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City Council Packet - 09/17/2024 City of Tigard Tigard Workshop Meeting —Agenda TIGARD TIGARD CITY COUNCIL MEETING DATE AND SEPTEMBER 17,2024- 6:30 p.m.Workshop TIME: MEETING LOCATION: Meeting will be held in Town Hall, 13125 SW Hall Boulevard,Tigard. See PUBLIC NOTICE below. PUBLIC NOTICE: In accordance with Oregon House Bill 2560,this will be a hybrid meeting where some Council,staff or public will participate in person and some will participate remotely. How to comment: •Written public comment may be submitted electronically at www.tigard-or.gov/Comments by noon the day before the meeting date. •If attending the meeting in person,please fill out the public comment sign-in sheet at the front of the room and come to the microphone when your name is called. •If you prefer to call in,please call 503-966-4101 when instructed to be placed in the queue.We ask that you plan on limiting your testimony to two minutes. Upon request,the City will endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers,it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171,ext. 2419 (voice) or 503-684-2772 (TDD -Telecommunications Devices for the Deaf). VIEW LIVESTREAM ONLINE: https://www.tigard-or.gov/boxcast Workshop meetings will be shown live on Channel 21 at 7 p.m. The meeting will rebroadcast at the following times on Channel 28: •Every Monday at 1 p.m. •Every Wednesday at 3:30 a.m. •Every Thursday at 12 p.m. •Every Friday at 12:30 p.m. 1 SEE ATTACHED AGENDA 1 " City of Tigard Tigard Workshop Meeting —Agenda TIGARD TIGARD CITY COUNCIL MEETING DATE AND TIME: SEPTEMBER 17,2024- 6:30 p.m.Workshop MEETING LOCATION: Meeting will be held in Town Hall, 13125 SW Hall Boulevard,Tigard 6:30 PM 1. WORKSHOP MEETING A. Call to Order—City Council&Local Contract Review Board B. Roll Call C. Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items 2. PROCLAMATIONS A. PROCLAIM VIETNAMESE AMERICAN MID-AUTUMN FESTIVAL DAY 6:35 p.m. estimated time 3. PUBLIC COMMENT A. Follow-up to Previous Public Comment B. Public Comment—Written C. Public Comment—In Person D. Public Comment—Phone-In E. Tigard High School Envoy Report F. Tigard Chamber of Commerce Update G. Police Chief Report 4. COUNCIL LIAISON REPORTS 7:00 p.m. estimated time 5. CONSENT AGENDA 7:15 p.m. estimated time CONSENT AGENDA: (Local Contract Review Board)The Consent Agenda is used for routine items including approval of meeting minutes,contracts or intergovernmental agreements. Information on each item is available on the city's website in the packet for this meeting.This item may be enacted in one motion without separate discussion. A. STREET SWEEPING SERVICES CONTRACT 6. LEGISLATIVE PRIORITIES WORKSHOP-PART 2 7:20 p.m. estimated time 7. IDENTIFY PRIORITIES FOR LEAGUE OF OREGON CITIES LEGISLATIVE AGENDA 8:05 p.m. estimated time 8. CITY COUNCIL GOALS UPDATE 8:20 p.m. estimated time 9. E-GO PLAN: ELECTRIC MOBILITY AND CURBSIDE MANAGEMENT 9:00 p.m. estimated time 10. NON-AGENDA ITEMS 11. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order,the appropriate ORS citation will be announced identifying the applicable statute.All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed.No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 12. ADJOURNMENT 9:15 p.m. estimated time AIS-5630 2.A. Workshop Meeting Meeting Date: 09/17/2024 Length (in minutes): 10 Minutes Agenda Title: Proclaim April 21 as Vietnamese American Mid-Autumn Festival Day Authored By: Rebecca Hathaway Presented By: Mayor Heidi Lueb Item Type: Proclamation Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE A large number of Oregon's Vietnamese joyfully celebrate the Vietnamese American Mid-Autumn Festival each year and the Vietnamese Community of Oregon would like Mayor Lueb and the City of Tigard to recognize and proclaim September 21, 2024 as Vietnamese American Mid-Autumn Festival Day and invite the community to join in the celebration of the Vietnamese heritage and traditions. ACTION REQUESTED On behalf of the Vietnamese Community of Oregon, community member Thao Tu has requested that Mayor Lueb proclaim September 21, 2024, as Vietnamese American Mid-Autumn Festival Day. BACKGROUND INFORMATION Public Involvement Community members are invited to join the Vietnamese American Mid-Autumn Festival on September 21, 2024. Impacts (Community, Budget, Policies and Plans/Strategic Connection) There is no fiscal impact with issuing this proclamation.This proclamation supports diversity in our community and recognizes the contributions of Vietnamese American residents and businesses in Tigard. ALTERNATIVES & RECOMMENDATION The Mayor could choose not to recognize Vietnamese American Mid-Autumn Festival Day,but it is the recommendation of city teammates that this proclamation be issued. ADDITIONAL RESOURCES https://www.facebook.com/vncousa/ Attachments Proclamation �\,.,..,.. „,•,.4.4,,,, Phi :-;„„bag. j .--,--t.:!,t3;::::: t '. $f ` obi Y 40 .fw,f ,?;i',,t, wi K o [ a. ,1 r.- f� .. i :: a' � .gip4 r\f!40' F°m :`x aa} x JE/:,i R' r�rt „"tNr ' r a•��''�s h.rry4', te—, 1ri'4S,. i� $�ry o Yv.p ` '.,t�,:tit r„'rsb,r t .t ,,...f.,1:,,I:. t t 4$�4,JJA a tib ✓ ! ,�^a't€ g i �,: a4f ,', qui f: . i! 4 � ..'.:4,,;;.„.4:641.:-'4., j n aw ) /I k :\ {E � yj t \ ! if '-yi �+ .s� b }&'Lr//t 6' C1 MOMOMOMOMDOD0000EIMMOMMOMMMOMMO00O000aQOODOMMOMMO000MEIBOMMEM00000�Jt\T3MODEMMMOrIOOOOOOOMOMMDOODOMoOOMO000MOMOMMMMMO `) ' vyU c) .n%Y ' 3 ° Fes' ti4 7.N ala xlh ;1 - ',,,,,,g,,,, r it id ,: 4 8 ., �� rng / &o��{ pery � � 3 F ,Miiiii$P City of Tigard aOE x `` T RECOGNIZING THE VIETNAMESE AMERICAN l`- .4',4,::":„-_of MID—AUTUMN FESTIVAL CELEBRATION a,,s\ ' �' ' SEPTEMBER 21 2024 '� �' ra , .< WHEREAS, after the end of Vietnam War in 1975, the first Vietnamese immigrants came to the 'r b y, city of Tigard, Oregon in search of opportunity and freedom; and i• ':::-.1. t$V' d w.. WHEREAS, Vietnamese immigrants brought Vietnamese customs and traditions which have , been passed down through generations; and g, WHEREAS, Vietnamese Americans have counted Oregon as their second heart, mind, and ,'/'"'....;611'.(;, ` � family homeland; and WHEREAS, the Vietnamese American community has made substantial contributions to the ,, ;'a, iii \�=gQ cultural, religious, political, and business life in Tigard and throughout Oregon; and xL °lltki'l;:i3:;7rittis::::i' WHEREAS, a large number of Oregon's Vietnamese joyfully celebrate the Vietnamese y Apt. t -7,,:,:i45-\ /_ American Mid-Autumn Festival for their children every year in late September; and ail i 1,, -44 :o WHEREAS, Vietnamese American Mid-Autumn Festival is recognized as the official festival :FX rt 50113= ',.400 . - of their organization of Vietnamese Community of Oregon. � z>� '�.y`aa ',ng, , ' 7:.2 ,r,,-..--...,:=,:-1--4,,- - NOW THEREFORE, I, Heidi Lueb, Mayor of Tigard, Oregon, do hereby proclaim , a , 'j yy September 21, 2024 to be aai MO; j '-Ari-'01” VIETNAMESE AMERICAN MID—AUTUMN FESTIVAL DAY '```Ir, ,` in Tigard and invite all to join in the recognition of this Vietnamese culture, heritage and , . y,44,; traditions. :th 2 h SN- .rCV- , Dated this 17th day of September 2024 Y ` • '` 4 IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of 'To`" Tigard to be affixed. :1416,74.: el , iiilai iiili011aW 361110 i PA' Heidi Lueb, Mayor I? .,:r:::,:.)-c -00:* j, City of Tigard .r 4 Attest: srl 4¢ \. $i 8 {D s ESA Ar �' Carol A. Krager, City Recorder y 4.'� f` .N is §. x"1.1' ar &,, a+x;; I. 1.c:-"Mr.. ;,,,-II-I4 ., - leo , Ns :'. a t a s % c 0000aaaaaaaoa00000e000aaaaoaaoaa000a00000aoaooaeoaaaam00000000a000aaoaoaooa00000aoaoaoa0000aooaaavoamaaa0000aoo - 1 <(xRc x y3� ;a' .�.r �y q! S x a ,5 i ,, a° : :. ay'ic fis .frff.,"*!.ao ,'ill. a.. •, tw, „ - � n : 1 NU * airo1A� 14ilt J tli q0 .ti uS Alel �t tis yL,K AX' 'e t / : �14. f 1 \ !: iE :,,- a8 w ,i, � :,_,: ; r 6' ii 4,sr _ M`witya� ci.i6f 1i&i# i i t ,,i ; ity k$ Digisii , iiaii� ? F � .,, .4„..," s e; fJ ; K ,..0,00*. ? , 4! 6z ' } ., � "1 ` �c` ,: 'g."l,^, .' ''=',, F '��"t0s Xiau' Pah ,.a3Y5, 3.0,bJb„ '_ .s 0-.ii vp4�tifk�§� !�� tta. �� S � ^ SUPPLEMENTAL PACKET FOR SEPTEMBER 17, 2024 w r ITEM NO. 2A 1 � ., CONG ) . 1 �. L W '�r TNAMESE COMMUNITY OF OREG0 j- \- ., PO BOX 55416 — PORTLAND, OR 97238 . NFT ti3'3t'• - - dl . 1 1 NtUZ M-2) c=.01/4 OM 0$R;) EriZa---,, ,, , ..,...g;v....\)C1P11 .^ • MUA LAN BANH TRUNG THU TRO CHO'I/TRE EM LONG DEN VAN NGHE LION DANCE MOON CAKES GAMES LANTERNS MUSIC AO DAI PERFORMANCE TRUING THIu s . , ? N( ) (,'IPlIiames, 031 - •# , .,111 -estuf 1 •W; ihr,,- • , i ',.. di: If , , . '.., , 1.P: . 'Nf.,, , = i vif; 1 ... . . . , . .. ,„ 0) - _ ,:.: ,:itt--,_ , .,,, ...-„ , ., , ,_ ,,_...ri w.4t4 , , ,si,-- .. :,., .,„4,,,,,', A(,11, i ...11162pj ., l P\ -:rl4: is Jr „jilt:-.. • ' ' .,, ' _., --... t: 'hi ♦.