HomeMy WebLinkAboutRentokil North America Dba Western Exterminator Co. ~ 32500089 ~ Pest Control Services
CITY OF TIGARD - CONTRACT SUMMARY & ROUTING FORM
Contract Overview
Contract/Amendment Number: 32500089
Contract Start Date: 7/1/2025 Contract End Date: 7/1/2026
Contract Title: Pest Control Services
Contractor Name: Rentokil North America DBA Western Exterminator Company
Contract Manager: Justin James
Department: Facilities
Contract Costs
Original Contract Amount: $20,000 per year
Total All Previous Amendments: n/a
Total of this Amendment: n/a
Total Contract Amount: $20,000 per year
Procurement Authority
Contract Type: Cooperative Contract
Procurement Type: PCR 10.085 Cooperative Procurements
Solicitation Number: n/a
LCRB Date: n/a
Account String: Fund-Division-Account Work Order – Activity Type Amount
FY 26 Open – includes on-call $20,000
FY
FY
FY
FY
Contracts & Purchasing Approval
Purchasing Signature:
Comments: Contract will not roll, extend per State of Oregon amendments.
DocuSign Routing
Route for Signature Name Email Address
Contractor Jeff Payton jeff.payton@west-ext.com
City of Tigard Brian Rager brianr@tigard-or.gov
Final Distribution
Contractor Jeff Payton jeff.payton@west-ext.com
Project Manager Justin James justinj@tigard-or.gov
Project Manager Jade McIntosh jade.mcintosh@tigard-or.gov
Buyer Rosie McGown Rosie.mcgown@tigard-or.gov
City of Tigard Participating Agreement #32500089 Page 1 of 7
CITY OF TIGARD PARTICIPATING AGREEMENT #32500089
STATE OF OREGON AND THE OREGON COOPERATIVE PURCHASING PROGRAM (ORCPP)
through
STATE OF OREGON PRICE AGREEMENT #PО-10700-00008997
Rentokil North America DBA Western Exterminator Company
1800 West Fourth Plain Blvd Suite 101A
Vancouver, WA 98660
RE: PEST CONTROL AND INTEGRATED PEST MANAGEMENT (IPM) SERVICES
SPECIFICATIONS FOR GOODS AND SERVICES: Rentokil North America DBA Wester Exterminator
Company, hereinafter called Contractor, will provide goods and services for the City of Tigard, hereinafter called City,
as described in the City Scope of Services (Exhibit A) and State of Oregon Price Agreement # PО-10700-00008997
(Exhibit B).
EFFECTIVE DATE AND DURATION: The initial term of this Agreement shall begin on July 1, 2025, and
expires on July 1, 2026, unless terminated sooner as provided herein. The City has the option to extend the term of
this Participating Agreement in accordance with Section 1.5.1 of the State of Oregon Price Agreement if DAS-PS has
exercised the option to extend.
CONSIDERATION: The City agrees to pay Contractor a sum not to exceed $20,000 per year for receipt and
acceptance of the Services in accordance with the schedule as identified in Exhibit A herein attached. Interim
payments may be made to the Contractor with the Contractor billing the City on a monthly basis for the total amount
worked.
METHOD & PLACE OF SUBMITTING NOTICE
All notices will be made in writing and may be given by personal delivery, mail, email, or by fax. The following
addresses will be used to transmit notices and other information:
CITY OF TIGARD RENTOKIL NORTH AMERICA DBA WESTERN
EXTERMINATOR COMPANY
Attn: Justin James, Facilities Supervisor Attn: Jeff Payton, District Manager
Address: 13125 SW Hall Blvd
Tigard, OR 97223
Address: 1800 West Fourth Plain Blvd Suite 101A
Vancouver, WA 98660
Phone: (503) 718-2589 Phone: (503) 405-6762
Email: justinj@tigard-or.gov Email: jeff.payton@west-ext.com
Notice will be deemed given upon deposit in the United States mail, postage prepaid, or when so faxed or emailed,
upon successful fax or email. In all other instances, notices, bills and payments will be deemed given at the time of
actual delivery. Changes may be made in the names and addresses of the person to who notices, bills, and payments
are to be given by giving written notice pursuant to this paragraph.
INSURANCE: Contractor and its subcontractors must maintain insurance acceptable to the City in full force and
effect through the term of this Agreement. Such insurance must cover risks arising directly or indirectly out of
Contractor’s activities or work hereunder, including the operations of its subcontractors of any tier.
