St Vincent De Paul, Tigard Conference ~ 32500056 ~ Bill Relief Assistance Program
CITY OF TIGARD - CONTRACT SUMMARY & ROUTING FORM
Contract Overview
Contract/Amendment Number: 32500056
Contract Start Date: 1/29/2025 Contract End Date: 12/31/2025
Contract Title: Bill Relief Assistance Program
Contractor Name: St Vincent De Paul, Tigard Conference
Contract Manager: Keith McClung
Department: Finance - UB
Contract Costs
Original Contract Amount: $20,000
Total All Previous Amendments: n/a
Total of this Amendment: n/a
Total Contract Amount: $20,000
Procurement Authority
Contract Type: Grant Agreement
Procurement Type: Grant Agreement
Solicitation Number: n/a
LCRB Date: n/a
Account String: Fund-Division-Account Work Order – Activity Type Amount
FY 25 5306500-54402 $20,000
FY
FY
FY
FY
Contracts & Purchasing Approval
Purchasing Signature:
Comments: Upfront payment terms.
DocuSign Routing
Route for Signature Name Email Address
Contractor Julie Le juliele57@gmail.com
City of Tigard Eric Kang eric.kang@tigard-or.gov
Final Distribution
Contractor Julie Le juliele57@gmail.com
Project Manager Eric Kang eric.kang@tigard-or.gov
Project Manager Keith McClung keith.mcclung@tigard-or.gov
Buyer Rosie McGown Rosie.mcgown@tigard-or.gov
Tigard Contract 32500056
GRANT AGREEMENT
CITY OF TIGARD BILL RELIEF ASSISTANCE PROGRAM
This Agreement (“Agreement”) is made by and between the City of Tigard, an Oregon municipal
corporation (“City”), and St Vincent De Paul, Tigard Conference (“Agency”), an Oregon non-profit
corporation. City and Agency may be jointly referred to herein as the “Parties” or individually as a
“Party.”
RECITALS
1. The City provides utility billing financial aid assistance to Tigard Water Service Area (“TWSA”)
customers experiencing economic hardship or other factors affecting their ability to pay their
Tigard utility bill in full.
2. The City provides utility services to TWSA, which includes the City of Durham, City of King
City, and Tigard Water District (representing Unincorporated Washington County) under
authority of ORS Chapter 190. The City collects fees and charges for the services provided
through utility billing on a frequent basis.
3. Agency is a nonprofit charitable organization granted authority as a tax exempt qualified IRS
501(c)(3) corporation operating within Washington County, Oregon. Agency provides various
food and financial assistance to the Tigard area through charitable donations.
4. In order to facilitate impartial judgment regarding customers’ needs, reduce City staff time
associated with delinquent account notifications and shut off activities, and provide information
to customers regarding financial aid or assistance for their utility payments, the Parties wish to
enter into this Agreement.
AGREEMENT
NOW, THEREFORE, as stated in the foregoing recitals and in the consideration of the term,
conditions, and covenants set forth below, the Parties agree as follows:
1. TERM. This Agreement is effective upon signature by both Parties and expires on December
31, 2025. All work under this agreement must be completed prior to the expiration of this Agreement.
The Agreement may be terminated or modified as provided in this Agreement.
2. CITY RESPONSIBILITIES.
A. City will distribute $20,000 (“Funds”) to the Agency in exchange for Agency carrying out
its grant obligations set forth in Section 3 of this Agreement (“Agency Responsibilities”).
B. City distributions of Funds will be made in one $20,000 payment within 14 days of this
Agreement’s effective date.
C. City will review all reports promptly and request any clarifying documentation or
information from the Agency.
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3. AGENCY RESPONSIBILITIES.
A. Agency will conduct or cause the Tigard Bill Relief Assistance Program activities provided
in Exhibit A (the “Scope of Work”), made and incorporated herein, to be conducted in
accordance with this Agreement.
