Washington County ~ IG224003 ~ Washington County Digital Forensic Lab Agreement DocuSign Envelope ID: F8CC3D54-E8E6-4CD1-8F8B-21274CO3F33B 22-0566
INTERGOVERNMENTAL AGREEMENT
This Agreement ("Agreement") is made by and between Washington County, a political
subdivision of the State of Oregon ("County"), acting through the Washington County
Sheriff's Office ("WCSO"), the Washington County District Attorney's Office
("WCDA"), and Washington County Community Corrections ("WCCC"); the City of
Beaverton, acting through its Beaverton Police Department; City of Forest Grove, acting
through its Forest Grove Police Department; City of Hillsboro, acting through its
Hillsboro Police Department; City of King City, acting through its King City Police
Department; City of Sherwood, acting through its Sherwood Police Department; City of
Tigard, acting through its Tigard Police Department, and City of Tualatin, acting through
its Tualatin Police Department, collectively the "Parties".
RECITALS
WHEREAS, the Parties through a joint and cooperative effort developed a jointly
operated Washington County Digital Forensics Laboratory("WCDFL")program that
focuses on helping police officers and prosecutors gather computer and digital evidence
in criminal investigations and ultimately help the community obtain more timely justice,
obtain evidence more quickly and develop stronger cases;
WHEREAS, the Parties will provide significant assistance in investigations of crimes
against vulnerable victims and crimes that threaten community safety, including child
abuse, elder abuse, financial fraud and identity theft, domestic violence, home burglaries,
and sexual assault cases;
WHEREAS, the WCDA and WCSO seek for a Digital Forensics Investigator("DFI")to
serve as a key staff member in the WCDFL with expertise in examining and analyzing
mobile devices, such as cell phones and tablets, and computers, including desktops and
laptops. Those specialists will be an asset to investigations concerning a wide variety of
offenses. The DFI will also be available to collect and preserve digital evidence from
crime scenes and provide investigators across Washington County with expert knowledge
and analysis; and
WHEREAS, ORS 190.010 authorizes the parties to enter into this Agreement for the
performance of any or all functions and activities that a party to the Agreement has
authority to perform.
Therefore, the Parties agree, as follows:
TERMS AND CONDITIONS
1. START AND END DATES.
The effective date of this Agreement is as of July 1, 2021 or at the date of execution by
a party. This Agreement shall continue until June 30, 2026. The Agreement may be
terminated earlier or may be extended, as provided in this Agreement.
2. AGREEMENT DOCUMENTS.
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This Agreement consists of these Terms and Conditions and the documents ("Exhibits")
listed below in descending order of precedence. A conflict in these documents shall be
resolved in the priority listed below with these Terms and Conditions taking precedence.
The Exhibits to this contract are:
• Exhibit A: Scope of Work
• Exhibit B: Funding & Finance Details
3. RESPONSIBILITIES OF THE PARTIES.
3.1 The County shall provide a 1.0 FTE Digital Forensics Investigator("DFI").
3.2 Subject to the limitation in Exhibit B for Subscribers, Subscribers agree to pay a
subscription price based on a pro-rata share by a population of the cost of a Digital
Forensic Investigator(DFI), within net 30 days of receipt of the invoice from WCDA for
each year of the Agreement as set forth in Exhibit B. Subscribers must provide six(6)
months advanced notice prior to becoming a non-subscribing user of DFL services. If
non-subscriber status is declared in writing to the contract administrator within 10 days of
execution of this agreement, the six (6) month advanced notice under this section is
waived. A non-subscribing user of DFL services may become a subscriber without
advanced notice and will be billed by WCDA for a prorated amount of the subscription
price for the remainder of the year.
3.3 Subscribers and non-subscribers agree to pay for WCDFL services at the rates
specified in Exhibit B.
3.4 Washington County Sheriff's office will be responsible for the annual subscription
price for their contract cities.
3.5 Washington County Community Corrections will pay a subscription price based on
the percentage of devices submitted to the DFL The amount will be reviewed annually
and adjusted based on use.
