Beaverton - Interconnection Pipeline and Master Meter BEAVERTON/TIGARD INTERCONNECTION PIPELINE AND
MASTER METER INTERGOVERNMENTAL AGREEMENT
BETWEEN THE CITY OF BEAVERTON AND THE CITY OF
TIGARD
This Agreement, dated —CQ- al
CeM t_ 16 , 2001, is between the CITY OF
BEAVERTON(Beaverton) and the CITY OF TIGARD (Tigard).
A. RECITALS
WHEREAS, ORS 190.003 - 190.110 encourages intergovernmental cooperation and
authorizes local government entities to delegate to each other authority to perform their
respective functions as necessary; and
WHEREAS, The parties wish to design and construct an intertie pipeline., master
meter and telemetry between Beaverton's water system and Tigard to provide up to 4 million
gallons per day of potable water to the other party in either direction as indicated on the
attached map Exhibit "C"; and
WHEREAS, Tigard and Beaverton previously entered .into an intergovernmental
agreement on July 1, 1982, attached as Exhibit `B", for the purposes of supplying water
between both parties. Beaverton previously built and currently maintains two water meter
stations and intertie piping to supply water in either direction between the parties; and
WHEREAS, the City of Tigard entered into a Memorandum Of Understanding
(MOU) with the Joint Water Commission (JWC) on May 18, 2001, attached as Exhibit "A",
which includes a provision for Tigard to purchase water originating from the JWC if same
has surplus water available in excess of JWC's needs and those of its members. Under the
MOU, JWC will sell water to Tigard upon consent of its members and that prior to that sale
of water, the amount, term and rates shall be mutually agreed upon; now, therefore
IT IS AGREED:
1. Beaverton with Tigard's approval awarded a professional services contract to Murray
Smith and Associates (MSA) for design and construction engineering. The scope of
MSA's work is described on Exhibit "D" to this Agreement. The referenced
consultant contract to MSA is considered part of the Project and is to provide
engineering services needed to design and construct intertie piping between the
proposed master meter and pressure reducing valve station and Tigard's existing
water distribution system(hereafter Tigard's system). Beaverton shall administer that
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contract, but Tigard shall have the right to review and accept MSA's design work
product including design drawings and construction specifications as to Tigard's
portion of the Project. Tigard agrees that it will act only through its appointed Project
staff representative as to all aspects of work to be completed for and owned by Tigard
under this agreement. Beaverton will provide Tigard copies of documents and
invoices from MSA upon request. Beaverton has contracted separately with MSA to
design the master meter and pressure reducing valve station, intertie piping between
Beaverton's system and said metering station, and piping needed to provide an
increase in the capacity of Beaverton's local distribution system to achieve an
approximate supply capacity of 4 million gallons of water per day to Tigard through
this facility. Work to be done by MSA for Beaverton under separate contract from
this agreement is identified in Exhibit "E" as a contributed cost obligation of
Beaverton to the Project.
2. The subject Project is located as shown in map Exhibit "C" to this Agreement.
Beaverton shall administer the bidding, contract award and construction of the
Project, including review, approval and payment of progress .payments to the
construction contractor. To the extent practical, Beaverton shall itemize and describe
Beaverton's and Tigard's portion of the Project on separate bid schedules. Tigard
may review and -approve the bid documents before Beaverton publishes those
documents and calls for bids. Beaverton shall be named as the "Owner" of the Project
on the construction contract documents including the surety bonds.
3. At its discretion, Tigard may participate in the pre-bid meeting, bid review and
selection of the construction contractor and may review and approve all pay requests
and progress payments administered by Beaverton as they apply to Tigard portion of
the Project. Tigard shall defend Beaverton against and hold Beaverton,harmless from
any and all claims that the contractor may assert against Beaverton that are based on
disapproval by Tigard of payment of any of the contract price. Beaverton will
provide for all field inspection and Beaverton alone shall communicate with the
construction contractor on the Project. Tigard may review and provide oversight
inspection of its own to monitor progress of the construction work. Beaverton shall
consider comments and recommendations from Tigard during construction and as
they apply to Tigard, and Beaverton will endeavor to satisfy Tigard's requests
wherever possible. Each party shall finally inspect and accept its own portions of the
Project. At Tigard's request and at Tigard's expense Beaverton shall cause changes
to the construction work desired by Tigard, including change orders and directives for
extra work to add to or modify the design for Tigard's portion of the work. Beaverton
and Tigard each shall be responsible to operate its own water system, including
actions necessary to coordinate with the construction contractor's work, for the
duration of the Project.
