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HomeMy WebLinkAboutCity Council Packet - 06/24/2025 Ti CITY� Tigard Business Meeting AGENDA TIGARD CITY COUNCIL AND TOWN CENTER DEVELOPMENT AGENCY MEETING DATE AND JUNE 24, 2025 - 6:30 p.m. Business Meeting TIME: MEETING LOCATION: Hybrid - City of Tigard -Town Hall - 13125 SW Hall Blvd.,Tigard, OR 97223-See PUBLIC NOTICE below PUBLIC NOTICE: In accordance with Oregon House Bill 2560,this will be a hybrid meeting where some Council, staff or public will participate in person and some will participate remotely. How to comment: •Written public comment may be submitted electronically at www.tigard-or.gov/Comments by noon the day before the meeting date. • If attending the meeting in person, please fill out the public comment sign-in sheet at the front of the room and come to the microphone when your name is called. • If you prefer to call in, please call 503-966-4101 when instructed to be placed in the queue. We ask that you plan on limiting your testimony to two minutes. •You may comment by video through the Teams app. Go to this link to learn how to participate by video: June 24, 2025 Council Meeting (https://www.tigard-or.gov/Home/Components/Calendar/Event/9852/372). Upon request,the City will endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by contacting: City Recorder Carol Krager at 503-718-2419 (voice)/971-724-1565 (cell) carolk@tigard-or.gov(email) or 503-684-2772 (TDD -Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA VIEW LIVESTREAM ONLINE: https://www.tigard-or.gov/boxcast CABLE VIEWERS: The City Council meeting will be shown live on Channel 21 (1st Tuesdays) and Channel 28 (2nd & 4th Tuesdays) at 6:30 p.m.The meeting will be rebroadcast at the following times on Channel 28: Thursday 6:00 p.m. Friday 10:00 p.m. Saturday 7:30 p.m. Sunday 11:30 a.m. Monday 6:00 a.m. T i C� Far Tigard Business Meeting AGENDA TIGARD CITY COUNCIL AND TOWN CENTER DEVELOPMENT AGENCY MEETING DATE AND TIME: JUNE 24, 2025 - 6:30 p.m. Business Meeting MEETING LOCATION: Hybrid -City of Tigard -Town Hall - 13125 SW Hall Blvd., Tigard, OR 97223 6:30 PM 1. BUSINESS MEETING A. Call to Order B. Roll Call C. Pledge of Allegiance 2. PROCLAMATIONS AND RECOGNITION 6:35 p.m. estimated time A. JAZZ HANDS DAY 3. PUBLIC COMMENT 6:45 p.m. estimated time A. Public Comment—Written B. Public Comment— In Person C. Public Comment— Phone-In D. Public Comment—Video 4. CITY MANAGER REPORT 7:00 p.m. estimated time 5. PUBLIC HEARING: CONSIDER RESOLUTION AUTHORIZING WATER REVENUE REFUNDING BONDS 7:05 p.m. estimated time 6. TCDA CONSIDER RESOLUTION AUTHORIZING BONDS FOR CAPITAL PROJECTS IN THE TIGARD TRIANGLE 7:20 p.m. estimated time 7. DISCUSS SOLID WASTE FRANCHISE FEES AND CHARGES AGGREGATE REPORT 7:35 p.m. estimated time 8. DOWNTOWN PARKING MANAGEMENT PROGRAM UPDATE 8:05 p.m. estimated time 9. ADOPTION OF COUNCIL GROUND RULES RESOLUTION 8:35 p.m. estimated time 10. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 11. ADJOURNMENT 9:05 p.m. estimated time AIS-5865 2, A. Business Meeting Meeting Date: 06/24/2025 Length (in minutes): 10 Minutes Agenda Title: Jazz Hands Day Proclamation Authored By: Rebecca Hathaway Presented By: Leandro Barrientos Digital Communications Coordinator and Meredith Gordon (and team) from Broadway Rose Theatre Company Item Type: Proclamation Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE Robert Louis "Bob" Fosse, born on June 23, 1927, in Chicago, Illinois, was a visionary dancer, choreographer, and director whose innovative style transformed the worlds of dance, theater, and film. Jazz Hands Day honors the vibrant legacy of musical theater, performance, and the art of movement—while also recognizing the deeper historical roots of jazz as a uniquely American art form born from the Black experience. ACTION REQUESTED Tigard Team member Leandro Barrientos requests that the Mayor proclaim Jazz Hands Day in Tigard as this playful proclamation is designed to bring some joy, theatrical flair, and celebration into the civic process -while also recognizing the deeper historical roots of jazz as a uniquely American art form born from the Black experience. BACKGROUND INFORMATION Dates of Previous and Potential Future Considerations This is the first time Jazz Hands Day has been proclaimed in the City of Tigard. Public Involvement Members of the Broadway Rose Theater have been invited to participate in this proclamation. ALTERNATIVES & RECOMMENDATION N/A ADDITIONAL RESOURCES https://www.refinery29.com/en-us/2019/04/229334/what-is-bob-fosse-dance-style-jazz-moves Attachments Jazz Hands Day Proclamation -. -.... .5 4 . " �r 7f�l ter Iti ';/*:,;,- iii r l Ci o Tigard 1,3„ k on, I r' i n'f f. JAZZ HANDS DAY IN HONOR OF BOB FOSSE *_•' ` JUNE 23, 2025 e WHEREAS,Robert Louis"Bob"Fosse,born on June 23,1927,in Chicago,Illinois,was a :• I .., visionary dancer,choreographer,and director whose innovative style transformed the worlds ,. of dance,theater,and film;and WHEREAS,Fosse's signature moves—including turned-in knees,rolled shoulders,and the t _. exuberant jazz hands—redefined performance art through iconic works like Cabaret,Chicago, Pippin,and Sweet Charity;and ,,: ..�,; WHEREAS,the roots of jazz—an entirely American art form—are deeply embedded in the I Black experience in the United States.Born out of African American communities in the early . 20th century,jazz music became a powerful sonic expression of struggle,liberation, '5' , 6 resistance,and joy.It is one of the foundational building blocks of American musical language, I' influencing genres and movements across generations and borders;and 4 •'`•` WHEREAS,the evolution of jazz shaped not only popular music but also performance styles j in musical theater and dance.Artists like Bob Fosse were deeply inspired by jazz's rhythms, , , zro?`': improvisational energy,and emotional expression,channeling these into movement and ,-.: z, theatrical storytelling that changed the face of American performance;and . • ,;.' WHEREAS,in May 2025,the City of Tigard celebrated Move with the Mayor,encouraging ems{' community members to stay active and healthy through fun and engaging activities;and • ,4 WHEREAS,Jazz Hands Day extends the spirit of that campaign,reminding us that movement ?,:, �.', can also be expressive,joyful,and theatrical—and sometimes,all it takes is a simple flick of 't .. - the fingers to celebrate life;and ,.4 I WHEREAS,we encourage all Tigard residents to take a break from the seriousness of life,get tl y;l up,move,and express themselves—whether through a dance,a stretch,or a bold pair of jazz ,_ '' hands; •y r, ,' � NOW,THEREFORE,BE IT RESOLVED that I,Mayor Heidi Lueb of the City of Tigard do a > 1 declare June 23,2025 as I..,. JAZZ HANDS DAY .�-- 1 ;1, i a :.- in the Cityof Tigard,and encourage all communitymembers to keep moving,stay healthy, ' to `I I~celebrate the rich cultural heritage of jazz,and never forget the joy of performance. '•,' i Dated this 24th day of June,2025 I -. f ,f -A IN WITNESS WHEREOF,I have hereunto set my hand and caused the Seal of the City of I�` ,;' Tigard to be affixed. ! ;'' Heidi Lueb,Mayor tip w., City of Tigard ..,. Attest: ' Carol A.Krager,City Recorder , I__ _ I p s z : 27fe •,IN' i� •1 : " r L J _ ,, ��, SUPPLEMENTAL PACKET FOR Tun c /, 202 s' (DATE OF MEETING) III 41 /49endu. fern 3.A TIGARD Written Public Comment for the June 24, 2025 Tigard City Council meeting Name: Topic: 1. Megan De Salvo and Concerns over Downtown Ainsley Adams,Tigard Tigard parking changes Chamber of Commerce proposed in the Parking Management Program 2. Kristin Leichner Support for Option 1 of potential fees and charges, increasing the rates for residential and commercial cart customers 2.2%-3.4% depending on the cart size. Carol Krager From: Emily Tritsch Sent: Friday,June 20, 2025 2:27 PM To: Brent Stockwell; Sambo Kirkman; Carol Krager Subject: FW: Tigard Chamber Letter About Parking Management Program Attachments: Downtown Parking Opposition Letter.pdf Hi team, Please see the attached letter opposing downtown parking enforcement from the Chamber. Carol—can you please include this as written public comment for this item? Sambo—consider speaking to some of the concerns identified here during your presentation on Tuesday Thank you Emily Tritsch M144 Deputy City Manager CITY OF City of Tigard I City Management From:Ainsley Adams Tii rd Phone: 503.616.1228 <ainsley@tigardchamber.org> 13125 SW Hall Boulevard, Tigard OR 97223 I tigard-or.gov Sent: Friday,June 20, 2025 12:08 PM To:#Councilmail <councilmail@tigard-or.gov> Cc: Megan De Salvo<Megan@tigardchamber.org> Subject:Tigard Chamber Letter About Parking Management Program Hello Mayor, City Council and City Management, Please see the attached letter about the Tigard Parking Management Program. Let me know if you have any questions.We appreciate you all! Best, Ainsley Adams Membership Engagement Coordinator Tigard Chamber of Commerce ainsley@TigardChamber.org 503 639-1656 x1002 1 SUPPLEMENTAL PACKET FOR A a&2(DATE OF MEETING) tie CHAMBER OF COMMERCE t � City of Tigard Attn: City Council 13125 SW Hall Blvd Tigard, OR 97223 RE:Tigard Parking Management Program On behalf of the Tigard Area Chamber of Commerce and the diverse businesses we represent, we are writing to share significant concerns regarding the Tigard Parking Management Program. Regarding the 72nd Avenue portion of the plan, we understand the challenges around the Overland Building and the need for accessible parking. With the recent property acquisition and forthcoming redesign of 72nd Avenue,we remain optimistic that a solution can be integrated into the city's planning process with the Transportation Department leading that effort. However, the proposed Downtown Tigard parking changes present a different challenge. After extensive conversations with both Chamber Members and Non-Members, including multiple meetings with a broad cross-section of downtown business owners,there is a strong consensus: this plan needs to be fundamentally reconsidered or set aside completely. The overwhelming majority of businesses in Downtown Tigard do not support the enforcement of 2-hour parking limits. Some are open to limited enforcement, such as 4- hour limits on Main Street only, or set limits in front of specific businesses, but most oppose enforcement altogether, especially on side streets. Downtown Tigard includes a combination of public and private parking lots. Imposing strict time limits on street parking will place undue pressure on private lots, which are typically intended for customers only.This shift would force business owners to monitor and enforce parking in ways that detract from their focus on serving our community. Employee parking also remains a significant concern. Long-standing businesses like Stevens Marine emphasized that their employees not only work but also live and spend time in Downtown Tigard. Without safe and accessible long-term parking options nearby, retaining local employees becomes increasingly difficult. The vision for Downtown Tigard has always been to create a welcoming,vibrant destination where people can spend several hours dining, shopping, relaxing, and engaging with the community.A two-hour limit directly undermines this goal. Simply put, it does not reflect how people want, or are able to experience our unique downtown core.While there may be changes in some of the businesses we have in Downtown over time, many of them have no plans of moving or redeveloping anytime soon. We urge the City of Tigard to realign this program with the actual needs and voices of the Downtown Business community and our patrons. Thank you for your attention to this matter and your continued partnership in making Tigard a thriving place to live,work, and do business. Sincerely, Megan De Salvo and Ainsley Adams Tigard Area Chamber of Commerce SUPPLEMENTAL PACKET -OR ?