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Washington County - CA 16-0922 Law Enforcement Council -Central Dispatch ,STATE LAW ENFORCZ1ZNT- PLANNING AGENCY DISTRIvsA L•UNCTIONAL CATEGORY APPLICATION FOR LAW EtVFORCEMENT ._ ACTION GRANT` PROJECT W DATE RECEIVED (Ander Part C Title L Public' Law 90-351) 702-14 (As nd©d by,°Public I.aV 91-644) I TRANS. #` DATE APPROVED PART A PROJECT DATA 1 . PROJECT TITLE Washington County Central Dispatch 2 . TYPE OF APPLICATION (check one) Initial X Revision Contin . 3. APPLICANT AGENCY Law Enforcement Council of Washington County 4. ADDRESS ' 146 N.E. Lincoln, Hillsboro, Oregon 97123 5. LOCATION OF PROJECT 146 N.E. Lincoln, Hillsboro, Oregon 97123 6. PROJECT DURATION From. 7-1-74 To; 6-30-75 7 . PROGRAM AREA (see instructions) Part C, Section 301 , Subsection 61 8. DESCRIPTION OF PROJECT (describe in detail on ATTACHMENT I ) 1 9. BUDGET (see instructions--provide itemization as called for on ATTACHMENT 2) 5 10. TOTAL ESTIMATED COSTS (Includin - non-fe eral share) SOURCE OF FUNDS FY 74-75 FY 75-76 1 FY-76-77 @ Araount @ Amount 8 Arno%cn tT 90 92,943 90 83,375 66 65,000 r�D>;RAL ----� STATE LOCAL GOVERNMENT. 10 - 10,327 10 9,400 34 33,024 OTHER _ TOTAL 100 103,270 .100 92,775 100 98,024 h f t Cash match 11 . SPECIFY HOW NON-FEDERAL SHARE WILL DF PROVIDED. Cas ,• (Buy-in s 5.55% of 10%) participating Agencies 12 . PROJECT DIRECTOR Name Warren B. Barnes Title Sheriff Address 146 NE Lincoln, Tel. No. 648-8894 Hillsboro. Oregon 97123 ( '0.V.i.1 4 71) FINXICIAL OFFICER (with responsibility for subgrant) Fred Leutuyl er Title Director of Finance tlashington County Courthouse 648-8661 '`;•;� ,,W,. Adr]ros�° Tel. No. 150 N. 1st street Hillsboro .I.',•, , , :> +,r;'r; . ,I�,,+ �:-•,�'' , Oregon. 97123 PART B - LAW ENFORCEDIEW EXPENDITURE DATA participating jurisdiction (s) or Agency (s) expended or budgeted for .,law` enforcement programs and activities the following amounts foi'.the' ,fiscal 'years as indicated below: Actual Expenditures Current z ,{, + ' ra�'ticipating past three years Budget Sur ibdiction or 'Agency FY 71 FY 72 FY 73 FY 74 County , 704,309 811 ,021 7701,790 7629538 Deaverton'' '' 294,451 375,289 464,782 604,641 2719024 2789452 325,605 3819220 W-rllsboro' ' F©ti,ast Grove 143,002 204,242. 420,000 •' 165,041 2219177 254,838 346,242 r, Corilol i us 739194 I . ;;i6►:vod 26,681 Clc:,st0,01 2,600 -3- PART 3-ART C - REMFI TJT ONS .,`., .,1 'i'll ; ,��`i l'�.., ; r � �r i MYYYY•.11 �ili� �� The undersigned, represents that: '''< `.'i';! ;► ia:;,_• Application• is Hereby made for an Action Grant under the pro- ,.,. ,t j„ 4t; ;•11,:,{'{ii'1 ;; qui'" . ,;,;.Wisions of Part C of Title I of the Omnibus Crime Control and Safe Streets Act of 1968 (PL 90-351) in the amount and for the , , purpose indicated in this application. b::!-, The applicant agrees to administer and implement this grant "' ;'.! project in accordance with the attached proposal and within `;' .the. scope of the Oregon Law Enforcement Plan and within the 7°+ '• '-`'r,;j ji ;`I terms provided by Title I , Part C, of the Omnibus Crime jtti ? , i'";Control and Safe. Streets Act of 1968. ri ,The'."applicant' agrees to submit progress and financial reports as ';required. d. ,z, The '.applicant agrees to establish fiscal control and Fund procedures which assure proper disbursement of and accounting for Grant funds and required nonfederal expendi- '' ' and meet the requirements of the State .of Oregon to the .Governm n; Federal"`';;;,,:,.�. �,�;;.,..,.!.,�;� c• .+_, ,.., Government as specified in the' Act or in the regula- tions established by the Law Enforcement* Assistance - Administration. e.; The, applicant agrees to make available and to expend from non- ` federal i sources , as needed, adequate resources for meeting the A '';; matching requirements specified in Title I , Part C, 'of the r : Omnibus Crime .Control and Safe Streets Act of 1968 .'. The ap- plicant further agrees that funds awarded pursuant to thi s ' application will be used to supplement and not supplant funds •-othen%,ise made available for law enforcement purposes , and to ,`'' the extent possible, will be used to increase such , funds . f ; ,Any :gran.t received as a result of this application may be t.(_rm- inated or fund payment discontinued by the State Law Enforce- , Hent Planning agency where it finds a substantial failure to coaiiply with the provisions of Public Law 90-351 or regulations promulgated thereunder,: including these grant conditions. �J• `' 'The: applicant agrees to comply with the provisions and re- !: quire;cents of Title VI of the Civil Rights Act of 1964 and all +'' requirements icssued by the Department of Justice (2II C.F.R. , Part 42) pursuant to that Title, to the end that no person on the grounds of race, color, or national origin, be from participation in, be denied the benefits of , or ; : ' I bo otilemise su6:)jected to discrimination under any program or " ..activity for which the aljplicant receives federal financial ; ,',;sri ,,. ,.aasis ance 'origii ting fro the United States Department of t i ! .