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HomeMy WebLinkAboutCity Council Packet - 01/06/2026 CITY OF Tigard Business Meeting Ti gard AGENDA TIGARD CITY COUNCIL& LOCAL CONTRACT REVIEW BOARD MEETING DATE AND TIME: JANUARY 6, 2026- 6:30 p.m. Business Meeting MEETING LOCATION: Hybrid -City of Tigard -Town Hall - 13125 SW Hall Blvd., Tigard, OR 97223 PUBLIC NOTICE: In accordance with Oregon House Bill 2560, this will be a hybrid meeting where some Council, staff or public will participate in person and some will participate remotely. How to comment: •Written public comment may be submitted electronically at www.tigard-or.gov/Comments by noon the day before the meeting date. • If attending the meeting in person, please fill out the public comment sign-in sheet at the front of the room and come to the microphone when your name is called. • If you prefer to call in, please call 503-966-4101 when instructed to be placed in the queue. We ask that you plan on limiting your testimony to two minutes. •You may comment by video through the Teams app. Go to this link to learn how to participate by video: https://www.tigard-or.gov/your-government/video-public-testimony-registration Upon request, the City will endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by contacting: City Recorder Carol Krager at 503-718-2419 (voice)/carolk@tigard-or.gov or 503-684-2772 (TDD -Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA VIEW LIVESTREAM ONLINE: https://www.tigard-or.gov/boxcast CABLE VIEWERS: The City Council meeting will be shown live on Channel 21 (1st Tuesdays) and Channel 28 (2nd &4th Tuesdays) at 6:30 p.m. The meeting will be rebroadcast at the following times on Channel 28: Thursday 6:00 p.m. Friday 10:00 p.m. Saturday 7:30 p.m. Sunday 11:30 a.m. Monday 6:00 a.m. T• C►TY OF�rd Tigard Business Meeting AGENDA TIGARD CITY COUNCIL& LOCAL CONTRACT REVIEW BOARD MEETING DATE AND TIME: JANUARY 6, 2026- 6:30 p.m. Business Meeting MEETING LOCATION: Hybrid - City of Tigard -Town Hall - 13125 SW Hall Blvd.,Tigard, OR 97223 6:30 PM 1. BUSINESS MEETING A. Call to Order B. Roll Call C. Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items 2. OATH OF OFFICE FOR APPOINTED COUNCILOR TOM ANDERSON 6:35 p.m. estimated time 3. ELECTION OF COUNCIL PRESIDENT 6:40 p.m. estimated time 4. PUBLIC COMMENT 6:50 p.m. estimated time A. Public Comment—Written B. Public Comment— In Person C. Public Comment— Phone-In or Video 5. CITY MANAGER REPORT 7:00 p.m. estimated time 6. PRESENTATION OF POLICE AWARDS 7:05 p.m. estimated time 7. CONSENT AGENDA: (Tigard City Council & Local Contract Review Board)The Consent Agenda is used for routine items including approval of meeting minutes, contracts or intergovernmental agreements. Information on each item is available on the city's website in the packet for this meeting. These items may be enacted in one motion without separate discussion. Council members may request that an item be removed by motion for discussion and separate action.7:15 p.m. estimated time A. METRO 2040 PLANNING AND DEVELOPMENT GRANT B. INTERGOVERNMENTAL AGREEMENT WITH ODOT FOR FANNO CREEK REGIONAL TRAIL CROSSING SAFETY IMPROVEMENTS FOR OREGON COMMUNITY PATHS GRANT C. CONSIDER CONTRACT AWARD FOR TIGARD STREET LIGHT REPLACEMENT D. CONSIDER CONTRACT AWARD FOR 2025 ADA RAMP IMPROVEMENTS • Consent Agenda-Items Removed for Separate Discussion:Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. 8. CITY SPECIAL EVENTS CONTINUED DISCUSSION 7:20 p.m. estimated time 9. ECONOMIC DEVELOPMENT STRATEGIC PLAN UPDATE 7:40 p.m. estimated time 10. NON-AGENDA ITEMS 11. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 12. ADJOURNMENT 8:20 p.m. estimated time AIS-6010 2. Business Meeting Meeting Date: 01/06/2026 Length (in minutes): 5 Minutes Agenda Title: Oath of Office for Appointed Councilor Authored By: Carol Krager Presented By: City Recorder Krager Item Type: Update, Discussion, Direct Staff Information EXPLANATION OF ISSUE At the Council Meeting on December 9, 2025, Tom Anderson was selected to fill a council term of January 1 - December 31, 2026 and will be sworn in to this office at the first meeting of the year. ACTION REQUESTED Ceremonial Oath. No action requested. BACKGROUND INFORMATION A council position became open when Councilor Yi-Kang Hu was selected to fill the remaining term of former Mayor Lueb, who resigned on September 9, 2025. The Council opened the vacant position to the public and by the November 20, 2025 deadline, 14 community members had applied. Council discussed the applications at the meeting on December 2, 2025 and selected the finalists for interviews which were scheduled for the December 9, 2025 Council meeting. On that date, the Council interviewed the finalists and appointed Tom Anderson for the term of January 1—December 31, 2026. Tigard Municipal Court Judge Oberdorfer will officiate the swearing in of Tom Anderson to the position of Councilor. He will join the other council members at the dais after taking the oath of office. ALTERNATIVES& RECOMMENDATION N/A ADDITIONAL RESOURCES N/A Attachments No file(s) attached. AIS-6009 3. Business Meeting Meeting Date: 01/06/2026 Length (in minutes): 10 Minutes Agenda Title: Election of Council President Authored By: Shelby Rihala Presented By: Mayor Hu Item Type: Motion Requested Information EXPLANATION OF ISSUE Council will elect a Council President for a one-year term ending December 31, 2026. ACTION REQUESTED Nominate and elect a Council President. BACKGROUND INFORMATION Tigard City Charter Section 3.4-Council President- states, "Council will elect a Council President at its first meeting each year. The Council President will perform the duties of the office of Mayor in the Mayor's absence and may perform other duties of Mayor at the Mayor's request. In the event the Mayor is unavailable to serve, the Council President will serve as the Mayor Pro Tempore. If the Council President vacates the position, the Council will elect a Council President to serve in that position until the next Council President is elected pursuant to this Section." While the former Charter required this vote be by written ballot, that was intentionally removed in the City's current Charter. In practice, the Council President also joins the monthly Transportation Strategy Team meetings, advisory to the Mayor on upcoming regional transportation discussions. ALTERNATIVES& RECOMMENDATION N/A ADDITIONAL RESOURCES N/A Attachments No file(s) attached. SUPPLEMENTAL PACKET FOR (DA E OF MEETING) Tigardc' Written Public Comment for January 6, 2026 Tigard City Council Meeting Name: Topic: 1. Jackie Sipoloa Land Use Application for Bull Mountain Apartments and its potential impacts on 99W&Bull Mountain Road intersection traffic 2. Michael Hendrickson Special Event Priorities 3. Michael Hendrickson Fanno Creek Regional Trail Crossing at Hall Blvd. and Omara Street Carol Krager From: City of Tigard, OR <webteam@tigard-or.gov> Sent: Sunday, December 28, 2025 5:56 PM To: Carol Krager; Lindsay Bartholomew; Webteam; Corinne Alladin Subject: *NEW SUBMISSION* City Council Public Comment Form City Council Public Comment Form Submission#: 4541541 IP Address: 73.67.146.91 Submission Date: 12/28/2025 5:56 Survey Time: 12 minutes, 32 seconds You have a new online form submission. Note: all answers displaying"*****"are marked as sensitive and must be viewed after your login. Name Jackie Sipoloa Email Complete Address Tigard,OR 97224 Which agenda item or topic are you commenting on? (Comments are due by Monday at noon) Project:Bull Mountain Apartments. Case Number:SLR2025-0005,C-ADJ2025-0003,C-ADJ2025-004, C-ADJ2025-0012,C-SDR2025- 001 Comments I recently became aware of the land use application for Bull Mountain Apartments.The proposed site is already quite problematic for traffic.The 99/ Bull Mountain Road intersection is already a bottleneck. Being one of the few roads on/off the mountain, it's very often blocked with traffic.In the mornings,the line of traffic completely stopped waiting to get to 99,sometimes even blocks the intersection.It's always troubled me, because if there were a crisis or emergency,people would be trapped on bull mountain road,with very few options to get off the road and onto 99. I've lived on Bull Mountain for 5 years now and it has only gotten worse and getting off on Bull Mountain an onto 99 every morning is a daily struggle.Adding more cars and traffic to that intersection in particular will only make an existing problem, much,much worse.That intersection simply is not built to handle such a dramatic influx of traffic. I understand and support the need for more housing,however this particular location simply cannot support it without negative impacts to existing neighbors. I am hopeful an alternative location with multiple access points and intersections that can support the increased traffic,will be considered.Thank you for your time. Attachment Supporting Documents/Images Thank you, City of Tigard This is an automated message generated by Granicus.Please do not reply directly to this email. 1 Carol Krager From: City of Tigard, OR <webteam@tigard-or.gov> Sent: Friday,January 2, 2026 9:09 AM To: Carol Krager; Lindsay Bartholomew; Webteam; Corinne Alladin Subject: *NEW SUBMISSION* City Council Public Comment Form City Council Public Comment Form Submission#: 4548922 IP Address: 50.45.243.71 Submission Date: 01/02/2026 9:09 Survey Time: 24 seconds You have a new online form submission. Note:all answers displaying"*****"are marked as sensitive and must be viewed after your login. Name Michael Hendrickson Email Complete Address Tigard,OR 97223 Which agenda item or topic are you commenting on? (Comments are due by Monday at noon) CITY SPECIAL EVENTS CONTINUED DISCUSSION Comments I am concerned that the vision of the city events doesn't do the most good for all the citizens in Tigard.This is evident from the attendances and money spent on the events in Tigard.Tigard could go down the road of having events for every different organization that exists in Tigard,however this doesn't provide the most benefit for everyone in Tigard. I would suggest that that the City pare the events back to 2 events,The 4th of July(We all live in the United States)and also a celebration of Tigard (We all live in Tigard). I know it probably doesn't make the most sense to have it on the date when Tigard was incorporated(Sept 11)but having something close to celebrate Tigard being a city. It should be something that all Tigard citizens should be proud of being a citizen of Tigard. I would also argue that it would increase civic engagement in Tigard.Also, I would propose that Tigard change the 4th of July celebration back to fireworks.The drone show was very poorly implemented,and the images were not celebrating the country. It could have easily been the same show for any other day in Tigard.Changing to this format will save cost to the city and increase the community engagement and sense of pride to be a part of Tigard and the United States. Attachment Supporting Documents/Images Thank you, City of Tigard This is an automated message generated by Granicus.Please do not reply directly to this email. 1 Carol Krager From: City of Tigard, OR <webteam@tgard-or.gov> Sent: Friday,January 2, 2026 9:07 AM To: Carol Krager; Lindsay Bartholomew; Webteam; Corinne Alladin Subject: *NEW SUBMISSION* City Council Public Comment Form City Council Public Comment Form Submission#: 4548915 IP Address: 50.45.243.71 Submission Date: 01/02/2026 9:06 Survey Time: 32 seconds You have a new online form submission. Note:all answers displaying"*****"are marked as sensitive and must be viewed after your login. Name Michael Hendrickson Email Complete Address Tigard, OR 97223 Which agenda item or topic are you commenting on? (Comments are due by Monday at noon) IGA-ODOT Fanno Creek Trail at Hall Blvd Comments I have some concerns about the crossing at SW Omara and SW Hall. My first concern is that this crossing is based on the SW Hall visioning document.This is a vision not a design document,it is what things could look like.In the visioning document it says regarding the crossing at SW Omara"potential crosswalk improvements"(pg. 25& pg.50), Hall Blvd Visioning Document)and "Enhanced crossing opportunity with potential implementation of a rectangular rapid flashing beacon"(pg.40, Hall Blvd Visioning Document) also there is mention of the grant on pg.55. My question is what data warrants the implementation of this project? What is the pedestrian traffic data that requires a crossing at SW Omara and SW Hall?Also,there it isn't a definitive statement in the document, it uses words like"potential".There are existing crossings 300 feet or so in either direction.The response that was heard in the Dec 2025 TTAC meeting was that the City didn't want people to walk 300 ft to the light or crossing and 300 ft to the library.If this is truly the case,why aren't there RRFB at every cross walk in Tigard?Hall Visioning Document-https://www.tigard- or.gov/home/showpublisheddocu ment/4040/638436073906370000 Attachment Supporting Documents/Images Thank you, City of Tigard This is an automated message generated by Granicus.Please do not reply directly to this email. 1 AGENDA ITEM NO. 4.B— PUBLIC COMMENT DATE:January 6, 2026 (Limited to 2 minutes or less, please) This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record.The names and cities of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes,which is a public record. Please review the "Tigard City Council Protocol for Public Comment." NAME &CITY YOU LIVE IN TOPIC Please Print Name City Topic: Please spell your name as it sounds if it will help the presiding officer pronounce: Optional: If you want a response from staff, please leave your _...__..__._..__.......___.. contact information: Check one: Phone or email For❑ Against ❑ Neutral 0 Name City Topic: Please spell your name as it sounds if it will help the presiding officer pronounce: Optional: If you want a response from staff, please leave your contact information: Check one: Phone or email For 0 Against 0 Neutral 0 Name City Topic: Please spell your name as it sounds if it will help the presiding officer pronounce: Optional: If you want a response from staff, please leave your contact information: Check one: Phone or email For 0 Against 0 Neutral 0 Name City Topic: Please spell your name as it sounds if it will help the presiding officer pronounce: Optional: If you want a response from staff, please leave your contact information: Check one: Phone or email For❑ Against 0 Neutral 0 SUPPLEMENT O2c0 ACKET FOR � I � ! Z (DATE OF CGS Pond ei„ Tigard i JAN , JAN JAN CITY 15 lii _ 17 - 17 • MANAGER'S tl 4 . R9goitt .P . 7'4' "GIL Lutie L a,, ............. ............„ . ............... . DAYS Sri 12:00 PM-3:00 PM 10:00 AM 12:30 PM 1:00 PM 3:00 PM c!!! MLK:Clean Senior MLK:Sort Donations MLK:Craft Buttons& Center More (41) e . SERVICE JAN JAN JAN cr,? 