West Publishing Corp ~ C210135 ~
CITY OF TIGARD - CONTRACT SUMMARY & ROUTING FORM
Contract Overview
Contract/Amendment Number: C210135a1
Contract Start Date: new term: 2/1/2025 Contract End Date: 1/31/2028
Contract Title: Police Investigation Software CLEAR Proflex
Contractor Name: West Publishing Corp
Contract Manager: Daniel Swain & Katie Cook-Popenuk
Department: PD
Contract Costs
Original Contract Amount: $32,374.56
Total All Previous Amendments: n/a
Total of this Amendment: $55,799.28
Total Contract Amount: $88,173.84
Procurement Authority
Contract Type: Information Technology Vendor Agreement
Procurement Type: PCR 10.125 Software & Hardware Maintenance, Licensese, subscriptions and Upgrades
Solicitation Number: n/a
LCRB Date: n/a
Account String: Fund-Division-Account Work Order – Activity Type Amount
FY 25 1004200-54006 $7,375
FY 26 1004200-54006 $18,068.75
FY 27 1004200-54006 $18,972.20
FY 28 1004200-54006 $11,383.33
Contracts & Purchasing Approval
Purchasing Signature:
Comments: Renewal w/ additional services for 3 year term. Recommend reach out 3 months prior to
expiration for determining next renewal terms.
DocuSign Routing
Route for Signature Name Email Address
Contractor Kristen Steward Kirsten.Stewart@thomsonreuters.com
City of Tigard Steve Rymer stever@tigard-or.gov
Final Distribution
Contractor Kristen Steward Kirsten.Stewart@thomsonreuters.com
Project Manager Daniel Swain Daniel.Swain@tigard-or.gov
Project Manager Katie Cook-Popenuk katherine.cook-popenuk@tigard-or.gov
Buyer Rosie McGown Rosie.mcgown@tigard-or.gov
Page 1 of 4
Order Form Order ID:Q-09154397
Contact your representative kirsten.stewart@thomsonreuters.com with any questions.
Thank you.
Sold To Account Address Shipping Address Billing Address
Account #: 1000646800
TIGARD POLICE DEPT
13125 SW HALL BLVD
TIGARD OR 97223-8167 US
“Customer”
Account #: 1000646800
TIGARD POLICE DEPT
13125 SW HALL BLVD
TIGARD OR 97223-8167 US
Account #: 1000646800
TIGARD POLICE DEPT
13125 SW HALL BLVD
TIGARD, OR 97223-8167 US
This Order Form is a legal document between Customer and
A. West Publishing Corporation to the extent that products or services will be provided by West Publishing Corporation, and/or
B. Thomson Reuters Enterprise Centre GmbH to the extent that products or services will be provided by Thomson Reuters Enterprise Centre
GmbH.
A detailed list of products and services that are provided by Thomson Reuters Enterprise Centre GmbH and current applicable I RS Certification
forms are available at: https://www.tr.com/trorderinginfo
West Publishing Corporation may also act as an agent on behalf of Thomson Reuters Enterprise Centre GmbH solely with respect to billing and
collecting payment from Customer. Thomson Reuters Enterprise Centre GmbH and West Publishing Corporation will be referred to as “Thomson
Reuters”, “we” or “our,” in each case with respect to the products and services it is providing, and Customer will be referre d to as “you”, or “your” or
“Client”.
For Federal Customers the following shall apply: Thomson Reuters General Terms and Conditions (available here:
http://tr.com/federal-general-terms-and-conditions apply to the purchase and use of all products, except print, and together with
any applicable Product Specific Terms (set forth below) are incorporated into this Order Form by this reference. In the event that
there is a conflict of terms among the General Terms and Conditions, the Product Specific Terms and this Order Form, the order
of precedence shall be Order Form, the Product Specific Terms, and last the General Terms and Conditions.
For non-federal customers the following shall apply: Thomson Reuters General Terms and Conditions (http://tr.com/us-general-
terms-and-conditions) apply to the purchase and use of all products, except print, and together with any applicable Product
Specific Terms (set forth below) are incorporated into this Order Form by this reference. In the event that there is a conflict of
terms among the General Terms and Conditions, the Product Specific Terms and this Order Form, the order of precedence shall
be Order Form, the Product Specific Terms, and last the General Terms and Conditions.
