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TCDA Minutes - 09/28/2021 d City of Tigard . City Council Business Meeting Minutes T I GARD September 28, 2021 1. BUSINESS MEETING A. At 6:36 p.m. Mayor Snider called the Tigard City Council,Local Contract Review Board,and Town Center Development Agency meeting to order. B. City Recorder Krager called the roll. Present Absent Youth Councilor Nag ✓ Councilor Goodhouse ✓ Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ Mayor Snider ✓ C. Mayor Snider asked everyone to mute their mics and join him in the Pledge of Allegiance. A flag was projected on the screen. D. Mayor Snider asked Council and staff for any Non-Agenda Items. He noted that the role of the Youth Councilor voting on budget items needed discussion and clarification. 2. PUBLIC COMMENT— A. Follow-up to Previous Public Comment—Communications Manager Wyatt provided follow- up to previous public comment from former Mayor Dirksen asking about the status of the Fanno Creek Trail extension. Mr.Wyatt noted a delay was due to a plan review with utility providers,which determined that a Clean Water Service water reuse line conflicted with the proposed boardwalk and plans needed to be modified.A second item was delayed due to a temporary construction easement issue.There was also a conflict with CWS requiring the granting of an easement to them,but for ODOT federal projects, easements can only be granted to ODOT or their project partner,in this case, the city. The team is working on tying down the details and Engineering staff provide a memo to Council by the end of the week and keep the public informed. Mayor Snider requested a response be sent to former Mayor Dirksen. Today is National Voter Registration Day and kudos were given to Youth Councilor Nag for creating a short video encouraging people to register. Fun Fact: Later in this meeting Council will be considering the First Quarter Budget Supplemental in which most items are carryforwards due to global supply chain issues because of the COVID-19 disruption. Artificial Christmas tree orders may be delayed,and the supply of live Christmas trees has been impacted by fire and drought. There are only 88 days until Christmas! TIGARD CITY COUNCIL MEETING MINUTES — September 28, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 1 of 7 B. Public Comment—Written—None. C. Public Comment—Phone-In—None. 3. CONSENT AGENDA: (Tigard City Council and Local Contract Review Board) A. LOCAL CONTRACT REVIEW BOARD—CONTRACT AWARD FOR A WATER RECYCLER VEHICLE B. LOCAL CONTRACT REVIEW BOARD—CONTRACT AWARD FOR FREWING STREET SIDEWALK INFILL—COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) Council President Lueb moved for approval of the Consent Agenda. Councilor Shaw seconded the motion. City Recorder Krager conducted a roll call vote and the motion passed unanimously. Yes No Councilor Goodhouse ✓ Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ Mayor Snider ✓ 4. PROCLAIM OCTOBER DOMESTIC VIOLENCE AWARENESS MONTH Police Chief McAlpine said this is very important proclamation.Two valued stakeholders were present.Amanda Burnett from the Domestic Violence Resource Center said that each October they gather to honor domestic violence survivors and the advocates that support them. It requires leadership and support and the collaborative effort of law enforcement. She thanked the people and City of Tigard for making a difference in the life of survivors. Tristan Irvin,member of the Family Justice Center Board of Directors spoke, saying they appreciate the Mayor and Council and the City of Tigard for making this proclamation a priority. Council President Lueb moved to proclaim October Domestic Violence Awareness Month. Councilor Goodhouse seconded the motion.Youth Councilor Nag gave an advisory vote of yes. City Recorder Krager conducted a roll call vote. Yes No Councilor Goodhouse ✓ Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw V Mayor Snider V TIGARD CITY COUNCIL MEETING MINUTES — September 28, 2021 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 7 Mayor Snider announced that the motion passed unanimously. 5. RECEIVE TIGARD PUBLIC LIBRARY STRATEGIC PLAN UPDATE PRESENTATION Library Director Bernard and Reader Services Manager Bell introduced the new Library Strategic Plan.Their slide presentation is in the packet for this meeting. Ms. Bernard said the past 18 months were a unique opportunity to reconsider how the library provides services and to reflect on what the Tigard community values most and how they want us to grow. The Tigard Public Library Vision is "A Community hub for knowledge and enrichment where everyone feels welcome."This aligns well with the city's vision and the Five E's. Over 1,100 people gave input during the 6-month process.There was a big focus on equity and access and bridging gaps, especially for those underserved. There are three Strategic Priorities: Community,Knowledge, and Enrichment. • Community means both indoor and outdoor spaces,including the Library Backyard Project.A customer service action is to provide training and support to empower library employees to make decisions.Policies are being reviewed and updated with an anti-racist approach.There is a need to balance intellectual freedom with current equity standards and prevention of harm to marginalized populations. • Knowledge means access to materials,having