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HomeMy WebLinkAboutCascadian Landscapers Inc ~ 32500046 CITY OF TIGARD - CONTRACT SUMMARY & ROUTING FORM Contract Overview Contract/Amendment Number: 32500046 Contract Start Date: 12/31/2024 Contract End Date: 5/31/2025 Contract Title: Street Tree Planting Contractor Name: Cascadian Landscapers Inc Contract Manager: Adam Jensen Department: PW - Streets Contract Costs Original Contract Amount: $22,848 Total All Previous Amendments: n/a Total of this Amendment: n/a Total Contract Amount: $22,848 Procurement Authority Contract Type: Personal Services Procurement Type: Intermediate ITB <=$150K Solicitation Number: n/a LCRB Date: n/a Account String: Fund-Division-Account Work Order – Activity Type Amount FY 25 4208000-56005 CP92017- EXTERNAL-CONS $22,848 FY FY FY FY Contracts & Purchasing Approval Purchasing Signature: Comments: DocuSign Routing Route for Signature Name Email Address Contractor Art Meisner art@cascadianlandscapers.com City of Tigard Brian Rager brianr@tigard-or.gov Final Distribution Contractor Art Meisner art@cascadianlandscapers.com Project Manager Adam Jensen adamj@tigard-or.gov Project Manager Laura Barrie laurab@tigard-or.gov Admin support Shauna Large Shauna@tigard-or.gov Buyer Rosie McGown Rosie.mcgown@tigard-or.gov Contract Number 32500046 CITY OF TIGARD, OREGON GENERAL SERVICES CONTRACT STREET TREE PLANTING THIS AGREEMENT made and entered into this 31st day of December 2024 by and between the City of Tigard, a municipal corporation of the State of Oregon, hereinafter called City, and Cascadian Landscapers Inc, hereinafter called Contractor, collectively known as the Parties. RECITALS WHEREAS, the City’s 2025 fiscal year budget provides for services related to the Tree Canopy Replacement Program; and WHEREAS, City has need for the services of a company with a particular training, ability, knowledge, and experience possessed by Contractor, and WHEREAS, City has determined that Contractor is qualified and capable of performing the services as City does hereinafter require, under those terms and conditions set forth, THEREFORE, the Parties agree as follows: 1. SERVICES TO BE PROVIDED Contractor will initiate services immediately upon receipt of City’s notice to proceed together with an executed copy of this Agreement. Contractor agrees to complete work that is detailed in Exhibit A, incorporated herein by reference. 2. EFFECTIVE DATE AND DURATION This Agreement is effective upon the date of execution and expires on May 31, 2025, unless otherwise terminated or extended. All work under this Agreement must be completed prior to the expiration of this Agreement. 3. The total amount paid to the Contractor by the City may not exceed Twenty-Two Thousand Eight Hundred Forty-Eight and No/100 Dollars ($22,848.00). Payments made to Contractor will be based upon the following applicable terms: A. Payment by City to Contractor for performance of services under this Agreement includes all expenses incurred by Contractor, with the exception of expenses, if any, identified in this Agreement as separately reimbursable. B. Payment will be made in installments based on Contractor’s invoice, subject to the approval of the City Manager, or designee, and not more frequently than monthly. Unless otherwise agreed, payment will be made only for work actually completed as of the date of invoice. COMPENSATION The City agrees to pay Contractor in accordance with the bid outlined in Exhibit A. Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 2 | P a g e Street Tree Planting 32500046 C. Payment by City releases City from any further obligation for payment to Contractor for services performed or expenses incurred as of the date of the invoice. Payment may not be considered acceptance or approval of any work or waiver of any defects therein. D. Contractor must make payments promptly, as due, to all persons supplying labor or materials for the performance of the work provided for in this Agreement. E. Contractor may not permit any lien or claim to be filed or prosecuted against the City on any account of any labor or material furnished. F. Contractor will pay to the Department of Revenue all sums withheld from employees pursuant to ORS 316.167. G. Contractor will pay all contributions or amounts due the Industrial Accident Fund from the contractor or any subcontractor. H. If Contractor fails, neglects, or refuses to make prompt payment of any claim for labor or services furnished to Contractor or a subcontractor by any person as such claim becomes due, City’s Finance Director may pay such claim and charge the amount of the payment against funds due or to become due the Contractor. The payment of the claim in this manner does not relieve Contractor or their surety from obligation with respect to any unpaid claims. I. Contractor will promptly, as due, make payment to any person, co-partnership, association, or corporation, furnishing medical, surgical, and hospital care or other needed care and attention, incident to sickness or injury, to the employees of Contractor, of all sums that Contractor agrees to pay for the services and all moneys and sums that Contractor collected or deducted from the wages of employees pursuant to any law, contract, or agreement for the purpose of providing or paying for services. J. Contractor and its employees, if any, are not active members of the Oregon Public Employees Retirement System and are not employed for a total of 600 hours or more in the calendar year by any public employer participating in the Retirement System. K. Contractor must obtain, prior to the execution of any performance under this Agreement, a City of Tigard Business License. The Tigard Business License is based on a calendar year with a December 31st expiration date. New businesses operating in Tigard after June 30th of the current year will pay a pro-rated fee though the end of the calendar year. L. The City certifies that sufficient funds are available and authorized for this Agreement during the current fiscal year. Funding during future fiscal years is subject to budget approval by Tigard’s City Council. 4. OWNERSHIP OF WORK PRODUCT City is the owner of and is entitled to possession of any and all work products of Contractor which result from this Agreement, including any computations, plans, correspondence, or Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 3 | P a g e Street Tree Planting 32500046 pertinent data and information gathered by or computed by Contractor prior to termination of this Agreement by Contractor or upon completion of the work pursuant to this Agreement. 5. ASSIGNMENT/DELEGATION Neither party may assign, sublet or transfer any interest in or duty under this Agreement without the written consent of the other and no assignment has any force or effect unless and until the other party has consented. If City agrees to assignment of tasks to a subcontract, Contractor is fully responsible for the acts or omissions of any subcontractors and of all persons employed by them. Neither the approval by City of any subcontractor nor anything contained herein creates any contractual relation between the subcontractor and City. The provisions of this Agreement are binding upon and will inure to the benefit of the parties to the Agreement and their respective successors and assigns. 6. STATUS OF CONTRACTOR AS INDEPENDENT CONTRACTOR Contractor certifies that: A. Contractor acknowledges that for all purposes related to this Agreement, Contractor is an independent contractor as defined by ORS 670.600 and not an employee of City. Contractor is not entitled to benefits of any kind to which an employee of City is entitled and is solely responsible for all payments and taxes required by law. Furthermore, in the event that Contractor is found by a court of law or any administrative agency to be an employee of City for any purpose, City is entitled to offset compensation due, or to demand repayment of any amounts paid to Contractor under the terms of this Agreement, to the full extent of any benefits or other remuneration Contractor receives (from City or third party) as a result of said finding and to the full extent of any payments that City is required to make (to Contractor or to a third party) as a result of said finding. B. Contractor is not an officer, employee, or agent of the City as those terms are used in ORS 30.265. 7. CONFLICT OF INTEREST The undersigned Contractor hereby represents that no employee of the City, or any partnership or corporation in which a City employee has an interest, has or will receive any remuneration of any description from Contractor, either directly or indirectly, in connection with the letting or performance of this Agreement, except as specifically declared in writing. If this payment is to be charged against Federal funds, Contractor certifies that he/she is not currently employed by the Federal Government and the amount charged does not exceed their normal charge for the type of service provided. 8. INDEMNIFICATION City has relied upon the professional ability and training of Contractor as a material inducement to enter into this Agreement. Contractor represents that all of its work will be performed in accordance with generally accepted professional practices and standards as well as the requirements of applicable federal, state, and local laws, it being understood that acceptance of a Contractor’s work by City will not operate as a waiver or release. Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 4 | P a g e Street Tree Planting 32500046 Contractor agrees to indemnify and defend the City, its officers, employees, agents, and representatives and hold them harmless from any and all liability, causes of action, claims, losses, damages, judgments, or other costs or expenses, including attorney's fees and witness costs (at both trial and appeal level, whether or not a trial or appeal ever takes place including any hearing before federal or state administrative agencies), that may be asserted by any person or entity which in any way arise from, during, or in connection with the performance of the work described in this Agreement, except liability arising out of the sole negligence of the City and its employees. Such indemnification will also cover claims brought against the City under state or federal worker's compensation laws. If any aspect of this indemnity is found to be illegal or invalid for any reason whatsoever, such illegality or invalidity does not affect the validity of the remainder of this indemnification. INSURANCE Contractor and its subcontractors must maintain insurance acceptable to City in full force and effect throughout the term of this Agreement. Such insurance must cover risks arising directly or indirectly out of Contractor's activities or work hereunder, including the operations of its subcontractors of any tier. The policy or policies of insurance maintained by the Contractor must provide at least the following limits and coverages: A. Commercial General Liability Insurance Contractor will obtain, at Contractor’s expense, and keep in effect during the term of this Agreement, Comprehensive General Liability Insurance covering Bodily Injury and Property Damage on an “occurrence” form (CG 2010 1185 or equivalent). The policy must be endorsed with Additional Insured, Per Project Aggregate, Products and Completed Operations, and Personal & Advertising Injury endorsements. This coverage must include Contractual Liability insurance for the indemnity provided under this Agreement. The following insurance will be carried: Coverage Limit General Aggregate $2,000,000 Each Occurrence $1,000,000 B. Commercial Automobile Insurance Contractor must also obtain, at Contractor’s expense, and keep in effect during the term of the contract, Commercial Automobile Liability coverage including coverage for all owned, hired, and non-owned vehicles on an “occurrence” form. The Combined Single Limit per occurrence may not be less than $2,000,000. If Contractor uses a personally-owned vehicle for business use under this Agreement, the Contractor will obtain, at Contractor’s expense, and keep in effect during the term of the contract, business automobile liability coverage for all owned vehicles on an “occurrence” form. The Combined Single Limit per occurrence may not be less than $2,000,000. Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 5 | P a g e Street Tree Planting 32500046 C. Workers’ Compensation Insurance All employers, including Contractor, that employ subject workers who work under this Agreement in the State of Oregon must comply with ORS 656.017 and provide the required Workers´ Compensation coverage, unless such employers are exempt under ORS 656.126. Contractor will ensure that each of its sub-contractors complies with these requirements. D. Additional Insured Provision All required insurance policies, other than Workers’ Compensation and Professional Liability, must name the City its officers, employees, agents, and representatives as additional insureds with respect to this Agreement. E. Insurance Carrier Rating Coverages provided by the Contractor must be underwritten by an insurance company deemed acceptable by the City. All policies of insurance must be written by companies having an A.M. Best rating of "A-VII" or better, or equivalent. The City reserves the right to reject all or any insurance carrier(s) with an unacceptable financial rating. F. Self-Insurance The City understands that some contractors may self-insure for business risks and the City will consider whether such self-insurance is acceptable if it meets the minimum insurance requirements for the type of coverage required. If Contractor is self-insured for commercial general liability or automobile liability insurance, Contractor must provide evidence of such self-insurance. Contractor must provide a Certificate of Insurance showing evidence of the coverage amounts on a form acceptable to the City. The City reserves the right in its sole discretion to determine whether self-insurance is adequate. G. Certificates of Insurance As evidence of the insurance coverage required by the Agreement, Contractor will furnish a Certificate of Insurance to the City. No contract is effective until the required Certificates of Insurance have been received and approved by the City. The certificate will specify and document all provisions within this Agreement and include a copy of Additional Insured Endorsement. A renewal certificate will be sent to the below address prior to coverage expiration. H. Primary Coverage Clarification The parties agree that Contractor’s coverage is primary to the extent permitted by law. The parties further agree that other insurance maintained by the City is excess and not contributory insurance with the insurance required in this section. I. Cross-Liability Clause A cross-liability clause or separation of insureds clause will be included in all general liability policies required by this Agreement. A certificate in form satisfactory to the City certifying to the issuance of such insurance will be forwarded to: Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 6 | P a g e Street Tree Planting 32500046 City of Tigard Attn: Contracts and Purchasing Office contractspurchasing@tigard-or.gov At the discretion of the City, a copy of each insurance policy, certified as a true copy by an authorized representative of the issuing insurance company, may be required to be forwarded to the above address. Such policies or certificates must be delivered prior to commencement of the work. The procuring of such required insurance will not be construed to limit Contractor’s liability hereunder. Notwithstanding said insurance, Contractor is obligated for the total amount of any damage, injury, or loss caused by negligence or neglect connected with this Agreement. 9. METHOD & PLACE OF SUBMITTING NOTICE, BILLS AND PAYMENTS All notices, bills and payments will be made in writing and may be given by personal delivery, mail, or by fax. Payments may be made by personal delivery, mail, or electronic transfer. The following addresses will be used to transmit notices, bills, payments, and other information: CITY OF TIGARD CASCADIAN LANDSCAPERS INC Attn: Adam Jensen Attn: Art Meisner Address: 13125 SW Hall Blvd Tigard, OR 97223 Address: 36700 SW Blooming Fern Hill Rd Cornelius, OR 97113 Phone: (971) 255-7018 Phone: (503) 647-9933 Email: adamj@tigard-or.gov Email: art@cascadianlandscapers.com Notice will be deemed given upon deposit in the United States mail, postage prepaid, or when so faxed, upon successful fax. In all other instances, notices, bills and payments will be deemed given at the time of actual delivery. Changes may be made in the names and addresses of the person to who notices, bills, and payments are to be given by giving written notice pursuant to this paragraph. 10. SURVIVAL The terms, conditions, representations, and warranties contained in this Agreement survive the termination or expiration of this Agreement. 11. MERGER This writing is intended both as a final expression of the Agreement between the parties with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement. No modification of this Agreement will be effective unless and until it is made in writing and signed by both parties. 12. TERMINATION WITHOUT CAUSE At any time and without cause, City has the right in its sole discretion to terminate this Agreement by giving notice to Contractor. If City terminates this Agreement pursuant to this paragraph, City will pay Contractor for services rendered to the date of termination. Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 7 | P a g e Street Tree Planting 32500046 13. TERMINATION WITH CAUSE A. City may terminate this Agreement effective upon delivery of written notice to Contractor, or at such later date as may be established by City, under any of the following conditions: 1) If City funding from federal, state, local, or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services. This Agreement may be modified to accommodate a reduction in funds. 2) If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this Agreement. 3) If any license or certificate required by law or regulation to be held by Contractor, its subcontractors, agents, and employees to provide the services required by this Agreement is for any reason denied, revoked, or not renewed. 