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ODOT - 72nd/Greenburg Road/Pacific Highway Control Signals T-b RU•1,j t , 3/8/70- 7/20/71 T O P I C S A G R E E M E N T THIS AGREEMENT, made and entered into by and between the STATE OF OREGON, by and through its State Highway Commission, hereinafter called "State," and the CITY OF TIGARD , a municipal corporation of the State of Oregon, by and through its City Officials, hereinafter called "City"; W I T N E S S E T H: RECITALS: 1. That Title 23, U.S.C. , entitled "Highways," provides among other things that Federal funds shall be made available to the various states for the purpose of providing a continuing program within urban areas designed to reduce traffic congestion and to facilitate the flow of traffic. This urban traffic operations program to increase capacity and safety is henceforth referred to as "TOPICS." Under the program set up in the administration of said act, said Federal funds, hereinafter called TOPICS funds, have been made available to the City and include matching funds of State and City as well as Federal funds. 2. Also, under the program set up in the administration of said act, each Urban Area is required to develop a plan for traffic operations improvements within an area based on comprehensive traffic engineering studies of the arterials within that area, hereinafter called "Areawide TOPICS Plan," which may designate major arterials as additions to the Federal Aid highway system. 3. Under ORS 366.730, State shall enter into such contracts, appoint such officers, and do any other act or thing necessary to meet the requirements of the United States and its officers acting under the Federal statutes con- cerning highways or Federal Aid. Under ORS 366.775 and ORS 373.030, State and City may enter into agreements for the construction, reconstruction, improve- ment, or repair of any street, highway, or road upon such terms and conditions as are mutually agreeable; and State may, with the consent of City, change the grade of any street, highway, or road over which state highway traffic is routed. Under such authority, State proposes and plans to construct the S.W. 72nd Ave- nue-S.W. Greenburg Road (Tigard) Section project on Pacific Highway West. _ The location and limits of said construction are approximately as shown on_ the attached print(s) marked Exhibit A, and by this reference made a part hereof. Said construction shall be a Federal Aid TOPICS project under Title 23, U.S.C. , and has been designated Oregon Project T-5025(10) 4. Recognizing the benefits which will accrue to the residents of the City by reason of this project, and to promote the safety and welfare of the public in general, City and State are desirous of entering into this agreement in order to accomplish successfully the project described herein, and to that end State shall contribute Federal Aid and State funds, and City shall contribute City funds, as hereinafter set forth. NOW, THEREFORE, the premises being in general as stated in the fore- going RECITALS, it is agreed by and between the parties hereto as follows: THINGS TO BE DONE BY STATE: 1. State hereby approves the RECITALS herein, Exhibit A, THINGS TO BE DONE BY CITY, and all other provisions of this agreement. 2. State shall prepare all plans, let and award all contracts, and supervise the construction of the S.W. 72nd Avenue-S.W. Greenburg Road (Tigard) Section project on Pacific Highway West. Hereinafter the construction of said section will be called "project." The said project shall consist of the upgrading and interconnection of the traffic control signals at four intersections on Pacific Highway West. 3. State in the first instance shall pay all costs of the project, collect Federal Aid funds from the Federal Highway Administration in the usual manner, and furnish City with an itemized statement of the actual cost of the project as soon as the same is available. It is understood that the actual total cost of the project shall include preliminary engineering costs, contract items, construction engineering costs, and all contingency items as reflected on State's cost records. 4. State shall pay for and contribute toward the project as provided in Paragraph 1 of the GENERAL PROVISIONS of this agreement. 