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City Council Packet - 12/10/2024 CITYOf Tigard Business Meeting * Tiru AG E N DA TIGARD CITY COUNCIL& LOCAL CONTRACT REVIEW BOARD MEETING DATE AND TIME: DECEMBER 10, 2024 - 6:30 p.m. Business Meeting MEETING LOCATION: Hybrid - City of Tigard -Town Hall - 13125 SW Hall Blvd., Tigard, OR 97223 - See PUBLIC NOTICE below PUBLIC NOTICE: In accordance with Oregon House Bill 2560, this will be a hybrid meeting where some Council, staff or public will participate in person and some will participate remotely. How to comment: • Written public comment may be submitted electronically at www.tigard-or.gov/Comments by noon the day before the meeting date. • If attending the meeting in person, please fill out the public comment sign-in sheet at the front of the room and come to the microphone when your name is called. • If you prefer to call in, please call 503-966-4101 when instructed to be placed in the queue. We ask that you plan on limiting your testimony to two minutes. •You may comment by video through the Teams app. Go to this link to learn how to participate by video: December 10, 2024 Council Meeting (https://www.tigard-or.gov/Home/Components/Calendar/Event/7762/372). Upon request, the City will endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: Carol Krager at 503-718-2419 email: carolk@tigard-or.gov or Jesse Raymundo at 503-718-2417 email:jesse.raymundo@tigard-or.gov The TDD (Telecommunications Devices for the Deaf) number is 503-684-2772. SEE ATTACHED AGENDA VIEW LIVESTREAM ONLINE: https://www.tigard-or.gov/boxcast CABLE VIEWERS: The City Council meeting will be shown live on Channel 21 (1st Tuesdays) and Channel 28 (2nd & 4th Tuesdays) at 6:30 p.m. The meeting will be rebroadcast at the following times on Channel 28: Thursday 6:00 p.m. Friday 10:00 p.m. Saturday 7:30 p.m. Sunday 11:30 a.m. Monday 6:00 a.m. • Tigard Business Meeting . = �I � AGENDA TIGARD CITY COUNCIL& LOCAL CONTRACT REVIEW BOARD MEETING DATE AND TIME: DECEMBER 10, 2024 - 6:30 p.m. Business Meeting MEETING LOCATION: Hybrid - City of Tigard -Town Hall - 13125 SW Hall Blvd., Tigard, OR 97223 6:30 PM 1. BUSINESS MEETING A. Call to Order B. Roll Call C. Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items 2. PROCLAMATIONS AND RECOGNITION 3. PUBLIC COMMENT 6:35 p.m. estimated time A. Follow-up to Previous Public Comment B. Tigard Area Chamber of Commerce C. Tigard High School Student Envoy D. Police Chief/Police Department Update E. Public Comment—Written F. Public Comment— In Person G. Public Comment— Phone-In H. Public Comment—Video 4. CITY MANAGER REPORT 6:55 p.m. estimated time 5. CONSENT AGENDA: (Tigard City Council & Local Contract Review Board) The Consent Agenda is used for routine items including approval of meeting minutes, contracts or intergovernmental agreements. Information on each item is available on the city's website in the packet for this meeting. These items may be enacted in one motion without separate discussion. Council members may request that an item be removed by motion for discussion and separate action and it will be considered immediately after the Council has voted on those items which do not need discussion. 7:00 p.m. estimated A. RECEIVE AND FILE NOVEMBER 5, 2024 ELECTION CANVASS OF VOTES B. MCDONALD STREET ENGINEERING SERVICES 6. BOARD, COMMITTEE, AND COMMISSION APPOINTMENTS ►:05 p.m. estimated time 7. UPDATE ON THE EQUITABLE ENGAGEMENT PROJECT 7:25 p.m. estimated time 8. COMMITTEE FOR COMMUNITY ENGAGEMENT ANNUAL REPORT 7:55 p.m. estimated time 9. BRIEFING ON FOOD CART DEVELOPMENT CODE AMENDMENTS 8:25 p.m. estimated time 10. NON-AGENDA ITEMS 11. SUPPLEMENTAL QUESTIONS AND ANSWERS 12. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 13. ADJOURNMENT 8:55 p.m. estimated time SUPPLEMENTAL PACKET FOR DECEMBER 10, 2024 ITEM NO. 3D *yvPDERst�A* w r Tigard PD Strategic Dashboard ,oYOLICE �•� 1tz.E: For November 2024 At 4, TIG%Rn ; c�p 0R /. 4� 2021 Population Estimate 55,854 (Adopted Budget FY 2024-25) Lint.*TEa��1 0 Small numbers cause large percentage increases and decreases. V Crime Snapshotlir Selected Group A Offenses Nov-23 Nov-24 % Chg 2023 YTD 2024 YTD %Chg Person Crime 29 37• 27.59% 452 479• 5.97% Assault 23 26 0 13.04% 436 372• -14.68% Robbery 4 2 0 -50.00% 63 52• -17.46% Domestic Violence 9 10• 11.11% 157 121• -22.93% Property Crime 228 ' 259• 13.60% 2390 2559• 7.07% Burglary-Residential 3 7• 133.33% 52 51• -1.92% Burglary-Business 6 5• -16.67% 59 49• -16.95% Burglary-Other 4 2• -50.00% 70 54• -22.86% Unauthorized Use of Motor Vehicle 15 8• -46.67% 208 113• -45.67% Theft 124 174• 40.32% 1244 1477• 18.73% Organized Retail Theft 30 69• 130.00% 121 453• 274.38% Vandalism 26 30• 15.38% 397 470• 18.39% Graffiti 12 12 0 0.00% 130 163• 25.38% Societal Crimes And Calls 67• 34.00% [ 640 770• 20.31% DUII 10 15• 50.00% 105 144• 37.14% Drug Offense 4 7• 75.00% 35 65• 85.71% Disorderly Conduct 6 5• -16.67% 79 59• -25.32% Police Officer Holds 7 13• 85.71% 61 70• 14.75% DHS Referrals 57 39• -31.58% 524 501• -4.39% Arrests 124 154• 24.19% 1111111111 1521• 19.48% Felony 19 23 0 21.05% 184 213• 15.76% Misdemeanor 26 59• 126.92% 292 397• 35.96% Citation To Appear 38 29• 0.00% 328 404• 23.17% Warrants 41 43 0 4.88% 469 507• 8.10% Calls for Servicermmmm - Nov-23 Nov-24 %Chg 2023 YTD 2024 YTD %Chg Dispatched Calls 1720 1727 0 0.41% 20241 20566• 1.61% Self Initiated Calls 1309 1306• -0.23% 13357 16059• 20.23% Online Crime Reports 79 88 11.39% 779 1278 64.06% Response Time Nov-23 Nov-24 %Chg 2023 YTD 2024 YTD %Chg 1 Priority 1 &2 6.45 6.42• -0.47% 6.23 6.43• 3.21% Priority 3 9.43 9.28• -1.59% 10.62 10.45• -1.60% Priority 4+ 10.12 8.93• -11.76% 10.73 9.70• -9.60% *Person Crime-Assault(verbal harassment,menacing,simple and felony assault),Homicide,Robbery,Kidnap,Forcible/Non-Forcible Sex Offense *Property Crimes-Arson,Bribery,Res Burglary,Bus Burglary,Oth Burglary,Forgery,Vandalism,Embezzle,Fraud,Theft,UUMV,Bad Check *Societal Crimes-Drug Offense,Prostitution,Weapons,Curfew,DisCon,DUII,Family Offense,Liqour Laws,Peeping Tom,Trespass *The data is National Incident Based Reporting System(NIBRS)compliant and not Uniform Crime Report(UCR)compliant and cannot be compared to any report using that standard.For more info on NIBRS:https://www.fbi.gov/services/cjis/ucr/nibrs 1 r),,phRs.11.444,l Tigard PD Strategic Dashboard H For November 2024 �4 2021 Population Estimate 55,854 (Adopted Budget FY 2024-25) .,�c.e*TBA��O ' Employee Snapshot Department Staffing Information Actual Budget %Budget Sworn 68.0 77.0 88% Non-Sworn 15.0 19.5 77% Total Number of Personnel 83.0 96.5 86% Patrol Staffing Authorized 43 I Days Swings Graves Overall% #of Shifts at or below Minimums 4 13% 4 13% 12 40% 22% #of Shifts conducted with 5 or more Days Swings Graves Overall% patrol officers 15 50% 26 87% 11 37% 58% Personnel Unavailable for Work Patrol All Other Overall #of Recruits in Pre-Academy - #of Recruits in Academy 1 1 #of Recruits in Recruit Training 1 1 #of Personnel on Extended Sick Leave/FMLA 1 1 #of Personnel on Military Leave - #of Personnel on Modified Duty* 1 1 #of Personnel on Administrative Leave 1 - 1 Total Personnel Unavailable to Work during some Period during the Month 5 - 5 Total Officers Available to work PATROL some period during the Month 38 *Modified Duty=any modified work schedule to accommodate light duty,workers comp,orLWOP Millir Operational Effectiveness Snapshot A -milM Budget Information is based on the best available data. FY 2023-24 Bud et FY 2024-25 Budget Percent Y3331-----"\ Pt Percent YTD Status Department Budget Actuate ooa`e\5 Actual Budgeted r.0% act"„ Administrative - to ao\°bUage°Z3 aata`NaS /a 37% 42%• -5% Operations cp°ve�rg{OcNgva\\ab\e .1/a 41% 42%. -1% Services CePO c°ta 42% n/a 40% 42%0 -2% Total Department Budget I 42% n/a 39% 42%• -3% Budget Information is based on the best available data. FY 2023-24 FY 2024-25 udeude Percent YTD----"\ S tatnst Percent YTD Btatust Department Overtime Act S°�t�a`e ' Actual Budgeted Npv,Administrative O toacc°- aget-t°-6,a`�as n/a 73% 42%0 31% -23 Operations c°�eCs`OfoC N°�k�ab\e ii/a 55% 42%• 13% Services rel°ct�r8 cN°tavi 42% n/a 62% 42%0 20% Total Overtime R 42% n/a 58% 42%• 16% 2 v 4, vAto EHE Tigard PD Strategic Dashboard G For November 2024 4 2021 Population Estimate 55,854 (Adopted Budget FY 2024-25) 4 it, too Levy Status Update Levy Staffing Information-LEVY to date progress Actual Budget %Budget Sworn-Patrol 6.0 8.0 75% Sworn-SRO 1.0 1.0 100% Non-Sworn 1.0 2.0 50% Total Number of Personnel 8.0 11.0 73% Emergency Response Times - 5 Year Trend PRIORITY 1 & 2 CALLS Priority 1 calls= 6.98 Imminent threat to life 6.65 \ /6.45 6.42 6.18 Priority 2 calls =Immediate threat to 1 life,occuring now 2020 2021 2022 2023 2024 Community Snapshot Community Outreach and Events News Releases Upcoming Events (11/3)Diwali Celebration @ BAPS (12/5)Good Morning Tigard (11/5)K-9 Visit at Templeton Elem. (12/5)Cocoa with a Cop (11/11)Veterans Day Ceremony (12/6)Tree Lighting Ceremony (11/11)Community Meeting @ the Knoll (12/10)Community Roundtable (11/13)Senior Scam Prevention @ Bonaventure (12/11)Family Reading Night @ CFTigard (11/14)Good Morning Tigard (12/14)Shop with a Cop (11/14)West Side Crime Prevention meeting (11/17)PD Tours for Applicants (11/19)Aspen Ridge HOA Meeting (11/19)Drone Presentation @ Alberta Rider IIIMPI Photo Enforcement Red Light- Began Issuing 03/11/20 Month of: Nov 2024 YTD 2023 2024 Yr to Yr Received Issued Rejected Issued Issued %Chg 99W/SW Hall Blvd 251 163 88 2482 2279 -8% 99W/SW 72nd Ave 101 61 40 951 769 -19% 99W/SW Durham Rd 17 14 3 213 293 38% Intersection Speed - Began Issuing 7/14/20 Month of: Nov 2024 YTD 2023 2024 Yr to Yr Received Issued Rejected Issued Issued %Chg 99W/SW Hall Blvd 160 88 72 1192 1008 -15% 99W/SW 72nd Ave 591 397 194 5672 4217 -26% 3 ,DERsgrA Tigard PD Strategic Dashboard roLICE �, For November 2024 ).....: sI Tr GA„ I 2021 Population Estimate 55,854 (Adopted Budget FY 2024-25) (----":1"----1:' f * 1.N,0 Calls For Service - By Month: 5 Year Trend NOVEMBER DISPATCHED CALLS NOVEMBER SELF INITIATED CALLS 1831 1309 1306 1077 1107 17211.