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City Council Packet - 09/26/2023 ;� .` City of Tigard Tigard Business Meeting—Agenda TIGARD 1_ TIGARD CITY COUNCIL MEETING DATE AND SEPTEMBER 26,2023-6:30 p.m.Business Meeting TIME: MEETING LOCATION: Hybrid-City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard,OR 97223-See PUBLIC NOTICE below PUBLIC NOTICE:In accordance with Oregon House Bill 2560,this will be a hybrid meeting where some Council, staff or public will participate in person and some will participate remotely. How to comment: •Written public comment may be submitted electronically at r.tigard-or.gov/Comn by noon the day before the meeting date. •If attending the meeting in person,please fill out the public comment sign-in sheet at the front of the room and come to the microphone when your name is called. •If you prefer to call in,please call 503-966-4101 when instructed to be placed in the queue.We ask that you plan on limiting your testimony to three minutes. •You may comment by video through the Teams app. Go to this link to learn how to participate by video: 'Antember 26,2023 Council Meeting (https://www.tigard-or.gov/Home/Components/Calendar/Event/4271/66). Upon request,the City will endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments;and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers,it is important to allow as much lead time as possible.Please notify the City of your need by 5:00 p.m.on the Thursday preceding the meeting by calling. 503-718-2419 (voice)or 503-684-2772 (TDD-Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA VIEW LIVESTREAM ONLINE:https://www.tigard-or.gov/boxcast CABLE VIEWERS:The City Council meeting will be shown live on Channel 21 (1st Tuesdays)and Channel 28 (2nd& 4th Tuesdays) at 6:30 p.m.The meeting will be rebroadcast at the following times on Channel 28: Thursday 6:00 p.m. Friday 10:00 p.m. Saturday 7:30 p.m. Sunday 11:30 a.m. Monday 6:00 a.m. II ■ City of Tigard Tigard Business Meeting—Agenda TIGARD TIGARD CITY COUNCIL MEETING DATE AND TIME: SEPTEMBER 26,2023-6:30 p.m.Business Meeting MEETING LOCATION: Hybrid-City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard,OR 97223 6:30 PM 1. BUSINESS MEETING A. Call to Order B. Roll Call C. Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items 2. PROCLAMATIONS AND RECOGNITION A. PROCLAIM OCTOBER 1-7,2023 AS BANNED BOOKS WEEK 3. PUBLIC COMMENT A. Follow-up to Previous Public Comment B. Public Comment—Written C. Public Comment—In Person D. Public Comment—Phone-In E. Public Comment—Video 4. ADMINISTRATIVE REPORT 6:45 p.m.estimated time 5. CONSENT AGENDA: (Tigard City Council)The Consent Agenda is used for routine items including approval of meeting minutes,contracts or intergovernmental agreements. Information on each item is available on the city's website in the packet for this meeting.These items may be enacted in one motion without separate discussion. Council members may request that an item be removed by motion for discussion and separate action. A. TIGARD HOME:APPLICATION FOR DLCD TECHNICAL ASSISTANCE GRANT • Consent Azenda-Items Removed for Separate Discussion:Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. 6. TYLER UPDATE 6:50 p.m.estimated i i nw 7. 2024 PUBLIC SAFETY RENEWAL LEVY BRIEFING 7:20 p.m. estimated time 8. CARBON-RESPONSIBLE DEVELOPMENT IN THE TIGARD TRIANGLE 7:55 p.m. estimated time 9. NON-AGENDA ITEMS 10. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session.If an Executive Session is called to order,the appropriate ORS citation will be announced identifying the applicable statute.All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed.No Executive Session may be held for the purpose of taking any final action or making any final decision.Executive Sessions are closed to the public. 11. ADJOURNMENT 8:15 p.m. estimated time AIS-5338 2.A. Business Meeting Meeting Date: 09/26/2023 Length(in minutes): 5 Minutes Agenda Title: Proclaim Banned Books Week,October 1-7,2023 Authored By: Halsted Bernard Presented By: Library Director Halsted Bernard Item Type: Proclamation Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE Mayor Lueb is being asked to issue a proclamation for Banned Books Week, October 1-7,2023,by Tigard Public Library Director Halsted Bernard. Library Director Bernard said the Washington County Board of Commissioners will be making a similar proclamation and libraries in the Washington County Cooperative Library Services will follow suit.The American Library Association posted this message, "Banned Books Week celebrates the freedom to read and spotlights current and historical attempts to censor books in libraries and schools.For more than 40 years,the annual event has brought together the entire book community—librarians,teachers,booksellers,publishers,writers,journalists,and readers of all types—in shared support of the freedom to seek and to express ideas,even those some consider unorthodox or unpopular." ACTION REQUESTED Mayor Lueb is being asked to issue the proclamation for Banned Books Week,October 1-7,2023. BACKGROUND INFORMATION Dates of Previous and Potential Future Considerations This is the first time a proclamation for Banned Books Week has been submitted. Impacts (Community,Budget,Policies and Plans/Strategic Connection) There is no financial impact associated with issuing this proclamation. ALTERNATIVES&RECOMMENDATION Mayor Lueb could choose not to issue a proclamation for Banned Books Week. City teammates recommend its issuance. ADDITIONAL RESOURCES N/A Attachments Proclaim Banned Books Week __ _ _ . Y -- *r......y .. - .