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10/09/2024 - MinutesTigard Public Library Board Minutes – October 9, 2024 TIGARD PUBLIC LIBRARY BOARD MINUTES – Wednesday, October 9, 2024 – Page 1 of 5 1. BOARD MEETING A. At 6:31 p.m. Board Chair Ristau called the Tigard Public Library Board Meeting to order. B. Chair Ristau called the roll. C. Call to Board and Staff for Non-Agenda Items – None. 2. PUBLIC COMMENT A. Follow-up to Previous Public Comment: None B. Public Comment – Written: None C. Public Comment – In Person: None D. Public Comment – Phone-in or Video: None 3. APPROVE MINUTES A. Board Member Coleman moved to approve the Library Board minutes for the September 11, 2024, meeting. The motion was seconded by Board Member Bogert, and the motion passed unanimously. 4. ICEBREAKER  Library Director Bernard asked everyone in attendance the icebreaker question: What is your favorite “spooky season” movie, book, or candy? Present Absent Helen Allen  Mary Bogert  Candice Coleman  Lili Diaz (Alternate)  Bart Hawkins  (Excused) Rose Hulett (Vice-Chair)  (Excused) Pam Michael (Alternate)  Kate Ristau (Chair)  Jenny Stoffel  TIGARD PUBLIC LIBRARY BOARD MINUTES – Wednesday, October 9, 2024 – Page 2 of 5 5. POLICY REVIEW A. LIBRARY POLICY: Library Use Policy (Last Approved: February 8, 2023) i. Board Chair Ristau asked what changes were involved in this revised policy. Library Director Bernard explained that the Library team addressed three specific areas with these revisions: the safety of patrons and employees; the proper use of facilities and furnishings; and the care of personal belongings in and around our library. Additionally, the team addressed the phrase “treat other patrons and library employees with courtesy and respect” to clarify which behaviors are meant, as opposed to relying on an understanding that may not be shared. We hope that this clarification will better support successful library visits for everyone. ii. Board Member Coleman asked why headphones were removed from the policy. Library Director Bernard explained that sometimes personal audio devices can be heard through headphones. The reworded point focuses on the volume being low enough not to be heard by others. iii. Board Member Stoffel asked if there would be any enforcement for these new items. Library Director Bernard explained that the policy states all visitors must adhere to this policy and laws or they “may be excluded from the premises and/or have their library privileges revoked.” iv. Board Member Coleman motioned to readopt the policy. Board Member Stoffel seconded, and the motion passed unanimously. B. ALA POLICIES: The Freedom to Read (Last Reviewed: September 14, 2022) & Freedom to View Statement (Last Reviewed: August 10, 2022) i. FREEDOM TO READ 1. Board Chair Ristau reminded the board that they can only endorse and reaffirm these policies. 2. Library Director Bernard explained why the freedom to read was so important to our community and library. 3. Board Member Bogert moved to endorse and reaffirm the policy. Board Member Allen seconded, and the motion passed unanimously. ii. FREEDOM TO VIEW 1. Board Member Coleman moved to endorse and reaffirm. Board Member Bogert seconded, and the motion passed unanimously. 6. DIRECTOR’S REPORT TIGARD PUBLIC LIBRARY BOARD MINUTES – Wednesday, October 9, 2024 – Page 3 of 5 A. BUILDING, GROUNDS, AND TECHNOLOGY i. Washington County & WCCLS is partnering with American Connection Corps (ACC) to host a Digital Navigator at WCCLS member libraries beginning this month. AmeriCorps has selected Bridging the Digital Divide as a core campaign of the AmeriCorps program, and Digital Navigators work to achieve this by serving as trusted guides who ensure community members have the tools and skills they need to fully participate in our digital world, including home connectivity, devices, and digital skills. Our Digital Navigator, Mari Dela Cruz, will be working with Jack to offer One-on-One Tech Help appointments as well as workshops on various technology-related topics. Mari will be here at TPL every other Tuesday from 3- 7pm beginning on Tuesday, October 8. B. STAFF AND VOLUNTEERS i. Library