Cascadian Landscapers ~ 32500065
CITY OF TIGARD - CONTRACT SUMMARY & ROUTING FORM
Contract Overview
Contract/Amendment Number: 32500065
Contract Start Date: 4/7/2025 Contract End Date: 4/30/2026
Contract Title: Right of Way Maintenance
Contractor Name: Cascadian Landscapers
Contract Manager: Adam Jensen
Department: PW – Street Maintenance
Contract Costs
Original Contract Amount: $104,364.00/year (CPI-U increase eligible), NTE $570,000.00
Total All Previous Amendments: n/a
Total of this Amendment: n/a
Total Contract Amount: $104,364.00/year (CPI-U increase eligible), NTE $570,000.00
Procurement Authority
Contract Type: Personal Services
Procurement Type: Formal RFP >$150K
Solicitation Number: 2025-14
LCRB Date: 4/1/2025
Account String: Fund-Division-Account Work Order – Activity Type Amount
FY 25 2006200-54001 $26,091
FY 26 2006200-54001 $78,273
FY Cont. 2006200-54001 $465,636
FY
FY
Contracts & Purchasing Approval
Purchasing Signature:
Comments: Contingency to be released upon annual contract extension.
DocuSign Routing
Route for Signature Name Email Address
Contractor Art Meisner art@cascadianlandscapers.com
City of Tigard Rob Drake Rob.drake@tigard-or.gov
Final Distribution
Contractor Art Meisner art@cascadianlandscapers.com
Project Manager Adam Jensen adamj@tigard-or.gov
Project Manager
Buyer Rosie McGown Rosie.mcgown@tigard-or.gov
Contract Number 32500065
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Right of Way Maintenance 32500065
CITY OF TIGARD, OREGON
PERSONAL SERVICES CONTRACT
RIGHT OF WAY MAINTENANCE
THIS AGREEMENT made and entered into this 7th day of April 2025 by and between the City of
Tigard, a municipal corporation of the State of Oregon, hereinafter called City, and Cascadian
Landscapers, Inc, hereinafter called Contractor, collectively known as the Parties.
RECITALS
WHEREAS, the City’s 2025 fiscal year budget provides for services related to Right-of-Way
Maintenance; and
WHEREAS, City has need for the services of a company with a particular training, ability, knowledge,
and experience possessed by Contractor, and
WHEREAS, City has determined that Contractor is qualified and capable of performing the services
as City does hereinafter require, under those terms and conditions set forth,
THEREFORE, the Parties agree as follows:
1. SERVICES TO BE PROVIDED
Contractor will initiate services immediately upon receipt of City’s notice to proceed together
with an executed copy of this Agreement. Contractor agrees to complete work that is detailed
in Exhibit A, incorporated herein by reference.
2. EFFECTIVE DATE AND DURATION
This Agreement is effective upon the date of execution and expires on April 30, 2026, unless
otherwise terminated or extended. The Parties may agree on four (4) additional one (1) year
extensions to the Agreement. At no point can this Agreement exceed five (5) years. All work
under this Agreement must be completed prior to the expiration of this Agreement.
3. COMPENSATION
The City agrees to pay Contractor in accordance with the fee schedule outlined in Exhibit A.
The total amount paid to the Contractor by the City may not exceed One Hundred Four
Thousand Three Hundred Sixty-Four and No/100 Dollars ($104,364.00) annually for a total
amount paid not to exceed Five Hundred Seventy Thousand and No/100 Dollars
($570,000.00) over the life of this Agreement. Payments made to Contractor will be based
upon the following applicable terms:
A. Annual adjustment of hourly rates will be considered upon written request from
Contractor. Approval of a request for rate increases is solely within the City’s discretion
and under no circumstances is the City obligated to approve such a request. Rate increases
are subject to the following limitations:
No increases will be granted before the one-year anniversary of the Agreement;
No more than one increase will be granted annually;
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Rate increases may not exceed the Western Consumer Price Index (CPI-U West)
for the previous 12-months;
Rate increases cannot be retroactive.
B. Payment by City to Contractor for performance of services under this Agreement includes
all expenses incurred by Contractor, with the exception of expenses, if any, identified in
this Agreement as separately reimbursable.
C. Payment will be made in installments based on Contractor’s invoice, subject to the
approval of the City Manager, or designee, and not more frequently than monthly. Unless
otherwise agreed, payment will be made only for work actually completed as of the date
of invoice.
D. Payment by City releases City from any further obligation for payment to Contractor for
services performed or expenses incurred as of the date of the invoice. Payment may not
be considered acceptance or approval of any work or waiver of any defects therein.
E. Contractor must make payments promptly, as due, to all persons supplying labor or
materials for the performance of the work provided for in this Agreement.
F. Contractor may not permit any lien or claim to be filed or prosecuted against the City on
any account of any labor or material furnished.
G. Contractor will pay to the Department of Revenue all sums withheld from employees
pursuant to ORS 316.167.
H. Contractor will pay all contributions or amounts due the Industrial Accident Fund from
the contractor or any subcontractor.
I. If Contractor fails, neglects, or refuses to make prompt payment of any claim for labor or
services furnished to Contractor or a subcontractor by any person as such claim becomes
due, City’s Finance Director may pay such claim and charge the amount of the payment
against funds due or to become due the Contractor. The payment of the claim in this
manner does not relieve Contractor or their surety from obligation with respect to any
unpaid claims.
J. Contractor will promptly, as due, make payment to any person, co-partnership,
association, or corporation, furnishing medical, surgical, and hospital care or other needed
care and attention, incident to sickness or injury, to the employees of Contractor, of all
sums that Contractor agrees to pay for the services and all moneys and sums that
Contractor collected or deducted from the wages of employees pursuant to any law,
contract, or agreement for the purpose of providing or paying for services.
K. Contractor and its employees, if any, are not active members of the Oregon Public
Employees Retirement System and are not employed for a total of 600 hours or more in
the calendar year by any public employer participating in the Retirement System.
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L. Contractor must obtain, prior to the execution of any performance under this Agreement,
a City of Tigard Business License. The Tigard Business License is based on a calendar year
with a December 31st expiration date. New businesses operating in Tigard after June 30th
of the current year will pay a pro-rated fee though the end of the calendar year.
M. The City certifies that sufficient funds are available and authorized for this Agreement
during the current fiscal year. Funding during future fiscal years is subject to budget
approval by Tigard’s City Council.
4. OWNERSHIP OF WORK PRODUCT
City is the owner of and is entitled to possession of any and all work products of Contractor
which result from this Agreement, including any computations, plans, correspondence, or
pertinent data and information gathered by or computed by Contractor prior to termination
of this Agreement by Contractor or upon completion of the work pursuant to this Agreement.
5. ASSIGNMENT/DELEGATION
Neither party may assign, sublet or transfer any interest in or duty under this Agreement
without the written consent of the other and no assignment has any force or effect unless and
until the other party has consented. If City agrees to assignment of tasks to a subcontract,
Contractor is fully responsible for the acts or omissions of any subcontractors and of all
persons employed by them. Neither the approval by City of any subcontractor nor anything
contained herein creates any contractual relation between the subcontractor and City. The
provisions of this Agreement are binding upon and will inure to the benefit of the parties to
the Agreement and their respective successors and assigns.
6. STATUS OF CONTRACTOR AS INDEPENDENT CONTRACTOR
Contractor certifies that:
A. Contractor acknowledges that for all purposes related to this Agreement, Contractor is an
independent contractor as defined by ORS 670.600 and not an employee of City.
Contractor is not entitled to benefits of any kind to which an employee of City is entitled
and is solely responsible for all payments and taxes required by law. Furthermore, in the
event that Contractor is found by a court of law or any administrative agency to be an
employee of City for any purpose, City is entitled to offset compensation due, or to
demand repayment of any amounts paid to Contractor under the terms of this Agreement,
to the full extent of any benefits or other remuneration Contractor receives (from City or
third party) as a result of said finding and to the full extent of any payments that City is
required to make (to Contractor or to a third party) as a result of said finding.
B. Contractor is not an officer, employee, or agent of the City as those terms are used in ORS
30.265.
7. CONFLICT OF INTEREST
The undersigned Contractor hereby represents that no employee of the City, or any
partnership or corporation in which a City employee has an interest, has or will receive any
remuneration of any description from Contractor, either directly or indirectly, in connection
with the letting or performance of this Agreement, except as specifically declared in writing.
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If this payment is to be charged against Federal funds, Contractor certifies that he/she is not
currently employed by the Federal Government and the amount charged does not exceed their
normal charge for the type of service provided.
8. INDEMNIFICATION
City has relied upon the professional ability and training of Contractor as a material
inducement to enter into this Agreement. Contractor represents that all of its work will be
performed in accordance with generally accepted professional practices and standards as well
as the requirements of applicable federal, state, and local laws, it being understood that
acceptance of a Contractor’s work by City will not operate as a waiver or release.
Contractor agrees to indemnify and defend the City, its officers, employees, agents, and
representatives and hold them harmless from any and all liability, causes of action, claims,
losses, damages, judgments, or other costs or expenses, including attorney's fees and witness
costs (at both trial and appeal level, whether or not a trial or appeal ever takes place including
any hearing before federal or state administrative agencies), that may be asserted by any person
or entity which in any way arise from, during, or in connection with the performance of the
work described in this Agreement, except liability arising out of the sole negligence of the City
and its employees. Such indemnification will also cover claims brought against the City under
state or federal worker's compensation laws. If any aspect of this indemnity is found to be
illegal or invalid for any reason whatsoever, such illegality or invalidity does not affect the
validity of the remainder of this indemnification.