-K go1a_S-_ SPAT OF MEETING) 4-9.€n fir- 1-1"1 p* R* I * D * DISPOSAL COMPANY P.O. Box 820 Sherwood, OR 97140 Phone: (503) 625-6177 Fax: (503) 625-6179 June 19, 2025 Re: June 24th council meeting solid waste rates Mayor Lueb and Tigard City Council, I am Kristin Leichner, one of the owners and the company president of Pride Disposal. I am the fourth generation of my family to work in the garbage and recycling industry and Pride Disposal has been providing services to Tigard since 1986. I am writing regarding the topic of solid waste fees and charges you will have before you at your upcoming council meeting on June 24th. I want to express my gratitude to Tigard staff for their clear and open communication throughout the rate review process this year. I understand that you have two potential options before you and need to express my support for only one path, which is Option 1: Increasing the rates for residential and commercial cart customers 2.2%-3.4% (depending on the size of the cart). Tigard has two solid waste and recycling haulers; Pride Disposal and WM. Our companies have different geographic boundaries within the Tigard city limits and within those boundaries we also have a different mix of customers. The majority of WM's customers in Tigard are comprised of commercial customers in a compact area around the Washington Square Mall with a relatively small number of residential accounts. Pride Disposal's service area is a larger part of Tigard (approximately 80%)and while we have a mix of residential and commercial customers, we have approximately 75%of the residential customers in Tigard. When the rate of return falls outside of the 8-12%target,the intent of the rate study is to bring the rate of return to 10% for each line of business (Option 1),not to just bring the aggregate rate of return for all lines of business combined to 10%(Option 2). In 2024,when a rate study was done,different rate increases were applied to residential and commercial,to try and get each line of business to an individual 10%rate of return. In 2024,drop box and compactor rates were not increased at all,commercial container rates increased 4.4%to 5.8% (depending on the size of the container), and residential and commercial cart customer rates increased 6.5%to 8.5% (depending on the size of the cart). The franchise system in Tigard combines Pride Disposal's report and WM's report to create an aggregate rate of return,which is the intent. Due to the differences in customers and geography between our two companies,Option 2 would favor WM and would hurt Pride Disposal, further widening the rate of return disparities between the lines of business and our companies. I urge you to maintain the historical precedent established in Tigard,which predates the adoption of the CPI methodology. This is also common practice in many Metro area local governments. For example, Washington County has 8 haulers that provide service to the unincorporated parts of the county and they approved a rate increase last week that varied by line of business in order to bring each line of business to the targeted rate of return and have each line of business stand on its own. I recognize that the approach in Option 1 has a greater impact on residential customers in Tigard. Last year, during these rate conversations,we discussed the reduced rate programs that several Washington County communities have instituted in recent years(Washington County,Hillsboro, and Beaverton). Pride Disposal provides services in all three of those communities and we are very interested in developing a similar program in Tigard. I have had preliminary conversations with city staff on this topic and would like to see a program like this move forward. This could provide significant relief for low-income residents in Tigard. The reduced rates in the other communities I mentioned provides a 75%discount for customers who qualify for the program. I understand that developing this program would take time,but I am committed to working with Tigard staff to move it forward. Thank you for your time and consideration.I will be participating in the June 24th meeting remotely as I will be at a state recycling conference in Bend but will be available for questions and I look forward to the discussion. Also,please feel free to reach out to me before the council meeting if that would be helpful. Thank you, Kristin Leichner President Pride Disposal Company AGENDA ITEM NO. 3.B - PUBLIC COMMENT DATE: June 24, 2025 (Limited to 2 minutes or less, please) This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record.The names and cities of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes,which is a public record. Please review the "Tigard City Council Protocol for Public Comment." NAME &CITY YOU LIVE IN TOPIC Please Print Name ME 1 D Set+-vo City TIC>Pcf---- PI se spell your name as it sounds if it will help the presiding icer pronounce: --267L,N6 ,,-wel1 -- / Optional: If you want a response from staff, please leave your contact information: Check one: pYoa Phone or email Met ,e2 A-i%rc.0 ia ,-- <K For❑ AgainstX Neutral ❑ Name tL\A e.. Yo.tvpui City TA&fre-D Please sper your name as it sounds if it will help the presiding �` kith + �i,� :F off er pronounce: rVl /` Optional: If you want a response from staff, please leave your contact information: Check one: Phone or email For❑ Against X Neutral ❑ Name WM 61/-11`. City i Li A, /A Please spell your a as it sounds if it will help the residing officer pronounce: ICUNAO\ ' mart tt Tottke Optional: If you want a response from staff, please leave your contact information: Check one: Phone or email S� 1 For❑ Against K Neutral ❑ \.'" h. VatthV.L'»i/ ��i kl VO Ctv . Name Alum 60-41,011 City flC UYCA Please spell your name as it sounds if it will help the residing C �-� /officer pronounce: / A,WILAltiVitilAtfr Optional: If you want a response from staff, please leave your contact information: I,, C Check one: Phone or email alvI►�k2CUJL 4 "1 �'�I For 0 AgainstP Neutral ❑ AGENDA ITEM NO. 3.B - PUBLIC COMMENT DATE: June 24, 2025 (Limited to 2 minutes or less, please) This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record.The names and cities of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes,which is a public record. Please review the "Tigard City Council Protocol for Public Comment." NAME &CITY YOU LIVE IN Iii speak. TOPIC Please Print Had le4 Ue Name cli o City __ vv. _ �j Please spell your name as it sounds if it will help the residing �i,A6-1 officer pronounce: �� f' �,�PI Optional: If you want a response from staff, please leave your ��.._.� contact information: Check one: Phone or email For ❑ Against, Neutral ❑ Name City Please spell your name as it sounds if it will help the presiding officer pronounce: Optional: If you want a response from staff, please leave your contact information: Check one: Phone or email For❑ Against ❑ Neutral ❑ Name City Please spell your name as it sounds if it will help the presiding officer pronounce: Optional: If you want a response from staff, please leave your contact information: Check one: Phone or email For❑ Against ❑ Neutral ❑ Name City Please spell your name as it sounds if it will help the presiding officer pronounce: Optional: If you want a response from staff, please leave your contact information: Check one: Phone or email For 0 Against 0 Neutral ❑ h C - r. . • 5 � , .,:i, . •a N_ v) o c c(2 Ca + o of -t 14 .r,-, i . c 4-' �l , co •U E O -o O C a) LE0 0 .� W. h '7 a) o ( 7c E o _ L CD . > ca .Uv co . 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Business Meeting Meeting Date: 06/24/2025 Length (in minutes): 15 Minutes Agenda Title: Public Hearing: Consider Resolution Authorizing Water Revenue Refunding Bonds Authored By: Keith McClung Presented By: Assistant Finance Director McClung Item Type: Resolution Public Hearing Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE The Council is being presented with an opportunity to pass a resolution authorizing the sale of water revenue-refunding bonds in order to capture interest rate savings. ACTION REQUESTED Staff recommends Council pass a resolution to authorize the sale of water revenue refunding bonds. BACKGROUND INFORMATION Dates of Previous and Potential Future Considerations On May 1, 2012,Tigard issued $97,720,000 in water revenue bonds to pay for the Lake Oswego Tigard Partnership that enhanced Tigard's current water system. This bond was the first of two bonds issued to pay for the project. An additional $30,810,000 was issued in March 2015. On September 8, 2020, Council passed a resolution authorizing the City to issue water revenue refunding bonds for the 2012 issuance in an effort to recognize interest rate savings due to the market conditions having changed from 2012 to 2020. The refunding of the 2012 bonds generated savings to the City of over$1,000,000. The 2015 issuance of$30,810,000 was not refunded at this time as the 10-year call period had not expired and was therefore not eligible for refunding. In October 2024,the city received affirmation from Standard & Poors (S&P) of its AA-credit rating and also an upgrade to a positive outlook from stable. The 2015 bonds were issued with a 30-year term and a 5% coupon rate. Currently, the interest rate environment is favorable for issuing bonds and would allow the city to take advantage of the lower interest rate environment by selling new bonds at a lower interest rate. The gain to Tigard on the last 20 years of debt is significant and makes the refunding worthwhile. While the market can change, initial estimates are that Tigard will save approximately $1,300,000 million in total debt payments. Public Involvement The public is encouraged to comment and can do so at the June 24, 2025, council meeting. Impacts (Community, Budget, Policies and Plans/Strategic Connection) The impact primarily affects the budget positively through interest expense savings.These savings allow the water fund to focus resources on system enhancements/expansion. ALTERNATIVES & RECOMMENDATION Council could choose to not approve the resolution, and