City Council Packet - 11/19/2024 MCITY Of Tigard Business/Workshop Meeting
.., Tigard E N DA
TIGARD CITY COUNCIL
MEETING DATE AND TIME: NOVEMBER 19, 2024- 5:00 p.m. Executive Session; 6:30 p.m.
Business/Workshop Meeting
Revised 11/14/2024-Added Agenda Items No. 8 and 9
MEETING LOCATION: Meeting will be held in Town Hall, 13125 SW Hall Boulevard, Tigard. See
PUBLIC NOTICE below.
PUBLIC NOTICE:
In accordance with Oregon House Bill 2560, this will be a hybrid meeting where some Council, staff or
public will participate in person and some will participate remotely.
How to comment:
• Written public comment may be submitted electronically at www.tigard-or.gov/Comments by
noon the day before the meeting date.
• If attending the meeting in person, please fill out the public comment sign-in sheet at the front of
the room and come to the microphone when your name is called.
• If you prefer to call in, please call 503-966-4101 when instructed to be placed in the queue. We
ask that you plan on limiting your testimony to two minutes.
Upon request, the City will endeavor to arrange for the following services:
• Qualified sign language interpreters for persons with speech or hearing impairments; and
• Qualified bilingual interpreters.
Since these services must be scheduled with outside service providers, it is important to allow as much
lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the
meeting by calling: 503-639-4171, ext. 2419 (voice) or 503-684-2772 (TDD -Telecommunications
Devices for the Deaf).
VIEW LIVESTREAM ONLINE: https://www.tigard-or.gov/boxcast
Workshop meetings will be shown live on Channel 21 at 7 p.m.
The meeting will rebroadcast at the following times on Channel 28:
• Every Monday at 1 p.m.
• Every Wednesday at 3:30 a.m.
• Every Thursday at 12 p.m.
• Every Friday at 12:30 p.m.
SEE ATTACHED AGENDA
CITY Of Tigard Business/Workshop Meeting
Tigard E N DA
TIGARD CITY COUNCIL
MEETING DATE AND NOVEMBER 19, 2024- 5:00 p.m. Executive Session; 6:30 p.m.
TIME: Business/Workshop Meeting
Revised 11/14/2024 -Added Agenda Items No. 8 and 9
MEETING LOCATION: Meeting will be held in Town Hall, 13125 SW Hall Boulevard, Tigard
5:00 PM
1. EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to discuss the
performance review of a public official or employee, under ORS 192.660(2) (i). All
discussions are confidential and those present may disclose nothing from the Session.
Representatives of the news media are allowed to attend Executive Sessions, as provided
by ORS 192.660(4), but must not disclose any information discussed. No Executive
Session may be held for the purpose of taking any final action or making any final
decision. Executive Sessions are closed to the public.
6:30 PM
2. BUSINESS/WORKSHOP MEETING
A. Call to Order
B. Roll Call
C. Pledge of Allegiance
D. Call to Council and Staff for Non-Agenda Items
3. PUBLIC COMMENT 6:35 p.m. estimated time
A. Follow-up to Previous Public Comment
B. Public Comment—Written
C. Public Comment— In Person
D. Public Comment— Phone-In
4. COUNCIL LIAISON REPORTS 6:45 p.m. estimated time
5. COMMUNITY SERVICE ORGANIZATION UPDATE 7:00 p.m. estimated time
6. 2025 LEGISLATIVE AGENDAS 7:20 p.m. estimated time
7. CLIMATE TASK FORCE 7:50 p.m. estimated time
8. ORDINANCE TO AMEND TIGARD MUNICIPAL CODE 2.04 REGARDING CITY MANAGER
8:20 p.m. estimated time
9. CONSIDER THE APPROVAL OF A LEASE AGREEMENT AT 8770 SW BURNHAM STREET
8:25 p.m. estimated time
10. SUPPLEMENTAL QUESTIONS AND ANSWERS
11. NON-AGENDA ITEMS
12. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an
Executive Session is called to order, the appropriate ORS citation will be announced
identifying the applicable statute. All discussions are confidential and those present may
disclose nothing from the Session. Representatives of the news media are allowed to
attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any
information discussed. No Executive Session may be held for the purpose of taking any
final action or making any final decision. Executive Sessions are closed to the public.
13. ADJOURNMENT 8:45 p.m. estimated time
AGENDA ITEM NO. 3C. - PUBLIC COMMENT DATE: November 19, 2024
(Limited to 2 minutes or less, please)
This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All
written and oral testimony becomes part of the public record.The names and cities of persons who attend or
participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record.
Please review the "Tigard City Council Protocol for Public Comment."
NAME&CITY YOU LIVE IN TOPIC
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contact information: Check one:
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AGENDA ITEM NO. 3C. - PUBLIC COMMENT DATE: November 19, 2024
(Limited to 2 minutes or less, please)
This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All
written and oral testimony becomes part of the public record. The names and cities of persons who attend or
participate in City of Tigard public meetings will be included in the meeting minutes,which is a public record.
Please review the "Tigard City Council Protocol for Public Comment."
NAME&CITY YOU LIVE IN TOPIC
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officer pronounce:
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contact information: Check one:
Phone or email For ❑ Against ❑ Neutral ❑
Name City
Please spell your name as it sounds if it will help the presiding
officer pronounce:
Optional: If you want a response from staff, please leave your
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contact information: Check one:
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SUPPLEMENTAL PACKET
FOR NOVEMBER 19, 2024
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AIS-5664 5.
Workshop Meeting
Meeting Date: 11/19/2024
Length (in minutes): 20 Minutes
Agenda Title: Community Service Organization Update
Authored By: Lindsay Bartholomew
Presented By:
Item Type: Update, Discussion, Direct Staff
Public Hearing No
Legal Ad Required?:
Publication Date:
Information
EXPLANATION OF ISSUE
Community organizations serving the Tigard area are invited to give presentations before Council and
share their program offerings and a brief overview of what they provide for the community. This
month we are featuring: Broadway Rose Theatre Company and New Narrative.
ACTION REQUESTED
This is an update only. No action is requested.
BACKGROUND INFORMATION
Broadway Rose Theatre Company- Presenters: Dan Murphy and Meredith Gordon
The City of Tigard awarded this organization $20,000 towards their 2024 Season of Shows at
Broadway Rose. This is the 33rd consecutive season of professional musical theatre that Broadway
Rose Theatre Company has produced for the Tigard community. The season includes six mainstage
musicals, a Theatre for Young Audiences (TYA) musical, and a Teen Summer musical production. They
also produce a quarterly cabaret and one-off performances and readings over the year. Their
education programming includes a paid technical theatre internship program for high school and
college students, a slate of youth spring and summer drama camps, a teen summer musical theatre
workshop, teen cabaret classes, and tap and musical theatre dance classes for youth and adult
students. Funding from the City of Tigard goes directly toward operating costs associated with
producing these live community events. It also helps defray costs related to the additional work they
do to provide meeting space for local community organizations that require it.
New Narrative - Presenters: Beth Cooke, Sara Dingivan and Nicole Swearingin
The City of Tigard awarded this organization $14,300 for Social Services. The funding helps
support individuals seeking to eliminate barriers to access supportive housing. In addition to the
financial support, New Narrative will provide housing retention, tenant education and budgeting
services to these individuals to promote the development of self-sufficiency and housing
stability. New Narrative's extensive Housing Services work in Tigard will primarily assist in advancing
the Council's Goal to implement actionable, person-centric, and regional response to homelessness.
New Narrative works with individuals experiencing homelessness or on the verge of homelessness and
provides actionable, person-centric solutions that reduce barriers to obtaining and retaining
affordable, safe housing. Using this effective strategy, New Narrative houses hundreds of individuals
each year not just in Tigard, but throughout the metro region.
ALTERNATIVES & RECOMMENDATION
N/A
ADDITIONAL RESOURCES
N/A
AIS-5533 6.