-----1727 / 718 1643 I 16125 ' ' 2021 2022 024 I 2025 ... 2022 2023 2024 rWorkload Distribution Total Dispatched Calls: 1727 Total Societal Calls: 1169 %of monthly workload 68% ' 0 0 % 9RDC1 Y+IN 8T" If -:4 4*+ c-f- 0- .., 7 . e 0 5A. we:. 9r, CO I e *-' �� X128 CDtr.; 0 ct. 2.. r GkC .... ... comb„,,,, '14' i'' 316 —v— Wigard ,�;� .'I Q eD 0 0 48 0 1 5 14 Ti 2 el 5.5 0 lir Et{..r 4f' King 8 City 4 - r 33 15 s 71/41-4711!1 Rd .4"--' w 8 r 4 SUPPLEMENTAL PACKET (----0,DERsilip .4.-v. FOR DECEMBER 10, 2024 Tigard Police Department • ITEM NO. 3D fr. IF' le •n vlif * * s r 4: 7C"MR11,7 /4' rategic Dashboard for November 2024 XVI 11 11.15C1111.4 M%1 77 • ,. ) ._ 210 39 0 4is- * " C (IL) in * 79 e 0 e,„ -A9 0 40 A ± ,.. a 316 '4 444 e.s ..'' 01 10; a ... ._. . ,. ar, gard et . . 36 EP ir: ED C) 48 GA ARE i ..,.0 ..0 A SW a uLL U- 9 .. 0 013 a kgrA a 0' c . 5 • 0 W 0 0 14 GI) 2 . "King 84 IirCity 4 6.. S 33 15 c t : .41161Limmnimmai . a ! 7 yv,DERSxIA v tel: • gPolice Tl and Department . ., Tr \ Jrategic Dashboard for November 2024 c�*TO Calls for Service Nov-23 Nov-24 % Chg 2023 YTD 2024 YTD' % Chg Dispatched Calls 1720 1727 6 0.41% 20241 20566 6 1.61% Self Initiated Calls 1309 1306 0 -0.23% 13357 16059 0 20.23% Online Crime Reports 79 88 11.39% 779 1278 64.06% AGENDA ITEM NO. 3F. - PUBLIC COMMENT DATE: December 10, 2024 (Limited to 2 minutes or less, please) This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record.The names and cities of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes,which is a public record. Please review the "Tigard City Council Protocol for Public Comment." NAME&CITY YOU LIVE IN TOPIC Please Print Name City Please spell your name as it sounds if it will help the presiding officer pronounce: N 0 Optional: If you want a response from staff, please leave your contact information: Check one: Phone or email For ❑ Against❑ Neutral ❑ Name City Please spell your name as it sounds if it will help the presiding officer pronounce: Optional: If you want a response from staff, please leave your contact information: Check one: Phone or email For❑ Against❑ Neutral ❑ Name City Please spell your name as it sounds if it will help the presiding officer pronounce: Optional: If you want a response from staff, please leave your contact information: Check one: Phone or email For❑ Against El Neutral ❑ Name City Please spell your name as it sounds if it will help the presiding officer pronounce: Optional: If you want a response from staff, please leave your contact information: Check one: Phone or email For 0 Against ❑ Neutral ❑ AIS-5697 5. A. Business Meeting Meeting Date: 12/10/2024 Length (in minutes): Consent Item Agenda Title: RECEIVE AND FILE NOVEMBER 5, 2024 ELECTION CANVASS OF VOTES Authored By: Carol Krager Presented By: City Recorder Carol Krager Item Type: Motion Requested Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE Receive and file the official Washington County Election results for the Tigard council positions on the November 5, 2024 ballot. ACTION REQUESTED This is a "Receive and File" item and will be voted on as part of the Consent Agenda. BACKGROUND INFORMATION The City of Tigard had five council positions on the ballot in the November 5, 2024 General Election. These included two additional councilor positions added when the new City Charter was passed iby the voters in May 2024. To balance future term expiration dates, one of the new positions (this election only) is for a two-year term. The other two-year seat is to fill the remaining half of a term made vacant by the resignation of Jai Raj Singh. Faraz Ghoddusi and Heather Robbins were elected to the two-year terms. There were three positions open for 4-year terms. One is a new position and two were due to terms expiring at the end of 2024. Maureen Wolf, Jeanette Shaw and Jake Schlack were elected to four-year terms. Attached are the official election results certified by the Washington County Elections Division Manager Dan Forester. ALTERNATIVES & RECOMMENDATION Teammates recommend approval of this Consent Agenda item. ADDITIONAL RESOURCES N/A Attachments Certified Election Results Ballots Cast per Contest with Precincts Page: 97 of 147 Washington County November 5 2024 General Election 2024-12-02 All Precincts, All Districts, All Counter Groups, All ScanStations,All Contests, All Boxes 09:11:39 Official Results Total Ballots Cast: 301105, Registered Voters:400012, Overall Turnout: 75.27% City of Tigard, Council Members, 2 Yr Term (Vote for 2) Precinct Ballots Reg. Total Gabriel Elijio Shar Banerjee Faraz Ghoddusi Rafael Palacios Cast Voters Votes Velasquez Precinct 400 3519 4835 4966 1228 24.73% 873 17.58% 1164 23.44% 432 8.70% Precinct 402 6413 8042 9196 1916 20.84% 1333 14.50% 2561 27.85% 872 9.48% Precinct 404 5913 7979 8546 2043 23.91% 1415 16.56% 2048 23.96% 848 9.92% Precinct 405 7546 9349 10732 2423 22.58% 1578 14.70% 2786 25.96% 1028 9.58% Precinct 409 4511 5979 6412 1467 22.88% 1098 17.12% 1623 25.31% 562 8.76% Precinct 411 1311 1764 1819 385 21.17% 347 19.08% 474 26.06% 181 9.95% Precinct 427 1301 1637 1818 389 21.40% 278 15.29% 544 29.92% 177 9.74% Total 30514 39585 43489 9851 22.65% 6922 15.92% 11200 25.75% 4100 9.43% 4' '� ' '"fie a �?�r Vii Ballots Cast per Contest with Precincts Page: 98 of 147 Washington County November 5 2024 General Election 2024-12-02 All Precincts, All Districts, All Counter Groups, All ScanStations, All Contests, All Boxes 09:11:39 Official Results Total Ballots Cast: 301105, Registered Voters: 400012, Overall Turnout: 75.27% City of Tigard, Council Members, 2 Yr Term (Vote for 2) Precinct Ballots Reg. Total Heather Robbins Write-in Write-in Over Under Cast Voters Votes Votes Votes Precinct 400 3519 4835 4966 1235 24.87% 26 0.52% 8 0.16% 74 1998 Precinct 402 6413 8042 9196 2458 26.73% 40 0.43% 16 0.17% 146 3484 Precinct 404 5913 7979 8546 2115 24.75% 57 0.67% 20 0.23% 102 3178 Precinct 405 7546 9349 10732 2839 26.45% 66 0.61% 12 0.11% 156 4204 Precinct 409 4511 5979 6412 1618 25.23% 33 0.51% 11 0.17% 96 2514 Precinct 411 1311 1764 1819 429 23.58% 2 0.11% 1 0.05% 16 787 Precinct 427 1301 1637 1818 416 22.88% 11 0.61''/ 3 0.'i 7% 24 760 Total 30514 39585 43489 11110 25.55% 235 0.54% 71 0.16% 614 16925 , sE stry,. . Dan Forester, Washington County * '.\-.. � j iElections Division Manager and designee 7. � , _ of Ex-Officio County Clerk, do hereby Al certify this to be a true and correct �� -`7,.:i. :,-s,..; , . ' copy of the original. w + 2 202'4 fit"Li,;, Qy�____i:),vez...4.2„,_ _ Ballots Cast per Contest with Precincts Page: 99 of 147 Washington County November 5 2024 General Election 2024-12-02 All Precincts, All Districts, All Counter Groups, All ScanStations,All Contests, All Boxes 09:11:39 Official Results Total Ballots Cast: 301105. Registered Voters: 400012, Overall Turnout: 75.27% City of Tigard, Council Members (Vote for 3) Precinct Ballots Reg. Total Maureen Wolf Bret A Lieuallen Jake Schlack Jeanette Shaw Cast Voters Votes Precinct 400 3519 4835 7111 2106 29.62% 999 14.05% 1928 27.11% 2019 28.39% Precinct 402 6413 8042 13316 3845 28.88% 2045 15.36% 3542 26.60% 3769 28.30% Precinct 404 5913 7979 12149 3529 29.05% 1882 15.49% 3175 26.13% 3424 28.18% Precinct 405 7546 9349 15387 4586 29.80% 2167 14.08% 4076 26.49% 4436 28.83% Precinct 409 4511 5979 9121 2699 29.59% 1352 14.82% 2439 26.74% 2574 28.22% Precinct411 1311 1764 2544 748 29.40% 373 14.66% 699 27.48% 715 28.11% Precinct 427 1301 1637 2605 767 29.44% 378 14.51% 696 26.72% 740 28.41% Total 30514 39585 62233 18280 29.37% 9196 14.78% 16555 26.60% 17677 28.40% . ! \r 4 :c,b Vi i0.t'~ 3: c:CGIR fes` Ballots Cast per Contest with Precincts Page: 100 of 147 Washington County November 5 2024 General Election 2024-12-02 All Precincts, All Districts, All Counter Groups, All ScanStations,All Contests,All Boxes 09:11:39 Official Results Total Ballots Cast: 301105, Registered Voters:400012. Overall Turnout: 75.27% City of Tigard, Council Members (Vote for 3) Precinct Ballots Reg. Total Write-in Write-in Write-in Over Under Cast Voters Votes Votes Votes Precinct 400 3519 4835 7111 38 0.53% 15 0.21% 6 0.08% 9 3437 Precinct 402 6413 8042 13316 74 0.56% 27 0.20% 14 0.11% 0 5923 Precinct 404 5913 7979 12149 86 0.71% 34 0.28% 19 0.16% 9 5581 Precinct 405 7546 9349 15387 84 0.55% 30 0.19% 8 0.05% 3 7248 Precinct 409 4511 5979 9121 38 0.42% 12 0.13% 7 0.08% 9 4403 Precinct 411 1311 1764 2544 7 0.28% 2 0.08% 0 0.00% 0 1389 Precinct 427 1301 1637 2605 14 0.54% 9 0.35% 1 0-04% 0 1298 Total 30514 39585 62233 341 0.55% 129 0.21% 55 0.09% 30 29279 , Dan Forester, Washington County ,,_:,; ,- Elections Division Manager and designee ti;, ; ''"��; of the Ex-Officio County Clerk, do hereby •� certify this to be a true and correct -,' : ` - ` f•; copy of the inai. i Q^g w • Date: `,mac. 2 1 20 2`1 AIS-5692 5. B. Business Meeting Meeting Date: 12/10/2024 Length (in minutes): Consent Item Agenda Title: McDonald Street Engineering Services Authored By: Rosie McGown Presented By: Courtney Furman, Principal Engineer