9. INSURANCE
Contractor and its subcontractors must maintain insurance acceptable to City in full force and
effect throughout the term of this Agreement. Such insurance must cover risks arising directly
or indirectly out of Contractor's activities or work hereunder, including the operations of its
subcontractors of any tier.
The policy or policies of insurance maintained by the Contractor must provide at least the
following limits and coverages:
A. Commercial General Liability Insurance
Contractor will obtain, at Contractor’s expense, and keep in effect during the term of this
Agreement, Comprehensive General Liability Insurance covering Bodily Injury and
Property Damage on an “occurrence” form (CG 2010 1185 or equivalent). The policy
must be endorsed with Additional Insured, Per Project Aggregate, Products and
Completed Operations, and Personal & Advertising Injury endorsements. This coverage
must include Contractual Liability insurance for the indemnity provided under this
Agreement. The following insurance will be carried:
Coverage Limit
General Aggregate $3,000,000
Each Occurrence $2,000,000
B. Environmental/Pollution Liability
Pollution Liability Insurance covering Contractor’s or appropriate subcontractor’s
liability for bodily injury, property damage and environmental damage resulting from
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sudden accidental and gradual pollution and related cleanup costs incurred by Contractor,
all arising out of the Goods delivered or Services (including transportation risk)
performed under this Agreement is required. Combined single limit per occurrence must
not be less than $2,000,000. Annual aggregate limit must not be less than $2,000,000.
An endorsement to the Commercial General Liability or Automobile Liability policy,
covering Contractor’s or subcontractor’ liability for bodily injury, property damage and
environmental damage resulting from sudden accidental and gradual pollution and related
clean-up cost incurred by the Contractor that arise from the Goods delivered or Services
(including transportation risk) performed by Contractor under this Agreement is also
acceptable.
C. Commercial Automobile Insurance
Contractor must also obtain, at Contractor’s expense, and keep in effect during the term
of the contract, Commercial Automobile Liability coverage including coverage for all
owned, hired, and non-owned vehicles on an “occurrence” form. The Combined Single
Limit per occurrence may not be less than $2,000,000.
If Contractor uses a personally-owned vehicle for business use under this Agreement, the
Contractor will obtain, at Contractor’s expense, and keep in effect during the term of the
contract, business automobile liability coverage for all owned vehicles on an “occurrence”
form. The Combined Single Limit per occurrence may not be less than $2,000,000.
D. Workers’ Compensation Insurance
All employers, including Contractor, that employ subject workers who work under this
Agreement in the State of Oregon must comply with ORS 656.017 and provide the
required Workers´ Compensation coverage, unless such employers are exempt under ORS
656.126. Contractor will ensure that each of its sub-contractors complies with these
requirements.
E. Additional Insured Provision
All required insurance policies, other than Workers’ Compensation and Professional
Liability, must name the City its officers, employees, agents, and representatives as
additional insureds with respect to this Agreement.
F. Insurance Carrier Rating
Coverages provided by the Contractor must be underwritten by an insurance company
deemed acceptable by the City. All policies of insurance must be written by companies
having an A.M. Best rating of "A-VII" or better, or equivalent. The City reserves the right
to reject all or any insurance carrier(s) with an unacceptable financial rating.
G. Self-Insurance
The City understands that some contractors may self-insure for business risks and the City
will consider whether such self-insurance is acceptable if it meets the minimum insurance
requirements for the type of coverage required. If Contractor is self-insured for
commercial general liability or automobile liability insurance, Contractor must provide
evidence of such self-insurance. Contractor must provide a Certificate of Insurance
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showing evidence of the coverage amounts on a form acceptable to the City. The City
reserves the right in its sole discretion to determine whether self-insurance is adequate.
H. Certificates of Insurance
As evidence of the insurance coverage required by the Agreement, Contractor will furnish
a Certificate of Insurance to the City. No contract is effective until the required Certificates
of Insurance have been received and approved by the City. The certificate will specify and
document all provisions within this Agreement and include a copy of Additional Insured
Endorsement. A renewal certificate will be sent to the below address prior to coverage
expiration.
I. Primary Coverage Clarification
The parties agree that Contractor’s coverage is primary to the extent permitted by law. The
parties further agree that other insurance maintained by the City is excess and not
contributory insurance with the insurance required in this section.
J. Cross-Liability Clause
A cross-liability clause or separation of insureds clause will be included in all general
liability policies required by this Agreement.
A certificate in form satisfactory to the City certifying to the issuance of such insurance
will be forwarded to:
City of Tigard
Attn: Contracts and Purchasing Office
contractspurchasing@tigard-or.gov
At the discretion of the City, a copy of each insurance policy, certified as a true copy by
an authorized representative of the issuing insurance company, may be required to be
forwarded to the above address.
Such policies or certificates must be delivered prior to commencement of the work. The
procuring of such required insurance will not be construed to limit Contractor’s liability
hereunder. Notwithstanding said insurance, Contractor is obligated for the total amount
of any damage, injury, or loss caused by negligence or neglect connected with this
Agreement.
10. METHOD & PLACE OF SUBMITTING NOTICE, BILLS AND PAYMENTS
All notices, bills and payments will be made in writing and may be given by personal delivery,
mail, email or by fax. Payments may be made by personal delivery, mail, or electronic transfer.
The following addresses will be used to transmit notices, bills, payments, and other
information:
CITY OF TIGARD CASCADIAN LANDSCAPERS, INC.
Attn: Adam Jensen Attn: Arthur Meisner
Address: 13125 SW Hall Blvd
Tigard, OR 97223
Address: 36700 SW Blooming Fern Hill Rd
Cornelius, OR 97113
Phone: (503) 718-2606 Phone: (503) 647-9933
Email: adamj@tigard-or.gov Email: art@cascadianlandscapers.com
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Notice will be deemed given upon deposit in the United States mail, postage prepaid, or when
so faxed, upon successful fax. In all other instances, notices, bills and payments will be deemed
given at the time of actual delivery. Changes may be made in the names and addresses of the
person to who notices, bills, and payments are to be given by giving written notice pursuant
to this paragraph.
11. SURVIVAL
The terms, conditions, representations, and warranties contained in this Agreement survive
the termination or expiration of this Agreement.
12. MERGER
This writing is intended both as a final expression of the Agreement between the parties with
respect to the included terms and as a complete and exclusive statement of the terms of the
Agreement. No modification of this Agreement will be effective unless and until it is made in
writing and signed by both parties.
13. TERMINATION WITHOUT CAUSE
At any time and without cause, City has the right in its sole discretion to terminate this
Agreement by giving notice to Contractor. If City terminates this Agreement pursuant to this
paragraph, City will pay Contractor for services rendered to the date of termination.
14. TERMINATION WITH CAUSE
A. City may terminate this Agreement effective upon delivery of written notice to Contractor,
or at such later date as may be established by City, under any of the following conditions:
1) If City funding from federal, state, local, or other sources is not obtained and
continued at levels sufficient to allow for the purchase of the indicated quantity of
services. This Agreement may be modified to accommodate a reduction in funds.
2) If federal or state regulations or guidelines are modified, changed, or interpreted in
such a way that the services are no longer allowable or appropriate for purchase under
this Agreement.
3) If any license or certificate required by law or regulation to be held by Contractor, its
subcontractors, agents, and employees to provide the services required by this
Agreement is for any reason denied, revoked, or not renewed.
4) If Contractor becomes insolvent, if voluntary or involuntary petition in bankruptcy is
filed by or against Contractor, if a receiver or trustee is appointed for Contractor, or if
there is an assignment for the benefit of creditors of Contractor.
Any such termination of this agreement under paragraph (A) will be without prejudice to
any obligations or liabilities of either party already accrued prior to such termination.
B. City, by written notice of default (including breach of contract) to Contractor, may
terminate the whole or any part of this Agreement:
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1) If Contractor fails to provide services called for by this Agreement within the time
specified, or
2) If Contractor fails to perform any of the other provisions of this Agreement, or fails
to pursue the work as to endanger performance of this Agreement in accordance with
its terms, and after receipt of written notice from City, fails to correct such failures
within ten (10) days or such other period as City may authorize.
The rights and remedies of City provided above related to defaults (including breach of
contract) by Contractor are not exclusive and are in addition to any other rights and
remedies provided by law or under this Agreement.
If City terminates this Agreement under paragraph (B), Contractor will be entitled to
receive as full payment for all services satisfactorily rendered and expenses incurred,
provided, that the City may deduct the amount of damages, if any, sustained by City due
to breach of contract by Contractor. Damages for breach of contract include those allowed
by Oregon law, reasonable and necessary attorney fees, and other costs of litigation at trial
and upon appeal.
15. REMEDIES
Any violation or default entitles the City to terminate this Agreement, to pursue and recover
any and all damages that arise from the breach and the termination of this Agreement, and
to pursue any or all of the remedies available under this Agreement, at law, or in equity,
including but not limited to:
1) Termination of this Agreement, in whole or in part;
2) Exercise of the right of setoff, and withholding of amounts otherwise due and owing to
Contractor, in an amount equal to City’s setoff right, including but not limited to City’s cost
to cure; and
3) Initiation of an action or proceeding for damages, specific performance, declaratory or
injunctive relief.
