Kennedy-Jenks Consultants, Inc ~ C220048 CITY OF TIGARD-CONTRACT SUMMARY&ROUTING FORM
Contract Overview
Contract/Amendment Number: C220048
Contract Start Date: May 4, 2022 Contract End Date: June 30, 2024
Contract Title: Pipeline Renewal and Replacement Program.
Contractor Name: Kennedy Jenks Consultants,Inc
Contract Manager: Ross Horton
Department: Engineering
Contract Costs
Original Contract Amount: $907,242.00
Total All Previous Amendments:
Total of this Amendment: n a
Total Contract Amount: $907,242.00
Procurement Authority
Contract Type: Personal Services
Procurement Type: Formal RFP >$150K
Solicitation Number: 2022-12
LCRB Date: 04/26/2022
Account String: Fund-Division-Account Work Order—Activit):1=e Amount
FY 22 532-8000-56005 96058-130 $15,464.00
FY 23 532-8000-56005 96058-130 $587,998.00
FY 24 532-8000-56005 96058-130 $303,781.00
Contracts & Purchasing Approval
Purchasing Signature:
Comments: New Contract
DocuSign Routing
Route for Signature Name Email Address
Contractor Mark Cullington markcullington(c�r�,kennedyjenks.com
City of Tigard Steve Rymer Steverktigard-or.gov
Final Distribution
Contractor Mark Cullington markcullin on kenned 'enks.com
Project Manager Ross Horton Ross.hortonktigard-or.gov
Shauna Large slar e ti and-or. ov
Buyer Machelle Stephens Machelles ti and-or. ov
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Contract Number: C220048
CITY OF TIGARD,OREGON
PERSONAL SERVICES CONTRACT
PIPELINE RENEWAL AND REPLACEMENT PROGRAM
ENGINEERING SERVICES
THIS AGREEMENT made and entered into by and between the City of Tigard, a municipal
corporation of the State of Oregon, hereinafter called City, and Kennedy Jenks Consultants, Inc.,
hereinafter called Contractor.
RECITALS
WHEREAS,the City's 2021-2022 fiscal year budget provides for services related to Pipeline Renewal
and Replacement Program; and
WHEREAS, City has need for the services of a company with ability, knowledge, and experience
possessed by Contractor; and
WHEREAS, The City issued Request for Proposals No. 2022-12, inviting proposals from
Contractors with certain ability, knowledge, and experience;and
WHEREAS, Contractor submitted a response to the RFP and the City has determined that
Contractor is qualified and capable of performing the services as City does hereinafter require, under
those terms and conditions set forth,
THEREFORE, the Parties agree as follows:
1. EFFECTIVE DATE/CONTRACT TERM
The term of this Agreement is effective on May 4, 2022 or upon the date this Agreement is
fully executed by both parties,whichever is later,and expires on June 30,2024 unless otherwise
terminated or extended. All work under this Agreement must be completed prior to the
expiration of this Agreement.
2. SERVICES TO BE PROVIDED
The nature,scope,and performance characteristics,and scope of the services and the required
time specifications for Contractor's performance under this Agreement are set forth in Exhibit
B,incorporated herein by reference.
3. COMPENSATION
The City agrees to pay Contractor for satisfactorily completed services in accordance with the
rates outlined in Exhibit B. The total amount paid to the Contractor by the City may not
exceed Nine Hundred Seven Thousand Two Hundred Forty Two and No/100 Dollars
($907,242.00) without a written contract amendment signed by authorized representatives of
both parties.
4. PAYMENTS
Payments made to Contractor will be based upon the following applicable terms:
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A. Payment by City to Contractor for performance of services under this Agreement includes
all expenses incurred by Contractor, with the exception of expenses, if any, identified in
this Agreement as separately reimbursable.
B. Payment will be made in installments based on Contractor's invoice and not more
frequently than monthly. Unless otherwise agreed, payment will be made only for work
actually completed as of the date of invoice.
C. Payment by City releases City from any further obligation for payment to Contractor for
services performed or expenses incurred as of the date of the invoice. Payment may not
be considered acceptance or approval of any work or waiver of any defects therein.
D. The City certifies that sufficient funds are available and authorized for this Agreement
during the current fiscal year. Funding during future fiscal years is subject to budget
approval by Tigard's City Council
5. METHOD &PLACE OF SUBMITTING NOTICE, BILLS AND PAYMENTS
All notices,bills and payments will be made in writing and may be given by personal delivery,
mail,or by fax. Payments may be made by personal delivery,mail, or electronic transfer. The
following addresses will be used to transmit notices,bills,payments, and other information:
CITY OF TIGAR KENNEDY-JENKS CONSULTANTS,INC.
Attn: Ross Horton Attn: Mark Cullington
Address: 13125 SW Hall Blvd Address: 421 SW 6`'Ave, Ste 1000
Tigard, OR 97223 Portland, OR 97204
Phone: (503) 718-2580 Phone: (503) 423-4000
Email: Ross.hortonkti�ard-or.gov Email: markcullington&kennedy enks.com
Notice will be deemed given upon deposit in the United States mail,postage prepaid, or when
so faxed,upon successful fax. In all other instances,notices,bills and payments will be deemed
given at the time of actual delivery. Changes may be made in the names and addresses of the
person to who notices, bills, and payments are to be given by giving written notice pursuant
to this paragraph.
6. OWNERSHIP OF WORK PRODUCT
The City is the owner of and is entitled to possession of any and all work products of
Contractor which result from this Agreement, including any computations, plans,
correspondence, or pertinent data and information gathered by or computed by Contractor
prior to termination of this Agreement by Contractor or upon completion of the work
pursuant to this Agreement. Any intellectual property rights delivered to the City under this
Agreement and Contractor's services rendered in the performance of Contractor's obligations
under this Agreement,will be provided to the City free and clear of any and all restrictions on
or conditions of use, transfer,modification, or assignment.
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7. ASSIGNMENT/DELEGATION
Neither party may assign, sublet or transfer any interest in or duty under this Agreement
without the written consent of the other and no assignment has any force or effect unless and
until the other party has consented. If City agrees to assignment of tasks to a subcontract,
Contractor is fully responsible for the acts or omissions of any subcontractors and of all
persons employed by them. Neither the approval by City of any subcontractor nor anything
contained herein creates any contractual relation between the subcontractor and City. The
provisions of this Agreement are binding upon and will inure to the benefit of the parties to
the Agreement and their respective successors and assigns.
8. REPRESENTATIONS AND WARRANTIES
In addition to other representations and warranties set forth in this Agreement, Contractor
represents and warrants to the City that the services will be performed in accordance with the
same professional skill,care,diligence,standards,and generally accepted professional practices
as other professionals performing the same or similar services in the same or similar localities
under similar conditions. Neither acceptance of the work nor payment therefore relieves
Contractor from liability under warranties contained in or implied by this Agreement.
Contractor is familiar and will comply with all federal, state, and local laws, regulations,
executive orders, and ordinances applicable to the performance of the work under this
Agreement.
9. ERRORS
Contractor will perform such additional work as may be necessary to correct errors in the
work required under this Agreement without undue delays and without additional cost.
10. STATUS OF CONTRACTOR AS INDEPENDENT CONTRACTOR
Contractor certifies that:
A. Contractor acknowledges that for all purposes related to this Agreement,Contractor is an
independent contractor as defined by ORS 670.600 and not an employee of City.
Contractor is not entitled to benefits of any kind to which an employee of City is entitled
and is solely responsible for all payments and taxes required by law. Furthermore,in the
event that Contractor is found by a court of law or any administrative agency to be an
employee of City for any purpose, City is entitled to offset compensation due, or to
demand repayment of any amounts paid to Contractor under the terms of this Agreement,
to the full extent of any benefits or other remuneration Contractor receives (from City or
third party) as a result of said finding and to the full extent of any payments that City is
required to make (to Contractor or to a third party) as a result of said finding.
B. Contractor is not an officer,employee,or agent of the City as those terms are used in ORS
30.265.
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11. CONFLICT OF INTEREST
The undersigned Contractor hereby represents that no employee of the City, or any
partnership or corporation in which a City employee has an interest, has or will receive any
remuneration of any description from Contractor, either directly or indirectly, in connection
with the letting or performance of this Agreement, except as specifically declared in writing.
If this payment is to be charged against Federal funds, Contractor certifies that he/she is not
currently employed by the Federal Government and the amount charged does not exceed their
normal charge for the type of service provided.
12. INDEMNIFICATION
Claims for other than Professional Liability. Contractor agrees to indemnify,defend, save,and
hold harmless the City of Tigard, its officers, employees, agents, and representatives from all
claims,suits,or actions and all expenses incidental to the investigation and defense thereof,of
whatsoever nature, including intentional acts resulting from or arising out of the activities of
Contractor or its subcontractors, sub-consultants,agents or employees in performance of this
Agreement at both trial and appeal level, whether or not a trial or appeal ever takes place
including any hearing before federal or state administrative agencies. If any aspect of this
indemnity is found to be illegal or invalid for any reason whatsoever,such illegality or invalidity
does not affect the validity of the remainder of this indemnification.
Claims for Professional Liability. Contractor agrees to indemnify, defend, save, and hold
harmless the City of Tigard,its officers,employees,agents,and representatives from all claims,
suits, or actions and all expenses incidental to the investigation and defense thereof, to the
extent arising out of the professional negligent acts, errors or omissions of Contractor or its
subcontractors, sub-consultants,agents or employees in performance of professional services
under this agreement.
Any work by Contractor that results in a design of a facility that is not readily accessible to and
usable by individuals with disabilities as these terms are defined by generally accepted
professional practices and standards as well as the requirements of applicable and non-
conflicting federal, state, and local laws under similar circumstances and at the same time of
this agreement will be considered a professionally negligent act, error, or omission.
13. INSURANCE
Contractor and its subcontractors must maintain insurance acceptable to City in full force and
effect throughout the term of this Agreement. Such insurance must cover risks arising directly
or indirectly out of Contractor's activities or work hereunder, including the operations of its
subcontractors of any tier.