` �*' ► i (0 • ', ___0.- ANIIIIIIM. s� Jew, . , ' , ' \'''' ''' ' COM......, k ! "4: 1 M UN **‘ el r OREC1ON , ,,,,;„ . . �_i ._. _4I • I 001 ' J. j -. (I) ,i, 4- 4 le 43 f a' CONTACT: THAO TU 503 349-9232 THAOTVNCO@a GMAIL.COM 4 AGENDA ITEM NO. 3.C. - PUBLIC COMMENT DATE: September 17, 2024 (Limited to 2 minutes or less,please) This is a City of Tigard public meeting,subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record.The names and cities of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes,which is a public record. Please review the"Tigard City Council Protocol for Public Comment." NAME & CITY YOU LIVE IN TOPIC Please Print Name City Please spell your name as it sounds if it will help the presiding officer pronounce: / V � Optional: If you want a response from staff,please leave your contact information: Check one: Phone or email For E Against ❑ Neutral ❑ Name City Please spell your name as it sounds if it will help the presiding officer pronounce: Optional: If you want a response from staff,please leave your contact information: Check one: Phone or email For ❑ Against ❑ Neutral ❑ Name City Please spell your name as it sounds if it will help the presiding officer pronounce: Optional: If you want a response from staff,please leave your contact information: Check one: Phone or email For ❑ Against ❑ Neutral ❑ Name City Please spell your name as it sounds if it will help the presiding officer pronounce: Optional: If you want a response from staff,please leave your contact information: _..._... __.. Check one: Phone or email For 0 Against 0 Neutral El SUPPLEMENTAL PACKET FOR SEPTEMBER 17, 2024 ITEM NO. 3F Tigard Chamber of Commerce City Council Update September 2024 Education,Advocacy, & Building a Strong Local Economy • Our Government Affairs & Public Policy Committee has moved to an online format to be more accessible to a wider range of businesses and non-profits. • The Tigard Chamber of Commerce has endorsed the following candidates for the November 2024 Election: 4 Year Tigard City Council Seats: Jeanette Shaw Maureen Wolf Jake Schlack 2 Year Tigard City Council Seats: Faraz Ghoddusi Gabriel Elijio Velasquez State Representative District 25: Ben Bowman • Other Government Affairs and Public Policy Decisions: The Tigard Chamber is also taking a firm NO stance on Measure 118 (IP17). We have signed onto the NO on 118 Coalition, and you will see us being more vocal about this Measure and its negative impacts on business, specifically its impact on Tigard! Measure 118's drastic "tax on a tax"would make Oregon products more expensive, make Oregon companies less competitive, and increase prices on Oregon to its consumers. If your business wants to join us as part of this coalition, please visit this site to sign on against this costly measure: https://noonmeasure118.com/join/. • We are YES for Schools and are once again supporting the Tigard Tualatin School District Local Levy Renewal!Join us in voting YES for continued support of our schools. As we get closer to November, we will be sending out more information regarding other initiatives and policies we may or may not take a stance on, but want to be sure the voice of business is heard from. Please be sure to watch for our legislative alerts to make your voice and opinion heard at the exact right time. • State of Business: Building and Sustaining a Thriving Workforce Presented by Umpqua Bank will be held September 25th 9am—1:30pm at Broadway Rose Theatre Company. We have Speakers from the State of Oregon Economics Department,WorkSource and One Digital, as well as a robust business panel for a lively Q&A regarding workforce sustainability.This year we have added a Business Support Services Expo with booths of both Chamber Members and non-members who can assist you and/or your business with economic sustainability,workforce and continuing education needs. We will have exciting door prizes and swag for all who attend,this is an event you won't want to miss to kick start getting back to business. Please RSVP on the Tigard Chamber Website to secure your seat! Promoting Community The Tigard Farmers Market runs through October every Sunday 9:00am—1:30pm at Universal Plaza in Downtown Tigard off of Burnham. We are having 60+attendees weekly at our Good Morning Tigard Events. Check the Chamber Calendar for times that might work well for you to attend and support local business. Networking/Visibility(Check the Chamber Calendar for details) Good Morning Tigard(GMT),Thursday A.M. Networking 7:30 a.m.—Weekly Save the Dates Membership Orientation September 18th 5:30pm-6:30pm After Hours at PyroLife September 23rd 5pm-7pm Leadership Tigard Kickoff Reception September 24th Tigard Chamber State of Business will be held September 25th 9am—1:30pm Please follow the Tigard Chamber on Linkedln, Instagram, and Facebook for the most up to date information on what is going on at the Chamber in real time and all our events! SUPPLEMINTAL P AC ET FOR q- f �raaaY (DATE OF MEETING) ..-r7,1';1'1:-:;;;;---, ' ' ' ' Tigard PD Strategic Dashboard v 01,1c:k: . For August 2024 2021 Population Estimate 55,854 (Adopted Budget FY 2024-25) ., 'Small numbers cause large percentage increases and decreases. Crime Snapshot _ 70._.ffiair Selected Group A Offenses Aug-23 Aug-24 %Chg 2023 YTD 2024 YTD %Chg Person Crime 39 5- • 38.46% 330 370 12.12% - - ------ -. i =s _ I Assault 32 40 25.00% 273, 282 3.30% Robbery 5 7 40.00% 31� 47 551.61% Domestic Violence 37 28.0. 24.32% 247 170• -31.17% Property Crime 1 207 217 4.83% 1723 1836• 6.56% Y Burglary Residential 4 3.• -25.00%j 45 33 5 -26.67% Burglary-Business 3 3 0.00% 34 39• 14.71% Burglary-Other 7 1 -85.71% 61 46• -24.59% I Unauthorized Use of Motor Vehicle 18 5: -72.22% 159 85!• -46.54% Theft I 115 146 26.96% 885 1017• 14.92% Organized Retail Theft 30 3 : 6.67% 109 174• 59.63% Vandalism 34 28. -17.65% 284 350• 23.24% Graffiti ` 27 11 -59.26% 108 1611 49.07 Societal Crimes And Ca 1 67' 5 -23.88% 465 %: 531 14.19%. DUII ?I- 9 28.57% 69 95• 37.6$%; Drug Offense 5 6 20.00% 28 25 r• -10.71% Disorderly Conduct 9 2 -77.78% 64 44• -31.25% Police Officer Holds I 12 9 -25.00% 83 81• -2.41% _DHS Referrals ' 77' 58 -24.68% 751 709 0 -5.59% Arres2 _- 111 144 29.73% 894 1055• 18.01% �u Felony 12 15 25.00% 131• 145• 10.69% Misdemeanor 21 33 57.14% . 204• 236• 15.69% Citation To Appear 47 49 0.00% 203: 296• 45.81% Warrants 31 44 41.94% 356, 378• 6.18% 1 Calls for Service J Aug-23 Aug-24 %Chg ' 2023 YTD 2024 YTD %Chg Dispatched Calls 1945 2027. 4.22% 14396 14852 3.17% Self Initiated Calls 1360 1499 0 10.22% I 98171 11313• 15.24°/s Online Crime e Reisorts 45 86 91.11% 585: 590 0.85% f Res�fonse Tim_. -; , Aug-23 Aug-24 ' %Chg 2023 YTD‘.11 � 2024 YTD %Chg , Priority 1 &2 6.28 6.15• -2.07% 6.15 i 6.42 lS 4.39% Priority 3 9.35 10.37• 10.91% 10.72. 10.1 I• -5.78% Priority 4+ 10.43 12.12•• 16.20% 11.20 9.9310 -11.34% *Person Crime-Assault(verbal harassment,menacing,simple and felony assault),Homicide,Robbery,Kidnap,Forcible/Non-Forcible Sex Offense *Property Crimes-Arson,Bribery,Res Burglary,Bus Burglary,Oth Burglary,Forgery,Vandalism,Embezzle,Fraud,Theft,UUMV,Bad Check *Societal Crimes-Drug Offense,Prostitution,Weapons,Curfew,DisCon,DUII,Family Offense,Liqour Laws,Peeping Tom,Trespass *The data is National Incident Based Reporting System(NIERS)compliant and not Uniform Crime Report(UCR)compliant and cannot be compared to any report using that standard.For more info on NIERS:hups:{{www,fbi,gov/services/cjisi ucr f nibrs 1 x '-`; '' Tigard PD Strategic Dashboard ,(ll.lCj ,.. '`'r l , :. For August 2024 �=k , I 2021 Population Estimate 55 854 '\ p ,Adopted Budget FY 2024-25} if Employee Snapshot - Department Staffing Information Actual Budget % Budget Sworn 69.0 77.0 90% Non-Sworn 17.0 1 87% Total Number of Personnel 86.0 96.5 89% Patrol Staffing Authorized I Days Swings Graves _ _ Overall #of Shifts at or below Minimums 12 39% -7 23% 9 29% 30% #of Shifts conducted with 5 or more Days Swings Graves • Overall% patrol officers 10 32% 24 77% 13 42% 51% Personnel Unavailable for Work Patrol All Other ' Overall #of Recruits in Pre-Academy 1 1 #of Recruits in Academy - #of Recruits in Recruit Training 3 3 #of Personnel on Extended Sick Leave/ FMLA 1 1 #of Personnel on Military Leave 1 1 1 • #of Personnel on Modified Duty* 4 4 I#of Personnel on Administrative Leave - - Total Personnel Unavailable to Work during some Period during the Month 10. 