3.6 If insufficient subscription funds are available for the cost and benefits of the DFI,
the remaining shortage shall be applied from the WCDA's Budget. If the budget shortage
is 50% or greater of the cost of 1.0 FTE DFI, WCDA reserves the right to terminate this
Agreement and/or reduce services. Jurisdictions not utilizing the subscription can use the
DFL services on a fee basis. Fees collected may be used to help cover any shortages.
4. COMPLIANCE WITH APPLICABLE LAWS.
Each party shall comply with all applicable federal, state, and local laws; and rules and
regulations on non-discrimination in employment because of race, color, ancestry,
national origin, religion, sex, marital status, age, medical condition, or handicap. In
addition, each party agrees to comply with all local, state, and federal ordinances,
statutes, laws, and regulations that are applicable to the services provided under this
Agreement.
5. RECITALS.
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The recitals above are incorporated herein as if fully set forth.
6. INDEPENDENT CONTRACTOR.
Each party is an independent contractor with regard to each other party and agrees that
the performing party has no control over the work or the manner in which any work
under this Agreement is performed. The DFI is not an agent or employee of any non-
county party. No party is an agent or employee of any other. Nothing herein is intended,
nor shall it be construed, to create between the parties any relationship of principal and
agent,partnership,joint venture or any similar relationship, and each party hereby
specifically disclaims any such relationship.
7. TERMINATION.
7.1. Termination for convenience. Subject to any limitations in Exhibit B regarding
repayment of funds, this Agreement may be terminated, with or without cause and at any
time, by a party by providing 180 days' written notice of intent to the other party.
7.2. Termination for cause. Any party may terminate this Agreement, in whole or in part,
immediately upon notice, or at such later date as may be established in such a notice, to
the remaining parties upon the occurrence of the following events: One party commits
any material breach or default of any covenant, warranty, obligation, certification or
agreement under this Agreement, fails to perform the work or services under this
Agreement within the time specified herein or any extension thereof, or so fails to pursue
the work or services as to endanger the performance under this Agreement in accordance
with its terms. Each party agrees to comply with all local, state and federal ordinances,
statutes, laws and regulations that are applicable to the services provided under this
Agreement.
8. CHANGES.
Modifications to this Agreement are valid only if made in writing and signed by all
parties.
9. INDEMNIFICATION. Subject to the limitations of liability for public bodies set forth
in the Oregon Tort Claims Act, ORS 30.260 to 30.300, and the Oregon Constitution, each
party agrees to hold harmless, defend, and indemnify each other, including its officers,
agents, and employees, against all claims, demands, actions and suits (including all
attorney fees and costs) arising from the indemnitor's performance of this Agreement
where the loss or claim is attributable to the negligent acts or omissions of that party. The
WCDA includes its Board of Commissioners, the individual members thereof, and its
officers,agents,employees,volunteers,and representatives.All non-county Parties include
their respective City Councils, the individual members thereof, and their officers, agents,
and employees, volunteers, and representatives.
9.1. COVID-19 Liability. Each party understands the hazards of COVID-19 and is
familiar with the Centers for Disease Control Prevention("CDC") guidelines; and
federal, state, and local orders regarding COVID-19. Each party acknowledges that it
understands the circumstances regarding COVID-19 and will take all necessary
reasonable precautions as provided by the CDC and federal, state, and local governments.
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10. ACTION, SUITS OR CLAIMS. Each party shall give the other immediate written
notice of any action or suit filed or any claim made against that party that may result in
claims or litigation in any way related to this Agreement.
11. INSURANCE. Each party agrees to maintain insurance levels or self-insurance in
accordance with ORS 30.282, for the duration of this Agreement at levels necessary to
protect against public body liability as specified in ORS 30.269 to 30.274.
12. NO THIRD-PARTY BENEFICIARIES. Except as set forth herein, this Agreement
is between the parties and creates no third-party beneficiaries. Nothing in this Agreement
gives or shall be construed to give or provide any benefit, direct, indirect or otherwise to
third parties unless such third parties are expressly described as intended to be
beneficiaries of its terms.
