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City Council Packet - 08/15/2023 114 " City of Tigard ■ Tigard Workshop Meeting—Agenda TIGARD TIGARD CITY COUNCIL,LOCAL CONTRACT REVIEW BOARD AND TOWN CENTER DEVELOPMENT AGENCY MEETING DATE AND AUGUST 15,2023 - 6:30 p.m.Workshop/Business TIME: MEETING LOCATION: Meeting will be held in Town Hall, 13125 SW Hall Boulevard,Tigard. See PUBLIC NOTICE below. PUBLIC NOTICE: In accordance with Oregon House Bill 2560,this will be a hybrid meeting where some Council, staff or public will participate in person and some will participate remotely. •Written public comment may be submitted electronically at www.tigard-or.gov/Comments by noon the day before the meeting date. •If attending the meeting in person,please fill out the public comment sign-in sheet at the front of the room and come to the microphone when your name is called. •If you prefer to call in,please call 503-966-4101 when instructed to be placed in the queue.We ask that you plan on limiting your testimony to three minutes. Upon request,the City will endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers,it is important to allow as much lead time as possible.Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171,ext. 2419 (voice) or 503-684-2772 (TDD -Telecommunications Devices for the Deaf). VIEW LIVESTREAM ONLINE: https://www.tigard-or.gov/boxcast Workshop meetings will be shown live on Channel 21 at 7 p.m. The meeting will rebroadcast at the following times on Channel 28: •Every Monday at 1 p.m. •Every Wednesday at 3:30 a.m. •Every Thursday at 12 p.m. •Every Friday at 12:30 p.m. SEE ATTACHED AGENDA INCity of Tigard Tigard Workshop Meeting —Agenda TIGARD TIGARD CITY COUNCIL,LOCAL CONTRACT REVIEW BOARD&TOWN CENTER DEVELOPMENT AGENCY MEETING DATE AND AUGUST 15,2023 - 6:30 p.m.Workshop/Business TIME: MEETING LOCATION: Meeting will be held in Town Hall, 13125 SW Hall Boulevard,Tigard 1. WORKSHOP/BUSINESS MEETING 6:30 p.m. A. Call to Order—City Council,Local Contract Review Board&Town Center Development Agency B. Roll Call C. Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items 2. COUNCIL LIAISON REPORTS 6:35 p.m. estimated time 3. PUBLIC COMMENT A. Follow-up to Previous Public Comment B. Public Comment—Written C. Public Comment—In Person D. Public Comment—Phone-In E. Police Chief Update F. Tigard Chamber of Commerce Update 4. COMMUNITY ORGANIZATION UPDATE - PORTLAND COMMUNITY COLLEGE 6:55 p.m. estimated time 5. CONSENT AGENDA: (City Council&Local Contract Review Board) The Consent Agenda is used for routine items including council meeting minutes and approval of contracts or intergovernmental agreements. Information on each item is available on the city's website in the packet for this meeting. These items may be enacted in one motion without separate discussion. Council members may request that an item be removed by motion for discussion and separate action. A. CONTRACT FOR SAFE ROUTES TO SCHOOL IMPROVEMENTS NEAR TEMPLETON/TWALITY SCHOOLS B. CONTRACT FOR TIGARD ERP (ENTERPRISE RESOURCE PLANNING) PROJECT STAFFING C. CONTRACT FOR PMP (PAVEMENT MANAGEMENT PROGRAM) REHABILITATION PROJECT D. SAFE STREETS FOR ALL (SS4A) RESOLUTION OF COMMITMENT • Consent Agenda-Items Removed for Separate Discussion:Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. 6. TOWN CENTER DEVELOPMENT AGENCY: CITY CENTER TIF PLAN UPDATE-PART 2 7:20 p.m. estimated time 7. TIF DISTRICT GRANT PROGRAMS UPDATE 7:50 p.m. estimated time 8. TIGARD HOME (Housing, Opportunity,Mobility,and Ease) BRIEFING 8:10 p.m. estimated time 9. NON-AGENDA ITEMS 10. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 11. ADJOURNMENT 8:50 p.m. estimated time AGENDA ITEM NO. 3 C - PUBLIC COMMENT DATE: August 15, 2023 (Limited to 2 minutes or less,please) The Council wishes to hear from you on other issues not on the agenda and items on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. NAME & CITY YOU LIVE IN TOPIC STAFF Please Print CONTACTED Name City Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Optional: If you want a response from staff please leave your contact information: Address City State Zip Phone no. or email Name City Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Optional: If you want a response from staff please leave your contact information: Address City State Zip Phone no. or email Name City Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Optional: If you want a response from staff please leave your contact information: Address City State Zip Phone no. or email SUPPLEMENTAL PACKET FOR 71114,1 cf 1v . ;�,2Ek„f,, MATE OF MEETING),4 LI -.-_-, 40 � Tigard PD Strategic Dashboard -rkcji, m tke For July 2023 2 l %' os '` 2021 Population Estimate 55,854 (Adopted Budget FY 2023-24) Crime Snapshot Selected Group A Offenses Jul-22 Jul-23 %Chg 2022 YTD 2023 YTD %Chg Person Crime 42 46• 9.52% 366 291• -20.49% Assault 35 38• 8.57% 292 241 • -17.47% Robbery 6 4• -33.33% 37 26• -29.73° Property Crime 204 223• 9.31% 1726 1516• -12.17% Burglary-Residential 4 9• 125.00% 40 41• 2.50% Burglary-Business 4 6• 50.00% 28 31• 10.71% Burglary-Other 4 8• 100.00% 71 54• -23.94% UUMV 17 15• -11.76% 178 141 • -20.79% Theft 100 103• 3.00% 956 770• -19.46% Vandalism 39 41• 5.13% 234 250• 6.84% Societal Crimes 51 63• 23.53% 390 398• 2.05% DUII 14 12• -14.290/0 80 62• -22.50% Drug Offense 3 3• 0.00% 10 23• 130.00% Disorderly Conduct 5 14• 180.00% 47 55• 17.02% Arrests(*CTA in Total) 111 101• -9.01% 915 779• -14.86% Felony 10 9• -10.00% 116 118• 1.72% MISD 37 22• -40.54% 201 182• -9.45% Warrants 41 47• 14.63% 370 324• -12.43% Calls for Service Jul-22 Jul-23 %Chg 2022 YTD 2023 YTD %Chg Dispatched Calls 2091 1876• -10.28% 13471 12451• -7.57% Self Initiated Calls 1148 1322• 15.16% 7877 8457• 7.36% Online Crime Reports 61, 61 0.00% 467 554 18.63% Response Time Jul-22 Jul-23 %Chg 2022 YTD 2023 YTD %Chg Priority 1 &2 5.90 6.22• 5.42% 6.27 6.13• -2.23% Priority 3 9.2 10.02• 8.91% 9.85 10.93• 10.96% Priority 4+ 10.22 11.97• 17.12% 9.65 11.97• 24.04% , P oto Enforcement `-:'*:;Y:1:-' Red Light- Began Issuing 03/11/20 Month of: Jul 2023 YTD 2022 2023 Yr to Yr Received Issued Rejected Issued Issued %Chg 99W/SW Hall Blvd 410 367 43 2026 1700 -16% 99W/SW 72nd Ave 207 172 36 609 682 12% 99W/SW Durham Rd 38 30 8 218 128 -41% Intersection Speed - Began Issuing 7/14/20 Month of: Jul 2023 YTD 2022 2023 Yr to Yr Received Issued Rejected Issued Issued %Chg 99W/SW Hall Blvd 162 112 50 1249 863 -31% 99W/SW 72nd Ave (*camera down for maint,parts) 872 660 212 5369 3954 -26% *Person Crime-Assault(verbal harassment,menacing,simple and felony assault),Homicide,Robbery,Kidnap,Forcible/Non-Forcible Sex Offense *Property Crimes-Arson,Bribery,Res Burglary,Bus Burglary,Oth Burglary,Forgery,Vandalism,Embezzle,Fraud,Theft,UUMV,Bad Check *Societal Crimes-Drug Offense,Prostitution,Weapons,Curfew,DisCon,DUII,Family Offense,Liqour Laws,Peeping Tom,Trespass *The data is National Incident Based Reporting System(NIBRS)compliant and not Uniform Crime Report(UCR)compliant and cannot be compared to any report using that standard.For more info on NIBRS:https://www.fbi.gov/services/cjis/ucr/nibrs 1 ' •, Tigard PD Strategic Dashboard v°I ICj ),„ (1:\,, ,11, .0 ,)-: For July 2023 2021 Population Estimate 55,854 (Adopted Budget FY 2023-24) Department Staffing Information Actual Budget %Budget Sworn 70.0 77.0 91% Non-Sworn 15.0 18.5 81% Total Number of Personnel 85.0 95.5 89% Patrol Staffing Authorized 43 Days Swings Graves Overall% #of Shifts at or below Minimums 14 45% 8 260/0 7 23% 31% Personnel Unavailable for Work Patrol All Other Overall #of Recruits in Pre-Academy - - #of Recruits in Academy 2 - 2 #of Recruits in Recruit Training 1 - 1 #of Personnel on Extended Sick Leave/ FMLA - - - #of Personnel on Military Leave 1 - 1 #of Personnel on Modified Duty* 3 - 3 #of Personnel on Administrative Leave - - - Total Personnel Unavailable to Work during some Period during the Month 7 - 7 Total Officers Available to work PATROL some period during the Month 36 *Modified Duty=any modified work schedule to accommodate