Workshop Meeting
Meeting Date: 11/19/2024
Length (in minutes): 30 Minutes
Agenda Title: 2025 Legislative Agendas
Authored By: Nicole Hendrix
Presented By: Nicole Hendrix, Assistant to the City Manager
Item Type: Update, Discussion, Direct Staff
Public Hearing No
Legal Ad Required?:
Publication Date:
Information
EXPLANATION OF ISSUE
Each year, City Council considers its state and federal legislative agenda. In odd years, state legislative
sessions are long sessions and include a greater number of opportunities and actions. Legislative
agendas highlight city priorities and initiatives, and are used to inform partnerships, positions and
priorities of legislative items: bills, investments, projects, and programs. In addition to these legislative
agendas, the city and its partners will pursue additional opportunities that align with Tigard' vision and
values as they arise.
ACTION REQUESTED
City Council is asked to affirm Tigard's 2025 State and Federal Legislative Agendas.
BACKGROUND INFORMATION
Dates of Previous and Potential Future Considerations
The Council heard the first legislative roadmap workshop for the 2025 session on 6/18/2024. Based on
feedback in this workshop and subsequent deep dives into state and federal priorities with Tigard's
advocates at CFM, the Tigard team developed a short-list of potential priorities and positions for
Council to review in their second workshop meeting, held on 9/17/2024. Tigard's government affairs
and advocate consultants, CFM,joined this workshop to answer questions on legislative opportunities
for Council to consider.
City Council expressed interest in continuing to work towards a Tigard zip code. This item was last
discussed in detail at Council on 5/21/2024. Work continues on this initiative and, on the direction of
Council, will be included in Tigard's federal legislative agenda.
The attached agendas provide overarching priority areas along with specific requests the Tigard team
will pursue at the state and federal level in the upcoming year.
The Oregon state legislature has its long session (160 days) from January to June 2025. City Council
has identified the following priority areas for the long session: Transportation, Housing, and Public
Safety.
Tigard's federal overarching priorities are focused on Project and Program Funding Requests,
Transportation and Infrastructure, and Additional Opportunities, which include Tigard Zip Code,
Affordable Childcare, Advanced Refunding, and SALT Deductions. The Tigard team will continue to
work closely with our elected officials to apply for project funding and advocate for support of
federally-funded programs. In coordination with our partners, Tigard will pursue specific state and
federal opportunities that align with our vision and values as they arise.
Impacts (Community, Budget, Policies and Plans/Strategic Connection)
The state and federal legislative agendas are Tigard's opportunity to advocate for priorities and
positions that support of our vision, values, and commitment to community. The recommended
agendas advance key initiatives guided by Tigard's Community Promise, Council Goals, and Strategic
Plan values of equitable, walkable, healthy, and accessible. Upon approval, the agenda's design will be
finalized and then distributed to key partners, neighboring jurisdictions, and other organizations with
shared goals.
ALTERNATIVES & RECOMMENDATION
The Tigard team recommends City Council adopt the legislative agenda language as presented.
Alternatively, City Council could provide direction and feedback on these agendas.
ADDITIONAL RESOURCES
Attachments
2025 State Legislative Agenda Draft
2025 Federal Legislative Agenda Draft
Powerpoint - 2025 Legislative Agendas
Tiçja°rd
2025 Tigard State Legislative Agenda
Transportation—The City of Tigard is led by its strategic vision: to create an equitable community that is
walkable, healthy, and accessible for everyone. With this vision in mind,the City of Tigard supports
transportation policy and investments that improve the safety, accessibility, and reliability of
transportation systems, reduce greenhouse gas emissions, and improve social equity.
Specific transportation priorities are:
Fully Funded Jurisdictional Transfer of Hall Boulevard.The City of Tigard advocates for full
funding of the State of Good Repair and identified Betterments for Hall Boulevard, where it runs
through Tigard;total funding requested for the transfer and improvements to Hall Boulevard in
Tigard is$50 million.The state's Jurisdictional Transfer Advisory Committee support this
application.Together with the Oregon Department of Transportation (ODOT),the City of Tigard
looks forward to delivering on the community's vision for this important corridor, demonstrating
success in agency collaboration, community engagement, fiscal stewardship, and infrastructure
management.
Expand Transit Service. In support of statewide goals related to climate, equity, and
accessibility, the City of Tigard advocates for investment in transit services and expansion of
service areas to better serve community, particularly the most vulnerable.
ODOT Project Delivery. Increase funding for ODOT project delivery capacity and prioritization of
active transportation infrastructure to avoid costly delays to local agencies.
Greenhouse Gas Emission State Reduction Targets.Advance efforts to reduce and regulate
emissions to meet the state's carbon reduction goals, including support for Equitable Oregon
Electric Vehicle Rebate incentives and the related Charge Ahead incentives and Climate
Protection Program.
Transportation Funding.The City supports maintaining the current transportation funding split
between state, county, and cities. Additionally, the City is supportive of diversifying revenues to
sustain transportation projects as the gas tax revenue continues to decline.
Housing Services—Tigard supports increased funding and legislation for stable, climate-friendly housing,
land use, and support services.The City also advocates for State requirements to include funding for
cities to implement those requirements.
Houselessness Services.Tigard supports funding efforts to respond to immediate health and
wellness services for houseless community members.The City supports clarity on the definition
of"reasonableness"will support consistency in how of Time, Place, Manner is implemented
between cities.
Tenant Protections. Rent assistance programs should be expanded to ensure that Oregonians
remained housed and the state's housing crisis does not grow worse. The state should establish a
legal aid fund to ensure landlord adherence to tenant protection laws.
Affordable Housing Reform.Tigard supports the provision of state funds to backfill local system
development charge exemptions for the development of affordable housing. The city seeks
1
Tiçja°rd
greater protection for tenants in affordable housing development with expiring covenants, as
well as a permanent state preservation fund for affordable housing.
Public Safety-
Behavioral Health Deflection Programs.Tigard supports HB 4002,which establishes a
community-based pathway to treatment, housing, and other services for individuals possessing
or using controlled substances.
Our Community Promise-- the "5 E's"of Equity, Environment, Economy,Engagement,and Excellence--is the lens
through which we approach all initiatives and guide the work we do.
This agenda highlights key city priorities and is one tool to support and advocate for important initiatives. In
coordination with our partners, Tigard will pursue additional opportunities that align with our values as they arise.
2
i CITY OF
1lLtTigard
2025 Tigard Federal Legislative Agenda
Project and Program Specific Funding Requests:
Public Safety Facility Planning.To deliver on its commitments to public safety, emergency response,
and providing core service levels,the City of Tigard seeks funding to plan our new city facility which
will house Tigard Police, Public Works, and our Emergency Operations Center.This new resilient and
green facility will ensure continuation of services in emergency situations and support downtown
redevelopment efforts. Current city facilities, including those for Police, Public Works, and Emergency
Operations, are functionally limited, seismically unsafe, and overcrowded.
72"d Ave Corridor Improvements.Tigard is requesting$15,792,000 from the Rebuilding American
Infrastructure with Sustainability and Equity Grant Program (RAISE)towards final design and
construction of The Ave—A New Mobility Corridor for an Equitable Tigard Triangle project. Federal
funding will leverage almost$4,000,000 in non-federal funding to implement a Complete Streets
design along SW 72nd Avenue, transforming a congested, automobile-oriented arterial, into an
attractive, safe, multimodal street for all users.
Cook Family Park ADA-Accessible Boat Dock.The City of Tigard is seeking$730,000 to build an ADA-
accessible boat dock at Cook Family Park with a total project cost of$910,000, increasing community
access to the Tualatin River, a valuable natural resource in Tigard.The City has committed $180,000
and will seek state funding to leverage any federal support.
Heat Pump Financial Assistance Program. The City supports efforts to secure funding to continue
the successful Heat Pump incentive program, first launched in summer 2024.Tigard established a
program that incentivizes homeowners to install new energy efficient heat pumps with financial
assistance of up to$11,000 per home. Within 2 months,the City allocated the majority of the
$200,000 fund, primarily for low income and older adults, with continued community demand.