13. REMEDIES,NON-WAIVER. The remedies provided under this Agreement shall
not be exclusive. The parties shall also be entitled to any other equitable and legal
remedies that are available. No waiver, consent, modification or change of terms of this
Agreement shall bind the parties unless in writing and signed by all parties. Such waiver,
consent, modification or change, if made, shall be effective only in the specific instance
and for the specific purpose given. The failure of a party to enforce any provision of this
Agreement shall not constitute a waiver by a party of that or any other provision.
14. OREGON LAW, DISPUTE RESOLUTION AND FORUM. This Agreement shall
be construed according to the laws of the State of Oregon. The parties shall negotiate in
good faith to resolve any dispute arising out of this Agreement. If the parties are unable
to resolve any dispute within fourteen(14) calendar days, the parties are free to pursue
any legal remedies that may be available. Any litigation between the parties arising under
this Agreement or out of work performed under this Agreement shall occur, if in the state
courts, in the Washington County Circuit Court, and if in the federal courts, in the United
States District Court for the District of Oregon located in Portland, Oregon.
15. ASSIGNMENT.No party shall assign its rights or obligations under this Agreement,
in whole or in part, without the prior written approval of the other party or parties.
16. SEVERABILITY/SURVIVAL OF TERMS. If any provision of this Agreement is
found to be illegal or unenforceable, this Agreement nevertheless shall remain in full
force and effect and the provision shall be stricken. All provisions concerning indemnity
survive the termination of this Agreement for any cause.
17. FORCE MAJEURE. In addition to the specific provisions of this Agreement, the
performance by any Party shall not be in default where delay or default is due to war,
insurrection, strikes, walkouts, riots, floods, drought, earthquakes, fires, casualties, acts of
God, governmental restrictions imposed or mandated by governmental entities other than
the parties, enactment of conflicting state or federal laws or regulations, new or
supplementary environmental regulation, litigation or similar bases for excused
performance that are not within the reasonable control to the Party to be excused.
18. INTERPRETATION OF AGREEMENT. This Agreement shall not be construed
for or against any party by reason of the authorship or alleged authorship of any
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provision. The Section headings contained in this Agreement are for ease of reference
only and shall not be used in construing or interpreting this Agreement.
19. INTEGRATION. This document constitutes the entire agreement between the
parties on the subject matter hereof and supersedes all prior or contemporaneous written
or oral understandings, representations or communications of every kind on the subject.
20. OTHER NECESSARY ACTS. The Parties shall execute and deliver to each other
any and all further instruments and documents as may be reasonably necessary to carry
out this Agreement.
21. NOTICE. Except as otherwise expressly provided in this Agreement, any
communications between the parties hereto or notices to be given hereunder shall be
given in writing by personal delivery, electronic mailing, or mailing with postage prepaid
to WCDA, the WCSO, the WCCC or the Subscribers and Non-Subscriber Jurisdictions at
the address set forth below. Any communication or notice so addressed and mailed shall
be deemed to be given five (5) days after mailing. Any communication or notice by
personal delivery shall be deemed to be given when actually delivered.