4) If Contractor becomes insolvent, if voluntary or involuntary petition in bankruptcy is filed by or against Contractor, if a receiver or trustee is appointed for Contractor, or if there is an assignment for the benefit of creditors of Contractor. Any such termination of this agreement under paragraph (A) will be without prejudice to any obligations or liabilities of either party already accrued prior to such termination. B. City, by written notice of default (including breach of contract) to Contractor, may terminate the whole or any part of this Agreement: 1) If Contractor fails to provide services called for by this Agreement within the time specified, or 2) If Contractor fails to perform any of the other provisions of this Agreement, or fails to pursue the work as to endanger performance of this Agreement in accordance with its terms, and after receipt of written notice from City, fails to correct such failures within ten (10) days or such other period as City may authorize. The rights and remedies of City provided above related to defaults (including breach of contract) by Contractor are not exclusive and are in addition to any other rights and remedies provided by law or under this Agreement. If City terminates this Agreement under paragraph (B), Contractor will be entitled to receive as full payment for all services satisfactorily rendered and expenses incurred, provided, that the City may deduct the amount of damages, if any, sustained by City due to breach of contract by Contractor. Damages for breach of contract include those allowed by Oregon law, reasonable and necessary attorney fees, and other costs of litigation at trial and upon appeal. Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 8 | P a g e Street Tree Planting 32500046 14. REMEDIES Any violation or default entitles the City to terminate this Agreement, to pursue and recover any and all damages that arise from the breach and the termination of this Agreement, and to pursue any or all of the remedies available under this Agreement, at law, or in equity, including but not limited to: 1) Termination of this Agreement, in whole or in part; 2) Exercise of the right of setoff, and withholding of amounts otherwise due and owing to Contractor, in an amount equal to City’s setoff right, including but not limited to City’s cost to cure; and 3) Initiation of an action or proceeding for damages, specific performance, declaratory or injunctive relief. 15. ACCESS TO RECORDS City will have access to such books, documents, papers and records of Contractor as are directly pertinent to this Agreement for the purpose of making audit, examination, excerpts and transcripts. 16. HAZARDOUS MATERIALS Contractor will comply with all federal Occupational Safety and Health Administration (OSHA) requirements and all Oregon safety and health requirements. In accordance with OSHA and Oregon OSHA Hazard Communication Rules, if any goods or services provided under this Agreement may release, or otherwise result in an exposure to, a hazardous chemical under normal conditions of use (for example, employees of a construction contractor working on-site), it is the responsibility of Contractor to provide the City with the following information: all applicable Safety Data Sheets, the identity of the chemical/s, how Contractor will inform employees about any precautions necessary, an explanation of any labeling system, and the safe work practices to prevent exposure. In addition, Contractor must label, tag, or mark such goods. 17. FORCE MAJEURE Neither City nor Contractor will be considered in default because of any delays in completion and responsibilities hereunder due to causes beyond the control and without fault or negligence on the part of the parties so disenabled, including but not restricted to, an act of God or of a public enemy, civil unrest, volcano, earthquake, fire, flood, epidemic, quarantine restriction, area-wide strike, freight embargo, unusually severe weather or delay of subcontractor or supplies due to such cause; provided that the parties so disenabled will within ten (10) days from the beginning of such delay, notify the other party in writing of the cause of delay and its probable extent. Such notification will not be the basis for a claim for additional compensation. Each party will, however, make all reasonable efforts to remove or eliminate such a cause of delay or default and will, upon cessation of the cause, diligently pursue performance of its obligation under the Agreement. Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 9 | P a g e Street Tree Planting 32500046 18. NON-WAIVER The failure of City to insist upon or enforce strict performance by Contractor of any of the terms of this Agreement or to exercise any rights hereunder should not be construed as a waiver or relinquishment to any extent of its rights to assert or rely upon such terms or rights on any future occasion. 19. HOURS OF LABOR, PAY EQUITY In accordance with ORS 279B.235, the following are hereby incorporated in full by this reference: A. Contractor may not employ an individual for more than 10 hours in any one day, or 40 hours in any one week, except as provided by law. For contracts for personal services, as defined in ORS 279A.055, Contractor must pay employees at least time and a half pay for all overtime the employees work in excess of 40 hours in any one week, except for employees who are excluded under ORS 653.010 to 653.261 or under 29 U.S.C. 201 to 209 from receiving overtime. B. Contractor must give notice in writing to employees who work on a public contract, either at the time of hire or before commencement of work on the contract, or by positing a notice in a location frequented by employees, of the number of hours per day and days per week that the employees may be required to work. C. Contractor may not prohibit any of Contractor’s employees from discussing the employee’s rate of wage, salary, benefits or other compensation with another employee or another person and may not retaliate against an employee who discusses the employee’s rate of wage, salary, benefits or other compensation with another employee or another person. D. Contractor must comply with the pay equity provisions in ORS 652.220. Compliance is a material element of this Agreement and failure to comply will be deemed a breach that entitles City to terminate this Agreement for cause. 20. NON-DISCRIMINATION Contractor will comply with all federal, state, and local laws, codes, regulations, and ordinances applicable to the provision of services under this Agreement, including, without limitation: A. Title VI of the Civil Rights Act of 1964; B. Section V of the Rehabilitation Act of 1973; C. The Americans with Disabilities Act of 1990, as amended by the ADA Amendments Act (ADAAA) of 2008 (Pub L No 101- 336); and D. ORS 659A.142, including all amendments of and regulations and administrative rules, and all other applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 10 | P a g e Street Tree Planting 32500046 21. ERRORS Contractor will perform such additional work as may be necessary to correct errors in the work required under this Agreement without undue delays and without additional cost. 22. EXTRA (CHANGES) WORK Only the City’s Project Manager for this Agreement may change or authorize additional work. Failure of Contractor to secure authorization for extra work constitutes a waiver of all right to adjust the contract price or contract time due to such unauthorized extra work and Contractor will not be entitled to compensation for the performance of unauthorized work. 23. WARRANTIES Contractor will guarantee work for a period of one year after the date of final acceptance of the work by the owner. Contractor warrants that all practices and procedures, workmanship and materials are the best available unless otherwise specified in the profession. Neither acceptance of the work nor payment therefore relieves Contractor from liability under warranties contained in or implied by this Agreement. Any intellectual property rights delivered to the City under this Agreement and Contractor’s services rendered in the performance of Contractor’s obligations under this Agreement, will be provided to the City free and clear of any and all restrictions on or conditions of use, transfer, modification, or assignment, and be free and clear of any and all liens, claims, mortgages, security interests, liabilities, charges, and encumbrances of any kind. 24. ATTORNEY'S FEES In the event an action, suit of proceeding, including appeal, is brought for failure to observe any of the terms of this Agreement, each party is responsible for that party’s own attorney fees, expenses, costs and disbursements for the action, suit, proceeding, or appeal. 25. CHOICE OF LAW, VENUE The provisions of this Agreement are governed by Oregon law. Venue will be the State of Oregon Circuit Court in Washington County or the U.S. District Court for Oregon, Portland. 26. COMPLIANCE WITH STATE AND FEDERAL LAWS/RULES Contractor will comply with all applicable federal, state and local laws, rules and regulations applicable to the work in this Agreement. 27. CONFLICT BETWEEN TERMS In the event of a conflict between the terms of this Agreement and Contractor’s proposal, this Agreement will control. In the event of conflict between a provision in the main body of the Agreement and a provision in the Exhibits, the provision in the main body of the Agreement will control. In the event of an inconsistency between Exhibit A and Exhibit B, Exhibit A will control. 