16. ACCESS TO RECORDS
City will have access to such books, documents, papers and records of Contractor as are
directly pertinent to this Agreement for the purpose of making audit, examination, excerpts
and transcripts.
17. HAZARDOUS MATERIALS
Contractor will comply with all federal Occupational Safety and Health Administration
(OSHA) requirements and all Oregon safety and health requirements. In accordance with
OSHA and Oregon OSHA Hazard Communication Rules, if any goods or services provided
under this Agreement may release, or otherwise result in an exposure to, a hazardous chemical
under normal conditions of use (for example, employees of a construction contractor working
on-site), it is the responsibility of Contractor to provide the City with the following
information: all applicable Safety Data Sheets, the identity of the chemical/s, how Contractor
will inform employees about any precautions necessary, an explanation of any labeling system,
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and the safe work practices to prevent exposure. In addition, Contractor must label, tag, or
mark such goods.
18. FORCE MAJEURE
Neither City nor Contractor will be considered in default because of any delays in completion
and responsibilities hereunder due to causes beyond the control and without fault or
negligence on the part of the parties so disenabled, including but not restricted to, an act of
God or of a public enemy, civil unrest, volcano, earthquake, fire, flood, epidemic, quarantine
restriction, area-wide strike, freight embargo, unusually severe weather or delay of
subcontractor or supplies due to such cause; provided that the parties so disenabled will within
ten (10) days from the beginning of such delay, notify the other party in writing of the cause
of delay and its probable extent. Such notification will not be the basis for a claim for additional
compensation. Each party will, however, make all reasonable efforts to remove or eliminate
such a cause of delay or default and will, upon cessation of the cause, diligently pursue
performance of its obligation under the Agreement.
19. NON-WAIVER
The failure of City to insist upon or enforce strict performance by Contractor of any of the
terms of this Agreement or to exercise any rights hereunder should not be construed as a
waiver or relinquishment to any extent of its rights to assert or rely upon such terms or rights
on any future occasion.
20. HOURS OF LABOR, PAY EQUITY
In accordance with ORS 279B.235, the following are hereby incorporated in full by this
reference:
A. Contractor may not employ an individual for more than 10 hours in any one day, or 40
hours in any one week, except as provided by law. For contracts for personal services, as
defined in ORS 279A.055, Contractor must pay employees at least time and a half pay for
all overtime the employees work in excess of 40 hours in any one week, except for
employees who are excluded under ORS 653.010 to 653.261 or under 29 U.S.C. 201 to
209 from receiving overtime.
B. Contractor must give notice in writing to employees who work on a public contract, either
at the time of hire or before commencement of work on the contract, or by positing a
notice in a location frequented by employees, of the number of hours per day and days
per week that the employees may be required to work.
C. Contractor may not prohibit any of Contractor’s employees from discussing the
employee’s rate of wage, salary, benefits or other compensation with another employee or
another person and may not retaliate against an employee who discusses the employee’s
rate of wage, salary, benefits or other compensation with another employee or another
person.
D. Contractor must comply with the pay equity provisions in ORS 652.220. Compliance is a
material element of this Agreement and failure to comply will be deemed a breach that
entitles City to terminate this Agreement for cause.
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21. NON-DISCRIMINATION
Contractor will comply with all federal, state, and local laws, codes, regulations, and ordinances
applicable to the provision of services under this Agreement, including, without limitation:
A. Title VI of the Civil Rights Act of 1964;
B. Section V of the Rehabilitation Act of 1973;
C. The Americans with Disabilities Act of 1990, as amended by the ADA Amendments Act
(ADAAA) of 2008 (Pub L No 101- 336); and
D. ORS 659A.142, including all amendments of and regulations and administrative rules, and
all other applicable requirements of federal and state civil rights and rehabilitation statutes,
rules and regulations.
22. ERRORS
Contractor will perform such additional work as may be necessary to correct errors in the
work required under this Agreement without undue delays and without additional cost.
23. EXTRA (CHANGES) WORK
Only the City’s Project Manager for this Agreement may change or authorize additional work.
Failure of Contractor to secure authorization for extra work constitutes a waiver of all right to
adjust the contract price or contract time due to such unauthorized extra work and Contractor
will not be entitled to compensation for the performance of unauthorized work.
24. STANDARD OF CARE
Contractor will perform all work under this Agreement with the care and skill used by
members of Contractor’s profession practicing under similar circumstances at the same time
and in the same locale (the “Standard of Care”). Should Contractor not meet the Standard of
Care, it must correct its work at its cost.
Any intellectual property rights delivered to the City under this Agreement and Contractor’s
services rendered in the performance of Contractor’s obligations under this Agreement, will
be provided to the City free and clear of any and all restrictions on or conditions of use,
transfer, modification, or assignment, and be free and clear of any and all liens, claims,
mortgages, security interests, liabilities, charges, and encumbrances of any kind.
25. ATTORNEY'S FEES
In the event an action, suit of proceeding, including appeal, is brought for failure to observe
any of the terms of this Agreement, each party is responsible for that party’s own attorney
fees, expenses, costs and disbursements for the action, suit, proceeding, or appeal.
26. CHOICE OF LAW, VENUE
The provisions of this Agreement are governed by Oregon law. Venue will be the State of
Oregon Circuit Court in Washington County or the U.S. District Court for Oregon, Portland.
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27. COMPLIANCE WITH STATE AND FEDERAL LAWS/RULES
Contractor will comply with all applicable federal, state and local laws, rules and regulations
applicable to the work in this Agreement.
28. CONFLICT BETWEEN TERMS
In the event of a conflict between the terms of this Agreement and Contractor’s proposal, this
Agreement will control. In the event of conflict between a provision in the main body of the
Agreement and a provision in the Exhibits, the provision in the main body of the Agreement will
control. In the event of an inconsistency between Exhibit A and Exhibit B, Exhibit A will control.
29. AUDIT
Contractor will maintain records to assure conformance with the terms and conditions of this
Agreement and to assure adequate performance and accurate expenditures within the contract
period. Contractor agrees to permit City, the State of Oregon, the federal government, or their
duly authorized representatives to audit all records pertaining to this Agreement to assure the
accurate expenditure of funds.
30. SEVERABILITY
In the event any provision or portion of this Agreement is held to be unenforceable or invalid
by any court of competent jurisdiction, the validity of the remaining terms and provisions will
not be impaired unless the illegal or unenforceable provision affects a significant right or
responsibility, in which case the adversely affected party may request renegotiation of the
Agreement and, if negotiations fail, may terminate the Agreement.
31. COMPLIANCE WITH TAX LAWS
Contractor represents and warrants that Contractor is, to the best of the undersigned’s
knowledge, not in violation of any Oregon tax laws including but not limited to ORS 305.620
and ORS Chapters 316, 317, and 318. Contractor’s failure to comply with the tax laws of this
state or a political subdivision of this state before the Contractor executed this Agreement or
during the term of this Agreement is a default for which the City may terminate this Agreement
and seek damages and other relief available under the terms of this Agreement or applicable
law.
[Signature Page to Follow]
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IN WITNESS WHEREOF, City and Contractor have caused this Agreement to be executed by their
duly authorized officials. Awarded by Tigard’s Local Contract Review Board at their April 1, 2025
meeting.
CITY OF TIGARD CASCADIAN LANDSCAPERS, INC.
By: __________________________________
By: __________________________________
Name: _______________________________
Name: _______________________________
Title: ________________________________
Title: ________________________________
Date: ________________________________
Date: ________________________________
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VP
Art Meisner
4/8/2025
Rob Drake
Interim City Manager
4/10/2025
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EXHIBIT A
SERVICES TO BE PROVIDED
GENERAL DESCRIPTION
The City of Tigard requires the services of a landscape contractor to perform landscape maintenance
in City right of ways (ROW) on collector and arterial streets as identified by City staff. Contractor will
complete the following services:
A. RIGHT-OF-WAY MAINTENANCE SCOPE OF SERVICES
The major required tasks in the performance of on-going ROW maintenance include:
1. General Conditions
b. All tools, equipment, and materials necessary to perform the specified work for the
City must be provided by the Contractor. City will be responsible for all costs
associated to water.
c. Contractor must provide trained, qualified staff and will be responsible for the
appearance and conduct of all employees while performing work within City ROW
areas.
d. Contractor must make monthly inspection of ROW segments in the current scope of
work. If any issues are found Contractor will discuss the issues with City’s Street
Supervisor. Contractor will provide comprehensive written inspection reports to the
City at a minimum of four times throughout the year.
e. Upon contract execution, Contractor must provide City with an emergency contact
phone number. This number must provide the City with access to Contractor 24-
hours a day, seven days a week in the case of emergency situations. Contractor’s
maximum response time to any non- emergency communications must be 24 hours.
Response time for an emergency communication will be one (1) hour.
f. Contractor will remove all landscape debris and litter from the sites and ensure that
such debris is disposed of in an appropriate and legal manner unless prior
arrangements are made.
g. All pesticide applications must be made by a licensed applicator or supervised trainee.
All applications will be recorded and reported to the state as required. Applications
of pesticides, fertilizers, or other amendment will be reported to the Street Supervisor.