A. Standard Coverage.The policy or policies of insurance maintained by the Contractor must
provide at least the limits and coverages in Exhibit A of this Agreement.The procuring of
such required insurance will not be construed to limit Contractor's liability hereunder.
Notwithstanding said insurance, Contractor is obligated for the total amount of any
damage,injury, or loss caused by negligence or neglect connected with this Agreement.
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B. Workers' Compensation. The Contractor, its subcontractors, if any, and all employers
providing work,labor,or materials under this Agreement that are subject employers under
the Oregon Workers' Compensation Law must comply with ORS 656.017,which requires
them to provide workers' compensation coverage that satisfies Oregon law for all their
subject workers. Out-of-state employers must provide Oregon workers' compensation
coverage for their workers who work at a single location within Oregon for more than 30
days in a calendar year. Contractors who perform work without the assistance or labor of
any employee need not obtain workers' compensation coverage. All non-exempt
employers must provide Employer's Liability Insurance with coverage limits of not less
than $1,000,000 each accident.
C. Additional Insured Provision. All required insurance policies, other than Workers'
Compensation and Professional Liability, must name the City its officers, employees,
agents,and representatives as additional insureds with respect to this Agreement.
D. Insurance Carrier Rating. Coverages provided by the Contractor must be underwritten by
an insurance company deemed acceptable by the City. All policies of insurance must be
written by companies having an A.M. Best rating of"A-VII" or better, or equivalent. The
City reserves the right to reject all or any insurance carrier(s)with an unacceptable financial
rating.
E. Self-Insurance. The City understands that some contractors may self-insure for business
risks and the City will consider whether such self-insurance is acceptable if it meets the
minimum insurance requirements for the type of coverage required. If Contractor is self-
insured for commercial general liability or automobile liability insurance, Contractor must
provide evidence of such self-insurance. Contractor must provide a Certificate of
Insurance showing evidence of the coverage amounts on a form acceptable to the City.
The City reserves the right in its sole discretion to determine whether self-insurance is
adequate.
F. Primary Coverage Clarification.The parties agree that Contractor's coverage is primary to
the extent permitted by law. The parties further agree that other insurance maintained by
the City is excess and not contributory insurance with the insurance required in this
section.
G. Cross-Liability Clause. A cross-liability clause or separation of insureds clause will be
included in the general liability policy required by this Agreement.
H. Certificates of Insurance. As evidence of the insurance coverage required by the
Agreement, Contractor will furnish a Certificate of Insurance to the City. No Agreement
is effective until the required Certificates of Insurance have been received and approved
by the City.The certificate will specify and document all provisions within this Agreement
and include a copy of Additional Insured Endorsement (other than Workers'
Compensation and Professional Liability). All certificates, including renewals are
forwarded to: contractspurchasing(ktigard-or.gov
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14.TERMINATION WITHOUT CAUSE
At any time and without cause, City has the right in its sole discretion to terminate this
Agreement by giving notice to Contractor. If City terminates this Agreement pursuant to this
paragraph, City will pay Contractor for services rendered to the date of termination.
15.TERMINATION WITH CAUSE
A. City may terminate this Agreement effective upon delivery of written notice to Contractor,
or at such later date as may be established by City,under any of the following conditions:
1) If City funding from federal, state, local, or other sources is not obtained and
continued at levels sufficient to allow for the purchase of the indicated quantity of
services. This Agreement may be modified to accommodate a reduction in funds.
2) If federal or state regulations or guidelines are modified, changed, or interpreted in
such a way that the services are no longer allowable or appropriate for purchase under
this Agreement.
3) If any license or certificate required by law or regulation to be held by Contractor, its
subcontractors, agents, and employees to provide the services required by this
Agreement is for any reason denied,revoked, or not renewed.
4) If Contractor becomes insolvent,if voluntary or involuntary petition in bankruptcy is
filed by or against Contractor,if a receiver or trustee is appointed for Contractor,or if
there is an assignment for the benefit of creditors of Contractor.
Any such termination of this Agreement under paragraph(A)will be without prejudice
to any obligations or liabilities of either party already accrued prior to such termination.
B. City by written notice of default (including breach of contract) to Contractor, may
terminate the whole or any part of this Agreement:
1) If Contractor fails to provide services called for by this Agreement within the time
specified, or
2) If Contractor fails to perform any of the other provisions of this Agreement or fails
to pursue the work as to endanger performance of this Agreement in accordance with
its terms, and after receipt of written notice from City, fails to correct such failures
within ten (10) days or such other period as City may authorize.
The rights and remedies of City provided above related to defaults (including breach of
contract) by Contractor are not exclusive and are in addition to any other rights and
remedies provided by law or under this Agreement.
If City terminates this Agreement under paragraph (B), Contractor will be entitled to
receive as full payment for all services satisfactorily rendered and expenses incurred,
provided, that the City may deduct the amount of damages, if any, sustained by City due
to breach of contract by Contractor. Damages for breach of contract include those
allowed by Oregon law, reasonable and necessary attorney fees, and other costs of
litigation at trial and upon appeal.
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16. SURVIVAL
The terms, conditions, representations, and warranties contained in this Agreement survive
the termination or expiration of this Agreement.
17. STATUTORILY REQUIRED PROVISIONS
A. Contractor will pay to the Department of Revenue all sums withheld from employees
[Required by ORS 316.167].
B. Contractor will pay all contributions or amounts due the Industrial Accident Fund from
the contractor or any subcontractor in the performance of this Agreement. [Required by
ORS 279B.220(2)]
C. As a condition of this Agreement, Contractor will make payment promptly, as due, to all
persons supplying labor or materials for the performance of the work provided for in
this Agreement. [Required by ORS 279B.220 (1)]
D. In accordance with ORS 279B.235, the following are hereby incorporated in full by this
reference:
1) Contractor may not employ an individual for more than 10 hours in any one day,
or 40 hours in any one week,except as provided by law. For contracts for personal
services,as defined in ORS 279A.055,Contractor must pay employees at least time
and a half pay for all overtime the employees work in excess of 40 hours in any
one week, except for employees who are excluded under ORS 653.010 to 653.261
or under 29 U.S.C. 201 to 209 from receiving overtime.
2) Contractor must give notice in writing to employees who work on a public
contract, either at the time of hire or before commencement of work on the
contract, or by positing a notice in a location frequented by employees, of the
number of hours per day and days per week that the employees may be required
to work.
3) Contractor may not prohibit any of Contractor's employees from discussing the
employee's rate of wage, salary, benefits or other compensation with another
employee or another person and may not retaliate against an employee who
discusses the employee's rate of wage, salary,benefits or other compensation with
another employee or another person.
4) Contractor must comply with the pay equity provisions in ORS 652.220.
Compliance is a material element of this Agreement and failure to comply will be
deemed a breach that entitles City to terminate this Agreement for cause.
E. Contractor may not permit any lien or claim to be filed or prosecuted against the City on
any account of any labor or material furnished. [Required by ORS 27913.220 (3)]
F. Contractor represents and warrants that Contractor is, to the best of the undersigned's
knowledge, not in violation of any Oregon tax laws including but not limited to ORS
305.620 and ORS Chapters 316, 317,and 318. Contractor's failure to comply with the tax
laws of this state or a political subdivision of this state before the Contractor executed this
Agreement or during the term of this Agreement is a default for which the City may
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terminate this Agreement and seek damages and other relief available under the terms of
this Agreement or applicable law. [Required by ORS 279B.045]
G. Contractor will promptly, as due, make payment to any person, co-partnership,
association,or corporation, furnishing medical, surgical,and hospital care or other needed
care and attention, incident to sickness or injury, to the employees of Contractor, of all
sums that Contractor agrees to pay for the services and all moneys and sums that
Contractor collected or deducted from the wages of employees pursuant to any law,
contract, or agreement for the purpose of providing or paying for services. [Required by
ORS 279B.230 (1)]
H. If Contractor fails,neglects, or refuses to make prompt payment of any claim for labor or
services furnished to Contractor or a subcontractor by any person as such claim becomes
due,Contractor is liable for the amount of the unpaid overtime wages and in an additional
amount equal to the unpaid overtime wages as liquidated damages. [Required by ORS
279B.020 (9)]
18. MISCELLANEOUS PROVISIONS
A. Choice of Law, Venue. The provisions of this Agreement are governed by Oregon law.
Venue will be the State of Oregon Circuit Court in Washington County or the U.S.District
Court for Oregon, Portland.
B. Attorney's Fees. In the event an action, suit of proceeding, including appeal, is brought
for failure to observe any of the terms of this Agreement,each party is responsible for that
party's own attorney fees, expenses, costs and disbursements for the action, suit,
proceeding, or appeal.
C. Business License. Contractor must obtain, prior to the execution of any performance
under this Agreement, a City of Tigard Business License. The Tigard Business License is
based on a calendar year with a December 31St expiration date. New businesses operating
in Tigard after June 30'of the current year will pay a pro-rated fee through the end of the
calendar year.
D. Electronic Signatures. City may use Electronic Signatures as defined in the Electronic
Signatures in Global and National Commerce Act. Under ORS 84.014. Contractor's
consent is not required for this Agreement to be executed using Electronic Signatures.
Even if ORS 84.014 is determined to be inapplicable or invalid, Contractor grants such
consent.
E. Retirement System. Contractor and its employees, if any, are not active members of the
Oregon Public Employees Retirement System and are not employed for a total of 600
hours or more in the calendar year by any public employer participating in the Retirement
System.
F. Hazardous Materials. Contractor will comply with all federal Occupational Safety and
Health Administration (OSHA) requirements and all Oregon safety and health
requirements. In accordance with OSHA and Oregon OSHA Hazard Communication
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Rules, if any goods or services provided under this Agreement may release, or otherwise
result in an exposure to, a hazardous chemical under normal conditions of use (for
example, employees of a construction contractor working on-site), it is the responsibility
of Contractor to provide the City with the following information: all applicable Safety
Data Sheets, the identity of the chemical/s, how Contractor will inform employees about
any precautions necessary, an explanation of any labeling system, and the safe work
practices to prevent exposure. In addition,Contractor must label,tag,or mark such goods.
