Enviroissues, Inc ~ 32500003
CITY OF TIGARD - CONTRACT SUMMARY & ROUTING FORM
Contract Overview
Contract/Amendment Number: 32500003
Contract Start Date: 8/5/2024 Contract End Date: 6/30/2025
Contract Title: Equitable Engagement Consulting Services
Contractor Name: EnviroIssues, Inc.
Contract Manager: Kent Wyatt
Department: Design and Communications
Contract Costs
Original Contract Amount: $147,652.00
Total All Previous Amendments: n/a
Total of this Amendment: n/a
Total Contract Amount: $147,652.00
Procurement Authority
Contract Type: Personal Services
Procurement Type: Formal RFP >$150K
Solicitation Number: 2024-12
LCRB Date: n/a
Account String: Fund-Division-Account Work Order – Activity Type Amount
FY 25 2901000-54001 $147,652.00
FY
FY
FY
FY
Contracts & Purchasing Approval
Purchasing Signature:
Comments:
DocuSign Routing
Route for Signature Name Email Address
Contractor Rachel Hynes rhynes@enviroissues.com
City of Tigard Steve Rymer Stever@tigard-or.gov
Final Distribution
Contractor Laura Peña lpena@enviroissues.com
Project Manager Kent Wyatt kentw@tigard-or.gov
Project Manager
Buyer Rosie McGown Rosie.mcgown@tigard-or.gov
City of Tigard | 13125 SW Hall Blvd., Tigard, OR 97223 | (503) 639-4171 | www.tigard-or.gov
City of Tigard
Request for Proposal (RFP)
EQUITABLE ENGAGEMENT CONSULTING
SERVICES
RFP 2024-12
Proposals Due: May 1, 2024 – 10:00 a.m. local time
Pre-Proposal Meetings:
Optional pre-proposal meetings (chose one) have been scheduled for:
Monday, April 8, 2024, at 2pm, virtually via Microsoft Teams Join here or by calling 971-203-2862
conference ID 573 100 966#
Wednesday, April 10, 2024, at 10 am, virtually via Microsoft Teams Join here or by calling 971-203-
2862 conference ID 616 730 756#
Proposer must submit one (1) electronic copy in portable document format (pdf).
Submit Proposals To: ContractsPurchasing@tigard-or.gov
Direct Questions To: Rosie McGown
Phone: (503) 718-2736
Email: rosie.mcgown@tigard-or.gov
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PUBLIC NOTICE
REQUEST FOR PROPOSAL
EQUITABLE ENGAGEMENT CONSULTING SERVICES
The City of Tigard is seeking proposals from qualified firms to provide equitable community engagement and
related services for the City. Proposals will be received until 10:00 AM local time, Wednesday, May 1, 2024,
at ContractsPurchasing@tigard-or.gov.
Pre-Proposal Meetings:
Optional pre-proposal meetings (chose one) have been scheduled for:
Monday, April 8, 2024, at 2pm, Join by calling 971-203-2862 conference ID 573 100 966#
Wednesday, April 10, 2024, at 10 am Join by calling 971-203-2862 conference ID 616 730 756#
No proposal will be considered unless fully completed in a manner provided in the RFP packet. Proposals
will be considered time-stamped and received by the City when they are received in the email inbox listed
above. Late proposals may not be considered, it is the City’s sole discretion to accept or reject a late proposal.
RFP packets may be downloaded from https://www.tigard-or.gov/business-development/bids-requests-for-
proposals.
Proposers are required to certify non-discrimination in employment practices, and identify resident status as
defined in ORS 279A.120. Pre-qualification of proposers is not required. All proposers are required to
comply with the provisions of Oregon Revised Statutes (ORS) and Local Contract Review Board (LCRB)
Policy.
The City may reject any proposal not in compliance with all prescribed public bidding procedures and
requirements and may reject for good cause any or all proposals upon a finding of the City if it is in the public
interest to do so.
PUBLISHED: Daily Journal of Commerce
DATE: Friday, March 29, 2024
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GENERAL INSTRUCTIONS AND CONDITIONS
SPECIAL CONDITIONS – Where special conditions are
written in the Request for Proposal (“RFP”), these special
conditions shall take precedence over any conditions listed
under the “General Instructions and Conditions".
COST OF PROPOSAL – This Request for Proposal does
not commit the City to pay any costs incurred by any
Proposer in the submission of a proposal or in making
necessary studies or designs for the preparation thereof, or
for procuring or contracting for the services to be furnished
under the RFP.
CANCELLATION – The City reserves the right to modify,
revise, or cancel this RFP. Receipt and evaluation of
proposals or the completion of interviews do not obligate the
City to award a contract.
REJECTION OF PROPOSALS – The City reserves the
right to reject any or all responses to the Request for Proposal
in whole or in part, if it is found to be in the City’s best
interest to do so.
CITY OF TIGARD BUSINESS
LICENSE/FEDERAL TAX ID REQUIRED –
The City of Tigard Business License is required (TMC 5.4).
Successful Proposer shall obtain a City of Tigard Business
License prior to initiation of a contract and commencement
of work. Successful Proposer must present a completed W-9
form to the City at the time of contract execution.
CONFLICT OF INTEREST - A Proposer filing a
proposal hereby certifies that the proposal is made in good
faith without fraud, collusion or connection of any kind with
any other Proposer of the same request for proposals, that
the Proposer is competing solely on its own behalf without
connection or obligation to, any undisclosed person or firm,
that Proposer is not a City official/employee or a business
with which a City official/employee is associated, and that to
the best of its knowledge, Proposer, its employee(s), its
officer(s) or its director(s) is not a City official/employee or
a relative of any City official/employee who: i) has
responsibility in making decisions or ability to influence
decision-making on the contract or project to which this
proposal pertains; ii) has or will participate in evaluation,
award or management of the contract related to this
proposal; or iii) has or will have financial benefits in the
contract to which this proposal pertains. Proposer
understands that should it elect to employ any former City
official/employee during the solicitation period or the term
of the contract then the former City official/employee must
comply with applicable government ethics and conflicts of
interest provisions in ORS Chapter 244, including but not
limited to ORS 244.040(5) and/or ORS 244.047.
PUBLIC RECORDS – Any information provided to the
City pursuant to this RFP will be public record and subject
to public disclosure pursuant to Oregon public records laws
(ORS 192). Any portion of a proposal that the proposer
claims as exempt from disclosure must meet the
requirements of ORS 192.345(2). The fact that a Proposer
marks and segregates certain information as exempt from
disclosure does not mean that the information is necessarily
exempt. The City will make an independent determination
regarding exemptions applicable to information that has been
properly marked and redacted. Information that has not
been properly marked and redacted may be disclosed in
response to a public records request. When exempt
information is mixed with nonexempt information, the
nonexempt information must be disclosed.
Prior to any disclosure requested under Public Records Law,
the City will give Proposer prompt written notice of such
request. Proposer shall have seven (7) days from the date it
receives such notice to provide evidence of a statutory
exemption under applicable law sufficient to protect the
information or obtain a protective order or equivalent from
a court of competent jurisdiction. If information is disclosed
pursuant to public records request, the City will take
reasonable steps to limit any such provision to the specific
information requested. Proposer’s failure to timely respond
to the notice provided by the City may result in the disclosure
of the requested information. The Proposer further agrees to
hold harmless, defend, and indemnify the City for all costs,
expenses, and attorney fees that may be imposed on the City
as a result of appealing any decision regarding the Proposer’s
records.
These “General Instructions and Conditions" are not to
be construed as exclusive remedies or as a limitation
upon rights or remedies that may be or may become
available under ORS Chapter 279.
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TABLE OF CONTENTS
Section Page
Section 1 – Overview 5
Section 2 – Proposer’s Special Instructions 5
Section 3 – Scope of Services 7
Section 4 – Proposal Content and Format 9
Section 5 – Proposal Evaluation and Contractor Selection 11
ATTACHMENTS
Attachment A Proposal Certifications
Attachment B Proposal Form
Attachment C City of Tigard Personal Services Agreement
Attachment D City of Equity Declaration and Commitment
Attachment E City of Tigard Racial Equity Action Plan
Attachment F Ad Hoc Committee Summary Report
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SECTION 1 OVERVIEW
1.1 Introduction
With a diverse economy, strong schools and outstanding parks, Tigard is one of the most livable cities in
Oregon. Tigard has grown to become a desirable and affordable community in the Portland metro area where
residents enjoy access to more than 16 miles of paved trails and nearly 563 acres of parks and open spaces.
The City of Tigard is committed to increasing transparency and accountability as we continue our journey to
become an equitable community for all. As such, the City has recently refreshed its strategic vision: “An
equitable community that is walkable, healthy and accessible for everyone.” The City has a well-balanced
economy that includes more than 3,000 firms employing more than 40,000 people from around the region.
In this Request for Proposal (RFP), the City is soliciting proposals from experienced firms or teams of firms
with demonstrated experience in equitable community engagement.
1.2 Project Funding
The anticipated cost for the services described herein is $150,000. The Proposer’s proposal shall include the
Proposer’s true estimated cost to perform the work irrespective of the City’s budgeted funds for this work.
SECTION 2 PROPOSER’S SPECIAL INSTRUCTIONS
2.1 Timeline for Selection
The following dates are proposed as a timeline for this project
Pre-submittal meeting at 2 p.m. (choose one) April 8, 2024
Pre-submittal meeting at 10 a.m. (choose one) April 10, 2024
Submission of written proposals due at 10 a.m. May 1, 2024
Interviews (if deemed necessary) May 23, 2024
Award of Contract June 6, 2024
Notice to proceed – work begins June 27, 2024
The City reserves the right to modify this schedule as necessary.
2.2 Proposal Submittal
The proposal must be received no later than the date and time specified in item 2.1 above, to the email address
ContractsPurchasing@tigard-or.gov. The proposal response will be in a font size no smaller than 11-point
and shall not exceed 15 pages. The transmittal page, table of contents and required forms (Attachments A
& B) do not count in the overall page count of the proposal. Proposers who submit more than the pages
indicated may not have the additional pages of the proposal considered.
Proposals will be considered time stamped and received by the City when they are received in the email inbox
listed above. To assure that your Proposal receives priority treatment, please mark the email subject line as
follows:
RFP 2024-12– Equitable Engagement Consulting Services
Proposer shall include their name and address and contact information in the body of the email. It is the
Proposer’s responsibility to ensure that proposals are received prior to the stated submission deadline. Late
proposals may not be considered, it is the City’s sole discretion to accept or reject a late proposal.
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2.3 Protest of Scope of Work or Terms
A Proposer who believes any details in the scope of work or terms detailed in the proposal packet and sample
contract are unnecessarily restrictive or limit competition may submit a protest in writing, to the Contracts
and Purchasing Office. A protest may be submitted via email. Any such protest shall include the reasons for
the protest and shall detail any proposed changes to the scope of work or terms. The City shall respond to
any protest and, if necessary, shall issue any appropriate revisions, substitutions, or clarification via addenda
to all interested Proposers.
To be considered, protests must be received at least seven (7) days before the proposal submission deadline.
The City shall not consider any protest against award due to the content of proposal scope of work or
contract terms submitted after the established protest deadline. All protests of scope of work or contract
terms should be directed to the attention of Rosie McGown, at rosie.mcgown@tigard-or.gov.
2.4 Interpretations and Addenda
Questions and requests for clarification regarding this Request for Proposal must be directed in writing, via
email to the person listed below. The deadline for submitting such questions/clarifications is seven (7)
days prior to the proposal due date. An addendum will be issued no later than 72 hours (or 48 hours in
unique circumstances) prior to the proposal due date to all recorded holders of the RFP if a substantive
clarification is in order.
Rosie McGown
E-mail: rosie.mcgown@tigard-or.gov
Phone: (503) 718-2736
Only questions answered by formal written addenda will be binding. Oral and other interpretations or
clarifications will be without legal effect.
2.5 Proposal Validity Period
Each proposal shall be irrevocable for a period of sixty (60) days from the proposal submission deadline.
2.6 Form of Contract
A copy of the personal services agreement, which the City expects the successful firm or individual to execute,
is included as “Attachment C”. The agreement will incorporate the terms and conditions from this RFP
document and the successful Proposer’s response. Firms taking exception to any of the contract terms shall
submit a protest or request for change in accordance with Section 2.3 “Protest of Scope of Work or Terms”
or their exceptions will be deemed immaterial and waived.
2.7 Term of Contract
The contract for this work is anticipated to commence on or around June 27, 2024. All work stemming from
the contract is anticipated to be completed no later than June 30, 2025.
2.8 Public Safety
Public safety may require limiting access to public work sites, public facilities, and public offices, sometimes
without advance notice. The Proposer needs to anticipate delays in such places and include the cost of such
delays in the proposed cost. The successful Proposer’s employees and agents must carry sufficient
identification to show by whom they are employed and display it upon request to security personnel. City
project managers have discretion to require the successful Proposer’s employees and agents to be escorted to
and from any public office, facility, or work site if national or local security appears to require it.
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SECTION 3 SCOPE OF SERVICES
3.1 General Description
The City of Tigard is looking for local engagement and equity consulting services from individuals or firms to
review Tigard’s current external engagement and outreach efforts and develop recommendations for growth
as listed in Sections 3.2 Required Services and 3.3 Deliverables below.
Background
On October 17, 2023, City Council recommended proceeding with the creation of an ad hoc committee to
explore the idea of a Community Navigator position, as previously recommended by the Public Safety
Advisory Board (PSAB).
PSAB was established by Tigard City Council in 2020 as a direct response to the murder of George Floyd in
Minneapolis, Minnesota. PSAB’s purpose was to review the practices of the Tigard Police Department and
propose recommendations to prevent racially biased police actions. As part of their discussions, the PSAB
identified that the City government can be difficult for people of diverse backgrounds to access and
recommended that the City establish a position, Community Navigator, to improve accessibility.
The purpose of the Community Navigator Ad Hoc Committee was to evaluate the feasibility and scope of
such a position and discuss options to improve government accessibility.
The Community Navigator Ad Hoc Committee met four times over November and December 2023, from
4:30-6PM, via Microsoft Teams. These meetings were open to the public.
The Community Navigator Ad Hoc Committee came to the following recommendation following its four
meetings: “Fund an external consultant to review Tigard's current external engagement and outreach efforts
using an equity lens and offer recommendations for a path forward.”
The Budget Committee recommended, and City Council approved this recommendation at the January 23,
2024 City Council/Budget Committee Joint Meeting. See appendix for the Community Navigator Ad Hoc
Committee Summary Report.