2. Turf Management
a. Fine Lawn Mowing
1) For all turf areas, Contractor will inspect the grounds and pick up litter and debris
prior to each mowing and ensure proper disposal.
2) All turf is to be mowed in accordance with the ROW Landscape Annual
Maintenance Calendar (LMAC) (Attachment D).
3) Mowing height for all irrigated lawn areas will be no less than 11/2" and no more
than 2” for a finished cut height. Turf will be cut at a uniform height with reel
and/or rotary mowers in open areas and rotary mowers in closed areas. Mowing
equipment is to be kept sufficiently sharp and properly adjusted through daily
servicing to provide a cleanly cut grass blade. Grass blade bruising, tearing, and
shredding are to be prevented. Mowing pattern will be varied where possible to
reduce rutting and compaction of grade. Any excess clippings will be dispersed
and/or collected to prevent damage and unsightly appearance of lawns.
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4) At no time will employees operating mowers, or other equipment damage
landscape trees or shrubs.
b. Edging
All sidewalks, curb lines, concrete slabs, tree circles, and bed edges will be mechanically
edged as needed to maintain a neat, clean appearance approximately every second
week during the mowing season.
c. String Trimming
Trimming will be performed around all road signs, guard posts, trees, shrubs, utility
poles, valve boxes, and other obstacles. The grass will be trimmed to no less than the
desired height of cut determined by the mowing operation. Trimming will be
completed with each mowing.
d. Sweep/Blow Walks
At the conclusion of each visit, walks adjacent to work areas will be swept or blown
off to provide a clean, safe walkway.
B. PLANTER STRIP MAINTENANCE
1. Landscaped areas will be policed for weeds, litter, and debris in accordance with the
LMAC. Particular attention will be paid to entryways, focal points, and high traffic areas.
2. Planter beds will be groomed an average of four times per year and more frequently in
high traffic areas to remove debris and promote an attractive, fresh appearance.
3. Pruning will be done to enhance natural growth. The Contractor will remove dead,
damaged, and diseased portions of the plant. All cuts must be flush and clean, leaving no
stubs or tearing of bark. Major pruning will be done following flowering or during plant's
dormant season. Emergency or minor pruning will be performed when needed.
a. Pruning will be performed by Contractor staff that have been trained and demonstrate
competency in proper pruning techniques.
b. Shearing of plants must occur only where previous practice has been to shear, or as
directed by the Street Supervisor.
c. Contractor will provide remedial attention and repair to shrubs and trees as
appropriate to season or in response to incidental damage.
d. Contractor will prune shrubbery in order to maintain proper size in relationship to
adjacent plantings and intended function. Examples of specific practices include:
pruning photinia and pyracantha twice per year, pruning spring-blooming shrubs in
June, pruning deciduous shrubs in the winter, etc.
e. Contractor will prune trees as required to remove weak branching patterns and
corrective pruning for proper development. Contractor will further safely remove
lower limbs when obstructing vehicular or pedestrian clearances. Remove lower
branches of conifer trees when in conflict with growth of plantings beneath.
f. Contractor will prune groundcover as required to contain perimeter growth to within
bed areas where adjacent to walks, curbs, and structures. Established groundcover will
be trimmed 4 to 6 inches off hard surfaces with a beveled or rolled edge. Mature
groundcover must be maintained at a consistent, level height to provide a smooth and
even appearance.
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4. Removal of leaves from lawns, planter beds, and walkways must be completed in
accordance with the LMAC.
5. Contractor will monitor trees that are staked or guyed and loosen and/or remove supports
when appropriate to prevent girdling of the trunk and encourage root development for
support
C. ENVIRONMENTAL WEED AND PEST CONTROL PROGRAM
1. Moles, field mice, gophers, and other rodent activity will be monitored by Contractor.
Notification of problems and recommendations for timely, appropriate control measures
are to be made to the Street Supervisor.
2. All applications of herbicides or pesticides must be performed by an Oregon or
Washington State licensed commercial applicator. All safety precautions will be taken in
the handling and application of chemicals as stated on manufacturer's labels and in the
Oregon Weed and Pest Control handbooks.
3. Contractor will provide surveillance of all turf and shrub bed areas for weeds and will take
timely measures to safely treat the same with appropriate chemical.
4. Post-emergent herbicide spraying of all mowed lawn areas will be conducted by Contractor
in the spring and fall with applicable materials. Applications with follow-up applications,
as required, must attain a kill of 98% of broadleaf weeds.
5. All planter beds, tree circles, and sidewalk cracks adjacent to landscaped areas will be
sprayed by Contractor up to twice per month from March through October to control
unwanted grasses and broad leaf weeds. Chemical practices will not be a substitute for
hand weeding where the latter is required for complete removal. All planter beds may
receive two applications of pre-emergent herbicide per year. Specified products are to be
rotated to prevent soil contaminating levels.
6. Contractor must conduct inspections for insect and disease infestations monthly.
Appropriate and timely control measures will be recommended.
7. Prior to their use, Contractor must provide the City with, in accordance with OSHA
regulations, Material Safety Data Sheets (MSDS) for all chemicals that may be used at City
locations.
8. Contractor must be in compliance with requirements for hazardous communications
programs at all times. Contractor must handle all hazardous chemical in accordance with
all EPA, OSHA, DEQ, and ODOT regulations. Contractor will further be responsible
for providing and posting any and all appropriate signage related to the various chemicals
that may be used in response to the work under the contract.
D. IRRIGATION
Any damage caused by Contractor will be repaired by Contractor at no charge. Simple head
and lateral line repairs may be made without prior notice to ensure rapid repair. Major repairs
to mainlines, valves, and time clocks will require pre-approval from the Street Supervisor.
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E. FERTILIZATION
1. Turf
a. Fertilizers will be applied by Contractor to maintain proper nutrient levels and provide
a consistent, healthy appearance throughout the year. Water conservation measures
may require a “brown appearance”, and less fertilizer applications during the summer.
Applications of fertilizer will be applied in accordance with the LMAC or as directed
by the Street Supervisor. Contractor will be responsible for cleaning walkways and
entryways after application. Care must be taken to keep fertilizer and other chemicals
out of the parking lot catch basins and from areas that may runoff into streams.
b. Soil pH will be monitored periodically, and corrective measures will be proposed to
the Street Supervisor if needed.
c. Deficiencies of sulfur, magnesium, and other micronutrients will be corrected as
needed. Timing of these applications may vary according to need and should be done
as part of the fertilization process.
2. Planter Strips
Fertilizing of all trees (3" caliper and less) and shrubs will be completed a minimum of
twice per year. All fertilization is to be uniformly applied at the drip line of the plant.
Groundcover will be fertilized three times per year with materials broadcast. All fertilizers
will be slow-release and balanced.
F. SPECIAL PROVISIONS FOR WATER QUALITY FACILITIES
The vendor’s work may include routine maintenance of public water quality facilities located
within public ROW. Those facilities must be maintained in accordance with the following
special provisions:
1. No use of fertilizers.
2. No use of chemical weed control, weeds must be hand pulled and removed from site.
3. Prune trees and shrubs in the fall, or as needed for proper health and development of
species.
4. Cut grasses back to 12” high in late fall/early winter (December thru February), remove
all clippings.
5. Pick up trash on every site visit. See annual calendar for frequency.
6. Total monthly labor hours the crew spent at each facility must be recorded and submitted
to the city by the 7th business day of the following month. The labor hours for each
individual worker do not need to be reported; only the total crew hours need to be
reported.
H. EXTRA WORK BILLING
All extra work will be requested in quote and approved by the City with written amendment
to this Agreement.
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SCHEDULE MILESTONES
RIGHT OF WAY (ROW) LANDSCAPE MAINTENANCE ANNUAL CALENDAR (LMAC)
Planters and Beds Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Weed Patrol 1 1 2 2 2 2 2 2 2 2 1 1
Pre-Emergent Application 1 1
Fertilize Shrubs and Trees 1 1
Leaf Removal 1 2 2 2
Debris and Trash Removal 1 1 2 2 2 2 2 2 2 2 2 2
Blow Sidewalks 1 1 2 2 2 2 2 2 2 2 2 2
Bark dust When requested by the City at additional charge
Tree and Shrub Pruning As needed per species for proper growth and development
Turf Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Mowing 1 2 3 3 2 1 1
Hard edging 1 2 2 2 1 1 1
String trimming 1 2 2 2 1 1 1
Fertilization 1 1
Broadleaf Spray 1 1
Blow Sidewalks Each visit when mowing or edging occur
Leaf removal 1 2 2 2
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COST/RATE ESTIMATES
Contractor will perform services at the following monthly maintenance cost:
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Contract Number 32500065
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EXHIBIT B
CONTRACTOR’S PROPOSAL
See following pages.
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Request for Proposals 2025-14
RIGHT-OF-WAY MAINTENANCE SERVICES
Attn: Toni Riccardi, Purchasing Specialist
City of Tigard – Contracts & Purchasing Office
13125 SW Hall Blvd.
Tigard, Oregon 97223
Email: ContractsPurchasing@tigard-or.gov
RFP DUE DATE: Wednesday, February 5th, 2025, at 10am
Submitted By:
Arthur Meisner, CCO
Vice President/Secretary
Cascadian Landscapers, Inc.