ProFlex Products
See Attachment for details
Material # Product Monthly Charges Minimum Terms
(Months)
41308780 CLEAR Proflex $1,475.00 36
Minimum Terms
Your subscription is effective upon the date we process your order (“Effective Date”) and Monthly Charges will be prorated for the number of days
remaining in that month, if any. Your subscription will continue for the number of months listed in the Minimum Term column a bove plus any
Bridge Term that may be outlined above counting from the first day of the month following the Effective Date. Your Monthly Charges during the
first twelve (12) months of the Minimum Term are as set forth above. If your Minimum Term is longer than 12 months, then your Monthly Charges
for each year of the Minimum Term are displayed in the Attachment to the Order Form.
Post Minimum Terms
Your subscription will automatically renew at the end of the Minimum Term. Each Automatic Renewal Term will be 12 months in length
(“Automatic Renewal Term”), and we will notify you of any change in the Monthly Charges at least 60 days before each Automatic Renewal Te rm
starts. You are also responsible for all Excluded Charges.
Federal government subscribers that chose a multi-year Minimum Term, those additional years will be implemented at your option pursuant to
federal law. Either of us may cancel the Automatic Renewal Term by sending notice in writing at least 30 days before an Auto matic Renewal Term
begins. Send your notice of cancellation to Customer Service, 610 Opperman Drive., P.O. Box 64833, Eagan, MN 55123-1803.
Miscellaneous
Subscriber Information
Docusign Envelope ID: 13626FAD-9A87-4995-AF3F-0057E4E4D706
Page 2 of 4
The Federal Product Specific Terms can be found here: http://tr.com/federal-product-specific-terms
Applicable Law. If you are a state or local governmental entity, your state’s law will apply, and any claim may be brought in the state or fe deral
courts located in your state. If you are a non-governmental entity, this Order Form shall be interpreted under Minnesota state law and any claim by
one of us shall exclusively be brought in the state or federal courts in Minnesota. If you are a United States Federal Govern ment subscriber, United
States federal law will apply, and any claim may be brought in any federal court.
Charges, Payments & Taxes. You agree to pay all charges in full within 30 days of the date of invoice. You are responsible for any applicable sales,
use, value added tax (VAT), etc. unless you are tax exempt. If you are a non -government subscriber and fail to pay your invoiced charges, you are
responsible for collection costs including attorneys' fees.
eBilling Contact. All invoices for this account will be emailed to your e-Billing Contact(s) unless you have notified us that you would like to be
exempt from e-Billing.
Credit Verification. If you are applying for credit as an individual, we may request a consumer credit report to determine your creditworthiness . If
we obtain a consumer credit report, you may request the name, address and telephone number of the agency that supplie d the credit report. If you are
applying for credit on behalf of a business, we may request a current business financial statement from you to consider your request.
Cancellation Notification Address. Send your notice of cancellation to Customer Service, 610 Opperman Drive, P.O. Box 64833, Eagan MN
55123-1803
Confidentiality of Ordering Document. You understand that disclosure of the terms contained in this ordering document would cause competitive
harm to us, and you agree not to disclose these terms to any third person.
Regulated Data. Due to the regulated or private nature of some data in our information products such as credit header data, motor vehicle d ata,
driver license data and voter registration data, you may need to complete a credentialing process which will include certifying what your legally
permissible use of the data will be. You agree to immediately notify us if any of the information you provided in your orderi ng document or during
the credentialing process changes. You agree to and warrant that you are the end user of this data and that you will only use it for your own internal
business purposes. You also warrant that you will strictly limit the access, use and distribution of this data to user permit ted under applicable laws,
rules and regulations and as permitted by the third party additional terms. You will keep the data confidential. You will use industry standard
administrative, physical and technical safeguards to protect the data. You will not disclose it to anyone except as necess ary to carry out your
permissible use. You will immediately report any misuse, abuse or compromise of the data. You agree to cooperate with any res ulting inquiry. If we
reasonably believe that the data has been misused, abused or compromised, we may block access without additional notice. You are responsible for
all damages caused by misuse, abuse or compromise of the data by you, your employees and any person or entity with whom you s hared the data. We
will be responsible for damages cause by us. We are not a consumer reporting agency. You may use information product data to support your own
processes and decisions but you may not deny any service or access to a service to a consumer based solely upon the informati on product data.
