Miller Mendel, Inc ~ 32500019 ~ ESOPH Background Investigation Software
CITY OF TIGARD - CONTRACT SUMMARY & ROUTING FORM
Contract Overview
Contract/Amendment Number: 32500019
Contract Start Date: 2/15/2022 Contract End Date: 2/14/2025 – auto renewal terms
Contract Title: ESOPH Background Investigation Software
Contractor Name: Miller Mendel, Inc.
Contract Manager: Cmdr. Brad Sitton
Department: PD
Contract Costs
Original Contract Amount: $4,000 (P220080)
Total All Previous Amendments: n/a
Total of this Amendment: $11,535.00 ($1,000 in anticipated overages)
Total Contract Amount: $15,535.00
Procurement Authority
Contract Type: Information Technology Vendor Agreement
Procurement Type: Choose an item.
Solicitation Number: n/a
LCRB Date: n/a
Account String: Fund-Division-Account Work Order – Activity Type Amount
FY 25 2404030-54006 $10,535.00
FY 25 1004200-54006 $1,000.00
FY
Contracts & Purchasing Approval
Purchasing Signature:
Comments: Contract originally issued through P220080 but has annual auto renewal terms. Licenses added
in August 2024 and moved to a Contract for better tracking within Tyler. Contract includes overage fees
paid quarterly.
DocuSign Routing
Route for Signature Name Email Address
Contractor Tyler Miller Sent by vendor
City of Tigard Steve Rymer stever@tigard-or.gov
Final Distribution
Contractor
Project Manager Lisa Shaw lisa.shaw@tigard-or.gov
Project Manager
Buyer Rosie McGown Rosie.mcgown@tigard-or.gov
Thank you for your business!
1425 BROADWAY, #430
SEATTLE, WA 98122
(206) 333-4322
Accounting@MillerMendel.com
Tax ID: 27-1802751
Tigard Police Department
Accounts Payable
13125 SW Hall Blvd
TIGARD OR 97223
QUOTE DATE QUOTE EXPIRES QUOTE NO.CLIENT ID
Dec 09 2021 Jan 31 2022 513 T7223
Reference: eSOPH Background System. P.O. #:
DESCRIPTION QTY PRICE TOTAL
Entry into the eSOPH system. Includes 0.38 GB of
storage credit for License Year.
25.00 39.5000 987.50
Support to Designated User during License Term (15%
of total for entries per MSSSA). Fee waived for first
purchase of entries.
1.00 148.1300 0.00
Add fax module to account. Annual fee. Optional
service.
1.00 150.0000 150.00
12-month (license year) budget estimate for fax
page/unit costs. See details below.
5,000.00 0.0500 250.00
Experian Employment Insights Report.Client will be
invoiced for actual number of pulls following the end of
each quarter. Optional service. Note: price is likely
increasing from $3.50 to $4.50, per report, next year.
25.00 4.5000 112.50
Social Media Comprehensive Screening Report by
Social Intelligence. Client will be invoiced for actual
number of pulls following the end of each quarter.
Optional service.
25.00 20.0000 500.00
Remote setup and admin training via webinar. Includes
MMI setting up DNS, database, database encryption,
etc. All is hosted in the cloud on AWS GovCloud. No
work required by PD IT. One time fee.
1.00 2,000.0000 2,000.00
Subtotal:4,148.13
Discount:148.13
Taxes:0.00
Total Due:4,000.00
Terms & Additional Details
1.Client will be invoiced at the end of each quarter for all data storage used over the Data Storage Credit
amount listed within the first line item above. Storage used over the Data Storage Credit amount listed will
be invoiced at a rate equal to $15.00 per GB, per month.
Thank you for your business!
2.Client will be invoiced at the end of each quarter for all archive storage used. Archive data storage used
will be invoiced at a rate equal to $3.50 per GB, per month. Archive storage is enabled through automated
policies set in the system by Client.
3.The fax service within eSOPH is disabled unless Client has requested in writing the service be enabled
and the annual fax service module price is listed above. In addition to the annual price listed above for the
module, each page sent or received through the fax service will be invoiced to Client at a rate of five cents
per page. If a fax transmission takes longer than the normal permitted time allotted by the fax provider
(Interfax), additional “units” are assessed. Each unit is five cents. Client will be invoiced at the end of each
quarter for the total pages/units used, per Interfax.
4.The Experian credit report service is disabled unless the service is enabled per addendum agreement
between MMI and Client. Client will be invoiced at the end of each quarter for all credit reports Client
requested at a rate of $3.50 per report.
5.The Social Intelligence social media screening service is disabled unless the service is enabled per
addendum agreement between MMI and Client. Client will be invoiced at the end of each quarter for all
social media screening reports Client requested at a rate of $12.00 per Basic report or $20.00 per
Comprehensive report.
6.Unless otherwise agreed to in writing between Client and MMI, invoices are Net 30 via EFT, ACH, or
check. Checks should be mailed to the address listed at the top of page 1. MMI is unable to accept
payment via credit or charge cards.
7.Only Washington clients are subject to tax. Data storage is not subject to tax under Washington law.
8.All other Terms and Conditions are set forth in MMI’s MSLSA (licensing agreement). Client’s issuance of
a purchase order to MMI related to this quote is Client’s acceptance of the terms and conditions within the
executed MSLSA between Client and MMI, and the terms stated within this document, including pricing.
$1.5 million$500,000.00F. Contracts for serviceF. contracts for service