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City Council Packet - 11/07/2023 71 • City of Tigard Tigard Business Meeting —Agenda TIGARD TIGARD CITY COUNCIL&LOCAL CONTRACT REVIEW BOARD MEETING DATE AND NOVEMBER 7,2023 - 6:30 p.m.Business Meeting TIME: MEETING LOCATION: Hybrid- City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard, OR 97223 - See PUBLIC NOTICE below PUBLIC NOTICE: In accordance with Oregon House Bill 2560,this will be a hybrid meeting where some Council, staff or public will participate in person and some will participate remotely. How to comment: •Written public comment may be submitted electronically at www.tigard-or.gov/Comments by noon the day before the meeting date. •If attending the meeting in person,please fill out the public comment sign-in sheet at the front of the room and come to the microphone when your name is called. •If you prefer to call in,please call 503-966-4101 when instructed to be placed in the queue.We ask that you plan on limiting your testimony to three minutes. •You may comment by video through the Teams app.Go to this link to learn how to participate by videa November 7,2023 Council Meeting (https://www.tigard-or.gov/Home/Components/Calendar/Event/4503/372). Upon request,the City will endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments;and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers,it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-718-2419 (voice) or 503-684-2772 (TDD -Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA VIEW LIVESTREAM ONLINE:https://www.tigard-or.gov/boxcast CABLE VIEWERS:The City Council meeting will be shown live on Channel 21 (1st Tuesdays) and Channel 28 (2nd& 4th Tuesdays) at 6:30 p.m.The meeting will be rebroadcast at the following times on Channel 28: Thursday 6:00 p.m. Friday 10:00 p.m. Saturday 7:30 p.m. Sunday 11:30 a.m. Monday 6:00 a.m. " City of Tigard • • Tigard Business Meeting—Agenda TIGARD TIGARD CITY COUNCIL& LOCAL CONTRACT REIVEW BOARD MEETING DATE AND TIME: NOVEMBER 7,2023 - 6:30 p.m.Business Meeting MEETING LOCATION: Hybrid- City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard,OR 97223 6:30 PM 1. BUSINESS MEETING A. Call to Order B. Roll Call C. Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items 2. PROCLAMATIONS AND RECOGNITION 3. PUBLIC COMMENT A. Follow-up to Previous Public Comment B. Public Comment—Written C. Public Comment—In Person D. Public Comment—Phone-In E. Public Comment—Video 4. CITY MANAGER REPORT 6:45 p.m. estimated time 5. CONSENT AGENDA: (Tigard City Council and Local Contract Review Board) The Consent Agenda is used for routine items including approval of meeting minutes,contracts or intergovernmental agreements. Information on each item is available on the city's website in the packet for this meeting. These items may be enacted in one motion without separate discussion. Council members may request that an item be removed by motion for discussion and separate action. 6:50 p.m. estimated time A. VDI SERVER REPLACEMENT • Consent Agenda-Items Removed for Separate Discussion:Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. 6. RENTAL REGISTRATION AND INSPECTION PROGRAM BRIEFING 6:55 p.m. estimated time 7. RESOLUTION TO ADOPT PROTOCOL FOR PUBLIC COMMENT 7:25 p.m. estimated time 8. NON-AGENDA ITEMS 9. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order,the appropriate ORS citation will be announced identifying the applicable statute.All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed.No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 10. ADJOURNMENT 7:35 p.m. estimated time r r - r � . TIGARD Written Public Comment for the November 7, 2023 Tigard City Council meeting 1. October 26, 2023 Beckett Lyons Re: Request to add a skate park to Dirksen Park 2. November 6, 2023 Jonathan Clay Re: Proactive Rental Inspection Program Concerns Jesse Raymundo From: Beckett Lyons Sent: Thursday, October 26, 2023 7:50 PM To: Carol Krager;Jesse Raymundo Cc: Kevin Lyons Subject: Dirksen Skate Park IYou don't often get email from Learn why this is important Dear City Council, Hello, my name is Beckett Lyons. I'm a twelve-year-old lifelong Tigard resident and user of Tigard's Jim Griffith Memorial skatepark. I live on the north side of Tigard and while I enjoy using the Tigard's Jim Griffith Memorial skatepark, it is much too far to walk or bike to from my house. My only means of getting there is via car. southern Tigard residents have easy access to the Jim Griffith Memorial skatepark and the Tualatin community skatepark while the northern residents of Tigard don't have close access to a skatepark. I am writing to request that a skatepark be added to Dirksen Park. Skateparks are a great resource for youth in our community. Having access to