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City Council Packet - 07/11/2023 III ■ City of Tigard Tigard Business Meeting —Agenda TIGARD TIGARD CITY COUNCIL MEETING DATE AND JULY 11,2023-6:30 p.m.Business Meeting TIME: MEETING LOCATION: Hybrid-City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard,OR 97223-See PUBLIC NOTICE below PUBLIC NOTICE:In accordance with Oregon House Bill 2560,this will be a hybrid meeting where some Council, staff or public will participate in person and some will participate remotely. How to comment: •Written public comment may be submitted electronically at www.tigard-or.gov/Comments by noon the day before the meeting date. •If attending the meeting in person,please fill out the public comment sign-in sheet at the front of the room and come to the microphone when your name is called. •If you prefer to call in,please call 503-966-4101 when instructed to be placed in the queue.We ask that you plan on limiting your testimony to three minutes. •You may comment by video through the Teams app. Go to this link to learn how to participate by video: July 11,2023 Council Meeting (https://www.tigard-or.gov/Home/Components/Calendar/Event/3943/372). Upon request,the City will endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments;and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers,it is important to allow as much lead time as possible.Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-718-2419 (voice) or 503-684-2772 (TDD-Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA VIEW LIVESTREAM ONLINE:https://www.tigard-or.gov/boxcast CABLE VIEWERS:The City Council meeting will be shown live on Channel 21 (1st Tuesdays) and Channel 28 (2nd& 4th Tuesdays) at 6:30 p.m.The meeting will be rebroadcast at the following times on Channel 28: Thursday 6:00 p.m. Friday 10:00 p.m. Saturday 7:30 p.m. Sunday 11:30 a.m. Monday 6:00 a.m. IN ■ " City of Tigard Tigard Business Meeting—Agenda TIGARD TIGARD CITY COUNCIL MEETING DATE AND TIME: JULY 11,2023-6:30 p.m.Business Meeting MEETING LOCATION: Hybrid-City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard,OR 97223 6:30 PM 1. BUSINESS MEETING A. Call to Order B. Roll Call C. Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items 2. PROCLAMATIONS AND RECOGNITION A. PARK&RECREATION MONTH PROCLAMATION 6:35 p.m. estimated time 3. PUBLIC COMMENT 6:40 p.m. estimated time A. Follow-up to Previous Public Comment B. Tigard Area Chamber of Commerce C. Police Chief/Police Department Update D. Public Comment—Written E. Public Comment—In Person F. Public Comment—Phone-In G. Public Comment—Video 4. CONSENT AGENDA: (Tigard City Council)The Consent Agenda is used for routine items including approval of meeting minutes,contracts or intergovernmental agreements.Information on each item is available on the city's website in the packet for this meeting.These items may be enacted in one motion without separate discussion. Council members may request that an item be removed by motion for discussion and separate action. A. APPROVE MEETING MINUTES •June 13,2023 •June 20,2023 •June 27,2023 •Consent Agenda-Items Removed for Separate Discussion:Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. 5. HALL BOULEVARD CORRIDOR CONCEPTUAL DESIGN REPORT BRIEFING 6:55 p.m. estimated time 6. TIGARD RESILIENCE UPDATE 7:40 p.m. estimated time 7. CLIMATE GOAL UPDATE 8:10 p.m. estimated time 8. NON-AGENDA ITEMS 9. ADMINISTRATIVE REPORT 8:40 p.m. estimated time 10. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session.If an Executive Session is called to order,the appropriate ORS citation will be announced identifying the applicable statute.All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed.No Executive Session may be held for the purpose of taking any final action or making any final decision.Executive Sessions are closed to the public. 11. ADJOURNMENT 8:45 p.m. estimated time SUPPLEMENTAL PACKET FOR I / Tigard Chamber of Commerce City Council Update (DA EGF MEETING) July 2023 Chamber Updates Chamber Leadership Changes Our Annual Meeting and Volunteer Celebration was held on June 27th 2023 at Broadway Rose Theatre.We had a great time going over our Strategic Plan report, voting in our new Board of Directors with Tom Engel as Chair and Sara Tanner as VP of Finance and Chair Elect, announcing our new Ambassador Chair Tanya Christensen and Co-Chair Greg Kozina and celebrating with one another. Thank you to Ziply Fiber for Sponsoring the Event! Leadership Tigard Our Leadership Tigard Graduation was held on June 20th at the Broadway Rose Theatre. Thank you, Mayor Lueb, for speaking at the ceremony. Congratulations to Councilor Wolf and all the graduates of this cohort. Our class of 2023 was a wonderful mix of business owners, employees, local community leaders, and City of Tigard staff. They all had such positive things to share about their time in the program. Several of them stated that this was the best professional development program they have ever attended. Applications are now available for our Class of 2024 starting this fall! Do not delay applying as we only have room for 25-30 students this year. Education,Advocacy, & Building a Strong Local Economy • Our DEI Committee meets on July 19th at 9am Online. • Our Government Affairs & Public Policy Committee is taking a break for summer and will reconvene in September. • We have a goal for 2024 to raise over$10,000 for Scholarships. Contact our CEO for more details on how to contribute to that fundraising effort. Promoting Community • We have been holding lots of Ribbon Cuttings and there are many more on the calendar over the summer. Please visit our website for the most up to date information about when and where those are being held. • Our Multi-Chamber Balloon Fest networking saw over 130 people attend from 6 Oregon Chambers ranging from Metro Areas to the Coast. Networking/Visibility Good Morning Tigard (GMT),Thursday A.M. Networking 7:30 a.m.—Weekly 07/11-5pm-7pm -After Hours hosted by Beltran and Beachhut Deli 07/13 -7:30am-Good Morning Tigard Hosted by Oregon Music Academy 07/20-7:30am -Good Morning Tigard Hosted by Rashelle Newmyer Realtor 07/27 -7:30am-Good Morning Tigard Hosted by Byenveni Baby and Mark Creevy State Farm Follow our Chamber on Linkedln, Instagram, or Facebook for the most up to date information Tigard Farmers Market Update The Tigard Farmers Market happens Sunday's May—October 9AM to 1:30 PM at Universal Plaza. We have 30-35 vendors scheduled each week at the market. Sponsorships are still available to support our kids club programming. Thank you to the City of Tigard for your support of our market! Business Update Businesses are still very much in recovery mode. While some industries were not hit as hard and recovered quickly, many others have not. We are hearing that quality staffing, affordable housing, and office space, houselessness, mental health, and safety and communication are what they would like the City of Tigard to address most at this time.They are looking to the Chamber for support with visibility, referrals, education, workforce development, and advocacy. ,--'( _,"-i-re6sic-._:, _. h : Ull , ...i-1 n . ir ; i �l N N N N O\ O ON "' • O O W 01 .D O cnu N . N ,�.+ .' N Vii N �O r v n o n O n P w c\ 000 x 000 G\ o o 0 0 0 0 � o rD O P It }--t )....t ,"` N IV N N N N = -{ W1.4 WNN �i r CD • iO WW NV Oo C V N V c 'O O O ✓ U U U ® CT1 g d w wtt, y �.® z c;" n c1 n N � n ►] ''s N ,iQ O O 0- 0000 (C 000 rV c //�-� n o o o 0 0 0 c1 A -- Tigard PD Strategic Dashboard -,Oircc r f i� i�� IFor June 2023 I = • 2021 Population Estimate 55,854 (adopted Budget FY 2022-23) Selected Group A Offenses Jun-22 Jun-23 %Chg 2022 YTD 2023 YTD %Chg Person Crime 60 471 -21.67% 324 245 i, -24.38% Assault 49 43• -12.24% 257 203 0 -21.01% Robbery 7 3• -57.14% 32 22• -31.25% Property Crime 209 207• -0.96% 1522 1293• -15.05% Burglary-Residential 5 6• 20.00% 36 32! -11.11% Burglary-Business 0 21 200.00% 24 25 0 4.17% Burglary-Other 7 6• -14.29% 67 46! -31.34% UUMV 14 24 0 71.43% 161 1261 -21.74% Theft 128 108 0 -15.63% 856 667 0 -22.08% Vandalism 29 351 20.69% 195 209 0 7.18% Societal Crimes 66 610 -7.58% 339 335• -1.18% DUII 11 7• -36.36% 66 50• -24.24% Drug Offense 2 2 0 0.00% 7 20 0 185.71% Disorderly Conduct 5 12 0 140.00% 42 41® -2.38% Arrests(*CTA in Total) 111 1171 5.41% 729 676 0 -7.27% Felony 17 13 0 -23.53% 106 108 0 1.89% MISD 34 321 -5.88% 164 160® -2.44% Warrants 41 50• 21.95% 254 277 0 9.06% Calls for Service Jun-22 Jun-23 %Chg 2022 YTD 2023 YTD %Chg Dispatched Calls 2023 1819 -10.08% 11380 10575 0 -7.07% Self Initiated Calls 1020 1295 ' , 26.96% 6729 7135 0 6.03% Online Crime Reports 60 67 11.67% 406 493 21.43% Response Time Jun-22 Jun-23 %Chg 2022 YTD 2023 YTD %Chg Priority 1 &2 6.70 5.72:7, -14.63% 6.33 6.12 0 -3.32% Priority 3 10.43 12.08 15.82% 9.97 11.1 • 11.33% Priority 4+ 10.88 14.08 29.41% 9.55 11.22! 17.49% Photo Enforcement Red Light- Began Issuing 03/11/20 1Month of: Jun 2023 YTD 2022 2023 Yr to Yr Received Issued Rejected Issued Issued %Chg 99W/SW Hall Blvd 393 278 115 1635 1333 -18% 99W/SW 72nd Ave 169 101 68 517 510 -1% 99W/SW Durham Rd 61 23 38 139 98 -29% Intersection Speed - Began Issuing 7/14/20 Month of: Jun 2023 YTD 2022 2023 Yr to Yr Received Issued Rejected Issued Issued %Chg 99W/SW Hall Blvd 183 141 42 1249 751 -40% 99W/SW 72nd Ave 534 401 133 4609 3294 -29% *Person Crime-Assault(verbal harassment,menacing,simple and felony assault),Homicide,Robbery,Kidnap,Forcible/Non-Forcible Sex Offense *Property Crimes-Arson,Bribery,Res Burglary,Bus Burglary,Oth Burglary,Forgery,Vandalism,Embezzle,Fraud,Theft,UUMV,Bad Check *Societal Crimes-Drug Offense,Prostitution,Weapons,Curfew,DisCon,DUII,Family Offense,Liqour Laws,Peeping Tom,Trespass *The data is National Incident Based Reporting System(NIBRS)compliant and not Uniform Crime Report(UCR)compliant and cannot be compared to any report using that standard.For more info on NIBRS:https://www.fbi.gov/services/cjis/ucr/nibrs 1 �`'----- } ''j`�r Tigard PD Strategic Dashboard OLIc ` \% ''', For June 2023 E)i (17) I 'E:11, sr TGA .v ' 2021 Population Estimate 55,854 (Adopted Budget FY 2022-23) r ` err.If*i `_`_ ,� r- IMP Department Staffing Information Actual Budget %Budget Sworn 71.0 75.0 95% Non-Sworn 15.0 18.0 83% Total Number of Personnel 86.0 93.0 92% Patrol Staffing Authorized 43 Days Swings Graves Overall% #of Shifts at or below Minimums 11 37% 12 40% 9 30% 36% Personnel Unavailable for Work Patrol All Other Overall #of Recruits in Pre-Academy - #of Recruits in Academy 2 2 #of Recruits in Recruit Training 3 3 #of Personnel on Extended Sick Leave / FMLA - #of Personnel on Military Leave 1 1 #of Personnel on Modified Duty* 3 3 #of Personnel on Administrative Leave - - - Total Personnel Unavailable to Work during some Period during the Month 9 - 9 Total Officers Available to work PATROL some period during the Month 34 *Modified Duty=any modified work schedule to accommodate light duty,workers comp,or LWOP Operational Effectiveness Snapshot Budget Information is based on the best available data. FY 2021-22 Budget FY 2022-23** Budget *1-)'23 has not Jet official! closed** Percent YTD _ Status Percent YTD Status Department Budget Actual Budgeted Actual Budgeted , Administrative 92% 100%• -8% 96% 100%• -4% Operations 84% 100%• -16% 89% 100%• -11% Services 95% 100%• -5% 89% 100% -11% Total Department Budget 88% 100%® -12% 90% 100% -10% Budget Information is based on the best available data. FY 2021-22 FY 2022-23 Percent YTD Budget Percent YTD Budget Status Status Department Overtime Actual Budgeted Actual Budgeted Administrative 33% 100%® -67% 38% 100%! -62% Operations 51% 100%® -49% 64% 100%• -36% Services 68% 100%• -32% 98% 100% • -2% Total Overtime 55% 100%® -45% 73% 100%• -27% 2 .,,,'^h=`` , Tigard PD Strategic Dashboard 'wick- , = Fortune 2023 2021 Population Estimate 55,854 (Adopted Budget FY 2022-23) .' Levy To Date(LTD)is July 1,2020 to date Jun-23 Jun-23 LTD LTD Training Officers Hours Officers* Hours Advanced Crisis Intervention and De-escalation Training 0 0 3 60 Crisis Intervention 1 35 89 230.5 De-escalation Training 0 0 96 191.5 *LID(Levy To Dale)Officer[orals may dng/cale officer count as training happens mnhple times a year Totals 1 35 188 482 Levy Staffing Information-LEVY to date progress Actual Budget %Budget Sworn-Patrol 8.0 8.0 100% Sworn-SRO 1.0 1.0 100% Non-Sworn 1.0 2.0 50% Total Number of Personnel 10.0 11.0 91% Levy Hiring Process Patrol All Other Overall Patrol All Other Overall Jun-23 Jun-23 Jun-23 Levy to Date Levy to Date Levy to Date Interviews 4 9 13.00 164 53 217.00 ORPAT(physical fitness test) 0 0 - 30 0 30.00 Background investigations completed 2 0 2.00 79 4 83.00 Conditional Offers of employment 0 0 - 22 1 23.00 Hires 2 0 2.00 19 1 20.00 Emergency Response Times-6 Year Trend PRIORITY 1 & 2 CAt /6 j Priority 1 calls= 6,63 Imminent threat to life Nx.32 I 5 93 5.72 Priority 2 calls=Immediate threat to life,occuring now 2019 2020 2021 .. .:1 ' istric''`integrity (5 police districts) #of Shifts conducted with 5 or more patrol Days Swings Graves Overall% officers 7 23°% 18 60% 11 37% 40% Community Snapshot Community Outreach and Events News Releases(2) Upcoming Events Successful Summer Start @ Cook Park 6/3 Results from Seat Belt Enforcement(6/19) 4th of July Celebration @ Tigard High 7/4 School Safety Forum @ Twality 6/5 Deadly Crash Under Investigation(6/29) Popsicles with Police @ Summerlake Park 7/6 Community Academy graduation 6/7 Community Movie Night @ Dirksen Park 7/8 Pride Parade 6/10 Summer Camp @ Fanno Creek 6/11 Popsicles with Police @ Universal Plaza 6/20 Pop Up in the Park @ Bonita Park 7/12 Balloon Festival @ Cook Park 6/23-24 Tigard Music Fest 7/14-16 Summer Camp 6/27 Media Inquiry Topics Emergency Preparedness Fair @ Cook Park 7/20 CPO4M meeting @ Metzger Park 6/28 Library Event Canceled Be That Girl self defense class 7/22 Good Morning Tigard 6/29 Dogs Recovered from Stolen Car Family Fun Day @ Tigard Covenant Church 7/22 3 .� ='""'is`--- Tigard PD Strategic Dashboard For June 2023 )51 40 +.1 TTS-�Rn r 2021 Population Estimate 55,854 (Adopted Budget FY 2022-23) I,14 y —1111i— JUNE DISPATCHED CALLS JUNE SELF INITIATED CALLS 2023 1312 1295 1095 1059— 1931 1020 { 1840� 1819 II 1786'r .0, 2010 20>1 102t 2071 2022 202? Tracking Code Cases -Year to 6 - - '119 t. ., ..0 ... 2021 2022 212 `... . Overdose 11 11 14 13 15 DHS referrals and cases of allegations Mental Health hold (POH) 68 65 50 62 26 of abuse to an Suicide 8 3 4 4 2 elderly or mentally Attempted Suicide 20 25 19 24 14 challenged victim DHS Referral 294 213 245 235 289 end up in the caseload of Domestic Violence (DV) 60 67 87 87 83 Detectives and DV No Crime 71 54 45 50 38 SRO's. Organized Retail Crime (ORC) Theft 39 12 16 67 42 Graffiti 27 56 42 23 61 BHI - Transient Total Dispatched Calls: 1819 Total Societal Calls: 1102 %of monthly workload 61% #of Calls-BHI** #of Calls Transient #of Calls Dispatched #of Calls Self Initiated Report Offline,being (hr:min:sec) Total BHI/Transient calls 0 repaired *Note 1:Behavioral Health Incidents(BHI)and Transient calls are a subset of the category"Societal"calls.The statistics above are based on officer inputs. **Note 2:An incident may be both BHI and Transient related. These figures are not additive. 4 AIS-5275 2.A. Business Meeting Meeting Date: 07/11/2023 Length(in minutes): 5 Minutes Agenda Title: Park&Recreation Month Proclamation Authored By: Jessica Love Presented By: Item Type: Proclamation Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE Park&Recreation Month is celebrated nationally the month of July. • ACTION REQUESTED Proclaim July as Park&Recreation Month in Tigard. • BACKGROUND INFORMATION The City of Tigard takes pride in the 563 acres of parks and open spaces,16 miles of walking trails,and a quickly growing recreation program.Since 1985,people in the United States have celebrated Park&Recreation Month in July to promote building strong, vibrant and resilient communities through the power of parks and recreation and to recognize the more than 160,000 full-time park and recreation professionals—along with hundreds of thousands of part-time and seasonal workers and volunteers—that maintain our country's local,state and community parks. This year's theme—'Where Community Grows"—celebrates the vital role park and recreation plays in bringing the community together,providing essential services and fostering the growth of our community. The City of Tigard is a member of the National Recreation and Park Association.This organization is the coordinator of Park& Recreation Month in July. Community Engagement Our Recreation team will be hosting Pop-Up in the Park events throughout the month of July at different Tigard parks.We will also have our first Movie in the Park event of the summer on July 8th.The community will also be able to engage in Park and Recreation Month online by following the Tigard Public Works social media pages for park spotlights,meet the staff/volunteers, and other posts to showcase our Park&Recreation division. ALTERNATIVES&RECOMMENDATION Staff recommends approving July as Park and Recreation Month in Tigard. ADDITIONAL RESOURCES N/A Attachments Park Recreation Month P------i ,.:r Fpm,`.. - .. �^ rI ff"c.,----,..4H,..4 ::.,,,,..._,-.- :, (10,C4 7 , 48 I .*s,..l. ale 1.1 ' ® am o , _:� � city 0/ ' �" PARK & RECREATION MONTH h`i ' : JULY 2023 I{ .. to AS,parks and welcoming communional ties es rogramming are the country; anodTigard's livability and important `- healthy, throughoutrY; pt'' < m ,y ,; s:1: WHEREAS,parks and recreation promotes health and wellness,improves the physical and �"' mental health of residents living near community parks;and ;i;' i i r,...---• WHEREAS,park and recreation activities promote time spent in nature and may positively c, impact mental health by increasing cognitive performance and well-being,alleviating symptoms -"j of conditions like depression,attention deficit disorders,and Alzheimer's;and r•-t. WHEREAS,parks and recreation encourages physical activity by providing space for popular t, ;'� sports,pedestrian trails,and activities designed to support active lifestyles;and .. r WHEREAS,educational recreation activities provide youth with structured out-of-school-time I -N fI programming that offers opportunities to learn sports,team activities and environmental +ti ,- awareness that support childhood development;and I • IS � IWHEREAS,park and recreation programs increase a community's economic prosperity I`�'3''' . : through increased property values,expansion of the local tax base,increased tourism,the l' .i.')