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07/10/2024 - MinutesTigard Public Library Board Minutes – July 10, 2024 TIGARD PUBLIC LIBRARY BOARD MINUTES – Wednesday, July 10, 2024 – Page 1 of 3 1. BOARD MEETING A. At 6:31 p.m. Board Chair Kate Ristau called the Tigard Public Library Board Meeting to order. B. Chair Kate Ristau called the roll. C. Call to Board and Staff for Non-Agenda Items – None. 2. PUBLIC COMMENT A. Follow-up to Previous Public Comment: None B. Public Comment – Written: None C. Public Comment – In Person: None D. Public Comment – Phone-in or Video: None 3. APPROVE MINUTES Board Member Hawkins moved to approve the Library Board minutes for the June 12, 2024. The motion was seconded by Board Member Allen, and the motion passed unanimously. 4. ICEBREAKER Library Director Bernard asked everyone in attendance the icebreaker question: What is the weirdest thing you have been nostalgic for? Present Absent Helen Allen  Mary Bogert  Candice Coleman  Lili Diaz (Alternate)  (Excused) Bart Hawkins  Rose Hulett (Vice-Chair)  (Excused) Pam Michael (Alternate)  Kate Ristau (Chair)  Jenny Stoffel  TIGARD PUBLIC LIBRARY BOARD MINUTES – Wednesday, July 10, 2024 – Page 2 of 3 5. POLICY REVIEW A. LIBRARY POLICY: Circulation and Borrowing Policy (Last Approved: February 9, 2022) The motion to approve was proposed and seconded. The motion passed unanimously. B. ALA POLICY: Access to Library Resources and Services Regardless of Sex, Gender Identity, Gender Expression, or Sexual Orientation (Last Reviewed: February 8, 2023) The motion to affirm was proposed and seconded. The motion passed unanimously. 6. DIRECTOR’S REPORT  Our August meeting is canceled. Our next meeting will be September 11, 2024.  We hosted an open house for our redesigned Technology Room. During the open house, we engaged with several community partners and city teammates who are excited about partnering to use the space.  Our HVAC upgrade has been postponed again and will likely not happen this calendar year.  We have several recruitments in progress: o We are in the process of hiring three new On-Call Librarians. o The application period for the Youth Services Supervisor closed on Sunday. o Phone interviews for the Senior Library Assistant in Adult Services were held on Monday. o This week, Piper Rucker and Tera Stefanek will join our team as 20-hour Library Assistants in Circulation. Tera and Piper joined our on-call Library Assistant pool last September, and we’re thrilled to have them as regular members of our team.  Volunteers on our Materials Management taskforce have completed shelf reading of over 52% of the collection, finding 2,720 out-of-order items in over 100 hours of work.  All city teammates participated in the mandatory two-hour training “Harassment, Discrimination and Unconscious Bias in the Workplace” during the week of June 10 th. We learned how to ensure our workplaces are free of harassment, discrimination, and retaliation.  The Circulation team continues its Culture of Belonging pilot training. All Circ teammates engage with two resources a month and respond to two questions.  Teammates attended the annual American Library Association conference, the New England Technical Services Librarians conference, and the second half of the Library Leaders’ Safety Summit.  In fiscal year 2023-2024, Technical Services ordered, cataloged, and processed new 21,264 items. This includes 127 new Library of Things items. TIGARD PUBLIC LIBRARY BOARD MINUTES – Wednesday, July 10, 2024 – Page 3 of 3  Since the June 10 launch of the Tigard Community Seed Library, 218 seed packets have been taken by about 70 community members.  In June, our Best Seller collection expanded, including an increased selection of Adult non-fiction, and the introduction of J and YA materials.  The City of Tigard’s Fiscal Year 2024-2025 Budget was approved on June 18 th. Now it’s official: We will welcome a new Library Social Services Coordinator to the Library team this year. We envision this coordinator to connect patrons with community resources, build relationships with patrons and community partners, and be integrated into the PIC team. This full-time position would be a limited-term two-year pilot funded by Pandemic Relief Funds.  Director Bernard will present the WCCLS funding and governance evaluation project at the September meeting. (Note: This presentation has been moved to the October meeting.)  All-Ages Summer Reading: Over 2,000 people registered for summer reading in June, including a record-breaking 786 adults.  Readers Services and Circulation teammates contributed to both planning and attending Tigard’s Pride and Juneteenth events, where they connected community members with new library cards, free books, and buttons. Always buttons.  Library teammates visited Family Promise Bridge to Home to share library information and sign up guests of all ages for Summer Reading. Four adults and seven kids signed up this month, and teammates will return in July and August for more Summer Reading fun.  Holly became an official Spanish speaker, increasing our Readers Services bilingual team by 33%! 7. NON-AGENDA ITEMS 8. ADJOURNMENT At 7:30 p.m. Chair Kate Ristau adjourned the meeting.