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City Council Packet - 01/24/2023 III 1" City of Tigard Tigard Workshop Meeting—Agenda TIGARD TIGARD CITY COUNCIL MEETING DATE AND JANUARY 24,2023- 6:30 p.m. TIME: MEETING LOCATION: Meeting will be held in Town Hall, 13125 SW Hall Boulevard,Tigard. See PUBLIC NOTICE below. PUBLIC NOTICE: How to comment: •Written public comment may be submitted electronically at www.tigard-or.gov/Comments before noon the day of the meeting. •If attending the meeting in person,please fill out the public comment sign-in sheet at the front of the room and come to the microphone when your name is called. •If you prefer to call in,please call 503-966-4101 when instructed to be placed in the queue.We ask that you plan on limiting your testimony to three minutes. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-718-2419 (voice) or 503-684-2772 (TDD- Telecommunications Devices for the Deaf). Upon request,the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments;and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers,it is important to allow as much lead time as possible.Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171,ext.2410 (voice) or 503-684-2772 (TDD -Telecommunications Devices for the Deaf). VIEW LIVESTREAM ONLINE: https://www.tigard-or.gov/boxcast Workshop meetings will be shown live on Channel 21 at 6:30 p.m. The meeting will rebroadcast at the following times on Channel 28: •Every Monday at 1 p.m. •Every Wednesday at 3:30 a.m. •Every Thursday at 12 p.m. •Every Friday at 12:30 p.m. SEE ATTACHED AGENDA City of Tigard an Tigard Workshop Meeting—Agenda TIGARD TIGARD CITY COUNCIL MEETING DATE AND TIME: JANUARY 24,2023- 6:30 p.m. MEETING LOCATION: Meeting will be held in Town Hall, 13125 SW Hall Boulevard,Tigard 1. WORKSHOP MEETING A. Call to Order—Tigard City Council B. Roll Call C. Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items 2. PUBLIC COMMENT A. Follow-up to Previous Public Comment • B. Public Comment—Written C. Public Comment—In Person D. Public Comment—Phone-In 3. JOINT MEETING WITH THE BUDGET COMMI'TEE 6:35 p.m. estimated time 4. NON-AGENDA ITEMS 5. ADMINISTRATIVE REPORT 8:05 p.m. estimated time 6. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If called to order, the appropriate ORS citation will be announced identifying the applicable statute.All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed.No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7. ADJOURNMENT 8:10 p.m. estimated time AIS-5104 3. Workshop Meeting Meeting Date: 01/24/2023 Length (in minutes): 90 Minutes Agenda Title: JOINT MEETING WITH THE BUDGET COMMITTEE Authored By: Cindy Trimp Presented By: Finance Director Cindy Trimp Item Type: Joint Meeting-Board or Other Juris. Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE This is the first joint meeting of the Budget Committee and City Council related to the Fiscal Year 2024 budget development process. ACTION REQUESTED 1. Elect Budget Committee Chair and Secretary 2. Appoint two Budget Committee members to the Social Service/Community Events sub-committee 3. Review FY 2023 budget 4. Discuss FY 2024 budget assumptions 4. Review FY 2024 budget process and calendar BACKGROUND INFORMATION In mid-November 2022, city teammates received the City Manager's budget instructions and are working on their requested FY2024 budgets with a continued focus on long-term fiscal health. The purpose of the Budget Committee meeting is to provide updates on the FY 2023 budget, discuss key FY 2024 assumption, and receive Budget Committee input and guidance. The agenda for the joint Budget Committee meeting is as follows: 1. Introductions 2. Elect Budget Committee Chair and Secretary 3. Appoint two Social Services and Community Events sub-committee members 4. Review FY 2023 Budget 5. Discuss FY 2024 Budget Assumptions 6. Review Budget Calendar For your information, a link to the FY 2023 budget information follows as an additional resource as we prepare for FY 2024. https://www.tigard-or.gov/your-government/city-budget A brief presentation will be shared with the Budget Committee prior to this meeting. ALTERNATIVES & RECOMMENDATION Not applicable as the Budget Committee's decisions and input are necessary to advance the FY 2024 budget process. ADDITIONAL RESOURCES The Budget Committee last met in May 2022. Attachments Budget Meeting Agenda Presentation TIGARD City of Tigard Budget Committee Agenda MEETING DATE/TIME: January 24, 2023, 6:30 p.m. MEETING LOCATION: Hybrid/Virtual Meeting-various locations City of Tigard FY 2023-2024 Budget o Convene City of Tigard Budget Committee o Budget Committee Introductions o Elect Budget Chair &Secretary o Social Service/Community Events sub-committee volunteers o FY 2023 Budget Review o FY 2024 Budget Priorities o FY 2024 Budget Calendar BUDGET COMMITTEE AGENDA-January 11, 2022 City of Tigard I 13125 SW Hall Blvd., Tigard, OR 97223 I 503-639-4171 I www.tigard-or.gov I Page 1 of 2 Tigard Budget Committee i� Irl;rd I To Wilsonville' - 440 10 - -a / _ c„.