� _ v4.. -� _4- .0-- ,;- f�.._ .-- _ yw z. , • _ _ k • 'L. k '. Av ,., - 0. '.i'll;;.'. 4..1„: . ..., .... ., .. , ) ctirExmoiion .,,:...... .., __...... ,.. ?)3,4 _ , ,%. „.,._, .:. I, (qty ofwd • 'k'`"�' BANNED BOOKS WEEK , x ''�.' I OCTOBER 1 —7, 2023 L1''IR? WHEREAS,the freedom to read is essential to our democracy,and reading is among our r. greatest freedoms;and • WHEREAS,privacy is essential to the exercise of that freedom,and the right to privacy is the • ...4• right to open inquiry without having the subject of one's interest examined or scrutinized by others;and • WHEREAS,the freedom to read is protected by our Constitution;and -. WHEREAS,some individuals,groups,and public authorities work to remove or limit access to -,. , • reading materials,to censor content in schools,to label"controversial"views,to distribute lists of"objectionable"books or authors,and to purge libraries of materials reflecting the diversity of society;and WHEREAS,both governmental intimidation and the fear of censorship cause authors who seek • to avoid controversy to practice self-censorship,thus limiting our access to new ideas;and ,;/ i Y WHEREAS,every silencing of a heresy,every enforcement of an orthodoxy,diminishes the 1G•• ' toughness and resilience of American society and leaves it less able to deal with controversy and difference;and _ WHEREAS,Americans still favor free enterprise in ideas and expression,and can be trusted to 1 •d- exercise critical judgment,to recognize propaganda and misinformation,and to make their own -�' r decisions about what they read and believe,and to exercise the responsibilities that accompany this freedom;and r -•- I WHEREAS,intellectual freedom is essential to the preservation of a free society and a creative .6 culture;and �• 1 WHEREAS,conformity limits the range and variety of inquiry and expression on which our J _ democracy and our culture depend;and • WHEREAS,the American Library Association's Banned Books Week:Celebrating the Freedom ' to Read is observed each year as a reminder to Americans not to take their precious freedom i . -'' for granted;and '" WHEREAS,Banned Books Week celebrates the freedom to choose,or the freedom to � ;; express,one's opinion even if that opinion might be considered unorthodox or unpopular and .._A' stresses the importance of ensuring the availability of those unorthodox or unpopular - - * viewpoints to all who wish to read them. i - .r,'I H.;a .; ' NOW THEREFORE BE IT RESOLVED,I,Mayor Heidi L.ueb of the City of Tigard.Oregon �" ' do hereby proclaim October 1-7,2023 as • 4 BANNED BOOKS WEEK -. V in the City of Tigard and encourage all libraries and bookstores to acquire and make available i t materials representative of all people in our society and along with the Tigard Public Library, encourage free people to read freely,now and forever. ' r *. ' ' -- -, - -.1 - A, fA, .A �., A •.. `'' t. .,•r 1 i • i^1 y i r t�. closiental oitton ;y7 atyof'°� :. Dated this 26th day of September,2023 IN WITNESS WHEREOF,I have hereunto set my hand and caused the Seal of the City of • Tigard to be affixed. Heidi Lueb,Mayor City of Tigard-44 ' I Attest: Carol A.Krager,City Recorder I . ._ 4 i •i 14. 1.74r W[F•. fr I I • Y ti } N I AGENDA ITEM NO. 3.B - PUBLIC COMMENT DATE: September 26, 2023 (l imited to 2 minutes or less,pleast) The Council wishes to hear from you on other issues not on the agenda and items on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. 1 , NAME&CITY YOU LIVE IN TOPIC STAFF Please Print CONTACTED Name frZ i IZ. rn, City .Gh2 /2::( � ✓-Pam Also,please spell your name as it sounds,if it will help the presiding officer pronounce: -2- 04a a>Z Optional: If you want a response from staff please leave your contact information: Address' -7090 &.D dex_tic �?o%►2,, £ • City u•Q/`2 State Zip C'2 r7 Phone no. or email CL/SC./C: m r�, SE=, QCs Cc.,arn NAME&CITY YOU LIVE IN TOPIC STAFF Please Print CONTACTED Name Dk-v\ sry kS4% City 1,'i grci Also,please spell your name as it sounds,if it will help 0 wVC-rat/VA the presiding officer pronounce: 13a l� Optional: If you want a response from staff please leave your contact information: Address City State _ _ Zip Phone no. or email ACCOLAh}6 & p;ica p t,cool Name City Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Optional: If you want a response from staff please leave your contact information: Address City Statr� '7:.. AIS-5345 5.A. Business Meeting Meeting Date: 09/26/2023 Length(in minutes): Consent Item Agenda Title: Tigard HOME:Application for DLCD Technical Assistance Grant Authored By: Hope Pollard Presented By: Hope Pollard Item Type: Motion Requested Resolution Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE Shall the Community Development Department