19. ACCESS TO RECORDS
Contractor shall maintain all records relating to this Agreement for three (3) years after final
payment. The City may examine,audit and copy Contractor's books,documents,papers,and
records relating to this Agreement at any time during this period upon reasonable notice.
Copies of these records must be made available upon request. Payment for the reasonable
cost of requested copies will be made by the City.
20.AUDIT RIGHTS
The City may conduct financial and performance audits of the billings and services specified
in this Agreement at any time in the course of the Agreement and during the three (3) year
period established by Section 22 of this Agreement. Audits will be conducted in accordance
with generally accepted auditing standards as promulgated in Government Auditing Standards
by the Comptroller General of the United States Government Accountability Office. If an
audit discloses that payments to Contractor exceed the amount to which the Contractor was
entitled, the Contractor will repay the amount of the excess to the City.
21. FORCE MA EJ URE
Neither City nor Contractor will be considered in default because of any delays in completion
and responsibilities hereunder due to causes beyond the control and without fault or
negligence on the part of the parties so disenabled, including but not restricted to, an act of
God or of a public enemy, civil unrest,volcano, earthquake, fire, flood, epidemic, quarantine
restriction, area-wide strike, freight embargo, unusually severe weather or delay of
subcontractor or supplies due to such cause; provided that the Parties so disenabled will,
within ten (10) days from the beginning of such delay, notify the other party in writing of the
cause of delay and its probable extent. Such notification will not be the basis for a claim for
additional compensation. Each Party will,however, make all reasonable efforts to remove or
eliminate such a cause of delay or default and will, upon cessation of the cause, diligently
pursue performance of its obligation under the Agreement.
22.NON-WAIVER
The failure of City to insist upon or enforce strict performance by Contractor of any of the
terms of this Agreement or to exercise any rights hereunder should not be construed as a
waiver or relinquishment to any extent of its rights to assert or rely upon such terms or rights
on any future occasion.
23.NON-DISCRIMINATION
Contractor will comply with all federal,state,and local laws,codes,regulations,and ordinances
applicable to the provision of services under this Agreement,including,without limitation:
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A. Title VI of the Civil Rights Act of 1964;
B. Section V of the Rehabilitation Act of 1973;
C. The Americans with Disabilities Act of 1990, as amended by the ADA Amendments Act
(ADAAA) of 2008 (Pub L No 101- 336); and
D. ORS 659A.142,including all amendments of and regulations and administrative rules,and
all other applicable requirements of federal and state civil rights and rehabilitation statutes,
rules and regulations.
24. MERGER;MODIFICATION
This writing is intended both as a final expression of the Agreement between the parties with
respect to the included terms and as a complete and exclusive statement of the terms of the
Agreement. No modification of this Agreement will be effective unless and until it is made in
writing and signed by both parties.
25. COMPLIANCE WITH STATE AND FEDERAL LAWS/RULES
Contractor will comply with all applicable federal, state and local laws, rules and regulations
applicable to the work in this Agreement.
26. SEVERABILITY
In the event any provision or portion of this Agreement is held to be unenforceable or invalid
by any court of competent jurisdiction,the validity of the remaining terms and provisions will
not be impaired unless the illegal or unenforceable provision affects a significant right or
responsibility, in which case the adversely affected party may request renegotiation of the
Agreement and,if negotiations fail,may terminate the Agreement.
27. CONFLICT BETWEEN TERMS
Any exhibits, schedules or other attachments referenced in this Agreement are part of this
Agreement. In the event of conflict between a provision in the main body of the Agreement
and a provision in the exhibits, schedules or other attachments, the provisions in the main
body of the Agreement will control.
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IN WITNESS WHEREOF, City and Contractor have caused this Agreement to be executed by their
duly authorized officials.
oocusigned i-ITY OF TIGARD KE Y- ENKS CONSULTANTS,INC.
B S� B M AYrc 1 bV.
Name:
Steve Rymer Name: Mark cullington
Title:
City Manager Title: vice President
Date:
5/11/2022 Date: 5/5/2022
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EXHIBIT A
PERSONAL SERVICES CONTRACT
STANDARD INSURANCE REQUIREMENTS
1. COMMERCIAL GENERAL LIABILITY INSURANCE. Contractor will obtain, at Contractor's
expense,and keep in effect during the term of this Agreement,comprehensive General Liability Insurance
covering Bodily Injury and Property Damage on an"occurrence"form(CG 20101185 or equivalent.This
coverage must include Contractual Liability insurance for the indemnity provided under this Agreement.
❑ Not required.
COMMERCIAL GENERAL LIABILITY INSURANCE with limits of not less than:
❑ $1,000,000/$2,000,000
❑ $2,000,000/$3,000,000
® Other: $ 3,000,000 / $2,000,000 each occurrence/aggregate for Bodily Injury and Property Damage.
❑ADDITIONAL INSURED ENDORSEMENT not required.
2. COMMERCIAL AUTOMOBILE LIABILITY INSURANCE. Contractor must also obtain, at
Contractor's expense, and keep in effect during the term of the Agreement, commercial Automobile
Liability coverage including coverage for all owned, hired, and non-owned vehicles on an "occurrence"
form.
❑ Not required. Driving is not included in the scope of work for this Agreement and the City will not
reimburse for any travel expenses.
AUTOMOBILE LIABILITY INSURANCE with a combined single limit,or the equivalent of not less
than:
❑ No requirement in excess of that provided for under state law.
® $2,000,000
❑ Other: $ each accident for Bodily Injury and Property Damage.
If Contractor uses a personally-owned vehicle for business use under this Agreement,the Contractor will
obtain at Contractor's expense,and keep in effect during the term of the Agreement,business automobile
liability coverage for all owned vehicles on an "occurrence" form with a combined single limit, or the
equivalent of not less than:
❑ No requirement in excess of that provided for under state law.
❑ $2,000,000
❑ Other: $ each accident for Bodily Injury and Property Damage.
❑ADDITIONAL INSURED ENDORSEMENT not required.
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3. PROFESSIONAL LIABILITY INSURANCE
❑ Not required.
PROFESSIONAL LIABILITY INSURANCE with a combined single limit,or the equivalent, of not
less than:
❑ $1,000,000/$3,000,000
❑ $2,000,000/$4,000,000
® Other: $ 2,000,000/3,000,000 each occurrence/aggregate to cover damages caused by error, omission
or negligent acts related to the professional services to be provided under this Agreement.
❑ADDITIONAL INSURED ENDORSEMENT not required.
4. OTHER COVERAGE REQUIRED
❑ EMPLOYEE DISHONESTY AND MONEY AND SECURITIES INSURANCE with a
limit of not less than $ to cover Theft, Disappearance and Destruction of cash or
negotiable securities in the care,custody or control of the contractor for City or on behalf of City
clients.
❑ CYBER LIABILITY INSURANCE with limits of not less than$ to cover first party
data breach forensic examination/investigation expenses,liability for claims or losses that result
from breach of security or protected data,losses for first party damage to networks or other
digital assets,losses for first-party business interruption, costs of regulatory investigations, and
regulatory fines and/or penalties including but not limited to PCI-DSS fines,penalties and
assessment.
❑ PHYSICAL ABUSE AND MOLESTATION INSURANCE with limits of not less than
$ to cover actual or threatened physical abuse,mental injury,sexual molestation,or negligent
employment, supervision,investigation,reporting to proper authorities or retention of any person
for whom the Contractor is responsible for, including but not limited to Contractor and
Contractor's employees and volunteers. Coverage can be provided by a separate policy or as an
endorsement to the general or professional liability policies.
❑ OTHER (describe coverage and limits):
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SECTION 3
SCOPE OF SERVICES
3.0 BACKGROUND
As recommended in the 2020 Water System Master Plan (WSMP) the City is implementing a Pipeline
Renewal and Replacement Program (PRRP), the purpose of which is to proactively identify and
replace aging water pipe. The intent of the PRRP is to prevent pipe failures,which lead to expensive
repairs, property damage, disruptions in service, water loss, and introduce the potential for water
quality emergencies.
The City of Tigard's water distribution system is comprised of approximately 260 miles of pipe. Of
this pipe, approximately 25 percent is cast iron pipe (CIP), which is at increased risk for leaks and
breaks. The remainder of the pipe is ductile iron pipe (DIP), with less than 1% of pipe being
constructed of high-density polyethylene. Pipes range in age from approximately one year to 70 years
of age. Pipe sizes range in diameter from 2-inch to 36-inch,with the majority of the pipes being either
6-, 8-, or 12-inch diameter.
In order to implement the PRRP, a comprehensive evaluation of the City's existing pipes will be
required in order to prioritize which pipes require replacement. Pipes will be evaluated and ranked to
determine 1) which pipes have the highest likelihood of failure, 2) to determine pipes in which the
consequences of failure would be highest and, 3) various City-specific priorities. Based on these
evaluations,pipe replacement activities will be identified and prioritized. The city intends to replace 1
mile of pipe in the first year of the PRRP, with project scope growing to replace 3 miles of pipe per
year by year 4 of the PRRP.Each pipe segment identified for replacement("pipe replacement project")
shall have an engineering drawing package prepared for it. Assistance to the City with project
management,bid assistance, and construction oversight services will also be required.
It is anticipated that this solicitation will result in an engineering services and design contract that
would expire on June 30,2024,and the results of this solicitation process could be used by the city (at
its discretion)to award up to three additional one-year contracts in subsequent years for design,project
management,bid assistance, and construction oversight services.
3.1 PROJECT RESEARCH /DATA COLLECTION
1. Project Kick-off Meeting. Meet with project team,review project schedule and deliverables.
2. Prepare preliminary schedule.
3. Pipe information collection and database creation. Engineer to gather and organize data
related to pipe age, materials, construction method, and known condition. Data will be
provided by the City to the extent possible,but engineer will be required to evaluate all other
available records. The City has available data on pipe age and material in a GIS database
that will be shared with consultant. The City's Water System Master Plan will also be made
available to consultant once a non-disclosure form is executed.
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4. Identify areas for City public works crews or City hired contractor to pothole to determine
existing waterline location.
