Ash Creek Forest Management LLC ~ 32500080
CITY OF TIGARD - CONTRACT SUMMARY & ROUTING FORM
Contract Overview
Contract/Amendment Number: 32500080
Contract Start Date: 4/23/25 Contract End Date: 6/30/2026
Contract Title: On-Call Habitat Restoration Services
Contractor Name: Ash Creek Forest Management, LLC
Contract Manager: Joe Barrett
Department: PW
Contract Costs
Original Contract Amount: $250,000
Total All Previous Amendments: n/a
Total of this Amendment: n/a
Total Contract Amount: $250,000
Procurement Authority
Contract Type: Personal Services
Procurement Type: PCR 10.085 Cooperative Procurements
Solicitation Number: Metro RFP 4374
LCRB Date: n/a
Account String: Fund-Division-Account Work Order – Activity Type Amount
FY 25 TBD – will be issued through task order $250,000
FY
FY
FY
FY
Contracts & Purchasing Approval
Purchasing Signature:
Comments: Requires PO for use.
DocuSign Routing
Route for Signature Name Email Address
Contractor Brad Burke bburke@ashcreekforestry.com
City of Tigard Emily Tritsch Emily.tritsch@tigard-or.gov
Final Distribution
Contractor Coleman Krohn ckrohn@ashcreekforestry.com
Project Manager Joseph Barret joseph@tigard-or.gov
Project Manager
Buyer Rosie McGown Rosie.mcgown@tigard-or.gov
Contract Number 22500080
CITY OF TIGARD, OREGON
PERSONAL SERVICES CONTRACT
ON-CALL HABITAT RESTORATION SERVICES
THIS AGREEMENT made and entered into this 23rd day of April 2025 by and between the City
of Tigard, a municipal corporation of the State of Oregon, hereinafter called City, and Ash Creek
Forest Management, LLC, hereinafter called Contractor, collectively known as the Parties.
RECITALS
WHEREAS, the City’s 2025 fiscal year budget provides for services related to land management; and
WHEREAS, City has need for the services of a company with a particular training, ability, knowledge,
and experience possessed by Contractor, and
WHEREAS, City has determined that Contractor is qualified and capable of performing the services
as City does hereinafter require, under those terms and conditions set forth,
THEREFORE, the Parties agree as follows:
1. SERVICES TO BE PROVIDED
A. Contractor will perform professional services in accordance with the terms and conditions
set forth herein, and as provided in Exhibit A, incorporated herein by reference.
B. Task Orders – Detailed statements of discrete work, tasks, and the required time of
performance for such work will be set forth by individual Task Order.
a. Task Orders may only be issued when the parties have negotiated all the material terms
and conditions of the applicable services in advance, including without limitation the
content required of such Task Order.
b. Task Orders must be in writing and must include a detailed scope of work,
performance schedule stating applicable dates and time periods, Contractor’s staff that
will be working on the Task Order work scope and a line-item budget clearly stating
labor and equipment costs consistent with this Agreement’s compensation terms.
2. EFFECTIVE DATE AND DURATION
This Agreement is effective upon the date of execution and expires on June 30, 2026, unless
otherwise terminated or extended. The Parties may agree to four (4) additional one (1) year
renewals. The total term of this Contract shall not exceed five (5) years. All work under this
Agreement must be completed prior to the expiration of this Agreement.
3. COMPENSATION
The City agrees to pay Contractor in accordance with the fee schedule outlined in Exhibit A.
The total amount paid to the Contractor by the City may not exceed Two Hundred Fifty
Thousand and No/100 Dollars ($250,00.00). Payments made to Contractor will be based upon
the following applicable terms:
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A. Payment by City to Contractor for performance of services under this Agreement includes
all expenses incurred by Contractor, with the exception of expenses, if any, identified in
this Agreement as separately reimbursable.
B. Payment will be made in installments based on Contractor’s invoice, subject to the
approval of the City Manager, or designee, and not more frequently than monthly. Unless
otherwise agreed, payment will be made only for work actually completed as of the date
of invoice.
C. Payment by City releases City from any further obligation for payment to Contractor for
services performed or expenses incurred as of the date of the invoice. Payment may not
be considered acceptance or approval of any work or waiver of any defects therein.
D. Contractor must make payments promptly, as due, to all persons supplying labor or
materials for the performance of the work provided for in this Agreement.
E. Contractor may not permit any lien or claim to be filed or prosecuted against the City on
any account of any labor or material furnished.
F. Contractor will pay to the Department of Revenue all sums withheld from employees
pursuant to ORS 316.167.
G. Contractor will pay all contributions or amounts due the Industrial Accident Fund from
the contractor or any subcontractor.
H. If Contractor fails, neglects, or refuses to make prompt payment of any claim for labor or
services furnished to Contractor or a subcontractor by any person as such claim becomes
due, City’s Finance Director may pay such claim and charge the amount of the payment
against funds due or to become due the Contractor. The payment of the claim in this
manner does not relieve Contractor or their surety from obligation with respect to any
unpaid claims.
I. Contractor will promptly, as due, make payment to any person, co-partnership,
association, or corporation, furnishing medical, surgical, and hospital care or other needed
care and attention, incident to sickness or injury, to the employees of Contractor, of all
sums that Contractor agrees to pay for the services and all moneys and sums that
Contractor collected or deducted from the wages of employees pursuant to any law,
contract, or agreement for the purpose of providing or paying for services.
J. Contractor and its employees, if any, are not active members of the Oregon Public
Employees Retirement System and are not employed for a total of 600 hours or more in
the calendar year by any public employer participating in the Retirement System.
K. Contractor must obtain, prior to the execution of any performance under this Agreement,
a City of Tigard Business License. The Tigard Business License is based on a calendar year
with a December 31st expiration date. New businesses operating in Tigard after June 30th
of the current year will pay a pro-rated fee though the end of the calendar year.
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L. The City certifies that sufficient funds are available and authorized for this Agreement
during the current fiscal year. Funding during future fiscal years is subject to budget
approval by Tigard’s City Council.
4. OWNERSHIP OF WORK PRODUCT
City is the owner of and is entitled to possession of any and all work products of Contractor
which result from this Agreement, including any computations, plans, correspondence, or
pertinent data and information gathered by or computed by Contractor prior to termination
of this Agreement by Contractor or upon completion of the work pursuant to this Agreement.
5. ASSIGNMENT/DELEGATION
Neither party may assign, sublet or transfer any interest in or duty under this Agreement
without the written consent of the other and no assignment has any force or effect unless and
until the other party has consented. If City agrees to assignment of tasks to a subcontract,
Contractor is fully responsible for the acts or omissions of any subcontractors and of all
persons employed by them. Neither the approval by City of any subcontractor nor anything
contained herein creates any contractual relation between the subcontractor and City. The
provisions of this Agreement are binding upon and will inure to the benefit of the parties to
the Agreement and their respective successors and assigns.
6. STATUS OF CONTRACTOR AS INDEPENDENT CONTRACTOR
Contractor certifies that:
A. Contractor acknowledges that for all purposes related to this Agreement, Contractor is an
independent contractor as defined by ORS 670.600 and not an employee of City.
Contractor is not entitled to benefits of any kind to which an employee of City is entitled
and is solely responsible for all payments and taxes required by law. Furthermore, in the
event that Contractor is found by a court of law or any administrative agency to be an
employee of City for any purpose, City is entitled to offset compensation due, or to
demand repayment of any amounts paid to Contractor under the terms of this Agreement,
to the full extent of any benefits or other remuneration Contractor receives (from City or
third party) as a result of said finding and to the full extent of any payments that City is
required to make (to Contractor or to a third party) as a result of said finding.
B. Contractor is not an officer, employee, or agent of the City as those terms are used in ORS
30.265.
7. CONFLICT OF INTEREST
The undersigned Contractor hereby represents that no employee of the City, or any
partnership or corporation in which a City employee has an interest, has or will receive any
remuneration of any description from Contractor, either directly or indirectly, in connection
with the letting or performance of this Agreement, except as specifically declared in writing.
If this payment is to be charged against Federal funds, Contractor certifies that he/she is not
currently employed by the Federal Government and the amount charged does not exceed their
normal charge for the type of service provided.
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8. INDEMNIFICATION
City has relied upon the professional ability and training of Contractor as a material
inducement to enter into this Agreement. Contractor represents that all of its work will be
performed in accordance with generally accepted professional practices and standards as well
as the requirements of applicable federal, state, and local laws, it being understood that
acceptance of a Contractor’s work by City will not operate as a waiver or release.
Contractor agrees to indemnify and defend the City, its officers, employees, agents, and
representatives and hold them harmless from any and all liability, causes of action, claims,
losses, damages, judgments, or other costs or expenses, including attorney's fees and witness
costs (at both trial and appeal level, whether or not a trial or appeal ever takes place including
any hearing before federal or state administrative agencies), that may be asserted by any person
or entity which in any way arise from, during, or in connection with the performance of the
work described in this Agreement, except liability arising out of the sole negligence of the City
and its employees. Such indemnification will also cover claims brought against the City under
state or federal worker's compensation laws. If any aspect of this indemnity is found to be
illegal or invalid for any reason whatsoever, such illegality or invalidity does not affect the
validity of the remainder of this indemnification.
9. INSURANCE
Contractor and its subcontractors must maintain insurance acceptable to City in full force and
effect throughout the term of this Agreement. Such insurance must cover risks arising directly
or indirectly out of Contractor's activities or work hereunder, including the operations of its
subcontractors of any tier.
The policy or policies of insurance maintained by the Contractor must provide at least the
following limits and coverages:
A. Commercial General Liability Insurance
Contractor will obtain, at Contractor’s expense, and keep in effect during the term of this
Agreement, Comprehensive General Liability Insurance covering Bodily Injury and
Property Damage on an “occurrence” form (CG 2010 1185 or equivalent). The policy
must be endorsed with Additional Insured, Per Project Aggregate, Products and
Completed Operations, and Personal & Advertising Injury endorsements. This coverage
must include Contractual Liability insurance for the indemnity provided under this
Agreement. The following insurance will be carried:
Coverage Limit
General Aggregate $2,000,000
Each Occurrence $1,000,000
B. Environmental/Pollution Liability
Pollution Liability Insurance covering Contractor’s or appropriate subcontractor’s
liability for bodily injury, property damage and environmental damage resulting from
sudden accidental and gradual pollution and related cleanup costs incurred by
Contractor, all arising out of the Goods delivered or Services (including transportation
risk) performed under this Agreement is required. Combined single limit per occurrence
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shall not be less than $2,000,000. Annual aggregate limit shall not be less than
$2,000,000.
An endorsement to the Commercial General Liability or Automobile Liability policy,
covering Contractor’s or subcontractor’ liability for bodily injury, property damage and
environmental damage resulting from sudden accidental and gradual pollution and
related clean-up cost incurred by the Contractor that arise from the Goods delivered or
Services (including transportation risk) performed by Contractor under this Agreement is
also acceptable.
C. Commercial Automobile Insurance
Contractor must also obtain, at Contractor’s expense, and keep in effect during the term
of the contract, Commercial Automobile Liability coverage including coverage for all
owned, hired, and non-owned vehicles on an “occurrence” form. The Combined Single
Limit per occurrence may not be less than $2,000,000.
If Contractor uses a personally-owned vehicle for business use under this Agreement, the
Contractor will obtain, at Contractor’s expense, and keep in effect during the term of the
contract, business automobile liability coverage for all owned vehicles on an “occurrence”
form. The Combined Single Limit per occurrence may not be less than $2,000,000.
D. Workers’ Compensation Insurance
All employers, including Contractor, that employ subject workers who work under this
Agreement in the State of Oregon must comply with ORS 656.017 and provide the
required Workers´ Compensation coverage, unless such employers are exempt under ORS
656.126. Contractor will ensure that each of its sub-contractors complies with these
requirements.