light duty,workers comp, or LWOP Operational Effectiveness Snapshot Budget Information is based on the best available data. FY 2022-23 Budget FY 2023-24 Budget Percent YTD Status Percent YTD Status Department Budget Actual Budgeted Actual Budgeted Administrative 8% 8%0 -1% 8% 8%0 -1% Operations 7% 8% • -2% 6% 8%0 -2% Services 9% 8%0 0% 90/0 8%0 1% Total Department Budget 7% 8%9 -1% 7% 8%9 -1% Budget Information is based on the best available data. FY 2022-23 FY 2023-24 BudBudg Percent YTD t Percent YTD Status et Department Overtime Actual Budgeted Actual Budgeted Administrative 7% 8%0 -2% 3% 8%e -5% Operations 4% 8% e -4% 9% 8%• 1% Services 6% 8% e -2% 4% 8%9 -5% Total Overtime 5% 8%e -4% 7% 8% -2% 2 Tigard PD Strategic Dashboard SOI ICi\_ For July 2023 2021 Population Estimate 55,854 (Adopted Budget FY 2023-24) Levy To Date(LTD)is July 1,2020 to date Jul-23 Jul-23 LTD LTD Training Officers Hours Officers* Hours Advanced Crisis Intervention and De-escalation Training 0 0 3 60 Crisis Intervention 0 0 89 230.5 De-escalation Training 0 0 96 191.5 *LTD(Levy To Date)Officer totals may deep/orate officer count as training happens molple times ayear Totals 0 0 188 482 Levy Staffing Information-LEVY to date progress Actual Budget %Budget Sworn-Patrol 8.0 8.0 100% Sworn-SRO 1.0 1.0 100% Non-Sworn 1.0 2.0 50% Total Number of Personnel 10.0 11.0 91% Levy Hiring Process Patrol All Other Overall Patrol All Other Overall Jul-23 Jul-23 Jul-23 Levy to Date Levy to Date Levy to Date Interviews 0 0 - 164 53 217.00 ORPAT(physical fitness test) 0 0 - 30 0 30.00 Background investigations completed 2 1 3.00 81 5 86.00 Conditional Offers of employment 0 1 1.00 22 1 23.00 Ilires 0 0 - 19 1 16.00 Emergency Response Times -6 Year Trend PRIORITY 1&2 CALLS Priority 1 calls= 6.67 Imminent threat to life / \ 6.22 5.98 6.02 i9 Priority 2 calls=Immediate threat to 4 I 4 life,occuring now 2019 2020 2021 2022 2023 ,. District integrity(5 police districts) #of Shifts conducted with 5 or more patrol Days Swings Graves Overall% officers 6 19 23 740/0 21 68% 54% Community Snapshot Community Outreach and Events News Releases(4) Upcoming Events Good Morning Tigard(7/6&7/20) K9 Diesel Retires After 8 Years of Service National Night Out(8/1) Popsicles with Police(7/6) Results from Speed Enforcement Public Works Day(8/5) Tigard Community Movie Night(7/8) Upcoming Traffic Safety Enforcements Tigard Concert in the Park(8/9) Tigard Parks Summer Camp(7/11) Police Respond to Assault of Ambulance Popsicles with Police(8/14) Tigard Music Festival(7/15) Crew Tigard Trivia in the Park(8/15) Emergency Preparedness Fair(7/21) Proactive Patrol Leads to Stolen Gun, Law Enforcement Torch Run(8/17) Be That Girl self defense class(7/22) Burglary Tools I Can Do This!Kid safety class(8/26) Family Fun Day @ Covenant Church(7/22) 3 \e„,„,..,,„„ Tigard PD Strategic Dashboard 7;---0L1C y�: For July 2023 :-! \�,\\ u» i. ` 2021 Population Estimate 55,854 (Adopted Budget FY 2023-24) Calls For Service - By Month: 7 Year Trend �,� „ ,_- JULY DISPATCHED CALLS JULY SELF INITIATED CALLS 1435 '.,ru e 2207 \\ ➢�� r^1148 2085 2091 1065 f085' 1 -N I 1 1940 1111 j 1876 i tuis 201E 202 _102.2 2,023 292e . _ -_2021 292z 1023 Tracking Code Cases -Year to Date DHS referrals and Overdose 14 13 16 13 15 cases of allegations Mental Health hold (POH) 82 75 56 68 36 of abuse to an Suicide 9 3 5 4 4 elderly or mentally Attempted Suicide 27 29 22 26 15 challenged victim DHS Referral 338 246 293 266 324 end up in the Domestic Violence (DV) 69 82 97 107 95 caseload of Detectives and DV No Crime 80 64 52 61 43 SRO's. Organized Retail Crime (ORC) Theft 44 18 19 71 54 Graffiti 28 65 50 29 71 BHI - Transient I Total Dispatched Calls: 1876 Total Societal Calls: 1192 %of monthly workload 64% # of Calls-BHI** 146 # of Calls Transient 135 # of Calls Dispatched 206 # of Calls Self Initiated 33 125:32:38 (hr:min:sec) Total BHI/Transient calls 239 *Note 1:Behavioral Health Incidents(BHI)and Transient calls are a subset of the category"Societal"calls. The statistics above are based on officer inputs. **Note 2:An incident may be both BHI and Transient related These figures are not additive. 4 SUPPLEMENTAFOR Sao L-PACKET Tigard Chamber of Commerce City Council Update DATE F MEETING) August 2023 Chamber Updates 9.'nd z We vYi Update By Michelle Cheney, Past Chair of the Board of Directors 3. F Leadership Tigard Applications for the next cohort of Leadership Tigard are available on the Tigard Chamber Website. Please do not delay in applying as we only have room for 10 more applicants for our next cohort beginning this October. All the details can be found on our Leadership Tigard page. Education, Advocacy, & Building a Strong Local Economy • Our Government Affairs & Public Policy Committee is taking a break for summer and will reconvene in September. • We have a goal for 2024 to raise over$10,000 for Scholarships. Contact our CEO for more details on how to contribute to our fundraising efforts. Promoting Community • We continue to see a lot of Ribbon Cuttings this summer and early fall. Please visit the Tigard Chamber website for the most up to date information about when and where those are being held. Networking/Visibility Good Morning Tigard (GMT),Thursday A.M. Networking 7:30 a.m.—Weekly 08/17—7:30am—Good Morning Tigard Hosted by U&I Cafe 08/24-7:30am -Good Morning Tigard and Ribbon Cutting Hosted by Lux Tan and Cryo 08/31-7:30am -Good Morning Tigard and Ribbon Cutting Hosted by Hearthstone Veterinary Hospital Follow our Chamber on Linkedln, Instagram, or Facebook for the most up to date information Tigard Farmers Market Update The Tigard Farmers Market happens Sunday's May—October 9AM to 1:30 PM at Universal Plaza. We have 30-35 vendors scheduled each week at the market. Sponsorships are still available to support our kids club programming. Thank you to the City of Tigard for your support of our growing market! Business Update Businesses are still very much in recovery mode. While some industries were not hit as hard and recovered quickly, many others have not. We are hearing that quality staffing, affordable housing, and regulations on predatory office space leases, houselessness, mental health, and safety and communication are what they would like the City of Tigard to address most at this time.They are looking to the Chamber for support with visibility, referrals, education, workforce development, and advocacy. AIS-5311 4. Workshop Meeting Meeting Date: 08/15/2023 Length (in minutes): 20 Minutes Agenda Title: COMMUNITY ORGANIZATION UPDATE -PORTLAND COMMUNITY COLLEGE Authored By: Steve Rymer Presented By: Item Type: Update,Discussion,Direct Staff Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE This is a monthly community service organization update to provide the City Council and public with a report on programming and services. ACTION REQUESTED Receive report regarding Portland Community College's programs. BACKGROUND INFORMATION The Tigard City Council invites a community organization to attend its monthly Workshop meeting and give an update regarding services and programs offered in the Tigard area. For the month of August 2023,Portland Community College will give a presentation. ALTERNATIVES & RECOMMENDATION Receive report about Portland Community College. ADDITIONAL RESOURCES SUPPLEMENTAL PACKET FOR _Au_;_4S__,42Q.,2Z (DATE 0 MEETING) Alefidt Yell/ Portland Community College Carrie Weikel-Delaplane, Program Dean, Mechatronics, Electroni •r . ...,_. _: . A • -.:• • nufacturing Technology QPortland Community College PCC Overview • Portland Community College is the largest post-secondary institution in the state, serving over 50,000 students each year. • PCC is also one of the most diverse institutions in Oregon • We focus on equitable student access and success, with outreach and support for underrepresented populations • We have four comprehensive campuses, ten centers, and dozens of independent locations throughout our service district • PCC is also one of the largest employers in the Metro region, employing over 3500 full time employees annually. Programs ,,„ .,4„,„0 ,,,„m ,. '"*1i( � � ['' n3" ua%° k* 3�"t �'wtmp'. a& °4 i • Nursing 4170, o Prepares students to enter nursing profession or continue '' education in a four-year program 100% of our 2019 graduates were either employed as a \- '\,,,,. 