B. Agency will supervise or cause the proper supervision of any Scope of Work activities and
be responsible for all participants. Agency is responsible for all activities being conducted
in a safe and careful manner. Safe and careful manner includes Agency’s obligation to
ensure the activities comply with all applicable federal, state, and local laws, regulations,
and orders.
C. Agency may expend up to five percent of grant funds received for administrative costs in
executing the Scope of Work.
D. Agency will submit its final report no later than one month following the expenditure of
all Funds.
E. Agency will promptly provide any additional documentation requested in writing by City
in relation to the expenditure of the Funds or other obligations under this Agreement.
F. Any unexpended or unobligated funds remaining as of December 31, 2025 must be
returned to the City, unless City authorizes an approval to extend the Agreement in
accordance with applicable law and the terms of this Agreement.
4. COMPLIANCE WITH APPLICABLE LAWS. Each Party will comply with all applicable
federal, state, and local laws; and rules and regulations on non-discrimination in employment because
of race, color, ancestry, national origin, religion, sex, marital status, age, medical condition, or
handicap. In addition, each Party agrees to comply with all federal, state, and local laws, regulations,
and orders that are applicable to the services provided under this Agreement.
5. INDEPENDENT CONTRACTOR. Each Party is an independent contractor with regard
to each other Party and agrees that the performing Party has no control over the work or the manner
in which it is performed. No Party is an agent or employee of any other. Nothing herein is intended,
nor may it be construed, to create between the Parties any relationship of principal and agent,
partnership, joint venture or any similar relationship, and each Party hereby specifically disclaims any
such relationship.
6. TERMINATION FOR CAUSE. Either Party may terminate this Agreement, in whole or in
part, immediately upon written notice, or at such later date as may be established in such a notice, to
the other Party upon the occurrence of the following events: one Party commits any material breach
or default of any covenant, warranty, obligation, certification or agreement under this Agreement;
fails to perform the work or services under this Agreement within the time specified herein or any
extension thereof; or so fails to pursue the work or services as to endanger the performance under this
Agreement in accordance with its terms. In the event this Agreement is terminated, Agency will
return any unspent or unobligated funds to City within 14 days of termination.
7. CHANGES. Modifications to this Agreement are valid only if made in writing and signed by
the Parties.
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8. INDEMNIFICATION. Agency agrees to hold harmless, defend, and indemnify the City,
including its officers, agents, and employees, against all claims, demands, penalties, actions, and suits
(including the cost of defense thereof and all attorney fees and costs, through all appeals) arising from
the performance of this Agreement where the loss or claim is attributable to the misconduct or
negligent acts or omissions of Agency or its officers, employees, or agents.
9. INSURANCE. Agency and its subcontractors must maintain insurance acceptable to City in
full force and effect throughout the term of this Agreement. Such insurance must cover risks arising
directly or indirectly out of Agency’s activities or work hereunder, including the operations of its
subcontractors of any tier.
The policy or policies of insurance maintained by the Agency must provide at least the following
limits and coverages:
A. Commercial General Liability Insurance
Agency will obtain, at Agency’s expense, and keep in effect during the term of this
Agreement, Comprehensive General Liability Insurance covering Bodily Injury and
Property Damage on an “occurrence” form (CG 2010 1185 or equivalent). This coverage
must include Contractual Liability insurance for the indemnity provided under this
Agreement. The following insurance will be carried:
Coverage Limit
General Aggregate $2,000,000
Each Occurrence $1,000,000
B. Commercial Automobile Insurance
Agency must also obtain, at Agency’s expense, and keep in effect during the term of the
Agreement, Commercial Automobile Liability coverage including coverage for all owned,
hired, and non-owned vehicles on an “occurrence” form. The Combined Single Limit per
occurrence may not be less than $1,000,000.
