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City Council Packet - 09/12/2023 114 • City of Tigard Ti and Business Meeting —Agenda TIGARD TIGARD CITY COUNCIL MEETING DATE AND SEPTEMBER 12,2023- 6:30 p.m.Business Meeting- Revised:Agenda Item No. 7 TIME: was added MEETING LOCATION: Hybrid- City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard, OR 97223 - See PUBLIC NOTICE below PUBLIC NOTICE: In accordance with Oregon House Bill 2560,this will be a hybrid meeting where some Council, staff or public will participate in person and some will participate remotely. How to comment: •Written public comment may be submitted electronically at www.tigard-or.gov/Comments by noon the day before the meeting date. •If attending the meeting in person,please fill out the public comment sign-in sheet at the front of the room and come to the microphone when your name is called. •If you prefer to call in,please call 503-966-4101 when instructed to be placed in the queue.We ask that you plan on limiting your testimony to three minutes. •You may comment by video through the Teams app.Go to this link to learn how to participate by videa September 12,2023 Council Meeting (https://www.tigard-or.gov/Home/Components/Calendar/Event/4259/372). Upon request,the City will endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments;and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers,it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-718-2419 (voice) or 503-684-2772 (T'DD -Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA VIEW LIVESTREAM ONLINE:https://www.tigard-or.gov/boxcast CABLE VIEWERS:The City Council meeting will be shown live on Channel 21 (1st Tuesdays) and Channel 28 (2nd& 4th Tuesdays) at 6:30 p.m.The meeting will be rebroadcast at the following times on Channel 28: Thursday 6:00 p.m. Friday 10:00 p.m. Saturday 7:30 p.m. Sunday 11:30 a.m. Monday 6:00 a.m. " City of Tigard • • Tigard Business Meeting —Agenda TIGARD TIGARD CITY COUNCIL MEETING DATE AND TIME: SEPTEMBER 12,2023 - 6:30 p.m. Business Meeting MEETING LOCATION: Hybrid- City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard,OR 97223 6:30 PM 1. BUSINESS MEETING A. Call to Order B. Roll Call C. Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items 2. PROCLAMATIONS AND RECOGNITION 3. PUBLIC COMMENT 6:35 p.m. estimated time A. Follow-up to Previous Public Comment B. Tigard Area Chamber of Commerce C. Tigard High School Student Envoy D. Police Chief/Police Department Update E. Public Comment—Written F. Public Comment—In Person G. Public Comment—Phone-In H. Public Comment—Video 4. ADMINISTRATIVE REPORT 6:50 p.m. estimated time 5. TIGARD BUSINESS SUSTAINABILITY FUND PROGRAM 6:55 p.m. estimated time 6. CODE COMPLIANCE UPDATE 7:10 p.m. estimated time 7. ADOPTION OF RACIAL EQUITY ACTION PLAN 7:25 p.m. estimated time 8. CITY COUNCIL GOALS UPDATE 7:40 p.m. estimated time 9. NON-AGENDA ITEMS 10. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order,the appropriate ORS citation will be announced identifying the applicable statute.All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed.No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 11. ADJOURNMENT 8:20 p.m. estimated time SUPPLEMENTAL PACKET FOR SEPTEMBER 12, 2023 COUNCIL MEETING - ITEM 3B Tigard Chamber of Commerce City Council Update September 2023 Leadership Tigard Applications for Leadership Tigard are due September 15th.All the details can be found on our website on the Leadership Tigard page. Education,Advocacy,&Building a Strong Local Economy • Our Government Affairs&Public Policy Committee will be meeting September 21St at 1:30pm at the Chamber. • We have a goal for 2024 to raise over$10,000 for Scholarships and are about Yz way to reaching that goal. Please contact our CEO for more details on how to contribute to our fundraising efforts. Promoting Community • We had a wonderful time at the Tigard Street Fair.We loved meeting new faces and seeing our Members and other local business owners enjoying the event with the local community.We also attended the Fit Alliance Breast Friends Fundraiser. It is always wonderful when a local business attaches their brand to a cause. Please visit the Tigard Chamber website for the most up to date information about upcoming community events. Networking/Visibility Good Morning Tigard(GMT),Thursday A.M.Networking 7:30 a.m.—Weekly 09/14—7:30am—Good Morning Tigard Hosted by Community Partners for Affordable Housing 09/14—5pm—Joint After Hours with Beaverton Chamber at Embassy Suites Tigard 09/21—7:30am—Good Morning Tigard Hosted by Kimberly Berg's Rebel Fit Club 09/28—7:30am—Good Morning Tigard and Ribbon Cutting Hosted by NW Medicare Advisors 09/28—10am—11am—Ribbon Cutting Hosted by Grocery Outlet(Tigard/Bridgeport) Follow the Tigard Chamber on LinkedIn,Instagram,and Facebook for the most up to date information on events! Tigard Farmers Market Update The Tigard Farmers Market happens Sunday's through October 9AM to 1:30 PM at Universal Plaza.We have 30-45 vendors scheduled each week at the market.Thank you to the City of Tigard and NW Natural for your support of our growing market! Local Business Update Tonight,you will hear about the Tigard Small Business Sustainability Fund.This fund proposal was designed based on conversations and feedback from our local small business community and our economic development department.We see this as a positive way to use funding the City of Tigard currently has,to provide support to those businesses hit hardest by the pandemic and ongoing vandalism.The 30+businesses we would be able to help with this reimbursement fund and other funding would generate a positive impact on our local Tigard economy. Based on recent national studies, approx. .70 cents for every dollar spent stays local.We hope you will join us in support of this fund. SUPPLEMENTAL PACKET FOR SEPTEMBER 12, 2023 COUNCIL MEETING - ITEM 3D , . , ... . , ..; '''....,,, ,.4"..f•ilt,` '.1.,. 1,. 61,- .. - ...,-... 1. 4.'_ • . .V:1;.::if:,....... $ 'V.., ' ..' -. ,.. 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'r,._.:•:,:•', .6 '' ' • •:Jd,,I'v.,.ir.0'_,.,•.: -..:•. 7":4c",,,-,-,---.---.?-•,:7- -" • L.'-,•••"-'44,-.1.1..4.0r.1./1.a...1..m-.10,1.1'-41•s,.p.` ,4.,'.1.1,e1•.V.,.o-•.-.tor•o..4-.'k..r '- 4ARt,.S.;.,ri,..,,•.....-,s'',''- i:..-'4•.!.4i...-.I::t :•.' fII 202 . eless and G .i 12• ,... - e La Ac441,0•4c • rr Zlilt01——tisotkEs .. iii - -- I.1 1 ' POLICE iv rip est twocaeff :r •'- , - - I, .:. i .. . ._ 11 i i; l'' 41"1116iihiiiii- — Agaz. . CITY CIF i 1 1r Z"L Tigard ,,..-. . 4 • A • Ir..' _.•-;,-„t -,m,,_t r- - .4,-- „ . ,.ii2.- - . , • . . $r --. i ,0• -- ;.....,..::,..tv.L.,: . ' .-. ',......_- .... , . . . _ 4,0, — - - -.... r 411,2. Allie ' . •,. , , _ . ../ : a M .. - , t...j . : • . - -, • ,..i....' _ . -• .• , -'‘'',s.....• . I .•tv -- • . ._ . . . .. ,. . - .� 2023 Tigard am List 72nd behind McDonalds on pull out from 72nd/Posted on 082123, removal 082823. Streets cleanup. Delayed due to camper finding housing. Cleanup crews coming 9-6/9-9 per Jensen Steve Strcct Park/Going to be posted on 082823, removal 090123. Small, clean should be gone before any enforcement. Parks cleanup I Woodard Park/Going to be posted on 090123, removal 091123. Small, clean should be gone before any enforcement. Parks cleanup Fanno Creek behind PD/Going to be posted on 091123, removal 091823. Parks cleanup, consult with Martin and Greg about being contracted out. • Bagan Park/Going to be posted on 091123, removal 091823. Parks cleanup/might need contractor to clean up, consult with Martin and Greg • Fanno Creek trail behind Alderbrook Apartments/Going to be posted on 091823, removal 092523. Consult with Martin and Greg about size, might need to be contracted. • Browns Nature, behind library area/Going to be posted on 092523, removal 100223. Will need to be contracted out. `.■ 1 1 . . Houseless Camps around Tig . .• 72nd Woodard Park/Fanno Creek d 9; CA „..,!:. . kIP- . . ...,:1 ,, c1:1,-,,..,, ,:,„:,-,i_. .-' , , ..,.. ,.,.,..t.,,i,,,,..,. .. „. 4,..., ,: ._. ., , 74-;'-: 3i -h tr 1� s- Ilk ,�... .. `�,'�' ,d '1° Airy ` t 'I e't'� rs f t �¢ '4'" } { { ir ice.:. - r .� .w , %_ gyp: ¢ r Y w* 2F • -J-)%71,,T,2, �,, _ Rte'k,:'.:44.;,,, �� ffjj i • '. ,.trYh.4.�; `�,' .sh -ate �.:. ':. ° E' 1- `M■ .. Graffiti in : : _ . Tigard / Universal_Plaza ..,irri. ...._: ' ,,______ F . _ „ ....... ... . . r , .,..)0„).......„:7„.„. , , __ _ ,2, ._, ___, . __ . ,( 1 gq , , 1 1 -_ i _., __Th - - ._ J f I - -' -- - w VS. - - ... _ - I' "4 0 P 1111111111k- fir' - . 1 . _ ..,44,10 1 ._.. , . :1 ........, ; \ :_,.A.,_.''):- '' 'rte; . 10 ewers by 48284(TigardPD.evidence.rom)on D7 sep 202 SUPPLEMENTAL PACKET FOR SEPTEMBER 12, 2023 COUNCIL MEETING ITEM - 3D w��p�I7ERSj�fA � Tigard PD Strategic Dashboard t Alkri For August 2023 ...-‘4 .:,.,...... .,..____711117),L.7401 o * 2021 Population Estimate 55,854 (Adopted Budget FY 2023-24) /.r /. *TE N- IIMIr Small numbers cause large percentage increases and decreases. Crime Snapshot Selected Group A Offenses Aug-22 Aug-23 %Chg 2022 YTD 2023 YTD %Chg Person Crime 47 39 0 -17.02% 413 330 0 -20.10% Assault 32 32• 0.00% 324 273• -15.74% Robbery 9 5• -44.44% 46 31• -32.61% Property Crime 1 223 .m 207,-7.17% 1949 1 1723• -11.60% Burglary-Residential 6 4• -33.33% 46 45• -2.17% Burglary-Business 7 3• -57.14% 35 34• -2.86% Burglary-Other 7 7• 0.00% 78 61• -21.79% UUMV 18 18 i 0.00% 98 159• 62.24% Theft 120 115• -4.17% 1076 885• -17.75% Vandalism 34 34 i 0.00% 268 284• 5.97% Societal Crimes 67 0 19.64% 465 is IIM DUII 8 7• -12.50% 88 69• -21.59% Drug Offense 6 5• -16.67% 16 28• 75.00% Disorderly Conduct 7 9• 28.57% 54 64• 18.52% Arrests (*CTA in Total) 116 111, -4.31% _ 964 - 894, -7.26% Felony 24 12• -50.00% 142 131• -7.75% MISD 25 21• -16.00% 231 204• -11.69% Warrants 50 31• -38.00% 345 356• 3.19% Calls for Service Aug-22 Aug-23 %Chg 2022 YTD 2023 YTD %Chg Dispatched Calls 2069 1945• -5.99% 15540 14396• -7.36% Self Initiated Calls 919 1360• 47.99% 8796 9817• 11.61% Online Crime Reports 73 45 -38.36% 540 585 8.33% Response Time Aug-22 Aug-23 %Chg 2022 YTD 2023 YTD %Chg Priority 1 &2 5.97 6.28• 5.19% 6.23 6.15• -1.28% Priority 3 10.7 9.35• -12.62% 9.95 10.72• 7.74% Priority 4+ 9.2, 10.43• 13.37% 9.58 11.2• 16.91% Photo Enforcement VIENal WI= Red Light- Began Issuing 03/11/20 Month of: Aug 2023 YTD 2022 2023 Yr to Yr Received Issued Rejected Issued Issued %Chg 99W/SW Hall Blvd 296 202 94 2362 1902 -19% 99W/SW 72nd Ave 113 62 51 653 744 14% 99W/SW Durham Rd 17 11 6 266 139 -48% Intersection Speed - Began Issuing 7/14/20 Month of: Aug 2023 YTD 2022 2023 Yr to Yr Received Issued Rejected Issued Issued %Chg 99W/SW Hall Blvd 122 99 23 1171 962 -18% 99W/SW 72nd Ave 604 468 136 5565 4422 -21% *Person Crime-Assault(verbal harassment,menacing,simple and felony assault),Homicide,Robbery,Kidnap,Forcible/Non-Forcible Sex Offense *Property Crimes-Arson,Bribery,Res Burglary,Bus Burglary,Oth Burglary,Forgery,Vandalism,Embezzle,Fraud,Theft,UUMV,Bad Check *Societal Crimes-Drug Offense,Prostitution,Weapons,Curfew,DisCon,DUII,Family Offense,Liqour Laws,Peeping Tom,Trespass *The data is National Incident Based Reporting System(NIBRS)compliant and not Uniform Crime Report(UCR)compliant and cannot be compared to any report using that standard.For more info on NIBRS:https://www.fbi.gov/services/cjis/ucr/nibrs 1 *8,,ApER,4„ w _, _, _ l� Tigard PD Strategic Dashboard ri ( , `� For August 2023 y If �_ ¢4 2021 Population Estimate 55,854 (Adopted Budget FY 2023-24) ICF*TBA14 Employee Snapshot Department Staffing Information Actual Budget % Budget Sworn 70.0 77.0 91% Non-Sworn 14.5 18.5 78% Total Number of Personnel 84.5 95.5 88% Patrol Staffing Authorized 43 I Days Swings Graves Overall% # of Shifts at or below Minimums 12 39% 9 29% 11 35% 34% Personnel Unavailable for Work Patrol All Other Overall #of Recruits in Pre-Academy 1 - 1 #of Recruits in Academy 2 - 2 #of Recruits in Recruit Training 2 - 2 #of Personnel on Extended Sick Leave / FMLA - - - #of Personnel on Military Leave 1 - 1 #of Personnel on Modified Duty* 3 - 3 #of Personnel on Administrative Leave - - - Total Personnel Unavailable to Work during some Period during the Month 9 - 9 Total Officers Available to work PATROL some period during the Month 34 *Modified Duty=any modified work schedule to accommodate light duty,workers comp, or LWOP Operational Effectiveness Snapshot Budget Information is based on the best available data. I FY 2022-23 Budget FY 2023-24 Budget Percent YTD Status Percent YTD s Status Department Budget Actual Budgeted Actual Budgeted Administrative 8% 17%• -9% 5% 17%, -11% Operations 14% 17%• -3% 18% 17%0 1% Services 15% 17%• -2% 19% 17%0 2% Total Department Budget 14% 17%• -2% 18% 17%* 1% Budget Information is based on the best available data. FY 2022-23 FY 2023-24 Percent YTD Budget Percent YTD Budget Status Status Department Overtime Actual Budgeted Actual Budgeted Administrative 15% 17%• -1% 17% 17%• 0% Operations 9% 17%• -8% 20% 17%0 3% Services 11% 17%s -6% 15% 17%S -1% Total Overtime 9% 17%• -7% 18% 17%S 1% 2 *���vERs,�,A Tigard PD Strategic Dashboard a°w 11 ��. N = For August 2023 F d K„,,....______Fi 2021 Population Estimate55,854 (Adopted Budget FY 2023-24) ' eiGCF*TEA�` Levy Status Update WI Levy To Date(I,TD)is July 1,2020 to date Aug-23 Aug-23 LTD LTD Training Officers Hours Officers* Hours Advanced Crisis Intervention and De-escalation Training 0 0 3 60 Crisis Intervention 0 0 89 230.5 De-escalation Training 0 0 96 191.5 *LTD(Levy To Date)Officer totals may duplicate officer count as training happens mulrple times ayear Totals 0 0 188 482 Levy Staffing Information-LEVY to date progress Actual Budget %Budget Sworn-Patrol 8.0 8.0 100% Sworn-SRO 1.0 1.0 100% Non-Sworn 1.0 2.0 50% Total Number of Personnel 10.0 11.0 91% Levy Hiring Process Patrol All Other Overall Patrol All Other Overall Aug-23 Aug-23 Aug-23 Levy to Date Levy to Date Levy to Date Interviews 8 0 8.00 172 44 216.00 ORPAT(physical fitness test) 0 0 - 30 0 30.00 Background investigations completed 2 0 2.00 84 5 89.00 Conditional Offers of employment 2 0 2.00 24 2 26.00 Hires 0 0 - 19 1 20.00 Emergency Response Times - 6 Year Trend PRIORITY 1 & 2 CALLS Priority 1 calls= 6.75 Imminent threat to life 6.15 / I \ 6.28,, ..---" ...../ / Priority 2 calls=Immediate threat to life,occuring now District integrity (5 police districts) #of Shifts conducted with 5 or more patrol Days Swings Graves Overall% officers 9 29% 22 71% 15 48% 49% Community Snapshot Community Outreach and Events News Releases Upcoming Events (8/1)National Night Out (8/26)I Can Do This!Safety class 8 Arrested in Proactive Shoplifting Enforcement (9/6)Levy Presentation @ Transportation Mfg (8/3)Good Morning Tigard (8/28)Kalapuya Learning Center Results of DUII Enforcement (9/9)Tigard Street Fair (8/5)Public Works Day Opening Upcoming Seat Belt and Car Seat Enforcement (9/10)Tigard Farmer's Market (8/6)Family Fun Day @ Mannahous(8/30)TTSD Welcome Back DUII Driver Hits Patrol Car During Separate DUII (9/11)Levy Presentation:Parks&Rec Advisory (8/9)Concert in the Park (8/30)Neighborhood Watch Upcoming DUII Enforcement (9/16)Relay for Life (8/10)Good Morning Tigard training Investigators Seek Additional Victims in Sexual Assault (9/16)Rise Church Fall Festival (8/17)Law Enforcement Torch Run 13 Arrested in Proactive Shoplifting Enforcement (9/23)Be That Girl!Self defense class (8/22)Popsicles with Police (8/31)Summerfield First Upcoming Pedestrian Safety Detail (9/27)TTSD Safety Forum Responders Breakfast (9/30)Police Dept Open House 3 ��ADERSgI� Tigard PD Strategic Dashboard _ f ,f vOLICE �c For August 2023 4 0, TIGARD 2021 Population Estimate 55,854 (Adopted Budget FY 2023-24) ' OR ��cE TEA �o Calls For Service - By Month: 7 Year Trend AUGUST DISPATCHED CALLS AUGUST SELF INITIATED CALLS 2053 2069 \ 1338 1360 1945 \ _1132\ / 967 919 1868 1791 2019 2020 2021 20, 2019 2020 2021 2022 2023 Tracking Code Cases - Year to Date i 2020 2021 MOM 2023 Overdose 16 14 18 17 16 DHS referrals and cases of allegations Mental Health hold (POH) 87 80 65 73 42 of abuse to an Suicide 10 3 6 4 6 elderly or mentally Attempted Suicide 32 31 24 29 18 challenged victim DHS Referral 374 276 337 302 360 end up in the Domestic Violence (DV) 80 92 301 117 113 caseload of Detectives and DV No Crime 95 68 62 71 47 SRO's. Organized Retail Crime (ORC) Theft 54 23 22 79 69 Graffiti 32 73 52 32 85 BHI - Transient Total Dispatched Calls: 1945 Total Societal Calls: 1275 %of monthly workload 66% # of Calls-BHI** 201 # of Calls Transient 151 # of Calls Dispatched 270 # of Calls Self Initiated 24 262:45:70 (hr:min:sec) Total BHI/Transient calls 294 *Note 1:Behavioral Health Incidents(BHI)and Transient calls are a subset of the category"Societal"calls. The statistics above are based on officer inputs. **Note 2:An incident may be both BHI and Transient related. These figures are not additive. 4 AGENDA ITEM NO 3.F - PUBLIC COMMENT DATE: September 12, 2023 (Limited to 2 minutes or less,please) The Council wishes to hear from you on other issues not on the agenda and items on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. 