HomeMy WebLinkAboutRapid Response Bio Clean, Inc. Dba Synergy Environmental ~ 32600018
CITY OF TIGARD - CONTRACT SUMMARY & ROUTING FORM
Contract Overview
Contract/Amendment Number: 32600018
Contract Start Date: 8/11/2025 Contract End Date: 8/31/2028
Contract Title: On-Call Encampment Clean Up
Contractor Name: Rapid Response Bio Clean, Inc. dba Synergy Environmental
Contract Manager: Martin McKnight; Megan Cohen
Department: PW/City Management – Strategic Initiatives
Contract Costs
Original Contract Amount: $50,000 annually
Total All Previous Amendments: n/a
Total of this Amendment: n/a
Total Contract Amount: $50,000 annually
Procurement Authority
Contract Type: Personal Services
Procurement Type: Formal RFP >$150K
Solicitation Number: 2025-25
LCRB Date: n/a
Account String: Fund-Division-Account Work Order – Activity Type Amount
FY 26 1001800-54001 $50,000
FY 27 1001800-54001 $50,000
FY 28 1001800-54001 $50,000
FY Cont $100,000
FY
Contracts & Purchasing Approval
Purchasing Signature:
Comments: Non-encumbered but limited to 1001800-54001, contract does not roll.
DocuSign Routing
Route for Signature Name Email Address
Contractor Lance Hamel procurement@rrbc-inc.com
City of Tigard Brent Stockwell Brent.stockwell@tigard-or.gov
Final Distribution
Contractor Siri Miller procurement@rrbc-inc.com
Project Manager Martin McKnight martin@tigard-or.gov
Project Manager Megan Cohen megan.cohen@tigard-or.gov
Buyer Rosie McGown Rosie.mcgown@tigard-or.gov
Contract Number 32600018
CITY OF TIGARD, OREGON
PERSONAL SERVICES CONTRACT
ON-CALL ENCAMPMENT CLEAN UP
THIS AGREEMENT made and entered into this 11th day of August 2025 by and between the City
of Tigard, a municipal corporation of the State of Oregon, hereinafter called City, and Rapid Response
Bio Clean, Inc. dba Synergy Environmental, hereinafter called Contractor, collectively known as the
Parties.
RECITALS
WHEREAS, the City’s 2026 fiscal year budget provides for services related to addressing houseless;
and
WHEREAS, City has need for the services of a company with a particular training, ability, knowledge,
and experience possessed by Contractor, and
WHEREAS, City has determined that Contractor is qualified and capable of performing the services
as City does hereinafter require, under those terms and conditions set forth,
THEREFORE, the Parties agree as follows:
1. SERVICES TO BE PROVIDED
Contractor will initiate services immediately upon receipt of City’s notice to proceed together
with an executed copy of this Agreement. Contractor agrees to complete work that is detailed
in Exhibit A, incorporated herein by reference.
2. EFFECTIVE DATE AND DURATION
This Agreement is effective upon the date of execution and expires on August 31, 2028, unless
otherwise terminated or extended. The Parties may agree on two (2) additional one (1) year
extensions to the Agreement. All work under this Agreement must be completed prior to the
expiration of this Agreement.
3. COMPENSATION
The City agrees to pay Contractor in accordance with the fee schedule outlined in Exhibit A.
The total amount paid to the Contractor by the City may not exceed Fifty Thousand and
No/100 Dollars ($50,000.00) annually. Payments made to Contractor will be based upon the
following applicable terms:
A. Annual adjustment of hourly rates will be considered upon written request from
Contractor. Approval of a request for rate increases is solely within the City’s discretion
and under no circumstances is the City obligated to approve such a request. Rate increases
are subject to the following limitations:
a. No increases will be granted before the one-year anniversary of the Agreement;
b. No more than one increase will be granted annually;
c. Rate increases may not exceed the Western Consumer Price Index (CPI-U West) for
the previous 12-months;
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d. Rate increases cannot be retroactive.
B. Payment by City to Contractor for performance of services under this Agreement includes
all expenses incurred by Contractor, with the exception of expenses, if any, identified in
this Agreement as separately reimbursable.
C. Payment will be made in installments based on Contractor’s invoice, subject to the
approval of the City Manager, or designee, and not more frequently than monthly. Unless
otherwise agreed, payment will be made only for work actually completed as of the date
of invoice.
D. Payment by City releases City from any further obligation for payment to Contractor for
services performed or expenses incurred as of the date of the invoice. Payment may not
be considered acceptance or approval of any work or waiver of any defects therein.
E. Contractor must make payments promptly, as due, to all persons supplying labor or
materials for the performance of the work provided for in this Agreement.
F. Contractor may not permit any lien or claim to be filed or prosecuted against the City on
any account of any labor or material furnished.
G. Contractor will pay to the Department of Revenue all sums withheld from employees
pursuant to ORS 316.167.
H. Contractor will pay all contributions or amounts due the Industrial Accident Fund from
the contractor or any subcontractor.
I. If Contractor fails, neglects, or refuses to make prompt payment of any claim for labor or
services furnished to Contractor or a subcontractor by any person as such claim becomes
due, City’s Finance Director may pay such claim and charge the amount of the payment
against funds due or to become due the Contractor. The payment of the claim in this
manner does not relieve Contractor or their surety from obligation with respect to any
unpaid claims.
