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City Council Packet - 10/08/2024 114 • City of Tigard Ti and Business Meeting —Agenda TIGARD TIGARD CITY COUNCIL MEETING DATE AND OCTOBER 8,2024- 5:45 p.m. Executive Session#1,6:30 p.m. Business Meeting,and TIME: 7:35 p.m. Executive Session#2-Revised:Agenda Item No. 7 was rescheduled to the 10/15/2024 City Council meeting MEETING LOCATION: Hybrid-City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard, OR 97223 - See PUBLIC NOTICE below PUBLIC NOTICE: In accordance with Oregon House Bill 2560,this will be a hybrid meeting where some Council, staff or public will participate in person and some will participate remotely. How to comment: •Written public comment may be submitted electronically at www.tigard-or.gov/Comments by noon the day before the meeting date. •If attending the meeting in person,please fill out the public comment sign-in sheet at the front of the room and come to the microphone when your name is called. •If you prefer to call in,please call 503-966-4101 when instructed to be placed in the queue.We ask that you plan on limiting your testimony to two minutes. •You may comment by video through the Teams app.Go to this link to learn how to participate by videa October 8,2024 Council Meeting (https://www.tigard-or.gov/Home/Components/Calendar/Event/7168/372). Upon request,the City will endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments;and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers,it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by contacting: City Recorder Carol Krager at 503-718-2419 (voice) / carolk@tigard-or.gov,or Deputy City Recorder Jesse Raymundo at 503-718-2417 (voice) / jesse.raymundo@tigard-or.gov,or 503-684-2772 (TDD -Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA VIEW LIVESTREAM ONLINE: https://www.tigard-or.gov/boxcast CABLE VIEWERS:The City Council meeting will be shown live on Channel 21 (1st Tuesdays) and Channel 28 (2nd& 4th Tuesdays) at 6:30 p.m.The meeting will be rebroadcast at the following times on Channel 28: Thursday 6:00 p.m. Friday 10:00 p.m. Saturday 7:30 p.m. Sunday 11:30 a.m. Monday 6:00 a.m. III " City of Tigard Tigard Business Meeting —Agenda TIGARD i TIGARD CITY COUNCIL MEETING DATE AND OCTOBER 8,2024- 5:45 p.m.Executive Session#1, 6:30 p.m.Business Meeting, TIME: and 7:35 p.m.Executive Session#2-Revised:Agenda Item No. 7 was rescheduled to the 10/15/2024 City Council meeting MEETING LOCATION: Hybrid- City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard,OR 97223 5:45 PM 1. EXECUTIVE SESSION#1:The Tigard City Council will go into Executive Session to discuss real property negotiations,under ORS 192.660(2) (e).All discussions are confidential and those present may disclose nothing from the Session.Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed.No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 6:30 PM 2. BUSINESS MEETING A. Call to Order B. Roll Call C. Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items 3. PROCLAMATIONS AND RECOGNITION 6:35 p.m. estimated time A. PROCLAIM OCTOBER 10,2024 AS WORLD MENTAL HEALTH DAY B. GOVERNMENT FINANCE OFFICERS ASSOCIATION (GFOA) AWARD RECOGNITION 4. PUBLIC COMMENT 6:40 p.m. estimated time A. Follow-up to Previous Public Comment B. Tigard Area Chamber of Commerce C. Tigard High School Student Envoy D. Police Chief/Police Department Update E. Public Comment—Written F. Public Comment—In Person G. Public Comment—Phone-In H. Public Comment—Video 5. CITY MANAGER REPORT 6:55 p.m. estimated time 6. CONSENT AGENDA: (Tigard City Council) The Consent Agenda is used for routine items including approval of meeting minutes,contracts or intergovernmental agreements. Information on each item is available on the city's website in the packet for this meeting.These items may be enacted in one motion without separate discussion. Council members may request that an item be removed by motion for discussion and separate action. 7:00 p.m. estimated time A. WASHINGTON COUNTY EASEMENTS VACATION CONCURRENCE RESOLUTION • Consent Agenda-Items Removed for Separate Discussion:Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. 7. TOWN CENTER DEVELOPMENT AGENCY (TCDA) CONSIDERATION OF A DEVELOPMENT ASSISTANCE AGREEMENT- Rescheduled to the October 15,2024 City Council Meeting 8. CITY MANAGER RECRUITMENT 7:05 p.m. estimated time 9. NON-AGENDA ITEMS 10. EXECUTIVE SESSION#2:The Tigard City Council will go into Executive Session to discuss the performance review of public officers or employees,under ORS 192.660(2) (i).All discussions are confidential and those present may disclose nothing from the Session.Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed.No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:35 p.m. estimated time 11. ADJOURNMENT 8:05 p.m. estimated time AIS-5640 3.A. Business Meeting Meeting Date: 10/08/2024 Length (in minutes): 5 Minutes Agenda Title: Proclaim World Mental Health Day Authored By: Rebecca Hathaway Presented By: Mayor Heidi Lueb Item Type: Proclamation Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE Mental health is vital for overall well-being,yet billions around the globe grapple with anxiety, fear, isolation, and depression, often without access to quality care and support. The mental health crisis has worsened in the wake of COVID-19,leaving millions to deal with its lasting impacts. These issues are pervasive, affecting communities in every corner of the world. One in four individuals will experience a mental health condition at some point in their lives,with women being diagnosed more frequently than men. This World Mental Health Day, the World Health Organization (WHO) is uniting with partners to highlight the vital connection between mental health and work. Safe, healthy working environments can act as a protective factor for mental health. Unhealthy conditions including stigma, discrimination, and exposure to risks like harassment and other poor working conditions, can pose significant risks, affecting mental health, overall quality of life and consequently participation or productivity at work. With 60% of the global population in work,urgent action is needed to ensure work prevents risks to mental health and protects and supports mental health at work. It is essential for governments, employers, the organizations which represent workers and employers, and other stakeholders responsible for workers'health and safety to work together to improve mental health at work. Action to address mental health at work should be done with the meaningful involvement of workers and their representatives, and persons with lived experience of mental health conditions. By investing efforts and resources in evidence-based approaches and interventions at work,we can ensure that everyone has the opportunity to thrive at work and in life. Let's take action today for a healthier future. ACTION REQUESTED The Tigard team is asking the Mayor to proclaim October 10th,2024 as World Mental Health Day. BACKGROUND INFORMATION Dates of Previous and Potential Future Considerations While the mayor has previously proclaimed Mental Health Awareness month, a proclamation has not been made before by the mayor for World Mental Health Day. Public Involvement World Mental Health Day is an opportunity to continue to raise awareness in the Tigard community about the importance of mental health. This year's campaign theme is Mental Health at Work. Impacts (Community, Budget, Policies and Plans/Strategic Connection) There is no fiscal impact from issuing this proclamation ALTERNATIVES & RECOMMENDATION The Mayor could choose not to proclaim World Mental Health Day but the recommendation of the team is to issue the proclamation. ADDITIONAL RESOURCES https://www.who.int/campaigns/world-mental-health-day/2024 https://wmhdofficial.com/about-2024-new-colors/ Attachments World Mental Health Day Proclamation 0000ao aoaf s=,v' SXH1 .Sia i 1..,sfr ,; S ).�y6in�' ✓'4 {d 1.; ,, . wfd—, ,?•F } y 2 cu a.Rt xila�itv'Ttvii .'ZI! r rl 4._ _ - eR"�66LS�Qtl� � LA-n'-"k I� � i� • -..e D....AP"P ..e ' `C14.. ,,,;;; PQ.. ;.;; =.... O..17; PPPanPSQ..;; ..QSRtlQLO ..P...... P..P...._..P! PPP............pP, UflQQOQ: � y-. y i1,1111P 4n aim 8 r:7-Uff: ''',..1;.-. s _.:.:wo.-?,4.1 e ,,,..,,...„,, ..,,,i ottectrtrr4r( / / / / /- / / . _ sr City of TigardIz WORLD MENTAL HEALTH DAY . �' � 7 t.:.'.:::4OCTOBER 10, 2024 • r L:- WHEREAS1141V, , mental health is an essential component of overall well-being, and promoting mental O" °44,u r,•74: aiiihealth awareness is crucial for fosteringsupportive and inclusive communities; and �aF WHEREAS, the workplace plays a significant role in shaping individuals' mental health, and prioritizing mental health in the workplace leads to improved employee well-being, productivity, and �= 4 3.: overall organizational success; and : iilk %t € WHEREAS, as per the World Health Organization, the global economy suffers an annual loss of , Ali -" approximately US$1 trillion in productivity due to depression and anxiety alone; and 71„4 :_ WHEREAS, it is vital to promote awareness and education of employers and employees about the 0.1,z4:1,-..: { '"_.