E. Additional Insured Provision
All required insurance policies, other than Workers’ Compensation and Professional
Liability, must name the City its officers, employees, agents, and representatives as
additional insureds with respect to this Agreement.
F. Insurance Carrier Rating
Coverages provided by the Contractor must be underwritten by an insurance company
deemed acceptable by the City. All policies of insurance must be written by companies
having an A.M. Best rating of "A-VII" or better, or equivalent. The City reserves the right
to reject all or any insurance carrier(s) with an unacceptable financial rating.
G. Self-Insurance
The City understands that some contractors may self-insure for business risks and the City
will consider whether such self-insurance is acceptable if it meets the minimum insurance
requirements for the type of coverage required. If Contractor is self-insured for
commercial general liability or automobile liability insurance, Contractor must provide
evidence of such self-insurance. Contractor must provide a Certificate of Insurance
showing evidence of the coverage amounts on a form acceptable to the City. The City
reserves the right in its sole discretion to determine whether self-insurance is adequate.
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H. Certificates of Insurance
As evidence of the insurance coverage required by the Agreement, Contractor will furnish
a Certificate of Insurance to the City. No contract is effective until the required Certificates
of Insurance have been received and approved by the City. The certificate will specify and
document all provisions within this Agreement and include a copy of Additional Insured
Endorsement. A renewal certificate will be sent to the below address prior to coverage
expiration.
I. Primary Coverage Clarification
The parties agree that Contractor’s coverage is primary to the extent permitted by law. The
parties further agree that other insurance maintained by the City is excess and not
contributory insurance with the insurance required in this section.
J. Cross-Liability Clause
A cross-liability clause or separation of insureds clause will be included in all general
liability policies required by this Agreement.
A certificate in form satisfactory to the City certifying to the issuance of such insurance
will be forwarded to:
City of Tigard
Attn: Contracts and Purchasing Office
contractspurchasing@tigard-or.gov
At the discretion of the City, a copy of each insurance policy, certified as a true copy by
an authorized representative of the issuing insurance company, may be required to be
forwarded to the above address.
Such policies or certificates must be delivered prior to commencement of the work. The
procuring of such required insurance will not be construed to limit Contractor’s liability
hereunder. Notwithstanding said insurance, Contractor is obligated for the total amount
of any damage, injury, or loss caused by negligence or neglect connected with this
Agreement.
10. METHOD & PLACE OF SUBMITTING NOTICE, BILLS AND PAYMENTS
All notices, bills and payments will be made in writing and may be given by personal delivery,
mail, or by fax. Payments may be made by personal delivery, mail, or electronic transfer. The
following addresses will be used to transmit notices, bills, payments, and other information:
CITY OF TIGARD ASH CREEK FOREST MANAGEMENT, LLC
Attn: Joseph Barret Attn: Brad Burke
Address: 13125 SW Hall Blvd
Tigard, OR 97223
Address: 2796 SE 73rd Ave
Hillsboro, OR 97123
Phone: (503) 718-2477 Phone: (503) 624-0357
Email: joseph@tigard-or.gov Email: bburke@ashcreekforestry.com
Notice will be deemed given upon deposit in the United States mail, postage prepaid, or when
so faxed, upon successful fax. In all other instances, notices, bills and payments will be deemed
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given at the time of actual delivery. Changes may be made in the names and addresses of the
person to who notices, bills, and payments are to be given by giving written notice pursuant
to this paragraph.
11. SURVIVAL
The terms, conditions, representations, and warranties contained in this Agreement survive
the termination or expiration of this Agreement.
12. MERGER
This writing is intended both as a final expression of the Agreement between the parties with
respect to the included terms and as a complete and exclusive statement of the terms of the
Agreement. No modification of this Agreement will be effective unless and until it is made in
writing and signed by both parties.
13. TERMINATION WITHOUT CAUSE
At any time and without cause, City has the right in its sole discretion to terminate this
Agreement by giving notice to Contractor. If City terminates this Agreement pursuant to this
paragraph, City will pay Contractor for services rendered to the date of termination.
14. TERMINATION WITH CAUSE
A. City may terminate this Agreement effective upon delivery of written notice to Contractor,
or at such later date as may be established by City, under any of the following conditions:
1) If City funding from federal, state, local, or other sources is not obtained and
continued at levels sufficient to allow for the purchase of the indicated quantity of
services. This Agreement may be modified to accommodate a reduction in funds.
2) If federal or state regulations or guidelines are modified, changed, or interpreted in
such a way that the services are no longer allowable or appropriate for purchase under
this Agreement.
3) If any license or certificate required by law or regulation to be held by Contractor, its
subcontractors, agents, and employees to provide the services required by this
Agreement is for any reason denied, revoked, or not renewed.
4) If Contractor becomes insolvent, if voluntary or involuntary petition in bankruptcy is
filed by or against Contractor, if a receiver or trustee is appointed for Contractor, or if
there is an assignment for the benefit of creditors of Contractor.
Any such termination of this agreement under paragraph (A) will be without prejudice to
any obligations or liabilities of either party already accrued prior to such termination.
B. City, by written notice of default (including breach of contract) to Contractor, may
terminate the whole or any part of this Agreement:
1) If Contractor fails to provide services called for by this Agreement within the time
specified, or
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2) If Contractor fails to perform any of the other provisions of this Agreement, or fails
to pursue the work as to endanger performance of this Agreement in accordance with
its terms, and after receipt of written notice from City, fails to correct such failures
within ten (10) days or such other period as City may authorize.
The rights and remedies of City provided above related to defaults (including breach of
contract) by Contractor are not exclusive and are in addition to any other rights and
remedies provided by law or under this Agreement.
If City terminates this Agreement under paragraph (B), Contractor will be entitled to
receive as full payment for all services satisfactorily rendered and expenses incurred,
provided, that the City may deduct the amount of damages, if any, sustained by City due
to breach of contract by Contractor. Damages for breach of contract include those allowed
by Oregon law, reasonable and necessary attorney fees, and other costs of litigation at trial
and upon appeal.
15. REMEDIES
Any violation or default entitles the City to terminate this Agreement, to pursue and recover
any and all damages that arise from the breach and the termination of this Agreement, and
to pursue any or all of the remedies available under this Agreement, at law, or in equity,
including but not limited to:
1) Termination of this Agreement, in whole or in part;
2) Exercise of the right of setoff, and withholding of amounts otherwise due and owing to
Contractor, in an amount equal to City’s setoff right, including but not limited to City’s cost
to cure; and
3) Initiation of an action or proceeding for damages, specific performance, declaratory or
injunctive relief.
16. ACCESS TO RECORDS
City will have access to such books, documents, papers and records of Contractor as are
directly pertinent to this Agreement for the purpose of making audit, examination, excerpts
and transcripts.
17. HAZARDOUS MATERIALS
Contractor will comply with all federal Occupational Safety and Health Administration
(OSHA) requirements and all Oregon safety and health requirements. In accordance with
OSHA and Oregon OSHA Hazard Communication Rules, if any goods or services provided
under this Agreement may release, or otherwise result in an exposure to, a hazardous chemical
under normal conditions of use (for example, employees of a construction contractor working
on-site), it is the responsibility of Contractor to provide the City with the following
information: all applicable Safety Data Sheets, the identity of the chemical/s, how Contractor
will inform employees about any precautions necessary, an explanation of any labeling system,
and the safe work practices to prevent exposure. In addition, Contractor must label, tag, or
mark such goods.
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18. FORCE MAJEURE
Neither City nor Contractor will be considered in default because of any delays in completion
and responsibilities hereunder due to causes beyond the control and without fault or
negligence on the part of the parties so disenabled, including but not restricted to, an act of
God or of a public enemy, civil unrest, volcano, earthquake, fire, flood, epidemic, quarantine
restriction, area-wide strike, freight embargo, unusually severe weather or delay of
subcontractor or supplies due to such cause; provided that the parties so disenabled will within
ten (10) days from the beginning of such delay, notify the other party in writing of the cause
of delay and its probable extent. Such notification will not be the basis for a claim for additional
compensation. Each party will, however, make all reasonable efforts to remove or eliminate
such a cause of delay or default and will, upon cessation of the cause, diligently pursue
performance of its obligation under the Agreement.
19. NON-WAIVER
The failure of City to insist upon or enforce strict performance by Contractor of any of the
terms of this Agreement or to exercise any rights hereunder should not be construed as a
waiver or relinquishment to any extent of its rights to assert or rely upon such terms or rights
on any future occasion.
20. HOURS OF LABOR, PAY EQUITY
In accordance with ORS 279B.235, the following are hereby incorporated in full by this
reference:
A. Contractor may not employ an individual for more than 10 hours in any one day, or 40
hours in any one week, except as provided by law. For contracts for personal services, as
defined in ORS 279A.055, Contractor must pay employees at least time and a half pay for
all overtime the employees work in excess of 40 hours in any one week, except for
employees who are excluded under ORS 653.010 to 653.261 or under 29 U.S.C. 201 to
209 from receiving overtime.
B. Contractor must give notice in writing to employees who work on a public contract, either
at the time of hire or before commencement of work on the contract, or by positing a
notice in a location frequented by employees, of the number of hours per day and days
per week that the employees may be required to work.
C. Contractor may not prohibit any of Contractor’s employees from discussing the
employee’s rate of wage, salary, benefits or other compensation with another employee or
another person and may not retaliate against an employee who discusses the employee’s
rate of wage, salary, benefits or other compensation with another employee or another
person.
D. Contractor must comply with the pay equity provisions in ORS 652.220. Compliance is a
material element of this Agreement and failure to comply will be deemed a breach that
entitles City to terminate this Agreement for cause.
21. NON-DISCRIMINATION
Contractor will comply with all federal, state, and local laws, codes, regulations, and ordinances
applicable to the provision of services under this Agreement, including, without limitation:
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A. Title VI of the Civil Rights Act of 1964;
B. Section V of the Rehabilitation Act of 1973;
C. The Americans with Disabilities Act of 1990, as amended by the ADA Amendments Act
(ADAAA) of 2008 (Pub L No 101- 336); and
D. ORS 659A.142, including all amendments of and regulations and administrative rules, and
all other applicable requirements of federal and state civil rights and rehabilitation statutes,
rules and regulations.
22. ERRORS
Contractor will perform such additional work as may be necessary to correct errors in the
work required under this Agreement without undue delays and without additional cost.
23. EXTRA (CHANGES) WORK
Only the City’s Project Manager for this Agreement may change or authorize additional work.
Failure of Contractor to secure authorization for extra work constitutes a waiver of all right to
adjust the contract price or contract time due to such unauthorized extra work and Contractor
will not be entitled to compensation for the performance of unauthorized work.
24. STANDARD OF CARE
Contractor will perform all work under this Agreement with the care and skill used by
members of Contractor’s profession practicing under similar circumstances at the same time
and in the same locale (the “Standard of Care”). Should Contractor not meet the Standard of
Care, it must correct its work at its cost.
Any intellectual property rights delivered to the City under this Agreement and Contractor’s
services rendered in the performance of Contractor’s obligations under this Agreement, will
be provided to the City free and clear of any and all restrictions on or conditions of use,
transfer, modification, or assignment, and be free and clear of any and all liens, claims,
mortgages, security interests, liabilities, charges, and encumbrances of any kind.
25. ATTORNEY'S FEES
In the event an action, suit of proceeding, including appeal, is brought for failure to observe
any of the terms of this Agreement, each party is responsible for that party’s own attorney
fees, expenses, costs and disbursements for the action, suit, proceeding, or appeal.