`'�I ,'1'hidi 6ppIication consists of the following attachments in addi- { glia form: tachme'nt' 1: 'Description of Project Attachment412 Project Budget ;Significance. of Project in District Program 4ttachment ; 4:i Significance of Project in State Program 4 " i. 3.'i "SUBh1S�`Tt^.D BY. CbIumbia Region Association of Governments I Name ; of applicant. agency Larry Race Director ;'_ r,'� ;' ,I:'i•' r'''+; Name; of;.agency :official it Title r i, 1. 'il r��, , F ,.I. •i'. � ;I, rf , s ti<<-'til .,Signature ,of agency of Ficial. Date PART D - APPROVAL AND CONCURRENCE ! , :The;;' undersigned represent on behalf of the participating jurisdiction (s) - ' agency (s) that: , ; j , 'ai ',�, fir, , .' . •'.. ' applicant agency identified above has been designated by �{;',! ' 'them as the agency to apply for and receive grant funds, and to administer and implement the attarhed, project. orb. 'rhe participating jurisdiction or agency will have avail-l;rli ,, and wi 1 1 expend or provide t.o the appl .cant agency , as nc�c�de�' , 'adequate resources to meet its share of the matching fun(!, ; required for the project as specified in Title 1 , Part C , of ; + the Omnibus Crime Control and Safe Streets . Act of 1968 . Jurisdiction or Agency Signature & Title Date _t:;! �rdtZgton County Sheriff°s Department 7•J cel(nrct Police D;par,•fa�ont. ' G::at,�crtgn Police Departr„ont II�llJfl:;�m Po1')cQ Department Fo-,,c.-Pt Arove .Police. Department corilolius •pol tce Department • •..«.•••. • ,._•.w.r..r..ww•...rJr.•«••N�r+1•�FrIwMrH•,�•nrr M_•rnw.ur•,.•.ar.rrr,rr r•rrr rNr-nn.,,mbNr••„M.••rN•wMMrIV'�'.'-w•Mr'•.`."1.•'rr•• ..m n... , � ''ll � ' ' 1` `-•'��nz.7�cr.� .. ,.mr^a.... d...^. ."-.:.'zctnl.. .� ... ..:-........_,. ._..�. 6�'..._.�..... .. ._ ..,..• ''' ''' �:`.+, ) PART E — AISTRICT Y.AW T:NFORCEf�J'c,NT PLANNYNG AGENCY �, TIQi J �' �+ •,;; :,; a il.. ,.i� 1- - - 1�.!i 1f:` !S1dNYTYCANCE OF PROJECT IN. DISTRICT PROGRAM (describe in detail on'. Attachment 3) '• i.i� .. i;;ill', ,• .. ;;,,.. '':P111OR1TY:;ASSXGNED TO- PROJECT (circle one) 1 2. 3 4 5 6 7 8G9 10 `3 ' OVZD, BY 61STRICT 2 t Acting Criminal Justice ;+ Dame Rictaard E. «arnuth Title Planning Director . �;.+ i Signature Date LAW ENPORCErMNT CODITCYL ACTION 1 '':S'XGNIFICANCE OF. PROJECT IN STATE PROGRAM (describe in detail on At�achnant 4) . I 2; 'y P12ORITY;'`ASSIGNED TO PROJECT (Circle one) 1 2 3 4 5 6 7 8 9 10 r ; ,,�;;i,, +•i;°7'.1;1 ;, ,: ; I. 3";,;t'X1PP,ROVE D,,BY LAW ENFORCEMENT COUNCIL Title fAjt Signature Date • +''•:�1, '�'r'moi,: 1; t.�•''" SIGNIFICANCE OF PROJECT IN DISTRICT PROGRAM This project was placed as priority number 9 among the CRAG projects ap- proved for funding by the Oregon Law Enforcement Council . This project is part of a region-wide communication improvement plan which includes preparing county-wide dispatch centers in each county to implement 911 call answering centers in the future. • The OLEC has already approved central dispatch grants for Columbia and Clackamas Counties. This grant, with the Portland-Multnomah County grant, completes the Oregon portion of that plan. Clark County, Washing- ton, also a member of CRAG, is preparing a federal discretionary grant for their centralized system. The most significant revisions of the initial grant are as follows: 1. The two-way land-line installation offers to each police agency in Washington County an option of using the available Central Communi- cation Center as much or as little as desired to provide police ser- vices to the community and at the same time preserve autonomy of the city police agency. Each agency, following installation of equip- ment, will pay only for the dispatch services they need to suppliment or assist the respective agency. 2. This unique back-up system provides a communication back-up dispatch fac- ility. In the event any police agency radio is destroyed, the center can quickly answer police emergency city telephones and dispatch city police services to the community. If the County Communication Center radio is destroyed, police dispatch service can quickly be resumed, a substantial distance away, at Oregon State Police Headquarters, Beaver- ton, where all agency base.stations will be located. 5 This interne of police emergency communications to all police agencies via individual agency, communication center or walkie-talkie, is a nec- essary improvement for the efficient dispatching of our expanding police agencies. 