Item Type: Motion Requested Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information EXPLANATION OF ISSUE The purpose of this action is to approve a contract for McDonald Street Engineering Services. ACTION REQUESTED It is recommended that the Local Contract Review Board award the McDonald Street Engineering Services contract to Kittelson & Associates, Inc. in the amount of$1,559,099 and direct the City Manager to take the steps necessary to execute the contract. BACKGROUND INFORMATION McDonald Street is a busy arterial that provides a key west-east link in the transportation network. The facility lacks pedestrian and bicycle infrastructure along the roadway as well as limited safe crosswalk locations. Drivers must wait in busy travel lanes to find gaps to make a left turn off McDonald Street, and the intersection with Hall Boulevard needs optimization improvements. This project has been a priority to address multi-model and safety needs for many years. Water system transmission lines are also aging and not built to current standards. This project will study McDonald Street from Pacific Highway to Hall Boulevard to increase safety and improve traffic operations. The alternatives analysis will be based on a matrix of measures, including but not limited to: connectivity, safety, traffic operations, right-of-way impacts, cost, and environmental impacts. The conceptual design will promote the complete street design concept and look at options to create safe, continuous bicycle and pedestrian routes. The options will include but are not limited to: the addition of sidewalks, bike lanes, protected/separated bike lanes, multi-use paths, and crossing improvements. The conceptual design needs to include storm water improvements, replacement of three deteriorating major waterlines, and undergrounding of overhead utilities for as much of the corridor as feasible within the project budget. The study will assess options for intersection improvements at the SW Hall Boulevard/SW McDonald Street intersection, such as the addition of turn lanes, traffic signal upgrades, protected intersection, or roundabout. In accordance with ORS 279C.110 the Qualifications Based RFP process is used when seeking architectural and engineering services for public construction projects. The cost of work is not considered when making the initial selection. Pricing is requested only from the most qualified proposers as determined by the QBS RFP criteria. The City issued a Qualifications Based Request for Proposals (QBS RFP) for the project on September 16, 2024, with notice published in the Daily Journal of Commerce. Upon closing, the city received six (6) proposals from the following firms, with proposal score out of a possible 315 point: •Toole Design Group, LLC- 218 • Kittelson &Associates, Inc. - 228 • DOWL- 197 • PBS Engineering & Environmental LLC- 222 • KPFF, Inc. —212 • Harper Houf Peterson Righellis Inc. - 217 A selection committee of three teammates from Engineering and Community Development scored the proposals based on the following criteria, as outlined in the QBS RFP: • Firm Qualifications and Project Team (up to 35 points per evaluator) • Project Understanding and Approach (up to 25 points per evaluator) • Project Management (up to 25 points per evaluator) Upon review, the selection committee found Kittelson &Associates, Inc. and PBS Engineering & Environmental LLC to be the top two scoring firms, with the top scores in all evaluation criteria categories. These two firms were asked to provide cost proposals, with a possible 45 additional points available (up to 15 points per evaluator). The cost proposal scores are as follows: • Kittelson &Associates, Inc. -42 • PBS Engineering & Environmental LLC - 39 Kittelson &Associates, Inc. received the highest score for both their proposal and cost proposal. Accordingly, Kittelson &Associates, Inc. received the selection committee's recommendation for contract award. In accordance with ORS 279 and Tigard Public Contracting Rule 70.016(6)(5), the City issued a Notice of Intent to Award and entered into negotiations with Kittelson & Associates, Inc. The City and Kittelson &Associates, Inc. were able to reach an agreed upon scope and price. The total cost of the contract is $1,559,099.00. ALTERNATIVES & RECOMMENDATION The Local Contract Review Board may reject this contract award recommendation and direct staff to resolicit for the work. ADDITIONAL RESOURCES Fiscal Impact Cost: $1,559,099 Budgeted (yes or no): Yes Where budgeted?: CIP#95074— McDonald Street Additional Fiscal Notes: CIP 95074 is funded by several sources, including Transportation Development Tax, Underground Utility, Transportation System Development Charges, and the Water Fund. The contract is within the total design and engineering budget in the FY 2025 CIP and does not represent any change to the overall project budget. The cost of the proposed contract would be incurred in FY 2025 and FY 2026. Attachments No file(s) attached. AIS-5528 6. Business Meeting Meeting Date: 12/10/2024 Length (in minutes): 20 Minutes Agenda Title: Board, Committee, and Commission Appointments Authored By: Nicole Hendrix Presented By: Mayor Heidi Lueb Item Type: Public Hearing Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE The City of Tigard's Budget Committee, Library Board, Park and Recreation Advisory Board, Town Center Advisory Commission, and Tigard Youth Advisory Council currently have open volunteer positions. The recommendations being considered by City Council aim to fill current board and committee openings by appointing new members. Board members are key to informing the development of Tigard's programs and policies. These volunteers dedicate time and expertise to serve as an important link to community needs and represent community values. ACTION REQUESTED City Council is asked to consider passing resolutions to appoint new members to City of Tigard boards and committees; these appointments are recommended by the Mayor. BACKGROUND INFORMATION Applications to serve on a City board are open year-round for anyone to apply. A large recruitment effort was completed in the summer and this round works to fill the remaining openings.Tigard Mayor Heidi Lueb reviewed applications and interviewed applicants in November 2024. One more small round of recruitment is planned to fill openings on Library Board, Audit Committee, Budget Committee, and Town Center Advisory Commission in the new year. ALTERNATIVES & RECOMMENDATION The Mayor recommends approving the attached resolutions to appoint board and committee members.The Council may decide to not appoint some or all of the recommendations. ADDITIONAL RESOURCES N/A Attachments PowerPoint Presentation - Appointments 2024 Round Two Recommended Appointee List Resolution Budget Committee Resolution Park and Recreation Advisory Board Resolution Town Center Advisory Commission Resolution Tigard Youth Advisory Council • �t,. ! !e ► n : �"I ill, 14 NO 1,,,..:;.t,''.:::; City of T I and . .. ..A., ., ht. / "... t li. ist, too r No ' 0 ' Rte+ ifj.st. 'A�3 thl`1� ' 'fes'- a � `i�•` •ls .,I4 fte> SII%% 1 Of I Board, Committee, & Commission gf •mak: h . , , .,. ` s. . rygintments .k..,..,_ .k ' j :thee t 3 DI, FP44.1110 ' I 111' Imp I ember 10, 2024 ..... L- NANNINC UN ZiiMAN IESob...6 11 Illi I POLICE Uri!! RR M�NkEM' . ENi iAi' U ,, Q L , 6 1 11111 1..z- • CITY OF ii _ " Tigard ' ,. ' /,, Budget Committee Name Position Term Felipe Aguilar Voting 3 year r Tiçja°rd The 5 E's — Tigard's Community Promise: Equity • Environment • Economy • Engagement • Excellence Park and Recreation Advisory Board (PRAB Name Position Term 'Candi Cornils Alternate 1y ear �1 ep Tiçja°rd The 5 E's — Tigard's Community Promise: Equity • Environment • Economy • Engagement • Excellence Town Center Advisory Commission (TCAC Name Position Term Sarah Serata Voting 3 year Arlie Peyton Voting 3 year �1 CITY ep Tiçja°rd The 5 E's — Tigard's Community Promise: Equity • Environment • Economy • Engagement • Excellence _ Tigard Youth AdvisoryCouncil TYAC Name Position Term Logan Elliott Voting 1 year r Tiçja°rd The 5 E's — Tigard's Community Promise: Equity • Environment • Economy • Engagement • Excellence . /I . .. . . . •. . •. • .. • - ._ _ L, . ' : . . 1 110 NI , 4 Welcome Boar & m m ittee1/1 ers! . . Thankyouforservingyour m unity. , . At 6 , .. . . L.„..._., iiiiii iiii_ it -. I I . _ •- _ ,1.{, , . - Li! im - .ft mil ..._ . . 10 r- i �i. E CITYOF 3 �.' : rTird iim0 1 ... ._ Mr-Tali ity P En. ___: wi •..• LI f 2024 Recommended Appointments Boards, Committees, Commissions The following individuals are being recommended for appointment by the Mayor. There were a total seven open positions plus Tigard Youth Advisory Council openings. Nine people applied and were interviewed. One applicant withdrew after interviews due to a schedule conflict and one applicant was not interested in the position offered. Two applicants were not recommended for appointment. Budget Committee Felipe Aguliar—3 year voting Park and Recreation Advisory Board Candi Cornils— 1 year alternate Town Center Advisory Commission Sarah Serata — 3 year voting Arlie Peyton (goes by Peyton) —3 year voting Tigard Youth Advisory Council Logan Elliott 1 year voting CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 24- A RESOLUTION APPOINTING FELIPE AGUILAR AS VOTING MEMBER TO THE BUDGET COMMITTEE. WHEREAS, Tigard City Council established the Budget Committee to deliberate on the proposed budget submitted by the City Manager and send an approved budget to City Council for adoption;and WHEREAS, ORS 294.412(2) states that the budget committee should consist of the members of the governing body and a number, equal to the number of members of the governing body, of electors of the municipal corporation appointed by the governing body,and; WHEREAS,vacancies were created on the Budget Committee when terms expired,and; WHEREAS,Mayor Lueb recommends appointing Felipe Aguilar to the city's Budget Committee. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: Felipe Aguilar is appointed to the Budget Committee as a voting member for a 3-year term, effective January 1,2025,through December 31,2027. SECTION 2: This resolution is effective immediately upon passage. PASSED: This 10th day of December 2024. Mayor- City of Tigard ATTEST: City Recorder-City of Tigard RESOLUTION NO. 24- Page 1 CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 24- A RESOLUTION APPOINTING CANDI CORNILS AS AN ALTERNATE MEMBER TO THE PARK AND RECREATION ADVISORY BOARD. WHEREAS,Tigard City Council established the Park and Recreation Advisory Board to advise the Public Works Director and City Council regarding park and recreation policies,budget, facilities,programs,and other needs of the community to provide quality park and recreation services;and WHEREAS,there are current vacancies on the Park and Recreation Advisory Board;and WHEREAS, Mayor Lueb recommends appointing Candi Cornils to the city's Park and Recreation Advisory Board. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: Candi Cornils is appointed to Park and Recreation Advisory Board as an alternate member for a 1-year term,effective January 1,2025 through December 31,2025. SECTION 2: This resolution is effective immediately upon passage. PASSED: This 10th day of December 2024. Mayor- City of Tigard ATTEST: City Recorder-City of Tigard RESOLUTION NO. 24- Page 1 CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 24- A RESOLUTION APPOINTING SARAH SERATA AND ARLIE PEYTON AS A VOTING MEMBERS TO THE TOWN CENTER ADVISORY COMMISSION. WHEREAS,Tigard City Council established the Town Center Advisory Commission to make recommendations to the Town Center Development Agency and the City Council on Tax Increment Financing(TIF)policy,budget, and implementation to improve Tigard's TIF districts;and WHEREAS,the Mayor recommends that Council appoint Sarah Serata and Arlie Peyton as voting members. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: Sarah Serata is appointed to Town Center Advisory Commission as a voting member for a 3- year term,effective January 1,2025 through December 31,2027. SECTION 2: Arlie Peyton is appointed to Town Center Advisory Commission as a voting member for a 3- year term,effective January 1,2025 through December 31,2027. SECTION 3: This resolution is effective immediately upon passage. PASSED: This 10th day of December 2024. Mayor- City of Tigard ATTEST: City Recorder-City of Tigard RESOLUTION NO. 24- Page 1 CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 24- A RESOLUTION APPOINTING LOGAN ELLIOTT AS A MEMBER TO THE TIGARD YOUTH ADVISORY COUNCIL. WHEREAS,Tigard City Council established the Tigard Youth Advisory Council in 2003 as a,"student volunteer group whose mission is to empower,improve,and connect the lives of Tigard youth";and WHEREAS, the Tigard Youth Advisory Council acts as an advisory board to the Tigard City Council to create civic engagement opportunities for local youth;and WHEREAS,Mayor Lueb recommends that Council appoint Logan Elliott to the city's Youth Advisory Council. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: Logan Elliott is appointed to Tigard Youth Advisory Council as a member for a 1-year term, effective immediately through December 31,2025. SECTION 2: This resolution is effective immediately upon passage. PASSED: This 10th day of December 2024. Mayor- City of Tigard ATTEST: City Recorder-City of Tigard RESOLUTION NO. 24- Page 1 SUPPLEMENTAL PACKET FOR DECEMBER 10, 2024 ITEM NO. 6 Board & Committee Bios for December 10th Appointment Round PRAB Candi Cornils: Candi has called Tigard home for 20 years,where she has been actively involved in the community and previously served as vice chair of the Transportation Committee. Professionally,she works in renewable energy and has previously served as a director for a non-profit. She also has a strong background in public service, having spent two years in AmeriCorps and served in the US Marine Corps. Candi has been happily married to her husband,Tom, for 19 years, and they have two wonderful daughters. TCAC Sarah Serata: Sarah Serata is an Emmy award-winning animation producer with a distinguished career in the entertainment industry, known for her expertise in managing budgets, schedules, and stakeholder relationships. A proud resident of Tigard, she previously served on the Transportation Committee and brings her skills in organization, collaboration, and community-focused planning to her new role. Sarah is honored to serve on the Town Center Advisory Commission Town, where she aims to contribute to the city's growth and development through thoughtful and effective leadership. Arlie Peyton (goes by Peyton): Arlie Peyton, who goes by "Peyton", is a seasoned business consultant and brand strategist with a focus on go-to-market strategies and brand positioning across various industries. He has served as Oregon's State Representative for Vocational Education and collaborates with multiple boards to foster sustainable legacies in education, business, and philanthropy. With over 20 years of experience, Peyton is dedicated to helping organizations enhance their work and achieve impactful results. AIS-5643 7. Business Meeting Meeting Date: 12/10/2024 Length (in minutes): 30 Minutes Agenda Title: Update on the Equitable Engagement Project Authored By: Kent Wyatt Presented By: Kent Wyatt Item Type: Update, Discussion, Direct Staff Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE The City of Tigard has partnered with Envirolssues, a minority- and woman-owned firm, to lead the Equitable Engagement Project. This initiative aims to evaluate the city's current external engagement efforts through an equity-focused perspective, identifying barriers and opportunities to enhance participation for underrepresented communities in city governance. Christine Moses and Laura Pena from Envirolssues are spearheading the project and will be providing updates on their progress. ACTION REQUESTED Receive an update on the Equitable Engagement project. BACKGROUND INFORMATION In 2023, the City Council approved the formation of an ad hoc committee to explore the concept of a Community Navigator position, as previously recommended by the Public Safety Advisory Board (PSAB). The committee's purpose was to evaluate the feasibility and scope of such a position while identifying ways to improve government accessibility. After four meetings, the committee issued the following recommendation: "Fund an external consultant to review Tigard's current external engagement and outreach efforts using an equity lens and provide recommendations for a path forward." To implement this recommendation, the City of Tigard partnered with Envirolssues, a firm specializing in equity-driven community engagement. Envirolssues is conducting a thorough review of the City's outreach and engagement efforts, facilitating stakeholder discussions, and hosting workshops to capture diverse perspectives. Their work aims to uncover barriers and opportunities within Tigard's communication strategies. The outcome will be a comprehensive report with actionable recommendations for creating equitable engagement practices, ensuring all residents—particularly those from underrepresented groups—can access City services and participate in decision-making processes. ALTERNATIVES & RECOMMENDATION N/A ADDITIONAL RESOURCES Attachments Equitable Engagement TIGARD EQUITABLE ENGAGEMENT CITY COUNCIL UPDATE 4, 4w iliir .. __ :__.. ) .• ..... .. j. ,t . •� 1�g�i� 12/ 10/2024, 6 :30 p.m . AGENDA Project overview What we 've done What we 've heard so far What's next 2 PROJECT OVERVIEW PROJECT ACTIVITIES AND TIMELINE Stakeholder Understand the Interviews and Discussion Recommenda- current state relationship groups tions building Sept - Dec Oct-Dec Jan-Mar Apr-June (continuous) (continuous) WHAT WE ' VE DONE UNDERSTANDING THE CURRENT STATE • Reviewing existing practices and resources • Learning about City structure and relationships • Finding out who is missing from the conversations STAKEHOLDER INTERVIEWS • 30+ conversations through November • Tigard staff and community leaders/organizations • Curiosity and understanding • What has your experience been with equitable community engagement? • What is working? • What could be better or different? WHO WE'VE HEARD FROM • Many intersectional identities and communities served Parents Families Youth Seniors Black Latine Vietnamese Iranian Filipino Japanese Indigenous Muslim Immigrant Business owners Unhoused RELATIONSHIP BUILDING • Connecting takes time, effort, and purpose • Attending existing events • Holding listening sessions • Dedicated 1 : 1 time, in -person meetings • Snowball introductions 9 WHAT WE ' VE HEARD SO FAR EXISTING STRENGTHS • Many great individual connections • Dedicated Tigard team members • Seeing City staff and elected officials out and about • Fun and welcoming events - EI Tigre ! • Increase in translated materials • Tigard is a desirable place to live EMERGING OPPORTUNITIES • Deepen and build long-term relationships • Go to where communities are to learn