1 NAME &CITY YOU LIVE IN TOPIC STAFF. ' -ase Print CONTACTED Name 110 4 ,i & City //(Li2L , — - Also,please spell your name as it sounds,if it will help r I the presiding officer pronounce: (CSE W Oo d OA"'thin 6 _.... Optional: If you want a response from staff please leave your contact information: Address q/' /ntLJ 16&007:X�t City - 661 State . Zip• ', )2 Phone no. or email Nam F kinC44/\City • Also,please spell your name as it sounds,if it help the presiding officer pronounce: Nir0 VrOptional: If you want a response from staff please leave your contact information: Address q gq JC�' 61 St- 0,8w-(//---) City1 ‘ -7 State n Zipq7 i3 Phone no. or email r A,t`\l-si U 1 I b2 7 h fl , NamtQ#44' j¢ ri'}7j/D2/b City ,7-ei//•1') Also,please spell your name as it sounds,if it will help /L11670 Awe/at the presiding officer pronounce: f9}� Ee& EL' /('n-N-JcE-om- Optional: If you want a response from staff please leave your contact information: Address 93605a/ ED/flea/ow) 57 City r/67/'12/ State 0.L Zip 5722 Z Phone no. or email AIS-5334 5. Business Meeting Meeting Date: 09/12/2023 Length (in minutes): 15 Minutes Agenda Title: Tigard Business Sustainability Fund Program Authored By: Steve Rymer Presented By: City Manager Steve Rymer Item Type: Public Hearing Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE One outcome of the City Council's Reduce Houselessness goal is to support our local business community with an identified strategy to "create grant programs to support businesses." To meet the Council's expectations,we have been working with Megan De Salvo from the Tigard Chamber of Commerce to design a comprehensive business support program known as the Tigard Business Sustainability Fund. Lloyd Purdy,Economic Development Manager, has been engaged in the planning and program design to ensure we are complementing (and not duplicating) existing City funded business support programs. If the Tigard Business Sustainability Fund concept is approved, these new business support programs would be funded with $250,000 of Pandemic Relief Funds that were previously approved to support local businesses. ACTION REQUESTED Approve the Tigard Business Sustainability Fund concept and authorize the City Manager to execute an agreement with the Tigard Chamber of Commerce for an amount not to exceed$250,000. BACKGROUND INFORMATION The Tigard Business Sustainability Fund, as proposed,is developed to meet the City Council's original plan to reimburse local businesses for safety and security investments. The program also continues the City's support of local businesses due to impacts of the COVID-19 pandemic including workforce development, marketing and coaching, and energy efficiency and sustainability, among others.Additional program details are outlined in the attached document. The City would work directly with the Chamber of Commerce to administer and market the program to Tigard businesses.The plan is to utilize existing Chamber Partners who would provide direct services to the qualifying Tigard businesses. The Chamber would also provide the City with a program report every six months to ensure accountability and transparency. The Chamber would be paid a 10 percent fiscal agent fee and a 5 percent marketing fee. Dates of Previous and Potential Future Considerations The business support grant program is included in the City Council's adopted 2023-2025 goals. Public Involvement As part of the program, the Chamber of Commerce would actively market and promote the program to local businesses. ALTERNATIVES & RECOMMENDATION The City Council could decide not to support the business support program as proposed and modify accordingly. ADDITIONAL RESOURCES Fiscal Impact Fiscal Information: The $250,000 expenditure was anticipated to be spent in Fiscal Year 2023. Due to timing of the program development, the City Council would need to authorize the expenditure through a supplemental budget request at a future Council meeting. Attachments Tigard Business Sustainability Fund - Proposal- Scope of Services SUPPLEMENTAL PACKET FOR SEPTEMBER 12, 2023 COUNCIL MEETING - ITEM 5 41111116'I p TIGARD CHAMBER OF COMMERCE Proposal from Tigard Chamber of Commerce on Scope of Services for the $250,000+ Tigard Small Business Sustainability Fund The Tigard Small Business Sustainability Fund would be a partnership between the City of Tigard and the Tigard Chamber of Commerce to provide reimbursement for safety and security upgrades that took place during and due to the pandemic.These funds would be allocated and distributed as reimbursements to local Tigard businesses that meet the specific financial and recovery requirements to qualify and show valid receipts for the expenses during the eligibility time frame. Additional funding would also be used with local Tigard businesses who will supply the services needed to approved applicants for the following purposes: Access to Individual or Group Coaching or Training Sessions through the Tigard Chamber in each of the following: -Marketing and PR Coaching and Audit/Plan -De-escalation Training -Independent Security/Graffiti abatement Audit -Workforce Development (Attract,Train, Recruit) -Energy Efficiency and Sustainability Audit Up to $500 for each of these trainings/audits paid from Tigard Chamber to Vendor of our choosing. Where possible free audits and services will be maximized to provide the biggest impact to the most businesses possible with this funding. Certificate for Seat in Leadership Tigard for future use and continued education and training ($895 each applicant) Reimbursement for Staff Safety Trainings or General Safety and Security Upgrades made to commercial store fronts from 2021 to current. Reimbursements would be up to and not to exceed $2,000 per applicant with a 50/50 split between Business and City funds used. 10% Fiscal Agent Fee and 5% Marketing Fee to Tigard Chamber for administration of program and PT program support staff to oversee program along with CEO. Priority given to those businesses who lost revenue when comparing 2022/2023 vs 2019.Though we would consider all applicants until funds run out. Any business on our Board of Directors or Selection Committee would be ineligible for reimbursement funding. Tigard Chamber Deliverables: 1. Finalize Program requirements and program process with input from City of Tigard Staff and Chamber Board. 2. Finalize Application process with City of Tigard Staff and Chamber Board. 3. Introduce eligible participants from our organizations database and through direct invitations based on business walks by Chamber Staff. 4. Utilize Tigard Chamber Partners throughout Tigard and Washington County to highlight businesses who may qualify for the program. 5. Distribute Reimbursements and Manage and Pay for Trainings/Audits. 6. Every 6 months provide a report out to City of Tigard Staff on the progress of the program and the following metrics for success: A.#of business invited to participate. B. #of business participating. C.#of fund awarded/allocated. D. Percentage of participating businesses from minority/under-served populations. E. Projections of growth for businesses awarded funds. F. Program evaluations from businesses served. 7. Goal is to help up to 30+ local Tigard businesses with the use of these funds. AIS-5315 6. Business Meeting Meeting Date: 09/12/2023 Length (in minutes): 15 Minutes Agenda Title: CODE COMPLIANCE UPDATE Authored By: Ken Ross Presented By: Ken Ross Item Type: Public Hearing Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE Brief explanation of Code Compliance program—What we do—Complaint driven program that maintains community safety and livability by enforcing various state and local codes that regulate real property (land and attached structures). Types of codes enforced: Building—New construction, trade permits required Development—Zoning regulations,land use approval required Housing—Property maintenance requirements Nuisance—Livability concerns Current data and trends Code violation examples Tools for reporting (Code Compliance web page,phone, email, snail mail,in-person). Talking Tigard Code Compliance Interview—Ten Most Common Code Violations Upcoming projects—Rental Housing Inspection program w/ Schuyler,Dashboard update w/ IT ACTION REQUESTED No action requested. This is an informational update. BACKGROUND INFORMATION ALTERNATIVES & RECOMMENDATION None. ADDITIONAL RESOURCES Attachments Code Compliance Presentation by Ken Ross • C ii tigard-or.govfyour-government/departments'community-development/cade-c plaance 3 CI, Lr 'A' e ervice Request Ec:... 'li Accela Automation Codes Contact Jobs Maps Translate SERVICE FINDER CITY OF Tigard Your Government Business & Development Community Support Explore Tigard Q 4.: -o v COMMUNITY DEVELOPMENT = ii. ' . _ �. . 1 r r '1h ■ Budding Services Carbon Responsible Communityo - ' •' "'"_ •4' 1, Development c-�•- :, o % ti r, . Code Compliance •. x �. li1 Common Code Violations `' IV + Submit a Code Complaint % Traffic&Parking Concerns -ti.r : . 4 . 1 -. Urban Livestock „ r Community Development Code ,1 k ` -, .r ' Y ., " ' .` . , . . r • ■ Economic Development Your Government a Departments,,Community Development e N. Housing Development ■ Permit Center Code Compliance ■ Planning Font Size: Q 1:1 1:3 Share&Bookmark IN Feedback H Prim ■ Redevelopment ■ Transportation:Safe Streets for Tigard Code enforcement officers maintain community safety and livability through effective enforcement of state and local codes.The city investigates reports of code violations only when a resident submits a code Universal Plaza violation complaint. Code compliance maintains community safety and livability by enforcing various state and local codes that regulate real property ( land and the structures attached to it) . • —____,4 ..4_.4 , Niii '., ifs 4 f C.f.I '%. • ' • MI P •-a .. . ,.I . e. ...z.A". I. iligkiall" k .- '.,. r . . 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For assistance in submitting a request pleaseview the instructions.Click Here Housing n Search O Building Code Compliance 0 Housing Code Compliance (property maintenance req) • O Development Code Compliance 0 Nuisance Code Compliance Ii u I s a n C e (livability concerns) Submit Request is 2023 Code Compliance Cases as of 8-22-2023 316 Processed code compliance requests. 58 DCC/BCC (development and construction related) cases. 35 HCC (lack of property maintenance related) cases. 223 NCC livability related) cases. 27/316 = receive 2nd notice. 91.5% of code compliance cases resolved without requiring 2nd code compliance notice. 116/316 = 37% of 2023 code compliance cases are associated with public right-of- way impacts involving various encroachments & obstructions such as overgrown vegetation, abandoned property in ROW, fences and retaining walls encroaching, vehicles blocking sidewalk, broken & raised sidewalks, POD1s (shipping containers) & porta potties in ROW w/o permit, work conducted in right-of-way w/o permit, and illicit discharge into stormwater system. 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I xi * • • • �, L. t' Z.:.....:.':'.., ;q w 14 kph • 'R • ' � .YyS,� / ',IC!. rbaYsh 2 s • • t 1- xs .�. 3 • .� } I - , ,�C'E"�. r� H is ;x 7 ,"v► -Y,,1, Talking Tigard Code Compliance Interview — Ten Most Common Code Violations Y talkingtigard.libsyn.com;the-15-mos:-common-cote-vlolat.y ,; L' tit 4- uest Edi.. a Accela Automation 1 CL About Episodes- TAIL`KING �- YY liglitt. V '• it ` `�. ' r - ten• - it ± c, •' r' I ,r r y 1:•f1� di' dal ` ! t� - r ..11, ..- , - 4,... i., tsr ii I i 1,. A , . liti. 4.. t, Ittlik.. ". " Talkin Ti and Ten Most Common Code Violations in Tigard .... - .12 miimum ,-- ,..,, ,•-: k 1 ' . Ila f 0 in O t w 0 ALM All Episodes Ten Most Common Code Violations in Tigard Ten Most Common Code Violations in Tigard TALKENG TIGARD . Ten Most Common Code Violations in Tigard TALKINd n&4R0 30h 00:00:00!00:34:38 r'30 1 U <I> 0 *iryn May 19.2022 Our code enforcement officers maintain the safety and livability of Tigard by enforcing state and local codes.We investigate reports of code violations only when a community member submits a complaint.Ken Ross,the city's Code Compliance Officer,counts down the ten most common code violations in Tigard.He also shares how to file a code complaint and the .process for investigating a complaint How do reportacoeviolation ? • In person at t h e Permit Center _ C m nity Development 'TIGAgv Code ComplianceYYRequest Form • Online -1,alit you for your interest in maintaining Tigard as Refer to til a able an the back when completing you "A Place to CallHome."It is important m us that Code Compliance Request form-If applicable,select Tigard remain a safe,dean,and atttxetive community. specific infractions from the Lists when completing Please use this form to submit a Code Compliant the Ohseeved Infraction sections. Request for observed infractions of Development, Send completed Code Compliance Form to; • Email Nuisance, Tree, Building, and Housing Code -egtdarions- Please carefully enCity of Tigard d the following Code Compliance information and instructions on the Form so your ]31255W Hall Blvd request ran be processed efficiently. Turd,Olt 77223 • Phone Would you like help resolving this matter with your neighbor? Sometimes talking with your neighbor is the quickest way to address a problem.The City of Tigard partners with ]Scavrrton's Dispute Resolution Center to offer free mediation services to Tigard residents.You can contact the Dispute Resolution Center at 591526-2523,by e.mail at drsvutemadiaki.heaverl-tr.seyg or on rhe Web at b❑avcrmnor❑vtrn.govidc nartmeursiabtpu r ereeolunoli- • Snail maiI Please complete all sections below and on the reverse side of this page.Incomplete requests cannot be processed, All information submitted becomes public record. Location of Observed Infractiota: A valid address or parcel number for the observed infraction it required to process your request. Address or Parcel Number: • Documentation: Supporting documentation is very helpful in processing your request. Please attach any documentation you feel may be helpful. Ideas for supporting documentation include photos,maps,lel lets,illustrations,ete- Your Information: Name and address arc required.Phone and c-mail are optional-Anonymous requests cannot be processed. Name Srteet Address• City:_ Slaty: Zip: Phone: E-Marl• Acknowledgement: Signing below and sull nitung this form indicates that you understand and agree ro allow all information provided, including your contact information,to become public record- Signature Date•. City of Tigard I Code Camphor e I 13125 Shti Noll 6hd-,Tigard,OR 71223 I www.ngard-orgw/eodecomptisnee What' s next for Code Compliance in Tigard ? Rental H Inspection P A Guide to Proactive Rental Inspections 2022 7PIrEil _: _ Olik 01 -6aMit 4'0- . i . s _ 0 art 7 I ie.15 '..----- ;;fr: 11:: --1'.- 1417-177 -' JI t , _ isChangeLabSolutions Dashboard G tigard-or.gov/explore-tigard/open-data-dashboard= Q L Itt e est Eli.. Accela Automation Codes Contact Jobs Maps Tra-SBI--- SERVICE FINDER CITY OF Tigard Your Government Business&Development Community Support Explore Tigard BIKE TIGARD Explore Tigard. CALENDAR • COMMUNITY EVENTS Open Data I Dashboards • DOWNTOWN Font Size:Q IO Q Share&Bookmark *Feedback $Print HISTORY IN TIGARD LIBRARY This webpage represents City of Tigard's commitment to transparency of information.Here you can explore an array of information regarding the work of city departments providing services to the • MAPS community.Open data is an opportunity to engage citizens in the information produced by city MY PROPERTY government.Explore dashboard summaries or search,view,and export data for your own discovery. • OPEN DATA/DASHBOARDS Dashboards CRIME Spotter Dashboards are visual displays that represent data in as easy-to use-format using a combination of charts,lists, PARKS Cr RECREATION Pliers,and maps.if you have questions regarding these mapping services,contact Preston Beck,GIS Program Administrator. PODCASTS AND NEWSLETTERS RECREATION EVENTS TIGARD WALKS! i SFl RST TRAILS IN TIGARD - • s r- UNNERSAL PLAZA Active Per mils ( Traffic Safety Concern? '1, Crime S otter IIS VISIT TIGARD ACTIVE TRAFFIC CRIME Code PERMITS SAFETY SPOTTER Compliance Tigard Mapping Services Preston Beck,G15P GIS Program Administrator a Ernst Reports These reports bring a data-informed perspective to our city's strategic plan vision to be,"an equitable community that is walkable,healthy,and accessible for everyone."if you have questions regarding these reports,contact Kent Wyatt,Communications Manager. Questions ? 0 A AIS-5335 7. Business Meeting Meeting Date: 09/12/2023 Length (in minutes): 15 Minutes Agenda Title: ADOPTION OF RACIAL EQUITY ACTION PLAN Version 1.0 Authored By: Kurt Jun Presented By: DEIB Manager Kurt Jun Item Type: Public Hearing Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE The City Council has established equity as a foundational pillar for our success as an organization in serving each other and our community. Previously, equity was included as a key component of the Community Promise (5 Es) which guides the entire organization's work to advance our strategic vision,meet City Council objectives, and carry out daily operations.This was reinforced most recently by the development and adoption of the City Council's 2023-2025 goals. To further build upon the City Council's expectations and commitment to equity, the Council unanimously adopted the "Equity Commitment Declaration" for our city's framework on August 22nd, 2023.We propose the formal adoption of the Racial Equity Action Plan Version 1.0 as this pairs well with the Equity Commitment Declaration to be put into action. These transformational commitments aim to address the predictable and persistent challenges to systemic issues of racial equity and implicit bias. The Equity Commitment Declaration expounds on our Community Promise on Equity, "WE will ensure just and fair inclusion where all can participate,prosper, and reach their full potential," and is a representation of our values,underscoring our vision to cultivate "an equitable community that is walkable, healthy, and accessible for everyone."This declaration by the City Council affirms our dedication and commitment to advancing equity and inclusion among our employees, stakeholders and customers to be prominently displayed as a core to the success, resilience, and sustainability of the organization. Over recent years,there's been a renewed focus on diversity, equity, and inclusion across diverse sectors in our city, region and across the country. This surge in momentum offers us a prime occasion to reassess and amplify our dedication to these ideals, ensuring they remain firmly woven into our city's operations and public interactions. We put forth the proposal to embrace the Racial Equity Action Plan Version 1.0 for the City of Tigard. We are confident that this move will be instrumental in instigating systemic change, fortifying the community's trust in us, and positioning our city as a leading advocate for inclusiveness. The support of the Council is crucial in turning this aspiration into a tangible achievement. As previously shared,we consider both as "living documents" that are intended to be updated periodically. As stated on page one of the Racial Equity Action Plan Version 1.0, this is just the beginning of our journey to understand and acknowledge our history. We will be actively working with community members and historians to delve deeper and commit to sharing a comprehensive narrative of our past. ACTION REQUESTED Adopt the Racial Equity Action Plan Version 1.0. BACKGROUND INFORMATION As stated in our Racial Equity Action Plan Version 1.0, "Putting the values of racial equity into practice will require changing the way the City works." This includes how "our city government makes decisions; how services and programs are delivered;how we engage with all our diverse constituents;how success will be measured;how we invest; and how we balance our approach." Advancing equity is the responsibility of the City Council, City Manager,Leadership Team,managers, and all of Team Tigard. To advance our collective efforts to create a team environment where every member feels a sense of belonging, the Racial Equity Action Plan Version 1.0 outlines three key strategies: •Cultivate an Inclusive Culture •Develop &Utilize Shared Tools and Resources •Bias Towards Action& Continuous Improvement To address and overcome institutional racism and thereby achieve racial equity,Mr. Kurt Jun will serve as a strategic partner and resource for the organization. Our aim is to cultivate an ethos of collaboration and open communication, ensuring every team member is treated with respect and dignity while valuing a diverse spectrum of voices and perspectives. In synergy with his colleagues,Mr.Jun will oversee the day-to-day aspects of the DEI initiatives, strategically planning and executing activities to reach our vision of transforming Tigard into a city that embodies equity at its core. We are pleased to share that all City departments are advancing key components of the Plan and are committed to both the Equity Commitment Declaration and the Racial Equity Action Plan.As part of this, the Leadership Team has prioritized fostering a more diverse and inclusive workforce. Impacts (Community, Budget, Policies and Plans/Strategic Connection) These recommendations are intricately connected to the City Council Goals and achieving the vision in the Community Promise.Our collective work will positively influence the City's workforce culture to attract and retain diverse talent, as well as impacting the diverse communities we serve through our operations, programs,projects, and services. ALTERNATIVES & RECOMMENDATION City Council members can provide feedback, thoughts, and comments on the Racial Equity Action Plan Version 1.0. ADDITIONAL RESOURCES N/A • Attachments 09.12.23 CoT Council Meeting- Equity Presentation City of Tigard - Racial Equity Action Plan Revised 9-12-2023 4 ...,., City of Tigard qt ,. - '�� j1= rte• ...Av.; 0?v.♦ , ! g Ai A tt a _"R .Nr, ...41, ; • Diversity, Equity 8z Inclusion for Belonging : 4 ;_., ,,, - , ,. Adoption o t e Racal Equity Actioilltir"P1 ,4 ,94%.'i‘,..,:ki. ) ,:z,..,..-,-IiiV ekt: tit. .-,. , .. I ti iim 1 A I i .I ' "Embracing10 h r value ofevery '`���� i M s;„L,IN(,,.,., r- '.dTbc1ELUP KIH{fNl c • %ANHINL - rez--• September 12, 2023 v... !Frio mstwoaca(NT POLICE deb . . • - r L .. _ TIGARD i t 'J ! 