City Council Packet - 01/23/2024 71 • City of Tigard
Ti and Business Meeting —Agenda
TIGARD
TIGARD CITY COUNCIL
MEETING DATE AND JANUARY 23,2024- 6:30 p.m.Business Meeting
TIME:
MEETING LOCATION: Hybrid- City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard, OR 97223-See
PUBLIC NOTICE below
PUBLIC NOTICE: In accordance with Oregon House Bill 2560,this will be a hybrid meeting where some Council,
staff or public will participate in person and some will participate remotely.
How to comment:
•Written public comment may be submitted electronically at www.tigard-or.gov/Comments by noon the day
before the meeting date.
•If attending the meeting in person,please fill out the public comment sign-in sheet at the front of the room and
come to the microphone when your name is called.
•If you prefer to call in,please call 503-966-4101 when instructed to be placed in the queue.We ask that you plan
on limiting your testimony to two minutes.
•You may comment by video through the Teams app.Go to this link to learn how to participate by video: January
23,2024 Council Meeting
(https://www.tigard-or.gov/Home/Components/Calendar/Event/4957/372).
Upon request,the City will endeavor to arrange for the following services:
• Qualified sign language interpreters for persons with speech or hearing impairments;and
• Qualified bilingual interpreters.
Since these services must be scheduled with outside service providers,it is important to allow as much lead time as
possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling:
503-718-2419 (voice) or 503-684-2772 (TDD -Telecommunications Devices for the Deaf).
SEE ATTACHED AGENDA
VIEW LIVESTREAM ONLINE:https://www.tigard-or.gov/boxcast
CABLE VIEWERS:The City Council meeting will be shown live on Channel 21 (1st Tuesdays) and Channel 28 (2nd&
4th Tuesdays) at 6:30 p.m.The meeting will be rebroadcast at the following times on Channel 28:
Thursday 6:00 p.m. Friday 10:00 p.m. Saturday 7:30 p.m. Sunday 11:30 a.m. Monday 6:00 a.m.
" City of Tigard
•
•
Tigard Business Meeting —Agenda
TIGARD
TIGARD CITY COUNCIL
MEETING DATE AND TIME: JANUARY 23,2024- 6:30 p.m.Business Meeting
MEETING LOCATION: Hybrid- City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard,OR 97223
6:30 PM
1. BUSINESS MEETING
A. Call to Order
B. Roll Call
C. Pledge of Allegiance
D. Call to Council and Staff for Non-Agenda Items
2. PROCLAMATIONS AND RECOGNITION
3. PUBLIC COMMENT
A. Follow-up to Previous Public Comment
B. Public Comment—Written
C. Public Comment—In Person
D. Public Comment—Phone-In
E. Public Comment—Video
4. CITY MANAGER REPORT 6:45 p.m. estimated time
5. RENEWAL LEVY AND SMARTER CHARTER POLLING RESULTS AND BALLOT THEMES
6:50 p.m. estimated time
6. JOINT MEETING WITH THE BUDGET COMMITTEE 7:50 p.m. estimated time
7. NON-AGENDA ITEMS
8. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive
Session is called to order,the appropriate ORS citation will be announced identifying the applicable
statute.All discussions are confidential and those present may disclose nothing from the Session.
Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS
192.660(4),but must not disclose any information discussed. No Executive Session may be held for the
purpose of taking any final action or making any final decision. Executive Sessions are closed to the
public.
9. ADJOURNMENT 9:20 p.m. estimated time
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TIGARD
Written Public Comment
for the January 23, 2024
Tigard City Council meeting
1.January 16, 2024 Ethan Erickson
Re: Steve Street Park development request
2.January 21, 2024 Colin Cortes
Re: Charter language suggestions
Jesse Raymundo
From: City of Tigard, OR <webteam@tigard-or.gov>
Sent: Tuesday,January 16, 2024 11:00 AM
To: Carol Krager;Jesse Raymundo;Webteam
Subject: *NEW SUBMISSION* Public Meeting Comment Form
Public Meeting Comment Form
Submission#: 2939961
IP Address: 172.56.152.7
Submission Date: 01/16/2024 10:59
Survey Time: 4 minutes, 2 seconds
You have a new online form submission.
Note: all answers displaying"*****"are marked as sensitive and must be viewed after your login.
Name
Ethan Erickson
Email
Complete Address
Which agenda item or topic are you commenting on? (Comments are due by Monday at noon)
2024 Parks Projects
Comments
Please, please, please...! Develop Steve Street Park into something that residents can use and enjoy.We've been patiently waiting
for Steve Street Park to become a priority project and are disappointed that it continues to be overlooked. Develop Steve Street Park
in 2024!Thank you.
Attachment Supporting Documents/Images
Thank you,
City of Tigard
This is an automated message generated by Granicus.Please do not reply directly to this email.
1
Jesse Raymundo
From: City of Tigard, OR <webteam@tigard-or.gov>
Sent: Sunday,January 21, 2024 12:57 PM
To: Carol Krager;Jesse Raymundo;Webteam
Subject: *NEW SUBMISSION* City Council Public Comment Form
City Council Public Comment Form
Submission#: 2950358
IP Address: 67.169.204.40
Submission Date: 01/21/2024 12:57
Survey Time: 6 minutes, 50 seconds
You have a new online form submission.