and understand , not with an agenda • Listen deeply and then follow up • Recognizing a face makes it easier to connect • Engage in storytelling • Focus on priority needs; make data driven decisions EMERGING OPPORTUNITIES • Building trust and understanding about City ' s role and resources • Many are not invested in relationships with City - because of distrust or lack of information • Translation and interpretation services as a standard • Representation within City staff and electeds • Can be hard to navigate city structure and website to find the information or person you need EMERGING OPPORTUNITIES • Clear policies and consistent culture within City • Shared definitions and expectations around equity, engagement, and customer service • Culture of sharing and caring • Allow for flexibility WHAT ' S NEXT ? COMMUNITY DISCUSSION GROUPS • At least five small group discussion sessions with community members • In partnership with community leaders/organizations and Committee for Community Engagement • Potential community groups • BIPOC business owners, Latine, Vietnamese, Filipino, Black youth , Muslim , Unhoused REPORT AND RECOMMENDATIONS • Final report and recommendations in June • Recommendations for Council and staff THANK YOU ! Christine Moses Laura Pena IpenaLenviroissues. AIS-5650 8. Business Meeting Meeting Date: 12/10/2024 Length (in minutes): 30 Minutes Agenda Title: Committee for Community Engagement Annual Report Authored By: Nicole Hendrix Presented By: Shaila Kotadia, CCE Chair; Caitlin Johnson CCE Vice Chair Item Type: Update, Discussion, Direct Staff Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE The Committee for Community Engagement (CCE) is a standing volunteer committee of the City of Tigard that meets six times annually to provide oversight, accountability, and policy guidance for the design of citywide community engagement programs. The purpose of this agenda item is for the committee members to present their annual report. The annual report, as listed in Section 11 of the CCE bylaws, includes a summary of key activities from the past year, any highlights, or recommendations to the Council. This report has traditionally been developed in a written format and submitted via email to City Council. To build connection and provide opportunity for discussion, the Committee is presenting their annual report to City Council in the form of the attached presentation. ACTION REQUESTED City Council is asked to receive an annual report on Committee for Community Engagement activities and provide any questions, comments, or guidance. The Committee is interested in hearing from City Council on more ways to partner to engage the community and how they can be most effective in being of service to the community. BACKGROUND INFORMATION The Committee for Community Engagement (CCE) is responsible for reviewing, offering feedback, and making recommendations on specific plans or projects that involve community input, educational outreach, and information sharing. CCE's mission is to foster active, two-way communication between community members and elected officials, encouraging broad participation from diverse populations. By promoting shared responsibility and ownership, CCE aims to leverage collective knowledge, skills, and experience to enhance the Tigard community and advance the city's strategic vision. In 2024, CCE input has shaped several city projects including, but not limited to, the Tyler utility billing upgrade, the safe parking program, climate resilience hub, and city event planning. More details and projects can be found in the attached PowerPoint presentation. ALTERNATIVES & RECOMMENDATION N/A ADDITIONAL RESOURCES N/A Attachments CCE Annual Report Presentation CCE Bylaws { Committee for Community� .., _ .. r. , . Engagement - Annual Report f \ ie December 10, 2024 a City Council , , f �.a; r 1 ' 1 i ski —Ai 1.1 RIWI 7-1 -7-rri,-!. '477!.7- ,. ": r .. I I _ ,;_ j '1•. 1H . T. CITY OF 1 N i :_— _ Ti and - �' I The E' Ti d' ommunit Pr mi e: • I _ • s munit ':.rf�i' r. t . Environment c�` r i t . Excellence y v� onm onomy . trigage en - - 1 Equity • Environment • Economy • Engagement • Excellence .ti ryr.ry..'x�.. + ` . J. ...a ....r'9+, rF!aA1Ri.S . • r 4': -•. t - • Overview • Background • Who we are • Purpose • 2024 in Review • Topic Highlights • Accomplishments • Looking to 2025 • Goals iti Tidbid The 5 E's — Tigard's Community Promise: Equity • Environment • Economy • Engagement • Excellence Background - Members - Allie Alexander - Isaiah Jackman - Kristi Allen - Israel Jacquez - Jennifer Callaway - Caitlin Johnson, Vice Chair - Stacey Ghoddusi - Shaila Kotadia, Chair - Ali Haddadi - Connie Ramaekers - Jeremy Hajdu-Paulen - Rachel Roundy Council liaison: Councilor Wolf Team liaison: Nicole Hendrix ept • CITY OF Tigard The 5 E's — Tigard's Community Promise: Equity • Environment • Economy • Engagement • Excellence — About Us Committee for Community Engagement (CCE) meets • �; Responsibilities include: six times annually to provide oversight, accountability, p and policy guidance for the design of citywide • reviewing, offering feedback, community engagement programs. and making recommendations on specific topics that involve Mission: foster active, two-way communication community input, between community members and elected officials, encouraging broad participation from diverseeducational outreach, and • populations by promoting shared responsibility and ownership, we aim to leverage collective knowledge, • information sharing. skills, and experiences to enhance our community and advance the city's strategic vision. r • CITY OF • Tigard The 5 E's — Tigard's Community Promise: Equity • Environment • Economy • Engagement • Excellence — 2024 in Review - Highlights Membership and Shared Agreement - The committee held elections for the chair and vice-chair positions. Shared agreements were implemented to support equitable participation from all members. Safe Parking Program - The program provides designated parking spaces for houseless individuals, modeled after Beaverton's program. Updates were given on the vetting process, services offered, and community feedback. Utility Billing Portal Communication Plan - The city is rolling out a new online utility billing system with four phases of communication. The discussion focused on educating the public and ensuring that communications are access' . - in CITY OF multiple languages. " Tigard The 5 E's — Tigard's Community Promise: Equity • Environment • Economy • Engagement • Excellence — 2024 in Review - Highlights Climate Resilience and Resilience Hub - Discussions covered the city's initiative to integrate climate adaptation into projects and develop a Community Resilience Hub. Community Event Planning - Planning for major events like Pride, Juneteenth, and El Tigre focused on community input, inclusivity, and improving outreach methods. Feedback was gathered from affinity groups to make future events more engaging. Summer Engagement in Parks - Discussions included promoting city parks through summer events like Music in the Plaza and outreach at community gatherings. CCE members were encouraged to attend and help with event planning. Downtown Wayfinding Project - CCE was asked to help advocate for • mmunity CITY OF participation in the design of wayfinding signage. = „ Tigard The 5 E's — Tigard's Community Promise: Equity • Environment • Economy • Engagement • Excellence — 2024 in Review - Highlights Houselessness Task Force Discussion - Members discussed and joined a City Council meeting to brainstorm the development of a houselessness task force. Equitable Engagement (Ongoing)- Envirolssues was hired as a consultant to help identify gaps in equitable engagement. The Committee gave input on how they view equitable engagement and was invited to focus groups. iti Tidbid The 5 E's — Tigard's Community Promise: Equity • Environment • Economy • Engagement • Excellence Accomplishments • Guided the development of topics brought forward in 2024 • Introduced liaison report: What We Heard and How We Responded • Introduced Shared Agreement • Provided event support: Farmers Markets, El Tigre, etc. • Voiced celebrations, curiosities, and concerns about the city • Gave feedback that was incorporated for project improvements - CITY OF " Tigard The 5 E's — Tigard's Community Promise: Equity • Environment • Economy • Engagement • Excellence — Looking to 2025 - Upcoming Plans • Adding two newly appointed members • Community event participation • Topics to review: • Equitable Engagement • Tigard Service Request • Tigard Mobile App • Houselessness Task Force 11 - 7 Tigardc The 5 E's - Tigard's Community Promise: Equity • Environment • Economy • Engagement • Excellence — LookingCity to 2025 - Council • Search for more ways to partner with city council and the mayor to engage the community • Determine specific areas or topics that city council would like CCE to give feedback on • Determine ways CCE can support city council activities • How could CCE be more effective to be in service to the city? it' Tidbid The 5 E's — Tigard's Community Promise: Equity • Environment • Economy • Engagement • Excellence Thank y Questions or comments iti Tiçja°rd The 5 E's — Tigard's Community Promise: Equity • Environment • Economy • Engagement • Excellence �� CITY OF TIGARD INCOMMITTEE FOR COMMUNITY ENGAGEMENT TIGARD BYLAWS SECTION 1. CHARGE AND DUTIES A. The Committee for Community Engagement hereafter referred to as the "Committee" shall have no powers except as conferred by this