3. To propa,'^e for Regional 911 Call Answering Service, county dispatch modij�ica-�iosis must be planned to be compatabla with 911 implementation. This project revision prepares Washington County Central Dispatch for the 911 concept. ''.OUDGET;EkPUWAT10R Salaries and,Wages: ,,Thi grant ImplQ-mentation will require a project director. Due to the Y :t clinical radio and telephone bid and implementation decisions to be made .bvd Vie'ai-nount of time required to monitor the initial installation of the i sy tcm, a full time employee devoted to this responsibility must be pro- " ? : r.. viued. .,` The need for a Project Director beyond the initial year of in- j: plc."Ilen"w'tion is doubtful at this time. Tia amoun.. of participation or use of the dispatch center by the par t i ci- . ,, police agencies is not knovin at this time. Additional dispatch ser- .:• ;, ,,, , .. ,Gatti ng { g� P ;vices Will ba available and this service may be initiated with the addition dispatcher to our current staff. i Op, 'Conejultant .service will not be necessary due to the expected expertise of the:;Project Djrector. visits are scheduled for operational observation and orienta- �; pion to.'existing regional emergency answering and dispatch centers. in O,;aha, Nebraska and Jackson, Mississippi. Both these centers will ,be ob- seryed i0 a 3 day trip to each center: i 1.., •. , ,.." `i and' supplies will be provided by the existing communications Center. Facil ities, etc. Line Lease Cost 2.5 - 16 button call director ($62.50 per month 750.00 {,2: ."Telephone interconnect and signal device ($25 per month 300.00 3.i inbound emergency police lines ($30 per month) 1 ,440.00 ' .410". 3 Beaverton cm..ergency lines ($30 per month) 10080.00 i;,_'S,:, :2 Forest Grove emergency 1 Ines '($75 per month) 11800.00 Tigard lines (p85 per month) 2,040.00 7:, 2 F.'i 11 sboro lines ($30 per month) 720.00 3. Couniy Centrex charges ($50 per month) 600.00 8,730.00 7fw above line lease cost that was submitted in the initial grant has been s��a�>sta1 Bally modified. General Telephone Company has indicated an c+ppV0;U .into cost; of the new line systems (see attached letter); hotJever, tip;.! onart cost is not knGvin at this time. For budget purposes the ori- gInal $3,730.00 is used. race of the listed agencies would pay the 10% State/local share for in- ' s`al'iat:ioa and monthly rage collectively. Each section of the budget (Stai:e/local share) costs will be divided by the 5 agencies. V. ; Ecuipr►.ant . Equipmgoat needed to implement the modified system is as follows: i i , I Console: . To provide an operation station to answer city law telephone calls and dispatch city police units. This console will be equipped with base stations for city radio frequency and telephone lines. 4 Base Stations: will include: I Tigard Police Department ' 1 Oregon State Police I Washington County law frequency 1 Forest Grove Police Deleted: 15 Satellite Receivers 1 Receiver Comparator: These items have been deleted because of ambiguity of need with the new imporved walkie-talkie mobile radio units. Many law enforcement agencies are utilizing new portable radio equipment without the aid of sat- ellites and comparators. . • It will be determined during the initial year of the project how important this equipment may be to im- prove communications. This determination will be made by the project director. 19 Portable UHF Washington County Department of Public Safety, utili- zation for improved communications of approximately 10 patrol units and 9 detective units including the Inter-Agency Burglary Unit. Four of these units may be made available to Oregon State Police for intertie communications. OSP participation has been solicited. 14 Portable VHF City law as follows: 5 - Forest Grove Police Department 4 - Millsboro Police Department '3 Tigard Police Department 2 - Cornelius Police Department - - Beaverton Police Department will provide like units wihtout grant funds. Each participating agency will provide the required 10% cash match for equipment to be utilized at/by their agency. Collectively the system ad- sriiiistered by the Lab• Enforcement Council of Washington County via the Project Director will intertie all agency.comnunications--from police units or on moot in the field.' ATT.P+CfUM U a 2 _ PAI2a:'nl, - 'ITIM' 9. ' FIRST YEAR BUDGET DETAIL (Eatiraate) .., /; f��1 -i /�,q � y e� y1 ,J �1 1+�p�y'�,/� �/{�T f�t� }�/7�T/'�q� •,,r. ! (.jf c.tdd l.Sdbfn1 coacr.�. i� •Ynl�dod/ wo DUDG<BT EX LAaS'�A 1'.ON 5.i' ,•.� ■ COSTi MUM NIT `I MDU M, STATE/LOCAL PROJECT' r;'',•, i ��.•. . SE',{1rlRR S. AE TOTAL ARYIES AND 1WAGES ! t)ci3ition '' timeaalar o Project Di rector 100% •:19200- 14;400400' ' t't , 7 :j;l .'1.•I ,,.�:� 7�• , , :.• lfl G"r��•V V ' ',� a D�spat.Cize�•'' a�« � 100% 850 —10!200.00-- ' �5,}oaw�wa '. f,��f• 1, � ,i.,1.I :r �' I 1 '''•1 is a1 ' �i r l i' ., ;i ' :f. ? I I, 1 It ,•�s$t� 1�d+,. I Hyl` I 1/.' i - I IJ.. r` �1 I• ', , 1� I 1� 11 i 1 1 .93 0uU ` Sub Total Salaries S -22,140.00•.. $ 29460000 $ 24,600.00 Cmp loyee . Done f i is 0 25 g -5;535.00 $ 615.00 G X150.00 r Total Salaries -27'9675.00 s 39075.00 $ 309750.00 ,I b. COINSUMI. M (Lint by ,individual oY .type) :. Total Consultants S Person) Yi-,,iw-1 :: 3acksoa G+iiaha - 538 1 tae,sow nor 3 nights 'each trip poi' nigat: - 168 b:.-.-YI S: 1, pov:;on. for 3 days each trip *;,1peer cosy. -. 84 711.00 79 00 790.00 1:' 11 Total Travel $ ATTACHMENT 2 (Continued) I - L COST -ELEM-N T FEDERAL STA'G'E/LOCAL PROJECT SHARE S�3d1RE TOTAL .`�+&,i 1,,OP'�'ICE SUPPLIES, POSTAGE, MINTING,. ETC.,, :(Iton,iz®) 10 1 • •I. If �i .1 :t li 1 fl i • .I , ' � '' ..