5. State shall, at City's request, furnish City with descriptions of all real property required for right-of-way purposes in connection with the project. 6. State shall, at its sole cost, acquire any real property necessary for right-of-way purposes in connection with the project, if the project and the acquisition are on a state highway. 7. State shall, upon receipt from City of an itemized statement in triplicate of such expenses, reimburse City for the reasonable expenses incurred -2- by City in relocating or extending any CITY-OWNED UTILITY conduits, lines, poles, mains, pipes and such other FACILITIES LOCATED WITHIN OR UPON THE RIGHT-OF-WAY OF A STATE HIGHWAY, where such relocation or extension is necessary to conform said facilities to the plans for the project; EXCEPT THAT in the event such facilities are located within or upon the right-of-way of a state highway UNDER A PERMIT issued by the State Highway Commission, the expense of relocating or extending such facilities shall be borne as provided in such permit. 8. State shall arrange for the relocation, without cost to City, of all PRIVATELY OWNED UTILITY conduits, lines, poles, mains, pipes, •and other such FACILITIES LOCATED WITHIN THE RIGHT-OF-WAY OF A STATE HIGHWAY, where such right-of-way is OWNED BY THE STATE, where such relocation is necessary to conform the facilities to the plans for the project. 9. State shall, without cost to the City, relocate or cause to be relocated all PRIVATELY-OWNED or CITY-OWNED UTILITY conduits, lines, poles, mains, pipes, and other such FACILITIES LOCATED ON PRIVATELY-OWNED PROPERTY, where such relocation is primarily necessary to improve or benefit a state highway and to conform said facilities to the plans for the project. THINGS TO BE DONE BY CITY: 1. City hereby approves the RECITALS herein, Exhibit A, THINGS TO BE DONE BY STATE, and all other provisions of this agreement. 2. City hereby represents to State that it has developed and received approval of its Areawide TOPICS Plan of which this project is a priority thereof; or has such a plan underway and expects to receive approval of the plan within eighteen (18) months, of which this project is expected to be a Drioritv thereof. 3. City shall, at its sole cost, do everything necessary to acquire any real property necessary for right-of-way purposes in connection with the project and shall certify to State five weeks prior to bid opening that all rights-of-way have been acquired. If, however, the acquisition of any real property is on a state highway, the State shall acquire the right- of-way at its sole cost. 4. City shall pay for and contribute toward the project as pro- vided in Paragraph 1 of the GENERAL PROVISIONS of this agreement. 5. City's share of the actual total cost of the project shall be paid for in the following manner: a. City shall deposit with State a sum of money equal to 20% of the estimated total cost of the project or the TOPICS fund, whichever is the lesser. If, however, the TOPICS fund is the lesser, City shall, in addition to said 20% deposit with State a sum of money equal to 1008 of the amount by which the estimated total cost of the project exceeds the TOPICS fund. -3- T-b The "estimated total cost of the project," as that term is used herein, means preliminary engineering, plus the total sum of all bid items as contained in the low acceptable bid, plus all additional anticipated items, and plus 14�% of said bid and additional anticipated items for construction engi- neering and contingencies. b. City shall deposit the sum of money provided for in Paragraph Sa above, under THINGS TO BE DONE BY CITY, prior to awarding of any contracts and within 10 days after demand by State. C. When the actual total cost figures of the project are available, State shall furnish City with an itemized state- ment of said actual total cost, and an adjustment in City's share of the cost shall be made in accordance with the terms set forth in Paragraph 1 of the GENERAL PROVISIONS of this agreement. 