apply for a Department of Land Conservation and Development (DLCD)Technical Assistance Grant to support community engagement for the Tigard HOME (Housing,Opportunity, Mobility,and Ease)project? ACTION REQUESTED Staff recommends adoption of the resolution. BACKGROUND INFORMATION Community Development is in the beginning stages of the Tigard HOME (Housing,Opportunity,Mobility,and Ease) project.This project examines the potential for appropriately scaled nonresidential activity in residential neighborhoods in Tigard and will require a tremendous amount of community involvement. Over the next year,staff intends to engage with community members in a variety of ways to ensure that solutions for the HOME project are built with the communities these solutions will impact most. Staff proposes using grant funds,if awarded,to hire a consultant that would create visualizations of potential solutions.Professional depictions of different types of potential activity in neighborhoods would help community members better identify,refine,and discuss potential solutions. The Department of Land Conservation and Development(DLCD) supports this kind of outreach through their Technical Assistance Grant,which is primarily focused on funding economic development and climate resilience projects this year.Tigard HOME represents the ideal nexus of these two objectives,as it looks at creating complete neighborhoods with greater economic opportunity and mobility options. The City is seeking$40,000 to support this work program. The internal grant committee reviewed and approved this request. ALTERNATIVES &RECOMMENDATION Staff recommends adoption of the resolution. ADDITIONAL RESOURCES Attachments Resolution CITY OF TIGALW, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 23- A RESOLUTION APPROVING AN APPLICATION FOR A DEPARTMENT OF LAND CONSERVATION AND DEVELOPMENT (DLCD) TECHNICAL ASSISTANCE GRANT TO FUND TIGARD HOME(HOUSING,OPPORTUNITY,MOBILITY,AND EASE)PROJECT. WHEREAS,The City of Tigard has begun a long-range planning project known as Tigard HOME (Housing, Opportunity,Mobility,and Ease);and WHEREAS, the Department of Land Conservation and Development (DLCD) has a new cycle of funding available for Technical Assistance,with targeted funds for economic development and climate resilience;and WHEREAS, the Tigard HOME project investigates potential solutions for creating complete neighborhoods, including a range of economic opportunity and mobility options;and WHEREAS,the Tigard HOME project will require significant community engagement, for which professional graphics would be beneficial;and WHEREAS,the grant would fund a consultant to aid in creating graphics of potential solutions;and WHEREAS, detailed graphics would aid in making engagement for the HOME project more equitable, by making solution-building more approachable. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: Council approves the submittal of an application for a DLCD Technical Assistance Grant to support equitable community engagement for the Tigard HOME project. SECTION 2: This resolution is effective immediately upon passage. PASSED: This day of 2023. Mayor-City of Tigard A'1 fEST: City Recorder-City of Tigard RESOLUTION NO.23- Page 1 AIS-5340 6. Business Meeting Meeting Date: 09/26/2023 Length(in minutes): 30 Minutes Agenda Title: Tyler Update Authored By: Kathy Nyland Presented By: Assistant City Manager Nyland,IT Director Delgoda,Tyler Project Director Clark and Project Advisor Yeo Item Type: Update,Discussion,Direct Staff Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE What is "Tyler"?It is a citywide`enterprise'software that will modernize most of our core business systems.In simple terms,it is a huge project that will be impactful and transform how we operate and function as a city.This is the largest business system project the city has embarked upon.The goal of the Tyler Project is to implement this enterprise software solution,which is integrated modules versus department silo systems. Success will be shared data and processes and better customer service and experience.All city departments and staff will be affected in some way by this project. Why are we implementing a new ERP system?The city's departments currently utili'e aged business systems that are over a decade old.These`siloed'systems do not have the ability to properly report and analyze data across platforms, making data-informed decisions difficult.In addition,many of these systems have either relied on software customizations that restricted the ability to upgrade and create further enhancements to support city operations,or require expensive vendor-supported changes for enhancements and modifications. ACTION REQUESTED This is an informational briefing.We are providing an update,and introducing new team members,who will help advance this goal. Questions and feedback are welcomed. •Maiya Delgoda,Information Technology(IT) Director •Clarence Clark,of Data Climb,Tyler Project Director •Lisa Yeo,former interim Project Director,current Project Advisor BACKGROUND INFORMATION What started as a discussion around asset management evolved into a broader conversation about