4. The parties estimate the total cost of the Project covered by this Agreement to be
$479,048.00 of which Tigard's portion is estimated to be $221,548.00 shown in
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attached Exhibit"E". Tigard reserves the right to reject any bid that exceeds that
estimate as to Tigard's portion of the work and further reserves the right to reject any
and all bids if Tigard's contract review board deems that the public interest so
requires.. Following Tigard's consent, and Beaverton's award of Tigard's portion of
the Project, Tigardwill reimburse Beaverton for both (design and construction)
engineering costs and for construction costs associated with the intertie connection
piping from Tigard's system to the Tigard side of the proposed master meter and
pressure reducing valve station (as described on Page 2 of 4 in Exhibit "E");,and one-
half of the equivalent cost of interconnection ,piping from the master meter and
pressure reducing valve station to the intersection of SW Barrows Road and Scholls
Ferry Road. The cost allocation of the latter section of interconnection piping is to
more evenly distribute costs of the joint Project, as the master meter and pressure
reducing valve station was moved south of the initial location for design constraint
reasons. Beaverton shall provide Tigard with as-built drawings acceptable to the City
within four months of completion of the Project.
5. Beaverton will submit progress invoices each month for work performed under this
agreement, annotated to identify costs to be paid by Tigard following review of
invoices by Beaverton. Tigard will remit payment of described invoices submitted to
Tigard within 30 days of receipt of invoice from Beaverton.
6. Any contingency funds not expended in the consultant and construction contracts
shall be split proportionally between Beaverton and Tigard.
7. Upon final completion and acceptance of the Project, permanent ownership and
maintenance responsibilities for improvements that are constructed shall be allocated
as follows:
• Tigard shall own and maintain the intertie connection piping (as described on
Page 2 of 4 of the engineering services Scope of Work in Exhibit "D"), from the
16-inch diameter piping on the Tigard side of the master.. meter and pressure
reducing valve station vault to Tigard's system; and
• Beaverton shall own and maintain the master meter and pressure reducing valve
station and vault and all piping on the Beaverton side of that meter vault.
General Terms
The paragraph headings contained in this Agreement are for ease of reference only and
shall not be used in constructing or interpreting this Agreement.
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1. Waiver and Amendment.
No waiver of-any portion of this Agreement and no amendment, modification or
alteration of this Agreement shall be effective unless made in writing and signed by
the authorized representative of each party.
2. Interpretation of Agreement.
This Agreement shall not be construed for or against any party by reason of the
authorship or alleged authorship of any provision.
3. Term of Agreement.
This Agreement takes effect on the date it is signed by the authorized representatives
of the each city and shall remain in effect until completion by both parties of all their
respective obligations under this Agreement unless the Agreement is earlier
terminated by mutual agreement of the parties and in accordance with the terms of
this Agreement.
4. Termination and Amendment.
This Agreement may be terminated or amended by mutual written agreement of both
parties. The Agreement shall run for a term of ten (10) years ending on December 31,
2011, and may continue thereafter indefinitely until cancelled by either party upon six
(6) months prior written notice of intention to cancel.
5. Dispute Resolution.
If any dispute arising out of this Agreement cannot be resolved by the Beaverton and
Tigard staff representatives, the matter will be referred to the staff representatives'
respective supervisors for resolution. If the supervisors are unable to resolve the
dispute within 30 days of referral, the matter will be referred to Beaverton's, Mayor
and Tigard's City Manager, who will attempt to resolve the issue. If these executive
staff are not able to resolve the dispute, the parties will submit the matter to
arbitration under ORS Chapter 34. Federal rules of discovery and evidence shall
apply in any such arbitration. The decision of the arbitrator shall be final, binding and
conclusive upon the parties and subject to appeal only as otherwise provided in
Oregon law. The parties shall continue in the performance of their respective
obligations notwithstanding the dispute.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed the
day and year first written above.