3.2 PIPE REPLACEMENT PRIORITIZATION AND SUMMARY REPORT
1. Engineer to develop criteria and metrics to assist with prioritization of pipe replacement
projects. The criteria should include at a minimum the following criteria.
a. Likelihood of Failure (LOF)—Engineer to determine LOF for each pipe segment in the
City water supply network using factors outlined in Section 5 of the 2020 WSMP and
the American Waterworks Association (AWWA) Manual M77—Condition Assessment
for Water Mains. LOF for each pipe segment shall be ranked compared to other pipe
segments.
b. Consequence of Failure (COF) —Engineer to determine COF for each pipe segment in
the City water supply network using factors outlined in section 5 of the 2020 WSMP and
AWWA Manual M77. COF for each pipe segment shall be ranked compared to other
pipe segments.
c. City specific prioritization—In addition to prioritizing projects based on LOF and COF
metrics, engineer to consult with the City to determine its priorities, including but not
limited to
i. Prioritizing replacement of existing CIP with DIP
ii. Coordinating pipe replacements co-located with planned City projects
iii. Prioritizing pipe replacements in areas with high instances of historical failure, as
determined by the City
2. Engineer to prepare a report summarizing the results of the pipe replacement prioritization
exercise and proposing a list of recommended pipe replacement projects for 2024 through
2039 (15 years). Scope of pipe replacement projects shall assume replacement of 1 mile of
pipe by fiscal year (FY) 2024, 2 miles of pipe annually in FY years 2025 and 2026, and 3
miles of pipe annually in FY years 2027 through 2039.The report shall include the following
as a minimum-
a. Summary of prioritization criteria
b. Summary of pipe replacement prioritization results
C. List of pipe segments identified for replacement
d. Brief project description for each pipe replacement project
e. Estimated engineering and construction costs for each pipe replacement project
Note: Some of the identified projects as part of this program may be completed as
part of other CIP projects and the design work for these projects would not be
included in this contract.
3.3 ENGINEERING DESIGN SERVICES
After reviewing the Summary Report,the City will coordinate with the Engineer to identify pipe
segments requiring replacement.For each of these pipe replacement projects,engineering design
packages will be created by the Engineer with the following minimum requirements, as
applicable to each individual pipe replacement project.
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1. DESIGN SURVEY
a. Establish Horizontal and Vertical Survey Control and Boundary Survey. Setup
conventional control and tie existing monumentation necessary to establish existing
right-of-way, property lines, and easement limits within the project limits. Vertical
control to be established from nearest City/County benchmark.Datum will be based on
City of Tigard datum.
b. Topographic Survey. Use existing monumentation to prepare a topographic design
survey. Topographic design survey will include existing topographic features, contours,
roadways, sidewalks,trees,utilities, etc.within each project area.
c. Underground Utility Survey. Locate all underground utilities for incorporation into
engineering design.Utility survey to be completed using as-built record drawings,"One-
Call" utility notification center, or geophysical survey.
2. ENGINEERING DESIGN
a. Construction Plans-
30% (Conceptual Design) Construction Documents
Conceptual drawings to include:
• Title sheet
• Vicinity map and project area map
• Existing conditions plan
• Plan layout of replacement water line, adjacent land features, and known
utilities.
60% (Preliminary Design) Construction Documents & Cost Estimate
Incorporate City comments from 30% design review.
Preliminary drawings to include:
• Title,note,legend and survey control sheets.
• Vicinity map and project area map
• Existing conditions plan
• Preliminary plan and profile
• Demolition plan, to include areas of pavement removal
• Pavement plan.
• Preliminary project staging and traffic control plans.
• Major construction details
• Prepare bid item descriptions
• Prepare a 60% Construction Cost Estimate
90% Construction Documents, Cost Estimate, and Project Specifications Incorporate
City comments from 60%design review.All design elements are set.
Sheet Index to include but not limited to:
• Title,note,legend and survey control sheets.
• General notes
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• Vicinity map and project area map
• Existing conditions plan
• Plan and profile
• Demolition plan, to include areas of pavement removal
• Pavement plan
• Excavation and shoring plan.
• Project staging and traffic control plans.
• Construction detail sheets
• Bid item descriptions
• Prepare bid schedule
• Prepare 90% Construction Cost Estimate
100% Construction Documents, Cost Estimate, and Project Specifications Finalize
100%drawings,cost estimate,and project specifications.Incorporate comments
from 90% City Plan Review.
b. Permitting - Consultant to prepare and submit applications for permits as required for
specific pipe replacement project locations. Permit fees to be paid by the City.
Consultant to coordinate with other utility providers in case of needed utility relocation.
c. Project Management, Coordination, and Meetings -
i. Review engineering design with City Staff at 30%, 60%, 90%, and 100%
submittals
ii. Weekly conference calls with City. Prepare meeting agendas
iii. Schedule updated monthly
iv. Monthly invoices including monthly project status reports
*Monthly project status reports to identify work completed,percent complete
vs percent spent, for all project tasks and phases and identify ongoing and
upcoming work items and any issues/concerns
d. Bidding Assistance — Prepare bid documentation including bid schedule, bid item
descriptions and technical specifications. Respond to bidder inquiries (up to 3). Prepare
Addenda during the bidding process as necessary.
3.4 CONSTRUCTION SERVICES
1. Provide submittal review — comments and approval to be provided to the City within 3
business days.
2. Respond to RFI's during construction process — Provide responses to RFI's within 3
business days.
3. Construction Administration/Site Observation:
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• Review contractor pay requests,quantity verification,and provide recommendations to
the City project manager.
• Review change orders and provide recommendations to the City project manager.
• Provide full inspection services during active construction (assume 6 months).
4. Record Drawings: Prepare record drawings showing the as constructed facilities based on
construction observation, contractor provided notes, and survey verification. Survey
verification to include the following:
• Provide horizontal locations of water valves and fittings
• Provide elevations at 50'increments along top of pipe
• Provide location and invert elevation of all service stubs
• Provide horizontal data on all new surface features
• Provide vertical data of valve vaults, air/vacuum valves, blowoffs, and other surface
completions
• Provide drawings in PDF format and AutoCad format
5. Project Closeout: Final walk through with City staff and contractor. Provide project files as
required by City.
3.5 PROPOSED PROJECT SCHEDULE
Pipe Replacement Prioritization Draft Report July, 2022
(draft needed to determine Year 1 Projects)
30%Design,Year 1 Projects September,2022
60%Design,Year 1 Projects November, 2022
90%Design,Year 1 Projects February, 2023
Final Design,Year 1 Projects April, 2023
Obtain Permits April, 2023
Request for Proposal—Construction Services April, 2023
Pipe Replacement Prioritization Final Report May, 2023
Award June, 2023
Begin Construction July, 2023
End Construction and Project Closeout,Year 1 Projects June, 2024
All deliverables and resulting work products from this contract will become the property of the City
of Tigard. As such, the Contractor grants the City the right to copy and distribute (in any and all
media and formats) project deliverables for regulatory, project certification/recognition, program
development,public education, and/or for any purposes at the sole discretion of the City.
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Exhibit B
VJ Kennedy Jenks
421 SW 6d',Suite#1000
Portland,OR 97204
503 423-4000
Client: City of Tigard
Project: Pipeline Renewal and Replacement Program Engineering Services
Date: March 30,2022
Subject: Kennedy Jenks Scope of Work and Budget Proposal
Background
The City wishes to rehabilitate 44 miles of pipeline between fiscal year 2024 through 2039.The first
increment of replacement will be the"Year 1 Project"and will be 1 mile of pipeline constructed in FY 2024.
To accomplish this task the known pipeline conditions and asset management tools will be used to assess and
prioritize pipeline segments for replacement.
The project will be completed in four phases,as follows:
• Phase 1: Project Management
• Phase 2: Pipe Replacement Prioritization and Summary Report
• Phase 3: Engineering Design Services
• Phase 4: Construction Services Renewal&Replacement Design
Schedule:
Notice to Proceed: April 28,2022
Pipe Replacement Prioritization Draft Report: July 2022
30%Design: September 2022
60%Design: November 2022
90%Design: February 2023
Final Design: April 2023
Bid&Construction Services: April 2023 to June 2024
Major Project Assumptions:
• Design services will be based on 1 mile of pipeline replacement
• Due to the unknown location of pipeline replacement projects,geotechnical investigation has been
limited to desktop studies and potholing for location verification
• Due to unknown location of pipeline replacement projects,traffic control design is a budgeted
allowance
• Year 1 projects will be bid as a single construction package
• During construction of year 1 projects,the Pipeline Replacement Prioritization and Summary Report
will be updated for Year 2 construction projects based on opportunity projects,pipe condition
observations on year 1 projects,and operations input.
• Survey and Traffic Control for design services are budget values and will be finalized following
selection of year 1 projects.
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Phase 1 Project Management
Task 1.1 Project Management Plan
KJ's PM will prepare a Project Management Plan(PMP) to provide transparency of schedule and
communicate team expectations as the project progresses.The PMP will also include a health and safety plan
for field investigation and communications plan.All documentation will be maintained on an agreed upon
document management platform.
Task 1.2 Task Management and Quality Assurance
• Manage the team for task progress and status.
• Prepare and submit a monthly progress report by with invoices.The monthly progress report shall be
a brief written summary of the progress made on each task and an estimate of the overall task's
percent completion.
• Prepare and submit monthly invoices.
• Kennedy Jenks to conduct an in-house Concept and Criteria (C&CR) meeting early in the project to
obtain focused technical input from senior KJ staff based on their experience from other similar
projects.Deliverables will be reviewed by a senior KJ staff member. Review comments received from
the internal Quality Assurance/Quality Control(QA/QC) review shall be addressed prior to
submittal to the City.
Task 1.3.Project Administration and Cost Control
KJ will provide management and oversight of in-house project personnel and subconsultants throughout the
project.Administrative requirements to manage cost and risk for the City include the following:
• Risk Register: KJ's team will develop a preliminary project risk register to track project issues and
areas of concern.We will assist the City's PM to identifying and assigning the role and responsibility
of risk management to related parties/stakeholders.This task includes tracking risk change and
mitigation status and updating the risk register.