Tigard will continue to pay the 2015 Water Revenue Bonds. Staff will continue to monitor the bond market to determine if a refunding is worthwhile. ADDITIONAL RESOURCES N/A Fiscal Impact Cost: n/a Budgeted (yes or no): n/a Where Budgeted (department/program): n/a Additional Fiscal Notes: The refunding bond is expected to save rate payers approximately$1.3 million in total debt payments over the life of the bond. Attachments Tigard Water Revenue Refunding Bonds 2025 CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 25- A RESOLUTION OF THE CITY OF TIGARD,WASHINGTON COUNTY,OREGON, AUTHORIZING THE SALE OF WATER SYS 11,M REVENUE REFUNDING BONDS AND RELATED MATTERS WHEREAS,the City of Tigard, Oregon (the"City") has issued water revenue bonds under a Master Water System Revenue Bond Declaration dated as of May 1,2012 (the"Master Declaration"), as amended and supplemented by the First Supplement to Master Water System Revenue Bond Declaration dated as of March 3,2015 (the"First Supplemental Declaration") and the Second Supplement to Master Water System Revenue Bond Declaration dated as of November 3,2020 (the "Second Supplemental Declaration"). The Master Declaration, together with the First Supplemental Declaration and Second Supplemental Declaration,is referred to herein as the "Declaration." Capitalized terms used but undefined in this Resolution shall have the meaning for such terms in the Declaration;and WHEREAS,on March 3,2015,the City issued its $30,810,000 Water System Revenue Bonds, Series 2015 (the "Refundable Bonds") pursuant to Ordinance No. 10-19 and under the Master Declaration and First Supplemental Declaration;and WHEREAS,the City may reduce its debt service expense by refunding all or a portion of the outstanding Refundable Bonds;and WHEREAS, ORS Section 287A.360 and the other applicable sections of ORS Chapter 287A authorize the City to issue bonds to refund outstanding City bonds. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1. Refunding Bonds Authorized. The City hereby authorizes the sale and delivery of water system revenue refunding bonds in a principal amount sufficient to refund all or any portion of the City's outstanding Refundable Bonds and to pay estimated costs related to the refunding. The water system revenue refunding bonds authorized by this Resolution (the"2025 Bonds") may be issued as Parity Bonds under the Declaration. SECTION 2. Security. The 2025 Bonds shall not be general obligations of the City and neither the authorization nor issuance of the 2025 Bonds shall authorize the City to levy additional taxes. The 2025 Bonds shall be special obligations of the City that are payable solely from the Net Revenues of the Water System and related amounts as provided in the Declaration. SECTION 3. Delegation. The City Manager,the Finance Director,Assistant Finance Director, or a designee of the City Manager (each of whom is referred to herein as a"City Official") are hereby authorized,on behalf of the City and without further action by the City Council to: RESOLUTION No.25-_ Page 1 1) Determine whether the savings produced by the refunding are adequate to justify the refunding,and select maturities of the Refundable Bonds to be refunded. 2) Issue the 2025 Bonds in one or more series,which may be sold at different times. 3) Participate in the preparation of,authorize the distribution of, and deem final any official statement or other disclosure documents relating to each series of the 2025 Bonds. 4) Establish the form, final principal amounts,interest rates,payment dates,and other terms of each series of the 2025 Bonds. 5) Either publish a notice of sale,receive bids and award the sale of that series to the bidder complying with the notice and offering the most favorable terms to the City, or select one or more underwriters, commercial banks or other investors and negotiate the sale of that series with those underwriters,commercial banks or other investors. 6) Undertake to provide continuing disclosure for each series of the 2025 Bonds, as applicable,and to comply with Rule 15c2-12 and any other applicable requirements of the United States Securities and Exchange Commission. 7) Finalize the terms of,execute and deliver a supplemental bond declaration or similar document for each series of 2025 Bonds,which memorializes the terms under which the series is issued and which may contain additional covenants that the City Official determines are desirable to facilitate the sale of 2025 Bonds or obtain more favorable terms for the City. 8) Apply for one or more credit ratings for each series of the 2025 Bonds. 9) Determine whether to purchase municipal bond insurance or obtain other forms of credit enhancements for each series of the 2025 Bonds, enter into agreements with the providers of credit enhancement,and execute and deliver related documents. 10) Engage the services of verification agents,escrow agents,paying agents and any other professionals whose services are desirable for the 2025 Bonds and negotiate the terms of and execute any agreement with such professionals. 11) Make any contributions to or withdrawals from the Bond Reserve Account that the City Official determines are desirable and determine the Reserve Requirement,if any, for each series of the 2025 Bonds. 12) Determine whether each series of the 2025 Bonds will bear interest that is excludable from gross income under the Internal Revenue Code of 1986,as amended (the"Code"),or is includable in gross income under the Code. If a series bears interest that is excludable from gross income under the Code, the City Official may enter into covenants to maintain the excludability of interest on that series of the 2025 Bonds from gross income. 13) Designate any series of the 2025 Bonds as "qualified tax-exempt obligations"under Section 265(b)(3) of the Code,if applicable. RESOLUTION No.25-_ Page 2 14) Provide for the call, defeasance,and redemption of any Refundable Bonds that are refunded and enter into related agreements and take related actions. 15) Execute and deliver each series of the 2025 Bonds to their purchaser. 16) Execute and deliver any agreements or certificates and take any other action in connection with each series of the 2025 Bonds which the City Official finds is desirable to permit the sale and issuance of that series of the 2025 Bonds in accordance with this Resolution. SECTION 4. Effective Date. This Resolution shall take effect on its date of adoption. PASSED: This 24th day of June,2025. Mayor-City of Tigard ATTEST: City Recorder—City of Tigard RESOLUTION No.25-_ Page 3 AGENDA ITEM No. 5 Date: Jun. 24, 2025 TESTIMONY SIGN-UP SHEETS Please sign on the following page(s) if you wish to testify before the City Council on: Public Hearing: AUTHORIZING THE SALE OF WATER SYSTEM REVENUE REFUNDING BONDS AND RELATED MATTERS This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record and is openly available to all members of the public. The names and city of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. Due to Time Constraints City Council May Impose A Time Limit on Testimony AGENDA ITEM No. 5 Date: Jun. 24, 2025 PLEASE PRINT This is a City of Tigard public meeting,subject to the State of Oregon's public meeting and records laws. All written and oral testimony become part of the public record and is openly available to all members of the public. The names, city,and phone number of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. Proponent—(Speaking In Favor) Opponent—(Speaking Against) Neutral Name,City&Phone No. Name,City&Phone No. Name,City&Phone No. Name,City&Phone No. Name,City&Phone No. Name,City&Phone No. Name,City&Phone No. Name,City&Phone No. Name,City&Phone No. Name,City&Phone No. Name,City&Phone No. Name,City&Phone No. Name,City&Phone No. Name,City&Phone No. Name,City&Phone No. AIS-5873 6. Business Meeting Meeting Date: 06/24/2025 Length (in minutes): 15 Minutes Agenda Title: TCDA Consider Resolution Authorizing Bonds for Capital Projects in the Tigard Triangle Authored By: Eric Kang Presented By: Finance Director Kang and Community Development Director Kirkman Item Type: Resolution Town Center Development Agency Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE The Board is requested to consider a resolution authorizing the issuance of bonds for capital projects in the Tigard Triangle. The proceeds from this bond would be used to purchase the 10.39-acre site in the Tigard Triangle,the former Tigard Cinema property, including acquisition and borrowing costs. The attached resolution authorizes staff to enter into a new financing agreement to fund the purchase of the former Tigard Cinema Property in the Tigard Triangle TIF district in an amount not to exceed $5,600,000. In addition to the $5,000,000 in proceeds for the purchase of the property, the city is estimating an additional $600,000 for borrowing costs, acquisition costs, and contingency for unanticipated costs. ACTION REQUESTED Staff recommends approval of the resolution. BACKGROUND INFORMATION Dates of Previous and Potential Future Considerations On May 27, 2025, the Board authorized the purchase and sale agreement for the 10.39-acre site, the former Tigard Cinema property. The financing stack included $7 million from the use of existing proceeds from previous bond issuance and tax increment revenue, as well as the issuance of new debt of$5 million. Public Involvement Acquisition of park land has been a high priority of the Town Center Advisory Commission and of the adopted Tigard Triangle Equitable Implementation Strategy. As the Tigard Triangle continues to grow, acquiring this property will provide an important recreational amenity as well as help attract new investment to the district. The acquisition is consistent with Goal 3 of the Council's 2025-26 Goals: "Cultivate Tigard as a great place to live, work, and play." Impacts (Community, Budget, Policies and Plans/Strategic Connection) Issuance of debt is expected to add to the Tigard Triangle's Debt Service requirements, potentially reducing tax increment revenue available for other projects in the near term. This debt obligation will not supersede existing budgets that have been encumbered or committed, such as existing grant commitments for affordable housing and business facade improvements. Fund capacity for future grants or projects will be significantly reduced until more tax increment revenue growth is realized in the district. ALTERNATIVES& RECOMMENDATION The city has entered into a Purchase and Sale agreement with the Board's approval on May 27, 2025. Not approving the resolution would cause the TIF district to be unable to acquire the property. The Tigard Team recommends authorizing the issuance of bonds for this property purchase. ADDITIONAL RESOURCES N/A Fiscal Impact Fiscal Information: Staff will be returning with a supplemental budget to propose an adjustment to fund the land acquisition after the start of the fiscal year that will include the funding associated with this