�,�.I 'iif :f' '''� •'fl.Ibis: ; i. ' i ',' , rlrri.,�r •Irlll .i• Total Office Supplies $ $ $ ! r I I-P%CILITIES, OFFICE SPACE, < U^a ILI` IE S,'. EQUIPME24T RENTAL •i �� � f •� Ali.' .',i ; i I, ' Lina, lease costs, see explanation V 1 Total Facilities $ 7,857.00 $ 873.00 $ 89730.00 z 0UYP:!ZNT (Itemize) • V Co;lsola 13,000.00 2,000.00 20,000.00 4 Pose J4zfi,00ils 99000.00 11000.00 10,000.00 9 V'Ue"r:nb7o UijF CJb 179100.00 11900.00 199000.00 <<< Povtabla VHF ntlu 129600.00 1 ,400.00 14,000.00 561700.00 6,300.00 639000.00 Total. Equipment $ $ $ WWI RE CT COST ,' • ' Total Indirect -0- $ -0- roii!AL PROJECT COSTS 92,943.00 $ 10,327.00 $ 103,270.00 AWAC%3rN'r 2 (continued) ;' , ;,•, �'�` mil ." ':":'`-: +,r'':: , i:. .. .I { ; • B •;.,4,MPLANA TOW Auae•-if' additional apace needed) I onal' 9l l CasMatabi 1 i tv ti [;egtiollal 911 call answering system would be needlessly complex and ex- � '`poi— iv,e W it waval necessary to establish computer linkage to the 52 ex- {j s'Gdng 'disE,atch centers in the Region. In Washington County there are G .mollce .dispatch centers. If these services were not central local agencies could not provide the resources needed to ccmputor, lintcages at a later date to the 911 centers. Consequently, ztcirg.,ava•ilable the option for agencies to centralize their dispatch open- .i:,a necessary. 2.�� tl�Gi^��ccat�i:,y irv�e�A le- Cf.aG t;as approved the plan of establishing centralized dispatch systems and `,i i� acll•iLies,,in each of t4a counties. While each system will be a separate ocra tonal entity, they should be tntertied both from a technical and ro- cOduV'al stardpot nt. 1 The technical i nterti a will provide system compatabi l i ty fi...1', ,a►d c..,36 OC'SICY batt:-up if needed. Fro,-.1 a procedural standpoint, Regional . 'a'Cclydards and Policies will help maintain a uniform level of services as well 't,c cut reoponse timas in those co,,.plex situations in which multiple agencies 'in.and Out�ida of tlashington County are required. . i`(0' publ iat7cd Pol ice Emorgancy Number for for the county is a long distance ll call fvttam southeast portions of the county. Anothor nL.'mber is listed 'ctaase citizens toll free access to the county facility, but this lis shared vAth county general business use, with considerable traffic being r?c:�jc z-*cd ►rcm tt.e county ccmplex out to the southeast area. This often over- ` tt:a available trunks. 'iS a oath ly apparent frc.n the above that the receipt of citizen requests pA ice services and tine dispatch of appropriate resources must often 3'i i r- a' c•d rcui toes aiid non-coati nuous route. iii: ` C', Q"C'-7 U0 local coverrinicat channel by the City of Tigard produces severe 1".- ,irrie:al Oc'mpl i ca t i oris due to its proximity to other VHF Public Safe . as- �,,.. J a tt;e area, namely, AA Arbu i ance, Portland Police Departmont and uoi: O avcrtoa Police Dcpartnent. •i•'i':!'.>rd aj,crataa on a V11F local goverixient channel which they share with the m t`;., L'a'ic•t'��+r'�t8 .Department and are dispatched frothe Tigard PD. :A, t, ` ;aVerton, Hillsboro, Forest Grove, Cornelius, and Gaston oporate a �,'ir',alca Dili* police a-ad-;o etaannol. Forest Grove, Hillsboro and Beavertou are Vi si:;-•ic%cd cine of their respective dispatch facilities with the capabi l'i-c of 0...."Alld ca j..;Gos VA th the county's dispatch facilities as ravage and i:errai a per- cod and Gaston receive part-time dispatch services fro.a the county "�' '�' '' Cornelius .receives full-time dispatch services. frons?the county ac I 'Ov,;a"contract of .$2000,.per annum. PROPOSED BUDGET CENTRAL COMMUNICATION PROJECT GRANT 74A2..14 Federal State/Local Project Share Share Total POSITIONS 9 - Dispatchers : . I 1 - Supervisor 929000• ,i TRAVEL - TRANSPORTATION 748 EQUIPMENT 1 Console .2 Base Station City County Freq 7,000 1 Base Control City County 3,000 I �Y/ Satellite Rec. `3�53.OQQ� J. Receiver Comparator ' 5,000 15 Portable UHF 15,000 18 Portable VHF 18,000 FGPD - 3 BPD - 6 HPD - 4 CPD - 2 TPD — 3 LINE, LEASE COST 8,730 . TOTAL 92,478 .92,000 184,478 f-,l l I 1!1 t' -t1}�-� Tp�1�*,��:,V111G�-yR��I/ �Tr�• tl'+� P1'D-C'U�t��R^ '1f� If•��p c I �lu:•'V. rj II\.���...�L 7 4.�1.{.�.PU'>U Y- Y.041 YII"" YJ ©d` Y M-�[(��, Y OR Y[(Y[UW 1C.��Y��U Y1! ! ",:;;:`'I;io-loo,s.1V:.Be4Vtp,rON=HILLSDALE HIGHWAY,P.O. BOX 1100,BEAVERTON,OREGON 97005 • [6031 643-1661 ' I July, ', 97`I4 ' x ' I i tl ! .l r,' •{{r.i !,� i{ ,1.11,''1 I •fI i ,�'-.i� /,;I, •i � 1 2 i 4tw. ` I I I I}�I', i. I ; III I(r'•, f ..I I V14 r I''1 , 1 tl � � ��� ' f I� i�l Irl : J ., .' _ • .. U:' 0 ll Probstfield, Training Officer y''Qepartment of Publ ic. Safety I '.puuI ic* 5'afety. OuIIdIng .a f.•1;' tl t l,l sboro Oregon .97 1;23 :', :`:•.1 '':1_t v',.'.:I .., "+ moi; ;, G .;.: • i1e • ro9'lc�tiingare. tho •rates applicable to the various cities for the extons ion 'of their telephone service to your proposed Central .'D 1.6 h .Canter. � ',�;,! ia ' �T ©`'4•�tos ar'e'approximations, however, there will'be little, if any, va.i'lation, frpm these as opposed to actual II !i. 1 , !., •! 