-. I: attraction and retention of businesses and even reduced crime in public spaces;and ' i _ 43 WHEREAS,parks and recreation is fundamental to the environmental well-being of our tk 't community and essential to adaptable infrastructure that makes a community resilient in the ist'" f+': face of natural disasters and climate change;and `f l WHEREAS,Tigard's parks and natural recreation areas ensure the ecological beauty of our i ' community and provide a place for children and adults to connect with nature and recreate . : ' ' outdoors;and l WHEREAS,the U.S.House of Representatives has designated July as Parks and Recreation t'.. .,4,-.'' Month in recognition of the benefits derived from parks and recreation resources. ,'(':-,',.,16.i' o w' 4 `•_.._ i NOW THEREFORE BE IT RESOLVED the City of Tigard Mayor does hereby proclaim the y '' entire month of July as, �", PARK&RECREATION MONTH - in Tigard,Oregon and encourages people throughout the city to explore our parks,trails and "1 greenspaces and participate in the summer's recreational events. r� X1i0 r1,, Dated this 11th day of July 2023 (.4i <; c'e'l:. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of 1. 1-- `.1 Tigard to be affixed. I Heidi Lueb,Mayor City of Tigard 1 ' ' Attest: ,, "= r " _i i; Carol A.Krager,CityRecorder IIS•---.)` 1111 u TIGARD Written Public Comments Received for the July 11, 2023 Meeting of the Tigard City Council 1. July 4,2023 Kimberly Shute Please ban fireworks.They are dangerous to wildlife and pets and are so unpleasant to listen to and they are not worth the risk.With climate change we need to be protecting our community and the aftermath is abundant trash that people do not pick up,our wildlife are traumatized and leave their young,they get killed by running into streets/buildings/wires,etc.and for what? Eugene has banned them and so have other cities,please follow suit and be responsible for making Tigard a better place to live for all involved. Carol Krager From: City of Tigard, OR <webteam@tigard-or.gov> Sent: Tuesday,July 4, 2023 9:50 PM To: Carol Krager;Jesse Raymundo;Webteam Subject: *NEW SUBMISSION* Public Meeting Comment Form Public Meeting Comment Form Submission U: 2545357 IP Address: 98.232.206.7 Submission Date: 07/04/2023 9:50 Survey Time: 3 minutes,59 seconds You have a new online form submission. Note:all answers displaying"*****"are marked as sensitive and must be viewed after your login. Name Kimberly Shute Email Complete Address 13383 SW Summerwood Dr. Tigard,OR 97223 Which agenda item or topic are you commenting on? (Comments are due by Monday at noon) PLEASE BAN fireworks Comments They are dangerous to the wildlife and our pets,they are so unpleasant to listen to and they are not worth the risk.With climate change we need to be protecting our community and the aftermath is abundant trash that people do not pick up,our wildlife are traumatized and leave their young,they get killed by running into the streets/building/wires,etc.and for what?Eugene has banned them and so have other cities, please follow suite and be responsible for making Tigard a better place to live for all involved. Attachment Supporting Documents/Images Thank you, City of Tigard This is an automated message generated by Granicus.Please do not reply directly to this email. 1 AGENDA ITEM NO. 3-E - PUBLIC COMMENT DATE: July 11, 2023 (Limited to 2 minutes or less,please) The Council wishes to hear from you on other issues not on the agenda but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record. The names and cities of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. NAME & CITY YOU LIVE IN TOPIC STAFF Please Print CONTACTED Name t J7;r‘ O c-) City 4"3 Ron A 1 PlanAivk I Also,please spell your name as it sounds,if it will help the presiding officer pronounce: p1�4`b i G +r .Ca L''e. to ctr Optional: If you want a response from staff please leave your contact information: Address City State Zip Phone no. or email (/ICC0G4-1 t1G C,p+icoo:GUW1 Name City Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Optional: If you want a response from staff please leave your contact information: Address City State Zip Phone no. or email Name City Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Optional: If you want a response from staff please leave your contact information: Address City State Zip Phone no. or email AIS-5293 4.A. Business Meeting Meeting Date: 07/11/2023 Length(in minutes): Consent Item Agenda Title: APPROVE CITY COUNCIL MINUTES Presented By: City Recorder Krager Item Type: Motion Requested Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE Previous meeting minutes are submitted to Council on the Consent Agenda for approval. ACTION REQUESTED Approval of minutes. BACKGROUND INFORMATION Minutes for the following meetings are presented for Council approval: •June 13,2023 •June 20,2023 •June 27,2023 ALTERNATIVES&RECOMMENDATION N/A ADDITIONAL RESOURCES N/A Attachments June 13,2023 Minutes June 20,2023 Minutes June 27,2023 Minutes 11111 ®' City o,f Tigard - City Council Business Meeting Minutes TIGARD June 13, 2023 1. BUSINESS MEETING A. At 6:30 p.m. Mayor Lueb called the meeting of the Tigard City Council, Local Contract Review Board and Town Center Development Agency to order. B. City Recorder Krager called the roll. - Present Absent Councilor Wolf ✓ Council President Hu ✓ Mayor Lueb ✓ Councilor Singh (remote) V Councilor Shaw V Youth Councilor Nag ✓ C. Mayor Lueb asked everyone to mute their mics and join her in the Pledge of Allegiance. D. Call to Council and Staff for Non-Agenda Items — None.Agenda Item No. 13 - Administrative Report-was moved up to be heard between Proclamations and Public Comment. 2. PROCLAMATIONS AND RECOGNITION A. PROCLAIM JUNE 19,2023 AS JUNETEENTH DAY IN TIGARD Risk Management Analyst Wheeler introduced the staff report saying that this proclamation is a step in the right direction for building a stronger community of acceptance,understanding and inclusion. She said how we use words is important but at the end of the day it is our actions behind those words that really matter,including the removal of structural barriers that perpetuate racist outcomes and she looks forward to seeing more of these actions across the city. Mayor Lueb read the proclamation and proclaimed June 19,2023 as Juneteenth Day in Tigard. Note: The Administrative Report was moved up from the end of the meeting. The second proclamation will be heard when Mr. Tu arrives. 13. ADMINISTRATIVE REPORT— Mayor Lueb said on behalf of the Council it has been a challenging week. There were some wonderful events planned to celebrate different members in our community,but we had to cancel one due to some threats of violence,which is unacceptable. TIGARD CITY COUNCIL MEETING MINUTES -June 13, 2023 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 1 of 13 Cancelling the event was a heartbreaking decision for the city to have to make. Hate has no place here. She vowed to continue her commitment to a community that is welcoming for everyone. City Manager Rymer started his remarks by celebrating the Pride parade held on Saturday,which was the largest in Tigard so far. Many teammates and community members came together for the type of event that is an example of what Tigard is about. It was unfortunate that conversations needed to be held about the drag queen story time event which led to cancelling it and closing the library on Sunday. He said as City Manager he condemns threats of violence to teammates, facilities, the community and to Tigard. He commended Police Chief McAlpine,Library Director Bernard and the police and library teams that came together to work through what this meant for the event and for the library itself.We have to learn from this and figure how to move forward. Police Chief McAlpine spoke about the decision to cancel the event and keep the library closed on Sunday. She said three days prior there had been concerning chatter that seemed benign at first. They did not know if it was just one vocal person or if there should be a visible police presence.The Chief assured Mayor Lueb and the community that these were repeated and credible threats.The police vet them with the FBI and the Joint Terrorism Task Force. The ideology being promoted was to take up the space to cause a reaction. There were other conversations about wanting it to be physical. If the event had gone forward,regional jurisdictional partners such as the sheriff's department would have been there to support the Tigard Police. As Chief McAlpine heard more about what was planned and considered what was learned from the riot two years ago, she brought it forward to the City Manager and Library administration for a discussion. After two days of robust conversation it was decided that it would be difficult to exclude anyone from this public event, everyone has a right to attend, and the library would still be open for regular patrons at the same time, creating a challenge in a close, confined indoor space.The default was not to immediately cancel;it was to pivot and hold the event. But she said she stands by the decision and based on what they saw on Sunday it was the right one. Chief McAlpine acknowledged that some say the message after the cancellation was,"they won." She understands that sentiment but who the "they"were that won were the children and the community kept safe at that moment in time. She offered to be available to discuss this with anyone in the community in order to move forward and heal. Mayor Lueb thanked the Chief for attending the Meetup with the Mayor event where a lot of the questions were about how we can make sure that one person cannot prevent us from celebrating each other in community. She questioned the safety of bringing her family to the event and commented that she could not ask the community to bring their children to any event where she was not comfortable bringing her own child. She affirmed that the city would learn from this unfortunate situation and is committed to being a community that is welcoming and equitable to everybody. Proclamations Continued: B. PROCLAIM RECOGNITION FOR VIETNAMESE HERITAGE AND FREEDOM FLAG Mayor Lueb issued a proclamation recognizing the Vietnamese American Heritage and Freedom Flag as the official flag of Vietnamese Americans in Tigard. TIGARD CITY COUNCIL MEETING MINUTES —June 13, 2023 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 2 of 13 Mayor Lueb presented Mr. Thao Tu a copy of the proclamation. He thanked the City of Tigard for recognizing the Vietnamese community members living in Tigard 3. PUBLIC COMMENT— A. Follow-up to Previous Public Comment—Assistant City Manager for Engagement and Innovation Nyland said at the last meeting on May 23 there were written and an in-person comments about rent control and how affordable housing is so important but not necessarily achievable in our community. There were also nine community members currently facing housing insecurity or houselessness speaking about the impacts of proposed time,place, and manner restrictions on camping. The city reached out to Just Compassion and the next CHART meeting will be held there. Ms. Nyland gave kudos to Risk Management Analyst Wheeler who mentioned earlier how words are so important and she was looking forward to bringing to Council a conversation about inclusive language on June 27. B. Tigard Area Chamber of Commerce— Chamber Board of Directors Chair Michelle Cheney gave an update in person.This year's Leadership Tigard cohort met for the final session and will graduate on June 20. She reminded everyone that Tigard businesses are still in recovery mode and their top priorities are long-term staffing,vandalism,homelessness,mental health and safety. She said the Chamber CEO is on Tigard's CHART committee and they look forward to partnering with the city to find solutions to some of the community's most challenging situations. The Chamber awarded six$1,000 scholarships to graduating high school seniors. She then spoke not as Chamber Chair,but as a community member. She said she attended the Pride parade and said it was a beautiful celebration. She thanked the city,Tigard- Tualatin School District,police and all partners for coming together to put on this event. She said it is important,particularly for youth, to see that Tigard is a welcoming community and their city supports them. C. Tigard High School Envoy—THS Envoy Kayla Kunun gave her final report of the Tigard High School year. She said there were 429 graduates,with 309 entering college in the fall, 5 going into the military, 25 committing to collegiate sports, 25 entering a trade, 56 starting a job and 5 taking a gap year. Over$3.7 million in scholarships were awarded to Tigard High graduates. Council thanked her for her monthly reports on school activities and events. D. CONSIDER RESOLUTION ACKNOWLEDGING AND COMMENDING KAYLA KUMM FOR HER SERVICE AS TIGARD HIGH SCHOOL STUDENT ENVOY TO THE CITY OF TIGARD Councilor Wolf moved to approve Resolution No. 23-12. Council President Hu seconded the motion. City Recorder Krager read the number and title of the resolution and conducted a roll call vote. Resolution No. 23-12-A RESOLUTION ACKNOWLEDGING AND COMMENDING KAYLA KUMM FOR HER SERVICE AS TIGARD HIGH SCHOOL STUDENT ENVOY TO THE TIGARD CITY COUNCIL TIGARD CITY COUNCIL MEETING MINUTES —June 13, 2023 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 3 of 13 Yes No Councilor Wolf ✓ Council President Hu V Mayor Lueb ✓ Councilor Singh (remote) ✓ Councilor Shaw (Absent) Mayor Lueb announced that Resolution No. 23-12 passed by unanimous vote of Council members present. She presented Ms. Kumm with a copy of the resolution and a gift and thanked her for keeping the Council apprised of activities and events at Tigard High. E. Police Chief Update—Chief McAlpine said most crimes are trending down and it was also a time when the department was doing a proof of concept for a downtown police beat. Instead of giving her regular dashboard report she introduced Officer Orth who would describe the program in the downtown and what he has been able to accomplish in two months. Officer Orth showed a slide of the sad ghost graffiti that showed up the weekend of Universal Plaza opening. By using camera systems and search warrants, the two perpetrators were caught. They caused close to $20,000 in damage. He works with Parks, Streets and Library employees to make sure graffiti or other issues are reported promptly and removed. The downtown officers are visible in their bright yellow uniforms,biking on the streets, trails and behind businesses to assess things. He talks with businesses to encourage owners to work together and look out for each other. He met with the Chamber and the new TDA Director. He did a crime analysis for the week and offered to send that information to businesses. He met with Just Compassion operations and outreach to find out what support they need from police and worked with Program Manager Ezell to distribute handouts regarding the new camping time,place, and manner regulations. Chief McAlpine referred to the six lifesaving awards Officer Orth has received and added that he is a guardian of the community, solving problems and always showing compassion. Mayor Lueb thanked the Chief for dedicating already short staff to this position and she was impressed with what Officer Orth has accomplished already. She asked him to reach out to Council if there is anything they can do to help. F. Public Comment—Written: Three written comments were received, one from Emily Stuart encouraging a fireworks ban due to early drought, another from Michael Brewin on a wide variety of topics, and one from Steve DeAngelo with concerns with the fee structure for downtown events. She asked Council if there was desire to discuss a fireworks ban. Councilors Wolf and Singh and Council President Hu were open for a discussion at the June 20 meeting. G. Public Comment—In Person: Tigard resident Gabriel Buehler said he was the one who came to the Police station Thursday to report threats of violence, and since no one wants to say it,it was Antifa. He showed police screen shots of the people who caused property damage downtown in 2021 and said it got reported in the news, and the city also insinuated,it was something else.The goal was to occupy the space at the library, a page out of Martin Luther King's playbook. The flag wave event they held at the library on Sunday was just that,nothing else. People drove by and honked, and he said it was 25 honks to 1 rude gesture, so they know they have support. He said what is happening is the sexualization of children and a whole TIGARD CITY COUNCIL MEETING MINUTES —June 13, 2023 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 4 of 13 month dedicated to it. There is only one day for Memorial Day, one day to honor his friends that died. He asked why not have a week to honor police, firefighters or veterans. He felt aggravated because homage was not being paid to the people that served this nation. For Juneteenth, the city hired the Feral Dance Crew,which is night life entertainment, or strippers. He said he emailed Mayor Lueb so she could come to the library and speak to her constituents and find out what their concerns were,but did not receive a response. The people think this is an atrocity to their children. No one was going to hurt any children and he had his children there with him at the flag wave on Sunday. H. Public Comment—Phone-In or Video: None. 4. CONSENT AGENDA (Local Contract Review Board) A. BUSINESS LOAN FUND AGREEMENT WITH BUSINESS IMPACT NW Councilor Wolf moved to approve the Consent Agenda. Council President Hu seconded the motion. City Recorder Krager conducted a roll call vote and the motion passed. Yes No Councilor Wolf V Council President Hu V Mayor Lueb ✓ Councilor Singh (remote) V Councilor Shaw (Absent) 5. LEGISLATIVE PUBLIC HEARING: RIGHT-OF-WAY VACATION FOR A PORTION OF SW ROSHAK ROAD A. Mayor Lueb opened the public hearing. B. Hearing Procedures —Mayor Lueb announced that anyone may testify by phone,video or in person and may call to get in the queue now by calling 503-966-4101. C. City Engineer Wisniewski gave the staff report. He noted that Pacific Community Design Project Planner Maureen Jackson was present to represent the applicant. The city received a petition for street right-of-way vacation for a twenty-foot-wide portion of Roshak Road. The area is currently vacant and part of a current development. The vacation is requested to minimize impact to the reconstructed stream channel,vegetated corridor, and mitigation area approved with construction of a previous development. Engineer Wisniewski noted that the Council took action previously to vacate another portion of this right-of-way construct for storm water,bike and pedestrian access as part of the River Terrace Town Center development. Staff recommends proceeding with this right-of-way vacation. TIGARD CITY COUNCIL MEETING MINUTES —June 13, 2023 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 5 of 13 D. Public Testimony— None E. Response to testimony by staff. No testimony was given F. Mayor Lueb closed the public hearing. G. Council consideration of Ordinance No. 23-04. Council President Hu moved to adopt Ordinance No. 23-04. Councilor Wolf seconded the motion. City Recorder Krager read the number and title of the ordinance and conducted a roll call vote. Ordinance No. 23-04—AN ORDINANCE CONCERNING THE VACATION OF A TWENTY-FOOT-WIDE PORTION OF PUBLIC RIGHT OF WAY BETTER KNOWN AS SW ROSHAK ROAD (COUNTY ROAD NO. 3282)ALONG THE SOUTH PROPERTY LINE OF TAX LOT 3300 ON MAP 2S106 IN THE CITY OF TIGARD Yes No Councilor Wolf ✓ Council President Hu ✓ Mayor Lueb ✓ Councilor Singh (remote) ✓ Councilor Shaw (Absent) Mayor Lueb announced that Ordinance No. 23-04 was adopted by a unanimous vote of Council present. Mayor Lueb gave background on the next agenda items related to the city's budget. She said there was robust discussion with the Budget Committee, consisting of five community members and five members of council. She noted a potential to move quickly on consideration of the items this evening,but wanted the public to know it has been months in the making.The Budget Committee meetings are recorded and available online. She commended the Finance Department staff for their hard work and quick research to respond to the many questions and requests for information. 