City Council Packet - 05/07/2024 . City of Tigard
Tigard Special Meeting - Agenda
TIGARD
TIGARD CITY COUNCIL
MEETING DATE AND MAY 7,2024- 5:00 p.m. Special Meeting
TIME:
MEETING LOCATION: Hybrid- City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard, OR 97223-See
PUBLIC NOTICE below
PUBLIC NOTICE:In accordance with Oregon House Bill 2560,this will be a hybrid meeting where some Council,
staff or public will participate in person and some will participate remotely.
How to comment:
•Written public comment may be submitted electronically at www.tigard-or.gov/Comments by noon,on the day of
the meeting.
•If attending the meeting in person,please fill out the public comment sign-in sheet at the front of the room and
come to the microphone when your name is called.
•If you prefer to call in,please call 503-966-4101 when instructed to be placed in the queue.We ask that you plan
on limiting your testimony to two minutes.
•You may comment by video through the Teams app. Go to this link to learn how to participate by video: May 7,
2024 Council Meeting(https://www.tigard-or.gov/Home/Components/Calendar/Event/5817/372).
Upon request,the City will endeavor to arrange for the following services:
• Qualified sign language interpreters for persons with speech or hearing impairments;and
• Qualified bilingual interpreters.
Since these services must be scheduled with outside service providers,it is important to allow as much lead time as
possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by
calling:503-718-2419 (voice) or 503-684-2772 (TDD -Telecommunications Devices for the Deaf).
SEE ATTACHED AGENDA
VIEW LIVESTREAM ONLINE: https://www.tigard-or.gov/boxcast
CABLE VIEWERS:The City Council meeting will be shown live on Channel 21 (1st Tuesdays) and Channel 28 (2nd&
4th Tuesdays) at 6:30 p.m.The meeting will be rebroadcast at the following times on Channel 28:
Thursday 6:00 p.m. Friday 10:00 p.m. Saturday 7:30 p.m. Sunday 11:30 a.m. Monday 6:00 a.m.
. City of Tigard
TIGARD Tigard Special Meeting - Agenda
TIGARD CITY COUNCIL
MEETING DATE AND MAY 7,2024- 5:00 p.m. Special Meeting
TIME:
MEETING LOCATION: Hybrid- City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard, OR 97223-See
PUBLIC NOTICE below
5:00 PM
1. SPECIAL MEETING
A. Call to Order
B. Roll Call
C. Pledge of Allegiance
D. Call to Council and Staff for Non-Agenda Items
2. PUBLIC COMMENT
A. Follow-up to Previous Public Comment
B. Public Comment—Written
C. Public Comment—In Person
D. Public Comment—Phone-In
E. Public Comment—Video
3. CONSIDER CITY COUNCIL VACANCY PROCESS 5:15 p.m. estimated time
4. NON AGENDA ITEMS
5. EXECUTIVE SESSION:The Tigard City Council may go into Executive Session.If an Executive
Session is called to order,the appropriate ORS citation will be announced identifying the applicable
statute.All discussions are confidential and those present may disclose nothing from the Session.
Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS
192.660(4),but must not disclose any information discussed. No Executive Session may be held for the
purpose of taking any final action or making any final decision. Executive Sessions are closed to the
public.
6. ADJOURNMENT 5:45 p.m. estimated time
TIGARD
Written Public Comment for the May 7, 2024
Tigard City Council meeting
1. Holly Campbell-Polivka — Public Hearing (Item No. 3) — Council
Vacancy Process
Jesse Raymundo
From: City of Tigard, OR <webteam@tigard-or.gov>
Sent: Tuesday, May 7, 2024 10:36 AM
To: Carol Krager;Jesse Raymundo;Webteam
Subject: *NEW SUBMISSION* City Council Public Comment Form
City Council Public Comment Form
Submission#: 3187934
IP Address: 208.71.205.130
Submission Date: 05/07/2024 10:36
Survey Time: 2 minutes, 53 seconds
You have a new online form submission.
Note: all answers displaying"*****"are marked as sensitive and must be viewed after your login.
Name
Holly Campbell-Polivka
Email
Complete Address
14305 SW 100th Ave
Tigard,OR 97224
Which agenda item or topic are you commenting on? (Comments are due by Monday at noon)
3 Consider City Council Vacancy Process
Comments
Oops! I should have paid more attention to the agenda. In my previous statement, I asked that Council appoint a person of color
without realizing there were other choices besides appointment. I would rather see a special election held.