Transportation and Infrastructure
The City of Tigard supports equitable, accessible, safe, and climate--friendly transportation and
infrastructure policy and investments.Tigard plans to pursue opportunities accessible to cities from the
Infrastructure Investment and Jobs Act and Inflation Reduction Act.
Transportation Reauthorization Bill.Tigard supports protecting funding opportunities within
the transportation reauthorization bill that can be used to expand surface and public
transportation programs, in key areas of the City such as the greenfield site known as River
Terrace.
Resilient Infrastructure. Cities need federal support to build and invest in sustainable, resilient,
and inclusive infrastructure. Backup emergency power generation for water intake and
treatment is one example of resilient infrastructure that Tigard is pursuing funding for in
partnership with the City of Lake Oswego. Direct investment will help meet the growing
demands on our infrastructure to support resilient communities.
1
i CITY Of
1LMTigard
Southwest Corridor Light Rail.The City of Tigard supports funding to deliver this valuable transit
corridor that provides expanded access to jobs, education, and affordable housing.Tigard is
joined by agencies and cities, including Portland, Beaverton, and Tualatin, working to extend
light rail service. Once complete, Southwest Corridor Light Rail is expected to carry around
40,000 passengers daily and reduce congestion throughout the region and on major corridors,
including I-5.
Electric Mobility Transition.Tigard supports further increased access to electric mobility
infrastructure and incentives for electric mobility adoption in low-income households and
communities to ensure that the electric mobility transition is equitable. The City supports
funding inclusive of micro-mobility modes, shared mobility, and Mobility as a Service models.
Affordable Housing.Tigard supports legislation to remove barriers for local governments to
address the housing affordability crisis and federal investments that increase access to, and supply
of, affordable housing units or funding programs.
Additional Opportunities
Tigard ZIP Code.As part of the National ZIP Code Advocacy Coalition,Tigard is seeking an
adjustment of 97223 or 97224 to list Tigard as the primary city and bring addresses within city
boundaries into those ZIP codes.Tigard supports efforts to expedite review and implementation
of such changes to afford cities their own identifiers.
Affordable Childcare.Tigard supports the creation of a grant program to lower the barrier to
entry for at-home childcare and explore other opportunities to increase facilities within the and
reduce the cost of childcare.
Restore Advanced Refunding.The City supports refinancing of municipal bonds which was
eliminated in the 2017 tax bill. Refinancing bonds lowers the debt service for local governments
and is a financing tool that reduces the burden on community members.
Restore State and Local Tax(SALT) Deductions.Tigard supports restoring SALT deductions since
the City's residents pay an unequitable portion of their income in taxes as a result of upper limit
placed on SALT deductions in the 2017 tax bill.
This agenda highlights key city priorities and is one tool to support and advocate for important initiatives. In
coordination with our partners, Tigard will pursue specific opportunities that align with our values as they arise.
2
2025 Tigard Legislative Agendas
A ‘
Council
tvem ber 19, 2024
Tigard
Ti 'a°rd The 5 E's — Tigard's EbEn5nElaityTIRgarclis 8qurtyrpitf Kcaniwracpayan6nr*orfnngaporEenhor ycel ement • Excellence
Council Action
Consider adopting the proposed 2025 state and federal
legislative agendas.
➢ Review draft legislative agenda items;
Consider adoption of agendas
Include any recommended edits with adoption
11711'
CITY DF
Tigard The 5 E's — Tigard's Community Promise: Equity • Environment • Economy • Engagement • Excellence
Agenda D & Considerations
•
City Initiatives such as
• City Council Workshops
• June 18 and Se pt 17 Council Goals, Strategic
• Input for internal team subject
Plan, and Community
matter experts and leadership
Promise:
❖ Equity
• CFM Advocates ❖ Environment
• National League of Cities and ❖ Economy
League of Oregon City ':• Engagement
g g ❖ Excellence
iTi priorities
CITY DF
Tigard The 5 E's — Tigard's Community Promise: Equity • Environment • Economy • Engagement • Excellence
State Legislative Items
lIl
Transportation Housing Additional
Opportunities
❖ Fully Fund Hall Blvd ❖ Houselessness services ❖ Behavioral Health
Jurisdictional Transfer ❖ Tenant protections Deflection Program
❖ Expand transit service ❖ Affordable housing
❖ ODOT project delivery reform
❖ Greenhouse gas emission
state reduction targets
Mii• Transportation funding
CITY OF
TI g a rd The 5 E's — Tigard's Community Promise: Equity • Environment • Economy • Engagement • Excellence
Federal Legislative Items
Project Funding Transportation and l Additional
Requests Infrastructurer Opportunitie
❖ City Facility Planning ❖ Transportation ❖ Tigard ZIP Code
❖ 72nd Ave Reauthorization
+ Affordable
Improvements ❖ Resilient Childcare
❖ Cook Family Park ADA infrastructure ❖ Restore Advanced
Boat Dock Refunding
❖ SW Light Rail
❖ Heat Pump Program
State & Local Tax
'•'
Assistance ❖ Electric mobility Deduction
❖ Affordable housing
• CITY DF
TI g a rd The 5 E's — Tigard's Community Promise: Equity • Environment . Economy • Engagement • Excellence
Council Action
• Consider adoption of state and federal legislative agendas.
• Include any recommended edits with adoption.
11,"
• CITY OF
The 5 E's — Tigard's Community Promise: Equity • Environment • Economy • Engagement • Excellence Tigard
AIS-5658 7.
Workshop Meeting
Meeting Date: 11/19/2024
Length (in minutes): 30 Minutes
Agenda Title: Climate Task Force
Authored By: Lindsey Washburn
Presented By: Lindsey Washburn, Strategic Initiatives Program Manager - Climate
Item Type: Update, Discussion, Direct Staff
Public Hearing No
Legal Ad Required?:
Publication Date:
Information
EXPLANATION OF ISSUE
Council workshop will be an opportunity to discuss and provide direction on the City creating a
Climate Task Force.
ACTION REQUESTED
Approve the formation of a Climate Task Force focused on the development of a city-wide Climate
Action Plan.
BACKGROUND INFORMATION
From wildfire smoke to extreme heat, our community is regularly impacted by climate change. Tigard
City Council declared climate action a priority in April 2021 and "Address Climate Change" is one of
the four Council Goals.
Part of the Council's work involves prioritizing climate action that both reduces the community's
impact on the climate crisis, and makes the community resilient to the inequitable impacts of climate
change. This includes strategies to mitigate the carbon pollution impact of City operation, engaging
with homeowners and renters, and exploring additional incentive programs for the community.
The City is currently underway in its work to evaluate internal operations and reduce carbon
emissions. This phase of work is referred to as the "Focused Climate Action Plan" since we are
targeting City operations.
The next phase of work involves the development of a larger Climate Action Plan (CAP) that would
guide the City of Tigard and community in strategies to protect our environment and improve
resilience to climate change. Community engagement is a key component of the CAP and the City
plans to involve the community in several ways during this process. The formation of a City of Tigard
Climate Task Force is one avenue for community participation that City staff recommend to Council for
consideration.
ALTERNATIVES & RECOMMENDATION
Council can amend the staff recommendations for the formation of the Climate Task Force.
ADDITIONAL RESOURCES
Attachments
Climate Task Force Framework
Climate Task Force Council Slides
e., Tiçjá?d
Climate Task Force Framework
Overview
Review proposal for a Climate Task Force and provide direction to City staff.
Background
From wildfire smoke to extreme heat, our community is regularly impacted by climate
change. Tigard City Council declared climate action a priority in April 2021 and "Address
Climate Change" is one of the four Council Goals.
Part of the Council's work involves prioritizing climate action that both reduces the
community's impact on the climate crisis, and makes the community resilient to the
inequitable impacts of climate change. This includes strategies to mitigate the carbon
pollution impact of City operation, engaging with homeowners and renters, and
exploring additional incentive programs for the community.