7 Program Management Update Overview • Introduction • Commitment to Equity • Equity Commitment Declaration • Racial Equity Action Plan • Operationalizing Equity • Action Requested • Closing Thoughts Ns " Tigard:An equitable community that is walkable, healthy, and accessible for everyone. I TIGARD — Introduction ■ Diversity, Equity & Inclusion for Belonging (DEIB) > Sta rti ng with WHY? 1 . The Moral Imperative 2. The Business Imperative NE " • Tigard:An equitable community that is walkable, healthy, and accessible for everyone. T I GARD — Commitment to Equity • Our Strategic Vision • "Tigard: an equitable community that is walkable, healthy, and accessible for everyone." • Our Community Promise's 5 E's • The lens through which we will evaluate and implement all our actions: 1. Equity: WE will ensure just and fair inclusion where all can participate, prosper, and reach their full potential. 2. Environment: WE will embrace... 3. Economy: WE will be responsible... 4. Engagement: WE will involve... 5. Excellence: WE will set high standards... • Our Equity Commitment Declaration - adopted August 22nd ir Tigard:An equitable community that is walkable, healthy, and accessible for everyone. TIGARD — Equity Commitment Declaration Impact: The Islamic School of MET I ___ f r " ___109 : ii III it Mr. Wadi Said PRP. - . ._ , . . ua .� \ Co- Founder & g , tl . ' ��-- i President fr " 7 tr: 1 \'‘' VoiI 1 t. ' 41 .r Tigard:An equitable community that is walkable, healthy, and accessible for everyone. TIGARD — Equity Commitment Declaration Impact: The Islamic School of MET: D r. Wa d i Said ,�: i .�, , ,, ,,...:::.4,„;,,,,,,,,,,r,,,,,,,,..„,, •. ,ih rff t�I'll '**Int ;,: 6 itinu Co-Founder & President -�_ ` � ' f�, u ''�"` ' j'r �b-r t d 'I 1 Mr. Jawad Khan I �,,i �, . `' . ,� . 1- , Chief Program Officer * Ms. Sahar Bassyouni i r- c tW ,, r i - Director of Schools L ; ' ; ,. —-- ' v, tis Y TI. ARD Tigard:An equitable community that is walkable, healthy, and accessible for everyone. Racial Equity Action Plan • Why lead with race? • The Pervasive & Predictable Indicator • The Data Analysis — our communities • The Data Analysis — our workforce -,' q I Tigard:An equitable community that is walkable, healthy, and accessible for everyone. TIGARD Current AIorkforce (as of 8/30/2023) (These numbers include FT & PT employees) Total American Indian Asian/Pacific Black Hispanic White Two 3or Total Male Female Employees or Alaskan Native Islander more races Central Services 0 1 0 4 21 2 28 11 17 City 1 1 0 1 11 3 17 4 13 Management Community 0 1 0 3 30 2 36 24 12 Development Finance & IT 0 4 0 4 23 3 34 17 17 Library 0 5 0 4 45 5 59 7 52 Police 1 5 2 6 74 1 89 61 28 Public Works 1 8 2 7 82 5 105 77 28 Total 3 25 4 29 286 21 368 201 167 % of Total 1% 7% 1% 8% 78% 6% 100% 55% 45% . . Tigard:An equitable community that is walkable, healthy, and accessible for everyone. TIGARD — Current Management (as of 8/30/2023) Directors/ American Indian Asian/Pacific Black Hispanic White Two 3or Total Managers or Alaskan Native Islander more races Female 1 1 0 1 21 2 26 Male 1 3 0 2 37 0 43 Total 2 4 0 3 58 2 69 % of Total 3% 7% 0% 4% 84% 3% 100% MI Tigard:An equitable community that is walkable, healthy, and accessible for everyone. TIGARD Current De (as of 8/30/2023) (PSU Population Center 2022 Data) City of Tigard Population Population Workforce Workforce Workforce Management Manage Management Demographics Total % Total % Delta Total ment % Delta Total 57,344 100% 368 100% 69 White 67% 286 78% liF11 58 84.1% Hispanic 14% 29 8% -6 3 4.3% -10 2 or more races 6% 21 6% 0 2 2.8% -3 Asian/Pacific 10% 25 7% -3 4 5.8% -4 Islander Black 2% 4 1% -1 0 0% -2 Unknown 1% 0 0% -1 0 0% 0 American Indian/ 0% 3 1% +1 2 2.8% +2 Native Alaskan - it Tigard:An equitable community that is walkable, healthy, and accessible for everyone. TIGARD - Workforce Trends & Initiatives ektois_#. YOU BELONG WITH TEAM TIGAR 1111 Tigard:An equitable community that is walkable, healthy, and accessible for everyone. TIGARD — Racial Equity Action Plan Three Key Strategies Cultivate an Inclusive Dev- •p & Utilize Share. - •Is & Bias Towards Action & Continuous Culture ' - - - Improvemen • Diverse workforce developm • Build and implement Equity • Conduct external review of all levels Toolkit to standardize and culture, practices and impacts • Professional and personal operationalize decision making • Review and report on adverse development opportunities at all • Citywide training on Courageous disproportionate impacts on levels Conversations about Race marginalized teammates • Transparency and engagement • Equity engagement tools and • Conduct employee engagement with underserved communities resources surveys • Support of City's chartered • REAP baseline status updates • Inclusive leadership competencies Advisory Committee for Equity and 360 performance reviews tied to pay • Reprioritize budget decisions for equity _ . Tigard:An equitable community that is walkable, healthy, and accessible for everyone. TIGARD — Racial Equity Action Plan Equity Mapping Solutions Indicators A walkable environment supports and allows for Supporting the community's physical, Providing equivalent ease of use and City Strategic Plan a choice to participate in active forms of economic, and environmental well-being which opportunity for all people to interact with our transportation such as cycling and includes ; iii „o,.+c of hotel+h • . - - - • Trails & Parks Proximity • Life Expectancy • Home Internet Access • Consumer Services • Mortality Rates • Affordable Housing • Ped/Bike Crashes • Tree Canopy • Home Values • Trail & Sidewalk Gaps • Automobile Traffic • Multi-Family Housing • Calls for Service • Median Home Value • Housing Cost Burden • 311 - Traffic Safety Calls • Voter Participation Rate it Tigard:An equitable community that is walkable, healthy, and accessible for everyone. TIGARD We are answering an Equity Call to Action A 1 We seek to operationalize equity in our business processes ir and decision - making 0 Equity Analysis — Racial Equity Action Plan 0.,:::---, ••••• 0 Equity Stakeholder Mapping,Analysis, Templates& ieferenes' Citywide Toolkit: and Engagement Planning The Equity Toolkit is designed to help staff ii.)/// *, S° achieve the mission, vision and community promise through applying the lens of equity equity our work with data and analysis tools. toolkit This toolkit will guide us in critically assessing Ongoing 0 ' 0Equity Action the effects of our decision making on Decision Making Feasibility Analysis : • impacted communities in order to create x ..x `�,,�� yo-° solutions that address disparities and shape a f,, more equitable future for Tigard. .,-- ..... •1 0 Data Collection&Evaluation Plan t Budgeting • Analysis Tams • Planning Tools f• Decision Making Tools Tigard:An equitable community that is walkable, healthy, and accessible for everyone. TIGARD — Racial Equity Action Plan Citywide Equity Toolkit: The standardized practice of operationalizing the Equity Toolkit with the Equity Mapping Solutions will guide us to: Increase )1( Analytical Focus Support Racial Build &Ethnic Partnerships Justice ih, _ ,1. Tigard:An equitable community that is walkable, healthy, and accessible for everyone. TIGARD — Racial Equity Action Plan Citywide Equity Toolkit & Equity Mapping Solutions = Equity Index Prioritize Fundin Prioritize New In tailati n Schedule Asset Repairs Grant Allocation Policy Analysis Loan Distribution Resource Planning Identify Service Gaps Outreach Advocate for Businesses Identify Service Impacts Prioritize Services T i a n ii i ng Budgeting Propose New Programs Program Justification Racial Equity Action Pens Tigard:An equitable community that is walkable, healthy, and accessible for everyone. TIGARD — New Initiatives & Focus • Strategic Plan for Equity • Structure & Alignment • Diversity Education & Training • Courageous Conversations About Race • Key Performance Indicators for Equity (KPIs) • Diverse Workforce Development Plan • Equity Mapping Solutions Project • Diversity Conversations Toolkit for Managers • Racial Equity Toolkit • Inclusive Leadership Performance Compass Tigard:An equitable community that is walkable, healthy, and accessible for everyone. TIGARD — Action Requested >The Adoption of the Racial Equity Action Plan 111 Tigard:An equitable community that is walkable, healthy, and accessible for everyone. TIGARD — ClosingThoughts Thank you for your support and leadership for equity for all ! "Embracing the inherent value of every person." Tigard:An equitable community that is walkable, healthy, and accessible for everyone. TIGARD RACIAL EQUITY ACTION PLAN ..., , V OP — 16, 4110 ' ''.'''''''''' \ , ... . , . . , ---*'':.4 v.- 41•10 _ .,3-3-!,---,1-1_,i,,,,\,,,.1 _,,r.L.,:4 .,,_4. ... , ia -C;\',.. - -4, Vi-•',‘ -;..11----' -.4-4-1474 -.,, .-,•;:,,"''''''-'-',1.,•,-'.'u,1,--,,,,,,,4:0 ''"-- .,,•=‘,„„--.,--,:-,A,,,-4-s,,-'..,t--7• p „,-4.sw,-,k--*•f•.-.e44.,c,-:4,.t•-,.-;-',-'j- --- -" •-.Wf,o;';4,i;:c.:4gS$.'re-5T,g4;4.i•''''' '._\ .-_ •- - 1-,---7: -i-„. ,,,., -,4,,,,.- .,7A-p=„,, •)-,..;„:',:v. ,,-4,._,4p...0":,-7,,, -‘,:'-',.;•.,?,,:,. .'is,-.,..:-.,.--,-,,,--c!,:-.t.-i,.--',.. 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'i ' ' - • • -.., • - ... , I - 1111 ( . .. . . . . .. ..... _ . . ...... . - . .-,:- •-11.34,t.--,t ' .0A . .. ...,, . •.....—nd..• • ,t,,, rii ..: 11'01 if , • 1:1- --4, - • • .,-, ,,.2. -r- ,,_ . , ____,___ •,.1; 1 i ,, 'A1 ad. t,ff, TiC I TY OF • n 4.-wrJ. . z ll I igara . ,... - 4,.,„ - - ,,,,i' --• Hi ,L ,.___ f,.,,, ,-—-7_ • ., . -:•.‘.,. 4,...... 4 . '11. , ,, ,-• — ,- .., .. Version 1.0 .., .'.....,., Our Story Developed in partnership with Kimberly S. Moreland, Moreland Resource Consulting LLC, and Terra Wheeler Our Story is a continuum of a journey that began many years before Wilson M.Tigard,the City of Tigard's namesake, settled in the region later incorporated as the City of Tigard.As a part of the City of Tigard's Racial Equity Action Plan,we are committed to sharing a holistic story about our history that includes all voices and communities,especially those who have been overlooked or forgotten. Tualatin Kalapuya The history of Tigard is deeply interwoven with the legacy of the Our Story begins with the Atfalati people of the Tualatin Kalapuya people,who were the original inhabitants of this land. Kalapuya,who lived throughout the Tualatin Valley,including the location of current-day Tigard. Chachimahiyuk was the Atfalati As we moved through time,the experiences of Black/African village closest to contemporary Tigard. American communities,shaped by Oregon's racist laws and policies, became an integral part of our shared history. Disease brought by colonizers in the 1700s and 1800s ravaged the Tualatin band of the Kalapuya. In 1830,over 1,000 Tualatins The subsequent resettlement initiatives and the introduction of lived in the Tualatin River Valley, but by 1855,only 65 remained. these prejudiced laws further complicated our shared past. In 1856,after the passing of the Willamette Valley Treaty,the U.S. government forcibly moved the remaining members of the We recognize there is much to uncover and discuss about tribe to the Grande Ronde Reservation.Today,descendants these periods,as they have had profound impacts on the racial of the Atfalati and Tualatin Kalapuyans are members of the dynamics and experiences in our community. Confederated Tribes of the Grand Ronde. irr � / `... .. ,,, ., ,, .,1 I. T 11 .\ALL WA �, g6'.•T I �.,,.o — )�• Le GF::,, LAF:EF S H T ,� — + .,..d _ I�: 1 Tyr` n �.w kW ' ,: Oregon Resettlement & Jif i,�,, ; "- .',a G f 9 a�`SS Ra � 4� go-7� (I1/1pp; Aft Lea:; a L .g;xtremn i L r 7 '� p A. (,,,0 Racist Laws �LJ A �/x B UE MO NTAINB q� 7 `. Before becoming a state,a provisional government was ff j iirq )77:71-: ,„I formed in 1843. Black exclusion laws in the Oregon Territory, �” 1,n, aO>wl ° c o K , enacted between 1844 and 1857,were created to quell White , 'ti}" f �'' ri zo. ` ',71-4„: s roA _ cant,r,,.,v �p. Isti+ s ,C° g settlers'fear about Black and Indian hostilities and evolved , 1' 4 • „s`�, n 3 ,' ° a i .�a� ° l�� �t a�,>� � � � a "_yr.x '°"' nee B A ,E .a °`>, into policies that severely stalled Black emigration in Oregon. / A K E C ,.,; a Congress passed the Donation Land Claim in 1850,which a . h Qt > e f`9T�IN5 s ,� ,.I. 1 f, allotted 320 acres of land to every white male, including those ; ° °Y j °" ^.` 4 z t fi o JOS PxINE JAC ON x,� �`� , .4.,'S with mixed indigenous backgrounds,and doubled that amount iii.2,-- =� a. , '"� _ ___ -f for married couples. From 1840 to 1860, 53,062 non-Indigenous resettlers traveled to Oregon.1 This led to the displacement of Oregon Territory 19th Century Native people living in Oregon.2 In this region of Oregon,the land was forcefully ceded from the Tualatin Kalapuya. This is just the beginning of our journey to understand Oregon's Black exclusion law,the forced removal of Native and acknowledge our history.More to come as we delve Americans,and the race restricted Donation Land Act had a deeper and commit to sharing a comprehensive narrative of longstanding impact on the social, economic,and geographic our past. reality of all Oregonians. 1 Kenneth R.Coleman.White Man's Territory:The exclusionary intent behind the 1850 Donation Land Act.(Portland,Oregon.Oregon Humanities, April 2018. 2 Oregon Encyclopedia glossary defines resettlement and resettlers as non-indigenous residents who came to Oregon from about 1840 to 1859. Resettlement describes the non-indigenous displacement of Native people and counters the mistaken idea that Oregon had not settled people prior to migration on the Oregon Trail. CITY OF TIGARD • RACIAL EQUITY ACTION PLAN • Page 1 00i . Story Our Beginnings Wilson McClendon Tigard The earliest land grant issued in the Tigard Wilson Tigard politically aligned with abolitionist emigrants from area was recorded in 1847. In 1850, Indiana,who settled in the area in 1850.The group included the land claims were donated to the Fanno, Baxter, Bryant, Hicklin, and Denny families. It is essential Richardson, Hicklin, and Grahamto note that Oregon's Black exclusion laws were modeled by families.Wilson McClendon ,g.,7 pre-Civil War Black laws enacted in the Old Northwest territories. Tigard and his wife—the City of +r Between 1813 and 1815, Indiana's legislature passed a measure Tigard's namesake--were among three times to exclude all Blacks from entering the state.4 the post-1850 emigrants.They Tigard and his fellow migrants from Indiana were true traveled to Oregon in 1852 andabolitionists,and a few participated in the underground railroad. paid$100 for 320 acres of land.3ill What set them apart from other political parties in Oregon 't ,, . territory was their support for the admission of free Blacks into Washington County formed the 4IP the Oregon territory. Butte election precinct in 1855 '`' Wilson M.Tigard ' 1 .� '", `. - : and was divided into east and �- west precincts in 1876.The earliest appearance of East Butte appeared on the 1880 census. Per Charles Tigard's request, East - - P ;-- -- Butte was renamed Tigardville in 1886. Later,when the railroad -- -. came through, it was shortened to Tigard in 1907 because there .- x a;..F , was already a "Ville" (Wilsonville)on the route. F ` "^ = ' r1 - �', r "' ' '‘---- ; -..,,-.)-4-, -- , , --,_,.,_ ---pyi 4,.;* ‘,iipar -7 i li, ',-,- AN <, 4s.9 ff�w art 6 1,:.4 s 7 V 4�• "P ,1:,-.--,?' .�' 7\ ''N ,; --._ --;: r i• • h �., s I \' y � Y 1-m , -e,m. — East Butte School-1896 Settlers in Oregon-1900 3 Paul Bourke and Donald DeBats.Washington County:Politics and Community in Antebellum America.Baltimore and London:The Johns Hopkin University Press,p.77. 4William Lorenz Katz.The Black West,Third Edition,Revised and Expanded:A Pictorial History.Seattle:Open Hand Publishing Inc.,1987,p.54. CITY OF TIGARD • RACIAL EQUITY ACTION PLAN • Page 2 Our Story Hidden History Embracing Tigard's Growing Diversity Wilson M.Tigard, his wife, Mary Ann,and their children's During World War II,the Torazo Hasuike,Sunamoto,and Hayashi extraordinary legacy are entrenched in the development of families joined 110,000 Japanese Americans from the west coast Tigardville,transforming it from a farming community to a small that were given the choice of migrating several hundred miles town.Their achievements are visibly preserved by historical inland or be temporarily placed in Assembly Centers before landmarks,such as the John Tigard House. However, little is being incarcerated in concentration camps.5 The Hasuike, known about non-white families who settled in the area. Future Sunamoto, and Hayashi families migrated to Vale, Oregon documentation of these stories provide an opportunity to where a Japanese friend helped them find 70 acres to rent. understand Our Story and inspire a sense of belonging for all Fortunately for the Hasuike family,Joseph Herman Baggenstos, community members. founder of the Baggenstos Farm Store, maintained their farm until they returned after WWII.6 Unfortunately, most Japanese 111:1Have a piece of history you would American incarcerees lost all their land and possessions during like to share? incarceration. In 1945,after being released from prison,Torazo bought 40 more acres adjacent to the farm.The property was Contact Us placed in the name of their eldest son,Yoshina, because non- www.tigard-or.gov/feedback citizens were restricted from purchasing property. Many are unaware of early Tigard's Japanese farmers, Hasuike, Shinichi and Shigeko Hayashi moved to Tigard from Beaverton Sunamoto,and Hayashi families who were forced to leave their in the 1940s,and leased 60 acres of farmland.Their daughter, farms during WWII. In 1909,Shinzo,Torazo,and Ryozo Hasuike Toshiki,was enrolled in Tigard High School when Pearl Harbor purchased 40 acres on Beef Bend Road to grow fruits and was attacked by Japan in 1941.Shortly after,the mother of vegetables for the market.Torazo's wife, Misao,and brother, Toshiki, Liala Wolf,took Toshika to clean out her locker. In 1942, Isamu,arrived in Tigard from Japan in 1911. In 1918, Ryozo and the family relocated to Vale,Oregon, lost their farmland, and all Shinzo Hasuike died during the flu pandemic. Survivors,Torazo their possessions.? and Misao, raised eight children in Tigard and bought a farm at 135th and Walnut Street. `� ��Y ,n- . , ,,, , - „ • .5 ..... , , , _ ciaso,,,,-.4.0 „,._,..e. -- ...„-.. , .... . po fr, .. o - \ -2 ' PP --- , --- '''- - .".•,,‘ i ( (11 ---. .""pl-11111- 1111111 pri....-.-.--__ i'''' �, .� Hasuike Family Farm r i�. • :' TA i i iii Steve Hasuike-Left Back Row-Yearbook Photo ,"' 1 AG Hasuike Family 5 Densho Digital Repository_Ask a Historian, 6 Peterson,Tigard,page 80. 7Densho Digital Respository_Toshiko Hayashi Oreal Interview. CITY OF TIGARD • RACIAL EQUITY ACTION PLAN • Page 3 00i . Story Tigard's Racial Demographics Racist practices, policies,and laws have a lasting effect on Oregon's racial diversity. Incorporated in 1961,the City of Tigard participated in the 1970 census,which provided a glimpse of Tigard's racial and ethnic breakdown. From 1970 to 1980,the city doubled in size. In this same period, Hispanics, Latinos, and the Asian or Pacific Islanders population nearly tripled. The census race and ethnicity count has changed over time.The table below shows two significant changes: populations of Hispanic persons starting in 1980 and multiple race persons beginning in 2000. I Tigard's 1970 — 2020 Racial & Ethnicity Census Data 36,669 35,460 7,442 Total Tigard 33,317 6,106 3,686 Population 27,268 5,359 Count By Year 13,728 3,827 690 •2020:54,509 5,276 2,487 231 •2010: 48,035 981 ' •2000:41,223 illN 1,080 224 1540 0 •1990: 29,328 772 12 1,004 •1980:14,320 10 443 N/A •1970: 5,302 213 196 278 N/A 52 251 ki 79 N/A 7 = 217 69 I NO F. 176 g 0 NA 85 N/A . 