City Council Packet - 07/25/2023 IN " City of Tigard
TIGARD Tigard Business Meeting —Agenda
TIGARD CITY COUNCIL&LOCAL CONTRACT BOARD
MEETING DATE AND JULY 25,2023- 6:30 p.m. Business Meeting
TIME:
MEETING LOCATION: Hybrid- City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard, OR 97223-See
PUBLIC NOTICE below
PUBLIC NOTICE:
In accordance with Oregon House Bill 2560, this will be a hybrid meeting where some Council, staff or public will
participate in person and some will participate remotely.
How to comment:
•Written public comment may be submitted electronically at www.tigard-or.gov/Comments by noon the day
before the meeting date. •
•If attending the meeting in person,please fill out the public comment sign-in sheet at the front of the room and
come to the microphone when your name is called.
•If you prefer to call in,please call 503-966-4101 when instructed to be placed in the queue.We ask that you plan on
limiting your testimony to three minutes.
•You may comment by video through the Teams app. Go to this link to learn how to participate by video: July 25,
2023 Council Meeting
(https://www.tigard-or.gov/Home/Components/Calendar/Event/3947/372).
Upon request,the City will endeavor to arrange for the following services:
• Qualified sign language interpreters for persons with speech or hearing impairments;and
• Qualified bilingual interpreters.
Since these services must be scheduled with outside service providers,it is important to allow as much lead time as
possible.Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling:
503-718-2419 (voice) or 503-684-2772 (TDD -Telecommunications Devices for the Deaf).
SEE ATTACHED AGENDA
VIEW LIVESTREAM ONLINE:https://www.tigard-or.gov/boxcast
CABLE VIEWERS:The City Council meeting will be shown live on Channel 21 (1st Tuesdays) and Channel 28 (2nd&
4th Tuesdays)at 6:30 p.m.The meeting will be rebroadcast at the following times on Channel 28:
Thursday 6:00 p.m. Friday 10:00 p.m. Saturday 7:30 p.m. Sunday 11:30 a.m. Monday 6:00 a.m.
■ City of Tigard
• Tigard Business Meeting—Agenda
TIGARD
TIGARD CITY COUNCIL&LOCAL CONTRACTOR REVIEW BOARD
MEETING DATE AND TIME: JULY 25,2023 -6:30 p.m.Business Meeting
MEETING LOCATION: Hybrid- City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard,OR 97223
6:30 PM
1. BUSINESS MEETING
•
A. Call to Order
B. Roll Call
C. Pledge of Allegiance
D. Call to Council and Staff for Non-Agenda Items
2. PUBLIC COMMENT
A. Follow-up to Previous Public Comment
B. Public Comment—Written
C. Public Comment—In Person
D. Public Comment—Phone-In
E. Public Comment—Video
3. ADMINISTRATIVE REPORT 6:40 p.m. estimated time
4. CONSENT AGENDA: (Tigard City Council and Local Contract Review Board)The Consent Agenda is
used for routine items including approval of meeting minutes,contracts or intergovernmental
agreements.Information on each item is available on the city's website in the packet for this meeting.
These items may be enacted in one motion without separate discussion. Council members may request
that an item be removed by motion for discussion and separate action. 6:45 p.m. estimated time
A. RESOLUTION OF SUPPORT FOR A HOUSING PLANNING ASSISTANCE GRANT FROM
THE OREGON DEPARTMENT OF LAND CONSERVATION AND DEVELOPMENT
B. METRO 2040 GRANT TO FUND TIGARD HOME PROJECT OUTREACH
C. PROJECT DIRECTOR CONTRACT FOR CITY OF TIGARD ERP IMPLEMENTATION
D. FLEET POLICE VEHICLE PURCHASES
• Consent Agenda-Items Removed for Separate Discussion:Any items requested to be removed from the Consent Agenda for separate
discussion will be considered immediately after the Council has voted on those items which do not need discussion.
5. PUBLIC HEARING:ADOPTION OF SOLID WAS 1'E FEES 6:50 p.m.estimated time
6. OPPORTUNITY CAFE BUSINESS INCUBATOR:ENTREPRENEUR RECRUITMENT 7:15 p.m.
estimated time
7. ACCEPT AWARD FROM METRO FOR RIVER'TERRACE 2.0 AND DIRECT CITY MANAGER
TO NEGOTIATE AND SIGN INTERGOVERNMENTAL AGREEMENT
7:25 p.m. estimated time
8. POWER TO THE PEDAL AFFORDABLE HOUSING E-BIKE SHARE BRIEFING 7:45 p.m.
estimated time
9. FIREWORKS DISCUSSION 8:00 p.m. estimated time
10. NON-AGENDA ITEMS
11. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session.If an Executive
Session is called to order, the appropriate ORS citation will be announced identifying the applicable
statute.All discussions are confidential and those present may disclose nothing from the Session.
Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS
192.660(4), but must not disclose any information discussed. No Executive Session may be held for the
purpose of taking any final action or making any final decision. Executive Sessions are closed to the
public.
12. ADJOURNMENT 8:45 p.m. estimated time
i.GENDA ITEM NO. 2.0 - PUBLIC COMMENT DATE: July 25, 2023
(Limited to 2 minutes or less,please)
The Council wishes to hear from you on other issues not on the agenda but asks that you first try to resolve
your concerns through staff.
This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All
written and oral testimony becomes part of the public record. The names and cities of persons who attend or
participate in City of Tigard public meetings will be included in the meeting minutes, which is a public
record.
NAME& CITY YOU LIVE IN TOPIC STAFF
Please Print CONTACTED
VoltAcorp
Namell C 131i . c City IA;Q:ik Gc, vim(Terrcxce .O
Also,please spell your name as it sounds,if it will help the
presiding officer pronounce: '�
`�S'f%Vt/oh
ached
Optional: If you want a response from staff please
leave your contact information:
Address
City
State Zip
Phone no. or email
Name City
Also,please spell your name as it sounds,if it will help the
presiding officer pronounce:
Optional: If you want a response from staff please
leave your contact information:
Address
City
State Zip
Phone no. or email
Name City
Also,please spell your name as it sounds,if it will help the
presiding officer pronounce:
Optional: If you want a response from staff please
leave your contact information:
Address
City
State Zip
Phone no. or email
SUPPLEMENTAL PACKET
FOR tJ ? , ?o
16815 SW Pleasant Valley Rd DA' ' OF MEETING
Beaverton OR 97007 ( )
July 25, 2023
Dear Mayor Lueb and City Councilors Hu, Shaw, Singh,Wolf, and Vogel,
My name is Meeky Blizzard; I have lived in unincorporated Washington County since 1978. I became a
community activist in the 1990s to oppose the proposed Western Bypass freeway and to promote the
LUTRAQ alternative, which focused on creating communities designed for people, not cars. This
alternative was eventually adopted by Metro and served as a national model for accommodating
population growth without building new freeways across rural areas.
Although the recent development in Beaverton's South Cooper Mountain area has drastically changed
the once-rural landscape, I understand our need for additional housing, especially affordable housing. I
cannot in good conscience object to growth in my own neighborhood,just because I have had the good
fortune to already live here. However, I continue to be concerned about the impacts of continued
sprawl that is designed to ensure that everyone drives everywhere.
Which is why I am here tonight: to support Tigard's Concept Plan for River Terrace 2.0. This Concept
Plan seeks to create a livable, equitable community that doesn't rely on bigger roads. I am especially
appreciative of the Plan's preference for the extension of Mountainside Way, over Washington County's
proposal to extend an expanded Tile Flat Road through River Terrace 2.0.
As you know, a more sustainable future relies on our ability to create livable communities, and then
develop a transportation system that supports those communities.Too often, this relationship has been
reversed.As long our transportation systems are designed to move cars, instead of providing viable
transportation alternatives that support communities, our communities continue to suffer from ever-
increasing traffic. In addition, bigger roads mean higher costs, which translate into higher housing
costs, working against our best efforts to create more equitable communities.
I urge you to join me and many of my neighbors who oppose Washington County's Ordinance 882,
which would extend an expanded Tile Flat Road through River Terrace 2.0, for these reasons:
• Ordinance 882 would undermine Tigard's efforts to make River Terrace 2.0 a safer, more
sustainable and more equitable community. The County's 2020 Urban Roads Transportation
Study concluded that an expanded Tile Flat Road extension would attract regional traffic,
increasing the number of vehicles traveling through the heart of River Terrace 2.0.
• An expanded and extended Tile Flat Road would curtail residents'ability to travel safely on foot
or by bike and severely damage natural resources by crossing sensitive natural areas.
• An expanded and extended Tile Flat Road would also undermine local and regional goals to
reduce climate change, by increasing lane miles and resulting Vehicle Miles Traveled.
Again, I applaud your efforts in creating the RiverTerrace 2.0 Concept Plan and look forward to its
implementation in creating a more livable, sustainable, and more equitable community.
Sincerely,
• I e••• / (-3a/19(
Meeky Blizzard
AIS-5289 4.A.
Business Meeting
Meeting Date: 07/25/2023
Length (in minutes): Consent Item
Agenda Title: Resolution of Support for a Housing Planning Assistance Grant from the Oregon Department
of Land Conservation and Development
Authored By: Schuyler Warren
Presented By: Schuyler Warren
Item Type: Resolution
Public Hearing No
Legal Ad Required?:
Publication Date:
Information
EXPLANATION OF ISSUE
Shall the Council support an application for grant funding from the Department of Land Conservation and
Development for the housing component of the River Terrace 2.0 Community Plan?
ACTION REQUESTED
The Council is requested to adopt the resolution.
BACKGROUND INFORMATION
City Council is requested to accept an award from Metro to partially fund the preparation of a Community Plan for the
River Terrace 2.0 neighborhood.This action authorizes the Community Development team to prepare a grant
application to the Department of Land Conservation and Development for a Housing Planning Assistance grant to
fund the various housing-related elements of the Community Plan.
Because of the innovative vision and strategies related to housing provision in the Concept Plan,preliminary estimates
for the Housing Plan element of the Community Plan are in the range of$100,000.
On the recommendation of the Metro Chief Operating Officer,the Metro Council is anticipated to approve $700,000 in
grant funding on July 20.The Metro grant will not cover costs related to the Housing Plan element.
Other potential sources of funding that may be sought for this work include federal funds such as the YIMBY grant
program from the Department of Housing and Urban Development.
Dates of Previous and Potential Future Considerations
March 3,2020- Council acceptance of Metro 2040 Planning grant to fund concept planning for River Terrace 2.0
September 15,2020-Briefing on River Terrace 2.0 progress
February 2,2021 -Briefing on River Terrace 2.0 progress
April 27,2021 -Briefing on River Terrace 2.0 progress
June 8,2021 -Briefing on final Concept Plan and direction from Council to apply to Metro for UGB expansion
Fall 2023-Contract approval for consulting services for River Terrace 2.0 Community Plan
Fall 2023-annexation process begins Spring 2024-Council consideration of annexation
Fall 2025 - Council adoption of Community Plan, Comprehensive Plan Amendments, Zoning Map,and Development
Code Amendments
Public Involvement
The Community Plan will include a Community Engagement Plan to include public open houses, surveys, community
events,a community advisory committee,project website,and other methods.A Housing Advisory Committee will also
be formed with the support of these grant funds.
Impacts (Community,Budget, Policies and Plans/Strategic Connection)
Budget impacts will be primarily in staff time.
ALTERNATIVES & RECOMMENDATION
The Council could instead choose to not authorize a grant application.The city would need to fmd alternative methods
to fund the preparation of a Housing Plan.
ADDITIONAL RESOURCES
Attachments
Resolution
CITY OF TIGARD, OREGON
TIGARD CITY COUNCIL
RESOLUTION NO. 23-
A RESOLUTION OF SUPPORT FOR A GRANT APPLICATION TO THE DEPARTMENT OF LAND
CONSERVATION AND DEVELOPMENT TO FUND HOUSING PLANNING AS PART OF THE
COMMUNITY PLAN FOR THE RIVER TERRACE 2.0 AREAS RECENTLY ADDED TO THE
URBAN GROWTH BOUNDARY
WHEREAS, The City of Tigard has completed a Concept Plan for two urban reserves collectively known as
River Terrace 2.0;and
WHEREAS, the City submitted an application to Metro to add these areas to the regional Urban Growth
Boundary;and
WHEREAS, Metro commended the City's Concept Plan and proposed to add these areas to the Urban
Growth Boundary through a land swap allowed under state law;and
WHEREAS, Metro approved this land swap on February 2, 2023 and the action was acknowledged by the
Director of the Department of Land Conservation and Development on May 2,2023;and
WHEREAS, preparing these areas for development in an equitable and sustainable manner advances city,
regional, and statewide goals goals to provide more housing, address inequity, and promote carbon-responsible
development practices;and
WHEREAS,there is a need for a Housing Plan for these areas,with an emphasis on strategies including but not
limited to: providing innovative approaches to incorporating middle housing throughout the neighborhood,
meeting density goals of 20 dwelling units per net acre, lowering the cost of housing units, incorporating
regulated affordable housing units,and preparing a form-based code;and
WHEREAS, the City seeks to continue its planning to provide a Comprehensive Plan and Development Code
for these areas to enable their development to meet these goals.
NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that:
SECTION 1: The Tigard City Council authorizes staff to submit an application for funding from the
Department of Land Conservation and Development to support the housing planning
portion of the River Terrace 2.0 Community Plan.
SECTION 2: This resolution is effective immediately upon passage.
PASSED: This day of 2023.
RESOLUTION NO. 23-
Page 1
Mayor-City of Tigard
A I EST:
City Recorder-City of Tigard
RESOLUTION NO.23-
Page 2
AIS-5288 4. B.
Business Meeting
Meeting Date: 07/25/2023
Length (in minutes): Consent Item
Agenda Title: Metro 2040 Grant to Fund Tigard HOME Project Outreach
Authored By: Hope Pollard
Presented By: Hope Pollard
Item Type: Resolution
Public Hearing No
Legal Ad Required?:
Publication Date:
Information
EXPLANATION OF ISSUE
Shall the Community Development Department apply for a Metro 2040 Planning and Development Grant to support
community engagement for the Tigard HOME (Housing,Opportunity,Mobility, and Ease) project?
ACTION REQUESTED
Staff recommends adoption of the resolution.
BACKGROUND INFORMATION
Community Development is in the beginning stages of the Tigard HOME (Housing, Opportunity,Mobility,and Ease)
project,which will be coming to the Council for a full briefing on August 15,2023.This project examines the potential
for appropriately scaled nonresidential activity in residential neighborhoods in Tigard and will require a tremendous
amount of community involvement. Over the next year, staff intends to engage with community members in a variety
of ways to ensure that solutions for the HOME project are built with the communities these solutions will impact most.
Staff proposes using grant funds,if awarded,to hire ambassadors directly from the Tigard community.These
ambassadors will provide interpretation services at all outreach events,translation services for project materials,and will
aid in getting attendance at events. Staff intends to hire 3-5 assistants with proficiency in different languages including
Spanish,Arabic,and Vietnamese. By the end of 2024,with the help of these assistants, staff will have a basic
understanding of community concerns and interests and will form a Community Advisory Committee (CAC) that is
diverse and representative of Tigard.The CAC will be instrumental in building solutions with staff as the HOME
project moves into a solutions-building stage during 2025,with solutions brought to Council for consideration by
Winter 2025/26.
Metro supports this kind of outreach through the Community Engagement category of their 2040 Planning and
Development Grants,which is primarily focused on funding partnerships with organizations or individuals from the
community.
The City is seeking$50,000 to support this work program.
This resolution of support is a required submittal element for the grant application.
This project delivers on Community Promises for equity and engagement. The Tigard HOME project will also
ultimately aim to reduce vehicle emissions by providing options for residents that don't require using a car, so it will also
deliver on the Council Goal and Strategic Plan Objective 3.5 to address and reduce climate impacts.
ALTERNATIVES & RECOMMENDATION
Staff recommends adoption of the resolution.