6. PUBLIC HEARING: ADOPT 2024 FEES AND CHARGES SCHEDULE A. Mayor Lueb opened the public hearing. B. Mayor Lueb announced that anyone may testify by phone,video or in person and may call to get in the queue now by calling 503-966-4101. C. Budget Manager Plath thanked the Council for their interaction on the Budget Committee. Management Analyst McGown gave the staff report. Every fiscal year a revised fees and charges schedule is brought forward for Council approval. Exhibit A to the resolution is the full fees and charges schedule and a summary of changes is included. Ms. McGown listed indices used for increases. Council President Hu disclosed he is a business owner, and the business license TIGARD CITY COUNCIL MEETING MINUTES —June 13, 2023 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 6 of 13 impacts him,but it is a general fee that applies to everyone, so he is not recusing himself. He noted that a request came from the Tigard Downtown Affiance to delay a special event fee and their concern was addressed. The special event fee is a pilot program and the schedule will be updated at the end of the year. D. Public Testimony— None. E. Response to testimony by staff— None F. Mayor Lueb closed the Public Hearing. G. Council consideration of Resolution No. 23-13. Councilor Wolf moved to approve Resolution No. 23-13. Council President Hu seconded the motion. City Recorder Krager read the number and title of the resolution and conducted a roll call vote. Resolution No. 23-13—A RESOLUTION AMENDING THE CITYWIDE FEES AND CHARGES SCHEDULE WHICH WAS ADOPTED UNDER RESOLUTION NO 22-12 AND SUBSEQUENT AMENDMENTS Yes No Councilor Wolf ✓ Council President Hu ✓ Mayor Lueb ✓ Councilor Singh (remote) ✓ Councilor Shaw (Absent) Mayor Lueb announced Resolution 23-13 was adopted by a unanimous vote of Council present. 7. PUBLIC HEARING: CERTIFY THAT THE CITY OF TIGARD PROVIDES SERVICES QUALIFYING FOR STATE SHARED REVENUES A. Mayor Lueb opened the public hearing. B. Hearing Procedures—Mayor Lueb announced that anyone may testify by phone,video or in person and may call to get in the queue now by calling 503-966-4101. C. Budget Manager Plath gave the staff report and said ORS 221.760 requires cities to certify eligibility to receive shared revenues from cigarette,gas and liquor taxes by providing more than four of the required services. The City of Tigard provides police services, street construction, maintenance and lighting, sanitary sewer and storm water management,planning, zoning and subdivision control and water quality- all of the qualifying services except fire protection. D. Public Testimony -None. TIGARD CITY COUNCIL MEETING MINUTES —June 13, 2023 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 7 of 13 E. Response to testimony by staff. There was no testimony. F. Mayor Lueb closed the Public Hearing. G. Council consideration of Resolution No. 23-14. Council President Hu moved to approve Resolution No. 23-14 and Councilor Wolf seconded the motion. City Recorder Krager read the number and title of the resolution and conducted a roll call vote. Resolution No. 23-14—A RESOLUTION CERTIFYING THAT THE CITY OF TIGARD PROVIDES SERVICES QUALIFYING FOR STATE SHARED REVENUES Yes No Councilor Wolf ✓ Council President Hu ✓ Mayor Lueb ✓ Councilor Singh (remote) ✓ Councilor Shaw (Absent) Mayor Lueb announced Resolution 23-14 was adopted by a unanimous vote of Council present. 8. PUBLIC HEARING: DECLARE THE CITY'S ELECTION TO RECEIVE STATE REVENUE SHARING A. Mayor Lueb opened the public hearing. B. Hearing Procedures—Mayor Lueb announced that anyone may testify by phone,video or in person and may call to get in the queue now by calling 503-966-4101. C. Budget Manager Plath gave the staff report. ORS requires passing an ordinance or resolution to request state revenue sharing monies annually. In order to receive state revenue sharing in FY 2023-2024 the city must have levied property taxes in the preceding year,which the City has done. An estimate of the state revenue sharing receipts is $745,500 for FY 2023-24. D. Public Testimony — None. E. Response to testimony by staff. There was no testimony. F. Mayor Lueb closed the Public Hearing. G. Council consideration of Resolution No. 23- 15. Councilor Wolf moved to approve Resolution No. 23-15 and Council President Hu seconded the motion. City Recorder Krager read the number and title of the resolution and conducted a roll call vote. TIGARD CITY COUNCIL MEETING MINUTES —June 13, 2023 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 8 of 13 Resolution No. 23-15—A RESOLUTION DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUE SHARING Yes No Councilor Wolf ✓ Council President Hu ✓ Mayor Lueb ✓ Councilor Singh (remote) ✓ Councilor Shaw (Absent) Mayor Lueb announced Resolution 23-15 was adopted by a unanimous vote of Council present. 9. PUBLIC HEARING: ADOPT THE BUDGET,MAKING APPROPRIATIONS, DECLARING THE AD VALOREM TAX LEVY AND CLASSIFYING THE LEVY AS PROVIDED A. Mayor Lueb opened the public hearing. B. Hearing Procedures—Mayor Lueb announced that anyone may testify by phone,video or in person and may call to get in the queue now by calling 503-966-4101. C. Budget Manager Plath gave the staff report. The slide presentation is in the packet for this meeting. The Budget Committee approved a budget amount of$294,225,272. Budget Adjustments are described below and bring the total to $294,481,202. Budget Adjustments: There were some uncompleted contracts in the City Management budget in the amount of$241,000 and Information Technology in the amount of$14,930 that are being carried forward from FY 2023 into FY 2024. These two carryforwards equal$255,930. There was also a transfer of appropriations for a split in the Assistant Finance Director salary. The budget did not show the split so $41,202 was transferred from Financial Operations into Utility Billing for that portion of that position's time typically spent in Utility Billing.This does not affect the total as it is a transfer. D. Public Testimony—None. E. Response to testimony by staff. No testimony was given. F. Mayor Lueb closed the public hearing. G. Council consideration of Resolution No. 23-16 Council President Hu thanked staff and the Budget Committee for their hard work and for making tough decisions. He announced for the public that there will now be quarterly Budget Committee meetings and they are welcome to attend and continue to give input. Council President Hu moved to approve Resolution No. 23-16. Councilor Wolf seconded the motion. City Recorder Krager read the number and title of the resolution and conducted a roll call vote. TIGARD CITY COUNCIL MEETING MINUTES -June 13, 2023 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 9 of 13 Resolution No. 23-16—A RESOLUTION OF THE CITY OF TIGARD ADOPTING THE APPROVED BUDGET,WITH ADJUSTMENTS,MAKING APPROPRIATIONS, DECLARING THE AD VALOREM TAX LEVY,AND CLASSIFYING THE LEVY AS PROVIDED BY ORS 310.060(2) FOR FISCAL YEAR 2024. Yes No Councilor Wolf ✓ Council President Hu V Mayor Lueb ✓ Councilor Singh (remote) V Councilor Shaw (Absent) Mayor Lueb convened the Town Center Development Agency for the next agenda item. 10. TOWN CENTER DEVELOPMENT AGENCY PUBLIC HEARING: ADOPT THE TCDA FY 2024 BUDGET WITH ADJUSTMENTS,MAKING APPROPRIATIONS,AND IMPOSING AND CATEGORIZING TAXES A. TCDA Chair Lueb opened the Public Hearing. B. Hearing Procedures—TCDA Chair Lueb announced that anyone may testify by phone,video or in person and may call 503-966-4101 now to get in the queue. C. Budget Manager Plath gave the staff report. Council was being requested to adopt the TCDA budget as approved by the Budget Committee in May in the amount of$10,977,750. D. Public Testimony-None E. Response to testimony by staff-There was no testimony. F. Chair Lueb closed the public hearing. G. Town Center Development Agency consideration of TCDA Resolution No. 23-04. Director Wolf moved to approve TCDA Resolution No. 23-04 and Director Hu seconded the motion. City Recorder Krager read the number and title of the resolution and conducted a roll call vote. TCDA Resolution No. 23-04—A RESOLUTION ADOPTING THE FISCAL YEAR 2023-2024 BUDGET,MAKING APPROPRIATIONS,AND IMPOSING AND CATEGORIZING TAXES TIGARD CITY COUNCIL MEETING MINUTES —June 13, 2023 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 10 of 13 Yes No Director Wolf ✓ Director Hu ✓ Chair Lueb ✓ Director Singh (remote) ✓ Director Shaw (Absent) Mayor Lueb reconvened the Tigard City Council for the remainder of the meeting. 11. CITY CENTER TIF (TAX INCREMENT FINANCING) UPDATE Redevelopment Project Manager Farrelly gave the staff report on the City Center TIF District. He discussed how the downtown is the historic center of Tigard and there have been many plans going back to the 70s and 80s to revitalize it.A Downtown TIF District was formed in 2006 with a maximum indebtedness of$22 million for 20 years,a modest amount. The recession impacted the growth and development in the downtown and it was clear that the $22 million would not be collected by the original expiration date. To address this a substantial amendment increasing the size by 37.7 acres which would generate additional TIF went to the voters and passed in 2017. The current plan dates back to 2005 and the Tigard Downtown Improvement Plan (TDIP). In 2020 as part of the City Center Futures Project, the vision was updated to "Our vision of Downtown Tigard is a vibrant, active,and welcoming city center at the heart of our community. It provides transportation,recreational,residential and business opportunities that are accessible to everyone." Mr. Farrelly showed slides of the Burnham and Commercial Street Corridor Visions. Potential build- out included Universal Plaza, a redeveloped city center campus,a new city hall and SW Corridor light rail on Hall Blvd. Redevelopment Project Manager Farrelly highlighted some projects that were completed. Public spaces include Universal Plaza Phase I, Rotary Plaza,Ash Avenue Dog Park and the upcoming Nick Wilson Memorial Plaza. TIF Plan projects include Attwell Off Main,where TIF funding for planning and development assistance in a public/private partnership redeveloped a former city public works yard into 165 market rate units. AVA Main Street development included cleaning up and clearing the site, selling the property to a developer who should complete construction in spring of 2024. Alongside Senior Housing did not receive direct TIF but the agency led the project. It is nearly complete and will have 57 units of affordable housing. 32 building improvement grants were awarded to businesses and properties. This year we will be offering$75,000 in maximum matching grants to help attract new eating and drinking establishments. The Downtown Development 5-year Action Plan (2020) includes the following categories: • Encourage and Facilitate Redevelopment Projects Downtown • Improve Fanno Creek Park and Develop an Open Space System • Develop Comprehensive Street and Circulation Improvement TIGARD CITY COUNCIL MEETING MINUTES —June 13, 2023 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 11 of 13 Redevelopment Project Manager Farrelly said he will return in August for Part Two: short- and medium-term financing. Director Hu asked about encouraging transit-oriented development. Redevelopment Project Manager Farrelly said it is a location for high-capacity transit and is an area residents can make use of transit,but not light rail yet.Attwell is an example of this as it is a short walk to the TriMet stop for WES and busses. He added that the AVA development will also have residents using transit. In response to a question from Director Hu on how people will get to Tigard's downtown in the future and if there are plans for high-capacity transit to go through it,Redevelopment Project Manager Farrelly said that was unknown. Chair Lueb said the SW Corridor is still a priority regionally. Director Singh asked about the status of the community shelter at Universal Plaza and whether community members will be able to reserve the space. Redevelopment Project Manager Farrelly said the shelter would provide shade and rain protection and there would be a community room with technology available for reservations. He had no details as it is three or four years out. Chair Lueb gave an update on potential funding. In this round she submitted three requests. One is for Universal Plaza for$2 million. Congresswoman Salinas submitted two of them from Tigard in the 15 projects she can submit. The third project is involved in the federal process, and we hope to hear about it in July. Director Hu thanked the mayor for traveling to Washington DC to lobby for these funds. Mayor Lueb noted that there are two Tigard residents assisting in the Senate, one in Senator Wyden's office and one in Senator Merkley's office. 12. NON-AGENDA ITEMS—None 13. ADMINISTRATIVE REPORT—Moved up earlier in the meeting. 14. EXECUTIVE SESSION: None 15. ADJOURNMENT At 8:28 p.m. Council President Hu motioned for adjournment. Councilor Wolf seconded the motion. City Recorder Krager conducted a roll call vote and the motion passed. Yes No Councilor Wolf ✓ Council President Hu ✓ Mayor Lueb V Councilor Singh (remote) ✓ Councilor Shaw (Absent) TIGARD CITY COUNCIL MEETING MINUTES -June 13, 2023 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 12 of 13 Carol A. Krager, City Recorder Attest: Heidi Lueb,Mayor Date: TIGARD CITY COUNCIL MEETING MINUTES —June 13, 2023 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 13 of 13 ° City of Tigard City Council Workshop/Business Meeting Minutes TIGARD June 20, 2023 1. WORKSHOP/BUSINESS MEETING A. At 6:35 p.m. Mayor Lueb called the meeting to order. B. City Recorder Krager called the roll. Present Absent Councilor Singh ✓ Councilor Wolf ✓ Council President Hu ✓ Mayor Lueb ✓ Youth Councilor Nag ✓ Councilor Shaw ✓ C. Mayor Lueb asked everyone to join her in the Pledge of Allegiance. D. Call to Council and Staff for Non-Agenda Items—There were none. 2. PUBLIC COMMENT A. Follow-up to Previous Public Comment—Assistant City Manager Nyland reported on follow-up to public comment from the previous meeting. B. Public Comment—Written: Michael Brewin included excerpts from an essay on healing Mother Earth and an audio file of a song. He commented on recent gains made in hydrogen vehicle technology and requested that the city reconsider purchasing electric vehicles. C. Public Comment—In Person: Jason Trout of T&T Fireworks said he supported increasing fines for illegal fireworks. He said the city's use of red flag warnings to determine when to ban fireworks is not the best system because they can be for a very short time period causing sales to be stopped but also could change quickly.This is difficult to predict. He offered to be a resource to help develop more criteria that is fairer. D. Public Comment—Phone-In: None. TIGARD CITY COUNCIL MEETING MINUTES -June 20, 2023 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 1 of 8 3. COMMUNITY ORGANIZATION UPDATE—ST VINCENT DE PAUL St. Vincent de Paul Tigard Conference President Julie Le and Vice President Diane Bohan gave a presentation on the many services provided,including a community cafe, food pantry and rent/utility assistance. They evaluate requests for assistance with water utility bills and have partnered with the city to help pay water bills for 15 years. Since 2009 they have offered a free meal on Sunday evenings and have only missed two Sundays in the last 14 years. Guests are a mix of the homeless,neighborhood families and elderly people. They have 200 volunteers and are 100 %volunteer run.They need more volunteers and have had to close the pantry two days a week because there are not enough volunteers to run it. They do require food service training but there are many opportunities to serve, such as picking up food, packing boxes and stocking shelves. St. Vincent de Paul is separate from the church and is a non-profit organization. Anyone can volunteer; there is no requirement to be a member of the Catholic Church or attend St. Anthony's. Julie Le said they are experiencing food shortages. The shelves are the barest she has ever seen due to the high need. They used to see 400 families a week and now it is 653. The fall leaf and canned food drive and the city's annual Social Services grants help with food and items for the homeless. Questions and Comments: Councilor Shaw asked about changes to the SNAP food program. They replied that increased benefits due to COVID ended on March 1. The changes were significant, leaving many with not enough food. Youth Councilor Nag asked what the volunteer age requirements are as she could reach out to some TTSD youth organizations.Julie Le said those under 18 must sign waivers. Those under 16 would need to be accompanied by a parent. Councilor Singh thanked them for the services they provide and noted that the Sikh Center of Oregon is another non-profit in Tigard that serves vegetarian meals on Sundays and it not only feeds people but builds relationships and that is important, especially for an immigrant community. Mayor Lueb asked them to reach out to the city when they need help publicizing needs or volunteer opportunities. 