40 White Black or American Asian and Some Other Two or Hispanic Alone African Indian or Pacific Islander Race More Races or Latin American Alaska Native Values: • 2020 • 2010 • 2000 • 1990 • 1980 • 1970 Census data complied PSU Population and Research Center Movement Towards Racial Equity Realizing Racial Equity Vision & Strategies Today,the City of Tigard has become home to increasing populations of people of color who are displaced and priced out of Portland and other high-rent areas.The city's recent efforts to become a more welcoming and inclusive city are needed more than ever.The City of Tigard,one of the oldest unincorporated communities in Oregon,was founded on a staunch belief and tenacity to preserve what community members believed was right.Today,our Racial Equity Action Plan can rekindle the innovative spirit of the Tigard family legacy and direct that energy towards dismantling structural racism, promoting wealth creation,and achieving our racial equity vision and strategies. CITY OF TIGARD • RACIAL EQUITY ACTION PLAN • Page 4 Our Framework 3 STRATEGIC PRIORITIES S T ' • - THAT SUPPORT OUR VISION VISIOw Set the standard for excellence in public service and _micustomer experience. Tigard: An equitable community that is Create a well-connected, attractive, walkable, healthy, and I and accessible pedestrian network. accessible for everyone. 3 Ensure development and growth support the vision. .di. EQUITY ... ENGAGEMENT • I WE will ensure just and fair ��� WE will involve all inclusion where all can voices in our community COMMUNITY participate, prosper, and while building trusting reach their full potential. relationships. PROMISE 0 ENVIRONMENT It. EXCELLENCE The lens through which WE will embrace sustainability + WE will set high we will evaluate and to improve our natural standards and strive implement all our actions. resources and the livability of to exceed community our community. expectations. 0 ECONOMY WE will be responsible stewards of the community's financial resources entrusted to us. OUR COMMITMENT OUR SHARED LANGUAGE The City of Tigard affirms our commitment to Our Diversity, Equity, Inclusion, and Belonging becoming a racially equitable city.We have Glossary is a living document with the goal of zero tolerance for any form of harassment or helping build shared understanding between discrimination in our workplace and in any work- teammates.Any Tigard team member can related environments, including our presence on contribute,view, and use the Glossary in ways they social media. find valuable. The Glossary is available in Citywide and Inclusive Tigard channels on Teams. CITY OF TIGARD • RACIAL EQUITY ACTION PLAN • Page 5 Our Promise Racial Equity Means To... Close the gaps so that race does not predict one's success while also improving outcomes for all. Close the Gaps... Ensure Just and Fair Inclusion... We center communities of color to target improvements for Our focus is on four forms of racism: those most burdened by racial inequity. Structural Institutional Interpersonal Individual Individual Racism Systemic Racism Internalized Racism lies within individuals. Institutional Racism occurs within These are private beliefs and biases about race that reside institutions. It involves unjust policies, practices, inside our own minds and bodies. For white people,this procedures,and outcomes that work better for white can be internalized privilege,entitlement,and superiority; people than people of color,whether intentional or not. for people of color,this can be internalized oppression. Example:A school district that concentrates students of Examples: prejudice,xenophobia,conscious and color in the most overcrowded, under-funded schools with unconscious bias about race. the least experienced teachers. Intprnersonal Racism occurs between e 4 v •^�••�"1 "'^"' is racial inequities individuals.Once we bring our private beliefs about race across institutions,policies,social structures,history, into our interactions with others,we are now in the realm of and culture.Structural racism operates when a system interpersonal racism. of power with multiple interconnected,reinforcing,and Examples: public expressions of prejudice and hate, self-perpetuating components results in racial inequities microaggressions, bias and bigotry between individuals. across all indicators for success.Structural racism is the racial inequity that is embedded in our history,culture,and our economic, political,and legal systems. Example:The"racial wealth gap,"where whites have many times the wealth of people of color,resulting from the history and current reality of institutional racism in multiple systems. Source:www.raceforward.org/about/what-is-racial-equity-key-concepts CITY OF TIGARD • RACIAL EQUITY ACTION PLAN • Page 6 Our Work Ahead Home &Family 0. Hiring& Pre-Natal . Promotion Today, in the United States,structural &Early 0 0 Childhood4 racism drives outcome gaps between ' i mi 4111111\i, 14 people of color and white people across every indicator for success,from birth Higher I Profound - ,_ Education _. = 4Ith to death,from infant mortality to life Outcome Gaps expectancy.The multiplied effects of these structural drivers create deeply entrenched racial inequity.To achieve Life K-12 racial equity,we must transform our Expectancy Health Justice institutions and structures. 1::: 4—A ' i , Community Snapshot Population • • • • •� ,55 ,854 0 • • Bachelor's 0 • q4 q �� � ���� LisDegreeor ��d� . 0 1. 11 1 Higher ■r • Households Language Other 93.4% with Broadband Than English Subscription Spoken at Home 1 9 wo I I I I I IIII Persons in Poverty 17 .• .5% rth_ �� / .V%0 Households Owned By— People of Color Household Income $86,757 , . 2Q Median Monthly ��`J , 5 Homeowners Mortgage Cost Source:Census Bureau 2020 To See Race Data From Our Community National Washington County The Government Alliance on Race o :,.:,v,:- o The Coalition of Communities of o , •❑ and Equity Communications Guide Color Leading With Race Report www.racialequityalliance.org/tools-resources/ www.coalitioncommunitiescolor.org/ ❑ ' 13' leadingwithrace _A.o4 CITY OF TIGARD • RACIAL EQUITY ACTION PLAN • Page 7 How We Achieve Our Racial Equity Vision To become a racially equitable and multicultural institution we aim to dismantle barriers across our organization and build a more inclusive and representative workplace at all levels that embraces diversity, calls out discrimination,and puts equity at its heart. ririri Ae Everyone has an opportunity to support i h �� � and move racial equity work forward. The � � �; Jia a��� o . City Council; sets policy direction, the City ! , ` ° t , I tai.■■ Manager and Leadership; provide guidance .A'; 1 t and support to implement,the Diversity, 14 Equity, Inclusion, and Belonging team; build, 47 - �� connect, and communicate working alongside :- - L �!iiiiilllll/�; ".NI . L' all Tigard teammates whose work has a direct I- 4.r ��;' \ impact on making our community equitable. WHAT WHEN Putting the values of racial equity into practice will Continuous improvement is at the core of our require changing the way the city works: racial equity journey.Therefore,some actions in ► our city government makes decisions this plan will be ongoing while others have specific ► services and programs are delivered timelines for completion. imlOW ► we engage with everyone ► success is measured ► we invest By 2025 ► we balance our approach TASK Short Term Mid Term Long-Term 2023 2024 2025 PROCESS RELATIONSHIP 1 A . We will move We will regularly We will forward together celebrate our wins and disagree with consistency examine our failures productively. — and commitment. with open minds. We will care about our impact, not just our intentions. .44 Increased inclusivity feel seen, and safety. People of color We will valued and will be hired heard. nLia...mm.l.h- 7, and stay here. Jamboard Exercise August 2021 CITY OF TIGARD • RACIAL EQUITY ACTION PLAN Page 8 Our Strategies ilata Cultivate an Develop and Utilize Bias Towards Action Inclusive Culture Shared Tools and and Continuous Create a workplace Resources Improvement culture where racial Dismantle the institutional Pursue policies and equity is valued and is operationalized. barriers that create programs that can be disparities and inequities by implemented right now, race and income. as a way to develop our Diversity, Equity, Inclusion, and Belonging practices. Action Plan Process Research & Implementation, Preparation Information Research Develop Reporting, and Gathering Findings Plan Evaluations Source: Government Alliance on Race and Equity The Action Plan Includes: ACTIONS —Efforts we will pursue to achieve our strategies. TIMELINE —Ongoing and Short term — by 2023, mid-term —by 2024,and long-term —by 2025. GUIDE —Responsible for guiding conversations and empowering team members to complete our actions. CITY OF TIGARD • RACIAL EQUITY ACTION PLAN • Page 9 Action Plan c.- Cultivate an Inclusive Culture 0o Create a workplace culture where racial equity is valued and is operationalized. ACTION TIMELINE GUIDE Increase diversity among city leadership, Leadership, teammates, and volunteers. Mid Term Human Resources Develop an ongoing Tigard Diversity, Equity, Inclusion, and Belonging Leadership, Training Program that includes tools, protocols, Short-Term Human Resources, and information specific to Tigard for all DEIB Internal Team teammates, middle managers, and supervisors. Publicly acknowledge the disproportionate impact of city communications Leadership, policies on communities of color and be Short-Term Communications intentional about transparency and communication. Support structured internal team efforts to build an inclusive culture for Ongoing Leadership city teammates. CITY OF TIGARD • RACIAL EQUITY ACTION PLAN • Page 10 Action Plan C etDevelop and Utilize Shared Tools and Resources Dismantle the institutional barriers that create disparities and inequities by race and income. ACTION TIMELINE GUIDE Build an equity framework Short Term Leadership, that includes a Racial Equity Toolkit. DEIB Internal Team Use a racial equity assessment tool in decision making. Ongoing Leadership Adopt tools and protocols for critical City Management, conversations to create shared Short-Term Leadership, understanding and belonging. DEIB Leadership Create an equitable engagement guidebook. Long-Term Communications, DEIB Leadership Create shared understanding around the Leadership, informal and formal ways of addressing Ongoing Human Resources, interpersonal racism at work. DEIB Internal Team _ Create a shared repository for baseline equity data to inform decision making. Mid Term City Management, IT CITY OF TIGARD • RACIAL EQUITY ACTION PLAN • Page 11 Action Plan tiaaa Bias Towards Action and Continuous Improvement :::;. Pursue policies and programs that can be implemented right now, as a way to develop our Diversity, Equity, Inclusion, and Belonging practices. ACTION TIMELINE GUIDE Have an external review of Tigard's Short Term City Management practices and culture as it impacts DEIB. Review all program and service areas for Ongoing Leadership, practices that perpetuate institutional racism. DEIB Internal Team Prioritize reorienting services, programs, City Management, projects, and practices toward Mid-Term Leadership, racial equity policies. Human Resources, DEIB Internal Team Reprioritize resources and invest in racial equity City Management, initiatives that influences budget decisions. Ongoing Leadership City Management, Review existing performance measures Short Term Leadership, and apply an equity lens. Human Resources, DEIB Internal Team CITY OF TIGARD • RACIAL EQUITY ACTION PLAN • Page 12 References Website/Weblinks Books & Articles "Indigenous History of Oregon:The Tualatin Kalapuyan," Paul Bourke and Donald Debats. Washington County:Politics pacificu.libguides.com/c.php?g=1050460&p=7625221 and Community in Antebellum America. The John Hopkins University Press: Baltimore and London,1995. Sean Garvey, "Tigard," www.oregonencyclopedia.org/articles/tigard/#.YjpaD5rMK71, Kenneth R. Coleman. White Man's Territory: The exclusionary 2019. intent behind the 1850 Donation Land Act. Portland,Oregon: Oregon Humanities,April 2018. Henry Zinck, "Tualatin Peoples," www.oregonencyclopedia.org/articles/tualatin_peoples/#. Coalition of Communities of Color,Leading with Race,2018. YjpaL5rMK71 Mary Payne.A History of Tigard.January 1,1982. "Oregon's-Racist-Timeline-Summary_2020.pdf" cpb-us-el.wpmucdn.com/blogs.uoregon.edu/dist/0/15213/ Barbara Bennet Peterson Images of America: Tigard.Arcadia files/2020/09/Oregons-Racist-Timeline-Summary_2020.pdf Publishing: Charleston,South Carolina, 2013. "Sean Garvey, Facebook Response" Online Newsletter www.facebook.com/TigardPublicLibrary/posts/librarians-at-work we-love-local-history-/2083430511683145 Barbara Sherman. Nearing the century marks, Curtis Tigard reflects on his namesake city. Tigard Times, May 27, 2009. Home I Densho Digital Repository ddr.densho.org Nancy Jean Chapman.The Hicklin Family in Oregon. Tigard Historical Quarterly,Winter 2020. —Task, Process, Relationship' Concept" Alanna Hein Hein Consulting Group heinconsulting.org CITY OF TIGARD • RACIAL EQUITY ACTION PLAN • Page 13 RACIAL EQUITY ACTION PLAN APPENDICES A_ C gun___ a . ___ ,_,...r.., ........, ,/„,,,, .: ,. . ,JP' I :.! - - il . it -t rr yJE� ' /f. dr , 1 ty.ti. i s 1 E 4 N t , 1r- '')':\l '' %%,4. • It s";, /— ` "' ✓'. w • C. `x CITY OF g tift .11r ,; ., Rte. APPENDIX A EQUITY MOVES 4 111 moi., .. , , ... , . _ , . e ...„ .. ... . .. !. , .,e rr way.- _ 7: + .q, 11'4 w ,� 4/ * i.,,,a, ,...., ,,r,.. • Ti 'a°rd 1pr , Rte: EQUITY MOVES = " Tigard y-, r---- -Th Art of Community Tigard-Tualatin gSchool District i We acknowledge that we bring our lived experiences into our conversations. We strive to be in community with one another with care. We try to stay curious about each other. We recognize that we need each other's di help to become better listeners. We slow down, so we have time to think and reflect. We remember that conversation is a natural way we think together. We expect it to get messy at times. We will listen with intention to learn something new. • ■ 1 1 Organizations are human systems. Starting time together (meeting, convening, Approaching this work by priming and gathering) with the Art of Community setting conditions to support critical thinking reminds the group what it takes to be in is conducive to solving complex problems. community with one another with care. • Centering Care for difficult conversations allows for us to listen WHAT _ past our own experiences The objective of this protocol is to normalize: • Art of Community allows us to get to a • Openness to learning deeper culture of connection which also supports regulation and co-regulation • Mitigating bias that allows people in the community • Normalizing conflict for calibrating to make reasonable decisions as feedback, change ideas, and Trauma Informed Practices highlight to implementation aligned to vision and access executive functioning skills (the mission behaviors required to plan and achieve goals like adaptable thinking, time management, working memory, self- monitoring, etc). Adapted from Margaret Wheatley's"Turning to One Another."(2000) by Zinnia Un for TTSD(2019) Zones of Comfort COMFORT ZONE at ease, no tension, good grip on the topic, like to hear from others about the topic • know how to navigate occasional rough spots with ease When triggered and moving towards the danger zone you might go to your comfort zone by changing the topic to something you are more familiar with, listening without IPessintervening or participating, and disengaging. CO* . RISK ZONE most fertile place for learning • willing to take some risks, O m not knowing everything • desire to learn • open up to N other people with curiosity and interest • consider options �� N or ideas you haven't thought of before aNO �Z O DANGER Z01§1�Z defenses,fears, red-lights, desire for escape • requires too much energy and time to accomplish anything Recognize this and find strategies to get back to the risk zone where learning happens. Some strategies can be checking first thoughts and second thoughts, taking breaths, drinking water, plot comfort level, take notes, and write questions or thoughts to share later when in the risk zone. Nationalschoolreform.org adapted by Zinnia Un(2016) . WHAT . • A common misstep in Having the expectations "I am trying to move myself equity work is disregarding and words to use related out of my comfort zone the human response to to the zones of comfort here, I am wondering new situations, feelings, builds capacity in the about .." and insights that give us individual, in teams, and in pause. The development the organization. "I am taking a risk here, by of emotional intelligence sharing this feedback, ... I The zones of comfort am wondering about what and the ability to self- help gauge people's regulate allows hard your thoughts are related feelings and impact to that feedback?" conversations to lead to related to content, imprint actionable change. (impression), or event. "Some of the data/ It helps to facilitate feedback I have to share understanding and what to might be hard to hear or do to support productive move some of us to the conversations, problem danger zone, take care of solving sessions, or yourself as needed, and try calibration in teams. to come back and join the conversation" First Thought/Second Thought Building Muscles for Critical Self-Reflection Meaning Making & Perspective Broadening Protocol a ,�• e I 0 I4 ' 4 44 • NOUGHT SECOND .ailllb F�Rst T that P025 WhatrNwG thought unpacking into we strive to be �� The first r min it business as mode.It Is first thou ng and analyzing our int111 o ual,default m ughts, develo need by our °— ping new thoughts given others' inf►ue conditioned Pers experiences, Pectives or new nocentrism, information, r beliefs,eth etc. open to new egocentrism w ideas, seeking other Perspectives Developed by Zinnia Un(2016) A . WHAT HOW This common language is This protocol can help with Use this protocol: easily accessible and can be meaning making opportunities used right away to normalize related to concept,vocabulary, • For brainstorming deeper analysis of practices with processing a situation,etc. • To understand the imprint empathy. It also allows the community to (impression)of something Our"first thoughts" are not process not only the information with people always "perfect" or even what but the impact or meaning of • To calibrate understanding we want them to be, especially something in community with about a concept, idea, when it comes to challenging others. subjects like equity. Or, at times, action or outcome we like our first thoughts, and we This is a great tool for mitigating • To bring forth multiple developthem furthergiven new bias. It also brings forth multiple perspectives without information or ideas perspectives in practice that are easy, simple, and can be making it high risk Perspectives can be dynamic woven into the fabric of one's • To reflect on your -we can change or add to community. own thinking and our perspective given new understanding. information or ideas Expressing our first thoughts allows for safe/low risk entrance into a critical, courageous or caring conversation Redefining Actions for Equity :F Outcome . , s '` . • .. -- Actions _ U) 0 0 Discourse Actions for Equity: Listen to Learn & Heal Identity Perceptions, Ask Questions Beliefs, Reflect & Respond Biases, Share with Humility First Thoughts WHY . • Often when engaging in equity conversations,we can easily When I am navigating a difficult conversation,I have to tell move through the comfort,risk,and danger zones quickly. myself to intentionally listen.Our emotions can hijack the When this happens we go into the flight,fight,or freeze modes conversation if we don't build our muscles toward effective Having cognitive and discourse scaffolds to remind us to listening skills. regulate,relate,and reason supports meaningful and effective communication. Listening Modes This takes practice!Using the reminders of listening to learn& Listening for Information heal,ask questions,reflect&respond,then share with humility Listen for the exact words that the person is saying first.As allows for there to be care in our conversations.It also provides though I have a transcription of the conversation. the support we need for ourselves and others to have grace Often,because emotions run high in equity with one another when difficult conversations arise. conversations,we project or overlay our own tone and emotion over other people's words which can misrepresent the message WHAT Nonverbal Listening 70-80%of what we communicate comes from our body Redefining Actions for Equity can be used as an aid for language.Notice the changes in body language,and navigating difficult conversations as they arise. instead of assigning meaning to them.Reflect on when the Doing equity work for the last 20 years,I have had several speaker's body language changed.What was said right difficult conversations and as a budding researcher,I have before that? • noticed patterns and trends in these conversations of where This might help with seeing the impact of a I went wrong,needed to adjust,or reframe my thinking to statement.That might lead to asking clarifying have productive and effective communication. questions. Developed by Zinnia Un(2018) ABC Protocol H . H H H H 7 / H , .4 ? J Ell / . v V AFFIRMS BROADENS ° CONFLICTS ? 