J. Contractor will promptly, as due, make payment to any person, co-partnership,
association, or corporation, furnishing medical, surgical, and hospital care or other needed
care and attention, incident to sickness or injury, to the employees of Contractor, of all
sums that Contractor agrees to pay for the services and all moneys and sums that
Contractor collected or deducted from the wages of employees pursuant to any law,
contract, or agreement for the purpose of providing or paying for services.
K. Contractor and its employees, if any, are not active members of the Oregon Public
Employees Retirement System and are not employed for a total of 600 hours or more in
the calendar year by any public employer participating in the Retirement System.
L. Contractor must obtain, prior to the execution of any performance under this Agreement,
a City of Tigard Business License. The Tigard Business License is based on a calendar year
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with a December 31st expiration date. New businesses operating in Tigard after June 30th
of the current year will pay a pro-rated fee though the end of the calendar year.
M. The City certifies that sufficient funds are available and authorized for this Agreement
during the current fiscal year. Funding during future fiscal years is subject to budget
approval by Tigard’s City Council.
4. OWNERSHIP OF WORK PRODUCT
City is the owner of and is entitled to possession of any and all work products of Contractor
which result from this Agreement, including any computations, plans, correspondence, or
pertinent data and information gathered by or computed by Contractor prior to termination
of this Agreement by Contractor or upon completion of the work pursuant to this Agreement.
5. ASSIGNMENT/DELEGATION
Neither party may assign, sublet or transfer any interest in or duty under this Agreement
without the written consent of the other and no assignment has any force or effect unless and
until the other party has consented. If City agrees to assignment of tasks to a subcontract,
Contractor is fully responsible for the acts or omissions of any subcontractors and of all
persons employed by them. Neither the approval by City of any subcontractor nor anything
contained herein creates any contractual relation between the subcontractor and City. The
provisions of this Agreement are binding upon and will inure to the benefit of the parties to
the Agreement and their respective successors and assigns.
6. STATUS OF CONTRACTOR AS INDEPENDENT CONTRACTOR
Contractor certifies that:
A. Contractor acknowledges that for all purposes related to this Agreement, Contractor is an
independent contractor as defined by ORS 670.600 and not an employee of City.
Contractor is not entitled to benefits of any kind to which an employee of City is entitled
and is solely responsible for all payments and taxes required by law. Furthermore, in the
event that Contractor is found by a court of law or any administrative agency to be an
employee of City for any purpose, City is entitled to offset compensation due, or to
demand repayment of any amounts paid to Contractor under the terms of this Agreement,
to the full extent of any benefits or other remuneration Contractor receives (from City or
third party) as a result of said finding and to the full extent of any payments that City is
required to make (to Contractor or to a third party) as a result of said finding.
B. Contractor is not an officer, employee, or agent of the City as those terms are used in ORS
30.265.
7. CONFLICT OF INTEREST
The undersigned Contractor hereby represents that no employee of the City, or any
partnership or corporation in which a City employee has an interest, has or will receive any
remuneration of any description from Contractor, either directly or indirectly, in connection
with the letting or performance of this Agreement, except as specifically declared in writing.
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If this payment is to be charged against Federal funds, Contractor certifies that he/she is not
currently employed by the Federal Government and the amount charged does not exceed their
normal charge for the type of service provided.
8. INDEMNIFICATION
City has relied upon the professional ability and training of Contractor as a material
inducement to enter into this Agreement. Contractor represents that all of its work will be
performed in accordance with generally accepted professional practices and standards as well
as the requirements of applicable federal, state, and local laws, it being understood that
acceptance of a Contractor’s work by City will not operate as a waiver or release.
Contractor agrees to indemnify and defend the City, its officers, employees, agents, and
representatives and hold them harmless from any and all liability, causes of action, claims,
losses, damages, judgments, or other costs or expenses, including attorney's fees and witness
costs (at both trial and appeal level, whether or not a trial or appeal ever takes place including
any hearing before federal or state administrative agencies), that may be asserted by any person
or entity which in any way arise from, during, or in connection with the performance of the
work described in this Agreement, except liability arising out of the sole negligence of the City
and its employees. Such indemnification will also cover claims brought against the City under
state or federal worker's compensation laws. If any aspect of this indemnity is found to be
illegal or invalid for any reason whatsoever, such illegality or invalidity does not affect the
validity of the remainder of this indemnification.
9. INSURANCE
Contractor and its subcontractors must maintain insurance acceptable to City in full force and
effect throughout the term of this Agreement. Such insurance must cover risks arising directly
or indirectly out of Contractor's activities or work hereunder, including the operations of its
subcontractors of any tier.
The policy or policies of insurance maintained by the Contractor must provide at least the
following limits and coverages:
A. Commercial General Liability Insurance
Contractor will obtain, at Contractor’s expense, and keep in effect during the term of this
Agreement, Comprehensive General Liability Insurance covering Bodily Injury and
Property Damage on an “occurrence” form (CG 2010 1185 or equivalent). The policy
must be endorsed with Additional Insured, Per Project Aggregate, Products and
Completed Operations, and Personal & Advertising Injury endorsements. This coverage
must include Contractual Liability insurance for the indemnity provided under this
Agreement. The following insurance will be carried:
Coverage Limit
General Aggregate $3,000,000
Each Occurrence $2,000,000
B. Commercial Automobile Insurance
Contractor must also obtain, at Contractor’s expense, and keep in effect during the term
of the contract, Commercial Automobile Liability coverage including coverage for all
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owned, hired, and non-owned vehicles on an “occurrence” form. The Combined Single
Limit per occurrence may not be less than $2,000,000.
