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01/10/2024 - Agenda City of Tigard | 13125 SW Hall Blvd., Tigard, OR 97223 | 503-639-4171 | www.tigard-or.gov | Page 1 of 2 City of Tigard Town Center Advisory Commission Agenda MEETING DATE/TIME: January 10, 2024 – 6:00 to 7:10 p.m. (Business meeting) 7:10 to 7:20 p.m. (Break and Light dinner) 7:20 to 9:00 p.m. (Strategic Plan Review/Retreat) MEETING INFORMATION: Hybrid Meeting In-person: Tigard Town Hall, 13125 SW Hall Blvd. or MS Teams: https://www.tigard-or.gov/home/showpublisheddocument/1949/637770827974830260 1. CALL TO ORDER/INTRODUCTIONS Sean 6:00 2. CONSIDER MINUTES Sean 6:10 3. CALL FOR NON-AGENDA ITEMS Sean 6:15 4. PUBLIC COMMENT Sean 6:20 5. FOLLOW UP FROM PREVIOUS MEETING Sean 6:25 6. FY24-25 BUDGET PRIORITIES Sean 6:30 7. PROJECT UPDATES Sean 6:45 8. NON-AGENDA ITEMS All 6:55 9. NOMINATIONS AND OFFICER ELECTIONS All 7:00 10. ADJOURN BUSINESS MEETING Chair 7:10 TCAC RETREAT AND STRATEGIC PLAN REVIEW 7:20 to 9:00 PM *EXECUTIVE SESSION: The Town Center Advisory Commission may go into Executive Session to discuss real property transaction negotiations under ORS 192.660(2) (e). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. Upcoming meetings of note: Wed., Feb. 14, 6:00 p.m., Regular TCAC Meeting Tues., March 5, 6:30 p.m. TCDA/TCAC Joint Meeting Related websites and information: Tigard TIF Districts Tigard Construction Updates The City of Tigard tries to make all reasonable modifications to ensure that people with disabilities have an equal opportunity to participate equally in all city meetings. Upon request, the city will do its best to arrange for the following services/equipment: • Assistive listening devices. • Qualified sign language interpreters. • Qualified bilingual interpreters. TOWN CENTER ADVISORY COMMISSION AGENDA City of Tigard | 13125 SW Hall Blvd., Tigard, OR 97223 | 503-639-4171 | www.tigard-or.gov | Page 2 of 2 Because the city may need to hire outside service providers or arrange for specialized equipment, those requesting services/equipment should do so as far in advance as possible, but no later than 3 city work days prior to the meeting. To make a request, call 503-718-2481 (voice) or 503-684-2772 (TDD- Telecommunications Devices for the Deaf). Page 1 of 2 CITY OF TIGARD TOWN CENTER ADVISORY COMMISSION Meeting Minutes December 13, 2023 Members Present: Tom Murphy (Chair), Elise Shearer, Chris Sjolin, Bob Tomasovic, Gabe Velasquez, and Justin Watson (Ex Officio). Members Absent: Scott Hancock, Renette Hier, Adrian Hinckley (Vice Chair), and Derrick Wright. Staff Present: Redevelopment Project Manager Sean Farrelly, and Sr. Administrative Specialist Joe Patton. Others Present: TCAC Council Liaison Council President Yi-Kang Hu, incoming TCAC members: John Goodhouse, Patty Lofgren, Bryan Purdin, and Daniel Thompson. 1. CALL TO ORDER Chair Murphy called the meeting to order at 6:00 pm. The meeting was held in Town Hall with a hybrid MS Teams option. 2. CONSIDER MINUTES The November 8, 2023, TCAC Minutes were unanimously approved. 3. CALL FOR NON-AGENDA ITEMS Sean and Tom had an item. 4. PUBLIC COMMENT – N/A 5. FOLLOW UP FROM PREVIOUS MEETINGS – N/A 6. FINALIZE TCAC PRIORITIES FOR CITY CENTER Sean presented the results of the average ratings and gave a brief description of each project and program that could be completed in the next three to five years. Commissioners reviewed the average scores for all current Commissioners compared to their individual ratings. Commissioners were given the opportunity to advocate for individual projects and programs. There was advocacy for the Nick Wilson Memorial Plaza, Universal Plaza Phase 2, and the Fanno Creek lighting. Commissioners were given the option to reevaluate their scoring, but none expressed interest. The scoring will be presented to the TCDA along with final cost estimates for the Nick Wilson Memorial Plaza and an update from the city’s financial advisor on to help guide their decision. Sean will review the way the Development Assistance Grant program information is listed on the city’s website and noted that the information is shared with realtors and business owners. There was a question about a reduction in parking spots due to the Main St. Green St. Phase II project and Sean will follow up via email. TOWN CENTER ADVISORY COMMISSION December 13, 2023 Page 2 of 2 7. DOWNTOWN PARKING BRIEFING Sean gave a brief presentation that included the Downtown On and Off-street Inventory, Data collection and analysis, and next steps. He noted that future parking studies will look at different times of the year to see if the utilization changes. The TDA will look at ways to help facilitate shared private off-street parking for downtown employees. 