City Council Minutes - 08/24/2021 City of Tigard
City Council Meeting Minutes
TIGARD August 24, 2021
1. BUSINESS MEETING
A. At 6:30 p.m. Mayor Snider called the Tigard City Council meeting to order.
B. City Recorder Krager called the roll.
Present Absent
Council President Lueb ✓
Councilor Shaw ✓
Mayor Snider ✓
Youth Councilor Nag ✓
Councilor Goodhouse ✓
Councilor Newton ✓
C. Pledge of Allegiance—Mayor Snider asked everyone to mute their mics and join him in the
Pledge of Allegiance.A flag was projected on the screen.
D. Call to Council and Staff for Non-Agenda Items—An extension to the emergency declaration
related to COVID-19 was added to Non-Agenda Items at the end of the meeting.
2. PUBLIC COMMENT
A. Follow-up to Previous Public Comment—Assistant City Manager Nyland noted there have
been continued conversations with a community member who called in at the August 10
meeting and there will be more information presented later in the meeting on the city's
response to homelessness. Fun Fact:The 2017 Task Force for the Homeless was not the
city's first effort. Tigard also convened task forces to address homelessness in 1994 and 2001.
B. Tigard Area Chamber of Commerce—Chamber Membership and Community Engagement
Manager Jessica Love reported on Chamber activities.Applications are open for the 2022
Leadership Tigard class and the deadline to apply is September 23. Six businesses joined the
Chamber of Commerce in July. The Chamber partnered with Washington County to hold
restaurant owner listening sessions. They also hosted a City of Tigard staffed listening session
on the subject of homelessness.The Tigard Farmers Market is open 9:30-1:30 on Tigard
Street and Katherine Wiley has taken over the market management role. The Tigard
Downtown Alliance Art Walk was a huge success. Discussions are underway on how to hold
holiday events during the construction planned for the north part of Main Street.
C. Public Comment—Written: None.
D. Public Comment—Phone-In—None.
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3. CONSENT AGENDA
A. PROCLAIM SEPTEMBER 1 BACK TO SCHOOL APPRECIATION DAY
B. APPROVE CITY COUNCIL MINUTES:
January 19,2021
February 2,2021
February 9,2021
February 23,2021
Council President Lueb moved for approval of the Consent Agenda. Councilor Newton
seconded the motion. City Recorder Krager conducted a roll call vote and the motion
passed unanimously.
Yes No
Council President Lueb ✓
Councilor Shaw ✓
Mayor Snider ✓
Councilor Goodhouse ✓
Councilor Newton ✓
4. RECEIVE CAPITAL IMPROVEMENT PLAN UPDATE
City Engineer Wisniewski presented the quarterly Capital Improvement Plan update. A copy of
his presentation is in the packet for this meeting.The projects were shown with the typical red,
yellow and green status indicator. He noted that a yellow status is often attributable to the current
staffing situation, and they are actively recruiting and filling engineering openings.
In response to a question on whether Council needs to step in and work with legislators on the
ODOT project approval backlog,City Engineer Wisniewski said he will continue conversations
with them and if improvements are not seen,he will report back to Council. His main concern
with the prolonged waiting time on the North Dakota Bridge project is increased costs.
5. RECEIVE UPDATE ON URBAN PLANNING AREA AGREEMENT WITH
WASHINGTON COUNTY AND CONSIDER RESOLUTION NO. 21-31
Assistant Community Development Director McGuire presented this item. He said this
agreement was last updated in 2009 and there have been many changes in the area since then.
Washington County is working through their cycle of updates,and it is now Tigard's turn. The
types of changes include expansion of the Urban Growth Boundary,Tigard's boundary,and
annexations that must be reflected in the urban planning agreement necessary for planning the
new Urban Reserve Area. Some projects mentioned earlier have been completed so they will be
removed. Councilor Newton noted that in the past the city always included information on
annexations and asked what the County's expectation was. She said she wanted to make sure the
City of.Tigard and Washington County are clear on annexation information.
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Councilor Shaw moved for approval of Resolution No. 21-31. The motion was seconded by
Council President Lueb.Youth Councilor Nag gave an advisory vote of yes.
City Recorder Krager read the number and title of the resolution and conducted a roll call vote.
Resolution No. 21-31 —A RESOLUTION AMENDING THE EXISTING
URBAN PLANNING AREA AGREEMENT BETWEEN THE CITY OF
TIGARD AND WASHINGTON COUNTY TO REFLECT CHANGES
TO THE URBAN GROWTH BOUNDARY,THE CITY'S URBAN PLANNING
AREA,AND THE NEED FOR URBAN PLANNING OF THE URBAN
RESERVE LANDS
Yes No
Council President Lueb ✓
Councilor Shaw ✓
Mayor Snider ✓
Councilor Goodhouse ✓
Councilor Newton ✓
Mayor Snider announced the motion passed unanimously.