Examples of types of service include eligibility for credit or insurance, employment decisions and any other purpose described in the Fair Credit
Reporting Act (15 U.S.C.A. 1681b). If the Financial Industry Regulatory Authority regulations apply to you, you may use our i nformation products
to verify the accuracy and completeness of information submitted to you by each applicant for registration on Form U4 or Form U5 in compliance
with the requirements of FINRA Rule 3110. You may use the information products in this manner only in fu rtherance of written policies and
procedures that are designed to achieve your compliance with FINRA Rule 3110 or as otherwise allowed by the General Terms and Conditions.
Excluded Charges And Schedule A Rates. If you access products or services that are not included in your subscription you will be charged our
then-current rate (“Excluded Charges”). Excluded Charges will be invoiced and due with your next payment. For your reference, the current
Excluded Charges schedules are located http://static.legalsolutions.thomsonreuters.com/static/agreement/schedule-a-clear.pdf and Excluded Charges
change from time-to-time upon 30 days written or online notice. We may, at our option, make certain products and services Excluded Charges if we
are contractually bound or otherwise required to do so by a third party provider or if products or services are enhanced or i f new products or services
are released after the effective date of this ordering document. Modification of Excluded Charges or Schedule A rates is not a basis fo r termination
under paragraph 10 of the General Terms and Conditions.
CLEAR Fixed Rate Usage :If the transactional value of your CLEAR fixed rate usage exceeds your then-current Monthly Charges by more than 10
times in any month (or by 20 times in any month for Enterprise Law Enforcement subscribers), we may limit access to live gate ways and request that
the parties enter into good faith renegotiation or terminate upon 10 days written notice. Transactional value of your CLEAR usage is calculated based
upon our then-current Schedule A rate. Schedule A rates may change upon at least 30 days written or online notice.
Batch Usage :If you have a fixed rate batch and/or batch alerts subscription and the total of your batch inputs or batch alerts exceeds your an nual
fixed rate batch or total batch alerts allotment, we may: 1) request the parties enter into good faith negotiations regarding a superseding agreement, 2)
terminate your subscription upon 10 days written notice or 3) limit your access to your fixed rate batch subscription for the remainder of the then-
current 12 month period, during which time you will continue to be billed your M onthly Charges. If your access to your fixed rate batch subscription
has been limited, your access will be reinstated on the first day of the following 12 month period.
If the trial includes Batch Services, you may submit up to 1,000 input lines at no cos t. We reserve the right to invoice you for input lines in excess of
1,000. You will pay our then current Schedule A rate. Schedule A rates are located at http://legalsolutions.com/schedule-a-clear.
Existing Vigilant Subscribers: We may terminate your License Plate Recognition (LPR) subscription if you are an existing Vigilant LEARN
subscriber whose LPR pricing is based upon your existing Vigilant LEARN agreement, and you cancel your Vigilant LEARN agreement.
Enterprise Law Enforcement Subscribers: You certify that you have up to the number of Sworn Officers in your employ at this location identified
in the QTY Column above. Our pricing for banded products is made in reliance upon your certification. If we learn that the actual number is greater,
we reserve the right to increase your charges as applicable.
Docusign Envelope ID: 13626FAD-9A87-4995-AF3F-0057E4E4D706
Page 3 of 4
CLEAR Subscribers via an Alliance Partner. In limited circumstances we may allow you to access CLEAR through a third party’s (“Service
Provider”) software or service (together with CLEAR, the “Integrated System”). In the event that you enter into a license agreement t o access an
Integrated System, you agree as follows:
We have no obligation to Service Provider with regard to the functionality o r non-functionality of CLEAR during or after the integration. Service
Provider will have access to CLEAR on your behalf and you will ensure Service Provider’s compliance with the terms and condit ions of the
Thomson Reuters General Terms and Conditions located in the General Terms and Conditions paragraph above. Except as otherwise provided in
your agreement with us, Data may not (i) be distributed or transferred in whole or in part via the Integrated System or other wise to any third party,
(ii) be stored in bulk or in a searchable database, and (iii) not be used in any way to replace or to substitute for CLEAR or as a component of any
material offered for sale, license or distribution to third parties. No party will use any means to discern the source code o f our products and product
data. You are responsible for Service Provider’s access to CLEAR on your behalf. You are responsible for all damages caused b y misuse, abuse or
compromise of the data by Service Provider, you, your employees and any person or entity with which you shared the data. We will be responsible
for damages caused by us.