36700 SW Blooming Fern Hill Road
Cornelius, OR 97113
Phone No. (503) 647-9933
Fax No. 647-9922
Email: art@cascadianlandscapers.com
www.cascadianlandscapers.com
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1.b. TABLE OF CONTENTS
2. FIRM QUALIFICATIONS & PROJECT TEAM
2.a. Company History & Information ...........................................................................................4-5
2.b. Resources to Perform Work & Ongoing Projects ..............................................................5-6
2.c. Project Team, Qualifications, & Licenses ..............................................................................6-8
2.d. Related Experience & References ........................................................................................8-9
3. PROJECT UNDERSTANDING & APPROACH ........................................................................................10-11
4. COST PROPOSAL: Cost Template Form (Attachment C) ....................................................................12-14
5. RFP 2025-14 REQUIRED ATTACHMENTS
5.a. Proposal Certifications (Attachment A) ................................................................................15
5.b. Proposal Form (Attachment B) ...............................................................................................16
Cascadian Landscapers, Inc. & Live for Dirt, LLC Headquarters in Cornelius, OR.
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2.a. COMPANY HISTORY & INFORMATION
COMPANY HISTORY & LOCATION:
In the spring of 1966, Cascadian Landscapers, Inc. was founded by Fred Meisner. The primary focus was
in residential landscape, but that quickly changed when in 1969, Cascadian branched out into commercial
landscaping.
In 1971, Fred Meisner started Cascadian Nurseries, Inc., which is still in operation, and Arthur Meisner
became the sole owner of Cascadian Landscapers, Inc. in 1998. As of November 2009, Cascadian
Landscapers became a predominantly woman-owned business with the addition of Patricia Meisner as
Owner. Cascadian Landscapers, Inc. became a Certified Women-Owned Business (#6891) September
14th, 2017.
In 2018, Patty & Art Meisner founded Live for Dirt, LLC, the nursery division, and purchased 5 acres of
nursery with offices onsite located at 36700 SW Blooming Fern Hill Road, Cornelius, OR 97113. In
December 2018, Cascadian Landscapers, Inc. moved its headquarters to the same site. All divisions of
Cascadian, including residential/commercial maintenance and residential/commercial construction, all
operate from this location. All upper management operate from the offices at this location. No employee
of Cascadian work remotely.
From 1966 to present, Cascadian Landscapers has worked on projects as far North as Adak, Alaska and
as far South as Medford, Oregon. Some notable projects completed over the years include: The Nike
World Campus, The Africa Bush and Alpine Exhibits at the Oregon Zoo, Oregon Zoo Amphitheater,
Skamania Lodge in Stevenson Washington, Lewis & Clark College Campuses, Historical Timberline Lodge
Amphitheater, Tillamook Forestry Center, Westmoreland Nature Park, Jessie Mays Community Park, and
many other parks in the Portland Metro Area.
COMPANY STRUCTURE:
Although Cascadian Landscapers has been in business for 59 years, the date the company of incorporated
was December 22nd, 1975, and currently operates as a C-Corp in the states of Oregon and Washington,
with the majority of work located in Oregon.
Cascadian is a small family owned company with 30-35 full-time employees year-round with close to 90%
of the employees being of a minority group. Two of the main management employees, Bryan Rose and
Corrisa Meisner, are Native American and a part of the federally recognized Cowlitz Indian Tribe, one
employee is Asian/Pacific Islander, and approximately 75% are Hispanic.
Cascadian consists of two divisions: 1.) Residential and Commercial Construction; 2.) Residential and
Commercial Maintenance. The two Principle Members and Owners of Cascadian Landscapers, Inc. are
actively involved with managing these two divisions on a daily basis. President and CEO Patty Meisner
oversees office and business operations, human resources, maintenance crew scheduling and safety. Vice
President and COO Art Meisner oversees equipment operations, project management (maintenance and
construction divisions), and crew management of both maintenance and construction.
RANGE OF SERVICES & AREAS OF EXPERTISE:
Being licensed with the Landscape Contractors Board (LCB) and Construction Contractors Board of Oregon (CCB),
in addition to our years in business building a highly qualified and experienced management team and installers,
Cascadian has an extensive scope of work range. Many tasks involving landscape and irrigation maintenance
and construction can be performed in-house, eliminating the need for subcontractors.
Amphitheaters Certified Playground Safety Inspection
Crushed Rock Paths Custom Garden Planters/Boxes
Custom Hardscapes (patios, walkways, courtyards) Dry Creek Beds
Eco-Roofs, Green Roofs, Roof Gardens Erosion Control
Excavation & Grading Golf Course Irrigation
Inclement Weather Services Irrigation Auditing
Irrigation Installation (including design/build) Irrigation System Management & Maintenance
Landscape Maintenance & Establishment Low Voltage Landscape Lighting
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Planting & Transplanting Play Equipment/Structures
Park Construction (park shelters, safety surfacing) Retaining Walls (boulders and blocks)
Site Furnishings (benches, bollards, trash receptacles) Soil Preparation
Storm Drainage Facilities (detention ponds/swales) Street Trees
Unit Pavers (pedestal set, sand-set, mortar set) Water Features
Wedding Sites Wetland Mitigation
2.b. RESOURCES AVAILABLE & ON-GOING PROJECTS
EQUIPMENT & FACILITY:
Cascadian Landscapers, Inc. owns a wide-range of equipment, including but not limited to what is listed
below. The equipment is necessary to perform maintenance tasks and provide safety to the crew with
traffic control signage/materials when working in high traffic right-of-way locations. Owning vs. renting is
beneficial for multiple reasons. It lessens the costs to perform the work because Cascadian does not incur
rental fees, work can be scheduled immediately because equipment is readily available, and it ensures a
project is completed safely.
In addition to equipment, Cascadian’s headquarters facilitates efficiency in project preparation due to its
size, structures, and organization. As mentioned in 2.a. Cascadian operates on a 5 acre nursery. Not only
is there an open field nursery with irrigation and multiple greenhouses that are also irrigated, the site
houses a stand-alone metal tilt up building used for mechanical repairs. Equipment and vehicles needing
repairs are staged and worked on in this location, removing them from the normal staging areas so
employees know not to load them for use. There is a separate chemical storage building for herbicides
and fertilizes, a separate storage facility for small equipment, a large covered open air storage facility
for large equipment, and a large gravel parking lot for vehicles and trailers.
Various Maintenance Equipment:
Backpack Blowers (Gas and Battery Powered)
Weed-Eaters
Hedge Trimmers
Pole Saw
Mowers Ranging in Size from 21” to 72” including a 60” Field Mower
Debris Loader (Leaf Vac)
Truck Mounted Snow Plow
Traffic Control Equipment: All Signage is 48” per ODOT Specifications:
(33) 24” Cones (2) Shoulder Work Ahead
(16) 30” Cones (1) Roadwork Ahead
(20) 4x30 Candlesticks (1) Right Lane Closed Ahead
(3) Barrels (1) Flagger Ahead
(8) A-Frames (1) Be Prepared to Stop
(1) Double Transition Ahead
(2) Work Area Ahead
(2) Maintenance Crew Ahead
Small/Medium Equipment:
Gators Chainsaws/Table Saws Generators
Rototillers Plate Compactors Jumping Jacks
Breakers/Augers (3) Ditch Witch Trenchers - 94 96 97
1994 Case 1845C Uniloader 2000 Alltrack AT300 (small tracked dump truck)
Heavy Equipment:
(3) V1035 Yanmar Excavators V1055 Yanmar Excavator (2) V4 Yanmar Wheel Loaders
2006 Kobelco ED 150 Excavator JCB 509 Reach Forklift 2005 660 ASTEC Puller
2005 560 ASTEC Trencher 1990 Case 688 Trackhoe 2004 Takeuchi TL140 Track Loader
(3) Kubota Tractors w/4WD 2005 Takeuchi TL130 Track Loader
Vehicles & Trailers:
1995 GMC Dump Truck 2006 Ford F250 2008 Ford F250 2009 Ford LCF Dump Truck
2010 Isuzu Dump Truck 2012 Ford F250 2014 Ford F350 2012 Ford F550 Dump Truck
2016 Ford F250 2021 Ford F250 2022 Ford F350 2019 Ford E150 Transit Van
2022 Ford F250 1993 Peterbilt with 33’ Van Trailer 2022 Peterbilt Dump Truck
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2012 Peterbilt with 53’ Equipment Trailer 2022 Freightliner 2,000 Gal. Water Truck
(4) Equipment Trailers (6) Job Trailers (completely equipped)
ON-GOING PROJECTS:
Below is a list of maintenance and construction projects (commercial and residential) currently under contract.
Maintenance Accounts:
Alta Amberglen Ph1 Detention Pond Alta Amberglen Ph1 East Townhomes
Alta Amberglen Ph1 North Bldg Alta Amberglen Ph1 Right-of-Ways
Alta Amberglen Ph1 South Bldg Alta Amberglen Ph1 West Townhomes
Belmont Dairy Apts. and Lofts Brownstone HOA Forest Heights
Central Parc Condos at Bethany City of Forest Grove ROW Street Trees
City of Portland ROW Street Trees City of Tigard Right-of-Way
Cullers Residence deAsis Residence
Egan Residence Freewell Apartments (Slabtown)
Hawthorn Farms HOA (Orenco Station) HD Fowler North Plains Branch
Live for Dirt LLC Nursery Lundeen Residence
Market Express Marsh Residence
Newberg Residence Oakleaf Farms & Residence Sauvie Island
Richardson (2) Residences Sebastian Residence
The Meriwether Condos Portland Union at St. Johns Apts.