resolution, City Charter,Tigard Municipal Code, or the Oregon Revised Statutes. B. The Committee and its members shall conduct itself in a manner that's in keeping with applicable city and state laws pertaining to conduct and ethics. Any confirmed violation of the provisions of such laws shall be grounds for removal from the committee. C. The Committee for Community Engagement is charged with oversight, accountability and policy direction on program design for citywide community engagement activities. This includes review, commend and recommendation on specific plans for community input, feedback, education and information. The goal is to inspire active two-way community engagement, broad participation of diverse community members and encourage shared responsibility and ownership (community members and elected officials) to use knowledge, skills and experience to improve the community and advance the city's strategic vision. Specific duties include: • Review and provide comments to project and program managers on specific plans for community outreach, education,marketing and/or information on public services,programs and/or projects. Facilitate informed decisions on issues that are relevant and ongoing. Promote active two-way community engagement to surface issues of interest. • Provide feedback on plans that market dynamic and comprehensive opportunities for community members to get involved and stay engaged. • Recommend strategies to involve organizations representing communities of diverse interests and identities • Provide input, feedback and recommendations to match communications tool(s) to a specific issue/audience. • Review and comment on guidelines for information, referral and troubleshooting services. • Recommend standards for committee-initiated online platforms • Participate in program/project outreach and monitoring • Monitor program success against long-term goals and deliver an annual report to council. The Committee may form subcommittees to investigate areas relevant to its charge or duties pursuant to this section. SECTION 2. COMPOSITION A. The Committee shall consist of up to 15 members. To be eligible for appointment, members shall reside, own property, own a business or work within the City of Tigard's Urban Services Boundary. As much as possible, the members of the committee shall be varied in experience and representative of the CCE Bylaws Adopted 5-9-17 to supersede NIC bylaws Adopted 7/9/13 1 �� CITY OF TIGARD INCOMMITTEE FOR COMMUNITY ENGAGEMENT TIGARD BYLAWS community as a whole. A diversity of membership is desired among ethnic minorities, non-native English speakers, seniors,youth,business representatives, renters and home owners and members of the community at large. Geographic diversity is also desired, reflecting representation of each of the city's 14 neighborhood areas. One membership slot shall be prioritized for an official representative from CPO4B and 4M each, should qualified applicants apply. One membership slot each shall be prioritized for a non- native English speaker,youth or business owner each should qualified applicants apply. SECTION 3.APPOINTMENTS A. Appointments shall be made by City Council through the process established for board and committee appointments to city committees that are advisory to City Council. SECTION 4. TERM OF OFFICE A. The length of terms for current NIC will be staggered to prevent expiration of all current member terms at the same time. One-third of the current membership will serve two-year terms, one-third three-year terms and one-third four-year terms. All current members will be eligible to serve additional four-year terms. Appointments will be made according to Section 3 of these bylaws. B. Newly appointed committee members who are not current NIC members will be appointed to serve four-year terms. C. Members shall receive no compensation for their services. Members may be reimbursed for incidental meeting expenses on approval of the staff liaison. D. An individual committee member may not act in an official capacity except through the action of the committee. E. A member who seeks to resign from the committee shall submit a written resignation to the chair of the committee, the staff liaison, or the city manager's office. If possible, the resignation should allow for a thirty (30) day notice so a replacement can be found. F. Appointments to fill vacancies shall be for the remainder of the unexpired term. SECTION 5. ORGANIZATION OF THE COMMITTEE A. At its first meeting of each calendar year, and thereafter annually, the committee shall elect a chair and a vice chair from its members who shall hold office at the pleasure of the committee. i. Chair. The chair shall have general directional powers over the committee. The chair shall preside at all meetings and,in consultation with support staff, set the agendas and notify the committee of all meeting times and place. The chair shall also be an ex-officio member of all subcommittees and shall be the sole spokesperson for the committee unless this responsibility is delegated to the staff liaison. CCE Bylaws Adopted 5-9-17 to supersede NIC bylaws Adopted 7/9/13 2 �� CITY OF TIGARD INCOMMITTEE FOR COMMUNITY ENGAGEMENT TIGARD BYLAWS ii. Vice Chair. The vice chair shall assume the responsibilities of the chair if the chair is unable to do so. B. If the chair should resign, the committee shall, at its next meeting, conduct an election and provide a replacement to fill the unexpired term. C. Staff liaisons are the primary contacts for City of Tigard boards, committees and commissions and the primary interface between these bodies and the City Council, city manager, and departments. Besides serving as a technical resource, staff liaisons are responsible for meeting logistics, member recruitment and recognition, recordkeeping and monitoring committee effectiveness. SECTION 6. MEETINGS A. The regular meeting of the committee shall be held on a date and time determined by the committee. B. The committee shall meet at least six (6) times a year,roughly bi-monthly, at a time and place that is specified at least five (5) days in advance. C. The parliamentary authority for the committee is Robert's Rules of Order Revised, except where superseded by these bylaws or local, state, or federal law. D. The chair may call a special meeting,and the chair shall call a special meeting if requested by three or more members. The call shall state the purpose of the meeting. A notice of a special meeting must be in writing and communicated to all members at least three (3) days before the meeting. E. Agendas and minutes shall be posted for public notice on the City of Tigard webpage and in the lobby of City Hall in compliance with Oregon Public Meetings law. All meetings shall be open to the public. F. A majority of votes of committee members present shall determine the official position of the committee on a given issue. G. The chair shall vote on all matters before the committee unless having declared a conflict of interest. H. Committee members shall not send or receive electronic communications concerning any matter pending before the committee during a committee meeting. • Electronic Communications mean e-mail, text messages, or other forms of communications transmitted or received by technological means. • Electronic Communications Devices mean laptop computers,BlackBerry, smart phones, notebooks, or other similar devices capable of transmitting or receiving messages electronically. I. Committee members shall not use electronic communication devices to review or access information regarding matters not in consideration before the committee during a committee meeting. SECTION 7. COMMITTEE MEMBER RESPONSIBILITIES CCE Bylaws Adopted 5-9-17 to supersede NIC bylaws Adopted 7/9/13 3 �� CITY OF TIGARD INCOMMITTEE FOR COMMUNITY ENGAGEMENT TIGARD BYLAWS Members of the committee shall: A. Regularly attend meetings and contribute constructively to discussions. B. Consider and discuss issues from a citywide perspective, as well as the perspective of a particular stakeholder or interest. C. Strive to reach consensus on matters under consideration. D. Act with respect and consideration for the viewpoint of others. SECTION 8. ATTENDANCE If a member is unable to attend a meeting, he or she is expected to notify the staff liaison. If a member is absent from three (3) consecutive,regularly scheduled meetings, the issue shall be placed on the upcoming agenda, and upon majority vote of the committee members present that position may be vacated. SECTION 9. QUORUM No official business shall be conducted without a quorum present. A quorum consists a majority of sitting members,including any appointed alternates,present and voting. It does not include anyone who cannot participate due to a conflict of interest. SECTION 10. REMOVAL OF MEMBERS A. The City Council may remove members of the committee in accordance with Section 8;Attendance. B. The City Council may also remove members,when,in its judgment the conduct of a member does not conform to the City of Tigard Code of Conduct for Boards, Commissions and Committees. (Tigard Municipal Code Section 2.07.030.) SECTION 11.ANNUAL REPORT OF THE COMMITTEE A. No later than December 31 of each year, the committee shall prepare and file its annual report to the City Council. B. The annual report shall include a summary of key activities from the preceding year and any specific suggestions or recommendations which the committee believes would be noteworthy to the Council. The annual report shall not