18 19 SF 19 di 1:00 PM 3:00 PM 9:00 AM 11:00 AM 1:00 PM 3:00 PM MLK Days of Service ---1 MLK:Promote Kindness MLK:Craft Valentines MLK:Make Sack Lunches Jan 15-19, 2026 Through Art Learn more at www.tigard-or.gov/your-government/volunteer/mlk-weekend-of-service AIS-6029 6. Business Meeting Meeting Date: 01/06/2026 Length (in minutes): 10 Minutes Agenda Title: Presentation of Police Awards Authored By: James McDonald Presented By: Police Chief McDonald Item Type: Receive and File Information EXPLANATION OF ISSUE Police Chief McDonald will present Police Department awards. Awards will include: Unit Citation, Lifesaving Medal, Commendation Medal, Distinguished Service Medal, Officer of the Year, Supervisor of the Year, and Professional Support Staff of the Year. ACTION REQUESTED No formal action requested. BACKGROUND INFORMATION The Police Department presents awards at Council Meetings periodically, as they have department members earn awards. ALTERNATIVES & RECOMMENDATION N/A ADDITIONAL RESOURCES N/A Attachments No file(s) attached. AIS-6056 7. A. Business Meeting Meeting Date: 01/06/2026 Length (in minutes): Consent Item Agenda Title: Metro 2040 Planning and Development Grant Authored By: Brittany Gada Presented By: Senior Planner Gada Item Type: Resolution Information EXPLANATION OF ISSUE City Council will consider a grant support resolution for the city's application to Metro for a 2040 Planning and Development Grant. This grant would be used to fund project-related costs for a study of the city's current Tax Increment Financing (TIF) Districts in the Tigard Triangle and Downtown Tigard, and assess the feasibility of creating a new Tax Increment Financing (TIF) District in River Terrace 2.0. ACTION REQUESTED Staff requests City Council approve the grant support resolution. BACKGROUND INFORMATION On November 18, 2025, City Council approved a grant support resolution for a Department of Land Conservation and Development (DLCD)Technical Assistance Grant to fund Tigard's TIF Districts Update project. However,the project was not awarded DLCD Technical Assistance Grant funds. As a result, staff seeks Council's support to pursue a Metro 2040 Planning and Development Grant award. The Tigard TIF Districts Update project would assess the performance of Tigard's two existing Tax Increment Financing districts and make recommendations for necessary changes to boundaries, projects, and financing plans. The project will also assess the feasibility of adding a new TIF District in River Terrace 2.0, including recommendations for a boundary, maximum indebtedness, and project list to support commercial and mixed-use development as well as affordable housing. The goal of this assessment project is to further the city's economic and community development priorities to address the unique needs, opportunities, and challenges in these areas of the city. In the Downtown and Tigard Triangle TIF Districts, we plan to identify recommendations for existing boundaries, projects, and programs to enhance and support private investment in, and revitalization of, these areas. In the River Terrace 2.0 area, the goal of the project is to inform policy decisions on the establishment of a new TIF District to provide financial support for private development aligned with the economic and housing objectives of the River Terrace 2.0 Community Plan. Specifically, the project would consider strategic infrastructure investments that could support the development of planned commercial areas including a larger area intended for an anchor grocery retail and supportive retail and services, development incentives for mixed-use development, and financial support for affordable and workforce housing needed to meet city and community priorities for the area given the challenges of developing in a greenfield area.The creation of a TIF District in River Terrace 2.0 would be one part of a multi-pronged strategy to create a walkable, complete community with housing options to meet everyone's needs and incomes with multiple commercial centers to provide services and business opportunities in the area.This work would build on one of the recommended strategies that was identified in the River Terrace 2.0 Housing Plan. The establishment of a River Terrace 2.0 TIF District would be a standalone project separate from the ongoing River Terrace 2.0 Community Plan project, but would directly support the goals and implementation needs of the Community Plan. Grant funds would support the assessments and plans needed to confirm whether new or updated TIF Districts are recommended. Grant funds would neither require nor directly support any adoption process that would be needed after completion of grant-supported work if updates to Tigard's TIF Districts are recommended. ALTERNATIVES& RECOMMENDATION City Council could decide not to support the grant resolution. As there are no city funds available to support this project and the DLCD Technical Assistance Grant was not awarded, this would prevent the city from completing an analysis of existing and potential TIF Districts. ADDITIONAL RESOURCES N/A Attachments Metro Grant Support Resolution CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 26- A RESOLUTION OF SUPPORT OF AN APPLICATION FOR A METRO 2040 PLANNING AND DEVELOPMENT GRANT TO FUND A FEASIBILITY STUDY FOR THE CREATION OF A NEW TAX INCREMENT FINANCING (TIF) DISTRICT IN RIVER TERRACE 2.0 AND AN ASSESSMENT OF EXISTING TIF DISTRICTS WHEREAS, Metro has a new cycle of funding available for the 2040 Planning and Development Grant program, which has targeted funds to support efforts to remove barriers to housing development, support economic growth, and promote planning that makes land ready for development;and WHEREAS, the City is currently completing the River Terrace 2.0 Community Plan project to plan for the development of an Urban Growth Boundary expansion area, approved by Metro on February 2, 2023; and WHEREAS, the City last conducted an update to the Downtown Urban Renewal Plan in 2021, and the Tigard Triangle Urban Renewal Plan has not been updated since its adoption in 2017; and WHEREAS, the River Terrace 2.0 Housing Plan identified the creation of a TIF District as a potential strategy to support infrastructure investments and development assistance for developments aligned with mixed- income housing and economic development goals of the River Terrace 2.0 Community Plan; and WHEREAS, the City seeks to support the housing and economic development goals and implementation of the River Terrace 2.0 Community Plan and to further the City's economic and community development goals citywide; and WHEREAS, the grant would fund direct project-related costs to prepare an economic analysis and new or updated urban renewal plans to assess the feasibility of and inform policy decisions on potential changes to existing TIF Districts and the establishment of a new TIF District in River Terrace 2.0. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: Council supports the submittal of an application for a Metro 2040 Planning and Development Grant to fund the TIF District Update Project to support housing and economic development goals of the City. SECTION 2: This resolution is effective immediately upon passage. PASSED: This day of 2026. Mayor- City of Tigard ATTEST: City Recorder- City of Tigard RESOLUTION NO. 26- Page 1 AIS-6061 7. B. Business Meeting Meeting Date: 01/06/2026 Length (in minutes): Consent Item Agenda Title: Intergovernmental Agreement with ODOT for Fanno Creek Regional Trail Crossing Safety Improvements for Oregon Community Paths Grant Authored By: Courtney Furman Presented By: Principal Engineer Furman Item Type: Motion Requested Information EXPLANATION OF ISSUE An Intergovernmental Agreement (IGA) with ODOT(Oregon Department of Transportation) is required for project delivery to receive Oregon Community Paths grant funding for the Fanno Creek Regional Trail Crossing Safety Improvements. The project is included in the Capital Improvement Plan as CIP 95083.The project would support a safer roadway crossing for non-motorized users on the Fanno Creek Regional Trail at Hall Boulevard. The existing Fanno Creek trail crossing at SW Hall Boulevard has a history of crashes and near misses related to the trail crossing, sight distance is limited, and the existing pedestrian-activated beacon is non-compliant.The proposed improvements include the installation of a rectangular rapid flashing beacon (RRFB), curb extensions, upgraded lighting, improved safety signage and pavement markings. City staff first brought a draft version of this IGA to council for consideration in February 2025 and are returning with the final version recently provided by ODOT. ACTION REQUESTED Approval of the IGA with ODOT in support of the project. BACKGROUND INFORMATION Dates of Previous and Potential Future Considerations This project was identified in Tigard's Transportation System Plan. Public Involvement There was a thorough public involvement process as part of both the Tigard Transportation System Plan and the Hall Boulevard Corridor Visioning Project. Impacts (Community, Budget, Policies and Plans/Strategic Connection) The crossing improvement will contribute to the larger regional trail network and will support the vision statement in Tigard's Strategic Plan: "Tigard: an equitable community that is walkable, healthy, and accessible for everyone." ALTERNATIVES& RECOMMENDATION Approval of the IGA with ODOT is recommended. If the IGA is not approved, the project will not be able to complete design, which is currently underway through ODOT project delivery as well as start construction, and the City will be unable to receive the grant funding. ADDITIONAL RESOURCES N/A Fiscal Impact Cost: $1,115,069 Budgeted (yes or no): Yes Where Budgeted (department/program): CIP 95083—Fanno Creek Regional Trail Crossing Safety Improvements Additional Fiscal Notes: Total Project Cost: $1,115,069 Oregon Community Paths (OCP) Grant: $1,000,069 City of Tigard Cost: $115,000 (for internal project management and project match) Attachments IGA-ODOT Fanno Creek Trail at Hall Blvd Misc. Contracts and Agreements No. 73000-00036532 A156-G092921 ODOT Delivered Federal Project On Behalf of City of Tigard Project Name: OR141 (SW Hall Blvd); Fanno Creek Trail — SW Omara St Key Number: 23509 THIS AGREEMENT ("Agreement") is made and entered into by and between the STATE OF OREGON, acting by and through its Department of Transportation, hereinafter referred to as "State" or "ODOT," and the City of Tigard, acting by and through its governing body, hereinafter referred to as "Agency," both herein referred to individually as "Party' and collectively as "Parties." RECITALS 1. By the authority granted in Oregon Revised Statute (ORS) 190.110, 366.572 and 366.576, state agencies may enter into cooperative agreements with counties, cities and units of local governments for the performance of any or all functions and activities that a party to the Agreement, its officers, or agents have the authority to perform. 2. Agency has agreed that State will deliver two enhanced pedestrian crossings at the Fanno Creek Trail Crossing (MP 5.64), and the SW Omara St. crossing (MP 5.80) of OR141 (SW Hall Blvd), Project key number 23509. 3. OR141(SW Hall Blvd) is under the jurisdiction and control of the State. The Fanno Creek Trail and SW Omara St. are under the jurisdiction and control of Agency. 4. The ongoing maintenance responsibilities for the OR141(SW Hall Blvd); Fanno Creek Trail — SW Omara St. Project key number 23509 will be further delineated in this agreement. 5. The Parties previously entered into Cooperative Improvement Agreement Number 24745, under which Agency delivered crosswalk improvements at the Fanno Creek Regional Trail / OR141 (SW Hall Blvd) MP 5.64 location. Agreement number 24745 includes Agency maintenance responsibilities at the MP 5.64 location where the Fanno Creek Regional Trail crosses OR141(Hall Blvd). This Agreement No. 36532 addresses additional improvements at this same location and does not alter the Parties' prior maintenance obligations under Agreement No. 24745. 6. The Parties previously entered into Agreement Number 31030, under which Agency constructed sections of the Fanno Creek Regional Trail and trailhead improvements on ODOT right of way at the Fanno Creek Regional Trail / OR141 (SW Hall Blvd) MP 5.64 location. Agreement number 31030_did not address maintenance responsibilities for the improvements on ODOT right of way, so the Parties desire to address maintenance of these improvements in this Agreement (Agreement No. 36532). Agency/State Agreement No. 73000-00036532 7. The Stewardship and Oversight Agreement On Project Assumption and Program Oversight By and Between Federal Highway Administration, Oregon Division and the State of Oregon Department of Transportation ("Stewardship Agreement") documents the roles and responsibilities of the State with respect to project approvals and responsibilities regarding delivery of the Federal Aid Highway Program. This includes the State's oversight and reporting requirements related to locally administered projects. The provisions of that agreement are hereby incorporated and included by reference. NOW THEREFORE the premises being in general as stated in the foregoing Recitals, it is agreed by and between the Parties hereto as follows: TERMS OF AGREEMENT 1. Under such authority,Agency and State agree to State delivering crossing improvements on OR141 (SW Hall Blvd)at the Fanno Creek Trail (MP 5.64)and SW Omara Street (MP 5.80) (the "Project"). The location of the Project is approximately as shown on the maps attached hereto, marked "Exhibit A", and by this reference made a part hereof. The Project includes the following improvements: a. Fanno Creek Trail Crossing (MP 5.64): Replace both existing flashing beacons on mast arms with a pair of Rectangular Rapid-Flashing Beacon ("RRFB") including required wiring and signage. Install two new luminaires, one East and one West about 50 feet from the signal poles. Curb extensions ("bulb outs") will be constructed at the Fanno Creek Trail crossing to reduce overall crossing times and improve safety. b. SW Omara Street Crossing (MP 5.80): Installation of two new roadside mounted RRFB's, signage, and two luminaires. A new signal cabinet will be needed and likely installed at the northwest corner of the Hall Blvd / SW Omara St intersection. A median pedestrian refuge island will be constructed at the Omara St intersection. The crosswalk between Ramp 2.2 and 3.1 will be closed, as shown in red-and-white crosshatching on Figure 2 in Exhibit A. 2. Agency agrees that, if State hires a consultant to design the Project, State will serve as the lead contracting agency and contract administrator for the consultant contract related to the work under this Agreement. 3. Project Costs and Funding. Pfau Total SW Off.Sys Biked SW Off-Sys Bik.Ped CDS/Earmark COS/Earmark SBSS06,Appn.058 Flx It RI Fix-It RI Phase Current STIP Year Estimated Cost FEDERAL Match-LOCAL FEDERAL Match-STATE STATE FEDERAL Match-STATE PE 2024 $550,000.00 $295,466.67 5228,392.76 $26,140.57 CIt 2026 $2,228,885.87 $1,000,069.00 $114,462.40 $1,000,000.00 $114,454,47 TOTALS: $2,778,985.87 $1,000,069.CO $114,462.40 $1,000,000.00 $114,454.47 $295,466,67 $228,392.76 $26,140.57 Federal Total: $2,228,461.76 State Total: $436,061.71 Loal Total: $114,462 40 TOTAL: $2,778,985.87 2 Agency/State Agreement No. 73000-00036532 a. The total Project cost is estimated at $2,778,985.87, which is subject to change. Funding for this Project includes federal and state funds. i. Federal funds for this project are limited to $2,228,461.76. ii. Agency is responsible for the 10.27 percent match for the $1,000,069.00 in SW Off-System BikePed federal funds totaling $114, 462.40. iii. State funds for this project include $295,466.67 in Senate Bill (SB)5506 funds. iv. State shall be responsible for the 10.27 percent match for the $228,392.76 federal Fix-It Region 1 funds which totals $26,140.57. v. State shall be responsible for the 10.27 percent match for the $1,000,000.00 federal Earmark funds which totals $114,454.47. vi. State is responsible for all remaining costs and overages, including any non-participating costs. vii. Any unused funds obligated to this Project will not be paid out by State and will not be available for use by Agency for this Agreement or any other projects. "Total Project Cost" means the estimated cost to complete the entire Project, and includes any federal funds, state funds, local matching funds, and any other funds. b. With the exception of Americans with Disabilities Act of 1990-related design standards and exceptions, State shall consult with Agency on Project decisions that impact Total Project Cost involving the application of design standards, design exceptions, risks, schedule, and preliminary engineering charges, for work performed on roadways under local jurisdiction. State will allow Agency to participate in regular meetings and will use all reasonable efforts to obtain Agency's concurrence on plans. State shall consult with Agency prior to making changes to Project scope, schedule, or budget. However, State may award a construction contract up to ten (10) percent (%) over engineer's estimate without prior approval of Agency. c. Federal funds under this Agreement are provided under Title 23, United States Code. d. ODOT does not consider Agency to be a subrecipient or contractor under this Agreement for purposes of federal funds. The Catalog of Federal Domestic Assistance (CFDA) number for this Project is 20.205, title Highway Planning and Construction. Agency is not eligible to be reimbursed for work performed under this Agreement. e. State will submit the requests for federal funding to the Federal Highway Administration (FHWA). The federal funding for this Project is contingent upon 3 Agency/State Agreement No. 73000-00036532 approval of each funding request by FHWA. Any work performed outside the period of performance or scope of work approved by FHWA will be considered nonparticipating and paid for at Agency expense. f. Agency guarantees the availability of Agency funding in an amount required to fully fund Agency's share of the Project. 