411111111fr lit nurse or enrolled in a nursing program within six months of .`� graduating , � �� , A, IIV -41P A Automotive Service Technology .. r , , lir o Two year degree or certificate i� `\ JAI, ' � L_ o Offers training for new and incumbent workers in automotive repair �;,-• I o Enrolls 50-60 students annually o Graduates can start work as an apprentice level automotive technician Programs - Advanced Manufacturing • PCC's semiconductor and advanced manufacturing career and academic pathway offers multiple avenues to certificate and degree attainment. • Nearly half of the jobs in the semiconductor industry require these types of credentials • Over the last decade, the hiring rate of our Microelectronics graduates is close to 100% • These types of onramp programs build excitement about the connected careers and create more opportunities for students who have been historically underrepresented Future Connect • Identifies, recruits, and supports first-generation, high potential high school youth • Serves between 850-1000 students per year • Nearly 80% of Future Connect students identify as non-white; 80% of students identify as first-generation and 83% of students identify as low- income • Future Connect is funded through partnerships with PCC, businesses, and local and state governments Ai m i Partnerships s3 : Com un t J • Tigard Chamber of Commerce , • -, ` : • L o Good Morning Tigard hosted at PCC's Sylvania �Y;► �• campus on June 29 ` " o Scholarship presentation to first generation college \' ;` a r. .rh student and incoming PCC freshman Skye 4 � ``: " Benagni at Shining Stars Community Awards . �.� 1 . • dinner on May 5. • Tigard-Tualatin School District • _ • o Dual credit - 2700 PCC credits in 2022-23 school • • " ' year . o Portland Area Career and Technical Education r�` Consortium ��:F '�r ��, o Gateway to College and Yes to College programs 4 SkyeBenagniwith PCC Board Chair Laurie o Provide space at Sylvania for TTSD IEP program CremonaWagner Contact Information Sage Learn Chief of Staff and Executive Director for College Relations saqe.learn©pcc.edu Dr. Carrie Weikel-Delaplane Program Dean, Mechatronics, Electronics, Advanced Manufacturing Technologies carrie.weikeldelaplane@pcc.edu Alfredo Moreno Community Relations Manager alfredo.morenol @pcc.edu Colette Tipper Government Relations Manager colette.tipper@pcc.edu w„�. � ✓k '"5'w� 4'� ,� .gib � air °w"2Yu t� �.�^�,*.�n �rcrw �« yr t E Y Thank you! • Portland Community College AIS-5310 5.A. Workshop Meeting Meeting Date: 08/15/2023 Length (in minutes): Consent Item Agenda Title: Safe Routes to School Improvements Near Templeton / Twality Schools Authored By: Toni Riccardi Presented By: Project Manager Courtney Furman Item Type: Motion Requested Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication 05/15/2023 Date in Newspaper: Information EXPLANATION OF ISSUE The Local Contract Review Board will consider awarding a contract to AKS Engineering and Forestry for Safe Routes to School (SRTS) improvements. ACTION REQUESTED It is recommended that the Local Contract Review Board award a contract to AKS Engineering and Forestry for the SRTS Templeton/Twality Improvements in the amount of$383,121.00 and direct the City Manager to take the steps necessary to execute the contract. BACKGROUND INFORMATION The walking and biking routes for pedestrian access to Templeton Elementary School and Twality Middle School along SW Murdock Street,SW 97th Avenue,SW 96th Avenue,and SW Sattler Street are missing sections of sidewalk. Pedestrian crossings along the routes have documented safety concerns for pedestrians and cyclists.The crossings are barriers for students to walk and roll to school due to vehicle speeds,traffic volumes,and the lack of enhanced crossing treatments. This project will make various improvements near Templeton Elementary School and Twality Middle School.Two crosswalks will receive safety enhancements,including McDonald Street/Omara Street/98th Avenue and Sattler Street/96th Avenue. Sections of missing sidewalk will be constructed on 97th Avenue and Sather Street,as well as a side path on Murdock Street,and a paved pathway through East Butte Heritage Park.These improvements will create a safe,accessible,and continuous pedestrian network around both Templeton Elementary School and Twality Middle School.This supports the vision statement in the City of Tigard's Strategic Plan: "Tigard: an equitable community that is walkable,healthy,and accessible for everyone. On May 15,2023,the City issued a Request for Proposal(RFP) seeking services from consulting firms with demonstrated success in technical and design services. On June 5,2023,two (2) proposals were received.A selection committee reviewed and scored the proposals and after careful consideration,staff recommends that the City award the contract to AKS Engineering and Forestry. ALTERNATIVES& RECOMMENDATION The Local Contract Review Board may choose to not enter into this contract.This would extend the project timeframe and delay the project. ADDITIONAL RESOURCES None Fiscal Impact Cost: $383,121 Budgeted (yes or no):Yes Where budgeted?: CIP 95076-SRTS Templeton/Twality Improvements Additional Fiscal Notes: The cost of the proposed contract would be incurred in FY 2024 and FY 2025. AIS-5312 5. B. Workshop Meeting Meeting Date: 08/15/2023 Length(in minutes): Consent Item Agenda Title: Contract for Tigard ERP (Enterprise Resource Planning) Project Staffing Authored By: Toni Riccardi Presented By: Project Manager Kathy Nyland Item Type: Motion Requested Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication 06/12/2023 Date in Newspaper: Information EXPLANATION OF ISSUE Shall the Local Contract Review Board award a contract to Data Climb. ACTION REQUESTED It is recommended that the Local Contract Review Board award a contract to Data Climb for the Tigard ERP Project Staffing not to exceed the amount of$1,100,000.00 and direct the City Manager to take the steps necessary to execute the contract. BACKGROUND INFORMATION The City of Tigard is replacing its legacy systems with ERP software from Tyler Technologies that includes modules for Finance,Payroll,Human Resources,Utility Billing,311/Civic engagement services,Permitting and Licensing,Public Works Asset Management,Municipal Court,and Enterprise Data Analytics.The modules are being implemented using a phased approach over the next 2.5 years.Additional resources are needed to supplement city staff on several project teams. The city is seeking three (3) contract professional staff to serve as business management analysts,each for a 2-year period,each working an average of 30 hours/week over the life of the contract,with an option to extend to a 3rd year. Work will be performed in a hybrid environment(some onsite and some remote). Earlier this year,the city brought on a consultant,Virtual Information Executives (VIE),to conduct an independent assessment of the Tyler project.A series of recommendations were made,including the need to recruit and hire a dedicated Project Director,create a project schedule that is resource-based,and ensure that there is adequate staff and capacity which includes business analyst skills. For several months,we have focused on recalibrating the Tyler project and implementing many,if not all,of the recommendations provided by VIE,including actively hiring for open positions and seeking additional capacity with the needed skills.The contract for the Project Director,one of VIE's top recommendations,was discussed at the July 25 Council meeting. Acknowledging the importance of this project,and the need to modernize our technology systems,the Fiscal Year 2024 budget includes $900,000,earmarked specifically for this ERP project.That investment