If Contractor uses a personally-owned vehicle for business use under this Agreement, the
Contractor will obtain, at Contractor’s expense, and keep in effect during the term of the
contract, business automobile liability coverage for all owned vehicles on an “occurrence”
form. The Combined Single Limit per occurrence may not be less than $2,000,000.
C. Workers’ Compensation Insurance
All employers, including Contractor, that employ subject workers who work under this
Agreement in the State of Oregon must comply with ORS 656.017 and provide the
required Workers´ Compensation coverage, unless such employers are exempt under ORS
656.126. Contractor will ensure that each of its sub-contractors complies with these
requirements.
D. Additional Insured Provision
All required insurance policies, other than Workers’ Compensation and Professional
Liability, must name the City its officers, employees, agents, and representatives as
additional insureds with respect to this Agreement.
E. Insurance Carrier Rating
Coverages provided by the Contractor must be underwritten by an insurance company
deemed acceptable by the City. All policies of insurance must be written by companies
having an A.M. Best rating of "A-VII" or better, or equivalent. The City reserves the right
to reject all or any insurance carrier(s) with an unacceptable financial rating.
F. Self-Insurance
The City understands that some contractors may self-insure for business risks and the City
will consider whether such self-insurance is acceptable if it meets the minimum insurance
requirements for the type of coverage required. If Contractor is self-insured for
commercial general liability or automobile liability insurance, Contractor must provide
evidence of such self-insurance. Contractor must provide a Certificate of Insurance
showing evidence of the coverage amounts on a form acceptable to the City. The City
reserves the right in its sole discretion to determine whether self-insurance is adequate.
G. Certificates of Insurance
As evidence of the insurance coverage required by the Agreement, Contractor will furnish
a Certificate of Insurance to the City. No contract is effective until the required Certificates
of Insurance have been received and approved by the City. The certificate will specify and
document all provisions within this Agreement and include a copy of Additional Insured
Endorsement. A renewal certificate will be sent to the below address prior to coverage
expiration.
H. Primary Coverage Clarification
The parties agree that Contractor’s coverage is primary to the extent permitted by law. The
parties further agree that other insurance maintained by the City is excess and not
contributory insurance with the insurance required in this section.
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I. Cross-Liability Clause
A cross-liability clause or separation of insureds clause will be included in all general
liability policies required by this Agreement.
A certificate in form satisfactory to the City certifying to the issuance of such insurance
will be forwarded to:
City of Tigard
Attn: Contracts and Purchasing Office
contractspurchasing@tigard-or.gov
At the discretion of the City, a copy of each insurance policy, certified as a true copy by
an authorized representative of the issuing insurance company, may be required to be
forwarded to the above address.
Such policies or certificates must be delivered prior to commencement of the work. The
procuring of such required insurance will not be construed to limit Contractor’s liability
hereunder. Notwithstanding said insurance, Contractor is obligated for the total amount
of any damage, injury, or loss caused by negligence or neglect connected with this
Agreement.
10. METHOD & PLACE OF SUBMITTING NOTICE, BILLS AND PAYMENTS
All notices, bills and payments will be made in writing and may be given by personal delivery,
mail, emial,or by fax. Payments may be made by personal delivery, mail, or electronic transfer.
The following addresses will be used to transmit notices, bills, payments, and other
information:
CITY OF TIGARD RAPID RESPONSE BIO CLEAN, INC. DBA
SYNERGY ENVIRONMENTAL
Attn: Martin McKnight; Megan Cohen Attn: Siri Miller
Address: 13125 SW Hall Blvd
Tigard, OR 97223
Address: 2017 NW Vaughn St. #10007
Portland, OR 97296
Phone: (503) 718-2598; (503) 718-2626 Phone: (503) 936-5600
Email: martin@tigard-or.gov;
megan.cohen@tigard-or.gov
Email: procurement@rrbc-inc.com
Notice will be deemed given upon deposit in the United States mail, postage prepaid, or when
so faxed, upon successful fax. In all other instances, notices, bills and payments will be deemed
given at the time of actual delivery. Changes may be made in the names and addresses of the
person to who notices, bills, and payments are to be given by giving written notice pursuant
to this paragraph.
11. SURVIVAL
The terms, conditions, representations, and warranties contained in this Agreement survive
the termination or expiration of this Agreement.
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12. MERGER
This writing is intended both as a final expression of the Agreement between the parties with
respect to the included terms and as a complete and exclusive statement of the terms of the
Agreement. No modification of this Agreement will be effective unless and until it is made in
writing and signed by both parties.
13. TERMINATION WITHOUT CAUSE
At any time and without cause, City has the right in its sole discretion to terminate this
Agreement by giving notice to Contractor. If City terminates this Agreement pursuant to this
paragraph, City will pay Contractor for services rendered to the date of termination.
14. TERMINATION WITH CAUSE
A. City may terminate this Agreement effective upon delivery of written notice to Contractor,
or at such later date as may be established by City, under any of the following conditions:
1) If City funding from federal, state, local, or other sources is not obtained and
continued at levels sufficient to allow for the purchase of the indicated quantity of
services. This Agreement may be modified to accommodate a reduction in funds.
2) If federal or state regulations or guidelines are modified, changed, or interpreted in
such a way that the services are no longer allowable or appropriate for purchase under
this Agreement.