10 J Total Officers Available to work PATROL some period during the Month 33 *Modified Du y any modified work schedule to accommodate light duty,workers comp,or L I OP 1 Operational Effectiveness Snapshot Budget Information is based on the best available data. FY 2023-24 Budget FY 2024-25 Budget Percent YTD Status Percent YTD Status Department Budget Actual Budgeted Actual 9817 ' Administrative 5% 17%• -11% 19%' 17% 2% Operations 18% 17% • 1% 19% 17% 2% i Services 19% 17%• 2% 19% 17% 2% ;Total Department Budget 18% 17% • 1% 19% 17% 2% Budget Information is based on the best available data. FY 2023-24 FY 2024-25 BudgBudg Percent YTD t Percent YTD Status et Department Overtime Actual Budgeted Actual Budgeted Administrative 17% 17%• 0% 20% 17% 3% Operations 20% 17% • 3% 25% 17% 8% Services 15% 17%• -2% 22% 17% 5% Total Overtime 18% 17%• 1% 24% 17% 7% . T 2 •,.. 7,7.".4...:,'' ---<: Tigard PD Strategic Dashboard LU 1. .. . ` . i., = For August 2024 2021 Population Estimate 55,854 (Adopted Budget FY 2024-25) Levy Status Update - —111111 Levy Staffing Information-LEVY to date progress Actual Budget %Budge Sworn-Patrol 7.0 8.0 8f Sworn-SRO 1.0 '.0 10( Non-Sworn 1.0 2.0 5( Total Number of Personnel 9.0 11.0 8: Emergency Response Times - 5 Year Trend PRIORITY 1 & 2 CALLS Priority 1 calls= ¢J5 Imminent threat to hre. 6_x8 ' 6.15 6 5.91 Priority 2 calls= Immediate threat to I1 life,occuring now .',1, ::I,: ...f. 1..... I. Community Snapshot Community Outreach and Events News Releases(3) Upcoming Events (8/6)National Night Out 8/5/24 Results From Speed Enforcement (9/6;Good Morning Tigard meeting (8/15)TPD Frosts Good Morning Tigard mtg 8/5/24 Upcoming Traffic Safety Enforcements (9/9)Avoiding Senior Scams presentation (8/17)I Can Do"Chis:'Kids safety class 8/14/24 Man Arrested in Sex Abuse Case at Local Park (9/15)Street Fair (8/19)Popsicles with Police at Summerlake Park (9/17)Durham Elem.Visits Tigard PD (8/25)Community Picnic at Mannahouse Church (9/19)Good Morning Tigard (8/28)CPO4M meeting (9/21) PD+PW Open House (8/29)Good Morning Tigard meeting (9/21) Fall Festival @ Rise Church (9/22)Ventura Drive picnic , (10/2)Coffee with a Cop @ Senior Center (10/5)Tigre Fest @ Cook Park Photo Enforcement IIIINMIIII • Red Light- Began Issuing 03/11/20 9.35 Aug 2024 YTD 2023 10.72 Yr to Yr 10.43 Issued Rejected Issued 11.2 %Chg 99W/SW Mall Blvd 395 315 80 1902 1275 -3: 99W/SW 72nd Ave 65 39 26 744 566, -2, 99W/SW Durham Rd 36 30 6 139 222 6( Intersection Speed - Began Issuing 7/14/20 Month of: Aug 2024 YTD 2023 10.72 i YYrr�t Yr ' Received , Issued Rejected Issued Issued %Chg .. 99W/SW I-fall Blvd 234 175 I 59 962 599 31 99W/SW 72nd Ave 652 453 199 4422 2437 -41 3 �'''- '''{ Tigard PD Strategic Dashboard {vol 1 '' For August 2024 ,.-- .' 2021 Population Estimate 55,854 (Adopted Budget FY 2024-25; IIICalls For Service - By Month: 5 Year Trend AUGUST DISPATCHED CALLS AUGUST SELF INITIATED CALLS 2069 \ 1999 2027 1360 /- 1945/ 1132 / 962 _919 _18458 C 1791 ■ I } I Vorkloas Distn•us t , Total Dispatched Calls: 2027 Total Societal Calls: 1307 %of monthly workload 641 tom 5pOCN11AN %1 °I °f• W E to 4St R SW WCIH pn N _ N (76 0 tt� 4 ,r .,... y j �11 I- Q-ek 2.1 J " fi A 1' 4G �+ + - +�. go, titer In dui 51 } r S}} � ,.. . p44.c. +$ T,t� er lir gard e- vs .rri 0Lot 4 v°Llc `` Tigard Police Department 1-1 \, - / Strategic Dashboard fort 2024 Organized RTheft Mission AIS-5614 A. Workshop Meeting Meeting Date: 09/17/2024 Length (in minutes): Consent Item Agenda Title: Street Sweeping Services Contract Authored By: Toni Riccardi Presented By: Assistant Public Works Director Murchison Item Type: Motion Requested Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information EXPLANATION OF ISSUE The purpose of this action is to approve the Street Sweeping Services contract. ACTION REQUESTED Staff requests that the Local Contract Review Board award a contract to Green Sweep Asphalt Service, LLC for an amount estimated at$2,600,000 over five years and direct the City Manager to take the steps necessary to execute the contract. BACKGROUND INFORMATION Earlier this summer, the City issued a Request for Proposals (RFP) for street sweeping services to keep the city's stormwater system compliant with DEQ regulations. Work to be completed under these services includes the following: •Street sweeping and/or street flushing and removal of debris as required for approximately 320 sweeping miles of Tigard streets (both sides of street). Each street will be swept at least once each month per the DEQ requirement and CWS Performance Standards. •Detailing and sweeping of the City's parking lots at least once per month.A minimum of 519,217 square feet of parking lots will be swept each month. •Special sweeps that are outside the regular monthly sweeps. Special sweeps may include,but are not necessarily limited to, the following: o Automobile accidents, o Material spills on the roadway, o Construction zone cleanup, and o Snowfall and subsequent sweep of sand on the roadway Street sweeping for business and high traffic main boulevards will be done between the hours of 4:00 am to 7:00 am and residential streets will be swept between the hours of 7:00 am and 7:00 pm. The City issued the Request for Proposals (RFP) on June 17, 2024,with notice published in the Daily Journal of Commerce. Upon closing, the city received two (2) proposals. The proposers are as follows,with a proposal score out of a possible 300: •Green Sweep Asphalt Service,LLC (289) •Great Western Sweeping&Vacuum Truck Services (264) A thorough review of the proposals was conducted by a teammate evaluation committee and scored on the following criteria, as outlined in the RFP: •Firm Qualifications and Sweeping Team (30% of total score) •Project Understanding and Approach (30% of total score) •Cost Proposal (40% of total score) Both submitting firms are very well-equipped to perform this work and have a very clear understanding of the required services. The cost proposals from each proposer were quite different, and price was the prime criteria that separated the two. As such, the teammate evaluation committee determined that Green Sweep Asphalt Service,LLC has submitted the top scoring proposal. It is recommended the city award a one (1) year contract with the option to extend the contract for up to four (4) additional one (1)-year terms to Green Sweep Asphalt Service,LLC for street sweeping services for an estimated five-year amount of$2,600,000 ($475,000 the first year with an annual 4% escalator). ALTERNATIVES & RECOMMENDATION The Local Contract Review Board may reject this contract award recommendation and direct staff to rescope and resolicit for the work. This would likely result in a similar outcome as there are only two vendors in the Portland metro area that can provide this level of service at this time for Tigard. ADDITIONAL RESOURCES None Fiscal Impact Cost: $2,600,000 Budgeted (yes or no): Yes Where budgeted?: Stormwater, Fleet/Property Management, Gas Tax Additional Fiscal Notes: The city currently budgets these services in the Stormwater, Fleet/Property Management, and Gas Tax funds. The estimated contract total of$2,600,000 is based on a $475,000 1St year cost,with an annual 4% escalator. There are adequate funds budgeted in FY25 for this work and the department will request sufficient budget in subsequent fiscal years. The yearly contract estimate does skew to the higher annual side of the services to account for unforeseen circumstances (prolonged leaf fall,high emergency sweep usage, etc.). If additional funds are needed for unanticipated sweeping services, the department will either submit an ad hoc budget supplemental or utilize savings on other expense lines within the department. AIS-5532 6. Workshop Meeting Meeting Date: 09/17/2024 Length (in minutes):45 Minutes Agenda Title: 2025 Legislative Priorities Workshop (Part 2) Authored By: Nicole Hendrix Presented By: Nicole Hendrix,Assistant to the City Manager;Emily Tritsch,Assistant City Manager Item Type: Update,Discussion,Direct Staff Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE At their April 6 City Council special meeting, Council expressed interest in an improved legislative agenda development process. The goals identified in that session were to start the agenda development process earlier,have a more cohesive and collaborative process, and be proactive and organized in legislative efforts as a council. In response to that direction, the city team began the 2025 legislative development process in June, starting with a council workshop on June 18. This discussion is the second of three work sessions that City Council will hold to develop the city's state and federal legislative agendas.The team and the city government affairs consultant, CFM, also consulted the Mayor in August for additional guidance on potential priority areas. These early conversations resulted in the following issues recommended for consideration by Council for the 2025 state legislative