• Decision and Change Log: KJ will implement a project log for tracking major decisions and any
proposed changes to the project.Impacts to scope, schedule or budget will be developed for major
changes identified.This system shall be suitable for both Design and Construction Phases.
• Schedule Management: Our team will prepare and maintain a project baseline schedule utilizing the
Critical Path Method and electronic scheduling software (e.g.,Microsoft Project). Schedule and
milestone dates will be developed for design and construction phase services.
Task 1.4. Coordination with City&Project Meetings
This task includes meetings to provide required communication between the City's PM and KJ team.We
have assumed the following meetings:
• One (1)virtual kick-off meeting,assumed to be up to 2 hours duration and attended by KJ's Project
Manager and Project Engineer.KJ will prepare a draft and final agenda and meeting minutes.
• Virtual weekly progress update meetings (1-hr duration)with the City Project Manager,attended by
the KJ Project Manager and Project Engineer. KJ will prepare the agenda and prepare meeting
minutes (Adobe PDF .
• Workshops to review draft deliverables including:
o Year 1 Pipeline Replacement Prioritization Summary Report
o Design (30%,60%,and 90%)
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Task 1.5. Quality Management
KJ will prepare a Quality Management Plan (QMP) for the project that identifies procedures,compliance
methods,lines of communications and responsibilities,methods of checking and correcting the work,
formats and procedures for responding to comments on deliverables,and record keeping requirements.
The QMP shall also identify personnel and schedules to complete Quality Assurance and Quality Control
(QA/QC) reviews of the work and deliverables. Once approved,work will commence,and the Project
Manager will be responsible for the day-to-day project activities and communication.
Phase 1 Deliverables
• Project Management Plan
• Quality Management Plan
• Kickoff meeting agenda and meeting minutes
• Weekly coordination meeting agenda and minutes
• Updates to Risk Register,Decision Log and Schedule
• Monthly Invoices delivered by the 10th of each month to include:
o Breakdown of labor
o Progress report
Phase 1 Assumptions
• All draft deliverables will be provided in Word format
o Note: Draft Plans will be provided in PDF format
• All final deliverables will be provided in PDF format
• Unless otherwise specified such as site visits,all meetings to be held virtually
PHASE 2 Pipe Replacement Prioritization and Summary Report
TASK 2.1 Desktop Data Collection and Assembly
Central to the success of this effort is ensuring there is a validated,accurate dataset which is maintained to
serve as the basis for decision making through the program. KJ's approach is to analyze data provided by the
City and make targeted improvements to meet the City's goals using the principles of risk to prioritize
improvements through mining existing data,GIS information and inspections.
Task 2.1.A Preliminary Data Analysis and Workshob
KJ will determine Consequence of Failure (CoF) analysis based on factors provided in the 2020 Water System
Master Plan (WSMP) for each pipe and verify this with City staff.This analysis will be used to calculate risk in
later portions of this project but also to prioritize the efforts associated with capturing additional data to
calculate the likelihood of failure (LOF) of each pipe. KJ will initially create a GIS model consisting of all
factors identified in AWWA Manual M77 (Condition Assessment of Vater Mains) and validate this model with
city staff through a (2-hour)virtual workshop.The results from this workshop will be used to refine the CoF
analysis to align with City staff's understanding of the system.
KJ will determine what data is missing in the current GIS model and determine a plan of action to collect or
estimate these data. KJ will utilize the information gathered in the CoF scoring workshops along with M77
failure factors to develop a plan to deal with this missing data.Potential mitigations to this missing data will
include mining of as-built,engineering reports and other City information,verification through potholing or
other fieldwork and imputing using statistical methods or assumptions.KJ will propose the plan to deal with
this data to the City for input and for validation of the completed dataset.
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Task 2.1.B Prebare Likelihood of Failure Model
With this new validated data set KJ will create a likelihood of failure (LoF) model.This LOF model will be
based on factors identified in the WSMP and M77 model,but also on key factors identified by City staff
which will be determined in a 2-hour Failure Modes and Effects workshop.The initial LoF model will be
used to calculate the preliminary risk of each of the City's pipes,but also to determine the uncertainty in these
predictions.Based on this information KJ will propose a series of inspection activities.This information will
be used to develop the Condition Assessment Control Document (CACD) that will serve as the precursor to
the Pipe Replacement and Summary Deport.The CACD will be a living document to include findings specific to
pipelines,including material class,inspection and failure history and key asset attributes such as diameter and
install wall thickness.
Task 2.2 Pipeline Replacement Prioritization
To develop a comprehensive plan for the replacement of Tigard's infrastructure,KJ will develop a
comprehensive risk model to allow for forecasting of the long-term risk of each pipe and allow for an
informed risk-based development of replacement plans.
After the risk model has been developed KJ will incorporate City specific strategic desires into the risk
forecast to develop the long-term replacement program.These City-Specific strategic desires will include at a
minimum:
• Prioritizing the replacement of Cast Iron Pipe
• Coordinating with Co-located projects
• Prioritizing pipe replacements in areas with high historical failure rates
• Level of service requirements and hydraulic limitations.
Based on this information KJ will develop pipeline replacement projects and use the risk tool to develop an
optimized project plan based on risk,co-located projects and strategic concerns highlighted by City staff.This
pipe forecasting tool and the risk model will be updated yearly based on data obtain after the replacement of
existing pipe and new failure information.
KJ will take the CoF,LoF and develop a potential failure (PF) curve for each class of pipe.This PF curve will
describe how the City's pipes fail over time and will allow for the development of remaining useful life and a
long-term forecast of the risk and condition of each pipe.A final risk model will be developed based on the
GIS database and any inspection results.This database will be used in a risk model.This risk model will be
written in python and accessed through a PowerBI front end and will forecast the condition and risk of pipes
through the 15-year program period.This will allow for a graphical analysis of the risk model and the
expected years where critical risk thresholds are passed.This tool will be updated periodically with the new
information discovered during pipe replacement and updates from operations staff.
KJ will summarize this work in a technical report,"Pipe Replacement Prioritization and Summary Report"
(Summary Report),detailing key decisions and factors impacting the analysis.In the Summary Report,KJ will
include results of the analyses developed in the CACD and will use the asset condition information to
develop practical mitigation engineering recommendations.This analysis will provide the justifiable basis for
risk management,repair,rehabilitation and replacement decisions,balancing financial resources with needs of
the City.The product will be a report that provides the following:
• Summary of prioritization criteria
• Summary of pipe replacement prioritization results
• List of pipe segments identified for replacement
• Brief project description for each pipe replacement project
• Estimated engineering and construction costs for each pipe replacement project
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Task 2.3 Year 2 Pipeline Renewal& Replacement Recommendations
The KJ Team will meet with the City's PM to review the CACD and integrated updated opportunity projects
develop a list of lessons learned from Year 1 Projects.The report will be revised and submitted to the City for
advancing to Year 2.
Phase 2 Summary of Deliverables:
• Living version of the Condition Assessment Control Document
• Draft and Final Summary Report
• Pipeline risk model PowerBI Tool
Phase 2 Assumptions:
• All draft and final deliverables in electronic format(PDF or Word)
• Water System GIS Database available in native files
Phase 3 Year 1 Pipeline Renewal & Replacement Design
The scope of work presented for Phase 2 is based on assumptions made according to the Request
for Proposal,which indicates Year 1 design and construction will cover 1 mile (5,280 linear feet) of
pipeline replacement. The actual pipeline segments to be replaced will be identified in the Summary
Report under Phase 2.At that time the actual data collection needs for design will be determined,
and any additional data needs will be discussed with the City's Project Manager. If additional scope
and budget are required, an amendment request will be made at that time.
TASK 3.1 Design Surveys
This task includes collection of data required for design of pipeline replacements.
Task 3.i.A TopogLajJlJic SurUSurue
Kennedy Jenks will retain subconsultant Otak to prepare a topographic survey of the project areas.Survey
effort includes:
• Prepare project survey boundaries and review with City's PM
• Establish survey control.The horizontal datum will be NAD 83(91),Oregon State Plane North Zone
and the vertical datum will be NAVD88.
• Contact the Oregon Utility Notification Center's (OUNC) One-Call Center for mark-up of existing
utilities and request maps.
• Collect topographic data of constructed and natural surface features.Topographic features include,
but are not limited to,roadway including curbs,sidewalks,driveways, structures,trees (6-inches DBH
and larger),fences,utilities, signs, striping,rim/invert elevations and pipe sizes of inlets and
manholes from right of way(ROW) to ROW.
• Tie 5 geotechnical boring locations.
• Perform survey research as necessary to resolve right-of-way lines and affected properties.
• Search and tie a sufficient amount of survey monuments to resolve rights-of-way and tie any
potential monuments that may be affected by project construction.
• Prepare up to 12 legal descriptions and easements.
• Resolve right-of-way and property lines.
• Incorporate survey data into AutoCAD project drawings.
Pre-construction Record of Survey is not included. Easment layout and staking is not included
Construction based survey is not included,defining work area limits,pipeline layout,ect.
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Upon receipt of the draft survey,the KJ Project Engineer will conduct a site walk to check the survey
drawing for completeness and accuracy.During this time,we will confirm surface finishes and look for
potential conflicts around the project area. Comments will be returned to the surveyor to finalize the survey
base.This part of the process is a critical quality control step which assures the Project Engineer and
Surveyor are fully engaged from the beginning of the design process.
Task 3.1.B Limited Utility Sume
KJ team will review GIS,record drawings,and utility locates to identify probable connection points to
existing waterlines and potential construction conflicts. If insufficient information is available to accurately
determine location and elevation of utilities in the work area,we will recommend the City conduct a limited
underground utility potholing survey.This will allow the design team to design the optimum waterline
alignment and develop comprehensive bid documents so Contractors can plan and accurately price their
work.We have assumed the City's crews will conduct potholing according to KJ's recommendations.
Task 3.2 Geotechnical Engineering
Task 3.2.A Desktob Geotechnical Evaluation
Kennedy Jenks will subcontract with Shannon&Wilson to perform geotechnical engineering services.