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City of Tigard Participating Agreement #32500089 Page 2 of 7
Additional Insured Provisions: All required insurance policies other than Workers’ Compensation and Professional
Liability, must name the City its officers, employees, agents and representatives as additional insureds with respect to
this Agreement.
Certificates of Insurance: Prior to full execution of this Agreement, contractor will furnish the City with the required
Certificate of Insurance referencing this Agreement by number, if known, coverage dates, amount, and type of
insurance required by this Agreement.
BUSINESS LICENSE: Prior to execution of any performance under this Agreement, contractor must obtain a City
of Tigard Business License.
ATTACHED:
Exhibit A: City of Tigard Scope of Services
Exhibit B: State of Oregon Price Agreement #PО-10700-00008997 and Amendment(s)
IN WITNESS WHEREOF, City and Contractor have caused this Agreement to be executed by their duly
authorized officials.
CITY OF TIGARD RENTOKIL NORTH AMERICA DBA WESTERN
EXTERMINATOR COMPANY
Signature Signature
Printed Name Printed Name
Title Title
Date Date
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Branch Manager
Jeff Payton
5/27/20255/27/2025
Public Works Director
Brian D. Rager
City of Tigard Participating Agreement #32500089 Page 3 of 7
EXHIBIT A
SCOPE OF SERVICES
LOCATIONS:
Contractor will provide services for both the interior (on-call) and exterior (monthly service) of the following City
buildings and parks:
1. Tigard Civic Center (City Hall, Police Station, Police Modulars, and Permit Center)
13125 SW Hall Blvd., Tigard OR 97223
Sq. Ft.: 38,168
2. Tigard Public Library
13500 SW Hall Blvd., Tigard OR 97223
Sq. Ft.: 48,000
3. Public Works Building
8777 SW Burnham Street, Tigard OR 97223
Sq. Ft.: 20,773
4. Fanno Creek House
13335 SW Hall Blvd., Tigard OR 97223
Sq. Ft.: 2,800
5. Niche (Training Modulars)
8720 SW Burnham St., Tigard OR 97223
Sq. Ft.: 4,000
6. Senior Center
8815 SW Omara, Tigard, OR 97223
Sq. Ft.: 10,225
7. Streets and Facilities Buildings
8955 SW Burnham St, Tigard OR 97223
8975 SW Burnham St, Tigard OR 97223
Sq. Ft.: 1,250
8. Facilities
8975 SW Burnham St, Tigard OR 97223
Sq. Ft.: 1,250
9. Rivera Building
8770 SW Burnham, Tigard OR 97223
Sq. Ft.: 4,684
10. Lasich Park (Office and Shop)
16147 SW Roy Rogers, Sherwood OR 97223
Sq. Ft.: 3,520
11. Cook Park (Maintenance Building)
17005 SW 92nd Ave, Tigard OR 97223
Sq. Ft.: 2,200
12. Summer Lake Park (Maintenance Building)
11450 SW Winter Lake Dr, Tigard OR 97223
Sq. Ft.: 1,200
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13. Universal Plaza Park (Restrooms and the Concession Area)
9100 SW Burnham St, Tigard, OR 97223
Sq. Ft.: 1,200
14. Dirksen Park (Modular Building)
11130 SW Tiedeman Ave, Tigard OR 97223
Sq. Ft.: 2,100
SERVICES
1. Contractor will use Integrated Pest Management (IPM) and General Pest Management (GPM) strategies
to effectively control the following around the exterior perimeter of the City buildings:
a. Any rodents, including rats and mice, must be managed through trapping and exclusion methods.
Rodent baits will also be utilized when trapping and exclusion methods are not an option. The
Contractor must inform the City Facility Supervisor before using any rodent bait. All rodent bait
must be secured in tamper-resistant containers. The Contractor is responsible for supplying,
conducting monthly inspections, and maintaining rodent control measures, including bait stations
and multi-catch traps. At the request of the Facility Supervisor, these controls may include
burrow baiting.
b. Monthly building exterior preventative maintenance of ants and interior ant control as needed.
Any stinging insects (such as ants, wasps, bees, yellow jackets, and hornets) found on the ground
or in the air, as needed. Should the contractor relocate honeybees and their hives, the City will
cover any additional costs.
c. All park sites require rodent bait stations only; other City buildings require both rodent and insect
treatments.