CITY OF TIGARD CITY OF BEAVERTON
By: y:
City Manager Rob Drake, Mayor
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City Recorder Dix
APPROVED AS TO FORM: APPROVED AS TO FORM:
By: ('UL C—
Tigard Attorney Beaverton Attorney
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EXHIBIT A
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding is made between the City of Tigard, an Oregon
municipal corporation("Tigard'), and the Joint Water Commission("JWC"),an
intergovernmental entity created pursuant to ORS Chapter 190.
RECITALS
A. JWC owns and operates a water storage facility,water treatment plant and water
supply system("System")that provides treated water to the distribution systems of its members
to-wit: the City of Beaverton, an Oregon municipal corporation'("Beaverton)"; the City of
Hillsboro, an Oregon municipal corporation("Hillsboro"); the City of Forest Grove,an Oregon
municipal corporation("Forest Grove"); and the Tualatin Valley Water District, a domestic
water supply district("TV WD").
B. Each Member of the JWC has made various and sundry capital contributions to
the JWC System and has an acquired ownership interests'in the various components. Each
Member has acquired and retained ownership of water rights,which are made available to the
JWC for usage in the System.
C. Tigard owns and operates a municipal water supply system within its City limits
and also provides water service to the Cities of King City and Durham, and certain
unincorporated areas within Washington County within the boundaries of the Tigard Water
District.
D. The Parties agree that mutual cooperation relating to planning for the
development or expansion of water sources in the Tualatin River Basin and treatment and supply
facilities for such water should result ingreater efficiency and security of the water supply
system to the benefit of all.
AGREEMENT
1. Tigard and the JWC agree to cooperate in the planning,research, analysis, and
development for expansion of water sources in the Tualatin River Basin and water supply
facilities therefore that will provide mutual benefits to the parties. Cooperation may include
interties between distribution systems,joint development of facilities that could provide service
to the parties,the provision of surplus water by one party to the other,and the provision of
emergency water supplies by one party to the other.
2.- Tigard will support efforts to expand the Scoggins Reservoir or other Tualatin
River Basin sources as part of the Regional Water Supply Plan and cooperation in the studies to
determine the feasibility of such expansion,such as the current Integrated Water Resource
Management Study Memorandum of Understanding dated May 18,2001
3. Tigard may become a member of JWC if Tigard applies for and obtains water
rights for additional source water in the Tualatin River Basin and JWC,its Members, and Tigard
are able to agree upon the terms of Tigard's membership in JWC.
PAGE 1 —MEMORANDUM OF UNDERSTANDING c:ue ewm.&C
4. Any capital projects that Tigard,JWC, and some or all of the Members may
participate in prior to Tigard's membership in JWC,shall be,constructed only after a
ConstructionAgreement between Tigard,JWC, and the affected Members is executed. If Tigard
withdraws from any capital project,after completion,Tigard shall be paid according to the terms
of the Construction Agreement or the JWC Membership Agreement,as applicable.
5. JWC agrees that if the System has surplus water available in excess of JWC's
needs and those of its Members, it will sell water to Tigard upon consent of the Members. The
Parties agree that prior to said sales, the amount,term and rate methodology shall be mutually
agreed upon.
6. This Agreement may be terminated at any time by mutual agreement of the
Parties. This Agreement may be terminated by any Party giving 12 months notice of
termination. Notices required under this Agreement shall be sent to:
City of Tigard Joint Water Commission
c/o Public Works Director c/o General Manager
13125 SW Hall Blvd. City of Hillsboro
Tigard,OR 97223 123 West Mam,.Room 250
Hillsboro,OR 97123 .
With a copy to each of the following entities:
City of Beaverton
c/o City Mayor City of Hillsboro
4755 SW Griffith Drive c/o City Manager
P.O.Box 4755 123 West Main,Room 250
Beaverton,OR 97076 Hillsboro,OR 97123
City of Forest Grove
c%City Manager Tualatin Valley Water District
P.O.Box 326 c/o General Manager
Forest Grove,OR 97116 1850 SW 170th Avenue
P.O. Box 745
Beaverton,OR 97075
7. The Parties agree that this Agreement may be expanded to include additional
parties with the joint agreement of all parties to the agreement. Any amendment to this
Agreement must be improved by the governing body of each body.