In this Request for Proposal (RFP), the City is soliciting proposals from experienced firms or teams of firms
with demonstrated experience in diversity, equity, inclusion and belonging consulting; and community
engagement and outreach, particularly to immigrant, BIPOC, and non-native English and non-English-
speaking community members.
3.2 Required Services
The successful Proposer will perform the tasks listed below for this project, and shall be expected to work
closely with designated City personnel to accomplish these goals:
Environmental Review
- Interviews with community stakeholders and Tigard teammates – including identifying stakeholders
and no fewer than 15 interviews
- Review key City documents related to planning, engagement, and equity including but not limited to:
o City of Tigard Community Promise
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o City of Equity Declaration and Commitment
o City of Tigard Strategic Plan 2020-2025
o City of Tigard Racial Equity Action Plan
o City of Tigard Diversity Dashboards
o Public Safety Advisory Board Report: Putting the Pieces Together
o Language Access Plan (draft)
o National Community Survey results
o Serving Our Community – Document listing all City equity efforts
o Community Action Meeting Recap (St. Anthony’s February 6, 2024 Listening Session notes)
- Identify demographic trends and forecast how changes may affect City engagement efforts in the
future
Stakeholder Engagement and Benchmarking
- Compare Tigard engagement and outreach against best practices in areas including, but not limited
to:
o Access to resources for non-native English and non-English speakers
o New business engagement
o Marketing and outreach for public events (Council, board and committee meetings, listening
sessions, forums, and services-oriented events)
- Coordinate public meetings/workshops with local community groups to receive qualitative feedback
on Tigard’s engagement in unserved and underserved communities.
The City has assigned a project manager to oversee the successful Proposer’s work and provide support as
needed.
3.3 Deliverables and Schedule
Deliverables are considered those tangible resulting work products that are to be delivered to the City such as
reports, draft documents, data, interim findings, drawings, schematics, training, meeting presentations, final
drawings, and reports. Unless otherwise specified by the City, the successful Proposer will prioritize
submitting applicable deliverables electronically, and any paper-based deliverables must be printed double-
sided and in bindings or report covers that are fully recyclable, preferably using materials containing post-
consumer waste (PCW) recycled content.
Deliverables and schedule for this project include:
- Project expected duration is six to nine months, with completion no longer than one year after
initiation of contract
- At least two Council briefings – at least one progress update and one final briefing presenting
findings, and recommendations
- Kick-off meeting with City teammates
- Workshop and public meetings with community groups (or other community engagement approach)
- Monthly check-in meetings with City project manager on progress and findings
- Final summary report that includes –
o Findings from environmental review
o Demographic projections and potential impacts
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o Operational framework for how Tigard can implement, and maintain equitable engagement
and outreach
o Quantitative and qualitative metrics Tigard can use to measure success in equitable outreach
o Recommendations for maintaining a resilient feedback loop with BIPOC, immigrant, non-
native English and non-English speaking communities into the future
All deliverables and resulting work products from this contract will become the property of the City of Tigard.
As such, the Contractor grants the City the right to copy and distribute (in any and all media and formats)
project deliverables for regulatory, project certification/recognition, program development, public education,
and/or for any purposes at the sole discretion of the City.
SECTION 4 PROPOSAL CONTENT AND FORMAT
4.1 Organization of Proposal
Proposers must provide all information as requested in this Request for Proposal. Proposals must follow
the format outlined in this RFP. Proposals should be organized in the following manner:
1. Transmittal Page
2. Firm Qualifications and Project Team
3. Project Understanding and Approach
4. Project Management
5. Proposed Cost
4.2 Transmittal Page
By submitting a proposal, the Proposer is accepting the General Instructions and Conditions of this Request
for Proposal (reference second page of the RFP), the stated insurance coverage and limitations, and the
Standard Contract Provisions of the Personal Services contract.
The Transmittal Page must include the following:
RFP number and project title
Full legal name of proposing business entity
Name(s) of the person(s) authorized to sign any contract that may result
Contact person’s name, mailing or street addresses, phone and email address
A legal representative of the Proposer authorized to bind Proposer in contractual matters must sign
the Transmittal Page.
4.3 Firm Qualifications and Project Team
Proposers should provide a general description of the range of relevant activities performed by their firm and
team members. Provide details on the following:
Describe your firm’s legal structure, areas of expertise, length of time in business, number of employees,
and other information that would be helpful in characterizing the firm.
Provide the address of the firm’s home office and the address of the office that will manage the project,
if applicable.
Describe firm’s resources available to perform the work for the duration of the project and other on-going
projects.
Describe similar projects performed within the last 5 years, which best characterize your firm’s capabilities,
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work quality and cost control.
For each project mentioned, include the name, address and phone number of a person who can be
contacted regarding your performance on the project. When submitting projects for which your firm
worked in an auxiliary capacity or in a joint venture or partnership, include the name of the lead firm.
Describe firm’s internal procedures and/or policies associated or related to work quality and cost control.
Describe firm’s management and organizational capabilities.
4.4 Project Understanding and Approach
Provide details on the approach and methodology for the performance of the scope of services including
descriptions for the following:
Describe or provide a detailed description of Proposer’s approach to overall management and integration
of all activities required by the scope of services, including the management objectives and techniques that
demonstrate how the work requirements will be met.
Describe the proposed work tasks and activities and provide a narrative description of how the firm
proposes to execute the tasks during each phase of the project.
Identify the time frame estimated to complete each task.
Identify the team members who will work on each task.
Describe the proposed work products that will result from each task or activity.
Identify points of input and review with City staff.
Based on your firm’s expertise and experience with similar projects, demonstrate how your firm will
effectively complete the proposed project.
4.5 Project Management
In your proposal response provide details on how your firm would administer this project. Proposals should
address the following points:
Describe the proposed project manager’s experience on past similar projects and explain the project
manager’s approach to schedule, budget, scope, and change management. The description should include
the project manager’s experience and approach to communicating with and managing a team of diverse
professionals on a project with multiple inter-related deliverables.
Extent of company’s principal member’s involvement.
Approximate number of people to be assigned to the project.
Names of key personnel who will be performing the work on this project, and:
o their roles and responsibilities on this project
o current assignments and location
o directly relevant experience on similar or related projects
o unique qualifications
o demonstrated performance record of key personnel
o percentage of their time that will be devoted to the project
o resumes and additional qualifications may be included as an appendix to Proposer’s response.
4.6 Cost Proposal
a. The proposed fee should include a not-to-exceed amount to perform the scope of services listed in this
RFP. The total cost should include job classifications, hourly rates, and hours allocated to each task to
complete the scope of services.
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b. Include any anticipated reimbursable expenses as part of the not-to-exceed amount.
4.7 Diversity in Contracting
a. Proposers should describe the diversity of their consultant team with respect to any recognized
certification. If your firm, or any sub-consultant(s), are certified with the Oregon Certification Office of
Business Inclusion and Diversity (COBID), indicate all certification types (MBE, WBE, VBE, and ESB)
by firm, with certification number(s).
b. Proposers should also describe the diversity (i.e. race, ethnicity, gender, disability, and veteran status) of
key project staff and provide specific examples of how the prime consulting firm or its sub-consultants
support workforce diversity within their respective firms or the local community.
SECTION 5 PROPOSAL EVALUATION AND CONTRACTOR SELECTION
5.1 Evaluation Process
A selection committee assembled by the City will review written proposals. After meeting the mandatory
requirements, the proposals will be evaluated on their technical and fee aspects. For the purpose of scoring
proposals, each committee member will evaluate each proposal in accordance with the criteria listed in Section
4. The committee may seek the assistance of outside expertise, including, but not limited to, technical advisors.
The City will evaluate and score the submitted proposals as follows:
1. Transmittal Page Pass/Fail
2. Firm Qualifications and Project Team 30 Points
3. Project Understanding and Approach 35 Points
4. Project Management 15 Points
5. Cost Proposal 10 Points
6. Diversity in Contracting
5 points for prime or sub-consultant(s) with any COBID certification (MBE, WBE,
VBE, ESB)
5 points for key project staff diversity
3 points for prime or sub-consultant(s) with MBE/WBE certification
2 points for workplace diversity efforts
10 Points
Total Evaluation Points 100 Points
5.2 Presentation/Interview
At the option of the City, the top scoring Proposers (based on the criteria points) may be asked to make a
presentation of their proposal. This will provide an opportunity to clarify or elaborate on the proposal, but
will not, in any way provide an opportunity to change any fee amount originally proposed. The City will
schedule the time and location of these presentations and notify the selected firms. If the City elects to conduct
a presentation/interview process, 25 Points will be assigned to the process and will be added to the
participating Proposers’ total points.
5.3 Clarification of Proposals
The City reserves the right to obtain clarification of any point regarding a proposal or to obtain additional
information necessary to properly evaluate a particular proposal. Failure of a Proposer to respond to such a
request for additional information or clarification could result in rejection of their proposal.
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5.4 Contractor Selection
Following the selection committee’s final determination of the highest scored Proposer, the City will issue a
Notice of Intent to Award and begin contract negotiations. The City will attempt to reach a final agreement
with the highest scoring Proposer. However, the City may, in its sole discretion, terminate negotiations and
reject the proposal if it appears agreement cannot be reached. The City may then attempt to reach a final
agreement with the second highest scoring Proposer and may continue, in the same manner, with remaining
proposers until an agreement is reached.
5.5 Protest of Contract Award
In accordance with Tigard Public Contracting Rule 30.135, any adversely affected Proposer has seven (7)
calendar days from the date of the written Notice of Intent to Award to file a written protest. In order to be
adversely affected, a Proposer must itself claim to be eligible for award of the contract and must be next in
line for award. The written protest must be timely and specify the grounds upon which the protest is based.
The City will not entertain a protest submitted after the time period established in this section.
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ATTACHMENT A
PROPOSAL CERTIFICATIONS
The Contractor agrees not to discriminate against any client, employee or applicant for employment or for
services, because of race, color, religion, sex, national origin, handicap or age with regard to, but not limited
to, the following: employment upgrading, demotion or transfer; recruitment or recruitment advertising; layoffs
or termination; rates of pay or other forms of compensation; selection for training; rendition of services. It is
further understood that any Contractor who is in violation of this clause shall be barred from receiving awards
of any contract from the City, unless a satisfactory showing is made that discriminatory practices have
terminated and that a recurrence of such acts is unlikely.
Agreed by:
Contractor Name:
*****************************************
Resident Certificate
Please Check One:
Resident Contractor: Contractor has paid unemployment taxes and income taxes in this state during
the last twelve calendar months immediately preceding the submission of this proposal.
Or
Non-resident Contractor: Contractor does not qualify under requirement stated above.
(Please specify your state of residence: )
Officer’s signature:
Type or print officer’s name:
Erin Tam
EnviroIssues
Erin M Tam
x
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ATTACHMENT B
PROPOSAL FORM
RFP 2024-12– Equitable Engagement Consulting Services
The Contractor named below submits this proposal in response to the Request for Proposals (RFP) for the
contract named above and warrants that the Contractor has carefully reviewed the RFP and that this proposal
represents the Contractor’s full response to the requirements described in the RFP.
The Contractor further warrants that if this proposal is accepted, the Contractor agrees to all terms and
conditions found in the sample contract (Attachment C), and will provide all necessary labor, materials,
equipment, and other means required to complete the work in accordance with the requirements of the RFP
and contract documents. The Contractor hereby acknowledges the requirement to carry or indicates the
ability to obtain the insurance required in the sample contract.
____Indicate in the affirmative by initialing here: __
The Contractor certifies that the proposal has been arrived at independently and has been submitted without
any collusion designed to limit competition.
The Contractor certifies that all addenda to the specifications has been received and duly considered and that
all costs associated with all addenda have been included in this proposal:
Addenda: No. through No. inclusive.
Name of Contractor:
Business Address:
Telephone Number:
Email Address:
Authorized Signature:
Printed/Typed Name:
Title:
Date:
EMT
EnviroIssues
etam@enviroissues.com
Erin M Tam
Managing Principal
Portland, OR 97204
400 SW 6th Ave, Suite 550
503-248-9500
1 4
04/29/2024
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Contract Number 32500003
CITY OF TIGARD, OREGON
PERSONAL SERVICES CONTRACT
EQUITABLE ENGAGEMENT CONSULTING SERVICES
THIS AGREEMENT made and entered into this 5th day of August, 2024 by and between the City
of Tigard, a municipal corporation of the State of Oregon, hereinafter called City, and EnviroIssues,
Inc., hereinafter called Contractor.
RECITALS
WHEREAS, the City’s 2025 fiscal year budget provides for services related to providing equitable
community engagement; and
WHEREAS, City has need for the services of a company with a particular training, ability, knowledge,
and experience possessed by Contractor, and
WHEREAS, City has determined that Contractor is qualified and capable of performing the
professional services as City does hereinafter require, under those terms and conditions set forth,
THEREFORE, the Parties agree as follows:
1. SERVICES TO BE PROVIDED
Contractor will initiate services immediately upon receipt of City’s notice to proceed together
with an executed copy of this Agreement. Contractor agrees to complete work that is detailed
in Exhibit A, incorporated herein by reference.
2. EFFECTIVE DATE AND DURATION
This Agreement is effective upon the date of execution and expires on June 30, 2025, unless
otherwise terminated or extended. All work under this Agreement must be completed prior
to the expiration of this Agreement.
3. COMPENSATION
The City agrees to pay Contractor in accordance with the fee schedule outlined in Exhibit A.
The total amount paid to the Contractor by the City may not exceed One Hundred Forty-
Seven Thousand Six Hundred Fifty-Two and No/100 Dollars ($147,652.00). Payments made
to Contractor will be based upon the following applicable terms:
A. Payment by City to Contractor for performance of services under this Agreement includes
all expenses incurred by Contractor, with the exception of expenses, if any, identified in
this Agreement as separately reimbursable.
B. Payment will be made in installments based on Contractor’s invoice, subject to the
approval of the City Manager, or designee, and not more frequently than monthly. Unless
otherwise agreed, payment will be made only for work actually completed as of the date
of invoice.
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C. Payment by City releases City from any further obligation for payment to Contractor for
services performed or expenses incurred as of the date of the invoice. Payment may not
be considered acceptance or approval of any work or waiver of any defects therein.
D. Contractor must make payments promptly, as due, to all persons supplying labor or
materials for the performance of the work provided for in this Agreement.