will be directed towards several of the pressing needs included in the assessment, such as ensuring adequate project staffing levels. On June 12,2023,the City issued a Request for Proposal-RFP seeking services of consulting firms with demonstrated success in ERP implementation and business management analysis.On June 22,2023,twelve (12) proposals were received.A selection committee reviewed and scored the proposals,interviewed candidates,and after careful consideration, staff recommends that the City award the contract to Data Climb.The main objectives to be completed under this contract for Data Climb are as follows: •Lead and support new initiatives and projects,including business operations improvement. •Coordinate with key vendor representatives,including contract managers,project managers,implementation consultants and technical support. •Development of organizational change management plans and materials. •Business process analysis and redesign to streamline operations. ALTERNATIVES& RECOMMENDATION The Local Contract Review Board may choose to not award this contract and direct staff to resolicit for the work. ADDITIONAL RESOURCES N one Fiscal Impact Cost: $1,100,000 Budgeted (yes or no):Yes Where budgeted?: $900,000 budgeted in Information Technology FY 24 Additional Fiscal Notes: Cost:Not to exceed$1,100,000 over two years,or$600,000 in the Fiscal Year 2024 budget Budgeted:Yes,the first year of funding budgeted in the FY 24 budget. Where Budgeted: $900,000 is budgeted in Information Technology's FY 24 budget. Additional Fiscal Notes: Council would be committing the City to a two-year contract. Staff will be seeking the second year of funding during the FY25 budget development process. AIS-5316 5. C. Workshop Meeting Meeting Date: 08/15/2023 Length(in minutes): Consent Item Agenda Title: Contract for PMP Pavement Rehabilitation Project Authored By: Nichole George Presented By: Project Manager Nichole George Item Type: Motion Requested Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication 06/30/2023 Date in Newspaper: Information EXPLANATION OF ISSUE The purpose of this action is to approve the PMP Pavement Rehabilitation Project contract. ACTION REQUESTED Staff recommends the Local Contract Review Board award the contract to Knife River Corporation—Northwest for the PMP Pavement Rehabilitation Project contract for an estimated amount of$1,538,273.45 and authorize the City Manager to take the steps necessary to execute the contract. BACKGROUND INFORMATION Work under this project will include: •Pavement Rehabilitation to remove existing failing pavement,inspect and repair subgrade if needed,and inlay new pavement in those sections. The annual Pavement Management Program (PMP) protects the city's investment in street infrastructure.The program typically includes a combination of minor maintenance projects (slurry seal applications) and major maintenance and rehabilitation projects (pavement overlays). In a pavement overlay project,the pavement on a street has deteriorated due to traffic usage or weather and is at the point where pavement repairs and overlays are necessary to avoid further deterioration and return the street to a good condition.Work under this project will include the removal of existing pavement,subgrade inspection and repairs (if needed),and pavement inlay on the following areas in Tigard: •Section of SW Lehman St. •Section of SW Oak St. •Section of SW 87th Ave. •Section of SW Garden Place •Section of Murdock St. •Section of SW 106th Ave. •Sections of SW Gaarde St including a section near 121st Ave. •Section of 121st Ave.Near SW Scholls Ferry The city issued an Invitation to Bid for the project on June 30,2023,with notice published in the Daily Journal of Commerce.Upon closing,the city received responses from two contractors: •S-2 Contractors Inc. •Knife River Corporation-Northwest The Contracts team has reviewed the bids and determined that Knife River Corporation-Northwest has submitted the lowest reasonable bid. Knife River has no State of Oregon Contractor Construction Board violations and is not on the Bureau of Labor and Industries ineligible list.Accordingly,it is recommended to award for the city's PMP Pavement Rehabilitation Project contract to Knife River Corporation-Northwest in the amount of$1,538,273.45. ALTERNATIVES & RECOMMENDATION The Local Contract Review Board may choose to not award this contract and direct staff to re-solicit for the work. ADDITIONAL RESOURCES None Fiscal Impact Cost: $1,538,273 Budgeted (yes or no):Yes Where budgeted?: Street Maintenance Fee Fund Additional Fiscal Notes: Attachments Pavement Rehabilitation Map CITY OF TIGARDAL923 2023 PAVEMENT REHABILITATION PROJECT IE%PIRES:06/70/2024 JUNE 2023 oi : iia 114 i SHEET INDEX -Ti 1.IIII..'B 11 ':j?0tkgia: m .„,,,,..........„.„■.I iP iiia wml.1 .�•'�1m1111 ~z ,.;s'S;1:!.,'.1t,....1!:, . •m •nn -SW LEHMAN S1REEf ` y C 1 COVER o if ycoRAL engineering rlc,nicl, ,�. grA •�'=,t 1";:- �� • ��,1 m i n .nn:•�r. C9CI0 .._ � ,tl C2 GENERAL NOTES&LEGEND � o_ •In!i=iiia-i , • C3 TYPICAL SECTIONS&PHASING NOTES I i66'� �'• ♦ �,��.n••.-1■ 1111::11:11:ao:11i,,5i -•1•:•il:a�IN71/ _ civil En Wa11is En nearing Ovmer:C 9::Err ' ��♦ ,\ - »:�'• � �' +Oji ... ,'iii ii If a_ = PHASING NOTES II 6�� _•.. .. _ Engineer: Engineering tyof Tigard ��f�; �1\..: ;;; '• 215 W.41h Ave..Suite 200 13125 SW Hall Blvd G4 TYPICAL SECTIONS& '�9::._ �, 71i�,•• :Yn ?f j =- � i�'n:. a-:nn.. ° SW OAIC SIREETa $'9 '. 1 :•1• 1N.'- �¢ Vancouver,Washington 98660 Tigard,Oregon 97223 s ■ 1i•';-.•-��:•::.n i:iu SW 87tH AVENUE - _ '�\ 'Br , � :i;iii Min_ ICf�D •'1i •a conlacL6wea weg4l rigara Public wi8 Oepanmem > C5 SW GARDEN PUCE TRAFFIC CONTROL PLAN y ..1 '11 Contact:Nichola George,Project Man '-'4■n�il... 3 ,�` —7 ` .__....._ .-7- ju: Wegner, 25 :„•119sg, _ 1,°d -1.- `\,�,rte i f1 -,2 uml _ -i 1'.I,fy�yC6 OAK STREET TRAFFIC CONTROL P 1lYA�:11'.i::1 1^X1111�,. 1 (503)718-2584 L LAN l �III�_:1! ._. L.�m 111 w lli -'„J„'!::/2 Sw SCNOtu FERRY �� '•: ■� ��-1J����" C7 OAK STREET SIGNAL MODIFICATION TRAFFIC CONTROL PLAN ` Ep.. __ -_-1,? _ RD•SW 121ST AVE lit'I_ _ �mi•■•�•1 ' L1::•401 i•• Nip other Agencies: 6 ' Cl? ��,A_�•,• • _- CB SW SCHOLLS FERRY ROAD& 121ST AVENUE TRAFFIC CONTROL PLAN 0 11:1. R 11 II 1l �„ J �„'_ -- -411; '_, -'w J Ziply Fiher NW Nalurdl 0 uiP h��;t-•••••g.....:Ill�raiu_ "1=L I I■� ,•J�_' - -- `� � ■���' ( ) C9 SW LEHMAN STREET PLAN lin;- ;,ip✓ ,.v, .• /II::1 1,• = =�pjt, �1._: Pill'I (503)626-2386 503 228-0211 Ezl.2967 ,dlt s• 1 �' - .� '•,. 'IC4• 111 Contact:Jahn Bielec Contact:Richard Girard ,N°Sli °Z'Af n. 410:3;'_1- fIlikr ila1-111311 1,1 • -'^F_ •' 6411T SIg ��� C10 SW CORAL STREET PLAN _:yi,:_u� ,[.m_i'i•`;,.syr•:_� •'=• ��C:II 5� • �7. �,W ■�i �Y P Portland General Electric Washington County Signals 067,44 -, ��1._r_ 9 __ - �._—'.L�•.,171 EIS ``•,,� ���1'•%1®®pµ DI1 SW OAK STREET PLAN BEGIN TO STA 38+00 �� ' M *Se. 1� _.■_@III■liUC4 RE tact:Jot Vela (503)846-7959evi 111�16 _-;�. IIS MN or _r ,® =IME`0'.� 1^�e.1 Contact:Jona Velasco Contact:Kevin Ellington TO END ,'p•®�� MI.17[i..76 =.aO6„`��'R .�`I...Tx PIACIr C12 SW OAK STREET PLAN STA 38+00 �c a T�� • ■"� .41/./1 1,— (903(198-5785 (971)673-6216mcast C13 SW 87TH AVENUE&SW OAK WAY PLAN 0) ., 1 in 1.� NO iaga 1=-.•, ted l' y•ye •it'll-404 __ _ L /..' '7i ilr0 .:a � '4 0i •mos 7 co..,Mircea Burghelea COntecl:Jim Bailey A ;a nn-9mo mi. 1 II 4...:�i ■ VA ' '''' C14 SW GARDEN PLACE PLAN -E.= 3 ri 1fy viiii;= IIILn1112../ °� '"' 0, .� ■lywryv� ' � •�i%��R,®-_ C15 SW MURDOCK STREET PLAN CD m 111 °'SW CAARDE ST b' 1.•1�. 04) v ��AI NI ffla. 4t.21 rn •=111t.•.•,1�4, � p , o _enr. q 0 C16 SW 106TH AVENUE PLAN 1� I�• nl ;.,...,,., a.o• it �v'0.: q .� ��, 1■ mwcowaa C17 SPOT REPAIR SRES •fly G N ,Milo Emig i� �w ,.., _ /.M11 .i�w.i s- 113+ i ICC7:�i�,I" 4111N , law __ aa'w'eTa ��_� ,1, C18 SW OAK STREET RAMP PIAN �C y H?r ��;SW CAARDE ST 8 11. ::=.i � � ....Mt',�..