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ODOT - Traffic Signal (99W/Main) RECEIVED ...... MAR - 21983 t Department of Transportation QTY pf TIGARD HIGHWAY DIVISION "IC.TGR"T"'E" TRANSPORTATION BUILDING, SALEM. OREGON 97310 February 25., 1983, In ray neje.to FIM No.: Frank A. Currie, City Engineer City of Tigard P.O. Box 23397 Tigard, Oregon 97223 Dear Mr. Currie: On February 24, we received a satisfactory bid from M & J Electric, Inc., dba Marine and Industrial Electric, P.O. Box 4529, Portland, Oregon 91208 for the traffic signal installation on the Pacific Highway West at Main Street in Tigard. And, according_to our Construction-Finance ,A_gr _eement__No..-:7.734,a the City should now submit a advance deposit for the anticipated project cost: Contractor's Bid $19,715.00 Ant.icipated. Additional Items: Permanent Stghning $ 200.00 Permanent Pavement Striping 2,300.00 Amplifier Testing 100.00 Signal Turn-on 500..00 $ 3,100.OU SUBTOTAL $22,815.00 Contingencies (4 1/2%) 1,_026.68 Engineering (10%) 2 281.50 Estimated Construction Cost $269123.18 ADVANCE DEPOSIT: $26,125 We will award the contract when we receive your advance deposit in the amount of $26,125, which should arrive not later than March 18, 1983._ You may use one of the three options for payment described in the attachment. WVery_ trulys, . Acting Program Section Manager KEH:pf Attachment Foam 731.9122 Approved: L.E. George MCH:pf 8/18/82 Misc. Contracts & Agreements No. 7734 CONSTRUCTION-FINANCE AGREEMENT TRAFFIC SIGNAL INSTALLATION THIS AGREEMENT is made and entered into by and between the STATE OF OREGON, acting by and through its Department of Transportation, Highway Division, hereinafter referred to as "State"; and the CITY OF TIGARD, a municipal corporation of the State of Oregon, acting by and through its City Officials, hereinafter referred to as "City". WITNESSETH RECITALS 1. The Pacific Highway West, State Primary Highway No. 1W, is a part of the state highway system under the jurisdiction and control of the Oregon Transportation Commission, and Main Street is a part of the city street system under the jurisdiction and control of the City of Tigard. 2. State and City in their judgement have deemed it necessary and desirable, in order to maintain a safer and more expeditious. flow of traffic, to construct certain roadway improvements and install traffic control signal equipment on the Pacific Highway West at Main Street, hereinafter referred to as "project". 3. By the authority granted in ORS 366.770 and 366.775, State may enter into cooperative agreements with the various counties and cities for the performance of work on certain types of improvement projects with the allocation of costs on terms and conditions mutually agreeable to the contracting parties. Traffic signal work on the project shall Conform to the current state standards and specifications. 4. By the authority granted in ORS 487.850, State is authorized to determine the character or type of traffic control signals to be used, and to place or erect them upon state highways at places where state deems necessary for the safe and expeditious control of traffic. No traffic con- trol signals shall be erected or maintained upon any state highway by any authority other than State, except with its written approval. NOW, THEREFORE, the premises being in general as stated in the fore- going .RECITALS, it is agreed by and between the parties hereto as follows: STATE OBLIGATIONS 1. State shall , at City expense, assign a liaison person to monitor all work performed by the City, or its contractor, within the right-of-way of the Pacific Highway West., and to provide intermittent inspection and grade checking services during the construction phase of the project to assure conformance with State standards and specifications for highway construction. 2. State shall, at City expense, perform all preliminary engineering and design work required to prepare plans, specifications and estimates for the traffic signal portion of the project, advertise for bid proposals, award all contracts and, upon award of a construction contract, furnish all construction engineering, material testing, technical inspection and project manager services for administration of the contract. The traffic signal installation may be accomplished by the use of state forces, by con- tract or by any combination of these methods, as the State shall elect. 