If Agency uses a personally-owned vehicle for business use under this Agreement, the
Agency will obtain, at Agency’s expense, and keep in effect during the term of the
Agreement, business automobile liability coverage for all owned vehicles on an
“occurrence” form. The Combined Single Limit per occurrence may not be less than
$1,000,000.
C. Workers’ Compensation Insurance
The Agency, its subcontractors, if any, and all employers providing work, labor, or
materials under this Agreement that are subject employers under the Oregon Workers'
Compensation Law must comply with ORS 656.017, which requires them to provide
workers' compensation coverage that satisfies Oregon law for all their subject workers.
Out-of-state employers must provide Oregon workers' compensation coverage for their
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workers who work at a single location within Oregon for more than 30 days in a calendar
year. Agencies who perform work without the assistance or labor of any employee need
not obtain workers’ compensation coverage. All non-exempt employers must provide
Employer's Liability Insurance with coverage limits of not less than $1,000,000 each
accident.
D. Additional Insured Provision
All required insurance policies, other than Workers’ Compensation and Professional
Liability, must name the City its officers, employees, agents, and representatives as
additional insureds with respect to this Agreement.
E. Insurance Carrier Rating
Coverages provided by the Agency must be underwritten by an insurance company
deemed acceptable by the City. All policies of insurance must be written by companies
having an A.M. Best rating of "A-VII" or better, or equivalent. The City reserves the right
to reject all or any insurance carrier(s) with an unacceptable financial rating.
F. Self-Insurance
The City understands that some Agencies may self-insure for business risks and the City
will consider whether such self-insurance is acceptable if it meets the minimum insurance
requirements for the type of coverage required. If Agency is self-insured for commercial
general liability or automobile liability insurance, Agency must provide evidence of such
self-insurance. Agency must provide a Certificate of Insurance showing evidence of the
coverage amounts on a form acceptable to the City. The City reserves the right in its sole
discretion to determine whether self-insurance is adequate.
G. Certificates of Insurance
As evidence of the insurance coverage required by the contract, Agency will furnish a
Certificate of Insurance to the City. No Agreement is effective until the required
Certificates of Insurance have been received and approved by the City. The certificate
will specify and document all provisions within this contract and include a copy of
Additional Insured Endorsement. A renewal certificate will be sent to the below address
prior to coverage expiration.
H. Primary Coverage Clarification
The parties agree that Agency’s coverage is primary to the extent permitted by law. The
parties further agree that other insurance maintained by the City is excess and not
contributory insurance with the insurance required in this section.
I. Cross-Liability Clause
A cross-liability clause or separation of insureds clause will be included in all general
liability policies required by this Agreement.
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A certificate in form satisfactory to the City certifying to the issuance of such insurance
will be forwarded to:
City of Tigard
Attn: Contracts and Purchasing Office
ContractsPurchasing@tigard-or.gov
At the discretion of the City, a copy of each insurance policy, certified as a true copy by
an authorized representative of the issuing insurance company, may be required to be
forwarded to the above address.
Such policies or certificates must be delivered prior to commencement of the work. The
procuring of such required insurance will not be construed to limit Agency’s liability
hereunder. Notwithstanding said insurance, Agency is obligated for the total amount of
any damage, injury, or loss caused by negligence or neglect connected with this
Agreement.
10. NO THIRD-PARTY BENEFICIARIES. Except as set forth herein, this Agreement is
between the Parties and creates no third-party beneficiaries. Nothing in this Agreement gives or may
be construed to give or provide any benefit, direct, indirect, or otherwise to third parties unless such
third parties are expressly described as intended to be beneficiaries of its terms.
11. REMEDIES, NON-WAIVER. The remedies provided under this Agreement are not
exclusive. The Parties are entitled to any other equitable and legal remedies that are available. No
waiver, consent, modification or change of terms of this Agreement will bind the Parties unless in
writing and signed by all Parties. Such waiver, consent, modification or change, if made, will be effective
only in the specific instance and for the specific purpose given. The failure of a Party to enforce any
provision of this Agreement will not constitute a waiver by a Party of that or any other provision.