bond request. Attachments Resolution CITY OF TIGARD, OREGON TOWN CENTER DEVELOPMENT AGENCY RESOLUTION NO. 25- A RESOLUTION AUTHORIZING INDEBTEDNESS FOR CAPITAL PROJECTS DESCRIBED IN THE TIGARD TRIANGLE URBAN RENEWAL PLAN WHEREAS,the Tigard Town Center Development Agency is authorized to enter into borrowings that are payable from the tax increment revenues of the Tigard Triangle Urban Renewal Area;and WHEREAS,the Agency desires to borrow up to $5,600,000 to finance urban renewal projects in the Tigard Triangle Urban Renewal Plan; and WHEREAS,the City has approved a maximum indebtedness for the Area of$188,000,000 and the Agency has the capacity and is willing to use up to $5,600,000 of that maximum indebtedness to enter into the borrowings described in this Resolution. NOW THEREFORE BE IT RESOLVED,by the Board of Directors of the Town Center Development Agency, an Urban Renewal Agency in the State of Oregon,as follows: SECTION 1: Definitions. Unless the context clearly requires otherwise capitalized terms that are used in this Resolution shall have the following meanings: "Agency"means the Town Center Development Agency. "Agency Official"means the City Manager, the City's Finance Director or the person designated by the City Manager to act on behalf of the Agency under this Resolution. "Area"means the Agency's Tigard Triangle Urban Renewal Area. "Borrowings"means the Area borrowings authorized by Section 2 of this Resolution. "City"means the City of Tigard, Oregon. "Master Declaration"means the Master Borrowing Declaration for the Area dated September 29,2021,as it may be amended and supplemented pursuant to its terms. "Plan"means the Tigard Triangle Urban Renewal Plan,as it has been and may be amended pursuant to its terms. SECTION 2: The Borrowings. 2.1 Authorization. The Agency hereby authorizes the sale and delivery of the Borrowings in an aggregate principal amount not to exceed five million six hundred thousand dollars ($5,600,000) pursuant to the applicable provisions of ORS Chapters RESOLUTION No. 25- Page 1 of 3 287A and 457.The proceeds of the Borrowings will be used to finance urban renewal projects in the Plan, to fund debt service reserves,if necessary,and to pay costs of issuing the Borrowings. 2.2 Delegation. An Agency Official may,on behalf of the Agency and without further action by the Board of Directors: (A) Issue the Borrowings in one or more series which may be sold from time to time. (B) Solicit competitive bids for the purchase of any series of the Borrowings and award the sale to the bidders offering the most favorable terms to the Agency, select underwriters to purchase any series of the Borrowings and negotiate the terms of the sales of any series of the Borrowings with those underwriters, and place any series of the Borrowings directly with a commercial bank or other lender. (C) Amend, supplement or replace the Master Declaration. (D) Determine whether one or more series of the Borrowings will bear interest that is excludable from gross income under the Internal Revenue Code of 1986, as amended (the "Code"),or is includable in gross income under the Code. If any series of the Borrowings bears interest that is excludable from gross income under the Code,the Agency Official may enter into covenants to maintain the excludability of interest on that series of the Borrowings from gross income. (E) Enter into additional covenants for the benefit of the purchasers of each series of the Borrowings which an Agency Official determines are desirable to sell each series of the Borrowings on favorable terms. (F) Determine the final principal amounts,maturity schedules,interest rates, payment and prepayment rights and dates,and all other terms of each series of the Borrowings. (G) Pledge the tax increment revenues of the Area pursuant to the Master Declaration and the proceeds of the Borrowings to secure any series of the Borrowings. (H) Use proceeds of the Borrowings or other legally available funds to fund a debt service reserve for any series of the Borrowings. (I) Execute and deliver each series of the Borrowings,which may be in such form as the Agency Official approves,including a note or bond. Q) Amend any existing intergovernmental agreements between the City and Agency related to the Area to,if necessary, subordinate the lien on tax increment revenues of the Area that secures that agreement and to facilitate the issuance of the Borrowing on favorable terms. RESOLUTION No. 25- Page 2 of 3 (K) If applicable,participate in the preparation of, authorize the distribution of, and deem final the preliminary and final official statements and any other disclosure documents for each series of the Borrowings. (L) If applicable,undertake to provide continuing disclosure for each series of the Borrowings in accordance with Rule 15c2-12 of the United States Securities and Exchange Commission. (M) If applicable, obtain ratings and apply for municipal bond insurance or other forms of credit enhancement for each series of the Borrowings,and enter into related agreements. (N) Execute any documents and take any other action which an Agency Official finds is desirable to carry out this Resolution. SECTION 3: This resolution is effective immediately upon adoption. PASSED: This day of 2025. Chair—City of Tigard Town Center Development Agency ATTEST: City Recorder—City of Tigard Town Center Development Agency RESOLUTION No. 25- Page 3 of3 AIS-5848 7. Business Meeting Meeting Date: 06/24/2025 Length (in minutes): 30 Minutes Agenda Title: Discuss Solid Waste Franchise Fees and Charges Aggregate Report Authored By: Keith McClung Presented By: Assistant Finance Director McClung Item Type: Motion Requested Update, Discussion, Direct Staff Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE This is a Council briefing on solid waste management franchise fees and charges, recent aggregate report, and discussion on council options pertaining to solid waste rates and charges. ACTION REQUESTED Discuss the rate review of waste and recycling collection rates and provide the necessary guidance. Based on Council guidance, staff will return with an amended fees & charges schedule for Council adoption at the July 22, 2025 meeting. BACKGROUND INFORMATION This update on solid waste management franchise requirements pertains to the municipal code, franchise provisions, and the setting of rates, fees, and charges. Additional information will be provided relating to the recent franchise aggregate report, and options for Council consideration regarding rates, fees and charges for compactors and drop boxes. The city contracted with financial consultant Bell and Associates to review the drop box fees and charges, and provide analysis and options for Council review. Additionally, Council will have an opportunity to review the findings and options, and provide direction on next steps. Dates of Previous and Potential Future Considerations Solid waste rates for the City were last reviewed in June of 2024. Council approved a 7% increase in June 2024 for the roll cart and container service lines that went into effect August 1, 2024. Future considerations wil► be on an annual basis and depend upon waste hauler results. Public Involvement Public involvement is limited to public comment at the June 24, 2025 Council meeting. The waste haulers will immediately notify customers based on Council direction. Impacts (Community, Budget, Policies and Plans/Strategic Connection) The solid waste rates impact all Tigard residents and businesses who utilize waste and recycling services within the City of Tigard. Any approved increases will impact the budget as franchise fees collected by the City are based on a percentage of waste hauler revenues. ALTERNATIVES& RECOMMENDATION N/A ADDITIONAL RESOURCES N/A Attachments Tigard Solid Waste Rate Study 2025 Tigard Solid Waste Rate Study Presentation w4 w �•. „Illeiftli... rs . PA°44 _ 104159 K fit•' 'ramiii , .. Illik 41416. fr: ir - . : . - , Iwo ii r 1. ;ill „:I,itAt Ili VIE i. i \\‘ 1 a a `,„eNnondeanbutrimg natural gas, E 111 ■ ■ ■ a Ni 0 Or .i; A ..* Ab j ‘, 4111k \\...04.4 e • • • • • 0 . • City of Tigard : .. Solid Waste Rate Report TIGARD Bell & Associates, Inc. June 2025 Table of Contents Background 1 Annual Cost Report 1 Adjusted Report 1 2024 Increased Costs Compared to Previous Years 2 Projected Cost of Service in 2025 2 Adjust Rates to the Cost of Service 4 Rate Recommendation 4 Medical Waste Collection Rates 5 Comparable Regional Rates 5 City of Tigard Solid Waste Rate Report Background Pride Disposal and Waste Management submitted their detailed annual cost reports to the City of Tigard (City)for 2024. The City contracted with Bell &Associates, a consulting firm with expertise in solid waste collection operations, to review the submitted reports and estimate the financial performance of the combined results within the City for 2024. Annual Cost Report Pride Disposal and Waste Management provides waste and recycling collection services to the City's residential and commercial customers under an exclusive franchise agreement. The annual report submitted by both franchisees provides line-item costs and revenues associated with providing service within their collection territories and combined line-item totals for their non-Tigard operations. The format of the annual report provides the capacity to calculate the cost of service for each line of business (cart, container, and drop box). Cart collection is offered primarily to residential customers, whereas business customers are serviced with a container, drop box, or roll-off compactor. The submitted reports from both franchisees were analyzed by Bell &Associates, and the following tasks were completed for the rate review: a. Analyze reported route collection hours to the reported customer counts for each line of business. b. Using a predictive test of revenue for each line of business,ensure the reported revenues are reasonable for the number of reported customers. c. By thoroughly reviewing the reported direct cost line items, determine if the expense is reasonable in relation to the customer and operational data entered from the detailed cost report. d. Utilize a predictive test of disposal to determine if the reported disposal expense is reasonable. e. Using the reported administrative line items, determine if the expense is reasonable concerning the operational data entered from the detailed cost report. f. Review the costs between the City and the hauler's other franchised collection operations to determine if the allocations are reasonable. Adjusted Report The consolidated report calculates the Tigard system's return on revenue and provides the City with a measure of the adequacy of rates. Table 1 details the return for each collection service provided within Tigard's franchise collection system. Table 1: Adjusted 2024 Tigard Results Cost Components Roll Cart Container Drop Box Composite Revenue $7,571,136 $6,186,978 $4,576,513 $18,334,627 Allowable Costs $7,057,457 i $5,637,346 $4,213,705 $16,908,508 Franchise Income $513,679 $549,632 $362,808 $1,426,119 Return on Revenue 6.8% 8.9% 7.9% 7.8% et Bell &Associates, Inc. 1 I P a g e City of Tigard Solid Waste Rate Report 2024 Increased Costs Compared to Previous Years Collection costs increased from the prior year,with most of the increases attributed to waste disposal and organic processing. Table 2 compares the changes in revenues and costs over the last two years. Table 2: Tigard Composite Results 2023 Compared to 2024 Revenue/Cost Adjusted 2023 Adjusted 2024 $ Collection Revenues $17,305,779 $18,334,627 $1,028,848 5.9% Solid Waste Disposal $5,942,127 $6,313,137 $371,010 6.2% Recycling Processing $837,806 $649,079 ($188,727) -22.5% Organic Waste Disposal $388,596 $435,487 $46,891 12.1% Labor Expense j $3,488,418 $3,484,086 ($4,332) -0.1% Truck Expense $2,163,683 $2,195,470 $31,787 1.5% Equipment Expense $531,948 $468,728 ($63,220) -11.9% Franchise Fee $828,567 $935,640 $107,073 12.9% j Other Direct Expense ! $386,777 $405,431 $18,654 4.8% G&A Costs $1,877,658 $2,023,000 $145,342 7.7% Less Unallowable Costs ($1,449) ($1,550) ($101) 7.0% Total Allowable Costs $16,444,131 $16,908,508 $464,377 2.8% Franchise Income $861,648 $1,426,119 $564,471 65.5% Return on Revenue 4.98% 7.78% Projected Cost of Service in 2025 Projecting the financial performance for 2025 is achieved by applying known and measurable costs to the line item expenses and revenues. The factors used in the adjusted composite reports include the following: • Revenue increased by 4.35% for residential, 5.0% for commercial, and 6.5% for drop box services that went into effect in August 2024. Drop box service increased due to a combination of the haul fee increase plus the disposal pass-through revenue. • Metro Council increased the waste disposal fee by $8.55 a ton, from $154.71 to $163.26, effective July 1, 2025. Therefore, the compounding effect from the previous Metro rate adjustments is an increase of 8.53% for waste disposal expenses in 2025. • From 2020 to July 2025, the solid waste tip fee has increased by$63.79 per ton, which is a 64.9% increase. This is a 13% annualized increase over the last five years. Before 2020, and extending back to 2006, tip fee increases averaged about 2.5% per year. Inflation averaged 1.7— 1.8% from 2006 to 2020. • Union driver wages increased by 3.10%, effective March 2025. • Administrative labor increased by 4%, and administrative health insurance increased by 5%. CI Bell & Associates, Inc. 2 I P a g e City of Tigard Solid Waste Rate Report • Yard Debris disposal increased by 2.3%. • Expiring federal natural gas tax credits will increase fuel expense by approximately$76K, or 73.4%. The tax credits were calculated based on the volume of natural gas consumed and paid for 43% of the fuel expense in 2024. The credits expired on December 31, 2024. Table 3 compares the adjusted expenses from Table 2 to the 2025 projected expenses without any rate changes, followed by Table 4, which outlines the expected financial performance for each line of business and the overall composite results for 2025. Table 3: Projected Line Item Expenses for 2025 Revenue/Cost Adjusted Projected • o • 2024 2025 $ /o Collection & Service Revenues $18,334,627 $19,329,657 $995,030 5.4% Solid Waste Disposal $6,313,137 $6,851,648 $538,511 8.5% Recycling Processing $649,079 $610,001 $(39,078)- -6.0% Organic Waste Disposal $435,487 $445,503 $10,016 2.3% Labor Expense $3,484,086 $3,578,239 $94,153 2.7% Truck Expense $2,195,470 $2,354,615 [ $159,145 7.2% Equipment Expense $468,728 $468,728 $- 0.0% Franchise Fee $935,640 $974,100 j $38,460 4.1% Other Direct Expense $405,431 $405,431 $- 0.0% G&A Costs $2,023,000 $2,046,447 $23,447 1.2% Less Unallowable Costs $(1,550) $(1,550) $- 0.0% Allowable Costs $16,908,508 $17,733,162 $824,654 5.1% Franchise Income $1,426,119 $1,596,495 $170,376 11.9% Return on Revenue 7.78% 8.26% 0.48% Table 4: Projected Composite Results for 2025 Service Roll Cart Container Drop Box Composite Revenues $7,899,881 $6,495,512 $4,934,264 $19,329,657 Allowable Costs $7,327,713 $5,924,525 $4,480,924 $17,733,162 Franchise Income $572,168 $570,987 $453,340 $1,596,495 Return on Revenue 7.2% 8.8% 9.2% 8.3% e Bell &Associates, Inc. 3 I P a g e City of Tigard Solid Waste Rate Report Adjust Rates to the Cost of Service Tigard Ordinance 11.04.090, Section E4a states the following regarding the adjustment of collection rates: If the aggregate profit for all waste haulers is less than eight percent or more than 12%, then the city will undertake a rate study to recommend new rates. The new rates will be effective on July 1st and will be intended to produce an aggregate rate of return of 10%for the following calendar year. When rates are set in the middle of a calendar year, the expected aggregate rate of return for the haulers during that calendar year shall be reported to the haulers. Table 4 reports that the estimated composite return for 2025 is 8.3% without any rate adjustments. The revenue increase necessary to raise the composite to 10% is $371,256, which is 1.92% above the 2025 estimated revenue in Table 4. Table 5 summarizes the rate impact of a 1.92% increase for the most subscribed services. Table 5: Rate Impact of the 1.92% Rate Increase Service Current Rate 1.92% -$ ♦ Aug 1, 2025 Rate 35 gal cart $39.49 $0.76 $40.25 65 gal cart $45.96 $0.88 $46.84 2 yd.weekly container $216.76 $4.16 $220.92 4 yd. weekly container $365.13 $7.01 $372.14 Drop Box Haul $188.72 $3.62 $192.34 Compactor Haul $196.58 $3.77 $200.35 When the waste disposal increase was eliminated from the estimate, the expected rate of return for all three lines of business increased, which is summarized in Table 6. Table 6: Estimated 2025 Returns by Line of Business With and Without Disposal Increases Service Cart Container Drop Box Composite With Disposal (Table 4) 7.2% 8.8% 9.2% 8.3% Without Disposal 9.0% 11.6% 13.7% 11.05% The calculation without the disposal increase is necessary to measure the revenue requirement for collection operations. Container and drop box services don't require rate increases, as both are above the 8% rate range. However, cart service does require an increase, as detailed in Table 7 on the following page. ", Bell &Associates, Inc. 4 I P a g e City of Tigard Solid Waste Rate Report Table 7: Rate Calculation for Residential Cart Service Level of Residential Current Collection Disposal Total % Rate Service Customers Rate Increase Increase Increase • 20 gal cart 1,765 $35.41 $0.50 $0.28 $0.78 2.2% 35 gal cart 8,293 $39.49 $0.50 $0.51 $1.01 2.6% 65 gal cart 4,130 $45.96 $0.50 $0.88 $1.38 3.0% 95 gal cart 1,014 $52.01 $0.50 $1.27 $1.77 1 3.4% Rate Recommendation The composite results for 2025, assuming no increase, are estimated at 8.3%. Commercial container and drop box service, despite increased disposal costs, is estimated to remain within the 8% to 12% rate range. City Council has two choices regarding the rates: 1. Increase collection rates for residential and commercial customers with a roll cart by the amounts in Table 7, or 2. Increase all rates by 1.92% to achieve a 10% composite return. Increasing all rates by 1.92% meets the requirement of Tigard Ordinance 11.04; therefore, this is the recommended rate adjustment. "' Bell &Associates, Inc. 5 I P a g e City of Tigard Solid Waste Rate Report Medical Waste Collection Rates Trilogy Medical is constructing an autoclave in Clackamas that is expected to be operational in August 2025. This disposal method became necessary with the closure of the Covanta incinerator in Brooks, Oregon, in January. The proposed 7.5% increase for medical waste collection rates covers the increased disposal cost with the autoclave system. Table 8: Medical Waste Collection Rates Container Size/Service Type Service Rate Service Note 17 gallon or less , $19.40 23 gallon Single Use Box $26.20 31 gallon Reusable Tote $35.35 First 10 units 31 gallon Reusable Tote $23.55 11 or more units 43 gallon Reusable Tote $49.00 First 10 units 43-gallon Reusable Tote $32.65 11 or more units 5 gallon Pharmaceutical Pail $51.80 rt Single Use Pail 23 gallon Pathological Box $111.00 First 10 units/ Must be incinerated 23 gallon Pathological Box $106.00 11 or more units/Must be incinerated Cardboard Bio Box $9.00 j Per 23 or 30 gallon box On-site Pickup Charge $49.00 Per Occurrence Comparable Regional Rates Table 9 compares other jurisdictions that have recently adjusted collection rates to understand the impact of high disposal fees and escalating costs. Table 9: Comparable Regional Collection Rate Increases for FY26 Hillsboro FY25 FY26 I $♦ %♦ Gresham FY25 FY26 $♦ % 35 gal cart $30.63 $33.18 $2.55 8.3% 35 gal cart $38.98 $41.23 $2.25 5.8% 65 gal cart $42.55 $45.21 $2.66 6.3% 65 gal cart $51.21 $54.19 i $2.98 5.8% 1 yd weekly $98.14 $102.56 $4.42 4.5% 1 yd weekly $110.32 $115.47 $5.15 4.7% 2 yd weekly $163.99 $172.82 $8.83 5.4% 2 yd weekly $200.24 $210.55 $10.31 5.1% Note: The low-income subsidy is $0.70 of the Hillsboro rate increase for residential service. cip Bell &Associates, Inc. 6 I P a g e a al) N N .— a) 114. C12 c c V o >' a) W u) 1 .... w > 71 vima i. cl) ca ce rx DW a .. L. *a o 01) W U , ‘ • a) 4- 'D o w , -0 o m - %.• u '. , >% .(i) .. 6. , c_- . ,. 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II R O . . ! • me 1 > _ ,n tea... e ; i• t'� i (IS -41610 \ , ri4.7.11:.\ - /iiiel'''. ,. .,. , • i - .. . , h `ram. -.�1e• Fe ' SSI 10.1toii ,i. fir'• 1 t' ,:. 4 1 4 • C t as as W — U �""r (l) .c _ _ �/ a) co LL Q O 4 CN Cm) 0) C W ( CI) I0 O O O 0 (i) Ca L �.� O, cn > O EL Eco co 0 �' — U U) " a) O O C OD — 0 L — U 0 AIS-5827 8. Business Meeting Meeting Date: 06/24/2025 Length (in minutes): 30 Minutes Agenda Title: Downtown Parking Management Program Update Authored By: Sambo Kirkman Presented By: Community Development Director Kirkman Item Type: Update, Discussion, Direct Staff Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE Years ago, several downtown businesses asked the city to better manage the curb zone to increase parking turnover, improve parking access and availability to customers, and activate commercial districts in the City Center and Triangle areas. In response, the city performed parking studies, explored parking utilization and vacancy options, and responded to more recent requests around employee parking for individuals who work in affected businesses. At the direction of the Council, staff began further data collection on parking utilization and access through a contract with City Center LLC, beginning March 1, 2025.The project team will be summarizing data collected over the last few months as well as additional feedback collected from the community during a third parking forum on June 9, 2025. The forum included residents and businesses in both the Triangle and Downtown. ACTION REQUESTED Based on the information provided, we seek Council feedback and direction on the implementation of the parking management plan and the data collected so far. Specifically, we ask the City Council to indicate their preferred alternative for the program: 1. Proceed with the next phase of the program and begin issuing warning citations for the months of July and August and begin issuing citations September 1, 2025. 