our business systems, resulting in the City of Tigard embarking on a new ERP system.This project was initially considered in 2018, scoped in 2019,and went under contract in 2020. The project was scoped under the best of circumstances;however,the project was launched right before another unprecedented time-a pandemic and its impact on workforces in the public and private sectors.Because of the pandemic,many were able to work remotely or via hybrid and priorities were being re-evaluated as we focused on continuing operations.The nation's workforce and economy changed. Our economic landscape changed,and Tigard was not immune to such shifts.Like many other employers—including cities our size-Tigard experienced a high-level of turnover. So vacancies and departures presented as barriers to the project's implementation. In January 2023,we were presented with an opportunity to examine the ERP project.We conducted an independent project assessment and that resulted in a report which included several recommendations.Those findings allowed us to recalibrate and forge a new path forward to success.Some of the key findings included having a Tyler Project Director and creating resource-based plans.We addressed the top Tyler project need identified by the 3rd party project assessment—the need for a dedicated Tyler Project Director—and are now on course to implement Munis Finance on October 2, 2023. •Lisa Yeo served as interim Project Director from April through July. The Tyler Steering Committee was able to understand the current status of the five Tyler modules for which implementation was already underway,support a new project plan to get Munis Finance implemented by October 2,and develop a Go Live schedule for the other modules relative to the Munis Finance Go Live date. •Clarence Clark,of DATA CLIMB,was the successful candidate of the RFP for a 2-year contract to serve as Tyler Project Director starting August 711,2023. Clarence and his firm specialize in helping municipalities implement Tyler systems! We addressed the primary reason for the previous delay of Tyler implementation—the need for city resources on the Finance,HR and Utility Billing project teams. Our FY 2024 budget includes additional resources.New leads for the Tyler HCM project team,the Tyler UB team,and the Tyler change management team started with the city on September 11,2023. •For Finance-We filled staff vacancies and re-organized the Tyler Finance project team,brought in a 6-month contractor to lead the team,and developed a resource-based plan to get to a new Munis Finance Go Live date of October 2,2023. User training was conducted August 28 through September 21. Cutover to the Munis system including conversion of data from the previous finance system is currently in process. City staff are excited to start using Munis! •For Human Resources,Utility Billing,and Change Management-A Request for Proposals (RFP) to fill three key roles with contractors was conducted this summer. DATA CLIMB was the successful bidder. New leads for the city's Munis HRM team,the Munis UB team and for the city's ERP change management team started work with the city on September 11 th,2023. All three have experience implementing Tyler ERP systems for municipalities. Looking forward: •After city staff begin using the new Munis Finance core functions,department staff will be trained,starting November 2023,to develop next year's budget using Munis. The new system eliminates dual data entry into legacy budget systems and provides real-time access to departments to their budget numbers as well as past financial data,in one location. •In January 2024,the city is scheduled to Go Live on the Munis HR/Payroll system,including new,improved electronic timesheets and leave requests,online supervisor approvals,and improved reporting capability. •The city's new Tyler Change Management Lead and internal Customer Experience Team are joining forces this fall to develop a solid change management plan for notifying and engaging the city's external customers in the new system. They are designing the online portals external customers will use to access city functions in the new system with a focus on intuitive navigation and ease of use,including ADA and racial equity considerations. Lastly,in addition to the above-mentioned changes,in June,the City of Tigard welcomed its first Information Technology(II)Director-Maiya Delgado.Her skills,experience,and perspective are helping ensure that we continue to advance the goal of successfully implementing our ERP system. Previous Tyler updates,and briefings: •July 2023 Contract with Data Climb awarded •September 27,2022 Request to carry forward implementation fees that have not been used to date due to project schedule adjustments. •April 5,2022 Business meeting briefing on Tyler delay •February 2022 Tyler backfill,training module •September 28,2021 Request to carry forward unused Tyler implementation fees due to timing issues. •September 2021 Tyler Contract •April 27,2021 general update,mostly about project moving forward and benefits •March 16,2021,update ALTERNATIVES&RECOMMENDATION This is an informational briefing,providing an