The City is currently underway in its work to evaluate internal operations and reduce
carbon emissions. This phase of work is referred to as the Focused Climate Action
Plan and involves feasibility studies targeting City operations. The Focused Climate
Action Plan should be completed by April, in time to present the findings and
recommendations on Earth Day at Council's April 22, 2025 meeting.
The next phase of work involves the development of a larger Climate Action Plan
(CAP) that would guide the City of Tigard and community in strategies to protect our
environment and improve resilience to climate change.
Goals of the Climate Action Plan
• Reduce Greenhouse Gas (GHG) Emissions: Establish targets to align with
regional, national, and global climate goals.
• Increase Climate Resilience: Protect critical infrastructure, reduce extreme heat
risks, and prepare for emergency weather events.
• Promote Equitable Solutions: Address climate impacts on vulnerable and
disproportionally impacted communities.
• Enhance Community Health: Improve air quality, promote sustainable transit, and
increase green spaces.
• Foster Sustainable Economic Growth: Develop sustainable building standards.
Community engagement is a key component of the CAP and the City plans to involve
the community in several ways during this process. The formation of a City of Tigard
Climate Task Force is one avenue for community participation that City staff
recommend to Council for consideration.
Proposed Climate Task Force
Purpose
Developing a Climate Action Plan (CAP) is essential to mitigate climate impacts,
transition to a sustainable future, and protect community well-being. The Climate Task
Force serves as the City of Tigard's engagement forum to gather community insights,
guide CAP development, and oversee its implementation. The Task Force would
provide actionable recommendations through the CAP and ensure community needs
are at the forefront of climate action in Tigard.
Timeline
The Task Force would begin meeting in Fall 2025 and convene for one year.
Phase 1: Formation & Planning (April 2025 — Aug 2025)
April — June 2025
• Define Charter & Objectives: Establish Task Force charter, goals, and
responsibilities.
• Outreach & Engagement: Begin outreach to Tigard residents, local businesses,
community-based organizations, youth representatives, and other key
stakeholders.
July — Aug 2025
• Recruitment & Member Selection: Applications, interviews, finalize Task Force
members.
• Establish meeting schedule based on member availability.
Phase 2: Convening (Sept 2025 — Aug 2026)
Sept 2025
• Inaugural Meeting: Convene Task Force for an introductory meeting to outline
CAP goals, establish operating guidelines, and set expectations.
Oct 2025 — January 2026
• Task Force meets on a monthly basis.
• Interim Report: Task Force compiles preliminary findings and presents them to
Council, outlining potential focus areas and community priorities.
Feb 2026 — Aug 2026
• Task Force continues to meet on a monthly basis.
• Final Report: Task Force presents final recommendations on CAP to Council.
Phase 3: Conclusion of Task Force & Implementation of CAP (Sept 2026 &
Beyond)
• Task Force Members are recognized for their service and can continue
involvement through Climate Action Tigard.
• Implementation of CAP begins.
Membership
The Task Force would consist of 9-11 members from the community including:
• Youth representative
• Climate Action Tigard representative
• Council liaison
• Community members at-large
Selection for membership would center communities that are disproportionally impacted
by climate change, including seniors, low-income households, and BIPOC community
members.
Meeting Frequency
The Task Force would meet monthly, at a time to be determined by the group. After one
year, the Task Force would conclude its work and present recommendations to Council.
Leadership
The Task Force would be led by a proposed Sustainability Manager. Leading an effort
to develop a CAP would require a dedicated city teammate to oversee and manage the
entire project. In addition, the City would need to hire a qualified consultant to partner
with convening a task force and developing the CAP. It is estimated this could cost
upwards of$400k ($200k for teammate and $200k for consultant over the two-year
period). These numbers would be better known once the position classification is
determined, and a formal RFP process is undertaken.
Additional Resources
• City of Tigard Climate Action Report
• Beaverton's Climate Action Task Force Model
• National Oceanic and Atmospheric Administration's How to Foster Climate
Resilience in Your Community
• Urban Sustainability Directors Network (USDN) High Impact Practices
- Cli
Climate Task Force
Council Workshop Meeting
November 19, 2024
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and construction phase safety service levels
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3.2 Acquire land for safe and modern Hall Boulevard jurisdictional transfer
public facilities 4.2 Pass a Police Services levy
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AIS-5683 8.
Workshop Meeting
Meeting Date: 11/19/2024
Length (in minutes): 5 Minutes
Agenda Title: Ordinance to Amend Tigard Municipal Code 2.04 Regarding City Manager
Authored By: Shelby Rihala
Presented By: City Attorney Shelby Rihala
Item Type: Motion Requested
Ordinance
Public Hearing
Public Hearing No
Legal Ad Required?:
Publication Date:
Information
EXPLANATION OF ISSUE
This ordinance would add back a provision inadvertently deleted from the recent code amendment to
allow the City Manager to authorize the City to acquire interests in real property pursuant to a
Council-approved resolution of necessity.
ACTION REQUESTED
Staff requests approval of the ordinance.
BACKGROUND INFORMATION
Tigard Municipal Code (TMC) 2.04, regarding the City Manager, was amended on October 22, 2024.
The amendment repealed the previous version and replaced it with an updated version. In the
amendment, an authority of the City Manager was inadvertently deleted--the authority of the City
Manager to acquire an interest in real property if the acquisition was pursuant to a resolution of
necessity. The deletion of this provision is problematic for the timely acquisition of property for large
capital projects.
A resolution of necessity specifically identifies the property interest that the City seeks to
acquire--either easement or fee simple ownership--on private property in order to complete a capital
project. The resolution authorizes staff to negotiate the price and terms for the acquisition and to use
eminent domain if necessary. The previous version of TMC 2.04 was consistent with the authority
delegated in a resolution of necessity and authorized the City Manager to effectuate the acquisition.
With the deletion of this language in the recent amendment, the code would now require
Council approval for each offer and final agreement for each property. Given the multiple properties
often involved in a large capital project, the multiple offers and counteroffers in the negotiation
process, and the time constraints often associated with negotiations and keeping the project on
schedule, an extra requirement for Council approval at these stages could negatively affect the City's
ability to deliver projects timely or within budget.
This amendment proposes to reinsert the deleted language and authorize the City Manager to acquire
a property interest on behalf of the City if the acquisition was previously authorized by Council in a
resolution of necessity. Because the City is currently in the final stages of negotiations with several
property owners at this time, an emergency is requested to have this ordinance become effective
upon passage.
ALTERNATIVES & RECOMMENDATION
Council could make additional amendments; however, the failure of the proposed amendment could
negatively affect current and future capital projects.
ADDITIONAL RESOURCES
Attachments
Ordinance
CITY OF TIGARD, OREGON
TIGARD CITY COUNCIL
ORDINANCE NO. 24-
AN ORDINANCE AMENDING TIGARD MUNICIPAL CODE 2.04 REGARDING THE CITY
MANAGER AND DECLARING AN EMERGENCY
WHEREAS, on October 22, 2024, Council approved the repeal and replacement of Tigard Municipal Code
Chapter 2.04,regarding the duties and authorities of the City Manager;and
WHEREAS, the previous version of the code delegated authority to the City Manager to effectuate the
acquisition of real property without additional City Council action if the acquisition was consistent with an
approved resolution of necessity;and
WHEREAS,the omission of that provision from the amended code was an oversight that creates challenges on
large capital improvement projects where numerous property interests are being acquired pursuant to Council's
authorization with a resolution of necessity;and
WHEREAS, an emergency is requested in order to prevent potential delays to pending property acquisitions
needed to meet tight project timelines.
NOW,THEREFORE,THE CITY OF TIGARD ORDAINS AS FOLLOWS:
SECTION 1: Tigard Municipal Code Section 2.04.040.A.5 is hereby amended as follows (deleted text in
'strike-through and additions underlined):
5. Approve the acquisition of real property, or an interest in real property such as an
easement,if the property or interest in the property_
4_ the property or interest in the property is acquired by the City through the private
development approval process;
b) the acquisition is authorized by a resolution of necessity;
if the compensation paid by the City for the acquisition is less than$25,000;or
d�if the property is donated to the City.