3) If any license or certificate required by law or regulation to be held by Contractor, its
subcontractors, agents, and employees to provide the services required by this
Agreement is for any reason denied, revoked, or not renewed.
4) If Contractor becomes insolvent, if voluntary or involuntary petition in bankruptcy is
filed by or against Contractor, if a receiver or trustee is appointed for Contractor, or if
there is an assignment for the benefit of creditors of Contractor.
Any such termination of this agreement under paragraph (A) will be without prejudice to
any obligations or liabilities of either party already accrued prior to such termination.
B. City, by written notice of default (including breach of contract) to Contractor, may
terminate the whole or any part of this Agreement:
1) If Contractor fails to provide services called for by this Agreement within the time
specified, or
2) If Contractor fails to perform any of the other provisions of this Agreement, or fails
to pursue the work as to endanger performance of this Agreement in accordance with
its terms, and after receipt of written notice from City, fails to correct such failures
within ten (10) days or such other period as City may authorize.
The rights and remedies of City provided above related to defaults (including breach of
contract) by Contractor are not exclusive and are in addition to any other rights and
remedies provided by law or under this Agreement.
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If City terminates this Agreement under paragraph (B), Contractor will be entitled to
receive as full payment for all services satisfactorily rendered and expenses incurred,
provided, that the City may deduct the amount of damages, if any, sustained by City due
to breach of contract by Contractor. Damages for breach of contract include those allowed
by Oregon law, reasonable and necessary attorney fees, and other costs of litigation at trial
and upon appeal.
15. REMEDIES
Any violation or default entitles the City to terminate this Agreement, to pursue and recover
any and all damages that arise from the breach and the termination of this Agreement, and
to pursue any or all of the remedies available under this Agreement, at law, or in equity,
including but not limited to:
1) Termination of this Agreement, in whole or in part;
2) Exercise of the right of setoff, and withholding of amounts otherwise due and owing to
Contractor, in an amount equal to City’s setoff right, including but not limited to City’s cost
to cure; and
3) Initiation of an action or proceeding for damages, specific performance, declaratory or
injunctive relief.
16. ACCESS TO RECORDS
City will have access to such books, documents, papers and records of Contractor as are
directly pertinent to this Agreement for the purpose of making audit, examination, excerpts
and transcripts.
17. HAZARDOUS MATERIALS
Contractor will comply with all federal Occupational Safety and Health Administration
(OSHA) requirements and all Oregon safety and health requirements. In accordance with
OSHA and Oregon OSHA Hazard Communication Rules, if any goods or services provided
under this Agreement may release, or otherwise result in an exposure to, a hazardous chemical
under normal conditions of use (for example, employees of a construction contractor working
on-site), it is the responsibility of Contractor to provide the City with the following
information: all applicable Safety Data Sheets, the identity of the chemical/s, how Contractor
will inform employees about any precautions necessary, an explanation of any labeling system,
and the safe work practices to prevent exposure. In addition, Contractor must label, tag, or
mark such goods.
18. FORCE MAJEURE
Neither City nor Contractor will be considered in default because of any delays in completion
and responsibilities hereunder due to causes beyond the control and without fault or
negligence on the part of the parties so disenabled, including but not restricted to, an act of
God or of a public enemy, civil unrest, volcano, earthquake, fire, flood, epidemic, quarantine
restriction, area-wide strike, freight embargo, unusually severe weather or delay of
subcontractor or supplies due to such cause; provided that the parties so disenabled will within
ten (10) days from the beginning of such delay, notify the other party in writing of the cause
of delay and its probable extent. Such notification will not be the basis for a claim for additional
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compensation. Each party will, however, make all reasonable efforts to remove or eliminate
such a cause of delay or default and will, upon cessation of the cause, diligently pursue
performance of its obligation under the Agreement.
19. NON-WAIVER
The failure of City to insist upon or enforce strict performance by Contractor of any of the
terms of this Agreement or to exercise any rights hereunder should not be construed as a
waiver or relinquishment to any extent of its rights to assert or rely upon such terms or rights
on any future occasion.
20. HOURS OF LABOR, PAY EQUITY
In accordance with ORS 279B.235, the following are hereby incorporated in full by this
reference:
A. Contractor may not employ an individual for more than 10 hours in any one day, or 40
hours in any one week, except as provided by law. For contracts for personal services, as
defined in ORS 279A.055, Contractor must pay employees at least time and a half pay for
all overtime the employees work in excess of 40 hours in any one week, except for
employees who are excluded under ORS 653.010 to 653.261 or under 29 U.S.C. 201 to
209 from receiving overtime.
B. Contractor must give notice in writing to employees who work on a public contract, either
at the time of hire or before commencement of work on the contract, or by positing a
notice in a location frequented by employees, of the number of hours per day and days
per week that the employees may be required to work.
C. Contractor may not prohibit any of Contractor’s employees from discussing the
employee’s rate of wage, salary, benefits or other compensation with another employee or
another person and may not retaliate against an employee who discusses the employee’s
rate of wage, salary, benefits or other compensation with another employee or another
person.
D. Contractor must comply with the pay equity provisions in ORS 652.220. Compliance is a
material element of this Agreement and failure to comply will be deemed a breach that
entitles City to terminate this Agreement for cause.