26. CHOICE OF LAW, VENUE
The provisions of this Agreement are governed by Oregon law. Venue will be the State of
Oregon Circuit Court in Washington County or the U.S. District Court for Oregon, Portland.
27. COMPLIANCE WITH STATE AND FEDERAL LAWS/RULES
Contractor will comply with all applicable federal, state and local laws, rules and regulations
applicable to the work in this Agreement.
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28. CONFLICT BETWEEN TERMS
In the event of a conflict between the terms of this Agreement and Contractor’s proposal, this
Agreement will control. In the event of conflict between a provision in the main body of the
Agreement and a provision in the Exhibits, the provision in the main body of the Agreement will
control. In the event of an inconsistency between Exhibit A and Exhibit B, Exhibit A will control.
29. AUDIT
Contractor will maintain records to assure conformance with the terms and conditions of this
Agreement and to assure adequate performance and accurate expenditures within the contract
period. Contractor agrees to permit City, the State of Oregon, the federal government, or their
duly authorized representatives to audit all records pertaining to this Agreement to assure the
accurate expenditure of funds.
30. SEVERABILITY
In the event any provision or portion of this Agreement is held to be unenforceable or invalid
by any court of competent jurisdiction, the validity of the remaining terms and provisions will
not be impaired unless the illegal or unenforceable provision affects a significant right or
responsibility, in which case the adversely affected party may request renegotiation of the
Agreement and, if negotiations fail, may terminate the Agreement.
31. COMPLIANCE WITH TAX LAWS
Contractor represents and warrants that Contractor is, to the best of the undersigned’s
knowledge, not in violation of any Oregon tax laws including but not limited to ORS 305.620
and ORS Chapters 316, 317, and 318. Contractor’s failure to comply with the tax laws of this
state or a political subdivision of this state before the Contractor executed this Agreement or
during the term of this Agreement is a default for which the City may terminate this Agreement
and seek damages and other relief available under the terms of this Agreement or applicable
law.
IN WITNESS WHEREOF, City and Contractor have caused this Agreement to be executed by their
duly authorized officials.
CITY OF TIGARD ASH CREEK FOREST MANAGEMENT, LLC
By: __________________________________
By: __________________________________
Name: _______________________________
Name: _______________________________
Title: ________________________________
Title: ________________________________
Date: ________________________________
Date: ________________________________
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Brad Burke
Member / Director of Development
4/24/2025
Emily Tritsch
Interim City Manager, Tigard
5/7/2025
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EXHIBIT A
SERVICES TO BE PROVIDED
INTRODUCTION
This Agreement is for on-call habitat restoration work solicited under City RFP 4374, utilizing the
Cooperative Procurement clause in accordance with ORS 279A and City contract code. City will notify
Contractor periodically throughout the term of the Agreement (and any renewal period) as projects
are ready for work to ascertain Contractor’s availability and establish project scope and schedule.
SCOPE OF WORK
SERVICES:
Contractor is responsible for all labor, materials (except those provided by City as provided for above),
tools, equipment, transportation, and other items necessary to perform services. Contractor is
responsible for transporting all labor, materials, tools, equipment, and other necessary items to and
from the project site. Contractor agrees to perform work identified in one or more of the following
categories, and further stated in the work task descriptions:
1) Category 1: Manual Site Preparation and Maintenance
2) Category 2: Planting and Seeding
3) Category 3: Mechanical Site Preparation and Maintenance
4) Category 4: Forest Stand Management
6) Category 6: Additional Project-related Support Services
ADDITIONAL SERVICE TERMS AND SCOPE OF WORK:
A. Work Order: Unless otherwise agreed, Contractor must start work within four (4) days of
written notification (in the form of a Work Order) from City to proceed. Work must proceed
without delay or interruption until Work Order tasks are completed.
The Work Order will include, at a minimum: the work site location, a description of the work
tasks, a project contract amount, any special instructions, and work completion deadlines. City
may require Contractor to attend a pre-work meeting at the project site to determine the
prescription and cost.
B. License Requirements: Depending on the contracted services Contractor or subcontractors
will need to obtain and maintain for the duration of the project one or more of the following
licenses:
Farm and Forest Labor Contractor License: Contractors providing manual labor (any on-the-
ground work not implemented with a machine) must maintain a valid farm and Forest Labor
Contractor License from the State of Oregon.
Pesticide Application License: Contractors providing herbicide application services must maintain
one of the following issued by the Oregon Department of Agriculture: a Commercial
Applicator, Commercial Operator, or Commercial Consultant License.
C. Unit Prices and Rates: Contractor’s unit prices and hourly rates are contained in the Unit Price
Tables. For projects that rely on unit prices, estimated quantities will be multiplied by the unit
prices, resulting in a total estimated price for each line item. The total unit prices will then be
added together, resulting in a total project cost estimate. Hourly rates are included for certain
activities. Through project specific instructions, City may elect to pay Contractor for work on
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an hourly basis. Contractor is not entitled to reimbursement for expenses incurred in providing
the services unless specified in this Scope of Work.
City will calculate project acreage to the closest tenth of an acre using a horizontal plane and
without regard to slope. The minimum project size for unit pricing payment purposes will be
one acre.
Contractor’s unit prices and hourly rates will remain fixed for the duration of the Contract
term. At the beginning of any renewal period, Contractor may adjust Contractor's unit prices
by a rate equal to the average change in the Consumer Price Index for Urban Wage Earners
and Clerical Workers (CPI-W) for All Items in the Portland, Oregon City Region with a
standard reference base by comparing the previous January 1, with that of January 1 of the
current year. Contractor’s adjustment is subject to City’s review and approval.
D. Payment Schedule and Billing: Contractor is entitled to receive progress payments for services
provided and accepted by City and reimbursable expenses incurred and accepted by City, until
the not to exceed Maximum Contract Price is reached.
Work tasks performed under this Contract must be authorized via a written work order sent
by City and accepted by Contractor. The scope of work, schedule, deliverables, and
compensation for each tasked work order project will be defined in the task order prior to
commencement of the work. Any later change to the scope of work, schedule, deliverables,
and compensation for such tasked work order project must be approved by both City and
Contractor.
E. Payment: City will compensate Contractor for the agreed upon reimbursable expenses
(without markup), identified below. Reimbursable Expenses are included in the not to exceed
Maximum Contract Price. To be reimbursable, Reimbursable Expenses must be evidenced by
copies of third-party invoices and receipts delivered to City.
List of Reimbursable Expenses:
1. City will reimburse Contractor at cost plus 10% for herbicide, surfactants, and indicator
dye that Contractor uses while performing herbicide application services on City projects.
Contractors will add a separate line item on each invoice for herbicide reimbursement.
Invoices for herbicide application without accompanying City Pesticide Application
Record (PAR) will not be paid until the records are provided. At City’s request, Contractor
will submit purchase receipts documenting cost incurred for purchase of herbicide,
surfactants, and indicator dye.
2. City will reimburse Contractor at cost plus 10% for all disposal fees incurred from working
on City projects. Contractors will add a separate material cost line item on each invoice
for disposal fee reimbursement. Invoices for disposal fees without accompanying receipts
will not be paid until the receipts are provided.
City will not pay or otherwise reimburse Contractor for scheduling work, lunch breaks,
maintaining herbicide inventory at Contractor’s office location, preparing invoices, quality
control, correcting spray records, purchasing or repairing equipment, researching
treatment options, attending of trainings or conferences to maintain licenses, disposing of
or cleaning equipment or herbicide bottles, or loading and unloading materials and
equipment at Contractor’s office location.
F. Site Access: Work sites are generally accessible by all-weather roads. Contractor may need to
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access sites on unimproved surfaces or by walking equipment into project areas. Natural Area
restoration work is inherently dangerous. City does not guarantee or represent the condition
of the work sites are safe. All risks of accessing sites and performing work is with Contractor.
Contractor accepts the property AS-IS.
G. Work Hours and Travel Time: All field work is performed Monday through Friday during
daylight hours unless City’s Project Manager approves otherwise.
Compensation for services begins after arrival at the project site and work begins.
Compensation for service ends at site departure. Contractor must arrive prepared and ready
to work with all equipment functioning and operational.
If Contractor is working on multiple City sites on the same day, Contractor will be paid for
transportation between sites at the lowest rate specific for the work task.
H. Inspection of Work: City may, but is not obligated, to inspect and accept work after each
treatment or a series of treatments. City is not obligated to accept and pay for work that
contains material deficiencies as defined below. Contractor must correct material deficiencies
as determined by City.
I. Damage to Real Property and Native Vegetation: If Contractor causes damage to City or
adjacent real property while performing services, Contractor is responsible to correct the
damage and incur all costs associated with any corrective action.
Contractor acknowledges that City incurs damages when native vegetation is damaged or
destroyed by Contractor. Such damage includes the cost of plant material, additional Contract
administration by City employees, and the loss of plant growth that would enhance resource
values. As the extent of these damages is often difficult to determine, Contractor agrees to pay
fixed, liquidated damages at the rate of $6.75 per plant for every native plant destroyed by
Contractor.
J. Native Plant and Material Collection: Contractor is prohibited from collecting plant materials
from the project site unless written permission is given by City’s Project Manager. All plant
materials collected, and woody biomass accumulated from woody vegetation removal under
this Contract are City’s property.
K. Invasive Species Prevention: Contractor must prevent the spread and introduction of invasive
species. The following protocol and requirements must be implemented and followed to
prevent terrestrial and aquatic invasive species spread.
1. Vehicles.
City requires all Contractor vehicles to be free of mud and other organic debris inside and
outside of the vehicle before entering a City property. Vehicles must utilize approved travel
routes designated by City’s Project Manager. Contractor will not travel on routes that are
excessively muddy or are known areas for invasive weeds. Contractor will remain on
designated roads and staging areas unless otherwise authorized by City’s Project Manager.
If Contractor has previously worked at a site with a known Oregon Department of
Agriculture Class A noxious weed and the Contractor vehicle used at that site was driven
off road, the Contractor is required to inform City’s project manager before entering City
property. Contractor must follow any additional protocol required by City, including
washing and vacuuming the vehicle at a vehicle washing facility before entering the City
site.
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2. Mechanical equipment.
a. All mechanized equipment must be thoroughly cleaned (pressure washed or blown
clean with pressurized air) before entering the project area. Examples of mechanized
equipment include but are not limited to tractors and their implements, ATV’s, UTV’s,
excavators, dump trucks, back hoes, trailers, and specialized forestry equipment.
Equipment is prohibited from arriving at a project site with mud, dirt, debris, or plant
materials present.
b. City may inspect equipment. Equipment inspection will be arranged by City’s Project
Manager and conducted at a mutually agreed location. Upon arrival at a site, City’s
Project Manager will designate a staging area for equipment. This staging area will also
serve as a decontamination area for equipment prior to leaving the site.
c. Before removing equipment from the project area, all equipment must be thoroughly
cleaned (pressure washed or blown clean with pressurized air). City’s Project Manager
reserves the right to inspect the equipment before departure.
3. Worker’s clothing, boots, waders, and hand/gas powered tools.
a. Personnel is prohibited from arriving at a project site with mud, dirt, debris, or plant
materials present. Personnel must check and clean all clothing, boots, and tools for
weed seed, dirt, and plant fragments before entering any City site, between units on a
City site, and before traveling to another site. At the end of each workday, Contractor
must clean clothing, boots, waders, and hand/gas powered tools before departing.
b. Wading gear must be visually inspected and scrubbed or pressure-washed to remove
all traces of mud, sand, and plant material before entering another body of water. Felt-
soled boots must be frozen overnight before use. If needed sooner, boots can be
soaked in hot water (>140°F) for at least 5 minutes or soaked for at least 5 minutes in
a 20% solution of household bleach and 80% water. Rinse equipment to remove
chemical residues after chemical treatments.