Dedication of property for public right-of-way is not considered an acquisition by the City
for purposes of this section and may be accepted by the City Manager.
SECTION 2: If any provision of this ordinance or the application thereof to any person or circumstances
is held invalid,such invalidity will not affect other provisions or applications of the ordinance
which can be given effect without the invalid provision or application, and to this end the
provisions of this ordinance are severable. This City Council hereby declares that it would
have adopted this ordinance irrespective of the invalidity of any particular portion thereof
and intends that the invalid portions should be severed and the balance of the ordinance be
enforced.
SECTION 3: An emergency is declared as it is necessary to become effective for the peace, health, and
safety of the City;therefore,this ordinance shall take effect immediately upon passage.
ORDINANCE No. 24-
Page 1
PASSED: By vote of all council members present after being read by number and
tide only,this day of ,2024.
Carol A. Krager, City Recorder
APPROVED: By Tigard City Council this day of ,2024.
Heidi Lueb,Mayor
Approved as to form:
City Attorney
Date
ORDINANCE No. 24-
Page 1
AGENDA ITEM No. 8 Date: November 19, 2024
TESTIMONY
SIGN-UP SHEETS
Please sign on the following page(s) if you wish to testify before the City Council on:
Legislative Public Hearing:
AN ORDINANCE AMENDING TIGARD
MUNICIPAL CODE CHAPTER 2.04 REGARDING THE
CITY MANAGER AND DECLARING AN EMERGENCY
This is a City of Tigard public meeting,subject to the State of Oregon's public meeting and
records laws. All written and oral testimony becomes part of the public record and is openly
available to all members of the public. The names and city of persons who attend or
participate in City of Tigard public meetings will be included in the meeting minutes, which is
a public record.
Due to Time Constraints
City Council May Impose
A Time Limit on Testimony
AGENDA ITEM No. 8 Date: November 19, 2024
PLEASE PRINT
This is a City of Tigard public meeting,subject to the State of Oregon's public meeting and
records laws. All written and oral testimony become part of the public record and is openly
available to all members of the public. The names and addresses of persons who attend or
participate in City of Tigard public meetings will be included in the meeting minutes, which is
a public record.
Proponent—(Speaking In Favor) Opponent—(Speaking Against) Neutral
Name,Address& Phone No. Name,Address& Phone No. Name,Address& Phone No.
1\1
Name,Address& Phone No. Name,Address& Phone No. Name,Address&Phone No.
Name,Address&Phone No. Name,Address& Phone No. Name,Address&Phone No.
Name,Address& Phone No. Name,Address&Phone No. Name,Address&Phone No.
Name,Address& Phone No. Name,Address& Phone No. Name,Address& Phone No.
AIS-5681 9.
Workshop Meeting
Meeting Date: 11/19/2024
Length (in minutes): 20 Minutes
Agenda Title: Consider the Approval of a Lease Agreement at 8770 SW Burnham Street
Authored By: Kent Wyatt
Presented By: City Manager Rymer
Item Type: Motion Requested
Public Hearing No
Legal Ad Required?:
Publication Date:
Information
EXPLANATION OF ISSUE
Approving the lease for the Burnham Street property is a vital step in meeting Tigard's immediate
storage needs, offering a centralized, secure, and climate-controlled space to consolidate resources
currently dispersed across multiple leased units. This lease provides a practical, short-term solution as
the City moves forward with plans for a long-term facility at the Wall Street property.
ACTION REQUESTED
Teammates recommend approval of the proposed lease agreement and authorizing the city manager
to sign.
BACKGROUND INFORMATION
The City of Tigard is considering a lease agreement for additional storage space at 8770 Burnham
Street to address pressing storage needs and slow the overcrowding of city facilities. This temporary,
climate-controlled storage solution would consolidate several existing leases across multiple locations,
bringing relief to departments facing significant space constraints. Currently, the City depends on a
fragmented set of leased units, including two on Burnham Street, as well as overflow storage at
Canterbury and Gallin Court. This reliance is a necessary workaround for the city's limited storage
options and highlights the urgent need for more centralized solutions.
Securing the Burnham Street lease provides a cost-effective and centralized approach with enhanced
features like climate control and vertical storage with pallet racking—features unavailable at other
sites and necessary to prolong the lifespan of city equipment and materials. This additional space
would enable departments and users—including Facilities, Fleet, Community Development, Records,
Communications, the Emergency Operations Center, and Friends of the Library—to store and secure
materials in one organized location, with access controls for sensitive areas like Records. Additionally,
the 11 added parking spaces would help address current parking needs.
While this short-term lease would assist with storage needs and reduce reliance on scattered leases, it
also underscores the City's ongoing space challenges, highlighting the need for long-term solutions
like those offered by building a new facility for Police and Public Works at the recently acquired
property at 13225 SW Wall Street.
Many city buildings, including those housing the Police Department, Public Works, Permit Center, City
Hall, and the Emergency Operations Center, have grown increasingly inadequate for Tigard's
expanding community needs. Built nearly 40 years ago, these facilities are now marked by functional
limitations, seismic vulnerabilities, overcrowded conditions, and rising taxpayer costs for maintenance
and upgrades. Temporary solutions included installing portable units behind City Hall in 1994,
intended to provide a 10-year temporary solution for the overcrowding of our police department.
Those portable units are beyond their recommended lifespan and are costing thousands of dollars per
year to maintain. The Burnham Street lease provides an immediate buffer to help relieve storage
space issues while the City continues planning for substantial, permanent facility improvements on
Wall Street.
As Tigard's population has grown, so have demands on city services and the teams that deliver them.
For example, Public Works is stretched thin with insufficient building space, limited access to
restrooms, locker rooms, and meeting spaces. Other city facilities are similarly overcrowded,
impacting workspaces, operational efficiency, and the quality of services provided to the community.
The acquisition of the Wall Street property in 2024 is a significant example of the City's commitment
toward developing new, modern facilities that will provide safe, efficient, and accessible
accommodations to meet the city's future needs. While planning for this new facility, the Burnham
Street storage lease provides a critical, immediate solution to alleviate the strain on Tigard's aging
infrastructure. Together, these steps reflect the City's proactive approach to adapting facilities in a
way that supports a growing and vibrant community.
ALTERNATIVES & RECOMMENDATION
The City Council could direct the team to explore other options for tackling the city's growing storage
needs.
ADDITIONAL RESOURCES
Attachments
Lease
LEASE AGREEMENT
This Lease Agreement (this "Lease"), dated as of the Effective Date, is by and between Landlord and Tenant,
whereby Landlord agrees to lease to Tenant, and Tenant agrees to lease the Premises from Landlord, on the terms and
conditions provided in this Lease. Capitalized terms not otherwise herein defined shall have the meaning assigned
below.
1. Defined Terms:
Effective Date: November , 2024
Tenant: CITY OF TIGARD, OREGON, a municipal corporation
Tenant Notice Address: Attn: , 13125 SW Hall Blvd.,Tigard,OR 97223
Landlord: AMBITION LLC, an Oregon limited liability company
Landlord Notice and Payment Address: 2793 Poplar Way,Lake Oswego, OR 97034
Premises: approximately 6,000 square feet of space in the east side of the building (the "Building"), as depicted in
Exhibit A-1 located at 8770 SW Burnham Street, in Tigard, Oregon, on the real property (the "Property") legally
described in Exhibit A-2 attached hereto.
Commencement Date: December 1, 2024
Term: commencing on the Commencement Date and continuing until November 30,2025, subject to Tenant's option
to extend the Term as provided in Section 5.
Monthly Gross Rent: $8,000.00
Permitted Use of the Premises: for office and administrative use,storage,and other uses permitted by law that would
not constitute a nuisance to other tenants in the Building.
