Intime Services Inc ~ 32400034 ~
CITY OF TIGARD - CONTRACT SUMMARY & ROUTING FORM
Contract Overview
Contract/Amendment Number: 32400034a3
Contract Start Date: 12/9/2013 Contract End Date: 8/31/2025 – end of next annual renewal period
Contract Title: InTime Scheduling Software
Contractor Name: InTime Services Inc.
Contract Manager: Lt. Cameron Odam
Department: PD- Support Services
Contract Costs
Original Contract Amount: $19,700 implementation, $7,200 annually
Total All Previous Amendments: $2,000 implementation, $5,400 annually
Total of this Amendment: $6,060 implementation, $5,400 annually
Total Contract Amount: $27,760 implementation; $18,000 annually
Procurement Authority
Contract Type: Information Technology Vendor Agreement
Procurement Type: PCR 10.125 Software & Hardware Maintenance, Licensese, subscriptions and Upgrades
Solicitation Number: n/a
LCRB Date:
Account String: AmountWork Order – Activity TypeFund-Division-Account
FY $5,6002025
FY 2026 $18,000
Contracts & Purchasing Approval
1004200-54006
1004200-54006
Purchasing Signature:
Comments: Updated coding to 54006 per Katie CP. Do not roll unused FY25 unused amount, actual amount will be prorated.
DocuSign Routing
Route for Signature Name Email Address
Contractor Jason de Boer jdeboer@intime.com
City of Tigard Chief James McDonald james.mcdonald@tigard-or.gov
Final Distribution
Contractor Jason de Boer jdeboer@intime.com
Project Manager Lt. Cameron Odam Cameron.Odam@tigard-or.gov
Project Manager Katie Cook-Popenuk katherine.cook-popenuk@tigard-or.gov
Buyer Rosie McGown rosie.mcgown@tigard-or.gov
Rev. 8/21
CITY OF TIGARD, OREGON
AMENDMENT TO CONTRACT 32400034
FOR
INTIME SCHEDULING SOFTWARE
AMENDMENT #3
The Agreement between the City of Tigard, a municipal corporation of the State of Oregon, hereinafter called
City, and InTime Services Inc., hereinafter referred to as Contractor, is hereby amended as follows:
1. Scope of Work:
The City will add Shift Bidding Module and Vacation Bidding to the annual subscription, including
implementation services, as outlined in the “Proposal & Agreement for Tigard Police Department”
dated November 27, 2024.
2. Compensation:
City agrees to pay Contractor an amount not to exceed Five Thousand Six Hundred and No/100
dollars ($5,600.00) for the purchase and implementation of the software described in this Amendment.
The actual amount will be prorated based upon implementation date. The updated annual amount
after will be Eighteen Thousand and No/100 dollars ($18,000.00).
IN WITNESS WHEREOF, City has caused this Amendment to be executed by its duly authorized
undersigned officer and Contractor has executed this Amendment upon signature and date listed below.
CITY OF TIGARD INTIME SERVICES, INC.
Signature Signature
Printed Name Printed Name
Date Date
Docusign Envelope ID: 7DE25A8E-4ADB-4E85-A7F9-935EC0CCD55E
1/15/2025
Jason de Boer
1/15/2025
James McDonald
Proposal &
Agreement For
Tigard Police
Department
Cloud Hosted Scheduling and
Workforce Management
Prepared by: Ian Komnenic
Account Executive
778-655-6499
ikomnenic@intime.com
Date Issued: 11/27/2024
Docusign Envelope ID: 7DE25A8E-4ADB-4E85-A7F9-935EC0CCD55E
Proposal & Agreement For Tigard Police Department
Confidential Document – Do Not Distribute without Permission 1.877.603.2830 | intime.com
Shift Bidding Module
Something that once took your agency weeks to manage, now can be
completed in a matter of days. InTime streamlines the process and
allows employees to bid on shifts right from their smartphones.
Manage your shift bidding process in a few easy steps.
