HomeMy WebLinkAboutResolution No. 25-26 CITY OF TIGARD, OREGON
TIGARD CITY COUNCIL
RESOLUTION NO. 25-.76
A RESOLUTION ADO1'1"ING CITY COUNCIL GROUND RULES FOR 2025-2026
WHEREAS,the City of Tigard Charter provides that City Council will adopt Ground Rules;and
WHEREAS,Section 3.8 of the Charter says that,"Ground rules will include a code of conduct,process for the
selection of board and committee members, and will govern proceedings of the Council where they do not
conflict with law or the provisions of this Charter;and
WHEREAS, members of the City Council collaboratively discussed the proposed Ground Rules at public
meetings in January and June.
NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that:
SEC FION 1: The City of Tigard City Council adopts the attached Ground Rules for 2025 2026 and each
member of Council will sign this resolution indicating their commitment to the rules.
SEC;110N 2: This resolution is effective immediately upon passage.
PASSED: This O9q day of Citilake 2025.
CPd '
Mayor-City of Tigard
ATTEST:
City Recorder City of Tigard
RESOLUTION NO. 25 ? 4
Page 1
I. Preamble-Tigard City Council holds these are our values:
❖ Serving the community
❖ Respect
❖ Open, honest, and constructive communication
•:• Seeking to understand
•:• Assume best intentions
• Trust our team and colleagues
• Civility
•'• Humility
II. Code of Conduct-Working proactively towards a professional, respectful
culture with each other, staff and the public is the responsibility of every
member of Council. To that end, we:
1. Act with integrity and in alignment with our values
2. Are trustworthy and follow through on our commitments
3. Practice accountability
4. Give and receive feedback with grace
5. Act with respect, humility, and civility in all interactions with the community, the City
team, and each other
6. Take responsibility, show up prepared, and engage in meaningful discussions to
serve the City
7. Are action-oriented to address community needs
8. Do not intentionally surprise each other
9. Follow the City of Tigard's generally applicable policies
III. Communications and the Role of Councilors
1. Responses to the Public.
a) All public statements, information, or press releases relating to the official
positions, policies, or decisions of the City should be handled by the Mayor, City
Manager, or designee.
b) Councilors may respond to community requests for information or share their
personal opinions as Councilors.
c) When sharing information, it is important to be clear whether the Councilor is
stating personal opinions or sharingthe majority position of the Council.
d) Only the City Council as a body can make promises or commitments on behalf of
the City.
2. Social Media.
a) All content on social media accounts used for City business is considered public
record.
b) Any social media account on which the Mayor/Councilor posts information about
City business, or information that might be construed by the public as being about
City business, must be archived by the City and treated in accordance with Oregon
Public Records Law.
c) All posts on social media regarding a decision potentially before Council should
include a disclaimer that the views expressed represent the views of the author and
not the views of the Tigard City Council.
d) When commenting on another Mayor/Councilor's social media post regarding a
decision potentially before Council, Mayor/Councilors should be mindful of Public
Meetings Law.
3. Communications with the Organization.
a) The City Council respects the separation between policymaking (Council function)
and administration (City Manager, City Attorney, and Municipal Court Judge
functions) and strives to work with City teammates in the spirit of partnership,
mutual respect, and support.
b) The City Council respects the professional duties of the City Manager, City Attorney,
Municipal Court Judge, and City teammates.
c) The City Council relies on the City Manager to direct the administrative functions of
the organization and will refrain from interfering with the team's ability to implement
policy decisions, including directing the work of teammates.
4. Representing the City 24/7. If a member of the City Council appears before
another governmental agency and is representing the City, the member must
support and advocate for the official City position on the issue rather than a
personal viewpoint. If the member is not representing the City, the member must
state at the beginning of their testimony they are representing their personal opinion
and are not sharing the position of the City or Council.
5. Boards and Committees
a) Interviews:
1) The Mayor will lead the interview process for public board and committee
applicants.
2) The Mayor, and no more than two Councilors, will interview applicants. One
or two Councilors may self-nominate to attend. If no self-nominations are
made, then the Mayor will interview candidates with the designated City staff
liaison and board or committee staff liaison, as available.
3) The Mayor will provide the Council with a list of selected applicants along
with their applications, the interview notes, and the recommendation
summarizing why the applicant was chosen.
b) Approval:
1) The Mayor's recommendations for appointments will be submitted to
Council as least two weeks in advance before Council consideration in order
for the respective Council liaisons to meet with the selected applicant, at
their discretion.
2) The Councilwill approve appointments to City boards and committees by
resolution.
c) Council Liaisons:
1) The Mayor makes recommendations for Council liaison assignments and
alternates to boards and committees based on input provided by the Council
members; the Council votes to ratify the proposed assignments. Internal
working groups are not considered boards and committees for purposes of
these Ground Rules.
2) For City of Tigard boards and committees, unless otherwise required,
Council liaisons are not members/participants of their assigned boards or
committees; their role is limited to sharing information between
boards/committees and the Council, and serving as a point of reference for
the Council regarding board and committee matters. For external boards
and committees, such as the Metropolitan Area Communications
Commission, Council members are full participants with voting authority.
Council members serving on internal subcommittees or special committees
may also be expected to be voting members.
3) The term for liaisons is 1 year for internal boards and committees and 2 years
for external board (for example, Lake Oswego-Tigard Joint Water Partnership
Oversight Committee or Willamette Intake Facility).
4) Council liaisons may be appointed to consecutive terms, at the discretion of
the Mayor and Council.
6. City Council Agenda Item Request Procedures
a) All voices should have a clear and respectful avenue to be heard during Council
meetings.
b) Any member of Council who wishes to place an item on a future agenda will make
the request to the City Manager.
c) The City Manager will consider the time and resources required for the item when
scheduling and will place the item on an agenda within one month of the request,
unless the requesting member agrees to a different date or the item is addressed in
another way.
d) The City Manager will discuss the requested item with the Mayor during their review
of tentative agendas.
e) The non-agenda item on the Council regular agenda is intended for housekeeping
items relating to City business. If an item is first raised during non-agenda items, it
will be referred to the City Manager to follow the process above.
IV. Administering the Council Ground Rules
a) All members of the City Council will review the Ground Rules and sign that they
agree to comply.
b) If the Mayor or a Councilor believes one of the rules has been violated, they should
use the "first-person rule" and address the concern with the individual first. If the
issue persists, or where the Council Member does not feel comfortable addressing
with the individual, that Council Member may go directly to the City Manager,
Mayor, or Human Resources Director.
c) The Mayor, City Manager, and appropriate City staff (i.e. HR Director, City Attorney)
should collaboratively determine next steps, including whether a recommended
course of action should be brought before the Council. If the alleged violation is
against the Mayor, the Council President should participate in the
recommendation.
d) The recommendation may be placed on a Council agenda, consistent with the
City's Charter.
We agree to the adopted 2025-2026 Ground Rules:
Heidi Lueb, Mayor q ,/e.C21",.. -
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Maureen Wolf, Council President r f cAl
Faraz Ghoddusi, Councilor
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Heather Robbins, Coun•nf►'" .
Jake Schlack, Councilor /
Jeanette Shaw, Councilor
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Yi-Kang Hu, Councilor6//_,--- -7