6. AMERICAN RESCUE PLAN ACT (ARPA) FUNDING RECOMMENDATIONS
Senior Management Analyst Hendrix introduced this item, continuing the conversation from the
August 10 meeting where the Council requested a needs assessment for immediate support of
families and businesses.
She summarized Community Support Needs: Staff reached out to 23 non-profit and faith-based
organizations in Tigard and asked them to share their immediate and future needs related to
COVID and how they envisioned the city supporting them. 14 connected and identified needs:
• Operational support (Hours/Staffing)
• Community engagement and partnership (social media posts and Cityscape newsletter
stories)
• Housing assistance (serious concerns about shelter capacity and hotels) Family Promise
has 93 families on their wait list. This is unprecedented and is expected to increase. The
Domestic Violence Resource Center needs hotel stays.
• Childcare needs (St.Anthony's extended childcare)
• Food support (Packed with Pride, St.Vincent DePaul)
They are all interested in applying for funds if there if a grant program is available. Staff is
recommending expanding current grant programs and allocating some ARPA funds for the
Resident Aid Fund of Tigard (RAFT).
Recommendation 1:A third RAFT Round of a $250,000 grant program is proposed to support
community partners with current and anticipated needs, anticipating upcoming needs for
childcare.
Business Support: The Economic Development Manager offers office hours and in the past 6
months he's had two requests for grants. He is looking into setting up another loan program
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with MESO. The Economic Development team is also working on programs such as business
education through a monthly workforce development webinar. Next week's topic is food
business entrepreneurship and September's topic will be about how to recruit.The city offers
business training scholarships and there will be a drive-through career fair in September. There is
help for business licenses and utility assistance through Tigard Aid.What was heard:
• Support with Staffing is needed.
• There have been limited requests for grant support in the past 6 months.
Recommendation 2: Continue to monitor business needs and explore the loan program in
addition to workshops and opportunities with a focus on staffing and retention.
Mayor Snider noted for community members watching this meeting that the city already has
funding for individuals through June of 2022.
Council Comments:
• Check back with those non-profits and faith-based organizations that we did not hear
from. Is $250,000 enough and should it be raised to $300,000?
• They trust the Economic Development team to come back to Council if something
changes and businesses need different resources.
• With the rise in delta COVID cases,would a fourth round of RAFT funding be
considered?
• Where is anything for businesses?We need to see how future mask requirements or even
closing indoor dining affects them. Businesses are also being impacted by the homeless
population.
• Grants would be more desirable for businesses than loans.
Mayor Snider asked for a proposal on business assistance and noted that since the city's
Economic Development staff are monitoring this and not seeing or hearing specific needs,he
would like clarification of needs besides addressing homelessness impacts in the downtown.
Other councilors agreed that there needs to be a plan or strategy of what is being funded.
Outreach about childcare should be equally applied to businesses. From a provider standpoint,
staffing has been an issue,and also capacity limits.Adults having to find work are not able to
find childcare openings.
Mayor Snider summarized that there is a need for a robust assessment of business needs. There
is Council support for additional help,but they need to know specifically what the needs are.
Councilor Goodhouse said he was not requesting this just because he is a business owner. He
said the city needs to reach out to businesses but felt the communication style is outdated which
may have led to the limited response. He said an evaluation is needed on the city's
communications methods used for businesses.
Councilor Shaw moved that the ARPA funding recommendations from Senior Management
Analyst Hendrix and team be approved. Council President Lueb seconded the motion.
Youth Councilor Nag gave an advisory vote of yes.
City Recorder Krager conducted a roll call vote.
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Yes No
Council President Lueb ✓
Councilor Shaw ✓
Mayor Snider ✓
Councilor Goodhouse ✓
Councilor Newton ✓
Mayor Snider announced that the motion passed unanimously.
7. RECEIVE UPDATE ON HOMELESSNESS RESPONSE
Library Director Bernard gave a presentation on City Council Goal 1 —Develop an actionable,person-
centric, regional response to homelessness,a need that has increased in visibility during the pandemic due
to lack of shelter space. A copy of her presentation is in the packet for this meeting.