1 4 H ? v . I . -� ? JH ? J ? ( ( Ni. H ? J H ? J Developed by Zinnia Un(2018) AFFIRMS J BROADENS H • ► z "This is similar to what I was "Aha,I see:'Thoughts relate to the "This is different than what I thinking."Thoughts are related to realization of new information giving was thinking:'Thoughts relate to processing of information,events or us"aha moments."It also aligns well intentional reflection.Can offer value situations that connect to potential with the risk zone and our ability to to conflicting thoughts,while pausing confirmation bias(the tendency to be open to new ideas.This becomes to understand why it conflicts with search for,interpret,favor,and recall a fruitful space for learning and our thinking.Does it have to do with information in a way that confirms calibrating new information.A tenet of our lived experiences,or something or supports one's prior beliefs or equity concepts here is the value of that we know that conflicts with what values),or congruence in thought multiple perspectives. is said,experienced,or understood? or understanding.Recognizing and The equity tenet that this might relate unpacking the why of affirmation to is cultural mismatch,or a singular can help us understand our habits lens that might be challenged by of thought and conditioned beliefs. other lenses or experiences. It can also help us note our own biases and why an idea,option,or concept is given preference. WHY WHAT HOW Normalizes conflict and various ABC protocol helps with giving In groups connections to information,events, scaffolds for processing information, Using it as a discourse protocol or situations. events,and/or situations through allows people to have first thoughts discourse,in writing,or through self- related to the content,and then This protocol also normalizes reflection. have them sit with their first thoughts the time it takes to calibrate and categorize them.This helps understanding among people.It The ABC protocol also can help with build muscle towards reflecting with highlights that there are benefits in calibrating understanding about a intention their conditioned thoughts. recognizing that not everyone has concept,idea,or process,through the This muscle building supports the same thoughts. lens of various stakeholders. mitigating bias in decision-making. Taking time to bring that up and The ABC protocol can also be used As an Individual Use it as a reflection tool towards out,might save time for calibrating to support self-reflection when critical friends processes.For conflict later when things become processing one's actions,information, example,someone might bring more high stakes because of or situation. forward work,thoughts,or ideas. various levels of investments in time, resources,emotions,and energy. The ABC protocol can help with offering feedback that supports the spectrum of outcomes. 4 A's Protocol PROTOCOL AHA APPRECIATION ASPIRATION APOLOGY WHAT . • This normalizes how each By sharing space to At the end of a meeting, person can have a range connect with one of these ask the groups to share of feelings, connections, things, it helps check our one of the 4 A's and Why and ways of processing a assumptions and decenter collective experience. ourselves related to how Provides an optimistic we perceive a situation or closure to conversation an experience that was that promotes reflection understood by others. and connection to past, present and future experiences. -- Tigard-Tualatin • CITY OF School District TI a rd � çj � J APPENDIX B RACIAL EQUITY TOOLKIT 1111 , NI , , M., Ii i._ , a. 4 mi b.4. 4 Voir 0 \ ' . IPF- Lyh' CITY OF Tigard TOOLKIT .r 110 SS 4 2 Racial Equity Toolkit An Opportunity to Operationalize Equity . . ' • . . LOCAL AND REGIONAL . • oe . GOVERNMENT ALLIANCE ON • • .•. • • RACE & EQUITY RACIALEQUITYALLIANCE.ORG • -�- . . LOCAL AND REGIONAL • • ; . GOVERNMENT ALLIANCE ON • • , , • • RACE & EQUITY a ■ • This toolkit is published by the Government Alliance on Race and Equity, a national network of government working to achieve racial equity and advance opportunities for all. AUTHORS Julie Nelson,Director,Government Alliance on Race and Equity Lisa Brooks,University of Washington School of Social Work COPYEDITING Ebonye Gussine Wilkins,Haas Institute LAYOUT/PRODUCTION Ebonye Gussine Wilkins and Rachelle Galloway-Popotas, Haas Institute for a Fair and Inclusive Society CONTACT INFO Julie Nelson jnelson@thecsi.org 206-816-5104 GARE IS A JOINT PROJECT OF haas institute / U\ 1 ,CENTER FOR SOCIAL INCLUSION .1 FOR A FAIR AND INCLUSIVE SOCIETY Ct'" RACIALEQUITYALLIANCE.ORG UPDATED DEC 2016 0 • ABOUT THE GOVERNMENT • • ' ' • ■••• ALLIANCE ON RACE & EQUITY •••'.••••• The Government Alliance on Race and Equity(GARE)is a national network of government working to achieve racial equity and advance opportunities for all.Across the country, governmental jurisdictions are: • making a commitment to achieving racial equity; • focusing on the power and influence of their own institutions;and, • working in partnership with others. When this occurs,significant leverage and expansion opportunities emerge,setting the stage for the achievement of racial equity in our communities. GARE provides a multi-layered approach for maximum impact by: • supporting jurisdictions that are at the forefront of work to achieve racial equity.A few jurisdictions have already done substantive work and are poised to be a model for others. Supporting and providing best practices,tools and resources is helping to build and sustain current efforts and build a national movement for racial equity; • developing a"pathway for entry"into racial equity work for new jurisdictions from across the country.Many jurisdictions lack the leadership and/or infrastructure to address issues of racial inequity.Using the learnings and resources from jurisdictions at the forefront will create pathways for the increased engagement of more jurisdictions;and, • supporting and building local and regional collaborations that are broadly inclusive and focused on achieving racial equity.To eliminate racial inequities in our communities,devel- oping a"collective impact"approach firmly grounded in inclusion and equity is necessary. Government can play a key role in collaborations for achieving racial equity,centering community,and leveraging institutional partnerships. TOOLKIT Racial Equity To find out more about GARE,visit www.racialequityalliance.org. Toolkit:An Opportunity to Operationalize Equity Government Alliance on Race and Equity I. What is a Racial Equity Tool? 4 Racial equity tools are designed to integrate explicit consideration of racial equity in decisions, including policies,practices,programs,and budgets. It is both a product and a process.Use of a racial equity tool can help to develop strategies and actions that reduce racial inequities and improve success for all groups. Too often,policies and programs are developed and implemented without thoughtful con- sideration of racial equity.When racial equity is not explicitly brought into operations and decision-making,racial inequities are likely to be perpetuated.Racial equity tools provide a structure for institutionalizing the consideration of racial equity. A racial equity tool: • proactively seeks to eliminate racial inequities and advance equity; • identifies clear goals,objectives and measurable outcomes; • engages community in decision-making processes; • identifies who will benefit or be burdened by a given decision,examines potential unin- tended consequences of a decision,and develops strategies to advance racial equity and mitigate unintended negative consequences;and, • develops mechanisms for successful implementation and evaluation of impact. Use of a racial equity tool is an important step to operationalizing equity. However,it is not sufficient by itself.We must have a much broader vision of the transformation of government in order to advance racial equity.To transform government,we must normalize conversations about race,operationalize new behaviors and policies,and organize to achieve racial equity. For more information on the work of government to advance racial equity,check out GARE's "Advancing Racial Equity and Transforming Government:A Resource Guide for Putting Ideas into Action"on our website.The Resource Guide provides a comprehensive and holistic ap- proach to advancing racial equity within government.In addition,an overview of key racial equity definitions is contained in Appendix A. II. Why should government use this Racial Equity Tool? From the inception of our country,government at the local,regional,state,and federal level has played a role in creating and maintaining racial inequity.A wide range of laws and policies were passed,including everything from who could vote,who could be a citizen, who could own property,who was property,where one could live,whose land was whose • and more.With the Civil Rights movement,laws and policies were passed that helped to create positive changes,including making acts of discrimination illegal. However,despite progress in addressing explicit discrimination,racial inequities continue to be deep, pervasive,and persistent across the country. Racial inequities exist across all indicators for success,including in education,criminal justice,jobs,housing,public infrastructure,and health,regardless of region. TOOLKIT Many current inequities are sustained by historical legacies and structures and systems that Racial Equity repeat patterns of exclusion.Institutions and structures have continued to create and per- Toolkit:An petuate inequities,despite the lack of explicit intention.Without intentional intervention, Opportunity to institutions and structures will continue to perpetuate racial inequities.Government has the Operationalize ability to implement policy change at multiple levels and across multiple sectors to drive larger Equity systemic change. Routine use of a racial equity tool explicitly integrates racial equity into gov- ernmental operations. Government Local and regional governmental jurisdictions that are a part of the GARE are using a racial eq- Alliance on Race and Equity uity tool. Some,such as the city of Seattle in Washington,Multnomah County in Oregon,and the city of Madison in Wisconsin have been doing so for many years: • The Seattle Race and Social Justice Initiative(RSJI)is a citywide effort to end institution- alized racism and race-based disparities in City government.The Initiative was launched in 2004. RSJI includes training to all City employees,annual work plans,and change teams in every city department.RSJI first started using its Racial Equity Tool during the budget process in 2007.The following year,in recognition of the fact that the budget process was just the"tip of the ice berg,"use of the tool was expanded to be used in policy and pro- gram decisions.In 2009, Seattle City Council included the use of the Racial Equity Tool in budget,program and policy decisions,including review of existing programs and policies, in a resolution(Resolution 31164)affirming the City's Race and Social Justice Initiative. In 2015,newly elected Mayor Ed Murray issued an Executive Order directing expanded use of the Racial Equity Tool,and requiring measurable outcomes and greater accountability. See Appendix B for examples of how Seattle has used its Racial Equity Tool,including legisla- Please note:In this tion that offers protections for women who are breastfeeding and use of criminal background Resource Guide, we checks in employment decisions. include some data Multnomah County's Equity and Empowerment Lens is used to improve planning,deci- from reports that fo- sion-making,and resource allocation leading to more racially equitable policies and programs. cused on whites and At its core,it is a set of principles,reflective questions,and processes that focuses at the indi- African Americans, vidual,institutional,and systemic levels by: but otherwise,pro vide data for all ra- • deconstructing what is not working around racial equity; cial groups analyzed • reconstructing and supporting what is working; in the research. • shifting the way we make decisions and think about this work;and, For consistency, healing and transforming our structures,our environments,and ourselves. we refer to African • Americans and Numerous Multnomah County departments have made commitments to utilizing the Lens, Latinos,although in including a health department administrative policy and within strategic plans of specific de- some of the original partments.Tools within the Lens are used both to provide analysis and to train employers and research,these partners on how Multnomah County conducts equity analysis. groups were referred to as Blacks and Madison,Wisconsin is implementing a racial equity tool,including both a short version and a Hispanics. more in-depth analysis.See Appendix D for a list of the types of projects on which the city of Madison has used their racial equity tool. For jurisdictions that are considering implementation of a racial equity tool,these jurisdictions examples are powerful.Other great examples of racial equity tools are from the Annie E.Casey Foundation and Race Forward. In recognition of the similar ways in which institutional and structural racism have evolved across the country,GARE has developed this Toolkit that captures the field of practice and commonalities across tools.We encourage jurisdictions to begin using our Racial Equity Tool. Based on experience, customization can take place if needed to ensure that it is most relevant to local conditions. Otherwise,there is too great of a likelihood that there will be a significant investment of time,and potentially money,in a lengthy process of customization TOOLKIT without experience. It is through the implementation and the experience of learning that leaders and staff will gain experience with use of a tool.After a pilot project trying out this Racial Equity tool,jurisdictions will have a better understanding of how and why it might make sense to Toolkit:An customize a tool. • Opportunity to Operationalize For examples of completed racial equity analyses,check out Appendix B and Appendix D, Equity which includes two examples from the city of Seattle,as well as a list of the topics on which the city of Madison has used their racial equity tool. Government Alliance on Race and Equity Ill. Who should use a racial equity tool? A racial equity tool can be used at multiple levels, and in fact, doing so, will increase 6 effectiveness. • Government staff:The routine use of a racial equity tool by staff provides the opportunity to integrate racial equity across the breadth, 'a, ' )- meaning all governmental functions,and depth,meaning across hier- ,' archy.For example,policy analysts integrating racial equity into policy ..w development and implementation,and budget analysts integrating racial , equity into budget proposals at the earliest possible phase,increases the likelihood of impact.Employees are the ones who know their jobs best Government staff and will be best equipped to integrate racial equity into practice and routine operations. • Elected officials:Elected officials have the opportunity to use a racial equity tool to set broad priorities,bringing consistency between values and practice.When our elected officials are integrating racial equity into their jobs,it will be reflected in the priorities of the jurisdiction,in direction provided to department directors,and in the questions asked of staff. By asking simple racial equity tool questions,such as"How does Elected officials this decision help or hinder racial equity?"or"Who benefits from or is burdened by this decision?"on a routine basis,elected officials have the ability to put theory into action. • Community based organizations:Community based organizations can ask questions of government about use of racial equity tool to ensure accountability.Elected officials and government staff should be easily able to describe the results of their use of a racial equity tool,and should , make that information readily available to community members.In addi- tion,community based organizations can use a similar or aligned racial equity tool within their own organizations to also advance racial equity. Community IV. When should you use a racial equity tool? The earlier you use a racial equity tool,the better.When racial equity is left off the table and not addressed until the last minute,the use of a racial equity tool is less likely to be fruitful.Using a racial equity tool early means that individual decisions can be aligned with organizational racial equity goals and desired outcomes.Using a racial equity tool more than once means that equity is incorporated throughout all phases,from development to implementation and evaluation. V. The Racial Equity Tool The Racial Equity Tool is a simple set of questions: TOOLKIT 1. Proposal:What is the policy,program,practice or budget decision under consideration? Racial Equity What are the desired results and outcomes? Toolkit:An 2. Data:What's the data?What does the data tell us? • Opportunity to 3. Community engagement:How have communities been engaged?Are there opportunities Operationalize to expand engagement? Equity 4. Analysis and strategies:Who will benefit from or be burdened by your proposal?What are your strategies for advancing racial equity or mitigating unintended consequences? Government Alliance on 5. Implementation:What is your plan for implementation? Race and Equity 6. Accountability and communication:How will you ensure accountability,communicate, and evaluate results? O The following sections provide a description of the overall questions. Once you are ready to jump into action,please check out the worksheet that can be found in Appendix C. STEP #1 What is your proposal and the desired results and outcomes? While it might sound obvious,having a clear description of the policy,program,practice,or budget decision(for the sake of brevity,we refer to this as a"proposal"in the remainder of these steps)at hand is critical. We should also be vigilant in our focus on impact. The terminology for results and outcomes is informed by our relationship with Results Based AccountabilityTM.This approach to measurement clearly delineates between community con- ditions/population accountability and performance accountability/outcomes.These levels share a common systematic approach to measurement.This approach emphasizes the impor- tance of beginning with a focus on the desired"end"condition. • Results are at the community level are the end conditions we are aiming to impact.Com- munity indicators are the means by which we can measure impact in the community. Community indicators should be disaggregated by race. • Outcomes are at the jurisdiction,department,or program level.Appropriate performance measures allow monitoring of the success of implementation of actions that have a rea- sonable chance of influencing indicators and contributing to results.Performance mea- sures respond to three different levels: a. Quantity—how much did we do? b. Quality—how well did we do it? c. Is anyone better off? We encourage you to be clear about the desired end conditions in the community and to emphasize those areas where you have the most direct influence.When you align community indicators,government strategies,and performance measures,you maximize the likelihood for impact.To ultimately impact community conditions,government must partner with other institutions and the community. You should be able to answer the following questions: • 1. Describe the policy,program,practice,or budget decision under consideration? 