agenda: -Transportation:Jurisdictional transfer of Hall Boulevard and the funding needed to execute this transfer - Houselessness: No changes to current language and requirements on Time-Place-Manner. Continue as-is - Public Safety: No changes to current rules and requirements for Behavior Health Deflection Programs. Continue as-is - Climate: Support home inspection programs to keep people safe in their homess Early conversations yielded the following 2025 federal legislative items for consideration by Council: -Tigard Zip Code: Explore the creation of a Tigard-specific zip code, combining area zip codes, or setting Tigard as the default City in Tigard-area zip codes -Affordable childcare: Create grant program to lower the barrier to entry for at-home childcare and explore other opportunities to reduce the cost of childcare - Climate: Secure additional funding to continue Heat Pump incentive program - Road Safety: Support Coalition Against Bigger Trucks to protect safety of drivers on I-5 and other Tigard highways from oversized vehicles - Congressionally-designated spending (CDS),Earmark: Funding for PW/PD Facility Planning ACTION REQUESTED Council is asked to share their legislative priorities and issues, and to provide guidance on the state and federal legislative agenda for 2025 BACKGROUND INFORMATION Dates of Previous and Potential Future Considerations June 18, 2024 - 2025 Legislative Road Map Workshop (Part 1) November 19,2024- Council Discussion: Present and Consider Adoption of Legislative Agendas ALTERNATIVES & RECOMMENDATION The council's recommendations will help shape the 2025 legislative agenda. Councilors may propose to add,remove, or edit the existing list of legislative concepts for 2025. ADDITIONAL RESOURCES Attachments Tigard Legislative Calendar 2025 Legislative Agenda Attachment A 2024/25 Legislative Activities Calendar Month I Key Activities and Actions June • June 18 Council Discussion: Legislative Agenda Road Map Workshop • Internal team meetings with CFM (bi-weekly) • Internal legislative concepts brainstorm with CFM • State Bill Tracking (long session only) • Monthly legislative updates to Leadership Team (long session only) July • Develop proposed legislative concepts based on Council, CFM, and internal discussion • Internal team meetings with CFM (bi-weekly) • CFM and team coordinates with legislators to identify feasibility of concepts August • Check in with Mayor on draft priorities • Leadership team reviews draft priorities • August 28 — State releases economic forecast • Internal team meetings with CFM (bi-weekly) September • September 17 Council Discussion: Legislative Concepts/Priorities Workshop • September 23-25 — Legislative Days • September 27 — Bill Deadline for submitting presession filed measure to Legislative Counsel • Internal team meetings with CFM (bi-weekly) October ' • Refinement to legislative priorities based on Council input • Strategic planning meetings with CFM to prepare for state and federal opportunities • Internal team meetings with CFM (bi-weekly) • Council one on ones — Legislative Agenda check ins November • November 5 —General Election • November 19 Council Discussion Present and Consider Adoption of Legislative Agendas • November 20 — Economic Forecast • Internal team meetings with CFM (bi-weekly) December ' • December 10-12 — Legislative Days -- legislative concepts returned • Print and distribute legislative agendas • Internal team meetings with CFM (bi-weekly) January • State bill tracking, testimony, etc. • Monthly legislative updates to Leadership Team • Pursue federal opportunities and funding such as earmarks • Internal team meetings with CFM (weekly) February • State bill tracking, testimony, etc. Updated 5/1/24 Attachment A • LOC Bill Updates for Cities Monthly Meeting • Monthly legislative updates to Leadership Team • Internal team meetings with CFM (weekly) March • National League of Cities Congressional City Conference • Metro JPACT trip • Washington County DC trip • State bill tracking, testimony, etc. • LOC Bill Updates for Cities Monthly Meeting • Monthly legislative updates to Leadership Team (long session only) • Internal team meetings with CFM (weekly) April • State bill tracking, testimony, etc. • LOC Bill Updates for Cities Monthly Meeting • Monthly legislative updates to Leadership Team (long session only) • Internal team meetings with CFM (weekly) May • May 21 — Primary Election • May 29 — Economic Forecast • May 29-31 — Legislative Days • State bill tracking, testimony, etc. • LOC Bill Updates for Cities Monthly Meeting • Monthly legislative updates to Leadership Team (long session only) • Internal team meetings with CFM (weekly) Updated 5/1/24 •tet 2025 Legislative Agenda . . Discussion \:._411° ii / ...4-if.,:r.:::-. Ai --eN--_ - , ( ___ ...- :;- "9. ' ��I.'+ - September 17 2024 r � ,�i _�/� ! �rii r�'` �S �* e.., . CITY OF _ . � - : Ti and k, . - , ;r, . It ., . - . Tigard:An equitable community that is walkable, healthy, and accessible for everyone. Goal: Discuss Council's state and federal legislative priorities for 2025 Council will be invited to consider adoption of their 2025 Legislative Agendas in November 0. .. CITY Tiga°rd Tigard:An equitable community that is walkable, healthy, and accessible for everyone. State Agenda - Initial Concepts • Transportation. Jurisdictional Transfer of Hall Boulevard • Houselessness. Time-Place-Manner - no changes to state law • Lodging Tax Flexibility. Utilization of Transient Lodging Tax funds • Public Safety. Behavior Health Deflection Programs — continue support for HB4002 • Climate. Home inspections Tiga°rd Tigard:An equitable community that is walkable, healthy, and accessible for everyone. Federal Agenda - Initial Concepts • Tigard Zip Code • Affordable Childcare • Funding for Heat Pump Incentive Program • Road Safety. Oppose oversized trucks on highways • Earmark Request: Funding for PW/PD Facility planning CITY Tiga°rd Tigard:An equitable community that is walkable, healthy, and accessible for everyone. Council Coordination June 18 Sept 17 Nov 19 Legislative Road Legislative Oct Council Presentation; Map Workshop Agenda LT and Council Proposed Adoption of Aug 14 Workshop 2 Check-ins Agenda MIMR Brainstorm -. PMEIMI ? Meeting Aug 28 Sept 23-25 Nov 5 Nov 20 Dec 1 Economic Legislative General Economic State Forecast Days Election Forecast Budget to Dec 10-12 Sept 27 Governor Legislative Bill Deadline Days • CITY OF Legislative Dates lz Tigard . • , Ti ... ; --,..i%3042,k h..: 0 • 1, '(i., •at '-',. •int **. -••': 4' .;-- 17-11,; 4 %.1,,ID,•_34,4 all$ • V Af.....-u: vial, c i1 ..,-, ;ft..;vai ;kw*,•••,,,k.e ,,k‘ *14,0, tt a 7,., ....6 .4''..t.-;itk"°,117 %h ii;:f4 • 01.7Irtilk.1111; 02...• ' We welc 111 . ur q'r e . • ---. ': - . • .... , . .......... : _ • . . • „,,,.....•,.,. : 7 i jr. '........ t.''•'-"k- . *#:, ..;tt At ht.... ''' t - ‘t'illit..`ik F. •si.i. .,I.1 16 Z.,k, . . ri , v...-,.,„ ,,...,...,Pk t 71 tri t. 111! ,1.. • • . j..4.1t Zt: .It 4 € :. 41Xi..;.;.. " ,-141,*:-;11 ' r., e••,. . A ' *Olio:: A\- „... . „ ..!...... . . -...- _ _.........„-...7.7_77, ...,. , , . .. . Ifil ' . ''.7..",,...01011•Misetilet.k.: O.• .- ' / ,_' "':.' . . V.' . 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AF-.4.4.)• • - .,•)_ ti.,,a..1! , I.,,, . - _ , _ • • , ,. 1 . , -- - ' • -,.• .-n;: ,• ' ..:• ' . - — -- 2024 State Legislative Items Transportation Housing and Additional & Infrastructure Support Services Opportunities • State of Good Repair • Houselessness services • M110 Reform & ODOT arterials • Affordable housing • ODOT project delivery • Tenant protections • GHG Emission Reduction Targets • Use of proposed road pricing revenue • CITY OF Tigard Tigard:An equitable community that is walkable, healthy, and accessible for everyone. 