4. The term of this Agreement shall begin on the date all required signatures are obtained and shall terminate upon completion of the Project and final payment or ten (10)calendar years following the date all required signatures are obtained, whichever is sooner. 5. State and Agency desire to specify the ongoing maintenance responsibilities for this Project including improvements made on ODOT right of way. a. Agency is responsible for maintaining the following, at its own expense: i. Portions of the Fanno Creek Regional Trail and Trailhead located within ODOT's OR141 (SW Hall Blvd) right of way: -All maintenance and maintenance costs for the Project Fanno Creek Regional Trailhead facilities adjoining the state highway including utilities, curbs, seat wall, trail and sidewalk ramps, and paved connections leading to the crosswalk. -All maintenance for trailhead signage and lighting installed as part of the Project. b. ODOT is responsible for maintaining the following at both the Fanno Creek trail crossing and the SW Omara Street crossing locations, at its own expense: - Front of curb-to-curb pavement - Striping -All maintenance from face of curbs to right of way line adjacent to motor vehicle travel lanes. -All maintenance and operation for all illumination and traffic signals installed as part of the Project. 6. Termination. a. This Agreement may be terminated by mutual written consent of both Parties. 4 Agency/State Agreement No. 73000-00036532 b. State may terminate this Agreement upon 30 days' written notice to Agency. c. State may terminate this Agreement effective upon delivery of written notice to Agency, or at such later date as may be established by State, under any of the following conditions: i. If Agency fails to provide services called for by this Agreement within the time specified herein or any extension thereof. ii. If Agency fails to perform any of the other provisions of this Agreement or so fails to pursue the work as to endanger performance of this Agreement in accordance with its terms, and after receipt of written notice from State fails to correct such failures within ten (10) days or such longer period as State may authorize. iii. If Agency fails to provide payment of its share of the cost of the Project. iv. If State fails to receive funding, appropriations, limitations or other expenditure authority sufficient to allow State, in the exercise of its reasonable administrative discretion, to continue to make payments for performance of this Agreement. v. If federal or state laws, regulations or guidelines are modified or interpreted in such a way that either the work under this Agreement is prohibited or if State is prohibited from paying for such work from the planned funding source. d. Any termination of this Agreement shall not prejudice any rights or obligations accrued to the Parties prior to termination. 7. Americans with Disabilities Act Compliance: a. When the Project scope includes work on sidewalks, curb ramps, or pedestrian- activated signals or triggers an obligation to address curb ramps or pedestrian signals, the Parties shall: i. Utilize ODOT standards to assess and ensure Project compliance with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 as amended (together, "ADA"), including ensuring that all sidewalks, curb ramps, and pedestrian-activated signals meet current ODOT Highway Design Manual standards; ii. Follow ODOT's processes for design, construction, or alteration of sidewalks, curb ramps, and pedestrian-activated signals, including using the ODOT Highway Design Manual, ODOT Design Exception process, ODOT Standard Drawings, ODOT Construction Specifications, providing a temporary pedestrian accessible route plan and current ODOT Curb Ramp Inspection form; iii. At Project completion, send a completed ODOT Curb Ramp Inspection Form 734-5020 to the address on the form as well as to State's Project Manager for 5 Agency/State Agreement No. 73000-00036532 each curb ramp constructed or altered as part of the Project. The completed form is the documentation required to show that each curb ramp meets ODOT standards and is ADA compliant. ODOT's fillable Curb Ramp Inspection Form and instructions are available at the following address: https://www.oregon.gov/ODOT/Engineering/Pages/Accessibility.aspx; and b. Agency shall ensure that any portions of the Project under Agency's maintenance jurisdiction are maintained in compliance with the ADA throughout the useful life of the Project. This includes, but is not limited to, Agency ensuring that: i. Pedestrian access is maintained as required by the ADA, ii. Any complaints received by Agency identifying sidewalk, curb ramp, or pedestrian-activated signal safety or access issues are promptly evaluated and addressed, iii. Agency, or abutting property owner, pursuant to local code provisions, performs any repair or removal of obstructions needed to maintain the facility in compliance with the ADA requirements that were in effect at the time the facility was constructed or altered, iv. Any future alteration work on Project or Project features during the useful life of the Project complies with the ADA requirements in effect at the time the future alteration work is performed, and v. Applicable permitting and regulatory actions are consistent with ADA requirements. c. Maintenance obligations in this section shall survive termination of this Agreement. 8. State shall ensure compliance with the Cargo Preference Act and implementing regulations (46 CFR Part 381)for use of United States-flag ocean vessels transporting materials or equipment acquired specifically for the Project. Strict compliance is required, including but not limited to the clauses in 46 CFR 381.7(a) and (b) which are incorporated by reference. State shall also include this requirement in all contracts and ensure that contractors include the requirement in their subcontracts. 9. Agency grants State the right to enter onto Agency right of way for the performance of duties as set forth in this Agreement. 10.The Parties acknowledge and agree that State, the Oregon Secretary of State's Office, the federal government, and their duly authorized representatives shall have access to the books, documents, papers, and records of the Parties which are directly pertinent to the specific Agreement for the purpose of making audit, examination, excerpts, and transcripts for a period of six(6)years after completion of the Project and final payment. Copies of applicable records shall be made available upon request. Payment for costs of copies is reimbursable by the requesting party. 6 Agency/State Agreement No. 73000-00036532 11.The Special and Standard Provisions attached hereto, marked Attachments 1 and 2, respectively, are incorporated by this reference and made a part hereof. The Standard Provisions apply to all federal-aid projects and may be modified only by the Special Provisions. The Parties hereto mutually agree to the terms and conditions set forth in Attachments 1 and 2. In the event of a conflict, this Agreement shall control over the attachments, and Attachment 1 shall control over Attachment 2. 12.Agency shall assume sole liability for Agency's breach of any federal statutes, rules, program requirements and grant provisions applicable to the federal funds, and shall, upon Agency's breach of any such conditions that requires the State to return funds to FHWA, hold harmless and indemnify the State for an amount equal to the funds received under this Agreement. 13.Agency and State are the only parties to this Agreement and are the only parties entitled to enforce its terms. Nothing in this Agreement gives, is intended to give, or shall be construed to give or provide any benefit or right,whether directly, indirectly or otherwise, to third persons unless such third persons are individually identified by name herein and expressly described as intended beneficiaries of the terms of this Agreement. 14.State and Agency hereto agree that if any term or provision of this Agreement is declared by a court of competent jurisdiction to be invalid, unenforceable, illegal or in conflict with any law, the validity of the remaining terms and provisions shall not be affected, and the rights and obligations of the Parties shall be construed and enforced as if the Agreement did not contain the particular term or provision held to be invalid. 15.Notwithstanding anything in this Agreement or implied to the contrary, the rights and obligations set out in the following paragraphs of this Agreement shall survive Agreement expiration or termination, as well as any provisions of this Agreement that by their context are intended to survive: Terms of Agreement Paragraphs 3. (Funding), 5. (Maintenance), 6. (Termination), 7. (ADA maintenance), 10-15, 18 (Integration, Merger; Waiver); and Attachment 2, paragraphs 1 (Project Administration), 7, 9, 11, 13 (Finance), and 38-42 (Maintenance and Contribution). 16.Agency certifies and represents that the individual(s) signing this Agreement has been authorized to enter into and execute this Agreement on behalf of Agency, under the direction or approval of its governing body, commission, board, officers, members or representatives, and to legally bind Agency. 17.This Agreement may be executed in several counterparts all of which when taken together shall constitute one agreement binding on all Parties, notwithstanding that all Parties are not signatories to the same counterpart. Each copy of this Agreement so executed shall constitute an original. 18.This Agreement and attached exhibits constitute the entire agreement between the Parties on the subject matter hereof. In the event of conflict, the body of this Agreement and the attached exhibits will control over Project application and documents provided by Agency to State. There are no understandings, agreements, or representations, oral 7 Agency/State Agreement No. 73000-00036532 or written, not specified herein regarding this Agreement. No waiver, consent, modification or change of terms of this Agreement shall bind either party unless in writing and signed by both Parties and all necessary approvals have been obtained. Such waiver, consent, modification or change, if made, shall be effective only in the specific instance and for the specific purpose given. The failure of State to enforce any provision of this Agreement shall not constitute a waiver by State of that or any other provision. Notwithstanding this provision, the Parties may enter into a Right Of Way Services Agreement in furtherance of the Project. 19.State's Contract Administrator for this Agreement is Robert DeVassie, ODOT— Region 1 HQ, 123 NW Flanders St, Portland OR 97209, (503) 731-4996, Robert.J.DEVASSIEodot.oregon.gov, or assigned designee upon individual's absence. State shall notify the other Party in writing of any contact information changes during the term of this Agreement. 20.Agency's Contract Administrator for this Agreement is Courtney Furman, 13125 SW Hall Blvd, Tigard, Oregon, 97223, 503-278-0640, Courtney.furman(a�tigard-or.gov or assigned designee upon individual's absence. Agency shall notify the other Party in writing of any contact information changes during the term of this Agreement. Signature Page to Follow 8 Agency/State Agreement No. 73000-00036532 THE PARTIES, by execution of this Agreement, hereby acknowledge that their signing representatives have read this Agreement, understand it, and agree to be bound by its terms and conditions. This Project is in the 2024-2027 Statewide Transportation Improvement Program (STIP), (Key #23509) that was adopted by the Oregon Transportation Commission on July 13, 2023 (or subsequently by amendment to the STIP). CITY OF TIGARD, by and through its STATE OF OREGON, by and through governing body its Department of Transportation By By Region 1 Manager Title Date Date APPROVAL RECOMMENDED By By Title Oregon Community Paths Program Manager Date Date LEGAL REVIEW APPROVAL (If required in Agency's process) By Region 1 Maintenance Manager By Agency Counsel Date Date By State Traffic Engineer Agency Contact: Courtney Furman, Principal Engineer Date 13125 SW Hall Blvd. Tigard, OR 97223 APPROVED AS TO LEGAL (503) 278-0640 SUFFICIENCY Courtney.furman(a�tigard-or.gov ByJennifer O'Brien State Contact: Assistant Attorney General Kyle Crate, Project Manager Date 12/2/25 ODOT — Region 1 123 NW Flanders Street Portland, OR 97209 503-731-4996 Kyle.W.Crate(c�odot.oregon.gov 9 Agency/State Agreement No. 73000-00036532 EXHIBIT A— Project Locations Map & Description j�j� 'tl Figure 1 liiiiililit INSTALLI NEW PEDESTRIAN HYBRID BEACONMON F#S-l7 LXN W PERMANENT STATION TATI IN MAST ARM POLE PEDESTRIAN WONT STATION PEDESTRIAN HEW WBRAHEAO STREET -4€i PUSHBUTTON POST LIGHT POLE EXISTING COBRAHEAD STREET 7J LIGHT POLE SG IMI COSTING OTBFAHFPD ON {1 &_ UTIITY POE INSTALL BICYCLE AND 4 PEDESTRIAN DETECTION V Cl V v SW HALL BOULEVARD 7, r P ;41. RJW NEW SIGNALWNTRI%IER EXISTING SERVICE CABINET NOTE UPGRADE TRAIL SIGNS NEAR CROSSING PE n o I R PEDISTRIAN P ITNJTT POST INTERTWINE PEuIONAl TRAILS SR*"..-T COORDINATE WITH CITY PROJECT INSTALL NEW PEDESTRIAN 7365(019)FANNO CRITIC TRAIL HYBRID BEACON ON EXISTING l U WOODWPRD PK BONITA RD/BSTN SG*:I'-:C MAST ARM POSE 0 AVE TUALATIN BR.FOR INSTALL PERMANENT Z IMPROVEMENTS TO FANNO CREEK PEDESTRIAN COUNT STATION Q TROD.WEST OF THIS INTERSECTION 20 10 0 Figure 2 Crossw3 k Closure: Ramp 22 to Ramp 3.1 v 2 SW Omara St ' I "tit 4A 04 r ,M'1 r F k 10 Agency/State Agreement No. 73000-00036532 ATTACHMENT NO. 1 to AGREEMENT NO. 73000-00036532 SPECIAL PROVISIONS 1. State or its consultant shall conduct all work components necessary to complete the Project, except for those responsibilities specifically assigned to Agency in this Agreement. a. State or its consultant shall conduct preliminary engineering and design work required to produce final plans, specifications, and cost estimates in accordance with current state and federal laws and regulations; obtain all required permits; acquire necessary right of way and easements; and arrange for all utility relocations and adjustments. b. State will advertise, bid, and award the construction contract. Upon State's award of the construction contract, a consultant hired and overseen by the State shall be responsible for contract administration and construction engineering & inspection, including all required materials testing and quality documentation. State shall make all contractor payments. c. State will perform project management and oversight activities throughout the duration of the Project. The cost of such activities will be billed to the Project. 2. State and Agency agree that the useful life of this Project is defined as 20 years. 3. If Agency fails to meet the requirements of this Agreement or the underlying federal regulations, State may withhold the Agency's proportional share of Highway Fund distribution necessary to reimburse State for costs incurred by such Agency breach. 