12. OREGON LAW, DISPUTE RESOLUTION AND FORUM. This Agreement will be
construed according to the laws of the State of Oregon. The Parties will negotiate in good faith to
resolve any dispute arising out of this Agreement. If the Parties are unable to resolve any dispute
within fourteen (14) calendar days, the Parties are free to pursue any legal remedies that may be
available. Any litigation between the Parties arising under this Agreement or out of work performed
under this Agreement will occur, if in the state courts, in the Washington County Circuit Court, and if
in the federal courts, in the United States District Court for the District of Oregon located in Portland,
Oregon.
13. ASSIGNMENT. No party may assign its rights or obligations under this Agreement, in whole
or in part, without the prior written approval of the other Party.
14. SEVERABILITY/SURVIVAL OF TERMS. If any provision of this Agreement is found to
be illegal or unenforceable, this Agreement nevertheless will remain in full force and effect and the
provision will be stricken. All provisions concerning indemnity survive the termination of this
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Agreement.
15. FORCE MAJEURE. In addition to the specific provisions of this Agreement, performance
by any Party will not be in default where delay or default is due to war, insurrection, strikes, walkouts,
riots, floods, drought, earthquakes, fires, casualties, acts of god, governmental restrictions imposed or
mandated by governmental entities other than the Parties, enactment of conflicting state or federal
laws or regulations, new or supplementary environmental regulation, litigation, or similar bases for
excused performance that are not within the reasonable control to the Party to be excused.
16. INTERPRETATION OF AGREEMENT. This Agreement will not be construed for or
against any Party by reason of the authorship or alleged authorship of any provision. The section
headings contained in this Agreement are for ease of reference only and will not be used in construing
or interpreting this Agreement.
17. INTEGRATION. This document constitutes the entire agreement between the Parties on the
subject matter hereof and supersedes all prior or contemporaneous written or oral understandings,
representations or communications of every kind on the subject.
18. NOTICE. Except as otherwise expressly provided in this Agreement, any communications
between the Parties hereto or notices to be given hereunder will be given in writing by personal
delivery or mailing with postage prepaid to Agency or City at the address set forth below. Any
communication or notice so addressed and mailed will be deemed to be given five (5) days after
mailing. Any communication or notice by personal delivery shall be deemed to be given when actually
delivered.
For City: Attn: Keith McClung
13125 SW Hall Blvd.
Tigard, OR 97223
(503) 718-2624
keith.mcclung@tigard-or.gov
For Agency: Attn: Julie Le
9905 SW McKenzie Street
Tigard, OR 97223
(503) 476-6789
Julie57@gmail.com
19. COUNTERPARTS/INTEGRATION. This Agreement may be executed in counterparts,
each of which will be deemed an original, but all of which together will constitute one and the same
instrument. This writing is intended both as the final expression of the Agreement between the
Parties with respect to the included terms and as a complete and exclusive statement of the terms of
the Agreement.
[signature page follows]
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City of Tigard Bill Relief Assistance Program 32500056
The aforementioned is hereby agreed upon by the Parties and executed by the duly authorized
representatives.
FOR THE CITY OF TIGARD: FOR ST. VINCENT DE PAUL, TIGARD
CONFERENCE:
By:_________________________________
By:_________________________________
Name: ______________________________
Name: ______________________________
Its: _________________________________
Its: _________________________________
Date: _______________________________
Date: _______________________________
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1/28/2025
President
Julie Le
Finance Director
Eric Kang
1/29/2025
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City of Tigard Bill Relief Assistance Program 32500056
EXHIBIT A
SCOPE OF WORK
Objective
The City of Tigard provides water service directly to the City of Tigard and has intergovernmental
agreements to provide water service to the City of King City, City of Durham, and to the Tigard
Water District (unincorporated Washington County) to constitute the Tigard Water Service Area
(TWSA). The Utility Bill Relief Assistance program is funded by the City’s Water Fund to provide
emergency utility assistance to customers within the City of Tigard Service Area. The City of Tigard
is interested in partnering with community-based organizations to administer emergency utility bill
relief assistance. The objective of this program is to provide utility assistance on a temporary,
emergency basis only.