update and highlighting some key milestones. Questions and feedback are welcomed. ADDITIONAL RESOURCES One of Council's 2023-2025 goals is:Modernize and Improve City Services:The Mayor and Council also set a goal of continuing to advance key initiatives that will modernize the City operations and improve the services it provides for the public.That includes making progress on the City Facilities Modernization Project to have facilities that are more resilient, safer,and cost-effective with taxpayer dollars for the future.It also includes continuing to implement a new citywide software platform that will modernize core business systems—including finance,purchasing, fixed asset, inventory,human resources,and payroll systems.These initiatives will result in more modern facilities and services to meet the growing needs of the community. Attachments February 22,2022 Tyler Update Presentation March 16,2021 Tyler Update Presentation Request to award contract to Data Climb 0 "."• Ilmon CD Fes_ . 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Business Meeting Meeting Date: 07/25/2023 Length(in minutes): Consent Item Agenda Title: Project Director for City of Tigard ERP Implementation Authored By: Toni Riccardi Presented By: Project Manager Kathy Nyland Item Type: Motion Requested Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information EXPLANATION OF ISSUE Staff wish to award a contract to Data Climb for ERP Implementation Project Director. ACTIQN REQUESTED It is recommended that the Local Contract Review Board award a contract to Data Climb for the Project Director for the City of Tigard ERP Implementation in the amount of$500,000.00 and direct the City Manager to take the steps necessary to execute the contract. BACKGROUND INFORMATION The City of Tigard is implementing Tyler Technologies'ERP software to modernize itscore business processes.The implementation project consists of Munis Finance,Human Capital Management(HR/Payroll),Enterprise Asset Management(EAM),Utility Billing(UB),Enterprise Permitting and Licensing(EPL/EnerGov),Incode(Court),311 Services,My Civic(civic engagement),Socrata(enterprise data management),and other supporting tools. Earlier this year,the city brought on a consultant,VIE,to conduct an independent assessment of the Tyler project.A series of recommendations were made,including hiring a Project Director.For the last several months,the city has been implementing many,if not all,of the recommendations.We were fortunate in that Lisa Yeo,a consultant who has been assisting with IT needs,agreed to serve as an interim Director from March through June 2023,as we recalibrate the project,which included creating resource-based project plans.During this time,we continued to implement recommendations,including seeking additional capacity. Acknowledging the importance of this project,and the need to modernize our technology systems,the Fiscal Year 2024 budget includes$900,000,earmarked specifically for this ERP project.That investment will be directed towards several of the pressing needs included in the assessment-a Project Director and additional capacity(business analysts)in several of the modules. The city is seeking a contract Project Director for an initial period of 2 years with an optional extension to 3 years,to report to the Assist City Manager/ERP Project Sponsor.The Project Director will work closely with the Project Sponsor,Steering Committee,Tyler Project Managers,and the city's internal Project Managers and Functional Leads to implement the software in phases,beginning with Munis Finance.On June 5,2023,the City issued a Request for Proposal-RFP seeking services of consulting firms with demonstrated success in ERP implementation and project management. On June 15,2023,five(5)proposals were received.A selection committee reviewed and scored the proposals,interviewed candidates,and after careful consideration,staff recommends that the City award the contract to Data Climb.The main objectives to be completed under this contract for Data Climb are as follows: •Lead and manage a Program Management Team to coordinate the work across departments on various Tyler modules. •Lead and oversee the project teams for each component of the software,including project managers,functional leads,business analysts,technical support leads,and subject matter experts. •Monitor project budget and timeline and provide updates,escalate appropriate decisions and issues,develop solutions,and facilitate resolution. •Manage project risk and develop mitigation strategies. •Ensure effective ongoing project transparency and communications for all stakeholders. ALTERNATIVES&RECOMMENDATION The Local Contract Review Board may choose to not award this contract and direct staff to resolicit for the work. ADDITIONAL RESOURCES None Fiscal Impact Cost: $500,000 Budgeted(yes or no):Yes Where budgeted?: IT Department Additional Fiscal Notes: Attachments Nofk(rattached. AIS-5352 7. Business Meeting Meeting Date: 09/26/2023 Length(in minutes): 35 Minutes Agenda Title: 2024 Public Safety Renewal Levy Briefing Authored By: Joanne Bengtson Presented By: Chief Kathy McAlpine and Assistant City Manager