ADDITIONAL RESOURCES
Attachments
Resolution
CITY OF TIGARD, OREGON
TIGARD CITY COUNCIL
RESOLUTION NO. 23-
A RESOLUTION APPROVING AN APPLICATION FOR A METRO 2040 PLANNING AND
DEVELOPMENT GRANT TO FUND TIGARD HOME (HOUSING, OPPORTUNITY, MOBILITY,
AND EASE) PROJECT.
WHEREAS, The City of Tigard has begun a long-range planning project known as Tigard HOME (Housing,
Opportunity,Mobility,and Ease);and
WHEREAS, Metro has a new cycle of funding available for the 2040 Planning and Development Grant
Program,which has targeted funds for community engagement;and
WHEREAS, the Tigard HOME project will require significant community engagement, including assistance
with interpretation into languages other than English;and
WHEREAS, the grant would fund community ambassadors to aid in translation, interpretation, and
encouraging community participation;and
WHEREAS, hiring community ambassadors would aid in making engagement for the HOME project more
equitable and representative of the Tigard community.
NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that:
SECTION 1: Council approves the submittal of an application for a Metro 2040 Planning and
Development Grant to support equitable community engagement for the Tigard HOME
project.
SECTION 2: This resolution is effective immediately upon passage.
PASSED: This day of 2023.
Mayor-City of Tigard
ATTEST:
City Recorder-City of Tigard
RESOLUTION NO. 23-
Page 1
AIS-5295 4. C.
Business Meeting
Meeting Date: 07/25/2023
Length (in minutes): Consent Item
Agenda Title: Project Director for City of Tigard ERP Implementation
Authored By: Toni Riccardi
Presented By: Project Manager Kathy Nyland
Item Type: Motion Requested
Public Hearing No
Newspaper Legal Ad Required?:
Public Hearing Publication
Date in Newspaper:
Information
EXPLANATION OF ISSUE
Staff wish to award a contract to Data Climb for ERP Implementation Project Director.
ACTION REQUESTED
It is recommended that the Local Contract Review Board award a contract to Data Climb for the Project Director for
the City of Tigard ERP Implementation in the amount of$500,000.00 and direct the City Manager to take the steps
necessary to execute the contract.
BACKGROUND INFORMATION
The City of Tigard is implementing Tyler Technologies'ERP software to modernize its core business processes.The
implementation project consists of Munis Finance,Human Capital Management (HR/Payroll),Enterprise Asset
Management(EAM),Utility Billing(UB),Enterprise Permitting and Licensing(EPL/EnerGov),Incode (Court),311
Services,My Civic (civic engagement), Socrata (enterprise data management),and other supporting tools.
Earlier this year,the city brought on a consultant,VIE,to conduct an independent assessment of the Tyler project.A
series of recommendations were made,including hiring a Project Director. For the last several months,the city has been
implementing many,if not all,of the recommendations.We were fortunate in that Lisa Yeo,a consultant who has been
assisting with IT needs, agreed to serve as an interim Director from March through June 2023, as we recalibrate the
project,which included creating resource-based project plans.During this time,we continued to implement
recommendations,including seeking additional capacity.
Acknowledging the importance of this project, and the need to modernize our technology systems,the Fiscal Year 2024
budget includes$900,000, earmarked specifically for this ERP project.That investment will be directed towards several
of the pressing needs included in the assessment- a Project Director and additional capacity (business analysts) in
several of the modules.
The city is seeking a contract Project Director for an initial period of 2 years with an optional extension to 3 years,to
report to the Assist City Manager/ERP Project Sponsor.The Project Director will work closely with the Project
Sponsor,Steering Committee,Tyler Project Managers, and the city's internal Project Managers and Functional Leads to
implement the software in phases,beginning with Munis Finance. On June 5,2023,the City issued a Request for
Proposal-RFP seeking services of consulting firms with demonstrated success in ERP implementation and project
management. On June 15, 2023, five (5) proposals were received.A selection committee reviewed and scored the
proposals,interviewed candidates,and after careful consideration, staff recommends that the City award the contract to
Data Climb.The main objectives to be completed under this contract for Data Climb are as follows:
•Lead and manage a Program Management Team to coordinate the work across departments on various Tyler
modules.
•Lead and oversee the project teams for each component of the software,including project managers, functional
leads,business analysts, technical support leads,and subject matter experts.
•Monitor project budget and timeline and provide updates, escalate appropriate decisions and issues,develop
solutions,and facilitate resolution.
•Manage project risk and develop mitigation strategies.
•Ensure effective ongoing project transparency and communications for all stakeholders.
ALTERNATIVES& RECOMMENDATION
The Local Contract Review Board may choose to not award this contract and direct staff to resolicit for the work.
ADDITIONAL RESOURCES
None
Fiscal Impact
Cost: $500,000
Budgeted (yes or no):Yes
Where budgeted?: IT Department
Additional Fiscal Notes:
Attachments •
No file(s)attached.
AIS-5277 4. D.
Business Meeting
Meeting Date: 07/25/2023
Length (in minutes): Consent Item
Agenda Title: Fleet Police Vehicle Purchases
Authored By: Toni Riccardi
Presented By: Kevin Cole
Item Type: Motion Requested
Public Hearing No
Newspaper Legal Ad Required?:
Public Hearing Publication
Date in Newspaper:
Information
EXPLANATION OF ISSUE
The purpose of this action is to authorize the purchase of seven (7) new police vehicles from Landmark Ford.
ACTION REQUESTED
Staff recommends that the Local Contract Review Board authorize the purchase of seven (7) new Police Patrol vehicles
from Landmark Ford for an estimated value of up to$420,000 and authorize the City Manager to take the necessary
steps to execute the purchase based on state contract#1660.
BACKGROUND INFORMATION
Each year the Police Department reviews its vehicle inventory with the Fleet Manager to determine which vehicles are
ready for replacement. In order to maintain vehicles safely and economically, each vehicle type is evaluated based on a
set of criteria: mileage,age of vehicle and maintenance costs purchase to date.The criteria for patrol vehicles are:
•75,000 miles
•Four years of service
For safety and consistency in officer driving experience and efficiency for fleet maintenance, all patrol cars are Ford
Explorer,the Police Interceptor Utility model. Explorers work well for navigation in all types For FY24,the PD plans
to purchase hybrid vehicles.As with the majority of the City's Fleet,the patrol vehicles will be purchased through an
existing State of Oregon contract(#1660) that is open to a permissive cooperative purchase as authorized under Tigard
Public Contracting Rules.This manner of purchase assures the City receives competitive pricing via bulk volume and
saves the City the time, cost and administrative burden of preparing a formal solicitation.
As has been the case in recent years,purchases may only be made during the manufacturer specified order"window."
As of this writing,the Ford Motor Company order window has not yet been formally identified, although the 2022
order window was in August.
ALTERNATIVES & RECOMMENDATION
The Local Contract Review Board may choose to reject these purchases and direct staff to forego replacing vehicles at
this time,which is likely to lead to increased maintenance costs and increased liability as the vehicles have reached the
end of their useful lives.
ADDITIONAL RESOURCES
None
Fiscal Impact
Cost: $420,000
Budgeted (yes or no):Yes
Where budgeted?: Within the Fleet ISF
Additional Fiscal Notes:
The costs are estimates based on an inflation factor applied to FY 23 quotes.Ford Motor Company has not yet
released its pricing for the 2024 model year.As soon as the Ford Motor Company purchasing window has been
announced,the pricing is likely to be released concurrently.
Attachments
No file(s)attached.
AIS-5285 5.
Business Meeting
Meeting Date: 07/25/2023
Length (in minutes): 25 Minutes
Agenda Title: Public Hearing and Adoption of Solid Waste Fees
Authored By: Eric Kang
Presented By: Eric Kang,Interim Finance Director
Item Type: Motion Requested
Resolution
Public Hearing
Public Hearing Yes
Legal Ad Required?:
Publication Date:
Information
EXPLANATION OF ISSUE
This is a follow-up from Council's meeting on June 27,2022,regarding solid waste management franchise fees and
charges. The purpose is to hold a public hearing and consider adopting amended customer rates effective January 1,
2024.
ACTION REQUESTED
Hold a public hearing on the proposal and amend the adopted FY 2024 Fees and Charges Schedule,approved under
Resolution 23-13,to reflect new rates for solid waste.
BACKGROUND INFORMATION
Dates of Previous and Potential Future Considerations
Council received a presentation from its rate consultant Chris Bell during its meeting on 06/27/2023.Waste
Management and Pride Disposal,the City's franchised haulers,were also present and provided input.
Public Involvement
A public hearing is being held to allow for community input on prior proposed service changes and corresponding fees.
Impacts (Community,Budget,Policies and Plans/Strategic Connection)
Solid waste rates would increase following the amended fee schedule attached to the proposed resolution.87
ALTERNATIVES & RECOMMENDATION
Council could choose to increase all solid waste rates by 8%following CPI-U,increasing rates across all lines of
services. Council may alternatively choose to leave the approved FY 2024 rates as previously adopted and not increase
rates,which will likely decrease the aggregate profit margin below what is desired by the Tigard Municipal Code.
ADDITIONAL RESOURCES
None.
Attachments
Resolution on Solid Waste Rates
Option 1 Exhibit A- 8%CPI
Option 2 Exhibit A- Cost of Service
CITY OF TIGARD, OREGON
TIGARD CITY COUNCIL
RESOLUTION NO. 23-
A RESOLUTION AMENDING THE CITYWIDE FEES AND CHARGES SCHEDUI.F WHICH WAS
ADOPTED UNDER RESOLUTION NO 23-13 AND SUBSEQUENT AMENDMENTS.
WHEREAS,the City of Tigard has a Fees and Charges Schedule that was adopted during the last budget hearing
as Resolution 23-13;and
WHEREAS,Tigard Municipal Code (TMC) 11.04.090 requires that the City Council annually review the waste
haulers aggregate profit margins;and
WHEREAS,City Council has reviewed fees and services provided;and
WHEREAS,the City is proposing changes to certain fees to recover costs or due to previously approved annual
adjustment formulas.
NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that:
SECTION 1: The fees and charges for Solid Waste Collection Rates for the City of Tigard are adopted as
shown in the attached Exhibit A.
SECTION 2: This resolution is effective immediately upon passage.
PASSED: This day of 2023.
Mayor-City of Tigard
A 1"1'EST:
City Recorder-City of Tigard
RESOLUTION NO. 23-
Page 1
Exhibit A c.>10 hon
City of Tigard, Oregon
Fees & Charges Schedule
Fiscal Year 2023 - 2024
Revised
July 25,2023
11
•
TIGARD
Page 1
Revenue Source Fee or Charge Effective Date
Solid Waste Collection Rates
Residential Cart Collections
Recycling only(carts& food waste and yard debris cart) $15.33 1/1/2023
$16.56 1/1/2024
(recycling cart only) $8.03 1/1/2023
$8.67 1/1/2024
(food waste and yard debris only) $7.30 1/1/2023
$7.88 1/1/2024
Mini cart(20 gal)with food waste and yard debris $30.79 1/1/2023
$33.25 1/1/2024
Food waste and yard debris exempt $27.75 1/1/2023
$29.97 1/1/2024
Cart(32 gal)with food waste and yard debris $34.14 1/1/2023
$36.87 1/1/2024
Food waste and yard debris exempt $30.98 1/1/2023
$33.46 1/1/2024
Cart(60 gal)with food waste and yard debris $39.51 1/1/2023
$42.67 1/1/2024
Cart(90 gal)with food waste and yard debris $44.39 1/1/2023
$47.94 1/1/2024
Recycle Plus Program(Per month) $2.50 5/1/2023
X2.70 1/1/2024
Recycle plus program(Per pick up) $9.25 5/1/2023
$999 1/1/2024
On-call service(mixed waste,recycling cart,food waste and yard debris) $14.13 1/1/2023
115.26 1/1/2024
Overload Fee(Small Extra Bag) $2.32 1/1/2023
$2.51 1/1/2024
Page 1
Revenue Source Fee or Charge Effective Date
Solid Waste Collection Rates
Commercial Cart Collections
20 gallon $30.44 1/1/2023
$32.88 1/1/2024
32 gallon $33.79 1/1/2023
$36.49 1/1/2024
60 gallon $39.16 1/1/2023
$42.29 1/1/2024
90 gallon $44.04 1/1/2023
$47.56 1/1/2024
Weekly Collection Frequency
Every other
Week One Two Three Four Five
One yard $75.33 $123.81 $232.04 $336.21 $440.40 $544.84 1/1/2023
$81.36 $133.71 $250.60 $363.11 $475.63 $588.43 1/1/2024
Each additional $78.55 $151.51 $224.31 $297.13 $370.11 1/1/2023
$84.83 $163.63 $242.25 $320.90 $399.72 1/1/2024
One and 1/2 yards $89.30 $159.88 $296.02 $432.04 $568.08 $704.24 1/1/2023
$96.44 $172.67 $319.70 $466.60 $613.53 $760.58 1/1/2024
Each additional $108.78 $211.44 $314.08 $416.69 $519.37 1/1/2023
$117.48 $228.36 $339.21 $450.03 $560.92 1/1/2024
Two yards $105.17 $192.20 $360.07 $527.94 $695.79 $863.64 1/1/2023
$113.58 $207.58 $388.88 $570.18 $751.45 $932.73 1/1/2024
Each additional $139.08 $271.45 $403.87 $536.30 $668.64 1/1/2023
$150.21 $293.17 $436.18 $579.20 $722.13 1/1/2024
Three yards $137.00 $256.63 $488.15 $719.57 $951.02 $1,182.56 1/1/2023
$147.96 $277.16 $527.20 $777.14 $1,027.10 $1,277.16 1/1/2024
Each additional $199.44 $391.40 $583.34 $775.29 $967.26 1/1/2023
$215.40 $422.71 $630.01 $837.31 $1,044.64 1/1/2024
Four yards $168.85 $321.08 $616.31 $911.28 $1,206.25 $1,505.34 1/1/2023
$182.36 $346.77 $665.61 $984.18 $1,302.75 $1,625.77 1/1/2024
Each additional $260.50 $511.45 $762.87 $1,014.32 $1,265.91 1/1/2023
$281.34 $552.37 $823.90 $1,095.47 $1,367.18 1/1/2024
Page 2
Revenue Source Fee or Charge Effective Date
Solid Waste Collection Rates
Five yards $200.55 $385.59 $744.25 $1,102.91 $1,461.56 $1,820.23 1/1/2023
$216.59 $416.44 $803.79 $1,191.14 $1,578.48 $1,965.85 1/1/2024
Each additional $320.30 $631.30 $942.33 $1,253.39 $1,564.38 1/1/2023
$345.92 $681.80 $1,017.72 $1,353.66 $1,689.53 1/1/2024
Six yards $232.41 $449.74 $872.09 $1,294.29 $1,716.50 $2,138.83 1/1/2023
$251.00 $485.72 $941.86 $1,397.83 $1,853.82 $2,309.94 1/1/2024
Each additional $380.40 $751.00 $1,121.52 $1,492.10 $1,862.71 1/1/2023
$410.83 $811.08 $1,211.24 $1,611.47 $2,011.73 1/1/2024
Eight yards $295.96 $579.74 $1,129.17 $1,678.64 $2,228.07 $2,777.54 1/1/2023
$319.64 $626.12 $1,219.50 $1,812.93 $2,406.32 $2,999.74 1/1/2024
Each additional $502.29 $991.88 $1,481.56 $1,971.23 $2,460.83 1/1/2023
$542.47 $1,071.23 $1,600.08 $2,128.93 $2,657.70 1/1/2024
Weekly Collection Frequency
One Two Three Four Five
1 yard compacted $279.60 $524.13 $759.54 $993.77 $1,230.98 1/1/2023
$301.97 $566.06 $820.30 $1,073.27 $1,329.46 1/1/2024
2 yard compacted $434.48 $814.20 $1,193.95 $1,573.66 $1,953.39 1/1/2023
$469.24 $879.34 $1,289.47 $1,699.55 $2,109.66 1/1/2024
3 yard compacted $580.45 $1,104.42 $1,628.09 $2,151.90 $2,675.90 1/1/2023
$626.89 $1,192.77 $1,758.34 $2,324.05 $2,889.97 1/1/2024
4 yard compacted $726.50 $1,394.81 $2,062.55 $2,730.28 $3,407.27 1/1/2023
$784.62 $1,506.39 $2,227.55 $2,948.70 $3,679.85 1/1/2024
Drop Box Collections
10 Cubic Yard Container $174.74 1/1/2023
$188.72 1/1/2024
20 Cubic Yard Container $174.74 1/1/2023
$188.72 1/1/2024
30 Cubic Yard Container $174.74 1/1/2023
$188.72 1/1/2024
40 Cubic Yard Container $174.74 1/1/2023
$188.72 1/1/2024
Page 3
Revenue Source Fee or Charge Effective Date
Solid Waste Collection Rates
All Compactors $182.02 1/1/2023
$196.58 1/1/2024
Delivery $81.48 1/1/2023
normal business hours,Monday-Friday $88.00 1/1/2024
Special Drop Box Service(added to delivery fee) $50.00 1/1/2023
Saturday delivery or collection, 4-day notification required $54.00 1/1/2024
Demurrage
20 Cubic Yard Container $5.99 10/20 Yard Box after 48 hours 1/1/2023
$6.47 10/20 Yard Box after 48 hours 1/1/2024
30 Cubic Yard Container $7.91 30 Yard Box after 48 hours 1/1/2023
$8.54 30 Yard Box after 48 hours 1/1/2024
40 Cubic Yard Container $7.91 40 Yard Box after 48 hours 1/1/2023
$8.54 40 Yard Box after 48 hours 1/1/2024
All Compactors
Delivery $9.59 Drop Box with Lid 1/1/2023
Service Fee plus actual disposal cost and franchise fee $10.36 Drop Box with Lid 1/1/2024