The internal project team is comprised of Community Development,Public Works,Police,
Library and City Management teammates. Their kickoff meeting was August 11th and they are
meeting biweekly.The 2017 Task Force for the Homeless recommendations were reviewed and
next steps identified.These include: conduct a gap analysis of available and needed services,and
develop a six-month milestone plan.
Previous Task Force recommendations that were implemented include:providing in-kind support
(graphics design and printing of weather-proof resource cards) to nonprofits addressing
homelessness, funding a post office box for Just Compassion to use for their homeless clients
(needed for social service program contacts and job applications), creating an internal tracking
system for homeless related incidents, city team participation with Washington County in the
annual Point in Time Count, and funding of an annual Project Homeless Connect event in 2017.
Initiatives from the 2017 Homeless Task Force that were not implemented were: providing
public bathrooms and/or portable restrooms 24 hours/day in the downtown core and
surrounding neighborhoods,Tigard Police and New Narrative (formerly Luke-Dorf) partnering
on homeless outreach,and Tigard Police funding four hours of overtime for outreach to the
homeless.
Additional recommendations recommended by the project team:
• Appoint a Homeless Services Coordinator who will be a single point of collaboration and
communication and adds a subject matter expert for guidance.
• Approve a guiding statement for the city's approach to homelessness (person-centric).
• The City Council should host an annual service event focused on homelessness.
• The City Council should issue a proclamation for Hunger and Homelessness Awareness
Week.
• The city should create a GIS map showing homeless resources available in Tigard and
• Washington County.
• The city should tell the stories of police officers and other teammates who interact with
community members experiencing homelessness.
• The city should prioritize homelessness assistance on their legislative agenda.
• The city should support the continuation of the Task Force for the Homeless.
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• Explore wrap-around services that help stabilize and house a person experiencing
homelessness such as:
o Tiny villages, sleeping pods, safe lots,lockers for belongings
o Restrooms/Porta-potties/Portland Loos
o Hygiene stations, handwashing stations,mobile showers
o Trash collection
o Mobile laundry facilities
The city received 74 calls, emails and social media comments from business owners and others.
Outreach included two listening sessions with Tigard business owners, hosted by Library Director
Bernard and Police Chief McAlpine. Concerns expressed were immediate impacts to property,
customers and employees of Tigard businesses. Some issues that arose (trash,blocking sidewalks,etc.)
are already addressed in the Tigard Municipal Code. Code changes are not recommended at this time,
instead, they want to move forward with outreach efforts to help clearly identify the problems that we
are trying to solve and whether an ordinance is the appropriate way to address them.
The CHART (Community Homelessness Assessment and Response Team)is a team comprised of
Councilor Shaw,members of the business community, community-based organizations, Chamber of
Commerce,Tigard Downtown Association,unhoused residents and city teammates. The objectives of
this group are to provide insight and recommendations to the City Council, discuss needs in the
community and identify key partnerships and projects.
Washington County's outreach to encampments will run through the summer of 2022 to improve
homeless camp management.
The internal team has started to collaborate and looks forward to getting feedback from the City
Council.
Councilor Goodhouse said there are additional needs in the business community such as patrols,
evening and morning security,lighting on trails,and feces cleanup off storefronts and sidewalks.
Chief McAlpine gave her short-term response to address business and neighborhood livability issues
regarding public safety. In these listening sessions there is a lot of frustration. Almost to the point of
wanting to take matters into their own hands. This is not a police-led effort. It is person centric. We
are calling it an assessment team (PD, CSO, Code Enforcement) to assess what we can do and where
we can make a difference. They are more visible,but it may be too early to know if the business
community has noticed this yet. She came from a city where this was addressed with street cleaning
and bicycle patrols. We need to narrow down what our biggest impact can be. She has been
discussing with the City Attorney what can be banned from the downtown.The assessment team will
help with this conversation. Some businesses want police action,but some do not.Many believe that
police should actively enforce no camping. Under the Boise law,we are only good to ban sleeping on
the street if we have temporary shelters.
Councilor Newton said she appreciates the team meeting with the business community. She noted she
is contacted by residents who are compassionate and concerned but don't want to call the police.
They are afraid to walk on the trail. She asked if the Homeless Services Coordinator could be a contact
for these community members. She asked what the tracking system captures. Chief McAlpine said she
reports on monthly behavioral health incidents when giving her monthly statistics to Council which
can be unhoused,mental health episode,drugs,alcohol or all of the above. 67 percent of police calls
have some of these components. Washington County call dispatch has a dropdown menu just started
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in the last two weeks which is another way to get data.Library Director Bernard mentioned the
Washington County Crisis Line as a resource the Library has used for those experiencing a mental
health crisis. Councilor Newton said her contacts would rather talk to someone at the city.