21. NON-DISCRIMINATION
Contractor will comply with all federal, state, and local laws, codes, regulations, and ordinances
applicable to the provision of services under this Agreement, including, without limitation:
A. Title VI of the Civil Rights Act of 1964;
B. Section V of the Rehabilitation Act of 1973;
C. The Americans with Disabilities Act of 1990, as amended by the ADA Amendments Act
(ADAAA) of 2008 (Pub L No 101- 336); and
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D. ORS 659A.142, including all amendments of and regulations and administrative rules, and
all other applicable requirements of federal and state civil rights and rehabilitation statutes,
rules and regulations.
22. ERRORS
Contractor will perform such additional work as may be necessary to correct errors in the
work required under this Agreement without undue delays and without additional cost.
23. EXTRA (CHANGES) WORK
Only the City’s Project Manager for this Agreement may change or authorize additional work.
Failure of Contractor to secure authorization for extra work constitutes a waiver of all right to
adjust the contract price or contract time due to such unauthorized extra work and Contractor
will not be entitled to compensation for the performance of unauthorized work.
24. STANDARD OF CARE
Contractor will perform all work under this Agreement with the care and skill used by
members of Contractor’s profession practicing under similar circumstances at the same time
and in the same locale (the “Standard of Care”). Should Contractor not meet the Standard of
Care, it must correct its work at its cost.
Any intellectual property rights delivered to the City under this Agreement and Contractor’s
services rendered in the performance of Contractor’s obligations under this Agreement, will
be provided to the City free and clear of any and all restrictions on or conditions of use,
transfer, modification, or assignment, and be free and clear of any and all liens, claims,
mortgages, security interests, liabilities, charges, and encumbrances of any kind.
25. ATTORNEY'S FEES
In the event an action, suit of proceeding, including appeal, is brought for failure to observe
any of the terms of this Agreement, each party is responsible for that party’s own attorney
fees, expenses, costs and disbursements for the action, suit, proceeding, or appeal.
26. CHOICE OF LAW, VENUE
The provisions of this Agreement are governed by Oregon law. Venue will be the State of
Oregon Circuit Court in Washington County or the U.S. District Court for Oregon, Portland.
27. COMPLIANCE WITH STATE AND FEDERAL LAWS/RULES
Contractor will comply with all applicable federal, state and local laws, rules and regulations
applicable to the work in this Agreement.
28. CONFLICT BETWEEN TERMS
In the event of a conflict between the terms of this Agreement and Contractor’s proposal, this
Agreement will control. In the event of conflict between a provision in the main body of the
Agreement and a provision in the Exhibits, the provision in the main body of the Agreement will
control. In the event of an inconsistency between Exhibit A and Exhibit B, Exhibit A will control.
29. AUDIT
Contractor will maintain records to assure conformance with the terms and conditions of this
Agreement and to assure adequate performance and accurate expenditures within the contract
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period. Contractor agrees to permit City, the State of Oregon, the federal government, or their
duly authorized representatives to audit all records pertaining to this Agreement to assure the
accurate expenditure of funds.
30. SEVERABILITY
In the event any provision or portion of this Agreement is held to be unenforceable or invalid
by any court of competent jurisdiction, the validity of the remaining terms and provisions will
not be impaired unless the illegal or unenforceable provision affects a significant right or
responsibility, in which case the adversely affected party may request renegotiation of the
Agreement and, if negotiations fail, may terminate the Agreement.
31. COMPLIANCE WITH TAX LAWS
Contractor represents and warrants that Contractor is, to the best of the undersigned’s
knowledge, not in violation of any Oregon tax laws including but not limited to ORS 305.620
and ORS Chapters 316, 317, and 318. Contractor’s failure to comply with the tax laws of this
state or a political subdivision of this state before the Contractor executed this Agreement or
during the term of this Agreement is a default for which the City may terminate this Agreement
and seek damages and other relief available under the terms of this Agreement or applicable
law.
IN WITNESS WHEREOF, City and Contractor have caused this Agreement to be executed by
their duly authorized officials.
CITY OF TIGARD RAPID RESPONSE BIO CLEAN, INC. DBA
SYNERGY ENVIRONMENTAL
By: __________________________________
By: __________________________________
Name: _______________________________
Name: _______________________________
Title: ________________________________
Title: ________________________________
Date: ________________________________
Date: ________________________________
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Lance Hamel
President
8/13/2025
City Manager
8/13/2025
Brent Stockwell
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EXHIBIT A
SERVICES TO BE PROVIDED
INTRODUCTION
The City requires services for the cleanup and environmental mitigation of homeless encampments
on public properties after they have been abandoned or cleared of human habitation. Contractor will
be responsible for a safe and clean site by removing large items, biohazardous material, and other
encampment waste material. The services required are on an on-call basis and will be scheduled with
advanced notice
SCOPE OF WORK
Work under this Agreement includes: surveying sites, collecting debris, dismantling temporary
structures, removal of trash, removal of human waste, and removal of all material. When transport
and disposal is required, disposal must be at a site permitted to accept such materials. Encampment
Sites are considered to contain a variety of materials that may contain hazardous materials, including
biohazardous materials, garbage, general debris, human waste, constructed temporary shelters, and
other items associated with homeless occupancy. Contractor’s employees must be trained in handling
and disposal of hazardous materials.