� tr.lPo C19 SW GARDEN PLACE RAMP PLAN -N ,'T•„'•U'_l_au t ::I dl)'lllf'• if fir( grim • .5;1�6,111'y I ©RTLAND 0 C20 SW GARDEN PLACE RAMP PLAN-S w •,u_'::1� „,�� 1P.9•••• llllilllllllll..a.,,AGN,', ,�Int-- �' TROUTDALE C21 SW 106TH AVENUE&SW CANTEBURY LANE RAMP PLAN -W �O CL ;.�l ;;;LI � ar _ r,. 11111:1:1_I1R�n�m .III&q a:A aRm ClCC z ct •l. •i � � '1 '`;!'Iw�r 4ii,HIi.nMN�ipli p-1 111 i:•••1'"'"'" _ �_ PRO CT C22 SW 106TH AVENUE&SW CANTEBURY LANE RAMP PLAN-E :Si'-s fir::,,. .n7 L;i1::.r1111.11�= __ N1. LOCATION a w _ • M''=�L• IS::F�' ` 'n:: nZl{L•e' :Ti'C',4:1::::::7117$11P!lIIi `■ - 1 noARo _ D1 DETAILS C7 BAS. iili l .^' n �Eq indi i 'r TNI I 8 D2■hi �j c D3 DETAILS III O 11 F- 1. IIS A!p^Ir i f ••'&svv 106TH AVENUE T�i r i l. 0 ® D4 DETAILS ~ i.„,—,...,..;0,111,...1 ® 0, tai �a' wa 1p CLu.'16 init. ;}I'• C r azIra=1w R`, IV H N_J F 4111111111,M,1--he-:42 IJL_ { ' , p: �. , — 7 . LIC 1 �.1_�,P F -1 �_l 'C ® D5 DETAILS V 0 m ls. '1 ,11 �I �:'�ION: '��1 l ll'.SP ala ..,El n_aT.=— .I D6 DETAILS VI N Q tiIteo�` fs. ul�€..1...1. ■ �'�' PROJECT SITES CANBY C _ �R"3i ....>: 'moi l��: _:I:.I:_.. ::1-�.r-1F ® eE-=a;;4_0(e.I:hr' I�iI_.5_aj 53) ® _ Ct 07 DETAILS VII 58 DETAILS VI Q PROJECT SITE MAP LOCATION MAP TS-01 LEGEND 99 • NOT 70 SEALE NOT 70 SCALE TS-02 SIGNAL PLAN DRAWING N0: Cl 1 OF 32 AIS-5274 5. D. Workshop Meeting Meeting Date: 08/15/2023 Length(in minutes): Consent Item Agenda Tide: Safe Streets for All (SS4A) Resolution of Commitment Authored By: Dave Roth Presented By: Dave Roth,Principal Transportation Planner and Courtney Furman, Senior Project Engineer Item Type: Motion Requested Resolution Public Hearing No Legal Ad Required?: Publication Date: --- — Information EXPLANATION OF ISSUE Provide an opportunity for Council to resolve and commit to eliminating traffic deaths and serious injuries on Tigard's streets and roads using a Safe Systems approach to prioritize transportation safety. ACTION REQUESTED Staff recommends adoption of the resolution. BACKGROUND INFORMATION In 2022,in coordination with Metro,Washington County, and the cities of East Multnomah County, the City of Tigard was successfully awarded$240,000 in federal Safe Streets and Roads for All (SS4A) funding as a sub-recipient to Metro to develop a local comprehensive transportation safety action plan. A leadership commitment to eliminate traffic deaths and serious injuries is a required component of the recently awarded SS4A grant to support development of a new comprehensive transportation safety action plan for the City of Tigard. Tigard's SS4A Action Plan will support the city's adopted Strategic Plan priorities related to walkability and equity,the city's Complete Streets policy,and the recently adopted 2040 Transportation System Plan (2040 TSP). Further,this project will support two of the adopted 2023—2025 Tigard City Council Goals. A formalized commitment developed through the SS4A planning process will directly support the Council's goal to "Enhance Community Safety& Accessibility."The project will also indirectly support the Council's goal to "Address Climate Change"by creating safer conditions for carbon-responsible mobility options. Staff provided Council a briefing on the SS4A project on July 18,2023. ALTERNATIVES& RECOMMENDATION Staff recommends adoption of the resolution. ADDITIONAL RESOURCES Attachments AIS 5274 Safe Systems Resolution Safe Systems Brochure CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 23- A RESOLUTION OF COMMITMENT BY THE CITY OF TIGARD TO ELIMINATE TRAFFIC DEATHS AND SERIOUS INJURIES USING A SAFE SYSTEMS APPROACH TO PRIORITIZE TRANSPORTATION SAFETY. WHEREAS, the life, health, and safety of all persons living and traveling within the City of Tigard are our utmost priority,and no one should die or be seriously injured while traveling on our city streets and roads;and WHEREAS,deaths and serious injuries on Tigard's streets and roads are unacceptable; and WHEREAS, the City of Tigard has a responsibility to plan, design, operate, and maintain safe transportation facilities that serve all users equitably with a particular priority on vulnerable roadway users;and WHEREAS, a Safe Systems approach recognizes that humans will make mistakes, but the transportation system should be designed to protect them;and WHEREAS, humans are vulnerable to injuries sustained in traffic crashes, therefore, it is critical to design and operate a transportation system that is human-centric and accommodating of physical human vulnerabilities; and WHEREAS, transportation safety is a shared responsibility involving functions across the City of Tigard, agency partners,and community stakeholders;and WHEREAS, traffic fatalities are a national public health crisis and the leading cause of death for Americans under the age of 54,killing over 100 people every days; and WHEREAS, between the years of 2013 and 2017, there were 55 fatal and serious injury crashes in the City of Tigard;and WHEREAS, between the years of 2013 and 2017, pedestrian crashes with a vehicle accounted for 2% of reported crashes in the City of Tigard,but resulted in 54% of all fatal crashes;and WHEREAS, between the years of 2013 and 2017, 95% of pedestrian and bicycle crashes with a vehicle resulted in injury or fatality,whereas 49% of reported vehicle-to-vehicle crashes resulted in injury or fatality2 in the City of Tigard;and WHEREAS,vehicle speed is recognized as a major determining factor of survival in a crash;and WHEREAS, the City of Tigard is working toward reducing vehicle speeds across the city to improve safety outcomes of traffic crashes;and https://www.cdc.gov/injury/features/global-road-safety/index.html 2 2019 Tigard Transportation Safety Action Plan(TSAP) RESOLUTION NO. 23- Page 1 WHEREAS, the City of Tigard's adopted Complete Streets Policy states, "Tigard's transportation system should serve all users equitably. To the maximum extent possible, the City will develop and manage rights-of- way that are safe, integrated, and connected to promote access and mobility for all users. In particular, the City will work to address and enhance the safety of vulnerable road users";and WHEREAS, the City of Tigard's adopted 2040 Transportation System Plan, 2040 TSP, Goal 1, requires the City to "provide a safe, comfortable, and connected transportation system for all users, especially pedestrians and other vulnerable roadway users";and WHEREAS,City of Tigard's adopted Strategic Plan Vision calls for the city to be"an equitable community that is walkable,healthy,and accessible for everyone";and WHEREAS, Goal Four of the adopted 2023-2025 Tigard City Council Goals calls for enhancing community safety & accessibility with a desired outcome of improved traffic safety and provision of equitable mobility options in support of climate goals;and WHEREAS, it is the desire of the City of Tigard to formalize a commitment to a Safe Systems approach to prioritize transportation safety and eliminate traffic deaths and serious injuries; NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: The Tigard City Council commits to a Safe Systems approach to transportation safety. SECTION 2: The Tigard City Council adopts the goal of eliminating traffic deaths and serious injuries, stating that no loss of life or serious injury is acceptable on our streets and roads. SECTION 3: This Resolution is effective immediately upon passage. PASSED: This day of 2023. Mayor-City of Tigard ATTEST: City Recorder-City of Tigard RESOLUTION NO.23- Page 2 041'.' Ke INJURY IS UIyaCCsp, O 40 THE SAF E y0 0 W T 04' .? IN. • • tik � 0 Safe Road Safe f. SYSTE NI Q Users Vehicles o if i THE N SAFE SYSTEM ` APPROACH • Zero is our goal. A Safe System (1\91) is how we will get there. 141 o Post-Crash Safe m Imagine a world where nobody has to die from 9-• Care Speeds tQ vehicle crashes.The Safe System approach aims to ?co2 eliminate fatal&serious injuries for all road users. It 1., 3' does ,3' does so through a holistic view of the road system that '?p 4 first anticipates human mistakes and second keeps 010 y Safe P� impact energy on the human body at tolerable levels. 