inclusive displays and new item displays. Professional development includes equity-focused trainings, career advancement for library employees,internship program focusing on teenagers and more cross-training so teammates can develop skills and grow. Bridging the digital divide aligns with Council Goals. The circulating laptop project provides laptops that can go home with wi-fi hotspots, so more people have internet access. • Enrichment includes events, support for students and job seekers, and working with the Tigard-Tualatin School District to get library cards to every student in the TTSD area (5- 6,000 cards). Events provide culturally responsive programs to collaborate and build Latinex and Pacific Islander community in Tigard.We also look for new opportunities for outreach to those who cannot physically get to the library. The City Council will be able to see outcomes and measurements of this 5-year plan in e- newsletters, the city's budget narrative and within the City Report Card. 6. PUBLIC HEARING: CONSIDER A RESOLUTION APPROVING THE FY 2022 FIRST QUARTER BUDGET SUPPLEMENTAL A. Mayor Snider opened the public hearing. B. Hearing Procedures—Mayor Snider announced that anyone may testify by phone and may get into the queue now by calling 503-966-4101. C. Sr. Management Analyst Kang gave the staff report and slide presentation. Detailed descriptions and financial impacts of each carryforward or technical adjustment were included in the agenda item summary. He said most adjustments were carryforwards driven TIGARD CITY COUNCIL MEETING MINUTES — September 28, 2021 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 7 by supply-chain constraints due to COVID-19 disruption. The Capital Improvement Plan (CIP)requests were all carryforwards. The FY 2022 First Quarter Supplemental will increase the overall budget by$1.8 million across 16 city funds. The increase is largely supported through unanticipated beginning fund balances as most requests are carryforwards with some support from various Federal and State grants, and contingency. This supplement will not change the city's reserves. D. Public Testimony-Mayor Snider noted the testimony step had been skipped and asked if there were any callers or written testimony submitted. There was none. He requested that a motion be repeated after he closes the public hearing. E. Mayor Snider closed the public hearing. Council President Lueb moved to approve Resolution No. 21-35 and Councilor Newton seconded the motion. City Recorder Krager read the number and title of the resolution and conducted a roll call vote. Resolution No. 21-35—A RESOLUTION TO ADOPT THE FY 2022 FIRST QUARTER BUDGET SUPPLEMENTAL INCLUDING BUDGET ADJUSTMENTS TO PUBLIC WORKS,POLICY AND ADMINISTRATION, AND COMMUNITY SERVICES Yes No Councilor Goodhouse ✓ Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ Mayor Snider ✓ The motion passed unanimously. Mayor Snider convened the Town Center Development Agency for the following item. 7. PUBLIC HEARING: CONSIDER A RESOLUTION APPROVING THE FIRST QUARTER TCDA BUDGET SUPPLEMENTAL A. Chair Snider opened the public hearing. B. Hearing Procedures—Chair Snider announced that anyone may testify by phone and may call in now to get the queue by calling 503-966-4101. C. Senior Management Analyst Kang gave the staff report said there were two carryforwards in the TCDA supplemental totaling$199,000. There is one for$61,000 in unspent funds for the TIF improvement program to fund three matching grants for facade and tenant improvements approved in FY20-21 but not completed,in some cases due to COVID. There was also $86,000 from prior year appropriations impacting the Parks SDC TIGARD CITY COUNCIL MEETING MINUTES — September 28, 2021 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 4 of 7 and $52,000 from the prior year Urban Renewal Capital Improvement Fund. Increases are supported by the unanticipated beginning fund balance and do not change the reserves. D. Public Testimony—None. E. Response to testimony liy staff. None F. Close Public Hearing—Chair Snider closed the public hearing. G. Council consideration of TCDA Resolution No. 21-07. Director Shaw moved to approve TCDA Resolution No. 21-07. Director Lueb seconded the motion. City Recorder Krager read the number and title of the resolution. TCDA Resolution No. 21-07—A RESOLUTION TO ADOPT THE FY 2022 FIRST QUARTER BUDGET SUPPLEMENTAL INCLUDING BUDGET ADJUSTMENTS TO TOWN CENTER DEVELOPMENT AGENCY (TCDA) URBAN DEVELOPMENT Yes No Director Goodhouse ✓ Director Newton ✓ Director Lueb ✓ Director Shaw ✓ Chair Snider ✓ Chair Snider announced that the motion passed unanimously. The City Council was reconvened for the following items. 