Note: all answers displaying"*****"are marked as sensitive and must be viewed after your login.
Name
Colin Cortes
Email
Complete Address
Which agenda item or topic are you commenting on? (Comments are due by Monday at noon)
January 23,2024 agenda item 5, "Renewal Levy and Smarter Charter Polling Results and Ballot Themes".
Comments
Colin Cortes January 21,2024 Dear Mayor&Councilors: I'm a Tigard
resident writing in regards to the proposed City Charter that the City Council next discusses January 23,2024 as the"Smarter
Charter"for potential placement on the May 2024 ballot. Learning of it only recently(by visiting the City website), I hadn't known
there was a public outreach in 2023,so for the first time I ask that the Council make two edits to the draft text.The first edit is on p.
6 in Section 5.2 "Qualification of Electors",which is a single sentence: "Every person who is a resident of the City and who qualifies
as a legal voter under state law may vote in a City election". My concern is that one day the state of Oregon may allow immigrants
who aren't citizens to vote,and were that to happen,the Charter as worded could be construed to require the City to allow them to
vote locally without opportunity for Tigard citizens to know of and consider the issue. (As of the last amendment in 2020,Oregon
Constitution Article II,Section 2 continues to provide for voting by U.S.citizens meeting additional qualifications.)To address this, I
ask that the Council edit to read, "Every person who is a resident of the City and who qualifies as a legal voter under state law may
vote in a City election. If state law were to allow, but not require, persons who are not United States citizens to be able to vote in
local elections,the Council may allow persons who are not U.S.citizens to vote in Tigard elections if it either adopts an ordinance to
this effect or refers the issue to a ballot measure that passes."The second request is to add a footer with "City of Tigard Charter of
2024"and page numbers for the final draft. I conclude with a compliment to the City for drafting a document that is short,concise,
and addresses just what it needs to.Thank you for your time and attention.Sincerely,Colin Cortes
Attachment Supporting Documents/Images
1
Thank you,
City of Tigard
This is an automated message generated by Granicus.Please do not reply directly to this email.
2
AGENDA ITEM NO. 3.0 - PUBLIC COMMENT DATE: January 23, 2024
(Limited to 2 minutes or less,please)
This is a City of Tigard public meeting,subject to the State of Oregon's public meeting and records laws. All written
and oral testimony becomes part of the public record.The names and cities of persons who attend or participate in City
of Tigard public meetings will be included in the meeting minutes,which is a public record.Please review the"Tigard
City Council Protocol for Public Comment."
NAME&CITY YOU LIVE IN TOPIC
Please Print
Name City
Please spell your name as it sounds if it will help the presiding officer
pronounce:
Optional: If you want a response from staff,please leave your \\I
contact information:
Phone or email
Name City
Please spell your name as it sounds if it will help the presiding officer
pronounce:
Optional: If you want a response from staff,please leave your
contact information:
Phone or email
Name City
Please spell your name as it sounds if it will help the presiding officer
pronounce:
Optional: If you want a response from staff,please leave your
contact information:
Phone or email
Name City
Please spell your name as it sounds if it will help the presiding officer
pronounce:
Optional: If you want a response from staff,please leave your
contact information:
Phone or email
AIS-5387 5.
Business Meeting
Meeting Date: 01/23/2024
Length (in minutes): 60 Minutes
Agenda Title: Renewal Levy and Smarter Charter Polling Results and Ballot Themes
Authored By: Kim Ezell
Presented By: Assistant City Manager Kathy Nyland and Program Manager Kim Ezell
Item Type: Update,Discussion,Direct Staff
Public Hearing No
Legal Ad Required?:
Publication Date:
Information
EXPLANATION OF ISSUE
Tigard City Council is considering placing two ballot measures for May 2024: the Public Safety Renewal
Levy and the Charter Amendment. This briefing provides a high-level update on both measures. It covers
outreach, engagement, and results from the recent survey which was in the field in mid-January. That
survey had questions covering both measures.
In late April and May of 2023, Council received a series of briefings about the current Public Safety
Renewal Levy. During those discussions we talked about the history of the original 2020 levy, the need,
and the current state of responses. Council gave the directive to continue working on a renewal levy,
aiming for a May 2024 ballot measure.
In September 2023,we provided an update about the messaging and the outreach and engagement efforts
we have conducted to date-what we have done and what we have heard.We'll also provide a high-level
overview of the recent survey which was launched in early September.
In 2023, the City convened a community-led process to review the charter. For eight months,the
14-person Charter Review Committee studied city charters from around the state, state and local laws, and
other resources to propose changes for Tigard's City Charter. A briefing on those recommendations was
presented to City Council on September 19, 2023. Council's direction was to proceed for possible
consideration of a May 2024 ballot measure.
This briefing will help inform City Council as they deliberate and consider placing these ballot measures for
May 2024 elections.
ACTION REQUESTED
This is an informational briefing with a request for direction. The internal team will provide an update on
communications, outreach, as well as a summary of findings from the most recent survey. We welcome
questions, suggestions and input from Council. We will be requesting direction moving forward for any
initial thoughts on key items to include in the ballot titles.