4. WASHINGTON SQUARE REGIONAL CENTER PROJECT UPDATE Senior Planner Susan Shanks gave the staff report on this project,which includes more than just the mall. For her update she reviewed past actions to update the city's land use and transportation policies. Much has changed in this area,including market trends, housing,business opportunities, and community needs and priorities. The Washington Square Regional Center vision document was included in the attachments to the agenda item summary Current action measures include continuing to update zoning and regulations that will support development of the area into a dense,walkable, and vibrant place that also reflects market realities, community needs and aspirations, and city goals related to sustainable growth. The Tigard MADE program will assist and efforts made to reach out to affected stakeholders.A second action measure is to overcome the Highway 217 barrier and improve Greenburg Road and Hall Boulevard,which TIGARD CITY COUNCIL MEETING MINUTES —June 20, 2023 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 8 includes a jurisdictional transfer and bringing Hall up to a better condition. There is also a historic cemetery running along Greenburg. MSTIP funds are in limbo. However,Washington County and other cities are supportive of these efforts. Senior Planner Shanks is working with Senior Transportation Planner Roth as their land uses/transportation dovetail. A grant was received to study an over cross of 217 to bring people closer to trails,parks and schools. WSRC doesn't have a park except at Metzger, but future parks are planned to improve recreational access for families. The Sears development project is moving forward after a delay due to COVID. The received an extension on their land use approval and hope to get into the permitting process this year.Also moving ahead is Terrace Glen affordable housing. The Steadfast project is getting underway and Brookside on Hall is the second phase of a memory care facility, and will add 50 memory care beds. Council adopted regulations to allow car dealerships on Cascade Avenue and as a result, two are being built as well as a new motorcycle facility repurposing an empty retail building. Ms. Shanks said staff drafting policies and will return to Council for public hearings to consider actions. Ongoing work includes public improvements such as streets and parks as funding becomes available. Mayor Lueb noted that some of the most vulnerable community members live in this area and asked about efforts to ensure they are not being pushed out. Senior Planner Shanks said they did a displacement analysis on the effects of development and how far they extend. There is a goal specific to equity and they are focusing on preventing displacement. Youth Councilor Nag asked if there was any way to require construction occurring near school routes happen only when school is out, and Senior Planner Shanks said we don't have any say over other agencies. Youth Councilor Nag asked if adding more people will decrease emissions or increase them with more cars coming into the area. Senior Planner Shanks said regulations could lead to reduced emissions, such as writing new standards for stormwater regulations or factoring in more green space. Transit and bike improvements may also help reduce carbon emissions. Council President Hu noted that the Planning Commission only approved a concept plan for a new apartment complex in the WSRC area, but it will be coming back for a more detailed plan review. He asked if more green space could be included at that time. He commented that he was pleased to see the city's commitment to make Hall and Greenburg safer for pedestrians and biking. 5. LEGISLATIVE PUBLIC HEARING: CONSIDER ORDINANCE TO AMEND TIGARD MUNICIPAL CODE 3.24 AND 3.90 TO EXTEND EXEMPTIONS AND CLARIFY QUALIFYING CRITERIA A. Mayor Lueb opened the Public Hearing. B. Hearing Procedures—Mayor Lueb announced that anyone may testify by phone,video or in person and may call to get in the queue now by calling 503-966-4101. TIGARD CITY COUNCIL MEETING MINUTES -June 20, 2023 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 8 Council President Hu recused himself from the discussion and decision and left the room. C. Senior Planner Warren gave the staff report. SDC Coordinator Couch attended remotely. The slide presentation is in the packet for this meeting. The exemption for System Development Charges (SDCs) for Accessory Dwelling Units (ADUs) in Tigard Municipal Code Chapter 3.24 sunsets on July 31, 2023. These exemptions were designed to encourage affordable housing. SDCs are a higher percentage of the total cost for smaller units. Most ADU developers are homeowners and will either have to use cash on hand or tap their homeowner's equity to pay for construction. Extension of the SDC will incentivize homeowners who may be on the fence, allow an ADU to be rented at a lower rate, help bring the city into alignment with regional ADU production goals and promote aging in place and multigenerational households. The fiscal impacts are very small, (Parks, and Transportation project budgets). ADU households are smaller and have lower impact.ADU construction does slightly increase the tax base which benefits the city. Senior Planner Warren showed a slide of fiscal impacts by year. There have been 33 ADUs added and 7 are awaiting permitting. Staff recommends other policy changes and technical fixes in these code amendments. Deferring payment of SDCs to final permitting will be the default option to decrease confusion and paperwork. Tigard Municipal Code 3.90 covers the 1% Construction Excise Tax and includes exemptions for ADUs. It also expires July 31, 2023. The purpose is to backfill SDC exemptions and encourage affordable middle housing. Staff recommends extending it as it supports the same goals as SDC exemptions for ADUs. The staff recommendation is to adopt an ordinance to extend exemptions. D. Public Testimony—There was no public testimony. E. Response to testimony by staff—None. In response to a question from Councilor Shaw, Senior Planner Warren said they would be extended to 2027. In response to a question on whether the 33 ADUs were individual units he replied that they were and noted that cottage clusters are not eligible for SDC exemptions. F. Mayor Lueb closed the Public Hearing. G. Council consideration of Ordinance No. 23-05. Councilor Wolf moved to approve Ordinance No. 23-05. Councilor Singh seconded the motion. City Recorder Krager read the number and title of the Ordinance and conducted a roll call vote. Youth Councilor Nag gave an advisory vote of yes. TIGARD CITY COUNCIL MEETING MINUTES —June 20, 2023 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 4 of 8 Ordinance No. 23-05—AN ORDINANCE TO AMEND TIGARD MUNICIPAL CODE CHAPTER 3.24 TO EXTEND EXEMPTIONS FROM CERTAIN SYSTEM DEVELOPMENT CHARGES FOR ACCESSORY DWELLING UNITS AND CLARIFY LANGUAGE RELATED TO AFFORDABLE HOUSING,AND TO AMEND TIGARD MUNICIPAL CODE CHAPTER 3.90 TO EXTEND EXEMPTIONS FROM CONSTRUCTION EXCISE TAX FOR ACCESSORY DWELLING UNITS AND MIDDLE HOUSING Yes No Abstain Councilor Singh ✓ Councilor Wolf ✓ Council President Hu ✓ Mayor Lueb ✓ Councilor Shaw ✓ At 8:28 p.m. Council President Hu returned to the meeting. 6. TAX EXEMPTION CONSIDERATION Senior Planner Warren gave the staff report. Northwest Housing Alternatives has requested exemption from the City of Tigard's property taxes for 2023. This is allowable under Tigard Municipal Code Chapter 3.50 and must be applied for by July 1. They are scheduled to begin occupancy of the affordable housing development Alongside Senior Housing,in July of 2023. Future requests will come to the City Council on an annual basis with all other requests. Councilor Shaw moved to approve Resolution No. 23-17. Councilor Wolf seconded the motion. City Recorder Krager read the number and title of the resolution. Youth Councilor Nag gave an advisory vote of yes. Resolution No. 23-17-A RESOLUTION GRANTING AN EXEMPTION FROM PROPERTY TAXES UNDER TIGARD MUNICIPAL CODE SECTION 3.50 FOR THE NON-PROFIT LOW-INCOME HOUSING PROJECT OWNED AND OPERATED BY NORTHWEST HOUSING ALTERNATIVE Yes No Councilor Singh ✓ Councilor Wolf ✓ Council President Hu ✓ Mayor Lueb ✓ Councilor Shaw ✓ 7. COMMUNITY DEVELOPMENT BLOCK GRANT URBAN REQUALIFICATION PROCESS Senior Planner Warren gave the staff report with a slide presentation on options for requalification to receive Community Development Block Grant(CDBG) Funds. He gave some background on this federal program administered by HUD and Tigard's use of these funds,including for the Senior TIGARD CITY COUNCIL MEETING MINUTES —June 20, 2023 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 5 of 8 Center. As cities cross the population threshold of 50,000 people there is the option to change entitlement status. Tigard elected to remain a member of the Washington County Consortium in 2015,2018 and 2021. The city's full allocation for FY 23 is $282,962. Senior Planner Warren listed the options, comparing the staffing and budget impacts of no entitlement (which requires competing for each grant), full entitlement (which has high staffing and budget impacts) and joint entitlement, (low staffing and budget impacts).Another"cost"with full entitlement is that service providers would no longer be eligible for grants to provide services within Tigard, such as the $90,000 grant Just Compassion received. Electing the full entitlement at this time would likely cost more to run than would be gained. The staffs strong recommendation is to proceed with the current entitlement status in both this cycle and in the 2026 cycle and to direct staff to revisit entitlement in 2029, or when the population reaches 75,000,whichever comes first. Councilor Wolf spoke to her experience on the CDBG Board and said she appreciated that there is an extensive workload for administering a full entitlement program. Councilor Shaw asked if funds are based on population. Senior Planner Warren said it is complicated, starting with an Act of Congress, then complex formulas on population,percentage of low-income residents, seniors,low-income census tracts and other groups. Mayor Lueb asked for affirmation that Council was in favor of the staff recommendation, and they indicated they were. 8. REVIEW CITY'S FIREWORKS ORDINANCE City Attorney Rihala led this discussion which was based on a public comment received at the previous meeting asking the city to reconsider fireworks regulations. She gave the history of recent fireworks ordinances. In 2021 the area was in the midst of extreme heat in July. Council met and passed a resolution declaring an emergency and banning fireworks from use between July 1-9,2021. They also raised the fines for illegal fireworks to $1,000 through September 1st. In 2022 Council passed an ordinance prohibiting illegal fireworks (which are already prohibited because they are illegal) that allows them to be cited into the Tigard Municipal Court. Council also felt it important to attach a significant fine of$1,000,not to exceed $1,500. Red flag warnings were chosen to determine when fireworks would be banned in the city.An education effort was put in place to share what red flag warnings are and how to find out if Tigard is under one. The problem with them is that they are unpredictable and can change daily. In the past,police would go to an address where it was suspected that illegal fireworks were being used and people would run away or deny they were using them. They could not enforce because they did not see the person using them. To make it easier to enforce use of illegal fireworks, a presumptive fine was added for the property owner where illegal fireworks are found. A presumptive violation was added that if the illegal fireworks are present,the property owner is automatically responsible, and the fine is $1,000-$1,500. TIGARD CITY COUNCIL MEETING MINUTES -June 20, 2023 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 6 of 8 Mayor Lueb asked how many fines were issued last year. Chief McAlpine said she thought there was one. She reported police have higher priorities during the holiday such as domestic issues and DUII. They are staffing the Fourth of July fireworks show this year with any extra officers.Last year there were 36 fireworks complaint calls compared to 66 the year before. She reports statistics annually after the 4th. Mayor Lueb asked if there was an analysis of what other cities are doing. City Attorney Rihala said cities coordinated in 2021. Cities that banned them last year included Portland,Bend and Lake Oswego. Council President Hu asked about TVF&R's bans and City Attorney Rihala said their burning bans are based on longer durations.A red flag warning is for extreme danger for a limited time and much harder to predict. Councilor Wolf said whether you will get to use the fireworks you purchased is a risk.The weather may be very different by the 4th. Mayor Lueb said it is not fair to use the red flag warning which can change without predictability. Councilor Shaw asked staff to put together a robust education plan. She mentioned that she heard from people in Eastern Oregon that the grass there has grown so long after the wet spring they are worried that when it dries out this summer it will be like lighter fuel. It was decided to continue with the existing ordinance for now,with the option of calling an emergency meeting if necessary. Councilor Wolf asked if the city could promote the word that even without a red flag warning, fireworks can still be dangerous. Further discussion will be scheduled to a meeting later in July. 9. NON-AGENDA ITEMS—None. 10. COUNCIL LIAISON REPORTS Council liaisons gave their updates on city board and committee activities. Youth Councilor Nag said TYAC is conducting elections. Seniors are moving on, so new members are being recruited and they are hoping to get more middle schoolers to join. They are working on fundraising at city summer events. Councilor Wolf said the CCE had a great discussion on houselessness on May 17. The Policy Advisory Board for CDBG approved the application for agencies to use ABPA funds. She said she and Councilor Singh are on the public safety levy committee. The Metropolitan Area Communications Commission (MACC) approved the budget. She gave a shout out to the Tigard Police Department for making a great video on the facilities modernization needs. Council President Hu said the Town Center Advisory Commission met with Police Commander McDonald who presented the city's latest efforts regarding issues in the downtown,including Officer Orth's new assignment working a focused patrol in the area.Business owners noted a difference and appreciated the increased police presence. Some businesses want to install cameras and a conversation is ongoing about how to pay for them. The Tigard Downtown Affiance is hiring a TIGARD CITY COUNCIL MEETING MINUTES —June 20, 2023 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 7 of 8 director. The TCAC adopted three goals: equitable business development, connectivity and access, and affordable housing. They also appointed a representative to the downtown parking committee. The Willamette River Water Coalition is making progress and the Sherwood water treatment plant is taking shape and will be operational in 2026. Mayor Lueb said the city was chosen to participate in the 360 Thinking Program with University of Wisconsin-Madison. She attended the US Conference of Mayors and JPACT to lobby on behalf of projects in the entire Portland region. She met with the Metro Regional HUD Representative and joined the US Conference of Mayors Housing Committee. Councilor Shaw said the Tigard Transportation Advisory Committee reviewed the Moving in May event.They walked and biked areas in Tigard and to see where there are gaps in the system. CHART met with Just Compassion. The Charter Review Committee discussed term limits and the length of the Council President term. Councilor Singh attended the Regional Water Providers Consortium Board meeting on June 7. They elected new chairpersons and discussed revisions to the intergovernmental agreement and the RWPC 5-year plan. The Library Board learned about the role of Liz O'Donnell who provides technical assistance. Mayor Lueb read the following while in public session: 11. EXECUTIVE SESSION—The Tigard City Council will go into Executive Session to discuss the performance review of public officers or employees,under ORS 192.660(2) (i). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. The Council will adjourn immediately after the Executive Session. At 10:05 p.m. Council President Hu motioned for adjournment. Councilor Shaw seconded, and the motion passed unanimously. Yes No Councilor Singh ✓ Councilor Wolf ✓ Council President Hu ✓ Mayor Lueb ✓ Councilor Shaw ✓ Carol A. Krager, City Recorder Attest: Heidi Lueb,Mayor Date: TIGARD CITY COUNCIL MEETING MINUTES —June 20, 2023 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 8 of 8 '� City of Tigard 1111 City Council Business Meeting Minutes TIGARD June 27, 2023 1. EXECUTIVE SESSION At 6:01 p.m. Mayor Lueb announced that the Tigard City Council was entering into Executive Session to discuss labor negotiations, under ORS 192.660(2)(d). The Session ended at 6:14 and Mayor Lueb called a recess until 6:30 p.m. 2. BUSINESS MEETING A. At 6:30 p.m. Mayor Lueb called the Tigard City Council and Local Contract Review Board meeting to order. B. City Recorder Krager called the roll. Present Absent Councilor Shaw ✓ Councilor Singh ✓ Councilor Wolf ✓ Council President Hu ✓ Mayor Lueb ✓ Youth Councilor Nag ✓ (arrived at 6:32 p.m.) C. Mayor Lueb asked everyone to mute their mics and join her in the Pledge of Allegiance. D. Call to Council and Staff for Non-Agenda Items —None. The Administrative Report will be heard after Public Comment and will include the introduction of a new teammate and a report and update on Universal Plaza. 