8. RECEIVE WASHINGTON COUNTY LAND USE AND TRANSPORTATION (LUT) BRIEFING ON MAJOR STREETS TRANSPORTATION IMPROVEMENT PROGRAM (MSTIP) Senior Transportation Planner Roth introduced this agenda item and was joined by City Engineer Wisniewski. Washington County Principal Transportation Planner Erin Wardell and Senior Policy Analyst Chris Deffebach gave the presentation, a copy of which is in the packet for this meeting. Representatives from Washington County briefed Council on the process for funding allocation of the next five-year cycle of Major Streets Improvement Program (MSTIP) projects.The program uses county-wide property taxes to improve major roads and has invested$900 million in area roads since 1986.They plan robust community engagement focusing on equity and inclusion to identify what is important to people (Fall 2021) and then in Spring 2022 will seek guidance on which projects the communities like best. Desired outcomes are equity, safety, economic vitality, livability,and a transportation system that first avoids, then minimizes,then mitigates impacts to the natural environment. TIGARD CITY COUNCIL MEETING MINUTES — September 28, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 5 of 7 Senior Transportation Planner Roth said they are actively working on the Transportation System Plan update and will wrap up in January with a fresh list of projects. He asked for Council feedback. Mayor Snider advised everyone to pay close attention to the opportunity to provide comments on the methodology and potential changes to the use of these resources as this is their one and only opportunity to provide comments. Tigard priorities were identified by Council for future MSTIP funding allocations. Councilor Goodhouse would like to see allocations for smaller,individual projects. While it is great to have a signal system or entire road,infill projects are also needed. If the community sees a few dozen smaller projects as opposed to one large one,it will seem more effective. Councilor Shaw clarified that they would seek public input on the values. Transportation Planner Wardell said they'll be checking in with communities on what their values are. Senior Policy Analyst Deffebach said they hear more about safety than economic growth values, for example. And the natural environment value has moved towards climate resiliency. Youth Councilor Nag noted that a lot of this is about street planning and asked if there were any thoughts about pedestrians. Planner Wardell replied that generally their projects are complete streets that include sidewalks and ADA improvements. Council President Lueb's focus was on complete streets and safety. Hall Blvd. is listed as an eligible arterial,but she cannot walk to the library or city hall safely on it. She expressed support for making existing streets safer. Councilor Shaw added that streets around Templeton Elementary and Twality Middle School do not have sidewalks and appear to be rural roads,but they are not; they are in the city. Youth Councilor Nag asked if crosswalks near school parking lots could be added to make roads safer for children. Transportation Planner Wardell said they have an interactive mapping tool that includes schools and other priority locations to help identify the need. Councilor Newton mentioned Bonita Road,which has double train tracks,low-income housing, and access to a park. She hoped that as priorities are evaluated,how our community members live in these situations is considered. There are conflicts on Hall and Bonita,and it is not served well with sidewalks. Councilor Goodhouse noted that the city has a shelved sidewalk gap analysis. Tigard also has a GIS system where people can point out areas of concern where walking isn't safe. He encouraged Washington County to provide interactive technology that people can access online to weigh in and request improvements and submit photos. Ms. Wardell asked if there were other city committees to check with besides the Transportation Advisory Committee. Council identified the following: Committee for Community Engagement and the CHART (Community Homelessness Assessment Response Team)which would identify the need to connect homeless individuals with resources. TIGARD CITY COUNCIL MEETING MINUTES — September 28, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 6 of 7 Ms. Wardell asked if there were other city committees to check with besides the Transportation Advisory Committee. Council identified the following: Committee for Community Engagement and the CHART (Community Homelessness Assessment Response Team)which would identify the need to connect homeless individuals with resources. 9. NON-AGENDA ITEMS—None. 10. ADMINISTRATIVE REPORT— City Manager Rymer thanked Communications Manager Wyatt and the Comms Team for several month's work on a new and improved website focusing on services rather than departments. They are in the final phases and aim for a November 1 launch date. Council will receive a demonstration. Tigard has joined with the American Water Works Association to raise awareness of the importance of the Clackamas River. Tigard MADE mailers will be sent out this week inviting businesses to a series of townhall meetings to focus on potential zoning changes. Spanish interpreters will be provided. ODOT is also seeking input on pedestrian/bicycle projects including a Safe Routes to Schools project on Hemlock and one on Locust Street near Metzger Elementary. Public Works Business Manager Samantha Rico entered the NW Women's Leadership Academy. 11. EXECUTIVE SESSION: None scheduled. 12. ADJOURNMENT At 7:55 p.m. Councilor Shaw moved for adjournment. Council President Lueb seconded the motion. City Recorder Krager conducted a roll call vote and the motion passed unanimously. Yes No Councilor Goodhouse ✓ Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ Mayor Snider ✓ ewe Carol A. Krager, City Recorder Attest: 3. Snider,Mayor Date: ,d-e},-Iyt1-Ce0�ao„ TIGARD CITY COUNCIL MEETING MINUTES — September 28, 2021 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 7 of 7