171 .`1` r, 1.l Mil 1 c � f C W, . �a ;' + : , ` '. (( MONTHLY RATE INSTALLATION I $ 144.65 X �'I a- $., 145-00 ! u, For6st Grovel Ml •• ' � � ii i 11 It,.rl.`I i �r.9 � � 1, I' ,. i I I. . , Oc7veV'ton 357.15 + 305-00 , .I ri�aril�l' ' �r l 248.65 X 1 'I• 180.00 l , r I Ig, ' 4 lili3sboro. 33.15 X 125.00 ! Orcron'. State, Pol ice , �� 196.00 X 120 00• 7otai $ 979.60 $ 875.00 :,'You elect to arrange your communications in this manner, it wi i l IICCG_,ally to chance your present telephones to a larger size in "tu aecartlrodate the additional line. The charge for this will 4(ijitlonal $11 .00 per month per phone with a one time instal- i` 1.�cigl-i "l'c;o of $20.00 per phone: '.•;' ; $hould. you wish to discuss these rates,or if you have any questions, i c;�srz ca 11 me at 646-9502. • 1 ,.; ��Irt r'{'d�L.;'.,?�.%'.�2,�u:K, C'fr.' r6:G�:�/ A�,�'(} � /.,•r .C! �1►iChitehcad ' �'�U����`' C, .�i:.i r•t C; ".�i t=a.,'1' :Salmi "'_inager C ,/t.,.• ,� '� � (�_t':L i /�"-��-�•Y j Com' � ,1:..'.-� ;� � �`a i_! . ,�'�',� •i.:.i.it'{1i,'�• �! {: 1... ! ' �/�C LL. �;,•`'l (.c. t 4• .LrL� . t' . F i �• j',I �rh'fl ! I ' 'Iu�� Vla.G'J4h.• .0 A p,irl of Conornl Tnlnphonn N Montrnnlcn . . _--., ^_'- --fit_ � =�-:---.....a, --- - .,i- l �._�_...__�_. r •- - '_._ ____-_---_ ___._...._—_�. — _•_---_—_':�_ �,._• .—�•.....^.;�- Vit:...._ -•�- �"-I-�.t .tet'-L" i 3'"�• `•Yi t, f J i r - i AWACHNENT 3 ;'v 'Sdma county administrative and investigation units are equipped to communi- ? tai th; those.agencies. operating on a common city VHF police chanhel. t::•,; Channel Dispatch, Channel Type Provided by �:ashington County 2 WIF Police County CalvertOal VHF Police Beaverton i2dllsboro VHF Police Hillsboro , `Foti°ost Grovo VHF Police Forest Grove 'i'';.:i lgati•�1 i I; • VI Local Govt. Tigard Cornel1us ; VHF Police County sl-. •►:ood WIF Police City-County VHF Police Forest Grove ".G�sto7' VHF Police City-County 3CoveF•age ' Via existing radio communications systems were designed to provide basic base , t;o nob i 1 e and mobi 1 e to base con-runi cati ons, except for the county mobile re- ;' lay which does provide car to car cowmunications over extended range. Fray:exa►rr71 e, a Tigard car transporting a prisoner to Hillsboro generally would rO,w b ail a to coo.auni cate directly with another Tigard or Sheriff's vehicle. CoVorc c), I:o..a of:tiia existing systc,�Ys are designed to provide full service for hand i;'al r9 portable Cqui p ant. A detective might need to leave a position of con- . cc a'haj�rot in order to sc:. on assistance from his own or another agency, because o (d's i scab J l i ty to uti l f ze portable corwouni cations. FAI; Y�Cntly 'i.i►a existing equip..ment and personnel are as follows: , !'Y -Anis- Di s- Ile- Po rt- tratiVe patchers Base Console Mobilepeaters ables I J;i:' A County ,' '1.�, :2.0 U.0 3 2 32 2 D 1.0 4.67 1 1 13 0 5 1.0 4.0 1 1 6 0 2 I.O; ,s'�: GO-Ove ! i ' 0 2.4 1 1 7 0 2 'I t,a i';I ' 02.0 1 1 9 0 4 0 . .25 1 1 3 0 0 :rl�"t;�.'.:�ti 0 0 1 1 1 0 0 r ta,7;, 0 0 1 1 1 0 0 • I ,aJ `,' � '' Fr 1�1'ACI7`•1��7Tt 4 6, CC.;,1Un a Cations Probi crts RoSOLme Managc):.ont 0'7.the :T dispatch facilities, !'Jashington County is the only agency Haat T,.30tors all other dispatch co,�unications. At times separate dispatclies ratio' by an agency vii th no knowledge of the response being made by one o? the 'other dispatching agencies. Or an agency may dispatch to an cmor- site located a long distance from its car, while another agency's vch•d�.7e and personnel are close by. Or several agencies may be unneces- :' .saril;j separately dispatched to a scone. There have been instances re- "';.' cently where one agency has been searching for a vehicle carrying suspect- ';:. r; ' cd, bank robbers while another agency's personnel have stopped and released t1)e',..suc,.a"sub ects on a minor traffic violation. Mare.FIs' no uniformity in the county on the radio codes used b each agen- cy en- cy 'nor are vehicle identifiers consistent. ' i `'r i '`{ ��o�t-centralization of dispatch and maintenance causes di s-economics of du- ii plcatipp;in napping and data support materials and personnel requircuments. Fkg'uen�r Cc ,p, i l iy Cc. r :.Si iff's Department provides service to all unincorporated areas plus Vie c i t•J es of Tual ati n, Durham, North PI ai ns and King City, a population of 122 895. The service is on 2 channels in the UHF Band and Are dis- ; patcliad exclusively from the county's dispatch facilities in Hillsboro, , .I M I t-1P,c� ttcsoarccs 'i;ora a"re 9 police agencies in Washington County whose FY 73-74 police budgets Lwa as 'follows: • t�I IIn ton County $1 ,7629538 $60,000 ^.. ('('a c1t'to;i,. , � 604,641 41 ,100 an ill-H'i'sLoro 381 ,220 31 ,248 Fcti,ds•Y: Grove 420,000 30,000 - P;g a rd 0,000P;gard i 346,242 48,000 0. Ci raolius 73,194 4,760 ' , arc . 8.;.Sl;aruaod 26,681 �a Gt1.ton 2,G00 r! , 7 i ORGANIZATIONAL RELATIONSHIP OLEC ' 1.