2024 Federal Legislative Items Project Funding Additional Re uests Transportation Opportunities q • Universal Plaza • Resilient infrastructure • Digital access • Affordable housing • 72nd Ave • SW Light Rail • Restore Advanced • Hall Blvd • Electric mobility Refunding • Heating and Cooling • State & Local Tax Center Deduction • Tigard ZIP Code e1 • CITY OF Tigard Tigard:An equitable community that is walkable, healthy, and accessible for everyone. AIS-5620 7. Workshop Meeting Meeting Date: 09/17/2024 Length (in minutes): 15 Minutes Agenda Title: Identify Priorities for League of Oregon Cities Legislative Agenda Authored By: Emily Tritsch Presented By: Assistant City Manager Tritsch and Assistant to the City Manager Hendrix Item Type: Motion Requested Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE In developing their legislative agenda for 2025-2026, the League of Oregon Cities (LOC) solicits feedback from member cities for legislative priorities. They require responses from cities by September 27. City feedback together with LOC's Organizational Priorities and the Oregon Municipal Policy will guide the LOC's legislative focus. LOC states that issues that do not receive sufficient votes to make the final legislative priority list will not be dropped from our lobbying advocacy, but become part of the overall legislative advocacy for each lobbyist for LOC. LOC identified 23 topic areas / issues for cities to prioritize for LOC's agenda. *Tigard City Councilors have provided their individual priority lists (top five issues,ranked) in advance of discussion of this agenda item. Top issues,based on responses from City Councilors, are below in rank order: •2025 Transportation Package •Behavioral Health Enhancements •Full Funding and Alignment for Housing Production •Funding and Expanding Public and Inter-Community Transit •Shift From a Gas Tax to a Road User Fee •Shelter and Homelessness Response Infrastructure Funding *Full list of LOC Legislative Agenda issues to inform city rankings: •Infrastructure Funding •Shelter and Homelessness Respnse •Employment Lands Readiness and Availability •Full Funding and Alignment for Housing Production •Restoration of Recreational Immunity •Behavioral Health Enhancements •Continued Addiction Policy Reform •Building Decarbonization,Efficiency and Modernization •Investment in Community Resiliency and Climate Planning Resources •Address Energy Affordability Challenges from Rising Utility Costs •Lodging Tax Flexibility •Marijuana Tax Alcohol Tax •Alcohol Tax •Digital Equity and Inclusion •Cybersecurity and Privacy •Resilient, Futureproof Broadband Infrastructure and Planning Investment •Artificial Intelligence (AI) •2025 Transportation Package •Funding and Expanding Public and Inter-Community Transit •Shift From a Gas Tax to a Road User Fee •Community Safety and Neighborhood Livability •Place-Based Planning •Operator-In-Training Apprenticeships ACTION REQUESTED Direct teammates to complete the LOC survey by the September 27 deadline with the City of Tigard's top 5 priorities. BACKGROUND INFORMATION The mission of the LOC is to provide cities with what they need to build thriving communities, through advocacy,training, and information. LOC lobbyists advocate on behalf of all 241 Oregon cities in the legislative session. Through surveying Oregon cities, the LOC identifies a list of priorities to advance Oregon city agendas. ALTERNATIVES & RECOMMENDATION Council could opt not to complete the LOC's legislative agenda survey. ADDITIONAL RESOURCES LOC Legislative Voter Guide: 2024_Legislative_Voter_Guide FINAL.pdf(orcities.org) Attachments LOC Legislative Survey 1 er odir' „VIII Tiliell.irarr-vostiit 04 • .,ti League of Oregon Cities g ., Legislative Agenda I 4 • 2025-2026 0 __. ' 6 (-V Irk . 7 CV MUM-7 7--1.'I rigri+1 i- ;-1 ,- • '-!r771,.';'—'. ..-7- ' - September 17, 2024 CITY tl,• i 6-17 `, , y r 1 .1 w.4.1.7 ... I -- Tiçja°rd 1 1 '' ; P Tigard:An equitable community that is walkable, healthy, and accessible for everyone. '.v r-err: • li.ii :- • - ' '' -�l ', 7 F Z,',,.:,tib 4:. 'r p,: r — TopIssues Identified by Council Top-rated issues: • 2025 Transportation Package • Behavioral Health Enhancements • Full Funding and Alignment for Housing Production Secondary issues: • Funding & Expanding Public and Inter-Community Transit • Shift From a Gas Tax to a Road User Fee • Shelter and Homelessness Response • Infrastructure Funding • CITY OF itt' __ Tigard Tigard:An equitable community that is walkable, healthy, and accessible for everyone. — LOC Legislatie Agenda — Full List • Infrastructure Funding • Marijuana Tax • Shelter and Homelessness Response . Alcohol Tax • Employment Lands Readiness and • Digital Equity and Inclusion Availability • Cybersecurity and Privacy • Full Funding and Alignment for Housing • Resilient, Futureproof Broadband Infrastructure Production Restoration of Recreational Immunity and Planning Investment • ▪ Artificial Intelligence (Al) ▪ Behavioral Health Enhancements • Continued Addiction Policy Reform • 2025 Transportation Package • Building Decarbonization, Efficiency and • Funding and Expanding Public and Inter- Modernization Community Transit • Investment in Community Resiliency and . Shift From a Gas Tax to a Road User Fee Climate Planning Resources • Community Safety and Neighborhood Livability • Address Energy Affordability Challenges • Place-Based Planning from Rising Utility Costs Lodging Tax Flexibility • Operator-In-Training Apprenticeships • t1 •g• CITY OF O Ti and Tigard:An equitable community that is walkable, healthy, and accessible for everyone. AIS-5600 8. Workshop Meeting Meeting Date: 09/17/2024 Length (in minutes):40 Minutes Agenda Title: City Council Goals Update Authored By: Nicole Hendrix Presented By: Assistant to the City Manager Hendrix will introduce this item Item Type: Update,Discussion,Direct Staff Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE The City Council and Leadership Team identified City Council goals and strategies for 2023-2025 building on the work and success of previous years,while also addressing new challenges and emerging community needs. The City Council Goals established for 2023-2025 are Reduce Houselessness,Address Climate Change,Modernize &Improve City Services, and Enhance Community Safety. City teammates will provide the City Council with a third progress report on the 2023-2025 City Council goals and strategies since their adoption.These updates will be provided by the Council Goal Team Leads and include a status update on strategies, accomplishments, and opportunities. Separate from this high-level briefing, Council Goal Leads will present more in-depth updates to City Council throughout the year. ACTION REQUESTED •Receive briefing on the 2023-2025 Council Goals. • Offer questions and guidance based on briefing. BACKGROUND INFORMATION Dates of Previous and Potential Future Considerations This is the third progress report on the 2023-2025 City Council Goals. The first update was presented to City Council September 12, 2023 and the second on January 16, 2024. City Council will continue to receive progress reports,with more detailed,goal-specific,presentations throughout the year such as their April 6 Council Meeting. Public Involvement Each Goal has various efforts underway to engage,inform, and connect with community on these issues. Those specific efforts will be highlighted during the team presentation. Impacts (Community, Budget, Policies and Plans/Strategic Connection) Council Goal updates show progress and opportunity for the City Council Goals and Community Promise. The goals help work toward our Strategic Plan vision to be, "an equitable community that is walkable, healthy, and accessible for everyone." ALTERNATIVES & RECOMMENDATION The Tigard team recommends City Council receive briefing and provide any guidance or questions in response. ADDITIONAL RESOURCES N/A Attachments Council Goals Presentation •tet City Council Goals 2023 -2025 Progress Report #3 Iv. , September 17, 2024 a City Council . \_4111° , ...W:: -.lr'.. .. . li --eN--_ — , ( _..... „#;=,,e.,-, . . ,.... - _., ! n. E. , . ,.. .. , 7-41 I ,�� V� _1 jFa.f • -�rri r+'`` �S • /. .r r r • CITY OF �, . , ,a� e Tigard .,r, - r, . It ., -• �. Tigard:An equitable community that is walkable, healthy, and accessible for everyone. Council Action ➢ Receive high level briefing on Reduce Address Rouselessness n' Climate Change o.gemea: 0111CO wa: 2023-2025 Council Goals• •Avail.le transitional boushig •Reduce tMe Crtg a urbonemnse. -Wrap around services secured through partnem -Center climate i°the Council's decisienenebing •City support to the business community. •Develop a shared unaerstenairg of climate offset impacts ppliry options will the City Council Strategies: ffitafegies: EQUITY 1.1 Create transitional Mousing a secure 21 Plimmer cartoon responsibility in rhe Cry of WE will ensureluz<ana fair inclusion where all can > More detailed briefings will be wraparound services Tigard operations. policies 3]adopt a trme,place•manner ordinance eFnp an tae 6 WE will ens prosper,ana it inc their full potential. CM climate 1.3 Crete businesses rrorke�Mwthe prganixelion is supporting it giant programs 2,Provide to far the commy choices ENVIRONMENT L4 Secure ongoing Atte funding Provdetransition to more diefar the friendlroomy chaises provided throughout the year. 5 PrwbeCouncil w options for tenant nred..theirra materialsmusmtouild resources dtheli tbilityofy to ourco rove ourunity. aural Protections s and ionel t M1omeoto bur renins rasp ices braces stat livability.tour community. awareness ad radon emissions 011 ECONOMY Modernize&Improve Enhance Community