11 ATTACHMENT NO. 2 FEDERAL STANDARD PROVISIONS PROJECT ADMINISTRATION 1. State (ODOT) is acting to fulfill its responsibility to the Federal Highway Administration (FHWA) by the administration of this Project, and Agency (i.e. county, city, unit of local government, or other state agency) hereby agrees that State shall have full authority to carry out this administration. If requested by Agency or if deemed necessary by State in order to meet its obligations to FHWA, State will act for Agency in other matters pertaining to the Project. Prior to taking such action, State will confer with Agency concerning actions necessary to meet federal obligations. State and Agency shall each assign a person in responsible charge "liaison" to coordinate activities and assure that the interests of both Parties are considered during all phases of the Project. 2. Any project that uses federal funds in project development is subject to plans, specifications and estimates (PS&E) review and approval by FHWA or State acting on behalf of FHWA prior to advertisement for bid proposals, regardless of the source of funding for construction. 3. State will provide or secure services to perform plans, specifications and estimates (PS&E), construction contract advertisement, bid, award, contractor payments and contract administration. A State-approved consultant may be used to perform preliminary engineering, right of way and construction engineering services. 4. Agency may perform only those elements of the Project identified in the special provisions. PROJECT FUNDING REQUEST 5. State shall submit a separate written Project funding request to FHWA requesting approval of federal-aid participation for each project phase including a) Program Development (Planning), b) Preliminary Engineering (National Environmental Policy Act-NEPA, Permitting and Project Design), c) Right of Way Acquisition, d) Utilities, and e) Construction (Construction Advertising, Bid and Award). Any work performed prior to FHWA's approval of each funding request will be considered nonparticipating and paid for at Agency expense. State, its consultant or Agency shall not proceed on any activity in which federal-aid participation is desired until such written approval for each corresponding phase is obtained by State. State shall notify Agency in writing when authorization to proceed has been received from FHWA. All work and records of such work shall be in conformance with FHWA rules and regulations. FINANCE 6. Federal funds shall be applied toward Project costs at the current federal-aid matching ratio, unless otherwise agreed and allowable by law. Agency shall be responsible for the entire match amount for the federal funds and any portion of the Project, which is not covered by federal funding, unless otherwise agreed to and specified in the intergovernmental Agreement(Project Agreement).Agency must obtain written approval from State to use in-kind contributions rather than cash to satisfy all or part of the matching funds requirement. If federal funds are used, State will specify the Catalog of Federal Domestic Assistance (CFDA) number in the Project Agreement. State will also determine and clearly state in the Project Agreement if recipient is a subrecipient or contractor, using the criteria in 2 CFR 200.331. 12 STDPRO-2021 Rev. 07-08-2021 Agency/State Agreement No. 73000-00036532 7. If the estimated cost exceeds the total matched federal funds available, Agency shall deposit its share of the required matching funds, plus 100 percent of all costs in excess of the total matched federal funds. Agency shall pay one hundred (100) percent of the cost of any item in which FHWA will not participate. If Agency has not repaid any non-participating cost, future allocations of federal funds or allocations of State Highway Trust Funds to Agency may be withheld to pay the non-participating costs. If State approves processes, procedures, or contract administration that result in items being declared non-participating by FHWA, such items deemed non-participating will be negotiated between Agency and State. Agency agrees that costs incurred by State and Agency for services performed in connection with any phase of the Project shall be charged to the Project, unless otherwise mutually agreed upon by the Parties. 8. Agency's estimated share and advance deposit. a) Agency shall, prior to commencement of the preliminary engineering and/or right of way acquisition phases, deposit with State its estimated share of each phase. Exception may be made in the case of projects where Agency has written approval from State to use in-kind contributions rather than cash to satisfy all or part of the matching funds requirement. b) Agency's construction phase deposit shall be one hundred ten (110) percent of Agency's share of the engineer's estimate and shall be received prior to award of the construction contract. Any additional balance of the deposit, based on the actual bid, must be received within forty-five (45) days of receipt of written notification by State of the final amount due, unless the contract is cancelled. Any balance of a cash deposit in excess of amount needed, based on the actual bid, will be refunded within forty-five (45)days of receipt by State of the Project sponsor's written request. c) Pursuant to Oregon Revised Statutes (ORS) 366.425, the advance deposit may be in the form of 1) money deposited in the State Treasury (an option where a deposit is made in the Local Government Investment Pool), and an Irrevocable Limited Power of Attorney is sent to State's Active Transportation Section, Funding and Program Services Unit, or 2)an Irrevocable Letter of Credit issued by a local bank in the name of State, or 3) cash or check submitted to the Oregon Department of Transportation. 9. If Agency makes a written request for the cancellation of a federal-aid project; Agency shall bear one hundred (100) percent of all costs incurred as of the date of cancellation. If State was the sole cause of the cancellation, State shall bear one hundred (100) percent of all costs incurred. If it is determined that the cancellation was caused by third parties or circumstances beyond the control of State or Agency, Agency shall bear all costs, whether incurred by State or Agency, either directly or through contract services, and State shall bear any State administrative costs incurred. After settlement of payments, State shall deliver surveys, maps, field notes, and all other data to Agency. 10. Agency shall make additional deposits, as needed, upon request from State. Requests for additional deposits shall be accompanied by an itemized statement of expenditures and an estimated cost to complete the Project. 11. Agency shall, upon State's written request for reimbursement in accordance with Title 23, CFR part 630.112(c) 1, as directed by FHWA, reimburse State for federal-aid funds distributed to Agency if the following event occurs: 13 STDPRO-2021 Rev. 07-08-2021 Agency/State Agreement No. 73000-00036532 a) Right of way acquisition is not undertaken or actual construction is not started by the close of the twentieth federal fiscal year following the federal fiscal year in which the federal-aid funds were authorized for right of way acquisition. Agency may submit a written request to State's Liaison for a time extension beyond the twenty (20) year limit with no repayment of federal funds and State will forward the request to FHWA. FHWA may approve this request if it is considered reasonable. 12. State shall, on behalf of Agency, maintain all Project documentation in keeping with State and FHWA standards and specifications. This shall include, but is not limited to, daily work records, quantity documentation, material invoices and quality documentation, certificates of origin, process control records, test results, and inspection records to ensure that the Project is completed in conformance with approved plans and specifications. 13. State shall submit all claims for federal-aid participation to FHWA in the normal manner and compile accurate cost accounting records. State shall pay all reimbursable costs of the Project. Agency may request a statement of costs-to-date at any time by submitting a written request. When the final total cost of the Project has been computed, State shall furnish Agency with an itemized statement. Agency shall pay an amount which,when added to said advance deposit and federal reimbursement payment, will equal one hundred (100) percent of the final total cost of the Project. Any portion of deposits made in excess of the final total cost of the Project, minus federal reimbursement, shall be released to Agency. The actual cost of services provided by State will be charged to the Project expenditure account(s) and will be included in the final total cost of the Project. DESIGN STANDARDS 14.Agency and State agree that minimum design standards on all local agency jurisdictional roadway or street projects on the National Highway System (NHS)and projects on the non-NHS shall be the American Association of State Highway and Transportation Officials (AASHTO) standards and be in accordance with State's Oregon Bicycle & Pedestrian Design Guide (current version). State or its consultant shall use either AASHTO's A Policy on Geometric Design of Highways and Streets (current version) or State's Resurfacing, Restoration and Rehabilitation (3R) design standards for 3R projects. State or its consultant may use AASHTO for vertical clearance requirements on Agency's jurisdictional roadways or streets. 15.Agency agrees that if the Project is on the Oregon State Highway System or a State-owned facility, that design standards shall be in compliance with standards specified in the current ODOT Highway Design Manual and related references. Construction plans for such projects shall be in conformance with standard practices of State and all specifications shall be in substantial compliance with the most current Oregon Standard Specifications for Highway Construction and current Contract Plans Development Guide. 16. State and Agency agree that for all projects on the Oregon State Highway System or a State-owned facility, any design element that does not meet ODOT Highway Design Manual design standards must be justified and documented by means of a design exception. State and Agency further agree that for all projects on the NHS, regardless of funding source; any design element that does not meet AASHTO standards must be justified and documented by means of a design exception. State shall review any design exceptions on the Oregon State Highway System and retain authority for said approval. FHWA shall review any design exceptions for projects subject to Project of Division Interest and retains authority for their approval. 17. ODOT agrees all traffic control devices and traffic management plans shall meet the requirements of the current edition of the Manual on Uniform Traffic Control Devices and Oregon Supplement as 14 STDPRO-2021 Rev. 07-08-2021 Agency/State Agreement No. 73000-00036532 adopted in Oregon Administrative Rule (OAR)734-020-0005. State or its consultant shall, on behalf of Agency, obtain the approval of the State Traffic Engineer prior to the design and construction of any traffic signal, or illumination to be installed on a state highway pursuant to OAR 734-020-0430. PRELIMINARY & CONSTRUCTION ENGINEERING 18. Preliminary engineering and construction engineering may be performed by either a) State, or b) a State-approved consultant. Engineering work will be monitored by State to ensure conformance with FHWA rules and regulations. Project plans, specifications and cost estimates shall be performed by either a) State, or b) a State-approved consultant. State shall review and approve Project plans, specifications and cost estimates. State shall, at project expense, review, process and approve, or submit for approval to the federal regulators, all environmental statements. State shall offer Agency the opportunity to review the documents prior to advertising for bids. 19. Architectural, engineering, photogrammetry, transportation planning, land surveying and related services (A&E Services) as needed for federal-aid transportation projects must follow the State's processes to ensure federal reimbursement. State will award, execute, and administer the contracts. State's personal services contracting process and resulting contract document will follow Title 23 CFR part 172, 2 CFR part 1201, ORS 279A.055, 279C.110, 279C.125, OAR 731-148-0130, OAR 731-148-0220(3), OAR 731-148-0260 and State Personal Services Contracting Procedures, as applicable and as approved by the FHWA. Such personal services contract(s) shall contain a description of the work to be performed, a project schedule, and the method of payment. No reimbursement shall be made using federal-aid funds for any costs incurred by Agency or the state approved consultant prior to receiving authorization from State to proceed. 20. The State or its consultant responsible for performing preliminary engineering for the Project shall, as part of its preliminary engineering costs, obtain all Project related permits necessary for the construction of said Project. Said permits shall include, but are not limited to, access, utility, environmental, construction, and approach permits. All pre-construction permits will be obtained prior to advertisement for construction. 21. State shall prepare construction contract and bidding documents, advertise for bid proposals, award all construction contracts, and administer the construction contracts. 22. Upon State's award of a construction contract, State shall perform quality assurance and independent assurance testing in accordance with the FHWA-approved Quality Assurance Program found in State's Manual of Field Test Procedures, process and pay all contractor progress estimates, check final quantities and costs, and oversee and provide intermittent inspection services during the construction phase of the Project. 23. State shall, as a Project expense, assign a liaison to provide Project monitoring as needed throughout all phases of Project activities (preliminary engineering, right-of-way acquisition, and construction). State's liaison shall process reimbursement for federal participation costs. Disadvantaged Business Enterprises (DBE) Obligations 24. State and Agency agree to incorporate by reference the requirements of 49 CFR part 26 and State's DBE Program Plan, as required by 49 CFR part 26 and as approved by USDOT, into all contracts entered into under this Project Agreement. The following required DBE assurance shall be included in all contracts: 15 STDPRO-2021 Rev. 07-08-2021 Agency/State Agreement No. 73000-00036532 "The contractor or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of Title 49 CFR part 26 in the award and administration of federal-aid contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as Agency deems appropriate. Each subcontract the contractor signs with a subcontractor must include the assurance in this paragraph (see 49 CFR 26.13(b))." 25. State and Agency agree to comply with all applicable civil rights laws, rules and regulations, including Title V and Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 (ADA), and Titles VI and VII of the Civil Rights Act of 1964. 26. The Parties hereto agree and understand that they will comply with all applicable federal, state, and local laws, regulations, executive orders and ordinances applicable to the work including, but not limited to, the provisions of ORS 279C.505, 279C.515, 279C.520, 279C.530 and 279B.270, incorporated herein by reference and made a part hereof; Title 23 CFR parts 1.11, 140, 635, 710, and 771; Title 49 CFR parts 24 and 26; , 2 CFR 1201; Title 23, USC, Federal-Aid Highway Act; Title 41, Chapter 1, USC 51-58, Anti-Kickback Act; Title 42 USC; Uniform Relocation Assistance and Real Property Acquisition Policy Act of 1970, as amended, the provisions of the FAPG and FHWA Contract Administration Core Curriculum Participants Manual & Reference Guide. State and Agency agree that FHWA-1273 Required Contract Provisions shall be included in all contracts and subcontracts verbatim and not by reference. RIGHT OF WAY 27. Right of Way activities shall be conducted in accordance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, ORS Chapter 35, FAPG, CFR, and the ODOT Right of Way Manual, Title 23 CFR part 710 and Title 49 CFR part 24. 