- importance of mental well-being to develop and implement workplace mental health policies that =y �F :;i:?-.01,,,,,,.,,.7. prioritize the mental well-being of employees; and - tall.,Vx hWHEREAS, it is imperative to recognize the impact of mental health on individuals, families, and ?":6;;:4 communities, and to reduce stigma surrounding mental illness at workplace and elsewhere through T :,., education, advocacy, and support; and fit;, _.€..k F` '' -' WHEREAS, WMHD serves as an opportunity to raise awareness, promote understanding, and `' { F advocate for:::....r.,„,,,r4policies and initiatives that support mental health and well-being for all; and s WHEREAS, close to 1 billion people around the world are living with a mental disorder and relatively 6, few Pi& people around the world have access to quality mental health care; and Qpm .;,%...-X Itinz,n WHEREAS, this year's theme for World Mental Health Day 2024 "It is Time to Prioritize Mental ;” Health in the Workplace", highlighting the importance of creating mentally healthy work •.444-.;,--44;•: 4 environments and addressing mental health challenges in the workplace; turiNOW THEREFORE, be it resolved that I, Heidi Lueb, Mayor of Tigard, do hereby proclaim October =A.5= .• s,ia'' 10, 2024 as r.ra::.y a� h �. WORLD MENTAL HEALTH DAY _4`` in Tigard, OR, and urge all governmental and non-governmental mental health organizations and . agencies to work in concert with elected and appointed public officials, and private bodies to ,_:: ,t..-,,-,. ... promote awareness and education of employers and employees about the importance of mental 4:F SRN' well-being. 41-. ate* _7. i gs' � � • ,,' Dated this 8th day of October, 2024 !tri.7. : ;� � .. 4 IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Tigard '°`, iii .. to be affixed. °> ° cr v .fi . x..-£,R t • Heidi Lueb, Mayor 445,1, .� I� Pr City of Tigard $� 1 Attest: : 1h §fie ,, 1 y FRWiii r J:., :Ain*: lY,� s;b t t.4.'I —`' w Jesse B. Raymundo, Deputy City Recorder .ASI • y ; H L ' - -, w L9RRRaniViadS0000ailtll flJW.VaO RSS ••t l.000Q QQOR.if fl.I1 QQQ OQfllQQ9000OQGf ,Ifl.UAQliG1 ., c. . g�21'1; r� F✓ h -: �� f � QQQOQBOQQQQQQQGOQQQQQQQ R � .$ � '.'iaj- � I o� � . � ,� 'il �� -2,,,-i•-•.- ��.�ter• e &1.-7i.[-:- _ �' � � r" ,'r , g� VUj� ";x �V #i�„ke '"''Vii\,�1 X�' `:::. '" ..-110''...,2"::.- m� f Y 9 ,:1.- . .N. l ;;;. ,' q ;07-;,--7,1--..*.. 4: jf 4 4,�,r,,�+ s: ; A ^e' ,L 1 �y` ;/, vxsef , / 4 i :Ab J i19 uod'iJ. .w� kLVi ;i.xs; �:{:i��.t2 �{ Tti'r4.tYik�txte �7 ,# .t,4: .rar n=??YrF'�t,+; fJt7, :,ixx! ;xrf 1€'.,13Y2,1r ,�a,' "g;:S::S•;-`Freiir �` �. o AIS-5642 3. B. Business Meeting Meeting Date: 10/08/2024 Length (in minutes): 5 Minutes Agenda Title: GFOA AWARD RECOGNITION Authored By: Eric Kang Presented By: Finance Director Eric Kang Item Type: Public Hearing Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE The City of Tigard Finance Department has received the prestigious award for the 38th consecutive year from the Government Finance Officers Association (GFOA) for Excellence in Financial Reporting for the Fiscal Year 2022-2023. The GFOA, founded 1906,represents public finance officials throughout the United States and Canada. The association's more than 20,000 members are federal, state/provincial, and local finance officials deeply involved in planning, financing, and implementing thousands of governmental operations in each of their jurisdictions. The GFOA's mission is to advance excellence in public finance. The GFOA established the Certificate of Achievement for Excellence in Financial Reporting program in 1945 to encourage and assist state and local governments to go beyond the minimum requirements of generally accepted accounting principles to prepare annual comprehensive financial reports that evidence the spirit of transparency and full disclosure and then to recognize individual governments that succeed in achieving that goal. ACTION REQUESTED Receive GFOA Award. BACKGROUND INFORMATION ALTERNATIVES & RECOMMENDATION ADDITIONAL RESOURCES Attachments Announcement Award of Financial Reporting Achievement Government Finance Officers Association 203 North LaSalle Street,Suite 2700 Chicago,1llinois 60601-1210 312.977.9700 fax: 312.977.4806 9/27/2024 Heidi Lueb Mayor City of Tigard, Oregon Dear Heidi: We are pleased to notify you that your annual comprehensive financial report for the fiscal year ended June 30, 2023 qualifies for GFOA's Certificate of Achievement for Excellence in Financial Reporting. The Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management. When a Certificate of Achievement is awarded to a government, an Award of Financial Reporting Achievement(AFRA) is also presented to the individual(s)or department designated by the government as primarily responsible for its having earned the Certificate. This award has been sent to the submitter as designated on the application. We hope that you will arrange for a formal presentation of the Certificate and Award of Financial Reporting Achievement, and give appropriate publicity to this notable achievement. A sample news release is included to assist with this effort. We hope that your example will encourage other government officials in their efforts to achieve and maintain an appropriate standard of excellence in financial reporting. Sincerely, Michele Mark Levine Director,Technical Services The Government Finance Officers Association of G the United States and Canada presents this AWARD OF FINANCIAL REPORTING ACHIEVEMENT to Finance Department City of Tigard, Oregon *otE UFp�C 4y The Award of Financial Reporting Achievement is presented by the Government Finance Officers k OF TRE Association to the department or individual designated as instrumental in the government unit achieving q JNITED STATES y a Certificate of Achievement for Excellence in Financial Reporting. A Certificate of Achievement is W CANADA c presented to those government units whose annual financial reports are judged to adhere to program CORPORATION a standards and represents the highest award in government financial reporting. Cif I C AO Executive Director aetrA 'G.. Q' 2,i6-74.,:a Date:9/27/2024 SUPPLEMENTAL PACKET FOR OCTOBER 8, 2024 ITEM NO. 4B Tigard Chamber of Commerce City Council Update October 2024 Tigard Chamber Board of Directors Update The Tigard Chamber Board of Directors will be holding their annual strategic planning meeting this week to determine the next 3 to 5 year plan for the Chamber which will be celebrating its 75th Anniversary next year. Leadership Tigard Leadership Tigard launched this month with our annual SIMSOC event. We want to thank those who joined us for this very important and impactful day(a few of you in this very room). We are looking forward to another wonderful year of leadership education for our cohort this year. Education,Advocacy, & Building a Strong Local Economy • Our Government Affairs & Public Policy Committee has moved to an online format to be more accessible to a wider range of businesses and non-profits. • The Tigard Chamber of Commerce has endorsed the following candidates for the November 2024 Election: 4 Year Tigard City Council Seats: Jeanette Shaw Maureen Wolf Jake Schlack 2 Year Tigard City Council Seats: Faraz Ghoddusi Gabriel Elijio Velasquez State Representative District 25: Ben Bowman Signs and materials for most candidates can be found at the Tigard Chamber Office M-F 10am-3pm • Other Government Affairs and Public Policy Decisions: The Tigard Chamber was featured on several news stations for their NO stance on Measure 118 (IP17). Measure 118's drastic "tax on a tax"would make Oregon products more expensive, make Oregon companies less competitive, and increase prices on Oregon to its consumers. If you or your business wants to join us as part of this coalition, please visit this site to sign on against this costly measure: https://noonmeasure118.com/join/. • We are YES for Schools and are once again supporting the Tigard Tualatin School District Local Levy Renewal! Join us in voting YES for continued support of our schools. • State of Business: Building and Sustaining a Thriving Workforce Presented by Umpqua Bank was held September 25th at Broadway Rose Theatre Company.We want to thank the businesses who took the day off of work to be with us to discuss the current climate for business and what the future of our workforce needs from us. We had a great turn out and hope to see more elected officials with us in future years. Promoting Community This is the final month of the Tigard Farmers Market which runs through the last weekend of October every Sunday 9:00am—1:30pm at Universal Plaza in Downtown Tigard off of Burnham.We will be ending with our annual Dog costume contest which will also feature a Ribbon Cutting for Woofies and they will be having specials for all your dog grooming needs. We are having 60+attendees weekly at our Good Morning Tigard Events. Check the Chamber Calendar for times that might work well for you to attend and support local business. Networking/Visibility(Check the Chamber Calendar for details) Good Morning Tigard(GMT),Thursday A.M. Networking 7:30 a.m.