Medical Waste Collections**
On-Site Pick-up Charge $37.76 1/1/2023
$40.78 1/1/2024
Disposal Cost per up to 17 gallon unit $24.27 1/1/2023
$26 21 1/1/2024
Disposal Cost per 23 gallon unit $26.42 1/1/2023
$28.53 1/1/2024
Disposal Cost per 31 gallon unit $28.79 1/1/2023
$31.09 1/1/2024
Disposal Cost per 43 gallon unit $33.46 1/1/2023
$36.14 1/1/2024
**Rate is the on-site collection charge plus the disposal cost per medical container unit.
Page 4
Revenue Source Fee or Charge Effective Date
Solid Waste Collection Rates
Miscellaneous Service Rates
Extra mixed waste per cart-overload fee(based on 32 gallon capacity) $4.79 /occurrence 1/1/2023
$5.17 /occurrence 1/1/2024
Extra yard debris(manual up to 32 gallon) $3.60 /occurrence 1/1/2023
$3.89 /occurrence 1/1/2024
Additional yard debris service(second 60 gallon cart) $4.20 /occurrence 1/1/2023
$4.54 /occurrence 1/1/2024
Call back/return for pick up of inaccessible cart per service call $14.38 /occurrence 1/1/2023
$15.53 /occurrence 1/1/2024
Yard service rate-extra distance away from curb after first 5 feet $4.79 /occurrence 1/1/2023
$5.17 /occurrence 1/1/2024
Special service fees $86.28 /hour 1/1/2023
$93.18 /hour 1/1/2024
Account reinstatement fee $30.00 /occurrence 7/1/2014
NSF check fee $35.00 /occurrence 7/1/2014
Tire disposal Hourly Rate+disposal fee
Page 5
f,
Exhibit A
City of Tigard, Oregon
Fees & Charges Schedule
Fiscal Year 2023 - 2024
Revised
July 25,2023
TIGARD
Page 1
Solid Waste Collection Rates
Residential Cart Collections
Recycling only(carts&food waste and yard debris cart) $15.33 1/1/2023
(recycling cart only) $8.03 1/1/2023
(food waste and yard debris only) $7.30 1/1/2023
Mini cart(20 gal)with food waste and yard debris $30.79 1/1/2023
$33.25 1/1/2024
Food waste and yard debris exempt $27.75 1/1/2023
$30.21 1/1/2024
Cart(32 gal)with food waste and yard debris $34.14 1/1/2023
$36.92 1/1/2024
Food waste and yard debris exempt $30.98 1/1/2023
$33.76 1/1/2024
Cart(60 gal)with food waste and yard debris $39.51 1/1/2023
$42.94 1/1/2024
Cart(90 gal)with food waste and yard debris $44.39 1/1/2023
$47.82 1/1/2024
Recycle Plus Program(Per month) $2.50 5/1/2023
Recycle plus program(Per pick up) $9.25 5/1/2023
On-call service(mixed waste,recycling cart,food waste and yard debris) $14.13 1/1/2023
Overload Fee(Small Extra Bag) $2.32 1/1/2023
Page 1
Revenue Source Fee or Charge liktive DaI
Solid Waste Collection Rates
Commercial Cart Collections
20 gallon $30.44 1/1/2023
$32.90 1/1/2024
32 gallon $33.79 1/1/2023
$36.57 1/1/2024
60 gallon $39.16 1/1/2023
$42.59 1/1/2024
90 gallon $44.04 1/1/2023
$48.1 I 1/1/2024
Weekly Collection Frequency
Every other
Week One Two Three Four Five
One yard $75.33 $123.81 $232.04 $336.21 $440.40 $544.84 1/1/2023
$77.38 $127.91 $240.24 $348.51 $456.80 $565.34 1/1/2024
Each additional $78.55 $151.51 $224.31 $297.13 $370.11 1/1/2023
$82.65 $155.61 $228.41 $301.23 $374.21 1/1/2024
One and 1/2 yards $89.30 $159.88 $296.02 $432.04 $568.08 $704.24 1/1/2023
$92.37 $166.02 $308.30 $450.46 $592.64 $734.94 1/1/2024
Each additional $108.78 $211.44 $314.08 $416.69 $519.37 1/1/2023
$114.92 $217.58 $320.22 $422.83 $525.51 1/1/2024
Two yards $105.17 $192.20 $360.07 $527.94 $695.79 $863.64 1/1/2023
$109.27 $200.39 $376.45 $552.51 $728.55 $904.59 1/1/2024
Each additional $139.08 $271.45 $403.87 $536.30 $668.64 1/1/2023
$147.27 $279.64 $412.06 $544.49 $676.83 1/1/2024
Three yards $137.00 $256.63 $488.15 $719.57 $951.02 $1,182.56 1/1/2023
$143.15 $268.92 $512.73 $756.44 $1,000.18 $1,244.01 1/1/2024
Each additional $199.44 $391.40 $583.34 $775.29 $967.26 1/1/2023
$211.73 $403.69 $595.63 $787.58 $979.55 1/1/2024
Four yards $168.85 $321.08 $616.31 $911.28 $1,206.25 $1,505.34 1/1/2023
$177.04 $337.46 $649.07 $960.42 $1,271.77 $1,587.24 1/1/2024
Each additional $260.50 $511.45 $762.87 $1,014.32 $1,265.91 1/1/2023
$276.88 $527.83 $779.25 $1,030.70 $1,282.29 1/1/2024
Page 2
Revenue Source Fee or Charge Effective D411
Solid Waste Collection Rates
Five yards $200.55 $385.59 $744.25 $1,102.91 $1,461.56 $1,820.23 1/1/2023
$210.79 $406.07 $785.21 $1,164.35 $1,543.48 $1,922.63 1/1/2024
Each additional $320.30 $631.30 $942.33 $1,253.39 $1,564.38 1/1/2023
$340.78 $651.78 $962.81 $1,273.87 $1,584.86 1/1/2024
Six yards $232.41 $449.74 $872.09 $1,294.29 $1,716.50 $2,138.83 1/1/2023
$244.70 $474.31 $921.23 $1,368.00 $1,814.78 $2,261.68 1/1/2024
Each additional $380.40 $751.00 $1,121.52 $1,492.10 $1,862.71 1/1/2023
$404.97 $775.57 $1,146.09 $1,516.67 $1,887.28 1/1/2024
Eight yards $295.96 $579.74 $1,129.17 $1,678.64 $2,228.07 $2,777.54 1/1/2023
$312.34 $612.50 $1,194.69 $1,776.92 $2,359.11 $2,941.34 1/1/2024
Each additional $502.29 $991.88 $1,481.56 $1,971.23 $2,460.83 1/1/2023
$535.05 $1,024.64 $1,514.32 $2,003.99 $2,493.59 1/1/2024
Weekly Collection Frequency
One Two Three Four Five
1 yard compacted $279.60 $524.13 $759.54 $993.77 $1,230.98 1/1/2023
$288.81 $542.55 $787.17 $1,030.61 $1,277.03 1/1/2024
2 yard compacted $434.48 $814.20 $1,193.95 $1,573.66 $1,953.39 1/1/2023
$452.91 $851.06 $1,249.24 $1,647.38 $2,045.54 1/1/2024
3 yard compacted $580.45 $1,104.42 $1,628.09 $2,151.90 $2,675.90 1/1/2023
$608.09 $1,159.70 $1,711.01 $2,262.46 $2,814.10 1/1/2024
4 yard compacted $726.50 $1,394.81 $2,062.55 $2,730.28 $3,407.27 1/1/2023
$763.36 $1,468.53 $2,173.13 $2,877.72 $3,591.57 1/1/2024
Drop Box Collections
10 Cubic Yard Container $174.74 1/1/2023
20 Cubic Yard Container $174.74 1/1/2023
30 Cubic Yard Container $174.74 1/1/2023
40 Cubic Yard Container $174.74 1/1/2023
All Compactors $182.02 1/1/2023
Delivery $81.48 1/1/2023
normal business hours,Monday-Friday
Page 3
Revenue Source Fee or Charge Effective Date
Solid Waste Collection Rates
Special Drop Box Service(added to delivery fee) $50.00 1/1/2023
Saturday delivery or collection, 4-day notification required
Demurrage
20 Cubic Yard Container $5.99 10/20 Yard Box after 48 hours 1/1/2023
30 Cubic Yard Container $7.91 30 Yard Box after 48 hours 1/1/2023
40 Cubic Yard Container $7.91 40 Yard Box after 48 hours 1/1/2023
All Compactors
Delivery $9.59 Drop Box with Lid 1/1/2023
Service Fee plus actual disposal cost and franchise fee
Medical Waste Collections**
On-Site Pick-up Charge $37.76 1/1/2023
Disposal Cost per up to 17 gallon unit $24.27 1/1/2023
Disposal Cost per 23 gallon unit $26.42 1/1/2023
Disposal Cost per 31 gallon unit $28.79 1/1/2023
Disposal Cost per 43 gallon unit $33.46 1/1/2023
**Rate is the on-site collection charge plus the disposal cost per medical container unit.
Page 4
Revenue Source Fee or Charge Effective Date
Solid Waste Collection Rates
Miscellaneous Service Rates
Extra mixed waste per cart-overload fee(based on 32 gallon capacity) $4.79 /occurrence 1/1/2023
Extra yard debris (manual up to 32 gallon) $3.60 /occurrence 1/1/2023
Additional yard debris service(second 60 gallon cart) $4.20 /occurrence 1/1/2023
Call back/return for pick up of inaccessible cart per service call $14.38 /occurrence 1/1/2023
Yard service rate-extra distance away from curb after first 5 feet $4.79 /occurrence 1/1/2023
Special service fees $86.28 /hour 1/1/2023
Account reinstatement fee $30.00 /occurrence 7/1/2014
NSF check fee $35.00 /occurrence 7/1/2014
Tire disposal Hourly Rate+disposal fee
Page 5
AGENDA ITEM No. 5 Date: July 25, 2023
TESTIMONY
SIGN-UP SHEETS
Please sign on the following page(s) if you wish to testify before the City Council on:
Public Hearing:
Adoption of Solid Waste Fees
This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and
records laws. All written and oral testimony becomes part of the public record and is openly
available to all members of the public. The names and city of persons who attend or
participate in City of Tigard public meetings will be included in the meeting minutes,
which is a public record.
Due to Time Constraints
City Council May Impose
A Time Limit on Testimony
AGENDA ITEM No. 5 Date: July 25, 2023
PLEASE PRINT
This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and
records laws. All written and oral testimony become part of the public record and is openly
available to all members of the public. The names and addresses of persons who attend or
participate in City of Tigard public meetings will be included in the meeting minutes,
which is a public record.
Proponent—(Speaking In Favor) Opponent—(Speaking Against) Neutral
Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No.
)to 0n
S nt '
Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No.
Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No.
Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No.
Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No.
AIS-5265 6.
Business Meeting
Meeting Date: 07/25/2023
Length(in minutes): 10 Minutes
Agenda Title: Opportunity Cafe Business Incubator: Entrepreneur Recruitment
Authored By: Lloyd Purdy
Presented By: Economic Development Manager Purdy
Item Type: Update,Discussion,Direct Staff
Public Hearing No
Legal Ad Required?:
Publication Date:
Information
EXPLANATION OF ISSUE
The City of Tigard's economic development team,in partnership with the team at Micro Enterprise Services of Oregon
(MESO) have started a recruitment campaign to select the next entrepreneur for the Opportunity Cafe business
incubator at the Tigard Public library. The goal of this recruitment campaign is to select a new entrepreneur for the
Opportunity Cafe as soon as possible after Israel's departure in fall of 2023.
The first entrepreneur-in-residence at the Opportunity Cafe,Israel Martinez,opened El Cuadrilatero in September 2021
as a subtenant of Micro Enterprise Services of Oregon.Israel's business quickly started earning a profit and earn high
praise from library patrons. Since then,Israel has grown his business,invested in equipment,participated in the City of
Tigard's business support programs,and received one-on-one business coaching from the team at MESO. In September
2023,Israel expects to move into a food truck he plans to purchase,with a MESO loan,to further grow his business.
Advancing to this step ends his tenure at the Opportunity Cafe and provides an opportunity for Tigard to begin the
first recruitment campaign for a new entrepreneur.
ACTION REQUESTED
Staff will provide an update to Council on the Opportunity Cafe new entrepreneur recruitment process.No action
needed by Council.
BACKGROUND INFORMATION
The Opportunity Café Business Incubator is an equity-focused economic mobility program managed in partnership
with Micro Enterprise Services of Oregon at the Tigard Public library.
The Opportunity Café provides new entrepreneurs with critical ingredients like space,reduced rent,access to
customers,and business coaching to start their business under a two-year lease.The 400 square foot micro-café located
in the Tigard Public Library lobby is a key asset in an economic mobility program reducing start-up costs and removing
barriers for first-time entrepreneurs. It also gives library patrons one of their most requested improvements - a café.
The City of Tigard leases the cafe space to Micro Enterprise Services of Oregon (MESO)who selects a tenant from
their network of socially and economically challenged entrepreneurs. Every two years,possibly more frequently,a new
entrepreneur is invited into this space to launch their business. As the entrepreneur-in-residence at the Opportunity
Cafe learns how to run a business,perfect their craft,and advance to new opportunities;they receive one-on-one
business advising from Micro Enterprise Services of Oregon,and access to the City of Tigard business support
programs.
The selection process to refill the Opportunity Cafe with a new entrepreneur follows a similar process to the selection
process used with the Launch Pod business accelerator food carts at Universal Plaza.The process includes providing
entrepreneurs access to a business advisor at MESO to support them as they navigate the selection process and asking
interested entrepreneurs for the following information.
Business Preparedness Submissions
1. Sample menu with products and pricing. Will your menu change seasonally?If so,let us know how.
2. Business model summary.https://www.strategyzer.com/canvas/business-model-canvas
3. Eighteen-month marketing plan with actions and expenses by week or month
4. Eighteen-month financial forecast by month starting October 2023.
5. Start-up cost analysis.
6. Break-even analysis.
7. Provide a team or support network summary.What roles and expertise (formal or informal) from others can you
rely upon?Include names,roles,and areas of expertise of other people who will help your business succeed.
Based on expressions of interest from entrepreneurs who submit the seven elements referenced above,three-to-five
candidates will be invited to in-person interviews and finalists may be asked to prepare a food or beverage for a taste
test.