BACKGROUND INFORMATION
Dates of Previous and Potential Future Considerations: Public Safety Renewal Levy
4/25/2023—Council review of Public Safety Renewal Levy background and history.
5/23/2023 - Council discussion on continuation of a Public Safety Renewal Levy; specifically when to
place this measure on the ballot. City Council directed teammates to put this renewal levy on the May 2024
ballot.
9/26/2023- Council received a briefing about the survey that was launched in early September. Focus was
on messaging and levels of support.
Dates of Previous and Potential Future Considerations: Charter Amendment
9/19/2023—Council review of Charter Amendment background, history and recommendations.
Public Involvement
In 2023,Tigard Police participated in 121 in-person events totaling at least 8,831 community contacts
through community engagement efforts. Outreach strategies varied, from having Tigard Police Department
info booths at large scale city-wide events to small group crime prevention presentations and everything in
between. Most notably, after our last presentation to council in September,Tigard PD hosted its first Open
House in several years which brought in over 800 community members who not only learned about PD
services and the public safety renewal levy, but they also connected with the men and women behind the
badge who keep our community safe every day.
Once we were given the direction to proceed with two ballot measures for May 2024,we intensified our
awareness efforts by utilizing the following tools:
•Utility Bill stuffers: we had inserts in the December and January mailings.
•Tigard Life: We ran ads about our two potential ballot measures in the December issue and a
full-page ad in the January 2024 issue.
•Social Media:We've established a regular cadence enhancing the messaging.
•Newsletter: For the past few months,we've included information about the ballot measures in our
city newsletter, CityScape.We've also asked departments that have their own newsletter to include
information about these measures,including a link to so people can learn more.
These are in addition to our regularly scheduled events where we cross-promote many of Tigard's initiatives.
ALTERNATIVES & RECOMMENDATION
City Council could provide alternative direction regarding the Public Safety Renewal Levy or Charter
measure. Staff recommends continuing as discussed and directing staff on ballot title messaging for the
February 6th Council meeting.
ADDITIONAL RESOURCES
Attachments
No files) attached.
SUPPLEMENTAL PACKET
FOR JANUARY 23, 2024
ITEM NO. 5
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— Background : Public Safety Renewal Levy
In April and May, briefings at Council around public safety and police needs.
• History of the levy
• Background of the needs
• Strategy for a renewal levy
Outcome: Direction given to proceed with a May 2024 renewal levy
• In September received a briefing about the recent poll which focused on support
and messaging.
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— Background : Charter Amendment
In September, Council received a briefing about the City's charter.
• The City convened a community-led process to review the charter
• The 14-person Charter Review Committee met for eight months
• Committee made a series of recommendations to update the city's current
charter.
Outcome: Direction given to proceed with a May 2024 ballot measure
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— Reminder: September 2023 Survey
Support of renewal levy polled in the 50% to 60% range,
however, there was still work to do, such as:
• Continue outreach and engagement
• Continue meeting people where they are
• Continue a strong awareness campaign
• Field another poll in January 2024
• Prepare for referral in February 2024
_ � CITV OF
Tigard
— Outreach : September to present
• Police Department Open House
• Utilize city newsletters- Talking Tigard (internal) and CityScape (external)
• Videos: Mayor, faith-based leaders, School Resource Officers, Charter
• Presence at events, Chat with Chief Drug takeback, Leaf disposal, and more
• Mayor's Corner column
• Utility Billing Stu f fers, December and January
• Tigard Life full page color ad, January
• Field another poll in January 2024
1 CITY OF
Tigard
CommunitySurvey: 2024
• Survey in the field January 14 through January 17, 2024
• City of Tigard; n =400
• Survey covered both potential ballot measures- Renewal Levy and Charter Amendment
• 37 questions, including split samples and optional demographics
Q: How likely are you to vote in the primary?
• 45% Almost certain
• 55% Probably
• This was a change from the September survey, which was a 50%/50% split
�1 CITY OF
Tigard
Summary: Public Safety Renewal Levy & Charter Amendment
Research in mid-January shows both ballot measures with majority support in the
community. Many likely voters still undecided.
Research also shows need for City-wide communications over next month:
• Priority for Public Safety Renewal Levy: Emphasize it is a renewal and would NOT
increase tax rates
• Priority for Charter Amendment: Provide more details in ballot language on specific
changes to Charter and highlight it would NOT increase tax rates
• Local news outlets & family/friends/neighbors still top sources of how people receive
information
etCITY OF
Tigard
— Summary: Public Safety Renewal Levy
Good News:
With consistent and intentional messaging, support grows to 68%.
• September poll showed consistent messaging strengthens support at 62%. January poll
shows support at 68%.
• Key message is: Renewal does NOT increase tax rates.
• Still have opportunity to increase awareness.
ILTTald
— Community S u rve : Public Safety Renewal Levy
Participants were asked "If the election were held today, would you vote "yes" or "no" on
this public safety levy renewal?" Asked three times throughout the survey.