In response to a question from Youth Councilor Nag about assisting people who do not want the
services offered,Library Director Bernard said for those that refuse services based on past trauma,
they try to connect them with resources in a trauma-informed way, but they cannot force anyone to
accept services.
Councilor Goodhouse said he would like more robust conversations about putting ARPA funding
towards cleaning up paths. He said an ordinance change that said no one can camp more than one
night,might make camping less attractive if they have to pick up and move their tent every morning.
He expressed concern that offering homeless services would become an attractant.
Mayor Snider suggested that when reaching out to businesses about COVID relief,information
should also be gathered about the impact of houseless individuals. He said they may want a morning
crew that cleans feces off the sidewalks which he did not think should be the responsibility of the
business owners.Library Director Bernard said that coordination is what the CHART would do.
Councilor Goodhouse asked if Council wants to bring back the ordinance that allows sleeping on
public property during the night but requires picking up and moving during the waking hours.
Councilor Newton agreed and said she is worried about losing fans of Tigard's trails. She supports the
CHART.
Youth Councilor Nag said these are good places to start and supports doing outreach to the homeless
to find out what resources they need. Council President Lueb agreed with the CHART and agreed
with the concerns about parks and trails, especially with COVID continuing.
Councilor Shaw moved for reconstitution of the Homeless Task Force,with the inclusion of a
homeless resident member,having the CHART review recommendations to see if they are still
applicable, and working closely with the Assessment Team to recommend short-term solutions.
Council President Lueb seconded the motion.Youth Councilor Nag gave an advisory vote of yes. City
Recorder Krager conducted a roll-call vote.
Yes No
Council President Lueb ✓
Councilor Shaw ✓
Mayor Snider ✓
Councilor Goodhouse ✓
Councilor Newton ✓
8. NON-AGENDA ITEMS
City Attorney Rihala introduced a Non-Agenda Item and requested Council approval of
the City of Tigard's ninth extension of an emergency declaration related to COVID-19. Due to the
delta variant of the virus resulting in a dramatic surge in cases and hospitalizations and reversing the
positive trend experienced in early July, an extension of the emergency declaration expiration to
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December 31,2021 is requested. Councilor Shaw moved to approve Resolution No. 21-32 and
Council President Lueb seconded the motion.Youth Councilor Nag gave an advisory vote of yes. City
Recorder Krager read the number and title of the resolution and conducted a roll call vote.
RESOLUTION NO. 21-32-A RESOLUTION OF THE CITY OF TIGARD
EXTENDING THE CITY'S EMERGENCY DECLARATION RELATED TO
COVID-19
Yes No
Council President Lueb ✓
Councilor Shaw ✓
Mayor Snider ✓
Councilor Goodhouse ✓
Councilor Newton ✓
9. ADMINISTRATIVE REPORT- City Manager Rymer recognized Police Officers Boungnavath and
Thatcher and Police Sergeant Northcote for two separate lifesaving instances in July- a juvenile
threatening suicide and the second, an overdose. Both individuals survived.Board and Commission
applications are open from September. 1 —26. We've received six applications for 18 different seats
and six incumbents have also indicated interest. The Library served 133 community members during
the recent heat spell. Grants have been submitted for Library laptops and wi-fi hotspots.
10. EXECUTIVE SESSION #1
At 8:51 p.m. Mayor Snider announced:
The Tigard City Council will go into Executive Session to discuss pending litigation or litigation likely
to be filed,under ORS 192.660(2)(h).All discussions are confidential and those present may disclose
nothing from the Session. Representatives of the news media are allowed to attend Executive
Sessions, as provided by ORS 192.660(4),but must not disclose any information discussed. No
Executive Session may be held for the purpose of taking any final action or making any final decision.
Executive Sessions are closed to the public.
This Executive Session will be followed by a second Executive Session to discuss real property
negotiations,under ORS 192.660(2)(e).The same provisions apply.The Tigard City Council will
adjourn after the second Executive Session.
11. EXECUTIVE SESSION #2
At 9:18 p.m. Council entered into a second Executive Session called under ORS 192.660 (2) (e) to
discuss a second property.
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12. ADJOURNMENT
At 9:40 p.m. Council President Lueb motioned for adjournment. Councilor Shaw seconded the
motion and the motion passed unanimously.
Yes No
Council President Lueb ✓
Councilor Shaw ✓
Mayor Snider ✓
Councilor Goodhouse ✓
Councilor Newton ✓
Carol A. Krager,City Recorder
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