8. This Agreement shall be effective when signed by duly authorized representatives
of the Parties.
PAGE 2—MEMORANDUM OF UNDERSTANDINGx%w�,can., io„voim w.ca con.w..io.\zooivdmw orundduao&s Midi
Tigmddoe
IN WITNESS WHEREOF,the Parties hereto have caused this Memorandum of
Understanding to be executed by their respectively authorized officers or representatives as of
the day and year first above written.
CITY OF TIGARD JOINT WATER COMMISSION
5
B B ,
ayor General' anagen
00
PAGE 3—MEMORANDUM OF UNDERSTANDING C.%TEh v.,oU.&C
' • lJli�ilii'1' li
A G R E E M E N T
This AGREEMENT, made and entered into this 1st day of July,
1982, by and between the TIGARD WATER DISTRICT, a municipal
corporation of the State of Oregon, hereinafter called "TIGARD",
and the CITY OF BEAVERTON, also a municipal corporation of the
State of Oregon, hereinafter called "BEAVERTON".
W I T N E S S E T H
Tigard and Beaverton are each municipal corporations and are
engaged in the supply of water for domestic purposes to the
residents in their respective areas. Tigard is organized under the
provisions of ORS 264; Beaverton is organized in accordance with
State law and its city charter.
Tigard . and Beaverton have a 12-inch inter-tie at the common
boundary, S.W. Scholls Ferry Road, near Springwood Drive. In the
near future, another inter-tie will be made at the intersection of
S.W. 135th and Scholls Ferry Road.
Both Tigard and Beaverton are desirous of purchasing surplus
water from the other for emergency purposes.. For such purposes,
both entities- are willing to sell surplus water to the other at
either point of connection at the common boundaries noted above.
Therefore, in consideration of the covenants and conditions
contained herein, the parties agree as follows:
1. Tigard agrees to furnish and sell water to Beaverton under
the terms and provisions of this Agreement delivered at either
point of connection noted previously. The obligation on the part
of Tigard to sell and furnish water is subject to the following
limitations.
A. Under the provisions of ORS 264, Tigard can sell and
furnish only surplus water and, should the demand of Tigard's
customers at any time exceed Tigard 's capacity to deliver water to
them, it shall at that time have no obligation to furnish water to
AGREEMENT
Beaverton.
B. Tigard's sources of water are the City of Lake Oswego,
Oregon; the City of Portland, Oregon; and deep wells located within
the district. The Cities . of Lake Oswego and Portland have
promulgated rules and regulations concerning the supply and use of
water, and it is mutually understood and agreed between the parties
hereto that, insofar as said rules and regulations are applicable
hereto, Beaverton shall be bound by same. Such rules and
regulations are by this reference made a part of this Agreement.
2. Beaverton agrees to furnish and sell water to Tigard under
the terms and provisions of this Agreement delivered at either
point of connection noted previously. The obligation on the part
of Beaverton to sell' and furnish water is subject to the following
limitations:
A. Beaverton is offering only surplus water to Tigard for
emergency purposes and, should the demand of Beaverton's customers
at any time exceed Beaverton's capacity to deliver water to them,
it shall at that time have no obligation to furnish water to
Tigard.
B. Beaverton's major source of water is the Upper
Tualatin-Trask River system controlled and operated ' under the
jurisdiction of the Joint Utilities Commission of Hillsboro, Forest
Grove and Beaverton. The Joint Utilities Commission has
promulgated rules and regulations concerning the supply, sale and
use of water, and it is mutually understood and agreed between the
parties hereto that, insofar as said rules and 'regulations are
applicable hereto, Tigard shall be bound by same. Such rules and
regulations are by this reference made a part of this Agreement.