• 1st ask: Straight forward ask
• 2nd ask: Emphasized this was a renewal and would not increase your taxes
• 3rd ask: Provided more information and priorities
1 • CITY OF
— Tlgard
PublicCommunit Surve : Safety Renewal Levy
1St Ask Comparison
September 2023 January 2024 Change
Yes, strongly 24% 18% -6
Yes, not strongly 33% 34% + 1
No, not strongly 12% 15% +3
No, strongly 16% 9% -7
Don't know, N/A 16% 23% +7
Net YES 57% 52% -5
Net NO 28% 24% -4
CITY OF
— �� Tigard
— Community S u rve : Public Safety Renewal Levy
When reminded this is a renewal.
1st Ask 2nd Ask Change
Yes, strongly 18% 25% +7
Yes, not strongly 34% 43% +9
No, not strongly 15% 14% -1
No, strongly 9% 10% + 1
Don't know, N/A 23% 8% mill
Net YES 52% 68% + 16
Net NO 24% 24% mil .
CITY OF
— ert
Tigard
— Community S u rve : Public Safety Renewal Levy
When provided more information.
1st Ask 2nd Ask 3rd Ask Change
Yes, strongly 18% 25% 23% -2
Yes, not strongly 34% 43% 45% +2
No, not strongly 15% 14% 17% +3
No, strongly 9% 10% 7% -3
Don't know, N/A 23% 8% 8% -0-
Net YES 52% 68% 68% -0-
Net NO 24% 24% 24% -0-
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Summary: Public Safety Renewal Levy
Takeaways:
• Democrats and POC voters emerge as strongest supporters.
• Saw a decrease in support amongst registered Republicans.
• Support grows by double-digit margin once we reiterate that this is a renewal.
• A significant number who are unaware or undecided.
• Still have opportunity to increase awareness.
• Target: Over age 50, non-college, Democratic men.
• Movers: BIPOC voters, Democrats under age 50, Republican women.
elt • CITY OF
Tigard
Summary: Charter Amendment
Good News
There is majority support for the Charter Amendment
• Split Sample Question can guide language development.
• Providing more details about the changes results in substantially more support (Sample B).
• Messaging about amendment not resulting in an increase in taxes increases even more support.
CITY OF
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Tigard
— Community Survey: Charter Amendment
Participants were asked "If the election were held today, would you vote "yes" or "no" on a
charter amendment. This was asked two times throughout the survey.
There was also a split sample question.
• 1st ask: Straight forward ask
• 2nd ask: Informed this would not increase your taxes
1 • CITY OF
Tlgard
— Community Survey: Charter Amendment
Split sample questions:
• Split Sample A: Should the City of Tigard adopt a new Charter to replace its current
City Charter?
• Split Sample B: Should Tigard adopt a new Charter that retains current form of
government, adds two Councilors, amends term limits: other changes?"
-
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Tigard
— CommunitySurvey: Charter Amendment
Split Sample A Split Sample B Change
Yes, strongly 15% 20% + 5
Yes, not strongly 26% 33% +7
No, not strongly 11 % 20% +9
No, strongly 19% 16% -3
Don't know, N/A 29% 11 % -18
Net YES 41 % 53% + 12
Net NO 30% 36% +6
CITY OF
— �� Tigard
— Community Survey: Charter Amendment
When reminding this is not a tax rate increase.
Split Sample A 1st Ask 2nd Ask Change
Yes 41 % 49% +8
No 30% 30% -0-
Split Sample B 1st Ask 2nd Ask Change
Yes 53% 57% +4
No 36% 33% -3
CITY OF
- = Tigard
Summary: Charter Amendment
Takeaways:
• Split Sample Question can guide language development.
• Providing more details about the changes results in substantially more support (Sample B).
• Messaging about amendment not resulting in an increase in taxes increases even more support.
erk • CITY OF
iTigard
JanuarySummary: 2024 Poll
Takeaways: How people stay informed
• Local TV news: 41
• Neighbors, friends and family: 41
• Online news sites 30%
• Local newspapers like Tigard Life 26%
• Regional newspapers like Oregonian, Valley Times 21%
• Social Media 13%
• Faith based communications 2%
CITY OF
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Tigard
JanuarySummary: 2024 Poll
Takeaways: Trusted spokespeople
• Small business owners: 75%
• Local Faith Leaders: 74%
• Police officers: 71%
• Mayor Lueb: 69%
• Tigard's Chief of Police: 63%
• City Councilors: 60%
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CITY OF
Tigard
— Next Steps: Discussions and Decisions
Dates:
• February 6: Council to discuss language and potential ballot titles.
• February 13: Continue discussion on language and ballot titles. Referral possible.
• February 20: Council continue discussions. Referral possible.
Themes: Renewal Levy
• Renewal does not result in an increase in tax rate.
• Maintain police services and funding for crisis intervention/de-escalation training drivers of support.
Themes: Charter Amendment
• Passage does not result in an increase in tax rate.
• Details matter, but most important is this is not increasing tax rate.
• CITY OF
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AIS-5385 6.
Business Meeting
Meeting Date: 01/23/2024
Length (in minutes): 90 Minutes
Agenda Title: Joint Meeting with the Budget Committee
Presented By: City Manager Rymer
Item Type: Joint Meeting-Board or Other Juris.
Public Hearing No
Legal Ad Required?:
Publication Date:
Information
EXPLANATION OF ISSUE
This is the initial joint meeting of the Budget Committee and City Council related to the Fiscal Year 2025
budget development process.