be submitted unless approved by the committee. SECTION 12. AMENDMENTS These bylaws are adopted by resolution of the Tigard City Council, are binding on the committee, and may be amended by the city council. The committee may propose amendments for council consideration. CCE Bylaws Adopted 5-9-17 to supersede NIC bylaws Adopted 7/9/13 4 AIS-5688 9. Business Meeting Meeting Date: 12/10/2024 Length (in minutes): 30 Minutes Agenda Title: Briefing on Food Cart Development Code Amendments Authored By: Schuyler Warren Presented By: Community Development Director Sambo Kirkman Item Type: Update, Discussion, Direct Staff Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE Briefing to Council on an upcoming development code amendment package related to food carts and food cart pods. ACTION REQUESTED The Community Development team requests Council feedback and direction on a draft development code framework for food cart regulations. BACKGROUND INFORMATION Since the adoption of the Tigard MADE development code amendments in April of 2024, the Community Development team has been closely tracking the implementation of the code to identify any issues that would require further amendments. One major issue that has been identified is the lack of standards and procedures to allow food cart pods. Prior to the MADE code updates, the city did not have food cart specific regulations, and therefore could only approve food carts as an accessory use, using existing development code standards and policies. This approach did not provide a vested approval for these carts and did not allow food cart pods as a standalone use. The MADE code was intended to address these issues by providing regulations for food carts and food cart pods. However, as adopted, the code only allows food carts as an accessory use similar to the previous policy, and did not provide a means to approve larger food cart pods. Since the time of adoption, the city has seen an interest in food cart pods as a standalone use. In order to accommodate these uses, the development code will need to be amended. The Community Development team has been working to draft regulations that provide a pathway to approval while ensuring that food carts and food cart pods are operated in a safe way that is compatible with surrounding uses. The team has been coordinating with our teammates in Public Works, the Tigard Chamber of Commerce, and prospective food cart pod proprietors to develop these regulations. This presentation will provide an overview of the current regulatory framework for Council feedback prior to upcoming hearings before the Planning Commission and Council. Dates of Previous and Potential Future Considerations January 28, 2025 - Council hearing on development code amendments Public Involvement Outreach to Tigard Chamber of Commerce Meetings with food cart proprietors Planning Commission Meetings (Winter 2025) Impacts (Community, Budget, Policies and Plans/Strategic Connection) ALTERNATIVES & RECOMMENDATION No formal action is being requested with this agenda item, so no alternatives have been provided. ADDITIONAL RESOURCES Attachments Presentation — ,- ,r4,,Ar • t 1 4,• it!,/%------ 4 -r +7:- . , er: .4 111,1 { '. .. . . ......... .• ,_• _ IY .- �CITY OF # , • . �Tigard r _ rti Ar. . M I Tit & I -- '' d'• 1 ,'. -7-- P ,...4;• -AI#11&- :::..-...' ‘'-0 ` h^te �.�-s. - 5 �.: - ( r.4.� -. ' lir �' L it ams. `k.l,a ;,; Food Cart Regulations -� -�. -,- , POLICE ' .'". _ � Project Briefing Lv�satet _ _ _ _ Cit_ _gr,...,-T- , ,t. y Council _ , , ,_. 7. .-_,....:e � - December 10, 2024 - _. ,,r -s lc w • r _ 1: - - -......„..... , ..._., . _ as --- z - - .i • ter, - N l r - — r-r+ -. ,. -� - ! - ..._ _ 4411 ' r1K ' - \ rter - yR 4••1•,.....,...„ • _r. � c, fi hi M gfJf a r �` .y�e t ,#� yw ° _Alt---'.1`ise. -i ,V r �1 CITY OF Turd The 5 E's - Tigard's Community Promise: g Equity • Environment • Economy• Engagement • Excellence Purpose • Receive Council feedback on food cart regulations o Project Objectives o Additional standards and processes? o SDC requirements for food carts/food pods? ciry of The 5 E's - Tigard's Community Promise: 1 , ' Tigard Equity . Environment . Economy. Engagement • Excellence What Are We Seeking to Achieve? • Provide entrepreneurial opportunities • Encourage a variety of eating and drinking establishments • Activate street frontages with pedestrian -friendly amenities • Encourage the use of underutilized parking areas • Ensure proper design and installation of public infrastructure • Protect public health, safety, and welfare • Clear direction for food cart developments 1 CITY OF Tia r d The 5 E's - Tigard's Community Promise: g Equity • Environment • Economy• Engagement • Excellence Prior to Tigard MADE • No standards / approvals for food carts • Code / policy interpretation allowed carts • Allowed as accessory use only • Created issues with vested rights, lacked clarity Ti ' oThe 5 E's - Tigard's Community Promise: ad Equity • Environment • Economy• Engagement • Excellence Adoption of Tigard MADE • Defined food carts vs food cart pods • Listed as an allowed use under indoor sales and services • Codified standards and approval process for food carts o Food carts allowed as temporary uses o Codified standards from previous policy � CIF TuTY Ord The 5 E's - Tigard's Community Promise: g Equity • Environment • Economy• Engagement • Excellence The Issues • No process for approving food cart pods as a standalone use • Lack of clarity in standards • Address impacts associated with concentration of food carts • Food carts as an indefinite temporary use Ticiry of The 5 E's - Tigard's Community Promise: gard Equity • Environment • Economy• Engagement • Excellence Proposed Solution • New food cart-specific chapter in Development Code • Regulations narrowly tailored to that use • Separate approval process • Separate application type with a reduced fee 0 CITY OF Ti r d The 5 E's - Tigard's Community Promise: g Equity • Environment • Economy• Engagement • Excellence Two Different Sets of Regulations • Food Carts o 1 -3 carts per property o Associated with existing legal use • Food Cart Pods o 4 or more carts per property o Standalone use CITY OF Tg I a r d Mill The 5 E's - Tigard's Community Promise: Equity • Environment • Economy• Engagement • Excellence What Do Food Carts Look Like? INSANE Cti ,, , ,. . •, .., . . .. it . . 4s L •9 11 .= 1jikt _, I" Ir.,,,,, : k it -______... ------ — - ;:...d f :wdi ; ! 1' I NDUQS `ra. Pion-sat�if4fitt -- — 1q4d ,, ®04 Rte; pk ' t )10 RSI , 11�� ' INSANE��CHICKEN =p 4iikur.�3v y� /1- 'ms . T', • CITY OF Tigard The 5 E's - Tigard's Community Promise: Equity • Environment • Economy• Engagement • Excellence What Do Food Cart Pods Look Like? .,,, .,.........,...... . _..,,.___ . . „.,„.....„,„. . • •. . ,... . .. , ...-,,,Q . • • "0,. .._..„ . , .„,,:•!,,,,..,_ ___ ...,. . . •. .„.... .i h • _.__11 1 -..--.,-r-..„ ter. I �� ,�•.��:. -�' _•,.. I ] 1.1.. i A • ....,.._ , . � __! • 3'• �` � _. , , rL tip 1W1 A{,- '''fir�' er AilV I tl.•.-._ 94 . ' 1 _ I _ Vii_ . ti' , �1 u• CITY OF Trd The 5 E's - Tigard's Community Promise: g Equity • Environment • Economy• Engagement • Excellence What Do Food Cart Pods Look Like? « # • a s • i f • RI MEV _ - `-- fad" • 1(ar�nn • twist • � �t � f • _ t l.41 1 '0 g. f his — — od y1 MILL ' - J; 5 • _ �y �. ---- _�a,` ,--. - s.- .�ti .4, - �o 1 ,1 k 1.4 e TiCIF TY Ord The 5 E's - Tigard's Community Promise: g Equity • Environment • Economy• Engagement • Excellence What Standards are Proposed for Food Carts? • Must be on paved surface • Minimum setbacks from property lines and residential zones • Minimum separation between carts • No permanent utility connections • Must manage fats, oils, and grease • Awnings must be collapsed when not in operation e TiCIF TY Ord The 5 E's - Tigard's Community Promise: g Equity • Environment • Economy• Engagement • Excellence What Standards are Proposed for Food Cart Pods? • Must have proper zoning — same zone as restaurants allowed • Must include permanent building with restrooms • Buildings over 800 square feet and accessory structures must meet setbacks • No temporary storage containers it CITY OF 'I'd:itd The 5 E's - Tigard's Community Promise: g Equity • Environment • Economy• Engagement • Excellence What Standards are Proposed for Food Cart Pods? • No more than 20 food cart stalls • Stalls must: o Be marked on pavement o Be 375 square feet or less o Meet minimum setbacks o Be separated by five feet o Includeermanent utilityconnections p e TiCIF TY Ord The 5 E's - Tigard's Community Promise: g Equity • Environment • Economy• Engagement • Excellence What Standards are Proposed for Food Cart Pods? • Food cart pod must provide centralized management of fats, oils, and grease • Temporary awnings or membranes must be: o 200 square feet or less in area o 15 feet in height or less o Adequately anchored to prevent windthrow • Provide adequate transportation and utility connections CITY OF Ti g'T1ii d The 5 E's - Tigard's Community Promise: Equity • Environment • Economy• Engagement • Excellence Who Are We Engaging with in the Community? • Internal stakeholders — Public Works, Economic Development • Colleagues in Beaverton, Gresham, and Portland • Tigard Chamber of Commerce • Food cart entrepreneurs • Planning Commission • Council Ticiry of The 5 E's - Tigard's Community Promise: gard Equity • Environment • Economy• Engagement • Excellence What is the Timeline? • Planning Commission hearing in January • City Council hearing late January / early February • Requesting emergency clause for ordinance to take effect immediately to help food cart entrepreneurs .11. lir,, ,,,,e ._ ji Air . , i . iiid• Discussion andQ uestions .... . iriL L1 5+ -4 14 ' ' F. 1 i .