. For Law Enforcement Agencies and Correctional Facilities Only – No Inmate Westlaw or CLEAR Access (direct or indirect)
I certify, on behalf of Subscriber, that I understand and accept the security limits of Westlaw or CLEAR ; Subscriber’s respo nsibility for controlling
Westlaw, CLEAR, internet and network access; and, how Subscriber will be using Westlaw or CLEAR. I acknowledge Subscriber’s responsibility
for providing West with prompt written notice if Subscriber’s type of use changes.
Only non-inmates/administrative staff will access Westlaw or CLEAR with no direct Westlaw research results provided to inmates (including work
product created as part of inmates’ legal representation). In no event shall anyone other than Subscriber’s approved employees be provided access to
or control of any terminal with access to Westlaw or Westlaw Data.
Functionality of Westlaw or CLEAR cannot and does not limit access to non-West internet sites. It is Subscriber’s responsibility to control access to
the internet.
Subscriber will provide its own firewall, proxy servers or other security technologies as well as desktop security to limit access to the Westlaw or
CLEAR URL and West software (including CD-ROM orders). Subscriber will design, configure and implement its own security configuration.
Subscriber will not use any data nor distribute any data to a third party for use, in a manner contrary to or in violation of any applicable federal, state,
or local law, rule or regulation or in any manner inconsistent with the General Terms and Conditions.
Subscriber will maintain the most current version of the West software to access CD-ROM Products for security purposes.
Amended Terms and Conditions
.
No Automatic Renewal.
The paragraph above titled “Post Minimum Term” is deleted in its entirety. Notwithstanding any automatic renewal provisions i n the Agreement,
your subscription to the Products on this Order Form will terminate at the end of the Minimum Term, at which time we will no longer provide you
with subscription services for these Products.
Signature for Order ID: Q-09154397
ACKNOWLEDGEMENT Q-09154397
I have read all pages and attachments to this Order Form and I accept the terms on behalf of Subscriber. I warrant that I am authorized
to sign this Order Form on behalf of the Subscriber.
\si1\
\ti1\
Signature of Authorized Representative for order Title
\na1\ \ds1\
Printed Name Date
This Order Form will expire and will not be accepted after 3/15/2025 CT.
Docusign Envelope ID: 13626FAD-9A87-4995-AF3F-0057E4E4D706
City Manager
1/3/2025Steve Rymer
Page 4 of 4
Attachment Order ID:Q-09154397
Contact your representative kirsten.stewart@thomsonreuters.com with any questions. Thank you.
Order ID: Q-09154397
Payment, Shipping and Contact Information
Payment Method:
Payment Method: Bill to Account
Account Number: 1000646800
This order is made pursuant to:
Order Confirmation Contact (#28)
Contact Name:SWAIN, DANIEL
Email:daniel.swain@tigard-or.gov
ProFlex Multiple Location Details
Account Number Account Name Account Address Action
1000646800 TIGARD POLICE DEPT
13125 SW HALL BLVD
TIGARD
OR 97223-8167 US
New
ProFlex Product Details
Quantity Unit Service Material # Description
1 Each 41308780 CLEAR Proflex
7 Seats 41913614 CLEAR Arrest Gateway Pro Add Seat
25 Alerts 42019395 ENCLR PRO ALERT PREMIUM BAND ADD
7 Seats 42091861 CLEAR PRO Gov Law Enforcement Investigator Plus
Account Contacts
Contact Name Email Address Customer Type Description
DANIEL SWAIN daniel.swain@tigard-or.gov CLEAR PRIMARY CONT
DANIEL SWAIN daniel.swain@tigard-or.gov EML PSWD CONTACT
IP Address Information
From IP Address To IP Address From IP Address To IP Address From IP Address To IP Address
0.0.0.0 0.0.0.0
Sub Material Quantity Active Subscription to be Lapsed
41308780 1 CLEAR Proflex
42091861 7 CLEAR PRO Gov Law Enforcement Investigator Plus
41913614 7 CLEAR Arrest Gateway Pro Add Seat
42019395 1 ENCLR PRO ALERT PREMIUM BAND ADD
Charges During Minimum Term
Material
#
Product
Name
Monthly
Year 1
Charges
% incr
Yr 1-2*
Monthly
Year 2
Charges
% incr
Yr 2-3*
Monthly
Year 3
Charges
% incr
Yr 3 4*
Monthly
Year 4
Charges
% incr
Yr 4-5*
Monthly
Year 5
Charges
41308780 CLEAR
Proflex $1,475.00 5.00 $1548.75 5.00 $1626.19 N/A $N/A N/A $N/A
Charges During Minimum Term
Pricing is displayed only for the years included in the Minimum Term. Years without pricing in above grid are not included in the Minimum Term.