28. State is responsible for proper acquisition of the necessary right of way and easements for construction and maintenance of projects. State or its consultant may perform acquisition of the necessary right of way and easements for construction and maintenance of the Project in accordance with the ODOT Right of Way Manual, and with the prior approval from State's Region Right of Way office. 29. If the Project has the potential of needing right of way, to ensure compliance in the event that right of way is unexpectedly needed, a right of way services agreement will be required. State, at Project expense, shall be responsible for requesting the obligation of project funding from FHWA. State, at Project expense, shall be entirely responsible for project acquisition and coordination of the right of way certification. 30. State or its consultant shall ensure that all project right of way monumentation will be conducted in conformance with ORS 209.155. 31. State and Agency grant each other authority to enter onto the other's right of way for the performance of non-construction activities such as surveying and inspection of the Project. 32. State will purchase right of way in State's name. Upon completion of the Project, State and Agency agree that any right of way purchased outside of State jurisdiction will be transferred to Agency. Agency agrees to take title to the property and shall maintain the property pursuant to this Agreement.Agency shall use the property for public road purposes. If the property is no longer used for public road purposes, it shall revert to State. 16 STDPRO-2021 Rev. 07-08-2021 Agency/State Agreement No. 73000-00036532 RAILROADS 33. State shall follow State established policy and procedures when impacts occur on railroad property. The policy and procedures are available through the State's Liaison, who will contact State's Railroad Liaison on behalf of Agency. Only those costs allowable under Title 23 CFR part 140 subpart I, and Title 23 part 646 subpart B shall be included in the total Project costs; all other costs associated with railroad work will be at the sole expense of Agency, or others. UTILITIES 34. State or its consultant shall follow State established statutes, policies and procedures when impacts occur to privately or publicly-owned utilities. Policy, procedures and forms are available through the State Utility Liaison or State's Liaison. State or its consultant shall provide copies of all signed utility notifications, agreements and Utility Certification to the State Utility & Railroad Liaison. Only those utility relocations, which are eligible for reimbursement under the FAPG, Title 23 CFR part 645 subparts A and B, shall be included in the total Project costs; all other utility relocations shall be at the sole expense of Agency, or others. Agency may send a written request to State, at Project expense, to arrange for utility relocations/adjustments lying within Agency jurisdiction. This request must be submitted no later than twenty-one (21) weeks prior to bid let date. Agency shall not perform any utility work on state highway right of way without first receiving written authorization from State. GRADE CHANGE LIABILITY 35.Agency, if a County, acknowledges the effect and scope of ORS 105.755 and agrees that all acts necessary to complete construction of the Project which may alter or change the grade of existing county roads are being accomplished at the direct request of the County. 36. Agency, if a City, hereby accepts responsibility for all claims for damages from grade changes. Approval of plans by State shall not subject State to liability under ORS 105.760 for change of grade. 37. Agency, if a City, by execution of the Project Agreement, gives its consent as required by ORS 373.030(2) to any and all changes of grade within the City limits, and gives its consent as required by ORS 373.050(1) to any and all closure of streets intersecting the highway, in connection with or arising out of the Project covered by the Project Agreement. MAINTENANCE RESPONSIBILITIES 38.Agency shall, at its own expense, maintain and provide power as needed upon Project completion at a minimum level that is consistent with normal depreciation and/or service demand and throughout the useful life of the Project. The useful life of the Project is defined in the Special Provisions. State may conduct periodic inspections during the life of the Project to verify that the Project is properly maintained and continues to serve the purpose for which federal funds were provided. Maintenance and power responsibilities shall survive any termination of the Project Agreement. In the event the Project will include or affect a state highway, this provision does not address maintenance of that state highway. 17 STDPRO-2021 Rev. 07-08-2021 Agency/State Agreement No. 73000-00036532 CONTRIBUTION 39. If any third party makes any claim or brings any action, suit or proceeding alleging a tort as now or hereafter defined in ORS 30.260("Third Party Claim")against State or Agency with respect to which the other Party may have liability, the notified Party must promptly notify the other Party in writing of the Third Party Claim and deliver to the other Party a copy of the claim, process, and all legal pleadings with respect to the Third Party Claim. Each Party is entitled to participate in the defense of a Third Party Claim, and to defend a Third Party Claim with counsel of its own choosing. Receipt by a Party of the notice and copies required in this paragraph and meaningful opportunity for the Party to participate in the investigation, defense and settlement of the Third Party Claim with counsel of its own choosing are conditions precedent to that Party's liability with respect to the Third Party Claim. 40. With respect to a Third Party Claim for which State is jointly liable with Agency (or would be if joined in the Third Party Claim), State shall contribute to the amount of expenses (including attorneys' fees), judgments, fines and amounts paid in settlement actually and reasonably incurred and paid or payable by Agency in such proportion as is appropriate to reflect the relative fault of State on the one hand and of Agency on the other hand in connection with the events which resulted in such expenses, judgments, fines or settlement amounts, as well as any other relevant equitable considerations. The relative fault of State on the one hand and of Agency on the other hand shall be determined by reference to, among other things, the Parties' relative intent, knowledge, access to information and opportunity to correct or prevent the circumstances resulting in such expenses, judgments, fines or settlement amounts. State's contribution amount in any instance is capped to the same extent it would have been capped under Oregon law, including the Oregon Tort Claims Act, ORS 30.260 to 30.300, if State had sole liability in the proceeding. 41. With respect to a Third Party Claim for which Agency is jointly liable with State (or would be if joined in the Third Party Claim), Agency shall contribute to the amount of expenses (including attorneys' fees), judgments, fines and amounts paid in settlement actually and reasonably incurred and paid or payable by State in such proportion as is appropriate to reflect the relative fault of Agency on the one hand and of State on the other hand in connection with the events which resulted in such expenses, judgments, fines or settlement amounts, as well as any other relevant equitable considerations. The relative fault of Agency on the one hand and of State on the other hand shall be determined by reference to, among other things, the Parties' relative intent, knowledge, access to information and opportunity to correct or prevent the circumstances resulting in such expenses, judgments, fines or settlement amounts. Agency's contribution amount in any instance is capped to the same extent it would have been capped under Oregon law, including the Oregon Tort Claims Act, ORS 30.260 to 30.300, if it had sole liability in the proceeding. ALTERNATIVE DISPUTE RESOLUTION 42. The Parties shall attempt in good faith to resolve any dispute arising out of this Project Agreement. In addition, the Parties may agree to utilize a jointly selected mediator or arbitrator(for non-binding arbitration)to resolve the dispute short of litigation. WORKERS' COMPENSATION COVERAGE 43.All employers, including Agency, that employ subject workers who work under this Project Agreement in the State of Oregon shall comply with ORS 656.017 and provide the required Workers' Compensation coverage unless such employers are exempt under ORS 656.126. Employers Liability Insurance with coverage limits of not less than five hundred thousand ($500,000) must be 18 STDPRO-2021 Rev. 07-08-2021 Agency/State Agreement No. 73000-00036532 included. State and Agency shall ensure that each of its contractors complies with these requirements. LOBBYING RESTRICTIONS 44. Agency certifies by signing the Agreement that: a) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. b) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers(including subgrants, and contracts and subcontracts under grants, subgrants, loans, and cooperative agreements) which exceed one hundred thousand dollars ($100,000), and that all such subrecipients shall certify and disclose accordingly. d) This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Title 31, USC Section 1352. e) Any person who fails to file the required certification shall be subject to a civil penalty of not less than ten thousand dollars ($10,000) and not more than one hundred thousand dollars ($100,000)for each such failure. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY, AND VOLUNTARY EXCLUSION — LOWER TIER COVERED TRANSACTIONS By signing this Agreement, Agency agrees to fulfill the responsibility imposed by 2 CFR Subpart C, including 2 CFR 180.300, 180.355, 180.360, and 180.365, regarding debarment, suspension, and other responsibility matters. For the purpose of this provision only,Agency is considered a participant in a covered transaction. Furthermore, by signing this Agreement, Agency is providing the certification for its principals required in Appendix to 2 CFR part 180—Covered Transactions. 19 STDPRO-2021 Rev. 07-08-2021 AIS-6062 7. C. Business Meeting Meeting Date: 01/06/2026 Length (in minutes): Consent Item Agenda Title: Consider Contract Award for Tigard Street Light Replacement Authored By: Toni Riccardi Presented By: Project Manager Pfeifer Item Type: Motion Requested Local Contract Review Board Information EXPLANATION OF ISSUE The purpose of this action is to approve the award of a contract to Aaken Corporation for Tigard Street Light Replacement. ACTION REQUESTED It is recommended that the Tigard City Council, also serving as the Local Contract Review Board, award a contract to Aaken Corporation for Tigard Streetlight Replacement in the amount of$1,783,387.00 and direct the City Manager to take the steps necessary to execute the contract. BACKGROUND INFORMATION Project Overview: The City of Tigard has approximately 500 wood laminate streetlight poles that are at the end of their service life and need to be replaced, according to PGE who provides the maintenance for most of the streetlights in Tigard. Further, PGE put the City on notice that they can no longer provide maintenance services to the lights attached to these poles due to deterioration of those wood poles and the safety risk they pose. The program will replace the existing wood laminate streetlight poles with new infrastructure and LED lighting. Project Timeline: The contractor can begin work after council approval. Work will be scheduled to be completed by June 30, 2027. Strategic Vision: This program will reduce the amount of maintenance needed as we are experiencing a rapid increase in the number of poles needing to be replaced as part of the annual operating budgets. Procurement Process: The City issued an Invitation to Bid (ITB)for the project on October 24, 2025, with notice published in the Daily Journal of Commerce.The engineer's estimate for the project was$1,879,669.00. Upon closing on November 6, 2025, the City received six(6) bids from the following firms, with the following bid amounts: •Aaken Corporation: $1,783,387.00 • North Star Electrical Contractors, Inc: $1,833,000.00 • La Londe LLC, dba La Londe Electric: $1,979,315.00 •Global Electric Inc: $1,999,000.00 • Brown Contracting: $2,199,000.00 •City Electric Company: $2,498,000.00 The Contracts and Purchasing Department, in coordination with the project team, has completed the responsibility determination review in accordance with ORS 279C.375. This review included reference checks on comparable projects completed by the lowest bidder and a thorough evaluation of the bids for errors. Based on these reviews, Aaken Corporation was determined to be the lowest responsible bidder. Aaken Corporation has no violations with the Oregon Construction Contractors Board and is not listed on the Bureau of Labor and Industries' ineligible list. ALTERNATIVES& RECOMMENDATION It is recommended that the Tigard City Council, also serving as the Local Contract Review Board, award the Tigard Streetlight Replacement contract to Aaken Corporation in the amount of$1,783,387.00. Alternatively, the Tigard City Council, also serving as the Local Contract Review Board, may reject this contract award recommendation and direct staff to redo the scope and go out for bid again. ADDITIONAL RESOURCES FY 2026 Adopted Capital Improvement Plan—Transportation Projects (project 95078) City of Tigard ITB site:Tigard Street Light Replacement Fiscal Impact Cost: $1,783,387 Budgeted (yes or no): yes Where budgeted?: FY26 CIP 95078 Additional Fiscal Notes: In current fiscal year budget, no budget action is needed. Attachments FY 2026 Adopted Capital Improvement Plan— Project 95078 City of Tigard ITB site: Tigard Street Light Replacement CAPITAL IMPROVEMENT PLAN: TRANSPORTATION 95078- Streetlight Replacement Program Project Need:The City of Tigard has approximately 500 wood laminate streetlight poles that are at the end of their service life and need to be replaced as our maintaining agency has put the city on notice that they can no longer provide maintenance services to lights attached to these poles. Project Description:This program will provide for the replacement of the existing wood laminate streetlight poles with new infrastructure and LED lighting. Operations and Maintenance Impact:This program will reduce the amount of maintenance needed as we are experiencing a rapid increase in the number of poles needing to be replaced as part of the annual operating budgets. Prioritization: Health, Welfare and Safety Total Project Cost: $3,700,000 Actual through Projected Project 2024 2025 2026 2027 2028 2029 2030 Total EXPENSES Internal Expenses Project Management 0 30,000 50,000 50,000 0 0 0 130,000 Total Internal 0 30,000 50,000 50,000 0 0 0 130,000 External Expenses Design and Engineering 0 75,000 75,000 60,000 0 0 0 210,000 Construction 0 100,000 1,600,000 1,500,000 0 0 0 3,200,000 Contingency 0 0 80,000 80,000 0 0 0 160,000 Total External 0 175,000 1,755,000 1,640,000 0 0 0 3,570,000 Total Project Expense 0 205,000 1,805,000 1,690,000 0 0 0 3,700,000 REVENUES Revenue Funding Source 200-Gas Tax Fund 0 205,000 1,805,000 1,690,000 0 0 0 3,700,000 Total Revenue Funding 0 205,000 1,805,000 1,690,000 0 0 0 3,700,000 Total Revenues 0 205,000 1,805,000 1,690,000 0 0 0 3,700,000 City of Tigard • Adopted Budget FY 2025-26 • Page 255 12/23/25, 10:40 AM Tigard Street Light Replacement I Bids&Requests for