•f I } ti i.. 1. . •I ...„0.6.4ii- ' * e- tom—r 11577.' - a31111 '% 'F,t,r...::. I • !At; . .%IVY,.i • ollirr• :;:7141'.,: I, r IF ; iiit • i al •'•• i T .- 11 ' I . 4,0 Tigard ' �'r �' fiF ' Ilif lit. .-,.il -. ` Jr. - P f CITY OF immg45;115 7 i . 1 I ist . 1111 1 4 _ IA. e. . . .1. 41. :• 1 0 . . _ it 4 ...SILA - �•.- :may. . +• .v,� ' U+ 4 • ) I' 11=t:' CITY OF T u r The 5 E's - Tigard's Community Promise: g Equity • Environment • Economy• Engagement • Excellence Questions o Does project's objective align with the Council ? o Are there additional standards and processes that should be considered ? o How would Council feel about SDC requirements associated with food carts/food pods? AIS-5704 11. Business Meeting Meeting Date: 12/10/2024 Length (in minutes): 0 Minutes Agenda Title: Supplemental Questions and Answers Presented By: Item Type: Receive and File Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE The City Council may have questions for staff after the council meeting packet is published. For public transparency, these questions and answers provided by staff are due the afternoon of the meeting and will be attached at the end of the meeting packet. ACTION REQUESTED None BACKGROUND INFORMATION Council may have questions for staff regarding agenda items. These questions can be asked during the meeting or through an email to the city manager and other staff prior to the meeting. In the interest of public transparency, any questions and staff answers are listed on the Supplemental Questions and Answers list. This will be attached to the meeting packet, which is available online. There may be no questions and in that case, this Agenda Item Summary will have no attachments. ALTERNATIVES & RECOMMENDATION N/A ADDITIONAL RESOURCES N/A Attachments Supplemental Questions and Answers Supplemental Questions and Answers December 10, 2024 - City Council Meeting Agenda Item No. 5B. - MCDONALD STREET ENGINEERING SERVICES Q: (Councilor Wolf) Appreciate the breakdown of scoring and the follow-up with cost request. I look forward to the new software capital budget tool so we can review the accounts directly from AIS. Also, does Kittelson offer greater experience or a different approach that ranks them the highest? A: (Contracts and Purchasing Manager McGown) Kittelson scored the highest among the consultant proposals due to their expertise and breadth of knowledge in traffic analysis and safety tasks. For example,the Kittelson team has developed relevant national guides such as NCHRP(National Cooperative Highway Research Program) Research Report 1036: Roadway Cross Sections Reallocation, NCHRP 1043: Roundabout Guide and NCHRP Research Report 926: Pedestrian and Bicycle Safety at Intersections. This in-depth knowledge will be integral in successfully handling this challenging roadway improvement project, especially related to context-sensitive solutions and effective traffic calming measures.Additionally, Kittelson demonstrated a thorough project understanding and approach,with identification of corridor specific challenges, best approach,and relevant similar experience. Agenda Item No. 7. — UPDATE ON THE EQUITABLE ENGAGEMENT PROJECT Q: (Councilor Wolf) Envirolssues- Do they have examples that support these comments below? For example, what were the specific examples that our consultants heard when listening/interviewing community members?Should we (the city) be listening to the examples or stories of our community members better than we are? Deepen and build long-term relationships • Go to where communities are to learn and understand, not with an agenda • Listen deeply and then follow up • Recognizing a face makes it easier to connect • Engage in storytelling • Focus on priority needs; make data driven decisions A: (Enviroissues,the equitable engagement consultant) Deepening and Building Long-Term Relationships December 10, 2024 — City of Tigard — City Council Meeting One inspiring example of fostering long-term relationships was Mayor Lueb's participation in the Housing Justice Forum at St.Anthony's in November.The event,organized by the community, provided a platform for individuals to share deeply personal stories about housing insecurity. Mayor Lueb navigated these challenging conversations with vulnerability, humanity, and grace, leaving a lasting impression on attendees. Many participants shared afterward that they hadn't known who the Mayor was before the event but found the experience of meeting her and other City representatives both meaningful and affirming.The City's attendance demonstrated genuine care and a willingness to support the community's efforts,reinforcing the importance of showing up for community-led initiatives. Building Trust and Understanding of the City's Role and Resources A community member shared their experience attending the Tigard Police Department's Community Academy,which they found informative and valuable in making the department feel more approachable. However,their participation wasn't without challenges—they had to overcome personal reservations and were the only person of color in the group. Additionally,some members of their community expressed skepticism about their involvement,viewing it as aligning with a system they distrusted.This highlights the need for the City to meet communities where they are, particularly in environments that feel safe and welcoming,to address distrust and build meaningful connections outside of formal City programs. Clear Policies and Consistent City Culture Feedback from community organizations suggests a need for more coordinated and consistent relationships with the City. Some groups shared that they have multiple surface-level contacts within City departments but lack a single point of deeper connection. This can lead to confusion, such as receiving multiple, uncoordinated requests for the same project or event.Additionally, organizations expressed a desire for clearer communication about the City's goals and desired outcomes, noting that inconsistent messaging can make collaboration challenging. Should the City Listen More to Community Stories? Absolutely,there is always room for more listening and storytelling. A recurring theme is the importance of leaning into spaces where stories are shared naturally and being present with the intent to listen and connect on a human level. While Council meetings and public hearings serve a purpose,they can feel intimidating and formal, limiting participation. Communities are seeking more individual and genuine interactions in spaces that feel comfortable and accessible.This could mean attending community-based events,workshops, places of worship, or schools—places where people are already gathering. It's also crucial to internalize the lessons learned from these experiences and thoughtfully share them across City teams to strengthen overall engagement and connection. By being intentional about listening and participating in these organic spaces,the City can foster trust, build stronger relationships, and better align its efforts with the needs of the community. December 10, 2024 – City of Tigard – City Council Meeting Agenda Item No. 9 — BRIEFING ON FOOD CART DEVELOPMENT CODE AMENDMENTS Q: (Councilor Wolf) Eager to hear more from the continued conversations about food cart pods when it comes before Council in January. Really appreciate the City bringing this forward to address. Does this address the issues brought forward by Ky Le— Baller Park? Is requiring a permanent structure and restrooms for FOUR or more carts the business standard? Four seems low to require restrooms so I'm just curious. I know I personally enjoy Beaverton's Food Cartel quite a bit. I hope our criteria ensure high health and safety standards, but vendors are supported, and the City is an effective partner. A: (Community Development Director Kirkman)The CD team has been engaging with stakeholders as we develop these draft regulations;these include colleagues in other jurisdictions, our teammates in Public Works,the Tigard Chamber,as well as cart entrepreneurs.The team feels we are striking the right balance between the issues you raise, as around protecting public safety while promoting entrepreneurship.The City team will continue requesting feedback throughout the process. In response to your question about a permanent structure and restrooms, let me offer the following which informs our thinking: - We define food carts as three or less carts at one location,and - food cart pods as more than three carts at one location. We consider the distinction between these as about their permanency. A food cart pod is treated as a stand-alone use,the same as any brick and mortar restaurant.To ensure equity with the requirements of those free standing restaurants as well as public health,we believe that permanent development should provide permanent sanitation facilities.This does not mean that a new building must be constructed. In most cases, smaller food cart pods choose to locate on sites with existing buildings,where restrooms can be made available. New food cart pod developments with associated new permanent buildings tend to have a higher number of carts. In our meetings with stakeholders,we have not had anyone raise concerns about the permanent restroom facilities requirement for food cart pods. December 10, 2024 — City of Tigard — City Council Meeting