ACTION REQUESTED
1. Elect Budget Committee Chair and Secretary
2. Appoint two Budget Committee members to the Social Service / Community Events Grant
sub-committee
3. Discuss FY2025 budget priority and items of importance
4. Discuss Community Navigator Ad-Hoc Committee Recommendation
5. Discuss Grant Sub-Committee Update
6. Review FY 2025 budget calendar
BACKGROUND INFORMATION
In mid-November 2023, city teammates received the City Manager's budget instructions and are working
on their requested FY2025 budgets with a continued focus on long-term fiscal health.The purpose of the
Budget Committee meeting is to discuss key FY 2025 assumptions,provide updates from the Community
Navigator ad-hoc committee and Grant sub-committee, and receive Budget Committee input and
guidance.
The agenda for the joint Budget Committee meeting is as follows:
1. Introductions
2. Elect Budget Committee Chair and Secretary
3. Appoint two Social Services and Community Event Grant sub-committee members
4. Discuss FY2025 budget priority and items of importance
5. Discuss Community Navigator Ad-Hoc Committee Recommendation
6. Discuss Grant Sub-Committee Updates
7. Review FY 2025 Budget Calendar
For your information, a link to the FY2024 budget information follows as an additional resource as we
prepare for FY2025.
https://www.tigard-or.gov/your-government/city-budget
ALTERNATIVES & RECOMMENDATION
Not applicable as the Budget Committee's decisions and input are necessary to advance the FY 2025
budget process.
ADDITIONAL RESOURCES
Attachments
Budget Committee Presentation
Tigard Budget Committee
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Budget Committee Meeting #1
January 23, 2024
— Budget Committee Agenda
• Introductions
• Elect Budget Committee Chair and Secretary
• Appoint two Social Services and Events sub-committee members
• Discuss FY 2025 budget priority and items of importance
• Discuss Community Navigator Ad-Hoc Committee Recommendation
• Discuss Grant Sub-Committee Update
• Review FY 2025 budget calendar
— Budget Committee Agenda
• Introductions
• Elect Budget Committee Chair and Secretary
• Appoint two Social Services and Events sub-committee members
• Discuss FY 2025 budget priority and items of importance
• Discuss Community Navigator Ad-Hoc Committee Recommendation
• Discuss Grant Sub-Committee Update
• Review FY 2025 budget calendar
Elect Committee Chair and Secretary
Mayor
• Request nomination (s) of member(s) for Committee Chair
• Request motion
• Call for roll call vote
• Request nomination (s) of member(s) for Secretary
• Request motion
• Call for roll call vote
_
— Budget Committee Agenda
• Introductions
• Elect Budget Committee Chair and Secretary
• Appoint two Social Services and Events sub-committee members
• Discuss FY 2025 budget priority and items of importance
• Discuss Community Navigator Ad-Hoc Committee Recommendation
• Discuss Grant Sub-Committee Update
• Review FY 2025 budget calendar
— Social Services and Event Funding Sub-Committee
• Comprised of two Budget Committee members and one City
Councilor.
• Purpose is to hear from each Social Service Agency
• 7-10 minutes
• Overview of their agency and
• Describe how the grant funds would help Tigard residents
• Meeting is tentatively set for 3/15, beginning at 8:30am
• Sub-committee will make funding recommendations for the Social
Services grants and Community Events grants.
• These become part of the proposed budget
— Budget Committee Agenda
• Introductions
• Elect Budget Committee Chair and Secretary
• Appoint two Social Services and Events sub-committee members
• Discuss FY 2025 budget priority and items of importance
• Discuss Community Navigator Ad-Hoc Committee Recommendation
• Discuss Grant Sub-Committee Update
• Review FY 2025 budget calendar
— Stewards of Public Funds
Focus on Fiscal Health
Governmental Finance Officers Association
Award for Outstanding Achievement for the
Popular Annual Financial Report (PAFR) A TEM
Popular Annual Financial Report
Government Finance Officers Association
Distinguished Budget Presentation Award DISTINGUISHED BUDGET
PRESENTATIONGr)
AWARD
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Stewards of Public Funds
Focus on Fiscal Health
City Bond Rating 'I
Indicates. iInantial hcafkh.
Mk FS Ihe top sung .