Contractor will supply all labor, material, tools, protective clothing and gear, and equipment that is
required or needed to perform the work to handle, remove, transport, and dispose of the waste
materials and leave a clean site. Contractor will coordinate with the City on a site-by-site basis to
determine the Task Order for each encampment, which will include the site start date, estimated
timeframe of the work, staging areas, traffic control, if required, and the name of the onsite
representative. Contractor will provide all supervision and management of crews and ensure all
necessary safety procedures are followed.
Work is typically scheduled seven (7) Days a week. Occasionally, the City may require an encampment
be abated immediately. Sites will not be occupied while the Contractor is conducting work.
The City has assigned a project manager to oversee the Contractor’s work and provide support as
needed. The City will be responsible for identifying the sites needed for cleanup, posting the
appropriate notice for notification of cleanup, identifying and storing personal belongings and
property found at the site, and noticing any adjacent property owners or agencies of the site.
Contractor will need to stop work if people or firearms are found on site and will contact City for
appropriate follow up
Deliverables and schedule for this project include:
1. Invoice for Services rendered, including date/location of cleanup, and total cost of cleanup.
2. Contractor must always perform work in a timely and efficient manner. Response times must
be 72-hours’ notice for standard Task Orders, once the Task Order is approved.
3. Contractor will photograph the encampment and share the photos with the City. Contractor
must provide photos of the following:
a. All posted notices at the encampment
b. The site prior to Services performed, and
c. The site after Services are performed.
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On-Call Encampment Cleanup 32600018
4. Contractor will notify the City when the work is complete and provide a cleanup report for
each site, including total weight of debris removed.
5. Contractor must properly handle and dispose of solid waste and hazardous waste in
accordance with all applicable laws.
6. Contractor must adhere to all state and federal reequipments for training of employees, and
provide a copy of their exposure control plan
Fee Schedule
Contractor will at the following rates:
Classification Hourly Rate Description of Duties
Cleaning Technician $83.00 General site cleanup, debris removal, and surface
sanitizing.
Team Lead $83.00 Supervises field team, ensures task completion and
safety.
Supervisor $85.00 Monitors operations, provides quality control and
reporting.
Heavy Equipment $100.00 Operates various types of heavy machinery.
PPE, Gloves, Bags, Sharps Containers, Buckets - Included in hourly rates
After-hours/Weekend/Holiday Rates
Classification After Hours
Hourly Rate
Weekend Rate Holiday Rate
Cleaning Technician $103.00 $125.00 $125.00
Team Lead $103.00 $125.00 $125.00
Supervisor $105.00 $128.00 $128.00
Standard Business Hours: 7:30am to 4:30pm, Monday - Friday (excluding Holidays)
*RRBC recognizes all Federal Holidays
Equipment Costs
Equipment Type Rate (per
day/use)
Notes
Pressure Washer $100.00 For cleaning concrete/hard surfaces, graffiti removal.
Pump Truck $225.00 Sewage disposal/pumping
Dumpster- 30 yards $375.00 Includes drop-off & pickup
(disposal & environmental fees charged as pass-thru)
Side-by-side $225.00 Safer access remote places
Skid Steer/Bobcat $225.00 Larger structure demo, heavy debris
Vehicle/Truck Use N/A Included in hourly rates above
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On-Call Encampment Cleanup 32600018
EXHIBIT B
CONTRACTOR’S PROPOSAL
See following pages.
Docusign Envelope ID: BF2D24B8-AEE8-4AC1-8EC3-93D7CF9A248F
RFP NO. 2025-25
City of Tigard
On-Call Encampment Cleanup
PROPOSAL RESPECTFULLY SUBMITTED BY
Rapid Response Bio Clean, Inc.
Mailing Address - 2017 NW Vaughn Street, #10007, Portland, OR 97296
503-477-8765
procurement@rrbc-inc.com
RRBC Authorized Signature – Lance Hamel, President
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Firm Qualifications & Project Team
1. Rapid Response Bio Clean Inc. (“RRBC”) an Oregon S-Corp (Registry #1815761-91), is a
biohazard remediation company headquartered in Portland, Oregon. Founded in 2015, with 125+
employees, RRBC has been the primary contractor for houseless camp and biohazard remediation
for many cities and municipalities in the Portland Metropolitan area, which includes SW
Washington State, and the entire Tri -County Area. In addition, our services reach up and down the I-
5 corridor and coastal communities of Oregon and Washington. We are a single point of contact
company that will provide a multitude of services with one call, 24 hours daily, 365 days each year.
2. RRBC currently has two locations but is currently operating out of 7600 SE Johnson Creek Blvd.
Portland, OR 97206. Our administrative o[ices are located at 2705 NW Nicolai St. Portland, OR
97210.
3. Our experienced team ensures rapid deployment, compliance, safety, de-escalation, and quality
control. We have the following team ready to respond for the City of Tigard:
Executive & Senior Management Team (7): Growth and company strategy
Operations Managers (3): Logistics, resource allocation, stakeholder communication
Management/Admin Team (6): HR, finance – billing, A/R
Supervisors (2): assign daily tasks, workflow, quality control, safety compliance
Leads (3): Photos – before, during, after; point of communication – cleaning techs &
houseless; time management; clean
Cleaning Technician “CT” (6): Remove debris, biohazard, clean
All sta[ are experienced in encampment abatement, trained in OSHA-compliant safety protocols,
and prepared for immediate field deployment.
The team is supported by a full suite of resources, including box trucks, utility vans, skid steers,
pressure washers, sharps containers, disinfectants, and other specialized tools. Field sta[ are
outfitted with full PPE—gloves, safety glasses, tongs, and safety-toed boots—to ensure safety and
compliance on every site.