WE will be responsible stewards of the community's financial resources entrusted to us. ➢ Offer questions and guidance City services Safety&Access ..came,. Out[dmea: ENGAGEMENT •Total Tyler modules Implemented •Improve traffic safety provide equitable WE will Involve an voices In our community while eecordird to assessment recd milt mobility options end suppen climate goals building[rusting relationships. based o n b ri of i n -Pacilay metlemisatian prefect is al the design .GenemM revenue to supped desired public /� enpM�a rufenserviceMvel& o ;� ° mproyemetoilitykir all Mthe community EXCELLENCE 3.1 Appropriate the necessary teammate and StrvW9las' financial resources for the Tyler 41 Identify secure fundingMte the WE mmuset expectations.and strive to exceed B.1 Acquire hind for safe and modern bell Boulevard ismsdict anal transfer unity expectations. public facilities 42 Pass a Pelle Services lery 3.3 Stye funding for Mold. 4 efundi ng tam..d 34 Conduct an education/awareness campaign connecfiviryssupport an to twit understanding and gauge levels of eeM1eehhy. cemmunty&Lippert accessible cemmunlry ....P: g1 • CITY OF Tigard Tigard:An equitable community that is walkable, healthy, and accessible for everyone. _ Reduce Houselessness Outcomes • Available transitional housing • Wrap around services secured through partners • City support to the business community to offset impacts Strategies Status 1 .1 Create transitional housing + secure wraparound services In Progress 1 .2 Adopt a time, place + manner ordinance Complete 1 .3 Create grant programs to support businesses Complete 1 .4 Secure ongoing state funding In Progress 1 .5 Provide Council with options for tenant protections In Progress • CITY OF ei., Tigard Tigard:An equitable community that is walkable, healthy, and accessible for everyone. Reduce Houselessness Key Accomplishments Opportunities • Time, Place, Manner ordinance • Site two more Safe Parking sites updated based on observation and • Continue to review and refine Time, community & teammate feedback Place, Manner ordinance • Safe Parking Program funded and first • Explore opportunities to expand Safe Parking site opening at City Hall services for our houseless community on Sept 27 members and maintain livability for all • Just Compassion Campus Tigard community members construction ongoing • SHS Annual Report presentation • Hired City/County Liaison to support November 12 addressing houselessness in SE • Point in Time Count in early 2025 Washington County • CITY OF �1 Tigard Tigard:An equitable community that is walkable, healthy, and accessible for everyone. — Adrl !ess Climate Change Outcomes • Reduce the City's carbon emissions • Center climate in the Council's decision-making • Develop a shared understanding of climate policy options with the City Council Strategies Status 2.1 Prioritize carbon responsibility in the City of Tigard operations, projects, In Progress and policies 2.2 Build understanding on the City's climate work and how the organization In Progress is supporting it 2.3 Provide incentives for the community to transition to more climate In Progress friendly choices 2.4 Develop educational materials to build awareness and support In Progress homeowners / renters in reducing their carbon emissions • CITY OF �1 Tigard Tigard:An equitable community that is walkable, healthy, and accessible for everyone. Address Climate Change 24 PROJECTS IN Overview of Current Projects PROGRESS • Focus on greening COT organization 9 • Prioritizing high-impact PROJECTS 58 25 ASPIRING opportunities IN TOTAL PROJECTS PLANNING ACROSS ALL DEPARTMENTS �1 • CITY OF Tigard Tigard:An equitable community that is walkable, healthy, and accessible for everyone. / 4 1.'",. „„: 44 N , ,,,e, ,,,,:. - -14, Address Climate Change -" Recent Accomplishments . N • Ongoing Electrification of Fleet 1 • River Terrace 2.0 c • Climate goals based on community Tigard input FULLYELECTlil� CLIMarE COMMrrrfd • Backyard Habitat Conservation Program • Heat Pump Cash-In Program /4 • Provided 22 Tigard residents with heat pumps • • Seed Library • 197 patrons participated and 688 seed packets distributed (June-Aug 2024) e • CITY OF Iigard Tigard:An equitable community that is walkable, healthy, and accessible for everyone. Address Climate Change Opportunities on the Horizon • Update on Tigard's Emission Trends • Focused Climate Action Plan al ew 0 o Evaluate/prioritize highest impact w 111 opportunities for greening city operations o Follow up with Council in Nov with recommendations 4 2V • Tualatin and Neighbors Charging Up • Opportunities for New City Facilities • Build and Expand Community Resilience • CITY OF Tigard Tigard:An equitable community that is walkable, healthy, and accessible for everyone. Address Climate Change Next Steps • • Evaluate ongoing resource needs •, 4. • `A Continued partnership with other jurisdictions '.12,-1;;A- T .• Imbed climate work across departments "` .. i z 0 r , ^SSL ;. 1a ;. '- ' ' ,f Y. a d^ • Climate Task Force Recommendation to Council * - 1 ,,. [5'.:k 7A' zo, `r `. h L f...- ' •z Nea r.4 lt,` in November . ,� . '� � � x44 • Continued adherence with state climate targets i1 • CITY OF Tigard Tigard:An equitable community that is walkable, healthy, and accessible for everyone. Modernize & Improve City Services Outcomes • Total Tyler ERP modules implemented according to assessment recommendations • Facility modernization project is at the design and construction phases Strategies Status 3.1 Appropriate the necessary teammate and financial resources for the Tyler Complete ERP 3.2 Acquire land for safe and modern public facilities Complete 3.3 Secure funding for facilities In progress 3.4 Conduct an education/awareness campaign to build understanding and In progress gauge levels of community support Tig' °rd Tigard:An equitable community that is walkable, healthy, and accessible for everyone. Modernize & Improve City Services: TylerC..)-r Follow Up from April 6 riGoto• ESR-Internal HR Talent Management • We are adhering to set timelines with Requests ONLY Project Kick Ott minor adjustments = Risk Management EPLPhase 2 HR-Personnel Project Kick off I Actions IMF)▪ Several successful go lives f • We are fully resourced August27 September 1October 28INovember41 December January28 February1 March April • We are working with an experienced 1 1 I Change Management consultant to utility Billing ES mai Requests Community My Civic Phone App Community Facing Community Facing Community Facing develop playbooks for current and EPL Phase Partial Community ongoing needs Facing • Budget is on target with incremental Finance Phase 2-ongoing Improvements savings. * CITY OF p eTigard Tigard:An equitable community that is walkable, healthy, and accessible for everyone. Modernize & Improve CityServices: Tyler 01.111". Manage assetAssets • EAM: Asset Input meter Central 0 attributes sent rr�aa data&send Property for Management & work order from GIS Mb Valid address Maintenance association System Connects project GLAssiet High level access for y codes and contracts Registry __ work order to work orders - Registry management Work Project f Work Order Viewer Integration Management program W i n ca It For CCN for asset maps inspections i Infrastructure Enterprise to enhance Data End users to Integration Asset manage work and expand orders data analytics Management i i ' st mp request portal Barcode - Qur i ...„ System sent Inventory& Data --- to inventory Items Ana iyiics My Mobile Civic request portal Effectively manage --__ Preventative - asset inventory& Maintenance Robust data set Where it all associate to work available for detailed • CITY OF orders analytic needs Tigard started Proactive scheduling of maintenance activities 1001. Modernize & Improve City Services: Tyler • Key Accomplishments 17GA%O • Employee Payroll went live in March • Retiring Springbrook.Employees can view their data online. • Employee Expense Reimbursement went live in August • Automating Paper Processes. • Internal Employee Service Requests went live in August • Retiring MaintStar.New Employee Portal. • Tyler Asset Management tool went live in August • Retiring MaintStar. Updating and modernizing Asset Management for the City. • Have hired several new talented teammates to stabilize the teams supporting Tyler. eTi °rd . Tigard:An equitable community that is walkable, healthy, and accessible for everyone. Modernize & Improve City Services: TylerLir What's Next r►Got o • • Utility Billing extended to 10/28 • Extended I month for more detailed customer communication and training. • New community customer portal and improved internal processes. • Council presentation for specific UB training and change management will be 