2. Delivery of Premises. Landlord shall deliver the Premises to Tenant on the Commencement Date in its"as-
is"condition,except that(a)all systems will be in good working order,and(b)Landlord will remove the carpeting and
clean up/polish the concrete floors in the"work area"portion of the Premises prior to commencement of the Term.
3. Rent. Monthly Gross Rent for the first full month of the Lease Term shall be paid upon execution of this
Lease. Monthly Gross Rent is payable in advance, commencing on the Commencement Date and on the first day of
each calendar month thereafter. Monthly Gross Rent not paid within fifteen(15)days of written notice shall bear a late
charge of 5%. This is a "gross" lease and not a "triple net" lease, and Tenant shall not be obligated to pay any other
rent, other than the Monthly Gross Rent. Notwithstanding the foregoing, the parties acknowledge that the foregoing
Monthly Gross Rent amount assumes that Tenant obtains an exemption for the Premises from property taxation. Tenant
is responsible for applying for and obtaining any such exemption, subject to Landlord's reasonable cooperation in
connection therewith. Any tax savings resulting from the exemption shall inure solely to the benefit of Tenant. In the
event that Tenant does not obtain such exemption,then Tenant will pay to Landlord Tenant's proportionate share of the
property taxes assessed to the Building and Land(excluding any assessments for tenant improvements charged to other
tenants),based on the rentable square footage of the Building and the rentable square footage the Premises.
4. Use of the Premises. Tenant shall use the Premises only for the Permitted Use. In connection with its use,
Tenant shall at its expense comply with all applicable local state and federal laws, ordinances, and regulations of any
public authority (together "Laws") related to Tenant's specific use. Landlord shall be responsible for ensuring the
Property complies with all Laws, including without limitation, compliance with the Americans With Disabilities Act.
Tenant shall not cause or permit any hazardous substance to be spilled,leaked,disposed of,used, or otherwise released
PAGE 1 LEASE AGREEMENT
on or under the Premises.
5. Options to Extend. Tenant shall have the option(the"Option")to renew this Lease for two (2) additional
terms of one year each (each, a"Renewal Term"). Each Renewal Term shall be under the same terms and conditions
as provided for in the original term except that Monthly Gross Rent shall be $8,251.30 for the first Renewal Term and
$8,510.70.00 for the second Renewal Term. Notice of Tenant's exercise of an Option must be given to Landlord in
writing at least sixty(60)days prior to the last day of the then-expiring term of this Lease.
6. Right of First Offer. If Landlord desires to sell or transfer the Property at any time during the Term of
this Lease (as may be extended pursuant to Section 5 above), then Landlord shall give Tenant written notice of such
desire, together with the purchase price for which Landlord desires to offer the Property for sale (the "Offer Price").
Tenant shall have thirty (30) days to notify Landlord of Tenant's acceptance of the Offer Price (the "Acceptance
Period"),at which time Landlord and Tenant shall negotiate in good faith a purchase and sale agreement,which provides
for a purchase price at the Offer Price, subject to a due diligence contingency and other customary terms, but with a
closing date no later than sixty(60)days after signing such agreement(a"PSA"). If Tenant fails to notify Landlord of
its acceptance of the Offer Price by the end of the Acceptance Period, or if, despite the parties' good faith negotiations,
Landlord and Tenant fail to sign a PSA within thirty (30) days after the Acceptance Period, then Landlord shall have
the right to sell the Property for the Offer Price for the next twelve (12) months, provided, however, that if purchase
price for the sale of the Property is less than the Offer Price,then Landlord shall re-offer the Property to Tenant through
the same process as provided above. If Tenant fails to accept the Offer Price and the sale to the third party for the Offer
Price closes,then Tenant's rights under this Section 6 shall terminate as to that sale,but not as to subsequent to purchase
the Property. A Memorandum of Right of First Offer in the form attached hereto as Exhibit B shall be recorded in the
Deed Records of Washington County, Oregon.
7. Signage.Tenant may erect a sign stating its name on the Building after first securing Landlord's written
approval of the size,color,design,wording,and location,and all necessary governmental approvals. All signs installed
by Tenant shall be removed upon termination of this Lease with the sign location restored to its original condition.
8.Alterations. Tenant shall have the right to make alterations,additions,and improvements so long as the same
do not affect any structural elements of or systems within the Building. Upon termination of this Lease, any such
alterations, additions, or improvements shall at once become part of the realty and belong to Landlord unless Tenant
removes part or all of the additions, alterations, or improvements prior to the expiration of the Term. Tenant shall not
allow any mechanic's or construction liens to attach to the Premises as a result of Tenant's alterations, additions, or
improvements.
9.Maintenance:Damage to Building.Landlord shall repair and maintain the Building,Premises,common areas
and all systems contained therein, electrical system, plumbing, drainpipes, and heating systems of the Premises at
Landlord's cost,provided,however, Tenant shall be responsible for(a)maintenance and repair of the interior Premises
(but not any systems or structural elements contained therein), and(b)maintenance of the landscaping on the Property
(in an amount not to exceed$200 monthly).
10.Utility Charges. Landlord shall pay the costs of providing electricity,water and sewer service,garbage and
trash removal,telephone,and internet service at Landlord's cost,which shall not be charged to Tenant. Notwithstanding
the foregoing, if Tenant uses excessive amounts of utilities that increase the cost of utilities beyond what it would cost
for normal and reasonable office use, then Landlord and Tenant will confer and reasonably cooperate to allocate the
reasonable costs thereof.
11.Parking. Tenant, its employees, contractors, and customers shall have the right to use up to eleven (11)
parking spaces on the Property as depicted in Exhibit A-1. Tenant shall have the right to exclusive use of the parking
area and spaces for Tenant events on weekends, so long as Tenant notifies Landlord at least seven(7)days in advance
of such events.
12.Tenant's Indemnification; Liability Insurance. Subject to the limitations of the Oregon Tort Claims Act,
Tenant shall indemnify, defend and hold Landlord harmless from any third-party claims for personal injury or damage
PAGE 2 LEASE AGREEMENT
to property caused by Tenant on the Premises. Tenant shall carry general liability insurance on an occurrence basis with
combined single limits of not less than$1,000,000. Such insurance shall be provided by an insurance carrier reasonably
acceptable to Landlord and shall be evidenced by a certificate delivered to Landlord. Landlord shall be named as an
additional insured on such policy.
13. Casualty. "Major Damage" means damage by fire or other casualty to the Building or the Premises that
causes the Premises or any substantial portion of the Building to be unusable for Tenant's use. In case of Major Damage,
either Landlord or Tenant may elect to terminate this Lease by notice in writing to the other party within thirty(30)days
after such date. If this Lease is not terminated following Major Damage,or if damage occurs that is not Major Damage,
Landlord shall promptly restore the Premises to the condition existing just prior to the damage. Tenant shall be
responsible for insuring its personal property.
14. Condemnation. If a condemning authority takes title by eminent domain or by agreement in lieu thereof to
the entire Building or a portion sufficient to render the Premises unsuitable for Tenant's use,then either party may elect
to terminate this Lease effective on the date that possession is taken by the condemning authority. If this Lease is not
terminated,then rent shall be reduced for the remainder of the term in an amount proportionate to the reduction in area
of the Premises caused by the taking. All condemnation proceeds shall belong to Landlord, and Tenant shall have no
claim against Landlord or the condemnation award because of the taking, except that Tenant shall have the right to
pursue a claim for its personal property, fixtures, and moving costs.
15. Assignment and Subletting. Tenant shall not assign, sublease or transfer its interest under this Lease nor
sublet the Premises without first obtaining Landlord's consent in writing,which shall not be unreasonably withheld.
16. Default. Any of the following shall constitute a default by Tenant under this Lease, each, an "Event of
Default":(a)Tenant's failure to pay rent or any other charge under this Lease within fifteen(15)days after written notice
that it is due; and (b) Tenant's failure to comply with any other term or condition within thirty (30) days following
written notice from Landlord specifying the noncompliance; provided that if the default cannot reasonably be cured
within the thirty(30)day period,Tenant shall not be in default if Tenant commences the cure within the thirty(30)day
period and thereafter diligently pursues such cure to completion.