E. Contractor may not permit any lien or claim to be filed or prosecuted against the City on
any account of any labor or material furnished.
F. Contractor will pay to the Department of Revenue all sums withheld from employees
pursuant to ORS 316.167.
G. Contractor will pay all contributions or amounts due the Industrial Accident Fund from
the contractor or any subcontractor.
H. If Contractor fails, neglects, or refuses to make prompt payment of any claim for labor or
services furnished to Contractor or a subcontractor by any person as such claim becomes
due, City’s Finance Director may pay such claim and charge the amount of the payment
against funds due or to become due the Contractor. The payment of the claim in this
manner does not relieve Contractor or their surety from obligation with respect to any
unpaid claims.
I. Contractor will promptly, as due, make payment to any person, co-partnership,
association, or corporation, furnishing medical, surgical, and hospital care or other needed
care and attention, incident to sickness or injury, to the employees of Contractor, of all
sums that Contractor agrees to pay for the services and all moneys and sums that
Contractor collected or deducted from the wages of employees pursuant to any law,
contract, or agreement for the purpose of providing or paying for services.
J. Contractor and its employees, if any, are not active members of the Oregon Public
Employees Retirement System and are not employed for a total of 600 hours or more in
the calendar year by any public employer participating in the Retirement System.
K. Contractor must obtain, prior to the execution of any performance under this Agreement,
a City of Tigard Business License. The Tigard Business License is based on a calendar
year with a December 31st expiration date. New businesses operating in Tigard after June
30th of the current year will pay a pro-rated fee though the end of the calendar year.
L. The City certifies that sufficient funds are available and authorized for this Agreement
during the current fiscal year. Funding during future fiscal years is subject to budget
approval by Tigard’s City Council.
4. OWNERSHIP OF WORK PRODUCT
City is the owner of and is entitled to possession of any and all work products of Contractor
which result from this Agreement, including any computations, plans, correspondence, or
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pertinent data and information gathered by or computed by Contractor prior to termination
of this Agreement by Contractor or upon completion of the work pursuant to this Agreement.
5. ASSIGNMENT/DELEGATION
Neither party may assign, sublet or transfer any interest in or duty under this Agreement
without the written consent of the other and no assignment has any force or effect unless and
until the other party has consented. If City agrees to assignment of tasks to a subcontract,
Contractor is fully responsible for the acts or omissions of any subcontractors and of all
persons employed by them. Neither the approval by City of any subcontractor nor anything
contained herein creates any contractual relation between the subcontractor and City. The
provisions of this Agreement are binding upon and will inure to the benefit of the parties to
the Agreement and their respective successors and assigns.
6. STATUS OF CONTRACTOR AS INDEPENDENT CONTRACTOR
Contractor certifies that:
A. Contractor acknowledges that for all purposes related to this Agreement, Contractor is an
independent contractor as defined by ORS 670.600 and not an employee of City.
Contractor is not entitled to benefits of any kind to which an employee of City is entitled
and is solely responsible for all payments and taxes required by law. Furthermore, in the
event that Contractor is found by a court of law or any administrative agency to be an
employee of City for any purpose, City is entitled to offset compensation due, or to
demand repayment of any amounts paid to Contractor under the terms of this Agreement,
to the full extent of any benefits or other remuneration Contractor receives (from City or
third party) as a result of said finding and to the full extent of any payments that City is
required to make (to Contractor or to a third party) as a result of said finding.
B. Contractor is not an officer, employee, or agent of the City as those terms are used in ORS
30.265.
7. CONFLICT OF INTEREST
The undersigned Contractor hereby represents that no employee of the City, or any
partnership or corporation in which a City employee has an interest, has or will receive any
remuneration of any description from Contractor, either directly or indirectly, in connection
with the letting or performance of this Agreement, except as specifically declared in writing.
If this payment is to be charged against Federal funds, Contractor certifies that he/she is not
currently employed by the Federal Government and the amount charged does not exceed their
normal charge for the type of service provided.
8. INDEMNIFICATION
City has relied upon the professional ability and training of Contractor as a material
inducement to enter into this Agreement. Contractor represents that all of its work will be
performed in accordance with generally accepted professional practices and standards as well
as the requirements of applicable federal, state, and local laws, it being understood that
acceptance of a Contractor’s work by City will not operate as a waiver or release.
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Contractor agrees to indemnify and defend the City, its officers, employees, agents, and
representatives and hold them harmless from any and all liability, causes of action, claims,
losses, damages, judgments, or other costs or expenses, including attorney's fees and witness
costs (at both trial and appeal level, whether or not a trial or appeal ever takes place including
any hearing before federal or state administrative agencies), that may be asserted by any person
or entity which in any way arise from, during, or in connection with the performance of the
work described in this contract, except liability arising out of the sole negligence of the City
and its employees. Such indemnification will also cover claims brought against the City under
state or federal worker's compensation laws. If any aspect of this indemnity is found to be
illegal or invalid for any reason whatsoever, such illegality or invalidity does not affect the
validity of the remainder of this indemnification.
9. INSURANCE
Contractor and its subcontractors must maintain insurance acceptable to City in full force and
effect throughout the term of this contract. Such insurance must cover risks arising directly
or indirectly out of Contractor's activities or work hereunder, including the operations of its
subcontractors of any tier.
The policy or policies of insurance maintained by the Contractor must provide at least the
following limits and coverages:
A. Commercial General Liability Insurance
Contractor will obtain, at Contractor’s expense, and keep in effect during the term of this
contract, Comprehensive General Liability Insurance covering Bodily Injury and Property
Damage on an “occurrence” form (CG 2010 1185 or equivalent). This coverage must
include Contractual Liability insurance for the indemnity provided under this contract.
The following insurance will be carried:
Coverage Limit
General Aggregate $3,000,000
Products-Completed Operations Aggregate $3,000,000
Personal & Advertising Injury $1,000,000
Each Occurrence $2,000,000
Fire Damage (Any one fire) $50,000
B. Commercial Automobile Insurance
Contractor must also obtain, at Contractor’s expense, and keep in effect during the term
of the contract, Commercial Automobile Liability coverage including coverage for all
owned, hired, and non-owned vehicles on an “occurrence” form. The Combined Single
Limit per occurrence may not be less than $1,000,000.
If Contractor uses a personally-owned vehicle for business use under this contract, the
Contractor will obtain, at Contractor’s expense, and keep in effect during the term of the
contract, business automobile liability coverage for all owned vehicles on an “occurrence”
form. The Combined Single Limit per occurrence may not be less than $1,000,000.
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C. Workers’ Compensation Insurance
The Contractor, its subcontractors, if any, and all employers providing work, labor, or
materials under this Contract that are subject employers under the Oregon Workers'
Compensation Law must comply with ORS 656.017, which requires them to provide
workers' compensation coverage that satisfies Oregon law for all their subject workers.
Out-of-state employers must provide Oregon workers' compensation coverage for their
workers who work at a single location within Oregon for more than 30 days in a calendar
year. Contractors who perform work without the assistance or labor of any employee
need not obtain workers’ compensation coverage. All non-exempt employers must
provide Employer's Liability Insurance with coverage limits of not less than $1,000,000
each accident.
D. Additional Insured Provision
All required insurance policies, other than Workers’ Compensation and Professional
Liability, must name the City its officers, employees, agents, and representatives as
additional insureds with respect to this Agreement.
E. Insurance Carrier Rating
Coverages provided by the Contractor must be underwritten by an insurance company
deemed acceptable by the City. All policies of insurance must be written by companies
having an A.M. Best rating of "A-VII" or better, or equivalent. The City reserves the right
to reject all or any insurance carrier(s) with an unacceptable financial rating.
F. Self-Insurance
The City understands that some contractors may self-insure for business risks and the City
will consider whether such self-insurance is acceptable if it meets the minimum insurance
requirements for the type of coverage required. If Contractor is self-insured for
commercial general liability or automobile liability insurance, Contractor must provide
evidence of such self-insurance. Contractor must provide a Certificate of Insurance
showing evidence of the coverage amounts on a form acceptable to the City. The City
reserves the right in its sole discretion to determine whether self-insurance is adequate.
G. Certificates of Insurance
As evidence of the insurance coverage required by the contract, Contractor will furnish a
Certificate of Insurance to the City. No contract is effective until the required Certificates
of Insurance have been received and approved by the City. The certificate will specify and
document all provisions within this contract and include a copy of Additional Insured
Endorsement. A renewal certificate will be sent to the below address prior to coverage
expiration.
H. Primary Coverage Clarification
The parties agree that Contractor’s coverage is primary to the extent permitted by law.
The parties further agree that other insurance maintained by the City is excess and not
contributory insurance with the insurance required in this section.
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I. Cross-Liability Clause
A cross-liability clause or separation of insureds clause will be included in all general
liability, professional liability, pollution, and errors and omissions policies required by this
Agreement.
A certificate in form satisfactory to the City certifying to the issuance of such insurance
will be forwarded to:
City of Tigard
Attn: Contracts and Purchasing Office
ContractsPurchasing@tigard-or.gov
At the discretion of the City, a copy of each insurance policy, certified as a true copy by
an authorized representative of the issuing insurance company, may be required to be
forwarded to the above address.
Such policies or certificates must be delivered prior to commencement of the work. The
procuring of such required insurance will not be construed to limit Contractor’s liability
hereunder. Notwithstanding said insurance, Contractor is obligated for the total amount
of any damage, injury, or loss caused by negligence or neglect connected with this
Agreement.
10. METHOD & PLACE OF SUBMITTING NOTICE, BILLS AND PAYMENTS
All notices, bills and payments will be made in writing and may be given by personal delivery,
mail, or by fax. Payments may be made by personal delivery, mail, or electronic transfer. The
following addresses will be used to transmit notices, bills, payments, and other information:
CITY OF TIGARD ENVIROISSUES, INC.
Attn: Kent Wyatt Attn: Laura Peña
Address: 13125 SW Hall Blvd
Tigard, OR 97223
Address: 400 SW Sixth Avenue, Ste 550
Portland, OR 97204
Phone: (503) 718-2809 Phone: (503) 937-0211
Email: kentw@tigard-or.gov Email: lpena@enviroissues.com
Notice will be deemed given upon deposit in the United States mail, postage prepaid, or when
so faxed, upon successful fax. In all other instances, notices, bills and payments will be deemed
given at the time of actual delivery. Changes may be made in the names and addresses of the
person to who notices, bills, and payments are to be given by giving written notice pursuant
to this paragraph.
11. SURVIVAL
The terms, conditions, representations, and warranties contained in this Agreement survive
the termination or expiration of this Agreement.
12. MERGER
This writing is intended both as a final expression of the Agreement between the parties with
respect to the included terms and as a complete and exclusive statement of the terms of the
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Agreement. No modification of this Agreement will be effective unless and until it is made in
writing and signed by both parties.
13. TERMINATION WITHOUT CAUSE
At any time and without cause, City has the right in its sole discretion to terminate this
Agreement by giving notice to Contractor. If City terminates this Agreement pursuant to this
paragraph, City will pay Contractor for services rendered to the date of termination.
14. TERMINATION WITH CAUSE
A. City may terminate this Agreement effective upon delivery of written notice to Contractor,
or at such later date as may be established by City, under any of the following conditions:
1) If City funding from federal, state, local, or other sources is not obtained and
continued at levels sufficient to allow for the purchase of the indicated quantity of
services. This Agreement may be modified to accommodate a reduction in funds.
2) If federal or state regulations or guidelines are modified, changed, or interpreted in
such a way that the services are no longer allowable or appropriate for purchase under
this Agreement.
3) If any license or certificate required by law or regulation to be held by Contractor, its
subcontractors, agents, and employees to provide the services required by this
Agreement is for any reason denied, revoked, or not renewed.
4) If Contractor becomes insolvent, if voluntary or involuntary petition in bankruptcy is
filed by or against Contractor, if a receiver or trustee is appointed for Contractor, or if
there is an assignment for the benefit of creditors of Contractor.
Any such termination of this agreement under paragraph (A) will be without prejudice to
any obligations or liabilities of either party already accrued prior to such termination.
B. City, by written notice of default (including breach of contract) to Contractor, may
terminate the whole or any part of this Agreement:
1) If Contractor fails to provide services called for by this Agreement within the time
specified, or
2) If Contractor fails to perform any of the other provisions of this Agreement, or fails
to pursue the work as to endanger performance of this Agreement in accordance with
its terms, and after receipt of written notice from City, fails to correct such failures
within ten (10) days or such other period as City may authorize.
The rights and remedies of City provided above related to defaults (including breach of
contract) by Contractor are not exclusive and are in addition to any other rights and
remedies provided by law or under this Agreement.
If City terminates this Agreement under paragraph (B), Contractor will be entitled to
receive as full payment for all services satisfactorily rendered and expenses incurred,
provided, that the City may deduct the amount of damages, if any, sustained by City due
to breach of contract by Contractor. Damages for breach of contract include those
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allowed by Oregon law, reasonable and necessary attorney fees, and other costs of
litigation at trial and upon appeal.
15. ACCESS TO RECORDS
City will have access to such books, documents, papers and records of Contractor as are
directly pertinent to this Agreement for the purpose of making audit, examination, excerpts
and transcripts.
16. HAZARDOUS MATERIALS
Contractor will comply with all federal Occupational Safety and Health Administration
(OSHA) requirements and all Oregon safety and health requirements. In accordance with
OSHA and Oregon OSHA Hazard Communication Rules, if any goods or services provided
under this Agreement may release, or otherwise result in an exposure to, a hazardous chemical
under normal conditions of use (for example, employees of a construction contractor working
on-site), it is the responsibility of Contractor to provide the City with the following
information: all applicable Safety Data Sheets, the identity of the chemical/s, how Contractor
will inform employees about any precautions necessary, an explanation of any labeling system,
and the safe work practices to prevent exposure. In addition, Contractor must label, tag, or
mark such goods.
17. FORCE MAJEURE
Neither City nor Contractor will be considered in default because of any delays in completion
and responsibilities hereunder due to causes beyond the control and without fault or
negligence on the part of the parties so disenabled, including but not restricted to, an act of
God or of a public enemy, civil unrest, volcano, earthquake, fire, flood, epidemic, quarantine
restriction, area-wide strike, freight embargo, unusually severe weather or delay of
subcontractor or supplies due to such cause; provided that the parties so disenabled will within
ten (10) days from the beginning of such delay, notify the other party in writing of the cause
of delay and its probable extent. Such notification will not be the basis for a claim for
additional compensation. Each party will, however, make all reasonable efforts to remove or
eliminate such a cause of delay or default and will, upon cessation of the cause, diligently
pursue performance of its obligation under the Agreement.
