular Phones (4) 1,700
Total Building Inspection 1,700
2230 Current Planning
Cellular Phone (1) 425
Total Current Planning 425
2235 Advance Planning
Printer sound hood 500
Autocad transfer Software 600
Desqview 386 Software 350
Total Project Planning 1,450
2240 Engineering
Inspection vehicle (currently leased) . 8,000
Computer network station 750
Computer 386 (2) 5,400
Laser printer 2,000
Total Engineering 16,150
Total Community Development 19,725
Policy & Administration
3120 City Administration
24 hour city hall Kiosk 5,000
Sound system upgrade 2,500
End tab file cabinet 706
Total City Administration 8,206
3220 Computer Systems
Computer room remodel 1,500
Network File Server upgrades 2,400
Replacement disk drives 2,500
Power supply 1,000
Total Computer Systems 7,400
138
1991/92 Adopted Budget City Of Tigard, Oregon
Schedule Of Capital Equipment
1991/92
Adopted
3230 Accounting
Laser printer 1,000
Replacement calculators (2) 400
Monitor extension arms (4) 600
Total Accounting 2,000
3320 Office Services
Desktop publishing enhancement Software 850
Computer Workstation 700
Battery backup units (8) 1,000
Phone card upgrade 1,200
Multi line phones replacement 2,000
Replacement single line cards 1,600
Voice mail system 29,000
Swithboard upgrade 450
Lobby meeting board 500
Switchboard headsets (2) 250
Replacement Electric envelope opener 950
Replacement Copier - Police 17,200
Total Office Services 55,700
Total Policy & Administration 73,306
Total Adopted Capital Outlay 373,785
139
1991/92 Adopted Budget City of Tigard, Oregon
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