Sample Interview Questions for Entrepreneurs
1. If selected,what would be your next five steps to launch your business?
2. Tell us what you hope to gain by being a tenant in the Tigard Public Library's Opportunity Cafe.
3. In what area of business/operations do you have the most learning still to do or improve upon?
4. One of the City of Tigard's strategic priorities is to set the standard for excellence in public service and customer
experience. Share your vision of how your business would create an excellent customer experience.
The Opportunity Café business incubator is an economic development program that advances the City's economic
development strategy focused on micro-enterprise,economic mobility,and equitable economic development.The
Opportunity Cafe and these economic development tactics advance the City's strategic plan,including Strategic Plan
Priority Three through Goals E,F,and G.
•Goal E. Ensure all businesses can easily connect to resources that help them grow and add value to the
community.
•Goal F. Capitalize on Tigard's business mix,central location,and access to the region's talent to support a healthy
economy that provides employment opportunities for residents.
•Goal G. Invest in public spaces that equitably serve the city's diverse residents,workers, and visitors.
ALTERNATIVES& RECOMMENDATION
Staff welcome Council input on the Opportunity Cafe and entrepreneur selection process.
ADDITIONAL RESOURCES
N/A
Attachments
No file(s)attached.
AIS-5251 7.
Business Meeting
Meeting Date: 07/25/2023
Length (in minutes): 20 Minutes
Agenda Title: Accept Award from Metro for River Terrace 2.0 and Direct City Manager to Negotiate and
Sign Intergovernmental Agreement
Authored By: Schuyler Warren
Presented By: Schuyler Warren,Senior Planner
Item Type: Motion Requested
Resolution
Public Hearing No
Legal Ad Required?:
Publication Date:
Information
EXPLANATION OF ISSUE
Should the Council accept an award of$700,000 in grant funds from Metro to complete a Community Plan for River
Terrace 2.0?
ACTION REQUESTED
The Council is requested to approve the resolution and direction to the city team to negotiate an intergovernmental
agreement with Metro.
BACKGROUND INFORMATION
On February 6,2023,the Metro Council approved the City of Tigard's application to add two urban reserves
collectively known as River Terrace 2.0 to the Urban Growth Boundary(UGB). In May,the Director of the
Department of Land Conservation and Development acknowledged and approved this UGB amendment.
During the intervening period,the Tigard Community Development team prepared an application to Metro for a 2040
Planning and Development Grant to support the preparation of a Community Plan,the final step in preparing these
urban reserves for development.
On the recommendation of the Metro Chief Operating Officer,the Metro Council is anticipated to approve$700,000 in
grant funding on July 20.This grant will provide the majority of the funding for the preparation of the plan.
Other potential sources of funding for this work include a grant from the Department of Land Conservation and
Development for the housing element of the plan,possible federal funds such as the YIMBY("Yes in my backyard")
grant program from the Department of Housing and Urban Development,and others.
The total project cost estimate for the River Terrace 2.0 Community Plan is approximately$950,000.This estimate
includes the costs for consultant fees,but does not take include staff time or internal expenses.The Metro grant will
provide approximately three-quarters of the total consultant costs.
If awarded,a grant from the Department of Land Conservation and Development in the amount of approximately
$100,000 would bring the total funding amount to 84 percent of the cost,leaving approximately$150,000 to be covered
by other sources.
The team will continue to seek out additional funding sources to prepare a complete plan that meets the City of
Tigard's Strategic Vision and the vision of the Concept Plan.
Dates of Previous and Potential Future Considerations
March 3,2020- Council acceptance of Metro 2040 Planning grant to fund concept planning for River Terrace 2.0
September 15,2020-Briefing on River Terrace 2.0 progress
February 2,2021 -Briefing on River Terrace 2.0 progress
April 27,2021 -Briefing on River Terrace 2.0 progress
June 8,2021 -Briefing on final Concept Plan and direction from Council to apply to Metro for UGB expansion
Fall 2023-Contract approval for consulting services for River Terrace 2.0 Community Plan
Fall 2023-annexation process begins
Spring 2024- Council consideration of annexation
Fall 2025 -Council adoption of Community Plan,Comprehensive Plan Amendments,Zoning Map,and Development
Code Amendments
Public Involvement
Signification community involvement through Concept Planning
Community Plan will include a Community Engagement Plan that includes public open houses,surveys,community
events,a community advisory committee,project website,and other methods.
Impacts (Community, Budget,Policies and Plans/Strategic Connection)
Budget impacts will be primarily in staff time and any city portion of the contract costs for consulting services
The Community Plan will be aligned with Strategic Plan, Comprehensive Plan, Climate Resiliency goals, and Council
Goals.
ALTERNATIVES&RECOMMENDATION
The Council could instead choose to not accept the grant.This option would conflict with the city's commitment to
Metro to prepare these lands for development in an expedited manner.
ADDITIONAL RESOURCES
Attachments
Resolution
DRAFT IGA
Presentation
CITY OF TIGARD, OREGON
TIGARD CITY COUNCIL
RESOLUTION NO. 23-
A RESOLUTION ACCEPTING A 2040 PLANNING AND DEVELOPMENT GRANT AWARD FROM
THE METRO REGIONAL GOVERNMENT AND AUTHORIZING THE CITY MANAGER TO
NEGOTIATE AND SIGN AN INTERGOVERNMENTAL AGREEMENT TO THAT EFFECT
WHEREAS, on April 2, 2019, the Tigard City Council authorized an application for a 2040 Planning and
Development Grant to prepare a Concept Plan for the City's two remaining urban reserves, collectively known
as River Terrace 2.0;and
WHEREAS, on April 20,2020, the City Manager signed an intergovernmental agreement with Metro to accept
grant funds;and
WHEREAS, the City subsequently prepared a Concept Plan for River Terrace 2.0 that set out a vision for an
inclusive,well-connected,and complete neighborhood for everyone;and
WHEREAS, on June 8, 2021, the Tigard City Council directed the Community Development team to prepare
an application to Metro to add the River Terrace 2.0 urban reserves to the regional urban growth boundary;and
WHEREAS,an application for expansion of the urban growth boundary was submitted to Metro in October of
2021;and
WHEREAS, the Metro Council approved the City's application on February 6, 2023 and added the River
Terrace 2.0 lands through a land swap;and
WHEREAS, on July 20,2023 the Metro Council approved a 2040 Planning and Development grant to the City
for the preparation of a Community Plan; and
WHEREAS, the City of Tigard is prepared to implement the vision of the Concept Plan and prepare these
lands for development to address the City's and the region's ongoing housing shortage.
NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that:
SECTION 1: The Tigard City Council accepts the award for$700,000 from Metro.
SECTION 2: The City Manager is authorized to negotiate and sign an intergovernmental agreement to this
effect.
SECTION 3: This resolution is effective immediately upon passage.
PASSED: This day of 2023.
RESOLUTION NO. 23-
Page 1
Mayor-City of Tigard
ATTEST:
Citi-Recorder-City of Tigard
RESOLUTION NO.23-
Page 2
Contract No.XXXXXX
2040 PLANNING AND DEVELOPMENT GRANT
INTERGOVERNMENTAL AGREEMENT
Metro — City of Tigard
River Terrace 2.0 Comprehensive Planning
This 2040 Planning and Development Grant Intergovernmental Agreement(this "Agreement") is
entered into by and between Metro,a metropolitan service district organized under the laws of the state
of Oregon and the Metro Charter,located at 600 Northeast Grand Avenue, Portland OR, 97232 ("Metro"),
and the City of Tigard,a municipality of the State of Oregon,located at 13125 SW Hall Blvd,Tigard, OR
97223 (the "City"). Metro and the City may be jointly referred to herein as the"Parties" or each,
individually as a"Party".
RECITALS
WHEREAS, Metro has established a Construction Excise Tax ("CET"), Metro Code Chapter 7.04,
which imposes an excise tax throughout the Metro regional jurisdiction to fund regional and local
planning that is required to make land ready for development after inclusion in the Urban Growth
Boundary; and
WHEREAS,the CET is collected by local jurisdictions when issuing building permits,and is
remitted to Metro pursuant to Intergovernmental Agreements to Collect and Remit Tax entered into
separately between Metro and the local collecting jurisdictions; and
WHEREAS,the City has submitted a 2040 Planning and Development Grant Request application
attached hereto as Exhibit A and incorporated herein (the"Grant Request") for the comprehensive
planning of the "River Terrace 2.0"territory added to the Metro Urban Growth Boundary(UGB) by
Ordinance 23-1488 (the"Project"); and
WHEREAS, Metro has agreed to provide 2040 Planning and Development Grant Funds to the City
for the Project in the amount of$700,000 subject to the terms and conditions set forth herein (the"Grant
Funds"),and the Parties wish to set forth the timing,procedures and conditions for receiving the Grant
Funds from existing CET funds for the Project.
AGREEMENT
NOW THEREFORE,the Parties hereto agree as follows:
1. Metro Grant Award. Metro shall provide the Grant Funds to the City for the Project as approved by
the Metro Council in Resolution 23-XXXX and as described in the Grant Request,subject to the terms and
conditions specified in this Agreement.
2. Project Management and Coordination. The Parties have appointed the staff identified below to act as
their respective project managers (each a"Project Manager"and collectively"Project Managers") with the
authority and responsibility described in this Agreement:
For the City: [City Representative]
City of Tigard
971-438-7410
schuylerw@tigard-or.gov
2040 PLANNING&DEVELOPMENT GRANT IGA—Metro and the City of Tigard Page 1
Contract No.XXXXXX
For Metro: Glen Hamburg,Associate Regional Planner
Metro
600 NE Grand Avenue
Portland,OR 97232
971-666-1048
glen.hamburg@oregonmetro.gov
Metro and the City may each designate an additional or replacement Project Manager by providing
written notice to the other party.
3. Mutual Obligations of both the City and Metro. The Parties and their respective Project Managers will
collaborate to oversee the successful implementation of the Project as follows:
(a) Selection of Consultants.The Project Managers will work together to identify consultants best
qualified to perform the scope of work described in the Consultant Contract, attached hereto as
Exhibit B.The Project Managers and any additional reviewers selected by the Parties will jointly
review proposals from consultants and select a mutually agreeable consultant team to perform
the work required to successfully complete the Project.
(b) Schedule of Milestones.The Parties have agreed to a preliminary schedule of milestones for
completion of the Project,which is attached hereto as Exhibit C ("Schedule of Milestones").After
the Project Managers have selected a consultant team as described in subsection 3(a),the Parties
each expressly delegate authority to their respective Project Managers to prepare a revised
schedule of Milestones that will provide more detailed performance timelines for the Project,
including specific consultant and/or City deliverables for each Milestone,and establishing the
amount of Grant Funds to be disbursed by Metro upon satisfactory completion of each Milestone.
The Parties agree that once the Milestones are supplemented and revised by the Project Managers
in accordance with this subsection, Exhibit C shall be automatically amended and the revised
Milestones will become final and binding on the Parties unless and until later amended as allowed
under paragraph 10 of this Agreement.
(c) Project Committee(s). The Project Managers will jointly determine the role of the Project
steering/technical/advisory committee(s),if any,and the composition of such committees or
other bodies. Metro's Project Manager will participate as a member of any such committee.
4. City Responsibilities. The City shall perform the work on the Project described in the Grant Request,
and as specified in the Milestones,subject to the terms and conditions specified in this Agreement.
(a) Use of Grant Funds. The City shall use the Grant Funds it receives under this Agreement only for
the purposes specified in the Grant Request and to achieve the Milestones as set forth in this
Agreement. In the event that unforeseen conditions require adjustments to the Project scope,
approach,or schedule,the City shall obtain Metro's prior written approval before implementing
any revisions to the Project.
(b) Consultant Contract(s). After the Project Managers have selected the consultant team and
completed a revision of the Milestones as described above in section 3,the City shall enter into a
contract(s) with the selected consultant team to complete the work as described in the Milestones
as revised.The contract(s) entered into by the City shall reference this agreement and reflect the
Scope of Work and the Milestones,as revised.
2040 PLANNING & DEVELOPMENT GRANT IGA—Metro and the City of Tigard Page 2
Contract No.XXXXXX
(c) Submittal of Grant Deliverables.Within 30 days after completing each of the Milestones,the City
shall submit to Metro all required deliverables for such Milestone,accompanied by an invoice
describing in detail its expenditures as needed to satisfy fiscal requirements.Deliverables must be
submitted to Metro as outlined in the Milestones,as revised;the City shall not submit additional
deliverables and invoices to Metro for later Milestones until Metro has reviewed and approved all
prior deliverables under paragraph 5 of this Agreement.
5. Metro Responsibilities.Metro's funding commitment set forth in this Agreement shall be fulfilled solely
through CET funds; no other funds or revenues of Metro shall be used to satisfy or pay any CET grant
commitments.Metro shall facilitate successful implementation of the Project and administration of Grant
Funds as follows:
(a) Advisory Role. The Metro Project Manager shall take an active role as part of the Project Advisory
Team and at the request of the City Project Manager will review and comment on draft project
documents to communicate any concerns prior to the formal submission of the deliverables for
each Milestone.
(b) Review and Approval of Grant Deliverables.Within 15 days after receiving the City submittal of
deliverables as set forth in the Milestones (as revised), Metro's Project Manager shall review the
deliverables and either approve the submittal,or reply with comments and/or requests for
further documentation or revisions that may be necessary.The Metro Project Manager shall
determine whether the deliverables submitted are satisfactory in meeting the Scope of Work and
the applicable Milestones.
(c) Payment Procedures.Subject to the terms and conditions in this Agreement, Metro shall
reimburse the City for its eligible expenditures for the applicable deliverable as set forth in
Revised Exhibit C within 30 days following the Metro Project Manager's approval of deliverables,
invoices and supporting documents.
6. Project Records. The City shall maintain all records and documentation relating to the expenditure of
Grant Funds disbursed by Metro under this Agreement,as well as records and documentation relating to the
financial match being provided by the City for the Project.Records and documents described in this section
shall be retained by the City for three years from the date of completion of the Project,expiration of the
Agreement or as otherwise required under applicable law,whichever is later. The City shall provide Metro
with such information and documentation as Metro requires for implementation of the grant process.The
City shall establish and maintain books,records,documents,and other evidence in accordance with generally
accepted accounting principles,in sufficient detail to permit Metro or its auditor to verify how the Grant
Funds were expended,including records demonstrating how City matching funds were expended.
7. Audits,Inspections and Retention of Records. Metro,together with its auditors and representatives,shall
have reasonable access to and the right to examine all City records with respect to all matters covered by this
Agreement during normal business hours upon three business days'prior written notice to the City. The
representatives shall be permitted to audit,examine,and make excerpts or transcripts from such records,
and to make audits of all contracts,invoices,materials,payrolls and other matters covered by this Agreement.
All documents,papers,time sheets,accounting records,and other materials pertaining to costs incurred in
connection with the Project shall be retained by the City and all of their contractors for three years from the
date of completion of the Project,or expiration of the Agreement,whichever is later,to facilitate any audits or
inspection.
8. Term. Unless otherwise terminated under paragraph 9,this Agreement shall be effective on the last
date it is executed by the parties below,and shall be in effect until all Milestones and deliverables have
2040 PLANNING&DEVELOPMENT GRANT IGA—Metro and the City of Tigard Page 3
Contract No.XXXXXX
been completed,all required documentation has been delivered, and all payments have been made as set
forth in the Milestones,as revised.
9. Termination. Metro may terminate this Agreement and cancel any remaining Grant Fund payments
upon a finding by the Metro Chief Operating Officer that the City has abandoned its work on the Project or
is otherwise not satisfying its obligations under this Agreement regarding the requirements of the grant.
10. Amendment. This Agreement maybe amended only by mutual written agreement of the Parties.
11. Other Agreements. This Agreement does not affect or alter any other agreements between Metro and
the City.
12. Waiver. The Parties hereby waive and release one another for and from any and all claims,liabilities,
or damages of any kind relating to this Agreement or the Grant Funds.
13. Authority. City and Metro each warrant and represent that each has the full power and authority to
enter into and perform this Agreement in accordance with its terms; that all requisite action has been
taken by the City and Metro to authorize the execution of this Agreement; and that the persons signing
this Agreement have full power and authority to sign for the City and Metro,respectively.
14. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be
deemed an original and together shall constitute a single document. Electronic signatures,as well as
copies of signatures sent by facsimile or electronic transmission,shall be deemed original signatures for
all purposes and shall be binding on the Parties.
[Signature Page Follows]
2040 PLANNING & DEVELOPMENT GRANT IGA—Metro and the City of Tigard Page 4
Contract No.XXXXXX
METRO THE CITY OF TIGARD
By: By:
Marissa Madrigal [City Representative]
Chief Operating Officer XXXX
Date: Date:
Approved as to Form: Approved as to Form:
By: By:
Carrie MacLaren XXXX
Metro Attorney City Attorney
Date: Date:
Attachments:
Exhibit A-Grant Request("2040 Planning and Development Grant Application" and Budget)
Exhibit B - Request for Proposals ("Section 4-Scope and Schedule of Work")
Exhibit C -Schedule of Milestones
2040 PLANNING & DEVELOPMENT GRANT IGA—Metro and the City of Tigard Page 5
t i. ;,, , City of Tigard
O\'\\ 14'.....44;:-.\ I,tt Al ..,,,. ,,,,,,,,'
ra 5r
....,
".'" ' 1k µ4{ ver
i. A\
III
7 ��� D
�� 1 .. r,i11.
,-;g ,1„,-11-11111',
Ilt;' :-..°11''''...1,,'„iir.,,-7;,:'-:41,',.:, -,:(1,:..
i , ,,, ,1 -4 h... „I .( . ....„;,-,,, c,,,,,
errace 2 .0
ISI "�
; 111,! rrs:-.. :, ,,,,,I \7\-4,-.0\--
,!,,,,,,„,,,,,,,,,„....„, , .
,,
_, t.--- A Neighborhood for Everyone
Una vecindad para todos
Metro Grant Acceptance and IGA
July 25, 2023
S._ ,. i; z-,*. :. r "r ' 'i7ry'ra/eiyr ".tl_. � �`
- k
�, South Cooper Moun . �`� �� _r .
F— (Beaverton) h, :� �� �� ;',F,
CD SW Scholis -Ferry Rd k !: i' " .
.�
t
. ._ ` ,.,�� f+]i�✓
co -01114411 1 „, a^� :.. l i kip. .y w<" ;y :•:'',..3110_,Z
n
fit/ -.. "-. ... ^.: ...-.....'...., -...,.-0,„
,.
a. !r
. .....77;:,,„,, `� ,-,-,,w,..7"'"',_ ' :,7+�w c N, *-:::.,:.:**'--;r12,***,:.,'"
y..,•+w.^1ga.,rr ..w... kiii "* ''rte- .a
+#. *> „r:..°.„, tea. .x«� m
. ,
44
„.. . §�:.:...,5., 1-'4 , ..' ' ` + ::'; e `" p� +,y". y, ,.r..��,,p m y. °H''•' `:,{ a ., m "., ,yam. ,..„.:3-'
"'�"..,,..,..v i'A ,rs.
L_ A:.Y tW" . . , 4,.......--,.--, „- . 'Illi r. w. „, p ” �s
i.:�ck„ N' � l F: " r 'fit,; 'ku' '�} c;,' * ` 54- "',;, t^w" . -;: �;,ws ....� .�.W. ,.�'.: ."- .
..` r'�+"M `' ,-. .4.1„,#....7-, 1.,..,„t--..4,,„'s':',,14 '+" .P .Y ,R3 3 ,. • a'k "`,� -
r
..„.. .. . . _ .,.. ..,.. .
.... „ .
-tr
y
aa�*
... spa
. na , ,:: / ww.. r *,Y
.t
...,...._
q.
k' i.., 40 'M hill
,,,,, ..
„,
diefitatfilif ''V.
L1.- / , ,+#. `ib”; e" .n 9�' M '";"�..+,n.L4'' ! � i"�`. .. .0, .. .........,.„. tea �' °v- ."' r�'#
^' ✓ '�"< "". ..^. .�1
.., "`"" �. alio � "±w, i_ft "Ire.1::414*
^+R +• �a t , ,-
:„ ,
cc
e
ig.p. *\:\Aliir"c
.y
0
� Y
1 *
,,,,,lootrt.
1,:.46,
` end ,,, ,
T
Kingston të
r ,. � '•.: ,+i.� �,
U
E� Project Focus
0
Two Lenses
Equity
Climate / carbon responsibility
U
Project Vision
(1)
A neighborhood for everyone and a complete community.
Housing
> Affordability
Commerce
Transportation
Parks
Natural areas
Infrastructure
(73 0-.)
CommunityEngagement
r=
P Survey — What Makes a Great Neighborhood?
Ni
°; Community Advisory Committee
MI
Public Open Houses (English and Spanish)
p g � p )
at Open Office Hours t,: jai - < <
oc Community Meetings x I I a, —=
O' Mar . ,I- 1
Project Website - • A , Par„ g. tufty chocy • Ruth thi,
Spanish Language Focus Group V r *„- s, ...
_ f - a ► �,
OnlineStory Map Schuyler Mkmpatlro M Mellcs ahRWuru,Fachr Ica
a,,_-,.fie - 1 0.
lip .
Nathan Jackson /RlaralhehN VO "Goa Alejandra Navarro Ser mph&tak stone
•
Legend -.
.,
72 Motintamstde r.
(7) River Terrace 2.0 Project Area ..,
.0 1,:.
( 0 M 0 U NTAINSIDE WAY—... litgh School —
-Y4 70
0) 9
A SCHOLLS FERRY RD
l--
Employment Area ----, - ----- - .4 r,"3---- -ti
0
Commercial / Neighborhood Node
_
Main Street ;
0 Even Mix
Ni . ......._ r°Feathered Edge 1 i-
<
0
CU —Collector Road
k..) L--\ ....
ra --— Street / Pedestrian Connection '•
1,-,---.77- 4, ....i JEAN1OUISE RD
S.. --- Minor Street Connection
M ountair side Way Future Study Area
L.. Beef Bend Road Future S:udy Area
CU
> - . Community Connection . .
•
E. .--• Trail Network [WEST] •
. --a BULL MOUNTAIN RD
Stream ,
•- • !
Wetlands ,
Vegetated Corridor ' t
Park (Outside Project Area) 0
gx
School (Outside Project Area)
0 '
1 file Flat, Future Study Area 0
=
Framework II, See Transportation 2. t Art fttakm
Elementary
Section i .,_School ...., .........,,,.,,. •
t' t
[SOUTH] 1
1 ,
:2 _LASICHIN
ri
1 , i _ -
BEEF BEND RD 0
te
ce
4.410
0' 1,000
_.,
n_ :4, --,c.„
, ''-'4f''''''' ''**''' 1
,,3r
o) Housing Typologies
o Main Street
��
N
VEven Mix
ca • Commerce-centered Even Mix
1 Main Street
• Taller Forms
N Main Street
Even Mix
• Diversity block-by-block
t :
* , _ .,
Feathered Edge v . . ,
., '
44
• Lower-profile forms
• Integrates natural edges
Feathered Edge Over Three Blocks
Recommended Housing Policies
o • Tiered SCD structure — lower SDC for smaller housing types
N
as
• City-supported loan program
• Incentives for second and third units
c- • Land acquisition and banking
2 • Education and information
• Community land trust partnership
9
` ^
it *' f� _ .a-v . : r� !NIlt
'
).:,..;...,::;,:
°�" M f :
}t
-0
(73
icy) Concept Plan Timeline
• March 2020 - project kickoff
• June 2021 — plan completion
rts
• October 2021 — application to Metro
a)
• February 2023 — Metro approval of land swap
cu
._
,,m,14Diroav,9orrwrer, -
. . .
• •
, . . .•(
•, _
. ,
• •
tykr;
,.**4
• , •,•••
' /-*/,t...4r.
N141,!?!.7 1111
• - „4,9, 3<‘.-
• II ? • • ;;;'/
• .
'•,"
•
cz
Community Plan Tentative Timeline
o • July 2023 — Metro award of grant funds / Council acceptance
N
• October 2023 — project kickoff
st • November 2023 — annexation process begins
• October 2025 — plan completion / Council adoption
• November 2025 — land use applications accepted
..,.,.:_rr: ,, .,,\!....e'r y
r ' i
y
ti
0
U
Community Plan Budget
Total project cost estimate: $950,000
Metro award : $700,000
DLCD estimated grant: $ 100,000
Other sources: $ 150,000
1
Z ' T fl P E 'i
i ii'
1 • ° k
.,4A.
!,
`k:<.. ; '4 ll�
Y
3 41
v)
t
�J N
.13
n 4 kat N
( '
s or,
e ` qty
a W ‘ i -
Ns
l'''''} �� Q C/) yN
4,1
r .+ O C) r.
4 i, 111';
7% } -1 -•1 1--
t. , „. -,
0
4 463
1;1111) NMI ' " '- •
/ Ul (D
i `4 (111) „, .,
° :
g •
(1.1111111
$1) ,44,..„_ .,.
... ,, UJ k V
Ci) 0 - .,"1/4,0'..", ''
7. ''''''''''' r''''..:.'
Y
•,%.1,,,..,,,
,,,
. 4 -1114;44 — „., . A. -,,..:
�'yi�.- 9p
a�
r m 6
s
Ms ' s a
" ,y (
n�
; p_
AIS-5270 8.
Business Meeting
Meeting Date: 07/25/2023
Length (in minutes): 15 Minutes
Agenda Title: Power to the Pedal Affordable Housing E-Bike Share Briefing
Authored By: Alec Perkins
Presented By: Alec Perkins,Assistant Transportation Planner and Dave Roth, Principal Transportation Planner
Item Type: Update,Discussion,Direct Staff
Public Hearing No
Legal Ad Required?:
Publication Date: 07/10/2023
Information
EXPLANATION OF ISSUE
Council to receive briefing on the "Power to the Pedal" Shared E-Bike Fleet pilot program.
ACTION REQUESTED
No action requested.
BACKGROUND INFORMATION
Tigard's "Power to the Pedal" shared e-bike pilot program is scheduled to launch in early August.The Power to the
Pedal pilot program will provide a new,no-cost mobility option for residents of two affordable housing locations in
Tigard.Aligned with Tigard's Strategic Vision,the pilot program will improve mobility and access while
also reducing vehicle miles traveled for populations who typically spend a greater proportion of their income on
transportation costs.
In December 2022,the City of Tigard was awarded$105,800 in grant funding from Portland General Electric's Drive
Change Fund (DCF)with the purpose of implementing and operating the Power to the Pedal shared e-bike pilot
program at two affordable housing sites in Tigard. The DCF is a competitive grant program supporting the purchase of
electric vehicles (including e-bikes) and EV chargers and is an initiative of the Oregon Clean Fuels Program through the
Oregon Department of Environmental Quality (DEQ). For the 2022 grant cycle,the City of Tigard was one of 15
organizations awarded funding and is the only organization using the funds to purchase e-bikes.
DCF funding awarded to the city is being used to:
•Purchase and maintain six e-bikes,
• Design,build,and install a dedicated secure outdoor parking module,
•Purchase six remotely operated locking systems,and
• Support a one-year contract with the Westside Transportation Alliance (WTA) to operate the pilot program.
The city has partnered with Community Partners for Affordable Housing(CPAH) to locate three bikes each at
their Greenburg Oaks and Red Rock Creek Commons multifamily affordable housing sites in Tigard.At Greenburg
Oaks (north of downtown), e-bikes will be stored in a dedicated storage module designed,built,and installed by Figure
Plant,a Portland-based firm.The storage module is secure and accessible and will take the place of one standard
off-street auto parking space.At Red Rock Creek Commons (in the Tigard Triangle),e-bikes will be stored in a
pre-existing internal bike storage room.The city has established license agreements with CPAH allowing city teammates
and WTA to access each location.
The city has entered into an agreement with WTA,a transportation management organization,to operate the pilot
program for one-year.WTA will be responsible for day-to-day operations and management of the program and will
be the primary point of contact for residents enrolled in the program. Residents of Greenburg Oaks and Red Rock
Creek Commons will be able to use e-bikes at no cost using an app-based reservation system during the pilot.The
e-bikes are equipped with an electronic smart lock allowing users to lock/unlock bikes using a smartphone or computer
and will enable live GPS tracking and usage data.For residents without access to a smartphone or computer,WTA
will provide an alternative method to remotely assist with unlocking and locking bikes.During the one-year pilot,
Community Development teammates will partner with WTA and CPAH to collect ridership data and survey users on
their experience using the system.
City teammates and program partners have established a robust engagement program to involve and educate residents
about the pilot. Engagement activities include a youth-based artwork selection process for the Greenburg Oaks storage
module,WTA and city teammate-led focus groups of residents at each location,bicycle safety education opportunities,
and the creation of a"Community Agreement"integrated into the program registration process.Facilitated by program
partners and designed by residents,the Community Agreement establishes rules and a code of conduct to ensure those
enrolled in the program have a shared sense of ownership and responsibility of the program assets.
Bicycles selected for the Power to the Pedal pilot program are of high-quality,are designed with a low step-through
height for ease of use by people of all heights and sizes,and use an internal hub transmission with longer maintenance
intervals.They include integrated lighting for safe nighttime riding,cargo racks for carrying groceries or other small
loads,and are compatible with most child seats.They use a mid-drive pedal-assist motor capable of speeds up to 20 mph
with a range of between 34 and 67 miles depending on riding conditions.The bicycles were purchased from a Portland
retailer and include a warranty against manufacturer defects.
The full grant amount is budgeted in the 2022-23 Capital Improvement Plan (CIP).Any unspent funds from the
2022-23 CIP will be moved into the 2023-24 CIP during the first quarter supplemental budget process.Assets are the
property of the City of Tigard and have been insured under the City's insurance policy. E-bikes and storage module are
under a one-year warranty.Any repair to the e-bikes and storage module that are not covered by insurance or warranty
will be funded by the Community Development department budget (Fund 3000).
ALTERNATIVES & RECOMMENDATION
N/A
ADDITIONAL RESOURCES
None
Fiscal Impact
Fiscal Information:
Cost:None
Budgeted (yes or no):Yes
Where Budgeted (department/program): CIP#95080-130 Power to the Pedal Pilot Project
Additional Fiscal Notes:The full grant amount has been budgeted into the 2022-23 Capital Improvement Plan.
Any unspent funds from the 2022-23 Capital Improvement Plan will be moved into the 2023-24 Capital
Improvement Plan during the first quarter supplemental budget process.The grant requires that the pilot program
run for one year while the assets purchased from the grant are maintained for ten years.Any cost incurred related to
bikes or bike shelter not covered by warranty or insurance,including ongoing maintenance,will be borne by the
Community Development Depatlinent Budget(Fund 3000).
Attachments
Press Release
2022 DCF Recipients
AIS 5270 Power to the Pedal
74
City of Tigard
TIGARDPress Release
13125 SW Hall Boulevard I Tigard, Oregon 97223 I www.tigard-or.gov
FOR IMMEDIATE RELEASE ( January 31, 2023
Contact:
Dave Roth
Senior Transportation Planner
City of Tigard
daver@tigard-or.gov
503.718.2457
CITY OF TIGARD TO MAKE E-BIKES AVAILABLE FOR LOWER INCOME
RESIDENTS THROUGH PGE'S DRIVE CHANGE FUND
GRANT AWARD [Tigard, Oregon] —The City of Tigard was awarded a $105,800 grant from
Portland General Electric's Drive Change Fund to support the purchase and deployment of e-
bikes at two multi-family affordable housing facilities in Tigard's neighborhoods.
The City of Tigard's vision is to be an equitable community that is walkable, healthy, and
accessible for everyone. This funding supports that vision by increasing access to electric
micro-mobility options in underserved communities.
"Portland General Electric is excited to award funds from DEQ's Oregon Clean Fuels Program
to support our partners in expanding cleaner transportation systems across the state," said
Elyssia Lawrence, senior manager, Product Manager, and head of PGE's Transportation
Electrification team. "Transportation electrification plays an essential role in accelerating the
clean energy transition. It is going to take all of us working together to achieve a cleaner and
more equitable future for all Oregonians."