3. Both Tigard and Beaverton shall pay to the other party for
water purchased a sum of money equal to the basic unit cost per 100
cubic feet of Bull Run water delivered as determined by Portland
Water Bureau in its fiscal year Rate Ordinance for Service Area III ,
(pumped transmission) . For example: the current charge for water
service furnished by the City of Portland for Service Area III is
63 cents per 100 cubic feet. Water furnished by either party
pursuant to the provisions of this Agreement would cost 63 cents
AGREEMENT - page 2
per 100 cubic feet. It is understood that any change in the rate
made by the City of Portland for Service Area III, whether
Increased or decreased, shall work an appropriate increase or
decrease in the rate and charges made hereunder.. The parties agree
that there shall be no stand-by charges or minimum charges.
Shall the water meter(s) fail to register accurately the
quantity of water passing. through it, the charges for water
delivered during the period of inaccuracy shall be estimated and
agreed to by both parties from data showing the average daily
volume of water passing through the meter(s) when operating
accurately.
This Agreement shall be for a term of ten (10) years ending on
June 30, 1992, and may continue thereafter indefinitely until
cancelled by either party upon giving to the other six .(6) months
prior written notice of this. intention .to cancel.. This Agreement
shall supercede all other agreements currently in effect.
IN WITNESS WHEREOF the parties hereto have caused these
presents to be executed as of the day and year first. above written.
TIGARD WATER DISTRICT
Date: By:
PAChairman
Board of Commissioners
ATTEST:
Secretary
Board of Commissioners
CITY O BEAEG
VERTON, ORON
Date:
ayor
ATTEST:
Cit"eVprder
City of Beaverton
AGREEMENT - page 3
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�e1S121 S.V Sahw,Suite 900 a A ,0rep 20.2920 r PHONE503-225-9010® FAi 503 2?5.=
October 15, 2001
Mr. David Winship, PE, PLS, WRE
City of Beaverton
Engineering Department
P.O. Box 4755
Beaverton, Oregon 97076-4755
Re: Proposal for Engineering Services for Beaverton and Tigard Intertie—
SW Barrows Road Piping Improvements
Dear David:
Please find attached our proposal for the above referenced project. AsAiscussed, our Fiscal
Year 2000/2001 —Water Works Improvements—Unit 1 service agreement includes the City
of Beaverton's portion of efforts for the design of a meter and pressure reducing valve (PRV)
vault to facilitate an additional water system intertie with the City of Tigard. This proposal,
addresses the engineering services necessary for the completion of the City of Tigard's
portion of the joint project. These proposed intertie piping improvements would connect the
vault to the City of Tigard's distribution system. This proposal will allow both the vault and
piping improvements to be incorporated into a single contract document. It is understood
that the City of Beaverton will prepare an Intergovernmental Agreement(IGA) for execution
with the City of Tigard regarding the costs of design, construction and ownership of the
proposed intertie piping improvements.
Attached to the scope of work are our Labor Hour and Fee Summary and proposed schedule.
We will accomplish this work on a time and expenses.basis according to the Schedule of
Charges as included in our current Retainer Agreement with the City that is also attached.
This authorized work will be completed for the not to exceed total amount of$44,704 for all
tasks identified in the attached revised scope of work, which includes a$3,500 contingency.
It is our understanding that the City will prepare a contract for personal services once City
Council approval is obtained.
F.%DUk@wmuWos-C(YT MM klC4M WbM p 10-15.OIAIN
Mr. David Winship, PE, I VM,
October 15, 2001
Page 2
Again, we look forward to completing this importnat work on behalf of the City. We also
look forward to continued work with you,Beaverton staff and the City of Tigard. If you
have any questions, please do not,hesitate to call. Thank you.
Sincerely,
MURRAY, SMITH& ASSOCIATES, INC.
lVice
ers,P.E.
s nt
Enclosures
Cc: Dennis Koellermeier, City of Tigard
JSJ:kgs
r:eaeo..nmrcoscor iwd WCOM 10-15.01AM
SCOPE OF WORK
CITY OF BEAVERTON
ENGINEERING SERVICES FOR
BEAVERTON AND TIGARD ESTERTIE SW BARROWS ROAD PIPING
IMPROVEMENTS
October 15,2001
This scope of work is for services related to the design and construction of the intertie piping
between a proposed City of Beaverton's meter and pressure reducing valve(PRV) vault and
the City of Tigard's water distribution system. Combined with the City's proposed meter and
PRV vault project, the proposed intertie piping improvements will complete a proposed new
water system connection between the Cities of Beaverton and Tigard. The background of the
proposed intertie and project description is presented below followed by the proposed scope
of services.