4. Watercraft.
a. All watercraft, including but not limited to motor boats, jet boats, rubber rafts, kayaks,
canoes and row boats including their trailers, must be properly cleaned and dried for
five (5) full days before entering any body of water when working for City. Watercraft
must be clean of any visible plants, animals, fish, muscles, or mud before entering the
water or boat launching facilities. City’s Project Manager may inspect the boat on the
day of its use. If not clean, the boat and crew will be turned away without
compensation.
b. When the project is completed, Contractor must properly clean the watercraft before
its next use. Contactor must drain water from the motor, live wells, bilge, and transom
wells while on land before leaving the vicinity. Contractor must wash and dry anchors,
nets, floors, props, axles, trailers, and other boating equipment to kill weeds and
animals not visible at the boat launch. The watercraft must remain out of the water for
a minimum of 5 days in warm, dry weather or a controlled environment building if not
being used in the same body of water. If there is cool, wet weather, the watercraft must
be stored under cover for thirty (30) days. If needed sooner, the boat can be pressure
washed with hot water heated to 140- degrees at the nozzle and dried for five (5) days
in a dry building.
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c. If watercraft, trailer, or tow vehicle is coming from or has been used outside of
Oregon, the Contractor must provide records of where the equipment was used in the
prior sixty (60) days. Watercraft must be fully cleaned and pressure washed as provided
above, and dried for 30 days.
d. Watercraft used in known quagga and/or zebra mussel infested waters are prohibited.
City’s Project Manager reserves the right to prohibit the use of any watercraft or trailer
if they have determined that the watercraft or trailer has been used in waters with a
known high priority invasive species without compensation.
5. Invasive weed disposal.
a. It is preferred not to move material off site because of the risk of spread. However,
removal may be required depending on the circumstances. If possible, City’s Project
Manager will designate a weed mulching location area (to be in a sunny area, away
from waterways and outside of floodplains). Contractor must mark this location with
a flag and write on the flag with a permanent marker “weed mulching site” as well as
the name of the species. These locations can be used repeatedly if needed and will be
monitored by City staff. Contractor must cover the plant material with plastic to
solarize the weed seed and prevent wind dispersal.
b. If mulching on site is not feasible or recommended, then City’s Project Manager will
determine an appropriate disposal site. Materials with viable plant parts will not be
disposed of at locations producing mulch, chipped products, or compost. Contractor
must transport all material in heavy duty garbage bags and covered with a tarp to secure
the load. If a bag is torn it must be double bagged to prevent dispersal of seed.
6. Importing material.
When Contractor is required to purchase and haul in materials such as logs, trees, rocks,
gravel, dirt, compost, bark dust, straw, and other supplies, Contractor must first
communicate with City’s Project Manager about the origin of the materials and if the
location is appropriate for procurement. City’s Project Manager reserves the right to
inspect originating location. A minimum of a three (3) week notice must be given to City’s
Project Manager about the origin of materials to allow for inspection. City’s Project
Manager reserves the right to refuse the use of any material and recommend an alternative
source.
7. Required equipment for weed prevention.
a. Contractor is required to have a boot brush mounted on a wooden board as well as a
hand boot brush to clean the top side of the boots and tools. A boot brush mounted
in the center of a 2”x6”x 24” board is recommended. The boot brush must be used
on top of an open heavy duty garbage bag to collect boot and tool debris. The collected
debris must be properly disposed of by Contractor within the waste management
system. This practice must be completed by Contractor on arrival to and departure
from a site.
b. Contractor is required to have a clothing brush-specifically designed for cleaning
clothing from debris.
c. For equipment cleaning, Contractor is required to have a water tank, water pump, and
pressure washer or a pressurized air cleaning system.
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8. Noncompliance of Invasive Species Prevention.
The City project manager upon inspection and the discovery of what they deem to be
unsatisfactory condition of equipment, vehicles, watercraft, boots, waders, or clothing
may, at their discretion, require work stoppage and removal of offending items without
compensation until the problem is remediated.
L. Fuel Storage and Equipment Repair: Contractor is prohibited from storing fuel, motor oil,
hydraulic fluid, grease, or any other petroleum or chemically based compounds associated with
operating motor vehicles or mechanized equipment on-site. These materials must be
transported to the site on an as-need basis and contained on the bed of a truck or utility trailer.
If refueling must be done over open ground, a spill pan, or sorbent pad must be placed below
the fueling location.
Contractor is prohibited from refueling or maintaining equipment in or near on-site wetlands,
wet prairie, intermittent stream channels, or open water. All used sorbent pads or spill pans
must be removed from the site at the end of each day. Maintenance may only occur within the
staging areas designated by City’s Project Manager. Contractor must inspect equipment for
petroleum product leaks. Excessive leakage is a basis for City issuing an immediate shutdown
of the operation without compensation.
M. Fire Protection Requirements: During fire season, Contractor must adhere to all Oregon
Forest Law (ORS) and Oregon Administrative Rules (OAR) for fire protection. Contractors
must follow the Industrial Fire Precautionary Level (IFPL) set by Oregon Department of
Forestry (ODF). When working on City property located in the Northeast, Eastern, and
Southern side of the City region, Contractor must follow the IFPL level set by the ODF
Molalla Unit CM1. When working on City property located in the Northwest and Western
part of the City region, Contractor must follow the IFPL level set by the ODF Forest Grove
Unit NW3.
In the event a Fire Watch is required, Contractor is limited to invoicing for one 7-person or
less work crew at an hourly labor rate, for the hours required for the fire watch. The fire watch
personnel should patrol the project area on foot for the duration of the required period of
time.
If a fire occurs, Contractor must promptly report the fire to 911 and cooperate in the control
and suppression of the fire.
Below is a list of required equipment that Contractor must carry during fire season.
Contractors not carrying the minimal equipment will be prohibited from proceeding with work
that day with no compensation. Oregon Department of Forestry may require more specific
equipment during specific operations. Contractor is required to check with ODF and other
relevant rules before proceeding.
a. Personal fire extinguisher to be worn on belt when operating equipment such as chain
saws and push mowers.
b. Vehicle fire extinguisher for each vehicle or piece of equipment that is on site. They
must be stored on the vehicle and in operational order.
c. A sharp working shovel and Pulaski in their vehicle. Contractor must have at least 1
fire tool for each worker on site during the fire season.
d. A 5-gallon backpack fire pump full of water and fully operational. The backpack pump
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must be stored on the equipment or vehicle that is operating or within a 1-minute walk
of where Contractor is working.
City reserves the right to include additional requirements as the project manager sees necessary
for fire prevention and public safety.
Contractor is prohibited from parking vehicles in tall grass. Contractor must use designated
parking areas or the roadbed for staging.
Contractor must follow all rules and regulations and not operate equipment that can cause
sparks on hot dry summer days. Examples include cordless drills, chainsaws, mowers, string
trimmers with metal blades, and welders. Contractor must not set equipment with hot mufflers
or other hot parts such as a chainsaw in dry fuels. On hot days, if operations are still permitted,
Contractor will restrict work to the morning hours when the humidity is higher.
If Contractor does not follow the IFPL levels and Forest protection rules, including the above
requirement, and a fire results, Contractor is responsible for fire suppression costs and
property damage.
Smoking is prohibited. Smoking is not allowed on City property anytime of the year.
N. Field Sanitation Requirements: Contractor must follow field sanitation requirements detailed
below:
1. Contractor must use established restroom facility at City site if existing. If no established
restroom facility is on site, Contractor must use an off-site restroom facility before
arriving, after leaving the City site, or during the Contractor provided lunch break. If a
restroom facility is further than a 10 minute drive from the site, Contractor is required to
do one of the following.
a. Provide portable toilet and hand washing facilities when it is feasible for employees to
use them and/or required by City project manager. If portable toilet is required by
City’s Project Manager, a line item will be added to the invoice.
b. Where it is not feasible to provide a portable toilet and hand washing facilities,
Contractor must provide suitable single use portable environmental toilet kits.
Contractor must lawfully dispose of single use portable toilet kits. Sanitary kits must
include moist towelettes for hand washing.
2. Contractor must provide potable water and the means to carry it.
O. Use of Herbicide:
1. Herbicide use and amounts must be in accordance with the label requirements and City’s
Integrated Pest Management policy. Unless otherwise directed by City, herbicides must
not be applied when wind speed is greater than five (5) mph or when the National Weather
Service forecast calls for precipitation within 24 hours. There must be no over-spray of
herbicides onto native vegetation. Where necessary, Contractor must manually or
mechanically clear target vegetation away from native vegetation to protect native
vegetation during spraying. In all cases, the spray mixture must contain a colorant in the
amount of one (1) percent or greater of the mixture.
2. Contractor must post City approved public notice signs with legal re-entry periods at all
public access points prior to spraying and leave signs on-site until re-entry periods are
satisfied. Contractor must remove signs when re-entry periods are satisfied.
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3. Contractor must comply with ODA regulations and have the correct personal protective
equipment and a spill kit readily available. In addition, any herbicide mixing or loading that
must be done over open ground requires Contractor to use a spill pan, sorbent pad, or
tarp placed below the mixing and loading location. City requires spray equipment to be
functional and non- leaking. Excessive leakage is e a basis for issuing an immediate
shutdown of the operation without compensation.
4. When transporting herbicide in watercraft, Contractor must place herbicide containers in
dry bags or waterproof totes for transport. Backpack sprayers must be transported empty
and in heavy duty garbage bags. Clean boots must be worn for loading and unloading
watercraft. If aquatic applications are conducted from watercraft, City’s project manager
will give specific details on mixing and transport specifications.
5. City will reimburse Contractor for the cost of all herbicides, surfactants and other
adjuvants, and indicator dye used in herbicide application Work Tasks.
6. Contractor must submit copies of pesticide records using City’s Pesticide Application
Records (PAR) system using the City provided Survey 123 app for all herbicide work
completed on City sites. The City PAR will be submitted at the time of each application
and with each invoice.
7. Contractor must maintain appropriate licensing and present copies of operator, applicator,
and trainee licenses at City’s request. City is not responsible for payment to Contractor if
Contractor fails to provide documentation upon request.
P. Disposal of Waste Material: At the conclusion of work each day, Contractor must gather and
lawfully dispose of all waste generated by the project and crew. This includes empty drink
containers, empty boxes, and bags, planting tags, damaged containers and plug trays, garbage,
waste material, and as directed by City.
Q. The Role of City’s project manager:
1. City and Contractor acknowledge that certain elements of site work in the environmental
restoration field are not easily addressed in written plans or designs and are better
addressed in the field while work is underway.
2. Accordingly, City will appoint a Project Manager to make decisions concerning plant
placement, planting technique, employment of specific site preparation and maintenance
techniques, the timing of haying, locations for slash piles, and other issues. The parties
anticipate that most decisions made by the Project Manager will not affect Contractor’s
costs or the terms of the work in this Contract or Work Tasks that address the project.
City’s use of a Project Manager to identify work elements on the project site and monitor
field work will not relieve Contractor of responsibility for complying with the terms of
this Contract or any amendment to this Contract.
R. Inspection of Work/Acceptance:
1. City’s Project Manager or designated representative may perform inspection surveys for
compliance with all specifications on all work tasks as a basis for acceptance, payment, and
recommendations for adjustment in work quality.
2. Inspections may identify any deviations from the specifications. Any such deviation must
be corrected immediately. Inspections will primarily be visual. If a site does not appear to
meet contract specifications, inspection data will be gathered from well-distributed,
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randomly selected plots of various sizes with a total sample size of at least one (1) percent
of each item in every project area.