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TIGARD
— Multi-Year Effort for Long-Term Fiscal Health
FY 2023 — Phase 1
• Developed and fully-funded Internal Service Funds (ISF)
• SDC Coordinator and Asset Manager positions approved
FY 2024 — Phase 2
• New, proactive investment strategy
• Refined ISF
• Long-term priorities funded (Tyler, Houselessness)
_ e Tigard
— Multi-Year Effort for Long-Term Fiscal Health
FY 2025 — Phase 3
• Revenue-first philosophy
• Zero-based budgeting
_ � " Tigard
— Revenue First Philosophy
• Departments provided with revenue projections prior to
budget development
• Better understanding of resources
" Tigard
- Zero-Based Budgeting
A A B C 1°1 E , F _ H I J A A IBI C IDI E IF G H I . J
•
3 FY 2022 FY 2023 FY 2024 2025 3 FY 2022 FY 2023 FY 2024 2025
4 Actual Actual Revised Budget Resource Summary Proposed 4 Actual Actual Revised Budget Resource Summary Proposed
5 29 66,128 45,537 68,800 53001 -Office Supplies 0
6 5,60 5,60 5.35 Total FTE 5.35 30 0 1,046 500 53002 -Small Tools&Equipment 0
7 31 66,128 46,633 69,300 Total Supplies 0
8 257,586 274,943 254,863 51001 -Salaries- Management 267,265 32-
9_ 78,433 82,139 81,924 51002 - Salaries- General 91,279 33 41,137 24,637 30,500 54001 - Professional/Contractual 0
10 85,896 76,053 35,746 51004- Part Time- Regular 102,863 34 0 2,557 5,000 54004- Printing Services 0
1'T 621 2,291 0 51006- Overtime 0 35 397 677 0 54113 - R&M -Vehicles 0
12 42 ,541 435,426 422,533 Total Personnel Services-Salaries 461,407 36 25,325 25,259 44,275 54114- R&M -Office Equipment 0
13 37 0 646 300 54205 - Utilities- Phone/Pager/Cells 0
14 423 436 424 52001 - Unemployment 462 ar 1,729 0 0 54300-Advertising&Publicity 0
15_ 426 450 322 52002 - Worker's Compensation 344 39 20 20 0 54301 - Fees and Charges 0
16 32,002 32,715 32,323 52003 - Social Security/Medicare 35,298 41:r 3,719 19,117 5,000 54302 - Dues&Subscriptions 0
17 3,291 3,434 3,312 52004-Tri-Met Tax 3,661 41 0 0 3,000 54303 - Professional Development 0
18 51,613 51,300 52,356 52005 - Retirement 56,832 42 26,726 32,203 32,300 54309- Rents and Leases 0
19 4,116 3,889 4,500 52007-VEBA- ER 4,800 43 17,842 48,170 20,000 54311 - Special department Expenses 0
2C1 306 278 1,215 52008- Life Ins/ADD/LTD 1,125 44 116,895 153,316 14:,.375 Total Services 0
2-F 1,172 892 0 52009- Long Term disability 0 45
22 64,083 64,373 32,231 52010- Medical/Dental/Vision 36,506 46 20,198 36,099 41,5)) 56004-Computer Hardware and Softwar 0
23 5,809 5,328 0 52011 - Dental Benefits 0 47 20,198 36,099 41,5UU Total Capital Improvement 0
24 6,197 -8,405 0 52012 -Accrued Vacation 0 43-
25- 0 0 845 52013 -Oregon Paid Family& 1,846 49 0 0 0 58615 - Indirect Charges- Prop 20,511
26 Medical Leave Insurance 50- Mgmt Replacement
27 169,443 154,695 173,028 Total Personnel Services- Benefits 190,874 51 0 0 C. Total Internal Services 20,511
2$ R.
ei
Tigard cl
— Why Zero- Based Budgeting
• Consistent 8-14% budget General Fund Budget Utilization From 2017 - 2023
under-utilization in GF 95°'°
budget in last 7 years. 92%
• This equates to on 89%
90%
average $3.1M per year of ° 88% 88%
86%
under-utilization. 86%
85%
80%
2017 2018 2019 2020 2021 2022 2023
ei
Tigard c'
— Why Zero- Based Budgeting
General Fund Budget Annual Budget Savings
4,500
4,000
3,500
0 3,000
2,500
o
2 2,000
- 1,500
1,000
500
2017 2018 2019 2020 2021 2022 2023
•Personnel Cost •Materials&Services
Tiçjá°rd
— Why Zero- Based Budgeting
Citywide Annual Budget Savings
16,000
14,000
12,000
- 10,000
c
ns
0 8,000
t
1—
c ,c6,000
4,000
2,000
2017 2018 2019 2020 2021 2022 2023
■Personnel Cost ■Materials&Services
Tiçjá°rd
— Items Tracking in FY 2025 and beyond
Revenue
• Macro-economic conditions
• Major Streets Transportation Improvement Program (MSTIP)
• Public Safety Renewal Levy
• Washington County Cooperative Library Services Levy
and Allocation
59! Tigard
— Items Tracking in FY 2025 and beyond
Expense
• Citywide Events (Pride, El Tigre & Juneteenth) • Performance Audit
• Community Survey Results • Recruitment & Retention
• Council Priorities Current & Future • All Teammate Professional Development
• Class & Compensation Study
• DEIB
• River Terrace 2.0
• Emerald Ash Borer
• Smarter Charter
• Facilities
• Strategic Plan Update
• Houselessness
• Tigard Tyler
• Indirect Costs Recalibration
• New Unfunded Mandates
Tigard
g
— Budget Priorities
1 . Tigard-Tyler (T2)
2 . Mandates that are not currently fully funded .