} Policy : ��anage,Tent CRAG Participating Washington County ,a ;Level i '' Cities Coroi ss i on . . i 'AumIMstrative i :Washington ,County County Admin•is- ! i Level L-aw Enforcement trative Officer council 3.'!S6orvisbry .. — __- ---- -- - Project ' . ' ► Level Director 4. '1or:c ForcQ. ,, Senior Level Dispatcher i Dispatchers Policy formulation, local match and general direction ---� Reporting requirements, fiscal flow, grant assistance, etc. E. 'PERSOVINEL r \ 1. Project Director (new position) Q9 Responsible for project implcmentation, management and reporting i as per toe project description b. Rospoasi bl a for keeping participating agencies informed. C. Responsible for obtaiping local agency agreement and commitment at all docis•ion points Ro • Sc:iior Dispatcher (employed by Washington County) C'Dsi.;aici� c„orgeacy police and other non-c mergency public safety equip” r.'n'L in a coordinated monger; answer emergency and non-emeroncy tole- calls as required; train and work with new employees; operate vat•iou, co;-,iAex cG-.�unIcations equipment; do related work as required; sur rvise project activity at work force level. 3. D•ispatclier (Aca position) Dispatch cr„ergency police, ambulance or fire, and other non-onargency public safety equiplent in a coordinated manner; answer emergency and ' ` .. non-ee�,gency telephone calls as required; operate various communications equip-mant; do related work as required. Project Director - Possible Job Description 3 v=,-;ca(:s: Potential applicant's will be expected to have the following Cy aHTICatIWIs. This should be considered a list of minimum requircuents for.,education and experience: 1 A bachelors degree in business administration, political science, en- "Ping, n- "Pang, or so:ae related field and 4 years of experience in some area i t4a tel eco;mmuni cations field. Two additional years of suitable ex parieiice no substitute for a degree. .2,; `'A stvong techalcal background in communications design, preferably with local gaverrar;ents. 13, ;''An ability to work well with citizens, administrators, and elected of- 7�cials A proven record of results and accomplishments. It is contemplated that the successful applicant will perform the E75 Ong functions as a regular and necessary part of his job: 1..;* Develop, a r-ark program, timetable, and output indicators in cooperation tai th the venders awarded the bid and 'with the Law Enforcenent Council of i;ashington County. Coop-dinate and ranitor the activities of equipment installation to assure that all elenents of the contract and work program are completed satisfac- torily. 3. Identify and work to resolve all political problems which could hinder the obi l i ty of the tel ephono company to complete their vork. r 4.I., Davolop and implerent a public information program which will ensure that C11 user agencies, local governments, and the general public are fully in- iVri-,,d of the progress and implications of the con., unications system. S. 'Coordinate the implementation of the central, dispatch components of the total :ystcm., G. '. Sv,Lim t tita required reports and evaluations to CRAG and OLEC. Biographies as these are new, unfilled positions, personnel biographies acre not at t6its tine. The nevi position of Project Director, as outlined in ."oci:ion E, will be a one-year project implementation task; This position will ba Ceti+:aNatad tiia second year of the project. satica.g A eacies (rcvis(revision) (';"i'i curi^oat Iva enfotrcc;lent agencies in Washington County will participate in f project. 'ihe anbiguous amount of participation is due to each ago icy main- '�tie•ir auto; eic; `i:i1i^ough the Lacy Enforcr+rent Council of Washington County. .�;f►f:o pvoject concept and budget revision are necessary to Un' pl •nent a "use as ,..;;. o10 "pay for only services used" concept by each police agency. it tild inteat of'the protect revision to install telephone lines from each ;j'• :,;{ ;1Jac -cocipa1Ang-agency to tho l•Jashington County Ccmmunications Center. Each :I,W a+;eacy,,,then, by a local control switch, could either respond with police ser- ;, �•cmlnco;ning calls or direct telephone responses'from the Corimunication 4'lho, could then dispatch that agency's police via radio from the Com- i;�;; F., a l.cations Center. 'ill por�table radios obtained from the grant not only intertie all police agen- i".",;crc� ..a.n :UasEhiiigton County, but aid the police unit's communication when the "O.f-j lcarr, ids away. frc►m the vehicle. � •.. 