Zupan’s Market Headquarters & Warehouse
Inclement Weather Services Accounts:
Central Parc Condos at Bethany The Meriwether Condos Portland
PCC Rock Creek Campus
Construction Projects:
3rd & Ferry Dayton Alta Amberglen Ph1 South Bldg
Alta Amberglen Ph2 Lot 1 Alta Amberglen Ph2 Lot 2
Alta Amberglen Ph2 Lot 3 Alta Amberglen Ph2 Lot 4
Alta Amberglen Ph2 Right-of-Ways Bretthauer Residence
Brown Residence CATT ISB (Washington County)
City of Forest Grove Tree Planting City of Portland Tree Planting
City of Tigard Tree Planting Coit Residence
deAsis Residence Dwyer Residence
Hewett Residence Neptune Playground
Ridgeline Park (Bethany) Shortstack Belmont
Shortstack Fremont Shortstack Mississippi
St. Ignatius Playground Ph II
2.c. PROJECT TEAM, QUALIFICATIONS, & LICENSES
PROJECT TEAM, RESPONSIBILITIES, QUALIFICATIONS, & EXPERIENCE:
The following employees will be assigned to the City of Tigard Right-of-Way Maintenance project team.
The below outlines the structure of the project team and responsibilities of each team member, along with
their qualifications and experience.
Employee Years Employed Title Tigard ROW Maint Responsibility
a. City of Tigard ROW Maintenance Responsibility Description
b. Qualifications & Experience
Patty Meisner 25 Years President/Treasurer Billings/Insurance/Safety
a. Is the corporate finance manager and director, and human resources manager. Responsible for
accounts payable/receivable. Submits invoices and other documents for billings. Maintains licenses,
certifications, and insurance. Currently manages the Tree Maintenance and Establishment Division. In the
COO's absence, supervises Landscape Maintenance Division. Leads the weekly safety meetings for the
maintenance crewmen and is responsible for PPE/Safety material procurement.
b. Patty has been with the company since 2000. She started as secretary, worked in the field on many
construction installs and maintenance projects, and worked her way up through the company to become
CEO and majority owner. Patty passed the CCB licensing test and also serves as an RMI of the
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company. She received an Associate’s Degree in Word Processing from Portland Community College.
She has since returned to PCC to study accounting and bookkeeping and attends seminars in business
finance and management. Due to her experience in the landscape industry, Cascadian is certified as a
Woman Owned Business in the State of Oregon.
Art Meisner 59 Years Vice President/Secretary Project Manager/Contracts
a. Oversees all maintenance projects, and delegates tasks to Maintenance Field Supervisor and crewmen.
Manages maintenance schedule and quality control. Is the main point of contact for the City of Tigard
Maintenance Services and other special improvements projects for the City. Is the secondary contact for
emergencies.
b. With almost 60 years of experience in the landscape industry; he has worked all aspects of the business
from in the field to in the office. Currently is the COO and the designated Responsible Managing
Individual (RMI) of the company. He is licensed by the State of Oregon as a Landscape Professional in
All Phases including Backflow, is licensed by the Department of Agricultural as a Commercial Pesticide
Applicator in both Oregon and Washington. He also holds a Commercial Driver License (CDL) in the
State of Oregon, Certified Landscape Irrigation Auditor (CLIA), is certified by the Interlocking Concrete
Pavement Institute (ICPI), and is a Certified Playground Safety Inspector by the National Playground
Safety Institute. All licenses are maintained through continuing education classes on a yearly basis.
Scott Meisner 36 Years Maintenance Account Rep. Maintenance Field Supervisor
a. Travels site-to-site overseeing landscape maintenance crewmen. Inspects each site before and after
maintenance tasks are performed. Is the primary contact for field maintenance issues/concerns and
emergencies. Is responsible for reporting to the Tigard Streets Supervisor. Is a licensed Commercial
Pesticide Applicator and responsible for spraying maintenance sites. Is the irrigation technician.
Provides irrigation troubleshooting, management and repairs.
b. Scott started working in the nursery at a very young age, became a landscape laborer for Cascadian
in his teens, and became a foreman in his 20s. He has been serving as the Maintenance Account
Manager since 2016, which is the same year he started working with and managing the City of Tigard
ROW Maintenance project. He holds a Pesticide Apprentice License, which he maintains thru completing
classes online (CEUs) every year. Has received certifications in soft scape installation, hard scape
installation, low voltage lighting, forklift operator/safety, and playground safety/installer. He excels in
irrigation systems management, controller programming, troubleshooting and repairing irrigation
systems. Is currently serving as Chair of the Safety Committee.
Corrisa Meisner 24 Years Project Manager/Estimator Project Engineer
a. Assists project manager with maintenance project engineering document control. Provides new project
estimates, budgets and proposals, along with post contract project pricing for extra work. Assists
Maintenance Field Supervisor in project communication between field crews and office management,
along with communication between Cascadian and City of Tigard.
b. Corrisa began employment with Cascadian in 2001 as a secretary. She has worked on many
commercial install projects, was the HR Manager, and now a Project Manager and serves as Recorder of
the Safety Committee. Attended Portland State University, with a year and a half of her college career
at a university in Germany, to receive a B.A. in Social Sciences with a Minor in Business Administration
from PSU. She has attended seminars for BOLI, OSHA, and OLCA Landscape Business Management.
Volunteered for Red Cross in Germany, Cystic Fibrosis Foundation Portland Division, and received a
Children’s Cancer Association Hero Award.
Jose Luis Adan Allen 5 Years Maintenance Foreman Maintenance Foreman
a. Is the Site Foreman to the maintenance crewmen. Maintains daily communication between crewmen and
Maintenance Field Supervisor. Reports weekly to Project Manager. Responsible lead driver of
Cascadian vehicles for maintenance crews. Performs all maintenance tasks on jobsites alongside
maintenance crewmen.
b. Jose began as a maintenance crewman and through hard work, dedication, and leading by example,
received a promotion to Maintenance Foreman almost 3 years ago. He holds a Pesticide Apprentice
License, maintains up-to-date education through CEU classes online, and is insured and approved to
drive Cascadian vehicles. Jose has worked on the City of Tigard ROW Maintenance project since he has
started, serving the past two years as the foreman. Jose if very familiar with the Tigard right-of-way
maintenance sites and standards.
Viviana Flores 2.5 Years Executive Secretary Translator/HR/ Safety
a. Executive Secretary to CEO. Is fluent in both English and Spanish. Serves as a translator to foremen
and crewmen during safety meetings and to communicate scopes of work and expectations from
management. She ensures that all employees have proper PPE, uniforms and first aid kits in the trucks
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for each jobsite. Reviews and enters timesheets of maintenance work; processes payroll. Handles
workers comp claims.
b. Viviana started at Cascadian with a basic understanding of business and computer skills. Since then, she
has been very diligent in comprehending her training with the company to become proficient in
operating Sage/Timberline, Microsoft software, and communicating Cascadian’s company and safety
policies to the employees. She participates in online safety classes for OSHA compliance.
LICENSES & CERTIFICATIONS:
These licenses are a requirement in order to conduct landscape maintenance and construction in the State
of Oregon. Copies of licenses and certifications can be provided upon request.
License/Certification License No. Expiration
State of Oregon Landscape Contractors Board 5185 7/31/2025
State of Oregon Construction Contractors Board 51443 8/20/2026
State of Oregon LCB – All Phases Plus Backflow (A. Meisner) 11515 4/30/2025
State of Oregon LCB – Irrigation Plus Backflow (B. Rose) 15243 9/30/2025
State of Oregon – PB – Plumbing Contractor PB124 7/1/2026
Women Business Enterprise (WBE) State of Oregon 6891 thru 2025
OR Dept. of Ag. Commercial Pesticide Applicator (A. Meisner) AG-L0105580CPA 12/31/2025
OR Dept. of Ag. Commercial Pesticide Applicator (B. Rose) AG-L1035518CPA 12/31/2025
OR Dept. of Ag. Pesticide Apprentice License (J.L.A.Allen) AG-L1086614APL 12/31/2025
OR Dept of Ag. Commercial Pesticide Operator AG-L1032073CPO 12/31/2025
METRO Contractor’s Business License 1720 2/1/2026
City of Portland Business License 202707 2/15/2025
Certified Landscape Irrigation Auditor (A. Meisner) 30692 12/31/2025
Certified Landscape Irrigation Auditor (B. Rose) 84392 12/31/2025
PLANET Landscape Industry Certified in Irrigation (B. Rose) ID 276804 12/31/2025
Landscape Structures Certified Installer thru 2026
Qualifications & Relevant Experience of Sub-Contractors:
Not applicable. No subcontractors will be utilized during the City of Tigard Right-of-Way Maintenance
work. All work will be done in-house by Cascadian Landscapers, Inc. employees.