—Weekly Save the Dates Ribbon Cutting for the 10 year Anniversary of Musimack Marketing at GMT October 10th Meet the Candidate Mixer Wednesday October 16th at 5:30pm at the Chamber Office 5:30pm-7:OOpm After Hours at Harvest Moon October 22nd 5pm-7pm Ribbon Cutting for Expedia Cruises October 29th at 5:30pm with Holland America Speed Networking Presented by Heritage Bank October 31"7am-9:30am at Embassy Suites Hilton Tigard Trick or Treat Main Street in Downtown Tigard October 31"3:30pm-6:OOpm—Visit our Tigard Chamber Booth! Please follow the Tigard Chamber on Linkedln, Instagram, and Facebook for the most up to date information on what is going on at the Chamber in real time and all our events! • • SUPPLEMENTAL PACKET Tl and Pollce De artment FOR OCTER82024 q'cOLIC> � gITEMNO �' Strategic Dashboard for Se tember 2024 JTrc.axn r'QE*TE N1N Person Crime 50 30 0 -40.00% 380 400 0 5.26% Assault 40 27 0 -32.50% 313 309 0 -128% Robberp 7 0 0 -100.00% 38 47 0 23.68% Domestic Violence 14 9 0 -3171% 123 102 0 -18.40% Property Crime 223 229 0 2.69% 1946 2065 0 6.12% Burglary - Residential 2 5 0 150.00°/0 47 35! -2313% Burglary-Business 11 5 0 -5415% 45 41 0 -8.89% Burglary- Other 2. 5 0 150.00% 63 48 0 -23.81% Unauthorized Use of Motor Vehirle 22. 6 0 -72.73% 181 91 0 49.72% Theft I 110131 •_3727% 995 1168 0 1719% Vandalism Retail Theft 30 63 0 110.00% 109 343• 214.68% lTandalism 48 46 0 -4_17% 332. 396 0 1928% Graffiti 27 11 0 -59.26% 108 149 0 37.96% Societal Crimes And C 59 76 0 28.81% 524 607 0 15.84% DUI[ 13 15 0 15.38% 82 110 0 34.15% Drug Offense 0 19 0 1900.00% 28 44 0 57.14% Disorderly Conduct 4 1 0 -7100% 68 43 0 -33.82% Police Officer Holds 12 9 0 -2100% 83 32 0 -37.35% DHS Referrals 77 45 0 -4L56% 731 406 0 45.94°r0 Arrests 131 135• 3.05% 1028 1195 0 16.25% Felony 22 19 0 -13.64% 153 16p7 0 9.15%I Misdemeanor 37 32 0 -1311% 241 268 0 1120% r Citation To Appear 33 44 0 0.00% 239 342 0 43.10% \Variants 39 40 0 236% 395 418 0 5.82% y�ADERSgIA • Tigard Police De artment ti 4 ° Strategic Dashboard for Se tember 2024 xn ttlh um f�E*TEO� 2024 Drug Cases zo 111 1.6 14 12 10 8 6 4 — 2 — Jan Feb Mar Apr May Jun Jul AugSep SUPPLEMENTAL PACKET FOR OCTOBER 8, 2024 ITEM NO. 4D y�OL1C *� Tigard PD Strategic Dashboard f ,§o pOLIC$ ..e, i-4 z For September 2024 �d F 4 TIG%Rn : P�,p OR / 4� 2021 Population Estimate 55,854 (Adopted Budget FY 2024-25) LIn�,*3'E a 0 Small numbers cause large percentage increases and decreases. Illr Crime Snapshot IF Selected Group A Offenses Sep-23 Sep-24 'A Chg 2023 YTD 2024 YTD %Chg Person Crime 50 30 0 -40.00% 380 400 0 5.26% Assault 40 27 0 -32.50% 313 309• -1.28% Robbery 7 0• -100.00% 38 47• 23.68% Domestic Violence 14 9 0 -35.71% 125 102 0 -18.40% Property Crime milimill 223 11= 229 0 2.69% 1946 2065• 6.12% Burglary-Residential 2 5 0 150.00% 47 35 0 -25.53% Burglary-Business 11 5 0 -54.55% 45 41 0 -8.89% Burglary-Other 2 5 0 150.00% 63 48 0 -23.81% Unauthorized Use of Motor Vehicle 22 6 0 -72.73% 181 91 • -49.72% Theft 110 151 • 37.27% 995 1168• 17.39% Organized Retail Theft 30 63 0 110.00% 109 343 0 214.68% Vandalism 48 46 0 -4.17% 332 396 0 19.28% Graffiti 27 11• -59.26% 108 149 0 37.96% Societal Crimes And Call = 59 76 0 28.81% MI 607 0 15.84% DUII 13 15 0 15.38% 82 110 0 34.15% Drug Offense 0 19 0 1900.00% 28 44 0 57.14% Disorderly Conduct 4 1 • -75.00% 68 45 0 -33.82% Police Officer Holds 12 9 0 -25.00% 83 52 0 -37.35% DHS Referrals 77 45 0 -41.56% 751 406 0 -45.94% Arrests 131 _ 135 0 3.05% 1195• 16.25% Felony 22 19 0 -13.64% 153 167 0 9.15% Misdemeanor 37 32 0 -13.51% 241 268 0 11.20% Citation To Appear 33 44 0 0.00% 239 342 0 43.10% Warrants 39 40 0 2.56% 395 418 0 5.82% Calls for Servicermmmm - Sep-23 Sep-24 %Chg 2023 YTD 2024 YTD %Chg Dispatched Calls 2083 1968 0 -5.52% 16475 16820 0 2.09% Self Initiated Calls 1165 1522 0 30.64% 10970 12835 0 17.00% Online Crime Reports 54 82 51.85% 615 672 9.27% Response Time Sep-23 Sep-24 %Chg 2023 YTD 2024 YTD %Chg Priority 1 &2 6.50 6.73 0 3.54% 6.18 6.43 0 4.05% Priority 3 12.4 11.85 0 -4.44% 10.93 10.28 0 -5.95% Priority 4+ 9.72 9.3 0 -4.32% 11.00 9.75 0 -11.36% *Person Crime-Assault(verbal harassment,menacing,simple and felony assault),Homicide,Robbery,Kidnap,Forcible/Non-Forcible Sex Offense *Property Crimes-Arson,Bribery,Res Burglary,Bus Burglary,Oth Burglary,Forgery,Vandalism,Embezzle,Fraud,Theft,UUMV,Bad Check *Societal Crimes-Drug Offense,Prostitution,Weapons,Curfew,DisCon,DUII,Family Offense,Liqour Laws,Peeping Tom,Trespass *The data is National Incident Based Reporting System(NIBRS)compliant and not Uniform Crime Report(UCR)compliant and cannot be compared to any report using that standard.For more info on NIBRS:https://www.fbi.gov/services/cjis/ucr/nibrs 1 *r Tigard PD Strategic Dashboard For September 2024 i] tr moo"41) 2021 Population Estimate55,854 (Adopted Budget FY 2024-25) ��CE*TE idill Employee Snapshot 111111111. Department Staffing Information Actual Budget %Budget Sworn 69.0 77.0 90% Non-Sworn 17.0 19.5 87% Total Number of Personnel 86.0 96.5 89% Patrol Staffing Authorized I Days Swings Graves Overall% #of Shifts at or below Minimums 10 33% 14 47% 16 53% 44% #of Shifts conducted with 5 or more Days Swings Graves Overall% patrol officers 10 33% 16 53% 2 7% 31% Personnel Unavailable for Work Patrol All Other Overall #of Recruits in Pre-Academy - - #of Recruits in Academy 1 1 #of Recruits in Recruit Training 3 3 #of Personnel on Extended Sick Leave/FMLA 1 1 #of Personnel on Military Leave 1 1 #of Personnel on Modified Duty* 2 2 #of Personnel on Administrative Leave - - Total Personnel Unavailable to Work during some Period during the Month 8 8 Total Officers Available to work PATROL some period during the Month 33 *Modified Duty=any modified work schedule to accommodate light duty,workers comp,orLWOP Milir Operational Effectiveness Snapshot _ Budget Information is based on the best available data. FY 2023-24 Budget FY 2024-25 Budget Percent YTD Status Percent YTD Status Department Budget Actual Budgeted Actual 9817 Administrative 5% 17%• -11% 19% 17% 2% Operations 18% 17%• 1% 19% 17% 2% Services 19% 17%• 2% 19% 17% 2% Total Department Budget 18% 17%• 1% 19% 17% 2% Budget Information is based on the best available data. FY 2023-24 FY 2024-25 ude Percent YTD B to g et — Percent YTD gStatu Status Department Overtime Actual Budgeted Actual Budgeted Administrative 17% 17%• 0% 20% 17% 3% Operations 20% 17%• 3% 25% 17% 8% Services 15% 17%• -2% 22% 17% 5% Total Overtime 18% 17%• 1% 24% 17% 7% 2 F'2 -*.‘'. EHE Rs Tigard PD Strategic Dashboard c � For September 2024 4 s 14,4 ' 2021 Population Estimate 55,854 (Adopted Budget FY 2024-25) IMir Levy Status Update Levy Staffing Information-LEVY to date progress Actual Budget %Budget Sworn-Patrol 7.0 8.0 88% Sworn-SRO 1.0 1.0 100% Non-Sworn 1.0 2.0 50% Total Number of Personnel 9.0 11.0 82% Iiii Emergency Response Times - 5 Year Trend PRIORITY 1 & 2 CALLS Priority 1 calls= 6.95,—7.05 Imminent threat to life / 6.73 6.5/ 6.13 Priority 2 calls=Immediate threat to life,occuring now 2020 2021 202211- 1023 1014 Community Snapshot Community Outreach and Events News Releases (5) Upcoming Events (9/5)Good Morning Tigard (9/5/24)Case Involving Man's Death Referred to DA (10/2)Coffee with a Cop @ Senior Center (9/9)Senior Scam Presentation @ library (9/10/24)Retail Theft Mission Leads to 21 Arrests (10/5)Tigre Fest (9/15)Tigard Street Fair (9/12/24)Upcoming Traffic Safety Enforcements (10/8)Leadership Tigard (9/17)Durham Elem.Visits TPD (9/12/24)Results from Traffic Safety Enforcements (10/17)Good Morning Tigard (9/19)Good Morning Tigard (9/25/24)Man Charged with Manslaughter in Overdose (10/24)Cocoa with a Cop at Starbucks (9/21)Police&Public Works Open House Death (5:30-7:00 PM at 13560 SW Pacific Hwy) (9/21)Rise Church Fall Festival (10/26)Rx Drug Takeback Day (9/22)Ventura Dr.picnic (10/30)Building Bridges @ Muslim Ed.Tr. (10/31)Trick or Treat Main Street Photo Enforcement Red Light- Began Issuing 03/11/20 Month of: Aug 2024 YTD 2023 2024 Yr to Yr Received Issued Rejected Issued Issued %Chg 99W/SW Hall Blvd 594 514 80 2130 1789 -16% 99W/SW 72nd Ave 79 67 12 802 633 -21% 99W/SW Durham Rd 38 35 3 167 257 54% Intersection Speed - Began Issuing 7/14/20 Month of: Aug 2024 YTD 2023 2024 Yr to Yr Received Issued Rejected Issued Issued %Chg 99W/SW Hall Blvd 322 234 I 88 1045 833 -20% 99W/SW 72nd Ave 943 734 209 5013 3171 -37% 3 ��pERSgjA� Tigard PD Strategic Dashboard For September 2024 17-1 2021 Population Estimate 55,854 (Adopted Budget FY 2024-25) Cg*TE Nt'°' ANICalls For Service - By Month: 5 Year Trend SEPTEMBER DISPATCHED CALLS SEPTEMBER SELF INITIATED CALLS 1522 2083 1257 _1128-1046 1165 1968 1917 / 1876 1765 0 3 2024 2�.• - -.