2. Contractor will apply crack and crevice treatments as needed.
3. As a preventive measure, the Contractor will apply an annual, exterior perimeter treatment to all
the City’s administrative buildings listed in the Spring.
4. The pesticide application period for services is during normal business hours (Monday through
Thursday, from 8 AM to 5 PM, Friday, 8 AM to 2 PM PST)
5. Contractor must check in and out at the Facilities department for services.
SERVICE COSTS
1. Cost of services is a monthly fixed price set in the table below, which includes all materials, pesticides
and other chemicals, equipment, transportation, and labor costs.
2. On-call services' hourly rate is shown in Exhibit B. The hourly rate commences upon arrival at the
location and terminates upon completion of the required services at the location.
3. No fee will be charged to the City for pest control consulting services.
4. Contractor may revise pricing in accordance with State of Oregon Price Agreement.
Building/Location Monthly Amount One-time Install Fee
Dirksen Park $78.86 $99.89
Universal Plaza Park $78.86 $99.89
Summer Lake Park $78.86 $99.89
Cook Park $78.86 $99.89
Lasich Park $78.86 $99.89
Rivera Building $78.86 $99.89
Facilities Building $78.86 $99.89
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City of Tigard Participating Agreement #32500089 Page 5 of 7
Building/Location Monthly Amount One-time Install Fee
Streets Building $78.86 $99.89
Senior Center $89.38 $99.89
Niche Building $78.86 $99.89
Fanno Creek $78.86 $99.89
Public Works $89.38 $99.89
Library $99.89 $99.89
City Hall Complex $99.89 $99.89
Monthly Total
$1,167.14
One Time Install Total
$1,398.46
ADDITIONAL SERVICES
1. Contractor will provide on-call services outside of the regular monthly monitoring.
2. Typical service calls may arise from sudden infestations, either exterior or interior, or a significant increase in
previously controlled populations of pests, including rodents, moles, gophers, nutria, stinging insects, and
wood-destroying organisms such as termites and carpenter ants, and other pest issues.
3. On-call service responses must include supervision, labor, materials, transportation, equipment, and any
necessary treatments or controls.
4. A quote must be provided to the Facilities Supervisor before services start.
5. Contractor must provide a service response in no more than twenty-four (24) hours. In some instances,
immediate, same-day, or next-morning response may be requested.
CONTRACTOR RESPONSIBILITIES
1. Contractor must be licensed in the State of Oregon to apply the controls required under this Scope of
Services and will furnish the City with proof of current licensing. Furthermore, the Contractor must
comply with all Federal and State pest control operator requirements and regulations.
2. Contractor must utilize control methods/materials that pose the least hazard to people, property, and the
environment.
3. Chemical controls will only be used if non-chemical controls, such as trapping and pest proofing, have
proven ineffective. If chemical controls are required, low-risk materials of a natural origin, such as plant
oils or boric acid, will be used whenever possible. Synthetic chemicals will only be used as a last resort,
Contractor must notify the City Facility Supervisor before using them.
4. Contractor will provide a service schedule to the Facilities Supervisor and a list of traps and/or bait
stations to identify their locations for record keeping.
5. Contractor will not dispose of any excess pesticide, pesticide containers, or any other materials or
supplies on the City premises.
6. Contractor will not allow chemicals, pest control materials, supplies, or equipment to be left
unattended and accessible to anyone other than Contractor or Contractor’s personnel.
7. Contractor must provide the Facilities Supervisor with a monthly on-site exterior pest control report
detailing the following information by location:
• Date(s) of service.
• Type of service performed.
• Pest activity (if any).
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• All materials/products used, including controls, treatments, traps, insect baits, insecticides, rodenticides,
fumigants, insect growth regulators, bioremediation, etc.
• MSDS sheets for all materials/products used (if applicable), or ready access to MSDS sheets via
the Contractor's website, etc.
• List of any deficiencies or recommendations to prevent pest activity, including structural and/or sanitation
conditions. Service report may be emailed to ap-facilities@tigard-or.gov
PAYMENT REQUIREMENTS
The City will accept monthly invoices, itemized by individual building locations. Invoices should be sent no later
than 30 days after services rendered and emailed to: ap-facilities@tigard-or.gov.
Payment terms are net 30 days.
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EXHIBIT B
STATE OF OREGON PRICE AGREEMENT
#PО-10700-00008997 AND AMENDMENT(S)
See following Pages.