Shannon&Wilson will review available geologic,groundwater, subsurface and geologic hazard information
along the proposed pipeline routes.This includes published maps of geologic conditions in the area,in
addition to borings in the City of Tigard may have on file,as well as S&W's internal files.
Task 3.2.B Geotechnical Field ExOloralion and Boring Logs
Shannon&Wilson will retain a drilling subcontractor to advance up to 10 borings to 12 feet below ground
surface (5 feet below pipe invert).Borings will be advanced using a drill rig capable of SPT sampling.Asphalt
core samples will be collected and logged at each boring location to obtain the thickness of the existing
asphalt and aggregate base.Environmental sampling and testing will not be performed as a part of the
exploration program.
Standard laboratory tests will be conducted to provide data on the physical characteristics and identification
of the subsurface materials.The laboratory-testing program will include standard classification tests, such as
natural water contents,Atterberg limits tests,gradation analyses. Compaction tests and corrosivity testing on
the native material are not included.
Shannon&Wilson will prepare boring logs for each soil boring to provide a graphical representation and
description of each boring.
The following assumptions apply to Task 3.2.B:
• Drilling and sampling can be performed on the same day,between the hours of 8 am to 5 pm.
• Soils will not be contaminated and can be disposed of at a facility that accepts clean fill. If
contaminated soils are encountered that require disposal at a landfill that accepts solid or hazardous
waste,the owner and Kennedy Jenks will be notified,and the drilling will be halted until direction is
received from the owner. Contaminated materials will be disposed of on a time and materials basis at
a regulated landfill and the drill rig will be decontaminated.
• No rock coring will be required.
• Prevailing,Davis-Bacon or other non-standard wage considerations are not included in the drillers
quote.
Task 3.2.0 Geotechnical Retort and Recommendations
S&W will prepare brief Geotechnical Engineering Report with a summary of subsurface conditions.The
report will include a vicinity map, site plan showing existing and future conditions,and an interpretive
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subsurface profile with depths to rock at each site (if sufficient data are available).The report will also include
the following:
• Physical properties and characteristics of the subsurface soils including pavement and base rock
thickness and depth to bedrock,if encountered at boring locations including groundwater levels,and
perched groundwater (if data available).
• General recommendation of excavation methods and types of shoring system (specific approach and
design by construction contractor)
• Assessment of groundwater control and types of groundwater control methods
• Subgrade preparation and pipe bedding
• Trench backfill recommendation
S&W will prepare an abbreviated Geotechnical Data Report that can be included as an appendix to project
specifications for Contractor use.The following assumptions apply:
• Trenchless construction recommendations are not included in this scope and fee but can be added to
the scope and fee upon request
• Detailed seismic hazard analysis and liquefaction induced settlements are not included in the scope
and fee but can be provided upon request
• Pipelines are not located within areas of active or pre-historic landslides,or areas of high slope
hazard,and slope stability analysis is not included in the scope and fee but can be provided upon
request
Task 3.3 Pipe Inspection and Testing
If condition of pipe uncovered during construction warrants,the KJ team will select pipe segments and
samples for inspection and testing.The purpose of the testing will be to provide additional data points for
understanding the condition of the City's existing pipe.We anticipate the testing will be conducted on
samples of cast iron pipe excavated during construction.The information derived will be used to provide
more detail to update the pipe assessment risk model and improve the accuracy of the model and assessment.
For the purpose of this scope of work we have assumed a testing budget of$10,000 which will accommodate
laboratory testing of up to 5 samples.
Task 3.4 Permitting
The Kennedy Jenks team will determine the necessary permits,attend pre-application meetings,and develop a
permitting plan for year 1 projects. For the purpose of this scope of work we have assumed the following
permits will be required:
• Right—of-Way Permits for City of Tigard,Washington County,ODOT—The requirement to secure
each of these permits will be based on the location of proposed replacement pipelines. For this
proposal we have assumed this project will require permits to occupy the right-of-way from up to
two of the referenced jurisdictions.
• Clean Water Services Erosion Control Permit—All projects within urbanized areas of Washington
county require Development Services Review. For the purpose of this project we have assumed the
disturbed area will be between 1 and 5 acres and will require a 1200-CN Erosion Control Permit.
Task 3.5 Engineering Design
Engineering design of Year 1 pipeline improvements includes engineering analysis of existing conditions,
geotechnical engineering recommendations,and the results of utility surveys.The Kennedy Jenks Engineering
team will evaluate pressure and demand conditions to determine the most appropriate replacement pipeline
specification.
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Program Engineering Services
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DocuSign Envelope ID:AOE60C5A-4865-4913-8F59-C3A07E05166C
Task 3.5.A Preliminary Engineering Design
The Kennedy Jenks Engineering team will review available information on the water distribution system and
provide analysis where required for the following:
• Review pressure and demand conditions of existing system
• Review results of existing models and incorporate recommendations to improve fire flow and
redundancy
• Prepare structural calculations for new pipeline design
• Drainage Calculations (required by CWS Development Services)
The summary of the City's pressure,demand,and fire flow requirements associated with the identified
pipelines will be tabulated in a technical memorandum to the City documenting the design criteria and
resulting pipe material selection,hydraulic design,and structural design.
Task 3.5.B 30%Desinn
Kennedy Jenks will prepare a 30%design package including the following:
• 30%drawings as indicated on Attachment 1
• Preliminary Opinion of probable construction cost
• Technical specifications table of contents
Plan and profile sheets for the 30% drawings will show existing conditions,demolition,and pipeline
alignment plans. Pipelines profiles will not be completed at the 30% stage,instead,the horizontal alignment
will be reviewed and approved by the City before advancing to 60%. Following City review of the 30%
package by the City,KJ staff will meet to review and discuss City comments.
Task 3.5.0 60%Design
Kennedy Jenks will prepare a 60%design package including the following:
• 60%drawings as indicated on Attachment 1
• Draft technical specifications
• Opinion of probable construction cost based on 60%drawings
• Preliminary construction schedule based on 60%design
Plan and profile sheets for the 60% drawings will show existing conditions,demolition,and pipeline
alignment,and pipeline profiles. Following City review of the 60%package by the City KJ staff will meet to
review and discuss City comments.
Task 3.5.D 90%Design
Kennedy Jenks will prepare a 90%design package including the following:
• 90% drawings as indicated on Attachment 1
• 90% technical specifications
• Opinion of probable construction cost based on 90%drawings and specifications
• Updated construction schedule based on 90%design
The 90%drawings will be suitable for City, County, ODOT,and Clean Water Services review. Following City
review of the 90%package by the City KJ staff will meet to review comments and discuss the City's concerns.
Task 3.5.E 100%Design
Kennedy Jenks will prepare a 100%design package ready for bidding including the following:
• 100%drawings as indicated on Attachment 1
• 100% technical specifications,including special provisions of permitting agencies
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DocuSign Envelope ID:AOE60C5A-4865-4913-8F59-C3A07E05166C
• Opinion of probable construction cost based on 100%drawings and specifications
• Updated construction schedule based on 100%design
Final plans and specifications will be sealed and signed by the Engineer of record.All electronic documents
will be provided to the City to upload to the Project Bidding Portal.
Phase 3 Deliverables
• Applications for two right-of-way permits in PDF format
• Application for Clean Water Services Development Services (Erosion Control)
• 30% drawings,estimate of probable construction costs,technical specifications table of contents
• 60% drawings,estimate of probable construction costs,draft technical specifications,preliminary
construction schedule
• 90% drawings,estimate of probable construction costs,90% technical specifications,90%
construction schedule
• 100% Final drawings sealed and signed,estimate of probable construction costs, 100%technical
specifications sealed and signed, final construction schedule
Phase 3 Assumptions
For this scope of work we have assumed the following:
• All work will be in the City,County,or ODOT right-of-way
• No wetland or waterway resources will be impacted,therefore,no permits involving the Army Corps
of Engineers and Oregon Department of State Lands are required
• Projects will have no significant impact to threatened or endangered species
• Drawings will be prepared in accordance with City of Tigard CAD standards
• City Standard details will be used where practical
• All final deliverables will be in PDF format delivered by email or online transfer
• The City will pay all permit fees and fees in lieu of building storwater detention
• No new stormwater detention or treatment will be required or designed for this project
• Existing water distribution modeling will be relied upon for the design of new pipelines.No water
system modeling work is included in this scope of work.
• No structures or appurtenances such as flow control systems,pressure reducing or regulating
systems,or other water flow control configurations are included in the scope of work.
Phase 4 Construction Phase Bidding Support (Year 1 Project)
Task 4.1: Bid Support Services:
KJ will support the City in administration of the bid for construction of Year 1 improvements
Task 4.1.A Attend the Pre-Bid Meeting
A KJ engineering team member will attend the Pre-Bid meeting and assist the City in providing a project
summary and meeting notes.
Task 4.1.B Respond to Bidder Inquiries
KJ will respond to up to 20 Bidder inquiries and prepare clarifications in writing for the City to incorporate
into Addenda.
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Program Engineering Services
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DocuSign Envelope ID:AOE60C5A-4865-4913-8F59-C3A07E05166C
Task 4.1.C Prepare Addenda
KJ will prepare materials supporting up to two Addenda,including sketches,minor drawing revisions,minor
specification revisions,or additional information to become part of the bid documents.
Task 4.1.D Bid Evaluation Support
KJ will review bids,prepare a bid tabulation,check Contractor license,bonding,and references, and assisting
in preparation of recommendation to award letter
Task 4.7.E Conformed Drawings
KJ will preparing a conformed set of drawings and specifications incorporating addenda and will submit the
complete set to the City for use by the Contractor during construction.
Task 4.1 Deliverables
• Meeting minutes in MS Word or PDF format
• Responses to bidder questions in email or MS Word format
• Addenda materials including responses to questions,sketches,and specifications in PDF or MS
Word Format
• Conformed drawings and specifications labeled"Issued for Construction"
Task 4.1 Assumptions
• City will advertise the project and host contract documents and addenda for bidder download
• City will receive questions and comments from Bidders and furnish to KJ to answer
• City will prepare Notice of Intent to Award and Notice of Award letters
Phase 4.2 Construction Services ()Lear 1 Project)
The KJ's Construction Engineer will oversee construction services for all Renewal and Replacement Projects.