For the Beaverton Police Department
Contract Administrator Name, Title: Ronda Groshong, Chief of Police
Address, District, State, and ZIP Code: 6125 SW Hall Blvd., Beaverton, OR 97008
Telephone: 503-526-2261
Email: tyroshon beavertonoregon.g
For the Forest Grove Police Department
Contract Administrator Name, Title: Henry Reimann, Chief of Police
Address, District, State, and ZIP Code: 2102 Pacific Ave, Forest Grove, OR 97116
Telephone: (503)992-3213
Email: hreimann(j�forestgrove-or.gov
For the Hillsboro Police Department
Contract Administrator Name, Title: Jim Coleman, Chief of Police
Address, District, State, and ZIP Code: 250 SE 10th Ave, Hillsboro, OR 97123
Telephone: (503) 681-6190
Email: Jim.Coleman(a,hillsboro-ore o�n.gov
For the King City Police Department
Contract Administrator Name, Title: Ernest Happala, Chief of Police
Address, District, State, and ZIP Code: 15300 SW 116th Ave, King City, OR 97224
Telephone: 503-620-8851
Email: ehappalagd.king�city.or.us
For the Sherwood Police Department
Contract Administrator Name, Title: Ty Hanlon, Chief of Police
Address, District, State, and ZIP Code: 20495 SW Borchers Dr, Sherwood, OR 97140
Telephone: (503) 625-5523
Email: hanlont(d),SherwoodOre o�n.goov
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For the Tigard Police Department
Contract Administrator Name, Title: Kathy McAlpine, Chief of Police
Address, District, State, and ZIP Code: 13125 SW Hall Blvd, Tigard, OR 97223
Telephone: (503) 718-2570
Email: kathy.mcalpinegti a�gov
For the Tualatin Police Department
Contract Administrator Name, Title: Bill Steele, Chief of Police
Address, District, State, and ZIP Code: 8650 SW Tualatin Rd, Tualatin, OR 97062
Telephone: (503) 691-4800
Email: bsteelegtualatin.gov
For the Washington County District Attorney's Office
Contract Administrator Name, Title: Jessica King, Administrative Manager
Address, District, State, and ZIP Code: 150 N First Ave MS 40, Hillsboro, OR 97124
Telephone: 503-846-3423
Email: Jessica_king(a,co.washington.or.us
For the Washington County Sheriffs Office
Contract Administrator Name, Title: John Styer, Administrative Manager
Address, District, State and ZIP Code: 215 SW Adams Ave MS 32, Hillsboro, OR 97224
Telephone: 503-846-2530
Email: john_styer(kco.washington.or.us
For the Washington County Community Corrections Office
Contract Administrator Name, Title: Timothy Ellsworth, Administrative Manager
Address, District, State and ZIP Code: 150 N First Ave MS 46, Hillsboro, OR 97124
Telephone: 503-846-3456
Email: timothy ellsworth(kco.washington.or.us
23. COUNTERPARTS. This Agreement may be executed in two or more counterparts,
each of which shall be deemed an original, but all of which together shall constitute one
and the same instrument. This writing is intended both as the final expression of the
Agreement between the parties with respect to the included terms and as a complete and
exclusive statement of the terms of the Agreement. All of the aforementioned is hereby
agreed upon by the parties and executed by the duly authorized representatives of the
parties signing on the next page.
WHEREAS, all the aforementioned is hereby agreed upon by the parties and executed by
the duly authorized signatures below.
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DocuSign Envelope ID: F8CC3D54-E8E6-4CD1-8F8B-21274CO3F33B
CITY OF BEAVERTON
DocuSigned by:
Authorized Signature1/ICt�/ a-►y/ Date: 5/2/2022 1 14:14 PDT
D3EccssD7E8i=aaa... 1 Vl
Lacey Beaty
Title: Mayor
Address: P.O. Box 4755, Beaverton, OR 97076
Approved as to legal sufficiency:
CITY OF FOREST GROVE 5/24/2022 1 08:47 PDT
DocuSigned by:
Authorized SignatureDt,SSI- U0,AA,,h-V-bQA A wt,
Jesse VanderZanden
Title: City Manager
Address: 1924 Council St., Forest Grove, OR 97116
CITY OF HILLSBORO
DocuSigned by: Date: 5/24/2022 1 08:44 PDT
Authorized Signature R.U,,,
nFc9r77717an47a
Robby Hammond
Title: City Manager
Address: 150 E Main St. Hillsboro, OR. 97123
CITY OF KING CITY Date: 5/3/2022 1 06:50 PDT
DocuSigned by:
Authorized SignatureVSf
118EB9'I O8EE5405...