-- 2023 2024 Workload Distribution Total Dispatched Calls: 1968 Total Societal Calls: 1310 %of monthly workload 67% Heat Map data unavailable for September 4 111 TIGARD Public Comment for the October 8, 2024 Tigard City Council meeting Name Topic 1. Lindsey Voorhees Just Compassion Grant Application- Safety and Additional Funding Concerns 2. Anna Murphy Just Compassion Shelter Expansion Grant Application Jesse Raymundo From: City of Tigard, OR <webteam@tigard-or.gov> Sent: Wednesday, October 2, 2024 11:30 AM To: Carol Krager;Jesse Raymundo; Webteam Subject: *NEW SUBMISSION* City Council Public Comment Form City Council Public Comment Form Submission#: 3524674 IP Address: 73.96.138.219 Submission Date: 10/02/2024 11:30 Survey Time: 27 minutes, 14 seconds You have a new online form submission. Note:all answers displaying"*****"are marked as sensitive and must be viewed after your login. Name Lindsey Voorhees Email Complete Address Tigard,Oregon 97224 Which agenda item or topic are you commenting on? (Comments are due by Monday at noon) Just Compassion Grant Application-Safety and Additional Funding Concerns Comments This content was sent via email to Council on 10/1, attached as that PDF.This is a follow up related to Just Compassion's(JC)grant application presentation on 9/4/24 and the preceding TCAC meeting.These community members who attended the TCAC mtg. shared concern that JC's grant application does not meet predetermined grant criteria. Further,the conversation among TCAC members at that meeting to recommend funding despite meeting criteria,and even a suggestion to increase the recommended amount,was not shared on 9/24/24. However,we want to thank Council for taking the topic of safety seriously on 9/24/24.There were thoughtful questions raised in relation to JC's lack of appropriate safety protocols.While we are all aware of the murder that occurred on the Tigard shelter campus(resulting in a lawsuit),we were unaware that JC's process to address safety continues to be egregiously lacking.We learned from their presentation that some individuals who are demonstrating unsafe behaviors at their shelters,are simply provided a bus pass and sent into the direct community in which they engaged in services.This presents an intolerable level of risk and should not be acceptable for Tigard or any other community in which JC operates. Council should work collaboratively with JC to address this issue before any consideration of additional funding.This process should result in a safe exit protocol,involving Tigard PD,to mitigate risk to our community if/when an unsafe individual is removed from a Tigard shelter. In conclusion,we are making two specific asks of Council: 1)Abide by all predetermined grant criteria and do not award additional funding to Just Compassion or any NPO application that does not meet the objective grant criteria.2)Create a proactive safe-exit plan from all Tigard shelter programs(including Safe Parking),to be enacted if/when an individual is removed due to unsafe behavior.This plan should directly involve Tigard PD.Thank you. Attachment Supporting Documents/Images Council Letter Sent 10-1-24.pdf 1 Thank you, City of Tigard This is an automated message generated by Granicus.Please do not reply directly to this email. 0 `- 2 Tigard Council Members and City Staff, This email is a follow up related to Just Compassion's recent grant application presentation on September 24,2024 and the preceding TCAC meeting. As Council President Hu shared,his high-level overview to Council of the TCAC meeting did not include the testimony topic or content that two community members' provided. These community members shared concern that Just Compassion's grant application does not meet predetermined grant criteria. Further,the conversation with TCAC members around recommending to fund despite meeting criteria, and even increase the suggested amount,was surprising and alarming. In light of this,we first want to thank the Council for taking the topic of safety seriously. There were thoughtful questions raised in relation to Just Compassion's lack of appropriate safety protocols.While we are all aware of the horrific event that occurred on the Tigard shelter campus that resulted in a lawsuit, we were unaware that Just Compassion's protocol to address safety continues to be egregiously lacking. We learned from their presentation that some individuals who are demonstrating unsafe behaviors at their shelters, are simply provided a bus pass and sent into the direct community in which they engaged in services. This presents an intolerable level of risk and should not be acceptable for Tigard or any other community in which Just Compassion operates. We continue to ask for a data-driven approach to providing any tax-payer funding for homeless programs and projects. First and foremost, ensuring funding criteria is met before recommending more be allotted to Just Compassion. And further, creating a safe exit protocol, involving Tigard PD,to mitigate risk to our community if/when an unsafe individual is removed from a Tigard shelter program and sent off into the surrounding area. Finally,we have suggested across multiple communications with the City that Council's goal to reduce local Tigard homelessness cannot be achieved without using data to fully understand who is being served and where they are coming from. Just today,we received an email reply from Kim Ezell which shed further light on the topic of who is being served by local homeless programming. It is now clear that City managers are well aware that the services being implemented in Tigard are designed to serve ALL of Washington County and are not specifically targeted to support locals experiencing houselessness. Kim shared: "The County-led Supportive Housing Services Program is designed to reduce homelessness across the County. We have to acknowledge that it's impossible for any single City within Washington County to provide all types of services for our houseless population. By everyone working together to provide a myriad of services for all of Washington County,we're able to reduce homelessness in every city. Why has this messaging around serving the broader community not been fully transparent?If the goal is to host and fund programs in Tigard to reduce homelessness across the entire County,this should be communicated transparently with all stakeholders and constituents. In conclusion,we are making three specific requests: 1. Abide by all predetermined grant criteria and do not award additional funding to Just Compassion or any NPO application that does not meet the objective grant criteria. 2. Create a proactive safe-exit plan from all Tigard shelter programs,to be enacted if/when an individual is asked to leave due to unsafe behavior. This plan should directly involve Tigard PD to mitigate risk when shelter guests are released into the community at large. 3. Increase transparency and accurate communication around who will be served at the shelter sites located in Tigard. Track and report where individuals originated before entering into services funded in part by the City. We look forward to continued communication and your reply. Thank you, Bull Mountain Connect: Grace,Tegan, Lindsey,Anna,and Megan Jesse Raymundo From: City of Tigard, OR <webteam@tigard-or.gov> Sent: Monday, October 7, 2024 10:31 AM To: Carol Krager;Jesse Raymundo; Webteam Subject: *NEW SUBMISSION* City Council Public Comment Form City Council Public Comment Form Submission#: 3534850 IP Address: 50.54.146.103 Submission Date: 10/07/2024 10:30 Survey Time: 11 minutes,40 seconds You have a new online form submission. Note:all answers displaying"*****"are marked as sensitive and must be viewed after your login. Name Anna Murphy Email Complete Address Tigard,Or Which agenda item or topic are you commenting on? (Comments are due by Monday at noon) Just Compassion Shelter Expansion Grant Application Comments This comment was submitted in email form to Council and City staff on 10/7. Please see attached for the comment and the supporting documentation. Attachment Supporting Documents/Images TCDAJust CompassionFamily Promise GrantComment.pdf TCDAFamily PromiseDevelopmentAssistanceAgreementl.pdf TCDAFamilyPromisePresentation2.pdf Thank you, City of Tigard This is an automated message generated by Granicus.Please do not reply directly to this email. Dear Tigard City Council Members and City Staff, This correspondence is regarding the grant application being considered for Just Compassion's shelter expansion. After reviewing the grant application, and the previous proposed agreement for Family Promise, we want to highlight the differences. Additionally, when reading Family Promise's proposed development agreement, we found a potential unrealized opportunity for Safe Parking. We invite the Council and City to consider the points outlined below, and in the attached documents, while weighing Just Compassion's grant application and the expansion of the Safe Parking program. In the question and answer portion of the grant application presentation for Just Compassion, it was asked whether there was precedent for utilizing this money in the way in which the application asks for short-term emergency shelter housing. While it was asserted that this money has been used for another shelter, Family Promise, this is not an apples-to-apples comparison. It's important to note that Family Promise's shelter provides significantly different services compared to Just Compassion, and these services