3. State shall issue the necessary permits for work by others to be performed within state highway right-of-way, and shall review and approve all plans and specifications prepared by City, or its Consultant, prior to any work proceeding within state highway jurisdiction. 4. State shall, upon completion of the project., perform all necessary maintenance for operation of the traffic signal equipment installed on the Pacific Highway West, retain complete jurisdiction and control of the timing established for said traffic signals and maintain that portion of the roadway lying within state highway jurisdiction, at its own cost and no expense to City. 5. State shall, at City expense, lay out and paint the necessary 1-ane lines and channelization, install thermoplastic pavement markings and erect the required directional and traffic control signing on the Pacific Highway West. 6. State shall compile accurate cost accounting records and, when the actual total cost of the project has been computed, furnish City with an itemized statement of said costs, including preliminary and construction engineering, contractor payments, utility adjustments and all contingency items attributable to the project. CITY OBLIGATIONS 1. City shall, upon execution of this agremeent, forward" to State an advance deposit in the amount of $ 81500,00 , said amount being equal to 100 percent of the estimated total cost of preliminary engineering and design work for the traffic signal installation. 2. City shall, within 20 days following the, opening of construction bid proposals, forward to State an advance deposit in an amount equal .to -2- 100 percent of' the estimated total cost of the traffic signal instal- latton. No contract shall be awarded or work proceed until said advance deposit has been received by the State. The City reserves the right to request the State to reject all bids if the apparent low bid exceeds the engineer's estimate by 10 percent or- more. Upon completion of the project and receipt from State of an itemized statement,. City shall pay any_amount which, when added to said advance deposi.ts, will equal 100 percent of. 6e actual total cost of the project, including preliminary and construction engineering, contractor payments, utility adjustments and all contingency items attributable to the project. Any portion of said advance deposits which is in excess of the actual total cost of the project will be promptly refunded to City. 3. City shall, upon completion of the project, accept all responsi- bility for, and pay all costs of electrical energy consumed in operation of the traffic signal equipment. 4. City shall adopt a resolution authorizing its designated City Officials to enter into and execute this agreement for and on behalf of the City, and a copy of said resolution shall be attached hereto and become a part hereof. -3- MUTUAL OBLIGATIONS 1. State and City mutually agree and understand thata mutual review of the plans and cost estimates will be conducted prior to advertisement for construction bid proposals. IN WITNESS WHEREOF, the parties hereto have set their hands and affixed their sealis as of the day and year hereinafter written. City has acted in this matter in accord with Resolution Noadopted by its City Council on the 3 o day of 1982. The Oregon Transportation Commission, by a duly adopted delegation order, authorized its Chairman or Vice Chairman to act in its behalf in approving this agreement. Approval for this aqr@gment was given on by gMVM ANTHONY YTURNI The dele- gation order also authorizes the State Highway Engineer to sign this agree- ment for and on behalf of the Commission. Said authority is set forth in the Minutes of the Oregon Transportation Commission. APPR OMME ED STATE OF OREGON, by and through its Department of Transportation, By Highw Division Region Engineer Slate Hi hwa Engineer Date D CITY OF TIGARD, by and through its City Officials By Ma y r By City Recorder' -4- I I i I CITY OF- TIGARD, OREGON RESOLUTION NO- U-99 A RESOLUTION AUTHORIZING THE CITY ENGINEER TO ENTER INTO A CONSTRUCTION - FINANCE AGREEMENT FOR TRAFFIC SIGNAL INSTALLATION. WHEREAS, the City of Tigard desires a traffic signal improvement at Main Street and Highway 99W. NOW, THEREFORE, be it resolved by the City Council of the City of Tigard, Oregon, that: The Mayor and City Recorder are authorized to enter into a Construction - Finance Agreement for traffic