4. RRBC has served as the primary contractor for the City of Portland’s Campsite Cleanup and
Impact Reduction Services, leading comprehensive e[orts to remove encampments, mitigate
health hazards, and restore public spaces. Our team handles debris removal, biohazard
remediation, site sanitization, and compliance reporting with e[iciency and professionalism.
In addition to Portland, RRBC holds active contracts with the City of Vancouver, ODOT, and Metro
for on-call encampment removal services. These contracts involve both scheduled and emergency
response operations across public rights-of-way, parks, and high-impact zones.
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5. Program Manager Contact Information – Current Contracts
Michelle Ladd, City of Portland (503) 823-8344
Michelle.Ladd@portlandoregon.gov 1221 SW 4th Ave, Portland, OR 97204
Lucas Hillier, City of Portland (503) 823-6930
Lucas.Hillier@portlandoregon.gov 1221 SW 4th Ave, Portland, OR 97204
Sheila Andrews, City of Vancouver (360) 931-6735
sheila.andrews@cityofvancouver.us 4711 E Fourth Plain Blvd PO Box 1995
Vancouver, WA 98668
Je[rey Arms, Urban Camp Coordinator ODOT (971) 673-6234
Highway Maintenance Division – Region 1 9200 Lawnfield Rd.
Je[rey.arms@odot.oregon.gov Clackamas, OR 97015
Stephanie Rawson, Metro RID (971) 347-7165
Stephanie.Rawson@oregonmetro.gov 6324 NE Halsey St, Portland, OR 97213
6. RRBC maintains a rigorous Quality Control (QC) policy to ensure every project is completed to
the highest standard. Once a site has been serviced and declared complete, a dedicated Quality
Control O[icer conducts an on-site inspection to verify the thoroughness of the work. This includes
reviewing before-and-after photos, cross-referencing with work orders, and walking the site to
confirm that all debris—including biohazardous and medical waste—has been fully removed. This
final layer of oversight ensures that no items are overlooked and that each site is left clean, safe,
and in compliance with all regulatory standards.
7. RRBC provides comprehensive onboarding and training to ensure all new hires are fully prepared
for fieldwork. Our process includes classroom instruction on safety protocols, Bloodborne
Pathogens, and trauma -informed care, followed by hands-on training in a simulated tent
encampment. This controlled setup allows trainees to practice site assessment, proper hazmat
handling, and de-escalation techniques before engaging with the public. Supervisors and the safety
director assess everyone’s readiness to ensure compliance with OSHA standards, behavioral
expectations and overall job quality.
Project Understanding and Approach
1. RRBC employs a structured and responsive management approach to deliver safe, e[icient, and
compliant encampment cleanup services. We use our proprietary Data Oversight Monitoring
System (DOMS) to track work in real-time, document progress, and ensure quality control through
GPS time stamps, photos, and digital checklists. This system enhances transparency and ensures
every site is cleaned to standard. Through clear communication, scalable resources, and real-time
monitoring, RRBC ensures that all scope requirements are met with precision, professionalism,
and accountability.
2. A dedicated Operations Manager oversees all operations, supported by experienced Supervisors
who supervise daily field activities. This Operations Manager as the primary point of contact for all
coordination with City sta[. They will be responsible for scheduling, reporting, and addressing any
issues that arise. Regular input will be solicited through weekly check-ins, site reviews, and email
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updates to ensure alignment with City expectations. City sta[ will have access to real-time data
and reporting through our DOMS platform, allowing for transparent review and feedback throughout
the duration of the contract. Adjustments to workflow or priorities will be made collaboratively
based on City input.
3. RRBC has completed thousands of
site clearings involving hazardous
waste, biohazards, abandoned
property, and sensitive human
interactions. Our firm brings wide-
ranging experience managing complex
field operations in coordination with
municipal agencies, law enforcement,
and social service partners. Our crews
are trained in biohazard handling,
personal safety, and respectful
engagement with vulnerable
populations. We hold daily safety
briefings and adjust workflows to meet
site-specific needs.
Our training initiatives include:
•Bloodborne Pathogens Training – All field sta[ are trained in proper handling and disposal
of biohazardous materials.
•CPR Certification – Ensures preparedness for emergency medical situations.
•Crisis Prevention and De-escalation – Provided through the CPI Institute to help sta[
navigate high-stress or emotionally sensitive situations with professionalism and care.
•Defensive Driving – O[ered through the National Safety Council to all technicians and
drivers.
•Leadership & Investigation Training – All supervisors are trained in team leadership,
incident investigation, and fieldwork quality assurance to better support our frontline crews.
We also provide ongoing safety refreshers and encourage professional development through
continuous learning opportunities.
Our proven track record includes rapid mobilization, thorough site assessments, e[icient cleanup
execution, and complete documentation through DOMS. Allowing us to capture real-time progress,
maintain accountability, and meet reporting requirements with precision.
RRBC’s trained field crews are experienced in working within challenging environments, including
urban encampments, wooded areas, and high-tra[ic zones. With a strong focus on safety,
regulatory compliance, and respectful conduct, we ensure that every cleanup meets environmental
and public health standards while minimizing disruption. Our experience, tools, and trained
personnel position us to deliver these services with e[iciency, professionalism, and consistency.
