3.D. Council Groundrules - Resolution No. 21-30 CITY OF TIGARD, OREGON
TIGARD CITY COUNCIL
RESOLUTION NO. 21-30
A RESOLUTION AMENDING THE COUNCIL GROUND RULES AND SUPERSEDING
RESOLUTION NO. 19-08
WHEREAS, the Council Ground Rules were reviewed and updated on March 5, 2019, with the adoption of
Resolution No. 19-08;and
WHEREAS, on March 19 and 20, 2021, Council met for Goal Setting and agreed that a new document should
be developed,along with a first-time team agreement;and
WHEREAS, the team agreement was previously approved as part of adoption of the City Council Goals on
April 27, 2021;
NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that:
SECTION 1: Council Ground Rules as outlined in Exhibit A represent the agreement of the Mayor and
City Councilors and are hereby adopted.
SECTION 2: This resolution is effective immediately upon passage.
PASSED: This L)4�day ofGf � 2021.
Mayor-City of Tigard
ATTEST:
City Recorder-City of Tigard
RESOLUTION NO. 21-,?o
Page 1
EXHIBIT A
CITY OF
Tig a rd
Tigard City Council
GroundRules
The City Council's Ground Rules play an important role in ensuring the Mayor
and Councilors have a common understanding and collective agreement on
working together in the spirit of partnership. Coupled with the City Council's
Team Agreement, the two documents provide consistency and clarity on
expectations to effectively govern the City.
1. Communications
a. Responses to the Public
i. All public statements, information, or press releases should be handled by the
Mayor, City Manager, or designee.
ii. Councilors may respond to community requests for information.
iii. When sharing information, it is important to be clear whether the Councilor is
stating personal opinions or sharing the majority position of the Council.
iv. The Mayor and Councilors should only make promises or commitments on behalf
of the City when there is majority support of the City Council.
b. Social Media
i. All content on social media accounts used for
City business is considered public record.
ii. Any social media account on which the ►
Mayor/Councilor posts information about U
City business, or information that might be
construed by the public as being about City business, must be archived by the
City and treated in accordance with Oregon Public Records Law.
iii. All posts on social media regarding a decision potentially before Council should
include a disclaimer that the views expressed represent the views of the author
and not the views of the Tigard City Council.
iv. When commenting on another Mayor/Councilor's social media post regarding a
decision potentially before Council, Mayor/Councilors should be mindful of Public
Meetings Law.
c. Proclamations `
i. The City Council has outlined a process for introducing
proclamations for consideration by the Council.
ii. All proclamations should be in alignment with the City's values.
iii. All proclamations will be approved and issued on behalf of the Council.
TIGARD CITY COUNCIL GROUND RULES
d. Communications with the Organization
i. The City Council respects the separation between the policy making (Council
function) and administration (City Manager function) and strives to work with City
teammates in the spirit of partnership, mutual respect, and support.
ii. The City Council respects the professional duties of the City Manager and City
teammates.
iii. The City Council relies on the City Manager to direct the administrative functions
of the organization and will refrain from interfering with the team's ability to
implement policy decisions, including directing the work of teammates.
e. Representing the City
i. If a member of the City Council appears before another governmental agency or
organization to give a statement on an issue, the member should state:
01. Whether the statement reflects personal opinion or is the official position of
the City; and
02.Whether the statement is supported by a majority of the Council.
ii. If the member is representing the City,the member should support and advocate
for the official City position on the issue rather than a personal viewpoint.
2. Council Liaison Roles
WE a. A Council Liaison maintains a critical connection between the City Council and a
designated committee, advisory board, or task force. The primary purpose is to
facilitate communication between the Council and appointed member groups.
j b. From time to time,the Council may appoint ad hoc committees or task forces to
help address various topics or issues facing the City and appoint a Councilor(s)to
serve as a liaison.
c. The liaison plays a key role by working with City teammates to share committee
recommendations with the rest of the Council during their regular Council
reports.
d. It is important for the liaison to share Council feedback with the committee they
are assigned. The City Council should carefully balance their participation with
empowering the volunteer members to share their diverse perspectives.
3. Administering the Council Ground Rules
a. All members of the City Council will review the Ground Rules and sign an
agreement to comply with the rules.
b. If the Mayor or a Councilor perceives one of the rules to be violated,they should
first address the concern with the individual,consult with the Mayor or City
Manager, and as a last resort request an item be placed on a City Council agenda
to determine the next steps for resolution.
i