„,..-- r•i 4 *ilk Budget Committee Meeting #1 January 24, 2023 !� • , TIGARD Budget Committee Agenda • Introductions • Elect Budget Committee Chair and Secretary • Appoint two Social Services and Events sub-committee members • FY 2023 budget review • Discuss FY 2024 budget assumptions • Review FY 2024 budget calendar Budget Committee Agenda • Introductions • Elect Budget Committee Chair and Secretary • Appoint two Social Services and Events sub-committee members • FY 2023 budget review • Discuss FY 2024 budget assumptions • Review FY 2024 budget calendar Fr! Elect Committee Chair and Secretary Mayor • Request nomination(s) of member(s) for Committee Chair • Request motion • Call for roll call vote • Request nomination(s) of member(s) for Secretary • Request motion • Call for roll call vote Budget Committee Agenda • Introductions • Elect Budget Committee Chair and Secretary • Appoint two Social Services and Events sub-committee members • FY 2023 budget review • Discuss FY 2024 budget assumptions • Review FY 2024 budget calendar Social Services and Event Funding Sub-Committee • Comprised of two Budget Committee members, one City Councilor, and former City Councilor-Marland Henderson. • Purpose is to hear from each Social Service Agency • 7-10 minutes • Overview of their agency and • Describe how the grant funds would help Tigard residents • Meeting is tentatively set for 3/17, beginning at 8:30am • Sub-committee will make funding recommendations for the Social Services grants and Community Events grants. • These become part of the proposed budget Budget Committee Agenda • Introductions • Elect Budget Committee Chair and Secretary • Appoint two Social Services and Events sub-committee members • FY 2023 budget review • Discuss FY 2024 budget assumptions • Review FY 2024 budget calendar II(3ARD Stewards of Public Funds Focus on Fiscal Health Governmental Finance Officers Association Enton Award for Outstanding Achievement for the Popular Annual Financial Report (PAFR) Popular Annual financial Report Government Finance Officers Association G DISTINGUISHED BUDGET Distinguished Budget Presentation Award AWARD 111! Stewards of Public Funds Focus on Fiscal Health A i 1/AAA City Bond Rating Bond Rating mommin* Indicates f nanciat health. AM from Moody's and Standard& Poor's. the tip I I* A positive rating keeps the cost of AAA sap borrowing low. 11111 IGAAiD' Improve Tigard's Long-Term Fiscal Health kalt Tigard TIGARD FORWARD Proposed Budget Plan for the Fiscal Year 2022-2023 Advancing Diversity, Equity,& Inclusion Improving Community Safety Maidor; Tigard Mote Connected Helping Residents& Small Businesses Most Impacted by the Pandemic . . . • IN i g . TIGARD Adopted Budget: FY 2022-23 Font Size: 0 0 0 Share&Bookmark 0 Feedback A Print 'INPF411 911V i 'y1Y, lNf Ml+Yf 1111100 BUDGET B U 1?,, 0 ONG TERM p CIP IN oovcna• ; FINANCIAL ! IN BRIEF BRIEF No. FY 797}7D73 A. _LETTER .� FORECAST :at, Ak .. � TY 2022-2021 , , fulor tt .4), , 1-. INTRO FORECAST BUDGET BRIEF CIP BRIEF • ■ :l TIGARD FY 2023 Budget Summary BUDGET $266.5M - Total Appropriations $ - IN BRIEF $100M — Operations (50% General Fund) $79M — Capital Improvement Plan BUDGET BRIEF $258M - Six-year Capital Improvement Plan $12.6M — Town Center Development Agency 'HOARD Annual Revenue /Fines& Interest Earnings ANNUAL REVENUES .� Forfeitures 1.34% Property Taxes 24,186,229 1.53% Franchise Fees 7,367,594 Property Taxes License & Permits 18,847,467 17.34% Franchise Fee 40 5.28% Intergovernmental 21,098,231 Charges for Total Annual Charges for Services 63,465,016 Services 4erviceo Revenue License Fines & Forfeitures 2,138,329 $139,441,544 &Permits 13.510/o Interest Earnings 1,881,000 Miscellaneous 457,678 Intergovernmental 1513% TOTAL $139,441,544 Miscellaneous Where Do Your Tax Dollars Go? 430 170 — , 12 , 40 30 30 — Tigard-Tualatin Washington I Tualatin Valley Portland Metro Other School District County ; Fire& Rescue Community College t _I I /Aa 3,„„0. (. r ^, yr' ', ►=we iw 0a a»t i �� a—off s pi e a�,�vq' ks.�`.vqu�o ®� A i 1�w / E1j8t 14f1 �T (Nil 4�Vil fit \�` (fit y-' I,'� ISSOill � it `, roe ALL- Atte retvAre A pio:- , .