Kathy Nyland Item Type: Update,Discussion,Direct Staff Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE In late April and May of 2023,Council received a series of briefings about the current Public Safety Levy.During those discussions we talked about the history of the 2020 levy,the need and the current state of responses. Council gave the directive to continue working on a renewal levy,aiming for a May 2024 ballot measure.This briefing will provide an update about the messaging and the outreach and engagement we have conducted-what we have done and what we have heard.We'll also provide a high-level overview of the recent survey which was launched in early September. ACTION REQUESTED This is an informational briefing. City Teammates will provide an update on communications and outreach. We welcome questions, suggestions and input from Council as well as direction moving forward. BACKGROUND INFORMATION Dates of Previous and Potential Future Considerations 4/25/2023—Council review of Police Services Levy background and history 5/23/2023-Council discussion on continuation of a Police Services Levy;specifically when to place this measure on the ballot. City Council directed teammates to put this renewal levy on the May 2024 ballot. Public Involvement Chief McAlpine and her team have been invited to and attended multiple community engagements in the last quarter, with a sampling listed below. Current activities underway include: •Events&Outreach: •Updating collateral material to consolidate information into one piece to inform the community of the request to renew the levy. •Website is constantly updated,and the team is moving much of the information found in our FAQ and Facts material to a webpage. •Poll:The city administered a survey about police and public safety from September 5-7,2023.Another is planned for November/December. •Budget Calculator:The Levy Explorer application is being updated with Washington County's recently released 2022-23 tax roll data and will launch soon.We will be updating the Dollar graphic as well. •The Communications division is planning to record a Talking Tigard Podcast with an SRO and student.. •Ballot Title—The Secretary of State announced that her office is limiting review of material for Safe Harbor to five reviews per election. •Editorial Calendar has been laid out to track outreach opportunities. •September 30,Police will host an Open House from 11 a.m.to 3 p.m. at Tigard Police Station with tours, activities, engagement opportunities and more. Impacts (Community, Budget,Policies and Plans/Strategic Connection) Teammates have been able to connect with more than 4500 community residents to answer questions and talk about the renewal levy. Polling: Community Attributes: The levy renewal is in good shape. There are some areas that we are focusing on,specifically the intensity of support,but overall,it stays in the high 50s to low 60s throughout the survey which is a good sign. The community survey(or attributes)was in the field from September 5th through the 7th. The purpose was to gauge support of a Public Safety Renewal Levy and to affirm some key messages.In May,Council gave us direction to continue exploring a Renewal Levy for May 2024.This would be the primary election during a Presidential year.This is being mentioned because voter turnout will be key.Voter turnout for a primary usually hover around 45%percent whereas a general election in a Presidential year is in the 80%.When asked how likely they were to vote in the primary election: •50%were almost certain. • 50%were likely. The survey asked about the Renewal Levy three times. First was a basic,initial ask.Then we provided more information, including that this was a renewal meaning taxes would not increase.Then we asked a series of question about support- why they would support and why they would not support.We asked about how safe people felt and we inquired about cost of living.After that battery of questions,we once asked about how they might vote for the renewal levy.The results are below: 1St Ask 2nd Ask 3rd Ask Change Yes,strongly 24% I 25% I 28% 1 +3 Yes, not strongly 33% 33% I 34% I +1 No, not strongly I 12% I 12% 1 11% I -1 No,strongly 16% I 16% ! 16% 1 -0- Don't know/NA 16% I 14% I 11% I -3 Net YES 57% J 58% I 62% 1 +4 [Net NO 28% I 28% JI 27% I -1 II As for feeling safe: •60%feel safe or relatively safe in their community. •54%are worried or somewhat worried about crime. A question was asked about trust,specifically about trusted advocates. •Faith Based leaders received a great deal of support at 21% •Mayor Lueb followed at 16% •Council and Chief McAlpine followed closely behind. Lastly,we did test Police Services versus Public Safety.The question was asked to help develop our messaging. •40%strongly favored public safety •37%strongly favored police services Based on what we are hearing and what we have learned,we'll continue engaging with the community,conducting a robust awareness campaign,and then field another survey in late 2023,early 2024. ALTERNATIVES&RECOMMENDATION City Council could choose not to receive a briefing on the 2024 Public Safety Renewal Levy. City Teammates recommend hearing the briefing,offering suggestions to communicating with the community and asking questions of teammates. ADDITIONAL RESOURCES Attachments Presentation n o n C 73 :,'• pc ..9) rD = • ti LSD Cr 4. C) Q - _ - N.) c n -_.. 