8. PROJECT UPDATES Sean briefly reviewed the updates included with the Agenda. Elise encouraged Commissioners to go to the OLIS website to advocate for Hall Blvd. transfer from the state to Tigard. 9. PLANNING FOR JANUARY MEETING Tom noted that Commissioners adopted a Strategic Plan earlier this year and given the large turnover it may not be necessary to set annual goals as in previous years. Elise will coordinate planning for the January meeting. 10. NOMINATIONS FOR 2024 TCAC OFFICERS Gabe was nominated for Chair and Elise for Vice Chair. Nominations will also be accepted at the January 10, 2024 meeting. 11. LIAISON REPORTS A. Tom noted the Community Development department held their third Open House on December. Patty noted that the Director Kenny Asher asked what attendees would like to see in Tigard. She said it was well attended and she liked the work going on for Climate Action Planning. B. 12. NON-AGENDA ITEMS A. Sean thanked Tom, Adrian, Scott, and Justin for their service. Tom and Justin were thanked by other Commissioners. B. Tom thanked Justin for his work on TCAC and the other Commissioners for their ongoing service to TCAC. 13. ADJOURN BUSINESS MEETING The meeting adjourned at 8:00 pm. Joe Patton, TCAC Meeting Secretary Tom Murphy, Chair Preliminary Proposal for FY 24-25 TCDA Budget City Center TIF District Project/Program Notes Potential Funding Nick Wilson Memorial Plaza and Fanno Creek Trail lighting Design, engineering, and initial construction of public space/Fanno Creek Trail connection $500K Building Improvement Grants Matching grants to property and business owners for façade and tenant improvements (increased funding) $200K Development Assistance Development incentive for mixed use or affordable projects that demonstrate a financial need $200K Development Opportunity Studies/Development Advising Planning/analysis for new housing and mixed use redevelopment in the Downtown and development advising to the Agency $30K Downtown Wayfinding Carryforward wayfinding signage plan $30K Total $960K Triangle TIF District Project/Program Notes Potential Funding Park Acquisition Carryforward $2.95M Affordable Housing Development Assistance Provide pre-development and development assistance to affordable housing projects. $1.5M Development Assistance Provide pre-development and development assistance to affordable housing projects. $1.8M Building Improvement Grants/ Opportunity Fund Provide assistance to new and existing businesses including façade and improvement grants (increased funding) $200K Triangle Pedestrian Improvements Fund pedestrian/street infrastructure though public/private partnerships $1M Total $7.45M 1/4/23 TIF District Project Updates City Center TIF District 1. Universal Plaza • Punch list items 2. Main Street Green Street Phase 2 • Punch list items 3. Alongside Senior Apartments • Project complete and 100% leased 4. Main Street at Fanno project • Interior work underway • On track for March completion 5. Building Improvement Grants • Grant inquiries received 6. Nick Wilson Memorial Plaza (Fanno Creek Overlook) • Draft schematic design received, cost estimate complete in mid-January 7. City Facilities Consolidation (only parking structure is TIF funded) • No update 8. Downtown Reimagined • Staff reviewed draft of recommended development code and comprehensive plan amendments 9. Downtown Parking Strategy • Update provided to Council on December 12 • Downtown Parking committee will meet again in late January/early Feb 10. Hall Blvd • Potential funding for jurisdictional transfer to be taken up in legislative short session Tigard Triangle TIF District 1. A Bridge to Home (FPTV) • Development Assistance -$565K is pending construction of improvements 2. Red Rock Creek Trail Planning • TCAC briefing by project manager in Feb. • Open house to be scheduled for Feb. 3. Parks • Agency investigating properties 4. Opportunity Fund • Grant inquiries received 5. 