02/08/2023 - MinutesTigard Public Library Board MINUTES – Wednesday, February 8, 2023
Tigard Public Library | 13500 SW Hall Blvd., Tigard, OR 97223 | 503.684.6537 | www.tigard-or.gov | Page 1 of 3
Library Board Minutes
MEETING DATE/TIME: Wednesday, February 8, 2023 6:30 p.m.
MEETING LOCATION: Hybrid Meeting; 2nd Floor Conference Room with Virtual Link for public.
1. CALL TO ORDER:
Chair Mary Bogert called the meeting to order at 6:33 p.m.
2. ROLL CALL
Members Present: Helen Allen, Mary Bogert, Candice Coleman, Kate Ristau
Member Excused: Chris Allen, Shirley Edwards, Jim Ivler
Alternates Present: Bart Hawkins (Virtual), Alan Smith
Council Liaison: Councilor Jai Raj Singh (Virtual)
Teammates Present: Halsted Bernard, Director of Library Services
Margaret L. Reh, Confidential Executive Assistant
Cheryl Cyr, Circulation Manager (Virtual)
3. PUBLIC COMMENT
There were none.
4. APPROVE LIBRARY BOARD MINUTES
The Board reviewed the minutes from the January 11, 2023 Tigard Public Library Board
meeting. No changes were suggested. Motion by Candace Coleman. Second by Helen
Allen to approve the January 11, 2023 minutes as written. Motion was approved
unanimously. The minutes will be posted on the City website.
Allen, C – Absent Allen, H. – Aye Bogert – Aye
Coleman – Aye Edwards – Absent Ivler – Absent
Ristau – Aye
5. AGENDA ADDITIONS, DELETIONS, AND FOLLOW-UP ITEMS
There were none.
6. ICE BREAKER
Before we began the ice breaker, Library Director Bernard asked our new Council Liaison
Jai Raj Singh to introduce himself. He was then asked to begin our ice breaker, which was
Tigard Public Library Board MINUTES – Wednesday, February 8, 2023
Tigard Public Library | 13500 SW Hall Blvd., Tigard, OR 97223 | 503.684.6537 | www.tigard-or.gov | Page 2 of 3
to share something you’ve crossed off your bucket list. Answers ranged from not having a
bucket list at all to lots of travel to yet be done.
7. MEET THE TEAM: CHERYL CYR: CIRCULATION MANAGER
Our guest tonight was Cheryl Cyr. Cheryl is our new Circulation Manager and has been
with us for three months now. She has found the team and the community to be very
welcoming. She is pleased with how engaged the community is with the library and how
the library is truly the hub of the community. She is impressed with the new Strategic Plan
and the focus of inclusiveness and on outreach. Cyr informed the Board of the Holds Locker
Pilot Project. This is a project in partnership between the Tigard Public Library and WCCLS.
More information regarding the project will be shared in a future meeting.
8. LIBRARY PUBLIC POLICY UPDATE DISCUSSION
Library Use
This policy was last presented to the Library Board on August 11, 2021. The Board reviewed
and discussed this policy. Motion by Candace Coleman. Second by Kate Ristau to approve
the Library Use policy as written. Motion was approved unanimously.
9. AMERICAN LIBRARY ASSOCIATION (ALA) POLICY REVIEW
ALA Access to Library Resources and Services Regardless of Sex, Gender Identity, Gender
Expression, or Sexual Orientation. The ALA Access to Library Resources and Services
Regardless of Sex, Gender Identity, Gender Expression, or Sexual Orientation policy was
last reviewed by the Library Board on January 12, 2022. Motion by Kate Ristau. Second by
Helen Allen to endorse and reaffirm the ALA Access to Library Resources and Services
Regardless of Sex, Gender Identity, Gender Expression, or Sexual Orientation policy.
Motion was approved unanimously.
10. DISCUSSION AND PREPARATION FOR JOINT CITY COUNCIL/LIBRARY BOARD MEETING
The Board will present to the City Council on Tuesday, May 16, 2023. The deadline for
submitting all information is May 4, 2023. The plan is to showcase the Library of Things as
they share the story of the library and how it affects the community . The Board will work
on a PowerPoint presentation and incorporate “Did you know…” slides.
11. DIRECTOR’S REPORT
Library Director Bernard presented the Director’s Report, which contained updates on
library services and programs.
Of note this past month:
Readers Services hosted more programs & outreach in January (64 sessions!) than during
any one month of summer reading this year, and they reached an audience of 1,642 people
overall.
Tigard Public Library Board MINUTES – Wednesday, February 8, 2023
Tigard Public Library | 13500 SW Hall Blvd., Tigard, OR 97223 | 503.684.6537 | www.tigard-or.gov | Page 3 of 3
The Innovation Project Team has been tasked with updating the Technology Room. They
collected, analyzed, and prioritized the results of the survey they conducted, to convert the
Technology Room to a flexible multi-use space. Survey results will be shared at a future
meeting.
The annual magazine rollover took place in January. 1,945 older magazine issues were
removed from the shelves, and library teammates shifted 2022 issues down to the
Princeton files, opening space for 2023 issues. We will have the magazines that were pulled
available for the magazine give-away in March.
Several teammates in Circulation spent a total of 29 hours preparing library cards to be
mailed to TTSD students. Over 900 Pre-K, Kindergarten and new student cards have been
mailed. Around 2,400 middle school and high school cards will be sent out in the next few
weeks.
12. OTHER BUSINESS
No other business was discussed.
13. ADJOURNMENT
Chair Bogert adjourned the meeting of the Tigard Library Board at 7:27 p.m. We will
continue to conduct the meetings as hybrid meetings. The next meeting will be held on
Wednesday, March 8, 2023 at 6:30 p.m. Those in person will meet in the 2nd Floor
Conference Room and those attending virtually will connect via Microsoft Teams. The
public may join by following the link on the website.
Minutes submitted by:
Date approved: March 8, 2023