2. What are the intended results(in the community)and outcomes(within your organization)? 3. What does this proposal have an ability to impact? • Children and youth • Health TOOLKIT • Community engagement • Housing Racial Equity • Contracting equity • Human services Toolkit:An • Criminal justice • Jobs Opportunity to • Economic development • Planning and development Operationalize • Education • Transportation Equity • Environment • Utilities • Food access and affordability • Workforce equity Government • Government practices Alliance on Race and Equity STEP #2 What's the data?What does the data tell us? 4 Measurement matters.When organizations are committed to racial equity,it is not just an as- piration,but there is a clear understanding of racial inequities,and strategies and actions are developed and implemented that align between community conditions,strategies,and actions. Using data appropriately will allow you to assess whether you are achieving desired impacts. Too often data might be available,but is not actually used to inform strategies and track results.The enormity of racial inequities can sometimes feel overwhelming. For us to have impact in the community,we must partner with others for cumulative impact.The work of government to advance racial equity is necessary,but not sufficient.Nevertheless,alignment and clarity will increase potential impact.We must use data at both levels;that is data that clearly states 1)community indicators and desired results,and 2)our specific program or poli- cy outcomes and performance measures. Performance measures allow monitoring of the success of implementation of actions that have a reasonable chance of influencing indicators and contributing to results.As indicated in Step 1,performance measures respond to three different levels: Quantity—how much did we do? Quality—how well did we do it? Is anyone better off? Although measuring whether anyone is actually better off as a result of a decision is highly de- sired,we also know there are inherent measurement challenges.You should assess and collect the best types of performance measures so that you are able to track your progress. In analyzing data,you should think not only about quantitative data,but also qualitative data. Remember that sometimes missing data can speak to the fact that certain communities,issues or inequities have historically been overlooked.Sometimes data sets treat communities as a monolithic group without respect to subpopulations with differing socioeconomic and cultur- al experience.Using this data could perpetuate historic inequities.Using the knowledge and expertise of a diverse set of voices,along with quantitative data is necessary(see Step#3). You should be able to answer the following questions about data: 1. Will the proposal have impacts in specific geographic areas(neighborhoods,areas,or regions)?What are the racial demographics of those living in the area? 2. What does population level data tell you about existing racial inequities?What does it tell you about root causes or factors influencing racial inequities? 3. What performance level data do you have available for your proposal?This should include data associated with existing programs or policies. 4. Are there data gaps?What additional data would be helpful in analyzing the proposal?If so,how can you obtain better data? Data Resources TOOLKIT Federal Racial Equity Toolkit:An • American FactFinder:The US Census Bureau's main site for online access to population, Opportunity to housing,economic and geographic data.http://factfinder.census.gov Operationalize • US Census Quick Facts:http://quickfacts.census.gov/qfd/index.html Equity • Center for Disease Control(CDC)http://wonder.cdc.gov Government Alliance on Race and Equity State 9 • American FactFinder and the US Census website also have state data. http://factfinder.census.gov • Other sources of data vary by state.Many states offer data through the Office of Financial Management.Other places to find data include specific departments and divisions. Local • American FactFinder and the US Census website also have local data. http://factfinder.census.gov • Many jurisdictions have lots of city and county data available.Other places to find data include specific departments and divisions, service providers,community partners,and research literature. STEP #3 How have communities been engaged? Are there opportunities to expand engagement? It is not enough to consult data or literature to assume how a proposal might impact a com- munity.Involving communities impacted by a topic,engaging community throughout all phases of a project,and maintaining clear and transparent communication as the policy or program is implemented will help produce more racially equitable results. It is especially critical to engage communities of color.Due to the historical reality of the role of government in creating and maintaining racial inequities,it is not surprising that commu- nities of color do not always have much trust in government.In addition,there is a likelihood that other barriers exist,such as language,perception of being welcome,and lack of public transportation,or childcare. For communities with limited English language skills,appropriate language materials and translation must be provided. Government sometimes has legal requirements on the holding of public meetings.These are often structured as public hearings,with a limited time for each person to speak and little op- portunity for interaction. It is important to go beyond these minimum requirements by using community meetings,focus groups,and consultations with commissions,advisory boards,and community-based organizations.A few suggestions that are helpful: • When you use smaller groups to feed into a larger process,be transparent about the recommendations and/or thoughts that come out of the small groups(e.g.Have a list of all the groups you met with and a summary of the recommendations from each. That way you have documentation of what came up in each one,and it is easier to demonstrate the process). • When you use large group meetings,provide a mix of different ways for people to engage, such as the hand-held voting devices,written comments that you collect,small groups, etc. It is typical,both because of structure and process,for large group discussions to TOOLKIT lead to the participation of fewer voices. Another approach is to use dyads where people "interview"each other,and then report on what their partner shared. Sometimes people Racial Equity are more comfortable sharing other people's information. Toolkit.An • Opportunity to • Use trusted advocates/outreach and engagement liaisons to collect information from Operationalize communities that you know are typically underrepresented in public processes. Again, Equity sharing and reporting that information in a transparent way allows you to share it with Government Alliance on Race and Equity others.For communities that have concerns about documentation status and interaction with government in general,this can be a particularly useful strategy. 10 Here are a few examples of good resources for community engagement: • The City of Seattle Inclusive Outreach and Public Engagement Guide • The City of Portland's Public Engagement Guide You should be able to answer the following questions about community engagement and in- volving stakeholders: 1. Who are the most affected community members who are concerned with or have expe- rience related to this proposal?How have you involved these community members in the development of this proposal? 2. What has your engagement process told you about the burdens or benefits for different groups? 3. What has your engagement process told you about the factors that produce or perpetuate racial inequity related to this proposal? STEP #4 Who benefits from or will be burdened by your proposal?What are your strategies for advancing racial equity or mitigating unintended consequenc- es? Based on your data and stakeholder input,you should step back and assess your proposal and think about complementary strategies that will help to advance racial equity. Governmental decisions are often complex and nuanced with both intended and unintend- ed impacts.For example,when cities and counties face the necessity of making budget cuts due to revenue shortfalls,the goal is to balance the budget and the unintended consequence is that people and communities suffer the consequences of cut programs. In a situation like this,it is important to explicitly consider the unintended consequences so that impacts can be mitigated to the maximum extent possible. We often tend to view policies,programs,or practices in isolation.Because racial inequities are perpetuated through systems and structures,it is important to also think about comple- mentary approaches that will provide additional leverage to maximize the impact on racial inequity in the community.Expanding your proposal to integrate policy and program strate- gies and broad partnerships will help to increase the likelihood of community impact.Here are some examples: • Many excellent programs have been developed or are being supported through health programs and social services.Good programs and services should continue to be support- ed,however,programs will never be sufficient to ultimately achieve racial equity in the community.If you are working on a program,think about policy and practice changes that can decrease the need for programs. TOOLKIT • Many jurisdictions have passed"Ban-the-Box"legislation,putting limitations on the use Racial Equity of criminal background checks in employment and/or housing decisions.While this is a Toolkit:An policy that is designed to increase the likelihood of success for people coming out of in- • Opportunity to carceration,it is not a singular solution to racial inequities in the criminal justice system. Operationalize To advance racial equity in the criminal justice system,we need comprehensive strategies Equity that build upon good programs,policies,and partnerships. You should be able to answer the following questions about strategies to advance racial equity: Government Alliance on Race and Equity 1. Given what you have learned from the data and stakeholder involvement,how will the proposal increase or decrease racial equity?Who would benefit from or be burdened by your proposal? CI 2. What are potential unintended consequences?What are the ways in which your proposal could be modified to enhance positive impacts or reduce negative impacts? 3. Are there complementary strategies that you can implement?What are ways in which existing partnerships could be strengthened to maximize impact in the community? How will you partner with stakeholders for long-term positive change? 4. Are the impacts aligned with the your community outcomes defined in Step#1? STEP #5 What is your plan for implementation? Now that you know what the unintended consequences,benefits,and impacts of the proposal and have developed strategies to mitigate unintended consequences or expand impact,it is important to focus on thoughtful implementation. You should be able to answer the following about implementation: 1. Describe your plan for implementation. 2. Is your plan: • realistic? • adequately funded? • adequately resourced with personnel?; • adequately resourced with mechanisms to ensure successful implementation and enforcement? • adequately resourced to ensure on-going data collection,public reporting,and community engagement? If the answer to any of these questions is no,what resources or actions are needed? STEP #6 How will you ensure accountability, communicate, and evaluate results? Just as data was critical in analyzing potential impacts of the program or policy,data will be important in seeing whether the program or policy has worked. Developing mechanisms for collecting data and evaluating progress will help measure whether racial equity is being ad • - vanced. Accountability entails putting processes,policies,and leadership in place to ensure that pro- gram plans,evaluation recommendations,and actions leading to the identification and elimi- nation of root causes of inequities are actually implemented. How you communicate about your racial equity proposal is also important for your success. TOOLKIT Poor communication about race can trigger implicit bias or perpetuate stereotypes,often Racial Equity times unintentionally.Use a communications tool,such as the Center for Social Inclusion's Toolkit:An Talking About Race Right Toolkit to develop messages and a communications strategy. • Opportunity to • Racial equity tools should be used on an ongoing basis.Using a racial equity tool at different Operationalize phases of a project will allow now opportunities for advancing racial equity to be identified Equity and implemented.Evaluating results means that you will be able to make any adjustments to maximize impact. Government Alliance on You should be able to answer the following questions about accountability and implementation: Race and Equity 1. How will impacts be documented and evaluated?Are you achieving the anticipated out- comes?Are you having impact in the community? 1111 2. What are your messages and communication strategies that are will help advance racial equity? 3. How will you continue to partner and deepen relationships with communities to make sure your work to advance racial equity is working and sustainable for the long haul? VI. What if you don't have enough time? The reality of working in government is that there are often unanticipated priorities that are sometimes inserted on a fast track.While it is often tempting to say that there is insufficient time to do a full and complete application of a racial equity tool,it is important to acknowledge that even with a short time frame,asking a few questions relating to racial equity can have a meaningful impact.We suggest that the following questions should be answered for"quick turn around"decisions: • What are the racial equity impacts of this particular decision? • Who will benefit from or be burdened by the particular decision? • Are there strategies to mitigate the unintended consequences? VII. How can you address barriers to successful implementation? You may have heard the phrase,"the system is perfectly designed to get the outcomes it does." For us to get to racially equitable outcomes,we need to work at the institutional and struc- tural levels.As a part of institutions and systems,it is often a challenge to re-design systems, let alone our own individual jobs.One of the biggest challenges is often a skills gap.Use of a racial equity tool requires skill and competency,so it will be important for jurisdictions to provide training,mentoring,and support for managers and staff who are using the tool.GARE has a training curriculum that supports this Toolkit,as well as a"train-the-trainer"program to increase the capacity of racial equity advocates using the Toolkit. Other barriers to implementation that some jurisdictions have experienced include: • a lack of support from leadership; • a tool being used in isolation; • a lack of support for implementing changes;and, • perfection(which can be the enemy of good). Strategies for addressing these barriers include: • building the capacity of racial equity teams.Training is not just to cultivate skills for indi- TOOLKIT vidual employees,but is also to build the skill of teams to create support for group imple- Racial Equity mentation and to create a learning culture; Toolkit:An • systematizing the use of the Racial Equity Tool. If the Racial Equity Tool is integrated into Opportunity to routine operations,such as budget proposal forms or policy briefing forms,then manage- Operationalize ment and staff will know that it is an important priority; Equity • recognizing complexity. In most cases,public policy decisions are complex,and there are numerous pros,cons and trade-offs to be considered.When the Racial Equity Tool is used Government on an iterative basis,complex nuances can be addressed over time;and, Alliance on Race and Equity • maintaining accountability.Build the expectation that managers and directors routinely use the Racial Equity Tool into job descriptions or performance agreements. CO Institutionalizing use of a racial equity tool provides the opportunity to develop thoughtful, realistic strategies and timelines that advance racial equity and help to build long-term com- mitment and momentum. VIII. How does use of a racial equity tool fit with other racial equity strategies? Using a racial equity tool is an important step to operationalizing equity. However,it is not sufficient by itself.We must have a much broader vision of the transformation of government in order to advance racial equity.To transform government,we must normalize conversations about race,operationalize new behaviors and policies,and organize to achieve racial equity. GARE is seeing more and more jurisdictions that are making a commitment to achieving racial equity,by focusing on the power and influence of their own institutions,and working in part- nership across sectors and with the community to maximize impact.We urge you to join with others on this work.If you are interested in using a racial equity tool and/or joining local and regional government from across the country to advance racial equity,please let us know. TOOLKIT Racial Equity Toolkit:An • Opportunity to Operationalize Equity Government Alliance on Race and Equity APPENDICES £ s£) s£) s£) s£) s£) s£) £ s£) TOOLKIT Racial Equity Toolkit:An Opportunity to Operationalize Equity Government Alliance on Race and Equity APPENDIX A Glossary of Frequently Used Terms Bias Performance Measure Prejudice toward one group and its Performance measures are at the members relative to another group. county,department,or program level.Appropriate performance Community Indicator measures allow monitoring of The means by which we can mea- the success of implementation sure socioeconomic conditions of actions that have a reasonable in the community.All community chance of influencing indicators and indicators should be disaggregated contributing to results. Performance by race, if possible. measures respond to three different levels: 1)Quantity—how much did Contracting Equity we do?;2)Quality—how well did we Investments in contracting,consult- do it?;and 3) Is anyone better off?A ing,and procurement should ben- mix of these types of performance efit the communities a jurisdiction measures is contained within the serves, proportionate to the jurisdic- recommendations. tions demographics. Racial Equity Equity Result Race can no longer be used to pre- The condition we aim to achieve in dict life outcomes and outcomes for the community. all groups are improved. Explicit Bias Racial Inequity Biases that people are aware of and Race can be used to predict life that operate consciously.They are outcomes,e.g.,disproportionality in expressed directly. education (high school graduation rates),jobs(unemployment rate), Implicit Bias criminal justice(arrest and incarcer- Biases people are usually unaware ation rates),etc. of and that operate at