3. PUBLIC COMMENT— A. Follow-up to Previous Public Comment: Assistant City Manager for Engagement and Innovation Nyland noted there was one written and one in-person comment at the last meeting. The written comment was about hydrogen power, and the person received a response which touched upon the city's climate goals and infrastructure capabilities. The in- person testimony related to fireworks and offered support for increased illegal firework fines Staff let him know that a further fireworks discussion is scheduled for late July. TIGARD CITY COUNCIL MEETING MINUTES -June 27, 2023 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 1 of 8 B. Public Comment—Written: Michael Brewin wrote in regarding Agenda Item No. 9 —Inclusive Language and Demographic Update -with a complaint that the city has institutionalized systemic racism, discrimination, and bias against white, straight males. He also suggested that government funds (RAFT grants)were used to establish and support religious practices and given to persons ineligible for government grants. C. Public Comment—In Person: None D. Public Comment—Phone-In or Video: None ADMINISTRATIVE REPORT (Moved up from end of meeting) City Manager Rymer introduced Maiya Delgoda who is joining the city as its first IT Director. She previously worked at the City of Portland in a technology leadership role in infrastructure, transportation, sewer and water. She also worked at Intel. Maiya is from Sri Lanka and is excited to be here and serve the Tigard community. Community Development Director Asher shared an update on Universal Plaza,joined by Owner's Representative Vanessa Robinson of Shiels,Obletz Johnsen (attending remotely). He noted there had been some operational issues at Universal Plaza and the team is working to complete the final items. The splash pad auto-fill valve needed to be replaced and even though work and training are underway,it is likely that the water feature will be available for use from now until Friday in a soft opening. It should be fully open to the public on Saturday. In response to a question from Mayor Lueb, Owner's Representative Robinson acknowledged there were a surprising number of splash pad equipment components that failed.Another difficulty is that the out-of-state team (OTL) had limited time onsite.They are here now with one issue outstanding and the city's Parks team will confirm when the design is completed and working. Community Development Director Asher said the element has not failed and is a well-designed splash pad built by reputable contractors who have worked on even more complicated water features than this one. Mayor Lueb said the opening was rushed and asked how the city can avoid this in the future, so our community is not disappointed. Councilor Wolf agreed that the splash pad is a unique design/build but asked if there were any contractual elements that could have kept OTL on site when it was critical. Mr.Asher apologized for putting Mayor Lueb in a difficult position. In April they thought they were closer than they were and ready to open in time for the Farmers Market since 95% of the project was finished. Ms. Robinson said OTL was to build a feature according to the design and they have done that, although very slowly.The warranty period has not started as the splash pad has not been accepted by the city. Council President Hu asked what kind of service level can be expected under the warranty. Ms. Robinson said they will not be leaving until Parks staff are completely satisfied and have accepted the training in order to manage it on a daily basis. If there is a piece of equipment that malfunctions, Shiels Obletz Johnsen will bring in both general contractor P&C and the splash pad contractor OTL. TIGARD CITY COUNCIL MEETING MINUTES —June 27, 2023 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 8 Councilor Shaw appreciated the candid responses and said it was known there are material quality issues coming out of the pandemic. She asked if there was something within the warranty that we can beef up given the issues. Ms. Robinson said she can give the city confidence on how the team will approach any further issues. Mr.Asher said splash pads are notoriously finicky and he has no doubt that there will be issues that arise over the years. Tualatin just had to replace theirs. But he does not want any issues to arise because of defects. He said it will become a public works function once we sign off on it. He asked Council if they want more oversight in the sign-off moment when the city accepts the project. Council President Hu said he would prefer that for something like the swings because the splash pad may not have a safety issue. In the worst case,it could just be turned off. Councilor Wolf said she appreciated the offer but thought just a thumbs up from Parks and Recreation would be adequate. Mr.Asher thanked Council for their confidence and said he,Public Works Director Rager,Parks Manager McKnight, City Manager Rymer,Vanessa Robinson, and everyone on the entire team will need to sign-off on this. Ms. Robinson said the public loved the swings!As a result a few bolts dropped. She said it was not a safety issue related to the integrity of the swings,but it is not okay that they are dislodging from the limiters. She will follow up on this and get something in writing. P & C was onsite and verified each bolt and found no issues with them.They will be out tomorrow to look for any shifting. Subcontractor Rios is in conversation with Landscape Forms to diagnose this. Council President Hu said bolts falling out is a safety issue to him as they could hit a child in the head. Mayor Lueb asked about intervals for continual checking on the bolts. Owner's Representative Robinson said there is a punch list of items to finish that started with 60 items at substantial completion and now there are just over 10 remaining,with none having cost implications. These include some boards at the boardwalk and some planks at the community table. The monument sign was there for the grand opening but removed so the city logo could be etched into the bench, followed by reinstallation of the symbols. The pervious asphalt,which was a requirement of Clean Water Services,has recently started failing at the edges. They are diagnosing the cause. This asphalt is weather dependent and work on it will require cooler fall temperatures. 4. CONSENT AGENDA: (Tigard City Council and Local Contract Review Board) A. LOCUST STREET SAFE ROUE TO SCHOOLS (SRTS) IN 1'ERGOVERNMENTAL AGREEMENT WITH WASHINGTON COUNTY B. PAVEMENT MANAGEMENT PLAN (PMP)ROADWAY STRIPING PROJECT CONTRACT C. RESOLUTION AUTHORIZING THE CITY MANAGER TO SIGN PROMISSORY NO 11,FOR LOANS TO THE TOWN CENTER DEVELOPMENT AGENCY RESOLUTION NO. 23-18 -A RESOLUTION AUTHORIZING THE CITY MANAGER TO SIGN PROMISSORY NOTE FOR LOAN TO THE TOWN CENTER DEVELOPMENT AGENCY Council President Hu moved to approve the Consent Agenda and Councilor Wolf seconded the motion. Mayor Lueb conducted a vote and the motion passed unanimously. TIGARD CITY COUNCIL MEETING MINUTES -June 27, 2023 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 8 Yes No Councilor Shaw ✓ Councilor Singh ✓ Councilor Wolf ✓ Council President Hu ✓ Mayor Lueb ✓ 5. DISCUSS SOLID WASTE FRANCHISE FEES AND CHARGES AGGREGATE REPORT Interim Finance Director Kang introduced this agenda item and gave some background before turning over the discussion to Consultant Chris Bell. He said every March the solid waste franchisees are required to submit annual reports which are reviewed by city staff to calculate the rate of return for the two franchisees. Depending on the blended rates the Tigard Municipal Code 11.40.090 applies an annual 8 % rate. Staff is seeking guidance from Council on two rate alternatives and timing of the adjustment, and will return on July 25 for adoption. Consultant Chris Bell and Dave Huber (Waste Management) attended in person. Kristin Leichner (Pride Disposal) attended remotely. Consultant Bell was asked to study drop box fees and charges and complete a study on the city's solid waste collection as the proposed increase is significant. Consultant Bell had a presentation showing the 2022 adjusted return. However, 2023 assumptions include a Metro solid waste disposal increase of 11.4%,yard debris cost increase of 34%, and comingled recycling increased 32% due to lower material values. The lag in new collection truck deliveries led to a 29%increase in depreciation, and there is a Teamsters labor increase of 2.8%. Insurance options are very limited for garbage haulers and have increased by 38%. Consultant Bell showed slides of two alternatives for rate increases, one is to increase collection rates by the CPI—8.01% and the other adjusts rates to the Cost of Service and does not increase the drop box/roll off compactor charges. Rate Alternative 1 is less expensive for residents and Rate Alternative 2 is less expensive for commercial container users. Councilor Shaw said there was a slow uptake on comingling of food waste in yard debris and asked what the costs were to go back to just yard debris. She noted there was only one facility that will take food waste comingled with yard debris and asked if there were more facilities accepting yard debris only. Kristin Leichner said it goes to Recology NW in Forest Grove and whether there is food waste added or not, there was a price increase. In response to a question from Councilor Wolf about how many patrons use the food waste option, Ms. Leichner said they have not studied that but Recology NW estimates 7% of what they take in is food waste. Consultant Bell said it is 4-7% and difficult to measure. Several Councilors expressed interest in examining the cost change of removing food waste from yard debris. Council consensus was to adjust rates in January. Councilor Singh agreed with January and while open to examining the cost, advocated keeping food composting. Youth Councilor Nag advised not taking the composting option away and advertising this service to increase its use. TIGARD CITY COUNCIL MEETING MINUTES -June 27, 2023 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 4 of 8 Councilor Wolf requested information on when rate increases have occurred over the last 5 years. Interim Finance Director Kang will return to Council on July 25 for consideration of these changes to the fees and charges schedule. 6. APPOINT YOUTH CITY COUNCILOR POSITION EFFECTIVE JULY 1, 2023 Executive Assistant Bengtson introduced this agenda item. Teammates advertised the youth councilor opportunity in the spring and interviews were conducted by Mayor Lueb, Council President Hu and current Youth Councilor Nag on June 21. The interview panel recommendation is for Council to appoint Madeline Vogel to be the next Tigard Youth City Councilor. Council President Hu moved to appoint Madeline Vogel as the Tigard Youth City Councilor effective July 1, 2023. Councilor Shaw seconded the motion. Youth Councilor Nag gave an advisory vote of yes. Mayor Lueb conducted a vote and the motion passed unanimously. Yes No Councilor Shaw V Councilor Singh ✓ Councilor Wolf ✓ Council President Hu V Mayor Lueb ✓ 7. APPOINT TIGARD PUBLIC LIBRARY BOARD MEMBER Library Director Bernard introduced this agenda item and said she was recommending an outstanding community member to an open voting position on the Tigard Public Library Board. A member resigned mid-term and Board bylaws state that members serving as alternates will be given first consideration to fill a mid-term opening. She and Councilor Singh interviewed the alternates and are recommending that Bart Hawkins be appointed to a term ending in December 2024. She said he is eager to continue to contribute his perspective as an educator, parent,avid reader and lifelong learner to support the mission and vision of the library. Bart Hawkins (attending remotely) thanked them for the opportunity to be involved and support the library. Councilor Singh moved to approve Resolution No. 23-19 and Councilor Shaw seconded the motion. City Recorder Krager read the number and title of the Resolution: RESOLUTION NO. 23-19 —A RESOLUTION APPOINTING ALTERNATE BOARD MEMBER BART HAWKINS TO COMPLETE A VACATED MID-TERM POSITION AS A VOTING MEMBER OF THE TIGARD LIBRARY BOARD Youth Councilor Nag gave an advisory vote of yes and the Council voted unanimously to approve Resolution No. 23-19. TIGARD CITY COUNCIL MEETING MINUTES -June 27, 2023 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 5 of 8 Yes No Councilor Shaw ✓ Councilor Singh ✓ Councilor Wolf ✓ Council President Hu ✓ Mayor Lueb ✓ 8. RESOLUTION OF THANKS FOR YOUTH CITY COUNCILOR AISHIKI NAG Mayor Lueb read the resolution and said it was an incredible experience to watch Youth Councilor Nag invigorate the community and stand up for youth, holding Council accountable and going above and beyond to serve the community. Councilor Shaw appreciated her zeal and how she urged peers to vote. Councilor Singh thanked her for her curiosity and great questions. Council President Hu was very impressed with the youth on the trip to Washington DC and said it made him very hopeful for the future. Councilor Wolf noted her consistency and advocacy.'City Manager Rymer said it has been a joy to work with her and see her being active on the council and in the community,with a laser_ focus on the environment. He said they look forward to hearing about her future endeavors. Youth Councilor Nag said she was lucky to have this position and to have grown up in a city that offers this opportunity. She thanked everyone for their support and belief in her and noted the Council's continued commitment to youth. Council President Hu moved to approve Resolution No. 23-20 and Councilor Wolf seconded the motion. City Recorder Krager read the number and title of the Resolution: RESOLUTION NO. 23-20—A RESOLUTION THANKING AISHIKI NAG FOR HER SERVICE AS TIGARD'S YOUTH CITY COUNCILOR 2021-2023. Yes No Councilor Shaw ✓ Councilor Singh ✓ Councilor Wolf ✓ Council President Hu V Mayor Lueb ✓ Mayor Lueb announced that Resolution No. 23-20 was approved by unanimous vote of the Council. 9. INCLUSIVE LANGUAGE AND DEMOGRAPHICS UPDATE Assistant City Manager Nyland and Senior Management Analyst Hendrix presented this agenda item. The slide show is included in the packet for this meeting.Assistant City Manager Nyland said as part of creating a safe and welcoming community for all, their focus tonight is on language and communications. She added that DEI is not about excluding others. It is not about taking power away from some but it's about sharing power and adding chairs to the table and more voices to the conversation. The City of Tigard will use inclusive language, which means finding a way to name, TIGARD CITY COUNCIL MEETING MINUTES—June 27, 2023 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 6 of 8 honor and value experiences and identities. She gave examples of steps already taken to incorporate inclusive language. Senior Management Analyst Hendrix said additional steps include strengthening knowledge of who we are reaching and not reaching. In order to understand this and better serve our community, a set of seven demographic questions will be added to every city survey. These are encouraged,but optional. Demographics will be used to analyze what communication tools reach what folks. Additional steps include cataloging our communication tools, a Service Request Portal,mobile application,and internal customer experience development team;applying our Racial Equity Toolkit to policy considerations, developing the Language Access Plan, exploring a content relations management (CRM) system, and developing an Inclusive Outreach and Engagement Toolkit and Strategic Communications,including a social media policy. Senior Management Analyst Hendrix said the city was recently accepted into the University of Wisconsin-Madison's cohort focusing on 360 Thinking to work on a communications tools analysis. Assistant City Manager Nyland said one of the questions posed on the application to the cohort was getting a better understanding on if we are informing the community or just inundating them with messages.Are we exhausting them or engaging them? This will be our focus in the next two months as we work with this group. Council President Hu said he agrees that it is not a zero-sum game and just including someone does not mean someone else is excluded. He said at a meeting with IRCO (Immigrant&Refugee Community Organization) he found they did not know who to call at the city and one request was for a contact list to give to community members. He noted that this brings back the need for a community navigator position which was not funded in the budget.Assistant City Manager Nyland said the contact card was a great idea as we assume people going to the website know what service falls under which department. Councilor Singh said he appreciated the work and the demographic questions are a step in the right direction. He asked if the city had a CRM (Content Relations Management) tool.Assistant City Manager Nyland said the city does not have one at the moment and uses a spreadsheet,but Tyler Technologies will help with a CRM in the future. Youth Councilor Nag thanked the team for using the words community member instead of citizen and mentioned how the word"alien" had impacted her. She suggested adding questions about ADA requirements and childcare accommodations for board and committee applications. Councilor Shaw asked if they had asked any community organizations to vet the survey demographic questions as some questions may be culturally offensive. Assistant City Manager Nyland noted community navigator is on their radar and they are working on this. During the budget discussions they wanted to identify ways that not only a person in a position could fill but what the needs are to make it easier for anyone to interact with the city. 10. COMMUNITY DEVELOPMENT PROJECTS QUARTERLY UPDATE TIGARD CITY COUNCIL MEETING MINUTES -June 27, 2023 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 7 of 8 Community Development Director Asher gave the staff report for this item.A copy of the slide show is in the packet for this meeting. He spoke about 23 projects categorized by division, highlighting milestones and noting any schedule updates. He noted that these projects do not include the work other Community Development Staff do such as the Building Department and Code Compliance. Councilor Hu asked if staff wanted a council liaison on the Downtown Parking Committee. Mr. Asher said he preferred not to have an elected official on the working committee;but would rather involve them at the end when it comes to Council for decision making. He will discuss this with Redevelopment Project Director Family. 11. NON-AGENDA ITEMS—None. 12. ADMINISTRATIVE REPORT—This item was moved to an earlier time in the meeting. 13. EXECUTIVE SESSION: Held earlier. 