10/15. • HR Personnel Action Forms 11/4 • Automating paper processes. • External Service Requests 1/28 • New community customer portal.Automating paper processes. • Permitting and Licensing Phase 1 (Feb*) • Community can submit selected requests online. Automating paper processes. • Risk Management (Feb) • Retiring older database. Automating paper processes. • CITY OF Tigard Tigard:An equitable community that is walkable, healthy, and accessible for everyone. - Modernize & Improve City Services: Facilities Key Accomplishments • Purchased site for new public facilities • Developed internal Early Governance Framework for project Opportunities • Hire Project Director to oversee project • Planning public facilities funding strategy • Awareness and education communication planning . CITY OF Tigard Tigard:An equitable community that is walkable, healthy, and accessible for everyone. Modernize & Improve City Services: Facilities Internal Early Governance Framework Purpose Create a shared understanding of early project governance, roles, schedule, and next steps. • CITY OF Tigard 0 Tigard:An equitable community that is walkable, healthy, and accessible for everyone. Related Initiatives Facility City Council City Manager Modernization Site Resiliency Task Force Lead: Assistant City Lead: TBD Pm Manager Project Director liCity Hall pi Planning/Land Redevelopment Lead: TBD Design and Finance Communications Construction Lead Lead PW Director and Lead Police Chief or Finance Director Communications Manager designees FSteve Rymer, City Manager • Executive Sponsor for the project • Provides high level direction for all facets of project • Ensures communication with elected officials through project • Guides conversation with City Council on appointing facility modernization task force Tiga°rdF - Tigard:An equitable community that is walkable, healthy, and accessible for everyone. rProject Director • Driver of project and process • Responsible for managing: • Scope • Budget • Schedule • Internal Communication among project 'Pillars' • Convenes and facilitates decision-making process • Keeps City Manager informed p • C TigarITY OF d Tigard:An equitable community that is walkable, healthy, and accessible for everyone. r Design/Construction Pillar Leads - Brian Rager, Public Works Director and Jamey McDonald, Police Chief or designees External Resources Internal Team Partners • Design and construction teams (for example) • Internal subject matter experts • Architect • Emergency Services Coordinator • Architect/Engineering Firm • City Engineer • Design/Build firm • Facilities team • Contractors • Assistant Public Works Director • Owner's Rep • Others as needed • Jurisdictions with similar recent project • Contracting and purchasing team experience • Teammate design input • CITY OF Tigard - Tigard:An equitable community that is walkable, healthy, and accessible for everyone. Finance Pillar Lead - Eric Kang, Finance Director Internal Team Partners External Resources • Assistant Finance Director • Bond Counsel • PD Business Manager • Financial Advisor • PW Business Manager • Banker to issue bond • City Attorney • Grant Manager or process • CITY OF Tigard Tigard:An equitable community that is walkable, healthy, and accessible for everyone. Communications Pillar Lead - Kent Wyatt, Communications Manager Internal Team Partners External Resources • Kelsey Anderson, PIO • Polling consultant • Maddie Bauer, Community Engagement • Communications consultant Program Coordinator • Jessica Love, Communications Program Coordinator • Design and Communications Team • City communicators as project ambassadors • CITY OF e Tigard Tigard:An equitable community that is walkable, healthy, and accessible for everyone. Priority Early Tasks 1 . Issue REQ for Project Director and complete selection process 2. Develop early messaging before joint PD/PW Open House on September 21 3. Engage with polling consultant to administer first poll this calendar year 4. Assemble finance team for initial high-level funding options discussion Tiga°rdF - Tigard:An equitable community that is walkable, healthy, and accessible for everyone. Next 6 Months Focus on Project Management and Communications September October November December January February Project Council Contract Management Presentation Select Project Director Project Onboard Project Director Director PD/PW Open House Finalize initial Shape Communication key messages Develop first Administer messaging and identifier poll first poll with first poll results Refresh web presence r Related Initiatives Outside of Project Director's scope Site Resiliency City Hall Planning/Land Redevelopment Lead — Emily Tritsch Lead — TBD • Go/no go on project elements • Task is to consider future of other City • Microgrid project facilities in Downtown and process for • Battery storage redevelopment • Others? • CITY OF e Tigard Tigard:An equitable community that is walkable, healthy, and accessible for everyone. r Final Thoughts - Lessons Learned • Project Director role • Create clear decision-making matrix at beginning of project • Track all decisions • Clear role for Leadership Team — brought along and informed, but not decision-making body • City teammates lead and develop messaging, and use consultants for advice on political aspects • Create and share clear communications calendar • CITY OF e Tigard - Tigard:An equitable community that is walkable, healthy, and accessible for everyone. Enhance Community Safety & Access Outcomes • Improve traffic safety, provide equitable mobility options, and support climate goals • Generate revenue to support desired public safety service levels • Improve mobility for all in the community Strategies Status 4.1 Identify + secure funding to complete the Hall Boulevard In Progress jurisdictional transfer 4.2 Pass a Public Safety renewal levy Complete 4.3 Increase funding to expand connectivity + support an active, In Progress healthy, accessible community • CITY OF �� Tigard Tigard:An equitable community that is walkable, healthy, and accessible for everyone. Enhance Community Safety & Access Key Accomplishments Opportunities • Hall Blvd. was recommended to the • Continue conversations and state legislature by the state's partnerships with multiple jurisdictional transfer committee agencies for needed • Public Safety Renewal levy improvements on Hall and work overwhelmingly passed to support a transfer • Dedicated officer in downtown to • Continuing community address increased calls for service engagement efforts in 2024 • PD/PW Open House Sept 21 • CITY OF e Tigard - Tigard:An equitable community that is walkable, healthy, and accessible for everyone. •tet Thank you We welcome your thoughts and questions! r 7-41 I , _'1�� 1-!.f _ �y_r�r � V_ • CITY OF 4: - ~ Tigard Mr - • ;r Tigard:An equitable community that is walkable, healthy, and accessible for everyone. AIS-5588 9. Workshop Meeting Meeting Date: 09/17/2024 Length (in minutes): 15 Minutes Agenda Title: E-Go Plan: Electric Mobility and Curbside Management Authored By: Henry Miller Presented By: Associate Transportation Planner Henry Miller Item Type: Update,Discussion,Direct Staff Public Hearing No Legal Ad Required?: Publication Date: 07/31/2025 Information EXPLANATION OF ISSUE Tigard's E-Go Transportation Plan (formerly the Electric Mobility and Curbside Management Project) is a comprehensive plan for curbside management in high-demand areas as well as a list of electric mobility policy recommendations. The goal of this plan is to determine how the city can better manage curbside space as the city and the demand for e-mobility, and the infrastructure it requires,grows. This plan will guide the transition to personal and shared electric vehicles, e-bikes, and e-micro-mobility modes. Since the project launch on April 1st, the City has interviewed 17 community stakeholders representing different perspectives who could be impacted by this project. The City also formed a Stakeholder Working Group made up of 12 interviewees (more details below). Considering the scale of this project and the effect it may have on Tigard's transportation policies,the project team would like to share with the council an update on the project timeline as well as initial themes from conversations with stakeholders. ACTION REQUESTED No Council action requested. This is an opportunity to learn more about the project team and its early findings. BACKGROUND INFORMATION The Tigard E-Go Transportation Plan (formerly the Electric Mobility and Curbside Management Strategy) will support equitable transportation electrification and effective management of the curb throughout the City of Tigard ("City"). The E-Go Transportation Plan ("Project") will analyze