72nd Avenue • Will reapply for Federal RAISE grant in Feb. 2024 for Dartmouth to Pacific Hwy. section 6. DIG Hampton Street Project • Construction underway 7. Mixed Use Path over Highway 217 • No Update 8. REACH/Dartmouth Crossing North • Building construction underway • Offsite pedestrian improvements will be part of project, construction in 2024 9. Tigard Cinemas Property • City in contact with PacTrust P r e p a r e d f o r T C A C b y A m a n d a S h a r p , i d e a t e b u s i n e s s c o n s u l t i n g M a y 2 0 2 3 s h a r p . a m a n d a . k @ g m a i l . c o m 1 | P a g e Town Center Advisory Commission (TCAC) Tigard, Oregon Strategic Plan 2023-2024 Vision As a commission and through our TIF districts, we will enable, encourage and support redevelopment with the goal of becoming the most walkable community in the Pacific Northwest where people of all ages and abilities enjoy healthy and interconnected lives. Aspirational Goal Continue to facilitate and promote opportunities for the development of affordable housing, provide support for measures to reduce houselessness, provide support for equitable business development, and advance efforts toward improved walkability, equity, and connectivity within and between both TIF districts. Areas of Emphasis Equitable Business Development Connectivity and Access Affordable Housing and Houselessness Strategies Advocate for stakeholders in both TIF districts using data collection, analysis and summary in the focus areas of: parking, safety, unconventional business opportunities, program and service awareness, and possible locations for business development. Support city’s goal to obtain funding to improve and take ownership of Hall Blvd. Support the city’s grant request for 72nd Ave. improvements. Look for other opportunities in the Triangle for pedestrian improvements. Support for physical facilities and additional shelter space and services for persons experiencing houselessness. Development of additional shelter space and affordable housing through a consciously-integrated programmatic response that includes the city, public and private entities, and local housing nonprofits working effectively in Tigard to address that deficiency. TCAC supports Tigard’s Strategic Priorities: • Set the standard for excellence in public service and customer experience. • Create a well-connected, attractive, and accessible pedestrian network. • Ensure that development and growth support the vision. Our plan will incorporate the principles of equity, environment, economy, engagement and excellence in our work as an advisory commission. The four goals of the City of Tigard: 1) Reduce Houselessness 2) Improve Climate 3) Enhance Community Safety and Access 4) Modernize and Improve City Services P r e p a r e d f o r T C A C b y A m a n d a S h a r p , i d e a t e b u s i n e s s c o n s u l t i n g M a y 2 0 2 3 s h a r p . a m a n d a . k @ g m a i l . c o m 2 | P a g e Area of Emphasis Equitable Business Development Aspirational Goals Safety and security for businesses in both TIF districts. Outreach programs for new businesses seeking to open in Tigard. A plan for unconventional business opportunity/development and support and for identifying potential locations for these businesses. Awareness of the current and needed services and resources available for equitable development. New, diverse and active participation in forums to better understand business and development needs and goals. *SUPPORTS CITY GOALS 3, 4 Strategies Advocate for stakeholders in all TIF districts using data collection, analysis and summary in the focus areas of: parking, safety, unconventional business opportunities, program and service awareness and possible locations for business development. Action Plans 1) Advocacy and Support for Business Owners in TIF Districts a. Communication process such as a survey or listening session with a data collection process to understand the needs for safety, security and beautification b. Ongoing support with business owners’ groups to continue conversations and communication in support of needs analysis c. TCAC member liaison attendance at TDA meetings to listen and learn the business needs of TIF District business owners • Attend meetings of TDA and Tigard Chamber -and/or- Schedule listening sessions (at least 4 by Dec 31, 2023) • Identify key questions and record responses at each meeting attended. Track these