14. ADJOURNMENT At 9:04 p.m. Council President Hu moved for adjournment. Councilor Shaw seconded the motion and it passed unanimously. Yes No Councilor Shaw ✓ Councilor Singh V Councilor Wolf ✓ Council President Hu V Mayor Lueb ✓ Carol A. Krager, City Recorder Attest: Heidi Lueb, Mayor Date: TIGARD CITY COUNCIL MEETING MINUTES -June 27, 2023 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 8 of 8 AIS-5185 5. Business Meeting Meeting Date: 07/11/2023 Length(in minutes): 45 Minutes Agenda Title: Hall Boulevard Corridor Conceptual Design Report Briefing Authored By: Dave Roth Presented By: Dave Roth,Principal Transportation Planner and Joe Wisniewski,City Engineer Item Type: Update,Discussion,Direct Staff Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE This item will provide a brief history of the city's efforts to facilitate investment in critical repairs and safety upgrades to the Oregon Department of Transportation(ODOT)owned,operated,and maintained 3-mile segment of Hall Boulevard within Tigard city limits located between SW Locust Street(mile point 4.08)and SW Durham Road(mile point 7.09).Please note that these repairs and upgrades for safety are different from the State of Good Repair improvements that are the responsibility of ODOT to deliver prior to a transfer to the City. Over the past year,Tigard teammates and Alta Planning and Design,a project consultant,have engaged with the community to develop a"Conceptual Design Report"that documents a future Hall Boulevard corridor vision supportive of people at all ages and abilities traveling through and across this system.Tigard teammates and the Alta Planning and Design project team will co-present the results of this year-long planning process including the feedback from many community and stakeholder engagement events. ACTION REQUESTED No Council action is requested at this time.Tigard teammates will return later this summer or fall to seek a resolution from Council in support of the design principals presented in the Hall Boulevard Conceptual Design Report and for continuation of work toward an eventual jurisdictional transfer of Hall Boulevard from the Oregon Department of Transportation,pending necessary safety improvements on the corridor by the state. BACKGROUND INFORMATION Hall Boulevard,also known as OR-141,is major north-south arterial corridor running through Tigard and providing connections to neighboring communities.The road sees a diversity of users traveling on foot,aided by mobility devices,on two(or four)wheels, via public transit,and by personal vehicle to meet their daily transportation needs.After decades of disinvestment,the roadway impedes Tigard's ability to deliver safe and efficient transportation options to its residents,particularly those most in need of support. For years,the City of Tigard has contemplated taking on ownership of the 3-mile roadway segment within Tigard city limits through a mechanism called a`jurisdictional transfer"as a means of facilitating and expediting needed repairs and safety upgrades based on local design objectives.In 2016,city teammates conducted an initial condition assessment of needed repairs and determined required capital costs to reach a state of good repair,required prior to transfer of Hall Blvd from ODOT to Tigard to be between$12 million and$31 million,depending on level of investment.At the time,no action was taken to advance a transfer in ownership under these cost liability assumptions. In late 2019,at the direction of the city's Transportation Strategy Team,city teammates hired a consultant to update and revise the 2016 condition assessment report in alignment with current city goals,assumed future Hall Boulevard cross-section requirements, and understanding of ODOT-defined"State of Good Repair"elements:those being existing assets rather than missing or sub-standard assets.In early spring of 2020,a revised condition assessment report determined a planning level cost estimate for needed repairs,without safety upgrades,to be just under$30 million for the 3-mile roadway segment within Tigard city limits. Shortly after completion of the 2020 condition assessment report,Tigard teammates initiated a conversation and process with ODOT staff to work toward a shared goal of achieving a jurisdictional transfer of the roadway.The two agencies defined a shared work plan and timeline in a Memorandum of Understanding(MOU)signed in the fall of 2020 and later updated to reflect a revised project timeline in 2022. A key element of the MOU requires both agencies to agree to a final"State of Good Repair"cost estimate and report.Over the past two years,city teammates and ODOT staff have been coordinating to build understanding around the infrastructure needs of this corridor.This work has resulted in an initial agreement of a$30 million"State of Good Repair"cost estimate to address deferred maintenance issues such as pavement condition,roadway striping,stormwater facilities,structure,and signage;recent work on Hall Blvd,including ADA curb ramp improvements($7 million),has already been factored into this figure.Addressing the"State of Good Repair"improvements must occur prior to transfer of this roadway from ODOT to the City. Although addressing deferred maintenance is a critical component of a potential future jurisdictional transfer,it stops far short of addressing the missing and sub-standard infrastructure on Hall Boulevard that makes daily travel for pedestrians,bicyclists,mobility device users,and transit users challenging and,in some cases,impossible.To define needed multi-modal safety upgrades and to present a fuller picture of the overall needed investment on Hall Boulevard within city limits,Tigard teammates initiated a project in 2022 to engage the broader community on developing a future corridor vision for Hall Boulevard. The intent of the Corridor Visioning Project is to create a community-driven blueprint for a future roadway that serves people of all ages and abilities and transforms Hall Boulevard from a liability to an asset supportive of broader city goals and aligned with city policy.Alta Planning and Design,a local multi-modal planning firm,was hired to lead this work and will join city teammates to co-present the results of this year-long planning process to Tigard City Council.The project team anticipates a final Hall Boulevard "Conceptual Design Report"to be completed by August 2023. Combined,the"State of Good Repair"report and"Conceptual Design Report"will provide the basis for a required investment in Hall Boulevard to both meet the community's needs. Public Involvement •Key Stakeholder interviews •Open House 1 (virtual)&public input map •Open House 2(in person)&public input map •Monthly Tigard Transportation Advisory Committee(TTAC)meetings Impacts(Community,Budget,Policies,Strategic Plan,Council Goals) •2020-2025 Strategic Plan •Tigard is an equitable community that is walkable,healthy,and accessible for everyone •Create a well-connected,attractive,and accessible pedestrian network •2023-2025 Council Goals •Prioritize carbon-responsibility in the City of Tigard operations,projects,and policies •Identify and secure funding to complete the Hall Boulevard junsdittional transfer •Increase funding to expand connectivity and support an active,healthy,and accessible community ALTERNATIVES&RECOMMENDATION No Council action is requested at this time.This briefing is for information only. 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Business Meeting Meeting Date: 07/11/2023 Length(in minutes): 30 Minutes Agenda Title: Tigard Resilience Update Authored By: Gary Pagenstecher Presented By: Gary Pagenstecher Item Type: Update,Discussion,Direct Staff Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE The City of Tigard Resiliency Initiative is a three-part,tiered approach to pre-disaster energy resiliency in Tigard including:1) installation of photovoltaic(PV)generation and battery storage to support resilient operation of the emergency operations center (EOC)as a micro grid,2)public infrastructure and private development PV generation and battery storage for resilient publicly accessible energy and services through a microgrid,and 3)district-scale renewable energy generation and storage through a microgrid for resiliency,climate benefits,and economic development.(See a detailed description in the attachment) This initiative was developed by Community Development in response to activities related to the Strategic Plan and the Fields Property development and a notice of funding opportunity for FEMA's new Building Resilient Infrastructure and Communities(BRIC)grant.Application was made in December 2020 and the grant awarded in October 2022. The BRIO grant application team included Community Development,Public Works,and Facilities,within Tigard,and our external partners PGE,Energy Trust of Oregon,and the PAE Engineering consultancy.PAE's scope of work is designed to test the feasibility of each Tier of the Initiative to focus implementation on microgrid development where it can be most effective.For example,Tier 1,resilient energy for EOC operations at the Library,is a whole community benefit and a typical single-builiding/owner microgrid application.The majority of contract funds will look at the feasibility of this case.Tiers 2 and 3 are more exploratory and conceptual,involving novel PV generation and multiple parties for both energy generation and energy loads for resilient operations. PAE's feasibility contract is due to be completed this summer with follow-on engagement and funding activities leading into the fall, pending leadership review and direction. ACTION REQUESTED Receive project update,participate in Q&A,give staff direction. BACKGROUND INFORMATION Dates of Previous and Potential Future Considerations This is the first Council briefing on the Tigard Resiliency Initiative.After completion of the PAE feasibility analysis and review by the Infrastructure and Investment Committee,further action would require Council consideration in the near term. Public Involvement Targeted applicable property owner outreach with the results of the PAE Feasibility Study;depending on resulting actions,wider community education and participation. Impacts(Community,Budget,Policies and Plans/Strategic Connection) TBD,based on results of the PAE feasibility analysis and the potential for grant and partner funding.Potential to implement climate action and resiliency goals in support of Emergency Operations,Comprehensive,and Strategic Plans. ALTERNATIVES&RECOMMENDATION ADDITIONAL RESOURCES Attachments Tigard Resiliency Initiative PAE Tier 1 Feasibility Resiliency PPT CITY OF TIGARD RESILIENCY INITIATIVE REVISED NOVEMBER 16,2020 The Tigard Resiliency Initiative is a three-part, tiered approach to pre-disaster energy resiliency in Tigard including: 1)installation of PV generation and battery storage to support resilient operation of the EOC as a micro grid, 2) public infrastructure and private development PV generation and battery storage for resilient publicly accessible energy and services through a microgrid, and 3) district-scale renewable energy generation and storage through a microgrid for resiliency, climate benefits, and economic development. Tier 1: Emergency Operations Center Renewable Energy Microgrid Currently,Tigard's EOC electric power is backed up with a propane generator, which is subject to limited resupply in the event of a Cascadia earthquake event.To improve the EOC's resiliency,the City proposes to install solar PV generation and battery storage at the EOC site for operation as a micro grid. The proposed project addresses critical energy infrastructure vulnerability supporting whole-community resilience. Tier 2: Public Infrastructure and Fields Property Renewable Energy Microgrid The proposed renewable energy generation and storage microgrid involves the innovative use and design of public infrastructure (pedestrian bridge, water quality facilities, and street rights-of-way) and the cooperation of private development partners including regulated affordable housing providers and commercial and industrial developers.The project would be designed to serve essential city services and functions such as public realm lighting and mechanical systems, communication devices and EV charging, and emergency shelter to further benefit the public in case of catastrophic failure of the energy grid.The proposed project anticipates impacts on vulnerable populations, equitable risk-reduction outcomes, and whole-community approaches to disaster resilience.The proposed project is collaborative and promotes shared responsibility and partnerships.The project would be a major educational opportunity in the heart of Tigard and serve to pilot the community's transition to a renewable energy future. Tier 3: Hunziker Core District Renewable and Distributed Energy Microgrid The Hunziker Core is centrally located between Tigard's urbanizing mixed-use Downtown and Triangle Districts and is characterized by an underdeveloped industrial land base. With Tigard's current Employment Lands Tomorrow Code Update Project, the Hunziker Core District will see increasing employment density and a wider mix of uses allowed to support economic development. The district energy concept would underwrite this effort with lower cost energy through coordinated resilient renewable and distributed energy generation and storage facilities through a microgrid. Renewable energy facilities at the district scale could have significant climate change benefits by avoiding fossil fuel emissions from building heating,cooling,and lighting and in support of EV charging.The proposed project is collaborative and promotes shared responsibility and partnerships. iii PA E ,„„....... Tigard Microgrid Tier 1 - Library PV and Battery Microgrid Feasibility Study June 9, 2023 pae-engineers.com This page intentionally left blank tom€: Table of Contents 1.0 Project Description 1 1.1 Overview 1 1.2 Executive Summary 1 1.3 Codes and Standards 2 1.4 Owner Specific Requirements 2 2.0 Energy Performance Analysis 3 2.1 Introduction 3 2.2 Model Inputs 4 2.3 Building Use and Operation 10 2.4 Annual Building Energy Demand 13 2.5 Microgrid Resiliency Analysis 15 3.0 Electrical 17 3.1 Electrical Service & Distribution 17 3.2 Distributed Energy Resources (DERs) 17 3.3 Microgrid Control System 18 3.4 Grounding System 19 3.5 Pathways and Raceways 19 Figures Figure 1: Emergency Operations Center (EOC) Analysis Zones 3 Figure 2: Temperature Distribution, Hours Per Year 4 Figure 3: Average Monthly Temperatures with Maximum and Minimum (°F) 4 Figure 4: IES Model Renderings (Sun Position: June 30th at 3 pm) 5 Figure 5: Lighting Load Profile 10 Figure 6: Plug Load Profile 11 Figure 7: Occupancy Load Profile 11 Figure 8: Annual Hourly Electric Load Profile 13 Figure 9: Annual Daily Electric Load Profile - Model to Meter Comparison 14 Figure 10: Modeled Energy End Use Breakdown 14 Tables Table 1: Modeled Scenarios 3 Table 2: Envelope Performance 6 Table 3: Lighting Power Densities 7 Table 4: Receptacle and Occupant Gains for Normal Operations 7 Table 5: Receptacle and Occupant Gains for EOC 8 Table 6: HVAC Airside Systems 9 Table 7: HVAC Waterside Systems 9 Table 8: DHW Systems 9 Table 9: Community Room Equipment for EOC Scenario 12 Table 10: Pantry and Cooking Equipment for EOC Scenario 12 Table 11: Annual Energy Use 13 Table 12: Energy Use Intensity Breakdown, in kBtu/sf/yr 15 June 9, 2023 Project Directory Owner City of Tigard Electrical Engineer PAE 151 SW 1st Avenue Suite 300 Portland, Oregon 97204 Matt Jones, PE, LEED,AP Principal-in-Charge matt.jones@pae-engineers.com Karina Hershberg, PE, LEED AP Project Manager karina.hershgberg@pae-engineers.com Craig Collins, PE Electrical Engineer of Record craig.collins@pae-engineers.com Anthony Hosti Electrical Engineer anthony.hosti@pae-engineers.com Matt Hyder,WELL AP, LEED GA ReGen Building Energy Modeling Lead matt.hyder@pae-engineers.com Carley Webster, CDT Assistant Project Manager carley.webster@pae-engineers.com June 9, 2023 1 .0 Project Description 1.1 Overview The information presented in this narrative report is associated with Tier 1 of the Tigard FEMA Microgrid Study which is a three-part study evaluating microgrid solutions to leverage distributed energy resources (DER) including photovoltaics (PV) and battery energy storage systems (BESS) and existing fossil-fuel based generation capacity for facility and community resiliency in the city of Tigard, Oregon. The engineering assessments, reports and preliminary design drawings prepared by PAE for the Tier 1 FEMA scope evaluate a single building microgrid resiliency solution for the Tigard Library. The intent of this narrative deliverable and associated preliminary design documents is to facilitate ETO Trade Ally pricing and for use by City of Tigard in pursuit of project implementation funding. Permit documents are a separate scope of work. 1.2 Executive Summary PAE determined the following distributed energy resources (DERs) were required to support the City's operational and carbon reduction requirements associated with construction of an island capable microgrid control system at the Tigard Library. 1. Photovoltaic Capacity a. Rooftop: 250 kW b. (5) Carports: 260kW c. Annual Energy production from PV: 582,100 kWh 1) Annual energy from onsite PV will be able to supply 55% of building energy consumption (electricity and natural gas equivalency in kWh) based on energy model results following Chiller Plant Upgrade. 2. BESS Capacity a. Battery Inverter Power: 1,000 kW b. Battery Energy Storage Capacity: 2,700 kWh 3. Generator Capacity a. 500 kW b. Existing, Natural Gas Fired 4. Microgrid Control System a. Open transition following grid failure. b. Close transition following grid restoration. c. Cycle charging dispatch strategy while islanded. June 9, 2023M_i _»s:is 1.3 Codes and Standards The following codes, guidelines, regulations and other references that were considered in the design of the microgrid system and associated components. The list below is provided for reference only and is not a guarantee of Code compliance. — 2020 Oregon Electrical Code — 2022 Oregon Fire Code — National Fire Protection Association (NFPA) Standards — American National Standards Institute (ANSI) — Institute of Electrical and Electronics Engineers (IEEE) — National Electrical Manufactures Association (NEMA) — Underwriters Laboratories (UL) 1.4 Owner Specific Requirements PAE was asked to consider the deployment of a single building microgrid at the Tigard Library, which is an existing facility at 13500 SW Hall Blvd. The list of owner requirements was as follows: 1. Microgrid to support full building load for standard to major outage durations with the intent to operate the library as a warming or cooling center during daylight hours. For catastrophic outages, the intent is to support a sub-set of facility loads to operate as a backup Emergency Operations Center. For additional information on the defined outage durations, see Section 2.5 below. 