Refer to your Order Form for the Post Minimum Term pricing
Docusign Envelope ID: 13626FAD-9A87-4995-AF3F-0057E4E4D706
The following provisions are incorporated into the terms of the Agreement. In the event of a
conflict between these provisions and any other part of the Agreement, these provisions shall
govern.
1. Contractor has the power and authority to enter into and perform this Agreement.
2. This Agreement, when executed and delivered, is a valid and binding obligation of
Contractor, enforceable in accordance with its terms.
3. Contractor and subcontractors have all of the rights, licenses, permits, qualifications and
consents necessary to: 1) perform Contractors obligations under this Agreement, 2)license
the product to the City as provided under this Agreement, and 3) assign the product or work
product as provided in this Agreement.
4. INCORPORATION OF OREGON STATUTES. ORS 279B.220, 279B.230 and 279B.235
are incorporated into this Agreement by reference and as applicable.
5. TAX COMPLIANCE CERTIFICATE. By executing this Agreement, the undersigned
certifies under penalty of perjury that he or she is authorized to act on behalf of Contractor
and that, to the best of the undersigned’s knowledge, Contractor is not in violation of any
Oregon Tax Laws. For purposes of this certification, “Oregon Tax Laws” means a state tax
imposed by ORS 401.792 to 401.816, chapters 118, 314,316,317,318,323, ORS 310.630 to
310.706; and any tax provision imposed by a political subdivision of this state.
6. FUNDS AVAILABLE AND AUTHORIZED, NON-APPROPRIATION OF FUNDS.
Contractor recognizes that the funding of goods and services pursuant to this Agreement is
subject to annual appropriation by the City Council as required by the Oregon Local Budget
Law, ORS 294.323 and related provisions, which appropriation may not be made in
subsequent fiscal years.
7. INSURANCE.
a. Required Coverage. At all times during the Agreement Term, Contractor will
maintain, at its sole cost and expense, insurance coverage in the following types and
amounts:
i. Commercial General Liability with limits no less than $1,000,000 per
occurrence and $2,000,000 in the aggregate, including bodily injury and
property damage and products and completed operations, and contractual
liability coverage insuring the activities of Granicus under this Agreement.
ii. Cyber Liability Insurance, including first party and third-party coverage, with
limits no less than $2,000,000 per occurrence and $2,000,000 in the aggregate
for all claims each policy year.
iii. Commercial Automobile Liability with limits no less than $1,000,000 each
occurrence combined single limit of liability for bodily injury, death, and
property damage, including owned and non-owned and hired automobile
coverages, as applicable.
iv. Worker’s Compensation and employers’ liability insurance with limits in the
minimum amount required by applicable law for each accident and
occupational illness claim.
b. Additional Insured Provision. All required insurance policies, other than Workers’
Compensation must name the City of Tigard, its officers, employees, agents, and
representatives as additional insured with respect to this Agreement.
c. Insurance Carrier Rating. Coverages provided by Contractor must be issued by
insurance companies with a Best’s Rating of no less than A-VII. City reserves the
right to reject all or any insurance carrier(s) with an unacceptable financial rating.
Docusign Envelope ID: 13626FAD-9A87-4995-AF3F-0057E4E4D706