1i` Roads P+ Safety is an ethical imperative of the designers and owners F �J� of the transportation system. Here's what you need to know • to bring the Safe System approach to your community. R O FSI°ONSIBILITY IS SNp'R� SAFE SYSTEMPRINC 0 A e gi Death/Serious Injury Humans Humans Are is Unacceptable Make Mistakes Vulnerable While no crashes are desirable,the People will inevitably make mistakes People have limits for tolerating crash Safe System approach prioritizes that can lead to crashes, but the forces before death and serious injury crashes that result in death and transportation system can be designed occurs;therefore, it is critical to serious injuries,since no one should and operated to accommodate human design and operate a transportation experience either when using the mistakes and injury tolerances and system that is human-centric and transportation system. avoid death and serious injuries. accommodates human vulnerabilities. ' 1 O..p O 0 Responsibility Safety is Redundancy is Shared Proactive is Crucial All stakeholders(transportation Proactive tools should be used to Reducing risks requires that all system users and managers, identify and mitigate latent risks in parts of the transportation system vehicle manufacturers,etc.) must the transportation system, rather are strengthened, so that if one ensure that crashes don't lead to than waiting for crashes to occur part fails,the other parts still fatal or serious injuries. and reacting afterwards. protect people. 0 U.S.Department of Transportation Safe Roads for a Safer future Investment in roadway safety saves lives Federal Highway Administra tion FHWA-SA-20-015 AIS-5263 6. Workshop Meeting Meeting Date: 08/15/2023 Length(in minutes): 30 Minutes Agenda Title: City Center TIF Plan Update- Part 2 Authored By: Sean Farrelly Presented By: Redevelopment Project Manager Sean Farrelly and Interim Finance Director Eric Kang Item Type: Public Hearing Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE Review of City Center TIF District Financial Plan. ACTION REQUESTED The Board is requested to review the financial information. BACKGROUND INFORMATION On June 13,2023,The Board of the Town Center Development Agency received a briefing on the City Center TIF Plan background and implementation.The Board also requested a review of the financial capacity of the City Center TIF District(CC District). Community Development and Finance Department staff engaged consultants Tiberius Solutions to review TIF income,expenses,and debt service and create a financial model that estimates TIF growth and available resources,including estimating when new debt can be issued to finance TIF Plan projects.With the 2021 amendment,the CC District has a potential$42.8M in Maximum Indebtedness for funding to implement projects.The district has used$11.6M of the maximum indebtedness,leaving$31.2M in capacity.The Plan includes a provision that all debt must be incurred by FYE 2035. Tiberius completed four scenarios of TIF growth and borrowing,assuming low,medium,high-capacity scenarios and a mixed scenario that had different assumptions of debt coverage ratios,interest rates,growth in district property values and new development.Tiberius,Community Development and Finance staff agree the mixed scenario is a reasonable scenario to plan on.This scenario assumes a conservative growth in TIF,but more aggressive financing assumptions (longer term,lower interest,and lower coverage ratio). It includes a large borrowing seeking to maximize the use of the remaining indebtedness before the sunset of borrowing authorization in 2035. Mixed Scenario: $37.3M--Funding for projects from FYE 2023 to FYE 2035 in nominal dollars $30.0M-- Funding for projects from FYE 2023 to FYE 2035 in constant 2023 dollars $41.9M--Maximum indebtedness used before 2035 sunset date $0.9M--Maximum indebtedness capacity left unused Currently,the ability of the district to incur a large new loan in the next 4-5 years is constrained.by the outstanding debt service schedule,projected TIF revenues,relatively limited amount of new development to date,and a higher interest rate climate. However,working with the City/Agency's financial advisor, staff will develop a financial plan, so the district can continue to make progress on project implementation. Staff will work with the Town Center Advisory Commission to develop a recommended short to medium term project list to inform the finance plan.The plan will be presented to the Board in the fall. ALTERNATIVES& RECOMMENDATION This is an update. ADDITIONAL RESOURCES Not applicable. rr SUPPLE ENTAL Pa�E� FOR (DATE O MEETING) City Center Capacity ( FYE 2023 to FYE 2035 ) • Total M I : $42,800,000 • MI Used to Date : $11,600,000 • Remaining MI : $31,200,000 • Available Funding for Projects: $38,200,000 (includes Universal Plaza in progress) AIS-5264 7. Workshop Meeting Meeting Date: 08/15/2023 Length (in minutes): 20 Minutes Agenda Title: TIF District Grant Programs Update Authored By: Sean Farrelly Presented By: Economic Development Specialist Tina Escalera Item Type: Update,Discussion,Direct Staff Town Center Development Agency Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE The purpose of this item is to update Council on the Town Center Development Agency's matching grant programs, including recent program changes. ACTION REQUESTED No formal Council action requested. BACKGROUND INFORMATION The City of Tigard's Town Center Development Agency has three matching grant programs for improving commercial properties within Tigard's two TIF Districts: City Center 1. The Exterior Improvement Grant Program provides matching grants for existing businesses in the City Center TIF District to make improvements to the exterior of their business. 50 percent matching grant(up to$75,000 for food&beverage businesses,up to$25,000 for all other businesses)is available for qualifying applicants. 2. The Interior Improvement Program offers a 50 percent matching grant(up to$75,000 for food&beverage businesses,up to $25,000 for catalytic retail businesses) to help offset the costs of interior tenant improvements for new catalyst businesses including restaurants,cafes,bakeries,or other destination businesses.Only projects with businesses moving/expanding into vacant spaces in the City Center TIF District are eligible. Since the start of the programs (Exterior in 2009,Interior in 2013),33 improvement projects have been completed (with an additional 4 currently in-process). $513,429 in grant funding has leveraged$1.46M in private investment (a ratio of$2.90 in private investment to$1 in public investment). The programs are designed to further the Downtown Tigard revitalization goals.The goals include improving Downtown as a business district and improving walkability and foot traffic in the Downtown. Tigard Triangle The Tigard Triangle's Business Opportunity Fund,launched in 2022,is a more targeted program that prioritizes equity. The program was a recommendation from the Triangle Equitable Implementation Strategy. It offers a 50%funding match (up to a maximum of$50,000 for eating and drinking establishments,up to$25,000 for all other businesses) to help fund the cost of interior or exterior renovations for businesses moving into vacant ground floor commercial spaces in the Tigard Triangle. One project has been completed,and an additional two are in process. The program helps implement a range of goals and objectives,including: •Reducing barriers to entry for entrepreneurs and ensuring entrepreneurs from all ethnicities and backgrounds have access to resources. •Incentivizing business startups that create employment opportunities in Tigard and add to a vibrant business climate. •Building a diverse business community in Tigard,particularly for small business owners and entrepreneurs. The program encourages grant awardees to work with the city's small business development advisors (MESO,Adelante Mujeres,Small Business Development Center,etc.) Process The process for an applicant is as follows (same for all programs): 1. Applicant submits Matching Grant Application to staff. 