2. PAE's microgrid design needs to consider infrastructure and energy use impacts of the upcoming Chiller Plant Upgrade scope of work, which is currently underway. 3. Utilization of a 500 kW natural gas generator that is slated to be installed as part of, or subsequent to, the Chiller Plant Upgrade but prior to the FEMA Tier 1 microgrid project construction scope. 4. The existing gas-fired boilers at the library should be assumed to remain through the microgrid project construction scope. 5. Microgrid scope should include development of renewable energy production on site via deployment of photovoltaics. Development of renewable energy at Tigard Library supports the City's goal to be carbon neutral by 2050. 6. The open space on the north side of the Library is to be reserved for development of new covered storage facilities and space for battery energy storage system (BESS) deployment and should not be evaluated for photovoltaic system siting. 7. BESS design should be developed in cooperation with Portland General Electric (local Utility) to leverage the utility's"Schedule 200" battery incentive program which will allows the utility to control the BESS for grid support during on-grid operation. 8. Any current or future electric vehicle charging should not be considered in Net Zero Energy calculations. The existing two electric vehicle chargers should be supported under full load microgrid operation of the library microgrid. No new electric vehicle infrastructure is to be included in the microgrid development scope. June 9, 2023 ili�»��ss 2.0 Energy Performance Analysis 2.1 Introduction The Tigard Microgrid project analysis for FEMA Tier 1 is to explore the implementation of a Battery Energy Storage System (BESS) and Solar PV array for both the purpose of peak load shedding and a resilience scenario in which the library is used as an Emergency Operations Center (EOC). A calibrated energy model was developed to analyze the hourly trends of the current library for this analysis. This section describes the energy modeling approach and inputs used for the analysis. Electricity demand data at 15 minute intervals for the meter at the library was received from PGE. This data was used to create a calibrated model that matches the hourly profile and demand as closely as possible. This calibrated model used the inputs seen throughout this section. The exception is that the calibrated model uses existing conditions at the time of the PGE meter data which includes packaged DX units for cooling. It is currently planned that these units, which are at end of life, are to be replaced with a new air cooled chiller within the next year. Because of this, all analysis shown throughout this report represent the energy and loads potential with the new air cooled chiller and added AHU-4 for the entrance lobby. The following scenarios were simulated as a part of this analysis: Table 1: Modeled Scenarios Scenario Model parameter Normal Library operations running typical hours and loads. Model calibrated based on PGE operations electric meter data. Existing Packaged DX cooling replaced with planned Air-cooled chiller design that is anticipated for installation in the coming year. Emergency Library operations running 24/7 in EOC spaces only, all other spaces considered shut Operations down and not open to the public. EOC spaces include community space, adjacent Center(EOC) restrooms and pantry, and entrance lobby space. Equipment loads and occupancy densities updated to reflect changing operations during an EOC scenario. Existing Packaged DX cooling replaced with planned Air-cooled chiller design that is anticipated for installation in the coming year. The shaded areas in green in the image below shows the areas operational during an EOC scenario. All other areas outside of the EOC area are assumed to be in use only during normal operations scenarios. Additional detail can be found in the Building Use section below. • • • • Figure 1: Emergency Operations Center (EOC) Analysis Zones June 9, 2023 as--; »i 2.2 Model Inputs SOFTWARE The building energy analysis is performed using the version 2022.1 of IES Virtual Environment energy modeling software. WEATHER DATA The project is part of climate zone 4c and the weather file used for the analysis is selected as the Portland-Hillsboro Airport TMYx 2007-2021 weather file, which is the closest available location to the project site in Tigard. The climate summary for the Tigard Library based on the Portland-Hillsboro Airport TMYx 2007-2021 weather file is shown in the following table and charts. 1,600 1,400 1,200 1,000 - 800 — 1111 600 ___- I I ! ! ! 400 _ III 200 -- 1 1 1 1 1 1 1 1II _ 1II1I LL LL LL LL U. U. LL U. U. LL LL LL LL LL U. U. U. U. LL LL LL LL O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O to O In 0 In 0 UI O U) O U) O in O in 0 IA 0 U) 0 o .-i N N In rn of U) !n LD t0 N N CO CO O 0) 0 O V LL i 1 1 1 4 1 4 1 i 1 I 1 1 1 I I o LL U- LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL A 00900 0 0 0 0 0 0 0 0 0 0 0 0 0 0 LL u) O V) 0 U) 0 U) 0 iA 0 IA 0 in 0 U) 0 In O o .-i N N N In C') .7 V' U) N t0 t0 N N CO CO 0) in 0) Figure 2:Temperature Distribution, Hours Per Year Average Daily High -Average Daily Low • Monthly High • Monthly Low 120°F 100°F 101 96 80°F 60°F 10 54 55 60 56 44 47 40°F 38 42 37 411)29 20°F 33 0°F Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Figure 3:Average Monthly Temperatures with Maximum and Minimum (°F) 4 June 9, 2023 iii= ;iiC--Iiii trMii BUILDING ENVELOPE The figures below show the 3D energy model geometry which was based on the As-Built design drawings dated May 19th, 2003 for the existing building. NN. ...--..--r' „.,. '*4N c•-___.— \.1 � ' r r 1 �r .' J 107' 7C-;:). --"' , « - 49r 7 o' ti� a / i► % � ,10 Pet 0 4r Figure 4: IES Model Renderings (Sun Position:June 30th at 3 pm) June 9, 2023 ilii.sF's's The following table summarize the envelope performance criteria used in the energy model. Any constructions that could not be verified were assumed to meet the ASHRAE 90.1-1999 energy code that was in effect at the time of design and construction of this project. Table 2: Envelope Performance Building Parameter Proposed Design Assembly Roofs Type 1 -Typical roof 2"concrete deck with insulation above Insulation R-15 continuous insulation' Assembly U-Value U-0.063 Floors Type 1 - Ground floor Concrete slab Insulation None Assembly F-Value F-0.730 Walls Wall Type Metal framing with Batt Insulation, no c.i. Insulation R-13 between frame members Assembly U-Value U-0.124 Wall Type Metal frame with thermal break, backpan insulation Insulation R-10 backpan Assembly U-Value U-0.23 Vertical Glazing Window to Wall Ratio 26.2% (Including Glazed Doors) Double Pane, metal Metal frame with thermal break, double framing, clear pane glass, Per ASHRAE 90.1-1999 Assembly U-value U-0.57 Assembly SHGC 0.39 SHGC VLT 66%VLT 6 June 9, 2023 iii INTERNAL GAINS The tables in this section summarize the inputs used for internal gains. Lighting Lighting power for the project are unknown. LPD values are based on requirements in ASHRAE 90.1-1999 which would reflect typical fluorescent lighting design but reduced to match typical lighting power use of a similar building type and calibrate to PGE utility meter data. The following table summarizes the lighting power densities used in the energy model. Table 3: Lighting Power Densities ASHRAE Proposed Space Type Floor Area (sf) 90.1-1999 (W/sf)1 Design (W/sf) Conference, meeting 4,776 1.50 1.05 Corridor, transition 3,513 0.70 0.49 Electrical room 1,071 1.30 0.91 Food preparation 183 2.20 1.54 Library - reading area 5,988 1.80 1.26 Library -stacks 19,849 1.90 1.33 Office -Open 4,511 1.30 0.91 Office - Enclosed 1,615 1.50 1.05 Restrooms 2,059 1.00 0.70 Stairs 610 0.90 0.63 Storage 1,675 0.70 0.49 TOTAL 47,320 1.58 1.10 Notes: 1. ASHRAE-90.1 values are shown for reference only. Receptacles and People Gain The following table summarizes the equipment and occupancy related inputs used in the energy model. The first table represents the building under normal operations. The second table represents the building under an EOC (Emergency Operations Center) scenario. During this scenario, it is assumed it will be occupied 24/7 and have different occupancy and equipment density gains. Table 4: Receptacle and Occupant Gains for Normal Operations Receptacle Receptacle Occupant Occupant Space Type Load Load Density Diversity Density Diversity (sf/pers) Factor (W/sf) Factor Conference, 1.0 60% 50 60% meeting Community room 1.0 60% 50 30% Corridor, transition 0.2 100% - - June 9, 2023 »'=`` iiigiii _=?ii Receptacle Receptacle Occupant Occupant Load Load Space Type Density Diversity Density Diversity (W/sf) Factor (sf/pers) Factor Electrical room 15 (4,000 W 70% - - (IDF) each) Food preparation 1.5 100% 100 100% Library- reading 1.5 100% 200 40% area Library-stacks 1.5 100% 200 40% Office (open) 1.5 100% 200 80% Office (enclosed) 1.0 100% 200 80% Restrooms 0.5 100% - - Stairs - - - - Storage - - - - The following table summarizes the equipment and occupancy related inputs used in the energy model during an EOC scenario. Table 5: Receptacle and Occupant Gains for EOC Receptacle Receptacle Occupant Occupant Load Load Space Type Density Diversity Density Diversity (W/sf) Factor (sf/pers) Factor Conference, _ _ _ _ meeting Community room 4.2 61% 50 50% Corridor,transition 0.2 100% (within EOC area) Electrical room on 15 (4,000 W) 70% 1n floor(IDF) Food preparation 33.2 41% 100 100% (pantry) Library- reading _ _ _ _ area Library -stacks - - - - Office (open) - - - - Office (enclosed) - - - - Restrooms 0.5 100% - - Stairs - - - - Storage - - - - F June 9, 2023 HVAC AND DHW SYSTEMS The table below describes the building systems modeled in the proposed and in the ASHRAE baseline models. Table 6: HVAC Airside Systems Space Type Proposed Design HVAC System VAV AHU units served by hydronic cooling and VAV boxes with reheat. Fan Efficiency Supply Fan: 0.93-1.00 W/cfm Return Fan: 0.23-0.40 W/cfm VAV box minimum 30% turndown AHU supply air 55°F-70°F temperature Heat recovery None Table 7: HVAC Waterside Systems Space Type Proposed Design HHW equipment (2) natural gas condensing boilers HHW loop temperatures Supply: 140°F, no reset Return: 40°F delta T Heating efficiency ASHPs: 2.35 COP @30°F HHW pumps Primary: 5.8 W/gpm Secondary: 18.46 W/gpm CHW equipment (1) 365 ton air-cooled scroll chiller Cooling Efficiency ACC: 3.02 COP(10.3 EER) @ 95°F OAT CHW temperatures Supply: 44°F, no reset Return: 12°F delta T CHW pumps Primary: 19.08 W/gpm CW equipment No cooling tower CT fan power - CW temperatures - CW pumps - Table 8: DHW Systems Space Type Proposed Design Domestic Hot Water Electric water heater storage tanks: 99% efficiency System 9 June 9, 2023hi »=E= 2.3 Building Use and Operation BUILDING USE DURING NORMAL OPERATIONS The typical building use during normal operations has been simulated as a library space. Load profiles for equipment, lighting, and occupancy meet typical use and diversity of a library space use. The hours of operation for the Tigard library are seen in the following list. The HVAC systems and electric load profiles are set to meet these hours throughout the year, minus holidays. Note that load profiles extend outside of these hours for employees that are in the building before opening and after closing. — Monday -Thursday: 10:00 AM to 8:00 PM — Friday - Sunday: 10:00 AM to 6:00 PM The following figures show the typical daily profiles for the library used in the energy model during normal operations. Lighting Profile 0.9 0.8 0.7 m 0.6 0 N 0.5 4- 2 2 0.4 a 0.3 0.2 0.1 0 00 CP 00 00 00 00 .00 00 00 00 00 00 00 00 CP 00 .00 00 00 00 .00 .00 Hour of Day —Mon-Thurs —Fri-Sun Figure 5: Lighting Load Profile 10 June 9, 2023 »-i` Plug Load Profile 0.9 0.8 -p 0.7 0.6 O7 0.5 A: 0.4 0 0 0.3 0.2 0.1 0 .O° o° P P o° .o° CP o° o° °° o° 0° P O° o° O° .o° O° O° o° ti. R. y. �' 1. 'b. oi. 1y. ,1'y L' 4 ,yp. <y. 4°. y1. ,y0. ,, o5 . y0• ,Lti. L1• L^i• • Hour of Day —Mon-Thurs -Fri-Sun Figure 6: Plug Load Profile Occupancy Profile 0.9 0.8 -0 0.7 ro ,J 0.6 w 0.5 0.4 0 0.3 0.2 0.1 0 Po° .o° P P o° .o° o° o° o° o° O° o° °° O° o° o° O° o° °° o° o° O° O° ti. y. h. (o. 14.1, . 0 ai 40. 14. . yi. .4p;• 1h. 0. yl. ,40. S�. 1..v.�0 . 1.y. 173. O. Hour of Day —Mon-Thurs —Fri-sun Figure 7: Occupancy Load Profile BUILDING USE DURING EOC OPERATIONS During an EOC event, the energy model operations and load profiles will differ significantly. Library operations are set to run 24/7 in EOC spaces only, all other spaces considered shut down and not open to the public. EOC spaces include community space, adjacent restrooms and pantry, entrance lobby space, and 1St floor IDF room. Equipment loads and occupancy densities updated to reflect changing operations during an EOC scenario. June 9, 2023 ilii»sits The current design of the library shows that the 1st floor IDF room is served by a terminal unit connected to AHU-1. This IDF room would need to be operational during an EOC scenario. Therefore, it is recommended for resiliency to add a single zone mini-split system or similar to this space to both eliminate the need to operate AHU-1 during an emergency event and to reduce energy during normal operations. All EOC model simulations include that the 1st floor IDF has been decoupled from AHU-1 with a mini-split heat pump for independent cooling. The following table details the equipment to be needed during an EOC scenario separated by Community Space equipment and cooking equipment for the pantry. Table 9: Community Room Equipment for EOC Scenario Equipment for Modeled Modeled Community Room Quantity Amps Volts Watts Each Watts Total (W) oW)1 VHF Radios with 40 1.5 120 20 800 Chargers 800 MHz Radios 40 1.5 120 20 800 with Chargers Cell Phone Chargers 75 3 120 20 1,500 Chromebook/ 40 2 120 240 9,600 Laptops TV Monitors 4 1 120 120 480 Notes: 1. Watts for energy model include peak power use. Diversity added as not all equipment will be operational or charging at the same time or will be at 100% of load during operations. Table 10: Pantry and Cooking Equipment for EOC Scenario Equipment for Modeled Modeled Pantry Quantity Amps Volts Watts Each Watts Total (W)1 (W)1 Refrigerator 1 15 120 1,800 1,800 Microwave 1 6.5 120 780 780 Dishwasher 1 10 120 1,200 1,200 Coffee Maker 2 8 120 960 1,920 Notes: 1. Watts for energy model include peak power use. Diversity added as not all equipment will be operational or charging at the same time or will be at 100% of load during operations. 12 kap June 9, 2023 ...•:• 2.4 2.4 Annual Building Energy Demand To analyze the library energy use and demand, historic PGE meter data at 15 minute intervals for the 2022 calendar year was received for the library building. The following chart shows the annual demand for the 2022 calendar year. 313 250 200 150 1111011iiii#S0411M"801 1601 2101 3201 4001 6801 5601 0301 7201 NO Hour of the Year Figure 8:Annual Hourly Electric Load Profile As can be seen from the chart above, electricity use is higher in the summer for building cooling use. Heating for the library uses natural gas fired boilers which keeps electricity in winter months lower. Gas use for the project is based on typical CBECS (Commercial Building Energy Consumption Survey) benchmarking data for a library building type, however, gas is not used as a part of the resiliency analysis. The table below shows the annual electricity use for the historic PGE data for 2022 calendar year. Table 11:Annual Energy Use Fuel Source Energy Usage EUI 1 (kBtu/sf/yr) Electricity (kWh) 823,529 58.9 Natural Gas(kWh) 300,400 21.7 Total (kWh) 1,123,929 80.6 Notes: 1. EUI based on a modeled square footage of 47,320 June 9, 2023 The calibrated model energy use was compared to PGE data both for hourly profiles and daily electricity use trends. The chart below shows the model electricity as compared to the PGE data. Note that the model includes the future chiller upgrade while the PGE data will not yet reflect this change. 