18. NON-WAIVER
The failure of City to insist upon or enforce strict performance by Contractor of any of the
terms of this Agreement or to exercise any rights hereunder should not be construed as a
waiver or relinquishment to any extent of its rights to assert or rely upon such terms or rights
on any future occasion.
19. HOURS OF LABOR, PAY EQUITY
In accordance with ORS 279B.235, the following are hereby incorporated in full by this
reference:
A. Contractor may not employ an individual for more than 10 hours in any one day, or 40
hours in any one week, except as provided by law. For contracts for personal services, as
defined in ORS 279A.055, Contractor must pay employees at least time and a half pay for
all overtime the employees work in excess of 40 hours in any one week, except for
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employees who are excluded under ORS 653.010 to 653.261 or under 29 U.S.C. 201 to
209 from receiving overtime.
B. Contractor must give notice in writing to employees who work on a public contract, either
at the time of hire or before commencement of work on the contract, or by positing a
notice in a location frequented by employees, of the number of hours per day and days
per week that the employees may be required to work.
C. Contractor may not prohibit any of Contractor’s employees from discussing the
employee’s rate of wage, salary, benefits or other compensation with another employee or
another person and may not retaliate against an employee who discusses the employee’s
rate of wage, salary, benefits or other compensation with another employee or another
person.
D. Contractor must comply with the pay equity provisions in ORS 652.220. Compliance is a
material element of this Agreement and failure to comply will be deemed a breach that
entitles City to terminate this Agreement for cause.
20. NON-DISCRIMINATION
Contractor will comply with all federal, state, and local laws, codes, regulations, and ordinances
applicable to the provision of services under this Agreement, including, without limitation:
A. Title VI of the Civil Rights Act of 1964;
B. Section V of the Rehabilitation Act of 1973;
C. The Americans with Disabilities Act of 1990, as amended by the ADA Amendments Act
(ADAAA) of 2008 (Pub L No 101- 336); and
D. ORS 659A.142, including all amendments of and regulations and administrative rules, and
all other applicable requirements of federal and state civil rights and rehabilitation statutes,
rules and regulations.
21. ERRORS
Contractor will perform such additional work as may be necessary to correct errors in the
work required under this Agreement without undue delays and without additional cost.
22. EXTRA (CHANGES) WORK
Only the City’s Project Manager for this Agreement may change or authorize additional work.
Failure of Contractor to secure authorization for extra work constitutes a waiver of all right to
adjust the contract price or contract time due to such unauthorized extra work and Contractor
will not be entitled to compensation for the performance of unauthorized work.
23. WARRANTIES
Contractor will guarantee work for a period of one year after the date of final acceptance of
the work by the owner. Contractor warrants that all practices and procedures, workmanship
and materials are the best available unless otherwise specified in the profession. Neither
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acceptance of the work nor payment therefore relieves Contractor from liability under
warranties contained in or implied by this Agreement.
Any intellectual property rights delivered to the City under this Agreement and Contractor’s
services rendered in the performance of Contractor’s obligations under this Agreement, will
be provided to the City free and clear of any and all restrictions on or conditions of use,
transfer, modification, or assignment, and be free and clear of any and all liens, claims,
mortgages, security interests, liabilities, charges, and encumbrances of any kind.
24. ATTORNEY'S FEES
In the event an action, suit of proceeding, including appeal, is brought for failure to observe
any of the terms of this Agreement, each party is responsible for that party’s own attorney
fees, expenses, costs and disbursements for the action, suit, proceeding, or appeal.
25. CHOICE OF LAW, VENUE
The provisions of this Agreement are governed by Oregon law. Venue will be the State of
Oregon Circuit Court in Washington County or the U.S. District Court for Oregon, Portland.
26. COMPLIANCE WITH STATE AND FEDERAL LAWS/RULES
Contractor will comply with all applicable federal, state and local laws, rules and regulations
applicable to the work in this Agreement.
27. CONFLICT BETWEEN TERMS
In the event of a conflict between the terms of this Agreement and Contractor’s proposal, this
Agreement will control. In the event of conflict between a provision in the main body of the
Agreement and a provision in the Exhibits, the provision in the main body of the Agreement will
control. In the event of an inconsistency between Exhibit A and Exhibit B, Exhibit A will
control.
28. AUDIT
Contractor will maintain records to assure conformance with the terms and conditions of this
Agreement and to assure adequate performance and accurate expenditures within the contract
period. Contractor agrees to permit City, the State of Oregon, the federal government, or
their duly authorized representatives to audit all records pertaining to this Agreement to assure
the accurate expenditure of funds.
29. SEVERABILITY
In the event any provision or portion of this Agreement is held to be unenforceable or invalid
by any court of competent jurisdiction, the validity of the remaining terms and provisions will
not be impaired unless the illegal or unenforceable provision affects a significant right or
responsibility, in which case the adversely affected party may request renegotiation of the
Agreement and, if negotiations fail, may terminate the Agreement.
30. COMPLIANCE WITH TAX LAWS
Contractor represents and warrants that Contractor is, to the best of the undersigned’s
knowledge, not in violation of any Oregon tax laws including but not limited to ORS 305.620
and ORS Chapters 316, 317, and 318. Contractor’s failure to comply with the tax laws of this
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state or a political subdivision of this state before the Contractor executed this Agreement or
during the term of this Agreement is a default for which the City may terminate this Agreement
and seek damages and other relief available under the terms of this Agreement or applicable
law.
IN WITNESS WHEREOF, City and Contractor have caused this Agreement to be executed by their
duly authorized officials.
CITY OF TIGARD ENVIROISSUES, INC.
By: __________________________________
By: __________________________________
Name: _______________________________
Name: _______________________________
Title: ________________________________
Title: ________________________________
Date: ________________________________
Date: ________________________________
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Director of Workplace Effectiveness
Rachel Hynes
8/8/2024
City Manager
8/14/2024
Steve Rymer
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EXHIBIT A
SERVICES TO BE PROVIDED
INTRODUCTION
The City of Tigard is contracting for local engagement and equity consulting services to review Tigard’s
current external engagement and outreach efforts and develop recommendations for growth.
SCOPE OF WORK
Task 1: Internal Alignment and Coordination (August – September 2024)
Contractor will gain close alignment with the City team, review existing information and materials
defining the City’s current approach and goals for improving equitable engagement. Through this
task, Contractor will also coordinate development and reporting of findings and deliverables through
monthly meetings with the City project team. Contractor will also manage a series of periodic
briefings with a Feedback Group comprised of the Community Navigator Ad Hoc Committee
supplemented with additional community perspectives identified through recommendations made
during stakeholder interviews. Contractor will use the GARE framework to carry through the
community informed decision-making process.
1.1. Host project kick-off meeting
1.2. Conduct up to nine monthly coordination meetings
1.3. Hold up to four periodic briefings with Feedback Group
1.4. Conduct environmental review
1.5. Review City key documents
1.6. Compile demographics analysis and create population trends projection
1.7. Monthly progress reports (up to 10)
Deliverables:
Meeting agendas and meeting notes
Draft demographic analysis and trends report
Task 2: External Engagement (October – December 2024)
Contractor will lead a series of engagements with community members and groups representing
unserved and underserved communities to understand barriers and opportunities for equitable
engagement. Engagement will begin through a series of stakeholder interviews with key community
and City representatives. The interviews will set the stage for convening a series of up to five
discussion groups, each with a different community. Discussion group composition and recruitment
will be informed by the interviews and may include groups for Spanish-speakers, Black, and
Indigenous communities. Contractor will also gain insights from Tigard residents who experience
disabilities through intersecting identities.
Following the initial series of discussion groups, Contractor will circle back with each group to
present what Contractor heard through their input and provide the opportunity to confirm or
correct initial findings. Contractor recommends focused engagement through interviews and
discussion groups to allow two-way dialog on these high-context topics. Contractor will be open to
exploring other engagement techniques, like broad engagement through surveys.
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2.1. Plan, schedule and conduct interviews with up to 15 community leaders representing
unserved and underserved communities. Identify future process participants for discussion
groups.
2.2. Plan, schedule and conduct a series of up to five community discussion groups.
Discussion groups meetings will be 90 minutes each. Discussion group meetings will build
additional context and understanding and document barriers and opportunities for equitable
engagement. The information received will set the stage for identifying engagement goals
and related benchmarks under Task 3 activities.
2.3. Close the loop with discussion group audiences to confirm we understood and reflected
their input accurately by creating feedback summary flyers shared back with process
participants
Deliverables:
Stakeholder interview plan
Stakeholder interview summary and findings memo
Community discussion group plan and agendas
Community discussion group summary and findings memo
Feedback summary flyers for each discussion group audience (up to five)
Task 3: Analysis and Recommendations (December 2024 – May 2025)
Contractor will analyze findings and draft recommendations by reviewing community-generated
barriers and needs with the City’s current equitable engagement practices. Contractor will create a
framework of recommended engagement approaches and resources vetted by our team of equitable
engagement practitioners and confirmed by our Feedback Group.
3.1. Develop draft recommendations for review, including an operational framework for
implementing equitable engagement, recommended resources and community connections
recommended for further development, and quantitative and qualitative metrics to measure
progress.
3.2. Present draft findings, recommendations, resources and metrics and gain input from the
Feedback Committee and City Council working session with the community present.
3.3. Develop Final draft recommendations, framework and metrics, incorporating feedback
from the Feedback Committee and City Council.
3.4. Develop final summary report package including environmental review findings,
demographic projections and potential impacts, operational framework, quantitative and
qualitative metrics and recommendations for closing the feedback loop with BIPOC,
immigrant, nonnative English and non-English speaking communities. This report will
weave in the practices of Emergent Strategy.
Deliverables:
Draft recommendations summary including:
Operational framework for Tigard to implement and maintain equitable engagement and
outreach
Benchmarks with short-term and mid-term goals and objectives, and related metrics
Presentations for City Council and Feedback Group meetings
Final summary report
Docusign Envelope ID: D0CAB324-392C-4CA3-828C-F69D28048813
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Equitable Engagement Consulting Services 32500003
Potential next steps
SCHEDULE MILESTONES
Project Phases
Contractor will plan the project in phases, organized under tasks in a clearly defined yet flexible
scope of work. The following project schedule illustrates the phases and activities from August 2024
through May 2025.
Project activities and deliverables Aug Sep Oct Nov Dec Jan Feb Mar Apr May
Discovery phase
Conduct environmental scan and
demographics analysis
X
Environmental scan findings X
Interviews X
Community discussion groups X X
Member checking phase
Confirm input received X
Reporting and recommendations phase
Draft recommendations, framework
and metrics
X
Final draft recommendations,
framework and metrics
X
Final draft presentation to
community participants, the
Feedback Group and City Council
X
Final summary report and Emergent
Strategy plan
X
Internal presentations and meetings
Kick-off meeting X
City Council presentations X X
Monthly team check-ins X X X X X X X X X
Emergent/GARE feedback group
check-ins
X X X X
RATES AND FEE SCHEDULE
Work under this contract will be billed according to the rates and fee schedule outlined below.
STAFF Christine
Moses
Joey
Posada
Laura
Peña
Bridger
Wineman
Associate
2
Associate
1
Graphic
Designer
Fully loaded
Billing Rate
$246.00 $213.00 $196.00 $243.00 $143.00 $120.00 $146.00
Total Hours 172.00 48.00 225.00 11.00 96.0 67.0 64.0 683
Total Labor
Cost
$42,312.00 $10,224.00 $44,100.00 $2,673.00 $13,728.00 $8,040.00 $9,344.00 $130,421
Total Direct
Cost
$2,231
TOTAL $132,652
Docusign Envelope ID: D0CAB324-392C-4CA3-828C-F69D28048813
15 | P a g e
Equitable Engagement Consulting Services 32500003
Direct cost summary:
ITEM QUANTITY COST EACH TOTAL ITEM COST
Printing 1000 $0.10 $100.00
Meeting refreshments 5 $50.00 $250.00
Mileage 50 $0.625 $31.25
Parking 10 $5.00 $50.00
Materials translation 12 $100.00 $1,200.00
Interpretation services 2 $200.00 $600.00
An additional $15,000.00 is available for payments to community engagement liaisons, community-based
organizations, and process participants. Payments will be facilitated through Contractor. Compensation
will be between $50 and $100 per hour or engagement event.
The recommended budget breakdown is as follows; adjustments may be made as the need arises:
$2,700 for discussion group participant stipends/gift cards
$1,050 for interviews
$2,700 for feedback group participant stipends/gift cards
Up to $8,000 for engagement liaisons (as a vendor cost)
The total amount to be paid under this Contract will not exceed $147,652.
INTERNAL ALIGNMENT AND COORDINATION
Total Hours 49.0 30.0 83.0 9.0 15.0 21.0 0.0 207
Total Labor $12,045.34 $6,378.12 $16,267.52 $2,182.51 $2,142.65 $2,511.38 $0.00 $41,528
EXTERNAL ENGAGEMENT
Total Hours 66.0 0.0 73.0 0.0 57.0 46.0 32.0 274
Total Labor $16.224.34 $0.00 $14,307.58 $0.00 $8,142.07 $5,501.13 $4,677.29 $48,852
ANALYSIS AND RECOMENDATIONS
Total Hours 57.0 18.0 69.0 2.0 24.0 0.0 32.0 202
Total Labor $14,011.93 $3,826.87 $13,523.60 $485.00 $3,428.24 $0.00 $4,677.29 $39,953
Docusign Envelope ID: D0CAB324-392C-4CA3-828C-F69D28048813
RFP 2024-12: CITY OF TIGARD – EQUITABLE ENGAGEMENT CONSULTING SERVICES
Submitted by EnviroIssues Inc.