stretch beyond the sole purpose of addressing homelessness. Family Promise's attached proposed development assistance agreement outlines that their shelter is intended to provide emergency beds for first responders and that shelter space prioritization is considered for TTSD students in need ahead of those residing outside Tigard, or across the County. Family Promise is designed to serve local residents. Just Compassion's services are intended to serve Washington County, and prioritization for local Tigard residents is not a policy. In response to our numerous inquiries, Just Compassion and City officials have stated that homeless services cannot be prioritized for Tigard or any specific group of people. Additionally, we have been told there is no way to track demographics for the individuals served in these emergency shelters, which could help illuminate where they came from. However, Family Promise tracks the number of Tigard and Tualatin residents it serves and emphasizes helping local residents. We recognize Just Compassion is a low-barrier shelter, however, we see no reason that they are not able to track and report demographic data to Tigard, to better understand how their services are working toward reducing local homelessness. Finally, in the attached document outlining Family Promise's proposed agreement, it clearly states that their parking lot will be made available for future shelter opportunities. It seems like this property may have been overlooked for the Safe Parking program. Family Promise is in part, a City-funded property, and the parking lot has space set aside for shelter programs. The location is a commercial area, which we have asked be prioritized for shelter programming due to built-in increased oversight. The Family Promise parking lot should be prioritized over residential neighborhoods for additional Safe Parking programs. To conclude, Just Compassion's request for funding cannot be compared to the previous request for Family Promise. Just Compassion is an emergency low-barrier shelter that mostly serves the greater County. Family Promise provides comprehensive services, including space for Safe Parking, that primarily benefit and target Tigard families. This is the type of programming Tigard constituents likely broadly support. Beyond these differences, we want to reiterate a point from our previous communication that Just Compassion's grant application does not meet the objective criteria for funding. We thank you for your consideration of this additional information and ask that you reject the funding request for Just Compassion's shelter expansion. Additionally, please consider Family Promise's parking lot for the expansion of the Safe Parking program. Thank you, Bull Mountain Connect: Anna, Lindsey, Tegan, Grace and Megan AIS-5161 5. Workshop Meeting Meeting Date: 03/21/2023 Length (in minutes): 10 Minutes Agenda Title: TCDA: Consideration of a Development Assistance Agreement Authored By: Sean Farrelly Presented By: Sean Farrelly Item Type: Motion Requested Resolution Town Center Development Agency Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE The Board of the Town Center Development Agency (TCDA) will consider a resolution authorizing the City Attorney and Executive Director to negotiate and sign a Development Assistance agreement with Family Promise of Tualatin Valley (FPTV). The agreement will set the terms for$1,000,000 in TIF funding toward FPTV's purchase and improvement of the Quality Inn property in the Tigard Triangle for use as transitional housing,with 70 rooms to serve family and adult-only households experiencing homelessness. The funds will be used to acquire the property and for building renovations. ACTION REQUESTED Staff requests the Board approve the resolution. BACKGROUND INFORMATION Dates of Previous and Potential Future Considerations The project was discussed in executive sessions with the TCDA Board on February 14, 2023, and March 7, 2023. Public Involvement The Town Center Advisory Commission received a presentation on FPTV's development assistance application at their February 8 meeting and deliberated and recommended the funding at their March 8 meeting. Impacts (Community, Budget, Policies and Plans/Strategic Connection) Family Promise of Tualatin Valley (FPTV) is an affiliate of the national Family Promise organization and operates as a separate 501 c3 organization. FPTV was formed in 2017 and started serving clients in March of 2019. Its mission is to "equip vulnerable families and individuals to end the cycle of homelessness through a community-based response." It accomplishes this by providing emergency shelter, food, clothing, and services including case management,housing navigation,mentoring, financial literacy classes and job-readiness support to homeless and at-risk families. The total purchase price of the property is $12.5 million. $10 million towards the purchase of the property is funded through a state of Oregon Project Turnkey grant, administered by the Oregon Community Foundation and $2.1 million from Washington County's Supportive Housing Services program. FPTV is applying for$1 million from the Tigard Town Center Development Agency's Redevelopment assistance program to assist with the acquisition and to fund necessary improvements to the property. The development assistance addresses the local and regional emergency of houselessness and implements several City and TCDA goals and policies: •City Council 2021-2023 Goals, Goal 1: Implement an actionable,person-centric, and regional response to homelessness and the outcome of"A community that offers safe housing options for all." •City of Tigard Strategic Plan 2020-2025, Objective 3.3: Understand the effects of development on vulnerable Tigard residents and mitigate these impacts within projects and over time. •Tigard Triangle Urban Renewal Plan, Objective 5.4 to assist in the development of affordable and workforce housing. •A New Tigard Triangle: Planning for Equitable Development, the implementation strategy for the Tigard Triangle Urban Renewal Plan,prioritization of funding for affordable housing. •The Town Center Advisory Commission adopted an area of emphasis for Affordable Housing and Houselessness for 2023. The Town Center Development Agency budget for FY 2022-23 includes $1 million in funding for the Affordable Housing Development Fund to make grants and loans that support affordable housing. The Development Assistance Agreement will state the TCDA's intentions to have FPTV ensure long-term use of the property for sheltering people experiencing houselessness,provide for emergency shelter beds for first responders;prioritize families in need who are in the Tigard-Tualatin school district; and make available a portion of the property's parking lot for the City of Tigard to facilitate additional sheltering opportunities. ALTERNATIVES & RECOMMENDATION The Board can request to negotiate additional terms,but that would delay the project timeline. ADDITIONAL RESOURCES N/ A Fiscal Impact Cost: $1,000,000 Budgeted (yes or no): Yes Where Budgeted (department/program): TCDA -Affordable Housing Development Assistance Additional Fiscal Notes: The FY22-23 TCDA Budget includes $1M in the Affordable Housing Development Fund. Attachments Resolution SUPPLEMENTAL PACKET FOR MARCH 21, 2023 COUNCIL MEETING - ITEM NO. 5 # 4111111462:P181 11.1 I IY P r0 M I Se of Tualatin Valley City of Tigard Town Center Development Agency Redevelopment Application k-mie FamilyPromise of Tualatin Valley -,, ' t° ,xt • Serving clients since 2019 � + x • 15 Staff: 8 program staff, a resource �, fi -��_ p g IF coordinator and an initial response 8 .0..A�4 `. ,r; l specialist. wo.:‘..,;0 f r • All offices/services will move to Tigard ! 4 ' � • 40 regular shelter households • Dedicated eviction prevention services Case Management Services • 2022 Shelter o Over 28,000 bed nights -' o 90 Households o Over 73,280 meals provided -44#4, • Housing Navigation/Rapid Rehousing • Prevention/Diversion o 86 households remained in housing through rental assistance and advocacy-51 % Tigard residents; 35% Tualatin a • Referrals o Responded to 739 calls for support-80% from _'k ►►►b ". Tigard o TTSD MV #'s: 309 YTD vs. 217 year end last year x 1 Om II • Currently 40 rooms at ESA in Tigard 1: li • Quality Inn=114 rooms at ►i o Many adjoining rooms -` �_ ; ,r s, o Up to 70 families and adult-only households to be `� served 4 • Staff offices and Case Managers on site / N L,_ • Plans to create a commercial kitchen-community engagement opportunities • Clothing and food pantries located on-site • Plans to co-locate services such as mental health and family services • Close to public transit, retail and grocery • Communication with surrounding businesses occurring AIS-5639 6.A. Business Meeting Meeting Date: 10/08/2024 Length (in minutes): Consent Item Agenda Title: Washington County Easements Vacation Concurrence Resolution Authored By: Joe Wisniewski Presented By: City Engineer,Joe Wisniewski Item Type: Motion Requested Resolution Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE Washington County