4000 3500 n 4000 I t fj\N-i g pkotiettly2440Actrit,4i\ \•t •Nr• ^ V.4"'N.V 150a saa a Day of the Year Model -PGE Figure 9:Annual Daily Electric Load Profile- Model to Meter Comparison The total electricity meter data received does not show what end uses the energy was used for such as lighting, equipment, cooling, etc. Because of this, CBECS benchmarking data was used to calibrate the model for an approximate distribution of energy based on the library building use and type. Using the CBECS benchmarking data, the expected energy use breakdown and EUI from the energy model is shown in the figure below. PUMPS SPACE COOLING 0°A0 4% DOMESTIC HOT VENT. FANS WATER 10% 1% INTERIOR LIGHTING 25% TOTAL EUI: 76.0 kBtu/sf/yr RECEPTACLE EQUIPMENT 26°Ao IDF EQUIPMENT 6% Figure 10: Modeled Energy End Use Breakdown EE June 9, 2023 tt'= ._SS. Table 12: Energy Use Intensity Breakdown, in kBtu/sf/yr Calibrated Model Receptacle equipment 19.7 Interior lighting 19.0 Space heating (Gas) 21.7 Space cooling 2.8 Pumps &aux. 0.2 Vent. Fans 7.6 Domestic hot water 0.8 IDF elec. 4.3 EUI 76.0 2.5 Microgrid Resiliency Analysis As part of the design of the microgrid for the Tigard Library, PAE conducted a thorough analysis of the best and most feasible approach to creating a microgrid at the Tigard library. Analysis focused on three levels of outage: standard, major, and catastrophic. The distinction between each outage type being the length of the outage. A standard outage we defined as a single day outage, a major outage we defined as up to 7 days and a catastrophic outage we defined as 2 weeks or more. The goal of the analysis being to understand how the overall system would perform in the absence of grid power. PAE took a two-fold approach in our analysis of the design options for the Tigard Library Microgrid. First, we explored a range of options for photovoltaic (PV) array integration at the library using Helioscope. We explored several rooftop PV design options and the use of ground-mount carports for additional PV capacity at the project site. After we had a thorough understanding of the PV options available on the site, we then turned to battery sizing. PAE used two primary tools to conduct our analysis of the battery size including a proprietary "Resiliency Tool"created by the engineers at PAE and we employed Homer Grid to analyze the economic feasibility of the different options we explored. PAE's proprietary tool focuses on the electrical system itself and helps determine the appropriate battery size to serve a facility electrical load without addressing any economic constraints. Once we had selected a range of battery sizes using the PAE resiliency tool, we then ran the analysis in HOMER Grid to determine the economics of each choice. HOMER Grid also allowed PAE to import the results of the analysis in Helioscope so that the entirety of the microgrid design PAE created could be analyzed together. In addition, HOMER Grid allows the creation of complex electrical pricing schedules as part of its analysis framework. PAE, in partnership with the PGE, recreated the utility rate schedules impacting the cost of grid energy at the library as part of PAE's economic analysis. PAE completed two reports for the City of Tigard. The PV Analysis Report can be found in Appendix A. The Battery Energy Storage System (BESS) Analysis Report can be found in Appendix B. Together, these two reports were utilized to determine the best and most economically feasible approach to creating a microgrid at the Tigard Library. June 9, 2023 == SolarEdge PV inverters and Canadian Solar PV panels are the basis of design for the PV arrays proposed. And the battery based microgrid solutions from ELM Microgrid are the basis of design for the microgrid controller and battery energy storage system. For full details see the reports in the appendix. The last piece of analysis in the microgrid design focused on how the library electrical loads could be managed in the case of the three outage cases explored. PAE worked with city staff to determine which control systems could be integrated into the microgrid controller and which could not. The final control solution for building load management during a grid outage will incorporate limited automation between the microgrid controller and the facility Building Automation and lighting control systems but will be dependent on manual load shedding by City Staff to achieve resiliency for the major or catastrophic outage conditions. See Section 3.3 below for additional information. 16 June 9, 2023 =_''• 3 . 0 Electrical 3.1 Electrical Service & Distribution The facility receives power from PGE through an underground utility feeder via an 800 amp 480Y/277V, 3PH, 4W service. The existing secondary service lateral routes to the main switchboard MDP-A, which serves a secondary main switchboard, MDP-B, on the second floor of the building. MDP-B then serves all branch circuit load panels in the building. MDP-B also currently serves 2 ATS switches designed to operate the generator in the case of emergency. The building is equipped with a 50kW backup generator. The city is currently undertaking a generator upgrade project to replace the existing 50 kW natural gas genset with a 500 kW natural gas genset. PAE's microgrid design includes the upsized 500 kW generator which will continue to serve as an emergency power source but will also be enabled for full load building backup as a microgrid controlled asset. The microgrid scope of work includes a new main service switchboard (4RDP-0) and will intercept the existing utility service lateral into the building and serve as a point of common coupling (PCC) for all distributed energy resources (DERs). The 4RDP-0 board will house the microgrid interconnect device controllable circuit breaker to establish the island mode operation of the local electrical power system in the event of a grid outage. The existing MDP- A and MDP-B switchboards will be re-fed and remain in service. The 4RDP-0 switchboard will be rated for 2000-amp service to support the code compliant interconnection of the on-site DERs and to provide full export capacity of the BESS power to PGE for grid stabilization and support services as required for Schedule 200 program participation. PGE will perform an analysis to determine if replacement of the main service transformer is required if the project moves forward with construction and utility service reconfiguration. The complete schematic design for the library power system configured for microgrid operation can be seen in the single line diagrams (SLDs) in Appendix C. SLDs include the necessary demolition of existing power system components as well as the new system components and wiring to be installed. Refer to Appendix D for Microgrid Site Plan design drawing developed by R&W Engineers in collaboration with PAE for the Chiller Plant Upgrade scope of work. 3.2 Distributed Energy Resources (DERs) NATURAL GAS GENERATOR The city is in the process of upgrading the generator from a 50 kW natural gas genset to a 500 kW natural gas genset. The upsized generator will provide power to both the emergency power ATS (ATS-E) as part of the Emergency Power Supply System (EPSS) and to the new 4RDP-0 switchboard for optional standby backup of the entire facility load. The generator will be controlled by both the microgrid controller and ATS-E in a failsafe emergency situation if the microgrid control system is unavailable during a utility outage. The generator will be dispatched by the microgrid control system utilizing a "cycle-charging" dispatch strategy. June 9, 2023 PHOTOVOLTAIC SYSTEM The PV arrays on site will be divided into two main sub-system. The first system will be on the roof and will include 248 kW of DC nameplate capacity. The second system will consist of several carport arrays built over a significant portion of the library parking lot and will account for the other 259 kW of DC nameplate capacity for a total system size of 507 kW. The full PV system report can be found in Appendix A. BATTERY ENERGY STORAGE SYSTEM (BESS) The BESS will be equipped with a grid following and grid forming inverter and with power and energy ratings as determined by PAE for off grid resiliency. The battery inverter rating will be 1.0MW and coupled to a 2.7 MWh battery that will provide for full load backup for several hours in the event of a grid outage. Resiliency duration will be extended by the microgrid control system via selective utilization of PV and generator capacities with the system prioritizing PV energy when available during daylight hours. The full Microgrid Resiliency Report can be found in Appendix B. 3.3 Microgrid Control System PAE worked with city staff to determine which parts of the library load could be integrated with the building's microgrid controller and which could not. It was determined that the buildings mechanical and HVAC equipment which is currently controlled by the BAS can be integrated into the microgrid controller. As well, the lighting control system can be integrated although the system will need to be upgraded as the current control systems are too old to be integrated with the available microgrid controllers. The rest of the library load will need to be shed manually through either turning off or unplugging equipment at the receptacle, turning off circuit breakers in the branch panels, or through changes in human behavior like not turning on extra lights or not plugging in large receptacle loads during an outage event. The microgrid control system will be provided to manage or control the following aspects of facility operation and grid interactivity. 1. Resilient Operation: a. BAS - the buildings automated HVAC and mechanical equipment control system b. Lighting Control — integration will require a lighting control system upgrade. c. DER Dispatch- ensures the sum total of power from DERs equals the load needed with the goal of ensuring the highest level of renewable energy possible when in islanded mode. 2. Grid Connected Operation: a. PGE BESS dispatch — serves as a point of interface with PGE's GenOnSys for remote utility control of the BESS when grid connected. b. Grid energy cost optimization — taking advantage of available renewable energy (PV) during peak usage and peak rate windows. It is important to note that the proposed microgrid design is an open transition microgrid which means there will be a short duration interruption of power during loss of utility power. This approach to system design is less complex and less costly than a closed transition scheme. The microgrid system is not a UPS system for the building and as such any existing UPS systems will have to be maintained to ensure that all the critical elements of the library load are not disrupted in the event of an outage. 18 June 9, 2023 MOM igra At this time a complete in-depth control schematic and sequence of operations for construction has not been included. This level of control design will be completed in later stages of project development. 3.4 Grounding System The new microgrid switchboard 4RDP-0 will serve as the new service entrance equipment and will be the point of neutral to ground bonding within the facility. The existing neutral to ground bonding in the existing MDP-A switchboard will be disconnected and removed. The remainder of the facility grounding system is existing to remain as currently configured. Each electrical and telecom room currently has its own ground bar that will remain connected to the facility grounding electrode system. 3.5 Pathways and Raceways Microgrid scope of work will include new underground conduit and associated trenching work throughout the project site including the facility parking lot to support the installation of PV carports. New above grade conduits will be included to integrate the rooftop PV system. 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VI := w ° 4�o o o N I •- s H LA '0 ca O . 3 1- o " O m .. = C b� I -0 1 o •- } O4) w a a AIS-5262 7, Business Meeting Meeting Date: 07/11/2023 Length(in minutes): 30 Minutes Agenda Title: Climate Goal Update Authored By: Kenny Asher Presented By: Community Development Director Asher&Assistant City Manager Tritsch Item Type: Update,Discussion,Direct Staff Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE The City Council has set a goal to address climate change.This briefing provides information on the status of city efforts to meet this goal,and to invite feedback and direction from the council on efforts for the remainder of 2023. ACTION REQUESTED No Council action is requested at this time. BACKGROUND INFORMATION The Council's 2022-24 goal to address change seeks to achieve three outcomes:to reduce the city's carbon emissions;to center climate in the council's decision-making;and to develop a shared understanding of climate policy options with the council.Council identified four strategies to achieve these outcomes.These would have the city prioritizing carbon responsibility in City operations, projects,and policies;building understanding on the City's climate work and how the organization is supporting it;providing incentives for the community to transition to more climate friendly choices;and developing educational materials to build awareness while supporting residents in reducing their carbon emissions. The City of Tigard has been working to advance environmental sustainability and climate action for years.A staff presentation in January of this year enumerated some longstanding and ongoing efforts;this presentation will focus on efforts that have started or progressed since that presentation.A short summary is provided below—these will be elaborated in the presentation and in Q&A. The Tigard Public Library is improving the energy efficiency of its building and landscaping,and is offering programming and services that support the council strategy to educate and support residents to reduce their carbon emissions.The Library is also making it easier to get to the facility without emitting greenhouse gasses,and to reduce Tigard's waste stream. In the Public Works area,the Parks Division is also educating Tigard residents about the value of native pollinators plants and nature-scaping that respects native growth,which is building understanding in the organization about resource conservation and species preservation.Recycling water,electrifying equipment,planting trees and monitoring for pests are all efforts to be carbon-responsible in Parks operations.Similarly,the Water and Storm Divisions are also active in education and conservation. Conservation of water resources translates to few leaks in the utility system,and fewer trips due to meter reading.Storm maintenance is done with a new,highly efficient combination cleaning unit.The new equipment reduces trips and fuel consumption due to fewer trips made back and forth to the Public Works yard.The Water team has further advocated for participation in PGE's Green Future Enterprise program in which Tigard's water distribution,the city's largest energy consumer,reduces or removes energy usage at peak periods and sells energy back to the grid. In Public Works Engineering,carbon emissions are being reduced at Reservoir 18.This is accomplished in a few ways:by leaving earth materials in place on site;decreasing truck trips to and from the site;and reducing runoff/erosion concerns by burying the facility.Similarly,the Streets Division is using recycled asphalt,minimizing fossil fuel reliance and landfill inputs.The Division is utilizing other recycling practices as well,and is overseeing a large street planting program that is helping to sequester carbon and other greenhouse gasses,keeping those pollutants out of our atmosphere and climate. The Community Development Department is committed to transitioning CD practices toward an ethic of carbon-responsibility. This means centering emissions reductions in all departmental programs and practices.Some examples of how this is occurring include streamlining the permitting process for solar array installations through the SolSmart certification program;considering a service provider letter from the Energy Trust of Oregon for all Tigard building projects;creating a distributed energy system at the Tigard Public Library and perhaps at a larger scale;participating in the Zero Coalition to support the decarbonization of Oregon's built environment and exploring a Home Energy Score program to help homebuyers and sellers understand home energy use and savings opportunities. These represent just a sample of the work happening across the city to address climate change.Some of that work is so fundamental to the city's vision,centered as it is on walkability and health,that it is now part and parcel of how the city operates.The Safe Routes to School Program is such an example,as is the backyard habitat program and the slate of bike/ped projects that populate the transportation CIP. One final note:the Climate Action Report produced for the city in 2022 measured Tigard's baseline emissions at 571,164 tons . annually.Staff has determined that this inventory should be updated to track the direction of Tigard's emissions in each sector, given that that several years have passed already.That update should be available by October. The staff looks forward to sharing more about these and other efforts at the council meeting on July 11. Previous actions on this topic March 21,2023-City Council adopts its Council Goals for 2023-2025 Jan 17,2023—Low Carbon Actions briefing to City Council Oct 25,2022-Recommended Low Carbon Actions briefing to City Council April 2021 —City Council adopted a Climate Resilience Goal which states:Develop and implement a bold community resiliency plan,with the outcome of reducing the carbon footprint in the City. The internal Community Resilience Plan(CRP)team has provided quarterly updates on progress through 2021 and 2022. Future Council Considerations To be determined based on Council direction. Results of Community Engagement and Outreach Between interviews,advisory committees,task forces,surveys,and Council testimony,there have been more than 500 touchpoints across the community on climate action topics since January 2022.The majority of the feedback received show a community ready for climate action,particularly mitigation activities,as well as progress on sustainability.The Tigard community has showed up in many ways over the last year to ask City leadership to do more for the environment,and City teammates look forward to working with community to discuss implementing climate actions,from tree planting to changing habits to sharing information with neighbors. In 2022,the City assembled two Advisory Committees:one technical and one community-based;a BIPOC Task Force was also created by APANO on behalf of this project to gather feedback on proposed actions and planned implementation.In 2023, Community Engagement and Outreach has been conducted at the project and program level.The Advisory Committees from 2022 have not continued as staff considers the best way to re-engage the public on this Council goal. Impacts to Community,Budget,Policies and Plans Connection to Strategic Goals: This briefing directly relates to the Council Goals to Address Climate Change. Budget Considerations Pandemic relief funds are available for implementation of climate and community resiliency activities.These are part of the approved 2023-24 budget.Other funds are available to the city through the recent federal packages authorized by the IIJA(infrastructure investment jobs act)and IRA(inflation reduction act).State and regional funding streams including Climate Pollution Reduction Grants from the EPA and Energy Efficiency CDBG(community development block grant)funding are also being tracked. ALTERNATIVES&RECOMMENDATION • City Council is asked to receive this briefing on the Climate goal. ADDITIONAL RESOURCES Climate Goal Update-City Council briefing- 1/17/2023: https://www.youtube.com/watch?v=CJCjix5dO8E&list=PLMs4TOuiAcvKrP7TGmvgktyP00a0_HwSy&index=18 (starts at 1:11:00) Recommended Low Carbon Actions briefing to City Council—10/25/2022: https://www.youtube.com/watch?v= wwGEp24t-Q&list=PLMs4T0uiAcvKrP7TGmvgktyP00a0 HwSy&index=7 (start at 22:40) Meeting materials https://public.destinyhosted.com/agenda publish.cfm?id=84427&mt=ALL&get month=10&get year=2022&dsp=ag&seq=2124 Community Resiliency Plan website: https://www.tigard-or.gov/community-support/community-resiliency-plan Climate Hub-For information on rebates and ways for community members to save through energy efficiency: https://www.tigard-or.gov/community-support/community-resiliency-plan/climate-hub Climate Action Plan Engage Tigard page:https://www.engage.tigard-or.gov/cap Attachments No file(s)attached.