"We are so appreciative of PGE and our partners, Community Partners for Affordable
Housing, for recognizing how this program will reduce local greenhouse gas emissions and
make Tigard a more equitable city," said Kenny Asher, Community Development Director.
"We're just getting started in this space and we're looking to PGE to team on more innovative
programs like this one."
ill
.
; . . City of Tigard
TIGARD Press Release
13125 SW Hall Boulevard I Tigard,Oregon 97223 I www.tigard-or.gov
The City of Tigard's Power to the Pedal E-Bike Library pilot will implement a suburban e-bike
borrowing program for residents at affordable apartment buildings. Locating e-bikes directly
in neighborhoods introduces residents to this emerging technology and provides them with
free trips for short-term use, eliminating the need for some automobile trips.
The City of Tigard is taking urgent climate action to create lasting and meaningful outcomes
for climate mitigation and adaptation, having recently finalized a climate action report that
identified the transportation sector as the single largest contributing sector to the city's
greenhouse gas emissions. The report called for Tigard to increase transit and active
transportation trips in the city to 20 percent over the next 12 years. This pilot project will
provide the city with a learning opportunity about how shared e-bikes could operate
citywide.
This project has been made possible by Department of Environmental Quality's Oregon
Clean Fuels Program via the PGE Drive Change Fund.
###
/ '
PGE 2022 Drive Change Fund
Grant Recipients
APANO Communities United Fund
APANO Communities United Fund is a statewide, grassroots organization uniting Asians and
Pacific Islanders to achieve social justice. Their DCF project will install charging infrastructure
in partnership with two local, Asian-American owned retail businesses along the 82^d Ave
corridor. As an emerging civic corridor that cuts through several of the most diverse census
tracts in the Portland Metro region, EV charging stations will help advance equity and
climate goals.
Central City Concern
Central City Concern is a nonprofit organization serving adults and families in the Portland
metro area, who are impacted by homelessness, poverty and addiction. Their DCF project
will install charging infrastructure at two new multi-family affordable housing properties,
Cedar Commons and Meridian Gardens. This will support the organization's efforts to
electrify their fleet of vehicles and to remove barriers to access for the 15,000 clients served
annually who may acquire electric vehicles.
Chemeketa Community College
Chemeketa Community College is a two-year comprehensive public community college
located in the Willamette Valley. Their DCF project will include two electric tractors to be
used in community college classes, trainings for high school aged students, outreach to
community agriculture and lent out to individual farms and vineyards. Agricultural workers in
the valley are subjected to the toxic effects of diesel-powered equipment. Affordable access
and training with innovative electric technology increases the likelihood that farms and
vineyards will adopt electrified agricultural equipment.
City of Tigard
City of Tigard is one of the fastest growing cities in Oregon with a strategic vision that will
transform the city into "an equitable community that is walkable, healthy and accessible for
everyone."Their DCF project is an e-bike library pilot that will place e-bikes and storage
modules at affordable housing sites in socially vulnerable neighborhoods to provide free
access to this emerging technology. This pilot project will illuminate challenges and
opportunities to scale e-bike libraries citywide.
Community Cycling Center
Community Cycling Center's mission is to broaden access to cycling and its benefits. Their
DCF funding will be used to purchase an electric sprinter van to support their community
outreach programs and transport the 40 tons of steel and aluminum bicycle parts they
rescue from waste every year. This will assist Community Cycling Center in reducing their
carbon footprint and expanding the services they provide to the community.
Ecumenical Ministries of Oregon
Ecumenical Ministries of Oregon's mission is to bring together diverse communities of faith
to learn, serve and advocate for justice. Their DCF project includes installing charging PGs
E
N
/ '
infrastructure and purchasing electric vehicles to expand their existing service in the
Portland Metro region and beyond with a focus on HIV services, meal delivery and refugee
programs.
Hacienda CDC
Hacienda CDC is a Latino Community Development Corporation and works to strengthen
families by providing affordable housing, homeownership support, economic advancement
and educational opportunities. Their DCF funds will be used to purchase an electric vehicle
to support their Youth and Family Services Programs, distribute donations and provide
transportation to staff. This project will expand impactful programs, support climate justice
and increase access to TE technology.
Immigrant and Refugee Community Organization
IRCO promotes the integration of refugees, immigrants and the community at large into a
self-sufficient, healthy and inclusive muti-ethnic society. Their DCF project will include
charging infrastructure as well as the purchase of electric ADA vans and an e-transit cargo
van. These electric vehicles will transport supplies and community members to services,
events, after school programming and field trips. This project will help reduce IRCO's carbon
footprint and protect public health by minimizing the air pollution released into
environmental justice communities.
Linfield University
Linfield University is an independent nonprofit university, which includes a School of Nursing
Portland campus. Their DCF funds will be used to install charging infrastructure for use by
students, staff, faculty, visitors, and community members. Linfield University is interested in
supporting sustainable transportation practices and this project is the first step in
developing the strategy for future EV charging infrastructure projects.
NW Pilot Project
Northwest Pilot Project provides services to very low and extremely low-income, disabled,
and disenfranchised senior households living in Multnomah County. Their DCF project will
purchase an electric vehicle for their new Permanent Supporting Housing program, which
provides one-on-one personalized support to those with the highest barriers to permanent
) housing. This project will help increase housing stability and quality of life, while eliminating
tailpipe emissions.
Outgrowing Hunger
Outgrowing Hunger is a community-based membership organization with agriculture
program and garden space in Gresham and East Portland. Their DCF funds will be used to
purchase an electric vehicle to provide support to a network of 13 farms and gardens
serving 400 Black, Asian, Latinx, and Slavic farmers and gardeners in east Multnomah and
Clackamas counties. Outgrowing Hunger expects this will result in a reduction of CO2
emissions of approximately 11,700 pounds annually.
Tualatin Hills Park & Rec
Tualatin Hills Park and Recreation's mission is to provide high quality park and recreation
facilities, programs, services and natural areas that meet the needs of the diverse
PGE
communities it serves. Their DCF funds will support their Mobile Recreation program, which
is a dynamic, responsive program that offers free activities for youth at parks, Title I schools,
community centers and affordable housing complexes.With the Drive Change Fund,THPRD
will have the capacity to serve even more youth.
Raphael House
Rachael House provides lifesaving and life-changing support to adults and children who
experience domestic violence. Their DCF project will provide electric vehicles and charging
infrastructure to transport families to and from their shelter, accompany survivors to
appointments and to look for housing, meet survivors in the community, and distribute
donations. Through this project, Raphael House will be better able to serve survivors while
reducing their environmental footprint and raising awareness about electric mobility.
Volunteers of America Oregon
Volunteers of America Oregon provides outpatient behavioral health treatment and wrap-
around support services to some of Multnomah County's most vulnerable residents who
need mental health and/or substance use treatment. Their DCF funding will be used to
install charging infrastructure and purchase electric vehicles for their peer mentors- people
with lived experience -as they connect with treatment program participants in the
community, including transporting participants to and from appointments, activities, etc.
This program will help provide stable, sustainable and safe solution for delivery of
community-based peer support and transportation of program participants.
Working Theory Farm
Working Theory Farm is a nonprofit educational farm in Hillsboro that works to empower
youth through the shared work of farming to grow food for partner organizations who
distribute this food to families in need. Their DCF project will include the acquisition of an
electric tractor for the farm. This electric tractor will help reduce their carbon footprint and
expand their educational program to demonstrate the latest environmental technologies
addressing pollution and climate change.
I\
4
PGE
Power to the Pedal Shared E- Bike Fleet
City Council
July 25, 2023POWER
t0
the pEDAL
is
• CITY OF
The 5 E's—Tigard's Community Promise: Equity• Environment• Economy• Engagement• Excellence Tigard
Introduction
The City of Tigard was awarded $105,800 from PGE Drive Change Fund
to purchase e-bikes and operate a one-year bike library pilot program
Six e-bikes will be located at two affordable housing developments
managed by Community Partners for Affordable Housing (CPAH)
Pilot program will be operated by Westside Transportation Alliance
(WTA)
Tigard The 5 E's—Tigard's Community Promise: Equity • Environment• Economy• Engagement • Excellence
PGE Drive Change Fund (DCF) Award
Portland General Electric (PGE)
vor ''''' ,.-
provides grants for purchasing electric
vehicles (including e-bikes) and EV
chargers ,, , . !
_ ,
Initiative of the Oregon Clean Fuels '
to- \Program r m theOregon
through 0 ego
Department of Environmental Quality
PGE Drive Change Fund
N
e
Tigard
The 5 E's—Tigard's Community Promise: Equity• Environment• Economy• Engagement• Excellence
Drive Change Fund (DCF) Awardees
Since its inception in 2019, the
2
DCF has awarded millions of
dollars in projects ,'
City of Tigard was one of 15 '' g4
organizations that received a DCF
award in 2022 and the only -
organization purchasing e-bikesN
PGE Drive Change Fund
N
Tigard
The 5 E's—Tigard's Community Promise: Equity• Environment• Economy• Engagement• Excellence
Pilot Program WTA will operate a pilot program
called Power to the Pedal for
one year
POWER Throughout the pilot, we will be
to PEDAL collecting data on ridership and
the surveying users on their
experience
Westside The data from this pilot could
Transportation inform future program expansion
Alliance
■
The 5 E's—Tigard's Community Promise: Equity• Environment• Economy• Engagement• Excellence Tigard
Strategic Plan Vision Alignment
Strategic Plan Vision STRATEGIC PLAN
2020-202C
Tigard: an equitable community that is walkable,
healthy, and accessible for everyone • t *1'.'".so" • TARD
Strategic Objective 3.3g; Y l
Action A: Increase access and participation of community ', +w' e
members who are historically underrepresented in city ,. a . ' "'
processes and committees " , _.
Action D: Ensure transportation investments and '"" 3
improvements are providing equitable benefits & impacts
to the entire population
Tigard The 5 E's—Tigard's Community Promise: Equity• Environment• Economy• Engagement• Excellence
2040 TSP Alignment8 7 - * , ori-°.' x'xu-
1:4''
t f
i
2040 Transportation System Plan x. '
Transportation
Supporting community health and reducing
System Plan
our carbon footprintRD
"41::::1
1,',Ft 1;‘,4 ,,,.,.......,.....s110,4''ti I
, ,,,, - .. ,,, ,,..,*:,,,, ,.t,,
Improving the quality of life for underserved .4 .� r '. 4't
communities by providing access to _ 4 1�. .-. :. ',
convenient and affordable travel options
Making the most of transportation resources ...
by leveraging funding opportunities 4-4
CITY OF ._... ____._....Tigard The 5 E's—Tigard's Community Promise:Equity • Environment• Economy• Engagement• Excellence
Program Overview L,r,,VA
E-bikes will be located at affordable housing developments = •• , - •
and residents will be able to use the e-bikes for free
Residents will reserve and lock the e-bikes using a mobile app,!
WTA can remotely assist users without smartphones - - - -.
This lock has built-in GPS, allowing us to track trips and . ,.
monitor the bikes location
Residents were involved in creating a community agreement
that outlines the rules of the program
IA folio
Giving residents a sense of responsibility for the bikes ' :� � . .«`
CITY OF
Tigard The 5 E's—Tigard's Community Promise: Equity • Environment• Economy• Engagement • Excellence
Locations
Greenburg Oaks Red Rock Creek Commons
� a� , E
-'ry %fir h, f
'
,;�. 1,24� 1.� ' r , =
z..
t
a
At Greenburg Oaks (north of downtown), three (3) e-bikes will be stored
in a custom designed storage module that is funded by the grant
At Red Rock Creek Commons (in the Tigard Triangle), three (3) e-bikes
is.. will be stored in a pre-existing bike storage room at no cost
Tigard The 5 E's—Tigard's Community Promise: Equity• Environment• Economy• Engagement• Excellence
E- Bikes
Six (6) Tern NBD P8i e-bikes w/ Linka Leo Pro 2 e-locks ' .
Cargo racks for errands ,,,.
Low step-through for easy use "
Internal hub means less maintenance
Accessible to wide range of users
Compatible with many child seats , = !,
e.
Tigard
The 5 E's—Tigard's Community Promise: Equity• Environment• Economy• Engagement• Excellence
Storage Module @ Greenburg Oaks
One (1) custom-designed storage
► ' ► module by Portland-based
41111100 44 40
company Figure Plant
% % Will be secure and accessible, and
® �► will fit in one standard parking space
�j ft Children of the Greenburg Oaks
after school class chose the artwork
on the storage module- bikes!
• CITY OF
Tigard The 5 E's—Tigard's Community Promise: Equity• Environment• Economy• Engagement • Excellence
Assets & Budgeting
The full grant amount has been budgeted into the 2022-23 Capital Improvement Plan
Any unspent funds from the 2022-23 CIP will be moved into the 2023-24 CIP during
the first quarter supplemental budget process
Assets are property of the City of Tigard and have been insured under the City's policy
E-bikes and storage module are under one-year warranty
The grant requires purchased assets to be maintained for ten years
Any repair to the e-bikes and storage module, including ongoing maintenance, that are
not covered by insurance or warranty will be funded by Community Development
• CITY OF
Tiga rd The 5 E's—Tigard's Community Promise: Equity• Environment• Economy• Engagement• Excellence
Program Launch
Anticipated launch in August 2023, with
a soft launch scheduled for August 3rd to "per r 11',
work out any potential issues y��c
WTA will operate pilot program for one i 2.,'
ft \,.
year and will ensure e-bikesx .11i 40
maintained, any issues are resolved, and °`1
that users remain satisfied
•
TiCITY OF - - - - -- ----
gard The 5 E's—Tigard's Community Promise: Equity• Environment• Economy• Engagement• Excellence
Thank you ! Any questions?
e
Tig'a rd
The 5 E's—Tigard's Community Promise: Equity• Environment. Economy. Engagement • Excellence
AIS-5284 9.
Business Meeting
Meeting Date: 07/25/2023
Length (in minutes): 45 Minutes
Agenda Title: FIREWORKS DISCUSSION
Authored By: Shelby Rihala
Presented By: City Attorney Rihala
Item Type: Update,Discussion,Direct Staff
Public Hearing No
Legal Ad Required?:
Publication Date:
Information
EXPLANATION OF ISSUE
Continue discussion of what,if any,amendments are appropriate to Tigard's fireworks ordinance in Tigard Municipal
Code Chapter 7.84. The presentation will include statistics from this year's calls for service as well as experiences with
the implementation and enforcement of the existing ordinance.
ACTION REQUESTED
Staff is seeking Council's guidance as to whether any changes should be made to Tigard's fireworks code. Specifically,
the questions are:
1. Should Tigard repeal the prohibition on all fireworks during red flag conditions?
2. Should Tigard ban all firework sales in the City?
BACKGROUND INFORMATION
In response to public comment,staff briefed Council on June 20,2023 regarding the recent regulation of fireworks in
Tigard. Tonight's briefing will include additional information based on this year's experiences.
Firework regulation in Tigard was primarily driven by the record temperatures in July 2021. In that year,Council held
an emergency meeting on July 1st and enacted an emergency ban on the use and sale of all fireworks through July 9th,as
well as setting the penalty for a violation at$1,000. Recognizing that regulating fireworks through emergency
resolutions days before the holiday creates uncertainty for vendors and purchasers,Council passed Ordinance 22-05 on
May 24,2022. This ordinance made the sale,use,or possession of fireworks already illegal under state statute also
prohibited under Tigard Municipal Code(IMC). The ordinance also adopted a presumptive fine of$1,000. Because
state prosecution of firework offenses is limited by resources and higher priorities,adding this offense to the TMC
allows the City to cite offenses into the Tigard Municipal Court and increase the likelihood of the violator facing
consequences.
The second element of the City's ordinance was to temporarily prohibit all fireworks during periods in which a red flag
warning exists. A red flag warning is issued by the National Weather Service and is triggered by drought conditions,
high temperatures,low relative humidity,high or erratic winds,and dry vegetation and fuel. Professional firework
displays would not be included in the ban, a direction supported by TVF&R because the permits they issue for such
displays already allow for the permit to be revoked if conditions require.