Project Background and Description
During the winter of 1999, the City of Tigard had an emergency water supply condition in
which the Tigard's primary sources of water supply, the City of Portland and the City,of Lake
Oswego, were both unavailable to supply water to the City. The City of Portland was unable
to provide supply due to high turbidity in Bull Run watershed. The City of Lake Oswego
was unable to provide:supply because the connection to the City of Tigard was out of service
due to construction of improvements to that connection. The City of Beaverton was able to
supply Tigard in this emergency situation through two existing metered interties at SW 135`n
Avenue and SW Scholls Ferry Road and at SW Springwood Drive and SW Scholls Ferry
Road.
Subsequent to the 1999 emergency water supply condition, hydraulic analyses were
conducted to evaluate the existing interties and to develop a potential new intertie site. From
these analyses, it was recommended that a new intertie connection be constructed near the
intersection of SW Scholls Ferry Road and SW Barrows Road that will connect Beaverton's
550-foot pressure zone to Tigard's 410-foot pressure zone. The hydraulic analysis also
recommended that the pipeline size be 16-inches in diameter. The proposed intertie will be
capable of providing higher flows than the existing connections and will facilitate potential
long-term supply scenarios.
The City will design and construct the intertie connection piping between Beaverton and
Tigard's distribution system on behalf of the City of Tigard and as authorized by an
Intergovernmental Agreement between the two cities. The City of Tigard will reimburse the
City of Beaverton for the design and construction of piping improvements as described
below. The City of Beaverton is currently designing the combined meter and pressure
reducing valve (PRV) vault along with the piping on the Beaverton side of the connection.
The intertie piping improvements and the meter and PRV vault work will be separate bid
>aisroi MURRAY,SMITH&ASSOCIATES,INC.
FABD%uvetoa1C0B•C0T IntMie\Scope of SwAces-&c Engineers/Planners Page t of 4
schedules within a single, combined bid package with the project being administered by the
City of Beaverton.
The intertie connection piping will consist of approximately 1,350 feet of 16-inch diameter
ductile iron pipe. The pipe alignment will run along SW Barrows between SW Roshak Road
and SW 160`h Avenue for approximately 1,150 feet, turning south on 160'h Avenue for
approximately 200 feet to SW Bulrush Lane where it will connect to the City of Tigard's
system.
Scope of Services
The scope of services for the contemplated work is presented below.
Task 1 -Assess Existing Conditions
A. Collect and analyze construction records, system mapping and system
schematics of City water system and other utilities along SW Barrows Road
and SW 160h Avenue.
B. Receive topographic design survey of site as completed in Task 2 as needed to
verify existing bounds, topography, features and location of improvements.
C. Perform potholing utilizing vacuum excavation techniques to verify
underground utilities in order to avoid conflicts. It is anticipated that up to six
holes will be excavated. .
D. Develop complete site map of existing right-of-way pavement, landscaping
features and utilities for use in designing the intertie piping improvements.
Task 2—Design Survey
Work under this task includes the completion of a design survey to be used for
developing base mapping needed for project design efforts. Services under this task
include integrating the survey with base mapping previously developed for the
meter/PRV vault design by the City.
Task 3-Plans, Specifications and Estimates
A. Prepare plans and specifications for the intertie piping improvements and
incorporate with the previously identified meter and PRV contract documents.
It is anticipated that the plans, separate of the meter and PRV.vault portion of
the project,will consist of a title page,general reference page,"3 plan and
profile sheets, and 2 detail sheets, for 7 sheets total. Plan and profile sheets
will be drawn at a horizontal scale.of 1" = 20'.
10/15101 MURRAY,SMITH &ASSOCIATES,INC.
F..I8D%Beavuto9WOB-COT icugtieWcope or Sergkgs.aoc Engineers/Planners Page 2 of 4
B. Obtain City and County street opening permits. It is noted that SW Barrows
Road is a Washington County Road and,as such, a County permit will be
required within SW Barrows Road right-of:way. Any fees or bonds to be
provided by the City.
