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05/15/2024 - Minutes 1 MEETING DATE/TIME: Wednesday, May 15, 2024, 7:00 – 8:30 p.m. MEETING LOCATION: Tigard City Hall, Town Hall Members Present Ali Haddadi Caitlin Johnson Connie Ramaekers Jeremy Hajdu-Paulen Stacey Ghoddusi Not Present Allie Alexander Bhushan Gupta Diego Rivera-Vigil Heidi Dixon Isaiah Jackman Israel Jacquez Jennifer Callaway Kristi Allen Rachel Roundy Shaila Kotadia, Chair City Team Present Maureen Wolf, Council Liaison Nicole Hendrix, Team Liaison Jessica Love, Community Engagement Coordinator Public Works Judi Martin, Community Engagement Coordinator Community Development Jade McIntosh, Public Works, Facilities. Meeting start: 7:00 pm Welcome Election Results Shared Agreement & Agenda Overview, Nicole Hendrix Chair Shaila and Kaitlin were unanimously elected as chair and co-chair of online election voting results. Kaitlin is the acting chair for this meeting. A quick refresher on the share agreement from the last meeting - Microsoft Teams was created as an optional tool for information sharing and coordinating events, and it can also be used to suggest future agenda items. How can this tool be more robust and within the public meeting law guidelines? – Discuss with Shelby, the City Attorney. Reassess meeting frequency – sent a survey for availability. City of Tigard Committee for Community Engagement Minutes 2 Follow-up with email regarding committee work’s agreement. What are your celebrations, concerns, or curiosities regarding the city?- All Celebrations: The Mayor’s State of Our City, the Farmers Market (atmosphere & food), Cook Park's new playground; New businesses in Tigard downtown. Concerns: the presence of children and parents panhandling on the street – what can the city do to discourage this behavior? Is there an existing law? Liaison Update Announcements & Meeting Recap, Nicole Hendrix Reminder to vote; TYAC Council recruitment; Recording of the State of Our City (Nicole will share a link); A city council vacancy (for Council Singh) – application will be closed on June 13th. A formal vote will be included in the November ballot. Farmers market sign-up will be circulated in Teams. Recap and response from the last meeting: Utility billing new payment platform notification for auto-pay customers - messaging will be sent out by email. Juneteenth & Pride surveys – there will be two separate surveys next year. This year, Alex pulled demographic information by race and was able to connect for engagement and feedback. Safe Parking program – Kim is navigating communication with the community to increase transparency. Equitable engagement will be discussed at the next meeting. The city posted an RFP for a consultant – CCE will be invited to the application review process. More to come on the Main Street Way Finding Projects. CCE By-Laws review – Nov 20th Community Resilience Hub/Climate Action - Judi Martin The Community Development is passionate about acting against climate change. The goal is to integrate climate adaptation into every project in the city. Modeling after the “Resilience hubs” that originated from Hurricane Katrina, Community Development has started a community engagement to get a feel of what the city should offer and have in the event of catastrophe. Judi asked members what they see as beneficial to have, a suggestion included having a loaner power bank. Two exciting news, the city recently announced its Heat Pump program and the formation of the Climate Action Tigard(CAT). The CAT group will meet next week at the library, 5:30p-7:00p. Contact Judi Martin for more information. Summer Engagement in the Parks- Jessica Love Friday, May 17th from 5:30 – 8 PM the city will celebrate the new inclusive playground and renaming of the Cook Park to Cook Family Park. There will be community partner booths, dinner to purchase from Birrieria and Lolo S San Xiang, the Tualatin Valley Community Band performance, and face painting. This event is projected to draw around 500 people. Next week is Public Works Week – details can be found on the city website and social media. This is a community engagement opportunity for the neighborhood park. The – open house is June 26th. Sunrise Park will be closed for the water reservoir project. Music in the Plaza in the summer- an opportunity for community outreach for Baggins Park. The traffic calming project is an opportunity to gather feedback from the community. Recreation Department Pop Up in the Park- to promote neighborhood parks 3 and outreach. Information dissemination is through the City of Tigard newsletter, social media (i.e., NextDoor, Facebook), digital annual calendars, and the city event board at Cook Park. CCE members were invited to attend PRAB meetings (discussion around parks projects and policies). Membership Attendance Nicole Hendrix - All An informal discussion about vacating a position due to excessive absenteeism. Hopefully, the committee can decide at the next meeting. Nicole will ask the city attorney about procedures and CCE’s bylaws. A question about what an acceptable number of missed meetings is considered acceptable. Nicole will share the attorney’s response with members via email. Meeting Minute Review & Action March Minutes Chair- All The meeting did not have a quorum to approve meeting minutes. Adjournment The meeting ended at 8:13 pm Chat Screenshots There were no recorded chats at this meeting.