- - I '! Tigard
— Budget Committee Agenda
• Introductions
• Elect Budget Committee Chair and Secretary
• Appoint two Social Services and Events sub-committee members
• Discuss FY 2025 budget priority and items of importance
• Discuss Community Navigator Ad-Hoc Committee Recommendation
• Discuss Grant Sub-Committee Update
• Review FY 2025 budget calendar
— Community Navigator Ad-Hoc Committee : Overview
• Members: Jimmy Brown, Kelli Pement, Steve Rymer (non-voting), Valerie
Sasaki, and Councilor Singh
• Met four times through November and December for a total of six hours
• The task was to add specificity to the PSAB Community Navigator
recommendation and explore solutions
• City teammates who serve as navigators and DEIB Manager Kurt Jun
attended Committee meetings to talk about the work they're already
doing and answer questions
_
— Community Navigator Ad-Hoc Committee : Observations
• Tigard is committed to including all community voices, however:
• Some engagement activities may be generated and connected to
individuals, rather than the organization
• The City may not have structure, quantitative and qualitative metrics,
and processes in place to identify and measure successes and gaps in
service
• There may be community-driven solutions available that the City has
not identified and moved forward
_
Community Navigator Ad-Hoc Committee: Recommendation
Fund an external consultant to review
Tigard ' s current external engagement and
outreach efforts using an equity lens and
offer recommendations for a path forward .
— Community Navigator Ad-Hoc Committee : Next Steps
• Budget Committee considers the recommendation and forwards their
opinion to City Council for final consideration.
• If approved, the Ad Hoc Committee requests that the consultant is
funded in the current fiscal year.
• If approved, the contract is estimated to be $ 150,000 and would be
funded from pandemic relief funds.
— Budget Committee Agenda
• Introductions
• Elect Budget Committee Chair and Secretary
• Appoint two Social Services and Events sub-committee members
• Discuss FY 2025 budget priority and items of importance
• Discuss Community Navigator Ad-Hoc Committee Recommendation
• Discuss Grant Sub-Committee Update
• Review FY 2025 budget calendar
— Discuss Grant Sub-Committee Update
• Grant Sub-Committee Members: Jake Schlack, Tim Cadman, and
Councilor Wolf
• Met two times through September and December
• Goal was to establish transparent eligibility guidelines, requirements,
funding cap, and scoring matrix.
— Discuss Grant Sub-Committee Update
• Social Service Grants
• Explicitly only 501(c)3 organizations and governmental agencies are
eligible, unless they have a fiscal sponsor.
• Applications must align with funding priorities.
• Requires grant report after 6 months on use of funds.
• Grants capped at $40,000 (increased from $30,000)
• Funding priorities will be set annually with City Council priorities in
mind.
— Discuss Grant Sub-Committee Update
• Community Event Grants
• Only tax-exempt organizations are eligible, includes 501(c)3, 501(c)4, 501(c)6,
and other governmental agencies. Exception if they have a fiscal sponsor.
• Applicants must provide an event plan that is approved by the city before any
check is issued.
• Requires grant report after 6 months on use of funds.
• Events must be held within City limits or explanation required if not.
• Capped at $50,000 (increased from $40,000)
• Requires City of Tigard to be recognized as a sponsor in all published material
recognizing sponsors.
— Discuss Grant Sub-Committee Update
• Grant applicants for both Community Events and Social Services will be
scored using a rubric approach.
• Each applicant can receive a score between 1 — 5 in the following
categories:
• Alignment
• Impact
• Equity
• Competency
• Fiscal Responsibility
• nrScores will determine eligibility and award amounts.
_
— Budget Committee Agenda
• Introductions
• Elect Budget Committee Chair and Secretary
• Appoint two Social Services and Events sub-committee members
• Discuss FY 2025 budget priority and items of importance
• Discuss Community Navigator Ad-Hoc Committee Recommendation
• Discuss Grant Sub-Committee Update
• Review FY 2025 budget calendar
Important Dates
• January 23: Budget Committee Meeting #1
• March 15: Grant Sub-committee (proposed)
• April 10: Optional Budget Committee Training
• April 19 : Distribute Proposed Budget Document
• April 27: Budget Meeting #2
• May 14: Budget Meeting #3
• May 20: Budget Meeting #4
• June 18: Council Considers Budget Adoption
_
SUPPLEMENTAL PACKET
City of Tigard FOR JANUARY 23, 2024
eT1Eâid ITEM NO. 6
MEMORANDUM
13125 _SW Hall Boulevard, Tigard, Oregon 97223 . www.tigard-or.gov
To: Budget Committee
Cc: City Council, City Leadership Team
From: Kim Ezell, Strategic Initiatives Program Manager &Alex Richardson, Management Analyst
Re: Community Navigator Ad Hoc Committee Summary Report
Date: January 4, 2024
Background
On October 17, 2023, the Budget Committee recommended proceeding with the creation of an
ad hoc committee to explore the idea of a Community Navigator position. The Public Safety
Advisory Board (PSAB) previously recommended the addition of this position on February 8,
2022. The purpose of the Community Navigator Ad Hoc Committee was to evaluate the
feasibility and scope of such a position, and/or discuss other solutions.
The original PSAB recommendation from February 2022 reads as follows:
"Create a position and empower a volunteer Board to utilize a community centered lens to assist
community members in navigating the government systems of Tigard and fostering trust
through meaningful conversation. By "meeting people where they are," this role would be a
connection point between community members and the city."