C. Complete land use pre-application process including meeting with Beaverton
City staff to determine permitting requirements for completing piping
placement.
D. Prepare a construction cost estimate for the work designed under this task.
E. Incorporate the work designed under this task into the meter and PRV vault
draft contract document package suitable for bidding and submit 5 additional
sets to the Cities of Tigard and Beaverton for review. Revise as requested.
F. Print and bind up to 35 total copies of the final contract documents and deliver
to Cities. It is understood`that this task will be shared with the corresponding
printing task for the meter and PRV vault portion of the project.
G. Print 5 additional copies of full size plans and deliver to the Cities of Tigard
and Beaverton for their use.
Task 4-Bidding and Award:
Assist the City as requested. Respond to bidder inquiries during the bid period. Attend
mandatory pre-bid meeting. Review Contractor qualifications. Prepare.addenda as needed.
Review bid results and make a contract award recommendation.
Task S- Services During Construction
Under this task, limited scope services will be performed during construction. It is.assumed
that the City will perform the contract administration work and MSA will provide the support
to City staff as requested. The scope of these services as.they apply to the Tigard work is
proposed to be as follows:
A. Coordinate preconstruction conference and prepare Notice to Proceed.
B. Review and approve submittals required of the Contractor.
C. Review construction surveying completed by the City of Beaverton.
10115101 MURRAY,SMITH &ASSOCIATES,INC.
FADDM1avcMnT0B-CUT wcrde%Scgx of SwAm.doc Engineers/Planners Page 3 of 4
D. Perform periodic site visits to review the work. It is anticipated'that up to 18
labor hours will be provided for this construction observation work. Prepare
inspection reports documenting visits and observations. Submit to City.
E. Review Contractor's monthly progress payment request as they apply to
Tigard work with City staff. Prepare and submit Tigard's portion of the
monthly progress payment report to the City of Beaverton.
F. Conduct final inspection of the work and make recommendation to the City for
final payment.
G. Complete drawings of record. Provide one full size set of reproducible mylar
drawings and one electronic copy.
10/15/01 MURRAY,;SMITH&ASSOCIATES,INC.
F.%DMkavwomCOB-COT lmeniOScope of SeMcaa.dw Engineers/Planners Page 4 of 4.
LABOR HOUR AND FEE SUMMARY(Revised 10/15/01)
CITY OF BEAVERTON
ENGINEERING SERVICES FOR
BEAVERTON AND TIGARD INTERTIE-SW BARROWS ROAD PIPING IMPROVEMENTS
LABOR,CLASSMCATION SOURS) ESMMTW FEES
TASK Senior Associate Senior Engineer Engineer Senior.
Principal Enghwer u I Tech. Tech. Clerical Total Labor Total
Task I Assess Existing Conditions 1 3 S 10 2 32 2 55 $ 3,740 S 3,062 S V
Task 2-Desi Surveys2 2 4 2 10 $ 642 S 3= S x,092
TnA 3 -Plans,Spedfleadam and Esdmatrs 2 8 28 40 50 4 112 12 256 $ 18,108 $ 1.350 S 19,458
Teak 4-Bidding 3 8 4 and Award 5 22 $ 1,544 $ 78 S 1,622.
Ta*3-Services During Construction 2 12 37 30 12 8 101 S 7,110 S 2.520 S 9,630
$ -IS 3500 $ 3500
TOTAL-ALL T� 444 $ 31,1941$ 13510 .S 44.704
Murray,Smith do Amdtaes,Inc.
i l/16�U1
DWEAVEMN=11-COT Iatenie\Fee Estimate naw
pw1
2000 SCHEDULE OF CHARGES
Personnel:
Senior Principal $123.00
Principal 113.00
Associate 103.00
Senior Engineer 98.00
Engineer V 89.00
Engineer IV 84.00
Engineer III 78.00
Engineer II 74.00
Engineer I 66.00
Senior Technician 75.00
Technician 62.00
Junior Technician 48.00
Administrator 55.00
Clerical 44.00
Project Expenses:
Expenses incurred in-house which are directly attributable to the project will be invoiced at
actual cost. These expenses include the following:
Computer Aided Design and Drafting System $10.00/hr
Mileage 0.35/mile
Long Distance Telephone At Cost
Lodging and Subsistence At Cost
Postage At Cost
Printing and Reproduction At Cost
Outside Services:
Outside technical,professional and other services will be invoiced at actual cost plus 10
percent to cover administration and overhead.