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Business Meeting Meeting Date: 09/26/2023 Length(in minutes): 20 Minutes Agenda Title: Carbon-Responsible Development in the Tigard Triangle Authored By: Lloyd Purdy Presented By: Economic Development Manager Purdy Item Type: Update,Discussion,Direct Staff Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE The City of Tigard's Vertical Housing Development Zone (VHDZ) partial property tax abatement and Tax Increment Financing(TIF)Development Assistance Fund incentivized local development firm,DIG Real Estate,to make energy efficiency investments in a new five-story mixed-use development under construction in the Tigard Triangle at 7035 SW Hampton Street. The Town Center Development Agency awarded$650K in development assistance to the project,primarily as an incentive for energy efficiency upgrades to the building.As one of the most carbon-responsible mixed-use projects in Tigard,it scored high in the TIF program criteria.The project will also be eligible for a 10-year 80%property tax abatement on the new building. Initial estimates value the building at$28 million in total costs with 55 apartments and 1,800 square feet of commercial space. ACTION REQUESTED No action required by Council. This presentation is a briefing on how community development programs like the VHDZ partial property tax abatement and TIF Development Assistance Fund can encourage carbon responsible development in Tigard.Developers Josh and Brenner Daniels,Principles of DIG Real Estate,will present their project and summarize the energy efficiency investments in the new building. BACKGROUND INFORMATION In 2014,the City of Tigard created a Vertical Housing Development Zone (VHDZ)in the Tigard Triangle and Downtown Tigard to encourage high-density mixed-use development in specific parts of the City.The VHDZ provides eligible development a 10-year partial property tax abatement for new mixed-use buildings with first-story commercial space. Eligible projects receive between 20 and 80 percent in property tax abatement on the value of the new development.A building with first story commercial and four floors of residential above street-facing commercial space would be eligible for the maximum 80%tax abatement.After the first 10 years,properties are taxed at their full rate. Recently built mixed-use apartments like the Adrienne,the Overland at Dartmouth,and the 72nd in the Tigard Triangle benefited from Tigard's Vertical Housing Development Zone.In Downtown Tigard,Atwell Off Main benefited from the VHDZ tax abatement.Several projects under construction,including Ava Roasteria's mixed use project in Downtown Tigard as well as projects on Hermoso Way and Gonzaga Street in the Tigard Triangle,are also eligible to receive the VHDZ property tax abatement. Along with being eligible for the 80%VHDZ property tax abatement,the NW Hampton Street project was awarded $650,000 in TIF District Development Assistance.The mixed-use apartment meets the TIF program criteria because it will be certified as a Path to Net Zero project or will have building features that provide an equivalent energy usage including solar panels,heat pumps,and fully electric residential amenities.The building will also provide two units affordable to residents making less than 80%of the Area Median Income (AMI).The Board of the Town Center Development Agency approved the development assistance agreement at the November 1,2022,meeting. In early 2023,the City added two new criteria to the eligibility requirements for developers interested in receiving a VHDZ property tax abatement for new multi-story mixed-use development.Developers are now required to complete a consult with the Energy Trust of Oregon (ETO)in order to see if ETO incentives can help them save energy,reduced development costs,and decrease operating expenses.Additionally,developers must report their building's estimated Energy Use Intensity(EUI) score.An EUI is expressed as energy per square foot per year and measures a building's energy use.Energy Trust of Oregon can calculate this score for free for developers. Using incentive programs like the VHDZ property tax abatement and the TIF Development Assistance Fund to encourage energy efficiency investments aligns with Council's 2023-2025 goal to address climate change by reducing the energy consumption of new buildings through energy efficiency investments.The VHDZ and TIF programs advance Comprehensive Plan Goal 9 objectives focused on economic development by adding commercial space in proximity to residents/consumers.These tools also help advance Comprehensive Plan Goal 10,focused on housing,by providing a variety of housing options to Tigard residents. Additionally,these community development programs and the resulting multi-story mixed-use developments in Downtown Tigard and the Tigard Triangle advance the City of Tigard's strategic plan vision,"Tigard: an equitable community that is walkable,healthy,and accessible for everyone."Higher density residential with first-story commercial space-for retail,restaurants,personal,and professional services-helps create healthy walkable neighborhoods,provide more affordable access to residents for homes,and new tenable spaces for business owners. ALTERNATIVES& RECOMMENDATION Not applicable ADDITIONAL RESOURCES Not applicable Attachments VHDZ Summary �1 ..,r Vertical Housing N1 Development .1 , . 