and report at TCAC meetings. • Ask business owners what would help: create a forum for ongoing feedback by Dec 31, 2023 * note overlap with item 3 below 2) Analysis and Summary of the Parking Survey a. Formal review of parking survey results with written summary b. Report-out to TCAC at a commission meeting with the analysis and potential next steps • TCAC members read, review and analyze the survey (by Oct 2023) • TCAC members create a report and presentation including recommendations for the future (by Jan 2024) • Presentation on the parking survey to TCAC at a commission meeting prior to April 30, 2024 3) Planning for Unconventional Business Opportunities a. Use community-generated list to make calls to potential businesses b. Create a plan and script to contact by phone with follow-up materials or calls c. Create outreach program with marketing materials and strategy for new TIF district businesses that can also be used to support recruitment • Use available list, update records with phone and contact information (by Dec 31, 2023) • Work with city staff to create a contact schedule for list (by Jan 31, 2024) • Create a script for calls and collect resources and materials that can be used to forward to business owners as follow up. (see item 3) Include basic P r e p a r e d f o r T C A C b y A m a n d a S h a r p , i d e a t e b u s i n e s s c o n s u l t i n g M a y 2 0 2 3 s h a r p . a m a n d a . k @ g m a i l . c o m 3 | P a g e of new businesses that the community wants i. Identify locations that would be viable for food carts or other unconventional businesses d. Develop an inventory/list of available current programs, services and resources that support TIF district businesses i. Work with social media coordinator and economic development manager to share marketing strategies and resources questions from Action plan #1, items 1-2-3) (by Jan 31, 2024) See * above • Offer support and request participation in future conversations about development in TIF districts/invite to meetings by March 30, 2024) • Meet to create a plan to identify potential locations by Feb 1, 2024 • Work with city staff, real estate professionals, etc. • Identify 3-5 possible sites by Dec 31, 2024 • Collect resources and materials that can be used to forward to business owners as follow-up. • Create an inventory and virtual packet of business development resources available and related to TCAC support, and include other city and economic development resources if available (by June 1, 2024) P r e p a r e d f o r T C A C b y A m a n d a S h a r p , i d e a t e b u s i n e s s c o n s u l t i n g M a y 2 0 2 3 s h a r p . a m a n d a . k @ g m a i l . c o m 4 | P a g e Area of Emphasis Connectivity and Access Aspirational Goals Adequately-funded, improved Hall Blvd., with Tigard ownership. Approved and activated grant funding for 72nd Ave improvement projects. Improved environmental impact and connectivity for pedestrian and multi-modal improvements between and within TIF districts. *SUPPORTS CITY GOALS 2, 3, 4 Strategies Advocate for funding in all TIF districts through intentional, strategic support in the form of letters of support, position statements and advisory recommendations to decision-makers. Active support for acquisition of Hall Blvd. by City of Tigard. Perform ad-hoc research to identify walkability issues and potential solutions. Document and report on pertinent studies, such as the Red Rock Creek Study, and legislative actions that may impact safety, pedestrian projects, walkability and way-finding. Action Plans 1) Advocacy and Support for adequate connectivity, access, mobility and safety related funding: Hall Blvd and 72nd Ave Improvement projects a. Hall Blvd: Support adequate funding for Hall Blvd. transfer of ownership b. 72nd Ave: Support for 72nd Ave. grant funding leading to enhanced community safety and accessibility c. Hall Blvd/72nd Ave: Support for safety improvements, directional signage, crosswalks, and generally improved pedestrian access to services • Provide letters of support, position statements, quotes or other support for Hall Blvd. and 72nd Ave. funding opportunities including public safety levy, grants, etc. o Describe community safety, access and environmental impacts as results of a funded project • Publicly support funding opportunities including public safety levy, grants, etc. through agendized report at TCAC or other public meetings by Dec 31, 2023. • Identify key improvements needed using available data, qualitative analysis from City staffers, and public input on the services needed to achieve improved connectivity and access; document and record findings with recommendations to TCAC by Dec 31, 2023. 