17. Remedies for Default. If an Event of Default occurs,Landlord shall have the right to the following remedies
which are intended to be cumulative and in addition to any other remedies provided under applicable law: (a)terminate
this Lease without relieving Tenant from its obligation to pay damages, (b) retake possession of the Premises by
summary proceedings or otherwise, and (c) recover reasonable costs of collection and other expenses incurred by
Landlord in connection with Tenant's default hereunder, including reasonable attorneys' fees. In no event shall Tenant
be liable for consequential damages.
18.Surrender on Termination; Holdover. On expiration or early termination of this Lease, Tenant shall return
the Premises to Landlord in substantially the same condition as received, subject only to reasonable wear from ordinary
use. If Tenant elects to remove any of its improvements,alterations or fixtures,Tenant will restore all damage resulting
from such removal. If Tenant fails to vacate the Premises with all of its property removed when required,Landlord may
elect to treat Tenant as a tenant from month to month, subject to all provisions of this Lease. No holding over by Tenant,
whether with or without consent of Landlord, shall operate to extend this Lease except as otherwise expressly provided.
The preceding provisions of this Section shall not be construed as Landlord's consent for Tenant to hold over.
19. Inspection. Landlord shall have the right to enter upon the Premises upon reasonable prior notice,but not
less than one business day, except in case of emergency to determine Tenant's compliance with this Lease or to make
necessary repairs to the Building or the Premises.
20. Estoppel Certificates. Each party shall,within ten(10) days after notice from the other party, execute and
deliver to the requesting party a certificate stating whether or not this Lease has been modified and is in full force and
effect and specifying any modifications or alleged breaches and any other matters that may reasonably be requested by
the requesting party.
PAGE 3 LEASE AGREEMENT
21. Security. Tenant may install a security system within the Premises with Landlord's written consent,which
consent will not be unreasonably withheld.
22. General Provisions.
a. Governing Law;Attorneys'Fees. This Lease will be governed by and construed in accordance with
the laws of the State of Oregon,each party agrees to submit to the jurisdiction of the state or federal courts in the county
where the Premises are located. In any litigation arising out of this Lease, including any bankruptcy proceeding, the
prevailing party shall be entitled to recover its reasonable attorney fees at trial and on any appeal or petition for review.
b. WAIVER OF JURY TRIAL. TO THE MAXIMUM EXTENT PERMITTED BY LAW,
LANDLORD AND TENANT EACH WAIVE RIGHT TO TRIAL BY JURY IN ANY LITIGATION
ARISING OUT OF OR WITH RESPECT TO THIS LEASE.
c. Quiet Enjoyment. Tenant shall be entitled to peaceable and undisturbed possession of the Premises
free from any eviction or disturbance.
d. Waiver. Waiver by either party of strict performance of any provision of this Lease shall not be a
waiver of nor prejudice the party's right otherwise to require performance of the same provision or any other provision.
e. Successors and Assigns; Joint and Several Liability. Subject to the limitations on transfer of
Tenant's interest,this Lease shall bind and inure to the benefit of the parties,their respective successors, and assigns.
f. Notices. Notices between the parties relating to this Lease shall be in writing, effective when
delivered,or if mailed, effective on the second day following mailing by certified mail,postage prepaid,to the address
for the party stated in this Lease or to such other address as either party may specify by notice to the other.
g. Force Majeure. If performance by a party of any portion of this Lease is made impossible by any
prevention, delay, or stoppage caused by governmental approvals, war, acts of terrorism, strikes, lockouts, labor
disputes, acts of God, inability to obtain services, labor, or materials or reasonable substitutes for those items,
governmental actions,civil commotions,fire or other casualty,or other causes beyond the reasonable control of a party,
performance by such party for a period equal to the period of that prevention, delay,or stoppage is excused.
h. Entire Agreement; Severability. This Lease and the attached Exhibits constitute the entire
agreement of the parties and supersede all prior written and oral agreements and representations.If any provision of this
Lease is held to be invalid,unenforceable or illegal the remaining provisions shall not be affected and shall be enforced
to the fullest extent permitted by law. This Lease may be executed in counterparts and/or electronically,each of which
shall be deemed an original and all of which shall constitute one and the same instrument.
i. Exhibits and Additional Provisions. The following Exhibits are attached hereto and incorporated
herein into this Lease:
Exhibit A-1: Depiction of Premises
Exhibit A-2: Legal Description of Property
Exhibit B: Memorandum of Right of First Refusal
///
///
///
PAGE 4 LEASE AGREEMENT
IN WITNESS WHEREOF,the parties hereto have executed this Lease effective as of the Effective Date.
LANDLORD:
AMBITION LLC,
an Oregon limited liability company
By:
Name:
Title:
TENANT:
CITY OF TIGARD, OREGON,
a municipal corporation
By:
Name:
Title:
PAGE 5 LEASE AGREEMENT
EXHIBIT A-1
DEPICTION OF THE PREMISES
Building Landlord
8770 SW Burnham Street 1
Tigard,OR 97223
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EXHIBIT A-1 TO LEASE AGREEMENT
EXHIBIT A-2
LEGAL DESCRIPTION OF PROPERTY
EXHIBIT A-2 TO LEASE AGREEMENT
EXHIBIT B
MEMORANDUM OF RIGHT OF FIRST REFUSAL
When Recorded,Return to:
City of Tigard
Attn: City Records
13125 SW Hall Blvd.
Tigard, OR 97223
MEMORANDUM OF RIGHT OF FIRST OFFER
This Memorandum of Right of First Offer is dated this day of November,2024,and refers to that
certain Lease Agreement of even date herewith(the"Agreement")by and between Ambition LLC, an Oregon
limited liability company ("Grantor"), and the City of Tigard, Oregon, an Oregon municipal corporation
("Grantee"),pursuant to which Grantor granted to Grantee a right of first offer to purchase the real property and
improvements located thereon described in Exhibit A attached hereto (the "Property") on the terms and
conditions described in the Agreement. This Memorandum does not alter the Agreement,but rather is recorded
to give notice of the Agreement and right of first refusal provided therein.
This Memorandum may be executed in one or more identical counterparts, and if so executed, each
counterpart shall be deemed an original for all purposes, and all such counterparts shall collectively constitute
one agreement.
Executed as of the date set forth above by:
Grantor:
Ambition LLC,
an Oregon limited liability company
By:
Name:
Title:
STATE OF OREGON )
) ss.
County of )
EXHIBIT B TO LEASE AGREEMENT
This instrument was acknowledged before me on this day of November, 2024, by
as of Ambition LLC, an Oregon limited liability
company, on behalf of said limited liability company.
Notary Public for Oregon
My Commission Expires:
Grantee:
CITY OF TIGARD, OREGON,
an Oregon municipal corporation
By:
Name:
Title:
STATE OF OREGON )
) ss.
County of )
This instrument was acknowledged before me on this day of November, 2024, by
as of the City of Tigard,Oregon, an Oregon municipal
corporation, on behalf of said municipal corporation.
Notary Public for Oregon
My Commission Expires:
EXHIBIT B TO LEASE AGREEMENT
EXHIBIT A
EXHIBIT B TO LEASE AGREEMENT
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AIS-5679 10.
Workshop Meeting
Meeting Date: 11/19/2024
Length (in minutes): 0 Minutes
Agenda Title: Supplemental Questions and Answers
Presented By:
Item Type: Receive and File
Public Hearing No
Legal Ad Required?:
Publication Date:
Information
EXPLANATION OF ISSUE
The City Council may have questions for staff after the council meeting packet is published. For public
transparency, these questions and answers provided by staff are due the afternoon of the meeting
and will be attached at the end of the meeting packet.