1:. •Y�: ,I;P 'Vii.. n .f .r' ' colirltl0il.,.a,' ;1;''Gvalualtlon will �be done in accordance with developed. -policy of OLEC. Mon- bring will .be' doge on a quarterly basis by CRAG staff and the Law Enforce- !i;� nt Council' of. tJashington County. I e'; Al ternati ve Nothod: ' i,;; S tan ford Research Institute aided CRAG in evaluating alternatives. CRAG sub- ' ":seguently :chose the.option which is the subject of the approved initial appli- J: Piss of Costs i4e prosont schedule calls for the complete assumption 0 costs of this pro- r Joct by 197748 or sooner. The most logical method of assumption would be assossr; 71t, J ,. .'Vii•: � ';•,�,i;, '. WASHINGTON COUNTY CENTRAL DISPATCH FY 7-1-74 - 6-30-75 Proposed Agency Cost (Initial Year) GENERAL DISTRIBUTION Federal Share $ 92,943 (90%) State/Local Share 10,327 (10%) Project Total $103,270 (100%) Match: $10,327 0 6 participating agencies 1 ,721 each (Actual 5.55% cash buy-in) _ $5,680 6 = 946.66. each SPECIFIC DISTRIBUTION: (Approx. cost to each agency) Washington County Sheriff's Dept. 1 console 2,000 (10% match) 4 base stations 1 ,000 (10% match) 19 portable UHF 19900 (10% match) j 1 Disptacher 850 (10% match) Project Director & Indirect Cost, travel 2,256 (10% match) Line lease (approx) 76 (10% match) . (20,250 + 1 ,600 + 711 x 10% - 6 =) Total (10%) = $80,,820 ,- 5.55% = $4,485 5.55% Total Cash Match = $4,485.00 Tigard Police Department /r>c. e�;- 3 Portable VHF 2/00 (10% match) Line lease cost:- 249 x 12 + 180 = 3164 (10% match) Total (10%) = 5,860 z 5.55% = $325 5.55% Total Cash Match = $325..00 n r 1 ` Beaverton Police Department • Line lease cost: 357 x 12 + 305 458 (10% match) Total (10%) - 4,580 5.55% _ $254 5.55% Total Cash Match m $254.00 Hillsboro Police Department 4 portable VHF 360 (10% match) Line lease cost: 33 x 12 + 125 = 52 (10% match) ;. Total (10%) - 4,120 4. 5.55% - 229 • 5.55% Total Cash Match - $229.00 Forest Grove Police Department I .5 portable VHF 450 (10% match) Line lease cost: 145 x 12 + 145 = 185 Total (10%) = 6,350 i 5.55 = 352 5.55% Total Cash Match - $352.00 Cornelius Police Department 2 portable VHF 180 (currently contracting Dispatch service) • Total (lOro) = 1 ,800 5.55 = 99 5.55% Total Cash Match $90.00 Oregon State Police Line lease cost: 196 x 12 + 120 = 247 Total (10%) 2,470 : 5.55 = 137 5.55% Total Cash Match = $137.00 r APPROXIMATE TOTAL PROJECT MATCH COST Agency Cost Agency Equip..Value 5.55% Washington County SO $800820 $49485 Tigard PD 5,860 325 . Beaverton PD 4,580 254 Hillsboro PD 4,120 229 Forest Grove PD 69350 352 Cornelius PD 11800 99 Oregon State Police 2,470 137 Totals $106,000 $5,881 T October 3, 1974 , Chief Al Bomberger c/o Lt. Probstfield, _Secretary Baw 9nfoicement Council of Washington County Public Safety ,Building 146 N'.E. Lincoln Hi4lsb6ro, Oregon 97123 Subjects L.E.A.A. :Communication Grant Dear Chiefs Please be advised that the'.City of Tigard intends to par.titipate in the L:.E.A.A. Communication Grant. Due to budgetary limitations we are requesting that the federal funds be held in trust for Tigard for a period of time to ,end no later than-January,l', .1975 at which time Tigard's local share-match will be forthcoming. Please keep us advised of progress and occurences in the program until our scheduled active involvement in January. Very truly yours, Bruce P. Clark City Administrator , •BP.0 t lw MEMORANDUM September 27, 1974 T0: City Administrator FROM: Chief -of Police SUBJECT: Communication Grant (L.E.A.A.) Sir: In regards to the above grant, I wish to propose the following: That the city express their intent to participate in the grant for the first funding period, fiscal year 74/75, and that we, set a limitation of no later than January 1, 1974, in which to participate, as the federal funds will be held in trust by Washington County Finance Department '(see enclosure), until such time as we can participate. I will suggest that the 220 account of .the police budget be reviewedthe first of December to identify if possible any money thatwould be available. to traansfer,.to the 291 and 312 accounts to meet the hard cash, match in the amount of $325-. Participation in- this project will provide the city with three portable UHF radios ($900 each), and a direct phone line lease which will interconnect our communications center with Washington County communications center, as an emergency dispatch center, in such cases as major power outages, or serious breakdowns of .equipment within our center. The line lease cost is $3,160. This proposal is for a one year time period only; at the end of which the project will--be evaluated for further consideration and would require another commitment from the Council at that time. The first year will provide us with three portable radios (walkie talkies) which are valued at $900 each, for a total cost to the city of $325. This equipment would be very useful, and advantageous to the department. The January 1, 1975, limitation will allow time to review the police budget balance, whereby the transfers required would not affect other accounts due to increased costs of existing budgeted items. Due to the reissue of new service ammo and the obsolete ammo being returned to. the training supply, I would suggest that the transfer of funds come from the training ammo segment of the 220. account. R.B. Adams Chief of .Police cc: Lt. Rea LA)i ENFORCEMENT COUN . L WASHINGTON OF �T�Trg�V COUNCIL MEMBERS YYA►3YY�.l�IIJTO C®1J1�J 1 1 �9 6,;�" CHAIRMAN Chief AI E. Bomberger iheriff Warren 8, Barnes Forest Grove Police Washington county Public Safety Building — 146 N.E. Lincoln Hillsboro, Oregon 97123 