2) Active support for ownership of Hall Blvd. by the City of Tigard a. Support secure funding to complete transfer • Report to TCAC with ongoing progress to complete transfer (at least 2 by Dec 31, 2023) • Provide position statements to decision- makers regarding improvements to Hall Blvd. that impact TIF districts and TCAC goals (by Dec 31, 2023) • Meet with city staff to understand potential funding options (such as levies) that may also provide funding for safety measures, sidewalks, and pedestrian access (by Dec 31, 2023). Provide a report to at least one TCAC meeting (by Jan 31, 2024) 3) Ad-hoc (personal) research on walkability issues within and between two TIF districts • TCAC (connectivity and access members) walk the TIF districts (by December 31, 2023) P r e p a r e d f o r T C A C b y A m a n d a S h a r p , i d e a t e b u s i n e s s c o n s u l t i n g M a y 2 0 2 3 s h a r p . a m a n d a . k @ g m a i l . c o m 5 | P a g e a. Ask pedestrians and patrons of local business to identify walkability issues b. Note issues identified c. Investigate status of grant application for railroad crossing d. Report-out to TCAC at a commission meeting with the analysis and potential next steps • TCAC members create a report and present to TCAC including recommendations for the future (by January 31, 2024) • Presentation will include next steps including suggestions on how to identify the specific improvements needed (by Jan 31, 2024) 4) Planning for wayfinding, signage and technology solutions to encourage multi-modal connectivity between and within TIF districts a. Create an inventory of recommendations to improve paths for pedestrians, bikes, and mobility devices b. Research possible technology tools that may assist in wayfinding c. Support funding within the TCAC budget for wayfinding consulting and signage projects d. Create a plan to support use of web tools and to market and engage the community to use new wayfinding and TIF districts paths, crossings, bike lanes, etc. i. Work with social media coordinator and economic development manager to share marketing strategies and resources • Use existing and recent survey results and meet with City staff to request an inventory of requested recommendations to improve wayfinding and connectivity (by March 30, 2024) • Work with city staff to create a prioritized list of improvements (March 30, 2024) • TCAC (connectivity and access members) research possible web-based tools or apps that could be implemented in TIF districts. • Support reasonable and strategic budget requests for wayfinding/signage and web tools by attending Council meetings or affirming support at TCAC meetings. • Meet with interested TCAC members to create a plan for next steps in a strategic outreach campaign o Include City Staff, such as social media coordinator and economic development manager o Include business owners: bike shops, shoe stores, etc. • Document plan and submit to TCAC during a public meeting (by June 1, 2024) • Continue support through 2024-25 TCAC Strategic Plan P r e p a r e d f o r T C A C b y A m a n d a S h a r p , i d e a t e b u s i n e s s c o n s u l t i n g M a y 2 0 2 3 s h a r p . a m a n d a . k @ g m a i l . c o m 6 | P a g e Area of Emphasis Affordable Housing and Houselessness Aspirational Goals Measurable improvements in available shelter and services to relieve the humanitarian crisis of houselessness. Measurable improvements in available affordable housing to address the deficit of rental housing inventory. Improved coordination of programs, providers and funding breaking down silos and inefficiencies. *SUPPORTS CITY GOALS 1, 4 Strategies Attend, update, monitor, report and present with new and pertinent information from housing and houseless stakeholder groups. Coordinate and share information acting as liaisons to TCAC with local organizations to ensure information flow and coordination to improve efficiency. Develop suggested strategies and policies to address housing issues within the purview/scope of TCAC to City