Contact person:
Bridger Wineman
400 SW 6th Ave, Suite 550 Portland, OR 97204
503-248-9500
bwineman@enviroissues.com
Legal representative authorized to bind Proposer in contractual matters:
Legal Representative (Signature)
Print Name of Legal Representative
Date
April 29, 2024
Erin Tam
EXHIBIT B
CONTRACTOR’S PROPOSAL
Docusign Envelope ID: D0CAB324-392C-4CA3-828C-F69D28048813
City of Tigard
Equitable Engagement Consulting Services
Submitted by EnviroIssues
May 1, 2024
400 SW 6th Avenue, Suite 550
Portland OR, 97204
Response to RFP 2024-12
Docusign Envelope ID: D0CAB324-392C-4CA3-828C-F69D28048813
Contents
1 – Firm Qualifications and Project Team
1 – About EnviroIssues
2 – Relevant Projects
4 – Work Quality and Cost Control
4 – Management and Organizational Capabilities
5 – Project Understanding and Approach
5 – Project Understanding
5 – Management Objectives & Technique
7 – Example Approach
7 – Project Phases
9 – Project Management
10 – Key Personnel
13 – Cost Proposal
14 – Diversity in Contracting
14 – Certifications
Docusign Envelope ID: D0CAB324-392C-4CA3-828C-F69D28048813
1 |
Firm Qualifications and Project Team
About EnviroIssues
For over 30 years, EnviroIssues has successfully led
comprehensive community engagement, communication,
facilitation, research, graphic design, and digital
engagement efforts for public agencies. We partner with
our clients to design and implement equitable strategies
that build a shared understanding of needs and broaden
ideas about what is possible. With over 80 employees
and decades of experience in the Pacific Northwest,
EnviroIssues has developed relationships and partnerships
with communities and organizations throughout the
region. We bring together these relationships and
our expertise to help our clients effectively engage
people in complex and often intersecting issues across
land use, climate change, housing, public health, and
transportation.
EnviroIssues’ antiracism values are grounded in our
staff’s commitment to deepening an understanding of
racial equity and social justice, and continuing to grow as
individuals in addressing the inevitable harm that results
from the inequitable systems and structures we all live in.
Working at the cutting edge of public outreach for more
than three decades has brought EnviroIssues the humility
to acknowledge what we don’t know, address embedded
biases, challenge norms, and practice active listening.
We use and continue to develop trauma-informed and
culturally responsive practices, as well as incorporate
emergent strategies, to plan processes and facilitate
conversations.
Key Firm Data
Organization type: S-Corporation
Portland office: 400 SW 6th Ave, Suite 550, Portland,
OR 97204
Corporate headquarters: 316 Occidental Avenue S,
Suite B400, Seattle, WA 98104
Certified Disadvantaged Business Enterprise (DBE)
and Women’s Business Enterprise (WBE) in the state
of Oregon, in compliance with federal requirements
(Certificate number: 575)
Firm Resources
Our project team will be supported by a bench of over
80 public involvement professionals. If additional staffing
or expertise is needed over the course of the project to
further support the staff proposed, EnviroIssues will ensure
that these are provided accordingly.
Docusign Envelope ID: D0CAB324-392C-4CA3-828C-F69D28048813
2 |
As a subconsultant to HDR, EnviroIssues is leading
public involvement tasks for planning an earthquake-
safe Willamette River Crossing at Burnside Street
in Portland. Beginning with the project’s feasibility
phase, our team developed an online open house
which we update for each phase of the project with
trans-created content in five languages. Our team
also hosts discussion groups with DEI audiences and
designed person-to-person outreach to historically
marginalized communities. We also developed
engaging outreach materials for the project including
social media campaigns, email newsletters and mailers,
and several videos. Our online surveys for the project
have garnered thousands of responses. Our team
distilled survey results that helped guide the project
team and County leaders through decision-making and
messaging development that has helped the project
progress through planning and financing over multiple
years. EnviroIssues is continuing work on the project
as it enters the final design and construction phase.
In partnership with engagement liaisons, we lead
multicultural engagement for the project across the
Portland metro area.
Reference: Megan Neil, Multnomah County Project
Manager, 401 N Dixon St, Portland, OR 97227
503-988-0437 | megan.neill@multco.us
Multnomah County, Earthquake Ready Burnside Bridge Public Involvement
Community Cycling Center, Barriers to Biking Project2019-present 2021-2023
Relevant Projects
The purpose of this project was to work with and
support the Community Cycling Center (CCC) in
engaging with historically and currently marginalized
community members to gather information that helps
explore the expansion of their effective and culturally-
relevant bicycle programming in East Portland. A
large part of this work was to support the CCC in
identifying and building partnerships with organizations
and groups in this area, ultimately building their
capacity to intentionally expand into East Portland.
In close collaboration with the CCC, EnviroIssues
developed an engagement approach that identified
priority communities in the East Portland area and
centered culturally-relevant methods to engage
those communities, seeking input on the barriers to
biking that they experience and opportunities for
future partnerships. Our project team organized focus
groups, staff and partner interviews, and a survey to
obtain feedback and input. We collaborated with
PKS International’s Community Engagement Liaisons
program to support in-language outreach and
facilitation to engage the diverse range of community
members, including Spanish, Chinese, Vietnamese, and
Russian. We completed the final report for this project
and closed the loop with project participants by sharing
the report and next steps.
Reference: Marne Duke, Oregon Metro
600 NE Grand Ave, Portland, OR 97232
503-358-9694 | marne.duke@oregonmetro.org
Docusign Envelope ID: D0CAB324-392C-4CA3-828C-F69D28048813
3 |
City of Hillsboro, Engaging Marginalized Communities in Land Use Planning
2021-2022
2022-present
Oregon Department of Environmental Quality (DEQ), Built Environment Listening Sessions with Impacted CommunitiesThe purpose of this project was to meaningfully involve
Hillsboro’s Historically Marginalized Communities (HMCs)
and center their voices in the City’s land use planning
engagement process. We worked with the Hillsboro
Planning Division to develop an intentional engagement
approach. Our team organized an advisory panel and
focus groups to center the voices of a diverse range of
Hillsboro community members in the City’s planning
efforts, including Chinese, Somali, Southeast Asian,
Iraqi, Vietnamese and Native American communities.
We designed our engagement plan and focus groups
with the advisory panel to ensure members from the
community were a part of the process from the beginning.
We built relationships with the community as a method
and outcome of this work, which created comfort and
empowerment of these diverse groups and long-term
connections. This project was completed on time
and within budget. The team’s work on this project is
documented on the City of Hillsboro’s website.
Reference: Dan Rutzick, Long Range Planning Manager,
City of Hillsboro, 150 E Main St, Hillsboro, Or 97123
503-681-5358 | dan.rutzick@hillsboro-oregon.gov
EnviroIssues’ team planned and implemented
statewide listening sessions with communities that have
been impacted by the built environment. We started
the project by identifying and interviewing leaders at
community-based organizations. We then initiated
partnership agreements with community organizers,
facilitated an engagement workshop and collaborated
with community advisors to develop meeting materials,
locations and logistics appropriate for each community.
We co-facilitated a series of three listening sessions,
each with six different groups, conducted in English
and Spanish. The work resulted in a prioritized list of
workplan topics, new relationships and insights for
the DEQ team and pilot project opportunities for
continued partnership in each community.
Reference: Amanda Ingmire
700 NE Multnomah St #600, Portland, OR 97232
971-263-0826 | amanda.ingmire@deq.oregon.gov
Docusign Envelope ID: D0CAB324-392C-4CA3-828C-F69D28048813
4 |
Management and Organizational Capabilities
As consultants supporting public sector clients, we have
developed systems to manage workload across teams to
ensure each project is resourced to meet its goals and
schedule. Management success is attributable to clear
communication with the City team about expectations
for process, deliverables, and deadlines. Our assigned
project manager is the point-of-contact for EnviroIssues’
team and responsible for managing the contract scope of
work within the schedule and budget provided, in close
collaboration with the City. We actively strive to build
meaningful, authentic relationships with our clients and
process participants. In doing so, we create a community
of trust where honesty and collaboration flourish. Our
approach to team assignments provides a balance
between ensuring the City has a central point of contact
in client management while simultaneously engaging
all members of our team in planning and decision-
making. Team members will actively discuss approaches
to equitable public engagement and communications,
resulting in recommendations for the team and/or key
staff to share with the City that has been vetted by the
team.
Work Quality and Cost Control
We take seriously the quality of services and products
we provide to our clients and the public they serve.
With our work available for public consumption –
whether an event attended by hundreds of people,
or a mailer sent to residents in multiple counties
– materials developed by EnviroIssues staff for
external publication are subject to a rigorous Quality
Assurance/Quality Control review process. Products
submitted to the QA/QC program are fact-checked
and reviewed for grammar, usage and style, adherence
to AP and/or other client style guides and for internal
consistency. Materials included in the QA/QC program
include webpages, email updates, fact sheets, maps,
reports, press releases, display boards, online open
house content, and more. When providing translated
outreach services and materials, our review process
involves in-house multilingual staff and outside
language services as necessary to ensure messages are
meaningful and culturally appropriate in all languages.
EnviroIssues uses software to manage project tasks,
schedules, and workflows as well as budgets and
invoicing. We use a project management system
(Wrike) to track and manage tasks and schedules. It
enables seamless workback planning so you know
what to expect and when. You can leave this all to us,
but know that we also offer client-facing dashboards
when needed and can track progress and collaborate
through interconnected tasks.
On the accounting side, we use an integrated billing
system (Deltek Vantagepoint) that provides weekly
budget tracking. Our project managers will submit
monthly progress reports along with each invoice,
including detailed labor and expense reporting as
appropriate. We are happy to customize progress
reports to your specific needs.
Docusign Envelope ID: D0CAB324-392C-4CA3-828C-F69D28048813
5 |
Project Understanding and Approach
Project Understanding
The City of Tigard is committed to fostering an equitable
community and improving accessibility and inclusivity
within the agency. Recognizing the barriers faced by
diverse community members in accessing government
services, Tigard recognized that the status quo is not
working for the Tigard community and created the
Community Promise on Equity to ensure just and fair
inclusion where all can participate, prosper, and reach their
full potential. Tigard convened the Community Navigator
Ad Hoc Committee to explore the feasibility and scope of
a Community Navigator position to address these barriers.
In addition to Tigard’s equity efforts, the committee
recommended engaging an external consultant to assess
the agency’s current external engagement and outreach
efforts, and to develop actionable recommendations
that ensure the Tigard community has a voice in their
government and access to services, resources, and
information. EnviroIssues is committed to supporting
Tigard with the vision of a more equitable community.
Management Objectives & Technique
Our equitable engagement approach is grounded
in two key frameworks: Emergent Strategy (adrienne
maree brown) and trauma-informed engagement. These
frameworks will guide our environmental review research,
stakeholder engagement and benchmarking, and the
resulting final summary.
Emergent Strategy fosters a collaborative relationship
focused on discovery and experimentation, recognizing
that incremental progress can lead to significant change.
The framework invites us into a nonlinear, iterative
process to confirm community input, fostering meaningful
relationships crucial for Tigard’s community engagement
and outreach efforts.
Trauma-informed, socially-just engagement acknowledges
and addresses unexplored or unacknowledged trauma
within communities, recognizing its impact on relationship
building and decision-making. By acknowledging past
traumas and bridging gaps in trust, we aim to foster long-
term, productive relationships with the community.
Our approach also aligns with the Government
Alliance on Race and Equity (GARE) strategies and
Tigard’s community questions approach to ensuring
community feedback is normalized across the city. Our
recommendations for your framework and metrics will
be informed by community participation, which is central
to the GARE process. The community questions have
primed the pump to have these conversations in a highly
productive manner. To bring this model to life, please
see figure 1. Moreover, we advocate for compensating
community members and partners for their invaluable
time and expertise. As part of our work, we will help
Tigard set up a mechanism to be able to compensate
people for their time and participation.
We bring this knowledge and approach to project phases,
organized under tasks in a clearly defined yet flexible
scope of work.
Docusign Envelope ID: D0CAB324-392C-4CA3-828C-F69D28048813
6 |
STEP 1
STEP 4
STEP 2
STEP 5
STEP 3
STEP 6
Figure 1. GARE ES TIE Model for the City of Tigard
GARE EMERGENT STRATEGY (ES)TRAUMA-INFORMED ENGAGEMENT (TIE)
Set Outcomes (Clear communication)
• Leadership communicates key community outcomes for racial equity to guide analysis
• ES: Kickoff meeting between the City team and EnviroIssues goes deep into why this
work is important, how we can do it dfferently, who we should reach out to through
a process of discovery, visioning of potential future state, what feelings we want the
manifest through this process, curiosity, etc.
Involve Stakeholders & Analyze Data (Interviews and discussion groups)
• Through stakeholder interviews, gather information from community and staff on
benefits and burdens of current processes and experiences through a racial equity lens
• ES: Interviews will help identify participants for discussion groups; use design thinking,
liberating structure and ES straregies for group discussions
• TIE: Use highly skilled facilitators; vet interview questions for safety; conduct in-
langauge discussion groups; use informed consent to empower
Determine Benefit and/or Burden
• Analyze community recommendations for impacts and alignment with racial equity
outcomes
• ES: Focus on qualitative data, especially stories, to help guide our decisions and
recommendations
• TIE: Examine existing data equity lens, use demographic data to bring a picture to life
of the experiences of people throughout Tigard’s communities
Advance Opportunity or Minimize Harm
• Develp strategies to create greater racial equity or minimize unitended consequences
• ES: Each recommondation will be tailored for the advancement and resiliency of
underserved and undervalued communities
• TIE: Do No Harm: Build trust by addressing community recommendations,
opportunities, and barriers directly
Evaluate. Raise Racial Awareness. Be Accountable
• Track impacts on communities of color over time. Continue to communicate with and
involve stakeholders. Document unsolved issues
• ES: What metrics are important? How do we know what success looks like? How
should metrics be displayed on the website?
• TIE: How do we know what success feels like? Tastes like? How does success vary
across communities?
Report Back
• Share findings from analysis with Department Leadership and Change Team
• ES: Go a step further and share the recommendations with the City Council and with
the community in a celebration
• TIE: Create regular feedback loops for each city department using plain and
welcoming language (in-language)
Docusign Envelope ID: D0CAB324-392C-4CA3-828C-F69D28048813
7 |
Example Approach
We draw on from our experience with similar projects,
such as the City of Hillsboro’s Engaging Marginalized
Communities initiative to meaningfully engage and
center the voices of communities of color, immigrants,
and refugees in the land use planning engagement
and outreach process. We partnered with the City and
community-based organizations to implement meaningful,
targeted engagement that included discussion groups
and advisory panel meetings. We strive to facilitate
meaningful dialogue and collaboration with underserved
communities and use iterative engagements to build
transparency and trust.
Project Phases
We will plan the project in phases, organized under
tasks in a clearly defined yet flexible scope of work. The
following project schedule illustrates the phases and
activities from June 2024 through March 2025. Please see
the Cost Proposal for anticipated hours for each task by
team member.