28. AUDIT Contractor will maintain records to assure conformance with the terms and conditions of this Agreement and to assure adequate performance and accurate expenditures within the contract period. Contractor agrees to permit City, the State of Oregon, the federal government, or their Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 11 | P a g e Street Tree Planting 32500046 duly authorized representatives to audit all records pertaining to this Agreement to assure the accurate expenditure of funds. 29. SEVERABILITY In the event any provision or portion of this Agreement is held to be unenforceable or invalid by any court of competent jurisdiction, the validity of the remaining terms and provisions will not be impaired unless the illegal or unenforceable provision affects a significant right or responsibility, in which case the adversely affected party may request renegotiation of the Agreement and, if negotiations fail, may terminate the Agreement. 30. COMPLIANCE WITH TAX LAWS Contractor represents and warrants that Contractor is, to the best of the undersigned’s knowledge, not in violation of any Oregon tax laws including but not limited to ORS 305.620 and ORS Chapters 316, 317, and 318. Contractor’s failure to comply with the tax laws of this state or a political subdivision of this state before the Contractor executed this Agreement or during the term of this Agreement is a default for which the City may terminate this Agreement and seek damages and other relief available under the terms of this Agreement or applicable law. IN WITNESS WHEREOF, City and Contractor have caused this Agreement to be executed by their duly authorized officials. CITY OF TIGARD CASCADIAN LANDSCAPERS INC By: __________________________________ By: __________________________________ Name: _______________________________ Name: _______________________________ Title: ________________________________ Title: ________________________________ Date: ________________________________ Date: ________________________________ Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 Art Meisner 1/8/2025 VP Brian D. Rager 1/13/2025 Public Works Director SECTION 01 0000 GENERAL REQUIREMENTS CITY OF TIGARD STREET TREE PLANTING PROJECT GENERAL REQUIREMENTS NOVEMBER 2024 SECTION 01 0000, PAGE 1 PART I GENERAL 1.1 GENERAL SCOPE OF WORK A. The Contractor shall carefully examine the site, plans and specifications. By submitting a quotation, the Contractor represents that he has visited the site and is familiar with the requirements of this project. The Contractor also represents that he is familiar with all federal, state, county and local laws and regulations that affect this work. The Contractor also is responsible for any licenses or permits that may be required. 1.2 RELATED WORK BY OTHERS A. none 1.3 WORK SEQUENCE A. Work to begin January 2, 2025, weather permitting (approximate). B. Work to be substantially completed on March 28, 2025, weather permitting. 1.4 PRE-ORDERED PRODUCTS A. Contractor will provide all labor and materials to complete project. 1.5 QUANTITY ALLOWENCES A. Whenever in the Specifications, an article, device or pieces of equipment are referred to in singular number, such reference shall include as many such items as are shown on Drawings or required to complete installation. B. Upon inspecting the trees, if the City Representative or Landscape Architect determines the quality of tree planted does not meet the identified project standards, the contractor shall replace with same species and size of tree that does meet the City’s standards. 1.6 MEASUREMENTS AND PAYMENTS A. Quantities: All quantities as stated for each site within the documents are final. Each tree planted is to be of a minimum of two (2) inch caliper at planting time or as noted on plant schedule. 1.7 ALTERNATES – N/A 1.8 COORDINATION A. Ordering Materials: Order and schedule materials in ample time to avoid delays in construction. If an item is found to be unavailable, notify the Landscape Architect immediately. Exhibit A - Scope of Services and Bid Documents Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 CITY OF TIGARD STREET TREE PLANTING PROJECT GENERAL REQUIREMENTS NOVEMBER 2024 SECTION 01 0000, PAGE 2 1.9 FIELD ENGINEERING A. Property lines and existing improvements are indicated on Drawings. Contractor shall establish primary construction control lines and be responsible for accuracy of the layout of his work. Verify all lines, levels and dimensions shown on Drawings. Report any errors or discrepancies to Landscape Architect before proceeding with the work. Verify location of all underground utilities with local utility company. 1.10 REGULATORY REQUIREMENTS A. Contractor is responsible for all permits and licenses required to complete work as specified and shown on the Drawings. (The Contractor is also responsible for any required fees). B. Work Hours: 7:00 AM to 8:00 PM, (7) seven days a week. C. Contractor is responsible for payment of all fines for noncompliance with applicable regulations. 1.11 REFERENCE STANDARDS A. References in the Technical Specifications to Standard Specifications issued by the following organizations shall mean edition current on date of Advertisement for Bids, unless otherwise noted. Wherever referenced Standard Specifications contain provisions which conflict with the Contract Documents, the Contract Documents shall govern. 1.12 SUBMITTALS A. Submit samples in ample time for the Landscape Architect’s review prior to ordering materials. 1.13 CONSTRUCTION FACILITIES AND TEMPORARY CONTROLS A. General Reference Points: Before starting work, locate all general reference points. Take such steps as necessary to prevent their dislocation or destruction. If destroyed or disturbed, replace as directed. B. Project Construction Limits: The contractor is to confine his activities to the Owner’s property and to that portion of the project reasonably adjacent to the actual construction area. Clean-up of work area is required at the end of each day’s work. 1.14 TEMPORARY UTILITIES A. None. 1.15 BARRIERS Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 CITY OF TIGARD STREET TREE PLANTING PROJECT GENERAL REQUIREMENTS NOVEMBER 2024 SECTION 01 0000, PAGE 3 A. Construct necessary barricades, fences, railings, signs, and temporary enclosures as required during construction period. Remove barriers prior to final completion and repair surfaces damaged by erection of barricades. 1.16 SECURITY A. Protection of Work and Property: Protect utilities and all other public and private facilities and improvements which are to remain in place. 1.17 TEMPORARY CONTROLS A. Construction Cleaning: Spillage resulting from hauling or other operations of the Contractor along or across any public traveled way shall be removed at once by the Contractor at his own expense. B. Dispose of accumulation of rubbish and debris in satisfactory manner. Allow no excess accumulation of non-reusable material at job site. 1.18 NOISE CONTROL A. At all times during his work, the Contractor shall exercise care to prevent unnecessary noise from his operations and those of his employees and subcontractors and maintain such noise at a minimum level. 1.19 SUBSURFACE WATER CONTROL A. Perform pumping, trenching, damming and underdraining necessary to keep site free from water during construction. Dispose of water in manor acceptable to the local regulation, taking care to ensure that no existing water disposal facilities are impeded, clogged, damaged, or interfered with. 1.20 TRAFFIC REGULATION A. Restrictions: The Contractor shall so conduct his operations as to cause the least possible obstruction and inconvenience to the Owner. B. Contractor is responsible for meeting all City of Tigard traffic control requirements. 1.21 PROJECT IDENTIFICATION SIGNS A. Project Signs: None Required 1.22 STORAGE AND PROTECTION A. Storage: Materials shall be so stored as to ensure the preservation of their quality and fitness for work. Stored materials shall be located so as to facilitate prompt inspection. B. Protection: Adequately protect all materials to be used on project from damage and where applicable, intrusions of moisture. Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 CITY OF TIGARD STREET TREE PLANTING PROJECT GENERAL REQUIREMENTS NOVEMBER 2024 SECTION 01 0000, PAGE 4 1.23 FINAL CLEAN-UP A. Upon completion of any portion of work, promptly remove temporary facilities generated by that portion of the work including surplus materials, equipment and machinery if so directed by the Landscape Architect, or the Owner; upon completion of the work, completely remove remaining temporary facilities. The Contractor shall also clean up street, and adjacent work areas. 1.24 GUARANTEES A. Provide written certification that all work has been completed in strict compliance with Drawings and Specifications before requesting final inspection. 