3. City’s Project Manager or designated representative will also inspect project sites up to 21
days (up to 42 days – 6 weeks for certain winter treatments) following herbicide application
to check for effectiveness and damage to non-target vegetation. City’s Project Manager or
designated representative may, at their discretion, inspect project areas after they are
completed. Contractor is encouraged to observe these inspections while they are
underway.
4. Satisfactory Work Quality. For all items on each project area, City or its representatives
will assess a work quality percentage by dividing acceptable units inspected by total work
units inspected. A minimum work quality standard of 90 percent is required for all work
items.
5. Unsatisfactory Work Quality.
a. Work quality below 90 percent will be considered unsatisfactory. Based on inspection
results, if work quality is determined to be unsatisfactory, Contractor will be required
to rework the unit of work until satisfactory work quality is achieved. Once 90 percent
work quality is attained, payment will be made according to Contract terms and
conditions.
b. Based on inspection results, if the work quality percentage falls below 90 percent, City
will immediately notify Contractor in writing and instruct Contractor to improve the
quality of the work. If the quality of the work is not raised to a satisfactory and
acceptable level within two (2) consecutive workdays after written notification, City
may cancel the Work Task and reduce payment to the percentage of work completed
that is of acceptable quality. If the work is seriously or chronically deficient, Contractor
recognizes that City may elect to terminate the Contract.
WORK TASK DESCRIPTIONS
Category 1: Manual Site Preparation and Maintenance
Manual site preparation and maintenance generally applies to sites that are being restored and/or sites
that have been planted with native vegetation. Any work conducted within this category requires
Contractor to avoid damage to native vegetation and planted materials. Target vegetation may include
all vegetation that is not planted by City or may be limited to species included on the City’s Target
Species List (see Table 1 below). The use of an ATV for the tasks in this category may be required
and the cost of mobilization and operation of the ATV is assumed by the Contractor in the bid price.
1) Hourly Spray
Contractor to apply a City approved herbicide in a volume sufficient to adequately cover all target
vegetation at the site so that it is wet but not dripping. City or its representative must approve the
chemical concentration and surfactant to be used. Contractor must use sufficient dye in the tank mix
to ensure sprayed areas are easily visible to the project manager.
Contractor is responsible for recognizing and preventing damage to existing native vegetation and/or
other existing vegetation on adjacent land. City may elect to pay hourly for backpack spot spray tasks
on projects where measurements of acreage is impractical or impossible, or target vegetation density
is sparsely populated.
2) Backpack Broadcast or Combination (ring, row & spot) Spray.
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Contractor to apply a City approved herbicide in a volume sufficient to adequately cover all target
vegetation at the site so that it is wet but not dripping. City or its representative must approve the
chemical concentration and surfactant to be used. Contractor must use sufficient dye in the tank mix
to ensure sprayed areas are easily visible to the project manager.
Contractor is responsible for recognizing and preventing damage to existing native vegetation and/or
other existing vegetation on adjacent land. City may elect to pay acreage rates for backpack broadcast
spray tasks on projects where measurements of acreage is practical and target vegetation is uniform
and densely populated, or where a combination of row, ring, and spot sprays are needed with in the
same unit.
3) Backpack Ring or Row Spray
Contractor to apply a City approved herbicide in a volume sufficient to adequately cover all target
vegetation within a circle of planted and naturally recruited native vegetation so that it is wet but not
dripping. City or its representative must approve the chemical concentration and surfactant to be used.
Contractor must use sufficient dye in the tank mix to ensure sprayed areas are easily visible to the
project manager.
City project manager will specify whether the work is a circle or line spray and will specify circle size
(if applicable) prior to work start. Contractor is responsible for recognizing and preventing damage to
existing native vegetation and planted materials and/or other existing vegetation on adjacent land.
4) Hack and Squirt
Contractor to treat target woody plants by making cuts totaling not less than sixty (60) percent of the
plant’s circumference through the bark and cambium layers and injecting or spraying (at low pressure)
a City approved herbicide and concentration into cuts.
5) Cut Stump
Contractor to treat target woody plants by cutting the plant to the ground and immediately applying a
City approved herbicide and concentration to the entire cut portion of the stump.
6) Hand Mow/Cut
Contractor to cut target vegetation using equipment specified by project manager such as chainsaw,
hedge trimmer, string trimmer, handheld brush cutter or other cutting equipment to a height of 4-6”
or otherwise specified by City’s project manager. Target vegetation may include all vegetation that is
not planted by City. Hand mow/cut will target all vegetation such as shrubs, blackberry, and grasses.
Contractor is responsible for recognizing and preventing damage to existing native vegetation and/or
other existing vegetation on adjacent land. City may elect to pay per acre for mow/cut tasks where
measurements of acreage is practical and possible, and vegetation is densely populated. City may elect
to pay hourly for mow/cut tasks or hire hourly work on projects where measurements of acreage is
impractical or impossible, or the vegetation at the site requires cutting techniques that are not
consistent with typical per acre work.
7) Push Mow
Contractor will cut target vegetation using pedestrian equipment (brush mower or similar equipment)
to the specified height. Target vegetation may include all vegetation that is not planted by City.
Contractor is responsible for recognizing and preventing damage to existing native vegetation and/or
other existing vegetation on adjacent land.
8) Hourly Spray from Watercraft
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Contractor to apply a City approved herbicide in a volume sufficient to adequately cover all target
vegetation at the site so that it is wet but not dripping. City or its representative must approve the
chemical concentration and surfactant to be used. Contractor must use sufficient dye in the tank mix
to ensure sprayed areas are easily visible to the project manager.
Contractor is responsible for recognizing and preventing damage to existing native vegetation and/or
other existing vegetation on adjacent land.
9) Hourly Labor
City project manager may elect to pay hourly labor for activities not specifically described in this Scope
of Work. Activities may include but will not be limited to the following: removing planting tubes, hand
pulling weeds, pulling fence posts, garbage clean-up, mulching, etc.
Table 1: Target Invasive Species List
Plant Species Latin Name Common Name
Forb ALPE Alliaria petiolata Garlic Mustard
Forb ARMI Arctium minus Burdock
Forb BRCAM Brassica campestris Field Mustard
Forb CEDI Centaurea diffusa Diffuse Knapweed
Forb CEMA Centaurea maculosa Spotted
Forb CENI Centaurea nigra Black Knapweed
Forb CIAR Cirsium arvense Canada Thistle
Forb CIVU Cirsium vulgare Common Thistle
Forb CLVI Clematis vitalba Traveler's Joy
Forb COMA2 Conium maculatum Poison Hemlock
Forb COAR Convolvulus arvensis Field Morning
Forb DISY Dipsacus sylvestris Teasel
Forb GAVE Galium aparine Clevers Bedstraw
Forb GERO Geranium Herb Robert
Forb HEHE Hedera helix English Ivy
Forb HEMA Heracleum Giant Hogweed
Forb IRPS Iris pseudoacorus Yellow Flag Iris
Forb LAGA Lamiastrum Yellow Arch Angel
Forb LOCO1 Lotus corniculatus Birdsfoot Trefoil
Forb LYSA Lythrum salicaria Purple Loosestrife
Forb POCU Polygonum Japanese
Forb POSA Polygonum Giant Knotweed
Forb SEJA Senecio jacobaea Tansy Ragwort
Forb SODU Solanum dulcamara Bittersweet
Grass ALPR Alopecurus pratensis Meadow Foxtail
Grass BAMB Bamboo Bamboo
Grass BRSY Brachypodium False Brome
Grass FEAR Festuca arundinacea Tall Fescue
Grass PAST Pasture Grass Pasture Grass
Grass PHAR Phalaris arundinacea Reed Canarygrass
Grass TURF Turf Grass Turf Grass
Shrub CYSC Cytisus scoparius Scot's Broom
Shrub DALA Daphne laureola Spurge Laurel
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Plant Species Latin Name Common Name
Shrub ILAQ Ilex aquifolium English Holly
Shrub PRLA Prunus laurocerasus Laurel
Shrub ROSP Rosa ssp Non-native Roses
Shrub RULA Rubus laciniatus Evergreen
Shrub RUDI Rubus armenicus Himalayan
Tree CRMO Crataegus monogyna European
Tree CROX Crataegus oxycantha English Hawthorn
City may add species to the list as needed to respond to new and emerging invasive weeds.
Category 2: Planting and Seeding Services
Planting generally refers to planting material including but not limited to bare root plants,
containerized plants, plugs, bulbs, live pole cuttings, seed, and root fragments as well as associated
tasks such as installing plant protection, harvesting plant material, etc. The use of an ATV for this
category may be required at times by City project manager and the cost of mobilization and operation
of the ATV is assumed by the contractor in the bid price.
1) Hand or Crank Broadcast Seed
Contractor to apply native seed mixed with or without rice hull or other approved spreader to project
sites by hand or using hand crank spreaders at a rate specified by City (typically between five (5) and
twenty-five (25) pounds per acre). Contractors must calibrate approved spreader and will mix seed
according to City project manager specifications.
2) Machine Broadcast
Contractor to apply native seed to project sites using machine seed spreaders at a rate determined by
City project manager (typically between five (5) and 15 pounds per acre).
3) No-Till Drill Seed
Contractor will apply native seed to project sites using a no-till drill at a rate determined by City project
manager (typically between five (5) and 15 pounds per acre). The seeding equipment will be subject
to the equipment Invasive Species and cleaning requirements.
4) Harvest Seed
Contractor to harvest native seed from City’s Native Plant Center or sites indicated by City project
manager. Contractor must correctly identify the targeted species to be collected and follow City’s seed
collection and plant material handling protocols and best practices. Contractor is responsible for
differentiating between similar species and maintaining the integrity of the collection by minimizing
non-target, invasive, and inert materials. Contractor is responsible for collecting a genetically diverse
seed lot. Upon harvest, Contractor must place seed in City approved bags or buckets. Seed must be
kept covered with light colored tarps and in a cool dry place until plant materials are received by City.
Contractor is responsible for providing seed collection data per City’s procedures and delivering the
harvested plant material from the site of harvest to City’s Native Plant Center at the Borland Field
Office Location.
5) Seed Cleaning
Contractor will clean seeds in accordance with City approved techniques. The cleaning process must
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take place at City’s Native Plant Center and comply with City staff procedures.
6) Herbaceous Plant Material Harvest
Contactor to harvest herbaceous plant materials from sites including the Native Plant Center, as
indicated by City’s project managers. This task includes harvesting the following material types: bulbs,
rhizomes, root fragments, herbaceous bare roots, and similar types of propagules. Harvesting may
include salvage from sites or beds at the Native Plant Center. Contractor is responsible to correctly
identify materials to harvest, utilizing techniques that will ensure propagules will survive the harvest
and subsequent planting.
7) Sod Removal - Planting Spot Preparation
Contractor to prepare individual planting spots for bare root or container plants by scraping away all
live and dead vegetation, roots, and rhizomes from a 16-inch diameter circle unless otherwise
specified. Where the slope of the ground is greater than 20 percent, Contractor must also construct a
flat planting area.
8) Plant Standard and Oversized Bare Root Plants
Contractor to plant standard sized bare root plants provided by City, which are typically less than
thirty (30) inches tall above the root crown, with a root mass less than ten (10) inches long and less
than eight (8) inches wide, with a few exceptions. Contractor must plant bare root plants in row or
random arrangements or as directed by City’s project manager. Contractor is responsible for
transporting plant material from one of City’s pick-up locations to the project site.
Contractor to plant oversized bare root plants provided by City, which are typically greater than thirty
(30) inches tall above the root crown, with a root mass greater than ten (10), inches long and greater
than eight (8) inches wide, with a few exceptions. Contractor must plant bare root plants in row or
random arrangements or as directed by City’s project manager. Contractor is responsible for
transporting plant material from one of City’s pick-up locations to the project site.
