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06/12/2024 - MinutesTigard Public Library Board Minutes – June 12, 2024 TIGARD PUBLIC LIBRARY BOARD MINUTES – Wednesday, June 12, 2024 – Page 1 of 3 1. BOARD MEETING  At 6:33 p.m. Board Chair Ristau called the Tigard Public Library Board Meeting to order.  Chair Ristau called the roll.  Call to Board and Staff for Non-Agenda Items – None from staff. 2. PUBLIC COMMENT  Follow-up to Previous Public Comment: None  Public Comment – Written: None  Public Comment – In Person: None  Public Comment – Phone-in or Video: None 3. APPROVE MINUTES Board Member Hawkins moved to approve the Library Board minutes for the May 8, 2024. The motion was seconded by Board Member Stoffel, and the motion passed unanimously. 4. ICEBREAKER Library Director Bernard asked everyone in attendance the icebreaker question: Would you rather only be able to read books on a e-device (Kindle, Nook), or only be able to read the same 25 physical books forever? MEET THE TEAM Present Absent Helen Allen  (Remote) Mary Bogert  (Excused) Candice Coleman  (Excused) Lili Diaz (Alternate)  (Remote) Bart Hawkins  Rose Hulett (Vice-Chair)  (Excused) Pam Michael (Alternate)  Kate Ristau (Chair)  Jenny Stoffel  Tigard Public Library Board Minutes – June 12, 2024 TIGARD PUBLIC LIBRARY BOARD MINUTES – Wednesday, June 12, 2024 – Page 2 of 3 Our “Meet the Team” guest was Joe Bailey, Confidential Executive Assistant in Administration. Joe has been with the Library team for only a week and a half. He spoke about his time with the City of Tigard before his role at the library, and his time with Whole Foods before that. Joe enjoys working with people who have a passion and love for the work that they do, and this has been a great fit at the Library. 5. DIRECTOR’S REPORT  Our Technology Room Open House (technically in June) went well!  Two ceiling fans were installed in the Community Room to help circulate cool air.  Joe Bailey is our new Confidential Executive Assistant!  Lisa Henke (Circulation Library Assistant) will retire after over ten years of service at the end of this month.  Dre Dictor (Youth Services Supervisor)’s last day is Friday, June 14th. Dre thoughtfully guided our services, collections, and programs for our youngest patrons. They also supported our Youth Services team, helped with PIC issues, increased the browsability of our Juvenile Library of Things, and helped to launch our new Seed Library!  Ledja started a temporary assignment in Adult Services in her capacity as a Senior Library Assistant. During her additional hours in Adult Services, she will work on special projects and cover extra desk shifts.  Technical Services teammates covered approximately 57 hours at service desks to assist other divisions.  Our summer teen volunteers will soon begin their service at the Library. We have a new track in our program this year: the “Whybrary” sessions are designed to deepen participants’ understanding of the library’s mission and values. These sessions will connect library tasks like weeding, creating book lists, and displays to the broader field of librarianship.  The Tigard Community Seed Library launched on Monday!  What is it? A seed library promotes local food resilience, biodiversity, and sustainable gardening by “lending” (giving) seeds to community members to grow in their own gardens and providing an opportunity for folks to save seeds to “return” (donate) to contribute to the seed library’s continued success.  Where is it? The seed library will be housed in a four-drawer card catalog on the counter in the 2nd floor AV Lounge, to the right of the checkout machine.  How does it work? The seed library will operate on the honor system, with no library card or staff checkout required. Each person may take up to 5 packets of seeds from the seed library per month and will tally the packets they take on a sheet next to the seed library so we can keep usage statistics. Tigard Public Library Board Minutes – June 12, 2024 TIGARD PUBLIC LIBRARY BOARD MINUTES – Wednesday, June 12, 2024 – Page 3 of 3  Over 700 kids, teens, and adults signed up for Summer Reading at Tigard Public Library in the first week the program was open. Community members of all ages can sign up and complete the challenge through August 31, and everyone gets a free book for signing up.  We continue to partner with other city departments, contributing to citywide work such as offering climate action informational programming and participating on the proposal review committee for equitable engagement.  People of all ages still love Star Wars (111 attended) and Free Comic books (172 got free comics)! The Repair Fair was a hit (70 got items repaired), and the English Conversation Group continues to meet weekly (36 attendees throughout the month).  Library Youth Services teammates connected with nearly 1,000 students during TTSD school visits and other outreach in May. They will continue to visit schools and events to promote Summer Reading and library services through the end of the school year and throughout the summer.  A YouTube user left a comment on the Library video “The Spindly Man by Stephen Graham Jones - Read Aloud:” “I really enjoyed the story and want to thank you for this engaging read aloud. I have a hard time focusing on reading and I had to read this for class, so this really helped me. Your voice was perfect for the story. Thank you!” The video was part of one of the Library’s “Storytime for Grown-Ups: Tales of Terror!” series that has been recorded each of the last three Halloween seasons. Chair Ristau asked Library Director Bernard how the Board could learn more about funding for the Library. Library Director Bernard offered to present more information on this topic at the September 2024 Board Meeting. Board Member Stoffel asked if there was a way to watch the recording of the City Council Meeting discussion of houselessness this week. Library Director Bernard offered to send the video link and timestamp information by email to the Board. Board Member Michael asked about the unhoused community around the Library, City Hall, and Police Department grounds. Library Director Bernard spoke about ways that the City was exploring various options to meet the Council’s goals of addressing houselessness. 6. NON-AGENDA ITEMS Board Member Stoffel moved to cancel the August Library Board meeting. The motion was seconded by Board Member Hawkins and the motion passed unanimously. There will be no Library Board meeting August. 7. ADJOURNMENT At 7:17 p.m. Chair Ristau adjourned the meeting.