the subcon- scious level. Implicit bias is usually Structural Racism expressed indirectly. A history and current reality of institutional racism across all institu- Individual Racism tions,combining to create a system Pre-judgment, bias,or discrimination that negatively impacts communi- based on race by an individual. ties of color. TOOLKIT Institutional Racism Workforce Equity Racial Equity Policies,practices,and procedures The workforce of a jurisdiction Toolkit:An that work better for white people reflects the diversity of its residents, Opportunity to than for people of color,often unin- including across the breadth (func- Operationalize tentionally. tions and departments) and depth Equity (hierarchy)of government. Government Alliance on Race and Equity 16 APPENDIX B City of Seattle Racial Equity Toolkit On the following pages you will find an excerpt of the racial equity tool used by the City of Seat- tle as an example of what such tools can look like in practice.As discussed in Section 3 of the Resource Guide,the Seattle City Council passed an ordinance in 2009 that directed all City de- partments to use the Racial Equity Toolkit, including in all budget proposals made to the Budget Office.This directive was reaffirmed by an executive order of Mayor Ed Murray in 2014. The Racial Equity Tool is an analysis applied to City of Seattle's policies,programs,and budget decisions.The City of Seattle has been applying the Racial Equity Toolkit for many years but as the City's Race and Social Justice Initiative(RSJI) becomes increasingly operationalized, the expectation and accountabilities relating to its use are increasing. In 2015, Mayor Murray required departments to carry out four uses of the toolkit annually.This will also become a part of performance measures for department heads. TOOLKIT Racial Equity Toolkit:An Opportunity to Operationalize Equity Government Alliance on Race and Equity • APPENDIX B: CITY OF SEATTLE RACIAL EQUITY TOOLKIT 0 , RACE&SOCIAL JUSTICE Racial Equity Toolkit to Assess Policies,Initiatives,Programs,and Budget Issues The vision of the Seattle Race and Social Justice Initiative is to eliminate racial inequity in the community.To do this requires ending individual racism, institutional racism and structural racism.The Racial Equity Toolkit lays out a process and a set of questions to guide the development, implementation and evaluation of policies, initiatives, programs, and budget issues to address the impacts on racial equity. When Do I Use This Toolkit? Early.Apply the toolkit early for alignment with departmental racial equity goals and desired outcomes. How Do I Use This Tooikita With Inclusion. The analysis should be completed by people with different racial perspectives. Step by step. The Racial Equity Analysis is made up of six steps from beginning to completion: 11111r -..1111.1 Step 1. Set Outcomes. Leadership communicates key community outcomes for racial equity to guide analysis. Step 2. Involve Stakeholders+Analyze Data. Gather information from community and staff on how the issue benefits or burdens the community in terms of racial equity. Step 3. Determine Benefit and/or Burden. Analyze issue for impacts and alignment with racial equity outcomes. r Step 4. Advance Opportunity or Minimize Harm. Develop strategies to create greater racial equity or minimize unintended consequences. TOOLKIT Step 5. Evaluate. Raise Racial Awareness. Be Accountable. mi Track impacts on communities of color overtime.Continue to communicate Racial Equity e„„, with and involve stakeholders. Document unresolved issues. Toolkit:An Opportunity to I Operationalize Step 6. Report Back. Equity Share information learned from analysis and unresolved issue with Department Leadership and Change Team. Government Alliance on Race and Equity APPENDIX B: CITY OF SEATTLE RACIAL EQUITY TOOLKIT Racial Equity Toolkit Assessment Worksheet Title of policy, initiative,program, budget issue: Description: Department: Contact: ❑Policy ❑Initiative ❑Program ❑Budget Issue liken 1. Set Outcom meall 1a.What does your department define as the most important racially equitable community outcomes related to the issue?(Response should be completed by department leadership in consultation with RSJI Executive Sponsor, Change Team Leads and Change Team.Resources on p.4) lb.Which racial equity opportunity area(s)will the issue primarily impact? ❑Education ['Criminal Justice ['Community Development ❑Jobs ❑Health ['Housing ['Environment 1c.Are there impacts on: ['Contracting Equity [Immigrant and Refugee Access to Services ['Workforce Equity [Inclusive Outreach and Public Engagement Please describe: Ftep 2. Involve stakeholders.Analyze data. 2a.Are there impacts on geographic areas?❑Yes ❑No Check all neighborhoods that apply(see map on p.5): ❑AII Seattle neighborhoods [Lake Union ['East District ['Ballard [Southwest ['King County(outside Seattle) ['North [Southeast ['Outside King County [INE ❑Delridge Please describe: ▪Central ['Greater Duwamish 2b.What are the racial demographics of those living in the area or impacted by the issue? (See Stakeholder and Data Resources p. 5 and 6) TOOLKIT 2c. How have you involved community members and stakeholders?(See p.5 for questions to ask community/staff at this point in the process to ensure their concerns and expertise are part of analysis.) Racial Equity Toolkit:An Opportunity to Operationalize Equity Government Alliance on Race and Equity 19 APPENDIX B: CITY OF SEATTLE RACIAL EQUITY TOOLKIT 2d.What does data and your conversations with stakeholders tell you about existing racial inequities that influence people's lives and should be taken into consideration?(See Data Resources on p.6.King County Opportunity Maps are good resource for information based on geography,race,and income.) 2e.What are the root causes or factors creating these racial inequities? Examples:Bias in process;Lack of access or barriers;Lack of racially inclusive engagement Step 3. Determine Benefit and/or Burden. Given what you have learned from data and from stakeholder involvement... 3.How will the policy,initiative,program,or budget issue increase or decrease racial equity?What are potential unintended consequences?What benefits may result?Are the impacts aligned with your department's community outcomes that were defined in Step L? Step 4.Advance Opportunity or Minimize Harm. 4.How will you address the impacts(including unintended consequences)on racial equity? What strategies address immediate impacts?What strategies address root causes of inequity listed in Q.6?How will you partner with stakeholders for long-term positive change?If impacts are not aligned with desired community outcomes,how will you re-align your work? Program Strategies? Policy Strategies? Partnership Strategies? Step 5. Evaluate. Raise Racial Awareness. Be Accountable. 5a.How will you evaluate and be accountable?How will you evaluate and report impacts on racial equity over time?What is your goal and timeline for eliminating racial inequity? How will you retain stakeholder participation and ensure internal and public accountability? How will you raise awareness about racial inequity related to this issue? 5b.What is unresolved?What resources/partnerships do you still need to make changes? Step 6. Report Back. Share analysis and report responses from Q.5a.and Q.5b.with Department Leadership and Change Team Leads and members involved in Step 1. TOOLKIT Racial Equity Toolkit:An Opportunity to Operationalize Equity Government Alliance on Race and Equity 20 APPENDIX B: CITY OF SEATTLE RACIAL EQUITY TOOLKIT Creating Effective Community Outcomes • Outcome=the result that you seek to achieve through your actions. Racially equitable community outcomes =the specific result you are seeking to achieve that advances racial equity in the community. When creating outcomes think about: • What are the greatest opportunities for creating change in the next year? • What strengths does the department have that it can build on? • What challenges, if met,will help move the department closer to racial equity goals? Keep in mind that the City is committed to creating racial equity in seven key opportunity areas: Education, Community Development,Health,Criminal Justice,Jobs, Housing,and the Environment. Examples of community outcomes that increase racial equity: OUTCOME OPPORTUNITY AREA Increase transit and pedestrian mobility options in communities of color. Community Development Decrease racial disparity in the unemployment rate. Jobs Ensure greater access to technology by communities of color. Community Development, Education,Jobs Improve access to community center programs for immigrants,refugees and Health, communities of color. Community Development Communities of color are represented in the City's outreach activities. Education, Community Development, Health,Jobs, Housing, Criminal Justice, Environment The racial diversity of the Seattle community is reflected in the City's workforce Jobs • across positions. Access to City contracts for Minority Business Enterprises is increased. Jobs Decrease racial disparity in high school graduation rates Education Additional Resources: • RSJI Departmental Work Plan: http://inweb/rsii/departments.htm • Department Performance Expectations: http://web1.seattle.qov/DPETS/DPETSWEbHome.aspx TOOLKIT • Mayoral Initiatives: http://www.seattle.qov/mayor/issues/ Racial Equity 4 Toolkit:An Opportunity to Operationalize Equity Government Alliance on Race and Equity APPENDIX B: CITY OF SEATTLE RACIAL EQUITY TOOLKIT Identifying Stakeholders+Listening to Communities of Color Identify Stakeholders Find out who are the stakeholders most affected by,concerned with,or have experience relating to the policy, program or initiative? Identify racial demographics of neighborhood or those impacted by issue. (See District Profiles in the Inclusive Outreach and Public Engagement Guide or refer to U.S. Census information on p.7) O NORTH Once you have indentified your stakeholders.... Involve them in the issue. Describe how historically underrepresented community stakeholders NORTHEAST can take a leadership role in this policy,program,initiative or budget • iVIissue. 0 Listen to the community.Ask: MA. • NIOXEN ANNE 1.What do we need to know about this issue?How will the policy, program, initiative or budget issue burden or benefit the community? (concerns, facts,potential impacts) OOWNT.. CENTRAL 2.What factors produce or perpetuate racial inequity related to this 0 issue? SOUTHWEST 3.What are ways to minimize any negative impacts(harm to communities of color, increased racial disparities,etc)that may OM`,5„ result?What opportunities exist for increasing racial equity? 0 sou ST DEIRIDOE• � • ,�„8... Tip:Gather Community Input Through... • Community meetings • Focus groups El Area Shared by Two Districts • Consulting with City commissions and advisory boards Neighborhood Service Centers • Consulting with Change Team Examples of what this step looks like in practice: • A reduction of hours at a community center includes conversations with those who use the community center as well as staff who work there. • Before implementing a new penalty fee,people from the demographic most represented in those fined are surveyed to learn the best ways to minimize negative impacts. TOOLKIT For resources on how to engage stakeholders in your work see the Inclusive Outreach and Public Racial Equity Engagement Guide: http://inwebllneighborhoods/outreachguide/ Toolkit:An 5 Opportunity to Operationalize Equity Government Alliance on Race and Equity APPENDIX C 0 Racial Equity Tool Worksheet • Step #1 What is your proposal and the desired results and outcomes? 1. Describe the policy,program,practice,or budget decision(for the sake of brevity,we refer • to this as a"proposal"in the remainder of these steps) 2. What are the intended results(in the community)and outcomes(within your own organi- zation)? • 3. What does this proposal have an ability to impact? • Children and youth Health • Community engagement Housing • Contracting equity Human services Criminal justice Jobs • Economic development Parks and recreation Education Planning/development • Environment Transportation Food access and affordability Utilities • Government practices Workforce equity Other Step #2 What's the data? What does the data tell us? 1. Will the proposal have impacts in specific geographic areas(neighborhoods,areas,or re- gions)?What are the racial demographics of those living in the area? 2. What does population level data,including quantitative and qualitative data,tell you about existing racial inequities?What does it tell you about root causes or factors influencing racial inequities? 3. What performance level data do you have available for your proposal?This should include TOOLKIT data associated with existing programs or policies. • Racial Equity 4. Are there data gaps?What additional data would be helpful in analyzing the proposal?If so, Toolkit:An how can you obtain better data? Opportunity to • Operationalize Equity Government Alliance on Race and Equity APPENDIX C: RACIAL EQUITY TOOL WORKSHEET • Step #3 • How have communities been engaged? Are there opportunities to expand engagement? 1. Who are the most affected community members who are concerned with or have expe • - rience related to this proposal?How have you involved these community members in the development of this proposal? 2. What has your engagement process told you about the burdens or benefits for different groups? • 3. What has your engagement process told you about the factors that produce or perpetuate • racial inequity related to this proposal? Step #4 • What are your strategies for advancing racial equity? • 1. Given what you have learned from research and stakeholder involvement,how will the pro • - posal increase or decrease racial equity?Who would benefit from or be burdened by your • proposal? • 2. What are potential unintended consequences?What are the ways in which your proposal could be modified to enhance positive impacts or reduce negative impacts? 3. Are there complementary strategies that you can implement?What are ways in which ex- isting partnerships could be strengthened to maximize impact in the community? How will • you partner with stakeholders for long-term positive change? • 4. Are the impacts aligned with your community outcomes defined in Step#1? Step #5 • What is your plan for implementation? 1. Describe your plan for implementation. 2. Is your plan: Realistic? Adequately funded? TOOLKIT Adequately resourced with personnel? • Racial Equity Adequately resources with mechanisms to ensure successful implementation and en- Toolkit:An forcemeat? Opportunity to • Operationalize Adequately resourced to ensure on-going data collection,public reporting,and com- • Equity munity engagement? If the answer to any of these questions is no,what resources or actions are needed? Government Alliance on Race and Equity APPENDIX C: RACIAL EQUITY TOOL WORKSHEET Step #6 How will you ensure accountability, communicate, and evaluate results? 1. How will impacts be documented and evaluated?Are you achieving the anticipated out- comes?Are you having impact in the community? 2. What are your messages and communication strategies that are will help advance racial equity? 3. How will you continue to partner and deepen relationships with communities to make sure your work to advance racial equity is working and sustainable for the long-haul? TOOLKIT Racial Equity Toolkit:An Opportunity to Operationalize Equity Government Alliance on Race and Equity APPENDIX D 0 Applications of a Racial Equity Tool in Madison, WI Agency/ Project Tool(s)Used Purpose &Outcomes Organization (if applicable) Clerk's Office 2015-2016 work Equity&Em- Adopted new mission,vision,work plan powerment plan,and evaluation plan with racial Lens equity goals (Mult. Co.) Streets Division Analysis of neigh- RESJI analysis Recommendations to adjust large item borhood trash (comprehen- pickup schedule based on neighbor- pickup sive) hood&seasonal needs Madison Out Strategic planning RESJI analysis Adopted strategic directions,including of School Time (fast-track) target populations,informed by racial (MOST)Coalition equity analysis Public Health Dog breeding&li- RESJI analysis Accepted recommendation to table Madison&Dane censing ordinance (comprehen- initial legislation&develop better pol- County sive) icy through more inclusive outreach; updated policy adopted Fire Department Planning for new RESJI analysis Recommendations for advancing racial fire station (comprehen- equity and inclusive community en- sive) gagement;development scheduled for 2016-2017 Metro Transit Succession plan- RESJI equi- First woman of color promoted to ning for manage- table hiring Metro management position in over 20 ment hires checklist years Human Resources 2015&2016 work RESJI analysis 2015 plan reflects staff input; 2016 work Department plans (fast-track& plan to include stakeholder input(est. comprehen- 10/15) sive) Human Resources City hiring process RESJI analysis Human Resources 2015 racial equity Department (comprehen- report:http://racialequityalliance. sive) org/2015/08/14/the-city-of-madi- sons-2015-human-resources-equity- TOOLKIT report-advancing-racial-equity-in-the- city-workforce/ Racial Equity Toolkit:An Economic Devel- Public Market RESJI analysis 10 recommendations proposed to Local Opportunity to opment Division District project (comprehen- Food Committee for incorporation into Operationalize sive) larger plan Equity Public Health Strategic planning RESJI analysis Incorporation of staff&stakeholder Madison&Dane (fast-track) input,racial equity priorities,to guide Government County goals&objectives(est.11/15) Alliance on • Race and Equity APPENDIX D: APPLICATIONS OF A RACIAL EQUITY TOOL IN MADISON, WI 26 Agency/ Project Tool(s)Used Purpose&Outcomes Organization (if applicable) Planning,Commu- Judge Doyle RESJI analysis Highlight opportunities for advance- nity&Econ. Devel. Square develop- (fast-track); ment of racial equity;identify potential Dept. ment(public/pri- ongoing con- impacts&unintended consequences; • vate,TIF-funded) sultation document public-private development • for lessons learned and best practices Parks Division Planning for TBD Ensure full consideration of decisions accessible play- as informed by community stakehold- ground ers,with a focus on communities of color and traditionally marginalized communities,including people with disabilities. Fire Department Updates to pro- TBD Offer fair and equitable opportunities • motional process- for advancement(specifically Appara- es tus Engineer promotions) • • • • TOOLKIT • Racial Equity Toolkit:An Opportunity to • Operationalize Equity Government Alliance on Race and Equity haas institute FOR A FAIR AND INCLUSIVE SOCIETY The Haas Institute for a Fair and Inclusive Society at the University of California, Berkeley brings together researchers,community stakeholders, policymakers,and communicators to identify and challenge the barriers to an inclusive,just,and sustainable society and create transformative change.The Institute serves as a national hub of a vibrant network of researchers and community partners and takes a leadership role in translating, communicating,and facilitating research,policy,and strategic engagement.The Haas Institute advances research and policy related to marginalized people while essentially touching all who benefit from a truly diverse,fair,and inclusive society. HAASINSTITUTE.BERKELEY.EDU / 510.642.3011 c4L CENTER FOR SOCIAL INCLUSION The Center for Social Inclusion's mission is to catalyze grassroots community,government, and other institutions to dismantle structural racial inequity.We apply strategies and tools to transform our nation's policies, practices,and institutional culture in order to ensure equitable outcomes for all.As a national policy strategy organization,CSI works with community advocates,government,local experts,and national leaders to build shared analysis,create policy strategies that engage and build multi-generational,multi-sectoral,and multi-racial alliances,and craft strong communication narratives on how to talk about race effectively in order to shift public discourse to one of equity. CENTERFORSOCIALINCLUSION.ORG / 212.248.2185 ©2015 The Local&Regional Government Alliance on Race and Equity/ Published September 2015 ii ii 41 o 41 o k 1 . , ' ` LOCAL AND REGIONAL �..