a skatepark in northern Tigard would help not just for myself, but also for the greater community. This matter could benefit from the attention and resources of the council, and I would greatly appreciate any support or guidance you can offer. Thank you for your time and consideration. I am excited to hear from you soon. Sincerely, Beckett Lyons Jesse Raymundo From: City of Tigard, OR <webteam@tigard-or.gov> Sent: Monday, November 6, 2023 2:46 PM To: Carol Krager;Jesse Raymundo;Webteam Subject: *NEW SUBMISSION* Public Meeting Comment Form Public Meeting Comment Form Submission#: 2808435 IP Address: 71.63.158.7 Submission Date: 11/06/2023 2:45 Survey Time: 2 minutes, 35 seconds You have a new online form submission. Note: all answers displaying"*****"are marked as sensitive and must be viewed after your login. Name Jonathan Clay Email jonathan@multifamilynw.org Complete Address 16083 SW Upper Boones Ferry Road Suite 105 Tigard,Oregon 97224 Which agenda item or topic are you commenting on? (Comments are due by Monday at noon) Rental Per-Unit Fee/PRI Comments Thank you for accepting these comments for tomorrow's Tigard City Council meeting. Attachment Supporting Documents/Images 11-6-23 City of Tigard Council Meeting-RentalPerUnitFee.pdf Thank you, City of Tigard This is an automated message generated by Granicus.Please do not reply directly to this email. 1 •• MULTIFAMILY NW The Association Promoting Quality Rental Housing Tigard City Council EXECUTIVE DIRECTOR 13125 SW Hall Blvd. Deborah Imse Tigard,OR 97223 deborah@multifamilynw.org Nov. 6,2023 DEPUTY EXECUTIVE DIRECTOR Dear Mayor Lueb,members of the council: Gary Fisher gary@mu Itifamilynw.org On behalf of Multifamily NW,Oregon's largest association of housing providers representing more than 275,000 units across the state—and headquartered here in Tigard—thank you for 2023 BOARD OF DIRECTORS the opportunity to provide comment on the city's proposed Proactive Rental Inspection(PRI) PRESIDENT program.We have several significant concerns that we would like to offer for the council's Josh Lloyd consideration as you provide direction to city staff. Wood Residential VICE PRESIDENT As stated in staff's report,the Portland-metro region is currently underbuilt by more than Andie Smith 50,000 units.The governor,state Legislature,and local leaders are currently laser-focused on Holland Partner Group addressing our supply crisis—which is the root cause of housing instability.The PRI program SECRETARY would add significant costs to housing providers,especially smaller ones,at a time when we all Tiffany Wallace need to be working together to ensure housing is available to all. Cushman&Wakefield TREASURER This proposal runs counter to that goal,and we strongly believe that as housing providers face Chris Hermanski record high costs of labor,maintenance,insurance,utilities,and tax obligations,local leaders Mainlander Property Management would be wise to avoid adding to that burden unnecessarily.Rising expenses impact housing providers and renters alike. IMMEDIATE PAST PRESIDENT Renee Larsen Capital Property Management,Inc. Further,law-abiding Tigard housing providers should not be required to fund inspections and enforcement efforts for the few housing providers that may not be compliant with city,state, and federal laws that already dictate acceptable standards of rental units.At Multifamily NW, DIRECTORS we take great strides to ensure that our members are providing exceptional living situations for residents—indeed,hundreds of our members invest in onsite property managers,yet they Lisa Bollinger would still be subject to this new fee. Avenue 5 Residential City staff points to Gresham as a successful example of a housing inspection program–and Jessie Dhillon while that program has been in effect for several years,the city is currently proposing a per-unit Carla Properties fee increase of nearly 50%.By many metrics,a program that is needing to increase fees by Brent Ellifritz such a significant amount is likely not addressing a community need in an effective way.If PG Long Floorcovering LLC Tigard truly sees a need within the community to increase its resources to fund inspections of rental homes,it should not do so solely on the backs of those providing needed housing. Tim Jellum Mill Creek Residential Finally,Tigard has long been a more welcoming alternative for development than its neighbors Pamela Leeper in Portland and throughout the Willamette Valley—which has resulted in a relative Greystar affordability that other cities strive for.But if the cost of providing housing continues to rise, that will certainly change.We understand that city staff plans to re-engage community leaders Dan Mason around this issue,and we would encourage you to ensure that