Ernest Happala
Title: Chief of Police
Address: 15300 SW 116th Avenue, King City, Oregon 97224
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CITY OF SHERWOOD Date: 5/9/2022 1 09:17 PDT
DocuSigned by:
Authorized Signature � V. (Ay4pwl
fi381 D925B77B468...
Keith Campbell
Title: City Manager
Address: 22560 SW Pine St. Sherwood, OR
97140
CITY OF TIGARD Date: 5/4/2022 1 17:17 PDT
DocuSigned by:
Authorized Signature Auayt!AA,
E3A2064F8494D477...
Kathy McAlpine
Title: Chief of Police
Address: 13125 SW Hall Boulevard, Tigard, OR 97223
CITY OF TUALATIN Date: 5/24/2022 1 07:04 PDT
DocuSigned by:
Authorized SignatureS�,yt�w (hw bbs
E3EFB28A897547E...
Sherilyn Lombos
Title City Manager
Address:18880 SW Martinazzi Ave, Tualatin, OR 97062
WASHINGTON COUNTY Date: 5/24/2022 1 11:36 PDT
DocuSigned by:
Authorized Signature F
Tiv, blhA�
Erin Calvert
Title: Assistant County Administrator
Address: 155 N First Avenue, Hillsboro, Suite 300, Oregon
97124
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EXHIBIT A
(SCOPE OF WORK)
The scope of work includes all digital forensics services available through the
Washington County Digital Forensics Laboratory including digital device examination,
forensic extraction of data, review of extracted data, forensic report generation,
consultation regarding digital evidence handling and preservation, after-hours digital
forensics services, and digital forensics field service.
EXHIBIT B
(FUNDING/FINANCE DETAILS)
Subscription Basis
Subscribers will receive all services outlined in exhibit A on an unlimited basis.
Funding calculation is based on a pro-rata share by population of the cost of a Digital
Forensic Investigator(DFI).
• Population per the Portland State University Certified Estimate as of July 1
posted on December 15
• DFI costs per Washington County pay plan,top of the range
• Cost will increase each July 1 by the cost of living adjustment(COLA) approved
by the County each June.
• Position costing estimates may be based on the Consumer Price Index—West
Region(CPI-W) annual average posted by January 15
• Upcoming fiscal year(July-June) amounts will be known by January 31
Payment to be made annually by July 31 to Washington County District Attorney's
Office(WCDA).
• WCDA will send invoices annually on July 10 or within 10 working days of the
effective date of the Intergovernmental Agreement(IGA) for the fiscal year
beginning on July 1 of the year the invoice is sent.
• Payment for the 2021-2022 fiscal year shall be due within 30 days of the final
ratification of this Agreement by the parties.
• Failure to make payment within the timelines specified in this section by a
Subscriber may result in that Subscriber converting to a Fee Basis jurisdiction at
the discretion of WCDA, and any work for that entity will be billed at the rates
specified for Fee Basis jurisdictions.
• The WCDA has sole discretion regarding acceptance of late payments and may
accept payment at a later date.
• If a Subscriber is converted to a Fee Basis jurisdiction it will lose unlimited
access to services.
In-County Fee Basis
Non-Subscriber Jurisdictions are able to use the DFL services on a fee basis.
• $150 per hour for machine time(no human interaction required)
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• $250 per hour for examiner&machine time(any examiner interaction)
• Fees will be charged in 15-minute increments
Non-Subscriber Jurisdicitons will be able to use after hour services under the following
terms.
• Any services involving travel time will include that time in the billable hours;
• After-hours services may be provided at the discretion of the WCDA for Major
incidents including,Homicide,Measure 11 crimes, Officer-involved shootings or
other cases authorized by the WCDA.
• Priority processing may be provided at the sole discretion of WCDA
Funding calculation is based on the cost of the machine and software licensing as well as
the personnel costs as described in the subscription section.
• The cost will increase each July 1 by the annual cost of living adjustment
(COLA) approved by the County each June.