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Project Management
1. Delilah Jones (Operations Manager) has successfully overseen similar contracts for ODOT,
TriMet, the City of Hillsboro, and Multnomah County over the past three years. Her approach
emphasizes "safety first, people forward", prioritizing site safety while fostering a respectful,
productive environment. She maintains open lines of communication, ensuring alignment across
diverse teams, timely scheduling, and proactive worksite coordination to meet project goals
e[iciently.
RRBC’s team consists of individuals with a wide range of backgrounds. As a second-chance
employer, the organization brings experience and understanding related to overcoming life
challenges. Several supervisors, managers, and senior management team members have
encountered such circumstances, including houselessness, bringing a deep level of empathy,
insight, and lived experience to the work we do. Their perspective is not theoretical—it’s personal—
and it informs every interaction, cleanup, and outreach e[ort. This firsthand understanding allows
our crews to approach encampment abatement with dignity, compassion, and a focus on
respectful engagement. The following individuals are expected to participate on this contract:
Jason R. – began as CT, is now a supervisor – experienced 3 years houselessness
Colton S. – began as CT, is now a supervisor – experienced 6 years houselessness
Jennifer C. - began as a CT, is now a lead – experienced 5 years houselessness
Destry N. – began as a CT, is now a supervisor – experienced 7 months houselessness
Deserae T. – is a CT – experienced 7 months houselessness
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Cost Proposal
City of Tigard
On-Call Encampment Cleanup
1. Labor Classifications & Hourly Rates:
Classification Hourly Rate Description of Duties
Cleaning Technician $83
General site cleanup, debris removal, and surface
sanitizing.
Team Lead $83 Supervises field team, ensures task completion and safety.
Supervisor $85 Monitors operations, provides quality control and reporting.
Heavy Equipment $100 Operates various types of heavy machinery.
2. After-Hours / Weekend / Holiday Rates:
Classification
After Hours
Hourly Rate
Weekend
Rate Holiday Rate
Cleaning Technician $103 $125 $125
Team Lead $103 $125 $125
Supervisor $105 $128 $128
Standard Business Hours: 7:30am to 4:30pm, Monday - Friday (excluding Holidays)
*RRBC recognizes all Federal Holidays
3. Equipment Costs:
Equipment Type
Rate (per
day/use) Notes
Pressure Washer $100 For cleaning concrete/hard surfaces, gra[iti removal
Pump Truck $225 Sewage disposal/pumping
Dumpster- 30 yards $375
Includes drop-o[ & pickup
(disposal & environmental fees charged as pass-thru)
Side-by-side $225 Safer access remote places
Skid Steer/Bobcat $225 Larger structure demo, heavy debris
Vehicle/Truck Use N/A Included in hourly rates above
PPE, Gloves, Bags, Sharps Containers, Buckets - Included in hourly rates
Docusign Envelope ID: BF2D24B8-AEE8-4AC1-8EC3-93D7CF9A248F
ATTACHMENT A
PROPOSAL CERTIFICATIONS
The Contractor agrees not to discriminate against any client, employee or applicant for employment or for
services, because of race, color, religion, sex, national origin, handicap or age with regard to, but not limited
to, the following: employment upgrading, demotion or transfer; recruitment or recruitment advertising; layoffs
or termination; rates of pay or other forms of compensation; selection for training; rendition of services. It is
further understood that any Contractor who is in violation of this clause will be barred from receiving awards
of any contract from the City, unless a satisfactory showing is made that discriminatory practices have
terminated and that a recurrence of such acts is unlikely.
Agreed by:
Contractor Name:
*****************************************
Resident Certificate
Please Check One:
Resident Contractor: Contractor has paid unemployment taxes and income taxes in this state during
the last twelve calendar months immediately preceding the submission of this proposal.
Or
Non-resident Contractor: Contractor does not qualify under requirement stated above.
(Please specify your state of residence: )
Officer’s signature:
Type or print officer’s name:
Lance Hamel
Rapid Response Bio Clean, Inc.
Lance Hamel
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ATTACHMENT B
PROPOSAL FORM
RFP 2025-25 – On-Call Encampment Cleanup
The Contractor named below submits this proposal in response to the Request for Proposals (RFP) for the
contract named above and warrants that the Contractor has carefully reviewed the RFP and that this proposal
represents the Contractor’s full response to the requirements described in the RFP.
The Contractor further warrants that if this proposal is accepted, the Contractor agrees to all terms and
conditions found in the sample contract (Attachment C), and will provide all necessary labor, materials,
equipment, and other means required to complete the work in accordance with the requirements of the RFP
and contract documents. The Contractor hereby acknowledges the requirement to carry or indicates the ability
to obtain the insurance required in the sample contract.
Indicate in the affirmative by initialing here: ______
The Contractor certifies that the proposal has been arrived at independently and has been submitted without
any collusion designed to limit competition.
The Contractor hereby acknowledges receipt of Addendum Nos. ___,___,___,___,___ to this RFP.
Name of Contractor:
Business Address:
Telephone Number:
Fax Number:
Email Address:
Authorized Signature:
Printed/Typed Name:
Title:
Date:
1
Rapid Response Bio Clean, Inc.
2017 NW Vaughn St. #10007
Portland, OR 97296
503-477-8765
971-369-9445
procurement@rrbc-inc.com
Lance Hamel
President
6/30/2025
Docusign Envelope ID: BF2D24B8-AEE8-4AC1-8EC3-93D7CF9A248F