indirect consequences of MG Properties additional costs on housing providers is strongly considered.All stakeholders need to be at the Kimberly McCafferty table and their feedback must be incorporated if this new fee is going to be pursued further. Lifetime Exteriors Sincerely, Jennifer McCord Princeton Property Management Jonathan Clay Leah Sykes Government&Public Affairs Manager Andor Law Firm Multifamily NW 16083 SW Upper Boones Ferry Road, Suite 105 Jennifer Tigard,OR 97224 Income Property Management 16083 SW Upper Boones Ferry Road,Suite 105 I Tigard,Oregon 97224 OFFICE 503.213.1281 FAX 503.213.1288 AGENDA ITEM NO. 3.0 - PUBLIC COMMENT DATE: November 7, 2023 (Limited to 2 minutes or less,please) The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record. The names and cities of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. NAME& CITY YOU LIVE IN TOPIC STAFF se PrintCONTACTED ` a, ' -f /// ,/:!L/ Ch, _ ,L,„ Ar Oso,pled- spell-.our name as it sounds,if it help the „e/44/ presiding officer pronounce: ...: s+ 1q/ for Optional: If you want a response from staff please leave your contact information: Address 1p S5Gf�f tz� _LG7156 (L' i---/Ifi City � � t '1ta � State O! Zip -9Z Phone no. or email Q/74/.1/- Q/7 -' , til Cvt_.�. (r-455.1 Name City Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Optional: If you want a response from staff please leave your contact information: Address City State Zip Phone no. or email Name City Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Optional: If you want a response from staff please leave your contact information: Address City State Zip Phone no. or email AIS-5368 5.A. Business Meeting Meeting Date: 11/07/2023 Length (in minutes): Consent Item Agenda Title: VDI Server Replacement Authored By: Toni Riccardi Presented By: Project Manager Eric Thornburg Item Type: Public Hearing Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information EXPLANATION OF ISSUE The purpose of this action is to approve the purchase order for a new VDI Server Cluster. ACTION REQUESTED Staff recommends the City Council approve the purchase order to Carahsoft for the Nutaix VDI Server hyper converged server cluster for an amount of$411,943.83 and authorize the City Manager to take the steps necessary to approve this purchase order. BACKGROUND INFORMATION This server cluster replaces the 5 node Dell server cluster based off VMware vCenter virtualization platform with a 6-node high performance server cluster based off Nutanix AHV virtualization platform. This cluster serves as the virtual desktop infrastructure (VDI) for 95% of all city end user computing. This cluster of servers enables greater future growth and performance while offering lower licensing costs and power consumption than previous. The "old" cluster hardware will be end of life in June 2024 and VMware support contracts will expire January 2024. This also continues the goals of energy efficacy,high systems security, and enablement of remote work. The city solicited 3 different firms for quotes via our Nutanix representative. Upon closing, the city received 3 responses from the following companies: •CDW •TechHeads (Via Carasoft) •ForeA Partners (Via Carahsoft) The project team has completed reviews of the quotes and reviewed them for errors, and, after these reviews, determined that ForeA Partners. has submitted the lowest responsible quote. ForeA via Carahsoft Technology Corp has a NASPO Contract AR2472. Accordingly,it is recommended approval for the city manager to approve the purchase order to ForeA Partners via Carahsoft Technology Corp. in the amount of$411,943.83. To comply with ORS279A.215 "A purchasing contracting agency shall provide public notice of intent to establish a contract or price agreement through permissive cooperative procurement if the estimated amount of the procurement exceeds $250,000"—a public notice was posted in the Daily Journal of Commerce (DJC) on November 3,2023. ALTERNATIVES & RECOMMENDATION The Local Contract Review Board may choose to not award this contract and direct staff to resolicit for the work. ADDITIONAL RESOURCES None Fiscal Impact Cost: $411,943.8 Budgeted (yes or no): Yes Where budgeted?: IT Replacement Additional Fiscal Notes: $800,000 was estimated as the replacement cost and is the amount budgeted in the IT Replacement ISF Fund. ' Attachments No file(s) attached. AIS-5245 6. Business Meeting Meeting Date: 11/07/2023 Length (in minutes):30 Minutes Agenda Title: Rental Registration and Inspection Program Briefing Authored By: Schuyler Warren Presented By: Schuyler Warren Item Type: Update,Discussion,Direct Staff Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE One of the strategies of the Council's 2023-25 Reduce Houselessness goal is to "provide