Proposals I City of Tigard CONTACT Yassamin Alayan Contracts&Purchasing Manager. Email PUBLIC CONTRACTING RULES The Public Contracting Rules apply to all contracting,purchasing,and disposing of personal property by the City of Tigard but do not apply to acquisition,sale or other transfer of real property. Bids & Requests for Proposals Tigard Street Light Replacement RFP Number: 2026-05 Start Date: October 24, 2025 5:0o AM Close Date: November 18, 2025 2:00 PM BIDS DUE:Thursday,November 6, 2025 at 2:00 PM Local Time Bidders must submit one(1)electronic copy in portable document format(pdf). Submit Proposals to: Contracts&Purchasing Contract Documents Plans Digitally Signed Addendum 1 Addendum 2 Received Bid List Tigard Street Light Replacement Bid Tab Tigard Street Light Replacement NIA Planholders List Solicitation Response Form Direct Contracting Questions:Toni Riccardi Phone: (503) 718-2736 ContractsPurchasing@tigard-or.gov https://www.tigard-or.gov/Home/Components/RFP/RFP/220/199 1/2 12/23/25, 10:40 AM Tigard Street Light Replacement I Bids&Requests for Proposals I City of Tigard Return to full list» Important Notice Bids and proposals will be received at the ContractsPurchasing@tigard-or.gov email address.Please refer to each individual solicitation and addenda for submission deadlines and requirements. Current Opportunities This page contains advertisements for some,but not all of the current City of Tigard solicitations.If you have any questions, contact the responsible department for full information regarding City of Tigard Requests for Bids or Request for Proposals.The City takes no responsibility for informing recipients of changes to original documents if the"Solicitation Response Form"has not been sent to the Purchasing Office. https://www.tigard-or.gov/Home/Components/RFP/RFP/220/199 2/2 AIS-6063 7. D. Business Meeting Meeting Date: 01/06/2026 Length (in minutes): Consent Item Agenda Title: Consider Contract Award for 2025 ADA Ramp Improvements Authored By: Toni Riccardi Presented By: Project Manager George Item Type: Motion Requested Local Contract Review Board Information EXPLANATION OF ISSUE The purpose of this action is to approve the award of a contract with Titan Utilities LLC for the 2025 ADA Ramp Improvements Project. ACTION REQUESTED It is recommended that the Tigard City Council, also serving as the Local Contract Review Board, award a contract to Titan Utilities LLC for 2025 ADA Ramp Improvements in the amount of$587,143.00 and direct the Interim City Manager to take the steps necessary to execute the contract. BACKGROUND INFORMATION Project Overview: The City is constructing twenty-six (26) ramps that were identified. Within those 26, two are school crossings that will be upgraded along SW Tiedeman Avenue and SW Walnut Street.Three intersections were looked at due to residential requests. There are two ramps along the Fanno Creek Trail as well that were added to this year's scope (SW 85 Avenue and SW Grant Avenue). In partnership with TriMet, a crossing on SW Hunziker Road is going to be improved and bus stop relocation will follow construction. Project Timeline: The contractor will begin work after LCRB approval, according to their availability. Work will be complete by Summer 2026. Strategic Vision: The ADA Ramp Improvement Program allows the City to ensure pedestrian routes are safe, in good working order, and accessible to all. Procurement Process: The City issued an Invitation to Bid (ITB) for the project on November 14, 2025, with notice published in the Daily Journal of Commerce. The engineer's estimate for the project was $708,785.00. Upon closing on December 2, 2025, the City received sixteen (16) bids from the following firms: •Titan Utilities LLC: $587,143.00 • R&R General Contractors: $589,041.00 •Civil West Construction: $598,995.78 • Grade Werks Excavating: $602,748.60 • Eagle Elsner, Inc.: $633,452.00 •Turney Excavating Inc.: $656,244.75 • Pacific North Construction: $682,000.00 • Moore Excavation, Inc.: $682,180.00 • Pacific Excavation, Inc.: $684,000.00 • Interlaken, Inc.: $684,783.00 • Brown Contracting, Inc.: $692,808.00 • Emery& Sons Construction: $707,229.50 • D&D Concrete & Utilities: $714,202.00 •Western United Civil Group: $722,196.00 • Lee Contractors, LLC: $744,799.00 •West Tech Construction: $864,415.40 The project team, including central contracting, has completed responsibility determination reviews including reference checks on similar projects completed by the lowest bidder in accordance with ORS 279C.375, reviewed the bids for errors, and, after these reviews, determined that Titan Utilities LLC has submitted the lowest responsible bid. Titan Utilities LLC has no State of Oregon Construction Board violations and is not on the Bureau of Labor and Industries ineligible list. ALTERNATIVES& RECOMMENDATION It is recommended that the Local Contract Review Board award the 2025 ADA Ramp Improvements contract to Titan Utilities LLC in the amount of$587,143.00. Alternatively, the LCRB may reject this contract award recommendation and direct staff to redo the scope and go out for bid again. ADDITIONAL RESOURCES FY 2026 Adopted Capital Improvement Plan—Transportation Projects (project 95066 and 95027) City of Tigard ITB site: 2025 ADA Ramp Improvements Fiscal Impact Cost: $587,143 Budgeted (yes or no): Yes Where budgeted?: FY26 CIP 95066 & CIP 95027 Additional Fiscal Notes: Contract amount is within the approved FY26 CIP budget. The full contract is expected to be expended in FY26. Attachments FY 2026 Adopted Capital Improvement Plan — Project 95066 FY 2026 Adopted Capital Improvement Plan — Project 95027 City of Tigard ITB site: 2025 ADA Ramp Improvements CAPITAL IMPROVEMENT PLAN: TRANSPORTATION 95066 -Americans with Disabilities Act Right of Way Program Project Need:The city must implement projects from the Americans with Disabilities Act (ADA)Transition Plan. Project Description:This project will create a program to implement projects from the ADA Transition Plan to provide equal access to public facilities. It will focus on needs in the right-of-way including curb ramps and pedestrian crossing push buttons. Projects will be prioritized based on criteria in the city's 2019 ADA Transition Plan and construction may be coordinated with the annual Pavement Management Program.This supports the vision statement in the City of Tigard's Strategic Plan: "Tigard: an equitable community that is walkable, healthy, and accessible for everyone." Operations and Maintenance Impact: Little to no impact. Prioritization: Health,Welfare and Safety Actual through Projected Project 2024 2025 2026 2027 2028 2029 2030 Total EXPENSES Internal Expenses Project Management 0 40,000 75,000 75,000 75,000 75,000 75,000 415,000 Total Internal 0 40,000 75,000 75,000 75,000 75,000 75,000 415,000 External Expenses Design and Engineering 0 60,000 60,000 60,000 60,000 60,000 60,000 360,000 Construction 0 600,000 400,000 430,000 462,000 495,000 530,000 2,917,000 Total External 0 660,000 460,000 490,000 522,000 555,000 590,000 3,277,000 Total Project Expense 0 700,000 535,000 565,000 597,000 630,000 665,000 3,692,000 REVENUES Revenue Funding Source 415 -Transportation SDC 0 700,000 535,000 565,000 597,000 630,000 665,000 3,692,000 Total Revenue Funding 0 700,000 535,000 565,000 597,000 630,000 665,000 3,692,000 Total Revenues 0 700,000 535,000 565,000 597,000 630,000 665,000 3,692,000 City of Tigard • Adopted Budget FY 2025-26 • Page 248 CAPITAL IMPROVEMENT PLAN: TRANSPORTATION 95027 - Pedestrian and Cyclist Connections Program Project Need:There are missing sections of sidewalks, bike lanes, and difficult crossings located citywide. Project Description: Projects that improve safety for active transportation,which may include sidewalk/bike facilities/pathways/ADA curb ramps, enhanced crosswalk treatments, minor intersection modifications, and school zone improvements. Funds from this program can be used as project match to leverage eligible grants benefitting pedestrians and cyclists.This supports the vision statement in the City of Tigard's Strategic Plan: "Tigard:an equitable community that is walkable, healthy, and accessible for everyone." Operations and Maintenance Impact: Minor increased maintenance for small increases in pavement, pedestrian crossings, and sidewalks. Prioritization: System Enhancement or Regulatory Requirement Actual through Projected Project 2024 2025 2026 2027 2028 2029 2030 Total EXPENSES Internal Expenses Project Management 0 40,000 40,000 40,000 40,000 40,000 40,000 240,000 Total Internal 0 40,000 40,000 40,000 40,000 40,000 40,000 240,000 External Expenses Design and Engineering 0 50,000 50,000 50,000 50,000 50,000 50,000 300,000 Construction 0 210,000 227,000 245,000 264,000 284,000 305,000 1,535,000 Total External 0 260,000 277,000 295,000 314,000 334,000 355,000 1,835,000 Total Project Expense 0 300,000 317,000 335,000 354,000 374,000 395,000 2,075,000 REVENUES Revenue Funding Source 200-Gas Tax Fund 0 300,000 317,000 335,000 354,000 374,000 395,000 2,075,000 Total Revenue Funding 0 300,000 317,000 335,000 354,000 374,000 395,000 2,075,000 Total Revenues 0 300,000 317,000 335,000 354,000 374,000 395,000 2,075,000 City of Tigard • Adopted Budget FY 2025-26 • Page 243 12/29/25, 11:56 AM 2025 ADA Ramp Improvements I Bids&Requests for Proposals I City of Tigard CONTACT Yassamin Mayan Contracts&Purchasing Manager. Email PUBLIC CONTRACTING RULES The Public Contracting Rules apply to all contracting,purchasing,and disposing of personal property by the City of Tigard but do not apply to acquisition,sale or other transfer of real property. Bids & Requests for Proposals 2025 ADA Ramp Improvements RFP Number: 2026-09 Start Date: November 14,2025 5:0o AM Close Date: December 02, 2025 2:00 PM BIDS DUE:Tuesday,December 2,2025,at 2:oo PM Local Time Bidders must submit one(i)electronic copy in portable document format(pdf). Submit Bids to:Contracts&Purchasing Contract Documents ADA Ramp Improvements Project Drawings Engineer's Estimate$708,785.00 Bid Opening List ADA Ramp Improvements Bid Tab 2025 ADA Ramp Improvements NIA Planholders List Solicitation Response Form Direct Contracting Questions: Toni Riccardi Phone: (503)718-2518 tonir@tigard-or.gov Return to full list» https://www.tigard-or.gov/Home/Components/RFP/RFP/222/199 1/2 12/29/25, 11:56 AM 2025 ADA Ramp Improvements I Bids&Requests for Proposals I City of Tigard Important Notice Bids and proposals will be received at the ContractsPurchasing@tigard-or.gov email address. Please refer to each individual solicitation and addenda for submission deadlines and requirements. Current Opportunities This page contains advertisements for some,but not all of the current City of Tigard solicitations.If you have any questions,contact the responsible department for full information regarding City of Tigard Requests for Bids or Request for Proposals.The City takes no responsibility for informing recipients of changes to original documents if the"Solicitation Response Form"has not been sent to the Purchasing Office. https://www.tigard-or.gov/Home/Components/RFP/RFP/222/199 2/2 AIS-6051 8. Business Meeting Meeting Date: 01/06/2026 Length (in minutes): 20 Minutes Agenda Title: City Special Events Continued Discussion Authored By: Alexandra Richardson Presented By: Management Analyst Richardson and Digital Communications Coordinator Barrientos Item Type: Update, Discussion, Direct Staff Information EXPLANATION OF ISSUE This is a follow-up to an Events Analysis presentation delivered at the Council meeting on October 21, 2025. Staff presented to Council the history and expenses of four annual city events:Juneteenth Freedom Day Celebration, Pride Festival & Parade,4th of July Celebration, and El Tigre Fest.The team noted that all four events are new to the city in the past five years, and all have grown in scope, staff time, and costs while revenue has not increased. In some cases, external assistance for events has declined. The Council recommended decreasing costs, strengthening sponsorships, and pursuing options for revenue generation. The event planning team has investigated potential cost reductions and offset strategies per event and will propose these to Council.These concepts are in the attached PowerPoint presentation.The team also seeks confirmation as to the number of events (continuing these four forward and not adding to this list), and direction on the 4th of July event (drones versus fireworks). ACTION REQUESTED Staff request the following: 1. Input on if the budget reductions proposed for all four events are adequate. 2. Confirmation that the city should continue these four events and not add additional events. 3. A decision on whether the 4th of July event should include fireworks or drones. BACKGROUND INFORMATION Dates of Previous and Potential Future Considerations The team presented to Council on October 21, 2025 with a history of the events, an overview of cost analysis findings, a look at the events through an equity lens, and a sponsorship analysis.Teammates requested guidance from City Council regarding the desired service level. Public Involvement Attendees of the 2025 4th of July event were surveyed in the late summer. The events team has also continued event pre-planning conversations with community partners throughout the fall and winter. 4th of July 2025 Survey Results: •46 out of 61 respondents lived in Tigard •Overall experience of the 4th of July event: 40% poor or very poor; 25%average; 35%good or excellent • Drone show compared with fireworks: 65%worse or much worse; 15% about the same; 20% better or much better •Suggestions for improvement: • Bring back fireworks—more exciting,visible from afar, and emotionally resonant • More patriotic themes— U.S. history, flags, Independence Day focus • Better logistics—improve sound, traffic flow, and visibility Impacts (Community, Budget, Policies and Plans/Strategic Connection) The impact of these free, family-centered events on the Tigard community, especially regarding equity and inclusion, was outlined in the October 21, 2025 presentation. These special events connect to Council Goal 3: Cultivate Tigard as a great place to live,work, and play, Strategy 3.4: Provide meaningful community connection through programs, events, and other opportunities. ALTERNATIVES& RECOMMENDATION Regarding proposed budget reductions for these four events, Council might consider the following: 1. Accept the proposed estimated cost reduction and cost offset targets for each event; or 2. Provide input if adjustments need to be made. For the question of continuing with these four events, Council can direct staff to: 1. Continue with these four events; 2. Reduce the number of events; or 3. Explore adding an additional city event, like Eid or Lunar New Year. For the Fourth of July celebration, Council can provide direction as follows: 1. Explore fireworks; or 2. Plan for a drone show. ADDITIONAL RESOURCES N/A Fiscal Impact Cost: see below Budgeted (yes or no): yes Where Budgeted (department/program):Community Events Additional Fiscal Notes: Potential estimated cost savings: $16,500-$66,500 Potential estimated cost offsets (revenue): $15,000-$33,000 The potential cost savings range listed above reflects retaining the 4th of July drone show (could save a total estimate of$16,500 with programming reductions spread out over all four events), or moving to a fireworks show (could save an estimated additional $50,000 equaling$66,500 in savings). The range listed for potential cost offsets is a conservative but realistic estimate.This estimate would mean obtaining between $5,000 and $10,000 in sponsorships for each of three events (excludes Juneteenth), plus the sale of select event merchandise. Attachments Event Cost Analysis Summary 4th of July Survey Summary Powerpoint - Special Events Event Cost Analysis Summary This document provides an analysis of the City's event costs from 2021 through 2025 for Juneteenth Celebration, Pride Parade&Festival, Fourth of July, and El Tigre Fest.The analysis includes key