Attachment Supporting Documents/Images
Thank you,
City of Tigard
This is an automated message generated by Granicus.Please do not reply directly to this email.
1
Jesse Raymundo
From: City of Tigard, OR <webteam@tigard-or.gov>
Sent: Tuesday, May 7, 2024 10:27 AM
To: Carol Krager;Jesse Raymundo;Webteam
Subject: *NEW SUBMISSION* City Council Public Comment Form
City Council Public Comment Form
Submission#: 3187897
IP Address: 208.71.205.130
Submission Date: 05/07/2024 10:26
Survey Time: 6 minutes, 28 seconds
You have a new online form submission.
Note: all answers displaying"*****"are marked as sensitive and must be viewed after your login.
Name
Holly Campbell-Polivka
Email
Complete Address
14305 SW 100th Ave
Tigard,OR 97224
Which agenda item or topic are you commenting on? (Comments are due by Monday at noon)
2B Public Comment-Written
Comments
I am deeply concerned about the recent resignations of both Councilor Singh and the IT director, Maiya Delgoda. Our city is not
healthy when two of the first people of color in such high positions in our city resign with no notice. Our city continues to uphold
systemic racism, maybe without even realizing it. I hope you take these resignations as a sign that something needs to be done.
Please consider appointing Councilor Singh's replacement with another qualified person of color.We need more voices of those who
have been marginalized, not more of the same straight,white cisgender people.We already have plenty of those!
Attachment Supporting Documents/Images
Thank you,
City of Tigard
This is an automated message generated by Granicus.Please do not reply directly to this email.
1
AGENDA ITEM NO. 2.C. - PUBLIC COMMENT DATE: May 7, 2024
(Limited to 2 minutes or less,please)
This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written
and oral testimony becomes part of the public record.The names and cities of persons who attend or participate in City
of Tigard public meetings will be included in the meeting minutes,which is a public record. Please review the"Tigard
City Council Protocol for Public Comment."
NAME & CITY YOU LIVE IN TOPIC
Please Print
Name City
Please spell your name as it sounds if it will help the presiding officer None
pronounce:
Optional: If you want a response from staff,please leave your
contact information: Check one:
Phone or email For ❑ Against ❑ Neutral ❑
Name City
Please spell your name as it sounds if it will help the presiding officer
pronounce:
Optional: If you want a response from staff,please leave your
contact information:
Check one:
Phone or email For ❑ Against ❑ Neutral❑
Name City
Please spell your name as it sounds if it will help the presiding officer
pronounce:
Optional: If you want a response from staff,please leave your
contact information:
Check one:
Phone or email For ❑ Against ❑ Neutral ❑
Name City
Please spell your name as it sounds if it will help the presiding officer
pronounce:
Optional: If you want a response from staff,please leave your
contactinformation: .....................................................................................................................................................................................................
Check one:
Phone or email For 0 Against 0 Neutral 0
AIS-5546 3.
Special Meeting
Meeting Date: 05/07/2024
Length (in minutes): 30 Minutes
Agenda Title: Consider City Council Vacancy Process
Authored By: Shelby Rihala
Presented By: City Manager Steve Rymer
Item Type: Update,Discussion,Direct Staff
Public Hearing No
Legal Ad Required?:
Publication Date:
Information
EXPLANATION OF ISSUE
With the resignation of Councilor Jai Raj Singh,Council must decide how to proceed with filling the vacancy.
ACTION REQUESTED
Staff requests direction on whether to fill the Council vacancy by appointment, special election,or at the November
general election.
BACKGROUND INFORMATION
The attached memo outlines considerations for each of the options for filling a vacancy on City Council--special
election,appointment,or a public vote in the November 2024 general election.
ALTERNATIVES & RECOMMENDATION
ADDITIONAL RESOURCES
Attachments
Memo
Council Liaison Appointment
114 " City of Tigard
.TIGARD Memorandum
To: City Council
From: Shelby Rihala, City Attorney
Re: Filling Council Vacancy
Date: May 6, 2024
With the vacancy of Councilor Jai Raj Singh's seat, effective May 3, 2024, Council will have
several options for filling the remaining two years of his term. Council will need to take action in
a public meeting to determine which course it chooses. The options are:
1. Special Election
Section 7 of the Charter provides, "In the event the office of Mayor or councilor becomes vacant
before the normal expiration of its term a special election may be held at the next available date to
fill the office for the unexpired term." Tigard Council has historically focused on the use of the
word "may" instead of"shall" and determined that holding a special election is an option, but not
a required option. Pursuant to state law, if the City holds a special election, it bears the entire cost
of that election. The cost will vary depending on how many measures are on the ballot, but it
could be upwards of$43,000.