Council with options for tenant protections." The Council will receive an update on the progress in developing a rental registration and inspection program. ACTION REQUESTED No action is specifically requested. The Community Development team invites Council feedback and direction. BACKGROUND INFORMATION The Community Development team first came to Council with a slate of proposed tenant protection programs in summer 2022. Renters make up a significant portion of the city's residents, a little more than one-third as of the 2022 American Community Survey. The purpose of policies focused on tenant protections are to ensure that these Tigard residents are provided with a minimal level of housing stability, security, and safety. This is in keeping with policies in the City's Comprehensive Plan,Affordable Housing Plan, and Strategic Plan. Ensuring that residents remain stably and safely housed is a first-line defense against a growing epidemic of houselessness. In a follow-up Council meeting in October 2022, the Council consensus was that a rental registration and inspection program was the most promising near-term policy, ahead of relocation assistance and a right to counsel for tenants in eviction proceedings. Rental inspections are responsive to consistent community comments received from renters in public meetings,who expressed concerns about the safety and livability of their rental units, but reservations about reporting these issues out of fear of retaliation. In follow-up meetings with a stakeholder group that included rental property owners,managers, developers, and the Homebuilders Association, there was some support for this type of program,with the representative from the HBA reporting that the rental registration and inspection program in Gresham had been successful. The Community Development team met with Gresham staff twice in the following months to learn more about their program development and implementation. The City's Code Compliance Officer also attended professional development sessions to learn more about property maintenance programs across the country. Based on further Council guidance in an update in April of 2023, the CD team began to develop draft implementing legislation and program documents. The general outline of the program that would result from the current draft is being presented to Council tonight. There is still work to be done on this program, and the CD team will continue to seek community feedback. The team has met with representatives from Multifamily Northwest,the largest rental housing industry group, to receive feedback on the broad outline of the program. Further feedback will be sought from this group as well as the group of stakeholders already involved. Dates of Previous and Potential Future Considerations July 2022 - Council briefing October 2022 - Council briefing April 2023 - Council briefing December 2023 - Council briefing February 2024- Council adoption consideration Public Involvement January 2023 - Stakeholder meeting September 2023 -Multifamily NW meeting October 2023 - Stakeholder meeting Impacts (Community, Budget, Policies and Plans/Strategic Connection) ALTERNATIVES & RECOMMENDATION No alternative presented at this time. ADDITIONAL RESOURCES Attachments Presentation • -.. 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V A ' .L. ,. ,411 0/;A. 1 1 ,. ., I ip , .4 Tigard• CITY OF iji- itic .._, .,:...... iL r 7 t - ,. • Id gel I 'N , h.- .A __..,.- . • IIITINtri. ; , ... . -. ., . -. A:v-4A- , . . ., II M . _.-....0.. ,, . . . . . .. _,... • ,• - ''- . ,--'' i' " , .. 1 -%':-. ' p,.0•..', .. 4' • -,4 ;• _ — ,_ — The State of HousingTigardin and • Shortages • Metro region is currently underbuilt by around 50,000 housing units (2021 OHNA pilot study - EcoNorthwest) • Costs • Rent increases have outpaced inflation and wage growth for half a decade or more (Oregon Office of Economic Analysis) • Rent Burden • Tigard is a state-designated rent burdened community every years since inception of tracking in 2019 (OHCS, Cerliks Bureau) r " Tigard CITY OF The 5 E's — Tigard's Community Promise: Equity• Environment • Economy• Engagement • Excellence Guidance on HousingEquity • Local Policy Guidance • Affordable Housing Plan (2019) • Housing Needs Analysis (2021 ) • Local Constituent Guidance • Annual renter meetings • Direct requests to teammates and Council from tenants • Tenant rights groups • Code complaints 1 CITY OF Tigard The 5 E's — Tigard's Community Promise: Equity• Environment • Economy• Engagement • Excellence — Why Consider Proactive Rental Inspections (PRI)? • Everyone deserves the right to a healthy and safe home environment. • City receives habitability complaints on a regular basis. • Many more tenants report through city events that they