1/00
RETAINER AGREEMENT
This is an agreement between the City of Beaverton, an Oregon municipal corporation, PO Box
4755, Beaverton OR 97076.4755. and MURRAY, SMITH & ASSOCIATES, INC. by which
Consultant. for a.certain duration to be available to City on City's request to perform UTILITY
INFRASTRUCTURE IMPROVEMENT SERVICES work with the personnel and for the fees
described in Consultant's proposal attached as Exhibit A to this Retainer Agreement.
1. Term. Consultant agrees to make the personnel described in Exhibit A (or replacement
personnel with equivalent qualifications satisfactory to City) available to perform the services
described at the fees listed in that Exhibit upon notice by City if notice is delivered to
Consultant at any time on or before JUNE 30, 2002.
2. Scope of Work; Compensation. The scope of the work to be performed by Consultant, the
schedule for performing such work and the.total compensation to be paid by City for the work
shall be mutually agreed between City and Consultant following City's notice; provided, that if
the parties have not mutually agreed to those terms and reduced them to writing within 30
days of City's notice, both parties' rights and obligations under this Retainer Agreement shall
terminate. No compensation is due either party in consideration of this Retainer Agreement.
3. Insurance. Consultant agrees that no work for City shall commence until Consultant has
provided proof satisfactory,to the City of Commercial General Liability and Automobile
Liability insurance with limits no less than $1,000,000 per occurrence; workers' compensation
and employer's liability insurance as required by state law; professional liability insurance
appropriate for the consultant's profession and the type and size of job. The City, its officers,,
officials, agents, volunteers, and employees shall be covered as additional insured on the
general liability and automobile liability policies. Consultants shall furnish the City with
certificates and original endorsements effecting this coverage when signing the City's Personal
Services Contract. Each policy required by the contract shall be endorsed to state that
coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in
limits except after thirty days prior written notice by certified mail, return receipt requested,
has been given to the City.
4. Indemnity and Hold Harmless. Consultant shall agree to indemnify, defend and hold the
City, its officers, officials, boards, commissions, employees, volunteers, and agents harmless
from and against all claims, damages, suits, costs, judgments, losses, and expenses including
legal fees, attributable to a negligent act, error or omission of Consultant in its performance of
the professional services for the City.
5. Modifications. Modifications of this Retainer Agreement shall not be effective unless
reduced to wr' 'ng and signed by both parties.
CITY OF T ORE N MURRAY, TH &ASSOCIATES, INC.
BY: BY:
TITLE: TITLE:
DATE: g1o�1 I�[� DTE: b
APPROVED AS TO FORM 4
City Attorney
EXHIBIT E
Water Intertie Pipeline and Master Meter Intergovernmental Agreement Between the
City of Beaverton and the City of Tigard
Funding Plan
FY 01-02
`Beaverton Budget
City Type of Cost Account Cost obligation Appropriation
Required
Engineering 505-75-3620-683 (1) $44,074 $44,074
Tigard
Construction 505-75-3620-682 (1) $177,474 $174,500
Engineering 505-75-3620-683 (1) $21,500 $21,500
Beaverton
Construction 505-75-3620-682 (1) $236,000 $136,000
Total $479,048 $376,074
(1) Source of funding is the Water Construction Fund, Program:Water Extra-Capacity Supply System, New Interconnection
/Meter to City of Tigard. Total budgeted for FY 01-02 in 505-75-3620 for this project is$100,000.
City Type'of Cost Cost Obligation
Engineering $44,074
Tigard
Construction $177,474
Subtotal $221,548
Engineering $21,500
Beaverton
Construction $236,000
Subtotal $257,500
/1 IGA Funding&Cost Share Plan
abM SA2001 waterprojectsaward 102001