1_. - .._elopment Zone �o r T =. „.____....._ „ __r Y TIGARD'S VERTICAL HOUSING DEVELOPMENT ZONE (VHDZ) 4 7i L•''' I Developers with experience in mixed-use multi-story projects may ! Kr ► - be interested in a new City of Tigard program that provides a `��_ partial property tax exemption of 20 percent per floor of RESIDENTIAL HOUSING residential housing. A developer can earn the partial property tax "P exemption by locating a qualified project in the City of Tigard's Vertical ?. {R Housing Development Zone ,AI { I i„ Tigard's VHDZ includes two areas within the city that are well ?r positioned for mixed-use multi-story development. Tigard's downtown ii COMMERCIAL nFVFI JT and the majority of the area within the Tigard Triangle are eligible for a vertical housing tax exemption. The partial property tax exemption applies to new construction on the first four floors of residential A. _ -I, ;v .. a;; Y- development built above a non-residential ground floor. �. The maximum tax exemption on the new construction , I is 80 percent per year over the first ten F lk BLIC ANSPORTATION years of the project. �y� - e<<'O0! : rT I m L I O"s F_ERRY.- w - > W i}`W a PROXIMITY TO TOWN CENTER I=- , 5 A to WAUNUT ST w Tigard .. �p° X • CITY OF . GAARDE ST MCDONALD ST Tigard W 0 �� © p BONITA RD II w W Lloyd Purdy O ,wlij C Economic Development Manager -a = N 503.718.2425 DURHAM RD lloydp@tigard-or.gov I 5 CITY OF TIGARD fi Community Development Dept. 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov Tigard's VHDZ is shown above in green. BENEFITS VerticalFinancial modeling shows that a vertical housing based tax exemption HousiHol s I n g moves some multi-story mixed-use projects from the red to the black. This ng tool helps close the gap for developers who are willing to take a risk in an development untested market. Zone Tigard's VHDZ encourages private sector development that combines first floor commercial activity with residential capacity on upper floors. This mix of activity improves property values,the viability of local businesses and the Tigard's Vertical Housing quality of life for residents. It also diversifies local housing options giving residents a wider range of housing solutions. This partial property tax Development Zone will: exemption is not limited to low-income housing,though low income projects ■ Encourage new mixed-use do receive an additional property tax exemption. In addition to the exemption development(residential and for the residential portion of a mixed-use building, the land would also be commercial). eligible for a partial tax exemption of 20 percent for each floor dedicated to • Stimulate more commercial low-income residential housing (maximum exemption is 80 percent). growth in the area,increasing the value of surrounding ELIGIBILITY properties. In order for a project to qualify, it must meet the following criteria: • Enhance opportunities for a live/work community. 1. Project must be entirely located within a vertical housing • Support commercial development zone. development by increasing 2. Project must be a multi-story building used for residential and the number of residents non-residential uses. (aka consumers). 3. At least 50 percent of the project's ground floor that fronts the primary • Create long-term community public street must be committed to non-residential use. For the project's wealth through larger, ground floor to be considered committed to non-residential use, all mixed-use buildings that will ground floor interior spaces that front on the primary public street must be fully taxed after the partial be constructed to building code standards for commercial use or abatement expires. planned for commercial use upon completion. ■ Encourage more walkable 4. Complete a consult with the Energy Trust, call 1.877.467.0930 or email neighborhoods by locating newbuildincis@energytrust.orq to schedule. goods and services near residents. 5. Report your building's final energy use intensity(EUI)score or comparable agreed upon energy efficiency score to the City of Tigard. EXPRESSION OF INTEREST If you are interested in participating in the Vertical Housing Development Zone exemption, please contact the City of Tigard's Economic Development Manager, Lloyd Purdy, at 503.718.2425 or Iloydp@tigard-or.gov. i Tgard Lloyd Purdy Economic Development Manager 503.718.2425 lloydp@tigard-or.gov CITY OF TIGARD Community Development Dept. 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov M > -11.11 71 • -.... • 4, ,r 1 0 1-"-:- :. AZ=1= -I .:,_. Cl' i- f Arl 0 n2) 0 .. minnimima t=r . .. –0 cp 11111111111k\ clis Z —I I el" co ND —I -‹ %NI = m P 0 C,32. 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