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05/18/2022 - Minutes 1 MEETING DATE/TIME: Wednesday, May 18, 2022, 7:00 – 8:30 p.m. MEETING LOCATION: Virtual meeting held via MS Teams Members Present Dolly Specht, Acting Chair Kristi Allen Bijeta Choudhury Basil Christopher Heidi Dixon Bhushan Gupta Ali Haddadi Isaiah Jackman Connie Ramaekers Isabela Romero Lauren Rowles Jairaj Singh Councilor Newton, Council Liaison Nicole Hendrix, Team Liaison Not Present Dave Hanna, Chair Israel Jacquez Shaila Kotadia Christine Rehse Councilor Jeanette Shaw City Team Present Kent Wyatt, Communications Manager Kaitlyn Leaf, Recreation Program Coordinator Marissa Grass, PW Engagement Coordinator Meeting start: 7:05 pm City of Tigard Committee for Community Engagement Minutes 2 Welcome and Introductions Dolly welcomed committee members in attendance. Each committee member introduced themselves and shared what they did for Mother’s Day. Meeting Minutes Connie made the motion, Isabela seconded. Minutes from March 2022 were approved unanimously. Subcommittee Updates Bijeta Choudhury shared an update on the DEI subcommittee. The group met and started conversations which is an important start to DEI work. She also shared her personal and professional perspectives on DEI. For onboarding, Bhushan shared that he could check how onboarding was for newer members. Nicole shared those recommendations from CCE on onboarding were implemented. She noted we have one member whose term is expiring in the next couple months. Bhushan encouraged new members share feedback and be on the onboarding committee. Dolly also recommended a buddy system to pair new members with old. For communication and digital engagement subcommittee, Kent Wyatt noted the feedback from CCE on the city’s Public Hearing process was insightful and informed updates to the website and process. Dolly shared history of neighborhood network and managing social pages and suggested the subcommittee revisit this concept. For outreach and volunteerism subcommittee, Isabela Romero shared the subcommittee has been communicating via email and plan to participate in events. Subcommittee members are signing up for Farmers Market table. Parks Summer Engagement Dolly introduced city team members Marissa Grass and Kaitlyn Leaf to provide updates and opportunities on summer engagements in Tigard parks. Marissa presented a PowerPoint on the recently adopted parks system plan and shared background on why engagement in the parks is important . She asked the committee to join the events this summer and give ideas on activities. Kaitlyn shared summer event planning in parks including activities related to the Pop Up in the Parks. CCE members asked about: • Pop Up in the Parks attendance, data, and age range. o Kaitlyn shared there is anywhere between 150-200 attendees and place in neighborhood parks which result in a lot of diversity. There are some adult and toddler activities but room for improvement for older adults. 3 • Lighting in the parks and basketb all courts o Marissa shared most Tigard parks are located in or next to a “natural resource area” so we are limited with lighting options but the city is investigating. • Mental Health and parks o Kaitlyn shared there are campaigns such as scavenger hunts to encourage people to use parks and trails. Dolly said mental health could be a subcommittee initiative . • Heat waves impacting events and communication methods o Kaitlyn shared that the team works with an emergency preparedness coordinator. They require registration to contact participants. They also check for air quality, try to accommodate by moving indoors, lastly cancel and include signage. • 10-Minute Walk Analysis gaps and correlation to diverse areas o Marissa said the team is working on a plan to address gaps through implementation plan and evaluation criteria. Open Agenda Dolly asked if Councilor Newton is still our liaison. Council Newton said her term expires December 31 this year and will be CCE liaison until then. Bhushan would like the packet that Nicole sent to new members so he can evaluate how effective it was. He also gave Kent feedback on Community Resiliency Plan survey. Connie shared Tigard High will be doing a campaign outside with signs to share support for mental health. Nicole shared that Youth City Council applications are now open. Meeting adjourned at 8:30 p.m.