Project activities and deliverables Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar
Discovery phase
Conduct environmental scan and demographics
analysis X
Environmental scan findings X
Interviews X
Community discussion groups X X
Member checking phase
Confirm input received X
Reporting and recommendations phase
Draft recommendations, framework and metrics X
Final draft recommendations, framework and
metrics X
Final draft presentation to community
participants, the Feedback Group and City
Council
X
Final summary report and Emergent Strategy
plan X
Internal presentations and meetings
Kick-off meeting X
City Council presentations X X
Monthly team check-ins X X X X X X X X X
Emergent/GARE feedback group check-ins X X X X
Docusign Envelope ID: D0CAB324-392C-4CA3-828C-F69D28048813
8 |
External Engagement (August - September 2024)
EnviroIssues will lead a series of engagements with
community members and groups representing unserved
and underserved communities to understand barriers and
opportunities for equitable engagement. Engagement
will begin through a series of stakeholder interviews with
key community and City representatives. The interviews
will set the stage for convening a series of up to five
discussion groups, each with a different community.
Discussion group composition and recruitment will be
informed by the interviews and may include groups for
Spanish-speakers, Black, and Indigenous communities.
We will also gain insights from Tigard residents who
experience disabilities through intersecting identities.
Following the initial series of discussion groups, we will
circle back with each group to present what we heard
through their input and provide the opportunity to confirm
or correct initial findings. EnviroIssues recommends
focused engagement through interviews and discussion
groups to allow two-way dialog on these high-context
topics. We’re open to exploring other engagement
techniques, like broad engagement through surveys.
2.1. Plan, schedule and conduct interviews with up
to 15 community leaders representing unserved and
underserved communities. Identify future process
participants for discussion groups.
2.2. Plan, schedule and conduct a series of up to five
community discussion groups. Discussion groups
meetings will be 90 minutes each. Discussion group
meetings will build additional context and understanding
and document barriers and opportunities for equitable
engagement. The information received will set the stage
for identifying engagement goals and related benchmarks
under Task 3 activities.
2.3. Close the loop with discussion group audiences
to confirm we understood and reflected their input
accurately by creating feedback summary flyers shared
back with process participants.
Internal Alignment and Coordination
(June - July 2024)
EnviroIssues will gain close alignment with the City
team, review existing information and materials
defining the City’s current approach and goals for
improving equitable engagement. Through this
task, EnviroIssues will also coordinate development
and reporting of findings and deliverables through
monthly meetings with the City project team. We
will also manage a series of periodic briefings with
a Feedback Group comprised of the Community
Navigator Ad Hoc Committee supplemented
with additional community perspectives identified
through recommendations made during stakeholder
interviews. We will use the GARE framework to carry
through the community informed decision-making
process.
1.1. Host project kick-off meeting
1.2. Conduct up to nine monthly coordination
meetings
1.3. Hold up to four periodic briefings with
Feedback Group
1.4. Conduct environmental review
1.5. Review City key documents
1.6. Compile demographics analysis and create
population trends projection
1.7. Monthly progress reports (up to 10)
Deliverables:
• Meeting agendas and meeting notes
• Draft demographic analysis and trends report
Deliverables:
• Stakeholder interview plan
• Stakeholder interview summary and findings memo
• Community discussion group plan and agendas
• Community discussion group summary and
findings memo
• Feedback summary flyers for each discussion group
audience (up to five)
TASK 1 TASK 2
Docusign Envelope ID: D0CAB324-392C-4CA3-828C-F69D28048813
9 |
Analysis and Recommendations
(October 2024 - March 2025)
EnviroIssues will analyze findings and draft
recommendations by reviewing community-generated
barriers and needs with the City’s current equitable
engagement practices. We will create a framework of
recommended engagement approaches and resources
vetted by our team of equitable engagement practitioners
and confirmed by our Feedback Group.
3.1. Develop draft recommendations for review, including
an operational framework for implementing equitable
engagement, recommended resources and community
connections recommended for further development, and
quantitative and qualitative metrics to measure progress.
3.2. Present draft findings, recommendations, resources
and metrics and gain input from the Feedback Committee
and City Council working session with the community
present.
3.3. Develop Final draft recommendations, framework
and metrics, incorporating feedback from the Feedback
Committee and City Council.
TASK 3 3.4. Develop final summary report package including
environmental review findings, demographic
projections and potential impacts, operational
framework, quantitative and qualitative metrics and
recommendations for closing the feedback loop with
BIPOC, immigrant, nonnative English and non-English
speaking communities. This report will weave in the
practices of Emergent Strategy.
Deliverables:
• Draft recommendations summary including:
• Operational framework for Tigard to
implement and maintain equitable
engagement and outreach
• Benchmarks with short-term and mid-term
goals and objectives, and related metrics
• Presentations for City Council and Feedback
Group meetings
• Final summary report
• Potential next steps
Project Management
As EnviroIssues’ project manager for this contract, Laura
Peña will serve as our point of contact with the City of
Tigard. Laura has served as project manager on several
large-scale and complex projects including the Oregon
Department of Transportation’s OR 217 Auxiliary Lanes
project, Seattle Public Utilities’ Tolt Dam Early Warning
System project, and Multnomah County’s Earthquake
Ready Burnside Bridge Environmental Review Phase.
As project manager, Laura prioritizes a culture of trust
and respect by building relationships at the start of any
project to help ensure that team members feel valued and
empowered to contribute their expertise to the project’s
success. She recognizes the value of diverse perspectives
and actively promotes open communication channels
and regular touch-points to encourage team members to
share ideas and collaborate effectively to reach common
goals. She strives to understand and make adjustments to
meet individual work styles where appropriate while still
maintaining the project schedule and budget. Laura will
respond promptly, meet with City staff as appropriate to
understand project goals and considerations, and ensure
that task assignments align appropriately with team
members’ skills and availability.
Laura has a strong record of accountability for meeting
project objectives within the designated timeframe and
budget, including supporting scope, schedule, and
budget constraints and reporting requirements. She will
collaborate with City staff and the EnviroIssues team to
steward the group through contracting steps including
developing and finalizing the scope of work, schedule,
and budget. She aims to set reasonable and realistic
schedules and expectations by clearly defining objectives,
assessing available resources, prioritizing critical tasks,
and fostering open communication. She will schedule
regular check-ins with City staff and the EnviroIssues team
to monitor progress and daylight potential risks as early as
possible. Labor and direct expenses are monitored closely,
and monthly invoices are accompanied by progress
reports indicating budget spent to date and percentage
complete. Laura will also ensure the City receives
updated documentation of insurance certificates and
similar contract administration, including tracking overall
contract budgets and rates and requesting and processing
amendments to the contract when needed.
As Principal-in-Charge, Bridger Wineman will support
Laura and the project team by providing support in all
aspects of the project as needed, ensuring necessary
firm resources are available, and addressing any issues or
concerns that arise in our team’s satisfactory delivery of
services.
Docusign Envelope ID: D0CAB324-392C-4CA3-828C-F69D28048813
10 |
Key Personnel
Our team will consist of five equitable engagement experts with additional support from our bench of over 80
communications professionals as needed. Staff roles, responsibilities, and qualifications are described below.
Laura Peña, Project Manager
Availability: 15%
As project manager, Laura will ensure sufficient team
staffing and coordination between the EnviroIssues team
and City staff. Adept at leading inclusive conversations,
Laura will also support in planning and facilitating
interviews and discussion group meetings in English
and Spanish, developing survey approaches and
synthesizing research findings. Laura strives to reduce
barriers to participation by tailoring her approach
to suit the needs of each community, collaborating
closely with trusted community members and leaders
to establish rapport. Laura recognizes the importance
of cultivating relationships, often utilizing shared meals
to build trust. Additionally, she ensures accessibility by
providing accommodations such as stipends, childcare,
transportation, and large-print materials. In her facilitation
style, Laura prioritizes encouraging participation from all
attendees, employing techniques such as setting ground
rules, conducting round-robin discussions, and utilizing
small breakout groups to stimulate conversation.
Laura has experience collecting and analyzing data using
online surveys, focus groups, and stakeholder interviews
for various projects such as the Tri County Brownfields
and Public Health Index Engagement and the City of
Salem’s Community Tree Survey. She also has experience
coordinating with community engagement liaisons and
advisors to develop culturally sensitive and translated
materials for several projects including Oregon DEQ’s
Built Environment Listening Sessions with Impacted
Communities and Multnomah County’s Earthquake Ready
Burnside Bridge project.
Current assignments
• Oregon Department of Transportation, OR 217 Auxiliary Lanes, Washington County, OR (2019 – present)
• Seattle Public Utilities, Tolt Dam Early Warning System, Carnation, WA (2021 – present)
• Oregon Department of Environmental Quality (Oregon DEQ), Built Environment Listening Sessions with
Impacted Communities, Cities of Portland, Nehalem, Hood River, Ontario (2021 – present)
• Multnomah County, Earthquake Ready Burnside Bridge Environmental Review and Final Design Public
Involvement, Multnomah County, OR (2019 – present)
Christine Moses, Equitable Engagement Lead
Availability: 15%
As the equitable engagement lead, Dr. Christine Moses
will be the principal architect of our co-developed
strategy. Based in Portland, Christine brings more than
two decades of experience co-creating equity programs,
strategic plans, educational workshops, coaching sessions,
and community engagement opportunities for clients
through multiple collaborative pathways. Christine’s
doctoral work focused on decentering whiteness in the
Oregon classroom and she has studied systems change
extensively. Based in Portland, Christine has worked with
several government agencies to bring equity and inclusion
into their planning processes and assessment processes.
Most notably, Christine led the Washington Department
of Ecology’s DEI and Respect assessment, where she
successfully engaged more than 1,300 staff in the equity
assessment. The high engagement rate of 75 percent
was due to the innovative communications program
that included video messages from staff, an equity
ambassador’s program to support managers during the
assessment period, and frequent communications to
assist staff with questions. She also led the Executive
Leadership Team through monthly coaching workshops,
while supporting managers in their quest to facilitate
conversations about thriving within their units. The thriving
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conversations along with the focus group data and survey
results created a compelling story.
Christine facilitates high emotion and high energy
community groups throughout the Pacific Northwest. She
uses Liberating Structures to facilitate meetings where
power dynamics can play a large role in who gets heard
Outcomes from her facilitations include:
• Amplification of historically underserved voices
with equitable engagement and policy making
processes
• Centering of equity within the policy engagement
and crafting processes by identifying specific,
measurable outcomes and community values early
in the policy making process
• Building bridges between community members,
community-based organizations (CBOs) and
government entities
• Building capacity for change by using collective
impact strategies, emergent strategies, and design
thinking strategies
Current assignments:
• City of Vancouver, Police Accountability Committee Facilitation, Vancouver, WA (2024 – present)
• Portland Bureau of Transportation, North Portland Parking Plan Facilitation, Portland, OR (2022 – present)
• Portland Bureau of Transportation, Northwest Portland Parking Plan Facilitation, Portland, OR (2024 – present)
Joey Posada, Equitable Engagement Strategic Advisor
Availability: 15%
As the equitable engagement strategic advisor, Joey
will provide comprehensive support to the team in
planning and executing strategies that foster equitable
participation, ensuring that diverse voices are heard and
valued in the decision-making process. He will actively
contribute to the development of a framework centering
equity, thereby creating opportunities for underserved
communities to engage meaningfully.
Based in Portland, Joey Posada is a creative, energetic
communicator with over five years of consulting
experience, particularly in developing and managing
outreach strategies to facilitate intentional and purposeful
engagement with organizations committed to equitable
processes and outcomes. Drawing upon his background
in urban planning and environmental policy, Joey
approaches his work with a commitment to racial equity
and a nuanced understanding of strategic planning with
organizational contexts.
Before joining EnviroIssues, Joey worked for the City of
Portland and understands the relationship dynamic that
supports consulting with public agencies. Notably, Joey
has led the planning, development and execution of
public outreach strategies centering equity for several
projects. Examples of his impactful contributions include
his leadership as the DEI lead for the Multnomah County
Earthquake Ready Burnside Bridge project, his role as
the project manager for the City of Hillsboro’s Engaging
Marginalized Communities project where he conducted
equitable and culturally specific engagement and
outreach to underserved communities.
Current assignments:
• City of Aberdeen, North Aberdeen Bridge project, Aberdeen, WA (2023 – present)
• City of Aberdeen, US-12 Highway-Rail Separation project, Aberdeen, WA (2023 – present)
• Multnomah County, Earthquake Ready Burnside Bridge Feasibility Study and NEPA Public Involvement,
Multnomah County, OR (2019 – present)
• Port of Portland, Portland International Airport Master Plan Update, Portland, OR (2023 – present)
Docusign Envelope ID: D0CAB324-392C-4CA3-828C-F69D28048813
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David Han, Strategic Peer Advisor
Availability: 15%
Based in Seattle, David will provide strategic support
and his equitable engagement expertise for this project.
David’s resume includes extensive experience providing
multicultural outreach, direct in-language outreach,
and facilitating internal processes that center equity
and diversity in the workplace. David is a fluent Korean
speaker and regularly engages with multilingual audiences
to share project information and build community trust
through consistency and listening.
Current assignments:
• Seattle Department of Transportation, Curb SMART, Seattle, WA (2024 –present)
• Seattle Public Utilites, Ship Canal Water Quality, Tacoma, WA (2019 – present)
• City of Tacoma, Solid Waste Excise Tax Communication Plan, Tacoma, WA (2023 – present)
• King County Wastewater Treatment Division, South Park Backflow Options Development, South Park, WA
(2023 – present)
• Sound Transit, Lynnwood Link Extension Final Design and Construction Management, Lynnwood, WA (2016 –
present)
• Seattle Public Utilites, GSI Expansion Support, Seattle, WA (2020 –present)
Bridger Wineman, Principal-In-Charge, Strategic Support
Availability: 10%
As principal-in-charge, Bridger will ensure needed
resources are available to the City and is responsible for
resolving issues and the quality of our teams’ work. He
will also provide strategic support to the team as needed
for all aspects of the project. Bridger is experienced in
convening workgroups and organizing conversations
that include people of various backgrounds and levels
of experience around challenging topics. Bridger’s
experience leading equitable engagement processes
includes creating trauma-informed engagement plans
and processes for compensating community participants,
as well as leading documentation and reporting so
engagement outcomes are communicated to participants,
interested community members and decision makers.