6. City hereby represents to State that it fully recognizes the responsibility for assuring that TOPICS improvements are adequately operated and maintained and that failure to fulfill its responsibilities in this regard will disqualify the City from future Federal Aid participation, until such time as deficiencies in regulations or maintenance are brought to a level satisfactory to the State and Federal government. Therefore, City hereby agrees to: a. Either establish and maintain a traffic engineering unit or will make such other arrangements as will guarantee the proper maintenance and operation of the traffic operations improvements installed under this project for which the City has jurisdiction and responsibility. b. Enact and enforce or keep in effect and enforce traffic regulations necessary for the operation of the network de- veloped under the Areawide TOPICS Plan. c. Provide that all signs and traffic control devices and other protective structures erected on or in connection with the project, including those installed at the sole cost and expense of the City or others, will be in conformity with the Oregon Manual on Uniform Traffic Control Devices. d. Permit parallel parking only within the limits of TOPICS improvements and regulate or prohibit all parking at locations where and when the pavement area usually occupied by parked vehicles will be needed to carry active traffic or to elimin- ate hazardous conditions. e. Not permit any encroachments upon any portion of the project which will cause more than a temporary obstruction to the free and convenient flow of traffic; and shall not impose any unreasonable limitations of speeds, nor impose any -4- regulations which shall unduly hinder the safe and efficient movement of traffic within the limits of the project. f. Obtain concurrence of State before making any changes in traffic and parking regulations, unless the City has a functioning traffic engineering unit with authority for the establishment of on-street parking regulations and for the granting of entrance permits. 7. City agrees to comply with applicable Federal Aid Highway Acts and Regulations of the Bureau of Public Roads in the initiation and accomplishment of TOPICS improvements. 8. City agrees that should it cancel a project, it will pay to State any cost that has been incurred by State in behalf of the project. 9. City shall relocate or cause to be relocated without cost to the State all PRIVATELY-OWNED OR CITY-OWNED UTILITY conduits, lines, poles, mains, pipes, and other such FACILITIES LOCATED within the limits of the City UPON CITY STREETS OR OTHER PUBLIC WAYS, OTHER THAN STATE HIGHWAYS, where such relocation is necessary to conform said facilities to the plans for the project. 10. City shall, at its own initial cost and upon request by State, relocate or extend those City-owned utility facilities described in paragraph 7 under THINGS TO BE DONE BY STATE, subject to reimbursement as therein provided. 11. City shall, without cost to State, relocate or cause to be relocated all CITY-OWNED UTILITY conduits, lines, poles, mains, pipes, and other such FACILITIES LOCATED WITHIN OR UPON THE RIGHT-OF-WAY OF A STATE HIGHWAY UNDER A PERMIT issued by the State Highway Commission upon condition that the permittee will bear the cost of any relocation. 12. City shall, without cost to State, relocate or c-use to be relocated all PRIVATELY-OWNED OR CITY-OWNED UTILITY conduits, lines, poles, mains, pipes, and other such FACILITIES LOCATED ON PRIVATE PROPERTY, where such relocation is primarily necessary to improve or benefit a city street on a Federal Aid system and to conform said facilities to the plans for the project. 13. City shall, without cost to State, relocate or cause to be relocated all PRIVATELY-OWNED UTILITY conduits, lines, poles, mains, pipes, and other such FACILITIES LOCATED WITHIN OR UPON STATE HIGHWAYS WHICH HAVE BEEN ROUTED OVER CITY STREETS, where such relocation is necessary to conform said facilities to the plans for the project. 19. City shall certify to State five weeks prior to bid opening that the occupancy and/or adjustment of existing utilities within the right-of-way of the project have been authorized by permit, franchise, or other approved procedures. 