VICE-CHAIRMAN Chief Robert.Adams Chief Melvin E. DeRock Tigard Police (503).648-8731 Hillsboro Police Chief Donald L. Newell Sept. 26, 1974 SECRETARY Beaverton Police Lt. William Probstfield Chief B.J. Oden Cornelius Police Lt. Stanford Gray Oregon State Police Judge H. A. Lewis Chief Bob Adams Police Department District Court p Washington County Tigard, Oregon 97223 Ray Robinett District Attorney Dear Chief: Washington County Jerry M. Harkins As you may recall in our recent Law Enforcement Council meeting we Washington Director . decided to pursue the Central Dispatch Project in an attempt- to meet. Juvenile Department - the October 1 implementation date. This project will -be an inter-agency endeavor similar to the current Burglary Prevention grant. Administration of.all project activities will be directed by the Law Enforcement Council who will select a project director fm October. For.accounting purposes, Mr. Fred Leutwyler, Director of the Dept. of Finance and Administration for Washington County, has agreed to establish a trust fund and disburse funds used for this project. Please note on the attached Proposed Agency Cost Sheets_ that the total cost for Tigard Police Department will' :amount: to $325.00, which is 5.55% of the 10% cash match required. Please remit this amount to Lt. Bill Probstfield to credit this fund with your re- quired match. If.you do not wish to participate at this time but desire your allo- cated funds held for a future date, or if you do not wish. to parti- cipate at all in this project, please respond in writing as soon as possible to release these funds for use by other agencies. Your continued .interest in the Communications Project is appreciated. Sincerely, Chief Al Bomberger Chairman oll Lt. Bill Pro stfield Secretary BP:hl t�l1t=, "Professionally serving Washington County, Oregon" • r r. R:1 WASHENGTON COUNTY PUBLIC SAFETY BUILDING -- 146 N.E. LINCOLN ®t� MILLSBORO, OREGON 97123 BOARD OF COMMISSIONERS DILL MASTERS,Chairman VIRGINIA DAGO DEPT, OF PUBLIC SAFETY RAY MILLER WARREN (BUD) BARNES, Sheriff ROD-ROTH (503) 648-8894 BURTON d.WILSON,UR. June 14, 1974 1,1ro. Mittie Dunkin, Criminal Justice Planner Columbia Region Association of. Governments 6400 S.W. Canyon Court Portland, Oregon 97221 ^ Dear Mittie: \ , Re: WASHINGTON COUNTY CENTRAL DISPATCH GRANT NO. 74A2.14 As you may recall, the Washington County Central Dispatch Project #74A2.14 awarded in the amount of $92,943, was approved in February. with an ample- mentation date of'July 1, 1974. Careful planning now bein� conducted to modify this grant 'indicates that this implimentation date is impossible. The concept of Central Dispatch, as originally planned for this grant, was to be administered by the Law Enforcement Council of Washington County r with financial imput from each police agency. This concept has chatiged substantially for numerous reasons. For your consideration some of these , changes are as follows: ' 1. The position of Communications Director with Washfngton County was abolished early this year. This position was to act as project director and coordinate the writing of the original grant. 2. The plan for each police agency to provide a dispatcher for the center and to depend exclusively on the center for dis- patching was unacceptable to local police chiefs. The new. plan is to provide "hot lines" via telephone transfer and/or relay capabilities at each police agency. This will provide available dispatch service from the center on a "pay as you t use" basis, thus each agency may use the service as much or as little as they wish. 3. The Washington County Communications Center will provide dis- patchers and communications service through this grant under the direction of the project director to be selected by the Law Enforcement Council of Washington County, or if desirable, by the Sheriff's Department. ` : . 4. Duey to an oversight, Oregon State Police at the Beaverton Office was not included in the original grant. With plans to i participate in the Washington County Interagency Burglary i • Prevention Unit, Oregon State Police at Beaverton will be ! ; added to the grant and be provided with walkie-talkie and central communications utilization. 5. An extensive budget revision is necessary to implement the ! • modified grant. Most in-kind match requirements will be met • by salaries of our full time dispatchers, part of hard cash match might be met by telephone line rental, and much of the sophisticated electronic equipment may not be necessary. Hopefully the above reasons indicate the magnitude of planning and coordi- nation needed before implementation is possible. We are currently awaiting a final cost estimate proposal from General Telephone and a commitment of approval from all participating police agencies. Please consider'an extension of the implementation date to January". 1, . 1975, and feel free to contact me for any further information you may need. Sincerely. WARRFyi` B. BARNES SHERIFF Lt. Bill Probstfield r Temporary Project Director BP:cw i i