have habitability concerns but do not report them for fear of reprisal. • Landlords are sometimes not notified of life and safety concerns that inspections can catch. • Reduce liability for landlords. CITY OF Tigard The 5 E's - Tigard's Community Promise:Equity• Environment • Economy• Engagement • Excellence — PRI Program Core Ideals • Focus on compliance, not penalties • Ensure tenants are provided with habitable units • Assist property owners with identifying issues • Operate the program with integrity, transparency, and efficiency et TigardCITYOF The 5 E's — Tigard's Community Promise: Equity• Environment • Economy• Engagement • Excellence — Two Elements of a PRI Program 1 ) Rental Registrations • Annual registrations like a business license • Require a nominal fee based on number of units • Scaled equitably for both small and large landlords • Provides better tracking of housing stock 2) Rental Inspections • Small number of randomly selected units annually • Inspected using international code • Advance notice provided to both landlord and tenant ,' CITY OF Tigard The 5 E's — Tigard's Community Promise: Equity• Environment • Economy• Engagement • Excellence — Local and National Precedents • Gresham has had a rental registration and inspection program since 2008. • Corvallis has a rental registration program, but no inspection program. • Examples of cities with proactive rental inspection (PRI) programs: • Seattle (734,000) • Brentwood, CA (67,000) • Tulsa, OK (411 ,000) • Midland, MI (42,000) • Cincinnati, OH (309,000) • Urbana, IL (38,000) • Syracuse, NY (146,000) • La Vista, NE (17,000) • Concord, CA (148,000) • Prospect Heights, IL (16,000) • Richmond, CA (115,000) • Federal Heights, CO (14,000) • Lewisville, TX (112,000) • Oakwood, OH (9,500) 1 • CITY OF Tigard The 5 E's — Tigard's Community Promise: Equity• Environment • Economy• Engagement • Excellence Understanding the Stakeholders Involved • Tenants • Housing Developers • Market- rate • Affordable • Property Owners/Landlords • Property Managers e CITY OF Tigard The 5 E's — Tigard's Community Promise:Equity• Environment • Economy• Engagement • Excellence Feedback from PropertyManagers and Landlords • January Meeting • Costs of registrations can get passed on to tenants. • Positive experience with inspections in Gresham. • Concern than inspections not hold up development process. • Multifamily NW • Concern about regulatory burden of registration. • Fees seem like a "cash grab" by city. e Tidbid The 5 E's — Tigard's Community Promise:Equity• Environment • Economy• Engagement • Excellence How PRI Is Enacted - Current Framework • Licensing requirement added to Title 5 • Property Maintenance Code (Chapter 14. 16) updated • Fees and Charges schedule amended to list fees t TigardCITY OF The 5 E's — Tigard's Community Promise: Equity• Environment • Economy• Engagement • Excellence — How PRI Is Implemented - Current Workplan • Delayed effective dates for licensing - give a full year notice • Inspections begin in 2025 • Develop outreach and landlord materials in first quarter 2024 • Roll out program concurrently with Total Tyler permitting to avoid redundant work e Tiga°rd The 5 E's - Tigard's Community Promise:Equity• Environment • Economy• Engagement • Excellence — Key Policy Questions Still Unresolved • Which version of the International Property Maintenance Code should be adopted? • How should licensing fees be set and scaled so that they are equitable? • Should fees be waived for the first year of registrations? • When should penalties for non- registration begin to apply? e Tiga°rd The 5 E's - Tigard's Community Promise:Equity• Environment • Economy• Engagement • Excellence Next Steps • Lots of outreach to stakeholders • Another Council briefing in December • Return with ordinance in February e Tidbid The 5 E's — Tigard's Community Promise:Equity• Environment • Economy• Engagement • Excellence 111. 1 �. _ ' 7/4114%&& 0 ..L.,„ .Pm- '• •r 4 Discussion c ' ' What questions and concerns does the ii 1 . . 11 -- -- . . 07 ifil Council have? ' 1 _ r v e.:'. war,_ ''' `' I •- • • d 1 Q .rte+{i-,-" �4 Rf: 9-1V I ' II T-7 • 4_--r •r .y� • CITY OF _ _ • _ ailitiTigard — !II: - - '# -W The 5 E's — Tigard's Community Promise: • �� ,. �'�� ,`T y y -';` : Equity • Environment • Economy• Engagement • Excellence • •An • . yi ' �'r- ,v • it 5 Y•.. f. . , . 1111 } ank ou . 