15. City shall obtain State's concurrence and/or approval of any new utility installations within the rights-of-way of the project. -5- t lo'. City , prior to corm ence? ent of any construction, shall record data that indicates traffic operation conditions existing prior to construction, such as accidents, accident rates , capacity, travel speed, travel time , delays , etc. ; and within oife year after completion of the project shall report to State any chanes in these indicators resulting, from the improvement . 17. City shall adopt an ordinance or resolution, as the case may be , authorizing its City officials to enter into this; agreement , and the same shall be made a part hereof and at- tach`] hereto. GENERA-1, -PROVISIONS: I. It is expressly understood that the State and the City will each pay 50% of the difference between the actual total cost of the project and the total amount available from the Fed- eral Govern7ent to defray the cost of the project . The City and the State shall further each pay 50% of the cost of any items of the project for which Federal aid funds are not authorized. 2. State and City recognize the provisions of ORS 373.030 and agree that all acts necessary to complete the con- struction of the project, which may alter or change the grade of City streets or roads, are being, accomplished by State at the direct request and consent of City . 3. It is expressly understood that the City shall be responsible , without cost to State , for the enforcezaent of traffic regulations retarding all TOPICS improvements; and, inasmuch as the TOPICS improvements covered hereby relate to a State High;•;ay, State , without cost to City,-shall bear the cost of maintenance and operation of the traffic sig;nal. LlKuminati-on and roadways within the project area. 4 , Whenever it is necessary to relocate any privately- owned or City-o ncd utility conduits , lines , poles , mains , pipes and other such facilities located on private property, and such relocation is necessary to substantially improve or benefit both a State Highway and a City Street on a Federal Aid system and to conforn said facilities to the plans for the project , the reason- able expense of such relocation shall, unless otherceise specifi- cally provided herein, be shared on the following basis : The right-of-gray lines of the City streets connecting with the state highway shall beprojected to their intersections with the right-of-way line of the state highway. Each of the 'an les formed by these intersecting right-of-way line: small be bisected. The area within that half of the bise .:ted angle lying adjacent to the city street shall b-a the responsit.,ility of the City . The area -6- • within that half of the tisected angle lying ad,jacentto the state highway shall be the responsibility of the State . The cost of re- locating any facilities occupying the areas of responsibility of both City and State shall be shared proportionately by City and State on the basis of their location before construction. Where such relocation involves privately-owned facilities the work shall, in the first instance , be done or caused to be done by the State . Where such relocation involves City-owned facilities , the work shall, in the first instance , be done by the City . In either such case, the party doing or causing the work to be done in the first instance shall, upon completion of such work, submit to the other party an itemized statement in triplicate of the reasonable expense of such work. The said other party shall there- upon reimburse the party accomplishing the work in the first in- stance on the basis hereinabove set forth. 5. Whenever it is necessary to acquire right-of-way for a project to substantially improve or benefit both a state highway and a city street on a Federal Aid system, the sharing of the cost of acquisition of right-of-way shall be determined by bisecting the angle of the intersection of the present right-of-way bound- aries , by the method as explained in Paragraph 4 above , and that proportion of right-of-way acquisitin adjacent to each party ' s facility shall be its obligation. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be signed by their respective officials and have caused their respective seals to be affixed hereto as of the day and year hereinafter written. The City Council on the ,_ 'day of �tL.c 1971, adopted Resolution No . i/ - `j or Ordinance No . —, as the case may be , which authorized its City Officials to enter into this agreement . The project , the basis for the within agreement , was approved by the Oregon State Highway Commission on May 4 , 1971 , at which time the Secretary for the Commission was authrized and directed to sign the within agreement for and on behyylf of the Commission. Said authority is set forth in Volume 56, page 36118&9 , Minute Book of the Oregon State Highway Commission. APPROVED : CITY OF TIGARD, OREGON, by and AssisUnta;e,H ghway Engineer throu is City Officia Floyd Seetary Mayor Date) e By : , , f Recorder_pot,l.., s4 PROPOSED TOPICS PROJECT Z� N • I/.W. -�ICORAL I I !r. w Z LANDAU = .'.'/T. 1/ A t =ETZ T, _ r eN?Locusr sr. /(� T. /. ��Ek V 1 L[I > 0 M f W. MAP L[Al • r < > < .. 2a Z N0R_< �ZI N S.W. � MAPLE LLAP rn 7V�q V u M ; a. OAK S.W. OAK 9T. ; P 2 tory, GV - I—�O L_—_3TJ EJ t4.II�M►R° 1 I I � d SNApY 4S,°e = S WEA EPRUC[ F ST P lu S.W. r"a',. 3' AT. <: 1 vavE77l �r� VILLA I © i C6RC6TAF S Z _ ���.... n `� RIDGE fr. r MAN2ANITA !T. I I 1 i IT � I GREENBURG r - < I 1 1 MP / . 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OREGON INTERSTATE o III Pars.011— it Public Bldg ............. u S JOOL $Cho01 c:-Clty 11°II OREGON STATE HIGHWAY pE PARTMENT � <.-Courl Houee A—r tXHID OREP R DeVptL.b,.,y Slle t NLlblaly ANGE open lol .ei PopuMtion 2,4Bi ARRANGEMENT Slreel dedi eG bu,nn El Cly L-1. Rwtud July 1966 fN![T 2 OF A/M[[T3 CXTY Cw WC, f . Fs:.9 42 'a`ib„9.51:>'5....'yy•8� ['`8 is dtL G S�.%"I ,i 0.7 \d.S"lom.`i3'.:..3, m /53.,'it3 ��.'a3doea I'm L Sldadl °ki s3laao"�L'�26 C9rW'a� -.,. 8' 3 UG'ld» s / G Lla3tl.s'S: yi aCi Cr C�y�»��ex�HE "a�..r"�FI PICS C�O,�:r�ga��:�R�yCI,�}SIO--lUs 1�YT, V;icit-,p�a�/l�:,�xL4'�kZTIS.EC xC»v,co ,j S.17..q�f L'A�v lb �� C I•l �'us w 8� a'V dYl�d L Adsn�S�`-. C JJ)' J i".�6�b3c�:eYL+',bi,CZ V� p.�m:� ��BS�-=.t !i i'8-LlpS6.L7°1 ' S6 Tc<r d City C�DI-Incii I to c� w�yea it° deoire to tho traffic cagoty ma ca-pzacity on SJ% a Pacific WiMRBAG, tho City ir3 a v;=,nxr a vjc,acy of th­) Gott :'XU + n 'ion P'S--loci ation of /P >. "'.d. is :ties p ti E U, in U-1 of _n "jmrae,:u .G o �iOPIC S Plan"; vmd S va!Ma , $11,1192 ha P; boon allocat0d in Fed- z A O.II?ICS monoy fos the City o2 �RiJwc-d for the fiocvl yoz:ox 1971, Wa d tato City has kuOg ted for ito share of too p_:ojoc-�; c nt-0 a.0 contc: latccl by tha att acaacd �.gree entl IT I'lUIS0 VZD, 't ll,.C' Tigtlyd CAtY Commaii h rcuith P r_uvhOrize:e' tltc C-d c;��S:ie�a o- t��o atter i cd crjLec-_v:ma�t by V, t'��, r and Ci k..y jiocor6cr card dircctc the City PC-.-Anicl*rator to a zisai t r the agro v.'ta : G cti dor a3 oar �a O the City. n a 1971. 7 WIWI�- � City Rcorcx Cityf Tir %:fit TO: City Council FROM: Director of Public Works SUBJECT: Signalisation of Pacific Highway DATE: February 12, 1971 Three types of traffic light controls may be used on Pacific Highway. A Computorised B Multidialed Pretimed C Independently Actuated The existing traffic signals atMeyers, erton- Tigard Ramp, Hall Boulevard and Gree ad are independently operated actuated signals. The cost for installing each oraffic control system is shown below for modification as s new installations. (A) Computorisation tersections $1100000 Additional comms ri$ed ere ion, each 38,000 (B) Pretiming of 4 sting ersections 279000 Additional pret d into ctions, each 219000 (C) Kac e eta--o#8ting system -0- _�ddi Onal independently operated intersections 269000 The eat ted cost based on the bids received by Oregon State Highway arft ast year plus 10% for inflation, etc. Respectfully, Keith C. Thompson XCTjrb ,� U. R TIENT OF TRANSPORTATION HIGHWAY SOOETY JECT REPORT ledera ghway Administration AW Nat ona hwa Safety i Hig y f ty Bureau Project No. _ CD t!State Oregon D? cif Report ep • 71 Report No. FHWA Region Period of Report lna a. Purpose: / / Quarterly / / Monitoring / / Special /4�7/ Final b. Project Data: c. Personnel Contacted, Title, Location: Total Costs Budgeted $ 31,800.00 Total Costs to Date $ Audit performed July 16, 1971. Federal Funds Obligated $ 9 • 00 Federal Funds Claimed $ 77 Federal Funds Paid • 00 ep Grant Period from 6/12 to Pro ject Period from V i2/70 to —71111 11 1 d. scriptiQn of Proje anti j ro8ct Ob c ives: ti-rs- r - i-azrc�antr Arvey and Master Street Safety Plan Development to provide the necessary data for review of existing traffic operations as related to safety and efficiency. The plan will provide for policy and procedures for installation of traffic control devices and warrants for installation. Review will be made of capital improve- ments, and iterim improvements, as well as establishment of an inspection program. The progress is divided into three phases - planning, development and implementation. e. Project Objectives Completed: The project is complete and formal presentation was made to the Council July 26, 1971. f. Problems Encountered: See attached evaluation. g. Current Activity and Remarks: Project complete. Keith C. Thompson Prepared by: Director of Public Works - City of Tigard Name Title Organization b:- -Q q Jz C -r OF _ O OREGON STATE H o z HIGHWAY DIVISION 1859 P. 0. Box 25087 Portland, Uregon February 69 1973 S. W. 72nd. "eve. GPeenburg Road (Tigard) City of Tigard iacific Highway West Tigard, Oregon Washington County Contrast NO. 7682 Gentlement Final inspection has been held on the subject project andit was deterr,ntined that all contract work has been completed and is acceptable. .'.s a party to the contract A.greewent it is necessary that acceptance be also obtained from the City of Tigard. If the completed project is acceptable please sign the space provided and i*eturn as soon as possible tot Howard R. Harris Resident Bridge Engineer P. 0. Box 25087 Portland, Oregon 97225 City Represe ve One (1) extra copy of this letter is attached for your file. Yours trull Howard R. Harris Resident Bridge -n,ineer cc: L. Rulien a � y RECEIVED DEC 2 n 1971 OREGON STATE C CITY OF TIGARD " ' Z HIGHWAY DIVISION X859 HIGHWAY BUILDING • SALEM, OREGON • 97310 December 17, 1971 Mr. Stephen M. Telfer City Administrator City Hall Tigard, Oregon 97223 I PICS Project T-5025(14) W. 72nd Avenue-S.W. Greenburg Road Section cific Highway West Dear Mr. Telfer: l The Highway Commission opened bids December 16 on the subject TOPICS project. The apparent low bid was submitted by Kern Electric Company, Inc. of Albany. The anticipated cost based on the low bid is as follows: Contractor's bid $23,311 Anticipated additional item (flagging) 200 TOTAL $23,511 Engineering & Contingencies (14�%) 3,409 TOTAL $26,920 Estimated preliminary engineering 1,080 to date TOTAL $28,000 CICITY'S ADVANCE DEPOSIT: - - 0% of total is $5,600. �� � �x/.z y 7/ The contract for this project will be awarded upon receipt of the City's estimated share of the cost. Please make your check or warrant (in the amount of $5,600) payable to the Oregon State Highway Commission and forward it to Mr. H. S. Cox, County and City Engineer, State Highway Division, Salem, Oregon 97310. Very truly yours, H. S. Cox County and City Engineer By Ric and Bladorn Urban Program Engineer RB:ljt rJ .Y'� :. 9.1 1—�.... w....,o M.......og�� 2136 P.,..�.o.,�.. �,o.,Na.GCoUNT CITY OF TIGARD 'i Re: -TOPIC F- oOt f TIGARD. OREGON T- 02 1 S W. 7 96.=2911' +Avenue-$.W. teen D 2Z 19 1 1232 uRoad Se tion > acific Hi a W ��=e .i1 `a Coq**Asion _ :_5,600.00 - - , i ^ TIGARD BRANCH, TIGARD �!!.r.� `��y / --FUN'D ffUNiTLO STATES NATIONAL BAN --- , ._ --------- OF OREGON f IF INCORgECT PLEASE RETURN NO RECEIPT NECESSARY ------- - �: 1 2 3 2-0 2 9 0: 2 13 9!1' '� _.. CITY, OF TIGARD REQUISITION w TIGARD, OREGON THIS IS NOT A PURCHASE ORDER N O' b 7 PLEASE ORDER THE FOLLOWING: P.O. NO. SUGGESTED SUPPLIER' DATE DELIVERY TO DEPT STREET ADDRESS CITY& ZIP CODE DATE NEEDED ACCOUNT NO. QUANTITY DESCRIPTION UNIT PRICE AMOUNT SPECIAL INSTRUCTIONS TOTAL AMOUNT SIGNATURE APPROVED DEPT. HEAD APPROVED CITY RECORDER F RECEIVED OO � q� OREGON STATE SSP 23 1971 � ' : 0 CITY z HIGHWAY DIVISION OF TIGARD 1 59 HIGHWAY BUILDING • SALEM, OREGON • 97310 September 22, 1971 City of Tigard City Hall Tigard, Oregon 97223 Attention: Doris Hartig City Recorder Gentlemen: Attached for your records is a fully executed copy of an agreement covering a TOPICS project on S. W. 72nd Avenue-S.W. Greenburg Road on the Pacific Highway West. We have retained a fully executed copy of this agreement for the Commission' s files. Very truly yours, Floyd Qf.ery, Secretar� OREGON STATE HIGHWAY COMMISSION fkn Att.