2. Appointment
The Charter also gives the option that, "The Council may appoint a person to fill a vacancy until
an election can be held." It does not provide any further details, including how long the
appointee may serve. A review of Council minutes and discussions surrounding past vacancies
showed a general preference to not fill an unexpired term longer than one year by appointment.
• Jim Griffith was appointed to serve as Mayor from Sept 12, 2000 to the March 2001
election, following the death of Mayor Nicoll in June 2000. Mayor Griffith ran in a special
election in March 2001 to finish the remainder of the term, through December 2002.
• Craig Dirksen was appointed as Mayor to serve from January 13, 2004 until December 31,
2004, following the death of Mayor Griffith in November 2003. Mayor Dirksen was
elected in November 2004 to fill the remainder of the term, through December 2006.
• Tom Woodruff was appointed as Councilor in February 2004 to the November 2004
election, following the appointment of Craig Dirksen to Mayor in January 2004. Councilor
Woodruff was then elected in November 2004 for a full four-year term,January 2005
through December 2008.
Nonetheless, this is a policy decision and past Council preference does not bind the current
Council. Council could fill this vacancy by appointment for any length of time. Councilor Lueb
was appointed to fill the remaining two-years of Councilor Snider's term when he resigned to run
for Mayor in 2018, so there is precedent on both sides.
When Councilor Lueb resigned to run for Mayor in 2022, her resignation was effective December
31, 2022, so Council opted to put that vacancy on the November 2022 ballot and Councilor Wolf
was elected to fill the remaining 2 years of this term.
3. November 2024 General Election
Oregon law defines a general election as the election held on the first Tuesday after the first
Monday in November of each even-numbered year. A primary election is the third Tuesday in
May of each even-numbered year, per ORS 254.056. Any election that is not a primary or general
election is a special election.
The next non-special election opportunity following the submittal of the resignation will be the
November 2024 general election. Therefore, Council could elect to advertise the vacant seat for
the November election, to fill the remainder of the unexpired term. The November 2024 ballot
would therefore include:
• The election of one Councilor to fill the remaining 2 years of Councilor Singh's unexpired
term.
• The election of two Councilors for 4-year terms.
• If the Charter passes in May:
o The election of one Councilor to a 2-year term.
o The election of one Councilor to a 4-year term.
Candidates would need to indicate for which seat they were running at the time of filing, either for
a 2-year or 4-year term. The filing window for Council seats opens June 5, 2024 and ends August
26, 2024 at 5pm.
2023-2025 City Council Liaison Appointments
Regional Assignments
....
,_ '
Regional Water Providers Consortium (RWPC)
Quarterly I Portland Water Bureau or Virtual
Te8 s
N - ,0
Councilime ExpAlternate:ctation:Councilorhour /year Shaw I City Team Liaison: Brian Rager, Public Works Director
Consortium comprised of all water suppliers in the metro area.The Councilor appointee to this group
ifil
represents the city on regional policy issues.
City Councilor Willamette Intake Facility (WIF)
Jai Raj Singh Quarterly I Tualatin Valley Water District or Virtual
Time Expectation: 6-8 hours/month
Council Alternate: Councilor Wolf I City Team Liaison: Brian Rager, Public Works Director
Council adopted an ordinance/IGA for joint ownership,operation, and management of the Willamette
Intake Facilities.Tigard,Sherwood,Wilsonville, Hillsboro, Beaverton,and Tualatin Valley Water
District(TVWD)are member agencies,with TVWD as the managing agency.
Tigard Board & Committee Liaison Assignments
Library Board
2nd Wednesday of every month at 6:30 p.m.
Tigard Library 2nd Floor Conference Room or Virtual
Time Expectation: 2 hours/month
Council Alternate: Councilor Shaw I City Team Liaison: Halsted Bernard, Library Director
Responsible for communicating with the City Manager and City Council about library policies, bud-
get,facilities,and other needs of the community to provide quality library service.
Planning Commission
1st and 3rd Monday of every month,as needed,at 7 p.m. I Tigard Town Hall or Virtual
Time Expectation: 5-6 hours/month
Council Alternate: Councilor Wolf
City Team Liaison:Tom McGuire,Asst.Community Development Director
Assists the City Council to develop, maintain, update and implement the Comprehensive Plan,to
formulate the Capital Improvements Program,and to review and act on development projects and
development code provisions delegated to the Commission.
it Tigard