Current assignments:
• Port of Portland, Portland International Airport Master Plan Update, Portland, OR (2023 – present)
• Oregon Metro, Garbage and Recycling System Facilities Plan, Washington and Clackamas Counties, OR
(2022 – present)
• Oregon Department of Environmental Quality (ODEQ), Built Environment Listening Sessions with
Impacted Communities, Cities of Portland, Nehalem, Hood River, Ontario (2018 – present)
• Multnomah County, Earthquake Ready Burnside Bridge Feasibility Study and NEPA Public Involvement,
Multnomah County, OR (2019 – present)
Docusign Envelope ID: D0CAB324-392C-4CA3-828C-F69D28048813
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Cost Proposal
ITEM QUANTITY COST EACH TOTAL ITEM COST
Printing 1000 $0.10 $100.00
Meeting refreshments 5 $50.00 $250.00
Mileage 50 $0.625 $31.25
Parking 10 $5.00 $50.00
Materials translation 12 $100.00 $1,200.00
Interpretation services 3 $200.00 $600.00
STAFF Christine Moses Joey Posada Laura Peña Bridger Wineman Associate 2 Associate 1 Graphic designer
Fully Loaded Billing Rate $246.00 $213.00 $196.00 $243.00 $143.00 $120.00 $146.00
Total Hours 172.0 48.0 225.0 11.0 96.0 67.0 64.0 683
Total Labor Cost $42,312.00 $10,224.00 $44,100.00 $2,673.00 $13,728.00 $8,040.00 $9,344.00 $130,421
Total Direct Cost $2,231
TOTAL $132,652
INTERNAL ALIGNMENT AND COORDINATION
Total Hours 49.0 30.0 83.0 9.0 15.0 21.0 0.0 207
Total Labor $12,045.34 $6,378.12 $16,267.52 $2,182.51 $2,142.65 $2,511.38 $0.00 $41,528
EXTERNAL ENGAGEMENT
Total Hours 66.0 0.0 73.0 0.0 57.0 46.0 32.0 274
Total Labor $16,224.34 $0.00 $14,307.58 $0.00 $8,142.07 $5,501.13 $4,677.29 $48,852
ANALYSIS AND RECOMMENDATIONS
Total Hours 57.0 18.0 69.0 2.0 24.0 0.0 32.0 202
Total Labor $14,011.93 $3,826.87 $13,523.60 $485.00 $3,428.24 $0.00 $4,677.29 $39,953
We recommend reserving $15,000 in addition to the costs
outlined in EnviroIssues’ cost proposal for payments
to community engagement liaisons, community-based
organizations and process participants.
Docusign Envelope ID: D0CAB324-392C-4CA3-828C-F69D28048813
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Diversity in Contracting
Our staff include identities that vary by race, ethnicity,
gender, age, religion, nationality, language preference,
socioeconomic status, disability, sexual orientation,
and gender identity. We are committed to retaining a
diverse workforce and strive to honor and celebrate every
member of our team, including their many intersecting
identities. We are committed to active recruitment and
retention of people identifying as Black, Indigenous,
and People of Color (BIPOC), women, gender queer
and gender fluid individuals, veterans and people
experiencing disabilities. We use inclusive language in
job descriptions that clearly and honestly manifests our
value of equity. It is our policy not to discriminate against
any employee or applicant for employment because
of race, color, religion, creed, age, sex, national origin,
ancestry, disability, sexual orientation or any other basis
legally protected by local, state or federal law.
At EnviroIssues, we are committed to building a work
community that supports racial equity and social
justice through intentional and equitable community
engagement. In 2019, EnviroIssues made a firm
commitment to equity and antiracism by centering the
voices of BIPOC. We understand that systemic racism
remains a pervasive problem in our society and that
race is often the most significant factor in determining
whether communities have access to a fair and equitable
decision-making process. We are committed to taking
active steps to address these issues and recognize that
this is an ongoing process that requires continual growth,
education, and reflection.
Certifications
Oregon COBID Certification 575 (DBE, WBE)
Washington DBE D2F0022763
Washington MWBE M4F0022763
At EnviroIssues, we acknowledge that systemic
inequities remain a pervasive problem in our society
and create barriers for many communities, especially
with participating in decision-making processes. We are
committed to taking active steps to address these barriers
in our engagement and outreach practices. Our focus is
on deliberately creating opportunities for historically and
currently underserved communities, sharing resources,
and fostering an anti-racist, human-centered work culture.
Recognizing the dynamic nature of diversity, equity and
inclusion work, we understand that engagement practices
must adapt to community needs and lived experiences.
We’ve created spaces for ongoing reflection and
collaboration, providing our staff with in-house strategic
advisors for guidance and project collaboration. Our
commitment is a continuous journey of growth, education
and active steps to address systemic issues.
Through internal trainings, we strive to equip our team
with the knowledge and awareness to identify and
address various forms of racism and bias in our processes.
Additionally, we have a range of staff that have various
lived experiences and language skills that help us connect
with diverse communities.
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DEI Retention and Promotion
EnviroIssues supports our diverse workforce by providing
competitive wages and a robust benefit package.
EnviroIssues’ employee compensation program is
designed to recognize job contribution, encourage
retention, reward individual performance and ensure
internal equity. EnviroIssues classifies employees for pay
and hours based on the responsibilities and qualifications
of each position as well as the federal wage and hour
standards. Wages vary for positions, according to level
of experience. EnviroIssues considers adjustments to
employee wages each year. Our healthcare program gives
all employees working 20 or more hours per week full
medical and dental insurance.
EnviroIssues pays 90 percent of the premium for
employees and their children, and 70 percent of the
premium for spouses and domestic partners. New
employees start with three weeks of paid time off and
accrue one hour of paid sick time for every 30 hours
worked. Paid time off may be used to take vacation,
cover temporary illness, attend to personal business
and take care of family issues. Twelve paid holidays are
also provided. EnviroIssues also provides short-term
disability insurance to employees after 30 days of active
continuous employment. This benefit provides income
protection for staff unable to work due to their own
sickness, pregnancy, injury or during maternity leave by
paying a portion of their income. We provide flexibility
both in terms of schedule and remote work with the
goals of accommodating employees’ diverse needs and
promoting work-life balance. Finally, EnviroIssues provides
a complimentary transit pass for employees.
DEI Training and Professional Development
At our organization, we prioritize equity and diversity by
offering trainings and facilitated conversations for all staff.
Through training and professional development efforts,
we aim to build organizational capacity and promote a
sustainable workplace that centers equity in all aspects.
Our approach to teaching DEI in our work includes:
Shared language and approach: Level-set definitions,
history, context, and engagement approaches within the
organization.
Implicit bias training: Facilitate individual awareness of
implicit bias to mitigate perpetuation of harm internally
and externally.
Tools and resources: Use experiential tools and
materials to facilitate learning and implementation (White
Supremacy Culture Characteristics, the Racial Healing
Handbook, racial equity toolkits, etc.)
Capacity building: Build organizational capacity to
promote sustainable and equitable processes through
project management, success partners, and collaboration
spaces.
Strategic advising: Provide staff access to equity
strategic advisors (coaches and thought partners) who
have practical knowledge of how to build and implement
engagement strategies that center equity.
We also aim to build a culture of belonging and inclusion
by encouraging our diverse staff to celebrate their
varying identities, in turn providing collective learning
opportunities about each other through staff emails and
lunch-and-learn opportunities to build community and
a collective learning. For new staff, we require an equity
orientation that includes training on our organizational
approach to equity, including internal and external
opportunities, tools and processes. We encourage full-
time staff to take on leadership positions on professional
and community organization boards, and sponsor staff
membership for industry organizations and events.
Docusign Envelope ID: D0CAB324-392C-4CA3-828C-F69D28048813
Bridger Wineman
Principal
Education
Portland State University |
Master of Urban and Regional
Planning, 2012
Portland State University | B.S.
Community Development, 2009
Certifications
International Association of Public Participation |
Certificates in Effective Planning,
Communications and Techniques
for Public Participation, 2014
Bridger is a steady, adaptable and principled public
involvement leader who delivers strategies that build trust
and understanding. Trained in urban and regional planning,
he has twelve years of experience in transportation,
technology, energy, land use, housing and natural resources.
He creates public involvement strategies and tools, designs
and implements surveys, analyzes demographic data
and stakeholder input, and facilitates discussions with
stakeholders, technical experts and decisionmakers.
As a Principal leading EnviroIssues’ Portland office, Bridger
deploys our teams of highly skilled staff members for project
that make our region better. He advises on strategy for many
public agencies in Oregon and Southwest Washington.
He leads creation of accessible and meaningful online
engagement opportunities, efforts that build community
capacity and reciprocal relationships to meaningfully involve
impacted community members in decisions.
EnviroIssues’ project manager and strategic advisor for public
involvement for a project to plan a Willamette River crossing at Burnside
Street that will withstand a Cascadia Subduction Zone earthquake.
Leads NEPA comment processing coordination and advises on overall
engagement strategy as the team staffs and documents community
and agency meetings and implements the public involvement plan by
conducting and reporting results from extensive outreach to stakeholders
with a focus on historically underserved communities.
Earthquake Ready Burnside Bridge
Multnomah County 2022 – 2023
Project Experience
Docusign Envelope ID: D0CAB324-392C-4CA3-828C-F69D28048813
Bridger Wineman
Principal
EnviroIssues’ co-project manager and facilitator.
Developed the engagement plan for creating partnerships
with community-based organizations to conduct statewide
listening sessions to understand the priorities of impacted
community members. Led event facilitation and logistics,
reported outcomes and managed participation stipends
for community partners and engagement participants.
The process was successful informing the DEQ workplan
and identifying pilot projects the agency will develop in
partnership with communities.
EnviroIssues’ project manager for the project to plan
stakeholder outreach and education around newly
adopted code for trees on public and private property in
the City. Led the team who conducted a design workshop
with the Milwaukie Tree Board, created a new brand,
slogan and outreach collateral for the Milwaukie Urban
Forest Program.
Built Environment Listening Sessions with Impacted Communities
Oregon Department of
Environmental Quality (DEQ)
Urban Forest Outreach
City of Milwaukie
2022 – present 2019 – 2020
2022 – 2023 Nov 2020 – Dec 2021
Dec 2021 – present 2021 – 2022
Tri-County Brownfields and Public Health Index Engagement
Multnomah, Washington and
Clackamas County Public Health
Departments
Metro Future Recycling and Transfer Centers – Community Engagement
Oregon Metro
EnviroIssues’ co-project manager. Led engagement
with community-based organizations across the three
metro-area counties to gain qualitative input and use
cases for a new interactive online assessment tool.
Facilitated discussion group meetings with specific
cultural communities and shared findings with each group.
Administered participant stipends. Analyzed, summarized
and reported input received.
Strategic advisor for EnviroIssues’ team on siting projects
in Washington and Clackamas Counties. Provided
guidance on communication materials and strategy, advice
on community engagement approach, and documented
the public process, particularly the Community Advisory
Group meetings, focus groups, surveys and other public
engagement activities.
Garbage and Recycling System Facilities Plan
Oregon Metro
Safer Outer Stark
Portland Bureau of Transportation
Strategic advisor for EnviroIssues’ team on siting projects
in Washington and Clackamas Counties. Provided
guidance on communication materials and strategy, advice
on community engagement approach and documented
the public process, particularly the Community Advisory
Group meetings, focus groups, surveys and other public
engagement activities.
EnviroIssues’ project manager and strategic advisor for
the project to make safety improvements to the SE Stark
Street corridor, between SE 108th and SE 162nd avenues.
The corridor is identified as part of Portland’s high-
crash network, and includes the city’s most dangerous
intersection, at SE 122nd Avenue. Led the team
conducting canvassing and an online survey.
Docusign Envelope ID: D0CAB324-392C-4CA3-828C-F69D28048813
Dr. Christine A. Moses
Equity Leader
Education
University of Oregon | D. ED
Leadership for Equity
Trinity University | M.A. Public
Policy
Princeton University | B.A.
Sociology
Certifications
Advanced Tribal Engagement |
Seventh Sovereign, LLC
Intercultural Development Inventory | IDI LLC
5 Behaviors of Cohesive Teams | Wiley
Christine has decades of experience facilitating engagement
programs specifically with diverse communities, in addition to
crafting media relations and public information programs by
using an equity lens throughout the process. Her work includes
facilitation of high- stakes community conversations about
police accountability, tolling, and highway improvements, as
well as conversations about diversity, equity, inclusion and
belonging. Her work centers the voices of overburdened
communities and vulnerable populations to ensure public
benefits are derived by client initiatives.
Christine leads strategy development and facilitation for a 13-member
community advisory committee that informs the City Manager of gaps
within the police department and recommends how to finance gap closures.
Through a process of consensus building, the diverse group of residents,
CBOs, and business owners will make their recommendations in May.
Leads strategy and facilitates the 15-member community advisory committee
comprised of people with varied backgrounds and experiences. The group
includes homeowners, renters, business owners, and representatives of the
historic Albina community. Leads the facilitation approach to create a parking
plan that centers safety and offers a balance between the needs of neighbors
and businesses. Leads in-person meetings and a walking tour. Oversees
meeting logistics and sets the meeting location at a non-profit facility in the
neighborhood. Co-develops meeting plans among PBOT staff, the technical
consultant, and advisory committee chairs.
Vancouver Police Advisory Committee
City of Vancouver, WA
North Portland Parking Management Plan
Portland Bureau of Transportation
Feb 2024 - present
Jan 2023 - present
Project Experience
Docusign Envelope ID: D0CAB324-392C-4CA3-828C-F69D28048813
Dr. Christine A. Moses
Equity Leader
More than 1,300 staff participated in the equity
assessment in February and March of 2023. This
high engagement rate is attributed to the innovative
communications program that included video messages
from leadership and staff, the creation of an equity
ambassador’s program to support managers during the
assessment period, and frequent communications to
support staff as they had questions. In addition, Christine
met frequently with the Executive Leadership Team (ELT)
to ensure they were ready to receive the results of the
assessment. This included ELT group coaching on creating
a vision of thriving within ECY and supporting personal
reading and reflections involving in the Racial Healing
Handbook. The agency’s DEIR Design Team supported
managers in facilitating conversations about thriving.
(Middle managers must have the skills to normalize
conversations about race and racism and thus can start
with more bountiful conversations around thriving.)
Christine delivered the qualitative assessment, equity
strategic plan, and equity communications plan at the end
of this 2023.