Learn more here
Attributes include:
• Shift bid template creation
• Posting available shift bids
• InTime Mobile sign-up by employee with ranked choices
• Seniority based sorting and award of bids
• Assigned bids and auto schedule creation
Docusign Envelope ID: 7DE25A8E-4ADB-4E85-A7F9-935EC0CCD55E
Proposal & Agreement For Tigard Police Department
Confidential Document – Do Not Distribute without Permission 1.877.603.2830 | intime.com
Vacation Bidding
Learn more here
Attributes include:
• Vacation bid creation
• All at once or turn-based method
• Posting vacation bid to staff
• Real-time notifications for both supervisors and staff
• Seniority, FCFS, and/or choice-based sorting and award
of bids
• Pro-active alerts for insufficient time bank balances and
manpower requirements
• Team view for staff allowing for visibility into bids
submitted by their peers
• Submission deadline
• Auditing capabilities
Docusign Envelope ID: 7DE25A8E-4ADB-4E85-A7F9-935EC0CCD55E
Proposal & Agreement For Tigard Police Department
Confidential Document – Do Not Distribute without Permission 1.877.603.2830 | intime.com
Docusign Envelope ID: 7DE25A8E-4ADB-4E85-A7F9-935EC0CCD55E
Proposal & Agreement For Tigard Police Department
Confidential Document – Do Not Distribute without Permission 1.877.603.2830 | intime.com
Implementation Deliverables for
Shift Bidding Module
• Coaching and directing Customer Project Team through the
following Setup Tasks:
o Clearing the Work Schedule for the next Bidding Period
o Expiring all existing patterns assigned to employees
o Adding a new Position Bid
o Defining the various Bids (Supervisor, Employee, etc.)
o Defining the time period for the next bid
o Defining the number of choices employees may make
o Configuring the auto Unit-transfer
o Defining the sorting sequence for filling the bid (Most senior,
etc.)
o Adding all positions and setting the number required for
each
o Taking the Bid live for employees to bid on positions
o Taking down the bid and filling positions
o Loading the bid assignments into the Work Schedule
Docusign Envelope ID: 7DE25A8E-4ADB-4E85-A7F9-935EC0CCD55E
Proposal & Agreement For Tigard Police Department
Confidential Document – Do Not Distribute without Permission 1.877.603.2830 | intime.com
Implementation Deliverables for
Vacation Bidding
• Coaching and directing Customer Project Team through the
following Setup Tasks:
o How to Manage Vacation Bid
Access Vacation Bidding and how to Go Live
Taking down the bid and filling positions
o Defining the various Bids (Supervisor, Employee, etc.)
o Defining the Vacation Bid type
All at Once
• Defining the number of choices employees may make
Turn Based
• Defining “Submit Within” period
Docusign Envelope ID: 7DE25A8E-4ADB-4E85-A7F9-935EC0CCD55E
Proposal & Agreement For Tigard Police Department
Confidential Document – Do Not Distribute without Permission 1.877.603.2830 | intime.com
Shift Bidding Module
• Taking the bid live for employees to bid on positions
• Taking down the bid and filling positions
• Loading the bid assignments into the Work Schedule
Vacation Bidding Module
• Taking the bid live for employees to bid on
• Loading the bid into the Work Schedule
• Monitoring the bid for a turn-based bid
• Approving/rejecting leaves for an all at once bid
Docusign Envelope ID: 7DE25A8E-4ADB-4E85-A7F9-935EC0CCD55E
Proposal & Agreement For Tigard Police Department
Confidential Document – Do Not Distribute without Permission 1.877.603.2830 | intime.com
InTime Solution Pricing Annual Subscription For: 90 Employees
VACATION BIDDING MODULE (30/emp/year) $2,700/Year
SHIFT BIDDING MODULE ($30/emp/year) $2,700/Year
CUSTOMER SUPPORT AND MAINTENANCE Included
REMOTE PROFESSIONAL SERVICES
Implementation Services for modules listed above
$2,000
(one time fee)
Total Standard Fees: $7,400
Pro-rated Invoice to line up with current subscription renewal date
(September 1st 2025): $5,600
Subsequent Annual Fees: $5,400
PLEASE NOTE THIS CONTRACT WILL BE PRO-RATED TO LINE UP WITH YOUR CURRENT ANNUAL
RENEWAL DATE OF SEPTEMBER 1st 2025
Docusign Envelope ID: 7DE25A8E-4ADB-4E85-A7F9-935EC0CCD55E