11 Is.. . . a pi II : 111 II I 'kW• al. ei LW r 1 . _:,. ., , � : •.miOM Pr- = ° TiCITY OF r � an d '; - II AIS-5375 7. Business Meeting Meeting Date: 11/07/2023 Length (in minutes): 10 Minutes Agenda Title: Resolution to Adopt Protocol for Public Comment Authored By: Shelby Rihala Presented By: City Attorney Shelby Rihala Item Type: Motion Requested Resolution Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE The proposed resolution establishes rules for public comment at Council meetings with the goal of ensuring respectful communication. ACTION REQUESTED Approve the proposed resolution to adopt rules for public comment at City Council meetings. BACKGROUND INFORMATION Public comment is an essential element of representative democracy and the Tigard City Council recognizes the constitutional rights of persons to share comments and concerns with Council. At the same time, the City is able to impose reasonable limitations on the time,place and manner of speech as long as the restrictions are content neutral and narrowly tailored to serve a significant governmental interest and leave open ample alternatives for communication. Council meetings are a limited public forum,meaning there is more ability for a council to establish time limits for speaking,rules of decorum, unacceptable conduct, a process for disruptive behavior, and other rules related running meetings. The proposed protocol for public comment is intended to preserve order at City Council meetings, avoid disruptions of City business, and ensure a respectful opportunity for community members to share their voices. While the City Council welcomes all viewpoints and perspectives,it does not condone discriminatory or hateful comments,nor disruptions to the conduct of Council business. ALTERNATIVES & RECOMMENDATION Council could amend the proposed protocol, adopt as presented, or decline to adopt. ADDITIONAL RESOURCES Attachments Resolution Public Comment Protocol CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 23- A RESOLUTION OF THE CITY OF TIGARD ADOPTING A PROTOCOL FOR PUBLIC COMMENT AT CITY COUNCIL MEETINGS. WHEREAS,City Council meetings are a limited public forum,meaning that Council may adopt reasonable time, place, and manner restrictions on the speech allowed during meetings, so long as the restrictions are content neutral;and WHEREAS,the Tigard City Council places a strong value on receiving public comment at meetings;and WHEREAS,while City Council welcomes all viewpoints and perspectives, it does not condone discriminatory or hateful comments,nor will it allow disruptions to conducting Council business;and WHEREAS, the protocol for public comment establishes content neutral rules for the conduct of City Council meetings. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: The Tigard City Council adopts the attached Protocol for Public Comment to apply to all City Council meetings. SECTION 2: This resolution is effective immediately upon passage. PASSED: This day of 2023. Mayor- City of Tigard ATTEST: City Recorder-City of Tigard RESOLUTION NO. 23- Page 1 Tigard City Council Protocol for Public Comment I. Remarks to Council as a Whole During Comment/Hearings. Generally, remarks should be addressed to the Council as a body rather than directed to any particular member. A question may only be asked of a Council member with the permission of the Mayor or presiding officer. II. Respectful and Courteous Input at Public Comment/Hearings. The Council's intent is to be welcoming and inclusive toward all speakers at public meetings, and to create an atmosphere of mutual care and respect. Council meetings often provide an opportunity to provide public input, and for community members to share thoughts and opinions with their elected leaders. Personal attacks or threats; disruption of the meeting; use of obscene, vulgar, or discriminatory language; or in any way discouraging anyone else from participating are not acceptable. While community members may disagree with each other or the City on issues and give critical feedback, they are expected to do so respectfully, in accordance with these rules. III. Disruption at Public Meetings. The Mayor or presiding officer may interrupt members of the public speaking to Council if they are engaging in personal attacks, attacks on identity (gender, race, sexuality, etc.) or other discriminatory comments, engaging in accusatory, insulting, offensive or harmful behavior that disrupts the Council meeting, or not speaking to the subject matter of a public hearing. Any member of the audience who disrupts a Council meeting may be asked to stop, and if the disruption continues, may be excluded from the meeting (or muted in a virtual meeting) by the Mayor or presiding officer if necessary to maintain order, conduct business efficiently, or allow others the ability to participate. Violations of this rule may be stopped immediately, particularly related to discriminatory or racist comments. Such disruptions will be addressed as efficiently as possible. IV. Viewpoint Neutral. The Mayor and Council will enforce these rules uniformly and treat all perspectives and opinions consistently.