Board of Commissioners received a petition to vacate portions of the public utility easements granted in Deed Document numbers 99057671 and 99051974, and a portion of the public slope easement granted in Deed Document number 2018-068466. Exhibit B within the attachment depicts the requested vacations. The parcel of land encumbered by the public slope and utility easements is in the process of being developed, and due to the proposed improvements, the existing public slope and utility easements that are proposed to be vacated are no longer needed by the public. The Engineering Division of Tigard's Public Works Department have reviewed and concur with Washington County's Department of Land Use&Transportation Report on Vacation No. 580. To summarize the report,it was found that the areas proposed for vacation are public slope and utility easements that are not necessary for public use. In Document number 2018-068464,newer public utility easements were granted so utilities adjacent to Roy Rogers Road can remain. This vacation will allow the property owner to develop the site. The County also found that there are no adverse impacts to public utility providers or emergency services as a result of this vacation. ACTION REQUESTED A motion is requested to adopt a resolution concurring with the Washington County Board of Commissioners Resolution and Order No. 24-68. BACKGROUND INFORMATION Dates of Previous and Potential Future Considerations None Public Involvement 100% of the abutting neighbors signed a petition for the requested easement vacation. Impacts (Community, Budget, Policies and Plans/Strategic Connection) No adverse impacts were identified, and this request has no impact on the City budget. ALTERNATIVES & RECOMMENDATION No alternatives are proposed or recommended. ADDITIONAL RESOURCES Attachments Washington County R&O Tigard Resolution A � Washington County,Oregon 2024_040535 09/18/2024 01:44:19 PM D-VAC Cnt=1 Stn=30 RECORDS1 $70.00$5.00$11.00$60.00-Total=$146.00 After recording,please return to: Washington County Surveyor's Office 111111111111111111111101111111111111111111 1400 SW Walnut Street, MS-17 03027250202400405350140144 Hillsboro, Oregon 97123 I,Joe Nelson,Director of Assessment and Taxation WA"�•, and Ex-Officio County Clerk for Washington County, i�. ,� _.. Oregon,do hereby certify that the within instrument off4i writing was received and recorded in the book of records of said county. Joe Nelson,Director of Assessment and Taxation,Ex • - Officio County Clerk oGiohico GZ 3 � AGENDA ITEM OREGON WASHINGTON COUNTY BOARD OF COMMISSIONERS Reference No: RO 24-68 Meeting Date: September 17, 2024 Status:APPROVED Agenda Category: CONSENT AGENDA CPO:4B Department(s): Land Use &Transportation Presented by: Stephen Roberts, Director of Land Use &Transportation Agenda Title: Vacation of Portions of Public Slope and Utility Easements,Vacation No. 580 REQUESTED ACTION: Vacate the public slope and utility easements described in the attached Vacation Report, and request that the Tigard City Council resolve or order concurrence with this vacation pursuant to ORS 368.361(3). SUMMARY: A petition was received by the Board to vacate portions of the public utility easements granted in Deed Document numbers 99051974 and 99057671, and a portion of the public slope easement granted in Deed Document number 2018-068466, all being situated in the southeast one-quarter of Section 7, T2S, R1W,Willamette Meridian, City of Tigard, Washington County, Oregon, as described and shown in the attached Vacation Report. The parcel of land encumbered by the public slope and utility easements is in the process of being developed, and, due to the proposed improvements,the existing public slope and utility easements that are proposed to be vacated are no longer needed by the public. There will be no adverse impacts to the public or to the abutting properties. The vacation petition was signed by 100%of the abutting property owners. Department of Land Use& Transportation staff has reviewed this request and has determined that the public slope and utility easements proposed to be vacated are no longer necessary for public use. The proposed vacation is in the public interest. A Resolution and Order has been prepared granting the requested vacation and, when executed, will complete Washington County's portion of the vacation proceedings. These easements are within the city limits of Tigard. Pursuant to ORS 368.361(3),the City of Tigard, by resolution and order, must concur in the findings of the county governing body to complete the vacation proceedings. ADDITIONAL INFORMATION: Community Feedback(Known Support/Opposition): None known at this time Legal History/Prior Board Action: None Budget Impacts: None ATTACHMENTS: Resolution and Order 24-68-Vacation No. 580 Vacation No. 580-Vacation Report Vacation No. 580- Exs A-B: Legal Description with Map Approved by the Washington County Board of Commissioners also serving as the governing body of Clean Water Services and all other County Districts %.4fitoeen pti97,7, Kevin Moss, Board Clerk September 17, 2024 Date Signed RO 24-68 1 IN THE BOARD OF COUNTY COMMISSIONERS 2 FOR WASHINGTON COUNTY, OREGON 3 In the Matter of the Vacation of portions ) RESOLUTION AND ORDER of public slope and utility easements, in ) No. 24-68 4 the southeast One-quarter of Section 7, ) VACATION NO. 580 T2S, R1W, W.M., Washington County, 5 Oregon 6 7 The above-entitled matter having come regularly before the Board at its meeting on 8 September 17, 2024; and 9 It appearing to the Board that Taylor Morrison Northwest, LLC, a Delaware limited liability 10 company, the property owner, has filed a petition to vacate portions of public slope and utility 11 easements lying in the southeast One-quarter of Section 7,T2S, R1W, W.M., Washington County, 12 Oregon, as described in Exhibit A and shown on Exhibit B of the attached Vacation Report. The 13 petition was signed by the owners of 100%of the property abutting the public easements to be 14 vacated, pursuant to ORS 368.351; and 15 It appearing to the Board that said petition did describe the public easements to be 16 vacated,the names of the parties to be particularly affected thereby,and set forth the particular 17 circumstances of the case; and 18 It appearing to the Board that the public easements, proposed to be vacated, are under 19 the jurisdiction of Washington County and entirely within the corporate limits of the City of 20 Tigard, Oregon; and 21 /1/ Page 1- RESOLUTION AND ORDER ( ) WASHINGTON COUNTY COUNSEL 161 NW ADAMS AVENUE,SUITE 305,MS#24 HILLSBORO,OR 97124 PHONE(503)846-8747-FAx(503)846-8636 1 It appearing to the Board that the public easements proposed to be vacated are no longer 2 needed for the use of the public; and 3 It appearing to the Board that the County Road Official did examine the area proposed to 4 be vacated, and hereby submits to the Board the Vacation Report attached hereto, and by this 5 reference made a part hereof, in accordance with ORS 368.351(1); it is therefore 6 RESOLVED AND ORDERED that the public slope and utility easements proposed to be 7 vacated and more particularly described in Exhibit A and shown in Exhibit B of the attached 8 Vacation Report are hereby vacated as it is in the public interest. This vacation shall become final 9 upon the recording of a formal concurrence of the City of Tigard by either resolution or order 10 pursuant to ORS 368.361(3); and it is further 11 RESOLVED AND ORDERED that the County Surveyor of Washington County, Oregon, be 12 and hereby is authorized and directed to have this order of vacation and the resolution or order 13 of the City of Tigard recorded in the records of Washington County, Oregon, and cause copies of 14 this order to be filed with the Director of Assessment and Taxation and the County Surveyor's 15 Office in accordance with ORS 368.356(3); and it is further 16 RESOLVED AND ORDERED that the County Surveyor of Washington County, Oregon, be 17 and hereby is authorized and directed to mark the vacated easements on the plats and records of 18 Washington County, Oregon. 19 /// 20 /1/ 21 /1/ Page 2- RESOLUTION AND ORDER ( ) WASHINGTON COUNTY COUNSEL 161 NW ADAMS AVENUE,SUITE 305,MS#24 HILLSBORo,OR 97124 PHONE(503)846-8747-FAx(503)846-8636 1 DATED this 17th day of September 2024. 