2. Extend the data collection and notification phase of the program for an additional one to two months, which delays the start of issuing citations to the Fall of 2025. 3. Explore alternative methods to address city parking enforcement. BACKGROUND INFORMATION On February 18, 2025, city teammates provided a City Council update on Downtown/Tigard Triangle parking management. At that time, the Council expressed support for the following plan to roll out enforcement of time-limited spaces: • March 1 -August 31: Data gathering on parking utilization and 'turnover' in the curb zone. • March 1 -April 30: Parking contractor collects data on the daily utilization of on-street parking spaces in key areas of downtown and the Triangle.The information collected will be presented to Council. • May 1 -June 30: Parking contractor assists the city with educating businesses and residents of downtown and the Triangle about the enforcement program and the beginning of the warning citations. Data gathering continues. •July 1 -August 31: Parking contractor begins handing out warning citations to those not adhering to the time restrictions. Data gathering continues. •September 1: Citations begin, along with continued data gathering. The project team shared their plan to return to the Council prior to the start of each milestone listed above to provide an update on the data collected and share additional stakeholder feedback. The information will help City Council determine how they would like the project team to proceed. Since the May 2025 briefing, the project team has collected and analyzed three months of data with the help of the city's parking contractor, City Center Parking, LLC. From the additional data we learned the following: • Neither Downtown nor the Tigard Triangle areas (as a whole district) reached 85% occupancy at their peak hours. •There are three areas that exceed 85% occupancy more than 10 times in the month of May (Atwell Place, Burnham Public Lot, and Tigard Street Public Lot). • Fridays have more areas that exceed 85% occupancy. •The Average Daily Over-Stays is 41 vehicles with 92% exceeding four or more hours. • From the data on the multiple over-stays, 18 vehicles over-stayed by more than 10 days. The project team presented this information to the attendees of the Third Parking Forum, and informed them of the parking survey to be provided to business owners in the districts, new signage updating the time restriction message, a preview of the warning citations to be used, and a cost estimate and revenue associated with parking enforcement. A summary of the meeting was sent to the businesses that signed up for the project's mailing list along with an attachment (Exhibit 1). Dates of Previous and Potential Future Considerations 07/18/2017: Downtown Parking Plan 12/05/2017: Downtown Parking Ordinance Introduction 02/13/2018: Public Hearing- Consider Amendment to TMC Chapter 7.60 Abandoned Vehicles 01/02/2017: Legislative Public Hearing: Consider Amendment to TMC Chapters 10.28 - Parking and 7.60 Abandoned Vehicles 05/27/2022: Downtown Parking Management Update 03/21/2023: Downtown Parking Management Update 12/12/2023: Downtown Parking Management Update 10/21/2024: First Parking Forum 11/12/2024: Public Hearing: Ordinance Amending Tigard Municipal Code Chapter 10.28 Regarding Permit Parking 11/12/2024: Parking Management Update to Council 12/3/2024: Parking Management Update to Council 12/3/2024: Public Hearing: Ordinance Amending Tigard Municipal Code Chapter 10.28 Regarding Permit Parking (Paused) 2/18/2025: Parking Management Update to Council 4/3/2025: Second Parking Forum 5/6/2025: Parking Management Update to Council Future Consideration: August 2025: Parking Management Update (6-Month Status) Public Involvement October 20, 2024- Business Forum November 6, 2024-Tigard Transportation Advisory Committee November 14, 2024-Tigard Senior Center November 25, 2024- Downtown Parking Committee December 2, 2024-Tigard Downtown Alliance December 11, 2024-Town Center Advisory Commission February 12, 2025 -Town Center Advisory Commission March 17, 2025 - Parking Committee April 3, 2025- Business Forum April 9, 2025-Town Center Advisory Commission June 9, 2025- Parking Forum (Businesses and Residents) ALTERNATIVES & RECOMMENDATION The Council may direct teammates to revise the implementation actions. ADDITIONAL RESOURCES N/A Fiscal Impact Fiscal Information: Funding for the third-party contractor (City Center Parking, LLC) is from the following budget line item: 1003700-54001. This is a two-year contract with the following break down: Year 1= $111,933.12 /Year 2 = $109,423.12. Council approved $75,000 for parking enforcement in FY24/25 budget of which the projected work, which started in March 2025 and run through September 1, 2025 is not expected to exceed the adopted budget.This will require the City to determine if the enforcement program is to proceed and what supplemental funding would be required. The costs would need to factor the added workload to the City's Court Division that is estimated at approximately$120,000 (Adjudication/Collections/Technology). Attachments Presentation Parking Management Exhibit 1 Pti .:RM.' V CFT.,NTE ,''' ,'. • • . .. >-' 14"r *ilk f ^, � � ( ) 7�� ' iN 1 n c.� O a) di— ' _ '.• , IMF ..4 Fir .... ._., O y ` r- r .., , ,, ., rye 4 . .,. 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El i 13 , . . ... ..:. 7- iiiionfliV . 11, ?. 1 41 . 0 rtierMINAF _• CO,, i... .__ . . ..-- I I' ;1 ,i EXHIBIT 1 a CITY OF Tigard P Parking Management Forum Summary#3 Tigard Downtown and June 9, 2025 Triangle Parking The city invited business owners and residents in the downtown and Triangle areas, via email and mailers, to a third forum to discuss updates to the Parking Management program. This forum was expanded to include residents to begin the notification process as discussed in the approach modified in the spring. The first business forum was held on October 21, 2024, and the second on April 3, 2025. Participating City of Tigard Staff: • Sambo Kirkman, Community Development Director • Sean Farrelly, Redevelopment Manager • Tiffany Gehrke, Principal Transportation Planner • Windol Cador, Project Manager • Brad Dillingham, Associate Transportation Planner • Judi Martin, Community Engagement Coordinator Project Team Presentation The meeting began with a summary of the parking management program for residents who may not be familiar with the project. This included the location of the Parking Management Program (Downtown and Triangle) and the work done prior to the forum and the modified approach the team is working on: Data Notification/ Warning Begin AtCollection Education Citations Enforcement March 1-April 30 ay 1-June 30 July 1-August 31 September 1 Parking Parking Parking Citations begin. Ambassadors contractor assists Ambassadors are collecting "the City to begins issuing data on daily educate warning citations. utilization of on- 111 businesses and street parking •residents about spaces. the changes to on-street parking 5 •in downtown and tingle. The project team reviewed data collected from March to the end of May and provided the following key points: • Neither Downtown nor the Tigard Triangle areas (as a whole district) reached 85 percent occupancy at their peak hours. Note: An occupancy rate of 85) or greater would be an indicator that active parking management is needed. • There are three areas that exceed 85 percent occupancy more than 10 times in the month of May(Atwell Place, Burnham Public Lot, and Tigard Street Public Lot). • Fridays have more areas that exceed 85 percent occupancy. • May 22 was the Tigard Downtown Alliance's Wine Walk resulting in more parking areas having more than 85 percent occupancy. However,the downtown district, as a whole, reached just 69%occupancy, the peak occupancy for the month. • The Average Daily Overstay is 41 vehicles with 92 percent exceeding four or more hours. • From the data on the multiple overstays, 18 vehicles overstayed by more than 10 days The project team also provided samples of the parking survey provided by the city. At the last forum, some business owners wanted a way to capture information from customers/visitors to these districts to better understand their needs. The parking survey had only three questions: The City of Tigard is working with • Did you come to downtown Tigard today to Downtown businessesP„, o Work to better understand o Shop community parking needs. o Recreate TIGARD You can help by taking this brief survey! TRIANGLE & o I live here DOWNTOWN o Other 0 � PARKING • How long do you plan to stay? � Questions? O Under 1 hour � Via. Please Conrad Judi Martin O 1-2 hours ar 971-416-9302 O 3-4 hours Tigard O 4 hours or more o I am a resident • Did you park (whether you or someone else drove) o On the street DOWNTOWN PARKING o Ina public lot WARNING o In a private lot o I did not drive a vehicle The project team updated attendees on the new parking signs to be installed in downtown and the Triangle areas. The new signs add an Thank you for coming to additional evening hour (8:00 AM to 7:00 PM) and an additional day downtown Tigard! •We need to let you know that you have (Monday to Saturday)to the signs. The new signs are intended for • overstayed your parking limit in this space. use in existing 2-hour stalls since no decisions have been made to -We are currently looking at ways to ensure a letter parking experience for all users of add new time-restricted spaces. The added time and date will take this area •This includes ensuring that time limits are effect when the new signs are installed which is expected in respected. Please visit our web site to find alternative August/September 2025. locations for parking that may setter meet your parking needs. The team also presented a sample warning ticket. The next step of bh.ly/PubtieParking the program would be to begin placing warning citations on cars that Date. Time. exceed the time limit. To ensure no one mistakes these warnings as License a. official citations, the project team is recommending warnings that provide some information on the program and a QR code for Tiga'r`d additional details and contact information.The current timeline plans Thank you for helping us to make for issuing warnings beginning July 1. downtown on inviting destination for all! Questions have been raised as to the cost of parking enforcement. The project team provided a summary of tentative expenses and revenue associated with parking enforcement. Expenditures Revenue • Parking Enforcement: $110K • Estimated Revenue from • Parking Ambassador's Current Citations: $275K Annual Cost • Administrative Costs: $110K • Court Adjudication and