observations, partner contributions, and year-over-year cost trends by expense types including staff time, contracts, and programming. Additionally,this analysis highlights cross-event observations and potential implications if current service levels are maintained.These events vary greatly in scope;therefore,the purpose, scale and programming goals should be considered when reviewing the data below. Total Event Costs by Year $160,000.00 $140,000.00 $120,000.00 o $100,000.00 --� 0 $80,000.00 c o $60,000.00 $40,000.00 $20,000.00I -ram 2021 2022 2023 2024 2025 El Tigre $55,514.16 $52,538.57 $78,940.07 $107,335.83 •Fourth of July $23,566.49 $27,672.12 $27,092.10 $99,529.22 $142,933.98 •Juneteenth $11,370.09 $10,313.39 $23,481.83 $27,954.63 •Pride $5,955.88 $29,881.48 $28,789.08 $47,106.82 $35,657.10 Total $29,522.37 $124,437.85 $118,733.14 $249,057.94 $313,881.54 Juneteenth Event Cost Summary Juneteenth Celebration costs have increased over the years to meet demand for additional entertainment and the decline in partner contributions from Tigard-Tualatin School District. Staff time expenses dropped in 2025 with the addition of contractual support from Murco Productions for planning and logistics. Year 2022 2023 2024 2025 Year 1 Staff Time $10,370.09 $8,263.39 $ 12,233.24 $10,697.68 Contracts - - - $7,500.00 Programming,Materials, Supplies $ 1,000.00 $2,050.00 $11,248.59 $9,756.95 Total Cost $11,370.09 $ 10,313.39 $23,481.83 $27,954.63 Partners/Sponsors Contribution $5,000.00 $5,000.00 $2,500.00 - Attendance 100 150 150 150 Juneteenth Event Costs $30,000.00 $25,000.00 35% $20,000.00 , 48 $15,000.00 v - $10,000.00 $5,000.00 $- 2022-Year 1 2023 2024 2025 Event Year Staff Time •Contracts Programming,Materials,Supplies Pride Event Cost Summary Expenses for Pride peaked in 2024 primarily due to increasing staff time and added programming to meet demand for a larger event. Similar to Juneteenth, staff time dropped in 2025 with event planning and logistic services provided by Murco Productions. In 2025,the event secured sponsorships from three businesses. Due to budget impacts,Tigard-Tualatin School District could not provide funding support in 2024 and 2025 but continues to provide festival location and vendor management. Year 2021 2022 2023 2024 2025 Year 1 Staff Time $5,875.88 $29,284.75 $26,267.08 $37,766.88 $19,610.89 Contracts - - - - $ 7,500.00 Programming,Materials. Supplies $80.00 $596.73 $2,522.00 $9,339.94 $8,546.21 Total Cost $5,955.88 $29,881.48 $28,789.08 $47,106.82 $35,657.10 Partners/Sponsors Contribution $5,000.00 $5,000.00 $5,000.00 $2,500.00 $3,750.00 Attendance 100 200 400 500 630 Pride Event Costs $50,000.00 $45,000.00 20% $40,000.00 $35,000.00 $30,000.00 - v _ 24% o c' $25,000.00 ---.-• c 0 u $20,000.00 - $15,000.00III$10,000.00 - III 55% 1% r $5,000.00 $- 2021-Year 1 2022 2023 2024 2025 Event Year Staff Time r Contracts Programming, Materials,Supplies Fourth of July Event Cost Summary A cost escalation occurred in 2024 when the city took over responsibility of organizing Fourth of July from Ron Royse. Expenses show staff time hovers around 25% of total event cost, however it should be noted that the event is currently understaffed and if current demand continues, a jump in staff time or contract costs is anticipated for 2026.There is an opportunity to recruit sponsors to support this event. Year 2023 2024 2025 Year 1 Staff Time $7,592.10 $ 17,179.22 $32,839.16 Contracts/Grants $19,500.00 $80,000.00 $89,240.00 Programming,Materiak Supplies - $2,350.00 $20,854.82 Total Cost $27,092.10 $99,529.22 $142,933.98 Partners/Sponsors Contribution Ron Royse - $250.00 Attendance 5,000 10,000 8,000 Fourth of July Event Costs $160,000.00 $140,000.00 $120,000.00 $100,000.00 2% c $80,000.00 $60,000.00 $40,000.00 $20,000.00 23% $ 28% 17% 2023 2024-Yea r1 2025 Event Year Staff Time Contracts Programming, Materials,Supplies El Tigre Event Cost Summary There has been consistent growth in costs since 2022 with the lead driver of growth due to contracts to Cielo for production and talent management. Programming/materials/supplies are a substantial part of costs mainly from equipment needed to run the event. Key partners include Washington County, Clean Water Services, and El Rey radio station. Italicized numbers/dotted bar chart are estimates for the October 4, 2025 event. Year 2022 2023 2024 2025 Year 1 Staff Time $24,845.91 $25,385.99 $28,461.61 $28,095.83 Contracts $ 15,000.00 $7,700.00 $26,551.00 $59,240.00 rrogramming,Materials, Supplies $ 15,668.25 $ 19,452.58 $23,927.46 $20,000.00 Total Cost $55,514.16 $52,538.57 $ 78,940.07 $ 107,335.83 Partners/Sponsors Contribution - - $2,000.00 Attendance 3,000 3,200 5,000 2,600 El Tigre Event Costs $120,000.00 - - $100,000.00 "1.9% U, $80,000.00 0 30% iN $60,000.00 Ja i :1111i1 28% :::::: 37% 45% 48% 36 • 2022-Year 1 2023 2024 2025 Event Year Staff Time Contracts Programming, Materials,Supplies Cross-Event Observations Observation Potential Impacts Cost Growth Across ALL Events Strain on general funds and TLT. Without Matching Revenue Growth All events show increases in spending Public perception of prioritization of overtime. services if budget reductions continue. Sponsorship/Partner Support City becomes solely responsible for Decline cost increases and event >`y management. Contributions from partners are low or declining, covering only a small Reduced opportunities for y fraction of total expenses. collaborative community engagement and ownership of event. Staff Time Demand Inconsistent services can occur with no dedicated event staff or consultant Growing scale of events increase staff c:r' support. time and impacts. ='�'�'`'j Increased staff burnout and turnover. Reliance on contracts in planning, Contract Growth &Support production, and logistics can reduce Contract spending has continued to city's liability and staff burnout. increase to support planning, logistics, and program ` '-' °'' g � P g Public perception of consultant time implementation. without understanding of services could led to critique of spending. ® � CITY OF Tigard 2025 4th of July Survey Results Background Approximately 8,000 community members attended the City of Tigard 4th of July Celebration & Drone Show on July 4, 2025 at Cook Family Park. This was the second time a drone show was programmed in place of traditional fireworks for this annual Tigard community event.The city released a post-event survey in August 2025 to gauge the community's reception of the event.The survey was shared in the City of Tigard newsletter and on social media and was open for three weeks. In addition to collecting respondents' contact information,the survey asked five questions: 1. Which city do you live in? 2. How would you rate your overall experience of the 2025 4th of July Celebration event? 3. How would you rate your viewing experience of the drone show(e.g.visibility, comfort)? 4. How did the drone show compare to traditional fireworks displays, in your opinion? 5. Do you have any additional comments or suggestions for future city 4th of July Celebration & Drone Show events? The survey received 61 responses. Results Question 1, Residence: 46 out of 61 respondents lived in Tigard.The remaining respondents were distributed fairly evenly over nine other cities; of the nine, seven were located in the immediate metro area. Ti ° d Question 2, Overall Experience Percentage distribution of'How would you rate your overall experience of the 2025 4th of July Celebration event?' Average Poor Good Very Poor Excellent (blank) 0.00% 5.00% 10.00% 15.00% 20.00% 25.00% 30.00% Question 3, Viewing Experience Percentage distribution of'How would you rate your viewing experience of the Drone Show (e.g., visibility,comfort)?' Excellent Average Poor r Good Very Poor , (blank) 0.00% 5.00% 10.00% 15.00% 20.00% 25.00% 30.00% 4 • CITY OF Tigard Question 4, Drone Show Vs. Fireworks Percentage distribution of'How did the drone show compare to traditional fireworks displays, in your opinion?' Much Worse Worse About the Same Better Much Better 0.00% 10.00% 20.00% s0.00% 40.00% 50.00% Question 5, Comments/Suggestions In response to this open-ended, short-form text question,the majority of survey respondents expressed disappointment with the 4th of July drone show.While some appreciated the safety and quietness compared to fireworks—especially for pets and sensitive individuals—most found the show too short, not patriotic enough, and underwhelming. Common concerns included poor sound quality,visibility issues, heavy traffic, and the lack of celebratory excitement typically associated with fireworks.A strong number of responses called for the return of traditional fireworks, citing better atmosphere, community spirit, and emotional impact. Many also wanted more U.S.- centric imagery and music rather than a focus on Tigard's history. What Worked • Family-friendly, calm experience • Less disruptive for pets,veterans, and kids with sensory issues • Positive feedback for vendors and food variety • Good atmosphere and layout at Cook Park Common Complaints • Poor sound quality-music and narration hard to hear el • Traffic&parking problems-long delays and unclear signage • Visibility issues-trees blocked views; limited angles • Too short-drone show lasted only-15 minutes • Unpatriotic theme-lacked American flags,fireworks-style imagery, and music • Underwhelming visuals-simple animations, lack of"wow" moments Suggestions for improvement • Bring back fireworks-more exciting,visible from afar, and emotionally resonant • More patriotic themes-U.S. history,flags, Independence Day focus • Better logistics-improve sound,traffic flow, and visibility • Hybrid solution?-combine drones +fireworks, or alternate years .....r/w,4.1;p. Is 4r,"4-4- r -4,44 . .., 0, 14.,%.: ti 44kf e r" istimo e - • „,' ':i _I'.' . . . , TiCITY OF . ,.- igard _ ...._ ;:,--rrt . 6 , .., - -. .,"7-i: „A-,_ .t..ot•,, 'e- . • • -4;4 -, ,, , - --_, VeT 2026 City Special Events Budget Discussion January 6, 2026 Alex Richardson, Management Analyst Leandro Barrientos, Digital Communications Coordinator _ - _ .:40e:-. - . \. . -, -g', , ' ' • .t.' .,'0,:tfa- •• '47.42,',14) -4. : • n * R - ' i '''' i'. tei ,.._,A,. -'411 CITY OF Ti a r d The 5 E's - Tigard's Community Promise: g Equity . Environment. Economy• Engagement • Excellence Council Action • Does Council accept proposed cost reductions to City events (Juneteenth, Pride Festival, 4th of July, and El Tigre)? • Does Council agree to continue with these four events, without adding or removing celebrations? • Fourth of July Celebration: Explore Fireworks or Drone Show? ( ' ii T i gCIaTY ofrd The 5 E's - Tigard's Community Promise: Equity . Environment• Economy. Engagement . Excellence � 9 tY Y Background • Follow-up to October 21 Events Cost Analysis discussion . r1 Alt, o Revised sponsorship tiers r4. i • Seeking guidance ' `iV , - I` o Proposed event cost savings ''ET. 1 and offsets �-, 3 � • .i 2025 El Tigre Stage Performance 1 , Ti" °rd a J The 5 E's - Tigard's Community Promise: r7.---{�,, Equity• Environment . Economy. Engagement . Excellence Juneteenth Celebration • Potential cost savings N $3,000 (7%) • Scale back food or have vendors sell �_ II • Explore partnership with Tigard p , r. Chamberof r . .. ,: be Commerce ``�j , 4— ���, Library ` I ,N, , 2025 Juneteenth Freedom Day Celebration TY '� - Tic'ard g The 5 E's - Tigard's Community Promise: C.� Equity. Environment• Economy. Engagement . Excellence Pride Parade & Festival • Potential cost savings — $3,500 (10%) • Reduce stage talent & rentals _ESA ., ,x • Consider alternative swageilgardier: ; .e ,7. ! ' • Cost offsets <.arist\JA • ' ... • Obtain sponsors — $5K-10K y ;o =� 6 7, '` • Sell t-shirts N $1 K 2025 Pride Festival Performance 114 \ . CITY OF 0 Tigard The 5 E's - Tigard's Community Promise: Equity • Environment• Economy• Engagement • Excellence El Tigre Fest • Potential cost savings N $10K (9%) z, � • Reduce stage talent ` -- • i.r-`t ;. and programming ; . - -., ; 'I 1'� ; `i ,,,�-;`, • Cost offsets �-�.` - a 'r- '' �► ,} T aft..., • Obtain sponsors N $5-10K N � �'"` • Sell t-shirts $2K r 1 , - - 2025 El Tigre Crowd �� 1, Tigardc' The 5 E's - Tigard's Community Promise: Equity. Environment• Economy. Engagement • Excellence 4th of July Celebration • Potential cost savings — $50K (35%) _ 7,i • Switch to fireworks � �-� ' `~ • Western Display Fireworks estimate $27,500 vs Sky Elements $80,000 P # I _ ,- • Survey results �i* * * * * * • Reduce programming and promote , 14,1,* * * `,* f t' I existing community celebrations ,'..*, I (Middle of Millen Drive Parade) , '`,, 1 f • Cost Offsets 4, ft 4\i i' s X • Obtain sponsors ^' $5-10 K 2025 4th of July Crowd Bubble Dance Party CITY OF 1g, Ti gard The 5 E's - Tigard's Community Promise: Equity . Environment. Economy• Engagement • Excellence Council Action • Does Council accept proposed cost reductions to City events (Juneteenth, Pride Festival, 4th of July, and El Tigre)? • Does Council agree to continue with these four events, without adding or removing celebrations? • Fourth of July Celebration: Explore Fireworks or Drone Show? AIS-6072 9. Business Meeting Meeting Date: 01/06/2026 Length (in minutes): 40 Minutes Agenda Title: Economic Development Strategic Plan Update Authored By: Danelle Hauther Presented By: Economic Development Manager Hauther and ECOnorthwest Project Director Matt Craigie Item Type: Update, Discussion, Direct Staff Information EXPLANATION OF ISSUE Staff will present Council with an update on the Economic Development Strategic Plan, focusing on outcomes from the city workshop held Monday, November 17, 2025. The workshop provided foundational input on Tigard's Economic Development Strategic Plan with the development of draft mission, vision, guiding values, and strategic pillars. ACTION REQUESTED Council is being asked to receive staff's report on work completed to date and provide feedback on alignment with the draft mission, vision, guiding values, and strategic pillars. Staff is also seeking Council guidance on additional considerations for development of the draft plan. BACKGROUND INFORMATION Stakeholder Engagement EcoNorthwest was engaged to conduct a comprehensive stakeholder engagement to inform the Economic Development Strategic Plan. This included: • Focus Groups: Small group discussions were facilitated to hear from representatives of major stakeholder groups, including small/medium business, community partners, large business and landowners, workforce and funding partners, regional partners, and a make-up session for anyone who could not participate in their group time. • 1:1 Interviews with key City of Tigard staff, major employers, small business owners, and community partners (Tigard Chamber, Washington County Economic Development, Cities of Sherwood and Beaverton Economic Development, etc.) •An electronic survey was distributed via email to all businesses with a valid City of Tigard Business License. Workshop Overview(Nov. 17) A half-day workshop was held on November 17, 2025, to engage a cross-section of internal and external stakeholders. Councilors Schlack and Shaw attended as the Council liaisons, providing governance context and Council priorities throughout the discussion. Key partners in attendance included: •City Council Liaisons •Washington County Economic Development •Tigard Chamber of Commerce •Tigard Downtown Alliance •City staff from: • City Management • Finance • Police • Community Development • Redevelopment • Economic Development The workshop covered: • Overview and findings from focus groups, interviews, and the online business survey • Development of Tigard's mission, vision and guiding values for Economic Development • Identification and initial prioritization of strategic pillars to guide future programming and investments. Following the workshop, all participants were invited to review the first draft of the mission, vision, guiding values, and strategic pillars and provide feedback to the consultants to help inform the current version of the draft document. Next Steps EcoNorthwest will