2. Application is presented to the Improvement Grants Committee (two members of TCDA Board and two members of TCAC),where scope and the maximum grant amount is decided. 3. Awardee submits competitive bids from contractors and staff issues a Commitment of Funds Letter,which outlines the terms and conditions of the reimbursement matching grant. 4. Staff visits the site to check that the grant funded work is complete before funds are disbursed. Marketing These programs are an important tool to attract new businesses,particularly eating and drinking establishments.The availability of grant funding has been communicated through several channels: •Periodic mailings to businesses and property owners in the eligible areas •The city's small business development partners •Commercial brokers •Tigard Downtown Alliance •City website Additional outreach will be made to owners of vacant Main Street storefronts in the Main Street Green Street Phase 2 project area. ALTERNATIVES & RECOMMENDATION This is an update. ADDITIONAL RESOURCES N/A Fiscal Impact Cost: $400,000 Budgeted (yes or no): Yes Where Budgeted (department/program):TCDA Additional Fiscal Notes: In FY23-24,the City Center TIF District has $200,000 available,and the Tigard Triangle TIF District has$200,000 available for matching grants. Attachments Presentation — TIF Building Improvement Grant Program Update -AF • !; Will ' I 1, p'* Ts' 7"'M 4 II; \ 111 II AIIII IN EMI MI MN , ...._ ..c. ' .e, .- C irs . w ; _s ....00e0• ra • - �� ,,,. ' • CITY OF Tigard .M -v.---µ .- -4 TIF Building Improvement Grant Programs ,, --,,,, _. ,-;,, Ti g ard's two TIF Districts have �' ! matching grant programs �� ,. :. //,' P i • Tigard Triangle • City Center :� • and v _ Tigard City Center Matching Grant Program Exterior Improvement Program r • Started in 2009 • Goals: Improve walkability and the Downtown as a business district. IUI NMI IIIII Interior Improvement Program 3 I I,: . ;. a a Started in 2013 • Goal: Attract new businesses with potential to attract visitors to ..ro.. , Downtown (LiveEdge Eco Salon) Ti CITY City Center Matching Grant Program ,,,,,,---0.,rP .vp 4 ....i. ,.. , Flk.,,, 3 3 downtown businesses have TM _.y �ilk received TIF matching grants for interior ..,;,: . ter. 4 r or exterior building improvements A, 2 .9. 1 leverage ratio of private to y: public investment in grant funded v.; - .;,,, , tx _` ;� improvement projects 7 ii ..,.,, _ ° . , , , ,g, , .,......,,,.; „..... , ,,,, • CITY OF Tigard - . . o �.-,�� q � Completed Projects City Center Projects: Past, Present& Future A Story Map by Tigard Oregon in wr ca in 2006 Tigard voters approved the tools and funding for the City Center TIF District Projects.The interactive map below showcases projects funded by or Inspired by tax increment financing that have helped revitalize Downtown Tigard. teillitl Completed Projects Current Projects Proposed Projects J.� 4MAC IRts LM 4 R Ji VS(' Zoom to illA IN Ali ^ L,+ItR =ooM m i,/�—i OJ iiii T wj u 3 .... gli MIL NAVE SjY Lp.- .. • e g il .. 0 Min Street Green snwr ©tiro,.,nv 'tn.. ©':356 SW M.n St a Tijad 41rn 5trwt Phase+ •o-+.ry Ce•.4,<r,I Owners 4� il iii, V. I� ri p "�iiiiih,r " � a rz„ O enter TIF'bisstrict ,.,•••'•' 0 Mn,,Si,..,nano R. 01•'rrei'An«Gail., 0 Ga...,.n n',,^^.m3rerr r Str,onery Tcror.m.ms s O r Air- #i liF, . a kik a iris Sr k• . 11 tij .Z. f y 0A.n A.A.,.Co'.,:^ on ®Mom Str.aro.nni ®Hell nsO&PMq Hwy ®j,C..•'.^ ornor.a 9cNl1t l''' Hwy+Grwnburj Pd. Innn.mon 541,•,'• Tigard �. •,�.�L— � . ,r R"4 e`'� City of Tigard,Oregon i City of Tigard ..:..i.:-1 ,f,l _ City Center Interior Improvement Grant (Before) _ ' r .. *4 4 � r lk ' 4.0 c , , a ic ""olili IL il ,I ) ii,aPir 4)/1 , aZ „.... LiveEdge Eco Salon CITY OF • Tigard - -. ---" City Center Improvement Grant (After) , .; . ....., , ....,„ _____ .........___ ----.--=— • — . , t. • , ...... ,....... — ,_ ,,,-...,.... ,,, . •---... . — 7.. lirir"111 - 1 - •": 7---.,- ';CAlt-Wer , - ..... ...-, .A.f - •;;" • ea ) '‘ : •'': 1r-7,i- ;t471741,19' i • -79! ... A . V ...... 4 (41 0 , , ' lia.474Vvi: ''''1 1 ini. ,ii ,;, , I i r- , ' ' I . . , . 1:,............_...i....14.11144t61_11111:-. i,,,, . Ill 1 l' .--4?-;-: - ' et J I v I -.-- :-..--.-_-7-- :0:•,„; ., , i4 IA ' , 41 '' ' : lignir*,,,_ :.7- • _ _, .. . , ' '' ' i" ' -• : - r., ta. ,,:., .,...6,..., ---- .,..„---:- ,,. .:. ,... ,..-„,,. •-• 'i I, ..1 - , ,.,...,•10 .,.,,,,:,.....,.„_,.„ .,:.-7.:,,...: -..,-..,:...., .., -----„, 1 it , ..., :4,;'.,,, ..,. ,...:k%:'.,‘,.k '''''i^...,,,',.',..,• ' ,','",..`..".'..-- 1 Ff. .4",,A '':'.Voi.:'' •• ' '''''' '"- '' ., .,. CITY LiveEdge Eco Salon 13 Tigard , ,....„...,..„.......„,,,„......„....,_.„.,,,__ _ City Center Exterior Improvement Grant .. .,. _.,„„....„.,. .,,,,- '', . A, ,.,.:. . ,,, , . ,. ..,, .. , ____---. _ ______.„ , , ._ . , , .._-- ... , -,,,, .........„ ______,_, • ___._._._-:----..,....„-_,___ ..i.„•••____, # :,,,, ,, .. v., ,:.:.__-:- „,---..„--___ -- „„„, ,... ,..... . .....„, ,,--_-_, . , ,,.: , .,_..,___... . , . ,...,___ in ,., ..;:.,.,1, foci . ,, , 40elow, . .. . ... ., ..,..;.i.i.:,::.3,. 11-,-11:;--4-:-:_-----il 1111 1, • 1 r z liv 12549-12559 SW Main St. . CITY OF e. Tigard — Tigard Triangle Business Opportunity Fund Launched in 2021 � Goals 5. • Reducing barriers to entry for entrepreneurs and ensuring ! entrepreneurs from all ethnicities and backgrounds haveiliti,� r0 access to resources. °�� • Incentivizing business startups that create employment opportunities in Tigard and add to a vibrant business climate. . 4, `` • Building a diverse business community in Tigard, particularly for small business owners and entrepreneurs. ' . CITY OF = Tigard .. u.. .- — Tigard Triangle Business Opportunity Fund • 50% matching grants f • Maximum grant: Up to $50,000 for eating/drinking establishments, up to $25,000 for other eligible businesses ;cpaR% �, • sdtsd��$dt4 • Funds exterior/interior renovations for businesses moving into vacant ground floor commercial space in Tigard Triangle ; . ra CITY OF w F Tigard Tigard Triangle Opportunity Fund Grant A , ..,,,,,,„,..„...,,,...- 1 p X06 '- _.. MMd Li . 7IIN J M .+,a. r:.. , • a I I.. ■ : , vaelFyv.. ! i;'f N� �,. I"'h:� j 't` 1 _ ...,..,. -.4,;H-,;--...--' ,.- .7, '-' i 000.' 1 • I ry , 00 4 I i _ i ��` El Jefe Mexican Grill CITY OF _ ° Tigard .N. .. m .......m .._ — Program Process • Applicant submits Matching Grant Application. • Application is presented in front of the Committee, where scope and the maximum grant amount is decided. • Staff notifies applicant of decision. • Completed work is checked by staff before funds are disbursed to applicant upon proof that contractors completing the work have been paid in full. tz � CITYOF Tigard r 4 xt - - --- - Recent changes to programs • Increased the matching grant up to $75K for eating/drinking establishments in the City Center TIF district. • Tigard Triangle Opportunity Fund Grant will be open to existing businesses for exterior improvements only. • Changed scoring guidelines to align with City Council goals. CITY OF Tigardw _ Thank you ! ANY QUESTIONS AIS-5267 8. Workshop Meeting Meeting Date: 08/15/2023 Length (in minutes): 40 Minutes Agenda Title: Tigard HOME (Housing,Opportunity,Mobility,and Ease) Briefing Authored By: Hope Pollard Presented By: Associate Planner Hope Pollard and Assistant Community Development Director Tom McGuire Item Type: Update,Discussion,Direct Staff Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE Receive briefing on the Tigard HOME (Housing,Opportunity, Mobility, and Ease) project. ACTION REQUESTED No formal action requested. Discussion and feedback only. BACKGROUND INFORMATION Dates of Previous and Potential Future Considerations Previous Considerations: May 17,2022:Introduction to the Tigard HOME (Housing,Opportunity,Mobility,and Ease) project. July 19,2022:Briefing on Phase 1:Urban Agriculture and initial community feedback. October 11,2022:Project update on urban livestock regulations and community input. November 1,2022:Adoption of urban livestock regulations. Future Considerations. Fall 