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Date: 2022.06.28
08:46:22 -07'00'
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Amendment No. 1 to PO-10700-00008997
DAS Procurement Services, Version 2.0 - March 2024 Page 1 of 4
Amendment No. 1 to PO-10700-00008997
Statewide Pest Control and Integrated Pest Management (IPM) Services
This is Amendment No. 1 (Amendment) to Price Agreement PO-10700-00008997, effective June 28, 2022, as
amended from time to time, between the State of Oregon, acting by and through its Department of
Administrative Services, Procurement Services (“DAS-PS”), and Rentokil North America DBA Wester Exterminator
Company (“Contractor”). This Amendment is effective on the date signed by all parties and upon receipt of all
approvals necessary for signing (“Amendment Effective Date”).
RECITALS
1. The purpose of this Amendment is to extend expiration date and update pricing in Exhibit E – Schedule of
Prices.
AMENDMENT
The parties agree:
1. The Price Agreement is amended as follows:
1.1. Section 1.5.1 of the Contract is amended to read (new language is indicated by underlining and bold and
deleted language is indicated by strikethrough): “The initial term of this Price Agreement shall be two (2) years (“Initial Term”), beginning on the last date it has been signed by DAS-PS, Contractor, and other required approvals, if applicable, have been obtained (“Effective Date”) and shall terminate on 7/01/2024 7/01/2026 unless terminated as allowed in this Price Agreement. DAS-PS has, in its sole discretion, the option to extend the term of this Price Agreement for up to four (4) additional two (2)-year extension periods, provided the maximum term of this Price Agreement does not exceed ten (10) years from the Effective Date. DAS-PS will exercise the option to extend, if at all, by giving Contractor written notice no later than thirty (30) calendar days before the expiration of the then-current term. The Initial Term, and all extension terms are collectively referred to herein as the “Term” of this Price Agreement.”
1.2. Section 8 – Service Costs of Exhibit A – Statement of Work is amended to read (new language is indicated
by underlining and bold and deleted language is indicated by strikethrough): “8.1 Service Costs: Costs for Services is a monthly fixed price set in Exhibit E – Schedule of Prices. The monthly fixed price includes all durable materials, pesticides and other chemicals, equipment, and labor costs is shown in Exhibit E. 8.2 The fixed hourly rate includes all durable materials, pesticide and other chemicals, equipment, supervision and labor costs. Contractor travel and parking fees will not be paid for by Agency or Authorized Purchasers and are Contractor’s responsibility. Additional Services hourly rate commences upon arrival at the location and terminates upon completion of the required services at the location.
8.3 Equipment and consumable materials, excluding pesticides, other chemicals and bait
traps; may be reimbursed by Agency with a maximum 10% markup over the direct cost to
the Contractor for the equipment and consumable materials. Equipment and consumable
materials must be included on invoice as separate line items.
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Amendment No. 1 to PO-10700-00008997
DAS Procurement Services, Version 2.0 - March 2024 Page 2 of 4
8.38.4 Fee for Consulting. There shall be no fees charged by Contractor for pest control consulting services.”
1.3. Exhibit E – Schedule of Prices of the Contract is replaced with Revised Exhibit E, in the form attached to
this Amendment as Attachment 1, effective on the Amendment Effective Date.
2. Contractor represents and certifies that Contractor has no undisclosed liquidated and delinquent debt owed to
the State of Oregon or any department or agency of this state.
3. Contractor shall comply with the provisions of ORS 652.220 and shall not discriminate against any of Contractor’s
employees in the payment of wages for work of comparable character, the performance of which requires
comparable skills, or pay any employee at a rate less than another for comparable work, based upon sex. Within
30 calendar days of the Amendment Effective Date, Contractor shall provide to Agency a Pay Equity Compliance
Certificate, issued to the Contractor by the Oregon Department of Administrative Services.
4. Contractor certifies, in accordance with ORS 279A.112, that Contractor has in place a policy and practice of
preventing sexual harassment, sexual assault, and discrimination against employees who are members of a
protected class, as defined by ORS 279A.112 (2)(1)(b). As a material condition of this Price Agreement, Contractor
shall maintain, throughout the duration of this Price Agreement, a policy and practice that comply with ORS
279A.112, including giving its employees written notice of the Contractor’s policy and practice.