Compensation
The City will pay Agency $20,000 for this program. Agency may withhold five percent (5%)
administrative fee to cover costs associated with the administration of this program.
Eligibility Requirements
Customers located within the Tigard Water Service Area whose name is listed on the utility
bill, AND
Participate in a government assistance program*, OR
Customers whose household income is at or below 185% of Federal Poverty Limit for the
past 60 days.
* Qualifying Government Assistance Programs:
Supplemental Nutrition Assistance Program (SNAP)
Woman, Infants, Children (WIC)
Temporary Assistance for Needy Families (TANF)
Oregon Health Plan (OHP)
Free and Reduced Lunch
Oregon Energy Assistance Program (OEAP) or Low-Income Home Energy Assistance
Program (LIHEAP)
Public Housing, Section 8 Choice Voucher Program, or Project Based Voucher Program
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Household Income
Customers who are past-due on a utility bill and have a household income at or below 185% of
Federal Poverty Limit for the past 60 days are eligible for bill relief. This is equivalent to the
following, based on data from the US Department of Health and Human Services (HHS).
Qualifying income data will be updated annually as HHS data is updated.
Household Members 2024 Monthly Household Income
1 $2,322
2 $3,151
3 $3,981
4 $4,810
5 $5,639
6 $6,469
7 $7,298
8 $8,128
9+ Add $829 for each extra person
Restrictions
A household may be eligible for bill relief on two utility bills not to exceed $250 in total
within a 12-month period. Eligibility is retroactive 12-months from the effective date of this
contract.
Multi-family units or businesses are ineligible for program assistance.
May be used to make payments towards credit for leak adjustments as described in the City
Utility Services Practices and Procedures.
Requirements of Agency
Provide a non-discriminatory, reasonable financial means test for determining assistance
eligibility, which assures the confidentiality of individuals receiving assistance.
Retain documentation of customer eligibility for at least 3 years. See examples of
documentation below in the Documentation Guide.
Subject to audit upon request
The ability to connect customer to other emergency assistance or wrap-around service
programs.
Provide to City, at least quarterly, a detailed report showing the number of customers who
received assistance, dollar amounts expended, fund balances, and administrative costs
associated with assistance.
Receive and administer the collection of public and private donations designated for TWSA
customer assistance. Agency may withhold 5% of such donations for administrative
expenses.
Follow generally accepted accounting principles regarding the distribution of financial
assistance or aid funds provided by the City.
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Documentation Guide
Proof of income
Documentation that household income is at or less than 185% of Federal Poverty Guidelines:
Provide a document that includes: Here are common examples:
1. Name or dependent’s name
2. Annual/monthly income
3. An issue date within the last 12 months
Prior year’s state or federal tax return
Recent pay stub
A Social Security statement of benefits
An unemployment or worker’s
compensation statement of benefits
Proof of program participation (SNAP, OHP, etc.):
Documentation of participation in a program below:
Supplemental Nutrition Assistance Program (SNAP)
Woman, Infants, Children (WIC)
Temporary Assistance for Needy Families (TANF)
Oregon Health Plan (OHP)
Free and Reduced Lunch
Energy Assistance Program
Public Housing, Section 8 Choice Voucher Program, or Project Based Voucher Program
Provide a document that includes: Here are common examples:
1. Name or dependent’s name
2. The name of the program, such as SNAP
3. The name of the government, or program
administrator that issued the documents
4. An issue date within the last 12 months or
expiration date in the future
A benefit award letter
A statement of benefits
A benefit verification letter
A screenshot of online benefits portal
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