2.d. RELATED EXPERIENCE & REFERENCES
THREE SIMILAR PROJECTS PERFORMED IN LAST FIVE YEARS:
As you can see from the current list of On-Going Projects as listed in 2.b. Cascadian Landscapers has
extensive experience in providing landscape and irrigation maintenance services on commercial sites,
residential sites, public and private properties, and contracting with government agencies. Most
importantly our experience with City of Tigard Right-of-Way Maintenance Services as listed in Project #1
below.
All projects listed below have similar worksite conditions such as: working on right-of-way frontages with
limited space along high vehicular and pedestrian traffic areas; school property adjacent, and working
with government agencies to meet specific city/county/state standards. It is important to manage traffic
control and safety measures for each site. We are very familiar with standards and procedures of
government agencies; in particular with City of Tigard and their Standards and Specifications. We are
also experienced in providing establishment services for extended maintenance periods for multiple city
entities.
We were representing the government agencies. They were all being constructed before the public and
many people in the neighborhood came by to visit and witness the construction progress. We understand
how important professionalism, safety and cleanliness are. Site planning and preparation have always
been an essential part with each City project to verify essential safety measures are in place.
Project #1: City of Tigard ROW Maintenance & Improvements (April 2012-Present)
Adam Jensen | adamj@tigard-or.gov | 503-718-2606
City of Tigard Public Works Street Supervisor | 8777 SW Burnham Street, Tigard, OR 97223
Docusign Envelope ID: C60869CD-2F77-479D-9911-03447283931A
Cascadian Landscapers, Inc. is currently under contract for the ROW Maintenance Services contract. We
have been awarded this contract consecutively by the City of Tigard for the same work that is currently
being requested through this RFP. We have developed a business relationship with representatives of the
City of Tigard and proved to them that we not only meet scheduled deadlines, but finished the
improvement work ahead of schedule.
We have become very familiar with the ROW sites needing maintenance throughout Tigard, along with the
City Standards & Specifications, and the community. In addition to ROW Maintenance and Improvements,
Cascadian has been awarded the City of Tigard Street Tree Planting Project multiples years since 2008,
including this 2025 winter planting season. Awarding Cascadian again with this maintenance service
contract would create a seamless transition for the new maintenance year beginning April 1st, 2025.
Project #2: City of Portland Tree Planting & Establishment Services (2010-Present)
Tony Mecum | Tony.Mecum@portlandoregon.gov | 971-271-0086
Urban Forestry Planting Program Supervisor | 10910 N Denver Ave, Portland, OR 97217
Cascadian was first contracted under the Bureau of Environmental Services (BES) in 2010 to install trees
and provide maintenance and establishment services throughout the Portland Metro Area as a part of their
Grey to Green Program. In 2015, we were contracted with both BES and Urban Forestry to provide tree
planting and maintenance services for both City of Portland Departments. In 2024, City of Portland made
some internal department adjustments, and now we are contracted solely with Urban Forestry and
Portland Parks & Recreation to provide these services.
To-date, we are currently responsible for maintaining and establishing over 2,800 trees through the
Portland Metro Area. Locations of maintenance have included right-of-way frontage planting beds, public
and private school property, commercial sites, parks, and wetland mitigation. Maintenance responsibilities
include, but are not limited to, hand-watering, weed control, bark mulch application, replace damaged or
missing stakes and chainlock, monitoring each tree’s progress, providing daily and seasonal reporting of
maintenance tasks performed and tree health status.
Project #3: Hawthorn Farms HOA of Orenco Station Right-of-Way Maintenance (Aug 2016-Present)
Don Shannon, Current Point of Contact | jamesdonshannon@gmail.com | 503-640-3690
Laurie Anderson, Board Member | hfvoa.exec.or@gmail.com | 503-422-4749
There are four main roads that border the Hawthorn Farms HOA Subdivision. Cornell Road, Shute Road,
Airport Road, and Butler Road. These four roads are main roads in the city of Hillsboro and get thousands
of vehicular traffic and hundreds of pedestrians each day. Cascadian is responsible for maintaining the
right-of-ways along these four streets. There is existing vegetation that must be pruned on a regular basis,
policing of beds, and leaf removal.
These sites require traffic control and thorough coordination of logistics to ensure safety of others and
safety of crewmen. With right-of-way sites that are large like this, it is important for the crew to manage
equipment and time to complete the maintenance work in the most efficient way without sacrificing quality.
Cascadian provided tree mitigation plantings, and establishment and maintenance of the newly planted
trees. This included watering by hand using watering trucks, monitoring tree stakes and ties, pruning,
weeding, and monitoring tree health. Additional extra work involving landscape improvements throughout
the right-of-way areas has also taken place in the last eight years. Cascadian works with the HOA
members to quickly respond to additional and emergency requests.
ADDITIONAL REFERENCES:
Brownstone Homes at Forest Heights Dominica Culver, Community Manger dominica.culver@ams-nw.com
AMS Association Management Services NW 503-858-1093
Central Parc Condominiums at Bethany Stephanie Wittkofske, Community Manager 503-670-8111 x5230
The Management Trust stephanie.wittkofske@managementtrust.com
City of Tigard Street Tree Planting Troy Mears, Landscape Architect troym@mearsdesigngroup.com
Mears Design Group LLC 503-601-4516
City of Portland Nicholas Rossmiller, Botanic Specialist II 503-823-8779
Portland Parks & Recreation nicholas.rossmiller@portlandoregon.gov
City of Portland BES Matt Krueger, Environmental Specialist 503-823-8109
matt.krueger@portlandoregon.gov
Docusign Envelope ID: C60869CD-2F77-479D-9911-03447283931A
3. PROJECT UNDERSTANDING & APPROACH
MAINTENANCE MANAGEMENT APPROACH:
Our firm understands the services include, but are not limited to, a qualified landscape contractor with
demonstrated experience in providing landscape maintenance in right-of-ways and high traffic areas.
Our firm will handle any projects given to us by the City with the same organization and professionalism
that we handle all of our maintenance projects and commercial landscape construction projects. Our
communication between our staff in the office and out on the field will make certain that each phase of the
project will be handled in the correct order to ensure organization with one project or many projects at
one time.
Maintenance projects are broken out into phases. We would complete the phases in an order following
the format of: safety, site planning and scheduling, site preparation, onsite maintenance tasks and
responsibilities, and clean up. We follow this format to ensure thoroughness in completion, avoiding
lengthy punch-lists of unfinished business during the last phases of our projects.
Our project approach paired with our background and experience would provide the City and community
members with a qualified team and excellent working relationships regardless of our workload and
project types. Our maintenance division project team work closely on a daily basis utilizing all forms of
communication.
The design of our project approach has a special organization of phases. The arrangement of these
phases is specifically designed to coincide with the order of maintenance responsibilities. This phased
approach is followed by all crews and allows, if necessary, a crew to pick up where one crew left off.
With all jobs of varying types, having a universal approach allows for the measuring and monitoring of
success to meet City objectives by our management staff.
MAINTENANCE PHASES:
1. ) Safety: Weekly safety meetings for the maintenance crew take place every Wednesday at 5:30am
at Cascadian's shop prior to the crew embarking on their first maintenance site. Weekly safety meetings
for the maintenance crew are task specific and incorporate those safety concerns surrounding landscape
maintenance duties. Quarterly Safety Meetings, where live safety demonstrations are performed, for all
employees take place on Friday afternoons four times a year. The Safety Committee meets monthly.
2.) Site Planning & Scheduling: All visits will follow the annual monthly schedule as provided by the City
Attachment D Right-of-Way Landscape Maintenance Annual Calendar (LMAC). Each location needing
maintenance would be reviewed and receive a site visit by the Maintenance Field Supervisor prior to the
Maintenance Foreman and crewmen are scheduled to arrive. These site visits will continue throughout the
calendar year. Based on the existing conditions of the site, maintenance tasks will be prioritized and
assigned to the crew. For example, tree and shrub pruning is a maintenance task that will be done on an
as needed basis and will need to be communicated by the Maintenance Field Supervisor to crew after his
site visits and review.
Provide the necessary safety gear depending on the maintenance tasks that will be assigned. All crewmen
are to be provided with mandatory PPE (Personal Protective Equipment) at all times; such as: safety
glasses, gloves, safety vests, earplugs, etc.
3.) Site Preparation: Make sure all crewmen are wearing their safety vests and are visible. Once the truck
and equipment is parked in a safe area, turn on flashing lights. Erect traffic signs, flags, cones, or
temporary signs and/or fencing if needed. If necessary, take precautions to set up protection for any
existing structures on public or private property near the project sites. Police planting beds and turf areas
for unwanted vegetation, debris and garbage. It is important to clear the area prior to maintenance tasks
being performed for both crewmen, pedestrians and vehicular traffic. If garbage is not cleared prior to
mowing it could create a safety issue with unanticipated projectiles. While policing the planting beds and
turf areas, the site would be reviewed for any additional issues/concerns.
Docusign Envelope ID: C60869CD-2F77-479D-9911-03447283931A
4.) Onsite Maintenance Tasks & Responsibilities: After site preparation is completed, the crew would
move onto maintenance tasks and responsibilities as listed and scheduled on the LMAC and ROW
Maintenance Scope of Services. Turf maintenance tasks would take place first (mowing, hard edging,
string trimming, fertilization, broadleaf spray, leaf removal), followed by planter and bed maintenance
tasks (debris and trash removal, weed patrol, pre-emergent application, fertilize shrubs, tree and shrub
pruning, leaf removal). Blowing sidewalks will be the last task completed for both turf, planters and beds.