• For estimating position costing the COLA will be based on the Consumer Price
Index—West Region(CPI-W) annual average posted by January 15
Payment to be made within 30 days of invoice date to WCDA.
• WCDA will send invoices monthly within 10 working days of month-end.
• The WCDA has sole discretion regarding acceptance of late payments and may
accept payment at a later date.
Out-of-County Work
At the discretion of the WCDA,the DFL services may be provided to outside county work on a
case-by-case basis. The fee for that work may be waived at the discretion of the WCDA,but will
otherwise be billed at the same rate and subject to the same terms as the In-County Fee Basis
outlined in this exhibit.
County Agency Payment Terms
WCSO will pay the annual subscription price for their contract cities to WCDAs office.
WCCC will pay the WCDA's Office at a rate based on the yearly average number of devices
submitted to the DFL. WCDA's Office will review and adjust the amount annually based on
use.
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DocuSign Envelope ID: F8CC3D54-E8E6-4CD1-8F8B-21274CO3F33B
For Administrative Use Only—Z99999
Supplier Name: City of Beaverton
Actual Contract Number(CustomText4):22-0566
Department(Location):District Attorney
Contract Type: 8 Agreements
Contract Sub Type(Custom2Code): IGA:Intergovernmental Agreement
Minute Order Date:
Minute Order Number:
Master Contract Number(CustomTextl): 22-0566
Bid/RFP#(BidRFP):
BPO Number(CustomlCode): Revenue Contract
SHIP TO(LocShipTo):District Attorney
BILL TO(LocBillTo): District Attorney
Project Number(CustomText2):
Chargeable Program Number(ChargeProgram):
Contract Admin(Administrator): Jessica King
2019 WASHINGTON COUNTY-ARCHIVE RECEIPT
DocuSign
Certificate Of Completion
Envelope Id: F8CC3D54E8E64CD18F8B21274CO3F33B Status:Completed
Subject: Please DocuSign:22-0566: Multiple Agency Digital Forensic Lab IGA
Source Envelope:
Document Pages: 11 Signatures:8 Envelope Originator:
Certificate Pages:6 Initials:0 Connie Wilson
AutoNav: Enabled 155 N. First Ave,Suite 270
Envelopeld Stamping: Enabled MS28
Time Zone: (UTC-08:00)Pacific Time(US&Canada) Hillsboro,OR 97124-3087
Conn ie_Wilson@co.washington.or.us
IP Address:204.147.152.5
Record Tracking
Status:Original Holder:Connie Wilson Location: DocuSign
5/2/2022 12:37:04 PM Conn ie_Wilson@co.washington.or.us
Security Appliance Status:Connected Pool:StateLocal
Storage Appliance Status:Connected Pool:Washington County Location: DocuSign
Signer Events Signature Timestamp
LACEY BEATY ED*,"Sign,dby: Sent:5/2/2022 12:42:31 PM
Ibeaty@beavertonoregon.gov µ1,e 15-eatq Viewed:5/2/2022 2:14:21 PM
Mayor D3ECC95o7B8F444 Signed:5/2/2022 2:14:27 PM
Security Level: Email,Account Authentication
(None),Access Code Signature Adoption: Pre-selected Style
Signed by link sent to Ibeaty@beavertonoregon.gov
Using IP Address:73.164.160.201
Electronic Record and Signature Disclosure:
Accepted:5/2/2022 2:14:21 PM
ID:72dfc63d-a359-40b5-bcd1-cece41255fd7
Ernest Happala S'g dby: Sent:5/2/2022 3:29:05 PM
ehappala@ci.king-city.or.usVlnt Sf (�afpc�a Viewed:5/3/2022 6:42:30 AM
Chief ED
118EB9108EE5405 Signed:5/3/2022 6:50:51 AM
Security Level: Email,Account Authentication
(None),Access Code Signature Adoption: Pre-selected Style
Signed by link sent to ehappala@ci.king-city.or.us
Using IP Address:208.71.205.195
Electronic Record and Signature Disclosure:
Accepted:6/18/2020 6:39:08 AM
ID:378f36ba-bc64-406d-a3d8-a02af3aedf05
Kathy McAlpine DoouSignetlby Sent:5/3/2022 6:50:54 AM
kathy.mcalpine@tigard-or.gov E3A2064F84"94D477y(W_ Viewed:5/3/2022 8:58:41 AM
Security Level: Email,Account Authentication Signed:5/4/2022 5:17:28 PM
(None),Access Code
Signature Adoption: Pre-selected Style
Signed by link sent to kathy.mcalpine@tigard-or.gov
Using IP Address:208.71.205.129
Electronic Record and Signature Disclosure:
Accepted:5/3/2022 8:58:41 AM
ID:d937a1fa-4e27-4202-a1e3-be1aac4cecd3