1.25 FINAL PUNCH LIST A. Landscape Architect shall prepare punch list when notified by Contractor that work is completed. Landscape Architect will conduct one final inspection only. All further inspections or punch lists as required will be made at $130.00 per trip, at Contractor’s expense. (Note: Failure of Landscape Architect to include any items on punch list does not alter responsibility of Contractor to complete work in accordance with Contract Documents.) Deliver all items called for herein under various specification sections to Landscape Architect at completion of work. END OF SECTION Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 DOCUMENT 01 1000 SUMMARY OF WORK CITY OF TIGARD STREET TREE PLANTING PROJECT SUMMARY OF WORK NOVEMBER 2024 SECTION 01 1000, PAGE 1 PART 1 GENERAL 1.1 Scope of Work A. Project includes all materials, labor, and other requirements outlined in the Contract Documents or inferred by the Contract Documents, necessary for planting of Street Trees as shown within the attached document. B. Contractor is required to provide scheduled day of tree planting one week prior to planting. This will be used to notify property owners. C. The City of Tigard has identified tree locations by placing a WHITE painted circle where each tree is to be planted. D. Contractor is to knock on the door of property owner of required planted tree locations before planting is started. E. Landscape Contractor is required to meet all City of Tigard Traffic Control requirements. F. If City Representative or Landscape Architect determine any tree planted does not meet the City of Tigard identified standards the Landscape Contractor is required to replace tree(s) with species and size as noted within attachment ‘A’ at no additional cost to City. G. Root barrier is required on all trees as shown on tree planting detail only where hard surface is within five (5) feet of tree root ball. Root barrier is to be installed per manufacturer’s specifications. H. Contractor to be sensitive to existing irrigation at each tree planting location and property. Contractor to verify the existence of irrigation prior to installation. All irrigation system damages due to tree planting are to be repaired and verified working condition upon completion of work. I. Project Property locations and requirements as follows: 1. Brookside Condos HOA, SW Meadowbrook (10910 SW Meadowbrook Drive); Contractor to provide and plant trees at marked locations within property adjacent to interior roadway. Provide and install root barrier per tree planting detail. Locate utilities prior to planting. 2. 15550 SW Oaktree Lane; Contractor to provide and plant tree at marked location along behind sidewalk. Provide and install root barrier per tree planting detail. Locate utilities prior to planting. Irrigation is present. 3. 7768 SW Hansen Lane; Contractor to provide and plant tree at marked location between curb and sidewalk. Provide and install root barrier per tree planting detail. Locate utilities prior to planting. Irrigation is present. Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 CITY OF TIGARD STREET TREE PLANTING PROJECT SUMMARY OF WORK NOVEMBER 2024 SECTION 01 1000, PAGE 2 4. 14135 SW 97th Place; Contractor to provide and plant trees at marked locations between curb and sidewalk. Provide and install root barrier per tree planting detail. Locate utilities prior to planting. 5. 13410 SW Cresmer Drive; Contractor to provide and plant tree at marked location behind sidewalk. Locate utilities prior to planting. Provide and install root barrier per tree planting detail. Irrigation is present. 6. 12525 SW Winterview Drive; Contractor to provide and plant tree at marked locations along SW Bull Mountain Road. Provide and install root barrier per tree planting detail. Locate utilities prior to planting. 7. 13720 SW 115th Avenue; Contractor to provide and plant trees behind sidewalk at marked locations. Provide and install root barrier per tree planting detail. Locate utilities prior to planting. Irrigation is present. 8. 11045 SW Errol Street; Contractor to provide and plant tree between curb and sidewalk at marked location. Provide and install root barrier per tree planting detail. Locate utilities prior to planting. Irrigation is present. 9. 14371 SW Windsong Court; Contractor to provide and plant tree behind sidewalk at marked location. Provide and install root barrier per tree planting detail. Locate utilities prior to planting. Irrigation is present. 10. 11920 SW Morning Hill Drive; Contractor to provide and plant trees at marked locations between curb and sidewalk. Provide and install root barrier per tree planting detail. Locate utilities prior to planting. Irrigation is present. 11. 10500 SW 72nd Avenue; Contractor to provide and plant trees at marked locations along roadway. Locate utilities prior to planting. Irrigation is present. 12. 10495 SW 71st Avenue; Contractor to provide and plant trees at marked locations along roadway. Locate utilities prior to planting. Irrigation is present. 13. 6710 SW Pine Street; Contractor to provide and plant tree at marked location along roadway. Locate utilities prior to planting. Irrigation is present. 14. 9350 SW 70th Avenue; Contractor to provide and plant trees at marked locations along roadway. Locate utilities prior to planting. 15. 9070 SW 70th Avenue; Contractor to provide and plant tree at marked location along roadway. Locate utilities prior to planting. J. Contractor is to call for utility locates prior to starting work to be performed. (1-800-332-2344 or 811; Oregon Utility Notification Center) K. Contractor to haul off all debris and excess soil due to planting of Street Trees. 1.2 Contract Time Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 CITY OF TIGARD STREET TREE PLANTING PROJECT SUMMARY OF WORK NOVEMBER 2024 SECTION 01 1000, PAGE 3 A. Upon issuance of the Notice-to-Proceed, the Bidder agrees to complete the entire Contract within eighty (80) consecutive working days. B. It is anticipated that the contract work will begin around January 2, 2025, and be substantially complete no later than March 28, 2025, dependent upon timely issuance of notice to proceed. 1.3 Liquidated Damage A. The agreed liquidated damage to the Owner shall be one hundred and fifty dollars ($150.00) for each calendar day over and above the stated number of days required to complete the contract. END OF SECTION Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 SECTION 32 9300 TREES CITY OF TIGARD STREET TREE PLANTING PROJECT TREES NOVEMBER 2024 SECTION 32 9300, PAGE 1 PART 1 GENERAL 1.1 CONDITIONS AND REQUIREMENTS A. Document 01 1000, Summary of Work; apply to the work specified in this Section. B. The Landscape Contractor must have an Oregon Landscape Contractor’s license (in good standing) and be bonded in the State of Oregon. 1.2 SECTION INCLUDES A. Labor, materials, equipment and supervision necessary to complete all work shown on the drawings and in the project manual. 1. Soil preparation 2. Weed eradication 3. Fine-finish grading 4. Grubbing 5. Trees 6. Tree staking and guying 1.3 RELATED SECTIONS A. Section 01 0000 – General Requirements B. Section 01 1000 – Summary of Work 1.4 QUALITY CONTROL A. Landscape Contractor to employ competent individual knowledgeable with landscape construction and plant material installation in the project area. Individual to be on-site at all times during installation of plant material. B. Protect stored plant material from sun, wind and freezing conditions. C. Protect all on-site stored plant material from acts of vandalism. D. Contractor shall schedule and conduct planting operations to minimize storage of plant materials on the project site. The location and conditions of storage shall be reviewed for approval by the Owner and the Project Manager. E. Before proceeding with the installation of any section of the landscaping, Contractor shall check and verify the correlation between ground measurements and the drawings. 1.5 DESIGN AND PLAN A. The layout of the landscape plan is schematic - follow as closely as is practical. B. The City has marked each tree location at each property with a WHITE painted circle. Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 CITY OF TIGARD STREET TREE PLANTING PROJECT TREES NOVEMBER 2024 SECTION 32 9300, PAGE 2 1.6 DAMAGES A. All structures or facilities damaged by work of this project shall be restored to equal or better than original condition at the Contractor's expense and to the satisfaction of the City. 1.7 EXISTING UTILITIES A. The Contractor shall contact the Utility Notification Center at (800) 332-2344 or 811 at least 48 hours in advance of any utility locate request. The Contractor shall verify, locate, and identify, with visible marking, all existing underground utilities in the areas of work and maintain such markings until all work in those areas is complete. B. Should uncharted piping or other utilities be encountered during the execution of the work, the Contractor shall notify the City immediately and consult with the utility owner for instructions before proceeding with the work. C. The Contractor shall cooperate with the Owner and public or private utility companies in keeping their respective services and facilities in operation. If it becomes necessary to temporarily interrupt existing services or facilities, the Contractor must provide temporary utility services to the satisfaction of the City. 1.8 GUARANTEE AND REPLACEMENT A. Plant Material: Guarantee all plant material after final acceptance for a period of one full year. B. Tree Staking: Be responsible for tree staking for one full year after acceptance. Remove all staking after guarantee period. C. Limitations: Replace plant material not surviving or in poor condition; except only loss or damage due to vandalism, or acts and neglects on the part of others. 