Contractor to transport, protect, handle, and plant standard and oversized bare root plants as follows:
a) Protecting Plant Materials during Transport
Plant material must be transported in fully- enclosed trailers or trucks with canopies. Open-
bed trucks may be used only if Contractor covers plant materials with (intact) seedling
protection tarps to protect plant materials from wind damage and freezing. Plant material must
not be transported in heated crew vehicles.
b) Protection of Plant Materials on Project Site
Contractor must keep plants covered at all times using (intact) seedling protection tarps and
protect all plant material from loss, destruction, or damage of any kind, including physical
injury, freezing, heating, or drying. Contractor is responsible for all loss, destruction, or
damage to plant material that occurs from the time Contractor takes possession of the plant
material until the plant material is planted. Contractor is responsible for inspecting plants/bags
at pickup to verify plants are in good health.
c) Handling of Plant Materials during Planting
Contractor must ensure that plant root systems are in a dripping wet state prior to planting. If
necessary, Contractor will dip the entire root system of all plants in water upon removing the
plants from the storage bag and then place plants directly into a planting bag. Plant material
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must be carried into planting areas only in City approved planting bags. The quantity of
seedlings placed in a planting bag must be limited to that which allows the removal of
individual seedlings without damage to tops or roots. Contractor to remove only one seedling
at a time from a planting bag only after the planting hole has been prepared. Contractor must
not cull plant material or prune roots or stems unless directed by City.
d) Plant Placement
Contractor must plant bare root plant material at various planting densities as directed by
City’s project manager or as indicated in any Work Order that addresses the project. City may
also specify where certain plant species or associations of plant species are to be planted within
each project area. Plant material planted in inappropriate places is subject to rejection by City
during inspections.
Inappropriate places are places where logs, compacted slash greater than 18 inches in depth,
rock outcrops, cobble, gravel, standing water, or other media prevent planting tools from
making an acceptable planting hole. When an inappropriate place is encountered, Contractor
must plant the plant material in the nearest appropriate location.
e) Planting Technique
Contractor must prepare a planting hole that is wide and deep enough to fully suspend the
roots of the plant material. Contractor must suspend the root system near the center of the
planting hole, with roots in a near-natural arrangement, at a depth at which the root collar is
exposed and the entire root system is covered by soil after filling, packing, and leveling. A
“near-natural arrangement” means that roots approximate the position they would have when
growing in nature, and are not twisted, tangled, compacted, curled, or bent relative to a
position that is perpendicular to the ground surface. Each plant must be set firmly in the
ground, with moist soil filled in and placed firmly around the roots. There can be no air pockets
adjacent to or near the roots. Contractor must level the soil near the plant after planting and
firming so that there are no depressions or mounds near the stem.
f) City’s Right to Suspend Planting.
City may suspend planting work if City determines that weather conditions could damage plant
material even if the material is handled in accordance with this Contract. City may also suspend
planting work at any time if City determines that Contractor is not handling plants or planting
in accordance with this Contract. Suspension in accordance with this section is not
compensable.
9) Plant Standard Container Plants
Contractor to plant one gallon or similarly sized container plants provided by City in row or other
arrangement as directed. Contractor is responsible for transporting plant material from one of City’s
pick-up locations to the project site.
Contractor will transport, protect, handle and plant container plants as follows:
a) Protection of Plant Materials
Contractor must protect all plant material from loss, destruction, or damage of any kind,
including physical injury, freezing, heating, or drying. Plant materials must not be transported
in heated crew vehicles. Contractor is responsible for all loss, destruction, or damage to plant
material that occurs from the time Contractor takes possession of the plant material until the
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plant material is planted.
b) Handling of Plant Materials during Planting
Contractor must carry plants by their containers to project site without damaging stems or
leaves. Contractor must not prune roots or stems.
c) Plant Placement
Contractor must plant container plants at various planting densities as directed by City or as
indicated in any Work Order that addresses the project. City may also specify where certain
plant species or associations of plant species are to be planted within each project area. Plant
material planted in inappropriate places will be subject to rejection by City during inspections.
Inappropriate places are places where logs, compacted slash greater than 18 inches in depth,
rock outcrops, cobble, gravel, standing water, or other media prevent planting tools from
making an acceptable planting hole. When an inappropriate place is encountered, Contractor
must plant the plant material in the nearest appropriate location.
d) Planting Technique
Contractor must prepare a planting hole that is twice as wide and the same depth as the plant
root ball. If root bound, Contractor will break up roots and eliminate any circling roots prior
to planting. Each plant must be set firmly in the ground, with moist soil filled in and placed
firmly around the roots. There can be no air pockets adjacent to or near the roots. Contractor
must level the soil near the plant after planting and firming so that there are no depressions or
mounds near the stem.
e) City’s Right to Suspend Planting
City may suspend planting work if City determines that weather conditions could damage plant
material even if the material is handled in accordance with this Contract. City may also suspend
planting work at any time if City determines that Contractor is not handling plants or planting
in accordance with this Contract. Suspension in accordance with this section is not
compensable.
10) Plant Small Container Plants
Contractor to plant container plants less than one gallon in size provided by City in row or other
arrangement as directed. Example containers include 4-inch pots, plugs, and similar sized containers
smaller than one gallon. Contractor is responsible for transporting plant material from one of City’s
pick-up locations to the project site. Contractor must follow transportation and handling protocols
outlined for Plant Standard Container Plants above.
11) Plant Bulbs or Root Fragments
Contractor to plant bulbs or root fragments using picks, hand trowels, or bare- root planting shovels.
City’s project manager will specify the planting density and species configurations at the time of the
planting. Planting depth varies by species and will be specified by City’s project manager.
Contractor is responsible for transporting plant material from one of City’s pick-up locations to the
project site.
12) Harvest Small Pole Cuttings
Contractor to harvest 18- to 24-inch-long pole cuttings from sites indicated by City’s project manager.
When harvesting, Contractor must cut the bottom of each pole at a 45° angle. Upon harvest,
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Contractor must arrange cuttings so that the bottoms and tops are in the same direction and place
cuttings bottom end first in bundles of 100 in buckets with water. Cuttings must be kept on site and
covered with light colored tarps or in water at all times until they are planted. Contractor will harvest
no more than one-third of the donor plant’s branches.
13) Harvest Large Pole Cuttings
Contractor to harvest 25- to 48-inch-long pole cuttings from sites indicated by City’s project manager.
When harvesting, Contractor must cut the bottom of each pole at a 45° angle. Upon harvest,
Contractor must arrange cuttings so that the bottoms and tops are in the same direction and place
cuttings bottom end first in bundles of 100 in buckets with water. Cuttings must be kept on site and
covered with light colored tarps or in water at all times until they are planted.
14) Plant Small Pole Cuttings
Contractor to plant 18- to 24-inch-long pole cuttings at density indicated by City’s project manager.
Contractor must insert pole cuttings into the ground to a depth equal to two-thirds of its total length.
City’s project manager may direct Contractor to plant the cuttings vertically, perpendicular to the
ground surface, or at another angle. Pole cuttings must be planted bottom end first. Pole cuttings must
be planted using a rubber mallet or dead blow hammer to drive into the ground or pushed into the
ground by hand. Contractor must remove and replace any cuttings that are broken, skinned during
planting, planted upside down, and/or not planted to the proper depth.
15) Plant Large Pole Cuttings
Contractor to plant 25- to 48-inch-long pole cuttings at density indicated by City’s project manager.
Contractor must insert pole cuttings into the ground to a depth equal to two-thirds of its total length.
City’s project manager may direct Contractor to plant the cuttings vertically, perpendicular to the
ground surface, or at another angle. Pole cuttings must be planted bottom end first. Pole cuttings must
be planted using a rubber mallet or dead blow hammer to drive into the ground or pushed into the
ground by hand. Contractor must remove and replace any cuttings that are broken, skinned during
planting, planted upside down, and/or not planted to the proper depth.
16) Auger Planting
Requirements for standard auger planting, unless otherwise specified by City’s project manager:
a) 4” hole using true auger with sealed chain case (e.g., not a chainsaw adapted augur that can
leak oil)
b) Hole to be deep enough to plant pole cutting at a depth equal to two-thirds its total length.
c) Fill hole with 3-5 pole cuttings that are each 18-48” long and approximately 1” in diameter.
d) Use rubber mallet to pound pole cuttings 2-3” into soil at base of augured hole.
e) Use loppers to flush cut top of pole cuttings if damaged.
f) Carefully and thoroughly refill the remaining portion of the augured hole and step the soil
down firmly and completely around pole cuttings, to seal the planting hole.
17) Apply Mulch
Contractor to apply mulch in the form of wood chips or shavings around each planted plant. Mulch
must be spread in a 16-inch diameter circle to a depth of three (3) inches without covering the plant
stem. City’s project manager may change the quantity and kind of mulch material when warranted by
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site conditions. City will coordinate and pay for the mulch and delivery unless otherwise requested by
the City’s project manager.
18) Mark Plants with Bamboo Stakes
Contractor to install a bamboo stake up to 48-inch in length adjacent to planted trees and shrubs.
Stakes must be driven vertically into the ground at a location four (4) inches from the base of the
plant, and to a minimum depth of nine (9) inches. Bamboo stakes must be installed with the larger
diameter end in the ground. Contractor is responsible for transporting bamboo stakes from one of
City’s pick-up locations to the project site. At the end of each day, Contractor must re-bundle and
load materials into Contractor’s vehicle, unless directed to do otherwise by the City’s project manager.
19) Install Vexar or Equivalent Tube and Bamboo Stakes
a) Contractor must position the bottom end of the tube so that it is in full contact with
the ground. Contractor must anchor each plant tube to the ground using two bamboo stakes.
Contractor must weave a vertical stake 48 inches in length through the tube webbing a
minimum of four (4) times and insert it into the ground to a minimum depth of nine (9) inches.
Bamboo stakes must be on the inside of the bottom of the tube and installed with the larger
diameter end in the ground. Contractor must secure the tube using a 24-inch-long stake placed
diagonally to a depth of six (6) inches and woven twice between the tube and vertical stake.
The tube must be centered on the plant and installed so that it remains in full contact with the
ground when subjected to a moderate upward tug. The maximum allowed lean of the tube is
two (2) inches from vertical, measured from the top of the tube.
b) Contractor must not damage the plant during tube installation and, if necessary, will
reach into the tube to ensure that branches are in a natural position. Plants with skinned bark,
a broken terminal leader, a curled leader inside the tube, or a leader protruding through the
side of the tube are subject to rejection by City’s project manager. Contractor must discard
and replace stakes broken during installation. Where rocky ground prevents driving the stakes
to the full depth on the first attempt, the stake must be moved to a location where the tube
can be driven to the required depth. If soil conditions prevent proper stake installation on
many plants throughout a planting site, Contractor must notify City’s project manager.
c) Contractor is responsible for transporting bamboo stakes and Vexar tubes from one
of City’s pick-up locations to the project site. At the end of each day, Contractor must bundle
and load materials into Contractor's vehicle, unless directed to do otherwise by City’s project
manager.