An understanding of the City's communication and health& safety requirements. KJ staff will use the City's
preferred construction management platform for document management.The following tasks describe KJ's
Construction Services.
Task 4.2.A Attend Pre-Construction Meeting
A KJ Engineer will attend the Pre-Construction Meeting with the City and Contractor to meet the
Contractor's team and review the scope of work. KJ will provide the City with meeting notes.
Task 4.2.B Review Contractor Submittals
KJ's Construction Manager will review Contractor submittals for compliance with the Contract Documents.
Each submittal will have a submittal response form with specific comments to the Contractor and a clear
direction on resubmittal or acceptance requirements.The scope of work assumes30 submittal reviews with 15
resubmittal reviews,with three hours of review by engineering staff per submittal,plus QA/QC
Task 4.2.0 Respond to Requests for Information
KJ's Construction Manager will review Requests for Information (RFIs) from the Contractor and prepare
responses.If the RFI or its response significantly impacts the project scope or project cost the response will
be reviewed with the City's PM prior to returning to the Contractor.The scope of work assumes 20 RFIs for
this project,with two hours of review and response by engineering staff per RFI,plus QA/QC.
Task 4.2.D Review Pay Applications
KJ's Construction Manager will review Contractor-submitted Pay Applications with the City's PM and
Construction Observer for accuracy. If necessary,KJ will participate in a meeting with the Contractor to
discuss disputed items on the Pay Applications.The scope of work assumes 6 Pay Applications for this
project.
Pipeline Renewal&Replacement Kennedy Jenks
Program Engineering Services
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DocuSign Envelope ID:AOE60C5A-4865-4913-8F59-C3A07E05166C
Task 4.2.E Requests for Quote and Proposed Change Orders
KJ's Construction Manager will assist the City by preparing materials for Requests for Quote (RFQs) if
changes in the work are needed.The KJ team will prepare up to 10 sketches and written description for up to
5 RFQs. KJ will assist the City with review of up to 5 Proposed Change Orders for completeness and for
costs against current construction costs.The scope of work assumes the City will administer and publish the
RFQs and Change Orders.
Task 4.2.F Field Observation Services
KJ will assist the City with periodic site visits during construction to observe Contractor work for compliance
with the Contract Documents and resolve field issues.The scope of work assumes the City will provide a
daily Construction Observer.A KJ Engineer will be onsite 8 hours per week for construction observation and
field meetings. Following each site visit,KJ will prepare notes and photographs and submit a Daily
Observation Report to the City's PM.KJ's site visit will be scheduled to coincide with weekly construction
meetings.
Task 4.2.G Punchlist and Final Walk-Through
When the Contractor has advanced the project to substantial completion,a KJ Engineer will conduct two site
visits,each assumed to be 4 hours in duration,to review the work with the City and Contractor.KJ will
prepare a punchlist of items to be completed prior to final completion and review with the City's PM,who
will prepare and send the final punchlist.
A KJ Engineer will conduct a final walk-through to review the punchlist items completion. If items remain to
complete,we will assist the City's PM in preparing a follow-up punchlist.
Task 4.2.H Prepare Record Drawings
After Contractor red-lines are received,the KJ team will prepare record drawings according to City Standards.
Drawings will be prepared in 22 x 34 sheets and delivered electronically in PDF format.
Phase 4.2 Deliverables
• Preconstruction Meeting minutes in MS Word or PDF format
• Contractor submittal responses in MS Word format
• Responses to RFIs in MS Word format
• Requests for Quote materials in MS Word and PDF format
• Field visit daily reports and phots in PDF format
• Punchlist in MS Word format
• Record drawings in PDF format
Phase 4.2 Assumptions
• City will coordinate submittal and RFI review with KJ team
• City will prepare and sign Change Orders
• City will issue punchlist to Contractor
• Contract red lines are assumed to be complete of the work.
• Survey verification of installed assets is assumed to be provided by the Contractor.This scope of
work includes incorporating the Contractor's field surveyed results,but this scope of work excludes
the actual surveying.
Pipeline Renewal&Replacement Kennedy Jenks
Program Engineering Services
11 1 Page
DocuSign Envelope ID:AOE60C5A-4865-4913-8F59-C3A07E05166C
Basis of Compensation
The compensation for our services will be provided on a time and expense reimbursement basis at the rates
shown in the enclosed Schedule of Rates dated March 2022. Payments shall be made monthly based on
invoices which describe services and list actual costs and expenses.
Based on our estimate of services detailed in the attached budget spreadsheet,we propose a budget
of90$ 7,242 which will not be exceeded without authorization by the City.
Attachments:
• Kennedy Jenks Labor&Fee Estimate by Phase and Task
• Kennedy Jenks Schedule of Charges (Hourly Rates)
• Sub Consultant Scope and Budget
o OTAK
o Shannon&Wilson
Pipeline Renewal&Replacement Kennedy Jenks
Program Engineering Services
12 1 Page
DocuSign Envelope ID:AOE6005A-4865-4913-8F59-C3AO7E05166C
Attachment 1 — Preliminary Sheet List
Sheet esign Submittal
Number Sheet Title 30% 60% 90% 100%
G01 Cover,General Location and Vicinity Maps,Drawing Index ✓ ✓ ✓ ✓
G02 General Abbreviations ✓ ✓ ✓ ✓
G03 General Notes,Legend,and Design Criteria ✓ ✓ ✓ ✓
G04 KeyPlan and Survey Control ✓ ✓ ✓ ✓
C01 General Civil Abbreviations and Notes ✓ ✓ ✓ ✓
CO2 General Civil Legend ✓ ✓ ✓ ✓
CO3 Plan&Profile Sheet 1 ✓ ✓ ✓ ✓
C04 Plan&Profile Sheet 2 ✓ ✓ ✓ ✓
C05 Plan&Profile Sheet 3 ✓ ✓ ✓ ✓
C06 Plan&Profile Sheet 4 ✓ ✓ ✓ ✓
C07 Plan&Profile Sheet 5 ✓ ✓ ✓ ✓
C08 Plan&Profile Sheet 6 ✓ ✓ ✓ ✓
C09 Plan&Profile Sheet 7 ✓ ✓ ✓ ✓
C10 Plan&Profile Sheet 8 ✓ ✓ ✓ ✓
C11 Plan&Profile Sheet 9 ✓ ✓ ✓ ✓
C12 Plan&Profile Sheet 10 ✓ ✓ ✓ ✓
C13 Plan&Profile Sheet 11 ✓ ✓ ✓ ✓
C14 Plan&Profile Sheet 12 ✓ ✓ ✓ ✓
C15 Plan&Profile Sheet 13 ✓ ✓ ✓ ✓
C16 Plan&Profile Sheet 14 ✓ ✓ ✓ ✓
C17 Civil Details 1 ✓ ✓ ✓
C18 Civil Details 2 ✓ ✓ ✓
C19 Civil Details 3 ✓ ✓ ✓
C20 Civil Details 4 (City Standard Details) ✓ ✓ ✓ ✓
C21 Civil Details 5 (City Standard Details) ✓ ✓ ✓ ✓
C22 Erosion Control Notes ✓ ✓ ✓
C23 Erosion Control Plan 1 ✓ ✓
C24 Erosion Control Plan 2 ✓ ✓
C25 Erosion Control Plan 3 ✓ ✓
C26 Erosion Control Plan 4 ✓ ✓
C27 Erosion Control Plan 5 ✓ ✓
C28 Erosion Control Plan 6 ✓ ✓
C29 Erosion Control Plan 7 ✓ ✓
C30 Erosion Control Details ✓ ✓
C31 Restoration Details 1 ✓
C32 Restoration Details 2 ✓
C33 Restoration Details 3 ✓
C34 Restoration Details 4 ✓
Pipeline Renewal&Replacement Kennedy Jenks
Program Engineering Services
13 Page
DocuSign Envelope ID:AOE6005A-4865-4913-8F59-C3AO7EO5166C
Kennedy/Jenks Consultants
Client/Address: City of Tigard
13125 Hall Blvd
Tigard, OR 97223
Contract/Proposal: Pipeline Renewal and Replacement Year 1
Custom Schedule of Charges Date: March 2022
PERSONNEL COMPENSATION
Classification Hourly Rate
Engineer-Scientist-Specialist 1 ........................................................................$110
Engineer-Scientist-Specialist 2/3.....................................................................$130
Sarah Burch: Engineering Support
Jana Otero: Engineering Support
Engineer-Scientist-Specialist 4........................................................................$160
Engineer-Scientist-Specialist 5........................................................................$185
Amanda Mesick: Project Engineer
Engineer-Scientist-Specialist 6........................................................................$205
Rob Peacock: Project Manager
Steven Dutschke: Asset Manager
Engineer-Scientist-Specialist 7........................................................................$225
Engineer-Scientist-Specialist 8........................................................................$250
Dean Wood — Principal In Charge
Kathy Fretwell: QA/QC
Engineer-Scientist-Specialist 9........................................................................$265
CAD-Designer....................................................................................................$150
Project Administrator........................................................................................$105
Michelle Flury—Admin
Direct Expenses
Reimbursement for direct expenses, as listed below, incurred in connection with the work, will be at cost plus five
percent for items such as:
a. Maps, photographs, 3rd party reproductions, 3rd party printing, equipment rental, and special supplies
related to the work.
b. Consultants, soils engineers, surveyors, contractors, and other outside services.
c. Rented vehicles, local public transportation and taxis, travel and subsistence.
d. Project specific telecommunications and delivery charges.
e. Special fees, Excise and gross receipt taxes, insurance, permits, and licenses applicable to the work.
f. Outside computer processing, computation, and proprietary programs purchased for the work.
Reimbursement for vehicles used in connection with the work will be at the federally approved mileage rates or at a
negotiated monthly rate.
If prevailing wage rates apply,the above billing rates will be adjusted as appropriate.
Rates for professional staff for legal proceedings or as expert witnesses will be at rates one and one-half times the
Hourly Rates specified above.