signal installation, shown as Attachment "A" hereto, for traffic signal improvements at Main Street and Highway 99W. PASSED: By the Tigard City Council on August 30, 1982. r Mayor - City of Tigard ATTEST: it order -' of Ti Rec C y g 0 RESOLUTION NO. 82-99 e�k�J�4 D 61) Department of Transportation OCT 12 1982 VIcrO EH TRANSPORTATION BUILDING, SALEM, OREGON .97310 P , October ,7, 1982 . IN REPLY REFER TO City.;of..Tigard: FILE NO.: City:Hall AGR 4 Tigard, OR 97223 Attention: * Doris.Hartig City Recorder Gentlemen or Ladies: . Attached.for your files is a fully executed copy .of�an agreement.,to 'constructcertain roadway improvemernts. and install traffic signals on the Pacific HighwayWest-at 'Main Street. ' We are..retaining a fully executed copy .of this agreement for the Transportation Commission's, files. Since y, Robert W. sen. COMMISSION SERVICES. ' Attachment 731.0146 4. ANNEXATION STATUS REPORT & MAP (a) Planning Director requested Council direction as to which annexations listed on memo staff should pursue. General discussion followed regarding status of various areas. Council prioritized and gave direction to staff. 5.. OLCC APPROVAL - Manila Express (a) Finance Director reported Chief of Police recommended approval. Council questioned whether the restaurant use was for beer and wine only. (b) Motion by Councilor Scheckla,- seconded by Councilor Cook to forward to OLCC if sales were limited to beer and wine only. Motion carried by unanimous vote of Council present. 6. MAIN STREET LID (a) Director of Public Works requested Council approval to request informal bids for landscaping on the SW Main Street project. City staff plans to remove and salvage existing shrubs. (b) Motion by Councilor Scheckla, seconded by Councilor Cook to proceed on securing informal landscaping bids. Approved by unanimous vote of Council present. F7. SIGNAL AGREEMENTMAIN_STREET LID #3'7' (a) Director of Pu,blic__,Works-recommended_-.Council�approve agreement which sets out they City and. State of Oregon responsibility for this C _— _. _ project. JB Bishop, developer,- discus§ed with Council new State concept for financing. City staff to explore and report back to Council. (b) RESOLUTION NO. 82-99 A &ESOLUTION AUTHORIZING THE CITY ENGINEER TO ENTER INTO A CONSTRUCTION-FINA14CE AGREEMENT FOR TRAFFIC SIGNAL INSTALLATION. (c) Motion by Councilor Cook, seconded by Councilor Scheckla to approve. Motion carried by unanimous vote of Council present. 8. ORMANCE NO. 82-62 AN ORDINANCE AMENDING ORDINANCE NO. 82-46 (LID 422) FOR A TYPOGRAPHICAL ERROR. (a) Director of Public Works explained this ordinance corrected a typographical error and recommended approval. (b) Motion by Councilor Stimler, seconded by Councilor Cook to approve. Approved by unanimous vote of Council present. PAGE 2 - COUNCIL MINUTES - AUGUST 30, 1982 e o 9 Q�y. OREGON STATE FEB 9 1972 'Z HIGHWAY DIVISION CITY OF TIGARD HIGHWAY BUILDING m SALEM, OREGON © 97310 February 8, 1972 Mr. Stephen M. Telfer City Administrator City of Tigard P. 0. Box 23557 Tigard, Oregon 97223 Dear Mr. Telfer: As discussed with you in a recent conversation with Mr. George of our Traffic Engineering Section„ the Highway Division would have no objection to the City's use--- of radio-controlled fire_ pre-empti:on_egui.pment__for the,'traf- 1 f a si gnalriinsaal l ati on at the: i ntersect;i on of 'US99W and' �Mafn Street:. j— ---- -------------- -- --- -- -----The bid opening of this project was February 4. It would, therefore, not be possible to revise plans and specifications. We can, however, include the added equip- ment in the signal installation via an extra work order after the project is under contract.` It.will be necessary to obtain the-approval of the Federal Highway Administration since federal aid money is involved in this project. As was indicated to you in the telephone conversation, the City , would be 1.00% responsible for the added cost of this equip- ment. If-you-wish'-to proceed on this basis, please advise this office after which we will obtain approval to proceed from the Federal Highway Administration and also to negotiate with -the contractor for the installation of the equipment. Our Signal Engineer Mr. Zirbes may wish to con- tact the rural fire district to obtain technical information on this equipment. Very truly yours, George M. Baldwin Administrator of Highways B-y� R. L. Schroeder Assistant State Highway Engineer