20) Install Solid Blue Tree Protection Tube or Equivalent and Bamboo Stakes
a) Contractor must position the bottom end of the completely joined/closed tube so that
it is in full contact with the ground. The tube must be closed by a minimum of three cable ties
(zip ties). Contractor must anchor each plant tube to the ground using a single 4-foot bamboo
stake. The bamboo stake must be located on the inside of the tube and inserted through the
cable ties used to close the tube. The tube must be centered on the plant and installed so that
it remains in full contact with the ground when subjected to a moderate upward tug. The
maximum allowed lean of the tube is two (2) inches from vertical, measured from the top of
the tube.
b) Contractor must not damage the plant during tube installation and, if necessary, will
reach into the tube to ensure that branches are in a natural position. Plants with skinned bark,
a broken terminal leader, a curled leader inside the tube, or a leader protruding through the
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side of the tube are subject to rejection by City’s project manager. Contractor must discard
and replace stakes broken during installation. Where rocky ground prevents driving the stakes
to the full depth on the first attempt, the stake must be moved to a location where the tube
can be driven to the required depth. If soil conditions prevent proper stake installation on
many plants throughout a planting site, Contractor will notify City’s project manager.
c) Contractor is responsible for transporting bamboo stakes and solid tubes from one of
City’s pick-up locations to the project site. At the end of each day, Contractor must bundle
and load materials into Contractor's vehicle, unless directed to do otherwise by City’s project
manager.
21) Hourly Planting
City may elect to pay hourly for combinations of planting work tasks or hire hourly work on projects
where measurements of units are impractical or impossible, or the project requires special planting
techniques that are not consistent with typical unit pricing. Hourly planting tasks may include but will
not be limited to planting various material stock types, bamboo staking, sod removal, spreading of
straw, installation of specialized planting tubes or wire caging to exclude beavers.
22) Delivery Lump Sum Rate
At the request of the City’s project Manager, Contractor to pick up and deliver plant materials,
including bamboo stakes and tree protection tubes, to the project site. The lump sum rate will
represent the cost for one person to drive (approximately 20-30 miles round trip) to the specified
location, load the materials, and return to the project site.
Category 3: Mechanical Site Preparation and Maintenance
Contractor providing services in this category will support natural area restoration projects, not
construction-related projects. Examples include mowing, tilling, boom spraying removing culverts,
decommissioning minor road systems, hauling rock and debris, removing beaver dams, grading of soil
for site preparation, place large woody debris, place boulders to control access, etc. All tasks will
include the cost of an equipment operator.
This category does not include the installation and/or construction of any capital improvement
project: for example, new road construction, installing gates, installing in-stream log structures, and
constructing parking lots.
1) Boom Spray or Hose Reel Spray
Contractor to apply a City approved herbicide using a tractor, mule, ATV, or other equipment in a
volume sufficient to adequately cover all target vegetation so that it is wet but not dripping. City or its
representative must approve the application rate and surfactant prior to work start. Target vegetation
may include all vegetation that is not planted by City or may be limited to species included on the
City’s Target Species List. Contractor is responsible for recognizing and preventing damage to existing
native vegetation and/or other existing vegetation on adjacent land.
2) Field Flail or Rotary Mow
Contractor to flail or mow target vegetation using a tractor, skid-steer, or other mowing equipment.
Contractor is responsible for recognizing and preventing damage to existing native vegetation and/or
other existing vegetation on adjacent land. Mowing cannot be performed when the ground conditions
are such that the equipment is damaging the terrain or causing erosion.
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3) Field Tilling
Contractor to till or disc using standard farm equipment. City’s project manager will indicate depth of
till or disc prior to work beginning.
4) Field Mowing Between Planting Rows or Clusters of Plants
Contractor to flail or mow target vegetation using a tractor, skid-steer, or other mowing equipment
between six (6) and nine (9) foot planting rows or plantings in clusters in a field. Contractor must
mow to within one (1) foot of edge of cluster plantings. Contractor is responsible for recognizing and
preventing damage to existing native vegetation and/or other existing vegetation on adjacent land.
Mowing cannot be performed when the ground conditions are such that the equipment is damaging
the terrain or causing erosion.
5) Field Haying
Contractor to cut, bale, and haul hay to an on-site location using standard farm equipment. Contractor
must stack bales at a site marked by City’s project manager. Field Haying cannot be performed when
the ground conditions are such that the equipment is damaging the terrain or causing erosion.
6) Loading and Hauling with Watercraft
Contractor to provide an experienced operator and State of Oregon licensed watercraft. City’s project
manager may request the use of the following: jet boat capable of running shallow waterways such as
the Clackamas and Sandy River systems, propeller boat capable of running water ways such as the
Willamette, Columbia, and Tualatin Rivers, and non-motorized boats such as rafts, canoes, kayaks,
and row boats. Hours billed must only include time spent operating watercraft. Watercraft selection
must be approved by City’s Project Manager prior to implementation. Examples of watercraft use
include, but are not limited to hauling restoration crew members, City employees, supplies, herbicides,
restoration activities, and weed management surveying.
7) Hauling and Dumping with Dump Truck
Contractor to provide an experienced operator to collect, haul, and dump restoration supply materials.
Examples include rock, soil, debris, and other wood materials. Vehicles will only operate on haul roads
marked by the City’s project manager and speed cannot exceed 15 miles per hour on any gravel access
drives or private drives.
8) Loading, Hauling, Grading and Removal with Excavator
Contractor to provide an experienced operator to excavate, grade, remove, or place materials as
required. Examples include excavating debris (e.g. stumps, concrete etc.), placing large rock boulders
for access control, and placing large wood for restoration projects.
9) Loading, Hauling, Grading and Removal with Walking Excavator
Contractor to provide an experienced operator to excavate, grade, remove, and place materials as
required. Examples include excavating debris (e.g. stumps, concrete etc.), repairing landslides, and
placing boulders for access issues.
10) Loading, Hauling, Grading and Removal with Skid Steer
Contractor to provide an experienced operator to excavate, grade, remove, and place materials as
required for a number of tasks. Examples include removing debris, hauling rock and loading materials
for disposal for restoration projects.
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11) Grading, Ripping, and Removal with Bulldozer
Contractor to provide an experienced operator to excavate, grade, remove, and place materials as
required for a number of tasks. Examples include removing debris, grading soil, and rock materials
for disposal for restoration projects.
12) Loading, Hauling, Grading and Removal with Tractor/Backhoe
Contractor to provide an experienced operator to excavate, grade, remove, and place materials as
required for a number of tasks. Examples include removing debris, hauling rock, and loading materials
for disposal for restoration projects.
13) Hardpan Disruption with a Keyline Plow or Subsoiler
Contractor to provide an experienced operator to subsoil previously cultivated fields to prepare for
restoration.
14) Roadside Brushing
Contractor to provide an experienced operator to mechanically bush forestry roads, around
infrastructure, and areas needing brushing. Examples include brushing forestry road systems, brushing
around gates, fences, and other infrastructure, and generally clear areas needing and articulated arm
forestry type mowing. Equipment must be able to masticate trees and shrubs to ground level on
roadsides, sloped surfaces, and uneven terrain. In some cases, City’s project manager may require that
stumps be left exposed for herbicide application.
Category 4: Forest Stand Management
Contractor providing services in this category will conduct routine forest management activities such
as thinning, snag creation, and slash management. Contractors must follow all herbicide use protocols,
invasive species prevention protocols, and all equipment fueling and repair requirements.
1) Small Diameter Tree Cutting (Pre-commercial thinning)
Contractor to provide qualified fallers to cut and fall trees under 8” DBH (diameter breast height)
marked or otherwise designated by the City’s project manager. Unless directed otherwise, the
following specifications apply.
a) Stump height
Stumps of all felled trees must be cut to a height of no more than one foot from the ground
on the uphill side or cut flush to the ground in areas designated by City’s project manager. To
minimize soil disturbance, tree stumps must not be grubbed or otherwise removed.
b) Leave trees
Felling, girdling, or topping of, or other damage to leave trees is prohibited. If a leave tree is
damaged during the course of project operations, Contractor must notify City’s project
manager. Damage to leave trees will result in a suspension of operations until adequate
precautions are taken to prevent additional damage to these and other trees.
c) Limbing
City’s project manager will direct the Contractor to limb branches on fallen trees to prepare
the material for slash piling.
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d) Bucking
Contractor will not buck trees unless specifically directed by City’s project manager.
2) Large Diameter Tree Cutting
Contractor to provide qualified fallers to cut and fall trees larger than 8” DBH (diameter breast height)
and up marked or otherwise designated by City’s project manager. Unless directed otherwise, the
following specifications apply.
a) Directional falling
Trees must be fallen directionally to avoid damage to leave trees. Fallers must utilize standard
techniques such as the use of face cuts, back cuts, holding wood, and wedges.
b) Stump height
Stumps of all felled trees must be cut to a height of no more than one foot from the ground
on the uphill side or cut flush to the ground in areas designated by City’s project manager. To
minimize soil disturbance, tree stumps will not be grubbed or otherwise removed.
c) Leave trees
Felling, girdling, or topping of, or other damage to leave trees is prohibited. If a leave tree is
damaged during the course of project operations, Contractor must notify City’s project
manager. Damage to leave trees will result in a suspension of operations until adequate
precautions are taken to prevent additional damage to these and other trees.
d) Limbing
City’s project manager will direct the Contractor to limb branches on fallen trees to prepare
the material for slash piling.
e) Bucking
If necessary, City’s project manager will direct the Contractor to buck fallen trees into varying
lengths. Contractor must not buck trees without specific instruction to do so.
3) Mechanical Snag Creation
Contractor to mechanically cut and/or scar trees to create snags or purposely damage trees. Snag
creation may include topping tree, girdling tree, removal of all or some branches, and/or creating
wounds along the bole to promote cavity formation.
4) Mechanical Tree Cutting and Shearing
Contractor to cut trees with a harvester or shear trees with a mechanized tree shearer. Equipment
must be able to cut/shear at ground level. City’s project manager will indicate pile locations.
Contractor must treat stumps immediately with a City approved herbicide and concentration if
requested by City’s project manager.
5) Tree and Shrub Mastication & Stump Grinding
Contractor to masticate trees and shrubs with a mechanized masticator. Equipment must be able to
masticate trees and shrubs to ground level. In some cases, City’s project manager may require stumps
left exposed for herbicide application. This category also may include the use of a stump grinder.
6) Loading and Hauling of Slash and Logs
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Contractor to move slash and logs from areas of tree removal and pile at designated landings, including
dumpster, truck, or tractor. Needed equipment examples include an excavator equipped with a
mechanical thumb and bucket or equipped with a grapple capable of picking up logs and slash.
7) Hauling Trees, Slash or Chips
As directed by City, Contractor to provide a vehicle to transport logs, slash, or chips generated from
forest stand management activities. Vehicles may include dump trucks, self-loading log trucks, trucks
with dumpsters, or similar equipment. Vehicles may only operate on haul roads marked by City’s
project manager and speed cannot exceed 15 miles per hour on any gravel access drives or private
drives.
8) Tree and Brush Chipping with Portable Chipper or Tub Grinder
As directed by City’s project manager, a portable chipper may be temporarily stored on-site to chip
felled trees or to mulch slash for removal from the site. The chipper must be capable of blowing
chipped material directly into a dumpster or trailer for hauling.
9) Hand Hauling or Piling of Slash for Burning
Contractor to haul slash to a location specified by City. As directed by City’s project manager,
Contractor to construct burn piles free of dirt and non-combustible material. Piles must be located
away from stumps, power lines, tree crowns, and sufficient distance away from remaining trees or
other vegetation to reduce scorch. Slash cannot be piled or placed in roadways, trails, drainage ditches,
or stream.