Signer Events Signature Timestamp
Keith D.Campbell EDII"Sig"Id by. Sent:5/4/2022 5:17:30 PM
campbellk@sherwoodoregon.govViewed:5/5/2022 8:42:26 AM
City Manager 6381D925B77B458... Signed:5/9/2022 9:17:42 AM
Security Level: Email,Account Authentication
(None),Access Code Signature Adoption: Pre-selected Style
Signed by link sent to
campbellk@sherwoodoregon.gov
Using IP Address: 192.65.141.36
Electronic Record and Signature Disclosure:
Accepted:5/5/2022 8:42:26 AM
ID:b793ec98-db66-4f55-a4a6-9512ed5cdf1c
Sherilyn Lombos bY: Sent:5/9/2022 9:17:44 AM
slombos@tualatin.gov ED*,"Si,n,d
�(�w �,Om6s Viewed:5/24/2022 7:03:26 AM
Y 9er Si9
Cit Mana E3EFB28A897547E ned:5/24/2022 7:04:13 AM
Security Level: Email,Account Authentication
(None),Access Code Signature Adoption: Pre-selected Style
Signed by link sent to slombos@tualatin.gov
Using IP Address:208.71.205.225
Electronic Record and Signature Disclosure:
Accepted:7/16/2020 8:56:37 AM
ID:cc18a344-d084-467c-a681-e3d8a2016030
Robby Hammond br: Sent:5/2/2022 2:19:50 PM
robby.hammond@Hillsboro-Oregon.gov "aF�25»H eD Resent:5/24/2022 7:04:15 AM
ED,c"Sign,d
�
City Manager Viewed:5/24/2022 8:41:55 AM
City of Hillsboro Signed:5/24/2022 8:44:25 AM
Security Level: Email,Account Authentication Signature Adoption: Pre-selected Style
(None),Access Code Signed by link sent to
robby.hammond@Hillsboro-Oregon.gov
Using IP Address: 174.204.202.226
Signed using mobile
Electronic Record and Signature Disclosure:
Accepted: 10/21/2019 10:02:28 AM
ID:9bb389a6-8654-4959-9a68-dfd67c050d7b
Jesse VanderZanden ED*IuSi,nld
blSent:5/2/2022 2:14:29 PM
jvanderzanden@forestgrove-or.gov 't SSt, Vain Resent:5/24/2022 8:44:27 AM
City Manager 23E,c26EFF73412 Viewed:5/24/2022 8:46:54 AM
Security Level: Email,Account Authentication Signed:5/24/2022 8:47:03 AM
(None),Access Code Signature Adoption: Pre-selected Style
Signed by link sent to
jvanderzanden@forestgrove-or.gov
Using IP Address:208.71.202.193
Electronic Record and Signature Disclosure:
Accepted:5/24/2022 8:46:54 AM
ID:65ffbaaf-50d 6-40f8-9983-fe8594005523
Erin Calvert CD—Signed by: Sent:5/24/2022 8:47:05 AM
Erin_Calvert@co.washington.or.usViewed:5/24/2022 11:36:26 AM
Deputy County Administrator 7c E7o623E43542D... Signed:5/24/2022 11:36:50 AM
Washington County,Oregon
Signature Adoption: Pre-selected Style
Security Level: Email,Account Authentication
(None),Access Code Signed by link sent to
Erin_Calvert@co.washington.or.us
Using IP Address:204.147.152.5
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 5/2/2022 12:42:31 PM
Certified Delivered Security Checked 5/24/2022 11:36:26 AM
Signing Complete Security Checked 5/24/2022 11:36:50 AM
Completed Security Checked 5/24/2022 11:36:50 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on: 1/18/2019 1:30:30 PM
Parties agreed to:LACEY BEATY,Ernest Happala,Kathy McAlpine,Keith D.Campbell,Sherilyn Lombos, Robby Hammond,Jesse VanderZanden
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Carahsoft OBO SHI OBO Washington County(we, us or Company) may be
required by law to provide to you certain written notices or disclosures. Described below are the
terms and conditions for providing to you such notices and disclosures electronically through the
DocuSign system. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to this Electronic Record and
Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to
`I agree to use electronic records and signatures' before clicking `CONTINUE' within the
DocuSign system.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. You will have the ability to download and print documents we send
to you through the DocuSign system during and immediately after the signing session and, if you
elect to create a DocuSign account, you may access the documents for a limited period of time
(usually 30 days) after such documents are first sent to you. After such time, if you wish for us to
send you paper copies of any such documents from our office to you, you will be charged a