officials and decision makers. Support funding needs and development assistance available for shelter, transitional and affordable housing. Action Plans 1) Identify liaisons to attend regular housing and houseless stakeholder meetings. a. TCAC chair or alternate to attend CHART (Community Homeless Assessment & Response Team) meetings b. Designate liaisons to attend Family Promise, Community Partners for Affordable Housing, Just Compassion or other service providers c. Designate point of contact for city or county housing and houseless initiative information • One representative to attend CHART third Wednesday of every month with attendance recorded in meeting minutes. (at least 3 meetings by Dec 31, 2023) • Designation of at least one representative from TCAC to attend service provider meetings (by June 30, 2024) • Designation of at least one representative from TCAC to serve as point of contact for other city and/or county housing and houseless program information coordination (by June 30, 2024) • Liaison/representatives to attend service provider meetings with report to TCAC as verification of attendance (at least 3 by Dec 31, 2023). 2) Active participation and information sharing from stakeholder organizations (in item 1 above) to TCAC a. Attend meetings b. Provide Reports to TCAC c. Return feedback from TCAC to stakeholder groups d. Include City staff • Liaison/representatives to attend service provider meetings with report to TCAC as verification of attendance (at least 3 by Dec 31, 2023). • Report to TCAC with ongoing progress regarding increased inventory of shelter and housing (at least 2 by Dec 31, 2023) o Engage TCAC for feedback to provide at future meetings, including position statements or other forms of support or advice • Identify City staff whose roles include housing and houselessness who may not be aware of TCAC activity. o Add those individuals to listserv, or email group receiving TCAC minutes P r e p a r e d f o r T C A C b y A m a n d a S h a r p , i d e a t e b u s i n e s s c o n s u l t i n g M a y 2 0 2 3 s h a r p . a m a n d a . k @ g m a i l . c o m 7 | P a g e 3) Monitor data obtained by City pursuant to desired outcome: “Grow Collaborative Partnerships” a. Monitor data obtained by City b. Arrange for presentations to TCAC by local experts i. Work with City staff to schedule TCAC presentation • Quarterly or as available, share data available to the City regarding impacts of programmatic efforts (at least 1 by Dec 31, 2023) • Connect with local experts, such as Kim Ezell, to arrange a TCAC presentation scheduled at upcoming TCAC meeting(s) (at least 1 by Oct 31, 2023; at least 1 additional meeting by Oct 31, 2024) 4) Provide development assistance a. Just Compassion i. Expand transitional housing and wrap-around services ii. Site, develop and partner to operate transitional housing with wrap-around services in Tigard b. Community Partners for Affordable Housing i. Woodland Hearth Project ii. Identify existing commitments of the Triangle District’s TIF funds for next 2 fiscal years iii. Coordinate and make recommendation for set aside funding • Obtain current project budget from J.C. including gap funding/documented at TCAC meeting • Obtain projection of anticipated revenues for Downtown District for next 3 fiscal years (45 days after TCAC adoption of goal- Est deadline July 1, 2023) + • Acquire data on the estimated increase in services, shelter, or housing anticipated upon project completion- report to TCAC in minutes (by Dec 31, 2023) • Identify existing funding commitments, coordinate with Just Compassion on available potential funding • Recommend set-aside for next 3 fiscal years (by Aug 2023 TCAC meeting) ++ • Work with Rachael Duke or other CPAH designee, to obtain project budget and project schedule (by Sept 1, 2023) • Obtain a projection of anticipated revenues for Triangle District for next 2 fiscal years, or reasonable timeframe (by July 1, 2023) See Goal 4, bullet 2 + • Acquire data on the estimated increase in services, shelter, or housing anticipated upon project completion- report to TCAC in minutes (by Dec 31, 2023) • Identify existing funding commitments, coordinate with CPAH on available potential funding • Recommend set-aside for next 2 fiscal years [amount net of forgivable loan previously committed] (by Oct 2023 TCAC meeting) See Goal 4, bullets 3-4 ++