Christine was the equity coach and co-facilitator for the
Portland Police Accountability Commission’s formation
and strategic planning process. The group, formed by city
legislation, was tasked with the creation of a new police
oversight board for the City of Portland, OR. Christine,
along with two other facilitators, facilitated the public
meetings, assisted in agenda planning, supported the
work through educational workshops, and provided expert
guidance for community engagement strategies.
The Public Defenders of Marion County (OR) contracted
Christine to provide equity coaching for its staff and
leadership, and equity education for the entire staff.
She also provided executive coaching for the executive
director and the HR director.
Equity Assessment
WA Department of Ecology Equity Assessment
Coaching, education, facilitation
Public Defenders of Marion
County (OR) Coaching,
education, facilitation
Portland Police Accountability Commission Facilitation
City of Portland
Jan 2022 – Sep 2023 2020 – 2020
2020 – 2021
Oct 2022 – Dec 2023 Sep 2021 – Sep 2023
DEI Strategic Plan and Equity Engagement Plan
Oregon Department of Veterans’
Affairs DEI Plan
Christine recently worked with the Oregon Department
of Veterans’ Affairs. Her work, in collaboration with other
consultants, was to bring diversity, equity, inclusion and
belonging principles into the strategic planning process.
The work was both at the institutional and the individual
level and staff identified potentially promising outcomes
for historically minoritized veterans, the creation of affinity
groups within the agency, and an equity engagement plan
for the entire agency.
Equity and Mobility Advisory Committee Facilitation
Oregon Department of
Transportation
Christine worked with the Oregon Department of
Transportation on the I-205 and I-5 Toll Projects to
engage a diverse group of transportation experts
to develop policies that support equity within the
proposed toll program. Her launch of the Equity and
Mobility Advisory Committee transitioned to another
facilitator who supported the delivery of the committee’s
recommendations on how toll projects could possibly be
equitable, mitigation strategies that could be used, and
potential legislative or constitutional interventions that
may need to be made.
Docusign Envelope ID: D0CAB324-392C-4CA3-828C-F69D28048813
David Han
Associate III
Education
Antioch University | M.A. Ed.
Urban Environmental Education,
2019
Cascadia College | B.A.S.
Sustainable Practices, 2018
David has over ten years of experience in directly engaging
members of the public, including five years of project
management and team leadership, helping agencies to
develop and implement equitable outreach plans that embed
community voices in decision-making. His ability and drive
to learn about opportunities for meaningful dialog between
agencies and the public, the necessary tools and practices to
provide technical assistance along the way, and his proactive
approach to partnering with agencies have led to millions of
dollars’ worth of investment and improvement in communities,
especially in solid waste services and outcomes. David has
trained partners in multicultural outreach, managed multiple
simultaneous projects across a large contract, provided direct
in-language outreach himself while coordinating a multi-lingual
team, and facilitated internal processes that contribute to a
work environment that embraces and encourages equity and
diversity.
Helps lead strategic outreach planning and implementation to reach people
who use and/or need access to Commercial Vehicle Loading Zones (CVLZ),
including local businesses, freight carriers, and meal and grocery gig
delivery drivers. Aims to learn how these audiences use CVLZ, gather input
on how CVLZ and the associated permits could be improved, and assess
how these audiences respond to vehicle-to-curb digital infrastructure (e.g.,
sensors to detect vehicles parked in a CVLZ). Outreach efforts will include
multilingual print and digital materials, door-to-door outreach, in-depth
interviews, interpretation, and survey creation, promotion, and analysis.
Results will help to inform and shape an updated CVLZ permit program that
is equitable and inclusive.
Curb SMART
Seattle Department of Transportation Mar 2024 - present
Project Experience
Docusign Envelope ID: D0CAB324-392C-4CA3-828C-F69D28048813
David Han
Associate III
Plans and coordinates phased engagement and leads
outreach team to engage the highly diverse community
members of the City of Tacoma. Leads research of local
CBOs and business groups to partner with. Designed
list of questions to guide listening sessions. Conducts
direct in-person engagements with groups that are less
responsive to virtual engagement efforts. Keeps track
and takes notes of engagement efforts. Coordinates and
supports the city with public tabling events to strategically
engage residents of different cultures. Stays in regular
communication with the client to brainstorm new ideas
and approaches and to provide and receive feedback.
Plans and coordinates phased engagement and leads
the outreach team to engage highly diverse community
members of the City of Tacoma. Leads research of local
CBOs and business groups to partner with. Designed
list of questions to guide listening sessions. Conducts
direct in-person engagements with groups that are less
responsive to virtual engagement efforts. Keeps track
and takes notes of engagement efforts. Coordinates and
supports the city with public tabling events to strategically
engage residents of different cultures. Stays in regular
communication with the client to brainstorm new ideas
and approaches and to provide and receive feedback.
Led team to create a highly visual and flexible campaign
to promote pedestrian safety near light rail in Rainier
Valley. Researched and strategized a plan to understand
needs and potential barriers to people following existing
safety guidance in the diverse Rainier Valley community.
Collaborated closely with Sound Transit to ensure that
safety campaign materials were inclusive of key audiences,
visually and through culturally sensitive translation.
Attended weekly collaboration meetings with Sound
Transit and SDOT. Submitted monthly progress reports
and invoices. Researched and coordinated a variety of
media buy options that work for the diverse communities
of Rainier Valley. Helped put together a Creative Brief
presentation for the Sound Transit teams.
Advises on implementing the Community Engagement
Plan in parallel to technical work. Creates newsletters for
the community in South Park that has experienced sewer
backflow, explaining the issue, what King County has been
doing and what King County is planning on doing in the
near- and long-term future. Researches language and
cultural needs of the diverse South Park community to
provide culturally relevant translations of documents and
in-person engagements. Collaborates with KCWTD and
SPU to develop an efficient engagement plan to not over-
engage the exhausted residents.
Ship Canal Water Quality Project
Seattle Public Utilities
South Park Backflow Options Development
King County Wastewater
Treatment Division
Solid Waste Excise Tax Communication Plan
City of Tacoma
Rainier Valley Safety Engagement Campaign
Sound Transit
Mar 2023 – present Feb – June 2023
May 2019 – present Jan 2023 – present
Docusign Envelope ID: D0CAB324-392C-4CA3-828C-F69D28048813
José (Joey) Posada
Equity Manager, Senior Associate
Education
Portland State University |
Master of Urban and Regional
Planning, June 2019
University of Nevada, Las Vegas | B.A. Environmental
Studies, May 2015
Joey is a creative, energetic communicator with experience
developing and managing outreach strategies to support
intentional public engagement that centers equitable
processes and outcomes. Leveraging his background in
urban planning and environmental policy, Joey leads with
his passion for racial equity. He encourages change and
growth by applying a critical equity lens to all his work. He
has had opportunities to collaborate with diverse and vibrant
communities across Oregon and Washington on transportation,
land use, housing, climate action, and more. Acknowledging
the importance of building trust and meaningful
communication, Joey has a strong commitment to fostering his
relationships with various stakeholders.
Serves as the Diversity, Equity and Inclusion lead for the Earthquake Ready
Burnside Bridge project, a future Willamette River bridge crossing at
Burnside Street that will withstand a large earthquake. Leads the public
outreach strategy with historically underserved and underrepresented
communities. Provides strategic support for intentional engagement
centering equity. Coordinates with external teams to create materials that
are culturally relevant and meaningful to various communities. Co-led online
open house strategy and implementation. Planned and supported focus
group events for various historically underserved communities, including
Black and African American, Indigenous Native American, Japanese, and
Spanish speaking.
Earthquake Ready Burnside Bridge Public Involvement
Multnomah County
Apr 2019 – present
Project Experience
Docusign Envelope ID: D0CAB324-392C-4CA3-828C-F69D28048813
José (Joey) Posada
Equity Manager, Senior Associate
Led public engagement efforts for the Barriers to
Biking project, focused on understanding the barriers
to bicycling faced by East Portland communities
of color and addressing them through expanded
culturally-relevant bicycle programming. Developed
and implemented a comprehensive public engagement
strategy, including outreach tools, notification materials,
partner interviews, and community focus groups.
Provided expertise on incorporating equity considerations
into public engagement and fostering strategic
partnerships with organizations representing historically
underserved communities. Led the development of a
comprehensive report of engagement activities, input and
recommendations.
Supported equity-focused engagement for toll planning
and design along the I-5 and I-205 corridors in the
Portland metro area. Co-led the strategy and approach for
establishing the Equity and Mobility Advisory Committee
(community advisory committee). Designed and
implemented meetings and materials for the community
advisory committee. Coordinated stakeholder interviews
with community thought leaders on equity. Developed an
equity framework and a best practice report for intentional
engagement. Supported the development of an equity
pre-plan that led the client throughout the project.
Project manager responsible for managing
communications between PBOT and internal design
team staff. Ensured client satisfaction by effectively
communicating client requests and edits to design team
for the creation of required materials in a timely manner.
EnviroIssues’ project manager who led the team of
consultants, community-based organizations, and
community involvement liaisons to review and provide
specific input directly from marginalized communities
on how to improve communication, customer service
and engagement practices for City land-use planning.
Wrote the engagement plan, planned and implemented
discussion groups and feedback mechanisms, drafted
the project report and prepared to present it to Hillsboro
Planning Commission and City Council.
Engaging Marginalized Communities in Land-use Planning
City of Hillsboro
Barriers to Biking Project
Community Cycling Center
I-5 and I-205 Toll Projects
Oregon Department of
Transportation
Transportation Justice Materials
Portland Bureau of
Transportation
Dec 2021 – Jun 2023Apr 2019 – Jul 2020
Dec 2022 – Mar 2023
Nov 2022 – present Nov 2020 – Jun 2022
North Portland Parking Management Plan
Portland Bureau of
Transportation
Recently served as EnviroIssues’ interim engagement
project manager for the North Portland Parking
Management Plan project, with the goal of helping
PBOT develop strategies to manage parking in the Boise
neighborhood, a historically Black community. Responsible
for client and timeline management for parking in
the north Portland area. Oversaw the development of
materials and the overall engagement plan. Supported
the creation of a Community Advisory Committee and
managed business canvassing for the project. Currently
supporting as the equitable engagement strategic advisor.
Docusign Envelope ID: D0CAB324-392C-4CA3-828C-F69D28048813
Laura Peña
Senior Associate
Education
Harvard University | Organic
and Evolutionary Biology, 2013
Certifications
International Association of Public Participation |
Certificates in Effective Planning,
Communications and Techniques
for Public Participation, 2019
Laura has led public engagement and communications
projects in the public, private and academic sectors for
over a decade. She has an extensive research background,
including conducting focus groups, survey efforts, and detailed
demographic analyses to inform engagement efforts. Laura’s
keen eye for detail and ability to efficiently synthesize complex
information and present it clearly to a range of audiences
makes her an asset to any public involvement process. Her
multi-cultural background and fluency in Spanish help her bring
a focus on equity, people-centered and culturally responsive
approaches in her work.
EnviroIssues’ project manager. Manages multi-year design and construction
outreach for a 4-mile highway project in Washington and Clackamas
counties, Oregon. Creates graphics, mailers and factsheets to share
construction updates in multiple forms. Coordinates logistics for stakeholder
briefings and webinars including Spanish interpretation and captioning.
Coordinates advertising in local media outlets as well as geotargeting by
location and Spanish language ads. Plans and conducts proactive outreach
anticipating questions and concerns before they arise.
EnviroIssues’ project manager for an emergency siren system replacement
project located in Carnation, WA. Develops and oversees the outreach and
communication strategy to help restore the community’s trust following
multiple false alarm activations of the siren system. Coordinates and
develops materials and outreach opportunities to inform and engage the
community regarding emergency management updates and planning via
community notifications, online surveys, tabling opportunities, and city
council presentations.
OR 217 Auxiliary Lanes Project
Oregon Department of Transportation
Tolt Dam Early Warning System project
Seattle Public Utilities
Jan 2019 – present
May 2022 – present
Project Experience
Docusign Envelope ID: D0CAB324-392C-4CA3-828C-F69D28048813
Laura Peña
Senior Associate
EnviroIssues’ project manager. Supported the Portland
Water Bureau in developing a suite of communication
templates to be used in the event of a sudden or
emergency water shortage. Compiled research on best
practices in emergency communications, developed
language for communications across a variety of methods
including website updates, emails, text messages,
recorded voice messages, and flyers. Coordinated with
community engagement liaisons to co-create culturally
sensitive and relevant messaging and coordinated
translation and review of final materials into Spanish,
Vietnamese, Simplified Chinese, and Russian.
EnviroIssues’ co-project manager. Led engagement with
community-based organizations across the three metro-
area counties to gain qualitative input and use cases
for a new interactive online assessment tool. Facilitated
discussion group meetings in English and Spanish with
specific cultural communities and shared findings with
each group. Administered participant stipends. Analyzed,
summarized, and reported input received.
Tri-County Brownfields and Public Health Index Engagement
Multnomah, Washington and
Clackamas County Public
Health Departments
Portland Water Bureau Curtailment Communications
Portland Water Bureau
Mar 2021 – Jun 2022
Nov 2022 – present Jan 2019 – present
2022 – 2023
Built Environment Listening Sessions with Impacted Communities
Oregon Department of
Environmental Quality (Oregon
DEQ)
Earthquake Ready Burnside Bridge Environmental Review and Final Design Public Involvement
Multnomah County
EnviroIssues’ co-project manager and facilitator.
Developed the engagement plan for creating partnerships
with community-based organizations to conduct statewide
listening sessions to understand the priorities of impacted
community members. Facilitated events in English and
Spanish, coordinated logistics, reported outcomes and
managed participation stipends for community partners
and engagement participants. The process was successful
in informing the DEQ workplan and identifying pilot
projects the agency will develop in partnership with
communities.
EnviroIssues’ project manager and task lead for public
involvement for a project to plan a Willamette River
crossing at Burnside Street that will withstand a Cascadia
Subduction Zone earthquake. Managed multi-year
outreach for the environmental review phase. Led the
meeting and comment documentation team, ensuring
quality control for the NEPA process. Led development of
content for multilingual public outreach including online
open houses, webinars, and factsheets. Coordinated
equitable engagement in partnership with the community
engagement liaisons to reach Black, Latino/a/e, Chinese,
Japanese, Vietnamese, Arabic, and Russian communities.
Docusign Envelope ID: D0CAB324-392C-4CA3-828C-F69D28048813