1.9 SUBMITTALS A. Sources and Delivery Dates: Provide list of sources and dates of estimated delivery of all plant material as specified upon signing Contract with City and prior to planting. PART 2 PRODUCTS 2.1 TREES A. General: Genus, species and variety, quantity, size and condition as indicated on the drawings. Plant material shall be healthy nursery stock, well branched, full foliaged when in leaf, free from disease, injury, insects, all weeds, and weed roots. Plant materials must meet requirements of American Standard for Nursery Stock, 2014 Edition, ANSI Z60.1. No cold storage plants. B. Nomenclature: Genus, species and variety as indicated on plant materials listing. Plant names conform to those given in Standardized Plant Names, 1942 Edition; Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 CITY OF TIGARD STREET TREE PLANTING PROJECT TREES NOVEMBER 2024 SECTION 32 9300, PAGE 3 names of varieties accepted in nursery trade. C. Quantities, Sizes and Varieties: Exact quantities of named species and varieties of plant material shall be governed by that shown on the planting plan. Overgrown plants which have been pruned back to the specified sizes will not be accepted. In the event of a discrepancy between material listings or labeling on the plans, the indicated plant spacing or graphic location shall govern the number of items installed. D. Condition: Balled and burlapped (B&B) stock shall have a natural ball sufficient to ensure survival and healthy growth. 2.2 TOPSOIL A. Topsoil: 1. Landscape Contractor is responsible for supplying and installing required topsoil. 2. Topsoil to be representative of the area, fertile, friable, free from rocks, roots, noxious weeds, sticks and other foreign materials harmful to plant growth. 2.3 FERTILIZERS A. General: Approved brands meeting requirements or applicable state fertilizer laws. Uniform in composition, dry and free flowing. Deliver to the site in original unopened containers, each bearing the manufacturer’s guaranteed analysis. 1. Commercial Mix ‘B’ - 50% Slow Release Nitrogen, Inorganic 16-16-16-5. 2. Commercial Mix ‘C’ - 10-15-10 Slow Release, as manufactured by Webfoot Fertilizer Company, Portland, Oregon, or equal. 3. Agricultural Gypsum. 4. Best-Paks, 20-10-5, or equal. 2.4 TEXTURAL SOIL AMENDMENTS A. Garden Care Compost, as supplied by Grimm’s Fuel Company, Sherwood, Oregon, 503-625-6532, or approved. 2.5 TREE GUYING AND STAKING MATERIALS A. Wood Tree Stakes: 2x2 S4S, Hardwood, 8' lengths, free of knot holes or grain defects, treated with two liberal coats of Olympic stain number 713 finish preservative (two per deciduous tree, three per conifer). B. Tree Ties: “Gro-Strait” tree ties. New 2-ply, ½", improved garden hose or approved equal. C. Guy Wire and Stakes: 12-gauge steel wire, galvanized, use double strand. D. Additional Requirements: Meet other detail requirements as shown on plan and details. Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 CITY OF TIGARD STREET TREE PLANTING PROJECT TREES NOVEMBER 2024 SECTION 32 9300, PAGE 4 2.6 ANTI-DESICCANT/ANTI-TRANSPIRING SPRAY A. Wilf-Pruf or Vapo-Guard. 2.7 MULCH MATERIALS A. Free from noxious weed seed and all foreign material harmful to plant life. Fir or Hemlock bark, medium grind, -1/5 + 3/4" sizes; submit sample for approval. PART 3 EXECUTION 3.1 GENERAL A. Remove from all planting areas, stones, mortar, concrete, asphalt, rubbish, construction debris, and any other materials harmful to plant life. Additional excavation may be required at tree and shrub locations to obtain proper soil depth for root ball. 3.2 WEED ERADICATION AND CONTROL A. Application of Herbicides: Application of herbicides for weed control as may be required, may be made only by approved applicator licensed by the State of Oregon. B. Spray: Spray as required to eradicate all grasses, noxious weed growth and roots (two applications minimum). C. Restrictions: Kill achieved by working soil is not permissible. 3.3 GRUBBING A. Root and Vegetation Removal: 1. Dig out and remove tree and shrub stumps, weeds, dead and live organic fiber materials, and tree and plant roots over 1-1/2 inches in diameter, matted and vine roots to 12 inches below finished grade, except within the drip line of plants indicated to remain. 2. Use hand shovels for grubbing within the drip line of plants indicated to remain. 3. Treat cut roots and stumps over 1-1/2 inches in diameter to prevent new growth. 4. Dig out and remove tree and shrub roots over 1-1/2 inches in diameter and matted roots within 5 feet of new building perimeter and within 2 feet of new paving, curb, and walk areas. 5. Dig out and remove roots from landscape areas to 12 inches below finished grade. B. Backfilling Existing Soil Depressions: 1. Backfill depressions caused by grubbing with on site subsoils, except in areas where further excavation or grading is required. 2. Place backfill in depressed areas in horizontal layers not exceeding 6 inches before compaction. 3.4 SOIL PREPARATION FOR PLANTING AREAS Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 CITY OF TIGARD STREET TREE PLANTING PROJECT TREES NOVEMBER 2024 SECTION 32 9300, PAGE 5 A. Refer to tree planting detail. 3.5 PLANTING OF TREES A. Appearance: Plant trees and shrubs upright and face to give best appearance or relationship to adjacent plants and structures. B. Weather Conditions: Planting operation to begin as soon as weather conditions permit by accepted local practice. C. Layout Approval: Layout of planting areas to be approved by the Project Manager prior to installation. D. Excavation of Holes: All planting holes shall be excavated twice the size of the tree, shrub or groundcover root ball or root system. Trees to be planted on undisturbed subgrade where possible. E. Prior to placement of each tree and shrub, place Best-Pak according to manufacturer’s recommendations in the bottom of each hole. F. Balled and Burlapped Materials: Loosen and remove carefully twine binding and burlap from top of root balls. Stake or guy trees immediately after planting each tree. G. Roots: Cut off cleanly all broken or frayed roots. H. Pruning: Prune trees and shrubs to remove damaged branches, improve natural shape and thin not more than 15% of branches. I. Backfilling: Place and compact lightly backfill soil mixture carefully to avoid injury to roots, fill all voids. J. Watering: When hole is filled, completely soak and allow water to soak away. Fill holes to finish grade and prepare for other work indicated. 3.6 Apply weed killer according to the manufacturer’s directions on the planting beds, after planting and before mulching. No weed killer shall be applied to areas of future bulb plantings. Herbicide must be applied by a licensed chemical applicator. The Landscape Contractor shall use his best judgment during application procedures to avoid lateral movement of chemical into lawn areas. The Landscape Contractor may elect to skip certain portions of planting beds if lateral movement of chemical cannot be avoided. Notify the Project Manager of areas that did not receive herbicide. Landscape Contractor is still responsible for weed control through maintenance period. 3.7 WATERING EQUIPMENT A. Hose and other watering equipment required for performance of work to be furnished by Landscape Contractor. 3.8 CLEAN-UP A. Keep premises reasonably free from accumulation of debris, equipment and surplus Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 CITY OF TIGARD STREET TREE PLANTING PROJECT TREES NOVEMBER 2024 SECTION 32 9300, PAGE 6 materials. Leave project site in neat and orderly condition as close to existing condition prior to planting as possible. B. All project area ground disturbances due to work performed are to be left as close to existing condition prior to planting as possible. C. Restore all damaged areas to the condition existing prior to start of Work. D. Remove tape tags from planted trees. E. Remove soil materials and plant cutting debris from finished site surfaces, roads, curbs, gutters, walks, and drive lanes. 