2 BOARD OF COUNTY COMMISSIONERS 3 FOR WASHINGTON COUNTY, OREGON 4 CHAIR KA HRY ARRINGT 5 6 RECORDING SECRETARY 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 Page 3-RESOLUTION AND ORDER ( ) WASHINGTON COUNTY COUNSEL 161 NW ADAMS AVENUE,SUITE 305,MS#24 HILLSBORO,OR 97124 PHONE(503)846-8747-FAx(503)846-8636 DEPARTMENT OF LAND USE & TRANSPORTATION REPORT ON VACATION NO. 580 September 17,2024 VACATION OF PORTIONS OF PUBLIC SLOPE AND UTILITY EASEMENTS A request for vacation proceedings has been received by staff for the Board of County Commissioners to vacate the public utility easement recorded as Parcel III in Document number 99057671, a portion of the public utility easement recorded as Parcel III in Document number 99051974, and a portion of the public slope easement recorded as Parcel 2 in Document number 2018-068466, Washington County Book of Records, and more particularly described in Exhibit A and shown on Exhibit B, attached hereto, and by this reference made a part hereof. The owners of the property abutting the public easements to be vacated are: 2S107DA,TL 9400 Taylor Morrison Northwest LLC, a Delaware limited liability company 703 Broadway Street,Suite 710 Vancouver, WA 98660 2S107AD,TL 4600 South River Terrace Homeowners Association, an Oregon Non-profit Corporation 703 Broadway Street, Suite 710 Vancouver,WA 98660 CRITERIA FOR EVALUATION OF ROAD VACATION REQUEST 1) Conformance with the County's Comprehensive Plan The public easements described herein and proposed to be vacated were granted in Document numbers 99057671, 99051974, and 2018-068466. The site where these public easements are located has been re-graded and is in the process of being developed. Utility providers were contacted and have no objection to the vacation. Existing utility infrastructure adjacent to SW Roy Rogers Road can remain in the more recently granted public utility easements granted in Document number 2018-068464. Vacating these public easements will remove unnecessary encumbrances on the affected Parcel. 2) Use of the Easement The areas proposed for vacation are public slope and utility easements that are not necessary for public use. In Document number 2018-068464, newer public utility easements were granted so utilities adjacent to SW Roy Rogers Road can remain. Vacating these easements will eliminate encumbrances on the land and will allow the property owner to develop the site. 3) Impact of Utilities and Emergency Services There are no adverse impacts to public utility providers or emergency services as a result of this proposed vacation. 4) Limits of Vacation and Evaluation of"Public Road" Status The public easements, proposed to be vacated, are not needed for public use as a result of the property being developed. Based on the above statements, it is recommended that the Board of Commissioners approve the vacation of the easements proposed herein, as it is in the public interest. Digitally signed by Stacy Stacy Shetler pate'2024 08.20 09:03:21-07'00' Stacy Shetler, P.E. Washington County Engineer PL.€ I PACIFIC COMMUNITY DESIGN EXHIBIT A August 9, 2024 LEGAL DESCRIPTION Job No. 395-103 Vacation of two Public Utilities Easements and a Public Slope Easement PARCEL I - PUBLIC UTILITIES EASEMENT • Vacation of a Public Utilities Easement in its entirety, recorded as Parcel III in Document No. 99-057671, Washington County Records, within Tract FF, plat of "South River Terrace No. 2", Washington County Plat Records, and public Right-of-Way of SW Roy Rogers Road (County Road No. 3150), in the Southeast Quarter of Section 7, Township 2 South, Range 1 West, Willamette Meridian, City of Tigard, Washington County, State of Oregon. Containing 6,610 square feet, more or less. PARCEL II - PORTION OF A PUBLIC UTILITIES EASEMENT Vacation of a portion of a Public Utilities Easement, recorded as Parcel III in Document No. 99- 051974, Washington County Records, within Tract FF, plat of "South River Terrace No. 2", Washington County Plat Records, and public Right-of-Way of SW Perth Road, in the Southeast Quarter of Section 7, Township 2 South, Range 1 West, Willamette Meridian, City of Tigard, Washington County, State of Oregon, more particularly described as follows: That portion of the above described Public Utilities Easement falling North of the southerly Right-of-Way line of SW Perth Road. Containing 4,584 square feet, more or less. R PROOGISTEOFESSIONND AL LAND SURVEYOR PARCEL III - PORTION OF A PUBLIC SLOPE EASEMENT Vacation of a portion of a Public Slope Easement, recorded as Parcel 2 in Document No. 2018-068466, Washington County Records, within OREGON Tract FF, plat of "South River Terrace No. 2", Washington County Plat JULY 9, 2002 Records, in the Southeast Quarter of Section 7, Township 2 South, TRAVIS C. JANSEN Range 1 West, Willamette Meridian, City of Tigard, Washington 57751 County, State of Oregon, more particularly described as follows: RENEWS: 6/30/2025 That portion of the above described Public Slope Easement falling South of a retaining wall being parallel with and 517.20 feet southerly of the northerly line of said Tract FF. Containing 7,161 square feet, more or less. Basis of bearings being plat of "South River Terrace No. 2", Washington County Plat Records. Page 1 of 1 12564 SW Main Street,Tigard,OR 97223 ♦ [T] 503-941-9484 [F] 503-941-9485 1 1I SOUTH RIVER N89'19'57'E I 7-TRACT B TERRACE 10.50' II TRACT G SOO'29'45"E 7-TRACT F 4.82' 539'09'02"E ' N00'29'45"W �•V 21.01' 21.20' 2,,va I a�4 ' ♦ 7, S89'30'15"W r,,,cA 13.78' I VARIES --A -1 N-3.v;' PARCEL I 3.73' RIGHT-OF-WAY DEDICATION PER DOCUMENT NO. 2018-068464 I 0 w oaOo � I z ' N SOUTH RIVER 149.00'1 ',N TERRACE NO. 2 NN' cv II /CO (0 TRACT FF !u PUBLIC UTILITIES EASEMENT PER E O N Vi- DOCUMENT NO. 99-057671 CD LoI co N Q Z I� e0 O r5 I / 04 I PO Q cL LLQ z o 0 0 Q O ^O V n Z I •42 a. 1 ›- I N/ N O O ,CVN ZI 2 > 45.28' I N E if 0 ti w I 0) I S89°42'44"W 8 49.00' (71.. 9.84' (i) PUBLIC UTILITIES EASEMENT PER DOCUMENT NO. 99-051974 o a . . li EXHIBIT B VACATION OF A PUBLIC UTILITIES EASEMENT 0 6 DRAWN BY: FAM DATE: 08/09/24 0 REVIEWED BY: TCJ DATE:__ 08/09/24 i:1112564 SW Main St PROJECT NO.: 395-103 Tigard, OR 97223 [T] 503-941-9484 SCALE: 1"=100' I 7�1 [F] 503-941-9485 Z PACIFIC COMMUNITY DESIGN PAGE 1 OF 4 I SOUTH RIVER TRACT F TRACT G TRACT B TERRACE II w I PUBLIC UTILITIES EASEMENT PER DOCUMENT NO. 99-057671 al- N 6 I I N89'42'44"E 22.26' 45.28' 49.00' cO N89°42'44'E N 09°25'S0"E 9.84' 51.75' SOUTH RIVER So9'25'50"W TERRACE NO. 2 51.72' dtiV TRACT FF o< LoLip / ,^I) PARCEL II O r`) I .4r a: ix co (0 o cr zz w a o d. . O d 4 cc O O d O O m ON Z V) Q rx z N ci) U PUBLIC UTILITIES EASEMENT PER o DOCUMENT NO. 99-051974 0 0 li I0 W 45.28' 49.00' vi v' g I O N g Nin W o O > ' N o O 'cin ��' O tri6 a) � O r7 Ts R=24.00' o ' N L=19.62' z / SW PERTH ROAD t 46'50'15" / o o Lri CH=19.08' t t O ,, S30'33'41"W r M Trr 43 EXHIBIT B VACATION OF A PUBLIC UTILITIES EASEMENT 0 6 DRAWN BY: FAM DATE: 08/09/24 0 $ REVIEWED BY: TCJ DATE: 08/09/24 12564 SW Main St 1 PROJECT NO.: 395-103 Tigard, OR 97223 7FIB [T] 503-941-9484 IT SCALE: 1"=100' [F] 503-941-9485 z PACIFIC COMMUNITY DESIGN PAGE 2 OF 4 I SOUTH RIVER TRACT B TERRACE TRACT F TRACT G I 8.00' PUBLIC SIDEWALK, PUBLIC UTILITY J 1 AND PUBLIC LANDSCAPE EASEMENT PER �� DOCUMENT NO. 2018-068464 v I N I °- <> eV—PUBLIC < PUBLIC SLOPE EASEMENT PER II I DOCUMENT NO. 2018-068466 2.00' PUBLIC AERIAL TRANSMISSION LINE N89'19'57"E EASEMENT PER DOCUMENT NO. 2018-068464 - SOUTH RIVER 20.31' TERRACE NO. 2 o/o RETAINING WALL TRACT FF rn rn IQ PARCEL III 45.28' 49.00' frN/u) N04'04 41 E 41.83' n PUBLIC SLOPE EASEMENT PER o Q / DOCUMENT NO. 2018-068466 ri < — 10 iii O CV o: 0 O I/et m W Z / a' 0 D OQ � 0N o >- O IT) O > 0 500'29'45"E I c6 z z / 52.29' D O FA 0) S89'29'01"W 10 I I 10 .15' ° 8.00' PUBLIC SIDEWALK, PUBLIC UTILITY AND PUBLIC �o o > 45.28' 49.00' LANDSCAPE EASEMENT PER DOCUMENT NO. 2018-068464 E 2.00' PUBLIC AERIAL TRANSMISSION LINE 0 1 EASEMENT PER DOCUMENT NO. 2018-068464 w 35.00' SW PERTH ROAD 35.00' 35.00' 35.00' o CD 2 EXHIBIT B h VACATION OF A PUBLIC SLOPE EASEMENT a DRAWN BY: FAM DATE: 08/09/24 REVIEWED BY: TCS DATE: 08/09/24 12564 SW Main St .g PROJECT NO.: 395-103 Tigard, OR 97223 Fi [T] 503-941-9484 SCALE: 1-=100' Di I:1 I z PACIFIC COMMUNITY DESIGN [F] 503-941-9485 PAGE 3 OF 4 , SOUTH RIVER TRACT F TRACT G TRACT B TERRACE �1 I A N VARIES 49.00' N .66 o - 0 II 1 ii) 2.00' PUBLIC AERIAL TRANSMISSION LINE EASEMENT PER DOCUMENT NO. 2018-068464 - II \ SOUTH RIVER 8.00' PUBLIC SIDEWALK, PUBLIC UTILITYS89'30'15"W TERRACE NO. 2 AND PUBLIC LANDSCAPE EASEMENT PER I 78.95' DOCUMENT NO. 2018-068464 TRACT FF 1 Qp PUBLIC SLOPE EASEMENT PER O DOCUMENT NO. 2018-068466 W IIN O 0' Z wo I I o Q O O fx E CC 2 I ›- } I I O O (X Z O N V) U N !JS893O'l 5"W a 2.00' PUBLIC AERIAL TRANSMISSION LINE 47.44' a EASEMENT PER DOCUMENT NO. 2018-0618464 — 0 45.28' 49.00' 0 w x CD k8.00' PUBLIC SIDEWALK, PUBLIC UTILITY AND PUBLIC LANDSCAPE EASEMENT PER DOCUMENT NO. 2018-068464 °u o I 0 c N E \ E `L 112 c 35.00' SW PERTH ROAD 35.00' I 35.00' 35.00' J AI I- I r EXHIBIT B EXISTING EASEMENTS TO REMAIN ‘...?- CO g DRAWN BY: FAM DATE: 08/09/24 Li g.$ TCJ 08/09/24 12564 SW Main St REVIEWED BY: DATE: PROJECT NO.: 395-103 Tigard, OR 97223 [T] 503-941-9484 e i D SCALE: 1"=100' I F�� [F] 503-941-9485 Z PACIFIC COMMUNITY DESIGN PAGE 4 OF 4 CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 24- A RESOLUTION CONCURRING WITH WASHINGTON COUNTY FINDINGS REGARDING VACATION OF PORTIONS OF THE PUBLIC SLOPE AND UTILITY EASEMENTS ALONG SW ROY ROGERS ROAD WHEREAS,Washington County Board of Commissioners Resolution and Order No.24-68(the Order)ordered the vacation of portions of the public slope and utility easements along SW Roy Rogers Road,as granted in Plat Document Nos. 99-057671, 99-051974,2018-068466, situated in the Southeast One-quarter of Section 7,T2S, R1 W,Willamette Meridian,City of Tigard,Washington County,Oregon,as described and shown in the attached Vacation Report from Washington County;and WHEREAS, ORS 368.361(3) provides that a county body may vacate property that is under the jurisdiction of the county,and that is entirely within the limits of a city,if the city concurs with the findings of the county;and WHEREAS,the City of Tigard reviewed the Order and concurs with the findings of the County. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: Based upon the above findings,which are incorporated herein by reference,the City Council concurs with the findings of Washington County as specified in Washington County Board of Commissioners Resolution and Order No. 24-68. SECTION 2: A copy of this Resolution shall be provided to the Washington County Surveyor's Office. SECTION 3: This resolution is effective immediately upon passage. PASSED: This day of 2024. Mayor- City of Tigard ATTEST: City Recorder- City of Tigard RESOLUTION NO. 24- Page 1 AIS-5632 7. Business Meeting Meeting Date: 10/08/2024 Length (in minutes): 0 Minutes Agenda Title: TCDA Consideration of a Development Assistance Agreement Presented By: Sean Farrelly Item Type: Public Hearing Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE ACTION REQUESTED BACKGROUND INFORMATION ALTERNATIVES & RECOMMENDATION ADDITIONAL RESOURCES Attachments No file(s) attached. AIS-5646 8. Business Meeting Meeting Date: 10/08/2024 Length (in minutes): 30 Minutes Agenda Title: City Manager Recruitment Presented By: Mayor Heidi Lueb Item Type: Update, Discussion,Direct Staff Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE ACTION REQUESTED BACKGROUND INFORMATION ALTERNATIVES & RECOMMENDATION ADDITIONAL RESOURCES Attachments No file(s) attached. SUPPLEMENTAL PACKET FOR OCTOBER 8, 2024 ITEM NO. 8 City of Tigard TIGARD Memorandum To: Mayor and Council From: Laura Gomez, Human Resources Director Re: City Manager Recruitment and Selection Process Date: October 8, 2024 As you know, City Manager Rymer has provided notice that he is retiring and his final day as Tigard City Manager will be February 8, 2025. As a result,we will need to initiate a recruitment and selection process to find Tigard's next City Manager. As the City Manager is a direct report to Council,we will need to discuss the level of involvement that Council wants to have in each phase of the process. Below are some of the steps that will be involved and some recommendations around how Council might want to participate/direct the process. The outline below is based on a recommendation by staff that an executive search firm will be contracted to provide expertise, assistance, and access to a network of top potential candidates. • Open Public Session Tuesday October 15, 2024 (20 minutes)—In this session, we will briefly open the topic of the recruitment process for City Manager. o Hiring standards and selection criteria: Review highlights of the City Manager class specification including minimum qualifications and a brief overview of some of the knowledge, skills, and abilities. Staff recommend use of the existing qualifications and criteria, together with information gathered through the process as noted in the draft scope of work attached. o Hiring policy directives: Staff recommend the use of an executive search firm for their expertise and assistance. Staff also recommend consideration of an interim appointment beginning February 2025 until the start of a new City Manager. o Process overview, possible phases of a recruitment and selection process: • Development of a scope of work, see attached draft scope of work • Sending out informal request for proposals (IRFP) with the final scope of work • Evaluating responses to the informal request for proposals • Selecting and finalizing a contract with the successful search firm o Public input: Open the hearing for input from the community about any of the above. o Close of public session: Council direct staff to proceed with the executive search firm and process. • Optional Discussion for either session or both— Council may want to discuss some of their involvement open session. o Council involvement: Council input will be needed for the various phases of the recruitment and selection process. Council may want to assign one or two Councilors to act as part of an initial City/Council Selection Team to enable a more nimble and rapid preparation of initial phases such as finalizing the informal request for proposal (IRFP) and evaluating responses to select a search firm. Guidance about Council's desired role in the process will enable a more successful process. • Executive Session— following the public comment session, the Council in executive session, can discuss in more detail and provide direction to staff regarding the following: o Specific areas of focus Council will be looking for in the next City Manager, there will be additional opportunities later, but some key areas early will help staff complete the scope of work and think further about process design. o Consideration of Council touch points in the process. How much involvement will Council want at each phase of the process. For instance, will Council want to have one on ones with the search firm consultant (or perhaps in pairs, etc.), areas where the full Council wants to be involved, prior to the interview/selection from the finalist candidate group, etc. Review of the scope of work could help determine phases and level of involvement desired by Council. o Staff would recommend a community component for the process, and while we would want input from a search firm as to options, some direction to staff early may help direct the scope of work development. o Staff would also recommend that the search firm have expertise in successfully filling other City Manager/County Administrator level positions,in addition to experience working with Councils/Boards. • Timeline expectations for the process will include two weeks to prepare a scope of work and informal request of proposal (IRFP) and include Council feedback. Then two weeks as a minimum for obtaining informal bids, it could take a month depending on how busy the firms are at the time. Purchasing rules require a minimum of three informal bids. Additional timeline aspects will be more detailed following the selection of a firm, as we have included a timeline as part of the scope of work. • Potential Components of a Process —these are noted on the draft scope of work attached. SUPPLEMENTAL PACKET FOR OCTOBER 8, 2024 ITEM NO. 8 Draft Scope of Work— City Manager Recruitment and Selection Process The following areas are to be performed by the Search Firm Consultant including, but not limited to: 1. Develop a timeline a. Prepare a realistic timeline to accomplish each phase of the recruitment and selection process with clarity between search firm/City roles and responsibilities at each phase. Recommendations can include modification to what is proposed in the scope and changes to the order of the phases, etc. 2. Candidate profile development a. Survey,interviews or other input options to determine desired attributes (Leadership Team, designated external city partners, department/city staff and community.) Potential one on one meetings with Council to ensure their needs and expectations are addressed in the profile. b. From data collected, develop a candidate profile (possible review with City/Council search team before finalizing.) 3. Develop a selection and sourcing process a. Aspects of the selection process could include a community component (including external city partners), a city staff component, a Leadership Team component and a Council component. Staff will work with the search firm to design a process to meet Council and community needs. b. A candidate presentation component will need to be incorporated into the selection process. c. Cultural competency questions will also need to be built into the process. 4. Develop an advertising outreach plan a. Advertising campaign: complete an on-line outreach to a variety of sources. b. Direct mail: distribute a mailer/emailer to prospective candidates. c. (Social) Networking campaign: conduct an outreach to prospective candidates. 5. Evaluation/screening of candidates a. Using a system based on the candidate profile, search firm will conduct an initial screening of candidates. b. Conduct screening interviews to confirm the qualifications and eligibility of finalist prior to forwarding to the City. c. Finalist list of approximately 8-12 top candidates sent for City/Council selection committee consideration. 6. City/Council Interview and Selection Process a. Search firm will assist in the logistics of the finalist selection process,including candidate coordination, process fine tuning, advise to City/Council, etc. b. Conduct Council interviews c. Open house/meet-and-greets or alternative process with staff,leadership team, community members 7. Complete Comprehensive Background a. Conduct a full reference and background check as appropriate for a municipal administrator. 8. Finalize Offer and Hire (Search Firm may provide some assistance) a. Negotiations of employment agreement including start date.