Collections • Technology: $10K The annual revenue project was based on the average daily overstays collected in May (41 vehicles) with an estimate of 50 percent of the citations collected. The estimated revenue is difficult to determine as we are currently not enforcing parking. The revenue amounts may decrease as the number of overstays may decline once people are aware that enforcement occurs in these districts. The project team shared the next steps of the project, including an update to City Council on June 24. The project team is looking for direction from the Council on whether to begin the warning citations on July 1 or hold off and continue collecting data. Public Comments The project team concluded the forum by taking questions and comments. The following are the comments collected at the forum: • Cost Associate with Enforcement: Questions were asked about the cost of the citation and enforcement.There were concerns raised about the cost of the program being about $200,000 and wondered if parking is a big enough problem to justify the cost. The team acknowledged the cost of the parking program and clarified that enforcement is not intended to be a revenue generator, but a way to help change behavior and allow for better turnover of parking spaces to benefit downtown businesses. • Focused Enforcement: Questions were raised about enforcing hot spots for parking instead of the entire district. Would this save on the cost? The project team responded that while there may be a slight reduction, there is still an overall cost to run the program, and coverage of the district area would be more cost effective than focusing on smaller areas. • Adding 4-hour Parking Space: Some felt people needed longer times than 2-hours. A suggestion was made to add 4-hour parking spaces for those that want to stay longer. The project team explained that a prior proposal included 4-hour parking, but the concern from some business owners was that the enforcement window would be shortened to 12:00 to 3:00 which would not effectively address space turnover. • Impact on Businesses:There was a concern that enforcement would not be good for businesses if their patrons were getting warnings or citations. The team explained that for some, the turnover of cars is needed to allow patrons to get to their businesses as there are competing needs between patrons, employees, and residents in these districts. • Main Street Improvements: Some indicated that the Main Street improvements make it hard to park in downtown and that in one case, the swale design is difficult for older people to navigate. The project team indicated that the Main Street project provides design that is meant to activate the downtown with wider sidewalks and features to slow the traffic in the area. • Maps that show overstay areas better: The request a�,.. a=Or 400PM M4Rmv: was for a map that better shows where people are ��-„1pb b:*A'1-•:mm1 /� oo.ao..n+iw PpkOaWCY:61%of Spaces Mud overstaying the parking limits. The project team "°Spam A '" worked on new maps to present this data to Council. ' * ',�'""' o d. xn„t o " o .R% y z 0 0 ' o �c City o111y�N MM�Gy camnn.a a.k How&40 PN-cm PM +,.x:. .:,i< ., �F;v � '+Rn� c i.. le of ea.o..a..e Qp "� �1- 0 .vu � l�l 1 p to rw p c Dk R' �® % i 4 z. \ VR _ ILMH51 51 llui FRANK!. 0 Next Steps:The Tigard team will be bringing an update to the City Council on June 24 to include a discussion on how the Council would like us to proceed. Attachment: Parking Forum Slide Presentation 6/16/2025 Parking Management Forum h.. : -. Downtown and Tigard Triangle June 9, 2025 ,- -I .! El �''` LID , I At of .2fn�PE = III ..t •' Ills —.— 4 ;. — ' ----1, O'! I la ���� It hr4 - :' ` w ��s ' - ' . ` -�. terMI - , , 7. ... • ter--,;_—-- "- „ '�—�- immiatiw. . „ _ . . . —Agenda o What is Parking Management o Parking Data collected o Parking Survey o New Street Signs coming o Warning Tickets Sample o Collect feedback for Council o Cost of the Project iz CITY OF Tigard The 5 E's-Tigard's Community Promise:Equity•Environment•Economy.Engagement•Excellence 2 1 6/16/2025 —What is Parking Management? • Sw �; • 366 Public Parking Spaces aRFe"BUR Currently 250 time limited parking c"° �•i `. ;� o ; spaces (Mostly 2-hours) ." ,.,:1 ,,or, sT • Determining if parking ,. -- i I Tigard enforcement is needed. • -5 .,,.� • Triangle i • Looking for alternative parking • Downtown, i .,;� ,r /� . =5 w i solutions. s O / "O c� `yy I "t'kFR,to �i • Private Parking Agreements ` — • Travel Demand Management �+ I z •L'' N • Other parking opportunities ' i \OssTgad CITY OF The 5 ES-Tigard's Community Promise:Equity•Environment•Economy.Engagement.Excellence Tigard 3 —Parking Management Timeline Data Notification/ Warning Begin Collection' Education Citations Enforcement March 1-April30 May 1-June 30 July 1-August 31 September 1 Parking Parking Parking Citations begin. Ambassadors contractor a Ambassadors are collecting the City to ' begins issuing data on daily educate warning citations. utilization of on- businesses and street parking residents about spaces the changes to E on-street parking in downtown and the triangle. uTY OF - e Tigard The 5 E's-Tigard's Community Promise:Equity•Environment•Economy•Engagement•Excellence 4 2 6/16/2025 td , (' ; ;iG 7Y1, N..,I F., i ®� 41 1, 1 - - 4, tli Parking Data • 1 r L.__# L— - \vCollected... _____0 5 Parking Utilization, May 2025 #of Days #of Days #of Days #of Days Parking Area Stalls Peak Day Peak Hour Peak Empty >-85/ 70-840/0 55-69% <55/ Occupancy Stalls Occ Occ 0cc Occ Dr rr 0 4 16 1 9 30 86% 4 ilig 7 9 1 -at,5/10/25/Wed,5/21/25/Thurs,S/SS AM-12 PM/5PM-6 PM/5 25/Fri,5/23/25/Sat,5/24/25/ PM-6PM/2 PM-3 PM/ 100% • 'CP 5 1 1 ed,5/28/25 multiple/3PM-4 PM Beveland Hermoso 99 ednesday,5/25/25 Loop 3 9 8 Burnham Public Lot 20 riday,5/9/25 100% r UM 3 2 3 Dartmouth/72nd 36 riday,5/9/25 2 - 6 9 3 Lower Burnham 24 ursday,5/1/25 0 2 i 17 Lower Commercial ursday,5/1/25/Wednesday,5/7/25 77% r 0 2 1 17 Main St Mid 24 riday,5/16/25/Thursday,5/22/25 4 5 10 1 Main St N 47 ursday,5/1/25 10 r 0 1 0 19 Main St.S 36 ursday,5/22/25 4 10 4 2 r ur,5/1/25/Wed,5/7/25/Frl,5/9/25 100% CO 3 1 1 igard St Public Lot 13 a Thurs,5/22/25/Fri,5/23/25 r Upper Burnham ® ursday,5/22/25 94% ©> _4 6 7 3 Upper Commercial 16 ursday,5/1/25 100% 0 • 2 0 0 18 6 3 6/16/2025 Areas of Parking Utilization Greater than 85%, May 2025 Sun Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 Tigard St Public Lot Tigard St Parking Lot Upper Commercial Dartmouth/72nd 4 5 6 7 8 9 10 Tigard St Public Lot Tigard St Public Lot Tigard St Public Lot Tigard St Public Lot Attwell Attwell Attwell Attwell Attwell Burnham St Public Lot Burnham St Public Lo Upper Commercial Burnham St Public Lot Burnham St Public Lot Main Street-South Dartmouth/72nd Main Street-Mid Main Street-South 11 12 13 14 15 16 17 Tigard St Public Lot Tigard St Public Lot Tigard St Public Lot Tigard St Public Lot Attwell Burnham St Public Lot Main Street-Mid 18 19 20 21 22 23 24 Attwell Attwell Attwell Attwell Attwell Burnham St Public Lo Burnham St Public Lot Burnham St Public Lot Burnham St Public Lot Main Street-South Tigard St Public Lot Tigard St Public Lot Tigard St Public Lot Ash Avenue Main Street-Mid Main Street-Mid Main Street-South Ash Avenue Ash Avenue 25 26 27 28 29 30 31 MEMORIAL DAY Attwell Attwell Tigard St Public Lot Tigard St Public Lot 7 r,;.,_ Weekday Combined Peak Hour: �� 5:00 PM—6:00 PM May 8,2025 City of Tigard Peak Occupancy:51%of Spaces Used Downtown Parking 146 Spaces Available Occupancies r1 Dale Collection Area O Universal Plaza r , >=85% 1 I I I It = <55% / ,,,...s\-- >Z. //:;,' \ K N,..„,,\ ' " ,.... , IN, , 3 . '' \411, FF O 0 11 4 6/16/2025 - Weekday Combined Peak Hour:5:00 PM—6:00 PM _ t'A} `" Thursday City of Tigard Peak Occupancy:57%of Spaces Used i{ •I Triangle Parking p y P May 8,2025 Occupancies SS Spaces Available r—i Data Collection Area 84%-70% — 0 69%-55% 0 <55% DAR \, 3\ ri, „, ,,::, O.... s m u , 1G ELMHURSTST FRANKLIN 9 `w ��.;, Weekday Combined Peak Hour:5:00 PM—6:00 PM Thursday City of Tigard - Peak Occupancy:69%of Spaces Used , May 22,2025 Downtown Parking " 95 spaces available Wine Walk event Occupancies S/ r—i Data Collection Area///��� / O Universal Plaza r—I >=85% ' 0 69%-55% `�� ^ r Q 69%-55% � O <55% 3 Q� i- 't N u,S.> •.0 A c.\ ...‘ O O ///:" lir\ 0 \40,1 10 5 6/16/2025 City of Tigard Weekday Combined Peak Hour:5:00 PM-6:00 PM - AY L O R ST Thursday j Triangle Parking Peak Occupancy:74%of Spaces Used May 22,2025 Occupancies 58 Spaces Available r-1 Data Collection Area = >=es% CLINTON ST 0 84%-70% — 69%-55% = 055% \\\6 D A RLA > — < u a EL!AtiURSS ST — L : 118 ERANKLI 11 — Number of Over-Stays Daily Number of Vehicles with Time Overstays:May 2025 60 • Average daily# of 50 overstays for the 40 month: 41 cars • 92%overstayed zo1111111111111 four hours plus 10 Drt ° May1 May2 May6 May7 May8 May9 May10 May 12May1a•t1ay14May15May 16May20May21May22May23May24May27May28May29 CITV OF The 5 Es-Tigard's Community Promise:Equity•Environment•Economy.Engagement•Excellence Tigard 12 6 6/16/2025 —Number of Mulitple Over-Stays (May) Number of Instances of Parking for 2+Hours 25 . 18 vehicles overstayed 1. 10 days or more "Zo I 115 10 15 i Lill lull dQ Each column represents an individual vehicle _ e. Tioid .y_ __ -- The 5 E's-Tigard's Community Promise:Equity•Environment•Economy.Engagement•Excellence 13 Parking Survey The City of Tigard is working with Downtown businesses P . Businesses to better understand requested community parking needs. TIGARD You can help by taking this brief survey! TRIANGLE & survey for °PAW0 DOWNTOWN customers :i!. PARKING • :� F r w Questions? O�n e.:3] i Please contact �e Judi Martin at971-416-9 er :rr ov _ e Tigard The 5 E's-Tigards Community Promise:Equity•Enviro 14 7 6/16/2025 Updated Parking Time Limits HR • Only in existing 2-hour PARKING • limit spaces 8:00AM • Will take effect when new TO 7:00 PM signage is installed: MON-SAT August/September 2025 CITY OF Tigard The 5 ES—Tigard's Community Promise:Equity•Environment•Economy•Engagement•Excellence 15 DOWNTOWN PARKING _ Warning Tickets WARNING • Envelopes with the following Thank youfor coming to warning placed on downtown Tigard! •We need to let you know that you have overstayed your in space.windshields •we are currently looig at ways to ensure a better parking experience for all users of this area. •This includes ensuring that time limits are respected. Please visit our web site to lied alternative locations lot parking that may better meet • Current Start Date: July 1st your parking needs. bit.lylPublisParking Date. time. The 5 Es—Tigard's Community Promise:Equity•Environment•Economy.Engagement•Excellence E.T.