2023—Winter 2024:Briefings with updates on community input. Winter 2024—Fall 2025: Briefings with updates on potential solutions,preparing ideas for adoption Winter 2025: Bring solutions for adoption. Background and Introduction On May 17,2022, staff introduced the Tigard HOME (Housing,Opportunity,Mobility,and Ease) project to the Planning Commission and City Council at a joint briefing. Urban agriculture and livestock regulations were included as a part of the project scope.However,due to the mounting public comment received on the subject,the Commission and Council deemed urban agriculture and livestock regulations a priority.Therefore,staff was directed to fast track the urban agriculture and livestock component of the project and work with the community to develop a solution.By November 11,2022,Council adopted new urban livestock regulations that had been developed by staff and community members. In the months following the urban agriculture code adoption,staff began community outreach efforts for the next phase of the HOME project,which aims to provide more options for community members living in Tigard by facilitating more flourishing self-contained communities where housing,economic,and entertainment options are easily accessible to a variety of mobility types (walking/biking/rolling). In this briefing we will: •Re-introduce Tigard HOME •Review takeaways from early community outreach efforts Public Involvement Because this project impacts residential neighborhoods,staff will rely heavily on the people who live here to identify solutions that work best for the scale and character of their neighborhoods.We are currently in the very early stages of involvement,where our focus is on building relationships with community members and learning about how they experience their neighborhoods.While this is just a starting point for engagement,community response so far has been exceedingly appreciative and positive. Our outreach approach so far includes: 1. Hosting tables at various locations throughout the city(coffee shops,shopping centers,and parks)where residents answer questions about what it's like to live in Tigard and what they'd like to see more of. 2. Pop-up events in neighborhoods,where we provide food and have conversations with people where they live about what gets them excited. Priority locations are neighborhoods we've previously identified as the most socially vulnerable. 3. Using connections from the above events to build an interest list that will ultimately help build a Community Advisory Committee (CAC),which will be instrumental in exploring,refining,and establishing solutions for the HOME project. Common themes we've seen in responses so far indicate that residents enjoy that Tigard has plenty of trees,nice parks, and feels safe.They want more help for the homeless,community-building events or activities (such as block parties and large-scale garage sales),and restaurants. In addition to these targeted engagement efforts,we've also continued to leverage engagement strategies associated with other Community Development projects to gauge interests. For example,the HOME project began based on feedback we'd been receiving through surveys and events for years,which indicated that residents desire: •More amenities within walking distance of home; •More freedom regarding how they use their home or property; •More straightforward processes for sharing what they make with their neighbors;and •More attractive and safe pedestrian connections. Impacts The HOME project will allow for greater community-building and complete neighborhoods throughout Tigard. Specific solutions will be built together with the community only after significant engagement identifies top community priorities. However,ultimately this project should allow for: •Community gatherings,amenities, services,activities at a neighborhood scale. •Safe connections for all mobility types. •Bringing activities closer to residents;make walking/biking/rolling more attractive. •Creative right-of-way (ROW) management strategies. •Empowering homeowners and renters to use their property/homes as they see fit while anticipating and mitigating negative impacts for neighbors. This project delivers on Community Promises for equity and engagement.The Tigard HOME project will also ultimately aim to reduce vehicle emissions by providing options for residents that don't require using a car, so it will also deliver on the Council Goal and Strategic Plan Objective 3.5 to address and reduce climate impacts. ALTERNATIVES& RECOMMENDATION No alternatives to consider at this time. ADDITIONAL RESOURCES Attachments Presentation CITY OF TIGARD Respect and Care I Do the Right Thing I Get it Done 711 a ~ TIGARD TIGARD HomE Housing, Opportunity, Mobility, & Ease .. • vt --- •• a ,, "' U 'iiiiii' :" •" e ■ - , II 41 U • nail E , m • • • siit NI k k 14 A " LAN & rrrrrr ����• +c Y y ef. Alai Presented by Hope Pollard, Associate Planner I August 15, 2023 CITY OF TIGARD HOUSING, OPPORTUNITY, MOBILITY, AND EASE URBAN AGRICULTURE ,ffi s T CITY OF TIGARD SEA OF YELLOW J j 2. ,_.Y „.. , .. - 1 f.. Mfgif d / r. t %`yl, �' __ �3 is , 01 'ZA .ENTO1°3 / 1 taw? 'cr foo.. ter .. NS _ ' ,/Mtf LD Mf. MR " en MP •''^.� /' I.< MLD MSD +I , 'a �t,� II //J f 1 116 f t,: .Ili w,"^ 1 ~ Mi0 M1� nsi1' 1 /.• .[SC 1 1 c.-. PO `_ MU OD •SS[ f;; M c MSD.... ..fa1a WI rr(f. 1 Pt n 1,- .J .-7.- +`D—.j^'—'-_ MSc ^K... fno ; " r, MSD Msf. ., Itme..��.-.�,. I 5 ....1._...+------4.,--.) MSA I also I � �J~ cr�,✓ MSD pp I)'_---_. 1 1 M 1 fliMf.s n 1. 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M u vd�+ :; w'' ;- Sad a"Ir c o, Ipp g„ii..P„d , ` )eSc.‘C 1 \i U Ur- ., c \i\i`O 0 w+`a 11. r ( 6\0 U CO Utd o\V- /o\\ jr() d -It Y C._ 0 horrre - 17dh , L,,�� !"x S�(k{e Qc.K 1\5V"''' ''''' 30.77 1 � �k h`t)#ft fitinito / y�, I u:cG �d ,ck)• c I.R• �,F" ds Com...,..c o.�N�,A...y��1 ,QyucE .q w19 Ctm Ye-..94, �°r3'pti ���k of` �Sm k(44 11 t cmc 1'tat' COI � 701 ins f F -nu.bap IW, ull r rsd4T 'moi von novena wrap.13,K. f 6 CITY O F TIGARD POP-UP EVENTS - ,.. y ,----Irp: Yi'Tr �6� aye v t;, ,p Y.'h.. , a 1 Y a,. r Y Y ry r .r r. - -.. _. +F ! P r I:_ .y yy . - , q t b jfA4 i 61 lip I '' 11111111111.1L! I 11111111111111.1111 . rd 1 I n ... . fit V ., .... _ .,... w; `lv Ezz, -wait ,� kilt , , CITY OF TIGARD POP-UP EVENTS , M , .,.� A 1>r ,�f$ _...... ._.- - Y ._ „7,,, ,,,, -,,,,..„ , , ... „,,,,. , ,... , - _„,.... „,..,... , , . „ ii„, ir , /. \\ 1' , . £` x A f y .— �' + MSS... + . lirCr tib Of ( Nr ♦ •� 1 f AlPI: 11 w^ �t6 Q+ Rt4.7 * ✓ a r .y. 1 `'/' Y f (1 lirip CI,,,,, --4, ,L, s ? !, �l a,5 CITY OF TIGARD WEBSITE Tigard HOME T I G A R D 1 Housing, Opportunity, Mobility, & Ease env inlEll �•::: ' : eye III it Eri Housing, 0 ortunit } i }4 e.. • '' pp y: tqf • Y ! Mobility, & Ease •What is Tigard HOME? NIP P Tigard HOME)Housing,Opportunity,Mobility,and Ease)is a new planning project that aims to provide community members with more options for !, entertainment,employment,amenities,services,and housing.We're still in the very beginning stages.Before we get started,we need to hear from MIRvou! LQue es Tigard HOME? Tigard HOME;Vivienda.Oportunidad,Movilidad y Facilidad)es un nuevo proyecto de planificacion que tienecomo objetivo brindara los miembros de la comunidad was opciones de entretenimiento,empleo,comodidades,servicios y vivienda.Todavia estamos en las etapas iniciales.Antes de comenzar,inecesitamos saber de usted! El lema de nuestra ciudad proclama a Tigard como"un lugar para hamar hogar".iEsto suena cierto para ti? iQue te encanta de Ilamar hogar a Tigard y que deseas que sea aun mejor?iQue te gustaria poder producir,hater,vender o acceder desde tu casa o en tu vecindario?ir&mparte tus penornientsts a continuation! CITY O F TIGARD TIMELINE • Fall 2023 — Winter 2024: Briefings with updates on community input. • Spring — Fall 2025: Briefings with updates on potential solutions • Winter 2025: Bring solutions for adoption. Fr is ldMlq� 'y IIIt - . _ y nisi, 4P.,4---4-- :- -- :is . ;t CITY OF TIGARD THANK YOU ! Questions?