� • ; • GOVERNMENT ALLIANCE ON • • .•. • • RACE & EQUITY II 11)• A I\ RACIALEQUITYALLIANCE.ORG APPENDIX C HISTORICAL TIMELINES Pr Isj ■ I Tigard°` Oregon & Tigard Historical Timelines The following section includes two timelines: 1.Oregon Exclusion Laws and Other Racist Legislation 2. Historical Development of Tigard,Oregon Our Story will follow the timelines. Oregon Exclusion Laws and Other Racist Legislation Timeline Information compiled from various sources.See footnotes or references. 1787 • • • The Northwest Ordinance of 1787 met to settle the slavery issue and forbade slavery in the states to be carved out for 1843 the northern Territory located north of the Ohio River. • • Provisional government adopted the Organic Code in 1843, which prohibited slavery and restricted voting rights to free 1844 male descendants of White men 21 years of age or older. • • An exclusion law was passed on June 26,1844,an anti- 1847 slavery law that passed in 1843 and required all Blacks and • • Mulattoes to leave the Oregon Territory in three years. An estimated 4,000 emigrants reached Oregon Country by wagon train. 1849 • 1850 On September 21,1849,an exclusion law was passed. • • The 1850 Donation Land Claim Act,signed into law by Congress on September 27,1850,titled lands stolen from 1851 the Indigenous people to"every White settler,American half • , Jacbo Vanderpool was removed from the Oregon Terriorty breed Indians included,"and eligible offspring of early White based on the 1849 exclusion law. resettlers and their Native wives. A group of abolitionists from Indiana settled in Washington County, including William and Henry Hicklin,Z.S. Bryant, William Baxter,Augustus Fanno, and Thomas Denny.They ran a minority slate of candidates in Beaverton and voted 1855 against slavery and, unlike the rest of the county,favored • • the rights for free blacks to settle in Oregon. In July 1855,the Hicklins and William Baxter of Beaverton attended the first Free-Soil Convention held in the Territory. 1857 • • 1862 Oregon residents voted against slavery but favored • excluding "free Negroes"from the state.The exclusion law Oregon Legislature enacted an annual Poll Tax of five dollars was included in the Oregon Constitution's Bill of Rights. It to be paid by"every Negro,Chinaman, Hawaiian, and remained as part of the Constitution long after nullification Mulatto" residing within the limits of this state.This bill was by the Civil War amendments to the federal Constitution. accidentally repealed in 1856, but further attempts to revive The exclusion clause was not repealed until 1926. it in 1866 failed. Interracial marriage is prohibited in Oregon between white and person one-fourth or more Negro blood. Oregon was the last West Coast state to repeal its anti-miscegenation laws in 1951. Oregon & Tigard Historical Timelines 1887 • • Chinese Massacre at Deep Creek occurred on the Oregon side of the Snake River in Hells Canyon.As many as 34 Chinese gold miners were ambushed and murdered by a gang of horse thieves and schoolboys from Wallowa County. Although six were indicted for murder,three fled and were 1924 never caught, and no one was punished for the crime. • Immigration act of 1924,or Johnson-Reed Act, including the 1926 Asian Exclusion Act and National Origins Act enacted May • • 26,1924,was a United States federal law that prevented Black Exclusion Laws repealed. immigration from Asia and set quotas on the number of immigrants from the Eastern Hemisphere.Additionally,the act authorized the formation of the U.S. Border Patrol. 1927 • 4b 1942 • Oregon State Constitution was finally amended to remove a clause denying Blacks the right to vote and eliminating Executive Order 9066 authorized removing "any or all restrictions that discriminated against Blacks and Chinese. person"from Military Area 1,where 85 percent of all Japanese Americans in the continental United States 1948 lived.On average, incarcerees were imprisoned in so- • • called "Assembly Centers"for three months before being Kaiserville, later Vanport due to its location between transferred to concentration camps throughout the United Vancouver and Portland,was the most significant WWII States and Canada. On average,Japanese Americans were federal housing project in the United States. On May 30, imprisoned for three years.Approximately 110,000 persons 1948,at 4:05 pm,Vanport was destroyed when a 200- of Japanese Ancestry were uprooted from their homes.8 foot(60 m)section of a railroad berm holding back the The Hasuike,Sunamota and Hayashi families of farmers Columbia River collapsed,causing a flood, killing 15 people, who lived along Beef Bend Road were forced to evacuate and leaving 17,500 people homeless. the area. 1949 • • 1951 Fair Employment Act empowered the State Labor Bureau to • • prevent discrimination in employment. California Supreme Court ruled bans on interracial marriage unconstitutional in 1948.The laws prohibiting 1953 interracial marriages were banned in Oregon in 1951.The • • U.S.Supreme Court ruled prohibiting interracial marriages On April 13,1953,the Oregon Legislature approved a state unconstitutional in 1967. public accommodation law,giving everyone the right to full and equal accommodations,advantages,facilities, and privileges of any place of public housing,without any 1959 distinction,discrimination,or restriction on account of race, • Oregon voters ratified the 15th Amendment of the • color, religion, national origin,disability, marital status or Constitution of the United States,which provided that no age(above 18)and making it illegal to ban Black people government may prevent a citizen from voting based on from public places.Such a bill had been introduced in 17 that citizen's"race,color,or previous conditions of legislative sessions beginning in 1919. servitude"(slavery). 8Densho Digital Repository_Ask a Historian, Oregon & Tigard Historical Timelines Historical Development of Tigard, Oregon Information compiled from various sources.See footnote or reference. 1847 f Earliest land grant was issued in the Tigard area,first called I 1852 East Butte,the original name of Tigard. Wilson McClendon Tigard settled in the area known as East Butte. He bought a portion of 320 acres,including a small 1853 cabin owned by Mr. Matthew.9 • The next Butte School building was located on land donated 1855 by George Richardson, near the intersection of present-day Main Street and Scoffins. Washington County established the Butte election precinct, and the name came to identify the region.Washington 1856 County later divided the Butte precinct into east and west precincts in 1876, and Butte became known as East Butte. Wilson Tigard joined the local abolitionist and ran on a ticket for an entire slate of independent candidates standing in 1896 the Butte precincts.All but Wilson Tigard were part of the Jenning County, Indiana network who settled in Beaverton East Butte School, District No. 23 J.T.was constructed in and lived within two miles of each other. 1896.10 1898 Shinzo Hasuike emigrated from Hiroshima,Japan,to I 1917 Tigardville in 1898.11 Shinzo was followed by his brothers, Taylors Ferry Road became part of Oregon's first Highway Torazo and Ryozo Hasuike.Together the brothers purchased system,was renamed West Side Pacific Highway and 40 acres on both sides of Beef Bend Road and raised became the first graded road from Tigard to Portland. blackberries, raspberries,strawberries, potatoes, and cucumbers for the market. 1921 • The Federal Highway Act of 1921 co-designated the West 1924 Side Pacific Highway as U.S. Highway 99W. First newspaper,Tigard Sentinel established on 1926 IAugust 1,1924. Now known as The Tigard Times,which • represents other local cities Sherwood,Tualatin,and S.P. &S. railroad established a line 1926 from Tigard to Beaverton. Portland. 1927 Tigard Union High School opened to a student body • of 188 and became Fowler Middle School in 1953. 9The town was initially called East Butte.Per Charles F.Tigard's request,East Butte was renamed Tigardville in 1886.Later,when the S.P.&Union railroad came through,it was shortened to Tigard in 1907 because there was already a"Ville"(Wilsonville)on the route. 10Another school possibly built before East Butte School was Bend School which educated children from surrounding farms.In the late 18 century or early 19th century,a one-room school with eight desks was built on 150th and Beef Bend Road.When the school building burned down,it was moved to 147th and Beef Bend Road and renamed South Bend. 11 Barbara Bennet Peterson,Ph.D.Images of America:Tigard Arcadia Publishing:Charleston,South Carolina,2013,p.80. Oregon & Tigard Historical Timelines A 1942 From May 2 to September 10,1942,over 110,000 Japanese evacuees from the West Coast were incarcerated at the Pacific International Exposition Pavilion Assembly Center. 1961 Portland Port of Embarkation was the agency operating site • post.Two Tigard farming families, Hasuike and In 1958,the voters rejected two attempts to incorporate the Hayashi,were among the Oregon Japanese families that region.Tigard Chamber of Commerce revived the idea of voluntarily left Military Area 1 and relocated to incorporation,and in September 1961,the voters approved Ontario, Oregon. incorporation by 19 votes. Elton Phillips,chairman of the Chamber of Commerce industrial committee,was elected the first mayor of the City of Tigard and took office in November 1961. 1994 h The City was the respondent in (and eventual loser of) the landmark property rights case, Dolan v.City of Tigard, decided by the United States Supreme Court in 1994. The case established the"rough proportionality"test that is now applied throughout the United States when 2004 a local government evaluates a land use application and • • determines the exactions required of the recipient of a land The City of Tigard proposed to annex the unincorporated use approval. suburbs on Bull Mountain,a hill to the west of Tigard but the annexation measure failed. In a double majority voting method, 64.71 %of city voters favored the annexation, but 88.6%of unincorporated voters rejected the annexation. In 2017, "Unincorporated Islands" annexation applications were approved and brought into the city limits. V Or • gCITY OFTi a rd 13125 SW Hall Blvd. Tigard, OR 97223 www.tigard-or.gov AIS-5317 8. Business Meeting Meeting Date: 09/12/2023 Length (in minutes):40 Minutes Agenda Title: City Council Goals Update Authored By: Nicole Hendrix Presented By: City Manager Steve Rymer,ACM Emily Tritsch,ACM Kathy Nyland, Chief Kathy McAlpine,Program Manager Kim Ezell, CD Director Kenny Asher Item Type: Public Hearing Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE The City Council and Leadership Team identified City Council goals and strategies for 2023-2025 building on the work and success of previous years,while also addressing new challenges and emerging community needs. The City Council Goals established for 2023-2025 are Reduce Houselessness,Address Climate Change,Modernize &Improve City Services, and Enhance Community Safety. City teammates will provide the City Council with their first high-level update on the 2023-2025 City Council goals and strategies since their adoption. These updates will be provided by the Council Goal team leads and include a status update on strategies, accomplishments, and opportunities. Separate from this high-level briefing, Council Goal leads will present more in depth updates to City Council throughout the year. ACTION REQUESTED •Receive briefing on the 2023-2025 Council Goals. •Offer questions and guidance based on briefing. BACKGROUND INFORMATION Dates of Previous and Potential Future Considerations City Council will receive quarterly high-level updates on all Council Goals. Additionally,more detailed, goal-specific,presentations will come before City Council throughout the year. Public Involvement Each Goal has various efforts underway to engage,inform, and connect with community on these issues. Those specific efforts will be highlighted during the team presentation. Impacts (Community, Budget, Policies and Plans/Strategic Connection) Council Goal updates show progress and opportunity for the City Council Goals and Community Promise. The goals help work toward our Strategic Plan vision to be, "an equitable community that is walkable, healthy, and accessible for everyone". ALTERNATIVES & RECOMMENDATION The Tigard team recommends City Council receive briefing and provide any guidance or questions in response. ADDITIONAL RESOURCES Attachments City Council Goals PowerPoint 1 City Council Goals 2023 -2025 ProgressReport # 1 .. , . , � . , . .. . f - . . . \ f September 15, 2023 -- City Council zh., - _ = . , f A. i`'^ 5h • i r r:, fes_ , .. qr. . -.: • CITY OF -�— + . .. 4 IIS : " Ti a rd 170 - -. - - IL- Tigard. An equitable community that is walkable, healthy, and accessible for everyone. R .b1 l'.0 . _ Council Action ➢ Receive high level briefing on 2023-2025 pw(-E Council Goals. **10 110445N6 '; ➢ More detailed briefings will be provided A/ throughout the year. d 0, «+ m•--uNE ➢ Offeruestions andguidance based on GLI q gtIarle• briefing. 9 J _I i at 0,,,,Ar-6 "N\' i-ri niz / 1414011gri rizakilifyli 77 .5• # �- O N ti T° , xc- I L NJCE 4 eao o gc,oN uWl • �. Visuals by Sara Singer Wilson tz Ti çj'à° d Tigad::An equitable community that is walkable, healthy, and accessible for everyone. _ Reduce Houselessness Outcomes • Available transitional housing • Wrap around services secured through partners • City support to the business community to offset impacts Strategies Status 1 .1 Create transitional housing + secure wraparound services In Progress 1 .2 Adopt a time, place + manner ordinance Complete 1 .3 Create grant programs to support businesses In Progress 1 .4 Secure ongoing state funding In Progress 1 .5 Provide Council with options for tenant protections In Progress • CITY OF - iTigard Tigard:An equitable community that is walkable, healthy, and accessible for everyone. Reduce HouseIessnes s, Key Accomplishments Opportunities • $ 1M grant to Family Promise of • Site Safe Lots in Tigard Tualatin Valley to purchase the • Refining Time, Place, Manner former Quality Inn ordinance • Time, Place, Manner ordinance • Expand services for our houseless enacted community members • Implement tenant protections & • Established 24-hour access to policies designed to prevent restrooms on City property houselessness • Tigard Business Sustainability Fund • Finalize agreement with Tigard concept developed with Tigard Chamber of Commerce for the Chamber of Commerce Tigard Business Sustainability Fund • CITY OF : Tlgard Tigard:An equitable community that is walkable, healthy, and accessible for everyone. Address Climate Change .. Outcomes • Reduce the City's carbon emissions • Center climate in the Council's decision-making • Develop a shared understanding of climate policy options with the City Council Strategies Status 2.1 Prioritize carbon responsibility in the City of Tigard operations, projects, In Progress and policies 2.2 Build understanding on the City's climate work and how the organization In Progress is supporting it 2.3 Provide incentives for the community to transition to more climate Not Started friendly choices 2.4 Develop educational materials to build awareness and support In Progress homeowners / renters in reducing their carbon emissions Ti CITY Tigard:An equitable community that is walkable, healthy, and accessible for everyone. — Address ! imate Change Key Accomplishments • Policy paper submitted through the Zero Coalition linking housing production to carbon- responsible development practices • Application submitted to the Department of Energy for Conservation Block Grant funding for climate and community planning for River Terrace 2.0 • Webpage and visual materials created to celebrate efficient buildings and living in Tigard • Credit verifications submitted for SolSmart "Silver" designation Opportunities • Update on Tigard's baseline emissions • Internal citywide working group to focus on internal operations •• CITY OF Tigard Tigard:An equitable community that is walkable, healthy, and accessiblefor everyone. eni 9 9 Y Y Modernize & Improve CityServices Outcomes • Total Tyler ERP modules implemented according to assessment recommendations • Facility modernization project is at the design and construction phases Strategies Status 3.1 Appropriate the necessary teammate and financial resources for the Tyler In progress ERP 3.2 Acquire land for safe and modern public facilities In progress 3.3 Secure funding for facilities Bond/Levy TBD 3.4 Conduct an education/awareness campaign to build understanding and In progress gauge levels of community support tz. Tigà°rd . Ti and::An e uitable that is and accessible ever one. 9 9 community walkable, healthy, forY Modernize Improve CityServices: Tyler Key Accomplishments • Implemented many of the recommendations from the VIE assessment conducted earlier this year. • Brought on a Tyler Project Director, Clarence Clark from Data Climb. Additional capacity for HR and UB will start in September. • Tyler trainings underway! Opportunities • Munis (Finance) Go Live date is October 2 ! • Tyler briefing scheduled for City Council on September 26. ittiTlgardW Tigard:An equitable community that is walkable, healthy, and accessible for everyone. Modernize Improve CityServices: Facilities Key Accomplishments • Evaluating multiple sites for police, public works, and city hall facilities. • Police Open House September 30 — opportunity for community to experience police facility needs. Opportunities • Continue conversations with regional partners to understand potential bond and levy requests (TTSD, TVF&R, WCCLS, County). • Secure site for new public facilities. MI • CITY OF TI ga rd Tigard:An equitable community that is walkable, healthy, and accessible for everyone. Enhance CommunitySafety & Access .. Outcomes • Improve traffic safety, provide equitable mobility options, and support climate goals • Generate revenue to support desired public safety service levels • Improve mobility for all in the community Strategies Status 4.1 Identify + secure funding to complete the Hall Boulevard In Progress jurisdictional transfer 4.2 Pass a Public Safety levy In Progress 4.3 Increase funding to expand connectivity + support an active, In Progress healthy, accessible community Tigard"- - Tigard:An equitable community that is walkable, healthy, and accessible for everyone. _ Enhance Community Safe- - & Access Key Accomplishments Opportunities • Secured $3M for Hall improvements • Continue conversations with through state legislature region, state, and federal • Participated in 82 events to share agencies for funding Hall Blvd information about the police improvements services renewal levy • Police Open House on • Renewal levy subcommittee formed September 30th • First poll launched • Anticipate 120 events by the • Dedicated officer in downtown to end of the year for the renewal address increased calls for service levy it. Ti CITY Tigard:An equitable community that is walkable, healthy, and accessible for everyone. g 4111P- • W - Thankyou c ' ' We welcome your thoughts and questions ! 1 ... . ..,, _:.. . Ilk iie • • r v r �'. • / :,moo , 'x. t • wa.• ' I - _ • • '' d 'f it IP ., 4 }."ham ., _ ;T S • 1 �. „1cf ,;, .J'. K, • CITY OF ' " Tigard - , f �••r '" y . -. Tigard:An equitable community that is walkable, healthy, and accessible for everyone. �:..., 1. •An . yi �'r- ,v it 5 Y•.. f.v • ..