3.9 MAINTENANCE A. None END OF SECTION Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 SECTION 00 4113 BID FORM CITY OF TIGARD STREET TREE PLANTING PROJECT BID FORM NOVEMBER 2024 SECTION 00 4113, PAGE 1 1.1 BID INFORMATION A. Bidder: ____________________________________________________. B. Project Name: City of Tigard - 2024-25 Street Tree Planting Project C. Landscape Architect: Mears Design Group, LLC. D. Landscape Architect Project Number: 2429. E. All work is to be governed by the current IBC. F. Submitted bids are to include current State of Oregon prevailing wage rates IF bid is above fifty thousand dollars ($50,000) upon completion of project work. If bid is above fifty thousand dollars ($50,000), by signing this form bidder certifies all sums include current State of Oregon prevailing wage rates. G. Bids submitted to: DATE:Thursday – December 12, 2024. TIME:2:00 P.M. MAIL:Mears Design Group, LLC PO Box 23338 Tigard, OR 97281 EMAIL: troym@mearsdesigngroup.com DELIVERY TO: Mears Design Group 9600 SW Nimbus Avenue, Suite 100 Beaverton, OR 97008 1.2 BID: The undersigned Landscape Contractor declares that he/she has carefully examined the Drawings and Specifications, that he/she has made an examination of the site of the proposed Work and is satisfied as to all conditions to be encountered. The undersigned hereby proposes to furnish all material and labor, and perform all work to complete the Work in strict accordance with the Drawings and Specifications prepared by the firm of Mears Design Group, LLC, PO Box 23338, Tigard, Oregon 97281, for the sum of: PROVIDE AND INSTALL TREE PLANTING AS SHOWN IN CONSTRUCTION DOCUMENTS – DATED 11/2023 AND AS IDENTIFIED IN FIELD. ___________________________________________________________Dollars and ___________________________Cents. ($ _________________________________). AND TO BE BOUND BY THE FOLLOWING DOCUMENTS: CASCADIAN LANDSCAPERS INC TWENTY TWO THOUSAND EIGHT HUNDRED FORTY EIGHT NO 22,848.00 Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 CITY OF TIGARD STREET TREE PLANTING PROJECT BID FORM NOVEMBER 2024 SECTION 00 4113, PAGE 2 Attachement A; 11/2024 SECTION 00 4113: Bid Form SECTION 01 0000: General Requirements SECTION 01 1000: Summary of Work SECTION 32 9300: Trees Exhibits; 11/2024 Tree Planting Detail Street Tree Planting Schedule Project Location Map Site Location Maps RESIDENT/NONRESIDENT LANDSCAPE CONTRACTOR STATUS Oregon law requires that the Owner, in determining the lowest responsive Landscape Contractor, must add a percent increase on the bid of a non-resident Landscape Contractor equal to the percent, of any, of the preference given to that Landscape Contractor in the state in which that Landscape Contractor resides. Consequently, each Landscape Contractor must indicate whether it is a resident or nonresident Landscape Contractor. A resident Landscape Contractor is a contractor that has paid unemployment taxes or income taxes in the State of Oregon during the 12 calendar months immediately preceding submission of this bid, has a business address in Oregon, and has stated in its quotation whether the Landscape Contractor is a “Resident Landscape Contractor”. A “non-resident Landscape Contractor” is a Landscape Contractor who is not a resident Landscape Contractor. The Landscape Contractor listed above is: (check one) 1. A resident Landscape Contractor ________ 2. A nonresident Landscape Contractor _________ Indicate state in which Landscape Contractor resides: ________________ SECTION 00 4113 BID FORM 00 4113-2 The undersigned agrees to hold this proposal open for sixty (60) days following Bid Opening, and to enter into and execute the Agreement if awarded on the basis of this proposal. The undersigned also agrees that he shall be held responsible for a period of one (1) year after the date of final acceptance of the project, guaranteeing to replace at Landscape Contractors own expense any defective work due to poor material or poor workmanship. The undersigned acknowledges receipt of addenda No. ______________________________________. Federal Tax Identification No. ___________________________________________________________. The name of the Firm submitting this proposal is: ___________________________________________. Signature of Authorized Agent:__________________________________________________________ Title: _______________________________________________________________________________ Business Address of Landscape Contractor: ________________________________________________ ________________________________________________________________ Phone: _________________________ Fax: _____________________________ Oregon Contractors License No.: ________________________________________________________ X NO ADDENDA 93-0658984 CASCADIAN LANDSCAPERS INC VP 36700 SW BLOOMING FERN HILL RD CORNELIUS, OR 97113 503-647-9933 503-647-9922 CCB #51443 LCB #5185 Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 CITY OF TIGARD STREET TREE PLANTING PROJECT BID FORM NOVEMBER 2024 SECTION 00 4113, PAGE 3 Workers Compensation Insurance Company: _______________________________________________ Workers Compensation Policy/Binder No.: ___________________________________________________________________________________ Dated this ____________ day of ___________________________________________________, 2024. END OF BID FORM SAIF 762777 11 DECEMBER Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 CITY OF TIGARD, OREGON Attachment ‘A’ Tree Planting Details For 2024-25 City of Tigard Street Tree Planting Project Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 CITY OF TIGARD, OREGON Attachment ‘B’ Tree Planting Site List & Tree Schedule For 2024-25 City of Tigard Street Tree Planting Project Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 CITY OF TIGARD STREET TREE PLANTING PROJECT - 2022-23 TREE PLANTING SITE LIST AND PLANT SCHEDULE Site # Address # StreetStreet SuffixCross Street Tree Type Qty. Size Condition Owner Name Owner Phone Agent Name Agent Number NotesChionanthus retususChinese Fringe TreeLagerstroemia indicaCrape MyrtleCotinus obovatusAmerican SmoketreeRhamnus purshianaCascaraMagnolia grandiflora 'Edith Bogue'Edith Bogue MagnoliaStyrax japonicusJapanese SnowbellCornus kousaKousa DogwoodCrataegus douglasiiBlack HawthornCornus kousaKousa DogwoodCercis canadensisEastern RedbudAcer palmatum 'Sango Kaku'Coral Bark MapleStyrax japonicusJapanese SnowbellCornus kousaKousa DogwoodCrataegus douglasiiBlack HawthornAmelanchier alnifoliaWestern ServiceberryCrataegus douglasiiBlack HawthornRhamnus purshianaCascaraCornus kousaKousa Dogwood28Plant trees along roadway at marked locations. 2" Cal. B&B Alicia Riley 573.579.1357935014SW 70th AvenueSW Taylors Ferry Rd.2110910 SW Meadowbrook #53 Drive SW Summerfield Dr.112" Cal. B&B Sukulina Dasi 951.500.6210B&B Dick Larson 503.620.3190Plant trees behind sidewalk at marked locations. Irrigation is presentPlant trees along roadway at marked locations. Irrigation is present713720 SW 115th Avenue SW Gaarde St.22" Cal.Lane SW Alderbrook Cir. B&B Jan Acker 503.318.2300SW Oak St.32" Cal. B&B Sherley Menchu1503.754.3317Plant tree behind sidewalk at marked location. Irrigation is presentPlant trees behind sidewalk at marked location. Irrigation is present914371 SW Windsong Court SW Horizon Blvd.Plant trees on property as marked. Irrigation may exist in certain areas.12" Cal. B&B Monica Mai811045 SW Errol Street SW Tiedeman Ave1B&B Shelby Taylor-Goalby2" Cal.Samuel KincaidPlant tree behind sidewalk at marked location. Irrigation is present2" Cal. B&B Nancy SzapuckiPlant tree behind sidewalk at marked location. Irrigation is presentB&BFaraz GhoddusiElyra BoneB&B11SW Oak St.2" Cal.1SW Winterview61012525 SW Aspen Ridge Dr.3SW Cresmer77685Drive11920Drive13410SW Morning HillCraig ShanksSW Hansen B&B2" Cal.SW 79th Ave.1LanePlant tree between curb and sidewalk at marked location. Install root barrier. Irrigation is present.503.641.1918Plant trees between curb and sidewalk at marked locations. Install root barrier. Irrigation is present. 503.360.3775785.423.1739Drive2Avenue3SW Garrett St.Plant Tree along SW Bull Mtn. Road at marked location. Ralph & Bev Staton2" Cal.1B&B857.488.2884SW Pine Plant trees along roadway at marked locations. Irrigation is presentStreet Carol Botteron2" Cal. B&B2" Cal. 503.334.7443All proposed tree locations at each property are marked with white paintTotal Trees671012110500 SW 72nd414135 SW 97th2" Cal.SW 69th Ave.1315550 SW Oaktree732.674.6892Plant trees along roadway at marked locations. Plant trees between curb and sidewalk at marked locations. Install root barrier. 541.740.43292Place SW Elrose St.B&BSW 135th Ave.2" Cal. Curtis Hartling32" Cal.Plant tree along roadway at marked location. 1858.442.1534B&B151210495 SW 71st Avenue 503.929.54529070 SW 70th Avenue SW Taylors Ferry Rd.Page 1Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 CITY OF TIGARD STREET TREE PLANTING PROJECT - 2022-23 TREE PLANTING SITE LIST AND PLANT SCHEDULE Tree #Tree Type Totals Qty. Coral Bark Maple Acer palmatum 'Sango Kaku' Serviceberry Amelanchier alnifolia Eastern Redbud Cercis canadensis Chinese Fringe Tree Chionanthus retusus Kousa Dogwood Cornus kousa American Smoketree Cotinus obovatus Black Hawthorn Crataegus douglasii Crape Myrtle Lagerstroemia indica Edith Bogue Magnolia Magnolia grandiflora 'Edith Bogue' Cascara Rhamnus purshiana Japanese Snowbell Styrax japonicus Total Trees 28 1 1 2 14 1 3 1 16 75 9 1 11 7 6 1 10 3 5 8 Page 1 Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 CITY OF TIGARD, OREGON Attachment ‘C’ Project Location Map For 2024-25 City of Tigard Street Tree Planting Project Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 STREET TREE PLANTING PROJECTNovember 2024CITY OF TIGARDLOCATION MAPDocusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 CITY OF TIGARD, OREGON Attachment ‘D’ Property Tree Location Plans For 2024-25 City of Tigard Street Tree Planting Project Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 0.02 City of Tigard 13125 SW Hall Blvd Tigard, OR 97223 (503) 639-4171 www.tigard-or.gov Vicinity Map Scale: Miles 10/20/2023 Data is derived from