strengths,weaknesses, opportunities, and challenges related to transportation electrification and will ultimately recommend new policies and updates to existing policy guiding the transition to personal and shared electric vehicles, e-bikes, and e-micro-mobility modes. The Project will also develop a comprehensive phased plan for curbside management in high demand areas. The strategy will support local,regional, and statewide transportation sector greenhouse gas ("GHG") emission reduction goals. Foundational to the Project is the City of Tigard Strategic Plan 2020-2025,which prioritizes equity in all City activities,walkability, equal access to City services,processes, and infrastructure, and community health. The Project and outcomes will be aligned with and supportive of City Council Goal 3,which calls for bold climate mitigation and resiliency activities,including establishing a pathway to local carbon neutrality by 2035. A Stakeholder Working Group ("SWG") was formed at the beginning of this project to review research and provide input on recommendations. The SWG consists of 12 public (ODOT, Oregon Metro,TriMet), non-profit (Community Partners for Affordable Housing, the Westside Transportation Affiance), and private sector partners (developers behind the Overland and the 72nd) and will advise City staff and the consultant team throughout the process. The SWG will meet quarterly until the project is complete and may continue meeting after completion to support City staff on implementation. The first SWG meeting took place in August. The next is scheduled for October. Key dates related to public involvement are shown below. May 2024—Stakeholder interviews July 2024-Tabling at Public Works event and the Night Market. August 2024-Tabling at Farmers Market August 2024—June 2025 —Stakeholder Working Group meetings #1 - #4 September 2024—City Council Briefing#1 May 2025—City Council Briefing#2 June 2025—City Council Hearing July 2025—Final Strategy Report ALTERNATIVES & RECOMMENDATION There is no action required as this is an update only. ADDITIONAL RESOURCES No additional resources at this time. Attachments Presentation ..',-'' , * -zi• ' ,titvi gr'.--1-'44' -- 41;301h. 34% -, ,; se it \o4.141, ettelit-t, ;• - T igard E-Go Transportation Plan ,..._ *,,,,,,,,r.. .1,1,,,i. . ,,, k ...,t1..„,t...„.„, , t.4114iti;7,„,..,.- September 17th, 2024 „.„-A,..:i1.1 1W44:4. ... _,.. ., ,„ i•l,, . ... .., ?-. . It' ' -' • I .' 16, 1 I • , • 111II I HENRY MILLER 6.1 111%ps ilATEPLR TRNANNESPORTATION HENRY.MILLER@TIGARD-OR.GOV IC Z viimm, if ,.. !. 1 I - li 503-718-2708 ill!!' kI4 044cemb • CO . : 2. 1 i . C kTY OF . Tigard ., ., 44; .i• I • - ''.1,t'.4.X.I.‘! t.. .• .1 -,:.• / -.... E-GO'S BACKGROUND • 40% of Oregon's climate emissions are from the transportation sector • Most (87%) trips in Tigard are made in fossil fuel powered personal vehicles • 4 of 5 transportation sector low-carbon actions in the Tigard Climate Action Report (2022) involve electrifying vehicles E-GO'S BACKGROUND Are Electric Vehicles a Luxury? Estimated average price of new vehicles sold in the U.S. in June 2022, by category* ew • EVs are expensive and active and All $48,043cles transit options are inconvenient Luxury cars $74,032 • How do we make the transition Electric vehicles towards e-mobility equitable Vans $50,126 and support broader city policy Minivans $47,515 objectives? Full-size cars $44,632 Compact SUVs $35,021 • Can we grow in a way that is Mid-size cars $31,945 climate responsible? Compact cars $26,211 *selected categories; excluding applied consumer incentives Source: Kelley Blue Book X a statista E-GO's PURPOSE Develop strategy to: ;` , ;. � � , te ! -Y r , i • Support transportation . � ,! { ,&�� .. .,af ,. _ s$ , N pp p .�c ., 7 A .y tgh?r .9t f•4 ••:,v;.. Vie.. '`!j': electrification and ,� '}��x��y{.' � s, y � • ... kYS " � •� :,, '17,,,, ` • Equitably and F Y , ,, i,..,,--- ,..-04,, � : A s_ fps cf effectivelymanage , .,• 1 f r - tat') T. ', ,s - � ;, J i}}f, SOLDINGTON :flr =J '. ° �, ~ „�i]!! li CRESCENT 3 lc I 1 i public space in the � � _ ,, r ` �� U,__ �'�- right of way. -4 .y -- `41- .�� A 113 .� _ _ -i1- I�� fR: t{`, u,C _,A„. t _. . _ .,..._„_,.. cam@--.V.. -fir,: - _ - _ / r' ... „......, Electric Mobility 8 4 G -- C I AID • Vehicles or devices powered by electricity (cars, e-bikes, freight vehicles, scooters, etc.). • Analyze strengths, weaknesses, opportunities, and challenges related to transportation electrification. • Holistic approach inclusive of transit, shared fleets, rideshares, and emerging e-micromobility modes. • Recommend new policies and updates to existing policies. Curbside Management 11111 • Measuring, optimizing, allocating, and managing the curb space to maximize .7 mobility, safety, and access. p FAST - - • Focus on areas with high parking TF demand. r , " f'ARK1NE • Produce a phased plan to address ,h,, demand. I ,. • Recommend on-streetarkin mt. p g mgmt. policies, such as time zones, permits, ti commercial uses, transit, e-bikes, etc. ~ hill - , MINLJTEs -..14 I c i . a._ CURBSIDE USES IN THE TIGARD TRIANGLE _____ • The Triangle is expected to see10 continued mixed-use r! 01 development and will serve as a `., a� out, -s-.4..'4 4 ij case study in this project forte {t i At% curbside management policies aligilisite- sil 011177417/iirliii%%‘‘ • Successful polices piloted in the it Triangle may be expanded to otherparts of the City Intersection with Curb cuts at driveways with Landscaping buffer Furnishing zone accommodates bike Buildings provide contrasting paving contrasting paving patterns screens off-street parking racks,wayfinding and landscaping enclosure provides visual facilitate safe pedestrian interest and detail crossing ACCESS STREET-INTERSECTION TREATMENT LOCATION:68TH AVE AND ELMHURST TIGARD TRIANGLE STREETSCAPE DESIGN PLAN TIGARD TRIANGLE CURBSIDE USES CURBSIDE USES 0 - NO PARKING-SPACE CONSTRAINT SW PINE ST .. ;,-IVRRB-aLVO. - PARKING PROHIBITED • 48% of the curb: unrestricted parking k i n - PARKING PROHIBITED-BIKE LANE Consbaoughou OR 99W II p g _ UNRESTRICTED PARKING curb throughout R99 if / 2-HOUR PARKING / -15-MINUTE PARKING / • 51% •. parking prohibited '' R1PN / • 1%: time-restricting parking t,°PRo Parking in this area striped as a bike brie \\ �CJL sw eavLOR ST i I SW CLINTON ST.D Constrenbn bbtked off I I Clinton St betreen 69th LE and 68th St _TUU }• FRANKLIN ST 3 .1------}nEl 2,9 \ 3 I \ a \ , Ro's...\\ it I VARNS Sr CJ \ Sty SS PK S \ \ \ N 0 0.25 Mile \ SOURCE: DKS FIELDWORK CONDUCTED ON APRIL 10, 2024 BETWEEN 10:00 AM AND 6:00 PM PARKING OCCUPANCY PARKING AVERAGE OON-STREET e W_ g7J-R;7'' - <=25% 26-50% f� " — 51-75% Constriction on OR 99W .A.,. • - 76-90% curb throughout project / • Overall parking occupancy was 19% — '90% // / NO ON-STREET PARKING i 99W / (day-long average) m / ' e • Highest occupancy was observed near Pffie� ( - vv the apartments on SW 72nd Avenue near , CI= , SW Dartmouth Street (70-95% I(11 sw CLINTON ST _ (.....SzOARTMOUTHIw I�I Clinton St between 69th Si I and 68th St occupancy) ii N � Parking for tar dealership • Downtown parking occupancy was 60% L II SWII FRANKLIN ST I Q \ ISI K or lower when studied in 2023. — ffwvII 3 \s,7„, \ II 3 I _ I \ \ I SW HAMPTpry�_— I vii SWHUNIIKER RD'' \, 11 \ \ II SWVARNS ST \ SW 68TH PKWY \ 0 0.,5 Mile \ SOURCE: DKS FIELDWORK CONDUCTED ON APRIL 10, 2024 BETWEEN 10:00 AM AND 6:00 PM TAKEAWAYS FROM OUTREACH ,.. , > Tigard remains auto-oriented, but people , ,. - liked the idea of the city getting more bikeable and walkable as we grow ,r .aoSPORieiO ! Weylmding ConcepSignUADesign Tigard 111 >, --..7—' -a �---"=--_,/---+---I a-� - Tigard (especially kids and seniors) F. ea WIs+ r 7.1 > Tablin event attendees loved free -- �an tDestinationl but understood the need to � � b � �,Destina"°�z parking, , .41 ? L ? 1 `. manage parking to support locale.. ,` Desi"°at`°n � sw ,� * :,...,W,7:1•,_"^,''.Why*---•dr —rhoo� 4 M , 0� businesses (time limits were popular) = i = '' 3 r,,,-�a. > Stakeholders agreed that Power to the ; Pedal might be expanded to fill transit gaps �� A h v� y PROJECT SCHEDULE ,\\, -.•%. ,-,7,,„\I 9�spv ok • Summer-Fall 2024: Assess existing conditions and conduct ,k1,9ar outreach to understand community values and needs �ii �d > October 5th— El Tigre at Cook Park W.4 �gA4 > October 9th — Transportation-themed Community Development Get- A�$ �, '/ Together Get- --`) , e' es ? • Winter 2025: Discuss recommended actions and policies the ' � ''Cit can implement to support electromobilit and curbside • �,'��;••• � � � , e• .0.7 . i; management • 4 \:. . • hL ' ‘ • Winter-Spring 2025: Compile Tigard E-Go Strategy Ooc documentWhat _ ; • Summer 2025: City Council adopts final Tigard E-Go Strategy doc