ACTION REQUESTED
None
BACKGROUND INFORMATION
Council may have questions for staff regarding agenda items. These questions can be asked during the
meeting or through an email to the city manager and other staff prior to the meeting. In the interest
of public transparency, any questions and staff answers are listed on the Supplemental Questions and
Answers list. This will be attached to the meeting packet, which is available online. There may be no
questions and in that case, this Agenda Item Summary will have no attachments.
ALTERNATIVES & RECOMMENDATION
N/A
ADDITIONAL RESOURCES
N/A
Attachments
Supplemental Questions and Answers
Supplemental Questions and Answers
November 19, 2024 - City Council Meeting
Agenda Item No. 5. - COMMUNITY SERVICE ORGANIZATION UPDATE
Q: (Councilor Wolf): Serving Tigard Community Members (as noted in the Social Services Grant
Application): In New Narrative's application,they addressed serving Tigard community members
specifically.As I continue to grow in my understanding of the Washington County network system, I am
curious if New Narrative clients are assigned through Community Connect. I believe New Narrative
serves a specific group that is experiencing Houselessness and mental health challenges. I think it would
be helpful for the Council to understand if their services are unique as compared to other nonprofits
that offer rent assistance or case management services.
A: (Confidential Executive Assistant Bartholomew) New Narrative will be prepared to address this
question at the council meeting.
Agenda Item No. 6. - 2025 LEGISLATIVE AGENDAS
Q: (Councilor Schlack): How will the Council be updated as to the status of various legislative agenda
items during the next legislative sessions and two-year congressional cycle? (Either written responses
before or verbal responses during the Council meeting are fine — whichever is most convenient on a
case-by-case basis.)
A: (Assistant to the City Manager Hendrix):We will have a Legislative Updates section in our Council
Newsletter during the legislative session that will include updates on legislative agenda items, key
actions from the week,and submitted testimony.All letters of support and testimony developed for
Tigard will be shared with all councilors.
Q: (Councilor Wolf): STATE - Public Safety- Looking at OLIS, it includes a proposed budget for HB4002 in
the Fiscal Impact Statement. Should our language be stronger in terms of advocating for funding to
support the successful implementation of HB4002?
A: (Assistant City Manager Tritsch): Please bring this up during Council as a discussion item
Q: (Councilor Wolf): FEDERAL- Resilient Infrastructure-At the LO/Tigard Pship Meeting, we have been
discussing a transition from purchasing back-up generators to leasing them. Purchasing plug-ins are still
required so is that what is represented in this request?
A: (Assistant City Manager Tritsch): Yes,this could be an example of resilient infrastructure, as is
infrastructure hardening and redundancy investments
November 19, 2024 – City of Tigard – City Council
Meeting
1 of 5
Agenda Item No. 7. - CLIMATE TASK FORCE
Q: (Councilor Schlack): Would the "Sustainability Manager" be new headcount or an existing employee?
If it is new headcount, would the funding be introduced in the FY 2026 budget or start coming out of the
current FY 2025 budget? (Either written responses before or verbal responses during the Council
meeting are fine — whichever is most convenient on a case-by-case basis.)
A: (Program Manager Washburn) This would be a new FTE. Program Manager Washburn is currently
working on a part-time basis. It is our recommendation that an undertaking like the Climate Action
Plan would require a dedicated teammate (as we learned with our houselessness work).The FY 25
budget includes $549K that is unencumbered for our climate work. We always prefer to use the
annual budget process to consider new FTEs though in this case it is a matter of timing if we are to
prepare for our CAP work(hiring consultant,select task force,etc.) beginning in early 2025.
The primary policy consideration is if the Council is comfortable allocating the majority of the
remaining$549K of climate funds for a new FTE and consultant contract. The actual cost and position
title would be determined if we are to proceed as recommended.
Q: (Councilor Wolf) Who would be part of the formation & Planning (April -Aug 2025).
A: (Program Manager Washburn) Assistant City Manager,Sustainability Manager,&Consultant
0: (Councilor Wolf) Is Sustainability Manager and Consultant part of the 25/26 Budget?
A: (Program Manager Washburn) See above
Agenda Item No. 9. - CONSIDER THE APPROVAL OF A LEASE AGREEMENT
AT 8770 SW BURNHAM STREET
Additional information about this leased space is provided on page 5 of this document where this space
(the Rivera building) is compared with our other leased space at Burnham storage.The space under
discussion in this item is highlighted in that table
Q: (Council President Hu) The meeting packet refers to the request as both an "additional" storage space
and a "consolidation" of several existing off-site storage options. Could you please clarify which is
accurate? If it's a consolidation, would the City cease leasing the other locations?
A: (Facilities Services Supervisor James) Currently we have no extra or real storage. Facilities is
utilizing 2 storage units at Burnham Storage. Multiple departments have pressing storage needs to
move things out of office spaces and decommissioned city facilities (such as Gallin Court).
November 19, 2024 – City of Tigard – City Council
Meeting
2 of 5
This lease is equivalently equal to or less money than the same sqft for storage units and centrally
locates, secures and climatizes our storage. As well as provides the opportunity to increase storage
beyond sqft by using pallet racking and going higher then stacked on the floor. Not possible in any of
the current storage locations.
We will be able to manage and organize dept storage space needs and secure individual depts like
Records to control access.
We can move these storage needs groups into the space—Fleet,CD, Friends of Library, Records,
Communications, EOC additional needs, Facilities-Janitorial- out of Canterbury, Burnham storage
units &Gallin CT.
Facilities in particular will able utilize the space for furniture and project builds and distributing our
regular janitorial supplies.
We are currently using storage units, houses,water sites, and the PW Fleet Bay.
Utilizing a proper storage space is a responsible way to manage and plan for the future because it
allows for organization, protection of valuable items, and the ability to easily access things when
needed, ultimately contributing to long-term sustainability, efficiency& preparedness.
Q: (Council President Hu) The lease requires the City to carry liability insurance. Is this a separate cost
from the $8,000/month rent, or would the City's existing policy cover it? Are there any additional costs
beyond rent and insurance?
A: (City Attorney Rihala) Insurance would be a separate cost, estimated at approximately$4,200/year
based on square footage. There are no additional known costs.
0: (Council President Hu) How will the lease for 8770 be funded? Is it included in the current budget? If
the City will stop leasing other sites, what are the expected savings?
Q: (Councilor Wolf): Can you tell me what the incremental increase or decrease in leasing costs will be
by consolidating into one storage space? The proposed lease makes sense, but trying to understand the
cost impact.
A: (Facility Services Supervisor James) We currently lease two storage units at about$6500 per year.
Other departments also need storage and we have not been able to identify needed space to date.
Estimated cost for this needed storage (equivalent to about 14 additional storage units) is over
$50,000 per year.
For Police,we would be able to terminate our records storage contract(savings of nearly$18,000 per
year).
November 19, 2024 – City of Tigard – City Council
Meeting
3 of 5
Q: (Council President Hu) Who is occupying the west side of the property?
A: (Facility Services Supervisor James) Property owner Ben Rivera.
Q: (Council President Hu) Would the 11 parking spaces be open to the public? If not, how would parking
enforcement be handled?
A: (Facilities Services Supervisor James) This is still being evaluated. Either way there will be a net
increase in parking. Either city vehicles could be moved to this lot outside of work hours,opening
spaces to the public in the city lot, or we can welcome the public to park here outside of business
hours.
November 19, 2024 — City of Tigard — City Council
Meeting
4 of 5
Attachment-Agenda Item No. 9
Rivera Bldg. Burnham Str
#of units 1 25
Size 6000sqft 240sgft ea.
Heat/conditioned
space Yes no
Additional Parking Yes no
Mezzanine-
additional sqft at no
cost Yes 1000sgft no
Pallet racking
potential additional
storage options Yes no
Able to access
control Yes no
Security Yes no
Ability to adjust
space and group
needs Yes no
Friends of the library Yes no
Bathrooms Yes no
Future purchase
potential Yes no
5 of 5