multiple sources. The City of Tigard makes no warranty, representation, or guarantee as to the content, accuracy, timeliness or completeness of any of the data provided herein. The City of Tigard shall assume no liability for any errors, omissions, or inaccuracies in the information provided regardless of how caused. Map Created: City of Tigard, Oregon SITE: 1 1 - American Smoketree Cotinus obovatus 1 - Crape Myrtle Lagerstroemia indica 1 - Chinese Fringe Tree Chionanthus retusus Brookside Condos HOA SW Meadowbrook Drive Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 City of Tigard 13125 SW Hall Blvd Tigard, OR 97223 (503) 639-4171 www.tigard-or.gov Map Created: 10/23/2024 City of Tigard, Oregon Vicinity Map Scale: Data is derived from multiple sources. The City of Tigard makes no warranty, representation, or guarantee as to the content, accuracy, timeliness or completeness of any of the data provided herein. The City of Tigard shall assume no liability for any errors, omissions, or inaccuracies in the information provided regardless of how caused. Miles0.01 SITE: 2 15550 SW Oaktree Ln. 1 - Cascara Rhamnus purshiana Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 City of Tigard 13125 SW Hall Blvd Tigard, OR 97223 (503) 639-4171 www.tigard-or.gov Map Created: 10/22/2024 City of Tigard, Oregon Vicinity Map Scale: Data is derived from multiple sources. The City of Tigard makes no warranty, representation, or guarantee as to the content, accuracy, timeliness or completeness of any of the data provided herein. The City of Tigard shall assume no liability for any errors, omissions, or inaccuracies in the information provided regardless of how caused. Miles0.01 SITE: 3 7768 SW Hansen Ln 1 - Edith Bogue Magnolia Magnolia grandiflora 'Edith Bogue' Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 City of Tigard 13125 SW Hall Blvd Tigard, OR 97223 (503) 639-4171 www.tigard-or.gov Map Created: 10/22/2024 City of Tigard, Oregon Vicinity Map Scale: Data is derived from multiple sources. The City of Tigard makes no warranty, representation, or guarantee as to the content, accuracy, timeliness or completeness of any of the data provided herein. The City of Tigard shall assume no liability for any errors, omissions, or inaccuracies in the information provided regardless of how caused. Miles0.01 SITE: 4 14135 SW 97th Pl 3 - Japanese Snowbell Styrax japonicus Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 City of Tigard 13125 SW Hall Blvd Tigard, OR 97223 (503) 639-4171 www.tigard-or.gov Map Created: 10/22/2024 City of Tigard, Oregon Vicinity Map Scale: Data is derived from multiple sources. The City of Tigard makes no warranty, representation, or guarantee as to the content, accuracy, timeliness or completeness of any of the data provided herein. The City of Tigard shall assume no liability for any errors, omissions, or inaccuracies in the information provided regardless of how caused. Miles0.01 SITE: 5 13410 SW Cresmer Dr 1 - Kousa Dogwood Cornus kousa Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 0.01 City of Tigard 13125 SW Hall Blvd Tigard, OR 97223 (503) 639-4171 www.tigard-or.gov City of Tigard, Oregon Vicinity Map Scale: Miles 10/22/2024 Data is derived from multiple sources. The City of Tigard makes no warranty, representation, or guarantee as to the content, accuracy, timeliness or completeness of any of the data provided herein. The City of Tigard shall assume no liability for any errors, omissions, or inaccuracies in the information provided regardless of how caused. Map Created: SITE: 6 12525 SW Winterview Dr. 1 - Black Hawthorn Crataegus douglasii Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 City of Tigard 13125 SW Hall Blvd Tigard, OR 97223 (503) 639-4171 www.tigard-or.gov Map Created: 10/23/2024 City of Tigard, Oregon Vicinity Map Scale: Data is derived from multiple sources. The City of Tigard makes no warranty, representation, or guarantee as to the content, accuracy, timeliness or completeness of any of the data provided herein. The City of Tigard shall assume no liability for any errors, omissions, or inaccuracies in the information provided regardless of how caused. Miles0.01 SITE: 7 13720 SW 115th Ave. 2 - Kousa Dogwood Cornus kousa Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 City of Tigard 13125 SW Hall Blvd Tigard, OR 97223 (503) 639-4171 www.tigard-or.gov Map Created: 10/23/2024 City of Tigard, Oregon Vicinity Map Scale: Data is derived from multiple sources. The City of Tigard makes no warranty, representation, or guarantee as to the content, accuracy, timeliness or completeness of any of the data provided herein. The City of Tigard shall assume no liability for any errors, omissions, or inaccuracies in the information provided regardless of how caused. Miles0.01 SITE: 8 11045 SW Errol St. 1 - Eastern Redbud Cercis canadensis Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 City of Tigard 13125 SW Hall Blvd Tigard, OR 97223 (503) 639-4171 www.tigard-or.gov Map Created: 10/23/2024 City of Tigard, Oregon Vicinity Map Scale: Data is derived from multiple sources. The City of Tigard makes no warranty, representation, or guarantee as to the content, accuracy, timeliness or completeness of any of the data provided herein. The City of Tigard shall assume no liability for any errors, omissions, or inaccuracies in the information provided regardless of how caused. Miles0.01 SITE: 9 14371 SW Windsong Ct. 1 - Coral Bark Maple Acer palmatum 'Sango Kaku' Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 City of Tigard 13125 SW Hall Blvd Tigard, OR 97223 (503) 639-4171 www.tigard-or.gov Map Created: 10/22/2024 City of Tigard, Oregon Vicinity Map Scale: Data is derived from multiple sources. The City of Tigard makes no warranty, representation, or guarantee as to the content, accuracy, timeliness or completeness of any of the data provided herein. The City of Tigard shall assume no liability for any errors, omissions, or inaccuracies in the information provided regardless of how caused. Miles0.01 SITE: 10 11920 SW Morning Hill Dr 2 - Japanese Snowbell Styrax japonicus Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 City of Tigard 13125 SW Hall Blvd Tigard, OR 97223 (503) 639-4171 www.tigard-or.gov Map Created: 10/22/2024 City of Tigard, Oregon Vicinity Map Scale: Data is derived from multiple sources. The City of Tigard makes no warranty, representation, or guarantee as to the content, accuracy, timeliness or completeness of any of the data provided herein. The City of Tigard shall assume no liability for any errors, omissions, or inaccuracies in the information provided regardless of how caused. Miles0.01 SITE: 11 10500 SW 72nd Ave 3 - Kousa Dogwood Cornus kousa Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 City of Tigard 13125 SW Hall Blvd Tigard, OR 97223 (503) 639-4171 www.tigard-or.gov Map Created: 10/23/2024 City of Tigard, Oregon Vicinity Map Scale: Data is derived from multiple sources. The City of Tigard makes no warranty, representation, or guarantee as to the content, accuracy, timeliness or completeness of any of the data provided herein. The City of Tigard shall assume no liability for any errors, omissions, or inaccuracies in the information provided regardless of how caused. Miles0.01 SITE: 12 10495 SW 71st Ave. 3 - Black Hawthorn Crataegus douglasii Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 City of Tigard 13125 SW Hall Blvd Tigard, OR 97223 (503) 639-4171 www.tigard-or.gov Map Created: 10/22/2024 City of Tigard, Oregon Vicinity Map Scale: Data is derived from multiple sources. The City of Tigard makes no warranty, representation, or guarantee as to the content, accuracy, timeliness or completeness of any of the data provided herein. The City of Tigard shall assume no liability for any errors, omissions, or inaccuracies in the information provided regardless of how caused. Miles0.01 SITE: 13 6710 SW Pine St 1 - Western Serviceberry Amelanchier alnifolia Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 0.01 City of Tigard 13125 SW Hall Blvd Tigard, OR 97223 (503) 639-4171 www.tigard-or.gov City of Tigard, Oregon Vicinity Map Scale: Miles 10/22/2024 Data is derived from multiple sources. The City of Tigard makes no warranty, representation, or guarantee as to the content, accuracy, timeliness or completeness of any of the data provided herein. The City of Tigard shall assume no liability for any errors, omissions, or inaccuracies in the information provided regardless of how caused. Map Created: SITE: 14 2 - Black Hawthorn Crataegus douglasii 2 - Cascara Rhamnus purshiana 9350 SW 70th Ave. Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528 City of Tigard 13125 SW Hall Blvd Tigard, OR 97223 (503) 639-4171 www.tigard-or.gov Map Created: 10/23/2024 City of Tigard, Oregon Vicinity Map Scale: Data is derived from multiple sources. The City of Tigard makes no warranty, representation, or guarantee as to the content, accuracy, timeliness or completeness of any of the data provided herein. The City of Tigard shall assume no liability for any errors, omissions, or inaccuracies in the information provided regardless of how caused. Miles0.01 SITE: 15 9070 SW 70th Ave. 1 - Kousa Dogwood Cornus kousa Docusign Envelope ID: A8AEEE26-47E6-4007-86CA-0991C1034528