$0.00 per-page fee. You may request delivery of such paper copies from us by following the
procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to
receive required notices and consents electronically from us or to sign electronically documents
from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through the DocuSign system all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure,we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process,please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Carahsoft OBO SHI OBO Washington County:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: tina—hartmeier@co.washington.or.us
To advise Carahsoft OBO SHI OBO Washington County of your new email address
To let us know of a change in your email address where we should send notices and disclosures
electronically to you, you must send an email message to us
at tina_hartmeier@co.washington.or.us and in the body of such request you must state: your
previous email address, your new email address. We do not require any other information from
you to change your email address.
If you created a DocuSign account, you may update it with your new email address through your
account preferences.
To request paper copies from Carahsoft OBO SHI OBO Washington County
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an email
to tina_hartmeier@co.washington.or.us and in the body of such request you must state your
email address, full name, mailing address, and telephone number. We will bill you for any fees at
that time, if any.
To withdraw your consent with Carahsoft OBO SHI OBO Washington County
To inform us that you no longer wish to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your signing session, and on the subsequent page,
select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an email to tina_hartmeier@co.washington.or.us and in the body of such request you
must state your email, full name, mailing address, and telephone number. We do not need any
other information from you to withdraw consent.. The consequences of your withdrawing
consent for online documents will be that transactions may take a longer time to process..
Required hardware and software
The minimum system requirements for using the DocuSign system may change over time. The
current system requirements are found here: haps://support.docusi n�guides/signer-_uide-
signing-system-requirements.
Acknowledging your access and consent to receive and sign documents electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you,please confirm that you have
read this ERSD, and(i) that you are able to print on paper or electronically save this ERSD for
your future reference and access; or(ii)that you are able to email this ERSD to an email address
where you will be able to print on paper or save it for your future reference and access. Further,
if you consent to receiving notices and disclosures exclusively in electronic format as described
herein, then select the check-box next to `I agree to use electronic records and signatures' before
clicking `CONTINUE' within the DocuSign system.
By selecting the check-box next to `I agree to use electronic records and signatures', you confirm
that:
• You can access and read this Electronic Record and Signature Disclosure; and
• You can print on paper this Electronic Record and Signature Disclosure, or save or send
this Electronic Record and Disclosure to a location where you can print it, for future
reference and access; and
• Until or unless you notify Carahsoft OBO SHI OBO Washington County as described
above, you consent to receive exclusively through electronic means all notices,
disclosures, authorizations, acknowledgements, and other documents that are required to
be provided or made available to you by Carahsoft OBO SHI OBO Washington County
during the course of your relationship with Carahsoft OBO SHI OBO Washington
County.