The foregoing Schedule of Charges is effective through March 30, 2023. Effective April1 of each year, a 2.5% rate
increase shall be applied.
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Survey - OTAK
Subconsultant will:
• Establish survey control. The horizontal datum will be Oregon Coordinate Reference
System (OCRS) and the vertical datum will be City of Tigard datum.
• Contact the Oregon Utility Notification Center's (OUNC) One-Call Center for mark-up of
existing utilities and request maps.
• Collect topographic data of constructed and natural features. Topographic features
include, but are not limited to, roadway including curbs, sidewalks, driveways, structures,
trees (6" DBH and larger), fences, utilities, walls, signs, striping, surface utilities,
rim/invert elevations and pipe sizes of inlets and manholes, geotechnical borings, and
utility potholes within the right-of-way.
• Collect confidence points.
• Perform survey research as necessary to resolve right-of-way lines.
• Search and tie survey monuments to resolve right-of-way lines.
• Resolve right-of-way lines.
Assumptions:
• 60 foot right-of-way width.
• 1"=20' aerial base mapping, supplemented with terrestrial surveying.
• Traffic control plans and flaggers will be needed to obtain invert elevations and tie
survey centerline monuments in roadway.
• Pre-construction Record of Survey is not included.
• Preparation of legal descriptions and exhibits are not included.
Deliverables:
• Civil3D drawing and digital terrain model
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City of Tigard Engineering for Pipeline Renewal and Replacement Project
SHANNON & WILSON Geotechnical Engineering Scope of Work
Presented below is a description of Shannon&Wilson's optional geotechnical scope of services for the
City of Tigard Pipeline Renewal and Replacement Project. The exact location of the replacement water line
is unknown at this time but is assumed to consist of 1 mile (Total length of pipeline=5,280 ft) within the
public right-of-way. Our scope includes a limited exploration program and development of a geotechnical
report. Plans, specifications, and construction observations support are not included in this scope and fee.
We anticipate the new pipe inverts will generally be 7 feet or less below ground surface and that any
explorations performed to depths of 12 feet will be at least 5 feet below the pipe invert. Our scope and fee
does not include deep borings or recommendations for trenchless crossings or seismic or landslide hazard
assessments;however, Shannon&Wilson can provide these services upon request.
Task 1- Data Review, Health & Safety and Exploration Plan
Shannon&Wilson will review available geologic, groundwater, subsurface and geologic hazard
information along the proposed pipeline routes. This includes published maps of geologic conditions in
the area,in addition to borings in the City of Tigard may have on file, and our own internal files.
Shannon&Wilson will perform a reconnaissance level site visit and assess existing conditions relevant to
performing our subsurface investigation and mark the location of proposed borings. Utility locates will be
called in for up to 10 boring locations, including nearby contingency locations.A second site visit will be
performed after the utilities have been marked to confirm the boring location are feasible. If the initial
location cannot be safely drilled because of utility conflicts, the proposed location will be moved to
another location away from the marked utilities.
At the conclusion of our field reconnaissance, Shannon&Wilson will prepare an Exploration Work Plan
(EWP) describing the field exploration to be performed. The EWP will include health and safety plan,
sampling plan, and traffic control plans. The draft EWP will be submitted for review to Kennedy Jenks
and the City of Tigard; and the final EWP will be developed based upon the review comments.
Assumptions:
➢ Shannon&Wilson will mark the proposed boring locations and call in a one-call utility locate.
The City will locate the utilities. A private utility locator will also be retained as a secondary
measure to locate conductible utilities and can clear the 10 locations in 4 hours or less.
➢ Any pot-holing with use of Vac-Ex or other methods to resolve/confirm location of existing
utilities in not included.
City of Tigard Pipeline Renewal Pipeline Replacement Project Geotechnical Scope March 2022
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➢ All City fees related to drilling, including fees for street opening permits, or parking space
closures, will be waived by the city or paid by others.
➢ Standard traffic control plans can be used from the Oregon Temporary Traffic Control
Handbook and site-specific plans(typically required at or near intersections) will not be
required.
Task 1.2 Deliverables:
➢ Draft Sampling Plan-one(1) electronic copy (PDF).
Task 2- Task 2 Field Exploration and Boring Logs
We propose to perform drilling for one 8-hour day of geotechnical explorations. For planning purposes,
we plan to advance a minimum of 10 borings to 5 feet below pipe invert or a maximum depth of 12 feet
below grounds surface,whichever is shallower.
In order to assess geotechnical conditions, the borings will be advanced using a drill rig capable and SPT
sampling. Asphalt core samples will be performed at each boring location to obtain the thickness of the
existing asphalt and aggregate base. Environmental sampling and testing will not be performed as a part
of the exploration program.
Standard laboratory tests will be conducted to provide data on the physical characteristics and
identification of the subsurface materials. The laboratory-testing program will include standard
classification tests, such as natural water contents,Atterberg limits tests, gradation analyses. We assume
pipeline bedding and backfill material within the pipe zone will be imported granular material; therefore,
compaction tests and corrosivity testing on the native material are not included but can be provided upon
request.
Shannon&Wilson will enter the field exploration information into gINT software to prepare a graphical
representation and description of each log. A member of our staff will review the draft field logs and the
field samples in the office at the conclusion of the drilling and the laboratory testing program.
Assumptions:
➢ Drilling and sampling can be performed on the same day,between the hours of 8 am to 5 pm.
➢ Soils will not be contaminated and can be disposed of at a facility that accepts clean fill. If
contaminated soils are encountered that require disposal at a landfill that accepts solid or
hazardous waste, the owner and Kennedy Jenks will be notified, and the drilling will be halted
until direction is received from the owner. Contaminated materials will be disposed of on a
time and materials basis at a regulated landfill and the drill rig will be decontaminated.
➢ No rock coring will be required.
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➢ Prevailing,Davis-Bacon or other non-standard wage considerations are not included in the
drillers quote.
Task 2 Deliverables:
➢ Geotechnical Boring Logs-one (1)electronic copy(PDF)
➢ Site Plan showing boring locations-one (1) electronic copy (PDF).
Task 3- Geotechnical Report and Recommendations
Data will be collected and engineering evaluations will be performed that will lead to the preparation of
conclusions and recommendations concerning the following:
➢ Physical properties and characteristics of the subsurface soils including pavement and base rock
thickness and depth to bedrock, if encountered at boring locations, including groundwater levels,
and perched groundwater.
➢ General excavation methods and types of shoring system-specific approach and design by
construction contractor;
➢ Assessment of groundwater control and types of groundwater control methods;
➢ Subgrade preparation and pipe bedding;
➢ Trench backfill.
A draft data report will be prepared containing data only. A separate engineering report will be prepared
presenting the results of the various field, laboratory, and office studies, and our conclusions and
recommendations. The draft reports will be provided for review and comments. An electronic copy of the
reports will be provided to you. After review comments have been received, final reports will be prepared
presenting the results of the various field, laboratory, and office studies, and our conclusions and
recommendations. The final report will address and incorporate any review comments from Kennedy
Jenks and the City of Tigard. An electronic copy of the will be provided to you for your use and
distribution.
Assumptions:
➢ Trenchless construction recommendations are not included in this scope and fee but can be
added to the scope and fee upon request.
➢ Detailed seismic hazard analysis and liquefaction induced settlements are not included in the
scope and fee but can be provided upon request.
➢ Pipelines are not located within areas of active or pre-historic landslides, or areas of high slope
hazard, and slope stability analysis is not included in the scope and fee,but can be provided
upon request.
Task 3 Deliverables:
➢ Draft Geotechnical Data Report-one (1) electronic copy (PDF).
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➢ Draft Geotechnical Engineering Report-one(1)electronic copy(PDF).
➢ Final Geotechnical Data Report-one (1) electronic copy(PDF).
➢ Final Geotechnical Engineering Report-one (1) electronic copy(PDF).
BUDGET AND SCHEDULE
Our estimated fee for labor and expenses for the above scope of services is$19,998. A breakdown of labor
and expenses is included in the attached Table 2, Estimated Cost of Services Breakdown. Our explorations
can be scheduled as soon as we have notice to proceed. At this time,we anticipate a drill rig will be
available approximately 2 to 3 weeks from notice to proceed. Our draft report will be available within
approximately 3 to 4 weeks of drilling. The work can be performed on a time and materials basis in
accordance with our Standard 2022 Rates and mutually acceptable terms and conditions. Our labor rates
are valid for one year. The drilling subcontractors quote is valid for 3 months.
City of Tigard Pipeline Renewal Pipeline Replacement Project Geotechnical Scope March 2022
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EXHIBIT C
CONTRACTOR COVID-19 VACCINATION ATTESTATION
City of Tigard Personnel Policy 80.0 COVID-19 Vaccination Requirement requires contractors must
be full vaccinated for the COVID-19 virus or have a documented medical or religious exemption if
the contractor personnel will (a) physically interact with Tigard staff or members of the public on
behalf of the City in the course of performing work under the contract or (b) provide goods or
perform services on-site at City buildings.
If you are unsure whether the vaccination requirement applies to you, please contact your Tigard
contract administrator/project manager to discuss further.
By signing this form, I certify and attest to the following:
® I am authorized to sign this certification on behalf of contractor and am authorized to legally
bind contractor.
® Contractor will not allow any unvaccinated employees,workers, or agents of the organization
to perform any services or provide goods pursuant to this City of Tigard contract where such
work includes (a) physically interacting with Tigard staff or members of the public on behalf
of the City in the course of performing work under this contract or (b) provide goods or
perform services on-site at City buildings.
® Contractor will ensure that any employees,workers, or agents of the organization engaged in
work pursuant to this contract will adhere to any and all of the City's health and safety
guidelines for the location where the work is performed, including wearing face coverings,
distancing from others,and isolating or quarantining if exposed to or contracting COVID-19.
® Contractor understands and agrees that failure to comply with these requirements,which are
hereby incorporated by reference as part of the terms and conditions in the Agreement, may
result in the termination of contract for default.
Mark Cullington
Print Name
5/5/2022
Date
LDocuSigned by:
A c oUqbV,
Signature
20 1 Page