The City worked closely with TVF&R in developing the existing ordinance. In a statement provided by the District in
2022,TVF&R strongly recommended cities enact emergency bans during extreme fire conditions. According to the
District, "extreme fire conditions consist of three factors: strong winds,low relative humidity,and dry ground fuels
(grass,plants,trees).The best metric for extreme fire conditions is the issuance of a Red Flag Warning by the National
Weather Service—Portland Office. Red Flag Warnings are based on defined objective criteria and are widely publicized
by NWS through local media,weather apps,and social media." Nevertheless,TVF&R also acknowledged that firework
bans involve fire and non-fire considerations and should be appropriately tailored by the city. Under Oregon law,only
cities and counties have the legal authority to ban fireworks and only law enforcement agencies can enforce firework
bans.
While the vast majority of surrounding cities imposed temporary bans due to the extreme weather in 2021,few have
made those bans permanent. Portland,Eugene,and Bend all ban fireworks with the exception of authorized displays.
In the region,cities'regulations are:
Hillsboro—fireworks prohibited in city parks
Beaverton—no regulation
Tualatin—adopts state statutes.
Forest Grove—prohibits illegal fireworks
Lake Oswego—prohibits illegal fireworks;prohibits all fireworks during determinations of extreme fire danger
West Linn—adopts state statutes
ALTERNATIVES& RECOMMENDATION
Council could decide to leave the existing regulations in place or request staff return with a proposed code amendment.
ADDITIONAL RESOURCES
Attachments
No files)attached.
AIS-5289 4.A.
Business Meeting
Meeting Date: 07/25/2023
Length (in minutes): Consent Item
Agenda Title: Resolution of Support for a Housing Planning Assistance Grant from the Oregon Department
of Land Conservation and Development
Authored By: Schuyler Warren
Presented By: Schuyler Warren
Item Type: Resolution
Public Hearing No
Legal Ad Required?:
Publication Date:
Information
EXPLANATION OF ISSUE
Shall the Council support an application for grant funding from the Department of Land Conservation and
Development for the housing component of the River Terrace 2.0 Community Plan?
ACTION REQUESTED
The Council is requested to adopt the resolution.
BACKGROUND INFORMATION
City Council is requested to accept an award from Metro to partially fund the preparation of a Community Plan for the
River Terrace 2.0 neighborhood.This action authorizes the Community Development team to prepare a grant
application to the Department of Land Conservation and Development for a Housing Planning Assistance grant to
fund the various housing-related elements of the Community Plan.
Because of the innovative vision and strategies related to housing provision in the Concept Plan,preliminary estimates
for the Housing Plan element of the Community Plan are in the range of$100,000.
On the recommendation of the Metro Chief Operating Officer,the Metro Council is anticipated to approve$700,000 in
grant funding on July 20.The Metro grant will not cover costs related to the Housing Plan element.
Other potential sources of funding that may be sought for this work include federal funds such as the YIMBY grant
program from the Department of Housing and Urban Development.
Dates of Previous and Potential Future Considerations
March 3,2020- Council acceptance of Metro 2040 Planning grant to fund concept planning for River Terrace 2.0
September 15,2020-Briefing on River Terrace 2.0 progress
February 2,2021 -Briefing on River Terrace 2.0 progress
April 27,2021 -Briefing on River Terrace 2.0 progress
June 8,2021 -Briefing on final Concept Plan and direction from Council to apply to Metro for UGB expansion
Fall 2023-Contract approval for consulting services for River Terrace 2.0 Community Plan
Fall 2023-annexation process begins Spring 2024-Council consideration of annexation
Fall 2025 -Council adoption of Community Plan,Comprehensive Plan Amendments,Zoning Map,and Development
Code Amendments
Public Involvement
The Community Plan will include a Community Engagement Plan to include public open houses,surveys,community
events,a community advisory committee,project website,and other methods.A Housing Advisory Committee will also
be formed with the support of these grant funds.
Impacts (Community, Budget,Policies and Plans/Strategic Connection)
Budget impacts will be primarily in staff time.
ALTERNATIVES& RECOMMENDATION
The Council could instead choose to not authorize a grant application.The city would need to find alternative methods
to fund the preparation of a Housing Plan.
ADDITIONAL RESOURCES
Attachments
Resolution
AIS-5288 4. B.
Business Meeting
Meeting Date: 07/25/2023
Length (in minutes): Consent Item
Agenda Title: Metro 2040 Grant to Fund Tigard HOME Project Outreach
Authored By: Hope Pollard
Presented By: Hope Pollard
Item Type: Resolution
Public Hearing No
Legal Ad Required?:
Publication Date:
Information
EXPLANATION OF ISSUE
Shall the Community Development Department apply for a Metro 2040 Planning and Development Grant to support
community engagement for the Tigard HOME (Housing,Opportunity,Mobility,and Ease) project?
ACTION REQUESTED
Staff recommends adoption of the resolution.
BACKGROUND INFORMATION
Community Development is in the beginning stages of the Tigard HOME (Housing,Opportunity,Mobility,and Ease)
project,which will be coming to the Council for a full briefing on August 15,2023.This project examines the potential
for appropriately scaled nonresidential activity in residential neighborhoods in Tigard and will require a tremendous
amount of community involvement. Over the next year, staff intends to engage with community members in a variety
of ways to ensure that solutions for the HOME project are built with the communities these solutions will impact most.
Staff proposes using grant funds,if awarded,to hire ambassadors directly from the Tigard community.These
ambassadors will provide interpretation services at all outreach events,translation services for project materials,and will
aid in getting attendance at events. Staff intends to hire 3-5 assistants with proficiency in different languages including
Spanish,Arabic,and Vietnamese.By the end of 2024,with the help of these assistants, staff will have a basic
understanding of community concerns and interests and will form a Community Advisory Committee (CAC) that is
diverse and representative of Tigard.The CAC will be instrumental in building solutions with staff as the HOME
project moves into a solutions-building stage during 2025,with solutions brought to Council for consideration by
Winter 2025/26.
Metro supports this kind of outreach through the Community Engagement category of their 2040 Planning and
Development Grants,which is primarily focused on funding partnerships with organizations or individuals from the
community.
The City is seeking$50,000 to support this work program.
This resolution of support is a required submittal element for the grant application.
This project delivers on Community Promises for equity and engagement.The Tigard HOME project will also
ultimately aim to reduce vehicle emissions by providing options for residents that don't require using a car, so it will also
deliver on the Council Goal and Strategic Plan Objective 3.5 to address and reduce climate impacts.
ALTERNATIVES & RECOMMENDATION
Staff recommends adoption of the resolution.
ADDITIONAL RESOURCES
Attachments
Resolution
AIS-5295 4. C.
Business Meeting
Meeting Date: 07/25/2023
Length(in minutes): Consent Item
Agenda Title: Project Director for City of Tigard ERP Implementation
Authored By: Toni Riccardi
Presented By: Project Manager Kathy Nyland
Item Type: Motion Requested
Public Hearing No
Newspaper Legal Ad Required?:
Public Hearing Publication
Date in Newspaper:
Information
EXPLANATION OF ISSUE
Staff wish to award a contract to Data Climb for ERP Implementation Project Director.
ACTION REQUESTED
It is recommended that the Local Contract Review Board award a contract to Data Climb for the Project Director for
the City of Tigard ERP Implementation in the amount of$500,000.00 and direct the City Manager to take the steps
necessary to execute the contract.
BACKGROUND INFORMATION
The City of Tigard is implementing Tyler Technologies'ERP software to modernize its core business processes.The
implementation project consists of Munis Finance,Human Capital Management(HR/Payroll),Enterprise Asset
Management(EAM),Utility Billing(UB),Enterprise Permitting and Licensing(EPL/EnerGov),Incode (Court),311
Services,My Civic (civic engagement),Socrata (enterprise data management),and other supporting tools.
Earlier this year,the city brought on a consultant,WE,to conduct an independent assessment of the Tyler project.A
series of recommendations were made,including hiring a Project Director. For the last several months,the city has been
implementing many,if not all,of the recommendations.We were fortunate in that Lisa Yeo,a consultant who has been
assisting with IT needs,agreed to serve as an interim Director from March through June 2023,as we recalibrate the
project,which included creating resource-based project plans. During this time,we continued to implement
recommendations,including seeking additional capacity.
Acknowledging the importance of this project,and the need to modernize our technology systems,the Fiscal Year 2024
budget includes $900,000,earmarked specifically for this ERP project.That investment will be directed towards several
of the pressing needs included in the assessment-a Project Director and additional capacity(business analysts)in
several of the modules.
The city is seeking a contract Project Director for an initial period of 2 years with an optional extension to 3 years,to
report to the Assist City Manager/ERP Project Sponsor.The Project Director will work closely with the Project
Sponsor,Steering Committee,Tyler Project Managers,and the city's internal Project Managers and Functional Leads to
implement the software in phases,beginning with Munis Finance. On June 5,2023,the City issued a Request for
Proposal-RFP seeking services of consulting firms with demonstrated success in ERP implementation and project
management. On June 15,2023,five (5) proposals were received.A selection committee reviewed and scored the
proposals,interviewed candidates,and after careful consideration,staff recommends that the City award the contract to
Data Climb.The main objectives to be completed under this contract for Data Climb are as follows:
•Lead and manage a Program Management Team to coordinate the work across departments on various Tyler
modules.
•Lead and oversee the project teams for each component of the software,including project managers,functional
leads,business analysts,technical support leads,and subject matter experts.
•Monitor project budget and timeline and provide updates,escalate appropriate decisions and issues,develop
solutions,and facilitate resolution.
•Manage project risk and develop mitigation strategies.
•Ensure effective ongoing project transparency and communications for all stakeholders.
ALTERNATIVES & RECOMMENDATION
The Local Contract Review Board may choose to not award this contract and direct staff to resolicit for the work.
ADDITIONAL RESOURCES
None
Fiscal Impact
Cost: $500,000
Budgeted (yes or no):Yes
Where budgeted?: IT Department
Additional Fiscal Notes:
Attachments
No file(s)attached.
AIS-5277 4.D.
Business Meeting
Meeting Date: 07/25/2023
Length (in minutes): Consent Item
Agenda Title: Fleet Police Vehicle Purchases
Authored By: Toni Riccardi
Presented By: Kevin Cole
Item Type: Motion Requested
Public Hearing No
Newspaper Legal Ad Required?:
Public Hearing Publication
Date in Newspaper:
Information
EXPLANATION OF ISSUE
The purpose of this action is to authorize the purchase of seven (7) new police vehicles from Landmark Ford.
ACTION REQUESTED
Staff recommends that the Local Contract Review Board authorize the purchase of seven (7) new Police Patrol vehicles
from Landmark Ford for an estimated value of up to$420,000 and authorize the City Manager to take the necessary
steps to execute the purchase based on state contract#1660.
BACKGROUND INFORMATION
Each year the Police Department reviews its vehicle inventory with the Fleet Manager to determine which vehicles are
ready for replacement.In order to maintain vehicles safely and economically,each vehicle type is evaluated based on a
set of criteria: mileage,age of vehicle and maintenance costs purchase to date.The criteria for patrol vehicles are:
•75,000 miles
•Four years of service
For safety and consistency in officer driving experience and efficiency for fleet maintenance,all patrol cars are Ford
Explorer,the Police Interceptor Utility model. Explorers work well for navigation in all types For FY24,the PD plans
to purchase hybrid vehicles.As with the majority of the City's Fleet,the patrol vehicles will be purchased through an
existing State of Oregon contract(#1660) that is open to a permissive cooperative purchase as authorized under Tigard
Public Contracting Rules.This manner of purchase assures the City receives competitive pricing via bulk volume and
saves the City the time,cost and administrative burden of preparing a formal solicitation.
As has been the case in recent years,purchases may only be made during the manufacturer specified order"window."
As of this writing,the Ford Motor Company order window has not yet been formally identified,although the 2022
order window was in August.
ALTERNATIVES & RECOMMENDATION
The Local Contract Review Board may choose to reject these purchases and direct staff to forego replacing vehicles at
this time,which is likely to lead to increased maintenance costs and increased liability as the vehicles have reached the
end of their useful lives.
ADDITIONAL RESOURCES
None
Fiscal Impact
Cost: $420,000
Budgeted (yes or no):Yes
Where budgeted?: Within the Fleet ISF
Additional Fiscal Notes:
The costs are estimates based on an inflation factor applied to FY 23 quotes.Ford Motor Company has not yet
released its pricing for the 2024 model year.As soon as the Ford Motor Company purchasing window has been
announced,the pricing is likely to be released concurrently.
Attachments
No
file(s)attached.
AIS-5285 5.
Business Meeting
Meeting Date: 07/25/2023
Length(in minutes): 25 Minutes
Agenda Title: Public Hearing and Adoption of Solid Waste Fees
Authored By: Eric Kang
Presented By: Eric Kang,Interim Finance Director
Item Type: Motion Requested
Resolution
Public Hearing
Public Hearing Yes
Legal Ad Required?:
Publication Date:
Information
EXPLANATION OF ISSUE
This is a follow-up from Council's meeting on June 27,2022,regarding solid waste management franchise fees and
charges.The purpose is to hold a public hearing and consider adopting amended customer rates effective January 1,
2024.
ACTION REQUESTED
Hold a public hearing on the proposal and amend the adopted FY 2024 Fees and Charges Schedule,approved under
Resolution 23-13,to reflect new rates for solid waste.
BACKGROUND INFORMATION
Dates of Previous and Potential Future Considerations
Council received a presentation from its rate consultant Chris Bell during its meeting on 06/27/2023.Waste
Management and Pride Disposal,the City's franchised haulers,were also present and provided input.
Public Involvement
A public hearing is being held to allow for community input on prior proposed service changes and corresponding fees.
Impacts (Community, Budget,Policies and Plans/Strategic Connection)
Solid waste rates would increase following the amended fee schedule attached to the proposed resolution.87
ALTERNATIVES& RECOMMENDATION
Council could choose to increase all solid waste rates by 8%following CPI-U,increasing rates across all lines of
services. Council may alternatively choose to leave the approved FY 2024 rates as previously adopted and not increase
rates,which will likely decrease the aggregate profit margin below what is desired by the Tigard Municipal Code.
ADDITIONAL RESOURCES
None.
Attachments
Resolution on Solid Waste Rates
Option 1 Exhibit A- 8%CPI
Option 2 Exhibit A- Cost of Service
1-**
AIS-5265 6.
Business Meeting
Meeting Date: 07/25/2023
Length (in minutes): 10 Minutes
Agenda Title: Opportunity Cafe Business Incubator:Entrepreneur Recruitment
Authored By: Lloyd Purdy
Presented By: Economic Development Manager Purdy
Item Type: Update,Discussion,Direct Staff
Public Hearing No
Legal Ad Required?:
Publication Date:
Information
EXPLANATION OF ISSUE
The City of Tigard's economic development team,in partnership with the team at Micro Enterprise Services of Oregon
(MESO) have started a recruitment campaign to select the next entrepreneur for the Opportunity Cafe business
incubator at the Tigard Public Library.The goal of this recruitment campaign is to select a new entrepreneur for the
Opportunity Cafe as soon as possible after Israel's departure in fall of 2023.
The first entrepreneur-in-residence at the Opportunity Café,Israel Martinez,opened El Cuadrilatero in September 2021
as a subtenant of Micro Enterprise Services of Oregon. Israel's business quickly started earning a profit and earn high
praise from library patrons. Since then,Israel has grown his business,invested in equipment,participated in the City of
Tigard's business support programs,and received one-on-one business coaching from the team at MESO.In September
2023,Israel expects to move into a food truck he plans to purchase,with a MESO loan,to further grow his business.
Advancing to this step ends his tenure at the Opportunity Cafe and provides an opportunity for Tigard to begin the
first recruitment campaign for a new entrepreneur.
ACTION REQUESTED
Staff will provide an update to Council on the Opportunity Cafe new entrepreneur recruitment process.No action
needed by Council.