Methodology
• The Budget Committee selected Community Member Kelli Pement and Councilor Singh
to serve on the Community Navigator Ad-Hoc Committee
• Mayor Lueb selected former PSAB members Jimmy Brown and Valerie Sasaki to serve on
the Committe.
• City Manager Steve Rymer was a non-voting member of the Committee.
• The Community Navigator Ad Hoc Committee met virtually four times throughout
November and December 2023.
• Summary of meetings:
o Meeting 1: Building a base of knowledge.
• Included overviews of community outreach work with visits from: Police
Officer Brian Orth, Community Development Community Engagement
Coordinator Judi Martin, and Economic Development Specialist Tina
Escalera.
o Meeting 2: Identifying gaps that exist in City services.
City of Tigard
1. * Ti 'CTY rd MEMORANDUM
... .. ,_
• Program Manager Ezell facilitated a discussion on gaps identified by
Committee members.
• Committee members arrived at the conclusion that the City may not have
the established structure and processes for identifying and measuring
gaps in service for unserved community members.
o Meeting 3: Creating a universe of solutions.
• Included a visit from Kurt Jun, DEIB Manager. Manager Jun gave an
executive summary of the City's Equity Assessment, Racial Equity Plan, and
Racial Equity Toolkit.
• The discussion revolved around the best way to obtain data from the
community about the inequities and/or lack of access BIPOC, immigrant,
and non-English speaking communities face.
• The majority (3 out of 4) Committee members felt that hiring a consultant
to conduct a "gap analysis" was the best course.
o Meeting 4: Forming consensus on preferred solution.
• Project Manager Ezell facilitated a discussion on the recommended
solution.
• The Committee arrived at a recommendation and discussed additional
detail to accompany the recommendation.
Recommendation
After discussion, the Committee came to a consensus on their recommendation and further
recommended that it be acted on in the current fiscal year.
Recommendation: Fund an external consultant to review Tigard's current external engagement
and outreach efforts using an equity lens and offer recommendations for a path forward.
Why this is important: We feel this recommendation is important as a complement to the work
the City is already doing in the equity space to ensure that all members of the Tigard community
have a voice in their government and access to services, resources, and information.
Why this is important now: Complements work going on currently and allows the City to be
more responsive now and in the future. Represents an immediate and ongoing commitment of
the City of Tigard to equitable access for all community members.
Next Steps
The Community Navigator Ad Hoc Committee requests that the Budget Committee consider
and approve the recommendation, forwarding to City Council for their final consideration. If the
City of Tigard
1. * Ti 'CTY rd MEMORANDUM
... .. ,_
recommendation is approved, the Ad Hoc Committee requests that the Budget Committee and
City Council consider funding the consultant in the current fiscal year.
It is recommended that $150,000 of FY 2024 adopted Pandemic Relief Funds be allocated to fun
the consultant services.
Other Options
The Budget Committee could vote against the recommendation and propose alternative
solutions. Or, they could approve the recommendation but delay funding a consultant to a
future quarter or the next fiscal year.
Further Information
The Community Navigator Ad Hoc Committee also identified items to consider should the
Budget Committee choose to move forward with the recommendation. The table that follows
lists these considerations in four different categories. City teammates might consider including
these if a consultant Request for Proposal is developed. (see next page)
City of Tigard
_ ' Tigard MEMORANDUM
Potential Consultant Tasks and Qualifications
TASK/SCOPE OF WORK DELIVERABLES/OUTCOMES ROLES QUALIFICATIONS
Engage with local Equity programming City: Maintain an Firm with local ties
community groups recommendations arm's length
distance from
consultant --
similar to a
financial audit _
Review and incorporate Pathway to more equitable Consultant: In proposal review
City's current DEI work outreach and access to City Coordinate with process-- carefully
into recommendations services the City and lead evaluate
the process methodology, City
provided resources,
metrics for success
(include quantitative
and qualitative
measurements)
Informational interviews Framework for how City can All: AssumeExperience in equity
with City staff, operationalize, implement, positive intent programming in local
community groups, and maintain equitable government
individuals engagement and outreach
Review engagement Funding suggestions for Partnerships/
across institutions, recommendations collaborations
community groups, between firms would
social service be welcome
organizations in Tigard
and how the City can
better coordinate with
others efforts _ _
Review access to City Identify community-driven BIPOC-led
resources for non-native solutions organization
English and non-English
speakers _
Identify demographic For consultant: How do weInvitation to
trends and forecast how build these communication � proposers to tell us
they will affect the City systems to be resilient? what qualifications
and City services in the are most important
future for this work
i_ ___
City of Tigard
_ ' Ti 'TY r MEMORANDUM
r — -- �+
TASK/SCOPE OF WORK DELIVERABLES/OUTCOMES ROLES QUALIFICATIONS
Demonstrate how the City Firm with connections I
can build engagement to unserved
pathways -- even outside of communities
our BIPOC communities I Develop resilient feedback Timeline included in
loops between the City and proposal
communities of color -- so
communication continues
after the consulting
engagement ends
Recommendations about
improving City access points I
Identify metrics (qualitative
and quantitative) for
successful equitable
outreach and engagement --
encourage consultant
creativity!
Gap analysis -- what do we
not know that we don't
know
I Equitable engagement
guidebook _
Recommend oversight for
implementation of
Consultant
I recommendations