Social Services Coordinator position recruitment update: We’re reviewing the applications we received and will have a first round of interviews later this month. ii. Seven new On-Call Library Assistants will join us later this month: Amelia Nys, Ann Heiliger, Katie Kruse, Kealani Arellano, Colleen Stofan, Paula Burrell, and Maria Mitchell. iii. We added Jessica Fredrickson to our team as Youth Services Supervisor, and she’s already made herself indispensable. C. CONTINUING EDUCATION AND MEETINGS i. Youth Services Supervisor Jessica attended her first WCCLS Youth Services Meet Up, where she connected with other youth services peers and exchanged program ideas. D. COLLECTIONS AND MATERIALS i. The Circulation division celebrated National Library Card Sign-up Month during September! There were four ways to celebrate: 1. Sign people up for a library card at the Tigard Public Library and encourage our patrons to ask family and friends to get a card. 2. Stop by the checkout desk for a free sticker, bookmark, and coloring pennant with crayons, while supplies were available. TIGARD PUBLIC LIBRARY BOARD MINUTES – Wednesday, October 9, 2024 – Page 4 of 5 3. Celebrate #LibraryJoy at the Tigard Public Library by asking patrons to fill out the “I love my library because . . .” card at the display across from the checkout desk. 4. Showcase the grand prizes in the display case between the lobby and the checkout desk. ii. 223 new library cards were created. Last September we had 298 cards made, 49 E- cards and 249 cards made in person at the library. Last fiscal year average was 252 cards per month. The biggest factor in the decline for this month was the removal of the E-card signup from the WCCLS page. Cards made June July August September In person 219 223 253 218 E-Cards 76 60 56 5 Total 295 283 309 223 E. WCCLS FUNDING AND GOVERNANCE PROJECT i. Library Director Bernard presented an overview of how the Library is funded and shared background on the WCCLS Funding and Governance Project. ii. Library Board Chair Ristau asked about the discussion around the changes between 2019 and 2024 numbers regarding service levels. Library Director Bernard said that those numbers were important and were part of the conversations that were had. Historical data was used. iii. Board Member Stoffel asked if the losses of residents from other industry layoffs had changed how funding was allocated. Library Director Bernard said that the City of Tigard Library operates with a lean budget. The City, the Council, and the Budget Committee make decisions based on funding sustainability. Councilor Shaw explained that companies with layoffs in other industries have offered very generous packages to relocate these workers to other workplaces. iv. Councilor Shaw asked if geographical boundaries were involved in the discussion of this project. Library Director Bernard said that she would be able to share more information about this next month. F. PROGRAMMING AND OUTREACH i. ADULT SERVICES TIGARD PUBLIC LIBRARY BOARD MINUTES – Wednesday, October 9, 2024 – Page 5 of 5 1. A few programs of note in September included connecting with job seekers through one-on-one job help, and hosting a presentation with Mitzi Loftus, who spoke about her family’s experience in the incarceration of Japanese Americans during WWII. ii. YOUTH SERVICES 1. Some very busy engagement events happened in September, hosting 90 third graders in 30 minutes, and chatting with over 500 at the Tigard Street Fair. 2. The Library also welcomed an enthusiastic new group of Teen Library Council members and offered simple and easy to engage Legos and Creativity Cart programs in the Puett Room. iii. NEWS AND MARKETING 1. Banned Books Week was celebrated with displays across the library. In one notable patron interaction, multiple staff interacted with a mom and teenage daughter who came to the library specifically for Banned Books Week. They made a point to visit every display and borrow a book from each one. The mother quoted Stephen King and said, "We came to find out what they don't want us to read!" 7. NON-AGENDA ITEMS None 8. ADJOURNMENT At 7:29 p.m. Chair Ristau adjourned the meeting.