BACKGROUND INFORMATION
The Opportunity Café Business Incubator is an equity-focused economic mobility program managed in partnership
with Micro Enterprise Services of Oregon at the Tigard Public Library.
The Opportunity Café provides new entrepreneurs with critical ingredients like space,reduced rent, access to
customers,and business coaching to start their business under a two-year lease.The 400 square foot micro-café located
in the Tigard Public Library lobby is a key asset in an economic mobility program reducing start-up costs and removing
barriers for first-time entrepreneurs.It also gives library patrons one of their most requested improvements-a cafe.
The City of Tigard leases the cafe space to Micro Enterprise Services of Oregon (MESO)who selects a tenant from
their network of socially and economically challenged entrepreneurs. Every two years,possibly more frequently,a new
entrepreneur is invited into this space to launch their business.As the entrepreneur-in-residence at the Opportunity
Cafe learns how to run a business,perfect their craft,and advance to new opportunities;they receive one-on-one
business advising from Micro Enterprise Services of Oregon,and access to the City of Tigard business support
programs.
The selection process to refill the Opportunity Cafe with a new entrepreneur follows a similar process to the selection
process used with the Launch Pod business accelerator food carts at Universal Plaza.The process includes providing
entrepreneurs access to a business advisor at MESO to support them as they navigate the selection process and asking
interested entrepreneurs for the following information.
Business Preparedness Submissions
1. Sample menu with products and pricing.Will your menu change seasonally?If so,let us know how.
2. Business model summary.https://www.strategyzer.com/canvas/business-model-canvas
3. Eighteen-month marketing plan with actions and expenses by week or month
4. Eighteen-month financial forecast by month starting October 2023.
5. Start-up cost analysis.
6. Break-even analysis.
7. Provide a team or support network summary.What roles and expertise (formal or informal) from others can you
rely upon?Include names,roles, and areas of expertise of other people who will help your business succeed.
Based on expressions of interest from entrepreneurs who submit the seven elements referenced above,three-to-five
candidates will be invited to in-person interviews and finalists may be asked to prepare a food or beverage for a taste
test.
Sample Interview Questions for Entrepreneurs
1. If selected,what would be your next five steps to launch your business?
2. Tell us what you hope to gain by being a tenant in the Tigard Public Library's Opportunity Cafe.
3. In what area of business/operations do you have the most learning still to do or improve upon?
4. One of the City of Tigard's strategic priorities is to set the standard for excellence in public service and customer
experience. Share your vision of how your business would create an excellent customer experience.
The Opportunity Café business incubator is an economic development program that advances the City's economic
development strategy focused on micro-enterprise,economic mobility,and equitable economic development.The
Opportunity Cafe and these economic development tactics advance the City's strategic plan,including Strategic Plan
Priority Three through Goals E,F,and G.
• Goal E. Ensure all businesses can easily connect to resources that help them grow and add value to the
community.
•Goal F. Capitalize on Tigard's business mix,central location,and access to the region's talent to support a healthy
economy that provides employment opportunities for residents.
• Goal G.Invest in public spaces that equitably serve the city's diverse residents,workers,and visitors.
ALTERNATIVES & RECOMMENDATION
Staff welcome Council input on the Opportunity Cafe and entrepreneur selection process.
ADDITIONAL RESOURCES
N/A
Attachments
No file(s)attached.
AIS-5251 7.
Business Meeting
Meeting Date: 07/25/2023
Length (in minutes): 20 Minutes
Agenda Title: Accept Award from Metro for River Terrace 2.0 and Direct City Manager to Negotiate and
Sign Intergovernmental Agreement
Authored By: Schuyler Warren
Presented By: Schuyler Warren,Senior Planner
Item Type: Motion Requested
Resolution
Public Hearing No
Legal Ad Required?:
Publication Date:
Information
EXPLANATION OF ISSUE
Should the Council accept an award of$700,000 in grant funds from Metro to complete a Community Plan for River
Terrace 2.0?
ACTION REQUESTED
The Council is requested to approve the resolution and direction to the city team to negotiate an intergovernmental
agreement with Metro.
BACKGROUND INFORMATION
On February 6,2023,the Metro Council approved the City of Tigard's application to add two urban reserves
collectively known as River Terrace 2.0 to the Urban Growth Boundary (UGB). In May,the Director of the
Department of Land Conservation and Development acknowledged and approved this UGB amendment.
During the intervening period,the Tigard Community Development team prepared an application to Metro for a 2040
Planning and Development Grant to support the preparation of a Community Plan,the final step in preparing these
urban reserves for development.
On the recommendation of the Metro Chief Operating Officer,the Metro Council is anticipated to approve$700,000 in
grant funding on July 20.This grant will provide the majority of the funding for the preparation of the plan.
Other potential sources of funding for this work include a grant from the Department of Land Conservation and
Development for the housing element of the plan,possible federal funds such as the YIMBY("Yes in my backyard")
grant program from the Department of Housing and Urban Development,and others.
The total project cost estimate for the River Terrace 2.0 Community Plan is approximately$950,000.This estimate
includes the costs for consultant fees,but does not take include staff time or internal expenses.The Metro grant will
provide approximately three-quarters of the total consultant costs.
If awarded,a grant from the Department of Land Conservation and Development in the amount of approximately
$100,000 would bring the total funding amount to 84 percent of the cost,leaving approximately$150,000 to be covered
by other sources.
The team will continue to seek out additional funding sources to prepare a complete plan that meets the City of
Tigard's Strategic Vision and the vision of the Concept Plan.
Dates of Previous and Potential Future Considerations
March 3,2020- Council acceptance of Metro 2040 Planning grant to fund concept planning for River Terrace 2.0
September 15,2020-Briefing on River Terrace 2.0 progress
February 2,2021 -Briefing on River Terrace 2.0 progress
April 27,2021 -Briefing on River Terrace 2.0 progress
June 8,2021 -Briefing on final Concept Plan and direction from Council to apply to Metro for UGB expansion
Fall 2023-Contract approval for consulting services for River Terrace 2.0 Community Plan
Fall 2023-annexation process begins
Spring 2024- Council consideration of annexation
Fall 2025-Council adoption of Community Plan,Comprehensive Plan Amendments,Zoning Map,and Development
Code Amendments
Public Involvement
Signification community involvement through Concept Planning
Community Plan will include a Community Engagement Plan that includes public open houses,surveys,community
events,a community advisory committee,project website,and other methods.
Impacts (Community, Budget,Policies and Plans/Strategic Connection)
Budget impacts will be primarily in staff time and any city portion of the contract costs for consulting services
The Community Plan will be aligned with Strategic Plan,Comprehensive Plan,Climate Resiliency goals,and Council
Goals.
ALTERNATIVES&RECOMMENDATION
The Council could instead choose to not accept the grant.This option would conflict with the city's commitment to
Metro to prepare these lands for development in an expedited manner.
ADDITIONAL RESOURCES
Attachments
Resolution
DRAFT IGA
Presentation
AIS-5270 8.
Business Meeting
Meeting Date: 07/25/2023
Length (in minutes): 15 Minutes
Agenda Title: Power to the Pedal Affordable Housing E-Bike Share Briefing
Authored By: Alec Perkins
Presented By: Alec Perkins,Assistant Transportation Planner and Dave Roth, Principal Transportation Planner
Item Type: Update,Discussion,Direct Staff
Public Hearing No
Legal Ad Required?:
Publication Date: 07/10/2023
Information
EXPLANATION OF ISSUE
Council to receive briefing on the "Power to the Pedal" Shared E-Bike Fleet pilot program.
ACTION REQUESTED
No action requested.
BACKGROUND INFORMATION
Tigard's "Power to the Pedal" shared e-bike pilot program is scheduled to launch in early August.The Power to the
Pedal pilot program will provide a new,no-cost mobility option for residents of two affordable housing locations in
Tigard.Aligned with Tigard's Strategic Vision,the pilot program will improve mobility and access while
also reducing vehicle miles traveled for populations who typically spend a greater proportion of their income on
transportation costs.
In December 2022,the City of Tigard was awarded$105,800 in grant funding from Portland General Electric's Drive
Change Fund (DCF)with the purpose of implementing and operating the Power to the Pedal shared e-bike pilot
program at two affordable housing sites in Tigard.The DCF is a competitive grant program supporting the purchase of
electric vehicles (including e-bikes) and EV chargers and is an initiative of the Oregon Clean Fuels Program through the
Oregon Department of Environmental Quality (DEQ). For the 2022 grant cycle,the City of Tigard was one of 15
organizations awarded funding and is the only organization using the funds to purchase e-bikes.
DCF funding awarded to the city is being used to:
•Purchase and maintain six e-bikes,
•Design,build,and install a dedicated secure outdoor parking module,
•Purchase six remotely operated locking systems,and
•Support a one-year contract with the Westside Transportation Alliance (WTA) to operate the pilot program.
The city has partnered with Community Partners for Affordable Housing(CPAH) to locate three bikes each at
their Greenburg Oaks and Red Rock Creek Commons multifamily affordable housing sites in Tigard. At Greenburg
Oaks (north of downtown),e-bikes will be stored in a dedicated storage module designed,built,and installed by Figure
Plant,a Portland-based firm.The storage module is secure and accessible and will take the place of one standard
off-street auto parking space.At Red Rock Creek Commons (in the Tigard Triangle),e-bikes will be stored in a
pre-existing internal bike storage room.The city has established license agreements with CPAH allowing city teammates
and WTA to access each location.
The city has entered into an agreement with WTA,a transportation management organization,to operate the pilot
program for one-year.WTA will be responsible for day-to-day operations and management of the program and will
be the primary point of contact for residents enrolled in the program. Residents of Greenburg Oaks and Red Rock
Creek Commons will be able to use e-bikes at no cost using an app-based reservation system during the pilot.The
e-bikes are equipped with an electronic smart lock allowing users to lock/unlock bikes using a smartphone or computer
and will enable live GPS tracking and usage data. For residents without access to a smartphone or computer,WTA
will provide an alternative method to remotely assist with unlocking and locking bikes.During the one-year pilot,
Community Development teammates will partner with WTA and CPAH to collect ridership data and survey users on
their experience using the system.
City teammates and program partners have established a robust engagement program to involve and educate residents
about the pilot.Engagement activities include a youth-based artwork selection process for the Greenburg Oaks storage
module,WTA and city teammate-led focus groups of residents at each location,bicycle safety education opportunities,
and the creation of a"Community Agreement"integrated into the program registration process. Facilitated by program
partners and designed by residents,the Community Agreement establishes rules and a code of conduct to ensure those
enrolled in the program have a shared sense of ownership and responsibility of the program assets.
Bicycles selected for the Power to the Pedal pilot program are of high-quality,are designed with a low step-through
height for ease of use by people of all heights and sizes,and use an internal hub transmission with longer maintenance
intervals.They include integrated lighting for safe nighttime riding,cargo racks for carrying groceries or other small
loads,and are compatible with most child seats.They use a mid-drive pedal-assist motor capable of speeds up to 20 mph
with a range of between 34 and 67 miles depending on riding conditions.The bicycles were purchased from a Portland
retailer and include a warranty against manufacturer defects.
The full grant amount is budgeted in the 2022-23 Capital Improvement Plan (CIP).Any unspent funds from the
2022-23 CIP will be moved into the 2023-24 CIP during the first quarter supplemental budget process.Assets are the
property of the City of Tigard and have been insured under the City's insurance policy.E-bikes and storage module are
under a one-year warranty.Any repair to the e-bikes and storage module that are not covered by insurance or warranty
will be funded by the Community Development department budget(Fund 3000).
ALTERNATIVES & RECOMMENDATION
N/A
ADDITIONAL RESOURCES
None
Fiscal Impact
Fiscal Information:
Cost:None
Budgeted (yes or no):Yes
Where Budgeted(department/program): CIP#95080-130 Power to the Pedal Pilot Project
Additional Fiscal Notes:The full grant amount has been budgeted into the 2022-23 Capital Improvement Plan.
Any unspent funds from the 2022-23 Capital Improvement Plan will be moved into the 2023-24 Capital
Improvement Plan during the first quarter supplemental budget process.The grant requires that the pilot program
run for one year while the assets purchased from the grant are maintained for ten years.Any cost incurred related to
bikes or bike shelter not covered by warranty or insurance,including ongoing maintenance,will be borne by the
Community Development Department Budget(Fund 3000).
Attachments
Press Release
2022 DCF Recipients
AIS 5270 Power to the Pedal
AIS-5284 9.
Business Meeting
Meeting Date: 07/25/2023
Length(in minutes): 45 Minutes
Agenda Title: FIREWORKS DISCUSSION
Authored By: Shelby Rihala
Presented By: City Attorney Rihala
Item Type: Update,Discussion,Direct Staff
Public Hearing No
Legal Ad Required?:
Publication Date:
Information
EXPLANATION OF ISSUE
Continue discussion of what,if any,amendments are appropriate to Tigard's fireworks ordinance in Tigard Municipal
Code Chapter 7.84. The presentation will include statistics from this year's calls for service as well as experiences with
the implementation and enforcement of the existing ordinance.
ACTION REQUESTED
Staff is seeking Council's guidance as to whether any changes should be made to Tigard's fireworks code. Specifically,
the questions are:
1. Should Tigard repeal the prohibition on all fireworks during red flag conditions?
2. Should Tigard ban all firework sales in the City?
BACKGROUND INFORMATION
In response to public comment,staff briefed Council on June 20,2023 regarding the recent regulation of fireworks in
Tigard. Tonight's briefing will include additional information based on this year's experiences.
Firework regulation in Tigard was primarily driven by the record temperatures in July 2021. In that year,Council held
an emergency meeting on July 1st and enacted an emergency ban on the use and sale of all fireworks through July 9th,as
well as setting the penalty for a violation at$1,000. Recognizing that regulating fireworks through emergency
resolutions days before the holiday creates uncertainty for vendors and purchasers,Council passed Ordinance 22-05 on
May 24,2022. This ordinance made the sale,use,or possession of fireworks already illegal under state statute also
prohibited under Tigard Municipal Code (TMC). The ordinance also adopted a presumptive fine of$1,000. Because
state prosecution of firework offenses is limited by resources and higher priorities,adding this offense to the TMC
allows the City to cite offenses into the Tigard Municipal Court and increase the likelihood of the violator facing
consequences.
The second element of the City's ordinance was to temporarily prohibit all fireworks during periods in which a red flag
warning exists. A red flag warning is issued by the National Weather Service and is triggered by drought conditions,
high temperatures,low relative humidity,high or erratic winds,and dry vegetation and fuel. Professional firework
displays would not be included in the ban,a direction supported by TVF&R because the permits they issue for such
displays already allow for the permit to be revoked if conditions require.
The City worked closely with TVF&R in developing the existing ordinance. In a statement provided by the District in
2022,TVF&R strongly recommended cities enact emergency bans during extreme fire conditions. According to the
District,"extreme fire conditions consist of three factors: strong winds,low relative humidity,and dry ground fuels
(grass,plants,trees).The best metric for extreme fire conditions is the issuance of a Red Flag Warning by the National
Weather Service—Portland Office. Red Flag Warnings are based on defined objective criteria and are widely publicized
by NWS through local media,weather apps,and social media." Nevertheless,TVF&R also acknowledged that firework
bans involve fire and non-fire considerations and should be appropriately tailored by the city. Under Oregon law,only
cities and counties have the legal authority to ban fireworks and only law enforcement agencies can enforce firework
bans.
While the vast majority of surrounding cities imposed temporary bans due to the extreme weather in 2021,few have
made those bans permanent. Portland,Eugene,and Bend all ban fireworks with the exception of authorized displays.
In the region,cities'regulations are:
Hillsboro—fireworks prohibited in city parks
Beaverton—no regulation
Tualatin—adopts state statutes.
Forest Grove—prohibits illegal fireworks
Lake Oswego—prohibits illegal fireworks;prohibits all fireworks during determinations of extreme fire danger
West Linn—adopts state statutes
ALTERNATIVES& RECOMMENDATION
Council could decide to leave the existing regulations in place or request staff return with a proposed code amendment.
ADDITIONAL RESOURCES
Attachments
No file(s)attached.