%Tigard Thank you for helping its to make downtown on inviting destination for ells 16 8 6/16/2025 Cost of Enforcement (Estimated) Expenditures Revenue • Parking Enforcement: $110K • Estimated Revenue from • Parking Ambassador's Current Citations: $275K Annual Cost • Administrative Costs: $110K • Court Adjudication and Collections • Technology: $10K CITYOF e Tigard The 5 E's-Tigard's Community Promise:Equity•Environment•Economy•Engagement•Excellence 17 Next Steps • Notification/ Education Phase - May-June • Compile Feedback from Forum- June • Update to City Council - June 24 • Warning Citations - July-August • Start of Enforcement Program - Targeting September 1 CITY OF e Tigard The 5 E's-Tigard's Community Promise:Equity•Environment•Economy•Engagement•Excellence 18 9 6/16/2025 Quellisirkedback illia_ 1111 VON" 111 NI II 111 Mit 'IL ik,I r 11 :. .' � ° ��� Tigard NW US 19 10 AIS-5867 9. Business Meeting Meeting Date: 06/24/2025 Length (in minutes): 30 Minutes Agenda Title: ADOPTION OF COUNCIL GROUND RULES RESOLUTION Authored By: Shelby Rihala Presented By: City Attorney Rihala Item Type: Motion Requested Resolution Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE Consideration and adoption of 2025-2026 Council Ground Rules. ACTION REQUESTED Council may adopt the proposed Ground Rules or request additional edits. BACKGROUND INFORMATION Section 3.8 of the City of Tigard Charter requires the City Council to adopt Ground Rules that include, "a code of conduct, process for the selection of board and committee members, and will govern proceedings of the Council where they do not conflict with law or the provisions of this Charter." Council held an initial discussion of Ground Rules on January 11, 2025. Staff then compiled the concepts into a working document and circulated for Council members to provide additional comments. Council considered those comments and had further discussion at their June 3, 2025 meeting. Decisions from that discussion are incorporated in the draft being discussed and considered this evening. Also at the June 3rd meeting, Council gave additional guidance to staff to propose a process for individual members to bring forward items for Council discussion.The final proposal is for all non-agenda items to be raised through the City Manager and scheduled for a future Council discussion. ALTERNATIVES& RECOMMENDATION Council can adopt the Ground Rules as proposed or request additional changes be made for adoption at a future meeting. ADDITIONAL RESOURCES N/A Attachments Resolution Ground Rules CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 25- A RESOLUTION ADOPTING CITY COUNCIL GROUND RULES FOR 2025-2026 WHEREAS,the City of Tigard Charter provides that City Council will adopt Ground Rules;and WHEREAS,Section 3.8 of the Charter says that,"Ground rules will include a code of conduct,process for the selection of board and committee members, and will govern proceedings of the Council where they do not conflict with law or the provisions of this Charter;and WHEREAS, members of the City Council collaboratively discussed the proposed Ground Rules at public meetings in January and June. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: The City of Tigard City Council adopts the attached Ground Rules for 2025-2026 and each member of Council will sign this resolution indicating their commitment to the rules. SECTION 2: This resolution is effective immediately upon passage. PASSED: This day of 2025. Mayor-City of Tigard A I-FEST: City Recorder-City of Tigard RESOLUTION NO. 25- Page 1 Preamble—Tigard City Council holds these are our values: ❖ Serving the community ❖ Respect ❖ Open, honest, and constructive communication ❖ Seeking to understand • Assume best intentions ••• Trust our team and colleagues • Civility Humility II. Code of Conduct—Working proactively towards a professional, respectful culture with each other, staff and the public is the responsibility of every member of Council. To that end, we: 1. Act with integrity and in alignment with our values 2. Are trustworthy and follow through on our commitments 3. Practice accountability 4. Give and receive feedback with grace 5. Act with respect, humility, and civility in all interactions with the community, the City team, and each other 6. Take responsibility, show up prepared, and engage in meaningful discussions to serve the City 7. Are action-ori e tec.to address community needs 8. We d-o-n4 intentionary surprise each other 9. Follow the City of Tigard's generally acceptable policies ?�5ctcJ yCS�L°t cttanits * ck :c �t rradt tar IIt rn(6+1ni III. Communications and the Role of Councilors Nd clew/ • 1. Responses to the Public. a) All public statements, information, or press releases relating to the official positions, policies, or decisions of the City should be handled by the Mayor, City Manager, or designee. b) Councilors may respond to community requests for information or share their personal opinions as Councilors. c) When sharing information, it is important to be clear whether the Councilor is stating personal opinions or sharing the majority position of the Council. d) Only the City Council as a body can make promises or commitments on behalf of the City. 2. Social Media. a) All content on social media accounts used for City business is considered public record. b) Any social media account on which the Mayor/Councilor posts information about City business, or information that might be construed by the public as being about City business, must be archived by the City and treated in accordance with Oregon Public Records Law. c) All posts on social media regarding a decision potentially before Council should include a disclaimer that the views expressed represent the views of the author and not the views of the Tigard City Council. d) When commenting on another Mayor/Councilor's social media post regarding a decision potentially before Council, Mayor/Councilors should be mindful of Public Meetings Law. 3. Communications with the Organization. a) The City Council respects the separation between policymaking (Council function) and administration (City Manager, City Attorney, and Municipal Court Judge functions) and strives to work with City teammates in the spirit of partnership, mutual respect, and support. b) The City Council respects the professional duties of the City Manager, City Attorney, Municipal Court Judge, and City teammates. c) The City Council relies on the City Manager to direct the administrative functions of the organization and will refrain from interfering with the team's ability to implement policy decisions, including directing the work of teammates. 4. Representing the City 24/7. If a member of the City Council appears before another governmental agency and is representing the City, the member must support and advocate for the official City position on the issue rather than a personal viewpoint. If the member is not representing the City, the member must state at the beginning of their testimony they are representing their personal opinion and are not sharing the position of the City or Council. 5. Boards and Committees a) Interviews: 1) The Mayor will lead the interview process for public board and committee applicants. 2) The Mayor, and no more than two Councilors, will interview applicants. One or two Councilors may self-nominate to attend. If no self-nominations are made, then the Mayor will interview candidates with the designated City staff liaison and board or committee staff liaison, as available. 3) The Mayor will provide the Council with a list of selected applicants along with their applications, the interview notes, and the recommendation summarizing why the applicant was chosen. b) Approval: 1) The Mayor's recommendations for appointments will be submitted to Council as least two weeks in advance before Council consideration in order for the respective Council liaisons to meet with the selected applicant, at their discretion. 2) The Council will approve appointments to City boards and committees by resolution. c) Council Liaisons: 1) The Mayor makes recommendations for Council liaison assignments and alternates to boards and committees based on input provided by the Council members; the Council votes to ratify the proposed assignments. Internal working groups are not considered boards and committees for purposes of these Ground Rules. 2) For City of Tigard boards and committees, unless otherwise required, Council liaisons are not members/participants of their assigned boards or committees; their role is limited to sharing information between boards/committees and the Council, and serving as a point of reference for the Council regarding board and committee matters. For external boards and committees, such as the Metropolitan Area Communications Commission, Council members are full participants with voting authority. Council members serving on internal subcommittees or special committees may also be expected to be voting members. 3) The term for liaisons is 1 year for internal boards and committees and 2 years for external board (for example, Lake Oswego-Tigard Joint Water Partnership Oversight Committee or Willamette Intake Facility). 4) Council liaisons may be appointed to consecutive terms, at the discretion of the Mayor and Council. 6. City Council Agenda Item Request Procedures a) All voices should have a clear and respectful avenue to be heard during Council meetings. b) Any member of Council who wishes to place an item on a future agenda will make the request to the City Manager. c) The City Manager will consider the time and resources required for the item when scheduling and will place the item on an agenda within one month of the request, unless the requesting member agrees to a different date or the item is addressed in another way. d) The City Manager will discuss the requested item with the Mayor during their review of tentative agendas. e) The non-agenda item on the Council regular agenda is intended for housekeeping items relating to City business. If an item is first raised during non-agenda items, it will be referred to the City Manager to follow the process above. IV. Administering the Council Ground Rules a) All members of the City Council will review the Ground Rules and sign that they agree to comply. b) If the Mayor or a Councilor believes one of the rules has been violated, they should use the "first-person rule" and address the concern with the individual first. If the issue persists, or where the Council Member does not feel comfortable addressing with the individual, that Council Member may go directly to the City Manager, Mayor, or Human Resources Director. c) The Mayor, City Manager, and appropriate City staff(i.e. HR Director, City Attorney) should collaboratively determine next steps, including whether a recommended course of action should be brought before the Council. If the alleged violation is against the Mayor, the Council President should participate in the recommendation. d) The recommendation may be placed on a Council agenda, consistent with the City's Charter. We agree to the adopted 2025-2026 Ground Rules: Heidi Lueb, Mayor Maureen Wolf, Council President Faraz Ghoddusi, Councilor Heather Robbins, Councilor Jake Schlack, Councilor Jeanette Shaw, Councilor Yi-Kang Hu, Councilor