5. Except as expressly amended above, all other terms and conditions of the Price Agreement, including as
previously amended, are still in full force and effect. Contractor certifies that the representations, warranties,
and certifications contained in the Price Agreement are true and correct as of the Amendment Effective Date
and with the same effect as though made at the time of this Price Agreement.
6. Certifications: Any individual signing on behalf of Contractor has the authority and knowledge to make the
following certifications, and hereby certifies under penalty of perjury:
6.1. The number set forth in the Price Agreement is Contractor’s correct taxpayer identification number; and
6.2. Contractor is not subject to backup withholding because:
6.2.1. Contractor is exempt from backup withholding,
6.2.2. Contractor has not been notified by the IRS that Contractor is subject to backup withholding as a
result of a failure to report all interest or dividends, or
6.2.3. the IRS has notified Contractor that Contractor is no longer subject to backup withholding.
6.3. For a period of no fewer than six calendar years preceding the Amendment Effective Date, Contractor
has faithfully complied with and is not in violation of:
6.3.1. All tax laws of the State of Oregon, including but not limited to those referenced in ORS 305.380(4),
ORS 305.620, and ORS chapters 316, 317, and 318; and
6.3.2. Any tax provisions imposed by a political subdivision of this state that applied to Contractor, to
Contractor’s property, operations, receipts, or income, or to Contractor’s performance of or
compensation for any work performed by Contractor; and
6.3.3. Any tax provisions imposed by a political subdivision of this state that applied to Contractor, or to
goods, services, or property, whether tangible or intangible, provided by Contractor; and
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6.3.4. Any rules, regulations, charter provisions, or ordinances that implemented or enforced any of the
foregoing tax laws or provisions.
6.4. In the event that Contractor is a general partnership or joint venture, that Contractor signature(s) on this
Amendment constitute certifications to the above statements pertaining to the partnership or joint venture,
as well as certifications of the above statements as to any general partner or joint venturer signing this
Amendment.
SIGNATURES:
Contractor:
Signature:
Date:
Printed Name, Title:
Federal Tax ID:
Oregon Tax ID:
State of Oregon, by and through its Department of Administrative Services, Procurement Services
Signature:
Date:
Printed Name, Title: Brent Lutz, Procurement Manager
Approved for legal sufficiency pursuant to ORS 291.047 and OAR 137-045-0030:
Signature: Jack McDonald, Senior Assistant Attorney General
Date: (via email 5/2/24)
Matter: Pest Control and Integrated Pest Management (IPM) Services (PO-10700-00008997)
5/7/2024
Joshua R Margheim - DIstrict Manager
23-1568350 603004191
5/7/2024
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EXHIBIT E – SCHEDULE OF PRICES Amd 1 - Page 4
Amendment No. 1 to PO-10700-00008997
Attachment 1
EXHIBIT E
SCHEDULE OF PRICES
SERVICE DESCRIPTION RANGE OF SQ FT
AVERAGE # OF BAIT
BOXES PER
BUILDING
MONTHLY COST BASED ON BUILDING SIZE
SMALL BUILDING 0 – 30,500 0 – 10 $ 78.86
MEDIUM BUILDING 30,501 – 82,000 11 – 20 $ 89.38
LARGE BUILDING 82,001 – 300,000 21 – 30 $ 99.89
EXTRA LARGE
BUILDING 300,001 – 600,000 31 – 50 $ 110.41
ADDITIONAL SERVICES - LABOR RATES
TYPE OF LABOR RATES DESCRIPTION PRICE PER HOUR
REGULAR MONDAY – FRIDAY
(7 AM – 5 PM) $ 99.89
OVERTIME
WEEKDAY EVENINGS
(6 PM – 6 AM)
WEEKENDS (ALL DAY)
HOLIDAYS
$ 149.84
EMERGENCY SERVICE REGULAR
ONE (1) HOUR RESPONSE $ 99.89
EMERGENCY SERVICE OVERTIME
ONE (1) HOUR RESPONSE $149.84
ADDITIONAL SERVICES – PRICING FOR INDIVIDUAL BAIT BOXES
In the event an additional bait box is needed, Contractor shall provide an individual price each.
BAIT BOX - ADDITIONAL PRICE EACH $15.00 EVO Bait station
**Additional Services charged on an hourly basis shall be prorated up to the nearest 15 mins. (Example:
Additional Services charged at the Regular Labor Rate for 1 hr 25 mins - charge at 1 hr 30 mins = $149.84)
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