synthesize the feedback from the stakeholder engagement, workshop#1, and Council feedback from this update, into the development of workshop#2, which will be held on Thursday, January 15, 2026. Dates of Previous and Potential Future Considerations Previous: •August 26, 2025: City Council presentation introducing the scope of work for Economic Development Strategic Plan Development and requesting assignment of two Council Liaisons to the project. • November 17, 2025: Project Workshop#1 (with Councilors Schlack and Shaw participating as liaisons). Upcoming: •January 6, 2026: Receive an update from stakeholder engagement (focus groups, interviews, business survey) and Workshop#1. • February 10, 2026: Receive an update from Workshop#2 and review draft plan. • March 24, 2026: Review and adopt an Economic Development Strategic Plan. Community Impact Increases alignment of Economic Development programming and investments with the highest priority needs of the business community. Budget Impact Guides development of FY26-27 budget. Policy Alignment Supports Council Goal 2: Elevate economic opportunities for current and future residents. ALTERNATIVES& RECOMMENDATION Staff is asking Council to provide direction on elements of the Economic Development Strategic Plan, which is currently in development. City Council could decide not to give feedback or direction, but staff recommends Council provide staff with feedback about the City Council's preferences for developing a draft plan. ADDITIONAL RESOURCES N/A Attachments Ec Dev Strategy Council Update Slide Deck ECOnorthwest Report on Workshop 1 CITY OF TIGARD ECONOMIC DEVELOPMENT STRATEGY TIGARD CITY COUNCIL UPDATE JANUARY 6, 2026 ;' ECO northwest COUNCIL DIRECTION : • Confirm alignment with the draft vision , mission , and values statements • Validate the strategic pillars • Provide feedback for consideration in the development of the Economic Development Strategic Plan �� ECOnorthwest PRESENTATION OVERVIEW • Project Purpose • Background • Engagement Process • Engagement Results • Visioning Workshop Outcomes • Next Steps �� ECOnorthwest PROJECT PURPOSE Create a 3 -year Economic Development Strategy that guides the city's work to maximize impact . Goals of the Plan : • Clarify the city's purpose and desired outcomes in conducting economic development activities . Workshop #1 • Develop shared priorities that align staff, partners, and city's leadership around a unified direction . Workshop #1 • Develop specific actions and metrics to meet the desired outcomes . Upcoming - Workshop #2 �� ECOnorthwest STRATEGIC PLAN ELEMENTS Vision Statement Mission Statement trategic Pillar 1 Strategic Pillar 3 riui1 Action Action Action 2 3 Measure Measure Measure Guiding Values FA ECOnorthwest ENGAGEMENT SUMMARY Focus Groups & Interviews by the NIuilir e s • Business Group (small & medium) 6 Focus Groups • Community Partners • Local Leaders (large property • 7 Interviews owners, manufacturers, large • 101 responses to online business employers) survey • Workforce, Education , Finance • Regional Partners and Coordination • Open invite make- up session • ECOnorthwest ENGAGEMENT FINDINGS STRENGTHS WEAKNESSES Strategic Location and Regional Connectivity Lack of a Formal Economic Development Strategy High Quality of Life & Outdoor Recreation Amenities Constrained Land Supply Strong Local Business Networks Low Program and Services Awareness Among Businesses Office and Industrial Submarket Declining OPPORTUNITIES11114W: CHALLENGES Redevelopment Potential in Key Growth Areas Regional Economic Uncertainty Education & Workforce Partnership Competition from Peer Cities Business Support System Enhancements Trust Barriers Among Vulnerable Communities Leverage Existing City Assets ECO northwest SUMMARY OF WORKSHOP # 1 OUTPUTS • Vision: Shared picture of the desired future. • Mission: Confirmed purpose of Tigard's economic development work. • Guiding Values: How we do our work. • Strategic Pillars: Priority focus areas for the next 2 to 3 years. �ISION 9 m airt wk. mil 1111 *�,�swu 4�ottvuc„ �E - - -- tc An.v.+e med. rghpry - lir Ill . III - \I ECO northwest VISION Economic Development Vision Statement: Option 1 Tigard strives to be a place with a vibrant and complete community, known for its economic strengths and quality of place, Preferred by where strong partnerships and responsive services enable thriving most participants businesses, meaningful career paths, and a resilient economy with enduring opportunity for all. Economic Development Vision Statement: Option 2 Tigard is a vibrant and complete community, known for its economic strengths and quality of place, where businesses thrive and people find meaningful career paths. With responsive services and strong partnerships that support Tigard's businesses and workers, the city builds a resilient economy with opportunities that endure. �� ECO northwest MISSION Mission Statement The City of Tigard and its partners advance economic and community prosperity by supporting a diverse and resilient business ecosystem, delivering accessible and navigable services, and aligning partners and city efforts to strengthen Tigard's competitiveness and identity as a vibrant place to live, invest, and work. �� ECOnorthwest STRATEGIC PILLARS BUSINESS ATTRACTION, SUPPORT, and GROWTH PARTNERSHIPS AND NAVIGATION We provide services, programs, and guidance to help We bolster the region's network of partners that businesses start, grow, adapt, and flourish in Tigard, support businesses and workforce by cultivating strong and connect workers to training and career pathways relationships and providing navigational resources to that help them thrive and support the needs of local fill gaps, avoid duplication, and connect people to the employers resources that best meet their needs OPERATIONS AND COMMUNICATION DEVELOPMENT AND PLACEMAKING We strengthen the internal systems, tools, resources, We advance development, infrastructure, and and communication practices across city placemaking across Tigard through business departments to deliver clear, coordinated, and recruitment and supportive programming to encourage superior economic development services that reliably the establishment of high-quality commercial areas support Tigard's businesses and workforce. across the city. FA ECO northwest GUIDING VALUES CUSTOMER SERVICE COLLABORATIVE PARTNERSHIP INTEGRITY We provide clear, respectful, and We work openly and constructively with We communicate openly and act with reliable support across our programs partners across the city and the region, honesty and accountability, following and services, delivering excellent building strong relationships and shared through on our commitments so guidance and consistent follow-through understanding to support coordinated action businesses, employees, partners, and that businesses and workers can trust. and collective success. community members can rely on our work. CREATIVE INITIATIVE EQUITABLE PRACTICE We step forward with curiosity and insight, We strive to ensure fairness, inclusion, and bringing creative thinking, practical ideas, accessible pathways in city programs and and data-informed guidance to help services, responding to diverse needs with businesses and workers move ahead with respect and removing barriers that prevent full confidence. participation. L, ECOnorthwest STRATEGIC PLAN ELEMENTS ECONOMIC DEVELOPMENT VISION STATEMENT Tigard strives to be place with a vibrant and complete community, known for its economic strengths and quality of place, where strong partnerships and responsive services enable thriving businesses, meaningful career paths, and a resilient economy with enduring opportunity for all. MISSION STATEMENT The City of Tigard and its partners advance economic and community prosperity by supporting a diverse and resilient business ecosystem, delivering accessible and navigable services, and aligning partners and city efforts to strengthen Tigard's competitiveness and identity as a vibrant place to live, invest, and work. STRATEGIC PILLARS BUSINESS ATTRACTION, PARTNERTSHIPS & OPERATIONS & DEVELOPMENT & SUPPORT & GROWTH NAVIGATION COMMUNICATION PLACEMAKING GUIDING VALUES CUSTOMER COLLABORATIVE INTEGRITY CREATIVE EQUITABLE SERVICE PARTNERSHIP INITIATIVE PRACTICE r. ECOnorthwest NEXT STEPS • Workshop #2 will be held on January 15th to refine the Strategic Pillars and Goal Statements and develop specific actions and metrics • Small group work sessions will take place the week of January 20th to further refine actions and metrics • ECO will develop the first draft of the Strategic Plan • February 10th - Council update and review draft • March 24th - Council to review and adopt Economic Development Strategic Plan 14 �� ECOnorthwest COUNCIL DIRECTION : • Confirm alignment with the draft vision , mission , and values statements • Validate the strategic pillars • Provide feedback for consideration in the development of the Economic Development Strategic Plan �� ECOnorthwest rA ►� ECO northwest DATE: December 22, 2025 TO: Danelle Hauther; City of Tigard FROM: Matt Craigie, Tamar Farchy; ECOnorthwest SUBJECT: Outputs From Economic Development Strategic Plan Workshop #1 Vision Tigard's economic development vision describes the future the City is working toward. Grounded in ideas generated during the City's workshop, the vision expresses the long-term outcomes the community seeks to create for businesses, workers, and residents. ECONOMIC DEVELOPMENT VISION STATEMENT: OPTION 1 Tigard strives to be place with a vibrant and complete community, known for its economic strengths and quality of place, where strong partnerships and responsive services enable thriving businesses, meaningful career paths, and a resilient econom/ with enduring opportunity for all. ECONOMIC DEVELOPMENT VISION STATEMENT: OPTION 2 Tigard is a vibrant and complete community, known for its economic strengths and quality of place, where businesses thrive and people find meaningful career paths. With responsive services and strong partnerships that support Tigard's businesses and workers, the City builds a resilient economy with opportunities that endure. Mission Tigard's economic development mission defines the purpose of this work and the role the City plays in reaching the vision and supporting a healthy local economy. Developed through the City's workshop, the mission reflects why Tigard engages in economic development and the commitments that guide staff in advancing community prosperity. MISSION STATEMENT Previous Mission Statement: The City of Tigard conducts economic development to advance community prosperity by supporting a diverse and resilient business ecosystem, delivering accessible and navigable services, and aligning partners and City efforts to strengthen Tigard's distinct community identity and benefit current and future residents. Altered Mission Statement: The City of Tigard and its partners advance economic and community prosperity by supporting a diverse and resilient business ecosystem, delivering accessible and navigable services, and aligning partners and City efforts to strengthen Tigard's competitiveness and identity as a vibrant place to live, invest, and work. r A Outputs From Economic Development Strategic Plan Workshop#1 ` 1 Strategic Pillars Tigard's strategic pillars outline the core areas where the City will focus its energy to advance a thriving and resilient local economy. Rooted in the insights generated during the workshop, they provide a framework for coordinated action and guide the development of specific initiatives and measures in the next phase of the strategy. 1. BUSINESS ATTRACTION, SUPPORT, AND GROWTH We provide services, programs, and guidance that help businesses start, grow, adapt, come to, and flourish in Tigard, and we connect workers to the training and career pathways that help them thrive and support the needs of local employers. 2. PARTNERSHIPS AND NAVIGATION We bolster the region's network of partners that support businesses and workers by cultivating strong relationships and providing navigation resources to fill gaps, avoid duplication, and connect people to the resources that best meet their needs. 3. OPERATIONS AND COMMUNICATION We strengthen the internal systems, tools, resources, and communication practices across City departments to deliver clear, coordinated, and high-quality economic development services that reliably support Tigard's businesses and workers. 4. DEVELOPMENT AND PLACEMAKING (FORMERLY "INTENTIONAL PLACEMAKING") We advance development, infrastructure, and placemaking across Tigard's districts through business recruitment and supportive programs, supporting the establishment of high-quality commercial areas across the city. r A Outputs From Economic Development Strategic Plan Workshop#1 \` 2 Guiding Values Tigard's economic development work is guided by core values that reflect how staff addresses the needs of businesses, workers, partners, community, and fellow staff. These values emerged directly from the City's workshop and express the behaviors and commitments that shape their approach in doing this work. • CUSTOMER SERVICE We provide clear, respectful, and reliable support across our programs and services, delivering high-quality, timely guidance and support that businesses and communities can trust. • COLLABORATIVE PARTNERSHIP We work openly and constructively with partners across the city and the region, building strong relationships and shared understanding to support coordinated action and collective success. • INTEGRITY We communicate openly and act with honesty and accountability, following through on our commitments so businesses, workers, partners, and community members can rely on our work. • CREATIVE INITIATIVE (FORMERLY "ENGAGED") We step forward with curiosity and insight, bringing creative thinking, practical ideas, and data-informed guidance to help businesses and workers move ahead with confidence. • EQUITABLE PRACTICE We strive to ensure fairness, inclusion, and accessible pathways in our programs and services, responding to diverse needs with respect and removing barriers that prevent full participation. r A Outputs From Economic Development Strategic Plan Workshop#1 ;, 3 Tigard Economic Development Framework ECONOMIC DEVELOPMENT VISION STATEMENT Tigard strives to be place with a vibrant and complete community, known for its economic strengths and quality of place, where strong partnerships and responsive services enable thriving businesses, meaningful career paths, and a resilient economy with enduring opportunity for all. MISSION STATEMENT The City of Tigard and its partners advance economic and community prosperity by supporting a diverse and resilient business ecosystem, delivering accessible and navigable services, and aligning partners and City efforts to strengthen Tigard's competitiveness and identity as a vibrant place to live, invest and work. STRATEGIC PILLARS BUSINESS ATTRACTION, PARTNERTSHIPS& OPERATIONS& DEVELOPMENT& SUPPORT&GROWTH NAVIGATION COMMUNICATION PLACEMAKING GUIDING CUSTOMER COLLABORATIVE INTEGRITY CREATIVE EQUITABLE SERVICE PARTNERSHIP INITIATIVE PRACTICE Incorporating Feedback The vision, mission, strategic pillars, and values were shaped by the City of Tigard staff, local leaders, and community members. Given the diverse perspectives of all who participated in the process, the strategic plan elements reflect efforts to consolidate as many viewpoints as possible without diluting or significantly altering the elements that resonated with the most people. r 4 Outputs From Economic Development Strategic Plan Workshop#1 4 4.9 Plyetiment rj I��IC r —� y s�c���a«vaca,�� xr< ler ASxmc 5oea+4vi10ns . f[A.Gu rer,cicSy.wre_ �-e cA,r i ou '� nti hclishcai 7 bg,:1.90 II, VISION lipL. 11111 a,+L l4.rM- 111. 6 x� --- y. bye • wa r Outputs From Economic Development Strategic Plan Workshop#1 5 uuuE • uuRTt_&c l 'ILuk-R.4, (t- - M SJE 'F'6iRF ,.w . 2iw ., ,�, Meta'../ • w.4 1 —= • • • • hems Ate' $~ it r 4 Outputs From Economic Development Strategic Plan Workshop#1 `�, 6