} B 0354275 4 F i B 03542754 F ` , ) ) i e,._4 ,•. ;;;7j ;I)NiT 11) I Z- Inti (';),,, ", %,A,_ 18e City of Tigard • Police - Library - Parks& Recreations - Infrastructure 1wRP —Where Does the Money Go? Social Services& Community Events 1% City Management r5% 7% 8°/a 35% Total Operating Budget by Department 8% Mayor&Council 10°/a <1% 25% City Attorney <1% - Tigard Forward: Improve the City's Long-Term Fiscal Health • Established and funded Internal Service Funds (ISF) for fleet, facilities, and information technology • Approved an Asset Management position in Public Works who will be responsible for strategic and Saab ar.uvr. " • proactive planning around public asset investment tr � A's TM • Approved a System Development Charges position , 1. '' ' , . in Finance who will focus on development fees, rates methodology, and project investment *' • • Hired the city's first Diversity, Equity, and Inclusion (DEI) Manager to lead the City's priority of becoming a welcoming organization that provides a sense of belonging for all Tigard teammates TIC.GARD Capital Improvement Plan CIP IN 4yA BRIEF emee e : Nor aw' Did you know that our infrastructure portfolio includes.. • 277 miles of water pipes (25% cast iron) • 8,553 street signs • 164 miles of streets • 26 miles of trails • 40 bridges (12 vehicle bridges and 28 pedestrian) • 5,626 stormwater catch basins A TIC=ARD The CIP Process QA Gco • Plan and Engage �� ^ e Co ° CAPITAL • Prioritize and Fund PLANNING 4:'1 � PROCESS • Design and Build . OSS ©Qp1 • Maintain and Repair — CIP Development • CIP project list and budget SEP; OCI-IAN M.ak9:H developed based on /7 (project 'p eginning \ CIP r CIP infrastructure needs and CIP Planning Prioritization Review Approval , City priorities City CIPMgmt Budget CIP is Man andement Team shows ___> Committee > approved r how a Employs multiple funding Engineering reviews ono f with the projects i asks i annual , discuss City address sources including priorities questions budget priorities discretionary and non-discretionary funds Delivers reliable, well-performing systems that advance community and Council vision Top Funding Sources by System Top Five Funding Sources in the Six-Year Capital Improvement Plan 0 :4 ‘rt WATER TRANSPORTATION STREET WATER SOC PARKS SOC DEVELOPMENT TAX MAINTENANCF FEE $99,355,100 $26,836,500 $21,540,000 $20,220,000 $17,403,000 TI(:;AR() Over the next six years, E IMP MI the City of Tigard I F S - will invest in . fi vir _ . $113,682,500 Water System 111. 11111' i a , ► $2,160,000 ; ,,�,.. Sewer System t $20,621,500 �° . 1 Stormwater System •lith 1 $83,389,000 Streets System r _, $35,206,000 J 1. Ili Parks rlc s System . 4fil "�'� $1,295,000 TICiARE) '.. . .. ... .W ." * City Facilities Budget Committee Agenda • Introductions • Elect Budget Committee Chair and Secretary • Appoint two Social Services and Events sub-committee members • FY 2023 budget review • Discuss FY 2024 budget assumptions • Review FY 2024 budget calendar TIGARD FY 2024 Budget Assumptions • Current team efforts • Evaluating revenue forecasts • Developing budgets for City Manager review Operating CIP • City Council goal setting January 27 & 28 • Align budget resources to meet expectations IN I " TIGARC) FY 2024 Budget Assumptions • Continue focus on fiscal health while maintaining service levels and existing commitments • The economy will continue to impact the City's budget • Revenues and expenditures • Uncertainty about future funding for City priorities such as houselessness, public safety levy, among others F I('..A R D FY 2024 Budget Assumptions Washington County General Fund facing significant budget shortfalls County's Major Streets Transportation Improvement Program (MSTIP) Library • State of Oregon in a "cut budget" year 1 TIGARD Key CIP Assumptions • Tigard will continue to receive contributed capital (assets delivered as part of private development projects) as long as the city continues to grow • To respond to rising material and construction costs, a 40% contingency is applied to projects in planning • Leveraging local funds where necessary, the City will continue to pursue state and federal grants, pass-throughs, and other allocations for capital projects FY 2024 Budget Assumptions • Continue focus on fiscal health while maintaining service levels and existing commitments • Team looks forward to working with the Budget Committee on a responsible FY 2024 budget Budget Committee Agenda • Introductions • Elect Budget Committee Chair and Secretary • Appoint two Social Services and Events sub-committee members FY 2023 budget review • Discuss FY 2024 budget assumptions • Review FY 2024 budget calendar rkr Important Dates • January 24: Budget Committee Meeting #1 • March 17: Social Services and Events Sub-committee (proposed) • April 7: Distribute Proposed Budget Document • April 13: Optional Budget Training • April 11-21: Open Door Meetings • April 22: Budget Meeting #2 • May 1: Budget Meeting #3 • May 8: Budget Meeting #4 • June 6: Council Considers Budget Adoption N I - TIGARD