Burn Pile Standards
a) Pile Height
Piles must be constructed 1.5 times higher than their width (at base). Pile height cannot exceed
6 feet unless there are limited openings for piles to avoid residual tree scorch, due to the
amount of material to be disposed and with approval of City’s project manager.
b) Compactness
Material cannot protrude greater than 3 feet from pile. Material protruding from pile must be
trimmed back and placed on pile. Slash that causes large air spaces in piles must be cut to
eliminate air spaces.
c) Minimum Piece Size
Piled woody material should be no smaller than 1 inch diameter x 3-foot length, except that
each pile will include an area of small slash to provide fine material (“kindling”) for prompt
ignition and to aid in combustion of larger slash. These fine fuels must be placed in the center
of the pile.
d) Covering piles
Contractor must cover all piles with either 4-mil polyethylene plastic or slash pile wax paper
placed (preferably during its construction) on at least 50% of pile surface. Contractor to
provide covering materials. All piles must be covered with a minimum of 3-foot by 3-foot
pieces with all four corners and the middle anchored with slash or other debris. Care must be
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taken not to puncture the slash pile wax paper or plastic paper as it is secured over the pile. If
slash pile wax paper is used, a double layer must be placed over the pile.
10) Slash Burning
As directed by City’s project manager, Contractor to burn slash piles in a safe and efficient manner.
a) Burn Permit
When required, Contractor must obtain the necessary burn permit from the Oregon
Department of Forestry.
b) Burn Prescription
Contractor must achieve an efficient and safe burn. Contractor must allow for sufficient wet
conditions before ignition and decrease the degree of burn creep and/or escape. Contractor
must provide sufficient crew capacity to ignite and manage the burn piles.
c) Contacts
Contractor must notify City’s project manager each day of burning.
d) Pile Covering Removal
If plastic is used to cover the piles, it must be removed from the pile before ignition.
Contractor must remove and properly dispose of or recycle all plastic and other non-
degradable material from the project area.
e) Fuel Consumption
Piles must be managed to burn clean and level to the ground. Chunking in one or more times
will be necessary after the piles have had time to burn down. Chunking to include not only
unburned pile material, but any burning fuel which is creeping from a pile to prevent further
creep.
f) Tree scorch
Piles cannot be ignited or otherwise must be extinguished if excessive scorching of the
remaining leave trees occurs. A deduction will be made from payment to contractor in the
amount of 10% for every increment of 10% of the remaining leave stand destroyed by careless
burning.
g) Burn Patrol
Contractor to provide adequate patrol on site until burn piles are consumed and pose no threat
for additional creep.
h) Fire Suppression Equipment & Fire Cache
Contractor must furnish firefighting tools on project site at all times during burn.
Category 6: Additional Project-related Support Services
Additional Project-related Services (APS) covers services requested by City that are not listed in the
previous five work categories. These services must support project work being done with this contract.
APS do NOT include time spent scheduling, supervising, or coordinating employees or
subcontractors performing vegetation management services, generating or submitting invoices,
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responding to RFP/RFQ, professional services such as developing or writing plans, consulting,
completing spray records, or any other activity associated with completing work tasks described in the
Contract. The experience and judgment required for APS exceed that expected for work accomplished
by hourly labor rates. Examples include:
1) Additional project-related support
a) Site visits to determine vegetation conditions and readiness for work.
b) Monitoring or assessing effectiveness of treatments and need for additional work.
c) Telephone calls and e-mail correspondence for the purpose of determining the
proper timing of cutting, spraying, tilling, haying, or other activities.
d) Project-related photo monitoring.
e) Minor research such as investigating availability of a chemical or equipment and
associated costs.
f) Site visits that can include advanced plant identification and knowledge of treatment
options and techniques.
g) Advanced site monitoring or assessment that can include advanced botanical
knowledge, wildlife knowledge, and/or quantitative methods.
h) Photo/drone monitoring where Contractor establishes stations and associated
logistics.
i) Advanced research such as investigating non-target effects of herbicides, number of
grazing animals per acre supported at a site, etc. that require advanced knowledge of
subject areas.
j) Mentor services to new or developing contract firms that have been awarded a
contract with City.
UNIT PRICES
Task Unit Price
Portable toilet Each $ 250.00
Category 1 – Manual Site Preparation and Maintenance
Hourly Spray Hour $ 78.00
Backpack Broadcast or Combination (ring, row, & spot) Spray Acre $ 550.00
Backpack Ring or Row Spray Acre $ 600.00
Hack and Squirt Hour $ 78.00
Cut Stump Hour $ 78.00
Hand Mow/Cut (acre) Acre $ 900.00
Hand Mow/Cut (Hour) Hour $ 75.00
Push Mow (Acre) Acre $ 350.00
Push Mow (Hour) Hour $ 130.00
Mobilization Each $ 250.00
Hourly Spray from watercraft --
1. Jet Boat 18 feet or greater Hour NO BID
2. Propeller Boat less than 18 feet Hour NO BID
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Task Unit Price
3. Propeller Boat 18 feet or greater Hour NO BID
4. Kayak Hour $ 100.00
5. Canoe Hour $ 100.00
6. Raft Hour $ 100.00
7. Row Boat Hour $ 100.00
Mobilization Each $ 500.00
Hourly Labor Hour $ 70.00
Category 2 – Planting and Seeding Services
Hand or Crank Broadcast Seed Hour $ 70.00
Machine Broadcast Seed Acre $ 200.00
ATV with seed broadcaster Hour $ 125.00
Tractor with seed broadcaster Hour $ 150.00
Mobilization Each $ 500.00
No-Till Drill Seed Acre $ 350.00
No-Till Drill 4 feet or less Hour $ 150.00
No-Till Drill greater than 4 feet Hour $ 150.00
Grain Drill Hour $ 150.00
Mobilization Each $ 500.00
Harvest Seed Hour $ 70.00
Seed Cleaning Hour $ 70.00
Herbaceous Material Plant Harvest Hour $ 70.00
Sod Removal Planting Spot Preparation Each $ 1.50
Plant Standard Sized Bare Root Plants Each $ 0.85
Plant Oversized Bare Root Plants Each $ 1.00
Plant Standard Container Plants Each $ 4.50
Plant Small Container Plants Each $ 3.50
Plant Bulbs or Root Fragments Each $ 0.50
Harvest Small Pole Cuttings Each $ 1.50
Harvest Large Pole Cuttings Each $ 2.00
Plant Small Pole Cuttings Each $ 0.75
Plant Large Pole Cuttings Each $ 1.25
Auger Planting Each $ 4.50
Apply Mulch Each $ 1.50
Mark Plants with Bamboo Stakes Each $ 0.40
Install Vexar or Equivalent Tube and Bamboo Stakes Each $ 1.50
Install Solid Blue Tree Protection Tube or Equivalent and Bamboo Stakes Each $ 2.00
Hourly Planting Hour $ 70.00
Delivery Lump Sum Rate Each $ 250.00
Category 3 – Mechanical Site Preparation and Maintenance
Boom Spray or Hose Reel Spray Acre $ 350.00
4’-10’ boom sprayer Hour $ 150.00
10’ – 20’ boom sprayer Hour $ 350.00
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Task Unit Price
20’ or greater boom sprayer Hour $ 350.00
Hose Reel Sprayer Hour $ 350.00
Mobilization Each $ 500.00
Field Flail or Rotary Mower Acre $ 450.00
Flail Mower 8 feet or less Hour $ 150.00
Flail Mower greater than 8 feet Hour $ 450.00
Rotary Mower 8 feet or less Hour $ 150.00
Rotary Mower greater than 8 feet Hour $ 150.00
Mobilization Each $ 500.00
Field Tilling Acre $ 300.00
Field Tiller 8 feet or less Hour $ 150.00
Field Tiller greater than 8 feet Hour $ 150.00
Disc Harrow 8 feet or less Hour $ 150.00
Disc Harrow greater than 8 feet Hour $ 150.00
Mobilization Each $ 500.00
Field Mowing between Planting Rows or Clusters of Plants Acre $ 450.00
Mower 4 feet Hour $ 150.00
Mower 6 feet Hour $ 150.00
Mower 8 feet Hour $ 150.00
Mobilization Each $ 500.00
Field Haying --
Cut, Rake and Bail Acre $ 450.00
Hauling Hay Hour $ 125.00
Mobilization Each $ 500.00
Loading and Hauling with Watercraft --
Jet Boat 18 feet or greater Hour NO BID
Propeller Boat less than 18 feet Hour NO BID
Propeller Boat 18 feet or greater Hour NO BID
Kayak Hour $ 90.00
Canoe Hour $ 90.00
Raft Hour $ 150.00
Rowboat Hour $ 150.00
Mobilization Each $ 500.00
Hauling and Dumping with Dump Truck --
Dump Truck 4 to 9 yards Hour NO BID
Dump Truck 10 to 14 yards Hour NO BID
Dump Truck greater than 14 yards Hour NO BID
Tracked Dump Truck Hour NO BID
Mobilization of Tracked Dump Each NO BID
Loading, Hauling, Grading and Removal with Excavator --
Mini Excavator 3,000 to 18,000 pounds Hour NO BID
Excavator 18,000 or greater Hour NO BID
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Task Unit Price
Excavator Attachment with 360 rotating clam shell bucket Hour NO BID
Mobilization Each NO BID
Loading, Hauling, Grading and Removal with Walking Excavator --
Walking Excavator Hour NO BID
Mobilization Each NO BID
Loading, Hauling, Grading and Removal with Skid Steer --
Skid Steer with Tracks Hour NO BID
Skid Steer with Wheels Hour NO BID
Mobilization Each NO BID
Grading, Ripping, and Removal with Bulldozer --
Bulldozer Hour NO BID
Mobilization Each NO BID
Loading, Hauling, Grading and Removal with Tractor/Backhoe --
Tractor/Backhoe Hour NO BID
Mobilization Each NO BID
Hardpan Disruption with a Keyline Plow or Subsoiler Acre NO BID
Keyline plow Hour NO BID
Subsoiler Hour NO BID
Mobilization Each NO BID
Roadside Brushing --
Excavator with articulated arm and cutting implement Hour NO BID
Skid steer with articulated arm and cutting implement Hour NO BID
Mobilization Each NO BID
Category 4 – Forest Stand Management
Small Diameter Tree Cutting (Pre-commercial thinning) Hour $ 75.00
Small Diameter Tree Cutting (Pre-commercial thinning) Acre $ 800.00
Large Diameter Tree Cutting Hour $ 125.00
Mechanical Snag Creation --
Excavator Hour NO BID
Harvester Hour NO BID
Mobilization Each NO BID
Mechanical Tree Cutting & Shearing --
Harvester/Processor Hour NO BID
Feller Buncher Hour NO BID
Steel Tracked Skid Steer with Tree Shear Hour NO BID
Rubber Tracked Skid Steer Tree Sheer Hour NO BID
Excavator with Tree Shear Hour NO BID
Mobilization Each NO BID
Tree and Shrub Mastication & Stump Grinding --
Skid Steer with masticator Hour NO BID
Excavator with masticator Hour NO BID
Stump Grinder Hour NO BID
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Task Unit Price
Mobilization Each NO BID
Loading and Hauling of Slash and Logs --
Skid Steer with Grapple Hour NO BID
Forwarder Hour NO BID
Excavator Hour NO BID
Log Skidder Hour NO BID
Mobilization Each NO BID
Hauling of Trees, Slash or Chips --
Dump Truck 4 to 9 yards Hour NO BID
Dump Truck 10 to 14 yards Hour NO BID
Dump Truck greater than 14 yards Hour NO BID
Self-Loading Log Truck Hour NO BID
Tracked Dump Truck Hour NO BID
Mobilization of Tracked Dump Truck Each NO BID
Tree and Brush Chipping with portable Chipper or Tub Grinder --
Chipper 6 inches or less Hour $ 85.00
Chipper greater than 6 inches Hour $ 85.00
Tub Grinder Hour $ 85.00
Mobilization Each $ 700.00
Hand Hauling or Piling of Slash for Burning Hour $ 70.00
Slash Burning Hour NO BID
Category 6 – Additional Project Related Support Services
Additional Project-related Support Hour $ 140.00
Docusign Envelope ID: 07A18281-A057-435F-AFD7-A075248EAB2C