Currently there are no WQF sites included in this RFP, but if asked to perform maintenance of the City’s
WQF, maintenance tasks provided will include weed patrol by hand only, debris and trash removal, tree
and shrub pruning, grass cut back, and leaf removal of the water quality facilities.
5.) Clean Up: Cleanliness of a jobsite is important to promote safety and professionalism. All debris
removed offsite gets recycled. It would be taken to the nearest landscape recycling locations. We would
find the closest landscape recycling facility to the jobsite to decrease labor, equipment, and fuel costs.
Disposal time is based on the loading of debris into company truck(s) and the unloading of debris at the
landscape recycling facility. This is dependent on how much debris is being removed from the site and
how many trucks are available to transport the debris.
TIGARD SPECIFIC PROJECT UNDERSTANDING:
Crew Scheduling & Availability: We will continue to make our crews available weekly to City of Tigard
with the same current scheduling of maintenance days and crewmen. City of Tigard ROW Maintenance
receives two full day visits per week, Monday and Tuesday, with a crew of 4 during growing season and
a crew of 3 during non-growing season (site foreman plus crewmen). During growing season, a second
crew consisting of a site foreman and crewman, is added when needed.
Treatment Policies (Pesticide Application): None of the chemicals we have used, nor plan to use, are restrictive
entrance. Cascadian Landscapers uses Low Impact Herbicides. If a label does require, we will post necessary
signage. It’s most important to always follow the directions on the label for each product used. Products used on
Tigard ROW Sites are Ranger Pro, Rodeo, and Dimension 2G (a granular pre-emergent), and on occasion a
combination of Ranger Pro with either Speed Zone or Crossbow is used in areas when treating blackberries, ivy,
and/or clover. At the City’s request, we will provide all SDS sheets for chemicals used.
For pest control, Cascadian will continue to monitor and notify any deficiencies to the Streets Supervisor. If the
City requests as an additional service, moss treatments can be applied in late winter/early spring that include an
application of Ferrous Sulfate. Depending on the existing conditions of moss, additional scraping, cleaning, and
removal may be needed in addition to the chemical application.
Gaarde 4 Site: It is noted that this is the only lawn area of the sites listed and it is non-irrigated. This site
receives mowings per the LMAC, no fertilizer application due to no irrigation, and is monitored for weeds.
RESPONSIVENESS:
We take great pride in the fact that most of our jobs that we get are based on our reputation. This relies
solely on word-of-mouth referrals. As a result, customer service is very important to us and our business.
We feel you cannot have quality assurance without a priority on customer service. We are loyal in
responding to warranty work and our installation of landscape materials is incomparable.
As mentioned under 2.c. Scott Meisner is the primary contact and Art Meisner is the secondary contact for
emergency requests. It is understood that our maximum response time to any non-emergency
communication is 24 hours, while response time for an emergency communication will be 1 hour.
Client Services Philosophy:
Cascadian Landscapers will…
*strive to always exceed our customers’ expectations;
*cater to our clients unique tastes by offering a wide range of exceptional services;
*maintain a highly professional staff that understands and responds to clients’ needs in a friendly,
professional manner;
*and build trust by paying attention to every aspect of the job down to the smallest details.
Docusign Envelope ID: C60869CD-2F77-479D-9911-03447283931A
3 | P a g e
ATTACHMENT C
COST TEMPLATE FORM - Revised
General Instructions: Provide a cost for each section. Proposers may request am excel version of this matrix, with embedded formulas at
contractspurchasing@tigard-or.gov.
Section Description
Side of
Road (N, S,
E, W)
Length
(Ft)
Avg
Width
(Ft)
Area
(SF)
Monthly
Maintenance
Cost
Durham 1 104th - To end of property frontage at 10363
Keri Ct. S 230 14 3,220
Durham 2 Frontage of 10267 Elise Ct - 16030 SW 103rd S 393 14 5,502
Durham 3 16030 103rd- West corner of 9830 S 810 15 12,150
Durham 4 From 9720 Durham To end of New
development S 300 19 5,719
Durham 5 Frontage 16060 Copper Creek Dr. S 83 15 1,245
Durham 6 JW Church - 92nd S
216 15 3,240
80 4 320
120 14 1,680
177 15 2,655
Durham 7A 79th - WQF N 90 19 1,710
80 14 1,120
Durham 8 Carol Ann – Quail Park Townhomes N 385 14 5,390
Durham 8A Durham Estates to Hall N 280 17 4,760
Durham 9 Hall - Alderbrook N
430 14 6,020
298 15 4,470
658 12 7,896
45 10 450
76 5 380
413 14 5,782
Durham 10 Alderbrook-To edge of church property N 730 14 10,220
Durham 11 98th -108th N 309 14 4,326
2063 15 30,945 $440.00
$65.00
$222.00
$96.00
$6.00
$6.00
$130.00
$70.00
$105.00
$129.00
$130.00
$38.00
$56.00
$60.00
$38.00
$7.00
$78.00
$76.00
$132.00
$259.00
$130.00
$116.00
4.
Docusign Envelope ID: C60869CD-2F77-479D-9911-03447283931A
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Section Description
Side of
Road (N, S,
E, W)
Length
(Ft)
Avg
Width
(Ft)
Area
(SF)
Monthly
Maintenance
Cost
Durham 12 108-to brick wall N 770 14 10,780
Gaarde 3 13001 Merlin- Walnut E 210 30 6,300
16,500
Gaarde 4 Corner of Gaarde and walnut. W 140 35 4,900
Gaarde 6 Access road turn out to 121st W 860 15 12,900
Greenburg Island near SW Locust N 135 7 945
Walnut 1 Area around welcome to Tigard sign. 50' east of
Barrows rd. S 35 18 630
Walnut 5 Planter strips and islands N
1133 5 5,665
155 7 1,085
165 7 1,183
203 5 1,015
Walnut 6 12745 to 128th N 65 10 650
Walnut 6a 80 feet east of Gaarde to 132nd N 405 6 2,430
Dartmouth 3 69th to 70th N 200 9 1,800
220 5 1,100
Dartmouth 5 Islands and planter stri ps N
120 10 1,200
80 10 800
305 7 2,135
95 10 950
135th 1 11587 to Feiring W 345 10 3,450
135th 2 Feiring to Morning hill W 370 10 3,700
135th 3 Morning Hill to 12085 W 190 10 1,900
135th 4 12085 to WQF W 100 20 2,000
135th 5 WQF to 12050 E 175 10 1,750 55 13
135th 6 11900 Morning Hill to 11640 E 325 10 3,250
135th 7 11594 to Brittany E 95 12 1,140
135th 8 Brittany to 11381 E 655 12 7,860
Bonita Corner of Bonita and Hall SE 15 10 150 $85.00
$164.00
$96.00
$101.00
$93.00
$89.00
$90.00
$112.00
$112.00
$48.00
$113.00
$43.00
$64.00
$39.00
$64.00
$116.00
$67.00
$24.00
$28.00
$26.00
$138.00
$64.00
$110.00
$261.00
$130.00
$460.00
$178.00
$232.00
Docusign Envelope ID: C60869CD-2F77-479D-9911-03447283931A
5 | P a g e
Section Description
Side of
Road (N, S,
E, W)
Length
(Ft)
Avg
Width
(Ft)
Area
(SF)
Monthly
Maintenance
Cost
Burnham 1 Islands and planters E
X X 1,665
22 6 132
80 8 640
94 8 752
Main 1 Scoffins to 99 Islands N 365 7 2,555
Main 7 planted islands
Pacific Hwy-2 Planted center islands 8,820
99W (Fred Meyer to 217) Planted center islands 14,260
72nd 28 tree wells 840
Barrows 1 Hallmark Terrace to Scholls Ferry Rd. S
3 185 555
4.5 185 833
3 150 450
4.5 245 1,103
4 60 240
6 360 2,160
Roy Rodgers 1 Scholls Ferry to Appledale Rd E 1255 5 6275
Roy Rodgers 2 Center Island between Scholls and Appledale Center 280 20 5600
Roy Rodgers 3 Scholls Ferry to the bridge W 1745 4 6980
Roy Rodgers 4 Appledale to bridge E 410 5 2050
Roy Rodgers 5 South of the bridge to Jean Louise Rd w 345 5 1725
Roy Rodgers 6 Center Island just north of the bridge Center 60 10 600
Roy Rodgers 7 South of Jean Louise Rd W 40 5 200
Roy Rodgers 8 Just north of pathway to Bull Mt Rd. E 359 5 1795
Roy Rodgers 9 Bull Mt Rd to Perth Rd E 2250 5 11250
Roy Rodgers 10 Perth Rd to end of road barricade E 160 5 800
Totals $
$8,697.00
$88.00
$311.00
$103.00
$73.00
$108.00
$113.00
$86.00
$191.00
$368.00
$184.00
$67.00
$7.00
$34.00
$13.00
$26.00
$16.00
$85.00
$397.00
$322.00
$149.00
$173.00
$57.00
$49.00
$10.00
$131.00
Docusign Envelope ID: C60869CD-2F77-479D-9911-03447283931A
Docusign Envelope ID: C60869CD-2F77-479D-9911-03447283931A
Docusign Envelope ID: C60869CD-2F77-479D-9911-03447283931A